HomeMy WebLinkAbout1997-0218 Council Mtg PACKET Important: Any citizen attending council meetings may speak on any item on the
agenda, unless it is the subject of a public hearing which has been closed. If you
wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and inform you
as to the amount of time allotted to you. The time granted will be dependent to
some extent on the nature of the item under discussion, the number of people who
wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 18, 1997
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting minutes of February 4, 1997.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Update on status of Wastewater Plant Project by Carollo Engineering.
X.Proclamation designating March 1997 as "Hunger Awareness Month."
V. CONSENT AGENDA:
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - January, 1997.
3. Memo from League of Oregon Cities regarding Elected Officials Workshop
in Medford.
4. Mayor's confirmation of appointments to Selection Committee for Ashland
Creek/Winburn Bridge Restoration Project.
VI. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker. All hearings
must conclude by 9:30 p.m. or be continued to a subsequent meeting).
VII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
Council Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
L
VIII. U FINISHED BUSINESS:
Proposal of Mayor of "a Resolution Prohibiting Water Connections Outside
the City Limits."
2. Report of ad hoc committee on Ashland Sidewalk Repair project on
Highway 66.
IX. NEW & MISCELLANEOUS BUSINESS:
1. Mayor's appointment of Council liaison to various boards and
commissions.
2. Adoption of Council Goals for 1997-1998.
X. 051DINANCES. RESOLUTIONS AND CONTRACTS:
Second reading by title only of "an Ordinance Adopting a new
Transportation Element of the Ashland Comprehensive Plan and Repealing
the Existing Transportation Element.
Reading by title only of "a Resolution increasing the Transportation Utility
Fee for the Establishment of an LID Arterial Street Assistance Account."
Reading by title only of "a Resolution Adopting a Heritage Street Name
List."
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
(Reminder: Study Session at 12:30pm tomorrow, Wednesday, February 19
re: Implementation of Draft Communication Plan, and Selection
Process for Public Works Director)
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 4, 1997
PLEDGE OF ALLEGIANCE
Mayor Golden called the meeting to order at 7:08 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen and Wheeldon were present.
APPROVAL OF MINUTES
The minutes of the Regular meeting of January 21, 1997 were approved as presented.
SPECIAL PRESENTATIONS & AWARDS
1. Update by Paula Brown on demonstration wetlands project.
Paula Brown, Wetlands Coordinator presented update and map of the demonstration wetlands
project. Gave brief history on past, present and future progress. Raised concerns regarding
the construction schedule.
CONSENT AGENDA
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - January, 1997.
3. City Administrator's Monthly Report - January, 1997.
4. Approval of Liquor License application for the Morning Glory, 1149 Siskiyou
Boulevard.
5. Confirmation of Mayor's termination of probationary Director of.Public Works.
Councilor Hagen requested that item N5 be pulled from Consent Agenda.
Councilors Hauck/Reid m/s to approve consent agenda items //1-4. Voice vote: all
AYES. Motion passed.
Council decision to place item N5 on agenda at this time.
Mayor Golden gave overview of how it was determined to terminate employment of the
Director of Public Works. It was explained that due to legal reasons, it was not possible for
council or administration to speak specifically regarding the reasons involving the
termination. The steps taken that led to the placing of the Public Works Director on
administrative leave was explained by Mayor Golden.
Dennis Belsky/Department of Environmental Quality/Read letter to council that clarified
the working partnership between the City of Ashland and the Department of Environmental
Quality. The letter was an apology for inappropriate speculation on behalf of DEQ staff and
a pledge for continued cooperation with the City in moving forward with effective solutions
to the water quality problem in Bear Creek.
City Counell Meeting 2-0497 1
Paul Kay/1234 Strawberry Lane/Read statement to council regarding accountability. Spoke
regarding what he felt that Susan Broadus-Wilson brought to the City of Ashland and felt that .
the city was finally able to get into a relationship with the community regarding
accountability. Felt that if Susan Broadus-Wilson is terminated then the city is not willing to
work together as a community.. Feels that public service is best served with mediation, and
urged council to wait at least two weeks before making a decision.
Susan Maloch/1234 Strawberry/Spoke regarding personal experience of excommunication
in the community. Doesn't feel that what is legally responsible is what is morally right.
Jim Olson/Engineer, City of Ashland, Public Works Department/Spoke regarding his key
position in the flood restoration process. Clarified for council comments that were made
regarding flood lines that were not cleaned out at the time of the flood. Explained that
during the flood, emergency procedures were done to take care of the flood emergency at
that time. Spoke positively of his relationship with the City Administrator and commented
on the high qualities of decision making that the City Administrator had to make.
JoAnne Eggers/221 Granite/Spoke regarding what this situation reveals about our
community. Requests that the council and administration encompass the quality of citizens,
not only in words, but in action.
Pete Lovrovich/Director of Electric Department, City of Ashland/Spoke regarding what
he felt were false statements made in regards to the actions of the City Administrator.
Commented on the competency of the City Administrator during the flood emergency. Felt
the council should be aware of certain circumstances surrounding the indecisiveness of Susan
Wilson-Broadus.
Cate Hartzell/881 E. Main/Commented on conflicting information-surrounding this issue.
Requested specific information from the council for the basis of their decision.
Would like to see some fairness toward employees and due process.
Mike Morrison/Water Department, City of Ashland/Commented that after 22 years of
service, this is the first time he felt it necessary to come before the council. Commented on
the false statements that the press had released regarding the City Administration. Clarified
the procedures that had been taken regarding the dealings with the flood emergency and that
Susan Wilson-Broadus did not "save the plaza". Every decision that was made went through
channels and was handled appropriately.
Lloyd Haines/51 Water Street/Requested that the council investigate the serious charges on
the handling of the flood by Public Works. As a property owner who suffered severe
damage, he would like to have this matter investigated through outside engineers.
Ron Roth/6950 Old Hwy 99 S/Voiced concern that employees of the city would not be
willing to step up and speak freely regarding the bad decisions made during the flood
City Council MMing 2-"97 2
emergency. Shared statements that were made to him by anonymous city employees.
Commented on dollar estimates, previously submitted to council, regarding costs.associated
with the flood that were not correct. Questioned the process in firing of Susan Wilson-
Broadus, shared his working relationship with Susan Wilson-Broadus. Did not feel a city
employee could share their true opinion to administration without the fear of being fired.
Questioned if what the city wants is an administrator that is not environmentally friendly.
Jack Blackburn/805 Oak Street/Requested discussion regarding what he felt was the cities
bad personnel policy. Commented on the power of the mayor in the hiring and firing of
employees. Commented on the process of how Susan Wilson-Broadus was hired and the
public knowledge on how the Mayor and City Administrator were not in agreement on the
selection. Felt that the Mayor and City Administration "set this up", because of the initial
problem at the beginning of hiring. Does not feel that the Mayor and City Administration
acted in good faith.
Keith Woodley/Fire Chief, City of Ashland/Spoke regarding inaccurate information that
was printed in local newspaper. Felt that employees were robbed of their effort and
excellent response to the flood emergency. Explained how placement of responsibility was
provided during the flood. Distributed to council flood operation section report that outlined
the responses to various emergency that occurred during the flood. The report was able to
clarify several items that had been reported inaccurately in the news article. Commented that
out of the three cities he had previously worked for, this is the only.City Administrator that
worked "hands on" with staff.
Vic Lively/35 3rd Street/Spoke in support of the city. Shared past experience as retired
Police Chief and the flood of 1964 and 1970's. Commented on how City Administrator
Brian Almquist during the flood in the '70's, was personally involved in the flood
emergency. Explained that at the time of his initial hiring, Almquist was not in favor of his
hiring, even though he was hired at that time. Stated that Almquist never undermined his
employment, but was always supportive.
Pat Acklin/322 Bridge Street/Commented on how disputes and the current situation will
only break down the community. Stated that the City Administrator does nothing but carry
out council policy. Suggests that council continue with policy in the next hiring of the Public
Works Director, that this individual be environmentally sensitive. Feels that council should
be acting on policy, not public opinion. Commented on the professionalism of the council.
Mayor Golden clarified that the City Administrator did not perform the employee evaluation
on Susan Wilson-Broadus. Golden stated that she completed the evaluation and through the
help of interviewing almost all of the Public Works employees, she was able to make her
decision. Concerns were universal by the employees of.the Public Works Department.
Golden will not explain further to the community, based on sensitivity and privacy for Susan
Wilson-Broadus.
City council Mftdng 2-0497 3
Councilor Hagen agreed that the flood had little to do with the situation surrounding Susan
Wilson-Broadus. Read statement on how he felt regarding this situation. Stated that he felt
it was our City Administrator's failure to proved a supportive working environment. Felt it
was ultimately a majority of the city council that must take responsibility for not insisting on
a standard of fairness in this and many other matters.
Councilor Wheeldon read statement on how she felt regarding this situation. Wheeldon had
hoped that the council would delay a decision tonight, but she could not support the
continued employment of Susan Wilson-Broadus. Wheeldon did not believe that the
relationship between Wilson-Broadus and the City of Ashland was salvageable. Wheeldon
felt that the mayor and the city administrator should have agreed in advance to a means of
mediating potential conflict in this situation. The three parties should have set mutually
acceptable goals and should have established an assessment procedure to regularly evaluate
progress toward these goals. Wheeldon recommend that the council implement this idea and
the following. When a new department head is hired by the city, the city administrator will
provide the council with quarterly written assessments of that employee's performance. In
addition, the council will have the opportunity to formally interview this department head at
three month intervals during the probationary period, without the administrator present
Councilor Laws spoke to the disconnect between the policies that the Public Works Director
was following and the reasons for the dismissal. Did not feel the action being taken by
council had anything to do with the commitment to being a leading city in terms of dealing
with our environment. Commented on the progress in improving the relationship to our
environment and being sensitive to the problems that face our city.
Councilor Reid thanked Susan Wilson-Broadus on her progress she made while with the city
and regrets the decision that.the council has to make.
Councilor Hauck stated that based on his knowledge of the situation and prior experience in
similar matters, he had determined that it is best to part ways for both parties involved.
Councilors Laws/Hauck m/s to approve Consent Agenda item t/5. Roll Call vote:
Wheeldon, Hauck, Reid and Laws, YES; Hagen, NO. Motion passed: 4-1.
PUBLIC HEARINGS
1. Continuation of hearing on request for Outline Plan approval for a seven lot
subdivision under the Performance Standards Option located at 25 Westwood
Street.
City Attorney Paul Nolte explained to council that at the end of the previous hearing there
were issues regarding whether or not there were other applicable ordinances that applied to
this particular development. Further, the opponents had raised some criteria that they felt
were applicable and had not been addressed. Nolte stated that it has been determined, that
there are no other applicable ordinances to this particular development.
City council nr«eng 2-oa97 4
Planning Director John McLaughlin responded to council those ordinances that the opponents
had felt applied to applicable ordinances. Reported that there was no new information and
that all information was part of the record.
McLaughlin clarified for council that there is a request to form the Local Improvement
District. The possibility of forming a larger LID is being considered for Westwood,
Strawberry and Alnut Streets. There will be future neighborhood meetings on this
possibility.
Councilors Hauck/Hagen m/s to approve Outline Plan for a seven lot subdivision under
the Performance Standards Option located at 25 Westwood Street with that attached
condition. Councilor Reid abstained due to being absent at the Public Hearing. Roll
Call vote: Laws, Hauck, Hagen and Wheeldon, YES. Motion passed.
2. Proposed increase in Transportation Utility Fee for the establishment of an
Arterial Street Assistance Account.
Finance Director Jill Turner clarified for council that the concept was to look at an Arterial
Street Fund, approximately $50,000 in increase in Transportation Utility Fee. Reported that
the current transportation utility fee for a single family residence is $2.41 and this would be
an additional .37 with proportional increases on the commercial and multi-family residents.
City Administrator Almquist explained that this was one recommendation from the ad-hoc
sub-committee regarding how to deal with extra-ordinary requirements on arterial streets
where there is residential property abutting.
PUBLIC HEARING OPEN: 9:05 p.m.
PUBLIC HEARING CLOSED: 9:05 p.m.
Councilors Wheeldon/Hagen m/s to place a resolution at next council meeting for
proposed increase in Transportation Utility Fee for the establishment of an Arterial
Street Assistance Account. Roll Call vote: Reid, Hauck, Hagen, Wheeldon and Laws,
YES. Motion passed.
PUBLIC FORUM
Gary Miller/US West Communications/Reminded council that if the city has constituent
issues related to service, these issues should be referred to him. Confirmed their
responsibility to the citizens of Ashland and are back to their current level of service relating
to installation and repair. Pointed out that in 1996, they invested $2.5 million in the
infrastructure improvements in the city of Ashland.
UNFINISHED BUSINESS
1. Report on condition of Lantern Hill Subdivision off Granite Street (request by
John Sully).
City Counul Meeting 2-0497 5
Planning Director John McLaughlin submitted memo to council regarding a landslide which
deposited large amounts of material on Lantern Hill Drive and into the yard areas of
adjoining downslope properties. McLaughlin presented background of development on
Lantern Hill Development. He concluded that this was an unusual event related to the storm
event and the underlying geology of the hillside. From the research completed and report by
Mr. B.G. Hicks, consulting engineer geologist, it does not appear that the landslide is related
to the development.
McLaughlin reported on response from the owners of the property explaining that they are
doing some clean-up on the site and will begin the bank stabilization of the landslide area
about April 1, 1997.
McLaughlin clarified for council that the building envelopes were around 35% and under
current hillside development criteria, all development may not have been allowed.
2. Clarification of plan for replacement of sidewalks on Ashland Street.
City Attorney Paul Nolte reported to council regarding his conversation with Kirk Flagg,
Senior Trial Attorney for the Disability Rights Section, U.S. Department of Justice. Flagg
advised that the complaint had been filed over a year ago, but because of the backlog of
complaints, the Department of Justice was just beginning its investigation.
Nolte advised that council adopt original plan of the three-year plan to fix the sidewalks.
Cate Hartzell/881 E Main/Frustrated that there was a lot of time put into this by citizens
and requested more time to find a solution. Discouraged that the council may decide to go
back to original plan.
Rick Landt/PO Box 874/Submitted letter to council from Daryl Ackerman regarding plan to
protect the trees on Ashland Street. Felt there can be a solution to the problem, but all need
to come to the table. Felt the ad-hoc committee was left out of the loop.
Nolte clarified for council, that it is not necessary to make any further clarification on this
matter.
Councilor Reid stated that she would be happy to go ahead with the three year plan, bringing
those areas of the sidewalk that were in the worst repair up to ADA standards in the first
year. At the same time, look into the next two years and see how ADA requirements could
be met, and save trees.
Laws felt that the city should take a conservative approach and not increase the cities risk or
exposure. If referred back to the ad-hoc committee, Laws does not believe this would
happen. Would like to find a way to meet a middle ground where ADA standards are being
met and set a definite goal as to when it would be completed.
City Council Meeting 2-"97 6
Council approved removing previously identified trees.
NEW & MISCELLANEOUS BUSINESS
1. Oral report of Councilor Reid on progress on Ashland/Talent/Phoenix water
intertie with Medford'Water Commission.
Councilor Reid reported on what she referred to as, an insurance policy. That the state
mandate could be met requiring there be enough pressure at fire hydrants within the city of
Ashland and also as a back-up system in case of drought or flood. This was not looked at as
a total supply for the city. Explained that this would involve digging a ditch and putting a
pipe in from the Medford Water District to the city of Talent.
Reid explained what would be involved with the intertie with Medford Water Commission
and the issues surrounding water rights.
Paula Brown explained to council the estimated construction costs involved in the intertie
with Medford Water Commission.
Reid clarified that this not about growth issues, but fire protection and limited drinking
water.
Council discussion regarding location of pipe connecting with Talent and costs associated
with this.
2. Election of Council Member to Position No. 6 for term expiring December 31,
1998.
Councilor Wheeldon shared the questions that were presented,to candidates for Council
Position No. 6 and responses by applicants.
Councilor Reid shared her perspective of history on how council positions have.been filled
due to vacancies.
Councilor Reid nominated Alan DeBoer, Councilor Hagen nominated Jim Lewis and
Councilor Wheeldon nominated Cate Hartzel for Council Position No. 6.
Council vote for Council Position No. 6: Laws, Reid and Hauck: Alan DeBoer; Hagen:
Jim Lewis; and Wheeldon: Cate Hartzell. Alan DeBoer elected with majority of three
votes.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Second reading by title only of "an Ordinance Amending Chapter 2.41 of the
AMC to Reduce Contribution Limits by Political Committees and to Delete
Contribution and Spending Limits for City Measures."
Councilors Hauck/Laws m/s to approve Ordinance #2794. Roll Call vote: Hagen,
Wheeldon, Laws, Reid and Hauck, YES. Motion passed.
City Council Meeting 2-04-97 7
2. Second reading by title only of "an Ordinance amending Section 13.24.010 to
Establish a Heritage Street Name List for Naming or Renaming Streets."
Councilors Hagen/Laws m/s to approve Ordinance #2793. Roll Call vote: Wheeldon,
Laws, Reid, Hauck and Hagen, YES. Motion passed.
3. Second reading by title only of "an Ordinance expanding the season for Outdoor
Burning by Amending Section 10.30.020 of the Ashland Municipal Code."
Councilors Hagen/Hauck m/s to approve Ordinance #2795. Roll Call vote: Laws, Reid,
Hauck, Hagen and Wheeldon, YES. Motion passed.
4. First reading by title only of "an Ordinance Adopting a New Transportation
Element of the Ashland Comprehensive Plan and Repealing the Existing
Transportation Element."
Councilors Hauck/Hagen m/s to approve first reading and place on agenda for second
reading. Roll Call vote: Reid, Hauck, Hagen, Wheeldon and Laws, YES. Motion
passed.
5. Reading by title only of "a Resolution Prohibiting Water Connections Outside the
City Limits."
Moved to future agenda.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Wheeldon requested clarification on why the Emergency Operation Center meeting
was canceled. It was explained that the meeting was scheduled at the same time as a FEMA
meeting and was necessary to reschedule.
Wheeldon requested council to move quickly on the search for a new Public Works Director
and that a re-evaluation be considered by council to be clear in what direction they should be
taking. It was suggested that a special study session be held to discuss this matter.
ADJOURNMENT
Meeting adjourned at 9:33 p.m.
Barbara Christensen, City Recorder Catherine M. Golden, Mayor
City Council Meeting 2-0497 8
III
FEB 04 '97 05:29PM JOHN CAROLLO ENG P.1
• ROUTE
caroLLo
e n e i n e e r a
Memorandum
To: Greg Scoles
City of Ashland
From: Bob Eimstad, Greg Humm
Carollo Engineers
Date: February 4, 1997
Subject: Status Update on Preliminary Design and Regulatory Issues
Since we are approaching completion of our preliminary design work and we ,are "closing in"
on establishing treatment requirements to be imposed by DEC, I thought that this would be a
good time to summarize our work, the City's negotiations with DEC, and the implications of
these regarding the City's wastewater treatment facilities.
Treatment Requirements
After review and analysis of a number of options, the facilities plan made a commitment to
cease direct discharge of wastewater treatment plant (WWTP) effluent during.the dry season
(May-October) when strict phosphorus limits are placed on the City's effluent. It was decided
that the cost of constructing and operating advanced phosphorus removal facilities at the
treatment plant was not warranted and that other options for dry season disposal and
polishing were available to the City.
While the City committed to "getting out" of the creek in the dry season, the City will continue
to discharge WWTP effluent in the wet season (November-April) when no phosphorus limits
are to be imposed. As you are aware, DEC has not finalized Its requirements for discharge to
the creek In the wet season.
To move the design forward, Carollo Engineers has modeled the water quality in the creek to
determine WWTP wet season effluent limits that are protective of water quality and that satisfy
the requirements established by the Bear Creek TMDL. Based upon our work and based upon
the discussion with DEG on Monday, it appears that the following requirements will be
imposed on wet season WWTP discharges to the creek:
► Secondary treatment @ 30 mg/I 800 and 30 mg/l TSS
• Nitrification to eliminate ammonia toxicity
• No phosphorus removal
► Disinfection and a zero chlorine residual
M MMONSCOUISArm 1
FEB 04 197 05:29PM JOHN CW20LLO ENG P.2
Our preliminary design Is focused on providing this level of treatment and we will detail out the
design and phasing implications in our preliminary design memorandum. We'have provided a
draft summary of the estimated costs of providing this level of treatment in another section of
this memorandum. The facilities plan anticipated that the work to meet wet season effluent
limits would be on-line by 2001.
Remaining issues with DEO Include identifying the need for a mass load increase, if any, and
their final acceptance of our work and its conclusions. We currently feel that we can
accommodate their remaining concerns within the current scope of the propo¢ed facilities. As
discussed in our meeting with DEO, the wet season conditions drive the size and cost of the
WWTP facilities tankage needed for BOD/TSS removal and for nitrification. The need for
these facilities is independent of dry season effluent disposal and polishing.
The facilities plan recommended that the City's WWTP effluent be out of the creek during the
dry season by the year 2001. There was some confusion about this in our 2/3/97 meeting with
DEQ. Mr. Gasik thought that the schedule was 1999. We have subsequently reviewed the
facilities plan and the apparent date is 2001 when the Phase II improvements were scheduled
for completion. This schedule allowed time for the piloting of the wetlands and/or development
of other dry season disposal options.
We are aware that the City is pursuing a number of innovative options for dry•season disposal.
We think that this is prudent since the time frame for getting out of the creek rs short and there
is uncertainty about whether wetlands and soil filtration will be the answer. The current
alternatives for dry season disposal are;
Wetlands and Soil Filters - The WWTP effluent during the dry season will'be discharged to
a wetlands for polishing and nutrient removal. Based upon our 2/3/97 discussions with
DEQ, the state will require that the flow out of the wetlands be subject to stringent nutrient
limits. Mr. Gasik committed to developing the dry season effluent limits that would be
imposed on City discharge from the wetlands to either Ashland Creek or gear Creek.
Discharge to TO - Since a TID canal is close to the treatment plant and since putting
water in the canal would potentially reduce irrigation demands on Ashland Creek, thus
improving water quality and habitat by increasing flow in the creek, this alternative is
attractive. Since such effluent disposal is uncommon, there are a number of issues to
resolve between TID, DEO and the City regarding the feasibility of this alternative. The
facilities plan identified this as an option but TO apparently was not interested at that time
because of liability concerns.
Land Application - The City has purchased 880 acres of land east of the WWTP site for
both land application of WWTP effluent in the dry season and biosolids application. Our
current understanding is that this represents a fall-back alternative in case neither of the
other options is viable. It has merits in that it is a proven alternative with known
effectiveness. it may also result in more water being kept within the creek with its
associated benefits in water quality,
All of these options represent a cost savings over remaining in the creek during the dry
season. While the evaluation of dry season disposal options is not within ourcurrant scope,
we have attempted to identity the pros and cons of each disposal alternative and the cost
implications,
x�cornaotnacaES.r�n 2
FEB 04 '97 05:30PM JOHN CAROLLO ENG P.3
Treatment Facilities Improvements
We have Identified the treatment plant improvements necessary to meet the wet season
treatment requirements as outlined above. These improvements will need to be constructed
regardless of the dry season disposal/polishing options ultimately implemented by the City.
These improvements and their cost are listed in Table 1.
While we have identified the necessary improvements, we have not had opportunity to discuss
phasing or the cost implications of phasing with City staff. We anticipate this discussion at our
scheduled meeting on 2/13/97. Recognize that the facilities plan anticipated that the majority
of the work to satisfy the wet season requirements would be completed in Phase ll. We will
be proposing some alternative phasing approaches that we believe will result in both earlier
improvement in water quality and cost savings to the City. We have compared the costs of the
needed improvements directly to the work identified in Phases 1, 2, and 3 of the facilities plan.
Impact of Dry Season Disposal Alternatives on Treatment and Costs
Wetlands
The capital cost and operational issues associated with wetlands are uncertain until completion
of the facilities plan and the siting of the wetlands. It is our understanding that there is not
enough land available adjacent to the WWTP for a full-scale treatment wetlands. We
anticipate that in addition to the cost of land acquisition, wetlands development and site
preparation, soil filter construction, and flow control structures there would also be the capital
cost of building an effluent pump station and a pipeline to connect the WWTF with the
wetlands. DEG will apparently require that the wetlands be lined and that the flow out of the
wetlands and soil filters would be subject to stringent phosphorus and ammonia limits.
There would not be a need for any additional treatment processes at the WWTP if this
disposal/polishing atemative was selected. There also would not be any reduction in the cost
or scale of the treatment facilities needed at the WWTP. We are uncertain of the O&M
requirements at this time.
Discharae to TO
The TID canal is on the eastern bank of Bear Creek. In preliminary discussions DEG was
unable to provide us with effluent limits for discharge to TO in the dry season. We have
assumed that the minimum level of treatment provided by the WWTP would be secondary
treatment and disinfection. This is the same level of treatment required for land application.
There would be no reduction In the size or cost of the facilities required at the WWTP. DEG
Indicated that there is some potential for nutrient limits but these are currently unknown.
Phosphorus limits would require the construction of additional facilities at the WWTP.
Discharge to TID would also require a pumping station and the construction of a pipeline to
connect the WWTP effluent to TID. It is our understanding that there may be additional costs
associated with gaining TO acceptance of the effluent.
The estimated minimum additional capital cost is $475;000. This does not include the cost of
upgrading, covering, or repairing existing TID facilities which may total as much as $2,000,000.
x1C0MMONgCOM.MEM 3
FEB 04 '97 05:30PM JOHN CRROLLO ENG P.4
i
This alternative would likely have the lowest O&M costs. The additional O&N!cost would be
due to maintaining and operating the effluent pump station.
Land Aoolication
The City has purchased land suitable for land application of WWTP effluent as recommended
by the facilities plan. It is assumed that land application of WWTP effluent would require Level
II reclaimed water as defined by the Oregon Administrative Rules (Table 1 of OAR 340-55-
015). Level II classification requires secondary treatment and disinfection and allows the City
to spray Irrigate the effluent and raise non-food crops including animal fodder; This is the.
same level of treatment assumed for discharge to TID and can easily be provided by the
improved facilities planned for the WWTP.
This alternative would require a pump station, a force main to connect the pump station with
the irrigation system, and the development of the spray irrigation system. While not strictly
necessary, the facilities plan recommended the construction of a storage pond to simplify
operations and to provide more flexibility. This storage pond was included in Phase II and is
included in the facilities plan cost estimate.
This estimated minimum additional capital cost is $2.25 million. This estimated) cost is taken
from the facilities plan and includes the pump station, the force main, the storage pond and the .
spray irrigation system. It does not include the purchase cost of the land which was
approximately $960,000. This alternative would have moderate O&M costs associated with
operating the spray irrigation system and the pump station.
Summary
The planned improvements to the WWTP are driven by wet season effluent limits when the
WWTP is discharging to the creek. The preliminary estimated cost of the improvements to the
treatment plant to permit wet season discharge to the creek is shown in Table 1 and
represents an approximate 20% savings over the facilities plan cost estimate. Since these
facilities are needed to meet wet season requirements, there will be no cost savings
associated with the three dry season disposal/polishing options currently being considered by
the City. The benefits and costs of the dry season disposal/polishing options can be compared
independently of the planned WWTP improvements,
There are cost savings for each dry season disposal/polishing alternative compared to staying
in the creek. Each of these alternatives offers a significant cost savings compared to the cost
of treatment facilities to meet the strict phosphorus limits imposed by DEO to protect water
quality during the dry season. The facilities plan evaluated advanced treatment and year-
round discharge to Bear Creek as Alternative 4 in the facilities plan. Alternative 4 had a
present worth cost $16 million beyond the present worth cost of land application of WWTP
effluent in the dry season.
While each of the dry season disposal alternatives has merits, it is anticipated that the cost
savings of one over the other will be less than $1 million. Once more information is developed
on both the TID discharge alternative and the wetlands alternative, the alternatives should be
evaluated on the basis of environmental benefits, public benefit, capital costs and present
worth costs.
XA00MMOMSCOUSAGM 4
l
FEB 04 '97 05:31PM JOHN CRROLLO ENG P.5
CAROLLO ENGINEERS
CITYOF ASHLAND _ _ __ .-.. .....__. . . . ...- - -----.--.--. ._.. .. . . ........ .. . ....__ ..__ .... - --- ..
WA$TEIIVATER TREATMENT PLANT UPGRADE PROJECT
PLANT-UP-61 It COSTS FOR WINTER DISCHARGE TO BEAR CREEK
......... __._. ..
_..._.. .... _..
Unit Process Basis Estimated Cost
Headworks Upgrade Cost Est 342,000
- - --.. ..... ...
...
Primary Clarifier Upgrades _ Cost Est _ __ 120,500
Demolish Existing Aeration Basin_ - , I _ LS _1_ _20,000
Demolish Secondary Digester _ Facility Plan _ 139,000
Aeration Basin L Cast Est _ _ 2,520,000
Blower Buildin _ Cost Est 880,000
-
----- - ..__... ......__ . .- - - - - -- ---- - -
Secondary Clarifier Upgrades _ _ Facility Plan_ _ 198,000
Secondary Clarifier No. 3* Distrib'n Box Cost Est 470,000
RAS 'S* Pump Station Improvements Cost Est 26 7,0 0 0
Disinfection Cost Est 590,000
Sludge Thickener _ Facility Plan _ _ _ 540,000
Anaerobic Digester No.2 '_. ....._ _._.__._.._.. -..._.. --Facility Plan - _-_609,000
D(gesterControlBuilding_ _ _ Facility Plan_ _ _ _ 447,00_0
Facultative Sludge Lagoon _ _ — Facility Plan — 801,000
Sludge Conveyance PiEeline — - Facilely Plan _ 216,000
5e cle Treatment Basin LS 50,000
Yard Grading and Paving -- ...-- -° .._. _._ ... _- LS 135,000
Yard Piping Percentage Basis -
_....__..— �. ..--• -------... _._ _ ®-- .._......_. _.-_. . ..... . .1,675,000
Palming _ — _ Percentage Basis 447.000
�... . . . .
Electrical& Instrumentation _ _ _ Cast ....
Estimate 1,-480,000
Contingency - - 20%of subtotal 2,980,000
Total Cost of In-Plant Improvements that are independent of eff uw disposal options 14,926,500
— j I ..... _
Note: This is a preliminary construction cost estimate comparable to Phases 1 through 3
as shown In the Facilelies Plan. Phasing of these improvements will be developed subsequent; ..
to finalization of Prelimini Oesi n recommendations.
hi\4es1and\eo@t.:1s Page 1
FEB 04 '97 05:31PM JOHN CRROLLO ENG P.6
I
I 1
__. . . -._ .. _. .. ... N ...._ _._..C__... . ..-._ .... ... _ ._.p. ... . _. .
� e �
CL
_ N V •�'Q N 1CJ m l�f N
• O � t\i
y ac
LL
W
J y
e
LL H , � w ; CL
� Tn a
m U 25 1i
Q S
K
p E
W t E o
_ . . _ g .. . . . . . _ . . . .. .. _ _._. . . . . _.....
—
W W O
CL
eq
pO c 0 .
LL SC � ~ J � �mHb in El
IL 0t N 3
V
O
C�
i
C
h q(j° `;:5i:::'t:• :'.:i:'r 'b�h:\az - _:.,:_ ......:? p(\
v W?Af'n
,,,/� i`1 ! /50 1' {n//c�+N -->.)1 r }a p /1 riU ,m 1- Ni�W
�a�yV s r( y�„ � J/'//v \ /
o � ".IA _ ./^bsn to V s_ h ien, can h _n a< /i a \r Alai'-•�',
PROCLAMATION
Whereas, last year more than 429,000 Oregon residents sought and received <,
I,
emergency food supplies from the Oregon Food Bank Network;
and ;w
4r{jg
_ Whereas, hunger hurts the whole community: it harms the development of
children compromises the strength of our work force and l
yr• i undermines Oregon's livability; and
Whereas, one in seven people in Oregon suffer from hunger; and ! (y;i3;;
Whereas, although the Oregon Food Bank distributes over 20 million pounds �^ '
zt of food through 20 regional coordinating agencies and 650 local w
member agencies, including Access Food Share, the problem
�
remains unacceptably severe; and
;;Nil�j)
-'-) �
Whereas, the attention and assistance of all Oregonians is needed to bring
help and hope to hungry people by eliminating hunger as a - -c-
problem in our state. r
Now, therefore, I do hereby proclaim the month of March 1997 as
P,X'
r�ljj Hunger Awareness Monthj;
in the City of Ashland and urge all citizens to fight hunger by joining Access
Food Share and the rest of the Oregon Food Bank Network in finding a K
AME
community solution to a community problem.
ZZ
))) N Dated the 18th day of Febru 1997.
iQita.
NAP), ti Catherine M. Golden
. 1. Mayor
Barbara Christensen ?; I
City Recorder
ly ac m, 4y!aiti f w
\�/,
1 \�;..:^i '.`t"'..iJi'�:\:�\b�_.... r ....33'.,QY �e.... .t.: v./.•-�ri 4... . r ...-. .. J \. ::�V
................. ......._............_................
ASHLAND AIRPORT COMMISSION
Wednesday, December 6th, 1996
COUNCIL CHAMBERS
1175 East Main Street
MEMBERS PRESENT: Commissioners Present: Alan DeBoer; Marty Jacobson;
Laura Craven; Lillian Insley; William Skillman. Staff
Present: Pam Barlow; Airport Association: Clark Hamilton;
Skinner Aviation: Bob Skinner
I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS:
Chairperson DeBoer called the meeting to order at 12:00 noon.
DeBoer stated the Fire Department was represented in the audience.
II. APPROVAL OF MINUTES: Wednesday, October 2nd, 1996:
DeBoer asked the following corrections be made to the minutes: Under "New
Business" section 'A' add "be monitored". Nine letters were received with the
following: "an invite to come back, a thank you, and a coupons for parking."
DeBoer stated the minutes would stand as corrected.
III. OLD BUSINESS:
A. Pending Projects:
Flight Patterns:
DeBoer stated that the City needs to go ahead and file the required
forms for the flight pattern change.
Status of Compass Rose Painting:
This was placed on the next meeting's agenda.
Status of New Economic Impact Study Request.
No report.
PAGE 1-(¢afrpAminmesWec96.Mfn)
B. Letter from Ashland Fire Department:
Fire Chief Keith Woodley introduced Fire Marshall Don Paul and Sue
Shulters to the Commission. Woodley stated he had read the minutes
for the Airport Commission in reference to the Fire Department's
response to a plane fire at the Airport. He stated he mailed information
to everyone on the Airport Commission mailing list in reference to their
response. He felt the fire was handled properly. He stated the Fire
Department provides emergency services and if someone at the scene
is waiting for the fire truck to arrive that one minute seems like an hour.
Their response times are reported and they have reliable and a viable
source of information on this subject. The dispatch log was also mailed
to each person on the mailing list. Their response is good. A fire does
not wait long, especially where gas is involved. When there is an
aircraft having problems before they land the fire truck is there waiting.
Woodley noticed in the minutes the discussions on purchasing
equipment such as wheel extinguishing carts. Woodley did not
recommend one of these be purchased because we are under OSHA
standards and when you get into the Fire Department business there
are a stream of regulations that have to be met. By the time you finish
buying the safety equipment, train those that will be using it, and have
them keep their certification current, it is cheaper to use the Fire
Department. Discussion was held on the previous incident that a plane
caught fire on the runway and he said nothing would have been done
differently. Woodley reviewed what would have been needed if Skinner
was required to fight the fire. Discussion was held in reference to the
incident. Chief Woodley stated he would send Skinner and the
Commission a copy of the Fire Department's written emergency policies
for the Airport.
Woodley discussed training that is available for personnel at the Airport.
Skillman recommended the Airport Association be contacted as they
would be interested in the training.
Deboer stated water for the Airport is in next years budget. Woodley
stated sprinklers in the hangars will be required for future hangars.
Discussion was held on sprinklers in the current hangars. DeBoer
asked when the two lottery hangar builders could begin construction, or
how long they would need to wait to build. Paul stated they could not
approve occupancy until the sprinklers are in place. Woodley
recommended the building and water system be placed at the same
time and not allow the hangar to be built before the water system is in
place. Woodley that at the time the Airport Master Plan was completed,
a water system is required. DeBoer recommended the future hydrant
locations be addressed in the water system plans for the area of future
hangars.
PAGE 2-(o:afrplrninutes\dec96.Min)
C. Maintenance Issues: Staff
Fall Storm Drain Work:
Barlow reported that Jerry Glossop, Street Superintendent, stated they
will be making modifications in the storm drain project. Discussion was
held on the ditch functioning properly, materials used when it was
constructed.
Barlow stated Jim Olson said there is an issue with the building wall
construction causing the leaks. The initial problem is the drain, DeBoer
stated this is what Disharoon had told him. Skillman asked when the
repair would be made and Barlow stated she hoped as soon as
possible.
Discussion was held on the electrical tie-in for the wind sock. This will
be placed on the next Airport Commission Agenda.
Green Hangar Track Repair:
Barlow stated the City has been invoiced for the hangar door repairs.
Skinner's door has been completed. The fire door for Green's hangar is
not completed and needs a handle on the inside. Skinner stated there
are a couple minor items that still need attention. The completed
portions are operating excellently.
Questions were asked in reference to rental charges for Green's hangar.
Barlow stated Green is under a flat rate rent agreement. Metering him
separately is too costly for the City. DeBoer asked what the bill is for
the meter on the hangars. Barlow will look into the charges. Yeamans
asked about Steve Green's commercial use. Discussion was held on
this issue.
Golden recommended Green's lease agreement be brought to the next
meeting. The Commission can address the issue and make sure
everyone is treated equitably. Jacobson stated he talked to Green in
regards to the malfunctioning of the hangar doors and he told him the
wheels and track would cost around $450.00. After discussion Skillman
moved the City buy the materials for $450.00. Make Green fix the door
himself. Yeamans seconded motion. Motion approved.
D. Computer for Weather Service:
Barlow stated she checked with Phil Lind, City Computer Systems
Manager, and a 386 is available and can be dedicated to the station.
Lind asked if it needs to have the Windows program and DeBoer stated
he does not think so. Barlow stated this would be set up at the Airport.
PAGE 3-(C:eirp%minutes%dec96.Min)
Y
E. Other:
None.
IV. NEW BUSINESS
A. Financial Report:
DeBoer stated the FBO report was in the packet.
B. Lighted Windsock Power:
Discussed earlier.
C. Other:
Skillman asked if the City's leases show a commercial rate as higher
than general lease rate. Discussion was held on Green's lease being
under a grandfather clause. Skinner stated he is required to comply
with the minimum standards and he feels everyone should have to
comply, not just him. DeBoer stated we would discuss this at the next
meeting. Barlow stated Green has been allowed to operate at the
Airport under his current lease for more than 10 years. Yeamans stated
we need to take the commercial lease and modify it to meet the
requirements. DeBoer stated this would be a staff report under "Old
Business" for the next Commission meeting.
Barlow stated Robert Nelson, Risk Management Analyst, requested a
tour of the Airport to inspect the hangars. DeBoer stated keys need to
be available for all hangars as stated in the lease agreements.
Jacobson would also like to take the tour with Nelson.
The sub-lease agreements need to also carry the same liability
insurance certification.
AT&T has made a request to place a 125' tower in the Ashland area,
with the Airport considered as one location. Barlow stated this issue
has been dropped. Barlow prepared feedback on the problem created
which was forward to City Attorney Nolte. Deboer requested that the
Airport Commission be used as a sounding board before the installation
of a tower of any kind be placed in the Airport area.
V. AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION
A. Status of Airport - Skinner:
Skinner stated it is quiet on the outside. The maintenance operation is
PAGE 4-(c:airp4ninutes%dec96.Min)
it.
going along at a good pace. Things are running smoothly.
B. Review of Safety Reports:
This time of year may be a good time to plan a 'crack sealing" program
in order to reduce weeds.
C. Airport Association:
No report.
VI. INFORMATIONAL ITEMS
A. Next meeting moved to second Monday in January:
The next meeting will be held on Wednesday, January 8th, 1997.
VII. ADJOURN:
There being no further business the meeting adjourned at 1:19 p.m.
Respectfully submitted,
Caralyn Dusenberry
Administrative Secretary, Public Works Administration
PAGE 5-(ceirPWinutes%dec98.Min)
at
................. ....... .............
ASHLAND AIRPORT COMMISSION
r
Wednesday, January 8th, 1997
ASHLAND AIRPORT
403 Dead Indian Memorial Road
MEMBERS PRESENT: Commissioners Present: Alan DeBoer; Marty Jacobson;
Laura Craven; Lillian Insley; William Skillman; John
Yeamans; and Paul Mace. City Council Liaison Mayor
Golden. Staff Present: Pam Barlow; Skinner Aviation:
Bob Skinner
I. CALL TO ORDER: 12:00 Noon:
Chairperson DeBoer called the meeting to order at 12:05 noon.
ll. REVIEW OF FLOOD ISSUES ON SITE AT AIRPORT:
The culvert next to Dead Indian Memorial Highway across from CAP hangar
has caused problems during the New Year's flood. It has contributed to flood
problems in the past. DeBoer suggested cutting drainage "V" along Dead
Indian Memorial Road so storm drain overflow will run to the creek instead of
pooling at his hangars.
Flood materials created a wash from north of DeBoer's hangars to the apron
and the runway return.
Guests present were Pete and Kathy Gillette, 2901 East Main Street. The
described the property of Joe Rodriguez, their next door neighbor whose home
made hangar was destroyed (it no longer functioned as a through the fence
hangar.) In flood stage, the natural "S" curve of Neil Creek at this location took
out the hangar. A sixty by thirty yard section of fill and yard was taken out.
Steve Koskella introduced himself, and is the Gillette's consultant. He is
looking at rip rapping the bend of Neil Creek and doing some re-channeling.
He estimates 500 yards of rip rap on the Gillette's side of the creek, plus 300
yards more could be used on the Airport side.
Discussion was held on repair plans.
Barlow noted their may be Army CORPS/FEMA/FAA fund sources for flood repairs.
PAGE 1- (c:airP\minutes\jan97.Min)
'.n
Gillett e's bringing this to our attention to coordinate with City if possible or
desirable. They will be working this weekend.
Discussion was held in reference to the over-run. It is mud now but would
stop a plane in an emergency.
Mace suggested sandbags no longer being used around the City be used to
create a berm to control storm drain overflow along Dead Indian Memorial
Highway. He suggested the airport could use 300-500 sandbags. Mace will
work on the sandbags issue.
Skinner stated the maintenance hanger's new drain worked well. The roof
leaked. The City hangars, with a sump pump running, did well.
Mayor noted data collection on flood damage was good task for Airport
Commission for now.
A quick review was done of Tara Labs 80' X 80' hangar site plan.
Skillman moved and Golden seconded to approve Givens moving from CAP
lottery site to build site new hangar on Tara Labs row. This will be a 40' X 60'
Commercial Building. Discussion was held on commercial leases and lottery.
Mace objected and stated these should be a separate issue. Motion was not
approved.
To be placed on next months agenda: 1) Use commensurate with Airport
Master Plan; 2) Volunteer: Mace, 7:00 p.m., Central Hall, Room 105, Terry
Gaston, 552-6713. Re-do of previous study.
Trees at south end need trimming.
Place awnings issue on February or March agenda.
Respectfully submitted,
Pam Barlow/Caralyn Dusenberry
Public Works Administration
PAGE 2— (t:aizp\minutes\j an97.Min)
BICYCLE COMMISSION
Tuesday, January 21, 1997 •
4:30 P.M., Council Chambers -
JURY ROOM y
i
MEMBERS PRESENT. Janine Ellsworth; Darrel Gee; Larry Hobbs; Austin
Murphy and Councilor Ken Hagen. Staff present. Pam
Barlow and Caralyn Dusenberry
I. Call to Order:
Barlow began the meeting by introducing Elias DeChristo.
II. Approval of Minutes:
Minutes were not available for the previous held meeting because staff was not present
and notes were taken by a Commission member. Barlow requested the Commission
discuss the previous meeting held on November 18th.
Commissioners stated the Parks department informed the Commission that the land was
available for bike path but funds to construct the bike paths would have to be obtained
in another place.
Commission discussed lockers were discussed and the amount budgeted. $4,000 was
budgeted for lockers.
Discussion was held on money spent for Rees Jones, Sarada, and Ellsworth in their
obtaining certification of effective cycling. Barlow stated Jones and Sarada are still
available for instructional education.
Discussion was held on priority bicycle education. Commission decided that after the
new year a sub-committee would be formed, and the committee would strategize as to
what we want to do over-all. This issue would be addressed at the January meeting.
Gee asked if the City was a member members of the BTA and Barlow stated we were
a member.
III. Items for Discussion:
A. Public Forum: Elias DeChristo, Bicycle Program, 205 Granite, Ashland.
DeChristo stated approximately 20 bikes have been donated for their bike
PAGE 1-(c:bike4ninutesyan97.Min)
program. Gee recommended an article be placed in the paper requesting unused
bikes. Ellsworth told DeChristo a place in Talent has bicycles available.
DeChristo stated they have started fixing up bikes. Maintenance has been a
problem in the past with other similar programs. They are having persons come
in and teach a class on repairing. DeBoer offered to buy 50 new one speed
bicycles for the program.
Discussion was held on the possibility of the bicycles having a rear basket and
advertising being placed on the baskets.
DeChristo stated they have approached the City and they are working with them.
The "Use At Your Own Risk" statement has been placed on bikes in other cities
with a similar program.
Discuss was held on placement of the bikes. Main corridors would be: Siskiyou
Boulevard, Cantwells, Main Street and parking structures for drop-off points.
Discussion was held on the speed limit being lowered on Eagle Mill Road. Gee
explained the process a member of Siskiyou Wheelman went through to have the
sign placed.
Gee moved that the Bicycle Commission is in_ support of the bike program
discussed by DeChristo. Murphy seconded motion. Motion approved.
Gee asked DeChristo to keep the Bicycle Commission updated. This will be
important especially while the City is going through the Budget process. It was
recommended the group DeChristo represents be included in the "Bike To Work
Week."
DeChristo said they expect to have 20 bikes distributed by April.
Gee requested a request for old bikes be placed in the City Utility Billing insert.
B. Bicycle Lockers:
Gee said Hagen has a handle on the purchase of bike lockers and has discussed
this with a distributor in Idaho. He also stated the first group of lockers
designated for a site at Key Bank. Murphy stated it was his understanding that
this would be a number one priority. Hagen stated he has received information
from Randy at Bike Safe. The price breakdown higher than they had anticipated.
They are in the process of making minor improvements to the design of the
lockers but they will remain basically the same. A shared wall would give the City
a price break if eight were purchased. This is a good design in according to input
from other cities. Hagen will bring this issue before the City Council. Permission
has been granted to place lockers at Key Bank. We will advertise by placing a
blurb in the Utility Billing Insert.
The cost sheet stated 100 Aluminum lockers would cost $487.00 each plus
PAGE costs. It was discussed that the City may be able to install them.
PAGE 2-(c:bike%minutesVan97.Min)
Discussion was held on fabricating them locally, and purchasing a unit similar to
the ones at Southern Oregon State College. Discussion was held on different
types and styles of lockers.
Discussion was held on placing bike racks at Safeway because of bicycles being
stolen on a regular basis. Also the placement of the racks needs to be decided.
Barlow stated the City has approximately one dozen bike racks on hand.
Hagen stated he would talk to Mike Morris at Oak Tank and Steel and obtain cost
estimates for bike lockers.
Hagen discussed charging for the use of the lockers. They could be coin-
operated bicycle lockers. The problem would be keeping the coin unit operable
and emptied on a regular basis.
C. Facility Development: Update/Planning:
Status of RR Bikepath ISTEA grant: (memo from Parks)
The RR Bikepath plan is moving along but we are a little behind. The
preliminary draft drawing has been received. Barlow stated these plans
would be brought before the Commission after the major changes had
been completed. Barlow discussed a couple sections that would need to
be changed.
These plans will be handled through ODOT's approval process and are
expected to go to bid by May, 1997. We are hoping to bid both phases
at the same time. The faster will be the better for this process.
Discussion was held on CMAQ and ISTEA funds, availability and use.
The Greenway's new section is expected to be constructed this summer
at about the same time as the Ashland Bikeway.
Discussion was held on flood damage to the Greenway bikepath in other
areas and cities.
Status of RR Bikepath CMAQ Grant.
(Discussed above.)
Siskiyou Boulevard:
Amy Lesh, ODOT, said they are ready to start the Siskiyou Boulevard
redesigning. Meeting is scheduled for tomorrow at 1:00 p.m.
Greenway.
(discussed above)
PAGE 3-(abikeWinutesVanW.Mln)
D. Bicycle Safety Education:
Video Broadcast Program:
Barlow stated she ordered four more copies of the bicycle safety video.
Three for the Commission to loan and one for the Library.
Oregon Bicyclists Manual; other punt materials
Barlow stated she ordered more bicycle booklets. Videos were $100 and
safe cycling brochures were $200.. Also "Other Planet" and bicycle
manual are published by ODOT.
E. Review and Update Action List:
Ellsworth asked if there were members interested in helping with education.
F. Other:
Ellsworth submitted her resume' for the City of Ashland "Bicycle Coordinator"
position. Hagen stated the name should be changed to "Transportation
Coordinator." She said her main focus would be education.
IV. COMMENTS: Commission or Spectators:
V. INFORMATIONAL ITEMS;
VI. ADJOURNMENT:
There being no further business the meeting adjourned at 6:15 p.m.
Respectfully submitted,
Caralyn Dusenberry
Administrative Secretary
Public Works Administration
PAGE 4-(c:bike4ninutesyan97.Min)
ASHLAND TRAFFIC SAFETY COMMISSION
Thursday, December 5, 1996
Regular Meeting
NO PARKING
MEMBERS PRESENT: Joanne Navickas; Christine Schumacher; Susan Beardsley; and Bob
Goeckermann. Staff .present was Pam Barlow; and Caralyn
Dusenberry
I. CALL TO ORDER: 7:00 p.m., Council Chambers:
Commissioner Schumacher called the meeting to order at 7:04 p.m. Meeting was held-
in the Jury Room.
H. APPROVAL OF MINUTES: October 24, 1996
Minutes stood approved as corrected.
III. ITEMS FOR DISCUSSION
A. Public Forum
B. Church & High Street: Vision Clearance:
Robin Foster requested two parking spaces in front of 91 Church Street be
eliminated for the purpose of vision clearance. Cars coming up Church
street accelerate because of the long hill. He explained photos Barlow
displayed on the overhead. Discussion was held on high vehicles and
restricted parking for these vehicles in the downtown area. Discussion was
held on removing the corner parking space. The ADT of vehicles traveling
on Church Street is 700-1000, and for High Street it is 567. After discussion
Beardsley moved that Barlow notify the neighbors and if there is no
objection, one parking space be eliminated on the corner of High and
Church Street, directly in front of 91 High Street. Navickas seconded
motion. Motion approved.
C. Review of Traffic Requests/Projects Pending_;
The list of traffic requests/projects were reviewed and the following is the
Commission's conclusion:
11/07/96 This one has been eliminated.
11/05/06 Barlow has requested time to work with the property
owners.
PAGE 1-(c:wamni..�%d.%.Min)
10/08/96 This has been taken care of.
10/07/96 Walker needs to be looked into.
10/01/96 Barlow will check this one out.
D. Crosswalk Awareness/Committee Projects:
Beardsley stated she only received one call from the notice in reference to
the utility billing insert. There were no volunteers to wear the Safety
Chicken costume. Discussion was held on people not being aware or
understanding crosswalk laws. Discussion was held on pedestrian and
vehicle violations laws being enforced and the possibility of a sign being
placed at the entrances of the City stating they will be enforced. Discussion
was held on a marquee sign that could be used to promote health and
safety. This item will be recommended to the City Council as a goal for the
Traffic Safety Commission.
E. Medford Neighborhood Traffic Safety Manual:
It is recommended that all members review the Medford Traffic Safety
Manual. This will be placed on the January meeting agenda for the
purpose of implementing a project and program for having a manual for the
City of Ashland.
F. Safety Chicken at Festival of Lights Parade:
It was very good to have the Safety Chicken at the parade.
G. Traffic Safety Future Projects:
Barlow recommended the Traffic Safety Commission be thinking about
future projects to be discussed at the January meeting.
H. Other:
Barlow distributed copies of a letter received from the Oregon Department
of Transportation (ODOT) in reference the "Oregon Public.Transportation
Plan." ODOT will hold a meeting December 18th for the purpose of
receiving input on the plan.
IV. INFORMATIONAL ITEMS
V. ADJOURN
There being no further business the meeting adjourned at 8:30 p.m.
Respectfully submitted,
Caralyn Dusenberry
PAGE 2-t�: N�uSta .Mi�>
ASHLAND TRAFFIC SAFETY COMMISSION
Thursday, January 23, 1997
Regular Meeting
NO PARKING
MEMBERS PRESENT: Joanne Navickas; Christine Schumacher; Chairman Councilor
Don Laws. Staff present: Officer Brent Jensen; Pam Barlow;
and Caralyn Dusenberry
I. CALL TO ORDER: 7:00 p.m., Jury Room:
Councilor Laws called the meeting to order at 7:10 p.m.
II. APPROVAL OF MINUTES: December 5, 1996:
Councilor Laws stated the minutes would stand approved as mailed.
III. ITEMS FOR DISCUSSION
A. Public Forum
N/A
B. Review of Traffic Requests/Projects Pending:
Barlow stated resident Bob Wilson has requested an alley be made "One
Way." She informed Wilson of meeting and requested he attend and make
a formal request to the Commission. Wilson requested the issue not be
addressed until later this Spring because of the flood situation.
The traffic request for "No Parking" on the corner of Church and High Street
was granted and a handicap parking space has been placed. Barlow
stated she has been by the location and the property owner is using the
handicap space. It has been recommended by Engineer Tech II Ray smith
to have a vision clearance sign placed at this location. Discussion was held
in reference to wording for a sign depicting vision clearance requirements.
Barlow will look into this and report at the next meeting.
Officer Jensen stated the speed signs have been placed on upper Walker
Street.
Barlow stated she has received one citizen complaint in reference to the
"Stop" sign being placed at the top of Walker Street. Barlow recommended
the complainant attend the Traffic Safety Commission meeting and express
PAGE 1-(c:vxflminuusj=97.Min)
T
his views.
C. Traffic Safety Future Projects:
Medford Neighborhood Traffic Safety Manual.
Discussion was held on preparing a Traffic Safety Manual for the City
of Ashland. After discussion Councilor Laws offered to contact the
High School and discuss the possibility of this being a senior project
for one of the students.
Crosswalk Awareness/Committee Projects:
Barlow stated "Crosswalk Awareness Week" is usually held in June.
Officer Jensen stated the 9-1-1 Fair is held in August and maybe the
Commission would be interested in coordinating this event with the
fair. It was the consensus of the Commission that the event be held
in is event be held in June. Schumacher recommended a flyer be
made and distributed to the schools. Also a blurb for volunteers to
wear the "Safety Chicken" costume. The P.T.O. flyer may also be a
possibility.
Other Goals for 1997:
A sub-committee will need to continue working on disable access
that. Discussion was held on the list that existed and be revisited.
A Utility Billing insert would be a good place to notify people to note
areas they have found that need attention in reference to being
handicap accessible.
D. Flood Comments:
Schumacher stated residents on Diane and Jaquelyn Streets noticed a
tremendous increase in traffic due to the blockage of Siskiyou Boulevard.
Officer Jensen stated the Police Department did not receive complaints and
it was not designated as a "Detour." Barlow stated it may be time to place
a traffic counter in this area again. Jensen stated he would check Walker
Avenue and Diane and Jaquelyn Streets for speeders.
Discussion was held on the City's reader board speed sign. Laws stated
if the camera/speed device becomes legal it would become advantageous
to the City.
Schumacher stated she was incredibly impressed with the City employees
and the way they cleaned up the City in an expedient manner. This allowed
things to get moving again.
PAGE 2-(c:uanminma\jmg7.Min)
t
E. Other:
Barlow stated she needs help with a survey she received from a periodical
"Acts of Oregon." She read the questions and the Commission gave
answers.
Officer Jensen requested Commissioners review the E-mail in.the packet in
reference to the painting of the yellow curb by the College. The curbs were
painted gray which allows more parking. Jensen requested Commissioners
also drive to the area sometime before the next meeting. He requested this
item be placed on the agenda to be discussed by the Commission in the
near future. Laws recommended Brian Almquist be contacted and
requested not to remove the painting from the curb without first contacting
the Traffic Safety Commission.
Discussion was held on RVTD bus service and frequency.
Schumacher asked with the status on the Tolman Creek L.I.D. is at this
point. Laws stated until Council takes action it is now on hold.
IV. INFORMATIONAL ITEMS
Schumacher recommended the March meeting is scheduled for Spring
Break. Laws recommended Barlow look at the schedule. Barlow
tentatively set March 20th.
V. ADJOURN
There being no further business the meeting adjourned at 8:30 p.m.
Respectfully submitted,
Caralyn Dusenberry
Administrative Secretary
Public Works Administration
PAGE
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
AGENDA
DECEMBER 10, 1996
CALL TO ORDER
The meeting was called to order by Vice Chairman Steve Armitage. Other Commissioners present were
Hearn and Gardiner. There were no absent members. Staff present were Molnar, Madding and Yates.
APPROVAL OF MINUTES AND FINDINGS
The Minutes from the November 12, 1996 meeting were approved.
TYPE II PUBLIC HEARING
PLANNING ACTION 96-128
REQUEST FOR AN AMENDMENT TO THE FINAL PLAN FOR OAK MEADOWS SUBDIVISION,
ALLOWING FOR A MODIFICATION OF THE BUILDING ENVELOPE FOR LOT 6 LOCATED AT 143
OAK MEADOWS PLACE. AMENDMENT WOULD REDUCE THE SIDE YARD SETBACK TO THREE
FEET FOR THE CONSTRUCTION OF A DETACHED GARAGE, AND MODIFY THE REAR YARD
SETBACK TO CORRESPOND TO THE FLOODPLAIN CORRIDOR BOUNDARY.
APPLICANT: DON GREENE
This action has been postponed until January.
PLANNING ACTION 96-125
REQUEST TO AMEND THE BUILDING ENVELOPES FOR THREE LOTS PREVIOUSLY CREATED AS
PART OF AN APPROVED MINOR LAND PARTITION LOCATED AT 1609 PEACHEY ROAD.
APPLICANT: KATHY COX/JULIAN STARR/STARRBUILT INC.
Site Visits or Ex Parte Contacts
Site visits were made by Gardiner and Armitage. Armitage had
previous site visits.
STAFF REPORT
Madding gave a history of this action as outlined in the Staff Report. The proposal Involves a building
envelope modification as Madding explained with use of an overhead showing previously approved
building envelopes and proposed envelopes. At the time of Planning Action 96-030 a survey was done
outlining the centerline of the creek and the conservation easement (running 20 feet to the west and to
the east as well).
The applicant is requesting a solar varlance.for the house located on Lot B. The solar envelope,
Included in the packet, shows the shadowing produced by the structure on Lot B which does not touch
any of the structure located on Lot A as shown in the proposed building envelope.
Staff reviewed the building envelope modification in relationship to the terms of the Findings for the
Minor Land Partition in 1996. At that time a Variance was approved. The Planning Commission found
the benefits.of adding a third lot were three-fold. The building envelopes as proposed would buffer the
existing houses on the other side of the creek; two, there would be a decreased chance of degradation
Into the creek as a result of new construction; and third, they would provide a wider visual buffer from
Peachey looking down the creekline. When Staff assessed the Solar Variance, the criteria is fairly clear it
would not inhibit solar access to the north.
Madding referred to the letters written by the Lay's. There has been fill placed on Parcel B which the
Lays' address in their letter. Staff concurs with the Lays that there was no grading plan provided to Staff
at the time of the Minor Land Partition which is not uncommon. The Lays wondered ff the fill would
support standard construction. The building office will require a soils and compaction test to be
completed by a certified soils engineer prior the issuance of a building permit on Parcel B.
Staff gave great weight to the Planning Commission's Findings of the Minor Land Partition and
recommends that the eastern edge of building envelopes as proposed in April of 1996 remain. Staff
concludes the Impact on Lot A would be minimal. If the Commission chooses to approve this action,
Staff recommends attaching the attached five conditions.
Armitage wondered ff the applicant submitted the building plans without requesting the variances or did
it come forward as a request for modification? Madding said the proposed building envelopes were
taken from building plans that were submitted. Molnar stated further the applicant was notified when the
plans were outside the building envelopes. He believes the applicant thought the envelopes were
flexible.
Madding noted a typographic error in the Staff Report. It should have stated the applicant did "not"
provide information requested (Page 5, Conclusions and Recommendations). She said the applicants
had looked at building a house and an accessory residential unit on Parcels A and B. They did a pre-
application for a Conditional Use Permit. Some of the information they submitted at that time was
probably relevant to this application, however, the applicants did not Include it in this application. There
may have been some confusion on the part of the applicant.
PUBLIC HEARING
JULIAN STARR and KATHY COX, 921 Blaine Street, said the building envelope.is 24 feet further out from
the conservation easement. They have planted 90 trees along the riparian area and will plant trees along
the sidewalks. The actual lot sizes are a little different than what is shown on the overhead. Lot A has
access to the creek. The deck on Lot B is small. They are restricted to the house size because of the
easements in and around the property. He is afraid If he pushed Lot B too far west, there won't be any
parking spaces in front of the garage on Lot B. No one told them there had to be a buffer between their.
houses and the houses on the other side of the creek. The planted trees will create a buffer.
Gardiner asked why they filled in Lot B. Starr said they needed solar access to build the two story
house on Lot C. The house was redesigned, pushed back and brought down to meet solar access.
That meant cutting the property on Lot B four feet.down. Gardiner asked if it changed the house
elevation of Lot B. Starr said the house elevation was not changed.
Starr said originally they were going to build 2400 square foot homes, but now the homes are proposed
at about 2700 square feet.
Armitage asked why on Lot A the footprint appears to come right to the property line. Madding said that
Is actually the roofline. Starr said from the inside comer of the eave there is a six foot setback.
Hearn asked about accessory residential units on the lots. Starr said he was told by the Planning
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
DECEMBER 1%1996
MINUTES
Department that accessory units would not be allowed because they were within the right-of-way.
Armitage asked if the self-imposed turnaround required approval. Molnar responded, no, that was a
modification they made on their own. The setbacks are measured from the property line.
FRANK SEREAN, 278 Idaho, said the overhead drawing is not very accurate. The proposed envelope is
closer to the original approval. He does not see a problem with Lot A as drawn on the overhead. He
suggested in order to visualize proposed lots, he could stake them out on the lots. Lots A and B have
been raised with fill but Lot A is in a swamp now.
RICHARD LUCAS, 1632 Ross Lane, stated that he Is speaking for himself as well as his neighbors. He is
concerned about a parking lot being added at the end of the private drive. There are two double-wide
aprons formed up and the neighbors are concerned why they are there. If not for parking, then what?
Because of the flip-flopping of the road and parking, the applicant has self-imposed a reason to push the
house closer to the creek. Lucas' main concern is with the fill on Lot B. Because the fill came from Lot
A, if there is a problem with Lot A, it is also self-imposed. He wants to see nice houses that are not too
large.
CARLATTA LUCAS, 1632 Ross Lane, read their letter Into the record.
KERRY LAY, 965 Garden Way, submitted photos for the record. His letter was entered into the record.
He always expected the property would develop over the 20 years they have lived in their house. He is
quite concerned about the significant raise in elevation on Lot B. He said the photos give an idea of the
height of the fill. Lay referred to Section 2.4 in Staffs Findings (96-030) and would be concerned about
the proposed lots and the protection of the drainageway. He believes the applicants wish to create
houses that are too large for the parcels. In order to resolve this, he suggested restoring the original lot
back to one lot and return the property to its original grade and allow a larger residence with adequate
setbacks.
Staff Response
Armitage asked where in the process an applicant would come across "building envelopes". Molnar said
it is most common to find under Performance Standards. The reference is not as common in partition
applications. He believes it originally came up with Staff and the applicant as a possible selling point of
the variance. The applicant might look at areas where he could build and fine-tune those areas and put
envelopes on the property.
Armitage wondered what the Commission can do with this application. Molnar said they cannot restore "
to one lot as suggested by Lay. The planning action can be denied. A portion of the request could be
approved with conditions. There has been a lot of testimony regarding the plans which do not
accurately reflect the area of the conservation easement thus causing confusion. He believes there is
not accurate Information presented by the applicant. The information should not be hard to obtain.
There is a survey of the property with the easements shown. It is difficult to assess what is being
proposed. Armitage agreed there was Inadequate information. Molnar said the hearing could be
continued. Have the applicant come back with his proposal with the information provided on the survey.
Hearn agreed. There is a significant difference in what was submitted today and what Is In the packet.
Molnar noted that the provision of the conservation easement goes back to the Parks and Open Space
ASHLAND PLANNING COMMISSION 3
HEARINGS HOARD
DECEMBER 10,1996
MINUTES
L '
plan that designated a conservation easement for this property in 1989 and was imposed as part of the
original application in 1993. He does not believe it should be looked at as an additional setback beyond
the normal standard.
Rebuttal
STARR said there is more than a 25 foot setback from the conservation easement. There is another 20
feet too. They changed the plat maps to make them pretty accurate. They never considered a retaining
wall along Lot B (eastern side). The soil has been compacted and they are willing to have it tested.
There was no soil taken from Lot A to Lot B.
SEREAN said the double-wide driveway aprons will be for access and parking for that property. It is not
planned for a parking lot.
STARR explained the turnaround no longer belongs to Starrbuilt Properties.
Gardiner said he has a feeling of encroachment into the protected area.
Armitage asked 'If the applicant wanted to continue. His concern will be Lot B when they come back. If
the envelope is much outside the shaded area, then he believes it will be an encroachment on the visual.
Starr wondered if approval could be given on Lot A and D. Armitage said once one is inaccurate, it is all
inaccurate. If Starr wants a continuance, will he grant a 30 day extension? Starr agreed to the
extension and continuance.
Molnar requested the City provide the applicant with the survey with the envelopes as approved and the
applicant apply their application onto it. Starr asked if he could use the new plat map submitted by his
surveyor showing all the easements. Molnar said he would like to meet with Mr. Bova and look at a
preliminary survey with the approved building envelopes and use that as the base map.
COMMISSIONERS DISCUSSION AND MOTION
Gardiner moved to continue Planning Action 96-125 until January 14, 1997. Hearn seconded the motion
and it carried. The meeting time is undecided at this time.
TYPE I PLANNING ACTIONS
PLANNING ACTION 96-139
REQUEST FOR A SITE REVIEW TO CONSTRUCT A TWO-STORY, MIXED USE BUILDING WITH
APPROXIMATELY 4,756 SQUARE FEET OF FLOOR SPACE (COMMERCIAL/RESIDENTIAL)
BUILDING LOCATED AT 545 1X STREET. TWO APARTMENTS WILL OCCUPY THE SECOND
FLOOR OF THE BUILDING. APPLICANT: JEROME WHITE, DOYLE BRIGHTENBURG, CYNTHIA
WHITE, PETER BRUNNER
This action was approved.
PLANNING ACTION 96-141
REQUEST FOR FINAL PLAN APPROVAL TO BE LOCATED AT 2225 SISKIYOU BLVD.
APPLICANT: HARLAN DEGROODT '
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
DECEMBER 10,1996
MINUTES
This action has been postponed.
ADJOURNMENT
The meeting was adjourned at 3:30 p.m.
ASHLAND PLANNING COMMISSION 5
HEARINGS BOARD .
DECEMBER 1%1996
MINUTES
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
DECEMBER 10, 1996
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis at 7:05 p.m. Other Commissioners
present were Carr, Finkle, Hearn, Gardiner, Howe, and Armitage. Giordano arrived at 7:15 p.m. Staff
present were McLaughlin, Molnar, Harris, and Yates.
APPROVAL OF MINUTES AND FINDINGS
Molnar will correct 2.5 in the Findings for PA96-130, add "finds'. Howe moved to approve the Minutes
and Findings (PA96-130), Carr seconded the motion and it carried. Jarvis abstained because she was
absent from the last meeting.
PUBLIC FORUM
No one came forth to speak.
TYPE It PUBLIC HEARINGS
PLANNING ACTION 96-106
REQUEST FOR A SITE REVIEW TO CONSTRUCT A TWO-STORY, MIXED-USE BUILDING WITH
APPROXIMATELY 10,515 SQUARE FEET OF FLOOR SPACE,TO BE LOCATED AT THE CORNER
OF SISKIYOU BOULEVARD AND HIGHWAY 66. FOUR APARTMENTS WILL OCCUPY THE SECOND
FLOOR OF THE BUILDING. APPLICANT: BATZER CONSTRUCTION
Site Visit or Ex Parte Contacts
-Carr had another site visit and she noticed the difference in the elevation between the sidewalk and the
land ungraded and excavated did not seem great. .
-Site visits were made by Mi.
-Jarvis had a site visit and listened to the tapes from the last meeting and will be participating tonight.
STAFF REPORT
This action has been carried over from last month. The main Issue was the proposal for a decorative
wall to be constructed alongside the sidewalk on the Hwy. 66 side. There has been a revision made by
the applicant and placed In the packet. The wall is broken Into four 30 foot sections with the first 30 foot
section (closest to Walker) having a maximum height of five feet down to four feet. The applicant has
also proposed construction of a covered bus/bicycle shelter measuring 10 feet wide and 20 feet long.
The cover will be similar to the awnings on the building. The applicant made slight changes to the
colors that range from grayish tone to smokey blue for the canopies. Staff feels the changes are an
Improvement over what was originally proposed. Condition 12 has been altered allowing for an
easement. Condition 13 has been added that the bike rack design be reviewed by the Bicycie
Commission and Staff Advisor because it is a cylindrical design.
Molnar noted a correction in the Findings under Section 2.5, add the word 'Commission'. The last
sentence of 2.3 regarding the public sidewalk would be more appropriate placed in Section 2.6. Howe
said Section 2.4 should read 'the Commission finds'.
PUBLIC HEARING
CHARLES BECK talked about the site plan alterations. He said the building is not particulady tall and
the purpose of the wall is to soften the side of the building on Ashland Street and break the horizontal
line with some form of landscaping. The wall has been lowered and articulated. The higher portion of
the wall is where the windows occur.
Carr asked If this would be a one or two-story building. Beck said it would be a two story building.
McLaughlin said if the second floor is approved but not built the applicant would not require Planning
Commission review.
Giordano asked if plant material will grow and survive in the landscape area. Beck said small plant
material will survive.
Armitage thanked Beck for the bus shelter and the change of building colors.
COMMISSIONERS DISCUSSION AND MOTION
Giordano said he will probably vote In favor of the project because of the bus shelter. He feels a lot
more could be done with the building and the building could have been stepped down to accommodate
the street level.
Carr moved to approve Planning Action 96-106 and the attached Findings. Armitage seconded the
motion and it carried unanimously.
TYPE III PLANNING ACTION
PLANNING ACTION 96-136
ADOPTION OF TRANSPORTATION ELEMENT OF THE COMPREHENSIVE PLAN
APPLICANT: CITY OF ASHLAND
McLaughlin gave a short presentation. Harris talked about the most recent changes to the element.
Staff recommends approval along with the Staff modifications as in the memo dated December 6, 1996.
Hams explained that the Chamber of Commerce raised concerns before the public hearing on
November 12, 1996. Their concerns were downtown parking, multi-modal philosophy of the plan, and.
not enough opportunity to talk about the,plan. TPAC had a hearing on December 4, 19% and took
public comment on the plan. TPAC met on November 22nd and December 6th to go over the issues
that had come up in the community. That series of meetings led to the material contained in the
December 6th memo.
Harris highlighted the changes:
Clarification of modal equity on page 1.
Added a section on freeway access on page 3.
Added a new policy to street system section on page 5
matching the Ashland Downtown Plan with the Transportation Element
to address the parking Issues.
Added the words %vhere appropriate° on page 6, Policy 2
making it consistent with the economic element.
ASHUWD PLANNING COMMISSION 2
REGULAR MEETING -
DECEMBER 106 1996
MINUTES
McLaughlin addressed a petition from some Chamber members asking that the Economic Element in the
Transportation Element be linked. He believes they are already linked and there is not a need to
expressly state that.
Howe wondered 't there could be a policy saying everyone in town should be within a certain distance
to a food store. McLaughlin said allowing mixed use within residential areas would give the opportunity
for a food store.
Carr made a trip to The Phoenix, owned by Suzanne McQueen, and she was hoping there would be
some realization that there has to be adequate parking provided when there is no place else to go. A
rule inflexibly applied is worse than no rule at all. McLaughlin said The Phoenix is the only business that
has raised an issue with parking.
PUBLIC HEARING
DENNIS SWEET, 1645 Highway 66, stated he does not have a problem with multi-modes of
transportation and he does not question the need for bike lane improvement. He is concerned that the
plan appears to be divisive by pitting one transportation mode against another. He would like to see a
lot of the language toned down so the automobile is not constantly being beat up. He does not feel the
plan has addressed the Increase in population. We may ultimately be able to reduce the number of
miles travelled per capita but we will still be travelling more miles in all forms. Most miles will be in the
automobile. If we are able to shift two to three percent from auto to alternate modes, that would help
greatly but it will only take the number of miles travelled.in the automobile from 97 percent to 94
percent. The demand will still be there for increased roads, etc. If there are not safe, convenient,
economical alternative modes, people won't use them.
Sweet said he found a caption on page 7 of the plan offensive: "Ashland Street is an intimidating barrier
to some pedestrians.'
Downtown parking is insufficient.
With regard to Highway 66, the last design presented with three lanes from Highway 66 from Siskiyou
Boulevard to the overpass needs to be reviewed again.
The only piece of hard data he could find in the plan is that one percent of ridership is on mass transit.
Projections of other modes are not made.
JOHN SCHWEIGER, 400 Ashland Street, said he operates a business downtown and the Ashland Street ,
Cinema. He supported Sweet's comments. He is concerned about the possible lane reduction on
Highway 66.
ZACH BROMBACHER, 1370 Tolman Creek Road, stated he favored the main concept of the plan. He is
concerned about narrowing of street widths. He agrees with Sweet regarding Highway 66. Bike paths,
sidewalks, and streets are trying to be accommodated on Highway 66 but there is not enough room
because of planning in prior years. He does not like trying to cram everything into a small area. He is
concerned about large cars and trucks on narrow streets.
Finkle said the committee desires to maintain the ability of trucks to move throughout the community.
The major streets need to continue to allow smooth travel for trucks. The residential areas can be
. ASHLAND PLANNING COMMISSION - - 3
REGULAR MEETING
DECEMBER 10,1996
MINUTES
narrow to slow automobile traffic. The committee had input from the Fire Department.
BRYAN NORTON, 46 Lincoln Street, said he has been riding his bike to Medford every working day
because he believes the bike is a viable means of transportation within the valley. He believes there is
adequate parking in the downtown. If streets are built narrower and bikes are expected to merge in
traffic, signs should be provided "Bikes in Roads". He questioned the school bus system because he
sees many parents driving their kids to school.
JOHN GAFFEY, 637 Oak Street, noted on page 12, "commercial buildings should be oriented to the .
street", encourages commercial development to turn its back on creeks and rivers. Take advantage of
natural amenities. Are boulevards a good place for bikes? Bicyclists need to be safe in traffic.
MICHAEL GIBBS, 536 Ashland Street, President of the Chamber of Commerce, stated the work the
Chamber has done with the Transportation plan has been working towards providing more parking
facilities downtown. The Chamber is not opposed to the changes In the plan, however, the Commission
may want to leave as many escape routes for change in the plan as possible for the future.
Jarvis said the Transportation Plan refers and incorporates the Downtown Plan which discusses
additional parking in the downtown, for example with a parking structure.
Carr wondered If the Transportation Element Is somewhat unrealistic. It is difficult to legislate human
behavior. It will be very difficult to get people out of their automobiles to use other modes of
transportation. Parking has to be available in the downtown.
Armitage feels the plan encourages us to be aware of other modes of transportation in our lives, and as
a member of the Commission while discussing planning actions.
Hearn thinks it Is important to remember there Is a state mandate. We cannot completely ignore what
the state has asked us to do.
SCHWEIGER wondered how much thought has been put toward the aging population.
Jarvis responded that she has considered the older segment of the population at every TPAC meeting.
This plan is opening up for the first time, an opportunity to look at other ways to get around..
GAFFEY would like to see bicycle lanes provided on boulevards. On page 12, "signal triggering devices
that can be activated by bicycles should be designated on the roadway"; he thinks that statement could "
use further discussion. On page 14, Avenue
Section (amenities), will there be bathrooms and water fountains on streets such as Wimer and Iowa?
BROMBACHER wondered If he could he have a wide roadway on his property. McLaughlin said
probably a 36 foot street would be required in order to accept trucks. Brombacher wondered about
residential streets. McLaughlin said the ordinance does not say you cannot exceed the street width, but
the language in the future might limit width of certain streets.
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
DECEMBER 10,1996
MINUTES
I
COMMISSIONERS DISCUSSION AND MOTION
Howe noted that whether we have the facilities for bikes or not, the incentive for using alternative modes
of transportation will be having a desirable destination close by. The closer we make facilities that we
use on a daily basis, the more likely people will stop by on their way home, ride a bike, etc.
McLaughlin said there a list of changes included in the December 6, 1996 memo. If the Commission
wishes to include any changes from the comments made at this meeting, those can be recommended to
the Council.
Armitage believes it is time to move the document forward to the Council. There has been lots of
compromise and changes so far. Giordano is very supportive of the plan. He moved to recommend
approval of the Transportation Element (PA 96-136) and forward to the City Council for their review with
the additions made by Staff. Gardiner seconded the motion and it carried unanimously.
Finkle reiterated that though there are some dear differences in viewpoints that exist among some
people who have spoken, the TPAC members have really listened and heard the comments from the
community, and there has been a response to darify the tone of the document and to recognize some
differences and try to meet the needs of as many as possible through compromise.
PLANNING ACTION 96131
REQUEST FOR SITE REVIEW, OUTLINE AND FINAL PLAN APPROVAL FOR A NINE-LOT MUTLI-
FAMILY SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION LOCATED AT 2300
SISKIYOU BOULEVARD.
This action will be continued to the January 14, 1997 meeting at 7:00 p.m.
OTHER
HEARINGS BOARD ASSIGNMENTS FOR 1997
January, February, March, and April
Gardiner
Jarvis
Carr
May, June, July, and August
Giordano
Howe
Bass
September, October, November and December
Armitage
Hearn
Finkle
ADJOURNMENT
The meeting was adjourned at 9:30 p.m.
ASHLAND PLANNING COMMISSION `+
REGULAR MEETING
DECEMBER 10,1996
MINUTES
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JANUARY 28, 1997
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis at 7:05 p.m. Other Commissioners present were Howe,
Carr, Giordano, Finkle, and Gardiner. Absent members were Hearn and Armitage. Staff present were McLaughlin,
Molnar, Madding and Yates.
PUBLIC FORUM
No one came forth to speak.
APPROVAL OF MINUTES AND FINDINGS
The Minutes and Findings of the December 10, 1996 meeting were approved.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 96-131
2300 SISKIYOU BOULEVARD
APPLICANT: HARLAN DEGROODT
DeGroodt requested postponement of PA96-131, agreeing to waive the 120 rule. Carr moved to grant the continuance
of PA96-131 to the next.meeting which is February 11, 1997. Everyone voted in favor. Giordano abstained.
PLANNING ACTION 97-002
REQUEST FOR A FLAG DRIVE PAVING VARIANCE, BUILDING ENVELOPE MODIFICATION, AND PHYSICAL AND
ENVIRONMENTAL CONSTRAINTS PERMIT (P&E).
891 ROCA STREET
APPLICANT: KEITH COBB
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
Molnar read the criteria for a Variance and Physical and Environmental Constraints. The applicant has requested the
requirement to pave and screen the flag drive be waived.
The main component of the application involves requesting a new location for a building envelope. The applicant is
requesting the envelope be moved to the south side of the creek. The overall proposal would result in the building of a
modest home. In order to construct a home on the other side of the channel, the applicant is proposing a temporary
crossing in order to get construction equipment to the home site. Staff's main issue was trying to analyze the possible
problems of potential flooding of Roca Creek. The original site and the proposed site both have tremendous constraints.
The applicant hired a technical engineer who did an analysis of the site and the results are found in the packet. Staff
visited the site during the flood. They concur with the engineer's analysis that the volume of water was contained in the
channel. There was considerable down cutting of the channel. The Roca team concluded along with the consultant that
the proposed envelope location is the preferred site. McLaughlin noted one reason the proposed site was not
considered before is that it was assumed a driveway would be included, necessitating a creek crossing.
Molnar said parking for the home will be a surface at the location of the original envelope site. Molnar showed an
overhead and video of the site. If the Commission wishes to approve, there are nine Conditions attached. He
suggested the addition of Condition 10 that the specific recommendations in the engineer's report be inspected at
various stages along the way during construction and certified by the engineer as they are completed in accordance
with the plan.
Jarvis stated she is within the notice area but she has not and will not be impacted. She wondered, since the flood, has
the engineering been examined after Roca Creek has been rechanneled? McLaughlin said in looking at the engineer's
report, in sizing for the 100 year flood, they took a conservative approach and assumed the entire drainage basin will
come down right by the house with no storm drain diversion.
Finkle noted an error in Condition 5. It should say "started" or "commenced" instead of "completed".
PUBLIC HEARING
KEITH COBB, 549 B Street, explained his whole philosophy and desire in building this home is building a model home
that represents a new paradigm for building. The house will be straw bale. He wants to retain the existing natural
environment. He plans to have a cistern on the roof to catch the rainwater, thus causing less impact on the area. The
neighbors do not want the flag drive paved or screened. Fences create barriers. Cobb's proposal is more sustainable,
affordable, aesthetically pleasing and will reduce the amount of oil dropping on the driveway.
MARK AMRHEIN, 804 Roca Street, reported the City installed a new culvert and the water is still diverted around the
Cobb property. It is less than what was previously diverted. The fill proposed in front of the house will be supported by
a keystone type of block to prevent erosion. He has recommended the channel be repaired and reconfigured to at least
minimum dimension.
Howe noted that during the flood a lot of debris came down the creek. She is concerned the more it is filled in, the
more there is that will wash out. Amrhein said the creek has to be filled and armored with proper materials.
Howe asked about the elevation of the creek. Cobb said the elevation is taken from above the bottom of the creek bed
as it was originally configured before the flood.
Jarvis asked how much shoring up will be done in order to build a temporary bridge for access to the property. Cobb
said his idea is to rebuild the creek bed with rock and then install a temporary ten inch culvert and cover it, leaving
enough width so a small backhoe and pick-up could go back and forth during construction. Amhrein said the culvert
would be sized for a 10-25 year storm.
Jarvis asked the applicant to discuss P&E constraints, the hazards and mitigation. She is not comfortable with the
house on the opposite side of the creek based on the landslide events during the flood in early January. Amrhein said
even though there was a tremendous amount of debris and water that came down Roca Creek, the proposed house site
would not have been in jeopardy. He said the diversion point will be the same. The volume of water will not change. It
is an improvement of the culvert design at the diversion point. Debris flows are a serious concern in this area.
SUSAN HOOPMAN, student at SOSC, asked if any of the zoning regulations have changed in the last seven or eight
years since this lot was approved. McLaughlin answered that at the time the partition was done, the ordinances did not
require an engineered delineation of the floodplain. Hoopman wasn't certain an area can be brought back to the way it
was at one point in time.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
JANUARY 211,1997
Jarvis wondered what will happen when Cobb sells the house and a potential buyer doesn't want to walk across the
creek to his house. Cobb said if they don't like it, they won't buy it.
Giordano wondered what dust control measures he will use on the driveway. Cobb said it is pumice rock that does not
cause much dust and because of the narrowness and steepness, it will be difficult to drive fast down the driveway.
Cobb read a letter into the record from the Kinard's in support of Cobb's proposal.
COMMISSIONERS DISCUSSION AND MOTION
Carr questioned the point of Condition 5. McLaughlin said Cobb would have to wait for the rainy season to end before
starting construction.
Giordano wondered about restricting vehicular access across Roca Creek. McLaughlin said a Condition could be
worded: 'That a deed restriction in favor of the City.of Ashland be placed on the property prohibiting development of a
garage across the creek adjacent to the house or auto access across the creek'.
Gardiner asked if In the future someone wanted to pave the driveway, could they? McLaughlin affirmed.
Molnar's suggested wording for an added Condition: 'That the recommendations outlined in the geotechnical engineer's
report be Inspected and compliance certified during construction by the project engineer.
Howe said she thought compelling evidence was given to meet criteria C for a variance to change the building sites.
RE-OPEN THE PUBLIC HEARING
Cobb objected to Condition 65. He will be sensitive in timing when he builds. McLaughlin said Staff is concerned
about slopes of 30 percent being disturbed during construction as well as temporary culverting of the creek with a
smaller size culvert during the potential flood season.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis is concerned about cutting the slopes during the wet season. Commissioners willing to let Cobb go ahead earlier
than April 1st were Carr, Finkle, Giordano and Gardiner. Howe and Jarvis wanted the April 1st date to remain.
Howe moved to approve Planning Action 97-002 with the deletion of Condition 5 and addition of two conditions as
worded above (periodic inspections and deed restriction). Carr seconded the motion and it carried with Jarvis casting
the only dissenting vote. She believed the applicant had not mitigated the hazards (P&E).
OTHER
There will be an election at the February 11, 1997 meeting. Finkle will be back in February for his last meeting..
Giordano said he would be absent in February.
ANNUAL STUDY DAY
McLaughlin mentioned the annual study day in mid-March. Jarvis suggested meeting with the outgoing Commissioners
and the incoming Commissioners.
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
JANUARY 28,1997
Ideas for the day would be: use models (Nelessen), get an early start in the morning, work until.noon, go on tour for
half the afternoon, meet again and review the Comp Plan (brief overview).
ADJOURNMENT
The meeting was adjourned at 9:15 p.m.
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
JANUARY 28,1997
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
JANUARY 28, 1997
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis at 2:05 p.m. Commissioner Mike
Gardiner was also present. Jenifer Carr was absent. Staff present were Molnar, Madding and Yates.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 96-128
REQUEST FOR AN AMENDMENT TO THE OUTLINE PLAN AND FINAL PLAN APPROVAL FOR OAK
MEADOWS SUBDIVISION, ALLOWING FOR A MODIFICATION OF THE BUILDING ENVELOPE FOR
LOT 6 LOCATED AT 143 OAK MEADOWS PLACE. AMENDMENT WOULD REDUCE THE SIDE
YARD SETBACK TO THREE FEET FOR THE CONSTRUCTION OF A DETACHED GARAGE, AND
MODIFY THE REAR YARD SETBACK TO CORRESPOND TO THE FLOODPLAIN CORRIDOR
BOUNDARY.
APPLICANT: DON GREENE
Site Visits and Ex Pane Contacts
Site visits were made by Gardiner and Jarvis.
STAFF REPORT
Molnar gave a history of the site as outlined in the Staff Report. He said normally minor modifications
can be made to planning actions as an amendment at Final Plan. A neighbor called the action up for a
public hearing and after Staff reviewed with the City Attorney,.he determined it is an amendment of
Outline Plan and Final Plan and a hearing would be In order to correct a procedural error. On the notice
map, the "blurb" reflects an amendment to both Outline and Final Plan.
The application pertains to only Lot 6. The applicant is asking to modify the eastern edge of the building
envelope which is currently showing a six foot setback. He would like to change this to a three foot
setback to allow for a detached garage. Secondly, the applicant is asking that the rear building
envelope edge to correspond with the Ashland's floodplain corridor line. The original Final Plan approval
showed a rear yard setback of 30 feet but if it corresponds to the floodplain corridor, it would be roughly
20 feet wide at the southern portion of the lot, expanding to 25 feet at the northern edge of the lot.
Molnar explained the City uses the building envelope as a tool of the Performance Standards
development to designate the most appropriate areas on the project site where the footprint of a
building should go. There is a large oak tree on the property that is within the originally approved
envelope. The applicant said the home design they are considering will allow for the 24 inch diameter
oak tree to be retained. A Condition has been added to address a management plan by an arborist
presented at the time of a building permit.
Staff believes the application still complies with the criteria for Outline Plan and they recommend
approval with the four attached Conditions.
When the City adopted their own floodplain corridor in 1989, the corridor was expanded by about 100 to
150 feet. Molnar stated he took photos on January 2, 1997 (during the flooding) and that the section of
the creek was not confined to the creek as designated by FEMA.
Jarvis asked Molnar to address each point in Graham/Semrau's letter dated December 3, 1996. Molnar
responded: 1) building envelope size was discussed, 2) view to Mt. Ashland - the criteria does not
specifically address views, 3) distance between main buildings -this issue is why this hearing is being
held as are 4) and 4). Item 5) impact on floodplain - the line the City is using Is the floodplain line and
that is where the building encroachments should stop.
PUBLIC HEARING
DON GREENE, 375 Normal Avenue, stated that all the setbacks they are asking for are in conformance
with the requirements of the ordinance. The only way the tree could be saved was to lengthen the
building and come out around the tree. Greene submitted photographs of the actual January, 1997
flood and it appears where the building envelope is situated would be clear of the floodplain. Greene
explained when the original plan was done in 1990, they did not know exactly where the floodplain lines
were located. When the surveyor changed from hand drawn plans to a computer generated plan, the
dimensions were changed to 30 feet and not picked up by anyone. Greene Just wants to extend the
lines to what is allowed by code. There will be less impact because the tree can be saved.
MAUREEN GRAHAM/JEAN SEMRAU, 1109 Oak Street. Graham said she would like the City to be clear
about Outline and Final plan amendments. It is a concern that the developer would be able to make
significant modifications to Final plan. She asked how a two-story structure is defined and how is the
height calculated. With the side yard setbacks moving from six feet to three feet, will there still have to
be ten feet between buildings? How far will the oak tree be from the house (is it nine or ten feet)?
Molnar answered Graham's questions by explaining the definition of a story as defined in the ordinance.
The building height is also defined in the ordinance. A 35 foot high building can have some extremely
high portions. With reference to ten feet between buildings (the garage), a Condition 5 can be added to
include that.
Rebuttal
Greene said he does not know the exact location of the tree. Jarvis said this could be approved at a
Staff level. Greene thought the house would be about 32 feet at the highest point. Molnar explained to
Greene that under 18.68, the distance between buildings can cross lot lines.
COMMISSIONERS DISCUSSION AND MOTION
Jarvis said she has not heard any evidence that the criteria for Outline Plan has not been met. Gardiner
moved to approve Planning 96-128 with the added Condition 5. Condition 5: That the west side for Lot
5 be no less than seven feet. Amend Condition 4 that an actual measurement from the tree to the house
be provided. Jarvis seconded the motion and it carried.
PLANNING ACTION 96-143
REQUEST FOR A SITE REVIEW TO CONSTRUCT A SECOND RESIDENCE
136 NORTH SECOND STREET
APPLICANT: MARY NELKE
This action has been continued until March.
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES.
JANUARY 2a,1997
A letter was received from Steve Wood and will be included in the packet.
TYPE 1 PLANNING ACTIONS
PLANNING ACTION 96.141
REQUEST FOR FINAL PLAN APPROVAL FOR A 14 LOT SUBDIVISION (PHASE 1) UNDER THE
PERFORMANCE STANDARDS OPTION
2225 SISKIYOU BOULEVARD
APPLICANT: HARLAN DEGROODT
This action was approved.
PLANNING ACTION 97-001
REQUEST FOR A CONDITIONAL USE PERMIT TO CONVERT AND EXPAND AN EXISTING
DETACHED GARAGE INTO A SECOND UNIT
721 PARK STREET
APPLICANT: GEOFF MCPHERSON
This action was approved.
PLANNING ACTION 97-003
REQUEST FOR A CONDITIONAL USE PERMIT FOR A TRANSFER OF OWNERSHIP FOR A SIX-UNIT
(INCLUDES OWNER'S UNIT) TRAVELLER'S ACCOMMODATION 451 NORTH MAIN AND 55
NURSERY STREETS
APPLICANT: PAUL AND TERESA MENSCH
This action was approved.
PLANNING ACTION 97-004
REQUEST FOR A SITE REVIEW TO'CONSTRUCT TWO BUILDINGS TOTALING 4,067 SQUARE
FEET
1000 BENSON WAY
APPLICANT: JACK ROOKLYN
This action was approved.
PLANNING ACTION 97-005
REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY RESIDENTIAL
UNIT
661 CLAY STREET
APPLICANT: DANIEL R. GRAY AND LINDA L. DUPRAY
This action was approved.
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD
MINUTES
JANUARY 28,1997
PLANNING ACTION 97-006
REQUEST FOR A MINOR LAND. PARTITION TO DIVIDE A PARCEL INTO THREE LOTS
1120 PROSPECT STREET
APPLICANT: BEN TYRAN
This action was approved.
PLANNING ACTION 97-007
REQUEST FOR A CONDITIONAL USE PERMIT FOR A TEMPORARY USE TO INSTALL A 22-SPACE
TEMPORARY PARKING LOT BETWEEN 548 N. MAIN (MOUNTAIN VIEW RETIREMENT HOUSING)
AND 628 N. MAIN (ASHLAND INTERNAL MEDICINE). APPROVAL WILL BE FOR TWO YEARS.
APPLICANT: ASHLAND COMMUNITY HOSPITAL FOUNDATION
This action was approved.
PLANNING ACTION 97-008
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS. THE LOTS
WILL BE ACCESSED BY WAY OF THE EXISTING FLAG DRIVEWAY.
650 OAK STREET
APPLICANT: AL AND SERENA LINDE
This action was approved.
PLANNING ACTION 97-009
REQUEST FOR A SITE REVIEW, MINOR LAND PARTITION, AND SOLAR WAIVER FOR A FULL
SERVICE PROFESSIONAL STANDARD MOTION PICTURE/VIDEO STUDIO AND MULTIMEDIA
PRODUCTION FACILITY FOR THE PROPERTY LOCATED ON WILLIAMSON WAY. THIS REQUEST
INVOLVES PHASE ONE: SITE PREPARATION, SOUNDSTAGE "A" (A 2,000 SQUARE FOOT
STAGE), AND PHOTOGRAPHIC STUDIO.
APPLICANT: LEW AYTES
This action was approved.
PLANNING ACTION 97-010
REQUEST FOR FINAL PLAN APPROVAL OF A 16 LOT SUBDIVISION (PHASE I AND II) UNDER THE
PERFORMANCE STANDARDS OPTION
531 AND 541 FORDYCE STREET.
APPLICANT: SCOTT KURTZ/COLIN SWALES/BEV SPJUT
This action was approved.
ADJOURNMENT
The meeting was adjourned at 4:50 p.m.
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MINUTES
JANUARY 28,1997
CITY OF ASHLAND
OREGON ST4TF
oJ`�� �f As jy c�``
Cl) 44 F�,
H = 'mow . • _
W . D
Z , _ . a
dys pREG O
1py �d n\LS
FINANCIAL REPORT
For the six months ended December 31, 1996
January 30, 1996
Q: Mayor and City Council
Dr
ram: Patrick K. Caldwell, Staff Accountant
,$jbjPCt: Financial Report for December 31, 1996
Accompanying is the Financial Report for the six months ended December 31, 1995
and 1996. Ashland Parks and Recreation Commission Statements of Revenues and
Expenditures which were released to their Commission are excluded. Unaudited,
detailed Balance Sheets, Revenue, and Expenditure reports are available for
your review in the Finance office .
As you will notice the report has been modified to include December 31, 1995
for comparison purposes. The variance and percentage columns still refer to
budgetary compliance .
Without the transfer of Hospital cash $5,517,017 to Ashland Community Health
Services on July 1, cash in the City Treasury increased 6.29%. Interest income
which showed a banner period in the first half of 1995/96 due to a large amount
of maturities, have leveled off showing a decrease over the prior period,
however, our current consolidated earnings rate 5.7% is 1.5 points above the
current Local Government Pool rate .
As you can see on page 4, the interim combined ending fund balance has
increased $1,261,602 from December 1995. Resources were reduced by $958,034,
while expenditures were reduced by $2, 219, 637, both a result of capital
construction in the prior year.
Our windows to the health of the local economy, Transient Occupancy Tax, and
Prepared Food and Beverage Tax showed a net decrease of .0 while the US City
Average Consumer Price Index rose 3.3 16, indicating that, using these limited
factors as a benchmark, we are losing ground to the national average in our
service and retail economic growth. However, Residential Housing starts went
from 31 through December 1995 to 49 through December 1996 an increase of
36.7%, while the U S Commerce Department's Bureau of Census reports a national
decrease of 12 16. Which indicates that while our residential housing market is
in an upward turn, our retail and service economies are not supportive of this.
Water and electric consumption increased 5.84% and 4.33 96 respectively. While
water revenues have increased correspondingly $239, 504 or 14 .87%, electric
revenues have not had the large dollar volume of commercial connection fees as
in the prior year, as a result have increased 3 . 56% .
1
CITY OF ASHLAND
SCHEDULE CASH BALANCES
(ALLOCATION AND SOURCE)
December 31, 1995 and 1996
12/31/95 12/31/96
ALLOCATION BALANCE BALANCE VARIANCE
-------------- -------------- -------------- --------------
GENERAL 1,458,350.45 1,493,773.11 35,422.66
CEMETERY 163,438.58 179,466.83 16, 028.25
BAND 73, 521.86 77,433.40 3,911.54
COMMUNITY BLOCK GRANT FUND (3,018.84) (14,903.46) (11,884.62)
STREET 669,623.09 778,438.42 108,815.33
AIRPORT 24,376.29 - 44,243.58 19, 867.29
CAPITAL IMPROVEMENTS 722,869.07 1,543,069.13 820,200.06
HOSPITAL CONSTRUCTION 313,226.38 (313,226.38)
BANCROFT BOND 449,624.91 414,130.00 (35,494.91)
GENERAL BOND 404,463.48 406,413.12 1, 949.64
DEBT SERVICE 187,941.23 247,071.18 59,129.95
AMUBLANCE FUND 100, 000.00 40,806.67 (59,193.33)
WATER QUALITY 835,391.22 1,045,991.09 210, 599.87
WATER CONSTR. SUB-FUND 1,513,898.36 985,637.14 (528,261.22)
SEWER 674,210.15 1,294,629.22 620,419.07
SEWER CONSTR. SUB-FUND 2,251,222.79 2,423,755.79 172,533.00
ELECTRIC UTILITY 1,027, 708.85 876,094.04 (151,614.81)
CENTRAL SERVICES 428,849.80 423,693.41 (5, 156.39)
INSURANCE SERVICES 1,574,718.95 1,428,000.29 (146, 718.66)
EQUIPMENT 1,732,655.45 1,937,524.76 204,869.31
CEMETERY TRUST 621,604.06 631,851.81 10,247.75
SKI PARK FUND 449, 926.00 785,120.00 335,194.00
HOSPITAL 6,272,827.87 (6,272, 827.87)
PARKS & RECREATION 2,704,253.29 3,295,148.01 590, 894.72
-------------- -------------- --------------
SUBTOTALS 24,651,683.29 20,337,387.54 (4,314,295.75)
2
CITY OF ASHLAND
SCHEDULE CASH BALANCES
(ALLOCATION AND SOURCE)
December 31, 1995 and 1996
SOURCE 12/31/95 12/31/96 VARIANCE
---------------------------
-------------- --------------
PETTY CASH 973.00 973.00 0.00
GENERAL BANKING ACCOUNTS 86,235.19 193, 534 .95 107,299.76
L.G.I.P. 15,954,227.72 9,463,243.39 (6,490, 984.33)
U S TREASURY BILLS & NOTES 2, 076, 778.25 800,851.56 .(1, 771,493.36)
BANKERS ACCEPTANCES 495,566.67
CERTIFICATES OF DEPOSIT
STATE & LOCAL INSTRUMENTS
U.S. GOVT AGENCY INVEST 6, 037,902.46 9,878,784.64 3,840,882.18
-------------- --------------
TOTAL SOURCE 24,651,683.29 20,337,387.54 (4,314,295.75)
City of Ashland
Analysis of Yield
7.00%
6.50%
D
01 6.00%
Y
O
;= 5.50%
a
5.00%
4.50%
06/30/96 07/31/96 08/31/96 09/30/96 12/31/96
Month
3
P Y
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
SUMMARY OF FUNDS
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 16,392,652 13,954,600 16,347,000, 2,392,400 85.36%
---------- ---------- ----------- ----------
Taxes 3, 900,583 4,125,347 6,598,000 2,472,653 62.52%
Licenses and Permits 167,961 250,282 339,000 88,718 73.83%
Intergovernmental Revenue 975,287 721,717 2, 578,000 1,856,283 28.00%
Charges for Services 8, 907, 512 9,832,177 18,499,500 8,667,323 53.156
Fines and Forfietures 101,461 90, 553 193, 000 102,447 46.92%
Assessment Payments 203,509 214, 047 500, 000 285, 953 42.81%
Interest on Investments 545,763 328,521 909,000 580,479 36.14%
Miscellaneous Revenues 116,034 159,719 174,000 14,281 91.79%
Operating Transfers In 0 514,491 986,500 337, 009 47.85%
Other Financing Sources 488,726 605,000 1,665,000 1,060,000 63.66%
---------- ---------- ----------- ----------
TOTAL 31,799,488 30,841,454 48,699, 000 17, 857,546 63.33%
EXPENDITURES
Personal Services 4, 504,404 4,761,333 9,861,000 5, 099,667 48.28%
Materials and Services 5, 734,807 6,908,279 13, 828,267 6, 919, 988 49.96%
Capital Outlay 3,224,411 623,003 8, 833,200 8,210,197 7.05%
Debt Service 1,897,472 781,077 2,328, 000 1,546,923 33.55%
Operating Transfers Out 521, 726 589,491 977, 500 388,009 60.31%
Operating Contingency 0 0 5,119, 500 5,119,500 .00%
----------- ---------- ----------- ----------
TOTAL 15,882,820 13,663,183 40, 947,467 27,284,284 33.37%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 15, 916,668 17,178,271 7,781, 533 -9,426,738 221.61%
4
_ CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
GENERAL FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 979,564 1,072, 542 976, 000 -96,542 109.89%
----------- ---------- ----------- ----------
Taxes 2,735,196 2,930,994 4,713,000 1,782,006 62.19%
Licenses and Permits 167,961 250,282 339,000 88,718 73.83%
Intergovernmental Revenue 108,569 136,218 464,000 327,782 29.36%
Charges for Services 204;106 189, 181 429,000 239,819 44.10%
Fines and Forfietures 101,461 90,553 193, 000 102,447 46.92%
Interest on Investments 39,585 29,943 54, 000 24,057 55.45%
Miscellaneous Revenues 32,833 33,148 64,000 30,852 51.79%
Operating Transfers In 6,612 0 0 0 0.00%
------ ---------- ----------- ----------
TOTAL 4,375,887 4,732, 861 7,232,000 2,499,139 65.44%
EXPENDITURES
Human Resources 39,749 80,685 82, 000 1,315 98.40%
Economic Development 124,040 130,500 251, 000 120,500 51.99%
Miscellaneous 12,116 15,726 84, 000 68,274 18.72%
Debt Service - 46,288 43,465 87,000 43,535 49.96%
Operating Transfers Out 33,000 38, 000 189,000 151,000 20.11%
Operating Contingency 0 0 192,000 192,000 .00$
Police 1,120,407 1,177,576 2,426,000 1,248,424 48.54%
Municipal Court 78,299 92,269 183,000 90,731 50.42%
Communications 174,089 180,533 745,000 564,467 24.2396
Fire 946,101 1, 033,653 1,883, 000 849,347 54.89%
Senior Program 57,379 57,841 127, 000 69,159 45.54%
Planning Division 230,264 239, 911 487, 000 247,089 49.26%
Building Division 143,429 140, 147 340,000 199,853 41.22%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 3,005,161 3,230,306 7, 076,000 3,845,694 45.65%
---------- --------- ----------- ----------
ENDING FUND BALANCE 1,085,411 1,502,555 156,000 -1,346,555 963.18%
5
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
CEMETERY FUND
12/31/1995 12/31/1996 BUDGET VARIANCE 1
RESOURCES
Working Capital Carryover 106, 995 115,357 104,000 -11,357 110.921
Taxes 111,724 143,686 166, 000 22,314 86.561
Charges for Services 32,264 35,946 48,000 12, 054 74.891
Interest on Investments 3,893 2,254 6,000 3, 746 37.571
Operating Transfers In 25,173 , 13,991 45,000 31, 009 31.091
----------- --------- ----------- --------
TOTAL 280,049 311,234 369,000 57, 766 84.351
EXPENDITURES
Personal Services 46,956 47,987 101,000 53,013 47.511
Materials and Services 69, 025 84,593 139,000 54,407 60.861
Capital Outlay 4,443 6,000 35, 500 29,500 16.901
Operating Transfers Out 500 500 500 0 100.001
Operating Contingency 0 0 15, 000 15,000 .001
----------- --------- ----------- ----------
TOTAL 120, 924 139,080 291,000 151,920 47.791
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 120, 924 139,080 291,000 151, 920 47.791
----------- -------- ----------- ----------
ENDING FUND BALANCE 159,125 172,154 78, 000 -94, 154 220.711
6
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
BAND FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 60,110 66,589 63,000 -3,589 105.701
----------- --------- ----------- ----------
Taxes 39,673 34,689 41,000 6,311 84.611
Interest on Investments 2,039 1,240 2, 000 760 62.001
----------- ---------- ----------- ----------
TOTAL 101,822 102,518 106,000 3,482 96.721
EXPENDITURES
Personal Services 2,660 .1,856 . 5, 000 3,144 37.12$
Materials and Services 25,640 23,229 46,000 22,771 50.501
Operating Contingency 0 0 2,000 2,000 .001
----------- ---------- ----------- ----------
TOTAL 28,300 25, 085 53, 000 27,915 47.331
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 28,300 25,085 53,000 27, 915 47.331
----------- ---------- ----------- ----------
ENDING FUND BALANCE 73,522 77,433 53, 000 -24,433 146.101
7
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
COMMUNITY BLOCK GRANT FUND
12/31/1995 12/31/1996 BUDGET VARIANCE $
RESOURCES
Intergovernmental Revenue 124,807 13,736 400,000 386,264 3.43%
----------- --------- ----------- ----------
TOTAL 124,807 13,736 400,000 386,264 3 .43$
EXPENDITURES
Personal Services 13,685 15,225 37, 000 21,775 41.15%
Materials and Services 116,268 14,579 302, 767 288, 188 4.82%
Capital Outlay 0 0 58, 700 58, 700 .00W
----------- ---------- ----------- ----------
TOTAL 129,953 29,804 398,467 368,663 7.48%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 129, 953 29,804 398,467 368,663 7.48%
---------- ---------- ----------- ----------
ENDING FUND BALANCE -5,146 -16,068 1, 533 17,601 -1,048.14%
8
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
STREET FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 700,858 724,682 672, 000 -52,682 107.84&
----------- -------- ----------- ---------
Taxes 171, 085 172,045 342, 000 169,955 50.31%
Intergovernmental Revenue 340,768 336,317 856,000 519,683 39.2916
Charges for .Services 273,503 320,252 623,000 302,748 51.40%
Interest on Investments 23,593 15,940 37,000 21,060 43.084
Miscellaneous Revenues 904 52,768 3,000 -49, 768 1,758.93%
----------- ---------- ----------- ----------
TOTAL 1,510,711 1,622,004 2,533,000 910, 996 64.03%
EXPENDITURES
Personal Services 277,425 282,674 598, 000 315,326 47.2716
Materials and Services 540,950 524,643 1, 086, 500 561,857 48.2916
Capital Outlay 12,719 22,026 369, 000 346, 974 5.9716
Debt Service 1,583 1,493 3,000 1,507 49.77%
Operating Transfers Out 0 0 129,000 129,000 :0016
Operating Contingency 0 0 55,500 55,500 .00%
----------- ---------- ----------- ----------
TOTAL 832,677 830,836 2,241,000 1,410,164 37.0716
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 832,677 830, 836 2,241,000 1,410,164 37.07%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 678, 034 791,168 292,000 -499, 168 270.95$
9
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
AIRPORT FUND
12/31/1995 12/31/1996 BUDGET VARIANCE 96
RESOURCES
Working Capital Carryover 15, 797 30, 502 27,000 -3,502 112.97$
----------- --------- ----------- ----------
Charges for Services 27,762 27,603 56,000 28,397 49.29
Interest on Investments 807 834 1,000 166 83.40';
Miscellaneous Revenues 1,000 0 0 0 0.00
----------- ---------- ----------- ----------
TOTAL 45,366 58,939 84,000 25,061 70.17$
EXPENDITURES
Personal Services 0 0 1,000 1,000 .00&
Materials and Services 18,812 18, 973 48,000 29,027 39.53%
Capital Outlay 2,441 0 10,000 10,000 .00%
Operating Contingency 0 0 5,000 5,000 .008
----------- ---------- ----------- ----------
TOTAL 21,253 18, 973 64,000 45,027 29.65%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 21,253 18,973 64, 000 45,027 29.65%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 24,113 39,966 20,000 -19,966 199.83%
10
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
CAPITAL IMPROVEMENTS FUND
12/31/1995 12/31/1996 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 919,159 860,233 809, 000 -51,233 106.33%
----------- ---------- ----------- ----------
Taxes 133,541 136,960 229,000 92,040 59.81%
Intergovernmental Revenue 294,388 109,604 574,000 464,396 19.09%
Charges for Services 102,471 135,526 165,000 29,474 82.14%
Assessment Payments 117,559 49,025 100,000 50,975 49.021,
Interest on Investments 25,261 19,285 45, 000 25,715 42 .86%
Miscellaneous Revenues 32,820 34,520 40, 000 5,480 86.30%
Other Financing Sources 0 605, 000 1,665, 000 1,060,000 36.34%
Operating Transfers In 0 0 229, 000 229,000 .00%
----------- ---------- ----------- ----------
TOTAL 1,625,199 1,950,153 3,856,000 1, 905,847 50.57%
EXPENDITURES
Personal Services 0 0 1,000 .1,000 .00%
Materials and Services 34,745 28,737 66,000 37,263 43.54%
Capital Outlay 633,332 48,214 2, 987,000 2, 938,786 1.61%
Operating Transfers Out 195,000 271,000 348, 000 77,000 77.87%
Operating Contingency 0 0 100,000 100,000 .00%
----------- ---------- ----------- ----------
TOTAL 863,077 347,951 3,502,000 3,154,049 9.94%
----------- ---------- -----------
TOTAL EXPENDITURES 863,077 347, 951 3,502,000 3, 154,049 9.94%
----------- ---------- ----------- ----------
' ENDING FUND BALANCE 762,122 1,602,202 - 354, 000 -1,248,202 452.60%
11
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
BANCROFT BOND FUND
12/31/1995 12/31/1996 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 433,246 319,720 293,000 -26,720 109.12%
----------- ---------- ----------- ----------
Assessment Payments 85, 950 165,022 400,000 234, 978 41.26%
Interest on Investments 18,208 8,054 18,000 9, 946 44.74%
----------- --------- ----------- ---------
TOTAL 537,404 492,796 711,000 218,204 69.31%
EXPENDITURES
Debt Service 84,465 76,065 536,000 459,935 14.19%
----------- --------- ----------- ----------
TOTAL 84,465 76,065 536,000 459, 935 14.19%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 84,465 76,065 536,000 459, 935 14.19%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 452,939 416,731 175,000 -241,731 238.13%
12
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
GENERAL BOND FUND
12/31/1995 12/31/1996 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 248, 117 272, 029 273,000 971 99.64%
Taxes 174,369 160,323 190, 000 29,677 84.38%
Interest on Investments 12,296 7,158 14, 000 6,842 51.131E
Operating Transfers In 259, 000 266, 000 266, 000 0 100.00'6
----------- - -- ----------- ----------
TOTAL 693,782 705,510 743,000 37,490 94.95%
EXPENDITURES
Debt Service 290,681 300,059 470, 000 169,941 63.84%
----------- ---------- ----------- ----------
TOTAL 290,681 300,059 470, 000 169,941 63 .84$
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 290,681 300,059 470,000 169,941 63.8496
----------- ---------- ----------- ----------
ENDING FUND BALANCE 403,101 405,451 273, 000 -132,451 148.52%
13
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
DEBT SERVICE FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 101,617 106,223 109, 000 2,777 97.451
----------- --------- ----------- ---------
Charges for Services 18, 091 0 -18, 091
Interest on Investments 8,186 6,152 6,000 -152 102.531
Miscellaneous Revenues 0 0 10, 000 10,000 .001
Operating Transfers In 197,441 279,000 356, 000 77,000 78.371
----------- --------- ----------- ----------
TOTAL 307,244 409,466 481,000 71, 534 85.131
EXPENDITURES
Debt Service 119,303 162,395 370, 000 207,605 43.89%
----------- ---------- ----------- ----------
TOTAL 119, 303 162,395 370, 000 207,605 43 .891
----------- --------- ----------- ---------
TOTAL EXPENDITURES 119,303 162,395 370,000 207,605 43.891
----------- ---------- ----------- ----------
ENDING FUND BALANCE 187, 941 247,071 111, 000 -136,071 222.591
14
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
AMBULANCE FUND
12/31/1995 12/31/1996 BUDGET VARIANCE $
RESOURCES
Working Capital Carryover 0 114,364 41,000 -73,364
278.94$
Charges for Services 0 347,109 657,000 309,891 52.83$
Interest on Investments 0 401 3,000 2,599 13.37$
Miscellaneous Revenues 0 1,250 2,000 750 62.50$
----------- ---------- ----------- ----------
TOTAL 0 463,124 703, 000 239,876 65.88$
EXPENDITURES
Personal Services 0 88,968 148,000 59,032 60.11$
Materials and Services 0 186, 016 361,000 174,984 51.53$
Capital Outlay 0 1,263 8,000 6,737 15.79$
Debt Service 0 28, 086 153,000 124,914 18.36$
Operating Contingency 0 0 33,000 33,000 .00$
----------- ---------- ----------- ----------
TOTAL 0 304,333 703,000 398,667 43.29$
----------- ---------- ----------- ----------
ENDING FUND BALANCE 0 158,791 0 -158,791
15
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months. ended December 31, 1996
WATER FUND
12/31/1995 12/31/1996 BUDGET VARIANCE $
RESOURCES
Working Capital Carryover 4,173,759 2,111, 760 1,659,000 -452, 760 127.29&
----------- -----—--- ----------- ----------
Charges for Services . 1,610,637 1,850, 141 2,856, 000 .1, 005,859 64.781
Interest on Investments 92, 002 56,473 91,000 34,527 62.061
Miscellaneous Revenues 28,685 172 30,000 29, 828 .57t
----------- -------—- ----------- ----—----
TOTAL 5,905,083- 4, 018,546 4,636,000 617,454 86.68%
EXPENDITURES
Forest Interface 3, 071 27,203 100,000 72,797 27.20%
Operations 2, 914,030 988,251 2, 086, 000 1, 097,749 47.38%
Debt Service 169,716 169, 514 339,000 169,486 50.00%
Operating Transfers Out 259,000 266, 000 266,000 0 100.00t
Operating Contingency 0 0 200,000 200, 000 .00%
Conservation 37,612 45,892 90,000 44, 108 50.991
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 3,383,429 1,496, 860 3, 081,000 1, 584,140 48.58%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 2,521,654 2,521,686 1,555, 000 -966,686 162.171
16
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
SEWER FUND
12/31/1995 12/31/1996 BUDGET VARIANCE t
RESOURCES
Working Capital Carryover 2,525,333 3, 107,905 6,223,000 3,115,095 49.94
----------- ---------- ----------- ----------
Taxes 534, 995 546,650 917, 000 370, 350 59.611
Charges for Services 978,007 1,077,170 2, 181, 000 1, 103,830 49.39%
Interest on Investments 102, 717 70,495 309, 000 238, 505 22.81*
Miscellaneous Revenues , 0 40 0 -40
----------- --—------ ----------- ----------
TOTAL 4,141, 052 4,802,260 9,630,000 4,827,740 49.87%
EXPENDITURES
OPERATIONS
Personal Services 251, 159 244,491 527, 000 282,509 46.39
Materials and Services 410, 982 408,242 937, 000 528,758 43.57$
Capital. Outlay 156, 194 37,829 3,356,000 3,318,171 1.13*
Debt Service 0 0 370,000 370,000 .00$
Operating Contingency 0 0 3,440,000 3,440,000 .00%*
----------- ---------- ----------- ---------
TOTAL 818, 335 690, 562 8,630, 000 7,939,438 8.00k
---------- ---------- ----------- -—-------
TOTAL EXPENDITURES 818,335 690,562 8,630,000 7, 939,438 8.00$
--------- -------=- ----------- ---------
ENDING FUND BALANCE 2, 963,151 4,111,698 1,000,000 -3, 111,698 411.17$
17
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
ELECTRIC FUND
12/31/1995 12431/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 1,204,056 1,430,900 1,358, 000 -72, 900 105.37%
----------- -----—--- ----------- ---—-----
Intergovernmental Revenue 106,755 125, 842 284,000 158,158 44.31$
Charges for Services 3, 733,691 3,866,611 7,535,000 3,668, 389 51.32%
Interest on Investments 39,580 26,121 60,000 33, 879 43.54$
Miscellaneous Revenues 10,027 26,558 20,000 -6, 558 132.79%
----------- ---------- ----------- ----------
TOTAL 5,094,109 5,476,032 9,257, 000 3,780, 968 59.16%
EXPENDITURES
Conservation 205,683 242,231 461,000 218,769 52.54%
Operations - 3,088,058 3,989,628 7,417,000 3,427,372 53.79%
Operating Contingency 0 0 500,000 500, 000 .00%
----------- ---------- ----------- —--------
TOTAL EXPENDITURES 3,293,741 4,231,859 8,378,000 4,146, 141 50.51%
----------- ---------- ----------- ---—-----
ENDING FUND BALANCE 1,800,368 1,244,173 879, 000 -365, 173 141.54%
E
18
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
CENTRAL SERVICES FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 279,741 323,203 350, 000 26,797 92.34$
----------- ---------- ----------- ----------
Charges for Services 1,165,239 1,221,950 2,465, 000 . 1,243, 050 49.5796
Interest on Investments 17,102 10,272 30,000 19, 728 34.2496
Miscellaneous Revenues 1,195 1,391 5,000 3,609 27.82&
----------- ---------- ----------- ----------
TOTAL 1,463,277 1,556,816 2, 850,000 1,293, 184 54.63&
EXPENDITURES
Administration 307, 728 323,808 658,000 334, 192 49.21%
Finance 481, 098 489,413 1,070,000 580, 587 45.74%
Operating Contingency 0 0 52, 000 52, 000 .00%
City Recorder 0 45, 784 107, 000 61,216 42.79%
Public Works 252,053 263,066 573,000 309, 934 45.9116
Computer Services 124,696 156,241 390, 000 233, 759 40.06%
----------- --------- ----------- ----------
TOTAL EXPENDITURES 1,165,575 1,278,312 2,850,000 1,571,688 44.85%
----------- --------- ----------- ----------
ENDING FUND BALANCE 297,702 278,504 0 -278,504 1,000.00%
19
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
INSURANCE SERVICES FUND
12/31/1995 12/31/1996 BUDGET VARIANCE $
RESOURCES
Working Capital Carryover. 1,062,297 995,606 1,070, 000 74,394 93.05%
----------- -------- ----------- ----------
Charges for Services 295,131 221,871 370,000 148,129 59.97$
Interest on Investments 47,135 20,156 88, 000 67,844 22.90%
Miscellaneous Revenues 7,315 6,274 10,000 3,726 62.74%
----------- ---------- ----------- ----------
TOTAL 1,411,878 '1,243, 907 1,538,000 294,093 80.88%
EXPENDITURES
Personal Services 4,596 7,002 15,000 7,998 46.68$ -
. Materials and Services 203,910 171,843 611, 000 439,157 28.12%
Operating Contingency 0 0 400, 000 400, 000 .00%
----------- ---------- ----------- ----------
TOTAL 208,506 178,845 1,026,000 847,155 17.43%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 208, 506 178,845 1,026, 000 847,155 17.43$
----------- ---------- ----------- ----------
ENDING FUND BALANCE 1,203,372 1,065, 062 512, 000 553,062 208.02%
20
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
EQUIPMENT FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 1,485,094 1,676,599 1,697, 000 20,401 98.8096
----------- ---------- ----------- ----------
Charges for Services 478,247 515, 760 1,106,000 590,240 46.63k
Interest on Investments 65,171 39,752 100,000 60,248 39.758
Miscellaneous Revenues 1,255 3,770 20,000 16,230 18.85%
----------- ---------- ----------- ----------
TOTAL 2,029,767 2,235,881 2, 923, 000 687, 119 76.491;
EXPENDITURES
Personal Services 74,359 76,210 158,000 81,790 48.23$
Materials and Services 181,342 202, 093 382,000 179,907 52.9096
Capital Outlay 44,518 29, 564 568,000 538,436 5.20&
Operating Contingency 0 0 125,000 125,000 .00%
----------- 7--------- ----------- ----------
TOTAL 300,219 307,867 1,233,000 925,133 24.97%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 300,219 307, 867 1,233, 000 925,133 24.97
----------- --------- --------- --------
ENDING FUND BALANCE 1,729,548 1, 928,014 1,690,000 -238,014 114.08$
21
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
CEMETERY TRUST FUND
12/31/1995 12/31/1996 BUDGET VARIANCE
RESOURCES
Working Capital Carryover 614,650 626,386 623, 000 -3,386 100.541
----------- ---------- ----------- ----------
Charges for Services 6,454 4, 966 8,500 3, 534 58.42%
Interest on Investments 25,173 13,991 45,000 31, 009 31.09%
Operating Transfers In 500 500 500 0 100.00%
----------- ---------- ----------- ----------
TOTAL 646,777 645,843 677,000 31,157 95.401
EXPENDITURES
Operating Transfers Out 25,173 13,991 45,000 31, 009 31.09
----------- -—------- ----------- ----------
TOTAL - 25,173 13,991 _ 45, 000 - 31, 009 31.09W
----------- -—------- ----------- ----—----
TOTAL EXPENDITURES 621,604 13, 991 45,000 31, 009 31.09&
---------- ----------- ----------
ENDING FUND BALANCE 631,852 632,000 148 99.98
22
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
GENERAL FUND
12/31/1996 BUDGET VARIANCE
EXPENDITURES
HUMAN RESOURCES
Materials and Services 80,685 82,000 1,315 98.40%
---------- ----------- ----------
TOTAL 80,685 , 82,000 1,315 98.40
ECONOMIC DEVELOPMENT
Materials and Services 130,500 251,000 120,500 51.99%
---------- ----------- ----------
TOTAL 130,500 251,000 120, 500 . 51.99
MISCELLANEOUS
Materials and Services 15,726 84,000 68,274 18.72%
Debt Service 43,465 87,000 43,535 49.96%
Operating Transfers Out 38,000 189,000 151,000 20.11
Operating Contingency 0 192,000 192,000 .00%;
---------- ----------- ----------
TOTAL 97,191 552,000 454,809 17.61%
POLICE
Personal Services 870,615 1,811,000 940,385 48.07%
Materials and Services 299,131 594,000 294,869 50.36%
Capital Outlay 7,830 21,000 13,170 37.29%
---------- ----------- ----------
TOTAL 1,177,576 2,426,000 1,248,424 48.54%
MUNICIPAL COURT
Personal Services 65,262 126,000 60, 738 51.8096
Materials and Services 27,007 57,000 . 29, 993 47.38
--------- ----------- ---------
TOTAL 92,269 183,000 90,731 50.421
COMMUNICATIONS
Personal Services 139,424 299,000 159,576 46.63%
Materials and Services 37, 991 102,000 64, 009 37.25%
Capital Outlay 3,118 344,000 340, 882 .91!
---------- ----------- ----------
TOTAL 180,533 745,000 564,467 24.23%
FIRE
Personal Services 799,766 1,439,000 639,234 55.588
Materials and Services 229, 748 417,000 187,252 55.10%
Capital. Outlay 4,139 27,000 22,861 15.33&
---------- ----------- ---------
TOTAL 1, 033,653 1,883,000 849, 347 54.89$'
SENIOR PROGRAM
_ Personal Services 44,165 97,000 52,835 45.53%
Materials and Services 13,676 30,000 16,324 45.59&
---------- ----------- ----------
TOTAL 57,841 127,000 69,159. 45.54%
23
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
GENERAL FUND
12/31/1996 BUDGET VARIANCE
PLANNING DIVISION
Personal Services 144,270 288,000 143,730 50.098
Materials and Services 95,641 199,000 103,359 48.06%
---------- ----------- ----------
TOTAL 239,911 487,000 247,089 49.268
BUILDING DIVISION
Personal Services 106,646 262,000 155,354 40.708
Materials and Services 33,501 78,000 44,499 42.958
---------- ----------- ----------
TOTAL 140,147 340,000 199,853 41.228
24
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
WATER FUND
12/31/1996 BUDGET VARIANCE $
EXPENDITURES
FOREST INTERFACE
Personal Services 0 5, 000 5,000 .00%
Materials and Services 27,203 95,000 67, 797 28.63$
---------- ----------- ----------
TOTAL 27,203 100,000 72,797 27.20$
OPERATIONS
Personal Services 352,673 765,000 412,327 46.10%
Materials and Services 498, 774 985,000 486,226 50.64%
Capital Outlay 136,804 336,000 199,196 40.72$
Debt Service 169,514 339,000 169,486 50.00%
Operating Transfers Out 266,000 266,.000 0 100.00%
Operating Contingency 0 200,000 200,000 .00$
--------- ----------- ----------
TOTAL 1,423,765 2,891,000 1,467,235 49.25%
CONSERVATION
Personal Services 23,314 48,000 24,686 48.57%
Materials and Services 22, 578 42,000 19,422 53.76%
---------- ----------- ---------
TOTAL 45,892 90,000 44,108 50.99$
25
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
ELECTRIC FUND
12/31/1996 BUDGET VARIANCE t
EXPENDITURES
CONSERVATION
Personal Services 58,007 113, 000 54,993 51.33
Materials and Services 184,224 348, 000 163, 776 52.94.%
---------- ----------- ----------
TOTAL 242,231 461,000 218,769 52.541
OPERATIONS
Personal Services 519, 110 1,044,000 524,890 49.72W
Materials and Services 3,213,064 5,817,000 2,603, 936 55.241
Capital Outlay 257,454 556,000 298,546 46.301
Operating Contingency 0 .500,000 500,000 .00&
---------- ----------- ----------
TOTAL 3, 989,628 7,917, 000 3,927,372 50.39
26
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the twelve months ended December 31, 1996
CENTRAL SERVICES FUND
12/31/1996 BUDGET VARIANCE
EXPENDITURES
ADMINISTRATION -
Personal Services 243,679 525,000 281,321 46.42
Materials and Services 80,129 133, 000 52,871 60.25
---------- ----------- ---------
TOTAL 323, 808 658,000 334,192 49.21
FINANCE
Personal Services 314,586 714,000 399,414 44.06%
Materials and Services 174, 827 331, 000 156,173 52.82
Capital Outlay 0 25,000 25,000 .00*
---------- ----------- ----------
TOTAL 489,413 1, 070,000 580,587 45.74W
MISCELLANEOUS
Operating Contingency, 0 52,000 . 52,000 .00t
---------- ----------- ----------
TOTAL 0 52,000 52,000 .00k
CITY RECORDER
Personal Services 41,486 74, 000 32,514 56.06%
Materials and Services 4,298 12,000 7,702 35.82%
Capital Outlay 0 21,000 21,000 .00%;
------ ----------- ----------
TOTAL 45, 784 107, 000 61,216 42.79V
PUBLIC WORKS
Personal Services 217,002 492,000 274,998 44.11%
Materials and Services 46,064 81,000 34, 936 56.87%
---------- ----------- ---------
TOTAL 263, 066 573,000 309,934 45.91$
COMPUTER SERVICES
Personal Services 56, 915 168,000 111,085 33 .88%
Materials and services 30,564 111,000 80,436 27.54%
Capital Outlay 68, 762 111,000 42,238 61.95$
--------- ----------- ----------
TOTAL 156,241 390, 000 233,759 40.06%
27
F
J O p��
t '° iii O February 4, 1997
{A I( L It I z p•�
TO: Mayors of Oregon Cities i c
City Managers/City Recorders it✓'`=:.--
RE: Elected Officials' Workshops
Working logethei
fin-livable
Oregon The League soon will be conducting three 1 1/2-day workshops for mayors, councilors,
comnurni1ies planning and budget commission members and staff. This letter is an invitation to you
and your city officials to attend the workshop in your area. The workshops are designed
to acquaint new city officials with issues and activities in city government and to
League of Oregon Cues provide a refresher course for all elected and appointed officials. In addition, new
Local Government staff members, especially those new to Oregon (including managers and recorders) will
Center
1201 Court St-NE.Ste 200 benefit from this overview of Oregon law.
Salem,OR 97301 .
P.O. Boa 928 This year, we are expanding the workshop to one and a half days in order to include
Salem,OR 97308 goal setting and leadership sessions. We have some excellent speakers on the program
1-80 -452-0 38 as well as a reception scheduled for the Friday evenings. We believe the opportunity to
1-800-452-0338
Fax'.(503)399-4863 socialize with other city officials is also very valuable.
E-mail:loc@orlocalgov org
The program agenda for the workshops is enclosed. The agenda and an advance
C.= registration form is being sent to each city manager or recorder's office. We ask that the
PRESIDENT city manager or recorder coordinate attendance plans. The completed registration forms
Larry Gvem.Car lar
Bake,city must be returned to the League office one week before the meetine that your city
VICE PRESIDENT officials plan to attend so we can order lunch for workshop participants. Please note that
Craig 0yorackr Mayor
Mtlwauae we cannot guarantee lunch service unless advance registration is received.
TREASURES
Bob McPheeters.Mayor
Tillamook The League Board of Directors has directed League staff to put aside a limited amount of
PAST PRESIDENT
Alice Smorker scholarship funds for expenses relating to this year's Elected Official Workshops. Such
Lase Oswego expenses might include the registration fee, travel and/or lodging expenses. The Board's
D= intent is to make these workshops more accessible to officials of small communities with
sieve B,am.City Manager limited budgets. To apply for a workshop scholarship, send a letter of interest, including
All
Charlie Isea.COm-rssiORer the level of financial assistance requested, to Dick Townsend at the League office at least
Pohla"a
Phil To—Councilor two weeks rp for to the workshop you plan to attend.
Perraielo,
Mik.j.-itar, If you have any questions about the elected officials' workshops, please contact the
Carr
Bill MOO a.Jounuror League office in Salem. We hope that many city officials will take advantage of this
Memaa
Lao Coven Mayor opportunity to learn more about city government and have a chance to talk with other
Tualer. city officials from nearby communities
Susa"Raorls.M.'P,
Bol se
Jim Ttiry.Mayor Sincerely,
Eugere
Coos say
Richard C. Townsend
Richard C Townsend Executive Director
Pall 11 Reycba Panel RCT:sw
® Enclosures 1.%USERS\SHAWNA\SANDVWEOWKSHP.LTR
League of Oregon Cities
1997 ELECTED OFFICIALS WORKSHOPS
TENTATIVE PRO RAM
Friday
1:00 P.M. Welcome - LOC Past Presidents
1:15 p.m. Leadership Training
3:30 p.m. Break
3:45 p.m. Goal Setting - How and Why
5:00 - 6:00 p.m. Reception
Dinner on Your Own
Saturday
8:30 - 9:00 a.m. Role of Elected Officials
9:00 - 10:00 a.m. City Workforce Management
10:00 - 10:15 a.m. Break
10:15 - 11:45 a.m. Land Use Decision-Making
11:45 - 12:00 noon • Break
12:00 - 1:00 p.m. Lunch
1:00 - 2:30 p.m. Finance and Budgeting
2:30 - 2:45 p.m. Break
2:45 - 4:15 p.m. Legal Framework
Plan to attend at the location of your choice!
�MeBford r Y Pendleton
,. Salem
3 March 14, 15 March 21, 22
n Hoteh .Y Red Lion Inn
230,0,1Cra rT ke I°I Quality Inn
wy. 204 SE Nye Ave. 3301 Market St. NE
Advance Registration Form
League of Oregon Cities
1997 Elected Officials Workshop
Please check (✓) the workshop you wish to attend:
Location Workshop Date Registration
dline
❑ Medford, Reston Hotel, 2300 Crater Lake Hwy. Feb. 28, Mar. 1 Fep b� 1
❑ Pendleton, Red Lion Inn, 204 SE Nye Ave. Mar. 14, 15 Mar. 7
❑ Salem, Quality Inn, 3301 Market St. NE Mar. 21, 22 Mar. 14
The following officials from the city will be attending the workshop checked above.
Name BILe
The registration.fee, which includes a Friday afternoon workshop and reception, Saturday.workshop, lunch, the
updated version of the Handbook for Ord oii Qjy Councilors and workshop materials, is $60.00 per person. This
price is inclusive;.no reduction will be made for partial attendance. Cancellations will be accepted up to 72 hours
prior to the workshop.
Please check one: ❑ Payment enclosed
❑ City to be billed
Please return by the deadline indicated above to: League of Oregon Cities
PO Box 928
Salem, OR 97308
Submitted by:
Title:
City of: Pd $
Address:
DB
Phone:
Cancellations made within 72 hours of the workshop will not be refunded.
ASHLAND HISTORIC COMMISSION
Minutes
January 24, 1997
CALL TO ORDER
The meeting was called to order at the Council Chambers by Chairperson Jim Lewis at 7:43
p.m. Members present were Terry Skibby, Jim Lewis, Keith Chambers, Cliff Llewellyn,
Larry Cardinale, Vava Bailey, Curt Anderson and Joyce Cowan. Also present was Associate
Planner Kelly Madding and Secretary Nancy Slocum. Member Bill Harriff was absent.
APPROVAL OF MINUTES
Skibby moved and Cardinale seconded to approve the December 4, 1996 Minutes as
submitted. The motion was unanimously passed.
STAFF REPORTS
Planning Action 96-143
Site Review
136 North Second Street
Mary Nelke
Madding read from the Staff Report this request for a Site Review Permit to construct a
second residential unit at 136 North Second Street. The proposed unit is two-story, 1737
square feet, 23'6" tall (from grade to gable) and would be located in the rear of the lot.
Zoning is Multi-Family Residential. This application was approved by Staff in November,
1996, and was appealed by an adjacent neighbor and the Historic Commission. The
Commission later withdrew their appeal after reviewing the applicant's design modifications.
Madding stated that the Commission's concerns were primarily that the structure's 25'-6"
height and the general massing were felt to be incompatible with the existing house and
neighborhood. These concerns were shared by the adjacent neighbor as well as Staff.
Neither Staff nor the Commission believed it was fitting to penalize the property owner for
having an existing small house when certain mitigating factors could be worked out.
The latest redesign to this would lower the height of the building from 25'-6" to 23'-6" by
lowering the lot's grade and utilizing the attic area by raising the interior ceiling into it.
Another Staff concern was the addition of a second door on the rear (east) elevation. This
would allow access for a future third unit which would require a Conditional Use Permit.
The CUP has not been applied for and staff did not want to preempt a third unit by
permitting the extra door.
t
Despite concerns, Staff believed the proposal met Site Review Criteria. The design is
consistent with neighborhood's architecture and relocation of the driveway along Second is
consistent with the Comprehensive Plan. Staff recommended approval and Madding read
the nine Conditions of Approval. She then referred the Commission to the letter received
today, January 24, 1997, from an affected neighbor Garrison Turner.
Speaking in favor, Brad Roupp offered to answer any questions the commission might have.
He then described the variance between grades and how the two foot reduction in height
was achieved. He stated that the finished product will be lower that the plans show. He
believed that the lower foundation improves the height.
Llewellyn asked if there are any solar problems associated with this project.
Roupp replied that staff checked solar and it was in compliance. There was a mixup with
the plans and Commission previously studied the wrong elevations.
Skibby noticed that the second floor windows were reduced and that a lower roof pitch
would detract from the Victorian design.
Chambers was interested in seeing the solar calculations.
Lewis explained how staff reviews building permits and checks solar access on each set of
plans.
Skibby noted that some sort of front yard shrub screening might help with the privacy and
massing concerns.
Applicant Mary Nelke mentioned that shrubs were already in place.
Pam Burkholder, Garrison Turner's wife and affected neighbor, wanted clar'if'ication as to
how the height was calculated. She asked if the applicant was just manipulating the height
using grade.
Lewis explained that height is measured from the average of grade and that the grade at the
site has a two foot difference from front to back.
Chambers wondered about any drainage problems the lower grade may cause and also how
the 18" drop in grade would be enforced.
Anderson referred to the Turner letter and its concerns about solar access.
Roupp stated he is in disagreement with several points in the Turner letter.
Lewis explained that the minutes of meetings are not transcribed and that certain
assumptions from neighbors were understandable.
if
Ashland Historic Commission
Minutes
January 24, 1997 Page 2
Mary Nelke stated that a neighbor's plans, currently in the city for plan review for a building
permit, showed a height of 17' with a two foot grade. She explained that the height of her
application was only 2'-6" to 3' taller.
Cardinale was concerned with the compatibility with the neighborhood. He remembered
that Mr. Turner has a two story unit and asked if there are any other two story units in the
rear of lots in the area.
Madding stated no, not on Second Street.
Chambers noted a past project on Iowa, between Harrison and Morton he felt was
incompatible with neighborhood and in that example there was a 7' difference in height
between the front and the rear houses.
Burkholder spoke in opposition to the proposal. In addition to her husband's letter, she
testified that the "streetscape" rendering, although artistic, was not very realistic. She
believed the proposed unit looked very small (like a bungalow) and the relationship to the
front unit was closer than the rendering. She questioned the intent of the draftsperson. She
was also concerned with the precedent of approving this application and the change it would
bring to the character of the neighborhood. Burkholder wondered if the grading solution
to reduce the height would look unconventional. The other plan currently going through
the building permit process referred to by the applicant, is only 450 square feet of storage
and 17' high. She believed that was substantially different than this proposal. She stated
she did not want the higher density. She felt that the Site Design and Use Guidelines did
not reflect this type of project because staff never felt it would be proposed.
During Commission discussion, Skibby recalled an example of a larger house in the rear on
C Street between 4th and 5th Streets.
Chambers commented on the difference between the Staff Report and Turner's letter.
Madding had not talked with Bill Molnar about the letter and referred commission to the
Staff Report which stated that, "Both parties agree the proposed structure is compatible with
existing buildings in the area, but not with the existing house. Because of the house's small
size, it is unlikely that any two-story house would be compatible".
Llewellyn wanted to see a one and one half story unit.
Chambers understood the staff to be in opposition of the project. He was not comfortable
with the proposal, but sympathized with applicant. He agreed with the first paragraph in
the Turner letter which stated that "The first step in any project is to analyze the site and
design the project INTO the site..." He felt this project represented just the opposite
philosophy.
Ashland Historic Commission
Minutes
January 24, 1997 Page 3
Lewis believed the property owner had the right to put a 1700 square foot structure on the
lot. He wondered if the applicant could redesign the house another way to obtain the same
square footage.
Chambers had difficulty with putting a large house in back of an existing structure. He
stated that the Planning Commission would see the Turner letter so why would the Historic
Commission recommend approval.
Llewellyn questioned whether the decision would be different if the front unit was moved
to the rear.
Lewis explained that in his experience moving houses, it would not be a feasible idea, but
it could be done.
Bailey stated she would like the smaller house in the rear, but as submitted now, she
believed it was incompatible.
Brad Roupp stated that Planner Mark Knox told applicant she could neither move the house
nor add a second story to the existing house.
Lewis disagreed with this and felt either idea would be an option.
Skibby wondered if a second story was added to the front unit would the rear unit look
more compatible. He was against moving the front house as it would set a precedent.
Skibby would be in favor of lowering the roof line in the proposed unit. He stated there
were some examples of two story structures in the rear of lots. He suggested adding some
screening.
Lewis stated that the application must be reviewed as submitted.
Chambers agreed and stressed the need to apply the existing criteria. Massing and scale are
part of the criteria. He urged a recommendation one.way or the other.
Llewellyn felt moving the house would not compromise the neighborhood any more than
having the large residence in the rear.
Lewis mentioned the Travellers Accommodation criteria and specifically the 20 year rule.
He was comparing this application with one at 366 B Street which was ultimately denied.
Madding was not clear as to which house would be used for a Traveller's Accommodation,
but suggested the commission focus on this application which did not include a TA. She
then promised to get back to Lewis with an interpretation of the 20 year rule.
Chambers stated that he might reconsider the application with the smaller house in the rear.
He reminded the commission that the same issues could again be raised.
Ashland Historic Commission
Minutes
January 24, 1997 Page 4
Skibby wondered about changing the configuration of the house to face it toward the alley.
Mary Nelke stated her two homes would be the only residences on the street as the
neighboring business owners leave the area at 5:00 pm. She was excited about bring life to
the neighborhood.
Pam Burkholder mentioned other residences on the street. She was proud of her previous
mixed use approval submitted before mixed use was a requirement.
Skibby said that the commission encourages residences in the Historic District and admitted
that there would be a gain with this application.
Chambers reminded commission that staff will address the Turner letter and asked about
Planning Commission procedure.
Madding explained that the process was similar to the Historic Commission's. The Turner
letter will be seen by the Planning Commission along with the Historic Commission's
recommendation.
Chambers then moved to recommend denial of Planning Action 96-143 on the basis that it
was in direct violation of the Site Design and Use Guidelines. Specifically, that the proposal
was not designed for the site, the massing and scale of the project was too large for the
neighborhood and the 23'-6" elevation was not compatible with the historic nature of the
Railroad District. Cardinale seconded the motion.
Lewis and Skibby both expressed their uneasiness in regards to the motion. Skibby was
against the motion for denial. He felt the commission did not give the applicant options.
Chambers disagreed. In addition, he believed the Turner letter raised several significant
points.
The vote was taken with Lewis, Chambers, Llewellyn, Cardinale, Bailey, Anderson and
Cowan voting yes and Skibby voting no. Motion to recommend denial carried.
Planning Action 97-003
Conditional Use Permit - Transfer of Ownership
541 North Main Street and 55 Nursery Street
Paul and Teresa Mensch
Madding reported that the applicant is requesting a transfer of ownership for the existing
traveller's accommodation. The conditions of approval have not changed since the original
approval in 1984.
Ashland Historic Commission
Minutes
January 24, 1997 Page 5
e
Chambers affirm the fact that there were no external or operational changes proposed for
this application. Llewellyn thereby moved and Bailey seconded to recommend approval of
this application to the Planning Commission. The motion passed unanimously.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
December and January will be listed in the March Minutes.
OLD BUSINESS
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board,which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
February 6 Skibby, Cowan and Bailey
February 13 Skibby, Cowan and Bailey
February 20 Lewis, Bailey and Skibby
February 27 Skibby, Anderson and Lewis
NEW BUSINESS
Plaza Nomination for National Register
Madding showed the Commission the letter and documentation from Brian Almquist to the
State Historic Preservation Office. The packet will serve to nominate the Ashland Plaza
and the buildings which line its boundary for the Determination of Eligibility (DOE) for
listing on the National Register of Historic Places.
Suggestions for Staff
The commission discussed several ideas that would assist them in future Review Board and
Full Commission meetings.
1. That the full commission give the Review Board more "direction".
2. That plans for review be flagged as to type of action (ie building permit vs. Staff
Permits vs Site Reviews or Conditional Use Permits). Have some sort of key posted
on the 'Ramp Room" wall for convenience.
3. Have a Ashland Zoning Map posted on the wall of the 'Ramp Room."
4. Address frustration of Historic Commission regarding the lack of specific guidelines
that is then used by the Planning Commission.
Ashland Historic Commission
Minutes
January 24, 1997 Page 6
S. Have Staff coordinate a study session on Staff procedures for planning actions
and the use of the Site Design and Use Guidelines.
ADJOURNMENT
With a motion by Anderson and second by Cardinale, it was the unanimous decision of the
Commission to adjourn the meeting at 9:40 p.m.
Ashland Historic Commission
Minutes
January 24, 1997 Page 7
CITY OF ASHLAND
pF ASy `0.
Administration
Office of the City Administrator
. • O o
MEMORANDUM ae� �,.°
O
DATE: February 14, 1997
TO: Mayor Cathy Golden and Council
FROM: Brian L. Almquist, City Administr o
RE: ASHLAND CREEK FLOOD RESTORATION PROJECT
SELECTION COMMITTEE APPOINTMENTS
At the February 11, 1997 joint study session between the Parks & Recreation
Commission and City Council it was decided that a committee should be appointed to
evaluate proposals for the Ashland Creek Flood Restoration Project. It was the
consensus of the two groups that the committee should be appointed by the Mayor and
have the following representation:
■ One member of the Council
■ One member of the Parks & Recreation Commission (Al Alsing)
■ A representative selected by the Watershed Partnership -Z„rmamoti
/ ■ A representative selected by the Chamber of Commerce who owns —
property or a business on the plaza
r
,, ■ Parks Director, Ken Mickelsen, and
■ Assistant City Administrator, Greg Scoles cµ �
B lw rL�� � kc tiSc zr
f o
It was also suggested at the meeting that a representative from the Forest Service be
represented to assist in the selection process as a technical resource. e
It is envisioned that this selection committee will meet to evaluate the proposals
submitted for this project, interview selected design teams and develop a
recommendation to the City Council as to the best qualified firm. The recommendation
could be as early as the March 18, 1997 Council meeting.
CITY OF ASHLAND .
Administration Q.
Office of the City Administrator
MEMORANDUM. '•.°aEGO 0.'
DATE: February 14, 1997
TO: Mayor Cathy Golden and Council
FROM: Brian L. Almquist, City Administr o
RE: ASHLAND CREEK FLOOD RESTORATION PROJECT
SELECTION COMMITTEE APPOINTMENTS
At the February 11, 1997 joint study session between the Parks & Recreation
Commission and City Council it was decided that a committee should be appointed to
evaluate proposals for the Ashland Creek Flood Restoration Project. It was the
consensus of the two groups that the committee should b� appointed by the Mayor and
have the following representation:
■ One member of the Council- W
■ One member of the Parks & Recreation Commission (Al Alsing)
■ A representative selected by the Watershed Partnership
■ A representative selected by the Chamber of Commerce who owns
property or a business on the plaza
■ Parks Director, Ken Mickelsen, and
■ Assistant City Administrator, Greg Scoles
It was also suggested at the meeting that a representative from the Forest Service be
represented to assist in the selection process as a technical resource.
It is envisioned that this selection committee will meet to evaluate the proposals
submitted for this project, interview selected design teams and develop a
recommendation to the City Council as to the best qualified firm. The recommendation
could be as early as the March 18, 1997 Council meeting.
Answer to John McLaughlin's Memorandum concerning John Sully
Letter/Lantern Hill Development dated January 31, 1997
Please Make the following statement a part of the public record (2/18/97).
The application filed for a 6 lot subdivision on Granite Street (Planning
Action 90-057) was reviewed by staff and a staff report dated April 10, 1990
was prepared and submitted to the Planning Commission. The report stated:
"Portions of the building envelopes for lots 1,2,3, and 4 appear
to exceed 40%. These will need to be redesigned in order to
insure that all area within the proposed envelope is less than
40%. It appears more appropriate to combine lots 1 and 2 in
order to allow for a sufficiently sized building envelope. We are
not sure that even if these lots are combined that a building lot
could be developed".
In fact in a discussion with the author of the document referred to above we
were informed that none of the four lots complied with the ordinance. He
told us that he had the slopes checked by City Engineering staff and the
slopes shown on the map were incorrect.
As a result of the Staff Report the applicant withdrew the original proposal
before the scheduled Planning Commission hearing and submitted a revised
application and map a month later. The new map showed 5 lots instead of 6.
But there was no chance in lots 1,2,3, and 4. The Staff Report dated
4/10/90 was completely i¢nored.
The new Staff Report did not mention anything about building envelopes not
conforming to the ordinance in the review of the new submittal. When we
attempted to raise the issue in a public hearing before the Planning
Commission and referred to the 4/10/90 Staff Report we were told that the
applicant's engineer knew more than we did and he said that lots 1 through 4
complied with the ordinance and that was that.
McLaughlin is misinformed, is not aware of the April 10, 1990 report, or is
attempting to conceal certain facts as his statement at the City Council
meeting of February 4, 1997 indicates:
"McLaughlin clarified for the Council that the building
envelopes were around 35%.....", from minutes of the
regular meeting of 2/4/97.
It is not true that the landslide occurred in an area essentially undisturbed by
the development. It originated in, or adjacent to, an old dump, a disturbed
area. The dump was located partially on lot 3 and partly on an "open space"
area. The landslide crossed the partially completed portion of the common
driveway for lots 3 and 4.
There is a trail above the dump that was constructed by TID and is used
regularly by the TID ditch walker. Prior to the subdivision being constructed
it was regularly used by many citizens of Ashland that hiked on the trail
system of the TID canals. There is some evidence from photographs taken
before and after the subdivision was completed that someone had done some
brush clearing around the dump and on the hillsides above and below the
dump. This does not imply the brush clearing was or is illegal nor in conflict
with the CC and R of the subdivision. The fact is the area in and surrounding
the slide was disturbed before the slide occurred. The mud slide did not
occur in an essentially undisturbed area.
The portion of the common drive way for lots 3 and 4 that serves lot 3
crosses the swale referred to by Mr. McLaughlin. This swale was
immediately below the dump site. The cut made to construct the drive through
the swale contributed to the slope failure that caused the slide.
The fault lies with the City in ignoring the contents of the Staff Report of
April 10, 1990. Indeed, it appears the Community Development Director in
1990, John Fregonese, may have deliberately suppressed, or at the very least,
failed to bring the report to the attention of the Planning Commission and the
City Council.
When we attempted to bring up the issue of slopes before the City Council,
we were denied the right to do so, with the argument that we were neither
experts nor engineers and, therefore anything we said on the subject could not
possibly be correct.
The whole point of this discussion is that all of the above factors were and
are contributory to the debris/mud slide that caused all of us in the 300
2
block of Granite Street costly property damaee. The utterly unjustified
ienorine of the April 10,1990 Staff Report and the approval of a
subdivision by the Ashland Plannine Commission and City Council that
did not comply with the existing hillside ordinance resulted in the debris
mud slide and damaee to our property, loss in property values, drainine
of our financial resources and much personal and family stress.
There is no basis for the statement by Mr. McLaughlin:
"However, had the street not been developed, it is likely that the
debris flow would have headed directly downslope towards Mr.
Sully's home, and done much more damage than occurred during
the New Year's storm".
There is ample historical evidence that equally intense or more intense storms
have occurred in the past without any sliding: 1940, 1964, 1974, every 20 to
25 years. Mr. Seitz told Damon Fouts, a reporter with the Ashland Daily
Tidings, and me that he had found a 1937 Oregon license plate in the dump. I -
have photographs of an engine head gasket that dates back to before 1940
and an enameled wash basin that is at least 60 to 75 years old that were
washed out of the dump. I have photographs of other debris equally as old
that came from the dump site. We have numerous photographs taken prior to
the construction of the street. The photographs graphically show the density
of the trees and brush that prevented erosion and mud flows from occurring.
This evidence supports our contention that no mud slides occurred before the
property was developed. There would have been no mud slide if there had
been no development. Mr. McLaughlin's statement is absurd and
insupportable.
Mr. McLaughlin's statements indicate that he either did not personally
investigate the causes of the slide, or only did so in a cursory manner. His
statements, indicate beyond a shadow of a doubt, that he had no knowledge
of the condition of the property before the subdivision was approved.
McLaughlin's memorandum to the Mayor and City Council does not support
a conclusion that the slide would have occurred even if the subdivision
had not been built.
3
RESOLUTION NO. 97-
A RESOLUTION PROHIBITING WATER CONNECTIONS
OUTSIDE THE CITY LIMITS
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:.
he oily water system premises
except located outside
ded in the ollow ng Ashland y be connected to
section.
SECTION 2. Premises outside the city may be connected to the city water system only
as follows:
A. Connections authorized by the council prior to the date of this resolution.
B. Connections authorized by resolution of the council after notice and public
hearing where the council finds:
1. The connection is determined to be in the best interest of the City of
Ashland and to not be detrimental to the City's water facilities or resources.
2. The applicant secures, in writing, a statement from the Environmental
Health Division, Health Department, Jackson County, Oregon, that the existing water
system for the premises has failed.
3. The failed water system cannot feasibly be repaired or improved and
there is no other feasible source of water for the premises.
4. An Ashland water main or line exists within 100 feet of the premises.
5. The connection is to premises within the city's urban growth
boundary.
SECTION 33. Connections authorized under section 2 of this resolution shall be made
only upon the following conditions:
A. The applicant for water service pays the water connection fee andthe
systems development charges established by the City and an application processing
fee of $2,000.
B. In the event dwellings or buildings connected to the water system are
subsequently replaced for any reason, then the replacement building or dwelling may
continue to be connected to the water system of the City as long as the use of the
water system will not be increased as determined by the Director of Public Works.
C. The applicant furnish to the City a consent to the annexation of the premises
and a deed restriction preventing r
b the ownes ofgreco d subdivision of the land
so that it annexation to the City, g it may be
Y
recorded binding future o l premises.change o
annexation. hall also contain fora zone at he time
PAGE 1-RESOLUTION (V:ntmwetr-cw.rm)
annexation is effected. The cost of recording the deed shall be paid by the property
owner.
D. The property owner shall execute a contract with the City of Ashland which
provides for: payment of all charges connected with the provision of water service to
the property; compliance with all ordinances of the city related to water service and
use; termination of service for failure to comply with such ordinances and that failure
to pay for charges when due shall automatically become a lien upon the property. A
memorandum of the contract shall be recorded in the county deed records with the
cost of recording to be paid by the property owner.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Re 'ewed as to fo m:
Paul Nolte, City Attorney
PAGE 2-RESOLUTION (p:ord\we r-con.roc)
CI'T'Y OF ASHLAND •
Administrations
Office of the City Administrator
MEMORANDUM
DATE: February 14, 1997
TO: Mayor Cathy Golden, All Council Members
FROM: Brian L. Almquist, City Administrator
RE: COUNCIL GOALS - 1997
The following goals were initiated during the Goal Setting Session held by the City
Council on January 31 and February 1, 1997.
Given the flood, coupled with the unknown revenue impacts related to Ballot Measure
47, the Mayor and Council view 1997 as a year to complete existing programs and follow
through on programs with high citizen priority that are low in cost. Draft goals reflect
acknowledgment of accomplishments during the past year and approval of proposed
department work plans for 1997, subject to review of priorities as work progresses.
Five areas of focus were noted:
1. Continue to communicate the importance and practice of the "Valdez Principles"
in all aspects of City operations, especially related to flood restoration and control
projects. Ensure that the City supports the activities of the Watershed Partnership and
the City Forest Commission. LKeU6(L ( &Xy1f1� �—V� t lws on
��JJ Yi,N.0
2. Ensure that emergency water requirements are adequately addressed through the
examination of an intertie with Talent, Phoenix and the Medford Water Commission,
additional water from the T.I.D., or other sources.
3. Re-examine flood plain and hillside areas in light of the recent flood event and
modify maps appropriately.
L a.,kdl OtJL4t.cc Ct/Y
4. Review Fire Department space needs and acquire appropriate land as
opportunities arise.
5. Position the Electric Utility to remain competitive in the coming egulated electric
utility environment.
CITY OF ASHLAND
Office of the Mayor
I
MEMORANDUM •�aEGO?,,'
M "
DATE: February 12, 1997
TO: Council Members
FROM: Cathy Golden, Mayor
RE: Council Liaison Appointments
Listed below are the new Council liaison appointments:
Airport Commission Alan DeBoer
Audit Committee Susan Reid
Band Board Don Laws _
Bear Creek Greenway Committee Susan Reid
Bicycle Commission Ken Hagen
Cable Access Commission (inactive) Mayor Golden
Chamber of Commerce Board Carole Wheeldon
Chamber Business Facilitating Carole Wheeldon
Citizens' Communication (ad hoc) Don Laws
Conservation Commission Ken Hagen
Forest Lands Commission Ken Hagen/Susan Reid
Historic Commission Alas-DeBGsr- Sk-Ve- .
Hospital Board Mayor Golden
Housing commission Steve Hauck
Parks & Recreation Commission Carole Wheeldon
Planning Commission Ken Hagen
Rogue Valley Council of Gov't Steve Hauck
Senior Program Board Susan Reid
So Or Regl Econ Dev Inc. (SOREDI) Carole Wheeldon
Traffic Safety Commission Don Laws
Trans Advisory Comm (TRADCO) Mayor Golden
Tree Commission Don Laws
-f)(_8oet-
cy�ou�.-Q
ORDINANCE NO.
AN ORDINANCE ADOPTING A NEW TRANSPORTATION ELEMENT
OF THE ASHLAND COMPREHENSIVE PLAN AND REPEALING THE
EXISTING TRANSPORTATION ELEMENT.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter X of the Ashland Comprehensive Plan, 'Transportation," shall be
replaced in its entirety by the revised chapter attached as "Exhibit A."
The foregoing ordinance was first READ by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 1997, and
duly PASSED and ADOPTED this day of 11997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 11997.
Catherine M. Golden, Mayor
Aoved as f
Paul Nolte, City Attorney
RESOLUTION NO. 97-
A RESOLUTION ADOPTING A TRANSPORTATION UTILITY RATE
SCHEDULE PURSUANT TO SECTION 4.26.020 OF THE ASHLAND
MUNICIPAL CODE.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The "Transportation Utility Rate Schedule," marked "Exhibit A" and attached to this
Resolution, is adopted as the transportation user fees.
SECTION 2. The rates adopted on "Exhibit A" shall be increased annually on July 1st, based on the
Engineering News Record Construction Cost Index (ENR). The initial ENR is established at
5596.94. The rate increases adopted by this resolution are to be used for the Arterial Steet Assistance
Account. The City Administrator will provide the City Council with a review of the rate structure by
July 1, 2001.
SECTION 3. Three copies of this Resolution and "Exhibit A" shall be maintained in the office of the
City Recorder and shall be available for public inspection during regular business hours.
SECTION 4. The rates adopted pursuant to this Resolution shall be effective on or after
April 1, 1997.
SECTION 5. Resolution 96-29 is repealed on the effective date of this Resolution.
SECTION 6. The fees imposed by this Resolution are classified as not subject to the limits of Section
I lb of Article XI of the Oregon Constitution (Ballot Measure No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly
PASSED and ADOPTED this _day of 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of , 1997.
Catherine M. Golden, Mayor
Reviewed as to forn
Paul Nolte, City Attorney
�:\fl\I\WP\CQYKI�\IIWrt.KS� '
1
CITY OF ASHLAND
RESOLUTION 97-
Exhibit A
Effective April 1, 1997
ENR Q 5596 . 94
Effective Effective
7-01-96 4-01-97 Unit
--------------------------------------------------------------
1 . TRANSPORTATION FEE
A. Single Family — 2 . 15 2 48! /month
B . Multiple Family 1-66 g0 /month
C. Retail Store — 29 t3 3 /100 sf
D. Wholesale Use 0 . 9:7 03M /100 sf
E. Office Use - 20 # 23 /100 sf
...............
F. Medical/Dental Use 0 . 26
ti 30.. /100 sf
G. Service Use —0 . 26 t3 30 /100 sf
H. Restaurant/Bar Use 9 . 76 (1 $$ /100 sf
...............
I . Manufacturing Use — 9 . 17 ## 2t1 /100 sf
J. Warehousing Use 0 t}. Z2 /100 sf
K. Hotel/Motel Use --0 . 76 t3 38 /room
L. Institutional and a 9 . 76- (# $S. /room
other accounts not
classified above
NOTE: Users within the Downtown Overlay District Shall be
charged on the same basis as elsewhere within the City. The
minimum fee for any commercial account is : 1 . 87 2 .48 .
2 . SPECIAL TRANSPORTATION FEE
A. Single Family — 26 p 30' /month
B . Multiple Family —0 . 13 B 22 /month
C. Retail Store 0 . 04 ff {#5 /100 sf
D. Wholesale Use —x . 92 1} €12 /100 sf
E. Office Use — G . 02 ;# ##2 /100 sf
F. Medical/Dental Use — G . Gi ti #I ! /100 sf
G. Service Use —G . 94 £t p /100 sf
H. Restaurant/Bar Use 9 . 18 #1 IZ /100 sf
I . Manufacturing Use —G . Gz 42 /100 sf
...............
J. Warehousing Use —ter t3 _tTl /100 sf
K. Hotel/Motel Use - Q [f 2Z /room
L. Institutional and a 9 . 4:8 #3 1 /room
...............
other accounts not
classified above
NOTE: Users within the Downtown Overlay District Shall be
charged on the same basis as elsewhere within the City. The
minimum fee for any commercial account is . 26 3# .
N:\acctg\rates\trans.prn
RESOLUTION NO. 97-
A RESOLUTION ADOPTING A HERITAGE STREET NAME LIST.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The Heritage Street Name List, attached as Exhibit
"A" , is adopted, providing a list as required in Ashland
Municipal Code Section 13. 24. 010.A. 1.
This resolution was read by title only in accordance with Ashland
Municipal Code §2 . 04 . 090 duly PASSED and ADOPTED this day
of , 1997 .
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997 .
Reviewed as to form: Catherine M. Golden, Mayor
Paul Nolte, City Attorney
l
Heritage Street Name List
Abbott Prominent Family
Abel Pioneer
Ahlstrom Conductor for Southern Pacific
Anderson Pioneer Family
Atkinson Prominent Citizen
Barron Rancher - Owned "Barron Ranch" near Emigrant Lake
Beeson Citizen
Billings Prominent Family, Rancher
Bolton Pharmacist
Briggs Prominent Attorney
Briscoe Prominent Citizen, School Superintendant
Brooks Prominent Citizen
Bryant Citizen
Camps Photogropher
Cardwell Citizen
Carter Banker, Prominent Family
Casey Postmaster & Mayor
Chapman Pioneer Family, Donate the Statue in Front of Library
Chappell Prominent Citizen
Chitwood Pharmacist
Coder Citizen
Coffee Prominent Family
Cole Prominent Family
Conner Merchant, Operated Oregon Hotel
Corry School Superintendant
Crocker Railroad Tycoon - Drove the Golden Spike
Dollarhide Operated the Siskiyou Pass Toll Road
Dunn Pioneer Family
Easterling Prominent Family
Emery Pioneer Family
Engle Stage Coach Driver
Eubanks Prominent Family
Fisher Citizen
Flagg Citizen
Flood Prominent Citizen - Philanthropist
Foster Citizen
Fountain Prominent Family
Fraley Street Commissioner
Freman Citizen
Frideger Merchant, Prominent Citizen
Galey Citizen
Ganiard Prominent Family
Getz School Superintendant
Gibbs Pioneer
Page 1
Giddings Stagecoach Driver
Gillette Post Master
Good Liveryman
Grainger Mayor
Greer Tidings Owner & Editor, Mineral Springs
Grubb Pioneer Family
Hall Citizen
Hansen Citizen
Haskins Merchant
Hendricks Citizen
Hicks Librarian, Prominent Citizen
Hill Pioneer Family
Hilty Southern Pacific Conductor
Hocum Citizen
Hosely Merchant
Houck Merchant, Houck's Hotel (Ashland Hotel)
Howell Judge, Prominent Citizen
Inlow Prominent Family
Jessel Faith Healer
Johnson Builder
Kane Southern Pacific Employee, Breakman
Kentnor Blacksmith
King Citizen
Knott Police Officer
Kramer Southern Pacific Employee, Passenger Agent
Kong Citizen
Lamkin Mayor
Lilly Southern Pacific Conductor
Lindsay Prominent Citizen, Pioneer Family Member
Loomis Merchant, Mayor
Madison Citizen
Masterson Pioneer
McCall Prominent Family or Maverick Governor
McGee Merchant
McGrew Saw Mill Owner
McNair Merchant Family
Mickelson Pioneer Family, Donated Estate to City of Ashland
Million Pioneer Family
Mills Citizen
Morehouse Builder
Myer Prominent Family
Nininger Merchant
Patton Citizen
Peil Merchant
Pelton Police Officer
Perozzi Merchant, Prominent Family
Perrine Prominent Family
Foley Prominent Family
Powell Merchant (Apple Cider)
Page 2
Prescott Police Officer (Killed on Duty)
Ralph Citizen
Reeder Prominent Citizen
Rockfellow Pioneer Family
Roper Prominent Citizen
Rosecrans Superintendant of City Water Works
Russell Merchant, Stone Cutter
Sanford Southern Pacific Employee, Brakeman
Sealter Citizen
Shaw Citizen
Silsby Citizen
Simpson Merchant
Sisson, David Physician, was shot and killed on Water Street.
Smith Pioneer
Songer Physician
Spencer Prominent Family
Stuart Killed in Local Indian War (Stuart Creek)
Stone Teacher
Sutton Founder of Tidings (rumored to have named Crater Lake)
Swank Citizen
Swedenburg Prominent Family
Tiffany Citizen
Vansant Merchant, Banker
Vaupel Merchant
Veghte Contractor
Villard Railroad Tycoon
Vining Merchant, Theatre Owner
Wagner Pioneer
Wah Chung Southern Pacific Employee, Foreman
Wells Pioneer Family
White Citizen
Whitney Citizen
Willits Pioneer Family
Winter Merchant, Banker
Wolf Merchant, Depot Hotel
Wong Citizen
Yates Southern Pacific Employee, Stockman
Amended 2-5-97
Page 3
CITY OF ASHLAND
,{ pf Asy
Office of the City Attorney (541) 488-5350
a
20 East Main, Ashland, OR 97520 (541) 488-5311 - Fax
MEMORANDUM '�•.p.REGO�,,.°
Paul Noke, City Attorney
Sharlene P.Stephens, Legal Assistant
DATE: February 18, 1997
TO: Mayor and City Council
FROM: Paul Nolte
RE: Ad Hoc Committee on Ashland Street Trees
Jim Olson and I met with Rick Landt today regarding the committee's proposal for the
Ashland Street trees. The committee has developed a proposal that would have the
Ashland Street sidewalks, wherever located (i.e. whether the street remains inns
present configuration or is reconstructed and the sidewalks moved), come into
compliance with the ADA within the same timeframe as the original three year plan.
The proposal is outlined on the attached page. Because the proposal brings the city
into compliance within the originally proposed timeframe, I am comfortable in
recommending this to the Department of Justice.
Three matters for the council to consider:
1. If a street plan is adopted, funding for the plan has not been identified. If funding
delays the implementation of the street plan, the committee proposal still moves
forward by removing trees in six month intervals (see box B.3 of the Decision Tree
attached).
2. There is a fine undefined line between "maintenance" of sidewalks which does not
trigger ADA compliance and "repair" of sidewalks which does trigger ADA compliance.
The filling and grinding described in box A.2.i is being considered maintenance rather
than repair under the committee proposal. Whether the Department of Justice will
question this is unknown at this time.
3. By breaking the sidewalk project into 6 month intervals and adding interim
maintenance of filling and grinding, the costs are likely to increase. There may be
offsetting cost savings, however, if some trees are ultimately not removed.
Wdeilykm-ashu.meml
"DECISION TREE" for ASHLAND STREET TREES
The Ad Hoc Committee recommends that the work on removing the 19 trees that
were previously recommended for removal by the committee be completed and the
sidewalk where these trees were removed be replaced with ADA compliant
sidewalks.
In addition, the committee recommends that the council adopt an Ashland Street
plan within the next six months and direct staff to prepare and present a plan
acceptable to the council for adoption within this timeframe.
A. If the Ashland Street plan is B. If the Ashland Street plan is not
approved within six months: approved within six months:
A.1. Where existing trees are a B.1. Remove one-third of trees (less the
minimum of five feet from the 19 already removed) at end of six-month
nearest street curb and four feet period. Use the system generated by
from the nearest sidewalk edge Tom Myers to select which trees are to
in the new plan: Preserve and be removed (the ones with the lowest
protect these trees in the interim. numerical value). If values are equal,
remove trees causing greatest sidewalk
upheaval.
A.2.i. Do interim B.2. If the B.3.If council
maintenance work on existing council decides plans to direct
sidewalk by filling low areas, that Ashland that street be
grinding high areas where there Street will not redesigned but
is one inch or less upheaval, and be redesigned has not adopted
other interim low cost and a plan within six
maintenance measures to reconstructed months, then
improve safety. ' by July 1999, continue to
A.2.ii. Consult arborist on then remove all remove trees in
protection of trees prior to of the trees six month
construction. designated for intervals, 16 trees
A.2.iii. Where applicable, removal in the per interval using
obtain easements to go around original plan as the Myers rating
trees if feasible. quickly as system described
funding is in 13:1 until plan
available. adopted and
implemented.
"DECISION TREE" for ASHLAND STREET TREES
The Ad Hoc Committee recommends that the work on removing the 19 trees that
were previously recommended for removal by the committee be completed and the
sidewalk where these trees were removed be replaced with ADA compliant
sidewalks.
In addition, the committee recommends that the council adopt an Ashland Street
plan within the next six months and direct staff to prepare and present a plan
acceptable to the council for adoption within this timeframe.
A. If the Ashland Street plan is B. If the Ashland Street plan is not
approved within six months: approved within six months:
A.1. Where existing trees are a B.1. Remove one-third of trees (less the
minimum of five feet from the 19 already removed) at end of six-month
nearest street curb and four feet period. Use the system generated by
from the nearest sidewalk edge Tom Myers to select which trees are to
in the new plan: Preserve and be removed (the ones with the lowest
protect these trees in the interim. numerical value). If values are equal,
remove trees causing greatest sidewalk
upheaval.
A.2.i. Do interim B.2. If the B.3.lf council
maintenance work on existing council decides plans to direct
sidewalk by filling low areas, that Ashland that street be
grinding high areas where there Street will not redesigned but
is one inch or less upheaval, and be redesigned has not adopted
other interim low cost and a plan within six
maintenance measures to reconstructed months, then
improve safety. by July 1999, continue to
A.2.ii. Consult arborist on then remove all remove trees in
protection of trees prior to of the trees six month
construction. designated for intervals, 16 trees
A.2.iii. Where applicable, removal in the per interval using
obtain easements to go around original plan as the Myers rating
trees if feasible. quickly as system described
funding is in B:1 until plan
available. adopted and
implemented.
Of H `� emorandnm
OREGOa•
February 18, 1997
Q' Brian Almquist, Paul Nolte
rom: Jim Olson
uL1)Ptl' REPORT ON PROGRESS OF ASHLAND STREET SIDEWALK REPAIR PROJECT
I. GENERAL
The 19 trees identified by the committee have now been removed from the
walk (as directed by Council) . The removal, including stumps, was accomplished.
by the Parks Department. The existing irrigation system is currently being
capped and/or repaired for future use. The current irrigation system has been
broken in a multitude of locations and it may be more prudent to replace major
sections of the feeder lines rather than try to locate and repair the numerous
breaks under the sidewalk.
The Parks Department has also planted 25 trees along the north side of the
street where easement have been secured.
II. AD HOC COMMITTEE RECOMMENDATIONS
In section 2a of the committee recommendations, it is suggested that
interim maintenance work be accomplished on the sidewalk beyond the initial
removal of the nineteen trees .
Grinding
In areas where upheaval is less than 1 inch, the concrete panels
would be ground down.
It is estimated that each location would require approximately 3 man
hours of labor with a grinder and required support equipment .
Estimated cost for grinding is :
10 locations x $140' ea. = $1, 400 . 00
Temporary Fill
It is recormiended that decomposed granite be used as a temporary fill
in areas that cannot be ground. Public Works recommends that the brick
area around the tree and across the walk be completely removed and the
granite be placed across the full width of the walk. This measure will
not meet ADA standards but would be close in some areas . Form boards
would be placed along the walk to retain the fill in place. It is felt
that the granite would stay in place better and cause less surface
disturbance than crushed rock.
The estimated cost for this work is :
21 locations @ $160 . 00 = $3 , 360 . 00
CC : Greg Scoles
Roger Balbo
Assumes City personnel and equipment .
CITY OF ASHLAND •°"°°"
Administration
MEMORANDUM �•..°eeco�,.�
DATE: February 19, 1997
TO: Mayor and Council
FROM: Greg Scoles, Assistant City Administrator
RE: Selection Process for Public Works Director
Attached is a copy of the Job Description and Profile for the last Public Works Dir.
recruitment. Also attached is a organizational chart for the Public Works Department.
In order to proceed with the recruitment process it is important to have agreement on
the profile outlined on the last page of the Job Description (Management Style). The
profile and outlined job description appear to continue to be applicable to this_
particular job.
There are a number of alternatives for recruiting candidates for this position, as
follows:
1. Recruit from previous list of candidates who applied for the position last
February.
Approx. 3-months
2. Same as the above alternative, but augment the list with candidates
obtained from selected recruiting firms and possible limited
advertisement.
Approx. 3-4 months
3. Re-advertise with a full Westcoast/Nationwide recruitment. This would be
identical to the process used most recently.
Approx. 5 to 6-months
Advertisement 1.5-months
Initial Screening 1-month
Interviews 1-month
Selection and Negotiation 1-month
Notice to Previous Employer 1-month
4. Hire an interim Public Works Director. Approx. 1-month
Recommendation: Alternative number 2.
'Fn _T r^'• .'�'✓^`.r•'r'!9TM`T••^'Trr+m.—'>C'{�*R+p.+•1..•� '�• �,.."Tr u r� ! :��� :.
C= Y I,.v+" ..rSJr"1.,; j '' ,�yt l " }r k� ,�' f"$i' cif.y ' ♦t � � �fs •�` '�
a
�` � � f •{� �'1�4^{ � i,.r yEy�t.. �jy.. „svt' > '�'•-i ..+
Lrn'vites.'.you: to* aY)ply for: the ��ositioz of
,I
i
Y
'y.°t}'� 2 Xtit+ G �'6. ^^5�. �_P•':r "µ'•'•��.f'G � +-3•• �`�a _. �. '� _�'
�•JY.�.�_ \.•.I:w_:j T�i^]'ti���. 1 Y-..�L'Y'we .SYN+�'� �.
\ r
`r 22y
y 3C ��'��r ` '.rr,�,C•all��-.r4 R• .lr� �I ,Ay���t W�SJ� � c'jsi "av�( w-r'4 J '; t
st♦ �x i 'Ml.ey(t IY ' .r j., f+ �d ���yLyW�, � ! ��11�'S t�> riS�Y�:f
! L � � lb � (• �. Ct f O�i� A �.� � 0. '� �!9 �rS 1 V -° Cj/Y � C � � � 1 �.�,���1 �k�� ���.
t 3.�....—. _.:a. �..._':.�` ._.. _F.:_::.- .... �?•"..Y.;_�.��.Y��.+,3.f�udtd�+r 7� l 4ci y
THE COMMUNITY: Ashland is (SOSC), established in 1926, has temperature in July is 87 with a low
located in the picturesque Rogue approximately 4,500 undergraduate of 52. In January, the average high
Valley of southern Oregon, 15 miles and graduate students. Ashland has is 45 with a low of 30.. Although the
north of the California border. It is an outstanding public school system weather fairly mild, Ashland does
one of America's most liveable small which has historically Mnefitted have lour distinct seasons.
communities. The City is sur- from a high level of community
rounded by the majestic Cascade support. Ashland High School Ashland is a diverse community
and Siskiyou Mountain ranges. students have among the highest with a.uniyue mix of small town
SAT scores in the values combined with a wide range
slate; Continue to Of ridtural opportunities usually
hill capture state found only in major cosmopolitan
debate champion- dies. The City was recently
1 selected as one of 50 "most livable
ships and have
been in the final rides in the United States."
stale football
championship THE ORGANIZATION: The City
game (4A) four of Ashland was incorporated in 1874
oul of the last six and operates under its own charter
years. and applicable stale law. The City
Of Ashland provides a full range of
Ashland features municipal services including police
numerous and fire protection, parks and
restaurants, recreation activities, streets, airport,
B&B's, boutiques planning, zoning, senior program
and gift shops, and general administrative services.
Ashland's current population is new and used book stores & art The City also operates the water,
17,725 and has grown at the rate of galleries. The Schneider Art sewer and electrical utility systems
about 1% per year for the last 10 Museum, located on the SOSC as well as a fully-accredited hospital.
years. The economic base of campus, puts on contemporary art The annual budget for FY 95-96 is
- - Ashland is primarily dependent on - exhibits from around the country. - $70,229,000 of which $11,606,000 is
tourism and higher education with a The Pacific Northwest Museum of for the Public.Works Department.
small manufacturing sector based on Natural History, adjacent to the
high technology and wood products. world's only forensic laboratory for Ashland has a Mayor/Council form
Ashland is perhaps best known as wildlife species (U.S. Fish & Game), of government. The Mayor is
the home of the world famous also enhance Ashland. directly elected for a four-year term
Oregon Shakespeare Festival and presides over a six-member City
although there are ten other com- Southern Oregon is noted for its Council who are elected to four-year
munity theater groups performing a many recreational -
variety of productions. The opportunities.
Shakespeare Festival runs from mid- Within an hour's
February through October and sold drive of Ashland
over 360,000 tickets this last year (2,000 fool
attracting a large number of tourists elevation), you
to the community. will find many - e:.It1W ; f
rivers, lakes and
mountains. The
Mi. Ashland Ski
• • • • • • • • • • • • • • 0 • 0 0 0 Resort (7,500 feet)
Ashland is a diverse located just south
• • of town, is owned
community with a unique . by the City of
mix of small'town values ; Ashland, and
• combined with a wide • operated by a
• • non-profit board. It offers day and staggered terms. The Mayor is
range of CUltural opportll- eight downhill skiing with four chair Cathy Golden. The Hospital Board
nities usually found only • lifts. The ski season usually runs is appointed by the Mayor and
in major cosmopolitan from Thanksgiving through April. Council to oversee the 49-bed
Ashland Community Hospital. In
cities. Despite Oregon's reputation for addition, the council is assisted by
• • • • • • • • • • • • • • • • • • • rain, Ashland averages only 19 15 advisory boards and comnus-
inches per year plus 10 inches of sions. Finally, Ashland has a five-
Southern Oregon'Stale College stow, which is similar to Northern member elected Parks and Recre-
California. The average high ation Commission. The community
is concerned with preserving the environment, support- Employers - 10.4 FTE
ing the arts and addressing social issues. The Mayor, The Sewer Division operates and maintains the Waste
with confirmation of the City Council, appoints a City Water Treatment Plant, five sewage pump stations,
Administrator and City Attorney. The City Administra- sewage sludge sites, and 85 miles of sanitary sewer
for has responsibility for overseeing all city functions
with the exception of the Parks Department and
Ashland Community Hospital. The City Administrator,
Brian Almquisl,.has served in the position since 1970.
He has served as a Regional Vice President for ICMA, is _
the senior municipal manager in the Slate and was
honored recently by The League of Oregon Cities for
continued excellence in public service, the highest award
the League bestows on a municipal employee. 11 _
+1
THE DEPARTMENT
Street & Equipment Division
95-% Budget: $2,145,000 (streets) $2,618,000 (equipment)
Employees: 15 FTE
The Street Division constructs, rebuilds, repairs and
maintains streets, sidewalks, curbs, bicycle paths, lines. The Division installs new services for new homes
bridges, street signs, street markings, storm,sewers, and buildings and serves about 5,700 customers.
ditches and parking lots. It also is responsible for street
sweeping, snow removal, sanding and the monitoring of Administration/ Eneineering Division
contracts for landscaping, street centerline and bikepath 97-96 Budget $527,000
striping. Employees - 8.45 FTE
This Division also maintains and repairs all city vehicles
and motorized equipment. $1,572,000 of this budget is Administration provides general oversile, planning and
the Equipment Replacement Fund for citywide equip- budgeting for the entire department and provides
ment & vehicle replacement support to the following boards, committees and
commissions: Airport, Bicycle, Forest, Traffic Safety,
Municipal Aimort Transportation, Planning Advisory and Ashland Water-
95-96 Budget $75,000 shed Advisory. Engineering is responsible for the
Employees - None (lease) design of all public works projects.and the oversite of
The municipal airport was established in 1965 and is a - construction by private contractors.
vital link in the transportation system and tourist
industry. Private contractors, the Street and Water
Divisions and the Electric Department provide mainte-
nance on a cost reimbursement basis. The city leases A Sample of Some Current Public
the land and buildings to a Fixed Base Operator who
runs the facilities including radio control, full facility, Works Projects:
aircraft maintenance, collection of rents and flight . Filter Plant Upgrade - $3.8 million
training. A 9 member Airport Commission advises the
City Council regarding airport operations and policy. Wastewater Treatment Plant Upgrade - $27
million
Water Ouality Division �e
95-% Budget 53,448,000 (operations) $3,939,000 (con- East Main Street Improvement'
structiun) . Central Ashland Bikepath
Employees - 19.6 FIE
The Water Qudlity Division operates and maintains the Fordyce Street Local Improvement District
Water Treatment Plan[, the Power House, four dams on (LID)
Ashland Creek, four water pump stations, the Lithia .�S Fordyce Street Storm Drain
Water system, 53 miles of water mains, 764 fire hy-
drants, 6,020 water service connections and meters and Ann/Clinton Street LID
all system monitoring equipment. The Division installs S Tolman Creek Street LID
water services Air new homes and buildings and
constructs new water mains. . Crowson Reservoir Rehabilitation
Sewer Division Ashland Street Water Main Replacement
95-% Budget $2,793,000 (operations) $2,718,000 (con- . North Mountain Street LID
struclion)
THE POSITION: Under the general Overseeing the conduct of necessary Must be committed to exploring
supervision of the City Administra- studies and analyses, preparaticnr of
tor, the Public Works Director plans, related information and reports, and and recommending environmen-
direcls and oversees the operations development of recommendations tally sensitive approaches to
of the 53 employee Public Works for the City Council. design, construction and mainte-
Department, including engineering, nance functions.
water and wastewater treatment Management of public projects by
operations, fleet maintenance, developing scope of work, budget, *Must be willing to explore and
facilities, streets, sanitary sewer work site inspection, coordination recommend possible options versus
collection, water distribution, and with consultants, department staff, maintaining them is "only one right
storm drainage systems, with and/or other governmental bodies. way'
accountability for results in terms of
costs, personnel, methods and DESIRABLE REQUIREMENTS: recommend be able to evaluate and
outcomes. Supervises department Q recommend ales, pros s stye ml
personnel, directly and through Registration as l Professional ing structures, process pros -
subordinate supervisors. Ensures -Engineer r civil engineering in the ing and new methods and proce-
Slale of Oregon, or equivalent with dares.
open communication with the public ability to obtain within Oregon.
in matters related to the depart- Overall management skills are more
ment. important than technical capabilities.
COMPENSATION & BENEFITS -
Possession of valid driver's license.
GENERAL REQUIREMENTS: Knowledge of Council policies The salary range for the position is
Candidates should have broad affecting public works environment. p559,724 - $67,176 annually. Ap-
ointment will he made based on
knowledge of public works func- -
qualifications. The city provides an
tions, engineering, project manage-
MANAGEMENT STYLE: excellent benefit program including
ment, and public administration.
PERS retirement, matching deferred
Thorough knowledge of the prin-
ciples of supervision and personnel AlMust be an excellent cummunica- compensation program, employer.
practices; methods, materials and for and motivator and be able to paid life insurance, long -term
techniques used in the construction, establish strong leadership direc- disability insurance, vacation, sick
maintenance and operation of public tion for the Public Works Depart- leave, and fully-paid medical, dental
works facilities; budgeting; and ment. k vision insurance for employees
administration.
� and dependents.
Mnst be an effective project
EDUCATION AND EXPERIENCE: manager and strategic team leader
PROCESS - To apply, send
Graduation from a four year univer- to insure projects remain on completed City employment
sity plus eight years experience in schedule and are completed within application k resume along with
public works or a related field with budget. The direction needs to be current salary and five work-related
significant project management visable in the community and to references to: City of Ashland,
experience, or any satisfactory the public works crews. Personnel Division, ZO East Main
combination of experience and - Street, Ashland, n, 97520 Main
training which demonstrates the *Must be progressive, innovative Street, ; FAX (, O 488-5311 City
knowledge, skills and abilities to and willing to be on the cutting
perform the duties of the position. edge. application required.
Filing deadline is 4:00 p.m., Friday,
Candidates should have experience .lMust be committed to building February 9, 1996.
in the development and implemen- and maintaining effective working
tation of departmental objectives. relationships with employees, other
e.g. planning and developing city departments, especially
programs, policies and procedures. Community Development, the
Preparing department budget public and elected and appointed
requests and management of officials.
approved department budget. r
,*Must be a mediator, negotiator
Management and evaluation of and facilitator when working with
subordinates work, including groups and individuals whose
management and supervisory .opinions may differ. _
personnel. Ensuring provision of
adequate training within depart- *Must understand and have a
meat. Understands organizational vision for the role public works
structures and succession planning. plays in effecting the overall design ,.
of the community and land use ::,: ;t •`'`
policies.
c-
| �
§ / §
}� C
® cy a
OZ ) .
I ILI
. )
(
. M :2 .
! � . .
. } / n
� O
. / m
m
w @
. c : ®
e 2 M
T OT
Ell
� � M
/
_ . J
\\
, ( 3# ; $