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Lit_545_PA-2011-01131
G. HOOPER kd t.t l ,tf E(.t t"14, 4, t r ISA certified Arborist 0532 Hooper spiings@gmail.,om 12-15-11 Micbael Pina: This Ietter is in regards to the=,property at 545 Lit way in Ashland Oregon. I was called in to examine the rant damage that had occurred during construction I found that roots had been cut and damaged on Trees#2,#4,#5,and #6. The damage was extensive but I do not believe that removal of any of the trees is necessary at this time. Damage like this often takes up to 5 years to develop and for the tree to begin exhibit problems. If you have any questions, please contact me. Thank You. c' Matt Ison Hool)cr Springs t rt>c S€>rvk c, Ili I I I I E r w. p°a 3 � was 3 d yap„' r r . �w s „w w , d p s E G �r , r } t } 3 a ah C r, 7 +yy f f4'' � �7 m r� r �'�• t 4. e, r z � 1 E w jYI i S IP u . 1 Yv` �Y 4 D YY T yy r a r y, =tea , , n� " 9 Ty 7F a# a�+�:� Yxl �::� •fir ?,:. t r' � zt=� � .: .:�, `: w Y�.< �, u '�. "' �% s v "r ¢X X two r., r'°+n* �� a —r' S¢ I � .� k�} � 1 ,.y •` }C�k^S .d ail,. 2 "s c u A 6#`..i t M1 " y 4 , } t , g s '•m 2 w t 7' E !3-J. , Zimbra Page 1 of 2 Zimbra pinam @ashland.or.u: + Font size- ® Lit Way Tree From:Andrew Markham <banyantree@mind.net> Fri, Dec 02,2011 10:55 PM Subject: RE: Lit Way Tree Plan To:michael pina <michael.pina @ashland.or.us>,'Kerry KenCairn' <kerry@kencairnlandscape.com> Cc:jam43 @mind.net I am aware of these conditions and will schedule a certified arborist's evaluation for next week to determine potential damage. We are committed to follow necessary recommendations of the arborist and can assure that this oversight will not happen again. Andrew -----Original Message----- From: Michael Pina(mailto:michael.pina @ashland.or.us] Sent: Friday, December 02,20114:42 PM To: Kerry KenCairn Cc:jam43 @mind.net Subject: Re: Lit Way Tree Plan Kerry, Thank you. But protection fencing is shown on the north side of tree 4 that has already been graded for new concrete; protection fencing is shown around tree 3 which on this plan is slated to be removed,and overlaps with tree 2; and tree 2's protection fencing does not correspond with the proposed location of the concrete walkway as shown on the landscape and site plan(S-1 and L-1). Unfortunately construction hsa already occured and a revised protection plan at this point does not remedy the damage that has been done. On my last two site inspections,i have noticed cut and exposed roots,fencing leaning against trees,and construction equipment placed in inside the propoesd protection area.Additonally,the specifications for tree preservation during constrcution as proposed and conditioned with approival was not adhereard to(T-1) At this point we will need a certified arborist's evaluation of the potential damage to the trees before we can determine how we will proceed. -----Original Message----- From: "Kerry KenCairn"<kerry@kencairnlandscape.com> To:jam43 @mind.net,"michael pina" <michael.pina @ashland.or.us> Sent: Friday, December 2, 20113:46:59 PM Subject: Lit Way Tree Plan Here is the tree protection plan as requested. Kerry KenCairn, ASLA KenCairn Landscape Architecture LLC. 545"A"Street,Suite 2 Ashland,Oregon 97520 e-mail, kerry@kencairnlandscape.com phone(541)488-3194, fax(541)552-9512 www.kencairnlandscai)e.com https://zimbra.ashiand.or.us/zimbra/h/printmessage?id=12919 12/5/2011 ASHLAND November 17, 2011 Eleanor Berman Keira Harrison 694 Normal Street 675 Ashland Street Ashland OR 97520 Ashland OR 97520 RE: Next steps for 545 Lit Way Dear Ms. Berman and Ms. Harrison This letter is in response to Ms. Berman's continuing questions regarding the next steps for 545 Lit Way. With approval of Planning Action 2011-01131, and the required supplemental information that we asked for, you are now finished with the planning process and onto building permits for the improvements proposed. Staff has identified at least three components to the proposal that will require building permits; 1)the architectural gable in front, 2)the bathroom remodel, and 3)plumbing for the new shower and sauna. There may be more issues that planning staff is unaware of, therefore we recommend speaking with one of the building inspectors for a more comprehensive assessment. If you decide to do nothing with the property and not pursue building permits,then the planning action approval will lapse on October 25, 2012 and become void. It would behoove the property owner to pursue improvements to forgo going through another planning action in the future. If you have any further questions regarding this matter, please don't hesitate to contact me. I can be reached at 541.552.2052 or at michael.pina@ashland.or.us Regards, Michael Pifia Assistant Planner I Department of Community Development Tel:541488-5305 20 East Main St. Fax:541-552-2050 Ashland,Oregon 97520 TTY: 800-735-2900 www.ashland.or.us I ca ad-pugwpuayoAUGy 6559'199145:11ao ami:],.)jiq ly,iftxpimq 10 _ 9Z9[6H0•P-qW ztss e9v vs N0031 0'4NVIHSV Iansn565 rose t LII �IIaX Hf? x a o m .AVM ll19179 - -w - ���'a 1131N30 DNIIV21-1 ADHEIN a LA -3AV z u rn o w OOOM213H5 ¢ 3Atl IVINMON I.VN yy F �O 10 a AVM 111 �� P > W O - M31NnH m o JF! W J w ¢ P AVM U y - Y D o O = W Z o ® J LSJ r _ LLI 213N1tlM G Z w Z Q = a ro y w F j Q. 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The property is zoned Commercial(C-1). COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1;ASSESSOR'S MAP: 39 lE 15 AB TAX LOT: 6100 The Staff Advisor's decision becomes final and is effective on the 13th day after the Notice of Final Decision is mailed. Prior to the final decision date, anyone who was mailed this Notice Of Final Decision may request a reconsideration of the action by the Staff Advisor as set forth in the Ashland Land Use Ordinance (ALUO) 18.108.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in the ALUO 18.108.070(B)(2)(c). An appeal may not be made directly to the Land Use Board of Appeals. Oregon lave states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue,precludes,your right of appeal to LUBA on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at no cost at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. If you have any questions regarding this decision,please contact the Community Development Department between the hours of 8:00 am and 4:30 pm, Monday through Friday at(541)488-5305. cc: Steve,Mitchell, & Sarah Berman, 162 Pioneer Ashland OR 97520 Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel:541-488-5305 51 Winburn Way Fax:541-552-2050 Ashland,Oregon 97520 TTY; 800-735-2900 www.ashland.or.us j ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: 2011-01131 SUBJECT PROPERTY: 545 Lit Way APPLICANT: Kerry KenCarin/Keira Harrison DESCRIPTION: A request for Site Review approval to allow the conversion of an existing residence to commercial use as a healing arts center for the property located at 545 Lit Way. The property is zoned-Commercial (C-1). COMPREHENSIVE PLAN DESIGNATION: Commercial ZONING: C-1; ASSESSOR'S MAP: 39 lE 15 AB TAX LOT: 6100 SUBMITTAL DATE: August 17, 2011 DEEMED COMPLETE DATE: August 31, 2011 STAFF APPROVAL DATE: October 11, 2011 APPEAL DEADLINE DATE: October 24, 2011 FINAL DECISION DATE: October 25, 2011 APPROVAL EXPIRATION DATE: October 25, 2012 DECISION: The subject parcel is a 6,797 square foot commercially zoned property located at the southwest corner of the Ashland Street and Lit Way intersection. A 1,296 square foot structure constructed in 1961 faces Lit Way and was previously a single-family residence. The site is relatively flat with the exception of a moderate downgrade at the north end of the parcel. There are five trees placed on the parcel in fair to moderate condition, including a very large Siberian Elm in the rear yard, and another Siberian Elm located in the Ashland Street right-of-way north of the subject property. Ashland Street is classified an Arterial street, while Lit Way is considered a Neighborhood street. Both are fully improved with pavement, curbs, and gutters along the subject property's frontage; and curbside sidewalks are installed along Ashland Street. Utilities including water, sanitary sewer, storm drainage and electric are in place on the property and in the adjacent rights-of-way to serve the project. I The application request is for Site Review approval to convert a single family residence on a commercially zoned lot into a healing facility offering massage therapy as well as other healing modalities. Proposed are two treatment rooms, a small classroom, plus a small reception area that will sell goods related to the business. The project does not propose to modify the exterior fagade of the structure, but to orient the building towards Ashland Street by using vegetation, paving, and structural design elements to comply with Site Design Review requirements. The applicant has also proposed to extend the existing the curbside sidewalk along the Lit Way frontage. The property's location has some of Ashland's highest design standards outside of the Downtown Historic District, and is subject to Basic Site Review, Detail Site Review, and Ashland Boulevard Corridor design requirements. Due to the structure, being constructed and utilized as a residential home, the site and structure are considered non-conforming with the i PA#2011-01131 545 Lit Way/MP Page 1 i underlying Commercial zoning, and do not comply with a number of Ashland's Site Design and Use Standards. City standards require that commercial uses be orientated to the higher order of streets (SDUS II-C-la-1), which is Ashland Street, and that buildings within 30 feet of the street shall contain at least 20 percent of the wall area facing the street in windows, display areas or doorways; and that blank walls within 30 feet of the street is prohibited (SDUS II-C-2a-2). Because the non-conforming structure is configured to face Lit Way, building upgrades and incidental design elements should be designed to create the best sense of entry towards Ashland Street as possible. The proposal includes creating a pedestrian walkway from Ashland Street that will connect to the main entrance of the building off Lit Way, and to the parking area in the rear of the property. An architectural gable used as covered bicycle parking is proposed for the north side of the building facing Ashland Street. While staff is supportive of creating architectural enhancements that establish orientation towards Ashland Street, staff has concerns that the utilitarian function of the bike parking located in the plaza area under the gable would interfere with drawing people from Ashland Street frontage to the business. Furthermore, installing bike parking in this location would be a barrier to future improvements that would bring the building into full conformity. Although supportive of the architectural feature, staff feels that bike parking in this location does create a strong sense of entry, and therefore does not meet city standards. Design standard II-C-2b-2 states that buildings shall not be setback more than 20 feet from a public sidewalk unless the area is used for pedestrian activities such as a plaza or outside eating area. While staff recognizes the pre-existing non-conformity of the building, enhancements to the site and structure should provide a strong sense of entry towards Ashland Street. Staff feels that if a pedestrian amenity was created at this location instead of bike parking, then that type of activity would create a more welcoming, functional feature towards the streetscape, which would satisfy both design requirements. A condition will be added that the north side of the building incorporates a pedestrian feature as to create a stronger relationship to the Ashland Street pedestrian corridor. The minimum required bicycling parking for the proposed use is two spaces. While the subject and adjacent parcel are both commercially zoned, the remaining neighborhood is residential with minimum setbacks and established landscaping. Due to this mix of zoning, staff felt that by having the required sheltered bicycle parking located in the front yard of the subject property would not be in character with the existing neighborhood pattern. While sheltered bicycle parking is necessary in our climate, maintaining continuity with the existing development pattern is equally important. A condition will be added that the required bicycle parking utilize the standard "Inverted U" bars, and be installed below and parallel to the eave in the front of the building off of Lit Way, and placed in a location that does not impede pedestrian access. The application proposes a total of five vehicle parking spaces on-site: one ADA accessible space in the existing driveway off Lit Way, and four in the rear of the property accessed via the Ashland Shopping Center's parking lot. The rear parking area has two standard parking spaces measuring 9 by 18 feet each, and two compact spaces measuring 8 by 16 feet each. Overall site and parking lot landscaping will exceed the 15 percent minimum coverage requirements. An eight foot landscape buffer will be installed with Strawberry trees on the southern property boundary between the subject property and the adjacent home. PA#2011-01131 545 Lit Way/MP Page 2 i The applicants have proposed to retain a very large Siberian Elm located in between the two parking areas. The Tree Commission at their September 81h meeting discussed this tree, along with the applicants' submitted tree protection and landscape plan. The commission felt that the Siberian Elm is in poor condition and should be removed, especially since two parking spaces are proposed to be installed on either side of the tree's established root zone. Staff shares the Commission's concern and felt that if the tree were to be removed, a more efficient parking layout would be achieved. However, the applicant feels that since the tree's mature stature and canopy provides shade to building and backyard, they are preserving a natural resource and benefitting the property. A condition has been added that removal of this particular tree be'a basic tree removal permit in accordance with 18.61 and removal of any of the other remaining four trees on-site would require a modification to the Site Review approval. The Commission noted concerns with the Landscape Plans submitted, including that the proposed Tree Protection Plan shows fencing to be installed for a tree that is proposed to be removed, and tha the Landscape Plan did not accurately indicate which specific variety of the plantings would be used within the vision clearance area. The Tree Commission recommended that revised Tree Protection and Planting Plan be submitted at the time of building permit to accurately reflect the appropriate tree protection fencing, arborist supervision, specify vision clearance plantings, and identify an electric vault that is not shown on plans. A condition of approval incorporating these recommendations has been added below. Design standard II-C-la-Istates that a public sidewalk be provided along the street frontage of the property. The project includes extending the existing curbside sidewalk along Lit Way approximately 40 feet to the existing.driveway. The established neighborhood pattern south of Ashland Street has setbacks of 20 feet or less in some cases, well established landscaping and retaining walls, and no sidewalks. Limited right-of-way is available to accommodate full sidewalks and parkrows that comply with city standards. Therefore staff feels that extending the curbside sidewalk for this particular parcel would be consistent with the existing neighborhood pattern and preserves natural features on neighboring properties. The applicant has proposed two signs for the business; a 37 square foot wall sign and a 31.5 square foot ground sign facing Ashland Street. Commercial districts are permitted to have a total of two signs per business frontage, and the total aggregate area is established by the given street frontage. For corner lots, the business is allowed to count both street frontages for calculating aggregate area, which in this case is 171.5 linear feet. The business frontage, which is defined at the side of the business that has a pedestrian entrance open to the public during business hours, is 52 linear feet. As proposed, both signs meet the dimensional requirements for the commercial zone. A separate sign permit is required to address location, size, and materials for the proposed sign, and must comply with the Ashland Municipal Code 18.96. The applicants have indicated that the proposed use would be to be a healing center for the community, which includes yoga and gigong classes, food healing, personal massage, and small retail shop related to theses services. During the comment period following the notice of complete application, two neighbors submitted letters asserting that the applicants intend to operate a medical marijuana dispensary out of the healing center, noting that the related impacts of such a business could impact the existing, established residential neighborhood a short distance to the south. These neighbors also expressed concern with limited off-street parking on the site and the potential for parking impacts to overflow into the neighborhood. In considering I PA#2011-01131 545 Lit Way/MP Page 3 I these issues, staff noted that while the neighbors suggest that no more than two on-street parking spaces are available on the property, the applicants have in fact obtained an easement from the adjacent Ashland Shopping Center and propose to provide four off-street parking spaces at the rear of the property to supplement the disabled person parking space off of Lit way. In discussing these concerns with the applicants, they have noted that while they may have a licensed doctor on site for four days a month to certify patients for their medical marijuana cards, the site would not be acting as a dispensary and no marijuana would be available. The applicants have confirmed this with a letter to staff dated September 28, 2011 which clearly states that there will not be any sale or distribution of medical marijuana on site. The criteria for Site Review approval are described in AMC Chapter 18.72.070 as follows: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. NOTE. The following sections of the Site Design and Use Standards must be addressed in the written findings. -Landscaping p. 13 -Basic Site Review Standards for Commercial Development,pp. 17-19 -Detail Site Review for Commercial Development,pp 20-21 -Parking Lot Landscaping and Screening Standards,pp. 29-30 -Street Tree Standards,pp. 31-32 D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. The application with the attached conditions complies with all applicable City ordinances. Planning Action 42011-00244 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action 42011-00244 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicants shall be conditions of approval unless otherwise modified herein. 2) Before the submittal of a Building Permit: a) That the applicants provide a revised site plan which eliminates the bike parking located underneath the architectural gable and creates a stronger relationship between the building and the Ashland Street pedestrian corridor in keeping with the Basic and Detail Site Design and Use Standards Through measures such as seating or other landscape treatments. Such plan shall be submitted for the review and approval of the Staff Advisor prior to the submittal of a Building Permit. i i PA#2011-01131 545 Lit Way/MP Page 4 b) That lot coverage calculations including all building footprints, driveways, parking, and circulation areas shall be indicated on building plans. c) That a revised Tree Protection Plan consistent with the standards described in r 18.61.200 be submitted for review by the Staff Advisor prior to the submittal of a building permit. The plan shall accurately show the electric vault, specific plantings in the vision clearance area, and identify placement of tree protection fencing of trees identified for preservation. d) That the engineered construction drawings for the public sidewalk along Lit Way shall be submitted for review and approval of the Ashland Planning and Engineering Divisions prior to submittal of a building permit. The curbside sidewalk shall be a minimum width of 5 feet for the length,of the Lit Way frontage. All frontage improvements, including but not limited to the sidewalk, street trees, and street lighting, shall be constructed.across the entire frontage of the site. The sidewalk shall be constructed to City of Ashland Street Standards. 3) Before the issuance of a Building Permit: a) That the tree protection fencing shall be installed according to the approved plan prior to any site work, storage of materials or issuance of the building permit. The tree protection shall be inspected and approved by the Ashland Planning Department prior to site work, storage of materials and/or the issuance of a building permit. b) That the applicant submit an electric design and distribution plan including load calculations and locations of all primary and secondary services including transformers, cabinets and all other necessary equipment. This plan must be reviewed and approved by the Electric Department prior to the issuance of the building permit. Transformers and cabinets shall be located in areas least visible from streets, while considering the access needs of the Electric Department. c) That exterior lighting, including lighting for the bicycle parking, be indicated on the electrical plan on the building permit. 4) Before the issuance of Certificate of Occupancy: a) That the bicycle parking utilize the standard "Inverted U" bars, and be.installed below and parallel to the eave in the front of the building off of Lit Way, and placed in a location that does not impede pedestrian access. Requirements of 18.92.040 shall be met including but not limited to bicycle parking shall be located on-site within 50 feet of the entrance, and not farther from the entrance that the closest motor vehicle parking space. a) That the screening for the trash and recycling enclosure shall be installed in accordance with the Site Design and Use Standards prior to the issuance of the Certificate of Occupancy. An opportunity to recycle site of equal or greater size than the solid waste receptacle shall be included in the trash enclosure in accordance with 18.72.115.B. b) That all public improvements including but not limited to the sidewalk, street trees, and street lighting shall be installed to City of Ashland standards under permit from the Public Works Department and in accordance with the approved plan prior to Building Permit. 5) That future removal of Tree #3 (the large Siberian Elm in the rear of the property) shall be PA 92011-01131 545 Lit Way/MP Page 5 subject only to a tree removal permit in accordance with AMC 18.61.042. Any additional tree removals for trees that are shown to be protected in the submitted plans shall be subject to a Modification of this Site Review approval. 6) That a Street Tree removal permit for Tree 41 (Siberian Elm) be applied for an obtained prior the issuance of the building permit; and that the proposed three street trees be planted and irrigated before Certificate of Occupancy. 7) That installation of a wall sign on the north building facade in not permitted due to no public entrance on that side of the building. The applicant obtain a separate sign permit for the proposed signage shown on submitted plans, in accordance with AMC 18.96. 8) That the applicant obtain a separate fence permit for any proposed fencing or panels installed on the property, in accordance with AMC 18.108.020 ill Moln r,Director° Date e art nt of Community Development i j i i PA#2011-01131 545 Lit Way/MP Page 6 PA-2011-01131 391E 1 5A 6000 ` PA-2011-01131 391 E10DC 3900 PA-2011-01131 391 E15AB 6100 555 LIT WAY LLC C. ROBINSON &K. LARUE BENDER STEPHEN J/KATHLEEN F BERMAN MITCHELL, SARAH BERMAN PO BOX 1975 1745 ASHLAND ST 162 PIONEER ST PHOENIX, OR 97535 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2011-01131 391E15AB 5.100 PA-2011-01131 391E15AB 4900 PA-2011-01131 391 ElODC 8500 COYLE ANNE ET AL CROUCH RO1 FIRST CH/CHRIST SCIENTIST 1746 ASHLAND ST 555 RAY LANE 1045 TERRA ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2011-01131 391 ElODC 9202 PA-2011-01131 391El5AB 5900 PA-2011-01131 391E15AB 5000 FIRST CHURCH OF CHRIST GORMAN JOHN/SAUVAGE RAMONA HEASLET JOHN/ANETTE P 0 BOX 536 579 LIT WAY 1756 ASHLAND ST ' ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2011-01131 391 ElODC 3700 PA-2011-01131 391E15AB 5101 PA-2011-01131 391E15AB 5300 HUANG TOM CAN/FENG LUN MAI HURD JOHN P TRUSTEE FBO KAHN DANIEL A TRUSTEE ET AL 1757 HWY 66 6341 KYLLONEN HILL RD 357 ALTA ASHLAND, OR 97520 CLINTON, WA 98236 ASHLAND, OR 97520 PA-2011-01131 391 ElODC 4100 PA-2011-01131 391E10DC 8700 PA-2011-01131 391 ElODC 9201 KANNASTO HARRY R MEYER KIRT ET AL MEYER RONALD TRUSTEE ET AL 23915TH ST 678 PARK ST 6626 TARRY LN SANTA MONICA, CA 90402 ASHLAND, OR 97520 TALENT, OR 97540 PA-2011-01131 391El5AB 6200 PA-2011-01131 391E15AB 5800 PA-2011-01131 391E10DC 4000 RYDBOM BEVERLY A STAVROS ELMA E YASUI DARYL TRUSTEE ET AL P 0 BOX 3030 585 LIT WAY 165 EVENBROOK DR ASHLAND, OR 97520 ASHLAND, OR 97520 MEDFORD, OR 97504 PA-2011-01131 391E15AB 5200 PA-2011-01131 PA-2011-01131 YOUNG MICHAEL D/GEORGIA B HARRISON KEIRA KENCAIRN LANDSCAPE ARCHITECTURE 574 LIT WAY 1675 ASHLAND ST 545 A STREET, SUITE 1 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 545 LIT WAY 10/11/2011 NOD 21 I September 24, 2011 To Whom It May Concern: The purpose of this letter is to explain the business that I intend to open at 545 Lit Way. My business is called Inner Synergy. I am a yoga and qigong instructor and intend to offer classes in these disciplines. I am also a licensed massage therapist intending to establish my practice in this location. I will be installing a far infrared sauna for use as an adjunct therapy. I am training to be a food-healing educator and will be offering demonstrations, classes,and coaching in nutrition and food based healing. I will be offering a small selection of retail goods. These will be items that pertain directly to the services I offer: such as books, dvds,yoga props, meditation aids,etc. I will also be offering space to other practitioners on a per use basis. There has been a rumor circulating in the neighborhood that I am planning to open a marijuana dispensary in this location. This rumor is completely false. I have no intention of vending or allowing others to vend any controlled substances on the premises. Currently, I have a commitment from Southern Oregon Alternative Medicine,located in Medford,to utilize the office space 4 days per month to serve their Ashland patients. This is a clinic that offers medical marijuana certification to qualified patients. It is certainly not a dispensary--no marijuana is offered or dispensed to anyone,not even cardholders. Visits are with a licensed doctor on an appointment basis,not "walk-in". I have a signboard posted in the front window showing the proposed plans-- both landscaping and interior. Although it is not clearly visible from the street, anyone who would like to view details of my plans is welcome to check it out. On it I included my name and number and welcome calls with any questions. This is already a very busy area of town with a lot of commercial activity. Nothing I have proposed is likely to generate any noticeable increase in current noise levels. I believe that all the actual traffic and parking issues that will be created by this project have been addressed in the plans that were submitted to the city and are also posted in the window for concerned neighbors to view. I believe that the considerable effort and expense spent on this project--particularly the sidewalk and landscaping improvements--will significantly improve the look and feel of that block of Highway 66. I also believe that the transformation of this residence into a welcoming healing center will benefit all the businesses in that locale as well as offering valuable services to the neighborhood. I don't believe that there will be a significant increase in traffic in the adjacent residential area. I have attempted to address every legitimate zoning issue,and feel I have done so. I see no reason for a delay of my application. Sincerely, Keira Harrison Owner, Inner Synergy Zimbra Page 1 of 2 Zimbra pinam @ashland.or.ui + Font size- FW: 545 Lit Way From : Derek Severson <seversod @ashland.or.us> Wed,Sep 21,201109:52 AM Subject:FW: 545 Lit Way To:'Michael Pina' <pinam @ashland.or.us> Here's what I sent them. From: Derek Severson [mailto:seversod @ ashland.or.us] Sent:Wednesday,September 21, 20119:36 AM To: Xeira Harrison' Cc: 'kerry@kencairnlandscape.com' Subject: RE: 545 Lit Way Keira&Kerry, If the proposal isn't to have a dispensary included and you are willing to restrict it to that effect,it may well head off the neighbors concerns. I don't think you need to put together an agreement to that effect,but if you could essentially put what you said in the e-mail below in a letter we could incorporate it into the staff report/findings as part of the conditions of approval. I appreciate the frustration with the reaction based on rumors,but the issues they're raising do get to establishing the commercial use in what has been a residential building until now so the land use process both at the city and state level are set up to provide a forum to discuss those issues. Staff can certainly clarify for the neighbors what you've said below,and other issues they haven't picked up on like the parking being added through your agreement with the shopping center,and hopefully once they understand those issues some of the concern will be alleviated. If you can provide a letter as discussed above,we'll get the staff report on the decision moving forward. Michael has returned from his leave and will be taking this over again given his familiarity with the history of the project. Thanks. If you have any questions or we can be of any further assistance,please don't hesitate to contact Michael or me. Derek Severson,Associate Planner City of Ashland Department of Community Development Planning Division 20 East Main Street,Ashland OR 97520 PH:(541)552-2040 FAX:(541)552-2050 TTY:1-800-735-2900 e-mail:derek.severson @ash land.or,us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention.If you have received this message in error,please contact me at(541)552-2040.Thank you. From: Keira Harrison [mailto:keiralani @gmail.com] Sent:Thursday,September 15,20118:25 AM To: Derek Severson Cc: kerry@kencairnlandscape.com Subject: Re:derek.severson @ashland.or.us ps The letter I received from the city led me to believe that any disputes to my plans must address zoning issues directly. Is an issue clearly stated as a 'rumor'really an allowable reason to block or even delay my project? On Thu,Sep 15,2011 at 8:07 AM,Keira Harrison<keiralanl @gmali.com>wrote: Hello Derek, Here is my response to the two letters which were forwarded to me regarding my proposal at 545 Lit Way. The cohcern that a medical marijuana dispensary will be opening up there is completely false. I am planning(as discussed with Michael Pina) to offer classes in Yoga and Qi Gong. I am also an LMT and will be offering Massage Therapy. I will be offering demonstrations and classes on nutrition and Food Healing. There will be an infrared sauna available for use by my clients. I will be offering a small selection of retail goods. These will be items that pertain directly to the services I offer:such as books,dvds,yoga props,meditation aids,etc. I will also be offering space to other practitioners on a per use basis. Currently,I have a commitment from Southern Oregon Alternative Medicine, located in Medford,to utilize the office space 4 days per month to serve their Ashland patients. This is a clinic that offers medical marijuana i I https:Hzimbra.ashland.or.us/zimbra/h/printmessage?id=11093 9/27/2011 Zimbra Page 2 of 2 certification to qualified patients. It is certainly not a dispensary--no marijuana is offered or dispensed to anyone,not even cardholders. Visits are with a licensed doctor on an appointment basis, not"walk-in". I assume this is the basis of the"dispensary"rumor. There are also other LMTs and instructors who have expressed interest in the space. I have,a sign board posted in the front window showing the proposed plans--both landscaping and interior. On it I included my name and number and invited calls with any questions. I received none. The allegation that the"main purpose is to dole out controlled substances"is simply wrong. There will be no dispensing,in any fashion,of marijuana, and I would be happy to sign an agreement to that effect. However,there is nothing wrong,let alone illegal,with people seeing a doctor in order to obtain a medical marijuana card. The assertion that the noise and activity level will detrimentally affect the neighborhood seems disingenuous. This is already a very busy area of town. I have noticed a large amount of noise(almost entirely street noise)and pedestrian traffic in the immediate vicinity. I had assumed it was a result of the fact that it's on Highway 66 with an adjacent shopping center. Nothing I have proposed is likely to generate any noticeable increase in current noise levels. I believe that all the actual traffic and parking issues that will be created by this project have been addressed in the plans that were submitted to the city. I believe that the considerable effort and expense spent on this project--particularly the sidewalk and landscaping improvements--will significantly improve the look and feel of that block of Highway 66. I also believe that any business which brings more people into an area is beneficial to all the businesses in that locale. I don't believe that there will be a significant increase in traffic in the adjacent residential area. Despite having initially been incorrectly given the go-ahead when I first contacted the city,I have attempted to address every legitimate zoning issue,and feel I have done so. I believe there is no reason for a denial of this application. Sincerely, Keira Harrison On Mon,Sep 12,2011 at 3:33 PM,Derek Severson<seversod@ashland.or.us>wrote: Keira&Kerry, I've taken over the 545 Lit Way planning action from Michael Pina,as he is out of the office for a few weeks with a new baby. We've sent notices of the complete application,and have received comments from some neighbors concerned about the proposal and specifically about the possibility of there being a medical marijuana dispensary as part of the healing arts center. I'm attaching a PDF of the letters received,and I would also note that the neighbors I've spoken to have seemed strongly opposed to the proposal and have indicated they will appeal the action. I'll be reviewing the letters(and likely talking to neighbors and senior planning staff)over the next few days as I begin preparing a staff report on the project. If you have any questions or if I can provide any additional information please don't hesitate to contact me. Derek Severson,Associate Planner City of Ashland Department of Community Development Planning Division 20 East Main Street,Ashland OR 97520 PH: (541)552-2040 FAX: (541)552-2050 TTY: 1-800-735-2900 e-mail: derek.severson(aashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact me at(541)552-2040. Thank you. https:Hzimbra.ashland.or.us/zimbra/h/printmessage?id=11093 9/27/2011 City Of Ashland September 14, 2011 Planning Department 51 Winburn Way Ashland, OR 97520 RE: Planning Action 2011-01131, 545 Lit Way I am writing to object to the conversion of the existing residence to commercial use as a healing arts center for the following reasons. 1. The proposed property only has on-site parking for one vehicle. This is a residential neighborhood with limited street parking. This faciility is not suitable for multiple customers at one time due to the negative impact on neighbors due to increased traffic and competition for street parking in front of our homes. 1 This is a residential neighborhood with children and elderly residents. A large increase in traffic flow increases the risk of a pedestrian and vehicle accident. 3. We already have a healing center directly across the street on Lit way that currently has vacant space for rent and also has inadequate parking facilities. So, the neighborhood already experiences the negative impacts of this facility. 4. Rumors have circulated that this facility will also be used as a Marajuana dispensary. The neigbhorhood recently experienced the negative impact of such a facility at the healing arts facility on Lit Way, directly across the street from the proposed facility. These impacts included; a large volume of traffic, many out of state vehicles, client loitering on our front lawns and in cars parked in front of our houses, high school age children waiting for the acquition and exchange of marajuana with legal card holders. This facility was forced to move after the landlord received a letter from federal and county drug enforcement officials confirming the illegal status of the business and threatening to sieze the property due to the owners financial benefit of rents from the business. If this plan is approved and such a facility is suspected to exist on this site, I would like to inform all parties that the same drug enforcement agencies will be contacted immediately with a request to close the facility. i Sincerely, John Gorman and Ramona Sauvage r� Property Owners 579 Lit Way, Ashland, OR 97520 KATHLEEN MANLEY,D.C � T L STEPHEN BENDER,D,C. p � RENAISSANCE Ashland Street Ashland,OR 97520 541-482-3362 „ , _CHIROPRACTIC CLINIC www.renchiroclinic.com �r "' "', � '�f�6aEy,-��' '�€�a -�.,��rr-�?i����e�N-�C�������''-� �r�,� :���� a`���r",!?"��" F�.e,�� �:3�,--, :" ✓"�� `^%' '" ,.::�"'' -`^: September 9, 2011 Re: Planning Action: #2011-01131 Subject Property: 545 Lit Way To Ashland Planning Division: The notice of application regarding this planning action describes the potential business as a"healing arts center".No further description is offered. I have heard rumors that this "healing arts center" is actually going to be a marijuana dispensary. There was a dispensary in the house immediately across the street from 545 Lit Way at 1746 Ashland Street. There were issues with parking, noise and trash being left strewn about. That dispensary was closed soon after it opened in April 2011. I have concerns that this new business will be a repeat performance of the old one. The proximity of the proposed business to a residential area is also disturbing. A neighborhood is no place to locate a"healing arts center"whose main purpose is to dole out controlled substances. - - Thank you for considering my concerns. Sincerely, i Kathleen Manley,D.C. SEP 1 2 201 Ziozbra 9auc } of _ ( / Zimbra . +Font size_ �� � �� �U � ^"����)�°������|����U�������"=��B�nm"or"kNs From Derek Severson <oevenmd@osh|ond.m.ua> Mon,Sep 12,201103:33 PM Subject denek.aevemnn@auh land.or.uo 021 attachment To ke|ra|an|@gmai|.com Cc;kerry@kenca|m|andscape.com Ke/mmKerry, I've taken over the 545 Lit Way planning action from Michael Pina,as he is out of the office for a few weeks with anew baby, We've sent notices of the complete application,and have received comments from some neighbors concerned about the pmposa|and specifically about the possibility of there being a medica I marijuana dispensary as part of the healing arts center. I'm attaching aporof the letters received,and |would also note that the neighbors I've spoken to have seemed strongly opposed to the proposal and have indicated they will appeal the action. I'll be reviewing the letters(and likely talking to neighbors and senior planning staff)over the next few days as I begin preparing a staff report on the project, If you have any questions or if I can provide any additional information please don't hesitate to contact me. Derek Severson,Assnoa6ePlanner City of Ashland Department of Community Development Planning Division 20 East Main Street,Ashland OR8752O PM:(54 1) 04 FAX: >552'205O TTY: 1'800'735'2800 a'mo||:deoak.onverson@anh|and.or.uu This email transmission is official business of the City ofAohlaod, and 0is subject Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact moat(54VJ52'2040. Thank you, 2m11'outz_LtT WAY LETTERS.pdf 50O KB http://zimbra.ashland.or.us/h/printmessage?id=46106&1 9/12/2011 ASHLAND TREE COMMISSION PLANNING APPLICATION REVIEW September 8, 2011 PLANNING ACTION: 2011-0 1131 SUBJECT PROPERTY: 545 Lit Way APPLICANT: Kerry KenCairn(agent for business owner Keira Harrison) DESCRIPTION: A request for Site Review approval to allow the conversion of an existing residence to commercial use as a healing arts center for the property located at 545 Lit Way. The property is zoned Commercial (C-1). COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; ASSESSOR'S MAP: 39 lE 15 AB TAX LOT: 6100 Recommendation: 1) A revised Tree Protection, Tree Preservation, Tree Removal plan is necessary. Electric vault at rear of the property not shown on plans, tree protection fencing is shown within Ashland Street on Tree #1 which is also proposed for removal and tree fencing is shown where pavement located for parking area of Siberian Elm (#3). 2) Plants shown taller in vision clearance triangle at the intersection of Ashland Street and Lit Way which grow taller than 2 %2 feet in height. (E.g. Blueberry, rock rose and lavender) 3) Tree Commission recommends applicant modify application to apply for the removal of the Siberian Elm tree (43). Tree is on prohibited street tree list due to the weak structure of the species, is interfering with maple trees, appears to have lost limbs and appears to be in generally poor condition. Department of Community Development Tel:541488-5350 CITY OF 51 Winburn Way Fax:541-552-2050 Ashland,Oregon 97520 TTY: 800-735-2900 www.ashland.onus noMAND Christopher Robinson PO Box 1975 Phoenix, OR 97535 September 8, 2011 City of Ashland Planning Division 51 Winburn Way Ashland OR 97520 RE;_Planning Action#2011-01131, 545 Lit Way,Ashland Oregon As the property owner of the residence immediately adjacent to the subject property, I strongly object to the conversion of the existing residence at 545 Lit Way into a"healing arts center." My understanding is that the applicant intends to establish a medical marijuana dispensary at this location. My objection is based on the amount of pedestrian and vehicle traffic that such a retail operation would generate. At present there is barely sufficient parking for two off-street vehicles at this location. Further traffic will impede the flow of the street and cause parking congestion throughout the area,including the area immediately in front of the residence I own,which is now used for tenant parking. Secondly,my direct observation of medical marijuana dispensaries in both Ashland and other cities is that they generate an enormous level of pedestrian traffic and that many individuals loiter on or near the premises, The property I own is a quiet, private and secluded lot and I do pot want people loitering on or near my property, causing noise,littering,trespassing or otherwise bothering my tenants. It would greatly reduce both the actual and rental potential of my property. Although the subject property is zoned commercial, I feel that the applicant is asking to use the property for a use that is inconsistent with the quality of this neighborhood,and I strongly urge the Planning Division to reject this application. Sincerely, Christopher Robinson .$EP 9 2011 I I r A � 6 n a z I J , i LL CD ,,ter o , `� o $8 1 O F _ O � h P NOW,; f I ?J �o r > oil. f 3 go lye, VMS ow, Ewa NMI Moog F ."ten`=-e�•m�• �a�-�of � I t # 2 2 ! @& - 11 h 77 _ d �k IN —� aq Swo Imam gum g; t t t �S f O Planning Department,51 Winburn Way,Ashland, Oregon 97520 CITY OF IV 541-488-5305 Fax:541-552-2050 www,ashland.or.us TTY: 1-800-735-2900 ASHLAND NOTICE OF APPLICATION PLANNING ACTION: #2011.01131 SUBJECT PROPERTY: 545 Lit Way OWNERIAPPLICANT: Kerry KenCairn (agent for business owner Keira Harrison) DESCRIPTION: A request for Site Review approval to allow the conversion of an existing residence to commercial use as a healing arts center for the property located at 545 Lit Way. The property is zoned Commercial (C-1). COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1;ASSESSOR'S MAP: 391E 15 AB TAX LOT: 6100. NOTE:The Ashland Tree Commission will also review this Planning Action on September 8,2011 at 6:00 p.m.in the Community Development and Engineering Services building(Siskiyou Room)located at 51 Winburn Way. NOTICE OF COMPLETE APPLICATION: August 31, 2011 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: September 14, 2011 ASHLAND STREElf PA 2014A7131 545 UT WAY SUBJEOT PROPERTY -- 1 _l I I L_ . _ i Property Imes nref r referer�oNy,nat smieaGte 0 10 20 40 Feet The Ashland Planning Division Staff has received a complete application for the property noted above. Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Division, 51 Winburn Way,Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown above. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.108.040) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. A copy of the application,all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Division, Community Development&Engineering Services Building,51 Winburn Way,Ashland,Oregon 97520. If you have questions or comments concerning this request,please feel free to contact the Ashland Planning Division at 541-488-5305. SITE DESIGN AND USE STANDARDS 18.72.070 Criteria for Approval The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met, C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity,urban storm drainage, and adequate transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall comply with the Street Standards in Chapter 18.88, Performance Standards Options. (ORD 2655,1991;ORD 2836,1999) AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On August 31, 2011 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #2011-01131, 545 Lit Way. Signature of Employee Documenl3 8131/2011 PA-2011-01131 391E15AB 6000 PA-2011-01131 391 ElODC 3900 PA-2011-01131 391E15AB 6100 555 LIT WAY LLC BENDER STEPHEN J/KATHLEEN F BERMAN MITCHELL, SARAH BERMAN C. ROBINSON &K. LARUE 1745 ASHLAND ST 162 PIONEER ST PO BOX 1975 ASHLAND, OR 97520 ASHLAND, OR 97520 PHOENIX, OR 97535 PA-2011-01131 391El5AB 5100 PA-2011-01131 391E15AB 4900 PA-2011-01131 391E10DC 8500 COYLE ANNE ET AL CROUCH ROI FIRST CH/CHRIST SCIENTIST 1746 ASHLAND ST 555 RAY LANE 1045 TERRA ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2011-01131 391 ElODC 9202 PA-2011-01131 391E15AB 5900 PA-2011-01131 391E15AB 5000 FIRST CHURCH OF CHRIST GORMAN JOHN/SAUVAGE RAMONA HEASLET JOHN/ANETTE P 0 BOX 536 579 LIT WAY 1756 ASHLAND ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA-2011-01131 391 ElODC 3700 PA-2011-01131 391E15AB 5101 PA-2011-01131 391El5AB 5300 HUANG TOM CAN/FENG LUN MAI HURD JOHN P TRUSTEE FBO KAHN DANIEL A TRUSTEE ET AL 1757 HWY 66 6341 KYLLONEN HILL RD 357 ALTA ASHLAND, OR 97520 CLINTON,WA 98236 ASHLAND, OR 97520 PA-2011-01131 391E10DC 4100 PA-2011-01131 391E10DC 8700 PA-2011-01131 391 ElODC 9201 KANNASTO HARRY R MEYER KIRT ET AL MEYER RONALD TRUSTEE ET AL 23915TH ST 678 PARK ST 6626 TARRY LN SANTA MONICA, CA 90402 ASHLAND, OR 97520 TALENT, OR 97540 PA-2011-01131 391E15AB 6200 PA-2011-01131 391E15AB 5800 PA-2011-01131 391 ElODC 4000 RYDBOM BEVERLY A STAVROS ELMA E YASUI DARYL TRUSTEE ET AL P 0 BOX 3030 585 LIT WAY 165 EVENBROOK DR ASHLAND, OR 97520 ASHLAND, OR 97520 MEDFORD, OR 97504 PA-2011-01131 391 E15AB 5200 HARRISON KEIRA KENCAIRN LANDSCAPE ARCHITECTURE YOUNG MICHAEL D/GEORGIA B 675 ASHLAND ST 545 A STREET, SUITE 1 574 LIT WAY ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 545 LIT WAY 813112011 NOC 21 7INFORMATION 340 E NOLOGY ker Application Front Counter Legend Highlighted Feature i p theBufter thaBufferTarget Tax Lot Outlines' _ Tax Lot Numbers fifto 5,10 .26" -roll� � 1 _- w - no 4 +dam l s j 1iF 1 A _ l s200 .i 1 1 1 110200 IW � 11 I 1 s i 1 i 1140 1066 p „ d .� _1 r t i Iy 3 i I l r � �y p �a d��{ A Y t! 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All applicable ordinances have been reviewed and requirements met as is discussed on the following pages. The applicable City Ordinances are shown in regular face type with the applicants' response following immediately in a boldface type. Project Background The proposed project is for a change in use at 545 Lit Way, which is the south- west corner of Lit Way and Ashland Street. The existing residential structure will become a healing arts center where clients/patients can receive massage therapy and various other healing modalities. There will be a small area in the reception area used for the retail sale of educational material and items directly related to the healing business. As an accessory use, a portion of the building will be used for teaching yoga and Qigong. This accessory use is a room of approximately 350 square feet where small classes will held during the "off- hours" of the healing practice. There will be no enlargement of square footage of the building, however, the interior will be brought up to code for handicap accessibility. See Sheet A1.1 for interior layout. The exterior of the building will not be changed. Parking will be provided on site at the west side of the building and a handicap parking space will be provided on the east side of the building. Bicycle parking will be provided both at the front of the building as well as on the east side of the building. A healing practice is a permitted use in the C-1 zone and this lot is zoned C-!. 1 Applicable r in n : 18.32 C-1 Retail Commercial District 18.61 Tree Preservation & Protection 18.68 General Regulations 18.72 Site Design Review 18.92 Off-Street Parking 18.96 Sign Regulations 18.108 Procedures Site Design & Use Standards Section V - Ashland Boulevard Corridor 2 C-1 Retail Commercial District 18.32.010 Purpose This district is designed to stabilize, improve and protect the characteristics of those areas providing commercial commodities and services. 18.32.020 Permitted Uses The following uses and their accessory uses are permitted outright: A. Professional, financial, business and medical offices, and personal service establishments such as beauty and barber shops, launderette, and clothes and laundry pick-up stations RESPONSE. The proposed use will be a healing facility offering massage therapy as well as other healing modalities. There will be two treatment rooms plus a small reception area. Within this reception area, there will be a selection of items directly related to the healing arts available for sale to clients. An accessory classroom will be available for "off-hour" demonstrations and occasional evening yoga classes. Healing facilities and their accessory uses are a permitted use in the C-1 zone as they are similar in nature to a medical office. 18.32.040 General Regulations A. Area, Width, Yard Requirements. There shall be no lot area, width, coverage, front yard, side yard, or rear yard, except as required under the Off-Street Parking and Solar Access Chapters; where required or increased for conditional uses; where required by the Site Review Chapter or where abutting a residential district, where such setback shall be maintained at ten feet per story for rear yards and ten feet for side yards. (Ord 2859 S1, 2000) RESPONSE. Because this in an existing structure and there will be no expansion of square footage, all set-backs are pre-existing. The healing facility is a permitted use in the C-1 zone and the property abuts commercial zoning on both sides. The required setbacks for new parking will be adhered to. The buffer between the parking and the residential use to the south will be addressed in the sections on "Off-Street Parking" as well as the "Ashland Site Design & Use Standards". 3 18.61 Tree Preservation Protection 18.61 .010 Purpose The City of Ashland recognizes the importance of trees to the character and beauty of Ashland as well as the role that trees have in advancing the public health, safety and welfare. The City has therefore determined that reasonable regulation of the removal of certain trees is necessary and that this regulation of trees is based upon the following general guidelines: C. -The City recognizes- that because of the known benefits of trees, development property should be protected from unregulated removal of trees prior to the approval or' development plans. Trees on such properties should be preserved so that they may be considered for incorporation into development plans. RESPONSE. The applicant will keep the five existing trees that are located on the property. 18.61 .200 Tree Protection Tree Protection as required by this section is applicable to any planning action or building permit. A. Tree Protection Plan Required. B. Tree Protection Measures Required. 1. Except as otherwise determined by the Staff Advisor, all required tree protection measures set forth in this section shall be instituted prior to any development activities, including, but not limited to clearing, grading, excavation or demolition work, and shall be removed only after completion of all construction activity, including landscaping and irrigation installation. RESPONSE. There are five existing trees on the property. Two of the five are in good condition and three are in fair condition. There is one existing tree in the public right-of-way that is in poor condition and is recommended for removal according to Tom Myers, Certified Arborist. Please see Tree Protection Plan labeled as Sheet T-1. There is also an attached letter from Mr. Myers as part of this application. See Attachment A-1 All appropriate tree removal permits will be acquired. All required protection measures will be in place for the five existing trees on the property before construction begins, with fencing adhering to these regulations. No disturbance of the trees will take place during the construction of the parking area and landscaping portions of this project. Please see sheet T-1, Tree Removal and Protection Plan for specific details. 4 @ Regulations 18.68.010 Fences Fences, walls, hedges and screen planting shall be subject to the following standards: A. In any required front yard, provided they do not exceed three and one-half (3 '/z) feet in height. B. In any rear or side yard, provided they do not exceed six and one-half (6 1/2) feet in height. C. The height of fences or walls in rear or sideyard setback areas abutting a public street shall be forty-eight (48) inches or less if said fences or walls are within ten (10) feet of any public street except an alley. D. The framework for newly constructed fences and walls shall face toward the builder's property, except where fences are jointly constructed.. E. Fences shall lean at an angle from the vertical plane no greater than five (5%) percent. In cases where this limitation is exceeded and a written complaint is received by the Planning Department, the property owner shall be notified, in writing, of the problem. The Planning Department shall take action only on the basis of a written complaint, or on its own action. RESPONSE. There will be no fencing along Lit Way or Ashland Street. The existing fence located on the south property line will be left to create the required buffer between commercial& residential uses. In addition, Strawberry Trees (Arbutus unedo `compacts) will be planted creating an 8- foot buffer. See Sheet's L-1 & S-1 18.68.020 Vision Clearance Area Vision clearance areas shall be provided with the following distances establishing the size of the vision clearance area: C. The vision clearance area shall contain no plantings, fences, walls, structures, or temporary or permanent obstructions exceeding two and one-half (2 1/2) feet in height, measured from the top of the curb, except that street trees exceeding this height may be located in this area, provided all branches and foliage are removed to a height of eight (8) feet above the grade. D. The vision clearance standards established by this section are not subject to the Variance section of this title. (Ord. 2605, S1, 1990) RESPONSE. The vision clearance area can be seen on the attached site plan (see sheet -1.) There will be NO new fences, walls, or structures in this vision clearance area. The area will be landscaped with low growing shrubs and medicinal perennials. See Sheet L-1 (Landscape Planting Plan). 5 18.72 Site i Review 18.72.030 Applicability A. Applicability. The following development is subject to Site Design Review: 1. Commercial, Industrial, Non-Residential and Mixed uses: Site design standards shall apply to all zones of the city as outlined. Any change of occupancy from a less intensive to a more intensive occupancy, as defined in the City building code, or any change in use which requires a greater number of parking spaces. f. Any change in use of a lot from one general use category to another general use category, e.g., from residential to commercial, as defined b the zoning regulations of this Code. RESPONSE. The proposed project falls under the applicability of the Site Design Review chapter because of the change in use from residential to commercial, and because of the required parking area. The following is a discussion of the applicable requirements of the Site Design Review procedure. 18.72.040 Approval Process Development subject to site design review shall be reviewed in accordance with the procedures set forth in Chapter 18.108. RESPONSE. A discussion of these procedures follows in section 18.108 Procedures. A continuation of the Site Design Review will proceed directly after this written discussion. 6 18s 18.108.017 Applications A. In order to initiate a planning action, a complete application shall be submitted to the Planning Department as set forth below. 1. Complete applications shall include: a. All of the required information for the specific action requested, b. Written findings of fact, c. Complete and signed application form. The application must be signed by one or more property owners of the property for which the planning action is requested, or their authorized agents. The application shall not be considered complete unless it is accompanied by the appropriate application fee. RESPONSE. This document and all attachments are considered to meet the "Written Findings of Fact". This packet also contains required information in the form of maps, site plans, landscape & irrigation drawings, recorded easement, traffic findings, photographs, building elevations, floor plans, along with the completed and signed application form. The appropriate fees have been paid. 18.108.040 Type I Procedure A. Actions Included. The following planning actions shall be subject to the Type I Procedure: 1. Site Design Review. The following developments that are subject to the Site Design Review Standards outlined in 18.72 shall follow the Type I permit procedures. c. Commercial, Industrial and Non-residential Uses v. Any change of occupancy from a less intensive to a more intensive occupancy, as defined in the City building code, or any change in use which requires a greater number of parking spaces. vi. Any change in use of a lot from one general use category to another general use category, e.g., from residential to commercial, as defined by the zoning regulations of this Code. 7 RESPONSE. This project requires a "change of use" planning action, which requires a Site Design Review. Changing the existing residential use of the property to a commercial healing arts facility, the proposed project falls under the category of the Type 1 permit procedures. This packet contains all appropriate plans, drawings and writings to meet the Type 1 procedure. Continuation Of 18.72 Site Design Review 18.72.060 Plans Required The following submittals shall be required in order to determine the project's compliance with this Chapter RESPONSE: A site plan is attached with all requirements appropriately labeled as per this chapter. See Sheet S-1 Because this is an existing building and the Engineering Department has determined that there will be no impact to City water, sewer, storm drainage and electric systems, these are not shown on the site plan. There are two nearby fire hydrants. One is located just west of the building in the Ashland Street Shopping Center directly in front of the Wendy's restaurant. The second is located across Ashland Street at the northwest corner of Ashland Street and Ray Lane. The location of the two signs can be seen on the site plan and additional design information can be found on Sheet S-2 Building Elevations. No changes are planned for the exterior of the building at this time. However, there will be a new visual entry and bike enclosure design for the front of the building. Please see elevations on Sheet 2. In addition, photographs of the existing building are provided in this application. 18.72.070 Criteria for Approval The following criteria shall be used to approve or deny an application: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate 8 transportation can and will be provided to and through the subject property. All improvements in the street right-of-way shall comply with the Street Standards in Chapter 18.88, Performance Standards Options. (Ord. 2655, 1991; Ord 2836 S6, 1999) RESPONSE. The proposed use change complies with all Site Design Standards and applicable City Ordinances. In addition, there will be no additional impact on City facilities and no City right-of-way dedication will be required. This packet provides information showing that all City Ordinances have been met or will be met for this change of use proposal. The packet includes. information regarding the adherence to the Site Review Chapter and Site Design Chapter. Information from the "pre-app"meeting shows that the proposed change in use will NOT create a negative impact on the City's existing services. According to Karl Johnson, E.I.T., Assistant Engineer with the City of Ashland. No additional street improvements will be required at this time. No additional right of way dedication will be required at this time. The property is currently served by a 6-inch sanitary sewer main in Lit Way. No additional improvement to the City infrastructure will be required at this time. The property is currently served by a 6-inch water main in Lit Way. No additional improvements to the City infrastructure will be required at this time. The property is currently served by an 8-inch storm sewer main in Lit Way. No additional improvements/requirements to the City infrastructure will be requested at this time. This project was reviewed by Southern Oregon Transportation Engineering for the potential of a Traffic Impact Analysis being required. According to Ms. Kimberly Parducci, P , PTO , such analysis in NOT REQUIRED for this project. Please see Attachment#3 for details. All improvements to the Handicap stall access will be submitted to the engineering department for their review and permitting procedures. The new sidewalk that will be constructed along Lit Way in the public right- of-way will comply with Ashland City Street Standards and all appropriate Public Work Permits will be taken. As-builts will be submitted to the City of Ashland prior to final acceptance. 9 18.72.110 Landscaping Standards A. Area Required. The following areas shall be required to be landscaped in the following zones: C-1: 15% of total developed lot area. RESPONSE. The proposed project provides approximately 47% of the lot area in landscaping. Please see attached Site Plan (sheet S-1)and Landscape Planting Plan (sheet L-1) for details. B. Location. Landscaping shall be located so that it is visible from public right-of- way or provide buffering from adjacent uses: Landscaping shall be distributed in those areas where it provides for visual and acoustical buffering, open space uses, shading and wind buffering, and aesthetic qualities. RESPONSE. As can be seen on Sheet L-1 (Landscape and Planting Plan) there will be new landscaping along Ashland Street and Lit Way which will be visible from the public right-of-way. There are 5 existing trees on the site that will be kept and protected during construction, see sheet T-1 (Tree Removal and Protection Plan). The existing lawn that abuts the structure on the west side will be kept as well as the concrete patio area. At the front of the building all landscaping is designed to draw the pedestrian and vehicular traffic to this "entry-way"of the new "InnerSynergy"Healing Arts business. A covered bicycle parking facility is part of this new "entry-way". Please see Elevation Sheet, S-2. Landscaped walkways guide clients to the door located on the east side of the building. C. Irrigation. All landscaping plans shall either be irrigated or shall be certified that they can be maintained and survive without artificial irrigation. If the plantings fail to survive, the property owner shall replace them. RESPONSE. All new planting areas will be fully irrigated. Please see Sheet L-2, Irrigation Plan. D. Parking Lots. Seven percent of all the parking lot area shall be landscaped. Such landscaping shall consist of the proper mixture of deciduous trees and shrubs so that all of the landscaped areas shall be coved within five years by a spreading evergreen ground cover or by shrub and shaded by the trees. Four of the five existing trees on the lot will provide landscaping, shade and buffering for the required on-site parking that is being provided. In addition, the area of separation between the spaces will be planted with Green Screen Bamboo and medicinal herbs. Strawberry Trees will be planted in the 8-foot buffer zone at the south part of the property, which 10 abuts a residential use within a commercial zone. The existing 6-foot fence will remain to further buffer the one parking stall from the rear of the abutting residence. Along all pedestrian walkways ground cover will include strawberries, culinary and medicinal herbs. A new Oklahoma Redbud tree will be planted on the east side of the property next to the handicap parking space and provide shade for the new bicycle parking area in this location. There will also be Creeping Oregon Grape and Pineapple Guava placed in this area to buffer and provide a pleasing landscape for pedestrians and vehicular traffic along Lit Way. Please see Sheet L-1 (Landscape Planting Plan) E. One street tree per 30 feet of frontage shall be required on all projects. RESPONSE. There is one existing street tree along Ashland Street that has been determined to be in poor condition and recommended for removal as per Tom Myers, Certified Arborist. Please see Sheet T-1 (Tree Removal and Protection Plan). The applicants will be providing three new street trees (one Oklahoma Redbud and two Goldenrain Tree's)along Ashland Street. There will not be any street trees planted along Lit Way because of the new sidewalk required to be constructed as a continuance of the existing sidewalk along Ashland Street. However, the applicant will be planting one new Oklahoma Redbud tree next to the handicap parking space on the east side of the building. This parking space is accessed from Lit Way, and the tree's location will give the appearance of a street tree along this street. II 1 .72 8 .115 - Recycling Requirements All commercial and multi-family developments, requiring a site review as indicated in 18.72.040, shall provide an opportunity-to-recycle site for use of the project occupants. A. Commercial. Commercial developments having a solid waste receptacle shall provide a site of equal or greater size adjacent to or with access comparable to the solid waste receptacle to accommodate materials collected by the local solid waste franchisee under its on-route collection program for purposes of recycling. Both the opportunity-to-recycle site and the common solid waste receptacle shall be screened by fencing or landscaping such as to limit the view from adjacent properties or public rights-of-way. RESPONSE. As can be seen on the attached site plan, the solid waste and recycling receptacle will be located on the west property line between the parking spaces. , This will provide easy access for appropriate sanitary j truck pick-up. The receptacles are buffered from view by a newly constructed enclosure and landscape plantings of Green Screen Bamboo 11 to further buffer the view from clients parking and using the pedestrian path leading to the front of the building. 18.72.140 Light and Glare Performance Standards There shall be no direct illumination of any residential zone from a lighting standard in any other residential lot, C-1, E-1 or M-1, SO, CM or HC lot. RESPONSE. There are no plans for any outdoor lighting on the proposed project. 18.72.150 Review By Conservation Coordinator A. Upon receiving an application for a Site Review, the Staff Advisor shall refer the application to the Conservation Coordinator for comment. B. Prior to final approval of a site plan, the Conservation Coordinator shall file an oral or written report to be entered into the record of the proceedings consisting of: 1. An assessment of the energy use estimates by the applicant. 2. An assessment of the applicant's energy use strategies. 3. Recommendations to the applicant of cost-effective methods to further reduce energy consumption, if any exist. RESPONSE: Plumbing, lighting, and all other energy consumptive fixtures are unchanged. 18.72.160 Landscaping Maintenance A. All landscaped areas must be maintained in a weed-free condition. B. All landscaped areas required by this Chapter must be maintained according to the approved landscaping plans. (Ord. 2228, 1982) RESPONSE. Applicant will keep all landscape areas weed-free and maintained according to the Landscape Plan (please see sheet L-1) i i 12 Off-Street Parking 18.92.010 Generally In all districts, except those specifically exempted, whenever any building is erected, enlarged, or the use is changed, off-street parking shall be provided as set forth in this Chapter. RESPONSE: Because this is a change of use application, off-street parking is required. As the site plan shows, the applicant has provided five parking spaces on site. See sheet S-1 The following gives a detailed description of the requirements and how they are met. 18.92.020 Automobile Parking Spaces Required B. Commercial Uses. For commercial uses the following automobile parking spaces are required. 5. Offices. Medical and dental - one space per 350 square feet of gross floor area. RESPONSE. The Gross Floor Area of the project is 1300 sq. ft. requiring 4 off-street parking spaces. As can be seen on the attached site plan, (see Sheet S-1) 5 spaces have been provided. Four of the spaces will be located on the west side of the building. Two of these spaces are designed for compact vehicles as allowed per 18.92.050, Compact Car Parking. The access to this parking area is from the Ashland Shopping Center located to the west and adjacent to the proposed project. A signed right-of-way agreement has been granted and recorded, giving the subject property permission to use Ashland Shopping Center for parking ingress and egress. A copy of this signed and recorded document is part of this application. Please see Attachment#2 The new parking area will be landscaped on the south with Strawberry Trees (creating a buffer for the abutting residential use), Green Screen Bamboo and medicinal herbs will create a separation between the compact spaces and regular size stalls as well a screening the trash/recycle enclosure, and the large landscaped area abutting Ashland Street will be filled with Bumgarten Sage, Creeping Bramble, Spike Lavender and others. j This is in addition to the five existing trees that will remain on the site. i 13 The fifth parking space is on the east side of the building having access from Lit Way. This space is designed for Handicapped/Disabled usage and will meet the requirements of Chapter 18.92.030. A new Oklahoma Redbud tree will be planted next to this parking space as well as Pineapple Guava and Creeping Oregon Grape. Please see Sheet L-1 (Landscape Planting Plan) A walkway will be constructed to guide patrons/clients from the new parking area on the west side of the building, to the front of the building and then to an entrance located on the east side of the building. There is also a secondary entry on the west side of the building off an existing patio. I 18.92.030 Disabled Person Parking Places The total number of disabled person parking spaces shall comply with the following: Total in Parking Lot Required Minimum Number of Accessible Spaces 1 to 25 1 RESPONSE. There will be one handicapped/disabled parking space provided on site at the east side of the existing building. This is an existing parking area that will be modified to adhere to all handicap standards. There is an existing walkway that leads directly to the east entrance of the building. The applicants will be making this entrance handicap accessible as well. Access to this handicapped/disabled space will be from Lit Way. The parking space is buffered from the abutting residential zone by an existing fence. Additional landscaping, including a Oklahoma Redbud street tree I will be provided. Please see Sheets S-1 and L-1 (Site Plan & Landscape Planting Plan). I i 18.92.040 Bicycle Parkin A. All uses, with the exception of detached single-family residences and uses in the C-1-D zone, shall provide a minimum of two sheltered bike parking spaces. C. In addition, all uses which require off street parking, except as specifically noted, shall provide one bicycle parking space for every 5 required auto parking spaces. Fractional spaces shall be rounded up to the next whole space. Fifty percent of the bicycle parking spaces required shall be sheltered from the 14 weather. All spaces shall be located in proximity to the uses they are intended to serve. RESPONSE. This project is required to provide 3 bicycle parking spaces. The proposed plan provides for 5 bicycle spaces, 2 of which will be covered spaces. The two sheltered spaces are located at the front of the building and the remaining three spaces are located at the east entrance of the building. I. Bicycle Parking Design Standards RESPONSE. A new, beautifully designed sheltered bicycle parking structure will be located at the front of the existing building. This structure will be part of the over-all design to orient the existing structure's frontage to Ashland Street as per the Ashland Boulevard Corridor recommendations. This two-stall bicycle parking area will have direct access to and from the public right-of-way. New stairs will be constructed leading from the existing sidewalk on Ashland Street to the front of the building where the bicycle shelter and walkway are located. This new walkway will lead pedestrians to the parking area to the west or the entrance on the east side of the building. Because the bicycle parking will be located at the front of the building, the visibility is good and the area is secure. At night the street lights along Ashland Street will keep the bicycle parking safe and well-lit. The additional three-stall bicycle parking located on the east side of the building is next to the handicapped parking stall. This area will be landscaped with a Oklahoma Redbud street tree in addition to Creeping Oregon Grape and Pineapple Guava. 18.92.050 Compact Car Parking Up to 50% of the total automobile parking spaces in a parking lot may be designated for compact cars. Minimum dimensions for compact spaces shall be 8 x 16 feet. Such spaces shall be signed or the space painted with the words "Compact Car Only." 15 RESPONSE; The proposed project will be providing two spaces designated for compact cars and are designed according to the standards described above. As can be seen on the attached site plan (Sheet S-1), these spaces are the two located at the southwest corner of the property. An 8-foot wide landscaped area is provided and the existing fence which currently separates this property from the existing residential use to the south will be kept. 1 .02.060 Limitations. Location, Use of Facilities D. Joint Use of Facilities. Required parking facilities of 2 or more uses, structures, or parcels of land may be satisfied by the same parking facilities used jointly, to the extent that it can be shown by the owners or operators that the need for the facilities does not materially overlap (e.g., uses primarily of a daytime v. nighttime nature) and provided that such right of joint use is evidenced by a deed, lease, contract, or similar written instrument establishing such joint use. RESPONSE. At the suggestion from City Planning Staff, an easement was granted from Ashland City Shopping Center to the property owners of 545 Lit Way allowing the proposed project to use a portion of the Shopping Center property for parking ingress & egress. This easement has been recorded with Jackson County and a copy is attached and part of this application. See Attachment#2 i 16 18.92.070 Automobile Parking D22Lqn Reguirements A. Size and Access B. Driveways and Turn-Arounds D. Vision Clearance E. Development and Maintenance RESPONSE. All required parking areas will be designed and built to Ashland City standards. Two of the parking spaces are 9 x 18 and two are compact size of 8 x 16. The fifth stall is handicap accessible and is designed per state standards for accessible parking. Back-up and maneuvering space is provided by the use of Ashland Shopping Center (see copy of recorded easement agreement in this packet labeled Attachment#2). Paving, Drainage, Marking, and Wheel Stops will be as per Ashland City Standards. . There is no parking abutting a public street so no walls or hedges will be required. The existing zoning on all sides of this property are C-1 so no sight- obscuring fence, wall evergreen hedge need be provided. The proposed parking facility is landscaped with existing mature trees, which will remain on site and be protected during construction. Please see Sheet T-1 (Tree Removal and Protection Plan). In addition, Strawberry Trees will be planted along the southern portion of the parking to buffer the residential use of the abutting commercially zoned property. Landscaping of Green Screen Bamboo and medicinal herbs will separate the two compact stalls from the two regular sized stalls. This is also the location of the very large mature existing Ulmus Pumilla tree, which will be kept. On the north side of the parking area there will be a required Oklahoma Redbud street tree planted, approximately 780 square feet of Bumgertum Sage, Howard Mcminn Manzanita, Spike Lavender, Tuscan Blue Rosemary, Sunset Rockrose and Creeping Bramble. i 17 8.96 Sign Regulations 18.96.060 General Sign Regulations The following general provisions shall govern all signs in addition to all other applicable provisions of this chapter. RESPONSE: This change of use will meet all requirements of the Ashland City Sign code by providing a ground sign located at the front of the building to guide pedestrians and vehicular traffic along Ashland Street to the new InnerSynergy Healing offices. This sign will not be in the vision clearance area as per Chapter 18.68.020.0 and discussed earlier in this document A wall sign will be placed on the northeast side of the building. Please see Sheet S-2 for building elevations and sign design details. D. Placement of Signs. 2. Near street intersections. No signs in excess of two and one-half feet in height shall be placed in the vision clearance area. RESPONSE: The proposed free-standing ground sign will not be located in the vision clearance area as per sign code and Chapter 18.68.020,C i 18.96.090 Commercial, Industrial and Employment Districts Signs in commercial, industrial, employment, and Croman Mill districts, excepting the Downtown-Commercial Overlay District and the Freeway Overlay District, shall conform to the following regulations: B. Types of Signs Permitted. 1. Wall Signs. a. Number. Two signs per building frontage shall be permitted for each business, or one sign per frontage for a group of businesses occupying a single common space or suite. I b. Area. Buildings with two or fewer business frontages shall be permitted one square foot of sign area for each lineal foot of business frontage. For the third and subsequent business frontages on a single building, the business shall be j permitted one square foot of sign area for every two lineal feet of business frontage. The maximum sign area on any single business frontage shall not exceed sixty (60) square feet. c. Projection. Except for marquee or awning signs, a projecting sign may project a maximum of two feet from the face of the building to which they are attached, provided the lowest portion of the sign is at least eight feet above grade. Any 18 portion lower than eight feet can only project four inches. d. Extension above roof line. Signs may not project above the roof or eave line of the building. RESPONSE. One wall sign will be placed on the building's east side. Please see Sheet S-2 for building elevation and sign placement as well as sign details. The proposed sign will not project out more than 4 inches and will not project above the roof or eave line of the existing building. 2. Ground Signs. a. Number. One sign shall be permitted for each lot with a street frontage in excess of fifty lineal feet. Corner lots can count both street frontages in determining the lineal feet of the street frontage but only one ground sign is combined for purposes of meeting the foregoing standard. b. Area. Signs shall not exceed an area of one square foot for each two lineal feet of street frontage, with a maximum area of sixty square feet per sign. c. Placement. Signs shall be placed so that no sign or portion thereof shall extend beyond any property line of the premises on which such sign is located. Signs on corner properties shall also comply with the vision clearance provisions of Section 18.96.060(F). d. Height. No ground sign shall be in excess of five feet above grade. RESPONSE. A 7' x 4'6" free standing ground sign will be located at the front of the building guiding pedestrians, cyclists and vehicular traffic to the new InnerSynergy Healing offices. Please see Sheet S-2 for sign design details & site locations. 18.96.120 Construction and Maintenance Standards A. Materials of construction. 2. Commercial and industrial districts. All signs and their supporting members shall be constructed of non-combustible materials or fire-retardant treated wood which maintains its fire-resistive qualities when tested in accordance with the rain and weathering tests of the U.B.C. Standards No.32-37, unless otherwise provided in this Section. RESPONSE. The new ground sign for InnerSynergy will be constructed of painted wood. Please see Sheet S-2 for sign design details. i 19 Site Design and Use Standards including Ashland O i v r d Corridor SECTION II Approval Standards and Policies A. Ordinance Landscaping Requirement 15% of the site is required to be in landscaping in the C-1 Zone. RESPONSE. The proposed project is providing 47% of the site in landscaping. This includes keeping and protecting the 5 existing trees on the site. C. Commercial, Employment and Industrial Development II-C-1 Basic Site Review Standards II-C-1 b) Streetscape One street tree chosen from the street tree list shall be placed for each 30 feet of frontage for that portion of the development fronting the street. RESPONSE. Three street trees will be planted along Ashland Street. A tree will be planted on the property next to the handicap parking space on Lit Way giving the appearance of a street tree. See Landscaping Plan, Sheet L-1 I I-C-1 c) Landscaping RESPONSE. This site will have 47% in landscaping. Five existing trees will be retained and protected during construction of the parking area and new landscaped areas. The area along Ashland Street will be filled with new landscaping and a new pedestrian walkway creating the new frontage of the existing building to be oriented toward Ashland Street. Please see sheet L-1 (Landscape Planting Plan). All new planting will be irrigated as can be seen on sheet L-2 (irrigation Plan) I I-C-1 d) Parking RESPONSE. There are four parking stalls located on the west side of the property. There are 5 large mature trees that will be kept providing shade 20 for the parking area. The southern most stall is buffered from the abutting residential use by an 8-foot planting strip of Strawberry Trees and screening with an exiting wooden fence that will remain. One handicap stall is located on the south east side of the building. An Oklahoma Redbud tree will be planted next to this stall for shade provisions. II-C-2 Detail Site Review II-C-2d) Buffering and Screening RESPONSE. The applicant is providing an 8-foot planting buffer at the rear of the site to buffer the parking area and structure from the abutting residential use. In addition, the existing fence will remain for screening. The parking area to the west of the building is well landscaped creating more than an adequate buffer from Ashland Street. D. Parking Lot Landscaping and Screening Standards Approval Standards All parking lots, which for purposes of this section include areas for vehicle maneuvering, parking, and loading, shall be landscaped and screened as follows: II-D-2 Screening Abutting Property Lines RESPONSE. There is an 8-foot landscaping strip located between the property line and the parking stall located on the west side of the property. In addition, the existing fence will remain for screening purposes. There is a 7-foot, 6-inch landscaping strip between the rear of the existing building and the property line. II-D-3 Landscaping Standards RESPONSE. The proposed parking area on the west side of the building has 4 mature trees that will remain for shade. Additional planting of shrubs and ground cover is extensive. There is a landscaped area separating the two compact spaces from the two regular sized spaces within the parking area. There will be Green Screen Bamboo and medicinal herbs planted here. On the north side of the two regular size parking spaces is a densely landscaped area plus street trees that will be visible from Ashland Street. See Sheet L-1 (Landscape Planting Plan) for details. II-D-6 Other Screening I RESPONSE. The refuse and recycle containers located on the west property line next to a compact parking stall for easy entry of refuse trucks. It will be screened from view by a solid wood fence or one of masonry construction. It will be further screened from view by plantings of Green Screen Bamboo. See Site Plan and Landscape Planting Plan (Sheets S-1 & L-1) 21 E. Street Tree Standards Approval Standards All development fronting on public or private streets shall be required to plant street trees in accordance with the following standards and chosen from the recommended list of street trees. RESPONSE. There is an existing street tree located along Ashland Street which has been recommended for removal. The applicant will replace this tree and include two additional trees along Ashland Street. In addition, a street tree will be planted next to the handicap parking stall on Lit Way giving the appearance of a street tree. Because of the vision clearance area of this corner lot, and the new sidewalk that applicants will be providing a street tree in the public right-of-way is impossible. The varieties of street trees chosen are Oklahoma Redbud and Goldenrain Tree. Please see Sheets L-1 and T-1 for further details. (Landscape Planting Plan & Tree Removal and Protection Plan) i i i I i i i i 22 i SECTION III Water. Conserving Landscaping Guidelines n Policies Mandatory Policies The landscape on this project has been designed to incorporate low water use plants except in areas of shade or where appropriate screening overrides xeriscape plants materials. There is a small lawn being proposed as part of the project, it will be shaded from the intense western sun by existing trees and is irrigated with rainbird matched precipitation sprinkler heads. The rest of the project is irrigated with inline drip line and landscape drip line, Decision about what type of irrigation delivery to use were based on tree preservation and zoning of various plant materials. The Lawn at 488 square feet makes up 15 % of the 3189 square foot of landscape, 20% is the maximum allowable area for lawn and or water features/exposed water. The area of lawn contains approximately 3% of slope. The entire project excluding lawns will be covered with a minimum of 2inches of multi-bark mulch. The plants list includes at least 90% drought tolerant plant materials. The landscape plan refers to plantings of medicinal herbs and culinary herbs, these plant materials are predominantly drought tolerant, but are not on any list describing them as drought tolerant or not. All plants that are not drought tolerant are planted together and are in shaded areas. The strawberry tree hedges will provide at least 50% coverage after two years, further they will easily reach the requirement of 90% in five years. I i The irrigation system for the lawn includes a perimeter irrigation pattern with head to head coverage, the lawn is basically flat. The proposed MPR sprinkler heads have a matched precipitations rate as required. Each zone of landscape has its own valve and timer setting. The watering schedule is on the irrigation plan, Sheet L-2 23 SECTION V Ashland Boulevard Corridor Policy Improvements in the public right-of-way shall meet the following standards: V-A Landscaped Medians RESPONSE. No additional street improvements are required at this time. V-B Sidewalk RESPONSE. There will be a new sidewalk installed along Lit Way. This will tie in with the existing sidewalk along Ashland Street. This sidewalk will adhere to the adopted "Ashland Street Standards"and appropriate plans will be submitted to the Engineering Department for their review and approval. Appropriate Public Works permits will be obtained before construction begins. 24 Thokaas M, Myers Tree Semce 2040 Ashland Mine Rd Ashland, OR 97520 Phone: 541-601-2069 Attn: Kerry KenCairn 545 A Street Ashland,OR 97520 6/9/2011 Tree Protection Plan for Lit Way and Ashland St. Ashland, Or The Tree Protection Plan for Lit Way and Ashland St.is designed to address the needs of all existing trees within the project.The trees are identified by number on the plan as well as by numbered tag attached to the tree in the field. The specified tree protection zones(as stipulated in the enclosed tree inventory)will be drawn on the plans as well as delineated on the site by approved fencing. Trees noted in the tree inventory with a poor condition rating should be considered for removal. In addition, any trees that have a designated tree protection zone within an area requiring a grade change or trenching should be reevaluated to determine if removal is required.The enclosed specifications detail exactly how the trees are to be protected. The building contractor and subcontractors will meet with a certified arborist before and during construction to insure that the correct measures are in place.A certified arborist must supervise any work done within the specified tree protection zone. A certified arborist will conduct an inspection of the trees during and after construction. If you have any questions regarding this tree protection plan please call me at 541-601-2069. Tom Myers, Certified Arborist I i i i oo ad—pue!w-`A ins a v f X ro9 69,9 e10e9b lvs 9:0:i 0 L nan1oaMmv adoispueq SP ems. 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Oakdale Avenue that the instrument Identified herein was recorded in the Clerk records. Christine Walker-County Clerk Medford, OR 97501 GRANT OF EASEMENT THIS GRANT OF EASEMENT is made between Beverly A. Rydbom, doing business as Ashland Shopping Centel: ("Grantor") and Mitchell Berman and Steven Berman (collectively"Grantees"). RECITALS: A. Grantor is the owner of real property commonly described as Map No. 3 9-1 E-15AB, Tax Lot 6200 in the City of Ashland, Jackson County, Oregon, more particularly described in Exhibit "A," attached hereto and incorporated by reference herein.("the Servient Estate"). B. Grantees are the owners of real.property commonly described.as Map No. 3 9--1 E-15AB, Tax Lot 61.00 in the City of Ashland, Jackson County, Oregon, more particularly described in Exhibit "B," attached hereto and incorporated by reference herein.("the Dominant.Estate"). C. Grantees desire to obtain from Grantor a.nonexclusive easement across a.portion of the Servient Estate for ingress and egress to a,portion of the Dominant Estate, and Grantor is willing to grant such easement upon.the terms and conditions set forth herein, NOW, THEREFORE, for good and valuable consideration, receipt of which is hereby acknowledged, and in consideration of the:mutual. covenants and conditions contained herein, the parties agree as follows: 1. Grantor grants and conveys to Grantees for the benefit of the Dominant Estate a nonexclusive easement over and across a portion.of the Page 1 - GRANT OF EASEMENT AWW-A))U1/11111 Seivient Estate for motor vehicle ingress and egress to four parking spaces to be constructed upon the rear portion.of the Dominant Estate, which easement area is legally described in Exhibit"C, attached hereto and incorporated by, reference herein, and is further depicted on the diagram labeled Exhibit"D," also attached hereto and incorporated by reference herein, 2. The easement granted herein is perpetual, unless terminated as provided below, and is appurtenant to the Dominant Estate and the Servient Estate. The parties intend that the easement granted.herein shall run with.the land, and that.this agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3. The validity and. continued existence of this easement is specifically conditioned upon the actual construction by Grantees of the aforementioned four parking spaces on the Dominant Estate, and also upon the continued actual use of the Dominant Estate as commercial real property, as opposed to residential real property. In.the event that Grantees or their successors do not construct the said parking spaces on the Dominant Estate, or that the Dominant Estate ceases to be used as commercial real property,.this easement shall be deemed. terminated, and the parties agree to sign and cause to be recorded in the official records of Jackson County, Oregon, document evidencing the termination of this easement. 4. Grantees, for themselves and their successors in interest, agree to indemnify and defend: Grantor against, and to hold Grantor harmless from, any and all liability, claims, suits, or actions arising from or related in any way to the condition of the easement area or the use of the easement area by Grantees or their tenants, and their respective-employees, contractor&, agents, guests, customers, licensees, and invitees. 5. Grantees agree to reimburse Grantor upon.demand for the actual and reasonable cost of repairing any damage to the easement:area, including without limitation, the pavement thereon, caused by Grantees, Grantees' tenants, or any of their respective employees, contractors, agents, guests, customers, licensees, and invitees, i Page 2 - GRANT OF EASEMENT EXHIBIT "A" A tract of land situated. in Donation Land Claim No. 45, Section 15, Township 39 South, Range 1 East, Willamette Meridian, Jackson County, Oregon, and being more fully described as follows: Commencing at the Southeast corner of Donation Land Claim No. 45, Township 39 South, Range 1 East, Willamette Meridian, Jackson Coun , Oregon, said point being monumented with a 2-1f2" bronze disk; thence North,. 1.486.77 eet, and West 1215.91 feet to a 1" x 20" _galvanized iron pipe, situated on the Southerly right of way of Highway No. 66 and situated South 89' 23' 57" East, 161.0 feet from the East right of way of Walker Avenue; thence along the Southerly right of way of said highway, South 89' 23"57" East, 428.06 feet(record South 890 26' East), to a 1" x 20" galvanized iron- pipe, for the true point of beginning; thence leaving said Southerly right of way, South 00° 30' 48 West, parallel to the West boundary of the C. C. CLARK SUBDIVISION,. to the City of Ashland, Jackson County, Oregon, as now of record, 200 feet (record South 00' 27' West, 200.0 feet), to a 1"x 20" galvanized iron pipe; thence South 89'23' 57" East, Parallel to the Southerly right of way line of Highway No. 66, a distance of 132.00 feet (record South 89' 33' East, 132.0 feet), to a 1" x 20 galvanized iron pipe, situated on the West boundary of C. C. CLARK SUBDIVISION, in the City of Ashland, as now recorded; thence North 00° 30' 48" East, along the West boundary of C. C. CLARK SUBDIVISION, in the City of Ashland, as now recorded, 200.00 feet (record north 00' 27' East,. 200.00 feet), to the intersection of said line, to the Southerly right of way of Highway No. 66; thence along the Southerly right of way of said highway, North 89' 23' 57" West, 132.0 feet, more or less, to the true point of beginning. (Tax Lot 6200) EXHIBIT "B" Lot 1, Block I, of C.G. CLARK SUBDIVISION to the City of Ashland, Jackson County, Oregon, EXCEPTING THEREFROM that part conveyed to the State of Oregon by and through its Department of Transportation, by Document No. 78-15555, Official Records of Jackson County, Oregon. EXHIBIT "C" INGRESS /EGRESS EASEMENT A tract:of land,being a portion of that certain parcel described in-Document No. 93- 32798, Official Records, Jackson.County, Oregon, and situated in.the Northeast Quarter of Section 15,Township 39 South,Range 1 East of the Willa.mette Base and Meridian, City of Ashland, Jackson County,.Oregon and being more particularly described as follows: Beginning at the Northwest corner of Lot 1,Block 1, C. C. Clark Subdivision.in the City of Ashland, according to the Official Plat thereof;thence along the westerly boundary line of said Subdivision, South.00° 30'48'Test(record is South 001 27'East), 75.00 feet; thence leaving said Westerly boundary,North 89°23' 57" West, 14.00 feet; thence North 000 30'48"East, 33.44 feet; thence North 890 23' 57 West, 21.84 feet;thence North 00° 36'03"East, 41:56 feet to the southerly right of way of State Highway No. 66;thence along said southerly right of way, South 89° 23' 57"East, 35.77 feet to the Point of Beginning. tr.--, EXHIBIT "D" z H - H A - Pq Y ry .-r U O J U -i PgU .00'SL 3 M.8ir.0Eo00S r h t o U) lc)() w 3,8-V,0E®OON i,f nt CC U7 ---- °-- -- Z 3 inr r � r _ m I El CU -vOQi O, N A W z 03 r Cl- F- < -.3,60,96.00N A J ® Q Pq U W U CL ED Q U - - W - _J W IN WITNESS WHEREOF, the parties have executed this grant of easement on the dates set forth below. GRANTOR: G B A. dbom GRANTEES Mitch Berman Steve Berman STATE OF OREGON ) )ss. County of Jackson ) On July 16 , 2011,personally appeared before me the above-named BEVERLY A. RYDBOM who acknowledged the foregoing to be her voluntary act and deed. " L SEAL KRIS Y GL SEAL R Notary P c for Oregon NOTARY PUBLIC•OREGON My conunission expires:M�,r� )� COMMISSION NO,426671 MY COMMISSION EXPIRES MARCH 5 2012 Page 3 - GRANT OF EASEMENT CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE§ 1189 c State of California County of /, ,05 A Gf l F S On 0 7- & ° -2 o 11 before me, Al A DER A 1`'k Q Y". No TAR u t I•r,� Date Here Insert Name and Title of the Officer personally appeared S T C V B N Name(s)of Signer(s) , who proved to me on the basis of satisfactory evidence to be the person($) whose name(o is/arm subscribed to the within instrument and acknowledged to me that he/sue executed the same in his/ham authorized capacity(ies)-, and that by his/heif signaturep) on the instrument the person( ), or the entity upon behalf of which the person) acted, executed the instrument. certify under PENALTY OF PERJURY under the Y R.ADER A. AM foregoing f � laws of the State of California that the fore oin ,l Xat COMM R-1 832330 m NNari Publio-GaVorrao _ paragraph is true and correct. LOS ANGELES!'0UN1Y MY Comm.Ex .JAN a_�, l3 � official seal. � �� WITNESS my hand and Signature: /V 07 12 6 111 Place Notary Seal Above T p�q Signature of Notary Public ®PI�®IYFiL Though the information below is not required by law,it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: 4 S yVl E �" Document Date: Number of Pages: —"3 Signer(s)Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Corporate Officer—Title(s): ❑Corporate Officer Title(s): ❑ Individual ❑ Individual e ❑ Partner—❑Limited ❑General Top of thumb here ❑Partner—❑Limited ❑General Top of thumb here ❑ Attorney in Fact ❑Attorney in Fact ❑ Trustee ❑Trustee ❑ Guardian or Conservator ❑Guardian or Conservator ❑ Other: ❑Other: Signer Is Representing: Signer Is Representing: ©2010 National Notary Association•NationalNotary.org•1-800-US NOTARY(1-800-876-6827) Item#5907 STATE OF OREGON } )ss. County of Jackson ) On July 1� , 2011, personally appeared before me the above-named M 4(h &rjyj ari who acknowledged the foregoing to be his voluntary act and deed. FALL u UA DOS'!ON R UNGEO J NOUlRV {C•04 . N cOMM SSION N0.:49105 Notary PubliJ for Oregon My commission expires: 2 Ol STATE OF HAWAII } )ss. County of ) On July , 2011, before me personally appeared , to me known to be the person described in and who. executed the foregoing instrument, and acknowledged that he executed the same as his free act and deed. Notary Public Print Name: My Commission Expires: Page 4 - GRANT OF EASEMENT 112 Monterey Drive-Medford, Or. 97504—Phone(541)608-9923-Email: KWkp1 c Q.Com June 16, 2011 Billie Boswell, City of Ashland,Dept. of Community Development 51 Winburn Way Ashland, Oregon 97520 RE: 545 Lit Way Traffic Findings Southern Oregon Transportation Engineering, LLC reviewed the City of Ashland pre- application requirements to convert a residence into a business at 545 Lit Way. The application appears to fall under the guidelines of a redevelopment 4aki.ng access to a State highway/boulevard, After reviewing the Public Works conditions of approval, it is concluded that the conversion will not meet the thresholds to require a traffic impact analysis (T1A). Findings are provided in th.e:following sections. Background: The subject property is located on Township 39S Range IE Section 15AB, tax lot 6100 in Ashland, Oregon. The lot is 0.15 acres.in size, includes a one-story 1296 SF residence, and has a single access on Lit Way. The existing zoning is C-1 (Commercial), but the use has been residential for several. years. The proposed redevelopment use is for a massage office that would include some yoga classes. Traffic Impact.Analysis Thresholds: A redevelopment that takes access to a State highway/boulevard requires a TIA if one or more of the following thresholds are met: 1) Trip Generation Threshold: 50 newly generated vehicle trips (inbound and outbound) during the adjacent street peak hour; 2) Mitigation Threshold: Installation of any traffic control device and/or construction of any geometric improvements that will affect the progression or operation of traffic traveling on, entering, or exiting the highway; 3) Heavy Vehicle Trip Generation Threshold.: 20 newly generated heavy vehicle trips (inbound and outbound) during the day. Traffic Findings: The Institute of Transportation Engineers (ITE) publish a.traffic handbook, known as the .Trip Generation manual, that is a nationally recognized resource for determining average trip rates and generations for various land uses. A massage office is not a defined use in the ITE manual, but there are land uses that have similar characteristics. Similar land uses include Health/Fitness Club (492), Athletic Club (493), and Medical Office (720'). Trip generations for _. _......................................................................................................................................;.. .._.. ....Gt, YY1�t ......................... ............................................................................ ............................................................... these land uses were calculated during the P.M. peak hour of the adjacent street traffic, and are summarized in Table 1. Table l—Develo i Tri Generations Land Use Size(1000 SF) Trip Rate PM Peak Hour Total (In) (Out) Medical Office Building(720) 1,296 3.46 5 1 4 ffealth/Fitness Club(492) 1.296 3.53 5 3 2 Athletic Club(493) 1.296 5.96 8 5 3 None of the uses in Table 1 are an exact match to the proposed massage office use, but all provide a basis for trip generations. The health/fitness and. athletic club uses tend to be much larger in size than the proposed massage office and offer a wider range of activities, but have yoga as a similar use. The .medical office land use is geared more toward private physicians and dentists, but has many studies to draw from, some of which are based on similar sized facilities. All three uses are shown to generate less than ten peak hour trips during the adjacent street peals hour, so it can be concluded that the proposed redevelopment will generate less than 50 new peak hour trips. No mitigation and/or changes are proposed that would affect progression or operation of traffic traveling on, entering, or exiting the highway. Heavy vehicle trips are anticipated to be less than 5 per week for basic LIPS/Fed-Ex type deliveries. None of the redevelopment thresholds that require a TIA are shown to be met. Supporting data is attached for reference. Please feel free to contact me if you have any questions or concerns regarding this analysis. Sincerely, Kimberly Parducci PE, PTOE V',0 PROFS ou'rrW-t,P ,lz�wH �tIP{SUCJt�"ft1TioH CNrI�f�d i;Ami, LLB w 53200P Cc: Client OREGON Karl Johnson,Ashland Public Works ,r '°r, l Y Attachments: ITE'Trip Information RENEWS:1131/12 }!3(17116'x'((1 �tl'Gttt9 t tl tff l�(�(?7Ji1((INr tVf/Nt(;.f iMG, I June 16,2011 1 545 Lit Way CUP Traffic Findings Page 2 ._............................................................._...._._._.,_......._............................................................................................ IF ......................................................................................................................................................,i Health/Fitness Club (492) Average Vehicle Trip Ends vs: 1000 Sq. Feet Gross Floor Area On a: Weekday, Peak Hour of Adjacent Street Traffic, One Hour Between 4 and 6 p.m. Number of Studies: 6 Average 1000 Sq. Feet G FA: 4.2 Directional Distribution: 57% entering, 43% exiting ............. Trip Generation per 1000 Sq. Feet Gross Floor Area Average Rate Range of Rates Standard Deviation ....................... ............... 3.53 2.35 4.30 2.00 Data Plot-and Equation 230 ------- ................................................. ................ 220 ... . . . . . . . . . .... . 210._ . . . . ... . . . . . ... . . . . . . ... . . . . . . . . . . . .. . . . . . . ... . . . . . . 200 . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . ... 1904 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. x . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .x. . .:-"z.. . . . . . . ... . . 170 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . X ISO .- . . ... . . . . . . . . . . . ... . . . . . . . . . . . ... . . .. ---- - - 'F 140 . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . ------ - > 130 . . . . . . . . . . . . . . 120 . . . . . . . . . . . . . . . . . . . . . . . . . > Y 110- . . . . . . . . . . . . . . . . . . . . . . . . .. 100 /%. . . . . . . . . . . . .. . . . . . . . - -- ---- 90 . . .. .. . . . . . 80 .. . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . ... . . . .. . .. 70 . . . . 601. . .. . . .. . .. ... . 50- y 1 40 ...... ---- 10 20 30 40 50 60 70 X= 1000 Sq. Feet Gross Floor Area X Actual Data Points — Fitted curvC1 ------ Average Rate Fitted Curve Equation: Ln(T) 0.96 Lno()+1.43 R2=0.1913 Trip Generation,8th Edition 899 Institute of Transportation Engineers ............ .............................................................................................................-.—............ .................................................... ......................... ............................................ Athletic Club (493) Average Vehicle Trip Ends vs: 1000 Sq. Feet Gross Floor Area On a: Weekday, Peak Hour of Adjacent Street Traffic, One Hour Between 4 and 6 p.m. Number of Studies: 4 Average 1000 Sq. Feet GFA: 28 Directional Distribution: 62% entering, 38% exiting .................................... ............. ........ Trip Generation per 1000 Sq. Feet Gross Floor Area Average Rate Range of Rates Standard Deviation .......... ....................................... .................................... .............. .......... 5.96 3,46 - 8.30 2.82 Data Plot and Equation Caution-Use Carefully-small Sample Size ----------- 400 . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . .. . . . . . . . �15i 300 - - --- - - U) C LU .. . . . . .. . . . . . . . . 200 X 100 .. . . . .... . . . . . . ... . . . .. . . . . . . . . . . . X ............ ................. .........T ................ 0 .............................. ................ ......................... ....... 10 20 30 40 50 X=1000 Sq. Feet Gross Floor Area X Actual Data Points - Fitted Curve ------ Average Rate Fitted Curve Equation: T=6.58(X)-17.51 R2 0.88 Trip Generation,8th Edition 907. Institute of Transportation Engineers .............................. .................. ............................................................................................................ ....................... ............... 9..................*'**'*'**"",---------.,............I..............I............... ............................... .......................... Medical-Dental Office Building (720) ............. Average Vehicle Trip Ends vs.- 1000 Sq. Feet Gross Floor Area On a: Weekday, Peak Hour of Adjacent Street Traffic, One Hour Between 4 and 6 p.m. Number of Studies: 43 Average 1000 Sq. Feet CFA: 32 Directional Distribution: 27% entering, 73% exiting . .................................................................. ...-.......... ...............................— Trip Generation per 1000 Sq. Feet Gross Flocor Area Average Rate Range of Rates Standard Deviation ............ 3.46 0.97 8.86 2.50 Data Plot and 'Equation 400 ................................. ................................................ ........ ........................................... X 300 C LU X X X 200 . . . . Y. . . . . . cif X X X X X X . X 100 :.. . . . . . .. . . . . XX- X X , X� X X X X X X YX X e/lx Z X X ............... 0 10 20 30 40 60 60 70 80 90 100 110 120. X 1000 Sq. Feet Gross Floor Area X Actual Data paints — Fitted Curve ------ Average Rate Fitted Curve Equation: Ln(T) 0.88 Ln(X)+1.59 R2=0.75 Trip Generatlon,8th Edition 1240 Institute of Transportation Engineers .................... ..................................................................... ............................................................ ............... .................................. ........................ .......................................................... ................. ................... u; `'' � ,• � w J����'�� '� °' `' �t"��rr? ."r �,� yr". -.�_ y -%x-,u ✓ .,�max"/°r,�� ? ..��-��,e,��, ''-�'',7,�`�s';. �:�,/��rrr'�,,,�"' _.��'' ,��� �������..t,,''r`:-'';r',a�.� �-��;",.;., „n,.a, _"�,����;;. Job Address: 545 LIT WAY Contractor: ASHLAND OR 97520 Address: C A Owner's Name: BERMAN MITCHELL ® Phone: Customer#: 04621 State Lic No: P City Lic No: KENCAIRN LANDSCAPE ARC L' Applicant: 545 A ST R Address: #1 A C ASHLAND OR 97520 Sub-Contractor: A`' Phone: T Address: N Applied: 08/17/2011 0 T, Issued: Expires: 02/13/2012 Phone: State Lic No: Maplot: 391 El 5AB6100 1 City Lic No: DESCRIPTION: Change of Use from residential to commercial in a C-1 Zone Al Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description Total for Valuation: MECHANICAL ELECTRICAL STRUCTURAL PERMIT FEE DETAIL Fee Description Amount Fee Description Amount Commercial Site Review 963.00 CONpITIQNS OF APPROVAL COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland,OR 97520 TTY: 800-735-2900 www.ashland.or.us CITY F Inspection Request Line: 541-552-2080