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HomeMy WebLinkAboutHelman_396_PA-2011-01695 ITY OF ASHLAND January 27,2012 City of Ashland Morgan Wayman,Public Works 20 E Main St Ashland OR 97520 RE: Planning Action#2011-01695 Notice of Final Decision On January 27,2012,the Staff Advisor for the Ashland Planning Division administratively approved your request for the following: PLANNING ACTION: 2011-01695 SUBJECT PROPERTIES: Properties between 354 and 520 Helman Street adjacent to Ashland Creek between Hersey&Nevada Streets;Properties between 19-55 W Hersey St., and 27 E Hersey St.,adjacent to Ashland Creek at Ashland Creek Park. (See map for specific Properties involved.) APPLICANT: City of Ashland Public Works&Engineering DESCRIPTION: The application is a request for Physical&Environmental Constraints Review and Water Resources Protection Zone Limited Use permits for development within the Ashland Creek floodplain corridor to allow the maintenance and replacement of public utilities and associated accessways. The Ashland Creek Sanitary Sewer Restoration Project proposes to rehabilitate an approximately 1,450 linear foot length of 21-inch diameter, 100-year old sewer line running within public utility and access easements on Helman Street parcels adjacent to Ashland Creek between Hersey and Nevada Streets, and Hersey Street properties adjacent to Ashland Creek near Ashland Creek Park,using a "cured in place"pipe re-lining to restore the structural integrity of the existing line, increase its capacity without increasing pipe size, eliminate joints which are likely to leak, and minimize both the duration and the area of surface disturbance associated with the project. Also proposed are 325 linear feet of new piping, an improved creek crossing,the installation of five new manholes, and access paths and landing pads to provide utility access to these lines. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential;ZONING: R-1-5; ASSESSOR'S MAP: 39 lE 04 CA, TAX LOTS: 3301,3302, 3303,3400, 3401, 3500, 3501,3600, 3701, 4200, 4400,4500,46.00,4900, 5000, 5100 and 5400;ASSESSOR'S MAP: 39 lE 04 CD, TAX LOTS: 800, 806, 903,3700 and 3800 The Staff Advisor's decision becomes final and is effective on the 13th day after the Notice of Final Decision is mailed. Prior to the final decision date,anyone who was mailed this Notice Of Final Decision may request a reconsideration of the action by the Staff Advisor as set forth in the Ashland Land Use Ordinance (ALUO) 18.108.070(B)(2)(b)and/or file an appeal to the Ashland Planning Commission as provided in the ALUO 18.108.070(B)(2)(c). An appeal may not be made directly to the Land Use Board of Appeals. Oregon law states that failure to raise an objection concerning this application,by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue,precludes your right of appeal to LUBA on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of COMMUNITY DEVELOPMENT DEPARTMENT Tel:541-488-5305 51 Winbum Way Fax:541-552-2050 Ashland,Oregon 97520 TTY: 800-735-2900 www.ashland.or.us 4 appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at no cost at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. If you have any questions regarding this decision, please contact the Community Development Department between the hours of 8:00 am and 4:30 pm,Monday through Friday at(541)488-5305. cc: Parties of record and property owners within 200 ft I i I i i i COMMUNITY DEVELOPMENT DEPARTMENT Tel:541488-5305 51 Winbum Way Fax:541-552-2050 Ashland,Oregon 97520 TTY: 800-735-2900 www.ashland.onus I ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: 2011-01695 SUBJECT PROPERTIES: Properties between 354 and 520 Helman Street adjacent to Ashland Creek between Hersey&Nevada Streets,properties between 19-55 West Hersey Street, and 27 East Hersey Street adjacent to Ashland Creek at Ashland Creek Park. (See map for specific properties involved. APPLICANT: City of Ashland Public Works &Engineering DESCRIPTION: The application is a request for Physical&Environmental Constraints Review and Water Resources Protection Zone Limited Use permits for development within the Ashland Creek floodplain corridor to allow the maintenance and replacement of public utilities and associated accessways. The Ashland Creek Sanitary Sewer Restoration Project proposes to rehabilitate an approximately 1,450 linear foot length of 21-inch diameter, 100-year old sewer line running within public utility and access easements on Helman Street parcels adjacent to Ashland Creek between Hersey and Nevada Streets,and Hersey Street properties adjacent to Ashland Creek near Ashland Creek Park,using a"cured in place"pipe re-lining to restore the structural integrity of the existing line,increase its capacity without increasing pipe size,eliminate joints which are likely to leak, and minimize both the duration and the area of surface disturbance associated with the project. Also proposed are 325 linear feet of new piping,an improved creek crossing,the installation of five new manholes, and access paths and landing pads to provide utility access to these lines. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-1-5; ASSESSOR'S MAP:39 lE 04 CA, TAX LOTS: 3301, 3302, 3303, 3400, 3401, 3500, 3501, 3600, 3701, 4200,4400, 4500,4600, 4900, 5000, 5100 and 5400; ASSESSOR'S MAP: 39 lE 04 CD, TAX LOTS: 800, 806, 903, 3700 and 3800 (See map.) SUBMITTAL DATE: December 1, 2011 DEEMED COMPLETE DATE: December 22, 2011 STAFF APPROVAL DATE: January 27, 2012 APPEAL DEADLINE: February 8, 2012 FINAL DECISION DATE: February 9, 2012 APPROVAL EXPIRATION DATE: February 9, 2013 DECISION The subject parcels are zoned R-1-5 (Single Family Residential) and are located along Ashland Creek between 354 and 520 Helman Street,between 19 and 55 West Hersey Street, and at 27 East Hersey. Ashland Creek is a fish-bearing riparian stream and is subject to city, state and federal regulations to ensure that any work done in proximity to the stream is carefully planned and conducted to avoid adverse impacts to the water resource. There is an approximate slope of three percent across the entire project area, although some areas near the Ashland Creek corridor have i PA#2011-01695 396 Helman StAT Page 1 i substantially steeper slopes. The majority of the project lies within Ashland Creek's riparian and floodplain corridors. The project consists of rehabilitating approximately 1,450 linear feet of a21-inch diameter, 100-year old sewer line that runs adjacent to Ashland Creek using a "cured in place" pipe relining system selected to restore the structural integrity of the existing sanitary sewer line without having to physical replace the entire sewer line. Cured in place pipe is a low-impact type of pipe relining that has been used successfully around the world for over 25 years. The liner used is a jointless,seamless pipe lining that is forced into existing pipe through manholes and cured in place using hot water to create a watertight lining within the existing pipe. The existing sanitary sewer line in this location is aging and has the potential to fail in the very near future, especially in the event of even a minor flood, and would be disastrous for the creek and surrounding enviromnent. The proposed re-lining has been planned to increase capacity and restore structural integrity without increasing pipe size,eliminate joints that are likely to leak,and minimize both the duration and the area of surface disturbance associated with the project. According to the application materials, removal and replacement of the existing pipe through excavation would be detrimental to the creek corridor, would involve substantially more disturbance over a 4-6 month period, and would cost in excess of$1.5 million. In addition,up to two additional years would be required to process the required federal and state permits. As proposed,the cured in place relining will cost only about $375,000, take two to three weeks to complete, and because of the limited disturbance involved and the methodology proposed no federal or state permitting will be required. The proj ect will also install 325 linear feet of new piping across the Ashland Creek Park property at 27 East Hersey Street, formerly known as Vogel Park, and improve the creek crossing and connection with the existing pipe, install five new manholes, and create new landing pads for the pipe. Finally, the project will create access paths to provide utility access to these lines. Historic access easements to the sewer line have existed for nearly 100 years from Helman Street,however over the past century, development has covered up the historic easements and new easements and access points(manholes)are to be established with the project to properly maintain the refurbished sewer line. A Physical and Environmental Constraints Review Permit is required because the application involves development with the Ashland Creek floodplain corridor, provides for a review of the application's efforts to minimize adverse impacts to the floodplain corridor lands. The application materials provided state that all the proposed improvements will take place in an approximate area of 30,500 square feet, however because of the "cured in place" technology, the surface disturbance associated with the proposal will be limited to only 4,220 square feet.Much of this impact relates to the construction of six-foot wide pathways proposed to provide access the manholes. The pathway construction will involve compacting local materials in place, requiring minimal grading and no imported fill,resulting in little or no negative impact to the water resource protection zones or the health of the creek. The paths are to be maintained in perpetuity to provide for utility maintenance access. The application notes that improvements to facilitate access and maintenance for the line will result in a combined total of approximately 313 cubic yards of excavation and 300 cubic yards of fill. Grading is to be minimal and only required at the new line, manholes, access paths and PA#2011-01695 396 Heiman SUMP Page 2 retaining wall, and where earth-moving activities must occur, erosion control measures are to be installed to prevent sediment from falling into the creek. In addition to the areas of disturbance discussed above,approximately 17,200 square feet of city-owned property will be used for temporary storage and staging of materials;this area has been selected so that it is located beyond the 500-year floodplain and well beyond Ashland Creek's riparian protection zone. While the average slopes across the full project area are only about three percent,some areas of the bank near the creek corridor have slopes of 3 5 percent or greater. These areas are considered by code to be"Severe Constraints Lands"and development of these lands is considered under more stringent standards which call for the selection of alternative development locations wherever possible, limiting floodway development to bridges and crossings designed to pass 100-year flood now without raising upstream flood height by more than six-inches, and for engineering studies to establish that the site is stable for the proposed use and development. The application materials include a letter stamped by the project's engineer Bradford Wright of Hardey Engineering which notes that the applicants took every precaution to reduce the project's impacts; however, accommodations had to be made because the existing sewer line was to be maintained in its current location. Additional manholes were necessary to provide for maintenance of the line,and a new crossing connection to Ashland Creek Park was needed to replace the existing crossing to provide a connection to a line running through the adjacent parkland. Wright explains that the applicant's team made multiple site visits to arrive at a design which would minimize the impacts of the work to be performed while providing for on-going maintenance access to the line. Wright's letter and the application materials state that the area where severe constraints lands are impacted has been limited to a small portion of Tax Lot 44900, and in response to the code requirements for disturbance of severe constraints lands in this location, Wright has proposed a structurally engineered block retaining wall supplemented with jute netting for enhanced slope stabilization. Wright notes that because the existing slopes are near 1H:1V in this location, the proposed design treatment will ultimately reduce the potential for erosion. Wright's letter goes onto note that the disturbed areas will be revegetated with a seed mix,and states that Parks and Recreation Department staff will maintain the area of disturbance until the plant materials have established themselves. Wright concludes that once the plant materials have been re-established,erosion will be minimal. The application materials note that the element of the design that was considered for posing the greatest impact to the creek, stream bank,riparian corridor and floodplain was the stream crossing and its two supporting caissons, which are to replace an existing sewer line already crossing the creek in this location. The new crossing will be perpendicular to the.stream channel and held above the stream by concrete caissons,or piers,which have been engineered at a height to minimize debris build-up. The application explains that all in-ground infrastructure associated with the crossing has been located above the 500-year flood line, and that the pipe bridge itself will be placed at an elevation above the 500-year flood line as well,thus meeting the building code requirements that as a "critical facility"it be designed to withstand a 500-year flood event. The City of Ashland's Senior Engineer, Pieter Smeenk, has provided a stamped letter noting that he has reviewed the Hardey Engineering structural and civil designs associated with the application and can confirm that the improvements are designed to withstand the 500-year flood flows throughout the Ashland Modified. i PA#2011-01695 396 Heiman SUMP Page 3 i Flood Boundary. He also indicates that the buried portions of the pipeline utilize fully restrained "megalug"joints that are consistent with standard practice for protection of underground piping within a floodplain. Smeenk concludes that the fill proposed within the Ashland Creek Modified Flood boundary will allow the passage of a 100-year flood event without increasing the upstream flow elevation. In addition to the Physical and Environmental Constraints Review Permit, the application also requires a Limited Use Permit under the recently adopted Water Resources Protection Zones Ordinance (AMC 18.63). The application materials note that the routine maintenance and replacement of utilities would be considered an exempt activity were the total area of disturbance less than the total surface area within the easement plus an additional five percent area outside the easement. 29,600 square feet of the project falls within both the utility easement and protection zone, and approximately 2,720 square feet of this area will be disturbed plus an additional 1,500 square feet that is within the protection zone but not within existing easements. This additional 1,500 square feet slightly exceeds the five percent exemption, necessitating a limited use permit. The installation of new public access and utilities deemed necessary to maintain a functional system when no other reasonable alternative is available outside of the water resource protection zone is also identified as a limited use requiring review under AMC 18.63.070.A.3.a. In considering the limited use permit request, staff believes that it is clear that replacement of the sewer line which serves the neighborhoods on both sides of Ashland Creek that have developed over the 100 years the line has been in place is necessary to maintain a functional system and that no alternative exists which would involve less disturbance to sensitive areas. The application makes clear that the proposal has been designed,located and constructed to minimize excavation,grading, area of impervious surfaces, loss of native vegetation, erosion,and other adverse impacts on water resources within the protection zone, and has sought to utilize the cured in place pipe methodology specifically to minimize intrusion and surface disturbance within the protection zone as required in the chapter. The application has sought to avoid disturbance to areas of severe constraints except where no practicable alternative exists to construct public facilities, and in so doing has provided measures to increase slope stability to offset the disturbance. The proposed sewer facilities are to be designed,located and constructed to avoid exposure to floodwaters to the greatest extent possible, and have been designed as well to comply with building code requirements that they withstand a 500-year flood event. Limited Use Permits are typically required to provide for long-term conservation,management and maintenance of the protection zone being impacted through a mitigation and management plan, however a management plan is not required for residentially-zoned lots occupied only by single family dwellings and associated accessory structures. In this instance, the individual parcels involved are single-family zoned and contain only dwellings and accessory structures so no management plan is therefore required. The application notes however that the Parks and Recreation Department will seed and maintain those areas disturbed with the project until new plant materials establish themselves. Although many trees lie within the boundaries of the project, because of the "cured in place" methodology proposed, no trees are to be removed as part of the project. Ashland's Tree PA#2011-01695 396 Helman SUMP Page 4 Preservation and Protection Ordinance in AMC 18.61.2003 typically requires tree protection fencing for trees to be retained in the form of six-foot tall chain link fencing installed according to the specifications of the code"except as otherwise determined by the Staff Advisor." In this case, because the project involves work within the floodplain corridor and associated riparian tree cover and sloped areas of the creek's bank,the applicants have requested that alternative tree protection measures be allowed. The arborist specifically notes that while the proposed "cured in place" methodology greatly reduces the duration of the project and its impacts, some construction must occur within tree protection zones. The arborist has recommended minimizing the areas of fencing installation and utilizing"T-posts"and orange construction fencing in lieu of the standard chain link to better respond to topography,vegetation and the floodplain location as well as the nature of the construction proposed. The application materials indicate that fencing installation and subsequent site work are to be carried out when flooding is least likely to occur, that the site work and tree protection will be carefully monitored by Public Works staff, and that the entire proj ect duration is likely to be no more than two to three weeks. The arborist emphasizes that this proposal is in response to the floodplain corridor, site topography, and vegetation and will provide adequate protection for the existing trees while responding to the unique nature of the site and proposal. At their January 5,2012 meeting,the Tree Commission discussed the current project;they indicated that the applicants have made every attempt to respect the sensitive riparian corridor with the project by utilizing the cured in place pipe lining.The Tree Commission therefore recommended approving the Tree Protection Plan as submitted, including the alternative protection measures proposed by the applicants. In comparison to the option of physically removing the aging sewer line, and the disturbance that would be associated with such a substantial excavation of the Ashland Creek corridor,staff believes that the"cured in place"methodology proposed here is the least invasive option,and that its use will significantly reduce the impacts to the riparian corridor while at the same time minimizing the amount and duration of disturbance and the cost of the project while providing for necessary improvements to maintain a functional sewer system in the vicinity. In addition, with careful coordination between the engineers and the Public Works Division, much of the impact due to creating access pathways will be minimized by compacting existing materials in place rather than importing fill. As such, staff finds that all potential impacts have been considered and the adverse impacts have been minimized to the greatest extent feasible. The approval criteria for a Physical and Environmental Constraints Review Permit are described in AMC 18.62.040 as follows: A. Physical Constraints Review Permit shall be issued by the Staff Advisor when the Applicant demonstrates the following: 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. 2. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more PA#2011-01695 396 Heiman SUMP Page 5 seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use Ordinance. The additional approval criteria considered with the development of Hillside Lands with Severe Constraints are described in AMC 18.62.100 as`follows: A. Severe Constraint Lands are extremely sensitive to development, grading, filling, or vegetation removal and, whenever possible, alternative development should be considered. B. Development of floodways is not permitted except for bridges and road crossings. Such crossings shall be designed to pass the 100 year flood without raising the upstream flood height more than six inches. C. Development on lands greater than 35%slope shall meet all requirements of Section 18.62.080 in addition to the requirements of this section. D. Development of land or approval for a planning action shall be allowed only when the following study has been accomplished.An engineering geologic study approved by the City's Public Works Director and Planning Director establishes that the site is stable for the proposed use and development. The study shall include the following: 1. Index map. 2. Project description to include location, topography, drainage, vegetation, discussion of previous work and discussion of field exploration methods. 3. Site geology, based on a surficial survey, to include site geologic maps, description of bedrock and surficial materials, including artificial fill,locations of any faults, folds, etc., and structural data including bedding,jointing and shear zones, soil depth and soil structure. 4. Discussion of any off-site geologic conditions that may pose a potential hazard to the site, or that may be affected by on-site development. 5. Suitability of site for proposed development from a geologic standpoint. 6. Specific recommendations for cut slope stability, seepage and drainage control or other design criteria to mitigate geologic hazards. 7. If deemed necessary by the engineer or geologist to establish whether an area to be affected by the proposed development is stable, additional studies and supportive data shall include cross-sections showing subsurface structure, graphic logs with subsurface exploration, results of laboratory test and references. 8. Signature and registration number of the engineer and/or geologist. 9. Additional information or analyses as necessary to evaluate the site. The approval criteria for a Water Resource Protection Zone "Limited Use" Permit are described in AMC 18.63.070.1) as follows: 1. All activities shall be located as faraway from streams and wetlands as practicable, designed to minimize intrusion into the Water Resources Protection Zone and disturb as little of the surface area of the Water Resource Protection Zone as practicable. j 2. The proposed activity shall be designed, located and constructed to minimize ! excavation, grading, area of impervious surfaces, loss of native vegetation, erosion, and other adverse impacts on Water Resources. 3. On stream beds or banks within the bank full stage, in wetlands, and on slopes of 25% or greater in a Water Resource Protection Zone, excavation, grading, PA#2011-01695 396 Heiman St./MP i Page 6 installation of impervious surfaces, and removal of native vegetation shall be avoided except where no practicable alternative exists, or where necessary to construct public facilities or to ensure slope stability. 4. Water, storm drain and sewersystems shall be designed, located and constructed to avoid exposure to floodwaters, and to avoid accidental discharges to streams and wetlands. 5. Stream channel repair and enhancement, riparian habitat restoration and enhancement and wetland restoration and enhancement will be restored through the implementation of a mitigation plan prepared in accordance with the standards and requirements in Section 18.63.120. 6. Long term conservation, management and maintenance of the Water Resource Protection Zone shall be ensured through preparation and recordation of a management plan as described in Section 18.63.120.C, except a management plan is not required for residentially zoned lots occupied only by a single-family dwelling and accessory structures. Staff finds that the application with the attached conditions complies with all applicable City ordinances,and Planning Action 2011-01695 is therefore approved. Further,if anyone or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action 2011-01695 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified here. 2) That all tree protection notes outlined by the project arborist in the Tree Protection Plan shall be conditions of approval. 3) That the tree protection and erosion control fencing shall be installed,inspected and approved by the Staff Advisor prior to the commencement of work. f Z ill Molnar,Director ate Department of Community Development PA#2011-01695 396 Helman SUMP Page 7 ASHLAND TREE COMMISSION PLANNING APPLICATION REVIEW COMMENT SHEET JANUARY 5, 2012 PLANNING ACTION: 2011-01695 SUBJECT PROPERTIES: Properties between 354 and 520 Heiman Street adjacent to Ashland Creek between Hersey & Nevada Streets; Properties between 19-55 W Hersey St., and 27 E Hersey St., adjacent to Ashland Creek at Ashland Creek Park. (See map for specific properties involved.) APPLICANT City of Ashland Public Works&Engineering DESCRIPTION. The application is a request for Physical & Environmental Constraints Review and Water Resources Protection Zone Limited Use permits for development within the Ashland Creek floodplain corridor to allow the maintenance and replacement of public utilities and associated accessways. The Ashland Creek Sanitary Sewer Restoration Project proposes to rehabilitate an approximately 1,450 linear foot length of 21-inch diameter, 100-year old sewer line running within public utility and access easements on Heiman Street parcels adjacent to Ashland Creek between Hersey and Nevada Streets, and Hersey Street properties adjacent to Ashland Creek near Ashland Creek Park, using a "cured in place"pipe re-lining to restore the structural integrity of the existing line, increase its capacity without increasing pipe size, eliminate joints which are likely to leak, and minimize both the duration and the area of surface disturbance associated with the project.Also proposed are 325 linear feet of new piping, an improved creek crossing, the installation of five new manholes, and access paths and landing pads to provide utility access to these lines. COMPREHENSIVE PLAN DESIGNATION:Single Family Residential; ZONING:R-1-5;ASSESSOR'S MAP: 39 1E 04 CA, TAX LOTS: 3301, 3302, 3303, 3400, 3401, 3500, 3501, 3600, 3701, 4200, 4400, 4500, 4600, 4900, 5000, 5100 and 5400;ASSESSOR'S MAP: 391E 04 CD, TAX LOTS:800, 806, 903, 3700 and 3800(See map.) Recommendation: 1) The Commission supports the application as submitted and recommends approving. 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391E04CC10900 PA-2011-01695 391E04CC11000 PA-2011-01695 391E04CC11100 ROHDE RICHARD A WALLACE EDWARD/HOGAN FALLQUIST-SCEARCE PROP LLC 124 OHIO ST JONATHAN CAROL W SCEARCE ASHLAND,OR 97520 108 OHIO ST 6301 STONE RIDGE RD ASHLAND, OR 97520 SANTA ROSA,CA 95409 PA-2011-01695 391E04CC11200 PA-2011-01695 391E04CC11300 PA-2011-01695 391E04CC11400 HOEPER PROPERTIES LLC FRANK ABBOTT'S DEVELOPMENTS LLC HANSEN NILS-OLUF HOEPER 1085 DEER VISTA LN 10043 WAGNER CREEK RD 1780 WILLOW GLEN WAY ASHLAND,OR 97520 TALENT,OR 97540 MEDFORD,OR 97504 PA-2011-01695 391E04CC11500 PA-2011-01695 391E04CD210 PA-2011-01695 391E04CD211 HAMLETT JEFFREY M/BARBARA E FRIMKESS STEVEN A TRUSTEE ET AL CAVANAUGH GERALD 123 HERSEY ST 2600 TAKELMA WAY RAGAN PATRICIA ASHLAND, OR 97520 ASHLAND, OR 97520 PO BOX 247 ASHLAND,OR 97520 PA-2011-01695 391E04CD402 PA-2011-01695 391E04CD403 PA-2011-01695 391E04CD404 PATH T/JESSICA SABOLBORO TIMMENS J T/MARCY BEHRINGER PECKHAM BARRY 601 FOERSTER ST 540 OAK ST 41 GRANITE ST SAN FRANCISCO, 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PA-2011-01695 391E04CD4100 PA-2011-01695 391E04CD4200 PA-2011-01695 391E04CD4700 ADAMS ADRIENNE T BROWN WILLARD L TRUSTEE ET AL BERNSTEIN FAMILY TRUST ET AL 941 CYPRESS POINT LP 630 LEONARD ST ARLENE BERNSTEIN ASHLAND, OR 97520 ASHLAND,OR 97520 32 COUNTRY LN NAPA,CA 94558 PA-2011-01695 391E04CD4800 PA-2011-01695 391E04CD4900 PA-2011-01695 391E04CD5400 INGET ROBERT/EHRLICH JOLANTA RADKE WILLIAM A/MARIE W STOECKER MARIA 1137 S OLD HWY 99 402 HOLLY ST HANNAH GRACE ASHLAND, OR 97520 ASHLAND,OR 97520 303 MOWETZA DR ASHLAND, OR 97520 PA-2011-01695 391E04CD5500 PA-2011-01695 391E04CD7500 PA-2011-01695 391E04CD7600 FIELDER LEGACY TRUST ET AL GAFFEY JOHN T/WENDY E GAFFEY JOHN/GAFFEY WENDY 1924 JACKSON ST 637 OAK ST 627 OAK ST EUGENE,OR 97405 ASHLAND, OR 97520 ASHLAND, OR 97520 i PA-2011-01695 PA-2011-01695 PA-2011-01695 CITY OF ASHLAND HARDEY ENGINEERING ATTN:MORGAN WAYMAN/PUB. WKS. LAURIE SAGER&ASSOC., STE#201 ., 700 MISTLETOE RD ATTN: BRAD BARBER � % 20 E.MAIN ST. 2870 NANSEN DRIVE ASHLAND OR 97520 ASHLAND, OR 97520 MEDFORD,OR 97501 i I 396 HEI MAN NOD 1-27-2011 84 I I CITY OF ASHLAND PUB. WKS. LAURIE SAGER&ASSOC. HARDEY ENGINEERING ATTN:MORGAN WAYMAN ATTN:BRAD BARBER AS % 20 E.MAIN ST. MISTLETOE STE#201 2870 NANSEN DRIVE ASHLAND,OR 97520 ASHLAND, OR 975520 20 MEDFORD, OR 97501 } i i i I i i I I i AFFIDAVIT OF MAILING STATE OF OREGON ) County of Jackson ) The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, j Oregon 97520, in the Community Development Department. F 2. On December 21, 2011 1 caused to be mailed, by regular mail, in a sealed r envelope with postage fully prepaid, a copy of the attached planning action notice to I each person listed on the attached mailing list at such addresses as set forth on this list I under each person's name for Planning Action #2011-01695, 396 Helman. rt , Signature of Employee I c I i i i DocumenU 12/21/2011 I g g INFORMATION TECHNOLOGY g _. 396 HELMAN ACSR 1 property Data Online Legend g Selected Features Tax Lot Outilnes gg I I h f�yt� ` .v —f �••. j�„ tkPidij� l 3j I II tltl 7q pp a ,;fy rg� a y ppp{{{ ¢ { pp $ I I ;& I [ 9 i t �I}I 19 t 4 8 If f t a I 6 i It,�9Jf { Y(B II r I III fl # ;P t10 f_ 0 .,. _ d l I b �t� JAR rY"tv�gn V I z d 4 P y p I I. g ii I f .". g X- �I � ��,ij� I lY{��_.�," ,_ I _. .., •.� ,..: ,I,f. ?y l 6f f� { °ram A a M 4 tl` �� f f v z a � i r t a 'I IIlt _f 1 3 I 1 d F 4. S f � d 1� 4 b ,y Y 9t l r d d' f D t ,I�IM' 'i I � ,, , .,t # S I t ffdt [€ 4 � � s ,t yya { d i� E 0.x 4rnba f' B t� 3., a a , a ! , v" �. •� ( N 6 4 g '� � � Y Y \r �� I M1' `•'p 2 Fi 1+�'1� .... BI i`I I I I S 5 r ei i x h t e S € pp 1 6 Y I T I I z • s t x a p p t.. a a i V ft S SA RI�i `Ya �. > f� r ' f a L ����SFr ,� t' tp z t p y y �p 1" tF� t ILE: t 6' 44° `r y",$, t," ' '''` ` ``�" ` r ` JACKSON t'" t f�4 COUNTY Y'1�� t � �� �~ Z lr o r r f I"�� f f ;I g Ip.. I This map is based on a digital database k I t f' L. > 4 ( n - =:r.• s I >` §@ compiled by Jackson County From a variety % �' t �It1�1. of sources.Jackson County cannot accept F�rl'Kl f+ C I r o r t ( •per.} responsibily for errors,omissions,or s 4 �' I positional accuracy.There are no Pt-AQ warranties,expressed or Implied. Please recycle vrith colored office grade paper Map created an 12/20/2011 8:47:19 AM using web.lacksoncounty.org U I FT U � v LU LU j: :Lt� r � �.� �.. I . r i I a LL CN �� ! C k r t ,, r 4 r� { i^'TII =f �w L n �-1-� J It ((I �� s� s'�i,,;.: aw_" rr ',�,-'r M ICI o `�; �,��� ❑'I r �-----�= � *. �,- � r•{ L r1sY --� 7("`°`°' s.:,s�-� IIi f;':� I l�� l 1., L i ht �� 1�� I� r r� —T, � Y X5,� LU q _I T t� LLI CL 1 u 4 L �i IIII zom {I ._r r.. �I ILI CL iL 4� Tj LU T�s s � . � y' �: ) � C c -� Lr L [ _ rnT I I � r... L• L7-x-1.5 =f�—� I� r •-,� JCa fn 1 S f V 1 , N r w I a r�( � $r L�� z 1 d�7 U t' � , A. '�'1 �' ..��.y ," ? � is �•'� �,ti.. w V a �� a ����L.1[��-,� i^ is L'l ILI , �❑ �rM n E_ r- � ' LI �1 I. J � � c Fl �� if P: j Lf i I.� >• v �� nod] f m,. LL Oil I Ice C { I } C R ' CITY OF ASHLAND January 16,2011 i City of Ashland Planning Dept Atha: Derek Severson 51 Winburn Way Ashland, OR 97520 Re. Ashland Creels Sanitary Sewer Improvements (PW 2007-16) Dear Derek: In reference to Hardey Engineering's attached Permit Drawings dated December,2011,I have reviewed the structural and civil design documents and can confirm that the proposed improvements are designed to withstand the 500 year flood flows throughout the Ashland Modified Flood Boundary. The buried portion of the pipeline utilizes fully restrained "megalug"joints,consistent with the standard of practice for protection of underground piping within a floodplain. The fill proposed within the Ashland Creels Modified Flood boundary will allow passage of a 100 year flood event without increasing the upstream flow elevation. Please let me know if you have questions or require further information. Sincerely, �'`�jGZNEF 15, 178, y t MEW At 0.36-16'k OREGON 6 9� P,O,&ER Pieter Smeenk P.E, S.E. Senior Engineer Pieter@Ashland.or.us 541-552-2413 CC: Mince Faught, Jim Olson Public Works Engineering Tel:541/488-5347 20 E,Main Street Fax:5414488-6006 Ashland,Oregon 97520 TTY: 800/735-2900 www.ashland.or.us G:\pub-wrks\eng\08-17 Misc Cone Constr 2010\A Admin\2012-01-16 concurrence letter.doc J° •�E biNEERiNG ,INTEGF211'Y HARDEY ENGINEERING & ,f- ssociA`T`E5.y JNCi August 30,2011 Ms. Laurie Sager Laurie Sager and Associates Landscape Architects, Inc. 700 Mistletoe Road,Suite 201 Ashland,OR 97520 RE:Ashland Creek Sanitary Sewer Rehabilitation Project—Severe Constraint Lands Ms.Sager: We have completed the design for the Ashland Creek Sanitary Sewer Rehabilitation Project. This design includes 1450 linear feet of cured-in-place pipe and 325 linear feet of new piping, including a creek crossing. As the existing system lies in the near proximity of Ashland Creek in this area,every precaution was taken to reduce impacts to the existing surface conditions. As the mainline is to remain in the same location, accommodations had to be made to incorporate additional manholes needed for maintenance by CofA Public Works and the new connection from Ashland Creek Park. The position of the new manholes was determined through close coordination between HEA and CofA Public Works and multiple field visits in order to minimize the impacts of the work to be performed. At the Couchman residence (396 Heiman Street), the ground slopes are in excess of 35% and require conformance with Section 18.62.100 of the Land Use Ordinance. We have implemented the use of a structurally-engineered retaining wall and supplemented with jute netting to enhance slope stabilization. As the existing grades are near 1H:1V,this design is reducing the potential for erosion. This area will be planted per the specifications provided to us by CofA and maintained by CofA Parks Department until the seed is established. Once vegetation has been re-established on the disturbed soils,erosion will be minimal. Please let me know if you have any questions. Thank you. 0 N,� Bradford A Wright Registered Professional Engineer ' State of Oregon No. 57127PE EGO Gi A �t;l tbl�'JF1l 2-011 } e f 1� ZONING PERMIT APPLICATION Planning Division 51 Winhurn Way,Ashland OR 97520 FILE PA-2011-0v CITY I T v o f 541-488-5305 Fax 541-488-6006 �1S H LAN D DESCRIPTION OF PROJECT Ashland Creek Sanitary Sewer Rehabilitation Project DESCRIPTION OF PROPERTY Pursuing LEEDO Certification? ❑YES X NO Street Address: From Hersey Street north along Ashland Creek approximately 1700 LF Ashland Creek Park Assessor's Map No 391E Tax Lot(sj:See attached plans Zoning:Residential Comp Plan Designation APPLICANT I Name: Morgan Wayman,City of Ashland Phone:541-552-2414 E-Mail: waymanm(o)ashland.or.us Address: 51 Winburn Way City: Ashland, OR Zip: 97520 PROPERTY OWNER i Name:City of Ashland Phone:541-488-6002(Admin) E-Mail: wayman@ashland.or.us I i Address:20 East Main Street City:Ashland,OR Zip 97520 SURVEYOR,ENGINEER,ARCHITECT,LANDSCAPE ARCHITECT OTHER Title Project Manager/Designer;,Hardey Engineering Name.Brad Barber, Phbno.. 4 1-772-6880 F E Mail:bbarber @hea-inc.com Address:2870 Hansen Drive City:Medford,Oregon Zip:97501 j Title Landscape Architect Name Laurie Sager _ Phone:541 488-1446 E-Mail: laUriesager @l auriesager•.com Address 700 Mistletoe Road,Suite 201 '=City:Ashland,Oregon Zip:97520 i i I hereby certify that the statements and information contained in this application,including the enclosed drawings and the required findings of fact,are in all respects, true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to j establish: 1) that I produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate;and further 4) that all structures or improvements are properly located on the ground, i i Failure in this regard will result most ik- in not only the request being set aside,but also possibly in my structures being built in reliance thereon being required to be remVed at my expense If I e any doubts,I am advised to seek competent professional advice and assistance, Applica p ' Signature Date As owner of the property involved in this request,l have read and understood the complete application and its consequences to me as a property owner. i Property Owner's Signature (required) Date rro be completed by City Staff] Date Received t I Zoning Permit Type Filing Fee OVER 0 G:\pub-wrks\eng\07-16 Ashland CreekTrunk Sewer Reconstntet\B_Eng\Planning Issues-documents\Planning Application submittal form-I 1-15-2011.doc LAURIE SAGER AND ASSOCIATES LANDSCAPE ARCHITECTS INC. 700 IAUSTLETOE ROAD,SUITE 201 ASHLAND,OREGON 97520 i NOVEMBER 11, 2011 PROJECT INFORMATION: 13 PARCELS ARE AFFECTED/INCLUDED IN THE PROJECT ALONG ASHLAND CREEK BETWEEN HERSEY STREET AND NEVADA STREET - SEE PLANS FOR DETAILS I PROPERTY OWNER: MULTIPLE OWNERS INCLUDING: CITY OF ASHLAND 51 WINBURN WAY ASHLAND, OREGON 97520 E t PERMIT APPLICANT: CITY OF ASHLAND PUBLIC WORKS DEPARTMENT MORGAN WAYMAN I 51 WINBURN WAY ASHLAND, OREGON 97520 SURVEYOR AND GEOTECHNICAL ENGINEER: HARDEY ENGINEERING AND ASSOCIATES, INC.-HEA 2870 NANSEN DRIVE MEDFORD, OR 97501 541 772 688o i LANDSCAPE ARCHITECT: LAURIE SAGER AND ASSOCIATES LANDSCAPE ARCHITECTS, INC. 700 MISTLETOE ROAD SUITE 201 ASHLAND, OREGON 97520 541 488 1446 i ZONING DESIGNATION: RESIDENTIAL APPLICABLE ORDINANCES: TREE PRESERVATION AND PROTECTION, 18.61 PHYSICAL& ENVIRONMENTAL CONSTRAINTS, 18.62 WATER RESOURCE PROTECTION ZONES, 18.63 FLOODPLAIN DEVELOPMENT, 18.62.070 �y M 7 '011 PHONE 541 488 1446 FAX 541 488 o636 t` 1 I PROJECT NARRATIVE: THE APPLICATION REQUESTS A PHYSICAL AND ENVIRONMENTAL CONSTRAINTS REVIEW PERMIT FOR DEVELOPMENT WITHIN THE ASHLAND CREEK FLOOD PLAIN CORRIDOR LANDS, PARTIAL DISTURBANCE TO AN AREA DESIGNATED AS 'SEVERE CONSTRAINTS,AND A LIMITED USE PERMIT FOR MAINTENANCE AND REPLACEMENT OF PUBLIC UTILITIES AND CONSTRUCTION OF NEW UTILITY ACCESS WITHIN THE STREAM BANK'WATER RESOURCE PROTECTION ZONE' OF ASHLAND CREEK. THE ASHLAND CREEK SANITARY SEWER REHABILITATION PROJECT PROPOSES TO REHABILITATE THE 100-YEAR-OLD, 21" DIAMETER SANITARY SEWER LINE RUNNING ADJACENT TO ASHLAND CREEK BETWEEN HERSEY STREET AND NEVADA STREET. THE EXISTING SANITARY SEWER IS AGING AND HAS THE POTENTIAL TO FAIL IN THE VERY NEAR FUTURE; ESPECIALLY IN THE EVENT OF EVEN A MINOR FLOOD. THIS WOULD BE DISASTROUS TO THE CREEK AND THE SURROUNDING ENVIRONMENT. AFTER CAREFUL CONSIDERATION OF DISTURBANCES TO THE CREEK, FLOODPLAIN,AND NEIGHBORING PROPERTIES,AS WELL AS CONSIDERATION TO THE OVERALL COST ASSOCIATED WITH THE PROJECT,A'CURED IN PLAC'E' PROCESS WAS SELECTED AS THE LOWEST IMPACT, MOST ECONOMICAL SOLUTION TO REHABILITATE THE SANITARY SEWER LINE. ASHLAND CREEK IS A FISH-BEARING STREAM AND IS SUBJECT TO CITY, STATE,AND FEDERAL REGULATIONS TO ENSURE THAT ANY WORK DONE IN PROXIMITY TO THE STREAM IS CAREFULLY PLANNED AND CONDUCTED TO AVOID ADVERSE IMPACTS TO THIS WATER RESOURCE.THIS i PROPOSAL HAS BEEN DESIGNED TO MINIMIZE DISTURBANCE TO THE GREATEST DEGREE POSSIBLE BY OPTING FOR THE LEAST INVASIVE (AND LEAST COSTLY) METHODOLOGY TO REPAIR THE FAILING SANITARY SEWER LINE;THE DEGREE OF DISTURBANCE AND THE METHODOLOGY PROPOSED ARE SUCH THAT NO FEDERAL OR STATE PERMITTING WILL BE NECESSARY. j I ON FEBRUARY 2, 2011 THE ASHLAND PLANNING DEPARTMENT APPROVED A REQUEST FOR AN EMERGENCY TREE REMOVAL PERMIT,ALLOWING THE IMMEDIATE REMOVAL OF AN APPROXIMATELY FIVE-FOOT D.B.H. COTTONWOOD, ON THE PROPERTY LOCATED AT 396 HELMAN STREET- ASSESSORS MAP#39 1E 04CA TAX LOT#4.900. THIS TREE WAS DIRECTLY OVER THE 21- INCH TRUNK SEWER LINE AND WAS CAUSING CONTINUOUS DAMAGE AND POSING A THREAT OF FAILURE TO THE LINE. SIGNIFICANT EFFORTS WERE MADE TO PRESERVE THIS LARGE TREE I THROUGH THE INITIAL PLANNING PROCESS, BUT SUBSEQUENT TO THE PRE-APPLICATION CONFERENCE THE TREE WAS EVALUATED BY AN ARBORIST AND WAS DETERMINED TO BE AN IMMEDIATE HAZARD TO THE SANITARY SEWER LINE AND THUS THE CREEK. THIS ASSESSMENT WAS CONFIRMED BY THE PARKS DEPARTMENTS'ARBORIST AND CITY ENGINEERS;THE TREE WAS ULTIMATELY REMOVED WITH THE CONSENT AND UNDERSTANDING OF THE PROPERTY OWNER AND THE CITY OF ASHLAND. BASED ON THE THOUGHTFUL COLLABORATION BETWEEN HEA,THE CITY,AND AFFECTED HOMEOWNERS,THE PROPOSED PLAN SHOULD NOT REQUIRE THE REMOVAL OF ANY ADDITIONAL TREES DUE TO DISTURBANCE FROM CONSTRUCTION; HOWEVER, BASED ON THE EXISTING SITE CONSTRAINTS ON THE PROPERTIES, PORTIONS OF THE MAPPED TREE PROTECTION ZONES OF TREES WITHIN THE CONSTRUCTION ZONE WILL NOT TO BE FENCED. CONSTRUCTION WILL OCCUR WITHIN THE TREE PROTECTION ZONES OF MANY OF THE TREES. IT IS IMPERATIVE THAT THE TREE PROTECTION NOTES OUTLINED ON THE TREE PROTECTION PLAN PHONE 541 488 1446 FAX 541 488 o636 2 i �(O v 7 2011 ARE STRICTLY FOLLOWED AND THAT EXTREME CARE IS TAKEN WHEN WORKING WITHIN THE IDENTIFIED TREE PROTECTION ZONES OF ALL TREES TO REMAIN. SPECIFIC NARRATIVE: HEA AND THE ASHLAND PUBLIC WORKS DEPARTMENT HAVE WORKED CLOSELY WITH ONE ANOTHER,AND WITH THE MANY PROPERTY OWNERS ADJACENT TO THE PROJECT SITE,TO COLLABORATE ON THE DESIGN FOR THE SEWER REHABILITATION PROJECT. AFTER CAREFUL CONSIDERATION OF DISTURBANCES TO THE CREEK, FLOODPLAIN,AND NEIGHBORING PROPERTIES AS WELL AS OVERALL COST ASSOCIATED WITH THE PROJECT,THE CURED IN PLACE PROCESS WAS SELECTED AS THE LOWEST IMPACT, MOST ECONOMICAL SOLUTION TO REHABILITATE THE SANITARY SEWER LINE. CURED IN PLACE PIPE IS A LOW-IMPACT TYPE OF PIPE RELINING THAT HAS BEEN USED SUCCESSFULLY THROUGHOUT THE COUNTRY AND AROUND THE WORLD FOR OVER 25 YEARS.THE LINER IS AJOINTLESS, SEAMLESS PIPE LINER THAT IS FORCED INTO EXISTING PIPE THROUGH EXISTING MANHOLES. THIS LINER IS CURED IN PLACE USING HOT WATER TO CREATE A WATERTIGHT LINING WITHIN THE EXISTING PIPE. ADVANTAGES TO THIS METHOD VERSUS FULL REPLACEMENT OF THE PIPES INCLUDE MINIMAL DISTURBANCE TO THE AREA, INCREASED CAPACITY OF LINES WITHOUT INCREASING PIPE SIZE, ELIMINATION OF PIPE JOINTS (A COMMON SOURCE OF LEAKS),AND RESTORATION OF THE STRUCTURAL INTEGRITY OF THE EXISTING PIPE. THIS METHODOLOGY IS MUCH PREFERRED TO THE ALTERNATIVE OF PHYSICALLY REMOVING AND REPLACING THE 1,4.50 LINEAR FEET OF SANITARY SEWER LINE WHICH COULD BE EXTREMELY DETRIMENTAL TO THE STREAM BANK AND CREEK, MUCH MORE COSTLY TO INSTALL, MORE COMPLICATED LOGISTICALLY,AND WOULD REQUIRE THE LINE TO BE UNDER CONSTRUCTION FOR AN EXTENDED PERIOD OF TIME,THUS INCREASING THE IMPACT TO THE STREAM BANK AND CREEK. REMOVAL AND RECONSTRUCTION OF THE EXISTING SEWER LINE WOULD TAKE A MINIMUM OF 4 TO 6 MONTHS JUST FOR CONSTRUCTION AND COST IN EXCESS OF $1.5 MILLION. CURED IN PLACE REHABILITATION HAS AN ESTIMATED CONSTRUCTION TIME OF 2-3 WEEKS,COSTING APPROXIMATELY$375K. DUE TO THE POTENTIAL INCREASED IMPACT ON THE CREEK, FLOOD PLAIN,AND ADJACENT PROPERTIES, REMOVAL AND RECONSTRUCTION OF THE LINE WOULD ALSO REQUIRE EXTENSIVE PERMITTING FROM VARIOUS GOVERNING AGENCIES INCLUDING THE CITY OF ASHLAND, ODNR, FISH &WILD LIFE, DEQ,ARMY CORP OF ENGINEERS AND OTHERS THAT COULD EASILY TAKE 1 TO 2 MORE YEARS OF PROCESSING.THE EXTRA DESIGN/PERMITTING COSTS COULD EASILY REACH $15o,000. BASED ON EXTREME COST INCREASES, PUBLIC SAFETY URGENCY, COMPLEXITY AND NEGATIVE IMPACT TO ALL OF THE EXISTING PRIVATE AND PUBLIC PROPERTIES LOCATED ALONG THE WEST BANK OF ASHLAND CREEK IN THIS PROJECT CORRIDOR, PROCEEDING WITH THE PROPOSED CURED IN PLACE METHODOLOGY VERSUS CONVENTIONAL RECONSTRUCTION IS BY FAR THE MOST PRUDENT WAY TO MOVE FORWARD. THE DESIGN FOR REHABILITATION OF THE SANITARY SEWER LINE ALONG ASHLAND CREEK INCLUDES 1,450 LINEAR FEET OF CURED IN PLACE PIPE, 325 LINEAR FEET OF NEW PIPING,AN IMPROVED CREEK CROSSING, INSTALLATION OF 5 NEW MANHOLES,AND SEVERAL PATHS AND LANDING PADS TO PROVIDE UTILITY ACCESS.THESE IMPROVEMENTS WILL TAKE PLACE IN AN i PHONE 541 488 1446 FAX 541 488 o636 E ' 1 r3 i I AREA OF APPROXIMATELY 30,500 SF; HOWEVER, DUE TO THE CURED IN PLACE TECHNOLOGY BEING IMPLEMENTED, ONLY A 4,220 SF AREA WILL ACTUALLY BE IMPACTED BY DEVELOPMENT. THIS DOES NOT INCLUDE THE NEARLY 17,200 SF AREA THAT WILL BE USED FOR TEMPORARY ACCESS AND STAGING ON CITY PROPERTY,WHICH IS ACCESSED OFF OF HERSEY STREET.THIS AREA IS ABOVE THE 500-YEAR FLOOD LINE, OUT OF THE WATER RESOURCE PROTECTION ZONE, POSES NO THREAT TO THE CREEK OR THE STREAM BANK,AND WILL BE RESTORED TO PRE- CONSTRUCTION CONDITIONS FOLLOWING THE REHABILITATION EFFORTS. THE ELEMENT OF THIS DESIGN THAT COULD POSE THE GREATEST RISK TO THE STREAM BANK, FLOOD PLAIN,AND CREEK IS THE STREAM CROSSING WHICH HAS BEEN THOUGHTFULLY DESIGNED TO MINIMIZE IMPACTS TO THE CREEK AND SURROUNDING ENVIRONMENT. ALL IN-GROUND INFRASTRUCTURE FOR THE PIPE BRIDGE HAS BEEN LOCATED ABOVE THE 500-YEAR FLOOD LINE AND THE PIPE BRIDGE ITSELF WILL BE PLACED AT AN ELEVATION ABOVE THE 500-YEAR FLOOD LINE AS WELL,THUS MEETING THE REQUIREMENTS FOR WITHSTANDING A 500-YEAR FLOOD EVENT. MUCH OF THE 4,220 SF AREA BEING IMPACTED IS DUE TO CONSTRUCTION OF b'WIDE UTILITY ACCESS PATHWAYS. THESE PATHWAYS WILL REQUIRE MINIMAL GRADING AND NO IMPORTED FILL TO CONSTRUCT. THE ACCESS PATHS WILL BE CONSTRUCTED BY COMPACTING EXISTING MATERIAL IN PLACE, RESULTING IN LITTLE OR NO NEGATIVE IMPACT TO THE WATER RESOURCE PROTECTION ZONE AND THE HEALTH OF THE CREEK.THESE PATHS WILL BE MAINTAINED IN PERPETUITY FOR UTILITY MAINTENANCE ACCESS.THE ASSOCIATED IMPROVEMENTS TO FACILITATE ACCESS AND MAINTENANCE OF THE LINE WILL RESULT IN A COMBINED TOTAL OF' APPROXIMATELY 313 CUBIC YARDS OF EXCAVATION AND 300 CUBIC YARDS OF FILL. ALTHOUGH MANY TREES FALL WITHIN THE ZONE OF DEVELOPMENT, NO TREES ARE PROPOSED FOR REMOVAL. 18.62.070 Development Standards for Flood plain Corridor Lands For all land use actions that could result in development of the Flood plain Corridor, the following is required in addition to any requirements of Chapter 15.10: ALL PERTINENT ASPECTS OF THE PROJECT HAVE BEEN DESIGNED TO MEET THE 500-YEAR FLOOD PLAIN REQUIREMENTS.CALCULATIONS HAVE BEEN PROVIDED TO THE CITY OF ASHLAND ENGINEERING PUBLIC WORKS DEPARTMENT BY HEA DETAILING HOW THOSE REQUIREMENTS HAVE BEEN MET. THE PUBLIC WORKS DEPARTMENT HAS CORRESPONDENCE RECORDS THAT VERIFY THIS. A. Standards for fill in Flood plain Corridor lands: 1. Fill shall be designed as required by the Oregon Structural Specialty Code (OSSC) and Oregon Residential Specialty Code (ORSC), where applicable. THERE WILL BE NO IMPORTED FILL WITHIN THE FLOOD PLAIN CORRIDOR. 2. The toe of the fill shall be kept at least ten feet outside of floodway channels, as defined in section 15.10, and the fill shall not exceed the angle of repose of the material used for fill. ALL IMPORTED FILL WILL BE KEPT A MINIMUM OF 10 FEET ABOVE THE 500-YEAR FLOOD PLAIN. j 3. The amount of fill in the Flood plain Corridor shall be kept to a minimum. Fill and other material imported from off the lot that could displace floodwater shall be limited to the following: a. Poured concrete and other materials necessary to build permitted structures on the lot. b. Aggregate base and paving materials, and fill associated with approved public and private street and driveway construction. I PHONE 541 488 1446 FAX 541 488 0636 4 NOV I c. Plants and other landscaping and agricultural material. d.A total of 50 cubic yards of other imported fill material. e. The above limits on fill shall be measured from April 1989, and shall not exceed the above amounts. These amounts are the maximum cumulative fill that can be imported onto the site, regardless of the number of permits issued. THESE REQUIREMENTS WILL BE MET. SEE HEA DRAWINGS. 4. If additional fill is necessary beyond the permitted amounts in (3) above, then fill materials must be obtained on the lot from cutting or excavation only to the extent necessary to create an elevated site for permitted development. All additional fill material shall be obtained from the portion of the lot in the Flood plain Corridor. THERE WILL BE NO IMPORTED FILL WITHIN THE FLOOD PLAIN CORRIDOR. 5.Adequate drainage shall be provided for the stability of the fill. THERE WILL BE NO IMPORTED FILL WITHIN THE FLOOD PLAIN CORRIDOR. 6. Fill to raise elevations for a building site shall be located as close to the outside edge of the Flood plain Corridor as feasible. N/A B. Stream crossing for streets, access or utilities of any waterway or stream identified on the official maps adopted pursuant to section 18.62.060 must be designed by an engineer. Stream crossings shall be designed to the standards of Chapter 15.10, or where no floodway has been identified, to pass a one hundred (100) year flood without any increase in the upstream flood height elevation. The engineer shall consider in the design the probability that the crossing will be blocked by debris in a severe flood, and accommodate expected overflow. The crossing shall be at right angles to the stream channel to the greatest extent possible. Fill for stream crossings shall be kept to the minimum necessary to achieve property access, but is exempt from the limitations in section (A) above. THE PROPOSED STREAM CROSSING MEETS ALL THESE REQUIREMENTS; SEE ENGINEERS DRAWINGS. THE PIPE BRIDGE AND ASSOCIATED CAISSONS WILL BE INSTALLED ABOVE THE 500-YEAR FLOOD LINE AND HAVE BEEN DESIGNED TO AVOID ANY INCREASE IN THE UPSTREAM FLOOD HEIGHT ELEVATION. THE CROSSING IS AT A RIGHT ANGLE TO THE STREAM CHANNEL AND THE ENGINEER HAS DESIGNED THE PIPE BRIDGE HEIGHT TO MINIMIZE DEBRIS BUILD UP IN THE STREAM CHANNEL. C. Non-residential structures shall be flood-proof to the standards in Chapter 15.10 to one foot above the elevation contained in the maps adopted by chapter 15.10, or up to the elevation contained in the official maps adopted by section 18.62.060, whichever height is greater. Where no specific elevations exist, then they must be flood-proofed to an elevation of ten feet above the stream channel on Ashland, Bear or Neil Creek; to five feet above the stream channel on all other Riparian Preservation Creeks identified on the official maps adopted pursuant to section 18.62.060; and three feet above the stream channel on all other Land Drainage Corridors identified on the official maps adopted pursuant to section 18.62.060. THE PROPOSED STREAM CROSSING MEETS ALL THESE REQUIREMENTS; SEE HEA DRAWINGS. THE PIPE BRIDGE AND ASSOCIATED CAISSONS WILL BE INSTALLED ABOVE THE 500-YEAR FLOOD LINE. D. All residential structures shall be elevated so that the lowest habitable floor shall be raised to one foot above the elevation contained in the maps adopted in chapter 15.10, or to the elevation contained in the official maps adopted pursuant to section 18.62.060, whichever height is greater. Where no specific elevations exist, then they must be constructed at an elevation of ten feet above the stream channel on Ashland, Bear, or Neil Creek; to five feet above the stream channel on all other Riparian Preservation Creeks identified on the official maps adopted pursuant to section 18.62.060; and three feet above the stream channel on all other Land PHONE 541 488 1446 FAX 541 488 o636 5 9 t.l 20111 Drainage Corridors identified on the official maps adopted pursuant to section 18.62.060, or one foot above visible evidence of high flood water flow, whichever is greater. The elevation of the finished lowest habitable floor shall be certified to the city by an engineer or surveyor prior to issuance of a certificate of occupancy for the structure. N/A E. To the maximum extent feasible, structures shall be placed on other than Flood plain Corridor Lands. In the case where development is permitted in the Flood plain corridor area, then development shall be limited to that area which would have the shallowest flooding. THE APPLICANT HAS CONSIDERED THE POTENTIAL HAZARDS THAT DEVELOPMENT MAY CREATE IN THE FLOOD PLAIN AND HAS LIMITED THE CONSTRUCTION AND MAINTENANCE OF STRUCTURES WITHIN THE FLOOD PLAIN TO THE PIPE BRIDGE CROSSING WHICH WILL BE INSTALLED ABOVE THE 500 YEAR FLOOD PLAIN LEVEL. F. Existing lots with buildable land outside the Flood plain Corridor shall locate all residential structures outside the Corridor land, unless 50% or more of the lot is within the Flood plain Corridor. For residential uses proposed for existing lots that have more than 50% of the lot in Corridor land, structures may be located on that portion of the Flood plain corridor that is two feet or less below the flood elevations on the official maps, but in no case closer than 20 feet to the channel of a Riparian Preservation Creek identified on the official maps adopted pursuant to section 18.62.060. Construction shall be subject to the requirements in paragraph D above. N/A G. New non-residential uses may be located on that portion of Flood plain Corridor lands that equal to or above the flood'elevations on the official maps adopted in section 18.62.060. Second story construction may be cantilevered or supported by pillars that will have minimal impact on the flow of floodwaters over the Flood plain corridor for a distance of 20 feet if it does not impact riparian vegetation, and the clearance from finished grade is at least ten feet in height. The finished floor elevation may not be more than two feet below the flood corridor elevations. N/A H. All lots modified by lot line adjustments, or new lots created from lots which contain Flood plain Corridor land must contain a building envelope on all lot(s) which contain(s) buildable area of a sufficient size to accommodate the uses permitted in the underling zone, unless the action is for open space or conservation purposes. This section shall apply even if the effect is to prohibit further division of lots that are larger than the minimum size permitted in the zoning ordinance. N/A i 1. Basements. 1. Habitable basements are not permitted for new or existing structures or additions located within the Flood plain Corridor. 3. Non-habitable basements, used for storage, parking, and similar uses are permitted for residential structures but must be flood-proofed to the standards of Chapter 15.10. i N/A J. Storage of petroleum products, pesticides, or other hazardous or toxic chemicals is not permitted in Flood plain Corridor lands. N/A K. Fences shall be located and constructed in accordance with section 18.63.060.B. 3. Fences shall not be constructed across any waterway or stream identified on the PHONE 541 488 1446 FAX 541 488 o636 6 NOV 17 2011 I I official maps adopted pursuant to section 18.62.060. Fences shall not be constructed within any designated floodway. N/A L. Decks and structures other than buildings, if constructed on Flood plain Corridor Lands and at or below the levels specified in section 18.62.070.0 and D, shall be flood-proofed to the standards contained in Chapter 15.10. N/A M. Local streets and utility connections to developments in and adjacent to the Flood plain Corridor shall be located outside of the Flood plain Corridor, except for crossing the Corridor, except as provided for in Chapter 18.63 Water Resource Protection Zones, or in the Flood plain corridor as outlined below: N/A Approval criteria for a PHYSICAL &ENVIRONMENTAL CONSTRAINTS Permit(18.62.040) A. Physical Constraints Review Permit shall be issued by the Staff Advisor when the Applicant demonstrates the following: 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. THE POTENTIAL IMPACTS TO THE PROPERTY AND NEARBYAREAS HAVE BEEN CAREFULLY CONSIDERED AND THE DESIGN FOR REHABILITATION OF THE SANITARY SEWER LINE HAS BEEN TAILORED TO THIS SENSITIVE SITE. BY IMPLEMENTING THE CURED IN PLACE METHODOLOGY,THE DISTURBANCE TO THE STREAM BANKS, CREEK,AND NATIVE VEGETATION WILL BE MINIMAL AS COMPARED TO THE ALTERNATIVE OF COMPLETELY REMOVING AND REPLACING THE EXISTING, FAILING SYSTEM. j I 2. That the applicant has considered the potential hazards that the development may create and implemented measures to mitigate the potential hazards caused by the development. i THE APPLICANT HAS CONSIDERED THE POTENTIAL HAZARDS THAT THE DEVELOPMENT MAY CREATE AND HAS THEREFORE SELECTED THE CURED IN PLACE PROCESS AS THE LEAST INVASIVE METHODOLOGY FOR REHABILITATING THE SANITARY SEWER LINE ALONG THE CREEK. BOTH THE UTILITY ACCESS PATHS AND THE MANHOLE LOCATIONS WERE DETERMINED THROUGH CLOSE COORDINATION BETWEEN HEA AND PUBLIC WORKS AND MULTIPLE FIELD VISITS BY THE DESIGN TEAM,IN ORDER TO MINIMIZE THE IMPACTS FROM CONSTRUCTION. THE ACCESS PATHS WILL REQUIRE MINIMAL GRADING AND NO IMPORTED FILL GIVEN THAT THE PATHS WILL BE CONSTRUCTED BY COMPACTING EXISTING MATERIAL IN PLACE, RESULTING IN LITTLE OR NO NEGATIVE IMPACT TO THE HEALTH OF THE CREEK. GRADING WILL BE i MINIMAL AND WILL ONLY BE REQUIRED AT THE NEW LINE, MANHOLES,ACCESS PATHS,AND THE I RETAINING WALL ON TAX LOT 4900.WHERE EARTH MOVING WILL TAKE PLACE, SILT FENCING WILL BE INSTALLED TO PROVIDE EROSION CONTROL PROTECTION AND EXTREME CARE WILL BE TAKEN TO MINIMIZE SEDIMENT IN THE WATERWAY. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use Ordinance. (ORD 2808, 1997; ORD 2834, 1998; ORD 2951, 2008) PHONE 541 488 1446 FAX 541 488 o636 7 i I i THE APPLICANT HAS TAKEN ALL REASONABLE STEPS TO REDUCE THE ADVERSE IMPACT ON THE ENVIRONMENT. SEE COMMENTS ABOVE UNDER SECTION A-2. Approval criteria for a PHYSICAL &ENVIRONMENTAL CONSTRAINTS Permit for disturbance of SEVERE CONSTRAINT LANDS(15.62.100) A. Severe Constraint Lands are extremely sensitive to development, grading, filling, or vegetation removal and, whenever possible, alternative development should be considered. THE APPLICANT THOROUGHLY EXPLORED ALTERNATIVE METHODOLOGY FOR THE REHABILITATION PROJECT, AND'CHOSEN THE LEAST INVASIVE CONSTRUCTION METHOD IDENTIFIED. DISTURBANCE OF SEVERE CONSTRAINTS LANDS HAS BEEN LIMITED TO A SMALL PORTION OF TAX LOT 4.900. THE PROPOSED DESIGN IMPLEMENTS THE USE OF A STRUCTURALLY-ENGINEERED BLOCK RETAINING WALL SUPPLEMENTED WITH JUTE NETTING. THIS DESIGN WILL ENHANCE SLOPE STABILITY IN THE AREA IMPACTED WITHIN SEVERE CONSTRAINTS,THUS REDUCING IMPACT DURING CONSTRUCTION AND REDUCING FUTURE EROSION. FOLLOWING CONSTRUCTION,THE AREA IMPACTED WILL BE SEEDED PER CITY OF ASHLAND SPECIFICATIONS,AND SHALL BE MAINTAINED BY THE PARKS DEPARTMENT UNTIL SUITABLE VEGETATIVE COVER IS ESTABLISHED. ONCE VEGETATION HAS BEEN RE-ESTABLISHED ON THE DISTURBED SOILS, EROSION WILL BE MINIMAL. B. Development of floodways is not permitted except for bridges and road crossings. Such crossings shall be designed to pass the 100-year flood without raising the upstream flood height more than six inches. THE DESIGN PROPOSES A STREAM CROSSING THROUGH THE USE OF A PIPE BRIDGE HELD ABOVE THE CREEK BY CONCRETE CAISSONS. SINCE THE ENTIRE STREAM CROSSING OCCURS ABOVE THE 100 YEAR AND 500 YEAR FLOOD PLAIN,THE DESIGN WILL EASILY PASS THE 100 YEAR FLOOD WITHOUT RAISING THE UPSTREAM FLOOD HEIGHT MORE THAN SIX INCHES. C. Development on lands greater than 35%slope shall meet all requirements of Section 18.62.080 in addition to the requirements of this section. SECTION 18.62.080 REQUIREMENTS HAVE BEEN MET BY THE PROPOSED DESIGN AND ARE ADDRESSED UNDER THE APPROVAL CRITERIA FOR PHYSICAL AND ENVIRONMENTAL CONSTRAINTS PERMIT ABOVE. D. Development of land or approval for a planning action shall be allowed only when the following study has been accomplished. An engineering geologic study approved by the City's Public Works Director and Planning Director establishes that the site is stable for the proposed use and development. The study shall include the following: 1. Index map. SEE ENGINEERS DRAWINGS. 2. Project description to include location, topography, drainage, vegetation, and discussion of previous work and discussion of field exploration methods. SEE ENGINEERS DRAWINGS AND NOTES. 3. Site geology, based on a surficial survey, to include site geologic maps, description of bedrock and surficial materials, including artificial fill, locations of any faults, folds, etc., and structural data including bedding, jointing and shear zones, soil depth and soil structure. N/A 4. Discussion of any off-site geologic conditions that may pose a potential hazard to the site, or that may be affected by on-site development. N/A 5. Suitability of site for proposed development from a geologic standpoint. j PHONE 541 488 1446 FAX 541 488 o636 8 ,E o a n n SEE ENGINEERS LETTER: RE: ASHLAND SANITARY SEWER REHABILITATION PROJECT - SEVERE CONSTRAINTS LANDS. 6. Specific recommendations for cut slope stability, seepage and drainage control or other design criteria to mitigate geologic hazards. SEE ENGINEERS DRAWINGS AND NOTES. 7. If deemed necessary by the engineer or geologist to establish whether an area to be affected by the proposed development is stable, additional studies and supportive data shall include cross-sections showing subsurface structure, graphic logs with subsurface exploration, results of laboratory test and references. N/A 8. Signature and registration number of the engineer and/or geologist. SEE ENGINEERS DRAWINGS. 9. Additional information or analyses as necessary to evaluate the site. SEE ENGINEERS DRAWINGS. Approval criteria for a WATER RESOURCE PROTECTION Permit(18.63.070.D) THE APPLICANT WOULD LIKE TO NOTE THE FOLLOWING CODES: AMC 18.63.070 states that routine maintenance and replacement of existing public utilities would be considered exempt if the work disturbs no more total surface area than the area inside the public utility easement and up to an additional five percent surface area of the public utility easement outside of the easement. THE TOTAL AREA FOR THIS PROJECT THAT FALLS BOTH WITHIN THE UTILITY EASEMENT AND THE PROTECTION ZONE IS APPROXIMATELY 29,600 SF; HOWEVER,THE TOTAL AREA WITHIN THE UTILITY EASEMENT AND THE PROTECTION ZONE THAT WILL ACTUALLY BE BYCONSNUMON,IS ONLY 2,720 SF.AN ADDITIONAL 1,500 SF OF AREA THAT IS WITHIN THE PROTECTION ZONE,BUT NOT IN THE UTILITY EASEMENT,WILL ALSO BE DISTURBED. THEREFORE,APPROXIMATELY 9%OF THE 29,600 SF WITHIN THE EASEMENT WILL BE DISTURBED AND AN ADDITIONAL 5%OF THE 29,600 SF OUTSIDE THE EASEMENT WILL BE DISTURBED. ACCORDING TO THE GUIDELINES STATED IN AMC 18.63.070 ABOVE, THE MAINTENANCE AND REPLACEMENT OF EXISTING PUBLIC UTILITIES ON THIS PROJECT SHOULD BE CONSIDERED EXEMPT FROM REQUIRING A WATER RESOURCE PROTECTION PERMIT. AMC 18.60.070 states that the location and construction of new public paths and utility access deemed necessary to maintain a functional system would be exempt upon finding that no other reasonable, alternate location,outside the Water Resource Protection Zone exists. THE LOCATION OF THE ALL NEW UTILITY ACCESS AND STAGING AREAS ARE DIRECTLY RELATED TO THE LOCATION OF THE NEW MANHOLES. BOTH THE ACCESS AND THE MANHOLE LOCATIONS WERE DETERMINED THROUGH CLOSE COORDINATION BETWEEN HEA AND THE CITY OF ASHLAND PUBLIC WORKS DEPARTMENT. MULTIPLE FIELD VISITS WERE MADE, IN ORDER TO ASSURE MINIMUM IMPACT TO i THE SITE DUE TO CONSTRUCTION.THE PROPOSED ACCESS PATHS WILL REQUIRE MINIMAL GRADING AND i NO IMPORTED FILL, GIVEN THAT THEY WILL BE CONSTRUCTED BY COMPACTING EXISTING MATERIAL IN PLACE, RESULTING IN LITTLE OR NO NEGATIVE IMPACT TO THE PROTECTION ZONE AND THE HEALTH OF THE CREEK. OF THE APPROXIMATELY 19,700 SF OF BOTH PERMANENT ACCESS AND TEMPORARY STAGING AREAS THAT ARE REQUIRED FOR THIS PROJECT,ONLY 845 SF OF THESE AREAS FALL WITHIN THE i I I PHONE 541 488 1446 FAX 541 488 0636 9 I I PROTECTION ZONE.ACCORDING TO THE GUIDELINES STATED IN AMC 15.60.070 ABOVE,THE LOCATION AND CONSTRUCTION OF THE NEW UTILITY ACCESS PATHS FOR THE PROJECT NECESSARY TO MAINTAIN A FUNCTIONAL SYSTEM WOULD BE DEEMED EXEMPT, REQUIRING NO WATER RESOURCE PROTECTION PERMIT. Approval Standards for Limited Activities and Uses within Water Resource Protection Zones. All Limited Activities and Uses within Water Resource Protection Zones described in Section 18.63.070 shall be processed as a Type I land use procedure. The approval authority may approve or approve with conditions a request to conduct Limited Activities and Uses in a Water Resource Protection Zone based upon findings that the following standards have been satisfied. 1. All activities shall be located as far away from streams and wetlands as practicable, designed to minimize intrusion into the Water Resources Protection Zone and disturb as little of the surface area of the Water Resource Protection Zone as practicable. DUE TO THE LOCATION OF THE EXISTING LINE,CONSTRUCTION AND REHABILITATION MUST TAKE PLACE IN THE PROTECTION ZONE; HOWEVER,THE APPLICANT THOROUGHLY EXPLORED ALTERNATIVE METHODOLOGY FOR THE REHABILITATION PROJECT PRIOR TO SELECTING A FINAL METHODOLOGY. WITH THE SELECTED METHODOLOGY FOR CONSTRUCTION, DISTURBANCE OF WATER RESOURCE PROTECTION i ZONE WILL BE MINIMIZED TO THE GREATEST DEGREE POSSIBLE.TOTAL SURFACE AREA DISTURBED IN THE PROTECTION ZONE WILL BE ISOLATED TO THE INSTALLATION AND REHABILITATION OF 5 MANHOLES,120 LINEAR FEET OF NEW LINE,ONE STREAM CROSSING,AND 845 SF OF ACCESS PATHS.WHEREVER POSSIBLE,ACCESS PATHS AND STAGING AREAS HAVE BEEN LOCATED OUTSIDE THE PROTECTION ZONE. 2. The proposed activity shall be designed, located and constructed to minimize excavation, grading, area of impervious surfaces, loss of native vegetation, erosion, and other adverse impacts on Water Resources. DUE TO THE LOCATION OF THE EXISTING LINE, CONSTRUCTION AND REHABILITATION MUST TAKE PLACE IN THE PROTECTION ZONE; HOWEVER,THE LEVEL OF DISTURBANCE HAS BEEN GREATLY REDUCED DUE TO THE THOUGHTFUL DESIGN AND USE OF LOW-IMPACT METHODOLOGY.THE ONLY EXCAVATION REQUIRED WILL BE FOR THE INSTALLATION OF 120 LINEAR FEET OF NEW LINE,WORK ASSOCIATED WITH STREAM CROSSING,AND THE INSTALLATION AND REHABILITATION OF 5 MANHOLES.GRADING WILL BE MINIMAL AND WILL ONLY BE REQUIRED AT THE NEW LINE, MANHOLES,ACCESS PATHS,AND THE RETAINING WALL ON TAX LOT 49oo.THE ONLY IMPERVIOUS SURFACES THAT WILL RESULT FROM THIS PROJECT WILL BE THE MANHOLE COVERS AND THE RETAINING WALL AROUND THE MANHOLE AT TAX LOT 4900. LOSS OF NATIVE VEGETATION WILL BE MINIMAL AND NO TREES OVER 6" DBH ARE PROPOSED FOR REMOVAL. 3. On stream beds or banks within the bank full stage, in wetlands, and on slopes of 25% or greater in a Water Resource Protection Zone, excavation, grading, installation of impervious surfaces, and removal of native vegetation shall be avoided except where no practicable alternative exists, or where necessary to construct public facilities or to ensure slope stability. SEE COMMENTS ABOVE IN ITEM #2. � i PHONE 541 488 1446 FAX 541 488 0636 7 "�q nV i I 4. Water, storm drain and sewer systems shall be designed, located and constructed to avoid exposure to floodwaters, and to avoid accidental discharges to streams and wetlands. DUE TO THE PROXIMITY OF THE EXISTING SANITARY SEWER SYSTEM TO THE CREEK,WORK MUST BE PERFORMED IN THE PROTECTION ZONE; HOWEVER,THE REHABILITATION METHODOLOGY PROPOSED IS DESIGNED TO MINIMIZE THE SEWER LINE AND MANHOLE EXPOSURE TO FLOODWATERS AND TO AVOID ACCIDENTAL DISCHARGE INTO THE STREAM. SPECIFICALLY,THE MANHOLE ON TAX LOT.4.900 WILL BE SURROUNDED BY A RETAINING WALL TO MINIMIZE EXPOSURE TO HIGH WATERS.THE PIPE BRIDGE AT THE STREAM CROSSING WILL BE INSTALLED WITH A CONCRETE CAISSON PLACED ON EITHER SIDE OF THE CREEK,ABOVE THE 100 YEAR AND 500 YEAR FLOODPLAIN, ESSENTIALLY ELIMINATING EXPOSURE TO FLOODWATERS. 5. Stream channel repair and enhancement, riparian habitat restoration and enhancement and wetland restoration and enhancement will be restored through the implementation of a mitigation plan prepared in accordance with the standards and requirements in Section 18.63.120. DUE TO METHODOLOGY PROPOSED FOR THE REHABILITATION THERE WILL BE LITTLE TO NO IMPACT TO THE STREAM CHANNEL. THE AREA IDENTIFIED,WHERE THE STREAM CHANNEL COULD POTENTIALLY BE IMPACTED, IS AT THE STREAM CROSSING AT TAX LOT 4900.THE PIPE BRIDGE AT THE STREAM CROSSING WILL BE INSTALLED WITH A CONCRETE CAISSON PLACED ON EITHER SIDE OF THE CREEK,ABOVE THE 100 YEAR AND 500 YEAR FLOODPLAIN,GREATLY REDUCING IMPACT TO THE STREAM CHANNEL.THE DESIGN IMPLEMENTS THE USE OF A STRUCTURALLY-ENGINEERED BLOCK RETAINING WALL SUPPLEMENTED WITH JUTE NETTING TO ENHANCE SLOPE STABILITY IN THE AREAS DISTURBED DURING CONSTRUCTION,THUS REDUCING IMPACT DURING CONSTRUCTION AND REDUCING FUTURE EROSION ON THE DISTURBED SLOPES. FOLLOWING CONSTRUCTION,THE AREAS IMPACTED WILL BE SEEDED, PER CITY OF ASHLAND SPECIFICATIONS,AND SHALL BE MAINTAINED BYTHE CITY OF ASHLAND PARKS DEPARTMENT UNTIL SEED IS ESTABLISHED. ONCE VEGETATION HAS BEEN RE-ESTABLISHED ON THE DISTURBED SLOPES, EROSION WILL BE MINIMAL. 6. Long term conservation, management and maintenance of the Water Resource Protection ,Zone shall be ensured through preparation and recordation of a management plan as described in Section 18.63.120.C, except a management plan is not required for residentially zoned lots occupied only by a single-family dwelling and accessory structures. fiord 3000, Added,1211512009) DUE TO THE METHODOLOGY PROPOSED,THE MAJORITY OF THE LINE CAN BE REHABILITATED WITH NO IMPACT TO THE PROTECTION ZONE.WORK THAT MAY IMPACT THE PROTECTION ZONE IS AS FOLLOWS: 2 I ACCESS PATHS WILL BE CONSTRUCTED WITHIN THE UTILITY EASEMENTS REQUIRING MINIMAL GRADING, EXISTING MATERIAL SHALL BE COMPACTED TO CREATE ACCESS FOR A 8-WHEELED VEHICLE SLIGHTLY LARGER THAN A FULL SIZED ATV. ONCE CONSTRUCTED,THESE PATHS WILL BE MAINTAINED IN j PERPETUITY FOR FUTURE ACCESS TO PROPOSED MANHOLES. 5 MANHOLES FOR BOTH BYPASSES DURING REHABILITATION AND PERMANENT MAINTENANCE PURPOSES WILL BE INSTALLED IN THE PROTECTION ZONE.THE LOCATION OF THESE MANHOLES WAS DETERMINED THROUGH CLOSE COORDINATION BETWEEN HEA AND THE CITY PUBLIC WORKS DEPARTMENT. MULTIPLE FIELD VISITS WERE MADE IN ORDER TO ASSURE MINIMAL IMPACTS WOULD BE MADE DUE TO THE PROPOSED CONSTRUCTION. IMPACT FROM MANHOLE CONSTRUCTION IS LOCALIZED AND WILL RESULT IN LITTLE OR NO NEGATIVE IMPACTTO THE PROTECTION ZONE AND THE HEALTH OF THE CREEK. THE MANHOLES WILL BE MONITORED AND PHONE 541 488 1446 FAX 541 488 o636 11 i i MAINTAINED BY THE CITY OF ASHLAND PUBLIC WORKS DEPARTMENT,TO ENSURE THEY CONTINUE TO FUNCTION PROPERLY IN PERPETUITY. FOLLOWING CONSTRUCTION,AREAS WITHIN THE PROTECTION ZONE IMPACTED BY EXCAVATION AND GRADING WILL BE SEEDED PER CITY OF ASHLAND SPECIFICATIONS,AND SHALL BE MONITORED AND MAINTAINED BY THE CITY OF ASHLAND PARKS DEPARTMENT, UNTIL SEED IS ESTABLISHED. ONCE VEGETATION HAS BEEN RE-ESTABLISHED ON THE DISTURBED SLOPES, EROSION WILL BE MINIMAL. Approval criteria for a TREE REMOVAL Permit(18.61.080) N/A NO TREES OVER 6" DBH ARE PROPOSED FOR REMOVAL. WATER RESOURCE PROTECTION Plan as required in AMC 18.63.110 A. Required Plans and Information. The following plans and information shall be submitted with the application for activities and uses in a Water Resource Protection Zone which are required to be processed under a Type I or Type ll land use procedure including Limited Activities and Uses, Water Resource Protection Zone Reductions and Hardship Variances. 1. A narrative description of all proposed activities and uses including the extent to which any Water Resource Protection Zone is proposed to be altered or affected as a result of the proposed development activity or use (in terms both of square footage of surface disturbance and cubic yards of overall disturbance). DUE TO THE LOCATION OF THE EXISTING LINE,CONSTRUCTION AND REHABILITATION MUST TAKE PLACE IN THE PROTECTION ZONE. TOTAL SURFACE AREA DISTURBED IN THE PROTECTION ZONE WILL BE ISOLATED TO THE INSTALLATION AND REHABILITATION OF 5 MANHOLES, 120 LINEAR FEET OF NEW LINE, STREAM CROSSING,AND 845 SF OF ACCESS PATHS.WHEREVER POSSIBLE,ACCESS PATHS AND STAGING AREAS HAVE BEEN LOCATED OUTSIDE THE PROTECTION ZONE.THE ONLY EXCAVATION REQUIRED WILL BE FOR THE INSTALLATION OF 120 LINEAR FEET OF NEW LINE,WORK ASSOCIATED WITH STREAM CROSSING, AND THE INSTALLATION AND REHABILITATION OF 5 MANHOLES. GRADING WILL BE MINIMAL AND WILL ONLY BE REQUIRED AT THE NEW LINE, MANHOLES,ACCESS PATHS,AND THE RETAINING WALL ON TAX LOT 4900.THE ONLY IMPERVIOUS SURFACES THAT WILL RESULT FROM THIS PROJECT WILL BE THE MANHOLE COVERS AND THE RETAINING WALL AROUND THE MANHOLE AT TAX LOT 4900. LOSS OF NATIVE VEGETATION WILL BE MINIMAL AND NO TREES OVER 6" DBH ARE PROPOSED FOR REMOVAL. WITHIN THE PROTECTION ZONE,THERE WILL BE APPROXIMATELY 58 CUBIC YARDS OF EXCAVATION AND 40 CUBIC YARDS OF FILL. I 2. Written findings of fact addressing all applicable development standards and j approval criteria. THESE REQUIREMENTS HAVE BEEN MET. 3. Site development plan map SEE ENGINEERS DRAWINGS. The application shall include a site map of the subject property prepared by a licensed surveyor, civil engineer or other design professional that includes the information described below. The Staff Advisor may request additional information based upon the character of the site or the specific nature of the proposal. a. All watercourses identified(including any drainage ways, ponds, etc). i PHONE 541 488 1446 FAX 541 488 o636 b. Surveyed location of the Water Resource Protection Zone, as described in Section 18.63.050. For applications involving single-family residences or Limited Activities and Uses, in lieu of a surveyed location, the Staff Advisor may approve a field determination of the Water Resource Protection Zone by the Staff Advisor or his/her designee in which the applicant shall be required to stake the top-of-bank or the upland-wetland edge and the boundary of the Water Resource Protection Zone. C. For activities and use proposed within a Stream Bank Protection Zone: identification of the stream as being either fish-bearing or non-fish- bearing; identification of the top-of-bank or center line as required; and surveyed location of the stream's floodway and floodplain, if applicable. d. For activities and uses proposed within a Wetland Protection Zone: a wetland delineation (with an accompanying site map) prepared by a natural resource professional and that has been concurred with by the Oregon Department of State Lands (DSL); and an aerial photo with the wetland boundaries identified. e. Topographic information at two foot contour increments identifying both existing grades and proposed grade changes. f. Surveyed locations of all trees six inches in diameter at breast height (dbh) or greater located in the Water Resource Protection Zone and within 15 feet of the Water Resource Protection Zone, identified by edge of canopy, diameter at breast height and species; g. The outlines of non-tree vegetation, with a dominant species and any occurrence of non-native, invasive species identified. h. Location of existing and proposed development, including all existing and proposed structures, any areas of fill or excavation, stream or wetland crossings, alterations to vegetation, or other alterations to the site' s natural state. i. The location of natural features, proposed and existing structures, and other proposed and existing improvements associated with lands within 100 feet of the Water Resource Protection Zone. j. Proposed and existing land uses within 100 feet of the Water Resource Protection Zone. k. The location of temporary fencing and erosion control measures installed to prevent encroachment and flow of material into the Water Resource Protection Zone, such as sediment fencing and hay bales, etc. I. North arrow and scale. m. Sources of information (federal, state and local). THESE REQUIREMENTS ARE ADDRESSED ON HARDEY ENGINEERING DRAWINGS. 4. Mitigation Plan prepared in accordance with the requirements described in section 18.63.120. THESE REQUIREMENTS ARE ADDRESSED ON THE ENGINEERS DRAWINGS. 5. Management Plan prepared in accordance with the requirements described in Section 18.63.120.C. THESE REQUIREMENTS ARE ADDRESSED ON THE ENGINEERS DRAWINGS. PHONE 541 488 1446 FAX 541 488 0636 13 i i Tree Protection Plan as required in AMC 18.61.200. THESE REQUIREMENTS ARE ADDRESSED ON LAURIE SAGER AND ASSOCIATES TREE PROTECTION PLAN. DUE TO THE CONCERN OF FENCE INSTALLATION IN A FLOOD PLAIN,THE TREE PROTECTION FENCING HAS BEEN MINIMIZED WHERE FEASIBLE WHILE STILL PROVIDING ADEQUATE PROTECTION FOR THE EXISTING TREES. IN ADDITION,THE PROJECT CONSTRUCTION WILL BE TIMED TO WHEN FLOODING IS LEAST LIKELY TO OCCUR. IMPLEMENTING THE CURED IN PLACE PROCESS WILL GREATLY REDUCE THE DURATION OF CONSTRUCTION,SHORTING THE LENGTH OF TIME THE FENCING WILL POSE A RISK.THE PUBLIC WORKS PROJECT MANAGEMENT STAFF WILL HAVE AMPLE OPPORTUNITY TO MONITOR THE SITE THROUGH THE CONSTRUCTION PROCESS. NOTE THAT DUE TO SITE CONSTRAINTS ON THE PROJECT,ENTIRE TREE PROTECTION ZONESARE NOTABLE TO BE FENCED. CONSTRUCTION WILL OCCUR WITHIN THE TREE PROTECTION ZONES OF MANY OF THE TREES ON THE SITE. IN PARTICULAR,TREES #15-25 ARE LOCATED IN A VERY COMPACT AREA; DUE TO THEIR AGE, SPECIES,AND GENERAL HEALTH,SEVERAL OF THESE TREES HAVE EXTREMELY LARGE TREE PROTECTION ZONES, IN ONE CASE A 90' RADIUS.THE WORK THAT IS PROPOSED IN THE TREE PROTECTION ZONES OF THESE TREES IS LIMITED TO COMPACTION OF EXISTING MATERIAL TO CREATE AN ACCESS PATH. INSTALLING TREE PROTECTION FENCE ALONG THE PROPOSED PATH PRIOR TO CONSTRUCTION AS SHOWN ON THE PLAN WILL ADEQUATELY PROTECT THESE TREES FROM THE PROPOSED DISTURBANCE. IN ADDITION,TREE#28 HAS A TREE PROTECTION RADIUS OF ,4.0'AND IS LOCATED IN THE MIDDLE OF THE STREAM CHANNEL MAKING TREE PROTECTION FENCING IMPRACTICAL.THE IMPACT TO THIS TREE WILL BE LIMITED TO THE PIPE BRIDGE CROSSING WHICH WILL OCCUR APPROX. 8' FROM THE i TRUNK OF THE TREE. FOR THE TREES LISTED ABOVE,THE SIZE OF THE TREE PROTECTION ZONE COMPARED TO THE PROPOSED IMPACT MAKES FENCING THE ENTIRE ZONE, NOT ONLY UNNECESSARY, BUT ALSO COST PROHIBITIVE. IT IS IMPERATIVE THAT THE TREE PROTECTION NOTES ARE STRICTLY FOLLOWED AND THAT EXTREME CARE IS TAKEN WHEN WORKING WITHIN THE TREE PROTECTION ZONES OF ALL TREES TO REMAIN. t i DUE TO THE SITE CONSTRAINTS LISTED ABOVE,THE APPLICANT WOULD LIKE TO PROPOSE THAT AN EXCEPTION BE MADE TO THE STANDARD CITY TREE PROTECTION FENCE DETAIL REQUIRED.THE CURRENT REQUIRED FENCING DETAIL IS DESIGNED TO FIT A TYPICAL CONSTRUCTION PROJECT AND SITE INVOLVING MULTIPLE SUB-CONTRACTORS,WHERE CONSTRUCTION MAY BE DRAWN OUT FOR 6-12 MONTHS.THIS PROJECT HAS BEEN SPECIFICALLY DESIGNED TO MINIMIZE IMPACT TO THE CREEK AND WILL ONLY BE UNDER CONSTRUCTION FOR 2-3 WEEKS TOTAL. IN ADDITION, INSTALLING CHAIN LINK FENCING ON PIERS PER CODE WOULD NEGATIVELY IMPACT THE STREAM BANK,CREEK,AND FLOOD PLAIN, MAKING IT NEARLY IMPOSSIBLE FOR THE CONTRACTOR TO INSTALL CERTAIN PORTIONS OF THE IMPROVEMENTS AS THEY HAVE BEEN DESIGNED. USING THE STANDARD FENCE DETAIL WOULD BE BOTH COST PROHIBITIVE AND INEFFECTIVE IN PROTECTING THE TREES ALONG THE CREEK, DUE TO THE TOPOGRAPHY AND HEAVY VEGETATION THAT CURRENTLY EXISTS ON SITE. I i THE APPLICANT WOULD LIKE TO PROPOSE THE USE OF'T POSTS AND ORANGE CONSTRUCTION FENCE IN THE PLACE OF THE CHAIN LINK FENCE AND CONCRETE PIERS THAT THE CITY TYPICALLY REQUIRES. THE FLEXIBLE QUALITY OF ORANGE FENCING ACCOMMODATES THE TOPOGRAPHY AND EXISTING VEGETATION BETTER THAN RIGID CHAIN LINK FENCE. "T° POSTS WILL BE PLACED SENSITIVELY TO AVOID EXISTING VEGETATION AND TREE ROOTS WHILE STILL PROVIDING ADEQUATE SUPPORT TO HOLD THE ORANGE i FENCING IN PLACE THROUGHOUT CONSTRUCTION. IN ADDITION, DUE TO THE SHORT TIME-FRAME PROPOSED FOR CONSTRUCTION ON THIS PROJECT,THE MORE PERMANENT CHAIN LINK FENCE IS NOT CRUCIAL FOR PROPER PROTECTION;THEREFORE, FLEXIBLE ORANGE FENCE IS A BETTER CHOICE FOR THIS I PHONE 541 488 1446 FAX 541 488 0636 14 V PROJECT FROM AN OVERALL EFFICIENCY AND ECONOMIC STANDPOINT. THE APPLICANT FEELS CONFIDENT THAT PROPER INSTALLATION OF THIS FENCING IN THE LOCATIONS SHOWN ON THE TREE PROTECTION PLAN,AS WELL AS THOROUGH EDUCATION OF THE CONTRACTORS ON SITE REGARDING TREE PROTECTION,WILL PROPERLY DESIGNATE THE TREE PROTECTION ZONE AND PROTECT THE EXISTING TREES DURING THE CONSTRUCTION PROCESS BETTER THAN THE RECOMMENDED CITY STANDARD.THE PUBLIC WORKS DEPARTMENT HAS WORKED IN CLOSE COLLABORATION WITH THE PROJECT ARBORIST/LANDSCAPE ARCHITECT ON THIS PROJECT. LAURIE SAGER AND ASSOCIATES HAS REVIEWED THE SITE AND SUPPORTS THE APPLICANTS PROPOSED METHODOLOGY FOR DESIGNATING THE TREE PROTECTION ZONES. ATTACHMENTS: C1 COVER SHEET C2 SANITARY SEWER PLAN & PROFILE C3 SANITARY SEWER PLAN & PROFILE C4 EASEMENT PATH PLANS C5 DETAILS C6 EROSION CONTROL PLAN C] SITE PLAN Si STRUCTURAL PLAN & DETAILS Pi SITE PLAN FOR ASHLAND CREEK SANITARY SEWER P2 SITE PLAN FOR ASHLAND CREEK SANITARY SEWER P3 SITE PLAN FOR ASHLAND CREEK SANITARY SEWER L-l.o TREE PROTECTION PLAN I HARDEY ENGINEERING AND ASSOCIATES LETTER: RE: ASHLAND CREEK SANITARY SEWER REHABILITATION PROJECT-SEVERE CONSTRAINTS LANDS i j I I i i i PHONE 541 488 1446 FAX 541 488 o636 15 I A„YM13 NOO;AJO`dNVZHSV iJNVIHSV JO 1UlO i0 �o[C56-ZCC-l4s'tYi �o, 'alva --- ]8B9-L1C-':15 11].1 �1.]b3�k1 4'04 3v0 _y6._ke o NM'Na C6 W OCOj`J3 ��a oe ��d�N d �1d sERL CO rod IJ3M:IS AabliNdS N33HO ®N1HSb _...,,�Nnui wvLNrrsx3�u�ouvwsw 133H5 .�,Uj,S2aLIJOSSy '1d3�pNId33Nlpb¢NV15tl AOAll'�_ ,g GUI uE6u IZPJLH SJ®� AL'a�J3_NI SwIa33Ni'J h3 ��.aa h�Vd 3LS'.+Niteµ�vp NVld KIS x �N�Idaa� dWtlLS 1O3fOdd _ ., uao msL�e .�, OdN1103fOHd gze N co r _ \ E' O / W Cat H W L-1 `f / \ , o A6 ✓/^ � � All Llj W Q Q w W 1 m W >� W W � � 0 LLJ W < r Ln EL LLI If rl LU Q W ' `41 I � I l`1 I I U W— W � Q I J 0 J (/1 0 � _ = NO03H0'aNHIHSd aNVlHS'dJ0,W ��i e, 0 9"L0°z °'d, �0 W�CLS6-LLL-IbS�xvi — mvI xe asww OB39-ELL i oa ro: a:a +.b ranvac T i05L4 N9 ya E'0'XQE DN 83M3S AdViINVS X13380 (INVI•-ISV L91%08 0'd BL-IlJfK'ONL'19fOtld NOIL�Nl1SN7J� dN3Sxdtlll AWllMf8H33tl�tlh'MFSY J33HS "OBI SBjBI]�55'p' 'Ids f7WH33NION3❑NY75Y��IO V 6uuaau ftg AepJeH 8®1 J INMINI�NIN3?Nlaryg Q N"Nd 3AIS plii agxm� NY y[�] I��/'''�i L 3AS f6519EL xN�a�wd Y3N driV15 lO3fOHd 4 OjN11:3fO4id fe aGVe noso-au nn.= E6o as. ...,.,. was PY d Ell A v N,C +f 4X Q o N f _,P-4 w ?� W ZWW EL I UQ QW UjWUW II 0 II P LL (3 Lij f z zma f+, y cry 0 z x ❑ x O y. m W O z — -° O I Q W ' 7 {11 O w U7 Lo W Z W LI) � r— J Q `�1✓' W s ?Q W W Q � W h r_, W Q m m Z Q o 'v Wry � d m w W LLJ ;o Q Q _ U) �? 0WW ❑ Wzzmw� j F J �� W W U) W Lo . 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Sub-Contractor: A Phone: Address: T,. N' Applied: 12/01/2011 `, Issued: Expires: 05/29/2012 Phone: State Lic No: Maplot: 391 E04CB6000 City Lic No: DESCRIPTION: P& E Constraints Permit Limited Use Permit VALUATION Occupancy Type Construction Units Rate Amt Actual Amt Constuction Description Total for Valuation: MECHANIGAt ELECTRICAL IF ,777 STRUCTURAL PERMIT FEE DETAIL ' Fee Description Amount Fee Description Amount Physical Constraints Permit 963.00 Other Type 1 planning review 963.00 CONDITIONS OF APPROVAL; COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 East Main St. Fax: 541-488-5311 Ashland,OR 97520 TTY: 800-735-2900 www.ashland.or.us ITY OF Inspection Request Line: 541-552-2080