HomeMy WebLinkAbout1997-0318 Council Mtg PACKET Council Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
Important: Any citizen attending council meetings may speak on any item on the
agenda, unless it is the subject of a public hearing which has been closed. If you
wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and inform you
as to the amount of time allotted to you. The time granted will be dependent to
some extent on the nature of the item under discussion, the number of people who
wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
March 18, 1997
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting minutes of March 4, 1997.
IV. CONSENT AGENDA:
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - February, 1997.
3. City Administrator's Monthly Report - February, 1997.
4. Approval of Lbd=w Conclusion and Order on a seven lot subdivision
I man er the Performance Standards Option located at 25 Westwood Street.
5. Letter of resignation from Police Chief Gary E. Brown, effective April 4,
1997.
V. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
VI. UNFINISHED BUSINESS:
1. Letter from the Patrons of Lithia Park requesting that council appeal to
County Board of Commissioners to reconsider allocation of Historical Tax
Fund for Lithia Park Restoration.
VII. NEW & MISCELLANEOUS BUSINESS:
1. Discussion of results of flood bond election on March 11, and suspension
of flood restoration work until May 20, 1997.
2. Authorization of City Administrator to sign contract for engineering services
for the Ashland Creek Flood Restoration project.
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VIII. O DINANCES RESOLUTIONS AND CONTRACTS:
Second reading by title only of "An Ordinance Amending Chapter 2.41 to
Remove Mandatory Contribution and Expenditure Limitations by
Candidates for City Offices."
Second reading by title only of "An Ordinance Adding Chapter 13.02 to the
Ashland Municipal Code to Clarify Jurisdiction of Public Rights-of-Way
Within the City."
Second reading by title only of "An Ordinance Providing for Declaration of
Emergencies and Authorizing the City Administrator to Order Measures in
Response to Emergencies."
First reading b title only of "An Ordinance Adopting the North Mountain
eig borhood Plan, Changing the Comprehensive Plan Map and Zoning
Map Designations for the North Mountain Area, Adding Chapter 18.30 NM
No. Mountain Neighborhood to the AMC Land Use Ordinance, Modifying
Section 18.62.070.M of the Land Use Ordinance, and Adding Section VII
'North Mountain Neighborhood Design Standards' to the Site Design and
se Standards."
Reading by title only of "A Resolution of the City of Ashland, Jackson
County, Oregon, calling a Special Election to Submit to the Voters the
Question of Contracting a General Obligation Bonded Indebtedness in the
Amount of $1,250,000 to Finance Mitigation, Repair and Reconstruction of
the City's Water, Wastewater, Parks, &eetFisal, Storm Drains and
Transportation Systems including the Water and Wastewater Treatment
Plants, City Streets, Bridges and Sidewalks; Watershed Roads and Bridges;
Mitigation, Repair and Reconstruction of Streambanks and Channels; and
Removal of Present and Continuous Accumulations of Silt in the City's
Water Reservoir; All (100%) of which Funding is Required as a Result of the
January 1997 Flood.
Reading by title only of "A Resolution of the City of Ashland, Jackson
County, Oregon, Declaring Official Intent to Issue Reimbursement Bonds to
Reimburse Expenditures Incurred for Flood Damage."
IX. OTHER BUSINESS FROM COUNCIL MEMBERS
X. ADJOURNMENT
Reminder: Study Session tomorrow, March 19 at 12:30pm
1) Review findings of Roca Creek Study Team
2) Discussion regarding Communication Plan
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CITY OF ASHLAND
Administration
MEMORANDUM
To: Honorable Mayor and City Council
. � OaEGO
From: Greg Scoles, Assistant City Administrator
Date: March 17, 1997
RE: Ashland Creek Flood Restoration Project
Background:
On February 7; 1997 the City issued an RFP for the Ashland Creek Flood
Restoration Project. This request was for professional services associated with
a comprehensive restoration and management plan for the Ashland Creek area
located between the Butler Band Shell and the Hersey Street Bridge. On
February 11, 1997, staff made a presentation regarding the project to a joint
meeting of the Parks and Recreation Commission and City Council where is was
determined that the Mayor should appoint a committee to evaluate the
proposals. At-the February 18, 1997, Council meeting the Mayor appointed the
Selection Committee made up with representation of the City Council, Parks
Commission, Watershed Partnership, Plaza Business Owners, Chamber of
Commerce, U.S. Forest Service and a Geologist.
Four proposals were submitted on March 10, 1997 and these have been
evaluated by the Selection Committee. On March 13, 1997, the Committee met
to discuss their preliminary evaluations and determined three of the four firms
should be interviewed by the Committee on March 17, 1997 as follows:
Firm Preliminary Estimate
OTAK $173,550
Northwest Biological Consulting $274,190
W & H Pacific $143,945
Recommendations:
The Selection Committee has interviewed the highest qualified firms for the
flood restoration project and recommends that the City Council authorize the
City Administrator to negotiate a contract with OTAK. It should be noted that the
Committee based this recommendation on the representation of OTAK that they
are willing to adjust their estimated budget significantly while at the same time
providing all the required services for the project. Should the negotiations be
unsuccessful then the City Administrator should proceed to negotiate with the
next most qualified consultant.
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
March 4, 1997
PLEDGE OF ALLEGIANCE
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hagen, Wheeldon and DeBoer were present. Councilor Hauck was
absent.
APPROVAL OF MINUTES
Minutes of the Regular meeting of February 18, 1997 were approved as presented. Councilor Reid
pointed out that she would like it clarified on page 4 that she supported the language including the
existing fee structure and safeguards proposed in the ordinance but disagreed with the application fee
only.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of 25 year Service Certificate to Police Capt. Mel Clements.
Mayor Golden presented Capt. Mel Clements with a 25 year Service Certificate. She reflected he
was an extraordinarily dedicated city employee working in the detective and communications
division who had worked his way up through the ranks. The Mayor thanked Capt. Clements for all
he has done for the city.
CONSENT AGENDA
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - February, 1997.
3. Approval of Liquor Licenses for 1997-1998.
4. Approval of Findings, Conclusion and Order on a seven lot subdivision under the
Performance Standards Option located at 25 Westwood Street.
City Administrator Brian Almquist requested Item No. 4 be pulled off the Consent Agenda and
postponed to the March 18 as the paperwork had not yet arrived from the attorneys representing the
applicant.
Councilors Hagen/Reid m/s to approve consent agenda items numbers 1, 2 and 3. Voice vote:
all AYES. Motion passed.
PUBLIC FORUM
Linda Chesney, 215 Scenic/Requested the Roca Study Group be placed on the Council Study
Session of March 19 and would like to make a presentation to council at that time.
Joe Eckhardt, 108 Bush/Spoke at length about the protocol of the Public Forum and felt the forum
was a closed process. He felt the Public Forum on the agenda was a far cry from either free speech
or discussion with council, and does not feel there is any audience participation. He felt audience
(Council Meeting 3/4/97) 1
participation of those called upon was biased in favor of council, especially on the evening when the
Wilson-Broadus issue was discussed.
Mayor Golden clarified for Joe Eckhardt that at the council meeting in question he had signed up to
speak under Public Forum, and the Wilson-Broadus testimony came under the Consent Agenda and
when his name was called to speak he had already left.
Joanne Eggers, 221 Granite/Appeared as a representative of the Ashland Watershed Partnership
and wanted to tell citizens about an upcoming event called New Years Flood of Creeks, Critters and
Community on March 6 at 7:30p at the Community Center. The event is to better understand the
nature and impact of past and present flooding where we live, focus on recent changes, and help
prepare for any future floods.
Andrea Haldane, 2081 Tolman/Expressed concerns over the proposed timber harvest. She said the
area of concern is on a very steep slope with erosive soils and she is alarmed with the
inconsistencies between the intended cut and the recommended practices prepared by Forest Service
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staff. She questioned the sustainability of forest resources, and the integrity of habitat of sensitive
and endangered species of plants and animals. She urged council to request an extension from the
forest services for public commentary which ends on March 27, which she felt was not sufficient
time for informed consideration by citizens.
Nicki Helvey, 4575 Highway 66/Wanted to invite council to a public hearing at Town Hall on
March 12 at 7:OOpm to discuss the Hazred (Ashland Watershed) project to talk about extending
public comment period and address the issue of big old growth trees that have already been marked
for cut.
Discussion followed amongst council with Don Laws reiterating the fire hazard factor. He spoke of
the need to reduce the fire dangers as well as the erosion dangers and also consider the wildlife
situation. He opined big trees did not need to be cut for fire hazard reduction.
1 Public Forum closed at 7:30pm
UNFINISHED BUSINESS
1. Memo from City Administrator regarding use of professional engineering services
through RVCOG.
City Administrator Brian Almquist read aloud memo from City Administrator dated February 28,
I 1997. He explained that most of the work the city does is contracted to outside engineering firms in
i the Valley.
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Councilor Wheeldon inquired as to the difference between an engineering project that needed to be
signed on, and whether the city's engineering group is limited to certain types of projects.
Acting Public Works Director Jim Olson clarified the City has an engineer's stamp on any project
that goes out on public bidding. Exceptions to those projects are ones that have no structural or
engineering details. He clarified that most of the larger projects are contracted out, mostly due to
time constraints, with smaller ones carried out by the city. Ten years ago 95% of all engineering
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work was carried out by the city, but as projects have become more complicated and cumbersome
they are contracted out. He explained another factor is that the city has grown and that has
increased staff time.
Councilor Reid asked for an overview of what the engineering staff does within the city, and felt it
important for citizens to know that the engineering staff is expected to and does a great deal of
improvements within the city. She stated it is typical in some cities to have a chief engineer to
oversee the engineering department who is not expected to be the Public Works Director but they
make sure everything is in compliance with the policies of the city and often use their own stamp.
Acting Public Works Director Jim Olson replied the city fulfills any type of public works project or
improvement. If a project is contracted out, the city will still administer the contract.
NEW & MISCELLANEOUS BUSINESS
1. Letter.from the Patrons of Lithia Park requesting that council appeal to County Board
of Commissioners to reconsider allocation of Historical Tax Fund for Lithia Park
Restoration. (Postponed to March 18)
This item postponed to March 18.
2. Discussion of Flood Restoration Bond issue and revised estimates for bonding.
City Administrator Brian Almquist described the estimates of each of the 64 projects on the list. He
read aloud figures compiled on the City of Ashland Flood Restoration Bond Issue using the
overhead projector for viewing and explained the process. Almquist clarified that dredging will not
be required this year. He explained that when estimates were gathered just after the flood rough
estimates had to be given to the County and the State in order to declare Jackson County a State and
later on a Federal Disaster Area.
Total City Costs $1,775,000
Total Parks Department Costs 400.000
Capital Project Total $2,155,000
Private Parks Donations ($50,000)
Federal Highway Funding (219,000)
Potential FEMA Funding - Assuming 50% of total. (1,077,500)
Contingency for Winburn Bridge/Channel design $450.000
Range of Bond Issue $808,500 $1,258,500
Mayor Golden explained the FEMA process wherein FEMA picks up a certain percent of what they
determine the costs should be but often times outside contractors cost more. She also clarified that
the city has to front costs before FEMA will reimburse the city. If money is not available to carry
out the projects FEMA will not pay a portion.
City Administrator Brian Almquist suggested to council that prior to the time the city goes to the
bond market that a Public Hearing be held for the final costs to be shared with the general public
before the bonds are issued. He is hopeful the city will stay within the $800,000 figure or less.
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Councilor Hagen pointed out to the people who had not yet returned their ballots that $2.6 million is
substantially different than $1.2 million, and citizens should be assured that that is the figure and the
city will request only what is needed.
Councilor Reid inquired as to the city's self-insurance policy and whether the city should look at
some kind of insurance fund for future floods.
City Administrator Brian Almquist clarified that some insurance proceeds have been received to
repair the water filter plant and the Community Center, but this is a small percentage. He explained
the city has a $50,000 retainer and additional coverage comes from the insurance company itself. In
response to Councilor Wheeldon's question about whether the city had an emergency fund, he stated
a better way would be to make improvements to facilities to prevent flood damage from occurring
next time.
Councilor Laws explained there are some reserve funds earmarked for specific purposes including
i self-insurance for some types of insurance which could be used to meet purposes on the list. The
problem would be that if reserves were used the city could no longer self-insure, it would have to
j buy insurance to cover what the city is self-insured for, and that would cost more money to city
taxpayers in the long run.
Councilor Wheeldon stressed that the only things the bond money can be used for is flood
j restoration and future mitigation. She wanted to clarify the accounting and how the money can be
kept track of.
City Administrator Brian Almquist replied that when bonds are issued the city has to sign a bond
! covenant that covenants the city to spend those resources only on those covered expenditures that are
included in the ballot title that the voters have approved. The money cannot be spent on anything
other than those things that have been listed. He drew a parallel to the flood of '74 when the voters
authorized $750,000 in bonds, the accounting was completed and only issued $600,000.
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Councilor Laws stressed that he would personally resign from the City Council if he found the
money was being misused or spent on other purposes.
l Councilor DeBoer asked if it was in order to make a motion that if voters pass the bond that the
council limit the bonded amount to $1,258,500.
Councilors DeBoer/Reid m/s to stipulate that city would not leverage any funds above $1.2
million. Voice vote: all AYES. Motion passed.
It was agreed by Mayor Golden that a Public Hearing should be held in the summer for citizens
outside of the budget process to see exactly where the money is being spent.
3. Waiving of formal bidding requirements for mechanical removal of debris from Reeder
Reservoir.
City Administrator Brian Almquist reported that the reservoir will not have to be dredged..
Approximately 5,100 cubic yards of debris are in the reservoir which for the most part can be
4 (Council Meeting 3/4/97)
reached with mechanical means but if the debris is not removed the reservoir will have to be
sluiced. City Administrator Brian Almquist read aloud the memorandum from Acting Director of
Public Works Jim Olson. He stated there is a large snowpack on top of Mt. Ashland so it is
imperative the city begin on the work immediately to get the material out of the reservoir.
Councilor DeBoer assumed that a bid would not be necessary anyway as wages are set by the state,
removing any bidding necessity.
Councilor Laws felt that under the current circumstances an exception should be made to the formal
bidding process.
Councilor Wheeldon asked whether the Granite Street pit and the Glenview Drive pit feed out of the
upper Watershed, and also inquired as to the extra disruption with the extra trucks in town.
Councilor Hagen suggested the Sluicing Alternatives Committee be reconvened and that Tom Davis
be involved.
Councilors Reid/Wheeldon m/s that formal bidding requirements for mechanical removal of
debris from Reeder Reservoir be waived and that work begin immediately. Roll call vote:
Laws, Reid, Hagen, DeBoer, Wheeldon, YES. Motion passed.
4. Letter from Lloyd Haines, Attorney at Law, requesting an investigation of city actions
prior to and during the flood of January 1-3, 1997.
Lloyd Haines, 51 Water St/Wanted to thank the Mayor for her response and consent and the city's
cooperation to his letter. He stated he was proud to live in Ashland which keeps citizens involved.
He would be happy to discuss any protocol that needs to be established either at a council meeting
or later date.
tthere to point forges but felt/anµindependent assessment could he p alleviate at reiterated
plaza
merchants would feel more comfortable.
Ron Roth, 6950 Old Highway 99S/Wanted to thank Lloyd Haines for writing the letter and the
Mayor for her response. He wanted to clarify any unanswered questions and felt an independent
assessment would also help prepare for the future.
Councilor Reid felt the council should not have anything to do with paying for or appointing the
panel as then it would no longer be independent. She said the city should provide any information
needed and that staff be made available. She saw it as very important the city council not appoint
or fund the committee, or it would be seen as a way to control it. She felt city records should be
open to the public and she would be opposed to council trying to shape the process.
Councilor Wheeldon felt the council should share in funding and felt it necessary for city and
merchants to participate together in order to build trust around all the issues.
Councilor Hagen felt doors should be wide open and a judgment will reflect what the data shows.
(Council Meeting 3/4/97) 5
Lloyd Haines added that he felt that if the purpose of the facilitator is to frame the methodology of
how process will work then they are in support of that. However, if the purpose of the facilitator is
to frame issues as to questions that can be asked that would not be acceptable. The first choice
would have been with the consent of the city, merchants and building owners to appoint an
independent panel, and for them to report back in 60 days.
Councilor DeBoer concurred with Councilor Reid and felt it was not necessary to spend any money
for facilities and the plaza merchants should form their own group, with the city assisting them with
what they need to make it an open process.
Mayor Golden expressed her reluctance to use existing city staff who are busy with flood issues, but
she felt outside people could be brought in at a minimal cost to the city and the merchants. She
agreed to meet the next day with Lloyd Haines to discuss the process.
Councilor Laws felt it in everyone's best interests that Lloyd Haines set the entire system up, and
the city would make records and personnel available.
Mayor Golden suggested that either choices proposed would work fine for her. Everything is public
record and Lloyd Haines is welcome to it.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. First reading by title only of "An Ordinance Amending Chapter 2.41 to Remove
Mandatory Contribution and Expenditure Limitations by Candidates for City Offices."
Councilors Hagen/Wheeldon m/s to approve first reading and place on agenda for second
reading of "An Ordinance Amending Chapter 2.41 to Remove Mandatory Contribution and
Expenditure Limitations by Candidates for City Offices." Roll Call vote: Laws, Reid,
Wheeldon, DeBoer, Hagen, YES. Motion passed.
2. First reading by title only of "An Ordinance Adding Chapter 13.02 to the Ashland
Municipal Code to Clarify Jurisdiction of Public Rights-of-Way Within the City."
i Darlyn Adams, 189 Westwood/Stated that any time a public right-of-way is dedicated and
accepted, the accepting agency has the continued responsibility for maintenance. She feels if the
city has failed to do so then it has violated the public trust. She said that apart from the Tidings'
I Regular Meeting notice of City Council that no citizen was informed and given time to comment.
She stressed she has not had a response to her questions directed to Councilors Laws and Hagen as
1 to who would pave the east side of Westwood since it is the city's right-of-way.
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Councilor Ken Hagen indicated he is investigating that issue at this time.
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Robert Connard; 570 Nyla Lane/Feels the Memorandum from the City Attorney and Ordinance
adding Chapter 13.02 to the Ashland Municipal Code does not clarify jurisdiction of public rights-
of-way within the city. He read aloud excerpts from Chapter 13.02.020, and 13.02.050. He
perceives this as contradictory and the city should take care of the rights of way.
City Attorney Paul Nolte clarified there are some streets that are not yet in existence.
6 (Council Meeting 3/4/97)
Councilor Hagen feels it makes sense to have section .050 in the Ordinance. He said there are
streets and locations indicated for future developments, and the city needs to maintain that right-of-
way. He stressed that until the land is ready to be developed the city will not curb and gutter and
maintain.
Councilor Reid.asked about whether the city would be obligated to cut down the weeds under the
Weed Abatement Ordinance to an improved street such as Central and felt .050 could be clarified
for discussion.
City Attorney Paul Nolte replied that under the Weed Abatement Ordinance the city is responsible.
He also gave an another example when a garden had to be removed from an unimproved city street
and the city claimed jurisdiction over that street. The right to regulate the right of way and the city
could require them to remove the garden from the right-of-way. However, exercising that
jurisdiction did not mean that the city would have to pave the street, which is what .050 states. He
feels if this is a problem it can be removed but the city would still act in the same way, but this is
an attempt to clarify.
Councilor Laws feels the wording does not give the perspective that there are things the city will
continue to do under the city's ordinances, and feels it should be reworded more carefully, rather
than deleted.
City Attorney Paul Nolte clarified that the chapter was proposed because there is not anything
specific in state law or the city's charter or ordinance as to who has jurisdiction over the rights-of-
way and how that is to be regulated. He stated this is a precursor to some significant changes in
Federal law and now in the State Legislature regarding telecommunications and the right of
telecommunications' vendors to use the.public rights-of-way. He said that within the next year
Council will be brought back a broad range telecommunications ordinance which will specifically
state how telecommunicators can use the city's rights-of-way, what the permit will read, what the
construction requirements will be, and whether there will be any compensation to the public for the
use of the rights-of-way.
Councilors Reid/Hagen m/s to approve first reading and place on the agenda Ordinance
13.02.050 for a second reading to include clarification. Roll Call vote: Hagen, Reid, Wheeldon
and Laws, YES. DeBoer, NO. Motion passed.
3. First reading by title only of "An Ordinance Providing for Declaration of Emergencies
and Authorizing the City Administrator to Order Measures in Response to
Emergencies."
Cate Hartzell, 881 E. Main/Asked if this was a direct response to the 1997 flood, and whether this
covers fire and other emergencies. She inquired whether this is typical of other cities by passing
police powers over to a city administrator.
City Attorney Paul Nolte replied that in 1995 the Emergency Operations Procedure was adopted and
at that time the plan was based on having an emergency powers ordinance in effect. It was never
brought forward to the council at that time, but should have been forwarded with the Emergency
Operations Plan to cover all aspects of emergencies. He said it was modeled on the City of
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Gresham's ordinance used by the League of Oregon Cities as a model for emergencies. He
explained it is typical to delegate power to a certain officer, usually the City Manager or City
Administrator, mainly because in the event of an emergency it is difficult to gather council together
in time.
Councilors Hagen/Laws m/s to approve first reading and place on agenda for second reading
"An Ordinance Providing for Declaration of Emergencies and Authorizing the City
Administrator to Order Measures in Response to Emergencies". Roll Call vote: Wheeldon,
Hagen, Laws, Reid, YES. DeBoer, NO. Motion passed.
4. Reading by title only of "A Resolution Setting a Public Hearing on the Formation of a
Local Improvement District on Fordyce Street."
Councilor Wheeldon inquired as to why the Millpond area is not included in the Resolution.
Acting Director of Public Works Jim Olson clarified the Clear Creek subdivision not included as
they conducted their own improvements.
Councilor Reid stressed this was an example of standards that are no longer adequate. Many
citizens who live in the neighborhood carried out improvements from a prior LID want to carry out
new improvements that will be called for in the new LID.
Councilors Reid/Hagen m/s to approve Resolution No. #97-09. Roll Call vote: Laws, Hagen,
Reid, Wheeldon, DeBoer, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Mayor Golden spoke about the upcoming community Potluck and picnic on the Plaza on March 8 to
thank volunteers.
ADJOURNMENT
Adjourned at 8:56pm
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Frances Berteau, Executive Secretary Catherine M. Golden, Mayor
C
y
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ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
FEBRUARY 11, 1997
CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Chairperson Barbara Jarvis. Other Commissioners
present were Finkle, Carr, Howe, Hearn, Armitage and Gardiner. Giordano and Bass were absent. Staff
present were McLaughlin, Molnar and Yates.
PUBLIC FORUM
No one came forth to speak.
ELECTION OF OFFICERS
Armitage nominated Jarvis for Chair, Hearn seconded the nomination, Howe moved to close the
nomination. Carr nominated Armitage for Vice Chair, Armitage withdrew his name as he will only be
serving another year. Armitage nominated Bass for Vice Chair. Hearn moved to approve the slate as
nominated. Finkle seconded the motion and the slate was unanimously approved.
APPROVAL OF MINUTES AND FINDINGS
Gardiner moved to approve the Minutes and Findings of the January 28, 1997 Hearings Board, Jarvis
seconded the motion and they were approved as amended (add the planning action number and
description on the first page).
Carr moved to approve the Minutes and Findings of the January 28, 1997 Regular Meeting, Howe
seconded the motion and they were approved. Armitage did not vote as he was not present.
TYPE 11 PLANNING ACTIONS
PLANNING ACTION 96131
REQUEST FOR OUTLINE PLAN AND SITE REVIEW APPROVAL FOR A NINE-LOT SUBDIVISION
UNDER THE PERFORMANCE STANDARDS OPTION
2300 SISKIYOU BOULEVARD
APPLICANT: HARLAN DEGROODT
Site Visits and Ex Parte Contacts
I
Site visits were made by all but Armitage.
STAFF REPORT
Molnar gave a brief history of the site. The hearing was opened in December and continued to this
evening. The parcel is at the corner of Beliview and Siskiyou with a large existing house on the
property. The application is to divide the site into nine separate tax lots. The house will be retained with
the small building being removed and eight new units constructed in four sets of two. There are two
designs, one similar to those on Bellview with a garage in between the units and the other design is a
townhouse with common wall with the parking in the rear. There is an existing parking area off Siskiyou
that will serve the large house. A new driveway will be constructed on Beliview toward Siskiyou to
access six units and an existing 20 foot wide driveway that serves the first phase of Beliview Estates will
serve two units in this project`
The site is fairly wooded. The project has been reviewed by the Tree Commission. The majority of the
large evergreens along Siskiyou will be retained due to the location along the property line. There are
Siberian elms on the site and they tend to be problems when anything is developed around them. The
applicant will try to incorporate at least one of the two Port Orford cedars (see Condition 12). Staff
suggested modifications to the driveway to give the cedar a better chance of survival by curbing more
toward the existing residence and doing pavers in that section.
Staff is concerned because many of the private or recreational spaces did not qualify for a yard area.
The landscaping plan has been modified to show small lawn areas for each unit with the exception of
unit 23 (unit along Bellview). The outdoor space for 23 will be a good sized covered front porch and
front yard area. No other common outdoor areas are proposed other than the driveway area. Staff
suggested there be some consideration for access back to the creek. The revised plan included in the
packet was modified to Include a pedestrian easement walkway that will come down behind the private
backyards of units 1 and 2.
Howe wondered if there was a pathway along the top of the creek. Molnar said nothing was noted as
part of Final Plan but the owner intends to design a natural path along the creek which will allow people
to walk along the bank.
The other items mentioned in the initial Staff Report have been addressed by the applicant and meet the
criteria. Staff recommended approval of the application with the attached 15 Conditions. Molnar
showed a video of the site.
Finkle said that sometimes a condition is included for future traffic lights. McLaughlin said the
Commission could include that and require signature in favor of a future light if they found that the traffic
will increase enough to require a light at Tolman and Siskiyou.
Finkle commented that in Condition 13, make sure the driveway has pavers.
Jarvis asked what the distance will be between the two curb cuts. Molnar thought it was at the
minimum of 50 feet and 100 feet from the Intersection. Jarvis wondered if it was good traffic planning to
have curb cuts so close with a dense development and more cars coming and going. Also, this is a
i fairly significant subdivision with no organized open space. It appears the development is hooked to the
j neighboring development. McLaughlin said they have had several discussions with the applicant less
1 about open space but more about design. The land has been broken up into discreet properties and
individual applications filed on those to where it has made it difficult to consolidate access points and
creates a situation of choosing between the lesser of two evils: do we put the driveway access onto
Siskiyou Boulevard or a driveway 100 feet from Bellview? This parcel is a remnant left over from the first
development. As the property goes Into separate ownership, the ability to cooperate is lost to shared
driveways, easements, etc. The open space was the part not put Into the whole package. Staff has
done their best to put this together in a package.
Jarvis is concerned that there could be another division of the property. Then there could be 11 units.
a McLaughlin said if the Commission feels there is a potential for an additional unit, a condition can be
attached as if it were a full development plan.
Howe said it is possible that a different buyer could have purchased the proposed parcel where they
could not make use of the drive already set up. There would had to have been an even closer curb cut
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
FEBRUARY 11,1997
toward Siskiyou. She is not going to fight the battle that this could be one development. She would like
to see a limitation placed so the parcel with the existing house cannot be divided further.
Hearn has similar concerns as Jarvis, however, it Is not fair to penalize the applicant just because it is
owned by one person when it could be owned by two.
McLaughlin said the original land owner, Mr. Anderson, was adamant about keeping his residential
property separate from the portion being developed. In hindsight, what should have been required as
part of the partition, was some sort of development plan that would insure an easy development link
between the two parcels even if under separate ownership.
Carr thought it looked like it would be a crowded development. She agreed with Jarvis with regard to
the open space. She is concerned that three more units could be added at a future date. Carr thought
the expense of a traffic light on this development is inordinate.
McLaughlin said the applicant has not proposed 11 lots. The Commission has the option of showing
how he will meet the open space requirement or you could limit the development of the three lots.
PUBLIC HEARING
HARLAN DEGROODT, 706 Oak Knoll, explained he did not have the option to develop the property but
after Mr. Anderson died, one of the agreements with Mrs. Anderson is that she wants her house retained
as close to its original condition as possible. In the beginning he wanted to make it clear he was not
trying to develop the other parcel. He has tried not to disturb the character of the existing house at all.
Because there are less than ten units, he has tried to maximize the individual private spaces of the units.
He undertook the development in order to Integrate this development with what is already there. This is
not a second phase of a development. He does not intend to ever come back before this Commission
with a development proposal for the property (with the house).
Howe asked if DeGroodt would prefer to have a restriction to never subdivide the property again or
redesign as if it were an 11 unit project. DeGroodt said because of his contractual agreement, he would
have to go with the deed restriction.
Staff Response
Molnar said if there were an 11 lot development, the open space would be 2500 square feet. Included is
the viewpoint overlook which is approximately 300 square feet.
COMMISSIONERS DISCUSSION AND MOTION
McLaughlin suggested wording on Condition 16: That a deed restriction in favor of the City of Ashland
be recorded for Lot 27, the existing home, prohibiting further division of the property. (chat will not
prohibit further planning actions if someone wanted to do, for example, a bed and breakfast.)
The Commissioners did not wish to ask for signature in favor of a traffic light.
Carr moved to approve PA96-131 with the attached Conditions and addition of Condition 16 referencing.
a deed restriction to prohibit further development. Add Condition 17 that the new driveway be shifted
ASHUWO PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
FEBRUARY 11,1997
five feet to the west in order to create additional pervious surface below the Port Orford cedar's dripline.
Driveway pavers which allow infiltration of water be installed within the dripline of the tree. Such site
improvements to be indicated at the time of signature of survey plat. Armitage seconded the motion
and it carried unanimously.
OTHER
There will be a joint meeting with the City Council February 25th. Jarvis will be out of town and Howe
will be unable to attend. They will be discussing local Improvement districts and the draft cellular tower
ordinance.
Planning Commissioner's Work Day - Set for May 3rd.
Armitage felt there was a lot of confusion surrounding the definition of building envelopes. Is there a
way to give out examples to the public so they can better understand a building envelope versus a
building footprint? .
Thanks were extended to Finkle for his time and commitment to the Planning Commission.
ADJOURNMENT
The meeting was adjourned at 9:00 p.m.
I
1
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
FEBRUARY 11,1997
NOTE: Anyone wishing to speak at any Planning Commission meeting is encouraged
to do so. If you wish to speak, please rise and, after you have been recognized by
the Chair, give your name and complete address for the record. You will then be
allowed to speak. Please note that public testimony may be limited by the Chair and
normally is not allowed after the Public Hearing is closed.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
AGENDA
MARCH 11, 1997
1. CALL TO ORDER: 1:30 P. M., Civic Center, 1175 East Main Street
IL TYPE II PUBLIC HEARINGS
A. PLANNING ACTION 96-143 is a request for a Site Review to
construct a second residence at the rear of the property located at 136 N. Second
Street. Comprehensive Plan Designation: Low Density Multi-Family Residential;
Zoning: R-2; Assessor's Map #: 39 1 E 9BA; Tax Lot(s): 9100.
APPLICANT: Mary. Nelke
B. PLANNING ACTION 97-018 is a request for a Minor Land
Partition to divide the parcel located at 661 B Street into two lots, with the rear lot
being accessed from the alley. A Variance is also being requested to create a lot
(Parcel 1) wider than it is deep (92'x71'). Yard Variances are requested to allow for a
reduction in the side yard from 6 feet to 3 feet and in the rear yard from 10 feet to 5
feet. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2;
Assessor's Map #: 39 1E 9AB; Tax Lot(s): 3700.
APPLICANT: Darrell A. Boldt, President, North Pacific Construction Co., Inc.
III. TYPE I PLANNING ACTIONS
A. PLANNING ACTION 97-017 is a request for a Minor Land
Partition to divide a lot into three parcels located at 526 Fordyce. Request for a
Conditional Use Permit to construct accessory residential units integrated with the
detached garage. Request for a Physical and Environmental Constraints to realign
Roca Creek channel. Comprehensive Plan Designation: Single Family Residential;
Zoning: R-1-5-P; Assessor's Map #: 39 1E 10BB; Tax Lot(s): 400.
APPLICANT: Tom Frantz
B. PLANNING ACTION 97-019 is a request for a Conditional Use
Permit and Site Review to construct mini-warehouse units and multiple commercial
pOSTPONEPland Designation: Employment; Zoninng: E-1; Assessor's As sessor'sn Map #:Comprehensive 39 1 E 4DTax
Lot(s): 213 and 214.
APPLICANT: Jerry Toney
II
C. PLANNING ACTION 97-020 is a request for Final Plan approval
for a five lot subdivision under the Performance Standards Option located at 1452
Oregon Street. Comprehensive Plan Designation: Single Family Residential; Zoning:
R-1-7.5; Assessor's Map #: 39 1E 15BA; Tax Lot(s): 6600.
APPLICANT: Evan Archerd
D. PLANNING ACTION 97-021 is a request for a Site Review to
construct an approximately 54,153 square foot classroom addition and an
approximately 14,905 square foot gymnasium addition located at 100 Walker Avenue
(Ashland Middle School). Comprehensive Plan Designation: Single Family Residential;
Zoning: R-1-5; Assessor's Map #: 39 1E 10D; Tax Lot(s): 1200.
APPLICANT: Ashland School District
E. PLANNING ACTION 96-140 is a request for a Conditional Use
Permit to transfer ownership of a one-unit traveller's accommodation located at 111 B
Street. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2;
Assessor's Map #: 39 1 E 9BA; Tax Lot(s): 13300.
APPLICANT: Clarence Longley
IV. ADJOURNMENT
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NOTE: Anyone wishing to speak at any Planning Commission meeting is encouraged
to do so. If you wish to speak, please rise and, after you have been recognized by
the Chair, give your name and complete address for the record. You will then be
allowed to speak. Please note that public testimony may be limited by the Chair and
normally is not allowed after the Public Hearing is closed.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
AGENDA
MARCH 11, 1997
I. CALL TO ORDER: 7:00 PM, Civic Center, 1175 East Main
II. APPROVAL OF MINUTES & FINDINGS: February 11, 1997
III. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 15 minutes)
John McClendon, Chair, Ashland Tree Commission
IV. TYPE III PUBLIC HEARINGS
A. PLANNING ACTION 97-027 is a request for amendment of Section
18.72.040 and adoption of Section 18.72.180 of the Ashland Municipal Code relating to
wireless communication facilities.
Applicant: City of Ashland
V. OTHER
VI. ADJOURNMENT
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
FEBRUARY 11, 1997
CALL TO ORDER
The meeting was called to order by Steve Armitage at 1:40 p.m.. Other Commissioners present were
Hearn and Gardiner. Staff present were Molnar, Madding and Yates.
APPROVAL OF MINUTES OF DECEMBER 10, 1997
Gardiner moved to approve the minutes of the December 10, 1996 meeting. Hearn seconded and the
minutes were approved.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 96125
REOUEST TO AMEND THE BUILDING ENVELOPES FOR THREE LOTS (A, B, & D) PREVIOUSLY
CREATED AS PART OF AN APPROVED MINOR LAND PARTITION SOLAR WAIVER TO ALLOW THE
PROPOSED STRUCTURES ON LOTS B AND D TO CAST A SHADOW IN EXCESS OF SIX FEET IN
HEIGHT.
1609 PEACHEY ROAD
APPLICANT: KATHY COX/JULIAN STARR/STARRBUILT INC.
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
Molnar showed an overhead of the site plan and gave a brief review of the application which Is
continuing from last month. Lot A is not really an Issue. When reviewing the original findings it shows
there was an Initial process that approved an entire package and it seems portions of the package have
been whittled away. Molnar noted the letter from AI Jason stating that enough changes have already
been allowed. Molnar added that Staff has been concerned about losing sight of the original proposal.
Molnar explained Staff is particularly Interested, at the time the building permit is Issued, that there be
some indication on the site plan showing the existing elevations and proposed finished grade elevations.
If there are changes in the existing topography, those changes can be evaluated at the time of the
building permit.
With regard to Condition 3, Molnar said some hydroseeding may be needed. There is a letter from the
landscape professional stating there is no need for ft. Staff feels, given the changes that are going to
occur to the site and the rainy season, use the wording as attached in Condition 3.
The added Condition 5, that a soils and compaction be completed, was requested by the Building
Official.
Hearn asked what Staffs position is on the application submitted. Molnar said they appear accurate and
will be a part of the record when approved. The applicants will be held to the distances described in
their application.
Gardiner said it appears that the applicant's reply to the December 10th meeting relies heavily on what
took place on Lot C. What happened that allowed them to build so far out of the envelope and then
base everything else on what they did on Lot C? Molnar answered that it is difficult to trace what
happened. There could have been internal miscommunication about what were building envelopes, or if
could be because previously Staff was dealing with Tom Cox, the prior owner.
Molnar said an original approval for Lots D, C and A are all 20 feet from the conservation easement.
Armitage asked If the solar variance is not an issue anymore since the property is owned by the same
person. Molnar said this has been another point of confusion and frustration. It would have been better
to have reviewed this in the beginning.
Armitage wondered if it would be a good idea to review the definition of building envelopes so it would
be less confusing for persons making application.
PUBLIC HEARING
JULIAN STARR/KATHY COX, 921 Blaine Street. Starr said the lot does meet the setbacks as required.
On Lot B, the cement pad is at ground level and does encroach a little, but the building envelope meets
the setbacks. Starr pointed out the slope cuts on the overhead. Lot B will actually be lower because
there will be a cut into the hill.
Starr mentioned that Lucas has plans to do a garage and guest house (across from his property) and it
will be five feet from the riparian. Starr showed photos from different views to show the riparian corridor.
Cox addressed the letter that talked about removal of trees. She said they had not removed the trees
except trees that were dead and dying.
Molnar asked If Starr Intends to meet all other standard setbacks and Starr affirmed.
RICHARD LUCAS, 1632 Ross Lane, presented a letter. When this application first came forward (original
application)'the neighbors supported f. That support was based on the size and placement of the
houses as they were then. They object to the proposed changes.
j
CARLOTTA LUCAS, 1632 Ross Lane, reviewed Stares overhead. She said in the riparian zone, they
(Lucas') dug out the blackberries well out of the designated riparian area. After she planted the riparian
j zone was when everyone noticed It and decided ft was worthy of notice. Lucas explained that the
I grading to the applicant's property has caused a significant difference to the lots. Lot D has not
changed because of grading. She is asking someone watch to make sure the applicant follows the
conditions. She felt that there have been deviations up to this point.
iRebuttal
Cox said if she could have done a curved driveway then a solar waiver would not have been necessary.
She would like to see clarification of the building envelope definition. The riparian area is confusing to
her too.
Starr said the topographic map was never meant to be completely accurate. The cutaway is close but
not exact. The elevations on Lot B would be the same as Lucas' house.
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
FEBRUARY 11,1997
Molnar explained that the guest units cannot Include kitchen facilities.
Starr said the Planning Staff set the recommendation of 20 foot setbacks for building. Starr meets those
setbacks. They have moved less than 100 cubic yards of dirt. They fully meet all the city ordinances.
The size of the building on Lot B is the same. It is still 20 feet from the riparian area and the lot line
increases along Lot B.
Cox asked when she needed to submit a more specific grading plan. Molnar said it should accompany
the building permit. They need to have spot elevations showing the existing grade and If there Is an
area cut for the house, a finished grade elevation will need to be provided. Amend Condition 2, rather
than grading plans, 'show spot elevations and finished grade approximately every 20 feet".
Cox asked about the erosion control and hydroseeding. Molnar had it tied with the final signatures on
the survey plat but it could be changed to'prior to Issuance of a certificate of occupancy for each
building'. Molnar said they left some options open for hydroseeding, erosion control matting or
comparable method.
Starr asked about the compaction report. Molnar said the wording of that condition was suggested by
the Building Official.
COMMISSIONERS DISCUSSION AND MOTION
Hearn said as a policy matter, he believes that as time goes on, an original variance can be whittled
away and eroded to where the applicant may end up with something that would not support a variance.
Looking at the project as a whole, and based on the significant amount of time spent on the application,
he favors the application.
Gardiner said it is unfortunate that any building site or multiple site when the project varies from the
intended project then that becomes the basis for every other change. The whole idea of the building
envelope and the part it plays in the planning process cannot be taken lightly and is referenced in
several areas in the ordinance. It Is a difficult decisions, but he will vote in favor. It is the responsibility
of the Staff to give information but the land owners need to make an effort to seek out information.
Ignorance of the law is not good enough.
Armitage agreed with Gardiner's comments. He is concerned about the reduction in the buffer from
residences on the other side of the creek. A 20 foot standard is set then broken by allowing parcel C to
get to ten feet. It will lessen the visual corridor.
Hearn moved to approve PA96-125 with attached Conditions as amended.
TYPE I PLANNING ACTIONS
PLANNING ACTION 97-013
REQUEST FOR A CONDITIONAL USE PERMIT AND BOUNDARY LINE ADJUSTMENT TO
CONSTRUCT AN ACCESSORY RESIDENTIAL UNIT
526 FORDYCE STREET
APPLICANT: TOM FRANTZ
This action was approved.
ASHUWD PLANNING COMMISSION 9
HEARINGS BOARD
MINUTES
FEBRUARY 11,1997
PLANNING ACTION 97-014
REQUEST FOR A SITE REVIEW TO DEMOLISH THE EXISTING BUILDING AND CONSTRUCT A
TWO-STORY BUILDING. THE TWO-STORY BUILDING WOULD HOUSE RETAIL/OFFICE AT THE
STREET LEVEL WITH A SINGLE FAMILY DWELLING UNIT ABOVE.
20 SOUTH FIRST STREET.
APPLICANT: DALE SHOSTRUM/SHOSTRUM BROS. LTD.
This action was approved.
PLANNING ACTION 97-015
REQUEST FOR A CONDITIONAL USE PERMIT TO TRANSFER OWNERSHIP OF THE TRAVELLER'S
ACCOMMODATION
271 BEACH STREET.
APPLICANT: SHIRLEY AND BRIAN WALLACE
This action was approved.
ADJOURNMENT
The meeting was adjourned at 3:30 p.m.
I
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MINUTES
FEBRUARY 11,1997
..........
ASHLAND AIRPORT COMMISSION
Wednesday, February 5th, 1997
ASHLAND AIRPORT
City Council Chambers
1175 East Main Street
MEMBERS PRESENT: Commissioners Present: Chairman Alan DeBoer; Marty
Jacobson; Laura Craven; Lillian Insley; William Skillman;
and Paul Mace. Staff Present: Jim Olson; Pam Barlow;
and Caralyn Dusenberry. Skinner Aviation: Bob Skinner
I. CALL TO ORDER: 12:00 Noon:
Chairman DeBoer called the meeting to order at 12:02 p.m.
II. APPROVAL OF MINUTES: Wednesday, January 8th, 1997
Chairman DeBoer stated the minutes were approved as presented.
III. OLD BUSINESS
A. Pending Projects:
Flight Patterns: Update:
Barlow stated that the flight pattern change request has been submitted
and is pending with the F.A.A. DeBoer asked if this has been sent to
the Oregon Aeronautics. Barlow stated this was sent to the F.A.A. and
she would also send it to Tom Highland at Oregon Aeronautics.
Status of Compass Rose Painting: Yeamans/Insley
Insley stated she was hoping Clark Hamilton would have a report.
Electrical Service (what's metered where): DeBoer.
DeBoer stated the total electrical bill is $338 per month. This is only
electricity. There are ten electric meters. DeBoer has not completed
his research but will complete before next meeting and report back at
that time.
PAGE 1- (c:airp\minutes\feb97.Min)
Green Hangar Maintenance Issues:
Barlow stated she has not had an opportunity to meet with Steve Green.
She hopes to do this within the next month. Issues to be addressed will
be the Commercial Lease and metering of the electricity. Several years
ago Green had no objections to metering the electricity when he met
with Barlow and former Public Works Director Steve Hall.
DeBoer stated Green was in the audience. DeBoer stated they would
like to have a private meeting with him. Green stated the big sliding
hangar doors need work. Commissioner Jacobson had the idea of
placing a steel track on the bottom. This would involve costs but it is
not anticipated to be a huge expense. DeBoer stated this was
discussed but a decision had not been made. The original estimate by
an outside contractor was $1200. Jacobson stated this could be done
for one third the cost. Jacobson asked Green if he would be willing to
help by supplying the forklift. Green stated he was would be able to
help. Mace stated if we can do it for $300-400 we should do it. Green
stated this was O.K. with him. Mace moved authorization of $500 to
solve the door problem on Steve Green's hangar. Skillman seconded
f motion. Motion approved.
Green stated the other issue is the electricity., DeBoer stated the City
would need to look at the lease. He is doing research on the electricity
use. This will be addressed at the next months meeting.
J
DeBoer stated energy conservation was discussed at one time.
Improvements need to be looked at first for cost effectiveness.
Discussion was held on this issue. Skillman stated that the equipment
E for pilot-controlled lighting was not cost effective. Olson stated there is
an F.A.A. grant program coming up which would allow funds for
upgrading the lighting in the runway. He thinks we are a couple of
years away for this project. This might include pilot controls at that
time.
Green asked about the commercial lease. Mace stated currently
Skinner and Green are the only commercial operations on the Airport. If
and when Tara Labs builds a commercial hangar, all commercial leases
will have to be consistent. There will be a policy formulated for
commercial operations. Green stated that five years ago he had to pay
for a business license. DeBoer stated the paint job on the field has
benefitted everyone. Green stated that he was not concerned.
Economic Impact Study Update:
Mace state he and Skinner contacted SOSC in reference to the
economic impact study (EIS). Students from the class were assigned to
PAGE 2—(c:aitp\minutes\feb97.Min)
lead the project and develop a new EIS of the Airport. They have met
with Skinner. Skinner gave them an overview of the previous EIS. In
the next few days they will meet with Mace, Insley and Skinner to
discuss how to proceed. There are no funds for mailings. They need to
be reimbursed for mailing costs. They have a form that needed to be
signed for authorization to do the EIS. Skinner feels the City should
approve and sign the form. The Commission asked Barlow to go ahead
with this. Skinner has given them a copy of his data base that has the
addresses of visiting pilots. They need a list of the local Ashland pilots.
It looks like the students will start right away. They are expected to be
done by the end of March. Barlow stated there is still $500 in the
budget that has not been used. Hamilton recommended these funds be
used for PR for Federal Express, Mercy Flight, etc. Skinner stated the
EIS would address this also.
Insley moved that $300 be used for the EIS mailing. Craven seconded
motion. Motion approved.
B. Green Lease Issue: Staff Report:
(Discussed in previous agenda item.)
C. Maintenance Issues: Staff:
Lighted Wind Sock Power:
Skinner stated the wind sock has been repaired and the underground
wiring was taken care of at the same time.
Crack Sealing/Slurry Seal Apron:
Barlow stated she thinks we can use Jackson County to contract with for
the repair of apron since they have the necessary equipment. They
have a high-powered air machine that will blow the cracks clean and
then they would apply the sealer. Skinner met with Pruitt of the Jackson
County Parks and Public Works Department. There are several areas
of concern such as the old apron. The Oregon Aeronautics inspector
stated if we do not do something now ten years down the road we are
looking at replacing the whole apron. Pruitt says to contact the city of
Medford for the slurry seal and maybe piggy back on a project with
another agency. Jackson County recommended an overall slurry seal
be done after crack sealing. There is also a little bit of deteriorated
asphalt that will needed patching. Painted areas create a little more
maintenance. Over all the runway is in excellent shape. Barlow stated
they will pursue this. Barlow will work with Olson and prepare an RFP
for tree trimming.
PAGE 3- (c:aizp\minutes\feb97.Min)
Storm Damage Repair.
Olson stated the City is replacing a 24" open jointed concrete pipe with
a closed jointed, and water tight, 30 inch line. This should take care of
the problems. The Neil Creek bridge will also be fixed. Mace asked if
there will be a storm drain inlet and Olson stated there will be a new
one and also a storm drain placed at the end of the hangar area.
--We have lost rip rap along the taxi way, and had damage to a culvert
that will need to be repaired. The City is working with K & C
Environmentalist who are also doing work on Neil Creek. Mace asked if
this work will include the Airport side of Neil Creek. Olson stated we
have entered into a contract with K & C Environmentalist and will share
costs with Gillettes. Olson stated this repair project will qualify for
FEMA funding.
Shafer stated there is a lot of gravel on the asphalt as a result of the
flood. DeBoer stated Mike Barlow came out to the Airport with his own
tractor and cleaned the runway. He recommended the Mayor send a
letter thanking him for donating his work. DeBoer asked for the City
sweeper to come out and Olson stated it has been scheduled to sweep
the area. Skinner recommended that pilots move their airplanes for this
to be done efficiently. He asked Olson to notify him when they get
ready to sweep the area.
Kodak asked Olson what would be done with the old culvert. He asked
i if the new one would be cemented in since the old one was not. Olson
stated the old culvert was cemented in when it was constructed.
Discussion was held on the culvert replacement. Kodak stated the
j damage at the Airport and his vineyard was because the water could not
go through the culvert. Olson stated the concrete did stretch to the end
of the culvert originally. Olson stated it was installed properly and there
must have been erosion the City was not aware of. The City will be
taking care of this item.
Skinner stated there will be an extensive maintenance report from
Oregon Aeronautics. A copy will be sent to the City. An area on the
North end needs tree trimming. Maybe the City should wait for the
report before they do the tree trimming.
DeBoer stated there is a large list of flood damage items and Olson is
working as hard and fast as he can. The City has come a long way in
30 days.
PAGE 4— (c:aizp\minutes\feb97.Min)
Airport Waterline:
The topo survey field work has been completed. The plans are being
drawn. Construction is anticipated for the end of May. The line will go
under the creek bed.
Fuel Tanks:
There are a number of fuel tanks, Barlow stated, in the City that need to
be addressed. One consultant will be hired to oversee removal,
modification, and/or replacement of all the City tanks. The consultant
will work with Skinner directly on the airport's fuel tanks.
There are no problems with above-ground tanks except the DEQ
requirements for the tank are 100% redundancy in the event of spills.
DeBoer stated if you place above-ground tanks in a concrete pad and
wall it in that it should not be a big deal. A consultant will be brought in
by the City. There will be a minimum distance of 40 feet from other
structures for siting.
D. Other:
Skinner stated there was a site plan given for Tara Labs regarding their
hangar. To his knowledge they are waiting to hear back from the City.
DeBoer is hoping for a proposal with a preliminary drawing to start the
ball rolling. Skinner stated he thought one had been submitted. DeBoer
asked if anyone had seen one. Mace stated he remembered Tara Labs
wanted to switch the area where they were sited and he does not
remember going over a site plan. Skinner stated he thinks they
originally requested a commercial hanger but since the process was so
slow they decided to put in for the lottery. It is his understanding that
they will go ahead and build one at that point and wait.until the rest on
the commercial end comes through. Since the flooding no one wants to
build in the low lying area. Mace stated if they are serious they need to
submit a plan to get official action on this. DeBoer requested they
submit a plan at the next Airport Commission meeting.
Discussion was held on the proposed waterline construction. DeBoer
stated Chief Woodley's statement was that they would issue a building
permit but not an occupancy permit.
IV. NEW BUSINESS:
A. Financial Report:
Barlow referred to the memo she prepared that was in the packet. She
reviewed the current budget status with the Commission. The Parks
PAGE 5—(c:aizp\minutes\feb97.Min)
Department will do the spraying for weeds again this year. Mace stated
the weed abatement and crack sealing should follow closely together.
The water line will come out of another fund. Barlow stated budgeting
for next year is upon us. The City Administrator needs feedback from
the Commission for next year's budget by March 5th. Mace and Insley
will work with Pam on the 1997-98 budget.
B. Commercial Lease Rates:
DeBoer stated currently we are permitting the rate of 15.4 cents per
i square foot per month and the hangar is given to the City at the front
end of a lease. On a commercial lease, the idea is that they could keep
the hangar -- but what would the lease rate be? State average is 14-15
cents per square foot per year according to DeBoer. Medford is 18-19
cents, under 20 cents, and you own the hangar. DeBoer stated he has
reviewed Medford's lease agreement. Mace stated this is a major shift
in policy. Commercial hangar size is 60 X 40 or over. Discussion was
held on rates and attracting people to Ashland Airport. DeBoer stated
the choice is $.15 per square foot per month and the hangar belongs to
the City at the end of 25 years and no property taxes verses $.25 per
square foot per month and you own the hangar and pay property taxes.
Skillman stated whatever the pricing structure winds up being that it
should be attractive to the type of business we want to see at the
i Ashland Airport. Discussion was held in reference to the lease, spelling
out specific allowed uses of the hangar. DeBoer stated he would
volunteer to visit the businesses at the Medford Airport and see what
types are being operated there.
DeBoer requested Commissioners research this issue and bring their
info to the next meeting.
C. Sublet Standards - Limit Subleases to two in two years?
This item is tabled.
D. Other
CAP hangar lease is up in July. Barlow referred to her memo in the
packet in reference to the CAP hangar lease. Skillman stated some
things that concern him. 1) CAP hangar cannot be sub-leased. It
belongs to the corporate CAP. If activity is below a particular level then
the hangar would either be taken down and moved to another location
or sold by Corporate CAP. These are the two options. Discussion was
held on the rules for the CAP hangar. DeBoer asked Skillman to review
the CAP lease and bring a report to the next meeting. Skillman stated
he would. The current squadron commander is Chris Adams. Barlow
will mail a copy of the lease to Skillman.
PAGE 6— (c:airp\minutes\feb97.Min)
1- xp_
7
V. AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION:
A. Status of Airport - Skinner:
Activity has been quite slow, the lowest in fuel sales since he has been
F.B.O. This is attributed to the weather. He usually sees a surge of
activity when the weather gets nice. Most of the other items he had on
his list have already been discussed. Things are moving in the right
direction. He is in the process of developing a Part 135 operation with
F.A.A. and things are moving well in this area. This will be another
service they will be able to offer at the Airport.
B. Review of Safety Reports - Skinner:
Skinner stated copies were in the packets and most of the areas have
been discussed.
C. Airport Association - Weather Service Connection:
Hamilton stated that May 18th is the date for Airport Appreciation Day.
EAA will do the regular breakfast and barbecue. They are trying to get
more static displays than what was there in the past, such as Big War
Birds. Medford's air show will be an air fair with a show. We hope to
have the same people attend Ashland's Appreciation Day.
The surplus City computer is in place for use as the weather station, but
the product that was recommended cannot be used in this area.
Yeamans is still working with the computer. Discussion was held on
setting up the computer on a different type of system.
VI. INFORMATIONAL ITEMS:
A. Other:
DeBoer stated April is the end of Commissioners Jacobson, DeBoer and
Craven's term. DeBoer will not be re-applying because he has been
appointed to the City Council. DeBoer encouraged everyone in the
room to apply to Mayor Golden if they would like to continue to serve on
the Commission.
Lois Shafer stated there is still mud behind their hangar and behind the
parking area. Olson stated this is still on the City's docket to be cleaned
up. It was planned before the flood and has since been delayed. Olson
stated an erosion control substance will be placed in the hangar area.
Shafer requested Tillamook Airfield be contacted for air show
participants. Mace stated he would contact the new director.
PAGE 7- (c:airp\minutes\feb97.Min(
VII. ADJOURN
There being no further business the meeting was adjourned at 1:29 p.m.
Respectfully submitted,
Caralyn Dusenberry
Administrative Secretary
)
PAGE 8— (c:airp\minutes\feb97.Min)
a _ .. - _
r� •
• x /,�
Ashland Forest � 1"
Commission
February 12, 1997 w �,
Council Chambers a,
1175 East Main Street
MEMBERS PRESENT: Bill Robertson; Richard Brock; Herschel King; Pete Seda; Thomas
Sanders (488-8717); and Councilor Susan Reid. Staff present:
Pam Barlow; Sergeant Janet Bailey; Fire Chief Keith Woodley;
and Caralyn Dusenberry.
I. Call to Order:
Chairman Robertson called the meeting to order at 7:35 p.m.
II. Minutes of Meeting: October 9, 1996:
Chairman Robertson stated the minutes would stand as written.
III. Items for Discussion:
A. Forest Lands Contracting:
1. Prescribed Fire Project - Status Report:
Keith Woodley presented the Commission a memo stating a brief synopsis
of our current status with forest fuels mitigation work. (see attached).
Woodley reviewed and discussed the memo.
Project Bill Hicks is preparing should be back within ten days. Woodley
stated Hicks looked at Lantern Hill and also the 500-600 block of Granite
Street. Hicks will review his report with the Commission. Hicks worked
for the Ashland Ranger District for several years and is highly qualified
to do this project. Robertson asked if his report will affect the ground
work planned by the Commission. Woodley will review his report and
discuss this issue with the Commission.
Fred Whey stated the City has done a good job in the way the plan is
written. There will be caution taken in any endangered species.
Trees removed were sold and proceeds were $19,000 with project costs
being $17,000 making a net profit of approximately $2,000. There was
a $7-8,000 liability for the water line.
PAGE 1—(c:forest\minutes\feb97.Min) '
The remainder of the tree thinning there will need to be done by
helicopter.
2. Shaded Fuel Break - Status Report:
(See attached.) .
3.' ' Rehabilitation of Alice-in-Wonderland Trail Erosion:
Spending $250.00 on the trail today (as per attached memo) is not a fix
but will be arresting some erosion that is taking place.
4. Geological Hazard Mapping:
5. Grant Project: Tree & Shrub Planting, Barlow:
Barlow stated one of the grants she wrote requires a cooperation with the
local schools and Herbert Stone Nursery. The City has been offered
$150.00, which will help pay for transportation for the students working
on the project, $400 in funds for monitoring, and resource materials. The
majority of the funds will be for the City's costs to purchase the plant
materials and the speaking engagements for the students. We are looking
at reducing erosion by planting along the road to the Reservoir.
We are still looking at planting trees and shrubs in appropriate places and
probably more and likely above the road. Depending on the time the
slash burning will take place, will depend on when the planting will be
begin. (See Pam's letter dated February 7.)
Discussion was held on obtaining trees and planting them in the Watershed
f area. Barlow said the land is still unstable and not safe to hike now.
t
Seda asked if there were places to plant Cedars, Douglas Fir and Pines.
Discussion was held on planting different species and the areas they would
grow.
6. New Years Day Flood Impacts on City Owned Forest Lands:
Woodley had Bill Hicks to look at every unit for slope instability. There
was NO slope failures on any of the areas they were working. There are
some places where there is slippage but this has been occurring over
c several years. There have been no releases. Nothing the City has
recently worked on has had any slope movement.
Seda asked about the 80 acres in Winbum Camp. Woodley stated the
City will need to visit the parcel as a Commission and also have Main
look at it, talked about it and come up with a prescription, hold a public
hearing, bring Council up to speed and then move forward. One of the
issues is a high fuel load per acre. The logging slash was left on the
ground when logged several years ago. The parcel has historic
significance to the City because of Jessie Winburn. Woodley stated he
thinks the City would want to retain this property.
'- -PAGE—: 2:-(c forest\minutes\feb97.Min)
+s +
Discussion was held on the large pines and the insect infestation.
B. Project Review/Action Plans:
1. Recreation: Set Meeting with Parks Department:
Robertson stated the biggest project staring us in the face is a "recreation
plan." Robertson informed new Commission member of the previous
discussions such as the "Alice in Wonderland Trail" and removing the
tunnel of Manzanita. Robertson stated we need to come up with a specific
plan. Councilor Reid recommended contacting members of the Bicycle
Commission that ride these trails with their mountain bikes and get their
input. The Forest Commission needs their input. The bicycle shops also
need to be invited to discuss the trails. King asked if the Parks
Commission should address this issue and Robertson stated the lands
belong to the City and the Forest Commission is required to come up with
a plan. Woodley stated he talked to Ken Mickelsen, Director of the Parks
Department, and Mickelsen stated he would place a Parks Department
employee on Forest Commission sub-committee. Woodley stated we need
to have a point person to help develop this plan. Robertson suggested
Commissioner Coppedge be contacted about this issue. If she is unable
to attend the Forest Commission meetings maybe she would.send someone
else from the Parks Commission.
Reid stated she does not want this partnership looking at the forest lands
and coming here and not having a close link. Maybe the whole thing
about recreation can bring this together.
Discussion was held on "partnership" with the group looking at the
Watershed. Brock stated he would be the liaison for this group while
working on the "Watershed Enhancement Project." Headwaters receives
the Forest Commission meeting agendas. Brock recommended Rick Landt
be contacted and requested to serve on the project. He said it will be a
couple months before we would be able to address this issue. Reid stated
she does not want this Commission to get off task and to interface with
the "Watershed Enhancement." She recommended the Commission give
copies of their materials to this group.
Barlow recommended we contact outside help for preparing the recreation
plan. Reid recommended SOSC be contacted to help the Commission in
this area. Robertson recommended one lead person bring the leaders
together. Reid will contact SOSC. Robertson asked Commissioner
Sanders to contact Coppedge also, in reference to a Parks Commission
designee to attend the Commission meetings. Discussion was held on
bringing a professional or appointing one person to spear head a sub-
committee. It was recommended the US Forest Service be contacted for
input on a recreation plan.
2. Public Relations:
3. Other Subcommittee Projects:
PAGE .3—(clfoies[\minutes\feb9V.Min) '
4. Hikes:
These will be addressed later this Spring.
5. Other:
C. '97 Goals: 1997-98 Budget:
Woodley stated he is requesting the same level of funding as last year for the
1997-98 Forest Commission budget, $100,000. Goal for Forest Commission will
be working on the recreation plan.
D. Coordination with "Watershed Partnership" Group:
(Discussed above.)
E. Boise Cascade "Ecosystem Management" Document:
Barlow showed the Commission a book prepared by Boise Cascade. It was
offered to Commissioners to review.
F. Video Tapes, Video Library: Bring Tapes to Return. Circulate: ,
G. Other:
IV. Review/Set Commission Calendar:
V. Other Business:
Next meeting will be held Wednesday, April 9th, 5:30 p.m.
VII. Adjourn:
The meeting adjourned at 9:00 p.m.
) Respectfully bmitted�Caral Y Dusenberry
Administrative Secretary
Public Works Administratio
e? `i
PAGE 4—(c:forest\minutes\feb97.Min)
BICYCLE COMMISSION
-Thursday, February 20, 1997
Council Chambers
MEMBERS PRESENT: Janine Ellsworth; Russ Rickert; Darrel Gee; Larry Hobbs;
Austin Murphy; Jack Hendricks; and Councilor Ken Hagen.
Staff present: Officer Loren Deffenbaugh; Pam Barlow and
Caralyn Dusenberry
L CALL TO ORDER:
Barlow stated she had several restocked booklets from the State of Oregon
available.
Councilor Hagen called the meeting to order at 4:35 p.m.
II. APPROVAL OF MINUTES: (Review last meeting for the record):
Hagen stated the minutes were approved as presented.
III. ITEMS FOR DISCUSSION:
A. Public Forum:
B. Bicycle Lockers:
Hagen stated he, Barlow and John McLaughlin met and discussed
placement of bicycle lockers. The steel lockers are the less expensive
compared to the aluminum lockers. Hagen stated he requested a list from
the manufacturer listing all lockers and their specific construction. Hagen
informed the manufacturer that the Commission was surprised as to the
cost of the lockers. In the meeting Barlow, McLaughlin and Hagen
concluded it was important to place eight lockers at the Key Bank location
tentatively approved by the Commission. The Commission is now waiting
for the detailed cost matrixes and will in the mean time meet with Key
Bank.
Discussion was held on the amount of budgeted funds and current and
future expenditures. The Commission has spent $441 from the budget for
this year.
PAGE 1—(c:bike\minutes\feb97.Min)
Discussion was held on the design of the lockers. Barlow stated a lay-out
would be prepared by Engineer Tech II Ray Smith. Hagen stated this
would be a design for placing the lockers on the Key Bank property.
Barlow stated it will have to be first come first serve in reference to use of
the lockers. They will be available to the general public not just Key Bank
employees.
Hagen is waiting for the matrix to come from the locker manufacturer. The
important reason for having the drawing is to make sure if there are
additional lockers that there will be enough room for the doors to open.
C. Facility Development: Update/Planning:
--Status of RR Bikepath ISTEA & CMAQ Grant:
Barlow stated she is concerned over the CMAQ phase of the Grant.
The City is hoping to have the engineering design completed by
next week. This is a very close time frame. The City wanted to get
this out to bid by this summer. This does not constrain us with the
Federal fiscal calendar. The State is $26 million over budgeted with
enhancement projects. Projects received by March have
guaranteed funding, but after March projects will compete for the
remaining funds. If we get the design filed by the end of the week
we will be able to let it out for the June bidding date.
Discussion was held on the time frame. The June ODOT project
bid-letting date is June 26th. This will be for both sections of the
bike paths. Discussion was held on the funding.
Siskiyou Boulevard.: Discuss STIP meeting:
Barlow stated she was a little dismayed because the meeting was
very formal and dealt with presenting the Governor's transportation
funding. This was a tangent from the STIP program itself. Barlow
' gave an overview of proposed funding. The Siskiyou Boulevard
improvement is scheduled for 2002. No funding is identified,
however, Hagen stated Midge Thierolf, Amy Lesh, and Phil Arnold
i should meet and go over the plan. Discussion was held on the
over-lay of Hwy 99 (North Main and East Main). Hagen will contact
Arnold, Lesh and Thierolf for a meeting.
D. Siskiyou and Wightman Realignment: Review Project:
Barlow showed the Commission a map prepared by the Engineering
Division. Gee moved the Public Works plan for the realignment of
Wightman and Indiana as shown in the document (wider outside lanes) be
PAGE 2—(c:bike\minutes\feb97.Min)
approved by the Commission. Hendricks seconded motion. Motion
approved.
E. Bicycle Safety Education:
Ellsworth stated she met with Bob Budessa, Siskiyou Wheelman. She
stated a sub-committee to address bicycle safety education needs to be
formed. There is funding available through traffic safety grants. Funding
has already been committed for this year. Discussion was held on making
presentations to the local schools. Rickert stated there was a bike rodeo
held at the schools that went over well. Hobbs stated he would work on
the sub-committee. Ellsworth stated she had met with Planning Director
McLaughlin and discussed possible education programs. The
Commission's main work is education and they need to be focused on
education. Building bike paths takes the Commission's approval but
education is their focus. Discussion was held how grant funds could be
used. Hagen recommended a meeting be held to discuss expending the
funds available.
Ellsworth stated the Community Bike program needs seed money.
Discussion was held on giving funds to this program. Ellsworth moved that
( the City give up to $300 to the Community Bike program. Hobbs second
motion. Motion approved.
Discussion was held on the Siskiyou Wheelman's education program and
their need for funds also.
Hagen recommended a generic parade banner be made with the Bicycle
Commission logo and that it be two-sided.
Hagen recommended the March agenda have budget items for discussion.
F. Bike Commute Week '97? Earth Day activities?:
Barlow stated it takes a lot of effort to prepare for the annual Bike
Commute Week. Barlow stated the Historical Society, at their main facility
in downtown Medford, will have a display on bicycles. The display will be
set up from mid-April through mid-May. April 22nd is Earth Day and it may
be good to work with this date for Bike Commute Week. Discussion was
held on when the Bike Commute Week would be most successful and
other projects that could take place at the same time. Hagen will contact
Midge Thierolf and request drawing of the proposed Siskiyou Boulevard
plan to display during Earth Day activities.
Gee volunteered to serve on a sub-committee to plan the Bike Commute
Week and Rickert will also serve on the sub-committee. Hagen stated he
would like to be kept apprised on the education and spring event meetings.
PAGE 3 7(c:bike\minutes\feb97.Min)
G. Review and Update Action List:
Barlow stated the utility billing had ten safety cycling ideas listed.
Barlow reviewed the 'Bicycle Commission Action Item List." Hagen
recommended the banner be purchased right away, two sided and on vinyl
material so that it can be hung or held as a banner. Hagen recommended
green lettering on white background.
Barlow stated she had a couple copies of the video "Effective Cycling" with
one available. Discussion was held on placing the video on Cable Access.
Hagen asked that the "Innovations in Cycling" video be brought to the next
meeting.
H. Meeting Time and Location:
I. Other
Hagen recommended we become energized and more focused on what we
want to see in this community bicycle wise. Discussion was held on
education being our central goal. STIP is being reviewed and personal
letters from cyclist in Ashland need to be mailed to ODOT and Legislators.
IV. COMMENTS: Commission or Spectators:
V: INFORMATIONAL ITEMS:
Officer Deffenbaugh stated he has been doing "Smart Cycling" education during
the summer months and is looking for different programs for this summer. He
asked the Commission to recommend programs to him. He asked to serve on the
sub-committee for the Commission. He is looking at having three police bikes on
the road for this summer. Gee recommended better bikes replace the
inexpensive ones the Police Department is currently using. Discussion was held
on obtaining higher quality bikes. Discussion was held on bike patrolling. Gee
stated he would meet with the Police Department and make a recommendation.
VI. ADJOURNMENT:
There being no further business the meeting adjourned at 6:10 p.m.
J Respectfully subm'Eted,
Cara lyn usenberry
Administrative Secretary
Public Works Administration
PAGE -4— (c:bike\minutes\feb97.Min)
is i
ASHLAND TRAFFIC SAFETY COMMISSION
Thursday, February 28, 1997
Regular Meeting
NO PARKING
MEMBERS PRESENT: Joanne Navickas; Christine Schumacher; and Susan
Beardsley. Staff present: Pam Barlow
I. CALL TO ORDER: 7:00 p.m., Jury Room:
Commissioner Schumacher called the meeting to order at 7:07 p.m.
II. APPROVAL OF MINUTES: January 23, 1997:
"Beardsley stated a change in the minutes, page 2, should read "event be held in
June." Minutes were approved as corrected.
III. ITEMS FOR DISCUSSION
7A. Public Forum
Barlow noted Mr. Foster was present to reiterate his concern regarding
vision clearance at Church and High Street. This is on Traffic Safety
Commission's "Actions Pending" list.
Robin Foster, 63 Bush Street passed around his photos again.
B. Review of Traffic Requests/Projects Pending
December decision was clarified.
Restricting height on vehicles as adopted for downtown corners was
suggested by Ray Smith as an alternative to no parking.
If there are no major objections from the neighbors the curb at 91 Church
will be painted yellow for one parking space. If this is a problem this will be
brought back to the Traffic Safety Commission.
Barlow and Smith met on site with Lea Ireland. Smith will draft a proposal
for curb extensions at the Hargadine and Fork intersection for the April
meeting.
,PAGE 1—(c:vaMdwt sucb97.Min)
`C. Traffic Safety Future Projects:
Medford Neighborhood Traffic Safety Manual:
No update was available.
Crosswalk Awareness/Committee Projects:
Crosswalk sub-committee will meet at 6 p.m., in the Jury Room, before the
next meeting.
D. Second Street Parking Lot: Change to 2-hour Limit:
Barlow described the situation with the Second Street Parking lot.
Commission agreed this should be placed on the March agenda. No one
attended to discuss this issue. Notification will be resent sent for next
meeting.
E. Handicap Space for 1550 Oregon #6:
Commission agreed unanimously to allow a handicap parking space for
1550 Oregon, #6.
F. Other:
March meeting will be held at the Community Center at 7:15 p.m..
IV. INFORMATIONAL ITEMS
V. ADJOURN
There being no further business the meeting was adjourned.
i
Respectfully s itted,
Pam B low/Caralyn Dus erry
Public Works Administration
PAGE 2-(c:uanmi==\r&97.Min)
N"
C ITY:. O F AS H LAND of{�of'4s �.o
Department"of Public Works
Public Works"Administration
MEMORANDUM ',,�REGO•a`5.'
DATE: March 11, 1997
TO: Mayor Catherine Golden and City Council
FROM: James H. Olson, Acting Public Works Director
RE: Monthly Report
Attached are monthly reports from the Public Works Department for the month of
February, 1997.
(aVnemodavelrm)
Water Quality
Monthly Report
February 1997
The following is a report of collective activities of various subdivisions within Water
Quality Division. This report concerns only the significant activity within these
subdivisions.
WATER
Leaks: USA leak detection check one fourth ('/.) of the system again for leaks
and they only found only two small hydrant leaks. Repaired four leaks
in customer service line or meter.
Meters: Installed twelve %-inch meters with hand valves. Installed one 1-inch
meter. Changed out eleven %-inch meters. Dug out meter boxes for
gopher problems, or other problems with access to meter. Repaired
meter vault at Water Street due to flood.
Fire
Hydrants: Replaced fire hydrant at the intersection of North Main and Sheridan
that was hit by a car, relocated it back behind the sidewalk.
Services: Installed five %-inch water service, one 1-inch water service, and 60' of
4-inch main for future fire line.
Mains: Started installing 16-inch water line from "B" Street to Van Ness on
Water Street. Installed 432' of water line with 2 hydrants and 6 service
taps. Installed air relief valve at Sherman Street.
Misc: Started draining Reeder Reservoir for contractor to work, cleaned and
repaired the West Fork influent line. Installed new air compressor in the
warehouse in order for Computer to use old line for fiber optics.
Pump
Stations: Performed weekly inspection and maintenance on four booster pump
stations, and drinking fountains.
SEWER
Repairs: Made repairs to two (2) sanitary service lines/mains. Responded to one
(1) main line plug. Responded to five (5) service calls.
Installed: Installed one new 4-inch sewer lateral.
Maint: Jet rodded 12,822' of City sewer mains using 65,000 gallons of water.
Video inspection of 2853' of City sewer mains.
TREATMENT FACILITIES
The Water Treatment Plant treated 55.26 million gallons of drinking water for our
community, The Water Pollution Control Facility treated 61.55 million gallons of
water.
MISCELLANEOUS
There were 100 requests for location of water and sewer utilities during this month.
i -.
Street Division
Monthly Report
February 1997
SWEEPER:
Swept 457.3 miles of streets.
Collected 305 yards of debris.
Responded to 100 utility locate requests.
Graded several streets and alleys.
Patched pot-holes and sunken services.
CONTINUED WITH FLOOD DAMAGE REPAIRS:
Hauled off 20 yards of debris from Calle Guanajuato Way
Repaired dirt section of Mohawk (2 yards '/.-).
Repaired driveway at 590 Glenview (8 yards %- and 10 yards 1'/z-inch).
Strawberry (10 yards 4-inch shale and 20 yards of granite).
Alhutt (10 yards granite).
Nutley (10 yards 4-inch shale).
Built a 10-foot wide path from Hillah Temple parking lot to Calle Guanajuato Way.
Project took two 26-foot 24-inch pipe, 148.61 tons of 4-inch shale and 47.62 tons '/.=
rock.
Slurried wash-out of curb and gutter on Van Ness/Water Street using 2 '/, yards.
Cleaned up slide from Waterline Road: 7 yards of debris.
Repaired lower Grandview Drive: Hauled off 3 yards of spoil, added 30 yards of
granite and 10 yards of 1 ''/_" rock. Cleaned up Calle Guanajuato: Sweeper, flusher
and 5 employees (3 hours).
Continued raising manholes and valve boots in conjunction with our re-surfacing
program.
Began re-patching manholes and valve boots. Thus far: 5.28 tons.
Hauled off 180 yards of sweeper debris.
Pushed over piles at the dump site.
Repaired washed-out driveways at 655 Tolman and 1423 East Main.
Hauled off 60 yards of old asphalt from "B" Street yard.
Saw-cut Van Ness for asphalt removal and replacement. Removed 15 loads and
hauled in 6 loads of re-cycled asphalt (grindings) for leveling purposes. Began
paving: 90.59 tons.
Saw-cut Crestview and Beach Street for asphalt repair.
STORM DRAINS:
Flushed and/or rodded several storm drain systems.
Cleaned off catch basin grates.
Cleaned out catch basins.
Continued with Airport storm drain projects: Replacing 540 feet of old 18-inch
concrete irrigation pipe with 30-inch pipe and installing 200 feet of 12-inch P.V.C.
pipe and 4 catch basins. Bedding and back-fill material: 48.24 tons of 1 %-inch rock.
Continued repairing huge sink hole, caused by storm drain failure, on Iowa off
Mountain: Installed 62 ft. of new 24-inch P.V.C. pipe, 8 yards of concrete, 16 yards of
slurry, 51.93 tons of pit-run shale, 70.22 tons of 4-inch shale, 33.58 tons of 1 '/z-inch
rock and 10 tons of %-. Ready to pave. Paved by Contractor.
Repaired broken storm drain on upper Walker: replaced 15 feet of 8-inch pipe and
back-filled with 4'/z yards of slurry. Continued saw-cutting/removing asphalt to repair
further undermining of street due to broken storm drain. Patched back, using 25.09
tons.
Repaired curb inlet catch basin in cul-de-sac on Glendale.
Tested water at designated areas in local creeks.
Removed the culvert from Fordyce Ditch behind 520 Fordyce.
SIGNS and PAINT:
Installed "Dead-End" sign/post on Weisenback Way/Palmer Road.
Made two signs for the Fire Department: "RESERVED FOR FIRE CHIEF", and
"RESERVED FOR FIRE MARSHALL".
Repaired and extended the sign post on Faith/Wine.
Replaced street signs: Manzanita/High (2) and at Friendship/Guthrie.
Replaced the 'loading zone" sign and post on Hargadine/1st.
Re-set the "stop" sign and post on Water/Van Ness.
Installed "COMMERCIAL BUS" parking signs in the downtown area.
Replaced 25 mph on Walker above Ashland Street.
Replaced 3 faded "no parking" signs on Mill Pond.
MISCELLANEOUS:
Removed a tree limb from 145 West Nevada.
Delivered a sign post to contractor at Wmer/North Main.
Loaded toilets into dumpster at "B" Street yard.
Removed numerous trees and limbs from Ashland Creek below Hersey.
Picked up wood stoves from 708 Clay Street and from 667 Normal Avenue.
Picked up several dead animals.
Saw-cut/removed 11 tree wells on 2nd Street between East Main and Lithia Way for
the Parks Department.
Held monthly safety meeting. Special guests: Mike Broomfield with slides on the flood
and Dick Wanderscheid on the future of electric power, etc.
....... ... .. .
Fleet Maintenance
Monthly Report
February 1997 '(D
Three mechanics completed work on 72 work orders on various types of City equipment
and vehicles.
With the new numbering system in effect, work orders are no longer be reported on an
individual Department or Division basis.
The emergency generators at City Hall and the Civic Center were manually tested on a
weekly basis.
I and M certificates issued for the month: 0
ENGINEERING DIVISION
o,a
MONTHLY REPORT
e �
February, 1997
Issued 17 Street Excavation permits.
2. Issued 2 Miscellaneous Construction permits with
inspections.
3. . Issued 6 Address Change or Assignment form.
4. Responded to 21 Certificates of Occupancy reviews.
5.,. Completed 9 Pre-applications for Planning Actions.
6 Completed 8 "One-Stop" permit forms.
7. Performed field and office checks on 2 partition plats & subdivision plats.
8. Conducted 4 traffic safety site inspections.
9. Attended Traffic Safety Commission, Forest Commission, Bicycle Commission, Airport
Commission Meetings; and City Council Meetings.
10. Performed the following work on the East Main Street improvement project:
i
a. Contacted O.D.O.T. to secure funding commitment.
b. Revised project specifications and contract documents.
C. Advertised a request for bids, locally and in a state wide publications.
d. Distributed plans and specs to contractors and plan centers.
e. Conducted bid opening.
11. Organized and coordinated the efforts of the following contractors on flood related
projects:
a. Wayne Christian Corp.
b. Quality Rock
C. Burl Brim Construction
12. Directed the following flood restoration projects:
a. T.I.D. ditch repair.
b. Ashland Loop.Road slide repair.
C. Waterline Road wash-out repair.
d. Mistletoe Road wash-out repair.
e. Nevada Street bridge repair
PAGE 1-(c:engi.=\=nthly.RPt)
f. East and West Fork Dam silt removal.
g. Ashland Canyon Road repair.
h. Waterline Road wash-out repair.
i. Reeder Reservoir silt removal.
13. Assisted Accounting staff in determining flood costs.
14. Began work on the design of the Bluebird Park retaining wall.
15. Met with personnel from the Division of State Lands to acquire permits for flood
remediation.
16. Worked with F.E.M.A. representatives to view and rate flood repair sites.
17. Provided AUTOCAD map and/or drawings for the following departments:
a. Administration (9)
b. Planning (3)
C. Census Bureau (3)
d. Fire Department (3)
e. Parks Department (1)
f. Public (5)
g. Police Department (1)
h. Traffic Safety Commission (1)
i. Water Department (3)
18. Updated traffic accident data base.
19. Met with ODOT and Federal Highway staff to organize federal flood assistance.
20. Inspected work performed by contractors in numerous flood restoration projects.
21. Acquired two excavation permits from Jackson County.
22. Performed the following work on the Indiana Street realignment project:
a. Reviewed preliminary plans.
b. Discussed project with engineer and ODOT personnel at the site.
23. Performed the following work on the 1996 Miscellaneous Concrete Project:
a. Inspected work performed by contractor.
b. Prepared progress payment.
24. Performed the following work pertaining to Mountain Meadows Subdivision:
a. Prepared interim progress payment authorizations.
b. Inspected work performed by contractor.
25. Measured and computed the amount of silt deposited in Reeder Reservoir.
26. Acquired permit from Department of State Lands for removal of silt in Reeder Reservoir.
PAGE 2-(c:.ngu=e„o.miy.Rp,)
r
27. Acquired estimates to place a 16-inch waterline on the Water Street bridge.
28. Prepared a report to Council"regarding the removal of material in Reeder Reservoir and
East and West Fork dams:-
29: Prepared a resolution to sef a public hearing for the proposed improvement,of Fordyce
Street.
30. Attended.a. neighborhood meeting regarding the possible improvement of Schofield,
Monte Vista and Sheridan Streets.
31. Revised maps,.estimates, and other information regarding the formation of an L.I.D. to
improve Schofield, Monte Vista and Sheridan Streets. .
i
i
PAGE 3*:cnim�y pt)
Monthly Building Activity Report: 11/96 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDITION 3 56 , 398
CONDO (1 UNIT) 1 47, 260
CONDOMINIMUM (2 UNITS) 2 195, 000
CONDOMINIUMS (2 UNITS) 10 975, 000
CONDOS (2 UNITS) 2 101, 523
CONDOS (3 UNITS) 9 438 , 256
CONDOS (6 UNITS) 12 595, 136
DEMOLITION OF SHED 1 0
FOURPLEX 4 269 , 899
INTERIOR REMODEL 1 10, 000
MOBILE HOME INSTALLATION 2 40, 000
NEW GARAGE/PORCH ADDITION 1 30, 000
REMODEL 3 39, 000
REROOF/SKYLIGHT/DORMER 1 1, 900
SFR 11 1, 329 , 111
SFR - ATTACHED 2 214 , 986
SOLAR WATER HEATER 1 2 , 495
STUDIO 1 34 , 000
VOIDED ON 01/14/97 1 89 , 335
Subtotal: $ 4,469 , 299
Electrical:
5 BRANCH CIRCUITS 1 450
BREAKER BOX 1 350
ELECTRIC 1 350
SECURITY SYSTEM 1 2 , 583
SERVICE CHANGE 1 350
SERVICE PANEL CHANGE 1 550
Subtotal: $ 4, 633
Mechanical:
9 GAS LINE/2 GAS APPLIANC 1 4 , 900
GAS FIREPLACE INSERT 1 2 , 200
GAS FIREPLACE/WATER HEATR 1 550
GAS FURNACE/LINE 3 9 , 649
GAS LINE/FIREPLACE 1 350
GAS LINE/FIREPLACE INSERT 1 2 , 500
GAS LINE/FURN/AC/2 BR CIR 1 3 , 300
Monthly Building Activity Report: 11/96 Page 2
Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LINE/FURNACE/1 BR CIR 2 3 ,700
GAS LINE/GAS FIREPLACE 1 2,476
GAS LINE/GAS STOVE 1 3 , 100
GAS LINE/GAS WALL HEATER 1 50
GAS LINE/VENT/SPACE HTR 1 350
GAS STOVE INSERT 1 3 ,500
GAS STOVE/LOG SET 1 2 , 600
GFAU/AC 2 9,950
INSTALL LOG SET 1 750
INSTALL POLARIS GAS SYST 1 5, 000
WALL FURNACE/GAS LINE 1 1,400
Subtotal: $ 56, 325
Plumbing:
DOUBLE CHECK VALVE 1 150
GAS WATER HEATER 1 500
INSTALL 2 WATER LINES 1 100
REPLACE WATER HEATER 1 350
SEWER & WATER LINE 1 500
SEWER LINE 1 350
STORM DRAINS/CATCH BASINS 1 0
WASHING MACHINE/3 BR CIRC 1 250
WATER HEATER 1 250
Subtotal: $ 2 , 450
***Total: $ 4,532 , 707
COMMERCIAL:
Building:
ADD FRENCH DOOR 1 4 ,500
ADDENDUM/PERMIT #9407022 1 0
INSTALLATION OF FUEL TANK 1 15, 000
REMODEL 2 180, 000
REROOF 1 6, 390
TENANT IMPROVEMENT 1 26, 000
Subtotal: $ 231, 890
Electrical:
SERVICE CHANGE 1 8, 500
Monthly Building Activity Report: 11/96 Page 3
Units Value
COMMERCIAL:
Electrical:
TEMP POWER & SERVICE 1 240 _
Subtotal: $ 8,740
Mechanical:
GAS LINE/FURNACE/1 BR CIR 1 1,900
Subtotal: $ 1,900
Plumbing:
RELOCATE PLBG FIXTURES 1 2, 000
Subtotal: $ 2 , 000
***Total: $ 244, 530
Total this month: 90 $ 4,777, 237
Total this month last year: 98 $ 7,093 ,994
Total year to date: 524 $17, 644; 100
Total last year: 444 $12, 598, 527
This month This month This year
last year
Total Fees: 56,090 61, 190 187, 185
Total Inspections: 541 449 3353
NEW CONSTRUCTION: 11/96
RESIDENTIAL
PAGE NO. 1
03/08/97
ADDRESS #UNITS CONTRACTOR VALUATION
** CONDO (1 UNIT) 47260. 00
284 HERSEY ST W13 EARL KING
** Subtotal **
47260. 00
** CONDOMINIUUM (2 UNITS)
823 BOULDER CREEK 2 MEDINGER CONST. CO. INC. 195000. 00
LANE832
** Subtotal **
195000 . 00
** CONDOMINIUMS (2 UNITS)
825 BOULDER CREEK 2 MEDINGER CONST. CO. INC. 195000 . 00
LANE834
827 BOULDER CREEK . 2 MEDINGER CONST. CO. INC. 195000. 00
LANE836
829 BOULDER CREEK 2 MEDINGER CONST. CO. INC. 195000: 00
LANE838
842 STONY POINT833 2 MEDINGER CONST.. CO. INC. 195000 . 00
844 STONY POINT 2 MEDINGER CONST. CO. INC. 195000. 00
** Subtotal **
975000. 00
** CONDOS (2 UNITS)
284 HERSEY ST W23-24 2 EARL KING 101523 . 00
** Subtotal **
101523 . 00
** CONDOS (3 UNITS)
284 HERSEY ST W7-9 3 EARL KING 147690. 00
284 HERSEY ST W10-12 3 EARL KING 145283 . 00
284 HERSEY ST W14-16 3 EARL KING 145283 . 00
** Subtotal **
438256 . 00
** CONDOS (6 UNITS)
284 HERSEY ST W1-6 6 EARL KING 297568 . 00
284 HERSEY ST W17-22 . 6 EARL KING 297568 . 00
** Subtotal ** 595136 . 00
** FOURPLEX
430 CHESTNUT ST 4 TURRELL, JON CONSTRUCTION 269899 . 00
** Subtotal ** 269899 . 00
** MOBILE HOME INSTALLATION
321 CLAY ST116 HOMES AMERICA/FLEETWOOD 3500. 00
321 CLAY ST103 HOMES AMERICA 36500 . 00
** Subtotal ** 40000 . 00
PAGE NO. 2
03/08/97
ADDRESS #UNITS CONTRACTOR VALUATION
** NEW GARAGE/PORCH ADDITION
1004 TOLMAN CREEK RD BEAR CREEK CONSTRUCTION 30000. 00
** Subtotal **
30000. 00
** SFR
815 CREEK STONE WY MEDINGER CONST. CO. INC. 116000. 00
199 SHERMAN ST OWNER 104749 . 00
641 FORDYCE ST RARITY, MICHAEL 93416 . 00
CONSTRUCTION
1248 ROSE LN BEAR CREEK CONSTRUCTION 84173 . 00
1228 MUNSON DR OREGON LAND DEVELOPERS 87700. 00
1105 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 89335. 00
1101 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 87700. 00
1179 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 124900. 00
2009 CRESTVIEW DR GARRETT, WILLIAM - 192138 . 00
CONSTRUCTION
452 PARKSIDE DR ASHER, STEVEN DBA ASHER 149000. 00
HOMES'
270 SUNNYVIEW ST ASHER, STEVEN DBA ASHER 200000. 00
HOMES
** Subtotal **
1329111. 00
** SFR - ATTACHED
2110 SISKIYOU BV1 ASHER, STEVEN DBA ASHER 107493 . 00
HOMES
2130 SISKIYOU BV2 ASHER, STEVEN DBA ASHER 107493 . 00
HOMES
** Subtotal **
214986. 00
** STUDIO
100 ALIDA ST MACLAREN, KEITH 34000. 00
** Subtotal **
34000. 00
** VOIDED ON 01/14/97
1148 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 89335. 00
** Subtotal **
89335. 00
*** Total ***
4359506. 00
NEW CONSTRUCTION: 11/96
COMMERCIAL
PAGE NO. 1
03/08/97
ADDRESS #UNITS CONTRACTOR VALUATION
** Subtotal **
0 . 00
*** Total ***
0 . 00
Monthly Building Activity Report: 12/96 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADD BAY WINDOWS 1 4 , 200
ADDENDUM TO SFR 1 0
,ADDITION 2 100, 352
I/CONV GARAGE TO GUEST HOUS 1 5, 406
FOUNDATION 1 4 , 500
vFRONT PORCH ADDITION 1 5, 000
GARAGE ADDITION 1 2 , 148
✓INTERIOR REMODEL 2 12 , 200
,,REMODEL 1 7, 500
✓SFR 5 558, 874
Subtotal: $ 700, 180
Electrical:
4 BR CIR FOR KITCHEN REM 1 150
REPLACE SERVICE PEDESTAL 1 600
SERVICE CHANGE 1 375
SERVICE CHANGE/REWIRE 1 800
Subtotal: $ 1, 925
Mechanical:
4 GAS LINES/GAS DRYER 1 400
GAS LINE/FIREPLACE INSERT 1 1, 875
GAS LINE/FURN/WTR HTR 1 3 , 700
GAS LINE/FURNACE/1 BR CIR 2 4, 350
GAS LINE/GAS DRYER 1 300
GAS LINE/GAS FIREPLACE 1 2 , 426
GAS LINE/GAS FURNACE 2 4 , 999
GAS LINE%GAS WALL HEATER 1 500
GAS LINE/LOG LIGHTER 1 350
GAS LINE/WALL HEATER 1 600
GAS STOVE/WATER HEATER 1 500
GAS WALL FURNACE 1 650
INSTALL HEAT PUMP 1 2, 380
WOODSTOVE 1 800
Subtotal: $ 23 , 830
Plumbing:
300"WTR LINE/GAS STOVE 1 1, 800
Monthly Building Activity Report: 12/96 Page 2
# Units Value
.SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Plumbing:
ADD SEWER LINE/FIXTURES 400
DOUBLE-CHECK VALVE 1 100
IRRIGATION & CATCH BASIN 1 0
RELOCATE SINK/ADD TOILET 1 600
WATER HEATER 1 635
WATER HEATER REBATE 3 935
Subtotal: $ 4 , 470
***Total: $ 730, 405
COMMERCIAL:
Building:
2 COMM UNITS/2 RES UNITS 4 180, 000
TENANT IMPROVEMENT 2 114 , 000
Subtotal: $ 294 , 000
Electrical:
100 AMP FEEDER 1 300
Subtotal: $ 300
Mechanical:
ADD NEW EXH HOOD/2 BR CIR 1 11, 000
INSTALL '2 UNIT HEATERS 1 2 , 850
RELOCATE EXHAUST/2 BR CIR 1 6, 000
Subtotal: $ 19 , 850
Plumbing:
ADD PROCESSING. SINK 1 540
IRRIGATION & BACKFLOW DEV 1 15, 000
MOVE PLBG FIX/4 BR CIRS 1 4, 000
RELOCATE SINK 1 300
REPLACE SINK 1 450
Subtotal: $ 20, 290
***Total: $ 334 , 440
Monthly Building Activity Report: 12/96 Page 3
Total this month: 57 $ 1, 064 , 845
Total this month last year: 69 $ 759 , 275
Total year to date: 581 $18, 708, 945
Total last year: 513 $13 , 357, 802
This month This month This year
last year
Total Fees: 13, 305 10, 379 200, 491
Total Inspections: 549 430 3900
NEW CONSTRUCTION: 12/97
RESIDENTIAL
PAGE NO. 1
02/28/97
ADDRESS #UNITS CONTRACTOR VALUATION
** SFR
792 ST ANDREWS CIRCLE LALLO, ANTHONY 104670. 00
786 ST ANDREWS CIRCLE LALLO, ANTHONY 108245. 00
660 MONROE ST OWNER 84058 . 00
516 HERBERT ST MY THREE SONS 165000. 00
CONSTRUCTION
1227 MUNSON DR15 OREGON LAND DEVELOPERS 96901 . 00
** Subtotal **
558874 . 00
*** Total ***
558874 . 00
NEW CONSTRUCTION: 12/97
COMMERCIAL
PAGE NO. 1
02/28/97
ADDRESS #UNITS CONTRACTOR VALUATION
** 2 COMM UNITS/2 RES UNITS
190 OAK ST 4 DOWNEY COMPANY INC , THE 180000. 00
** Subtotal **
180000. 00
*** Total ***
180000. 00
t
MONTHLY ASHLAND
POLICE
R E P O R T
Vol. 2 No.2 Linda Hoggatt, Editor
February, 1997
from the wall, can be more easily located questionable.
with the Automatic Number Identification
and Automatic Location Identification
(ANUALI) display.
�y £ 4�t�7�-,�- r
It's This computerized telephone equipment is *Ashland's 1�A7 1 a ✓�
:. a PC based digital system that looks much Here........ like a computer and is surprisingly simple newest
J` E-911 to operate.Although it runs off a file officer completes Police
Y, server, each apparatus (PC) is completely
' independent and will continue to operate Academy
should the file server fail. Malcus Willis graduated from the
In Ashland and This system is just one example of the BPSST Police Academy in Monmonth on
February 28. Malcus,selected by his
the entire changes and technology upgrades our 911 fellow officers of his class, delivered the
center must go through serve emergency "Class Address"to the academy staff and
Jackson County! services in Ashland. guests and family. He was also selected
This February saw the
as one of 5 academy student leaders.
Central Area Patrol
completion of a project Each officer must attend the Police
spanning 4 years. The Officer off to a bus y Academy in Monmouth to obtain their
implementation of E-911 basic certification and be sworn in as a law
required submitting a plan to season! enforcement officer in Oregon. The
the State, setting up and graduation exercise completed for Malcus
verifying street addressing Kevin Flynn has been quite busy on CAP 8 weeks of training in law enforcement
for all of Jackson County during the month of February. He has philosophy, fitness, legal updates,
(including all rural areas), initiated 33 on view cases, assisted in a firearms, and defensive driving. By 1998
installation of equipment UUV(unauthorized use of a motor vehicle) the course will be 16 weeks.
and going live with arrest downtown and in the arrest of two Congratulations Malcus!
Enhanced. juveniles that committed thefts in Ashland.
The State Legislature With the sunny days we experienced in Crime Statistics:
mandated that every 911 February he dusted off the bike and began
center be upgraded by the some bicycle patrol of the downtown area ''February"'
year 2000 to E-911 service. also. It's good to see bike patrol back in PART 1 1997 1996
What the public will see that action. Kevin says it gives him more
is different when they make mobility and quicker responses in the Homicide
their call is very little, but downtown area. The rumor is Kevin is the Rape 1
what it means to our 911 unofficial Mayor of the downtown—no Robbery 2 3
center and to those who offense Mayor Cathy! Agg.Assault 1
respond to 911 calls is I Burglary
something else. Kevin is working with a Practicum student Residential 6 22
from Southern Oregon State College, Non-residential 14 0
The new system Monique Gatin, for additional patrol in the Shoplifting 9 31
automatically displays the park area, specifically the Ice Skating Rink Theft from MV 13 19
telephone number, address and Park area to enforce ordinances. MV Parts-accessories 5 22
and name of the caller's Bicycle Theft 5 11
telephone.A citizen calling AddRionally, he is working with the local Theft from building 7 6
911 who has had a stroke taverns to encourage more aggressive Other Thefts 37 26
and is unable to speak or checking of identification and not allowing Motor Vehicle thefts 6 7
someone who is confused people without identification into the Arson 1 1
or even a domestic dispute establishment where their age is
where the phone is ripped i TOTALS 106 149
'j
Calls for Service This second incident resulted in a Fare well Message
piece of shrapnel breaking a vehicle g
Feb 97 Feb 96 windshield about 200 yards away and from Chief Brown
causing a small amount of damage to
Police 665 766 the football field.
Medical Calls 175 72 Having been with APD since March
Fire Calls 25 13 Detectives investigating this case 23, 1992, Gary has developed many
Pass Off"' 8 24 called in Alcohol,Tobacco and friendships within our community both
911 Calls 212 419 professionally and personally. Saying
**(to another 911 center Firearms (ATF) officials to assist. oodb) ATF took fragments of the explosive 9 Y and leaving an area such as
device and opened their own parallel Ashland is not easy for Gary and he
investigation. would be the first to say so.
Resiliency training The break in the case came with the As such,these are Gary's parting
sponsored by Schools. assistance of Channel 12 KDRV's comments or then again...Cowboy
"Crime Stoppers"program. The Jack:
Chief Brown, Officers Teri DeSilva, program was aired and a tip was Well Folks,
Bob Smith and YDO Jan Janssen received which led to the arrest of the
attended resiliency training sponsored two individuals on State Statute
by the Ashland School District. charges of unlawful manufacture of I reckon it's time to gather up my
an explosive device (maximum of 5 belongins,saddle up and ride off. The
years in prison and $100,000) and roundup is over and it's time I was
The February 13th training was reckless endangering (maximum of 1 moving on. It isn't easy for me to do
attended by law enforcement officers,
fire ear in jail and $5,000). so as I sure like this here particular
re department officers, school spread and all the kind folks which
personnel, Mayor Golden, and
members of the community as well. Coincidentally,the Oregon State make up the town of Ashland. It's
Police, working in cooperation with been more than just a place to hang
It's purpose,while primarily visionary, the Jackson County Sheriffs my John B. for a spell, it's been
was to formulate and establish action t an interagency he best in 9 y Department had recently established home. The hired hands I've worked
community. To seek t
plans for developing more resilient int bomb team within with can hold their own with the top
and bronc wranglers youth, not the worst. To involve the Southern Oregon to provide wran 9 peelers on the
investigative support and advisory circuit. It's been an honor to have
entire community in their youth, not assistance in situations involving been among them.
just schools and government. 9
bomb threats, explosives, hazardous
devices or suspicious packages. Muchas gracias to my many amigos
Communities in general take a P p 9 m which made as y
reactive mode in their prevention of Trooper Blaine Allen, OSP, held and ami 9 y stay an
hunger, pain, youth delinquency, etc. instructional training to APD officers enjoyable and memorable one.
Resiliency training strives to turn as well as Southern Oregon State Hopefully, I've helped make this a
around the community to a proactive Security Officers on bomb recognition better place during my stay.That was
mode of prevention rather than and dealing with explosive devices on my wishl
reaction. The School Resource March 7th.
May your trails be straight and true,
Officer (SRO) is an example of Some quick tips for recognizing your water be cool and clear, your
implementation of such a plan. packages and letters that might be pasture grass be in abundance and
Placing the officer in the school to our horses sound for the journey
educate and communicate with the dangerous are: Y 1 Y
youth rather than utilizing that same "RESTRICTIVE MARKING SUCH ahead!
officer only in capacity to arrest after AS PERSONAL, CONFIDENTIAL Much obliged
crimes have been completed. **EXCESSIVE POSTAGE (stamps
Officer DeSilva has been asked to and not through postal dept) GARY"Co "Brown
remain on the committee to further "INCORRECT TITLES OR TITLES
develop these visionary plans for our BUT NO NAMES
community. "OILY STAINS OR
DISCOLORATIONS
"NO RETURN ADDRESS
Bombing episodes "EXCESSIVE WEIGHT OR RIGID
ENVELOPE
result in 2 arrests "LOPSIDED OR UNEVEN
ENVELOPE
On January 26 an explosive device "PROTRUDING WIRES OR
was set off on the SOSC campus TINFOIL
without damage to property or people. "EXCESSIVE SECURING
On February 16th a second bomb MATERIAL SUCH AS MASKING
exploded on the campus football field. TAPE, STRING, ETC.
i
CITY OF ASHLAND •°"`°
Administrations
Office of the City Administrator i
MEMORANDUM ',. .REGO
DATE: March 13, 1997
TO: Honorable Mayor and City Council
FROM: Brian L. Almquist, City Administrator
RE: Monthly Report - February 1997
The following is a report of my principal activities for the past month and a
status report on the various City projects, and Council goals and notes to staff for
1996-97 and 1997-98.
I. PRINCIPAL ACTIVITIES:
1. Met with Lance Pugh regarding future of Old Ashland Armory and status of
Lottery Grant Project.
2. Met with Medford City Manager Anderson and County Administrator
Raymond to discuss matters of mutual concern, e.g. implementation of BM 47.
3. Met with Hospital Administrator Watson to discuss items relating to
restructuring.
4. Was interviewed by Laurel at KOBI-TV regarding effects of BM 47 on
Ashland.
5. Met with Phil Beverly of Lee Engineering regarding estimates for
Talent/Ashland/Phoenix intertie proposal.
6. Met with Guanajuato/Ashland Sister City Committee regarding upcoming visit
of officials from Guanajuato.
7. Had Breakfast with Superintendent Daggett to discuss renewal of Youth
Activities levy and other issues of common concern.
8. Attended monthly meeting of Ashland Coalition.
9. Participated in City Employee appreciation Pot Luck at Ashland Armory.
10. Organized and participated in Plaza flood debriefing at Carpenter Hall for all
Plaza merchants and interested parties.
11. Met with Fred Meurer, City Manager of Monterey, regarding professional
qualifications of Chief Gary Brown.
12. Attended meeting of Regional CAD/Information Stems group at County
Courthouse.
13. Reviewed each departmental budget with department personnel and
Finance Director and Assistant City Administrator during the month.
14. Attended joint study session with Council and Parks Commission regarding
flood restoration projects.
15. Attended meeting in Eugene to plan Strategic Planning session for Oregon
Utilities Resource Coordination Association, as President of the association.
i
16. Met with Risk Manager Bob Nelson regarding the status of our flood
damage insurance claim.
17. Met with Ashland Sanitary owner Gary Rigotti to discuss contract with
Rogue Disposal,which Council will be asked to approve on March 18.
18. Met with resident Philip Lang to discuss future of Mark Antony Hotel.
19. Attended meeting of Rogue Valley Civic League Finance Committee in
i
Medford.
20. Met with resident John Billings to discuss flood damage to several irrigation
ditches on Ashland Creek.
21. Met with TID Manager Hollie Cannon to discuss water supply issues.
22. Had coffee with Councilors Wheeldon, Hauck and DeBoer.
23. Attended Rogue Valley Civic League Board of Directors meeting at Rogue
River City Hall.
24. Attended OMEU meeting in Salem.
2
v
25. Met with Curtis Hayden of Sneak Preview regarding article on flood.
26. Had coffee with Councilors Reid and Hagen regarding various issues.
27. Met with Chief Woodley to discuss cuts at Fire District 5.
28. Met with Councilor Reid, Paula Brown and Greg Scoles to discuss status of
Talent/Ashland/Phoenix intertie project.
29. Attended joint Study Session with Planning Commission and Council to
discuss future requirements for LTD's in land use approvals. ,
30. Met with OSF Manager Nicholson, Steve Sachs and Architect Gary Afseth to
review bid process for joint elevator/building project.
31. Met with Communication Center personnel to discuss funding options for
Regional CAD/Information Services project.
32. Participated in 7th anniversary show at RVTV.
33. Attended meeting with all irrigation districts and Federal Bureau of
Reclamation officials to discuss water conservation.projects, and more
particularly, the Ashland/TID project to conduit the West Irrigation Canal.
34. Met with Tidings Editor Jeff Keating to discuss various city issues and
Projects.
STATUS OF VARIOUS CITY PROJECTS:
1. Indiana/Siskiyou Realignment. The preliminary design has been agreed to
by the three parties and all have now approved the contract. At a meeting with college
and state officials, it was agreed that city electric crews might be used to relocate
some of the signals and thereby allow the project to be completed within budget this
summer. Plans are now being prepared for bids.
2. WWTP Upgrade/Wetlands Demonstration Project. The contract for the
demonstration Wetlands/soil treatment was awarded at the June 3 meeting. DEQ has
approved our schedule. We awarded the bid to CES Engineering and they made their
first report to the Council on November 5. The Parks Commission has approved final
plans, and construction should begin soon.
3. Central Ashland Bikeway Project. Adkins Engineering was awarded the
design contract and we have now received the preliminary plans. We are hoping to go
to bid on the entire project this Spring (8th & A Street to Tolman Creek Road).
3
r
4. E. Main Street widening-RR to Walker. Bids were opened which were
substantially over the engineers estimate. The project was re-bid in February and
awarded to LTM Construction of Medford. Work should begin this Spring.
5. Mountain/E. Main Signalization. We have been awarded a grant from the
Gasoline Anti-trust suit proceeds in the amount of $75,000. The signal plans have
been completed and hope to be ready to begin the project by early Spring with most
of the work being performed by the Electric Dept. and Street Division crews.
111. STATUS OF UNCOMPLETED 1995-96 COUNCIL GOALS:
1. Resolve office building/space needs issue. Council held a special public
hearing on September 24, and decided to simultaneously pursue both the
upgrade and expansion of City Hall and the East Main addition, while pursuing
the Hillah Temple when it becomes available. Staff is to present timetable and
financing plan as soon as practicable. We are currently revisiting the space
needs requirements for city hall departments. We hope to have a full report to
Council soon.
IV. STATUS OF UNCOMPLETED 1996-97 COUNCIL GOALS:
1. Encourage alternative transportation modes through such means as:
a. Encouraging streetscape improvements that enhance walkability and
code enforcement to remove barriers (dead trees, tall hedges, etc.)
b. Completing negotiations for bicycle access from Jackson Road to
Crowson Road along the railroad tracks.
c. Exploring development of a transportation coordinator position.
We have now selected a Code Enforcement officer who will be responsible for
barrier removal on sidewalks, easements, etc.
2. Reexamine growth management policies as they affect density,
transportation, and city services.
V. 1997-98 COUNCIL GOALS:
1. Continue to communicate the importance and practice of the "Valdez
Principles" in all aspects of City operations, especially related to flood restoration and
control projects. Ensure that the City supports the activities of the Watershed
Partnership and City Forest Commission.
4
2. Ensure that emergency water requirements are adequately addressed
through the examination of an intertie with Talent, Phoenix and the Medford Water
Commission, additional water from TID, or other sources.
3. Re-examine flood plain and hillside areas in light of the recent flood event and
modify maps and ordinances appropriately.
4. Review Fire Department space needs and acquire appropriate land as
opportunities arise.
5. Position the Electric Utility to remain competitive in the coming deregulated
electric utility environment.
NOTES TO STAFF FROM 1996-97:
1. Administration will continue to explore purchase of land for a Transportation
Center that ensures the option for a future rail link. (Spoke in August with Paul
Comstock who owns land East of Oak Street Tank. He is now not interested in an
equity trade due to the fact that he has been unable to locate a larger site at an
affordable price. I also spoke with Oak Street Tank owner Gene Morris who has an
interest in moving his business, but who has also been unable to find suitable land in
town)
2. Administration will work with the School District and RVTD to develop a bus
route to E. Main and Walker that serves the Pacific NW Museum of Natural History.
(Councilors Laws and Hauck met with RVTD to discuss options. Cost of route is now
being evaluated, although the future of RVTD funding is in doubt due to the passage
of BM 47)
3. City Administrator to recontact Vogels about viability of purchase. (I gave the
Council a memo at the June 18 meeting indicating that the Vogels are interested, but
didn't want to be contacted again until after January 1st. I will contact the Vogels again
during the next few weeks)
4. Computer services will evaluate, as part of its on-going assessment, City
needs for new technology and present to Council through Administration. Councilor
Hauck will continue to review and present broader community needs to Council for
consideration. Possibly use SOSC interns to assist. (Dick Wanderscheid has agreed
to chair a task force of user representatives to develop an RFP, select a consultant
and prepare a strategic 5 year plan for our information network. This work began in
August)
Brian L. Almquist
City Administrator
5
or �lS ��SZiIiD1iCP �P�1MZritPi�
rA� 090(
1155 E.MAIN ST ASHLAND,OREGON 97520 Phone(541)482-5211
i rP pm
O 'e5o 1
��'ARTME? r
GARY E.BROWN
Chief of Police
March 10, 1997
Dear Brian,
With mixed emotions, I hereby submit my resignation/retirement, as Police Chief. My last date will be
April 4, however my final work day will be March 28. 1 plan to start in Monterey on April 7th.
In reflection, we - the Mayor, Council, you, me, employees and volunteers of the police department
have established a municipal police organization that is second to none! We've successfully
addressed the issues which existed upon my appointment. Several were merely perceptions, but if
left unattended could have been become reality. Also, over the past 5 years, we've utilized the
strategic planning process to shape a collective vision for the agency. The vision included an
increased focus on crime prevention with special attention on developing youth based programs.
Likewise, we strived to reduce the dependency on patrol officers and created the Community
Resource Officer position, the Retired Senior Volunteer Police downtown patrol and established the
year round Central Area Patrol in a partnership with the Parks and Recreation Department.
We've also increased our percentage of women employees in sworn positions and in management
and emphasized minority recruitment. We also enhanced communications with the community,
addressed major problems in the downtown, increased our patrol, traffic and investigative resources
and upgraded our emergency communications equipment. I've also enjoyed watching and to a
certain extent assisting people grow professionally within the department and assume more
responsibility. Most important, is the community continues to be a relatively safe place to live, work
and play.
In leaving, I wish my successor best wishes and pass the organization over in good shape. I know
that he/she will have the necessary support to help insure their success including people such as
Mayor Golden, the City Council, yourself, other departments and most importantly the men and
women of the Ashland Police Department.
Thank you Brian (and Cathy) for selecting me to serve as Ashland's Police Chief and in assisting me
to be successful. Also my sincere gratitude to my colleagues within APD, from the part time Parking
Control Officer to the seasoned Police Captain for their loyal and able assistance and a special
thanks to the community who we are proud to serve.
Sincerely,
cc: Mayor Golden / City Council
APD Management / Bulletin Board
GEB:bab
386 north laurel
ashland,oregon 97520-1154
541-482-9504 voice
541-482-9438 Fax
gkmmer @jeffnet.org
February 27, 1997
Mayor Catherine Golden
Members of the Ashland City Council
20 East Main Street
Ashland, Oregon 97520
Dear Mayor Golden and Members of the Council,
I am writing on behalf of the Patrons of Lithia Park, an ad hoc group of volunteers
that has been working with Ken Mickelson and the Ashland Parks Foundation to
develop alternate funding sources to help offset the costs of the restoration of Lithia
Park. Any success will reduce the Park's reliance on the City's pending bond issue.
Shortly after the flood, we targeted the Jackson County Historical Tax Fund as a
potential source of revenue for the restoration of the park. This program, using
monies from the County's Historical Tax levy, was created two years ago to
underwrite costs for work on local government-owned or controlled properties.
Lithia Park, on the National Register of Historic Places, meets virtually all the
published criteria and its restoration seemed a logical candidate for funding. In late
January, after we'd prepared an application and readied it for submittal, the Board of
Commissioners voted to end the grant fund program with little notice. They have
stated the monies which had been allocated for that program will instead be used for
the maintenance and upgrade of the Jackson County Courthouse. Local governments
can only obtain Historical Tax funds through a historical society.
Since Ashland does not have a qualifying historical society, we respectfully request
the Council's support in our efforts to secure these funds for the restoration of Lithia
Park. Specifically, we would appreciate a formal letter of request that encourages the
Board of Commissioners to re-visit this issue and reinstate the Historical Tax Fund
grant program as it existed prior to their January action. This program, representing
over $200K annually, has the potential to assist a number of worthy projects
throughout Jackson County in addition to the renovation of Lithia Park. We hope
that you will support our efforts in having it reinstated.
Sincerely,
r Kr er
t 8 A
\
for th ns of Lithia Park
CITY OF ASHLAND
Administration
•O O,(OOM I„I
MEMORANDUM o Zv
To: Honorable Mayor and City Council
'.,..REGO?
From: Greg Scoles, Assistant City Administrat
Date: March 14, 1997
RE: Ashland Creek Flood Restoration Project
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Background:
On February 7, 1997 the City issued an RFP for the Ashland Creek Flood Restoration
Project. This request was for professional services associated with a comprehensive
restoration and management plan for the Ashland Creek area located between the
Butler Band Shell and the Hersey Street Bridge. On February 11, 1997, staff made a
presentation regarding the project to a joint meeting of the Parks and Recreation
Commission and City Council where is was determined that the Mayor should appoint
a committee to evaluate the proposals. At the February 18, 1997, Council meeting the
Mayor appointed the Selection Committee made up with representation of the City
Council, Parks Commission, Watershed Partnership, Plaza Business Owners, Chamber
of Commerce, U.S. Forest Service and a Geologist.
Four proposals were submitted on March 10, 1997 and these have been evaluated by
the Selection Committee. On March 13, 1997, the Committee met to discuss their
preliminary evaluations and determined three of the four firms should be interviewed
by the Committee on March 17, 1997 as follows:
Firm Preliminary Estimate
OTAK $173,550
Northwest Biological Consulting $274,190
W & H Pacific $143,945
Recommendations:
As of this writing the Committee has not interviewed the qualified firms. They
anticipate developing a recommendation to be submitted to the Council at the meeting
on March 18, 1997.
ORDINANCE NO.
AN ORDINANCE ADDING CHAPTER 13.02 TO THE ASHLAND
MUNICIPAL CODE TO CLARIFY JURISDICTION OF PUBLIC RIGHTS-
OF-WAY WITHIN THE CITY
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
ANNOTATED TO SHOW DELETIONS.AND ADDITIONS TO THE ORDINANCE FIRST READ AT THE
COUNCIL MEETING ON MARCH 4, 1997. DELETIONS ARE L[NEQ-T4R06tGH AND ADDITIONS
ARE
SECTION 1. The following chapter 13.02 is added to the Ashland Municipal Code:
Chapter 13.02
PUBLIC RIGHTS OF WAY
Sections:
1102.010 Definitions.
13.02.020 Jurisdiction.
13.02.030 Scope of Regulatory Control.
13.02.040 Permission Required.
13.02.050 Obligations of City.
13.02.010 Definitions. For the purpose of this chapter, the following mean:
A. Person: Individual, corporation, association, firm, partnership, joint stock
company, and similar entities.
B. Public rights-of-way: Include, but are not limited to, streets, roads, highways,
bridges, alleys, sidewalks, trails, paths, public easements, and all other public ways or
areas, including subsurface and air space over these areas.
C. Within the city: Territory over which the city now has or acquires jurisdiction
for the exercise of its powers.
13.02.020 Jurisdiction. The city has jurisdiction and exercises regulatory control over
all public rights-of-way within the city under the authority of the city charter and state
law.
13 02 030 Scope of Regulatory Control. The city has jurisdiction and exercises
regulatory control over each public right-of-way whether the city has a fee, easement,
or other legal interest in the right-of-way. The city has jurisdiction and regulatory
control over each right-of-way whether the legal interest in the right-of-way was
PUBLIC RIGHTS-OF-WAY ORDINANCE (F:ardkrfohtway.amd)
obtained by grant, dedication, prescription, reservation, condemnation, annexation,
foreclosure, or other means.
13.02.040 Permission Required. No person may occupy or encroach on a public right-
of-way without the permission of the city. The city grants permission to use rights-of-
way by franchises, licenses, and permits.
13.02.050 Obligations of City. The exercise of jurisdiction and regulatory control over a
public right-of-way by the city is not official acceptance of the right-of-way
jbr publfc
access and does not obligate the qty to pert cs1 unpioyeany part
of the right-of-way. Uppn €rriprpUemenx pF any pul�tiC right-of why, to Gity;straef
standaK ds, the City Shall apoept the tmprovement and rnairtfain and reps€r such
spray„errant to the�star��iar�f to wh�eh kc has,be�n i�rr�i�a�red;
Foy purposes ofi weed abatement aril s�mflar prd�nandes Emposmg obligations uorx
properly pwners, the City shall be respprrsibte far cpmpt�ance with suoh prdlna POP s
pu6Ge n hts-of way.
The foregoing ordinance was first.read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of 1997,
i and duly PASSED and ADOPTED this day of 1997.
j Barbara Christensen, City Recorder
1
SIGNED and APPROVED this day of 1997.
I
Catherine M. Golden, Mayor.
Approved as to form:
r
i
Paul Nolte, City Attorney
i
PUBLIC RIGHTS-OF-WAY ORDINANCE (p:ara\rightway.amd)
CITY OF ASHLAND
Office of the City Attorney (541) 488-5350 ~
e
20 East Main, Ashland, OR 97520 (541) 488-5311 - Fax a' -
EGO '
MEMORANDUM
Paul Nolte, City Attorney
Sharlene P.Stephens, Legal Assistant
DATE: March 14, 1997
TO: Mayor and Council
FROM: Paul Nolte
RE: Emergency Powers Ordinance
My office received one phone call regarding the Emergency Powers Ordinance and it
is my understanding the mayor or some councilors may have received phone calls
regarding the constitutionality of this ordinance. While the caller to my office did not
identify which provisions of the constitution were violated by this ordinance, I thought
the mayor and council might be interested in how this ordinance would be analyzed if
its constitutionality were questioned.
ORS chapter 401 establishes a comprehensive system for dealing with emergencies
that threaten human safety or property loss. Under this statutory scheme, primary
responsibility for emergency planning and response rests with local governments:
"It is declared to be the policy and intent of the Legislative Assembly that
preparations for emergencies and governmental responsibility for
responding to emergencies be placed at the local government level. The
state shall prepare for emergencies, but shall not assume authority or
responsibility for responding to such an event unless the appropriate
response is beyond the capability of the city and county in which it
occurs, the city or county fails to act, or the emergency involves two or
more counties." ORS 401.015(2).
The statutes vest broad powers in local governments and their elected officials and
officers to act in cases of emergencies. ORS 401.305 provides that each city may
"establish an emergency management agency which shall be directly responsible to
the executive officer or governing body of the . . . city." For those cities who adopt
emergency management functions, this statute requires the management, preparation
and maintenance of current emergency operations plans and facilities "from which
elected and appointed officials can direct emergency and disaster response activities,
Memo to Mayor and Council
March 14, 1997
Page 2
and establishment of an incident command structure for management of a coordinated
response by all local emergency service agencies."
The Attorney General recently addressed the constitutional power of cities to effect
emergency operations in Opinion of the Attorney General, OP-8239 (April 3, 1996). In
that opinion, the Attorney General noted it is well'settled that the government may act
summarily to protect public health and safety in emergency situations without violating
the constitution. (The opinion is.based on the question of the right of the governor or
local government to order evacuation of private property in a fire. The principles of law
explained in the opinion also apply to the powers granted in sections 2.62.040 and
2.62.050 of the ordinance under consideration.) The Attorney General concluded that
emergencies that present a threat to local public safety are unquestionably matters of
local concern and cities may adopt ordinances addressing public safety concerns. The
Attorney General also concluded that the summary powers adopted in emergencies
do not violate any constitutional provisions. The most frequent constitutional challenge
to these summary actions is that they violate due process guarantees under the Due
Process clause of the Fourteenth Amendment to the United States Constitution. The
Attorney General found that orders and ordinances in emergencies do not violate
either substantive or procedural due process protections unless such actions are
.'clearly arbitrary" or "unreasonable, having no substantial relation to the public health,
safety, morals, or general welfare." (Citing Euclid v. Ambler Realty Co., 272 US 365,
395, 47 S Ct 114, 121, 71 L Ed 303, 314 (1926). .
Neither the statutory scheme for emergency operations referred to above nor the
constitution require any particular delegation of powers that may be assumed by
governments during emergencies. How that delegation is to occur is within the
council's discretion. Examples as to how other jurisdictions delegate such powers
include the state, under the state's Emergency Conflagration Act. The legislature has
chosen to delegate emergency powers to the governor, an elected official. If the
governor is unable to act, the Superintendent of State Police, an appointed official, or
the State Fire Marshal, an appointed official, have been delegated the authority to
assume all of the governor's powers in such an emergency. (ORS 476.515). The State
of California specifically provides that the governing body of a city or any official
designated by ordinance may declare an emergency. The declaration of emergency
cannot remain in effect for over seven days unless ratified by the governing body
(California Government Code, §§ 8630 et seq.). The City of Gresham vests emergency
powers in its city administrator while the City of Sandy vests emergency powers in the
mayor, then the council president, then the city administrator if the mayor or council
president are unable to act. Jackson County vests emergency powers in the Board of
County Commissioners unless the Board cannot timely act, then the chairman of the
Board, then the vice-chair, the third member or the county administrator in that order,
if the others are unavailable to act.
i
Memo to Mayor and Council
March 14, 1997
Page 3
Carole Wheeldon has suggested an amendment to clarify that the council ratification of
a declaration of emergency by the city administrator occur as quickly as possible. An
amendment to accomplish that purpose would read:
SECTION 2 62 020 City Administrator Responsibility. The city
administrator is responsible for implementation of the Emergency
Management Plan. When the.administrator determines that a state of
emergency exists, the administrator shall make a declaration to that
effect and request the mayor to call a special meeting of the council In
order to ratify the declaration of emergency. The SpBCrs} meeting pf thA
courtcii shad occur as'soon as ppss�ie after the�ieclaratlon of
er�tergency r�ats�r�thstandmg sectit�n �Q4 'i'f0, rtotx:e tsf this spect�
meeting need t� �3 wrktten and,need not be deGyered_at feast 3�fta�rs
rn �dv�rtceR
)p:alo\emer.opn)
ORDINANCE NO.
AN ORDINANCE PROVIDING FOR DECLARATION OF
EMERGENCIES AND AUTHORIZING THE CITY ADMINISTRATOR
TO ORDER MEASURES IN RESPONSE TO EMERGENCIES.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS TO THE DRAFT ORDINANCE CONTAINED
IN THE CITY OF ASHLAND EMERGENCY MANAGEMENT PLAN. DELETIONS ARE LINED
THROUGH AND ADDITIONS ARE fiFIAE p.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Chapter 2.62 is added to the Ashland Municipal Code and shall read as
follows:
Chapter 2.62
EMERGENCY POWERS
Sections:
2.62.010 Title.
2.62.010 Definitions.
2.62.020 City Administrator Responsibility.
2.62.030 Declaration and Ratification of Emergency.
2.62.040 Authority of City Administrator.
2.62.050 Regulations of Persons and Property.
2.62.060 Additional Powers During Emergency.
2.62.070 Termination of State of Emergency.
SECTION 2.62.010 Definitions. The following words and phrases whenever used in this
chapter shall be construed as defined in this section unless from the context a
different meaning is intended.
A. "Emergency" includes any human caused or natural event or circumstances
causing or threatening loss of life, injury to person or property, human suffering or
financial loss, and includes, but is not limited to, fire, explosion, flood, severe weather,
drought, earthquake, spills or releases of oil or hazardous material, contamination,
disease, blight, infestation, civil_disturbance or riot:
B. "Emergency Management Plan" means that plan entitled "City of Ashland
Emergency Management Plan" adopted by resolution 04 of Gity ^^^^^'
......................................
en
of the Gauneil or as may be amended from time to time in
subsequent resolutions.
SECTION 2.62.020 City Administrator Responsibility. The city administrator is
responsible for implementation of the Emergency Management Plan. When the
PAGE 1 - EMERGENCY POWERS ORDINANCE (p:ora\emer0ncy.ere)
administrator determines that a state of emergency exists, the administrator shall make
a declaration to that effect and request the mayor to call a special meeting of the
council in order to ratify the declaration of emergency.
Section 2.62.030 Declaration and Ratification of Emergency. A. The declaration by the
iffy administrator of a state of emergency shall:
1. State the nature of the emergency.
2. Designate the geographical boundaries of the area subject to the
emergency controls.
3. State the duration of time during which the area so designated shall
remain an emergency area.
4. State any special regulations imposed as a result of the state of
emergency.
B. The ratification by the council may also authorize additional specific
emergency powers for the duration of the emergency period set forth in the
i
declaration.
Section 2.62.040 Authority of City Administrator. During a declared emergency, the city
administrator shall have authority to:
A. Exercise, within the area designated in the proclamation, all police powers
vested in the city by the Oregon Constitution, city charter and city ordinances in order
? to reduce the vulnerability of the city to loss of life, injury to persons or property and
human suffering and financial loss resulting from emergencies, and to provide for
recovery and relief assistance for the victims of emergencies.
B. Direct any department of the city to utilize and employ city personnel,
equipment and facilities for the performance of any activities designed to prevent or
alleviate actual or threatened damage due to the emergency, and may direct the
departments to provide supplemental services and equipment to federal, state or local
agencies to restore any services in order to provide for the health and safety of the
citizens of the city.
C. Designate persons to coordinate the work of public and private relief
i agencies operating in such area and exclude from such area any person or agency
refusing to cooperate with and work under such coordinator or to cooperate with
other agencies engaged in emergency work.
D. Require the aid and assistance of any state or other public or quasi-public
agencies in the performance of duties and work attendant upon the emergency
conditions in such area.
E. Clear or remove from publicly or privately owned land or water, debris and
wreckage which may threaten public health or safety, or public or private property.
1. In exercising this authority the city administrator may:
a. Accept funds from the federal government or the State of
Oregon for the purpose of removing debris or wreckage from publicly or privately
owned land or water.
b. Present to the State of Oregon unconditional authorization for
removal of such debris or wreckage from public and private property and, in the case
of removal of debris or wreckage from private property, agree to indemnify the state
government against any claim arising from such removal.
PAGE 2 - EMERGENCY POWERS ORDINANCE Jp:urdl.m. cy.urd)
2. Whenever the cjty administrator provides for clearance of debris or
wreckage pursuant to this section, employees of the city or individuals appointed by
the `city administrator are authorized to enter upon private lands or waters and perform
any tasks necessary to the removal or clearance operation.
3. Except in cases of willful misconduct, gross negligence or bad faith,
any employee or individual appointed by the city administrator authorized to perform
duties necessary to the removal of debris or wreckage shall not be liable for death of
or injury to persons or damage to property.
Section 2.62.050 Regulations of Persons and Property. When a state.of emergency is
declared to exist and has been ratified, the in administrator:
A. May order the following measures in the interest of the public health, safety,
or welfare, in the area designated as an emergency area:
1. Redirect city funds for emergency use and suspend standard city
procurement procedures.
2. Establish a curfew that fixes the hours during which all other than
officially authorized personnel may be upon the public streets or other public places.
3. Prohibit or limit the number of persons who may gather or congregate
upon any public street, public place, or any outdoor place.
4. Barricade streets and prohibit vehicular or pedestrian traffic, or
regulate the traffic on any public street leading to the emergency area for such
distance as necessary under the circumstances.
5. Evacuate persons.
6. Prohibit the sale of alcoholic beverages.
7. Prohibit or restrict the sale of gasoline, or other flammable liquids.
8. Prohibit the sale, carrying, or possession of any weapons or
explosives of any kind on public streets, public places, or any outdoor place.
9. Curtail or suspend commercial activity.
10. Turn off water, gas, or electricity.
11. Te-Control, restrict and regulate by rationing, freezing, use of quotas,
prohibitions on shipments, price fixing, allocation or other means, the use, sale or
distribution of food, fuel, clothing and other commodities, materials, goods and
services.
12. Close all roads and highways in such area to traffic or limit the travel
on such roads to such extent as the city administrator deems necessary and
expedient.
13. Order such other measures necessary for the protection of life or
property, or for the recovery from the emergency.
B. All orders issued under authority conferred by this section shall have the full
force and effect of law during the declaration of a state of emergency. All existing laws,
ordinances, rules and orders inconsistent with this chapter shall be inoperative during
this period of time and to the extent such inconsistencies exist.
Section 2.62.060 Additional Powers During Emergency. During the existence of an
emergency, the City administrator may:
PAGE 3 - EMERGENCY POWERS ORDINANCE W ord\emerocy.ord)
A. Enter into purchase, lease or other arrangements with any agency of the
United States or the State of Oregon for temporary housing units to be occupied by
disaster victims.
B. Accept or borrow funds from or passed through by the State of Oregon for
temporary housing for disaster victims.
C. Upon determination that the city will suffer a substantial loss of tax and other
revenues from a major disaster and that there is a demonstrated need for financial
assistance to perform its governmental functions, apply to the federal and state
government, or request the state to apply on the city's behalf, for grants and loans
and to receive, on behalf of the city, such grants and loans.
D. Determine the amount needed to restore or resume the city's governmental
functions, and to certify the same to the State of Oregon or the federal government.
Section 2.62.070 Termination of State of Emergency. The city administrator shall
terminate the state of emergency by proclamation when the emergency no longer
exists, or when the threat of an emergency has passed. The state of emergency
proclaimed by the city administrator may be terminated at any time by the eity-council.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of 19 ,
and duly PASSED and ADOPTED this day of 19 .
i
d
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
PAGE 4 - EMERGENCY POWERS ORDINANCE (p:ord\emergncr.ord)
CITY OF ASHLAND • °°'
Department of Community Development
Planning Division
i
MEMORANDUM EGO?,,'
DATE: March 6, 1997
TO: Honorable Mayor and City Council
FROM: John McLaughlin, Director of Community Development
RE: Adoption of the North Mountain Neighborhood Plan ordinance
The attached ordinance is being sent to you at this time pursuant to Article X, Section
2(c) of the municipal charter. This charter provision permits reading the ordinance by
title only when council members are provided a copy one week in advance of the
meeting. This ordinance will be scheduled for the council meeting to be held on March
18, 1997.
The overall plan is essentially unchanged from you initial adoption, with the exception of
additions regarding the floodplain corridor. As you are aware, during the January, 1997
flood, waters did rise in the North Mountain area, near and in the areas proposed for
residential development. However, it is our opinion that when development occurs, and
the proper grading and street design are incorporated into the development design, there
will be little risk to the residential areas. We have added language requiring a
hydrologic study by a geotechnical engineer as part of all developments that have any of
their property in lands within the floodplain corridor, or lands of historical flooding.
Further, we are requiring that the development of Greenway Drive (along the future
Bear Creek greenway in this area) shall include flood mitigation measures in the street
design.
Staff recommends adoption of the proposed ordinance.
ORDINANCE NO.
AN ORDINANCE ADOPTING THE NORTH MOUNTAIN
NEIGHBORHOOD PLAN, CHANGING THE
COMPREHENSIVE PLAN MAP AND ZONING MAP
DESIGNATIONS FOR THE NORTH MOUNTAIN AREA,
ADDING CHAPTER 18.30 NM NORTH MOUNTAIN
NEIGHBORHOOD TO THE ASHLAND MUNICIPAL CODE
LAND USE ORDINANCE, MODIFYING SECTION
18.62.070.M. OF THE LAND USE ORDINANCE, AND
ADDING SECTION VII "NORTH MOUNTAIN
NEIGHBORHOOD DESIGN STANDARDS" TO THE SITE
DESIGN AND USE STANDARDS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The North Mountain Neighborhood Plan (attached Exhibit "A") is adopted
in its entirety.
SECTION 2. The Comprehensive Plan Map designations for the North Mountain area
are changed from the current designation on Exhibit "B" to those indicated on Exhibit
SECTION 3. The Zoning Map designations for the North Mountain area are changed
from the current designations on Exhibit "D" to those indicated on Exhibits "E" and "F".
SECTION 4. Chapter 18.30 is added to the Ashland Municipal Code, Land Use
Ordinance, as follows:
"Chapter 18.30
NM NORTH MOUNTAIN NEIGHBORHOOD
Sections:
18.30.010 Purpose.
18.30.020 General Regulations.
18.30.030 Neighborhood Central Overlay.
18.30.040 Neighborhood Core Overlay.
18.30.050 Neighborhood General Overlay.
18.30.060 Neighborhood Edge Overlay.
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 1
18.30.070 Civic Spaces Overlay.
18.30.080 Open Spaces Overlay.
18.30.090 North Mountain Greenway.
18.30.100 Site Plan and Architectural Review Procedure.
18.30.110 Applicability of Other Sections of the Land Use Ordinance.
18.30.010 Purpose. This district is designed to provide an environment suitable for
traditional neighborhood living, working, and recreation. The NM district and
Neighborhood Plan is a blueprint for promoting a variety of housing types, mixed-use
developments, neighborhood oriented businesses and community services in a
manner which enhances property values and preserves open spaces and significant
natural features.
18.30.020 General Regulations.
A. conforms-nd.0 4.ft 1lt._P ,0�1 #a rt,',D1"MbOCCi0.,- P v Leeatien of
-.-,ele Aeoessways and Utilities.
Rtltis; streets, alleys and pedestrian/bicycle accessways shall be
located in accordance with those shown on the North Mountain
Neighborhood Plan.
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fottowing
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street to kie 13i1ttlnated Cuflbe=t4cakodsr3e11 =ginner as
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I
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 2
neighborhood plan shalt be pracessed as a Type t# plant#�ng act�tri
cor,CUtren#ly Wtii� SpsC�fia daYStop3nt propasals 131tk1t�rt to
complying wlth the standards of rthtssec4an,� rtgs demonstrate
a= �'hs prupwssd�rrra��" °.'ar`"��a� ns' e" °'°%`�annecti�r�j±
�s#alyilshed by the n8►�hbai'i�°p1�s�' ��`""�':
4 Tie praj�iae€t mpfrpr��i�tt"`"�� access
�coRCepts,aadYCaSMr#ned ibfy`thetl, a�h�bt��ae�`cp�l,•�,��'�ttct�E6bY�ii RYavtf
H.����„,�Si�Ya�1�cK�acA+�rs�T� S3rEGt�lWert�tfp TC�S ti,:t
garages ase�esi¢entra[ elesrgn,�feattue;
e TYis prt�p4S8d tt��a�� w,�,r�a# aduEi�sat�:affeu^��e
purpc3SS;t t3bjeC#11/e5, ar turcfitttritrtgxgt•the rteagfil�rli�t p(a i
d 3'#ti3 proposl�d mcc�a#1ar�is riac:'esssr}Ertta adjust
physicat ttstra�rtts sVidertt c 4 he'�aEasrt.,..... c to
s,gnlflc2�tt r�aturai f+eatut'es Si3£�3€3�sst>;s�s;I't3dS tnitaCOppiRg
�vettancts, �#c ., o;±tacistta�xtst �rerpsrty��es bet�+r
pioleet bt3undanes
M1nor fXf�'t�t7dCCiG�#kTy#�� IFPrgG�luC� #, trtittar�E'�ndmer�t#a the'
net hborhood [aR ma be
g p y appraYed`kas�'Typs"t ptarartrng action
Concurrently wi#3 SpeCIf1C deut3topRient praposals 't'hajt"equest#tlt;2�
miner atnendmen#shad lncll tote tending Shat darngnsti teb#hat #tie change
�v1U Rot ad+rersely'a##ect the psrpnse;.n esmc#utinlrt Mille
nelghbvr#�pod plan
established by the neiglllxw4eed-p�-,
gSFages as a Fe
tsi alleys, and pedes#ia�e
4. Utilities shall be installed underground to the greatest extent
feasible. Where possible, alleys shall be utilized for utility location,
including transformers, pumping stations, etc...
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 3
B. Lots With Alley Access. If the site is served by an alley, access and
egress for motor vehicles shall be to and from the alley. in such cases,
curb openings along the street frontage are prohibited.
C. Street, Alley and Pedestrian/bicycle Accessway Standards. The
standards for street, alley, and pedestrian/bicycle accessway
improvements shall be as designated in the North Mountain
Neighborhood Design Standards.
D. Minimum Density. Proposals resulting in the creation of additional
parcels or greater than three units on a single parcel shall provide for
residential densities between 75 to 110 percent of the base density for a
given overlay, unless reductions in the total number of units is necessary
to accommodate significant natural features, topography, access
limitations or similar physical constraints. (Proposals involving the
development of neighborhood commercial businesses and services shall
be exempt from the above requirements).
E. Density Transfer. Density transfer within a project from one overlay to
another may be approved if it can be shown that the proposed density
transfer furthers the design and access concepts advocated by the
neighborhood plan, and provides a diversity in size and style of housing
types.
F. Drive-Up Uses. Drive-Up uses are not permitted within the North
Mountain Neighborhood Plan area.
G. Performance Standards Overlay. All applications involving the
creation of three or more lots shall be processed under the Performance
Standards Option chapter 18.88.
H. Fencing. No fencing exceeding three feet in height shall be allowed
in the front lot area between the structure and the street. No fencing
shall be allowed in areas designated as Floodplain Corridor.
f . AttfU5tf)1�rI� E>I`�.G�£I,.IIfIEB$F� «t ����t��qt �s^jXp�piCtGASS'HOC
be apprt7v�d t;t�rtsi;xtsrtt;��lth�ttt�e4de�;�tfy statlt�rd5 of#l�t•€e�gh£iofioot
18.30.030 Neighborhood Central Overlay -- NM-C.
A. Permitted Density. The density shall be computed by dividing the total
number of dwelling units by the acreage of the project, including land
dedicated to the public. Fractional portions of the answer shall not apply
towards the total density. Base density for the Neighborhood Central
Overlay shall be 20 units per acre, however, units of less than 500
square feet of gross habitable area shall count as 0.75 units for the
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 4
purposes of density calculations.
B. Off-Street Parking. In all areas within the Neighborhood Central Overlay,
all uses are not required to provide off-street parking or loading areas,
except for residential uses where one space shall be provided per
residential unit. All parking areas shall comply with the Off-Street Parking
chapter and the Site Review chapter.
C. Area, Yard Requirements: There shall be no minimum lot area, lot
coverage, front yard, side yard or rear yard requirement, except as
required under the Off-Street Parking Chapter or where required by the
Site Review Chapter.
D. Solar Access: The solar setback shall not apply in the Neighborhood
Central Overlay.
E. Permitted Uses. The following uses are permitted in the NM-C overlay
subject to conditions limiting the hours and impact of operation;
1. Residential Uses, subject to the above density requirements.
2. Home Occupations.
3. Parks and Open Spaces.
4. Agriculture.
5. Neighborhood Oriented Retail Sales and Personal Services, with
each building limited to 3,500 square feet of total floor area.
6. Professional Offices, with each building limited to 3,500 square feet
of total floor area.
7. Restaurants.
8. Manufacturing or assembly of items sold in a permitted use,
provided such manufacturing or assembly occupies 600 square
feet or less, and is contiguous to the permitted retail outlet.
9. Basic Utility Providers, such as telephone or electric providers,
with each building limited to 3,500 square feet of total floor area.
10. Community Services, with each building to 3,500 square feet of
total floor area.
11. Churches or Similar Religious Institutions, when the same such
use is not located on a contiguous property, nor more than two
such uses in a given Overlay.
12. Neighborhood Clinics, with each building limited to 3,500 square
feet of total floor area.
F. Conditional Uses.
1. Temporary Uses.
2. Public Parking Lots.
18.30.040 Neighborhood Core Overlay NM-MF.
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 5
A. Permitted Density. The density shall be computed by dividing the total
number of dwelling units by the acreage of the project, including land
dedicated to the public. Fractional portions of the answer shall not apply
towards the total density. Base density for the Neighborhood Core
Overlay shall be 12.0 units per acre, however, units of less than 500
square feet of gross habitable area shall count as 0.75 units for the
purposes of density calculations.
1. Minimum density requirements. Subdivisions or mufti-family
developments shall be developed, or clearly demonstrate that
further development will occur, in accordance with the minimum
density standard described in 18.030.020 D.
B. Off-Street Parking: In all areas within the Neighborhood Core Overlay,
off-street parking shall be provided in accord with the chapter on Off-
Street Parking.
C. Yard Requirements.
1. Front Yards. Shall be a minimum of 10 feet and a maximum of
25 feet, excluding garages. Front yards may be reduced to 5 feet
for enclosed porches with a minimum depth of six feet. Garages
shall be setback a minimum of 15 feet from the front building
facade and 20 feet from the sidewalk. No greater than 50 percent
of the total lineal building facade facing the street shall consist of
garage, carport or other covered parking space.
2. Side Yards. Five feet per story, excluding upper floor dormer
space. Ten feet when abutting a public street. Single story,
detached garages and accessory structures shall have a minimum
three foot side yard, except that no side yard is required for
accessory buildings sharing a common wall.
3. Rear Yards. Ten feet per story, with the exception of upper floor
dormer space which may be setback 15 feet. Single story,
detached garages and accessory buildings, and two story
accessory buildings adjacent to an alley shall have a minimum
rear yard of four feet.
D. Lot Coverage: 75 percent
E. Permitted Uses.
1. Residential Uses, subject to the above density requirements.
2. Home Occupations.
3. Parks and Open Spaces.
4. Agriculture.
18.30.050 Neighborhood General Overlay -- NM-R15.
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 6
A. Permitted Density. The density shall be computed by dividing the total
number of dwelling units by the acreage of the project, including land
dedicated to the public. Fractional portions of the answer shall not apply
towards the total density. Base density for the Neighborhood General
Overlay shall be 5.0 units per acre. Accessory Residential Units shall not
be included in base density calculations.
B. Off-Street Parking. In all areas within the Neighborhood General
Overlay, off-street parking shall be provided in accordance with the
General Regulations of this chapter and the Off-Street Parking chapter.
C. Yard Requirements.
1. Front Yards. Shall be a minimum of 10 feet and a maximum of
25 feet, excluding garages. Front yards may be reduced to 5 feet
for enclosed porches with a minimum depth of six feet. Garages
shall be setback a minimum of 15 feet from the front building
facade and 20 feet from the sidewalk. No greater than 50 percent
of the total lineal building facade facing the street shall consist of
garage, carport or other covered parking space.
2. Side Yards. Five feet per story, excluding upper floor dormer
space. Ten feet when abutting a public street. Single story,
detached garages and accessory structures shall have a minimum
three foot side yard, except that no side yard is required for
accessory buildings sharing a common wall.
3. Rear Yards. Ten feet per story, with the exception of upper floor
dormer space which may be setback 15 feet. Single story,
detached garages and accessory buildings, and two story
accessory buildings adjacent to an alley shall have a minimum
rear yard of four feet.
D. Permitted Uses.
1. Residential Uses, subject to the above density requirements.
2. Home Occupations.
3. Parks and Open Spaces.
4. Agriculture.
E. Special Permitted Uses.
1. Accessory Residential Units, subject to the following requirements:
a. The proposal must comply with lot coverage and setback
requirements of the underlying zone.
b. That the maximum number of dwellings not exceed two per
lot.
C. That the maximum gross habitable floor area (GHFA) of the
accessory residential unit not exceed 50% of the GHFA of
the primary residence on the lot, and shall not exceed 750
sq. ft. GHFA. Second story accessory residential units
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 7
constructed above a detached accessory building shall not
exceed 500 sq. ft. GHFA.
d. Additional parking shall be in conformance with the Off-
Street Parking provisions for single-family dwellings of this
title.
2. Community Services, with each building limited to 2,500 square
feet of total floor area.
18.30.060 Neighborhood Edge Overlay -- NWR17.5.
A. Permitted Density. The density shall be computed by dividing the total
number of dwelling units by the acreage of the project, including land
dedicated to the public. Fractional portions of the answer shall not apply
towards the total density. Base density for the Neighborhood Edge
Overlay shall be 3.6 units per acre. Accessory Residential Units shall not
be included in base density calculations.
B. Off-Street Parking. In all areas within the Neighborhood Edge Overlay,
off-street parking shall be provided in accordance with the General
Regulations of this chapter and the Off-Street Parking chapter.
C. Yard Requirements.
1. Front Yards. Shall be a minimum of 10 feet and a maximum of
25 feet, excluding garages. Front yards may be reduced to 5 feet
for enclosed porches with a minimum depth of six feet. Garages
shall be setback a minimum of 15 feet from the front building
facade and 20 feet from the sidewalk. No greater than 50 percent
of the total lineal building facade facing the street shall consist of
garage, carport or other covered parking space.
2. Side Yards. Five feet per story, excluding upper floor dormer
space. Ten feet when abutting a public street. Single story,
detached garages and accessory structures shall have a minimum
three foot side yard, except that no side yard is required for
accessory buildings sharing a common wall.
3. Rear Yards. Ten feet per story, with the exception of upper floor
dormer space which may be setback 15 feet. Single story,
detached garages and accessory buildings, and two story
accessory buildings adjacent to an alley shall have a minimum
rear yard of four feet.
D. Permitted Uses.
1. Residential Uses, subject to the above density calculations.
2. Home Occupations.
3. Parks and Open Spaces.
4. Agriculture
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 8
E. Special Permitted Uses.
1. Accessory Residential Units, subject to Site Review approval under
a Type I Procedure and the following requirements:
a. The proposal must comply with lot coverage and setback
requirements of the underlying zone.
b. That the maximum number of dwellings not exceed two per
lot.
C. That the maximum gross habitable floor area (GHFA) of the
accessory residential unit not exceed 50% of the GHFA of
the primary residence on the lot, and shall not exceed 750
sq. ft. GHFA. Second story accessory residential units
constructed above a detached accessory building shall not
exceed 500 sq. ft. GHFA.
d. Additional parking shall be in conformance with the Off-
Street Parking provisions for single-family dwellings of this
title.
F Flaodptain CRrtidor
1 Dev> fapmertfa including tartdstfkta 1LiCitlbd fEdcldptet
corrtdlar, [ncittcfulg.Str deGekspt' nt, s�hajt cxsrr�p[y with#h1
ftifowln equlrements
a; 3 hydrtslcsgld study pl;Lp[ai+ ;by�g�n�er�lt�i�a1 expo shall
besu6mlfted cortermei�r�h speaFto des+ekspmertt
ptappsal5�ndcating tE3E1 tt3ikt' dE tlf°21 `tQ1dplt arf> .Qf� tlla
—fin fiao�ptatn tpmdar, and ait" qr# a tatcen acs rrlga#e
negative rmpcta frci>t3ooditg tb ataa b€the 1Edcactairt
�( C1��-�; ���, ptsrddcsr andsareas �fit�€str�rl��pcsdlrig
�ilesr ,# reer> trT s lted cat"txte
Cis nelghbarhaud j�tartxsila� �prpdrate ffcx�c#)
Fneasuras, as cietermmec# rFa tatei tc i xpbrt, €n•the
ov>4ra�l design aY he eat tre ut f 1rotlectrbo meastares
shat[adl9res ffcsod °fJii3d a1n cxifndpr and >r€areas
astaruod♦ng
c Azgradritg pan'�' tria o�tea�l�c3e�le�m��;�;��cat�grac�a
reianstips betsnregrtYits�tfieftt3ta the f[c3gdplilrl
eQrr+dQrf� ail£be3tt�dtsdrw�t�>t[�e3spafiftti��QUelQpmt3nt
w
prop{ctr��i=tA¢statemen� � Ittat�aany�lt�tfsdaQ�� 'ati`�t�:�
1t3i$�l gradl��ft�ait�SU�dai�le a�t3ttt�Gf�'�Li�Ft#t8'�ocictpialrf
coCtidartaH be at LH'abY Ashtd��t�dp7ait#GpC!'1£
�tevatian�irl digatsd:o>7:3#f�,nf�+:faily.adopfe S�fy �,.
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 9
18.30.070 Civic Spaces Overlay-- NM-Civic.
A. General Requirements: Civic spaces identified on the Neighborhood
Plan map shall be developed as part of a specific project approval. If the
project is proposed to be developed in phases, 50 percent of the area of
the Civic Space shall be developed in the first phase with the remainder
of the area to be developed prior to building permit issuance for 2/3
thirds of the project's units.
B. Permitted Uses of Civic Spaces.
1. Community Services.
2. Recreation and Open Space.
3. Agriculture, including community garden space.
18.30.080 Open Spaces Overlay -- NM-O.
A. General Requirements: Open spaces identified on the Neighborhood
Plan map shall be developed as part of a specific project.approval. If the
project is proposed to be developed in phases, 50 percent of the area of
the Open Space shall be developed in the first phase with the remainder
of the area to be developed prior to building permit issuance for 2/3
thirds of the project's units.
18.30.090 North Mountain Greenway Overlay-- NM-G.
A. Applicability. All projects containing land identified on the North
Mountain Neighborhood Plan Map as part of the North Mountain/Bear
Creek Greenway shall dedicate that area so designated to the City of
Ashland for park purposes. It is recognized that the upzoning of
properties as part of the North Mountain Neighborhood Plan imparted
significant value to the land, and the required dedication of those lands
within the North Mountain/Bear Creek Greenway for park purposes is
proportional to the value bestowed upon the property through the
change in zoning designation.
B. Dedication on Final Survey Plat. The dedication of lands within the
North Mountain/Bear Creek Greenway shall be indicated on the final
survey plat accompanying all partitions, subdivisions and Performance
Standards developments.
C. Development Restrictions. It is recognized that lands within the
North Mountain/Bear Creek Greenway are identified as part of Ashland's
Floodplain Corridor Lands, and are prohibited from further development,
except as outlined in the Physical and Environmental Constraints chapter.
D. Prohibition of Density Transfer. No transfer of density from lands
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 10
identified within the North Mountain/Bear Creek Greenway shall be
permitted. It is recognized that the upzoning associated with the North
Mountain Neighborhood Plan accommodated such transfers.j
Iw, Greenway ?k11t8 � ({$$I$ i7E iMi Ww413(i7t /gj3(Ark�ka, tOti t8.
peigilfaiat'hQp�f Rsha� ►ncgrp'Grate�f IarCltectipr��ne�sures;�as�„.
determined by��geotecFtnl�experty��n'#he fltirera��li��gn�1f the i�w
street S�Gh prate�tfon rYle�sttres shalt'addr'e"ss i�a�i��In the�o�'dpfain
cornciar aid In areas of tlstonc flovcftng`< �.
18.30.100 Site Plan and Architectural Review Procedure.
A. Project Applicability. The following planning applications shall comply
with applicable North Mountain Neighborhood Design Standards and all
other requirements outlined in the Site Design and Use Standards
chapter 18.72.
1. Performance Standards Option Developments.
a. For applications processed under the Performance
Standard's Option, the following additional information shall be
provided:
i. Typical elevations incorporating the architectural
elements described in the North Mountain Neighborhood
Design Standards shall be included for all proposed
buildings as part of the application for Final Plan.
2. Partitions.
3. All Development Requiring Site Plan Approval under the Site
Design and Use Chapter 18.72.
B. Review and Approval Procedure. All land use applications shall be
reviewed and processed in accordance with the requirements described
in the Procedures chapter 18.108.
C. Supplemental Approval Criteria. In addition to the criteria for approval
required by other sections of the land use ordinance, applications within the NM
land use district shall also address the following criteria:
1. That a statement has been provided indicating how the proposed
application conforms with the general design requirements of the North
Mountain Neighborhood Plan, including density, transportation, building
design, and building orientation.
2. That the proposed application complies with the specific design
requirements as provided in the North Mountain Neighborhood Design
North Mountain Neighborhood Plan Ordinance
March 18. 1997
Page 11
Standards.
18.030.110 Applicability of Other Sections of the Land Use Ordinance
A. Interpretation. Where the provisions of this Chapter conflict with
comparable standards described in any other ordinance, resolution or
regulation, the provisions of the North Mountain Neighborhood zoning
district shall govern."
SECTION 5. Section 18.62.070.M. of the Ashland Municipal Code, Land Use
Ordinance relating to the Physical and Environmental Constraints Chapter is modified
as follows:
"18.62.070 Development Standards for Floodplain Corridor Lands
M. Local streets and utility connections to developments in and adjacent to
the Floodplain Corridor shall be located outside of the Floodplain
Corridor, except for crossing the Corridor in the shortest possible
distance'i"""a-In tree tsar Creek ftaocxiplitt„ t»rido€ aslmecl lelbw
i Put�rio stree�"eottstruc�torf rstay be allowed wktt�lr�Etas Bear creek
#loodpialr�t corrtdor,�s part rof�IeY,Qt4ptY1 @nt fotlow�llg the;�Cloptetl NEN'#h
Mountaln Nelgtii�orhood Plant, CIS exceptlon shalt only be permitted for
#het stlon ofi ate Bear.creek�iaodp�al�i�orrdu'r;t�tw�i~t't'Narrt� .
Nloun#a1n Avenge and the Nevada �tre�t nght-gf�w�y� ' 'tte t't�w street
shall bg oonstruoted In fhe,gerl8rat Iod'a�r� as 1ndlCatec!�h t#rie
ne�ghbgrhood J± map; and the Brea generally des+~tibed asavmg
the slai�Kowes#pbtelttral for#lvodlrtg w1#hli� the oornc�or f#ie descgr# of
the stmt shal(ii"I�eorporate tlood`protectlor�t�easures,ss da#eit311rtrccl 6y
a geo#eohnlcal exper#� rri the ove€ l dsstgn�f the€tew s#ieet st,tch
proteettatl l easkl€eS shall address ood the tlpoc ila[�t 16'a idoryartt
1n areas of historic#tootling as'ttley elate iv tF�#�o�dabte area of the
l;lortli.Nlountal€��Nesghboro
2 'ropose�#�de�relbprnent �a rio# la eocdrtd with €he N€>1
#vloun#ain Neighb'C?r�t?ctcJ AIA�SfiaiI notAbe peti�ntttee�rto tttlllze this
excepn '
SECTION 6. Section VII "North Mountain Neighborhood Design Standards” (Exhibit
"G") are added to the Site Design and Use Standards of Chapter 18.72 of the Ashland
Municipal Code.
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 12
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of ig
and duly PASSED and ADOPTED this _ day of ig
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Approved as to form:
Paul Nolte, City Attorney
North Mountain Neighborhood Plan Ordinance
March 18, 1997
Page 13
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�`a. � � \• "f��l.� a /
RESOLUTION NO. 97-
A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY,
OREGON, CALLING A SPECIAL ELECTION TO SUBMIT TO THE
VOTERS THE QUESTION OF CONTRACTING A GENERAL OBLIGATION
BONDED INDEBTEDNESS IN THE AMOUNT OF $1,250,000 TO
FINANCE MITIGATION, REPAIR AND RECONSTRUCTION OF THE
CITY'S WATER, WASTEWATER, PARKS, STORM DRAINS AND
TRANSPORTATION SYSTEMS INCLUDING THE WATER AND
WASTEWATER TREATMENT PLANTS, CITY STREETS, BRIDGES AND
SIDEWALKS; WATERSHED ROADS AND BRIDGES; MITIGATION,
REPAIR AND RECONSTRUCTION OF STREAMBANKS AND CHANNELS;
AND REMOVAL OF PRESENT AND CONTINUOUS ACCUMULATIONS
OF SILT IN THE CITY'S WATER RESERVOIR; ALL (100%) OF WHICH
FUNDING IS.REQUIRED AS A RESULT OF THE JANUARY 1997 FLOOD.
RECITALS:
A. The City Council of City of Ashland, Jackson County, Oregon (the "City"), has
determined that as a result of the January 1997 flood there is an immediate need to
finance repair and reconstruction of the City's water, wastewater, parks, storm sewer
and transportation systems including the water and wastewater treatment plants, city
streets, bridges and sidewalks; watershed roads and bridges; mitigation, repair and
reconstruction of streambanks and channels; and removal of present and continuous
accumulations of silt in the City's water reservoir; all (100%) of which funding is
required as a result of the January 1997 flood; and
B. The costs are estimated to be $1,250,000, all of which are costs of capital
construction or improvements or costs of issuing bonds; now, therefore,
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. A special election is called for the purpose of submitting to the qualified
voters of the City the question of contracting a general obligation bonded
indebtedness in the name of the City in a sum not to exceed $1,250,000. Bond
proceeds will be used to finance mitigation, repair and reconstruction of the City's
water, wastewater, parks, storm drain and transportation systems including the water
and wastewater treatment plants, city streets, bridges and sidewalks; watershed roads
and bridges; mitigation, repair and reconstruction of streambanks and channels; and
removal of present and continuous accumulations of silt in the City's water reservoir;
all (100%) of which funding is required as a result of the January 1997 flood. The
bonds shall mature over a period of not more than 20 years.
SECTION 2. The special election called shall be held in the City on May 20, 1997. The
election shall be conducted by mail pursuant to ORS 254.465 et seq. To facilitate
PAGE 1-RESOLUTION CALLING A SPECIAL ELECTION (o:n..d%9p 1e2.rm1
complying with the requirements of Article XI, Section 11g of the Oregon Constitution,
the City shall request the Elections Officer of Jackson County in writing that:
a. The Elections Officer of Jackson County put on the front of the outer
envelope mailed to the electors the following statement, which shall be clearly and
boldly printed in red: "CONTAINS VOTE ON PROPOSED TAX INCREASE."
b. The Elections Officer provide a timely notice of deadlines for the filing of
voters pamphlet statements to each person who has requested in writing that they
receive such notices.
SECTION 3. The City Recorder shall cause to be delivered to the Elections Officer of
Jackson County, Oregon, the attached Notice of Bond Election, not later than 61 days
prior to the election. The Election Officer is requested to give the electorate of the City
notice that the election shall be conducted by mail pursuant to Oregon law; and
SECTION 4. That the City Recorder shall give notice of the election by as provided in
the laws of the State of Oregon and the charter and ordinances of the City of Ashland.
SECTION 5. Article XI, Section 11 g of the Oregon Constitution ("Section 11 g") was
enacted by the citizens of Oregon on November 5, 1996. Section 11g imposed
requirements on elections which authorize taxes to be levied outside constitutional
limits. Administrative rules or election procedures may be developed to implement the
requirements of Section 11g, and it is desirable to authorize City staff to modify the
ballot text contained in the attached Notice of Bond Election to comply with those
rules and procedures. The City Attorney is authorized to alter the text of the ballot to
comply with any rules, procedures or practices of the Elections Officer of Jackson
County to implement the requirements of Section 11g.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the
City Council of the City of Ashland on the _ day of 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-RESOLUTION CALLING A SPECIAL ELECTION (pllood\speale2.rw)
ti
NOTICE OF BOND ELECTION
City of Ashland
Jackson County, Oregon
NOTICE IS HEREBY GIVEN that on May 20, 1997, an election will be held in City of
Ashland, Jackson County, Oregon. The following question will be submitted to the
qualified voters thereof:
CITY OF ASHLAND
CAPTION:
GENERAL OBLIGATION BOND AUTHORIZATION FOR
FLOOD RESTORATION AND MITIGATION
QUESTION:
Shall the City be authorized to issue general obligation bonds in an amount not to
exceed $1,250,000? If the bonds are approved, they will be payable from taxes on
property or property ownership that are not subject to limits of Article XI, Section 11 b
of the Oregon Constitution.
SUMMARY:
This measure authorizes up to $1,250,000 of general obligation bonds for capital
construction and improvements including flood mitigation related to the 1997 flood.
Approximately 48% for repair and reconstruction of transportation system including
bridges; approximately 30% for repair and reconstruction of water systems;
approximately 22% for repair and reconstruction of Lithia Park and the park,
wastewater, storm drain, stream channel systems; all (100%) costs relate to the
January 1997 flood. The bonds would mature within 20 years.
PAGE 1 - NOTICE OF BOND ELECTION (p flooftpe ele2.notl
RESOLUTION NO. 97-
A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY,
OREGON, DECLARING OFFICIAL INTENT TO ISSUE REIMBURSEMENT
BONDS TO REIMBURSE EXPENDITURES INCURRED FOR FLOOD
DAMAGE
RECITALS:
A. The City of Ashland, Oregon, (the"City") expects to cause certain capital
expenditures to be incurred for the restoration of city facilities damaged in the New
Year's Day flood, 1997, including, but not limited to damage to the city's water, sewer,
storm sewer and transportation systems including the water and wastewater treatment
plants, city streets, bridges and sidewalks; watershed roads and bridges; streambanks
and channels; removal of present and continuous accumulations of silt in the city's
water reservoir; and Lithia Park.
B. The City intends to reimburse itself for such capital expenditures with the proceeds
of borrowings incurred by the City (the "Reimbursement Bonds").
C. United States Treasury Regulation 1.103-18 sets forth certain requirements that
must be complied with in order for the proceeds of Reimbursement Bonds to qualify
as an expenditure of bond proceeds. One such requirement is that on or before the
date the expenditure that is being reimbursed is paid, the issuer of Reimbursement
Bonds must declare a reasonable official intent to reimburse itself for the capital
expenditure.
THE MAYOR AND THE CITY OF ASHLAND RESOLVE AS FOLLOWS:
SECTION 1. It is the reasonable intent of the City to reimburse the capital expenditure
for the repair, restoration and rehabilitation of the city's water, sewer, storm sewer and
transportation systems including the water and wastewater treatment plants, city
streets, bridges and sidewalks; watershed roads and bridges; streambanks and
channels; removal of present and continuous accumulations of silt in the city's water
reservoir; and Lithia Park with the proceeds of Reimbursement Bonds in the principal
amount estimated to be $1,250,000.
This resolution was read by title only in accordance with Ashland Municipal Code
§ 2.04.090 duly PASSED and ADOPTED this day of March, 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
PAGE 1-RESOLUTION (o:flood\refmbon2.ree1