HomeMy WebLinkAbout2012-0221 Documents Added & Submitted at Mtg Council 2/21/2012
Public Hearing -Sale of upper Clay and Transfer of monies to HTF
Regina Ayars
199 Hillcrest
Chair Housing Commission
The City Council established its Housing Trust Fund in September 2008 with Ordinance 2966. As the
only city in Oregon with a Housing Trust Fund,Ashland demonstrated its willingness to support
progressive policy for affordable housing.
The ordinance states
(1)that in order to protect the health, safety and welfare of existing and future residents of Ashland who
are adversely impacted by the lack of housing available to all income types, specifically very low, low
and moderate income households, it is necessary to establish a fund to support the development,
preservation and rehabilitation of needed housing types within the City.
(2)The ordinance also states that funding mechanisms for affordable development is a top priority for
the city of Ashland.Affordable is defined as residential housing for households earning less the 120%
of area median income while paying no more than 30%of their gross monthly income on housing.
(3)The ordinance also stated that the city of Ashland has determined that neither the private market nor
the public sector has yet provided the levels of housing affordability necessary to maintain a balanced
community, and that local government must take an ACTIVE lead to ensure an adequate supply of
housing for residents and working people of all income levels.
That was 3 1/2 years ago. To date the Housing Trust Fund has accumulated $23, 366 primarily from the
loan repayments from the Ashland Rehabilitation Program's deferred loans. These funds are repaid
sporadically and can not be forecasted.Another relatively small source of funding is from the Aaron
Benjamin Memorial Fund.Aaron was a long time member of the Housing Commission and was
dedicated to its goals and objectives.
With the addition of$125,000 from the sale of the upper clay or Chitwood property, the Housing Trust
Fund would have almost$150,000 available to award as grants or loans to providers who could do any
of the following:
I. Conservation
2. Bridge Loans
3. Rehabilitation and Emergency Repairs
4. Predevelopment activities
5. Acquisition and Construction
6. Capacity building
7. Land Banking
8. Transitional and Emergency Housing
9. . Direct benefits such as mortgage foreclosure prevention, rental assistance
Because HTFs are created locally using public revenues, they can be structured to address priority
issues in the community. Flexibility in design is one of the most attractive features of a housing trust
fimd. As community priorities change the HTF priorities can change. With recommendations from the
Housing Commission, the priorities can be established by the city council by Motion, Order or
Resolution to guide the allocation of funds from the HTF.
HTFs can be granted through out the year but the most efficient method is to issue a Request for
Proposal(RFP) and review multiple applications at the same time. The Housing Commission intends
to issue a RFP early in 2013 to run concurrent with the CDBG process in order to leverage
administrative time. Those applications that address identified priorities such as preservation of
existing low income housing, conservation, rehabilitation and direct benefits including rental
assistance, mortgage foreclosure prevention, emergency housing and rental vouchers, homeownership
training, renter education can be given a higher ranking.
I ask that the City Council approve the transfer of monies from the sale of upper clay street property to
the Ashland Housing Trust Fund.
Thank you for your time and consideration.
What is Corporate Personhood? What can we do?
SORE�tSAt4 9rBP Po'R-w'MAN
Corporate Personhood refers to court- "' �A4° ONE GIANTLEAp Port It's time to take ourselves seriously-about
created precedent that gives corporations what is at stake and what it will require to
x , ('oRP0 RATEK7NP
constitutional rights intended solely for assume and democratically exercise real
human beings. How did this happen? ,. "vd` power. We must address the reality that the
,,v5' courts have made real democracy illegal.
U.S. law recognizes corporations as "artificial
persons" for limited purposes to conduct °� _ fr It's time to follow the lead of the American
business. After the American Revolution, � Revolutionaries, the Abolitionists, the
people were wary of corporations seizing 4 no Suffragists, the Trade Unionists, and the Civil
power. So people limited corporate power " "" p Rights hts activists and to build a broad-based,
through their state legislatures. As time multi-partisan democracy movement in the
o. Q9
passed, state legislatures, then courts, began ^T T1L7 _ PoLTo United States. It's time to change the rules.
to blur the distinction between real people
and artificial persons. HOW does Citizens United affect Start by creating awareness:
democracy? . Form a Legalize Democracy study group.
The,concept corporate Personhood was In Citizens United v. FEC, the U.S. Supreme • Organize a workshop or street theater
first introduced d in 1 through the U.S. Court sided with the wealthy elite against event and invite a speaker from our
Supreme Court, almoost st 100 years after the the interests of the American people. campaign.
Constitution was ratified. The Founders never Corporations can now spend unlimited • Pass out brochures at public events.
intended corporations to be able to claim money to buy our elections. The Court has • Write a letter to the editor or an op-ed in
constitutional rights. legalized corporate bribery of our elected your local paper.
Since 1886, courts have handed out more officials. • Propose a local resolution or ordinance
human rights to corporations. Armed with to eliminate Corporate Personhood.
human rights and legal privileges, large Once again, the Court relied on the • Ask elected officials and political
corporations have amassed fantastic wealth illegitimate doctrine of Corporate candidates to take a public stand against
and power, which has undermined our Personhood in order to justify this profoundly Corporate Personhood.
sovereign self-governance and created a undemocratic decision. If you were already • Sign the Move to Amend petition.
democracy crisis. disgusted by the fact that over $5 billion
dollars was spent in the 2008 election, watch The Campaign to Legalize Democracy
out.The floodgates are now wide open! provides tools for you to get started at
' www.MoveToAmend.org/take-action.
f Corporate Personhood is not any■
.> .
inconsequential legal technicality. Literally
hundreds —perhaps thousands—of local,
�ppNo, k state and federal laws that attempt to protect CY)
fir, I our elections, safety and health, environment, -� l
and right to organize have been overturned
as a result of this erroneous doctrine. t.)
` .•• P.cnc,e c. nuw nNCe r(�1 f
/ dy
Corporations are not persons and should only CALL .
fpossess the privileges citizens and our elected
representatives willfully grant them.The ORGANIZING OUR COMMUNITIES TO
j Campaign to Legalize Democracy proposes an
' - amendment to reverse Corporate Personhood
and limit corporations to their proper role: doing
business. OVERRULE
We Move to Amend
We, the People of the United States of America, THE COURT
reject the U.S. Supreme Court's ruling in Citizens
United. We call for Constitutional Amendment(s)
that will: 1
• ) l
The liberty of a democracy is not safe if the Abolish Corporate Personhood: human
people tolerate the,growth of a private power l beings, not corporations or other entities, are \! .
persons entitled to Constitutional rights.
I— r
to the point where d becomes stronger than 1 g 1,
their democratic state itself.That, in essence, is j • Establish that money is not speech.
fascism:' r, •
Franklin Delano Roosevelt Guarantee the right to vote and to participate,
and to have our votes and participation
count.
• Protect local communities, their economies,
and democracies against control and
domination by large corporations or other
entities like the World Trade Organization
(WTO) and World Bank. " -°
These concepts are being drafted into amendment
language.
Sign the petition at www.MoveToAmend.org
or call us at 707-269-0984
The people's movement to amend
the U.S. Constitution
"[Judges] created corporations as persons, gave � a !
birth to corporations as persons.There could be � � Working together to abolish Corporate
. ' �/�--s.�r
an argument made that that was the court's error t '✓° .-✓.,.��- '��% Personhood and regain control of
to start with... [imbuing] a creature of state law �%� ✓'
. .... government of, for, and by The People.
with human characteristics."
—Supreme Court justice Sonia Sotomayor
M LTA 11 • A
1
I A project of the Campaign to Legalize Democracy
CITY OF ASHLAND
Employment Agreement
City Administrator
THIS AGREEMENT, made and entered into this _day of February 2012 by and
between the City of Ashland ("City') and Dave Kanner ("Employee').
RECITALS
A. City desires to employ the services of Employee as the City Administrator of the
City of Ashland; and,
B. It is the desire of the City to establish certain conditions of employment for
Employee; and,
C. It is the desire of the City to (1) secure and retain the services of Employee and
to provide inducement for Employee to remain in such employment, (2) to make
possible full work productivity by assuming Employee's morale and peace of
mind with respect to future security, (3) to act as a deterrent against malfeasance
or dishonesty for personal gain on the part of Employee; and, (4) to provide a just
means for terminating Employee's services at such time as Employee may be
unable fully to discharge Employee's duties due to disability or when City may
otherwise desire to terminate Employee's services; and,
D. Employee desires to accept employment as City Administrator of the City of
Ashland, and to begin his employment February 27, 2012.
City and Employee agree as follows:
Section 1. Duties.
The City hereby agrees to employ Dave Kanner as the City Administrator of the City of
Ashland to perform the functions and duties specified in the City Charter, City
Ordinances, and the job description for the position, and to perform such other legally
and ethically permissible and proper duties and functions as the Mayor and/or City
Council shall from time to time assign. The City Administrator shall devote full time to
the performance of his duties.
Section 2. Term.
A. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right
of the Mayor, with the consent of the City Council in accordance with the City
Charter, from terminating the services of the City Administrator at any time,
subject only to the provisions set forth in the section titled "Severance pay' of this
agreement. Except as specifically provided in this Agreement, Employee shall
serve at the pleasure of the City, without any requirement to demonstrate cause
for dismissal.
B. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right
of the Employee to resign at any time from his position with the City, subject only
to the provisions of this agreement.
C. Employee agrees to remain in the employ of the City until February 27, 2015,
and neither to accept other employment nor to become employed by any other
employer until this termination date, unless the termination date is affected as
otherwise provided in this agreement. This provision shall not restrict Employee
from using vacation or personal leave for teaching, consulting or other activities
provided these activities do not conflict with the regular duties of the Employee
and are approved in writing by the Mayor, with the consent of the City Council.
D. In the event written notice is not given by either party to terminate this agreement
at least ninety (90) days prior to the termination date, this agreement shall be
extended for successive three-year periods on the same terms and conditions
provided herein.
E. In the event Employee wishes to voluntarily resign the position during the term of
this agreement, Employee shall be required to give the City thirty (30) days
written notice of such intention, unless such notice is waived by the Mayor, with
consent of the City Council. Employee will cooperate in every way with the
smooth and normal transfer to the newly appointed individual.
Section 3. Salary
Beginning February 27, 2012, City agrees to pay Employee a monthly salary at step 4 of
the salary schedule ($11,057). Employee will advance to the Top Step ($11,498) after
successful performance as determined by the Mayor and City Council. The City agrees
to annually increase the monthly salary and/or benefits in the same percentage as may
be accorded other department heads. In addition, the Mayor and City Council agree to
review the base salary and other benefits of the Employee at the Employee's annual
performance review, and to make such adjustments, if any, which it deems appropriate.
Section 4. Performance Evaluation.
The Mayor and City Council shall review and evaluate the performance of the employee
at least once annually. Said review and evaluation shall be in accordance with specific
criteria developed jointly by City and Employee. Further, Employee shall receive a
written copy of the findings of the evaluation process and be provided an adequate
opportunity for the employee to discuss the details of the evaluation.
Section 5. Hours of Work.
It is recognized that Employee must devote a great deal of time outside the normal office
hours to the business of the City, and to that end Employee will be allowed to take
compensatory time off as Employee shall deem appropriate during normal office hours,
so long as the business of the City is not adversely affected. Work in excess of forty
(40) hours per week is deemed part of the professional responsibility for which the
Employee shall not be paid overtime. In recognition of the extra hours required of the
City Administrator, Employee shall receive eighty (80) hours of administrative leave each
year to be used before June 30`h or deemed forfeited. Employee will receive additional
administrative leave if granted by the City Council in the Management Resolution
adopted each year.
Section 6. Automobile.
Employee's duties require that Employee shall have the use of a motor vehicle at all
times during employment with the City. The City shall provide an automobile allowance
of$400.00/month for the use of said automobile for travel. Employee shall be
responsible for paying for insurance, operation, maintenance and repairs of the vehicle.
Section 7. Health, Welfare and Retirement.
Except as modified by this agreement, Employee shall be entitled to receive the same
retirement, vacation, sick leave benefits, holidays, and other fringe benefits and working
conditions as they now exist or may be amended in the future, as apply to any other
department head, as spelled out in the City's Management Resolution in addition to any
benefits enumerated specifically for the benefit of Employee as provided in this
agreement. Additionally, the City will provide forty (80) hours of vacation at the
Employee's first day of work, and forty (80) hours of sick leave. The City will adjust the
Employee's vacation accrual rate so that the Employee accrues vacation at the rate of
fourteen (14) hours/month.
Section 8. Dues and Subscriptions.
City agrees to budget and to pay for the professional dues and subscriptions of
Employee necessary for the continuation and full participation in national, regional, state
and local associations and organizations necessary and desirable for Employee's
continued professional, growth and advancement, and for the good of the City.
Section 9. Professional Development
The City hereby agrees to annually budget and allocate sufficient funds to pay
necessary travel and living expenses of the City Administrator while he represents the
City at conferences, trainings, official business meetings or professional organizations
that serve the City's interest and/or are reasonably necessary to provide for the
professional advancement of the City Administrator. Membership on any national or
state commission or committee shall be subject to the approval of the Mayor and City
Council.
Section 10. Professional Liability
The City agrees that it shall defend, hold harmless, and indemnify the City Administrator
from all demands, claims, suits, actions, errors, or other omissions in legal proceedings
brought against the City Administrator in his individual capacity or in his official capacity,
provided the incident arose while the City Administrator was acting within the scope of
his employment. If in the good faith opinion of the City Administrator conflict exists as
regards to the defense of any such claim between the legal position of the city and the
City Administrator, he may engage counsel in which event, the City shall indemnify the
City Administrator for the cost of legal counsel.
Section 11. Severance Pay
A. In the event Employee is dismissed during the term of this Agreement, and
Employee is not being dismissed for any reason set forth in paragraphs B or C of
this section, the City agrees to offer Employee a severance agreement. The
amount of severance pay to be offered to Employee in the severance agreement
shall be equal to the employee's monthly base salary at the time of dismissal;
times the number of months that employee has been employed up to a maximum
of six (6) months. The maximum number of month's severance the City will pay
will automatically increase to nine (9) months on the first extension of this
contract.
In addition, the severance agreement offered to the employee will require the
City to continue to pay the employer portion of the premium for medical and
dental insurance coverage through the end of the month the Employee's
severance pay is intended to cover or until the last day of the month in which
Employee obtains employment with alternative insurance whichever occurs
earlier.
As a condition of the severance offer, the Employee will be required to release
the City, its officers, representatives, insurers, and employees from claims arising
from employment with the City and separation of employment.
B. Employee will not be eligible to receive the severance offer described in
Paragraph A of this section if this Agreement is not renewed by the City, as
provided in Section 2, above. Employee also will not be eligible to receive the
severance agreement offer if Employee breaches any provision of this
agreement, or if Employee engages in any act of misconduct in the performance
of duties on behalf of the City. The term "misconduct" includes misappropriation,
dishonesty, breach of trust, insubordination, neglect of duty, failure to perform
duties in a manner that is consistent with applicable law, failure to correct
performance deficiencies identified in writing by the City Council after a
reasonable opportunity, as determined by the City, to correct the deficiencies;
committing any violation of City policies or standards that the City deems a
serious violation; or engaging in other action demonstrating a disregard for the
interest of the City. The term "misconduct" also includes engaging in criminal
acts or other off-duty behavior that the City views as impairing the Employee's
ability'to effectively perform the Employee's duties orjeopardize the reputation of
the City.
C. Employee will not be eligible to receive the severance offer described in
Paragraph A of this Section if Employee, in accordance with applicable law, is
dismissed due to a disability that prevents Employee from performing the duties
of the position.
Section 12. Other Terms and Conditions of Employment
City shall by amendments to this agreement, fix such other terms and conditions of
employment from time to time , as it may determine, relating to the performance by
Employee with the agreement of Employee, provided such terms and conditions are not
inconsistent or in conflict with the provisions of this agreement.
Section 13. Moving and Relocation Expenses
A. The City will pay expenses associated with moving Employee's household to
Ashland. The City asks the Employee to obtain three (3)written quotes for this
move and will pay actual cost of the move in an amount not to exceed $14,000.
Moving expenses include packing, moving, storage costs, unpacking, and
insurance charges for moving and storing Employee's household goods. Moving
expenses also include actual lodging and meal expenses and mileage costs for
moving two personal automobiles and shall be reimbursed at the current IRS
allowable rate while the employee is in transit. Moving expenses shall also
include actual lodging, meal expenses, and mileage (or airfare) for up to two
visits to Ashland for the Employee and family for purpose of securing a
permanent residence. Finally, moving expenses may also include the actual
costs for employee of securing temporary housing, prior to moving into
permanent housing, for up to six months.
B. In the event that Employee resigns from this position or is terminated by the
Mayor and City council for reasons described in paragraphs 11.13 or 11.0 within
12 months of February 27, 2012, Employee shall repay the City 50% of the
actual moving expenses paid under paragraph 13.A. In the event Employee
resigns or is terminated (under paragraphs 11.13 or 11.C) after serving for than 12
months but less than 24 months, Employee shall repay the City 25% of the actual
moving expenses paid under paragraph 13.A
Section 14. Housing
The City agrees to pay Employee a housing allowance until the earlier of February 27,
2013 or the date of closing on the sale of Employee's current residence. The amount of
said housing allowance shall be $1,200 per month. This housing allowance shall
continue to be paid after April 1. 2012, only if Employee has offered Employee's current
residence for sale through a Multiple Listing Service realtor no later than March 31,
2012.
It is the expectation of the City that the Employee will reside inside the City limits of
Ashland.
Section 16. Severability.
In any part, term, or provision of this agreement is held by the courts to be illegal or in
conflict with the laws of the State of Oregon, the validity of the remaining portions of the
agreement shall not be affected and the rights and obligations of the parties shall be
construed and enforced as if the agreement did not contain the particular part, term, or
provision.
Section 17. Other Terms and Conditions of Employment
The Employee is subject to all personnel policies of the City of the City and the City's
Management Resolution except to the extent that they are inconsistent with an
expressed term of this agreement.
Section 18. PERS Pick-up
Employee contributions to the Public Employees' Retirement system (PERS) shall be
"picked up" by the City. Employee shall not have the option of receiving money
designated for retirement contributions and directly making the contribution to PERS.
Employee's reported salary for tax purposes shall be reduced by the amount of the
employee's contribution to PERS.
Section 19. Complete Agreement
This agreement shall constitute the entire agreement between the City and Employee
and supersedes all prior agreements, representations and understandings between
them. No supplement, modification or amendment of this Agreement shall be binding on
the City unless it is set forth in a writing that is signed by the Mayor and approved by the
City Council. Likewise, no waiver or any provision of this Agreement shall be valid
unless set forth in writing that is signed by the Mayor and approved by the City Council.
Dated this day of February 2012
Barbara Christensen John Stromberg
City Recorder Mayor
Accepted this day of February 2012
Dave Kanner
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ASHLAND
ADOPTING GOALS, CRITERIA, AND REQUIREMENTS FOR THE
ECONOMIC, CULTURAL, TOURISM AND SUSTAINABILITY GRANT
PROGRAM
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. That the City of Ashland collects a Transient Occupancy Tax. Revenues from the
Transient Occupancy Tax are used to fund General Governmental expenses, economic
development, tourism promotion and the City's Economic, Cultural, Tourism and Sustainability
Grant program.
SECTION 2. That the City of Ashland purchases services from non-profits that it might
otherwise provide directly through its Economic, Cultural, Tourism and Sustainability Grant.
The grant program has four basic goals:
• Economic Development
• Cultural Development
• Tourism Promotion
• Sustainability
SECTION 3. That the City Council wishes to establish clear goals, categories, criteria, and
program requirements for the Economic, Tourism, Cultural, and Sustainability Grant program.
Therefore the "Policy for Economic, Cultural, Tourism and Sustainability Grants"attached as
Exhibit A is adopted and incorporated by this reference.
SECTION 4. That the City Council will allocate funds to the Economic, Cultural, Tourism and
Sustainability Grant program each year, by resolution, prior to soliciting applications from
nonprofits.
SECTION 5. This resolution was duly PASSED and ADOPTED this day of
, 2012 and takes effect upon signing by the Mayor.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of .12012.
John Stromberg, Mayor
Reviewed as to form:
David Lohman, City Attorney
Page I of I
CITY OF
Exhibit A
ASHLAND
Economic, Cultural, Tourism and Sustainability
Grants Policy
Program Goals, Categories, Criteria, and Requirements
The City of Ashland collects a Transient Occupancy Tax, from people who stay in overnight
lodging within the City limits. Over half(58%) of those funds are reserved for the City's
General Fund and are used to support Police, Fire, Community Development, and Municipal
Court. Slightly more than a quarter (26.67%) of those funds are used to support the tourism
industry. The tourist funds are either allocated directly to groups that market Ashland to tourists
or are spent on capital facilities that enhance the tourism experience within the community. The
remaining funds are dedicated to the City's annual grant program. The amounts that go to each
of these programs are allocated prior to the beginning of each fiscal year by the Ashland City
Council, generally in February.
The City of Ashland reinvests a portion of the funds generated by the Transient Occupancy Tax
(TOT) in community non-profits through an annual grant program. Through the grant program,
the City is purchasing specific services from non-profits that it might otherwise provide directly.
The grant program has four basic goals:
• Economic Development. The grant program will support the creation, retention, and
expansion of businesses and other ventures that enrich our community by creating goods
and services that provide employment opportunities while maintaining and enhancing the
overall quality of life. The 2011 Economic Development Strategy provides both policy
level and action level guidance for eligible grant application programs and activities..
• Cultural Development. The grant program will support increased diversity of and
accessibility to the creative arts and cultural opportunities in Ashland for citizens and
visitors and will support the visitor economy, maintain and promote job growth in this
sector and enrich the overall quality of life in the community.
• Tourism. As a long standing pillar of Ashland's economy,tourism programs support
programs, activities and events that_act similarly to more traditional traded sector activity
in that dollars from outside the community are brought in and circulated locally to the
benefit of our local businesses.
• Sustainability. The grant program will create and support programs and activities to
further support efforts to ensure Ashland is environmentally, economically and socially
resilient as a community.
I. GRANT CATEGORIES
Non-profit organizations applying for grants must identify the category of funds that their
application meets and will be evaluated and scored by the sub-committee using the attached
scoring sheet. Applicants may request funds from multiple categories, but the justification for
applying in multiple categories needs to be clearly spelled out in the application.
CITY OF
-ASHLAND
A. Economic Development
Grant allocations in the Economic Development category will be made to implement the
City's Economic Development Strategy.
Eligible activities include:
1. Specific implementing actions or programs identified in the economic development
strategy. Those activities can be found at
http://ashland.or.us/files/Ashland EconomicDevelopmentStrategv_ Final.pdt; on pages 8
through 22.
2. Programs and activities that foster creation, expansion or retention of existing businesses
in the community that
• rely on and earn a competitive advantage from innovation, creativity, design, proto-
typing and technology
• produce specialty and value added goods or services with a market beyond our local
economy
3. Programs and activities that improve the coordination and collaboration among local and
regional economic development partners.
4. Programs and activities that increase the availability of investment capital for local
business
5. Programs and activities that improve local educational & technical skills to match local
business workforce needs
Criteria for evaluation
The City seeks to accomplish the desired outcomes from the economic development strategy
(page 23)through the grants, and therefore these outcomes will be used to evaluate applications.
Applications for the Economic Development Grants will be evaluated and scored based on the
following criteria:
• Likelihood that the proposed activity will increase total employment within Ashland
• Likelihood that employment and businesses additions will be added in enterprises that
rely on innovation, creativity(etc.) or produce a specialty good or service for export.
• Likelihood that the proposed activity will assist existing businesses within Ashland in
expanding or remaining in the community
• Likelihood that the proposed activity would result in jobs that are at or above the median
income for Ashland
B. Cultural Development
Cultural development grants are intended to support the retention and growth of Ashland's
unique cultural offerings, both to residents and tourists alike. Leveraging and expanding
Ashland's cultural assets such creative, performing and visual arts, historic preservation and
education, brings creative community prosperity and adds to the overall quality of life of the
community. Ashland's visitor economy also thrives on the cultural and performing arts sector,
CITY OF
ASHLAND
so increasing the diversity of cultural opportunities for visitors strengthens the tourism economy
overall. The City's grant program is designed to strengthen existing cultural activities, increase
the number and diversity of cultural activities, maintain and expand job growth in this sector, and
increase both resident and visitor access to these activities.
Eligible activities include:
1. Programs or activities that create of new cultural offerings unique from existing local
offerings, activities or programs ,
2. Programs or activities that ensure the long-term success of local cultural groups
3. Expansion in size or scope of an existing cultural offerings, activities or programs
4. Expansion of access by audiences to those existing offerings, activities or programs
5. Support services targeted to existing or proposed cultural offerings, activities or programs
Criteria for Evaluation.
Grant applications for cultural development monies will be evaluated and scored based on the
following.
• Amount that the proposed activity will diversify the number, type, or availability to
cultural service, activity or program proposed compared with existing local cultural
opportunities.
• Amount that the proposed activity ensures long-term access to an important aspect of the
visual or performing arts or other local cultural attraction
• Degree to which the proposed activity will collaborate with an existing cultural program
or will leverage another cultural opportunity.
• Amount which the proposed activity will increase access to cultural programs or
activities, especially by those who may not otherwise have access such as low income
residents, children, or minority groups
C. Tourism
As a long standing pillar of Ashland's economy, tourism programs support programs, activities
and events that act similarly to more traditional traded sector activity in that dollars from outside
the community are brought in and circulated locally to the benefit of our local businesses
Criteria for Evaluation.
Grant applications for tourism monies will be evaluated and scored based on the following.
• Likelihood that the proposed activity or event will increase hotel/motel occupancy or
increase local restaurant and retail business sales
• Likelihood that the proposed activity will increase the total number of jobs in tourism,
hotels, restaurants, and retail businesses in Ashland
CITY OF
ASHLAND
• Likelihood that the proposed activity will increase hotel/motel occupancy and
restaurant/retail business in Ashland in the months of October through April.
• Likelihood that the proposed activity will create or support a new non-traditional tourism
related event
D. Sustainability
The goal of the sustainability grants process is to support the exploration and expansion of
efforts to ensure that Ashland is an environmentally, economically, and socially resilient
community well into the future.
Eligible activities include:
1. Program development, education &training, and outreach related to: local renewable
energy supply, production and use; energy efficiency and conservation; water use
efficiency and conservation; local food supply; local natural resource or ecology;
resource reclamation, reuse and recycling
2. Programs and activities that would directly assist local businesses in energy, water,
waste, and supply chain efficiencies and reductions
3. Programs and activities that increase local to local purchasing either by businesses or by
retail consumers.
Criteria for Evaluation.
Grant applications for sustainability monies will be evaluated and scored based on the following.
• Likelihood that the proposed activity will reduce consumption of a critical resource by
citizens or businesses in the community. Resources include fuel, electricity, water, land,
air, or other natural resources.
• Likelihood that the proposed activity will be "transferable." That is, the lessons and
experiences gained through the program or activities can be transferred to another
resource, organization, or community.
• Likelihood that the proposed activity will reduce citizen or business dependence on food,
goods or services shipped in from outside the Rogue Valley, i.e. "buy local" efforts.
• Degree to which the proposed activity provides quality sustainability related educational
opportunities to the community
CITY OF
-ASHLAND
II. GRANT APPLICATION AND AWARD REQUIREMENTS
Grant applicants and corresponding grant applications must adhere to the following program
requirements:
I. Grantee shall be registered as a 501(c) non-profit
2. Grantee shall be a non-government entity
3. Minimum grant award will be $1,000 per grant category and $5,000 per grant application
4. Grant award shall be utilized consistent with the associated applicant proposal and shall be
primarily oriented to the grantee's Ashland activities and programs. Grant funds may also be
utilized for a proportionate share of Grantee's overall administrative expenses.
5. An applicant can apply for grant funds from more than one category, however, it is the
responsibility of the applicant to specify the categories and funds requested for each category
and clearly describe how the proposal meets the criteria for each category.
6. Grantees must submit the application to the City prior to the deadline, which is established
each year by the City's Administrative Service Department. Absolutely no late applications
will be accepted. The City is aware that sometimes "life" intervenes, and therefore, we urge
grantees to have a back up plan to ensure that the application is not late.
III. GRANT REPORTING
Grant award recipients shall submit a written report to the City of Ashland at the end of grant
period. Report requirements include:
Report Content
1. Financial summary of the utilization of grant funds towards the objectives set forth in the
grant award application.
2. Statistical summary of the positive economic, cultural or sustainability impacts associated
with the utilization of grant funds based on the scoring categories used to make the grant
award. Applicants should provide actual data on one or more of the following outcomes:
• Number of actual jobs created as a direct result of the City grant
• Number of new business licenses issued as a direct result of the City grant
• Median wage of actual jobs created as a direct result of the City grant
• Number of people who travelled to Ashland from over 50 miles away as a direct result of
activities funded by the City's grant
• Number of additional overnight stays in Ashland transient lodging businesses as a direct
result of the City's grant
• Number of additional events offered in Ashland as a direct result of the City's grant
• Number of additional people who attended a cultural event in Ashland as a direct result
of the City's grant
• Number of additional children, seniors, or low income residents who attended a cultural
event in Ashland as a direct result of the City's grant
• Amount of conservation or reduction in use of a critical natural resource by Ashland
residents, businesses or visitors that is directly attributable to the grant. Document the
resource and the evidence that the grant activity resulted in its conservation.
CITY OF
-ASH LAN D
3. Any other program or activity specific data associated with the grant award
Report Submittal
1. End of Grant report shall be submitted to the City Administrator's Office by October I"
following the end of the grant award period (July 1-June 30)
2. Failure to submit an acceptable End of Grant report by the required due date disqualifies
the grantee from future grant application eligibility.
Draft Economic, Cultural, Tourism and Sustainability Grants Scoring Sheet
Grant Applicant Name: (FILLED IN BY FINANCE STAFF)
Proposed Project Summary: (FILLED IN BY FINANCE STAFF)
Committee Member Scoring the Application: (FILLED IN BY member)
GRANT A13PLICATION EVALUATION CRITERIA
Likely to increase total employment 4
Likely to increase employment and number of enterprises in the target
industries 4
Likely to assist existing businesses to remain or expand 4
Likely to result in jobs at or above the median income 4
i i i i 1 • • I
Increase in number,type or availability of cultural events 4
Important to provide long-term access for residents to a particular
cultural institution or to the visual and performing arts 4
Significant collaboration with existing cultural program or leverage of
existing program 4
Significant increase in access to people who might not otherwise have
access,e.g., low income, children, minority groups 4
Subtotal DevelopaLeM
i6 I
i u ' i ' i '
Increase in hotel/motel occupancy or increase in local restaurant and
retail business sales 4
Increase in total number of toursim, hotel, restaurant,or retail jobs 4
Increased occupancy or restaurant/retail business will occur in October
through April 4
Creation(or support for)a non-traditional tourism related event 4
1
,�ustain_ability Criteria
Reduction in consumption of fuel,electricity, water, land, air or other
natural resource 4
Activity is transferable to another situation, resource, or community 4
Reduction in dependency on food, good, or services shipped in from
outside the Rogue Valley(i.e. buy local efforts) 4'
Sustainability related community educational program,event or activity 4
Suliatal-f6ir-SES-faiability 16
I
TOTAL NUMBER OF POINTS FOR APPLICATION 64 0