HomeMy WebLinkAbout1997-0415 Council Mtg PACKETF I
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Important: Any citizen attending council meetings may speak on any item on the
agenda, unless it is the subject of a public hearing which has been closed. If you
wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and inform you
as to the amount of time allotted to you. The time granted will be dependent to
some extent on the nature of the item under discussion, the number of people who
wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
REVISED
April 15, 1997
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting minutes of April 1, 1997.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Presentation of James Ragland Award to 'The Citizens of Ashland."
_,2� Mayor's Proclamation declaring May 11-17, 1997 as "National Historic
Preservation Week" in Ashland.
Mayor's Proclamation declaring the month of April, 1997 as "Sexual Assault
Awareness Month."
4. Introduction and Presentation by Airport Commission.
V. CONSENT AGENDA:
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - March, 1997.
3. Modification of location of pedestrian easement on property located off Oak
Meadows Place.
VI. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker. All hearings
must conclude by 9:30 p.m. or be continued to a subsequent meeting).
1. Proposed formation of a Local Improvement District for the installation of
Street and sidewalk improvement on Fordyce Street.
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VII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
VIII. UNFINISHED BUSINESS:
1. Approval of Findings, Conclusions and Order on a seven-lot subdivision
under the Performance Standards Option located at 25 Westwood Street.
IX NEW & MISCELLANEOUS BUSINESS:
1 1 Memorandum from Forest Commission regarding fire management
.D program in the Ashland Watershed.
2. Presentation of The Hamilton Creek Proposal by the Roca Study Team.
X. VRDINANCES, RESOLUTIONS AND CONTRACTS:
1. First reading by title only of an "Ordinance Modifying Section 3.08.050 of
the shland Municipal Code and Repealing Ordinance No. 1415 as
Amended, in its Entirety, in Order to Modify the Procedure for Creating a
Position Classification Plan for the City of Ashland."
Reading by title only of a "Resolution Providing for a Deferral of Local
Improvement District Assessme t of Payments for Qualifying Senior
Citizens and Disabled Persons."
Reading by title only of a "Resolution of the City of Ashland Clarifying
Certain Conditions of Employment for Management and Confidential
Employees and Making Such Conditions Consistent with the Federal Fair
Labor Standards Act by Repealing Resolution No. 96-37."
Reading by title only of a "Resolution Authorizing and Ordering the Local
Improvements for Fordyce Street from East Main Street to Munson Drive
for the Fordyce Street Local Improvement District and Authorizing the
Assessment of the Cost of the Improvements Against Property to be
Benefitted and Providing that Warrants Issued for the Cost of the
Improvement be General Obligations of the City of Ashland."
XI. OTHER BUSINESS FROM COUNCIL MEMBERS
XII. ADJOURNMENT
(Reminder: Study Session, Wednesday, April 16 at 12:30pm regarding
the status of the Talent/Ashland/Phoenix Intertie; and final report of the
Communications Committee on costs of various suggested programs)
I
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
April 1, 1997
PLEDGE OF ALLEGIANCE
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Hauck, Hagen, Wheeldon and DeBoer were present. Councilor Reid was
absent.
APPROVAL OF M]NUTES
The minutes of the Regular meeting of March 18, 1997 were approved with the following
amendments on page 3 under Public Forum, paragraph two and three. Mayor Golden
requested that the minutes reflect that she did not want to pull Planning Commissioner Tom
Giordano in the middle of his term. She stated that Mr. Giordano acted under the guidance
of cities protocol at the time when he addressed the Planning Commission on planning
actions that he was involved in. When it was realized later that he could not even speak to
these issues, and he was notified, he did exactly what he was directed to do by the city.
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of check for $2,500 from WP Natural Gas for the Lithia Park
Restoration Fund.
Dennis Otte, representing WP Natural Gas presented check in the amount of$3,000 for the
Lithia Park Restoration Fund to Park Commissioner Teri Coppedge. Commented on the
excellence of city employees that he has had contact with. Remarked how Lithia Park is an
important destination for many outside our area, and how WP Gas wanted to help in the
restoration of the park.
2. Mayor's Proclamation declaring April 9, 1997 as "Arbor Day in Ashland."
Mayor Golden read proclamation for "Arbor Day in Ashland".
CONSENT AGENDA
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - March, 1997.
3. Letter from DEQ congratulating City of Ashland and Ashland Sanitary for
exceeding goals of 1991 Recycling Act.
4. Letter from Workers' Compensation Division congratulating the City for
Performance Award for Excellence for self-insured employees.
5. Letter from League of Oregon Cities regarding Joint LOC/AOC Conference in
Salem on April 21, 1997.
6. Approval of Abstract of the Vote and Mayor's Proclamation for special election
on March 11, 1997.
City Council Meeting 401-97 1
Councilors Hagen/Hauck m/s to approve consent agenda. Voice vote: all AYES. Motion
passed.
PUBLIC FORUM
Susan Wilson-Broadus/549 Wilson Road, Central Point/Spoke regarding a memo that was
read at a previous council meeting of March 4, 1997 regarding use of professional
engineering services through RVCOG. Commented on importance of the duties of a licensed
professional civil engineer which extends beyond signing of plans prepared by others.
Stated that while employed as Director of Public Works and City Engineer, she was not
aware that Paula Brown, PE also served as City Engineer. Wilson-Broadus did not agree
with memo from Almquist regarding number of plans signed. Stated that she signed several
sets of plans. Wilson-Broadus also questioned the total billings for engineering services of
$148.20, which she did feel included the thousands of dollars per month paid to RVCOG for
Brown's engineering services.
UNFINISHED BUSINESS
1. Approval of Findings, Conclusions and Order on a seven-lot subdivision under
the Performance Standards Option located at 25 Westwood Street.
Not available for approval.
NEW & MISCELLANEOUS BUSINESS
1. Letter from "B" Street Neighborhood Association requesting the appointment of a
review committee to monitor performance of ICCA Center at 144 N. 2nd Street.
Mayor read letter requesting a review committee to be formed. Councilor Hauck clarified
that occupation of the ICCA Center was not established until April 1996.
Councilor Wheeldon stated that after the decision was made for the ICCA and occupancy
was established, the neighborhood and ICCA went into mediation, without the presence of
the city. It was understood that the mediation would bring about what would be reviewed
and then the committee would be formed. The committee, according to the Findings &
Conclusions on the decision, were to be two members from the Railroad District community
who were opposed and two who were in favor, as well a council person. Wheeldon
commented that this is different than what was going on with the mediation. She felt that
there was a hope that this would indicate there wouldn't be a need for the committee or that
there would be some clarity about what the committee would be monitoring.
City Attorney Nolte confirmed for council that mediation had been terminated and there was
no mediated agreement that came out.
Council discussed the timeliness of the review and is in favor of forming this committee.
Councilor Wheeldon would be the council person on the committee.
City Council Meeting "1-97 2
2. Request of Hospital Administration for Council approval of proposed expansion
of surgical wing at Ashland Community Hospital.
Jim Watson, Ashland Community Hospital Administrator and Peggy Cockrell, Human
Resources Director and Special Projects requested approval under the terms of their lease
agreement 8.2b which required approval anytime there is to be major alteration to the
hospital. There are two triggers, one where there is any alteration over $100,000 or any
alteration that changes the exterior walls.
This project exceeds both of these triggers. The purpose of the expansion request is to meet
a growing need for additional space in their surgical department. The hospital currently has
two surgical theaters. Watson submitted graphs to council which outlined growth of 134% in
out-patient surgical procedures and significant growth in special studies.
Peggy Cockrell explained to council the addition and use of space involved in the expansion
of the hospital. Construction costs have been budgeted with the first phase at $857,000 and
further costs for phases to be determined later.
Councilors Hagen/Hauck m/s to approve request. Voice vote: all AYES. Motion passed.
3. Discussion of Funding of Siskiyou Boulevard Planning Process.
Janine Ellsworth/660 B Street and Russell Rickert/164 Almeda/Members of the Bicycle
Safety Committee. Would like to get information to the community as to what plans are
being made. They believe that to have an artist rendition would be the best way to show the
proposed plans. Council is requested to make available education fund monies, that are
currently budgeted, and use it for this project.
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Councilor Hagen spoke regarding dispelling the idea that e p will be lost with
the bicycle plan. Rickert stated that the design did not inc owing the medium strip.
Council discussion regarding this being the next step in the planning process of Siskiyou
Boulevard and whether there is a need for this much detail. It was commented that the next
step of planning is public information.
Council shared the difficulties involved in areas of the city that are not bicycle friendly.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Second reading by title only of "An Ordinance Adopting the North Mountain
Neighborhood Plan, Changing the Comprehensive Plan Map and Zoning Map
Designations for the North Mountain Area, Adding Chapter 18.30 NM No.
Mountain Neighborhood to the AMC Land Use Ordinance, Modifying Section
18.62.070.M of the Land Use Ordinance, and Adding Section VII `North
Mountain Neighborhood Design Standards' to the Site Design and Use
Standards."
City Council Meeting 401-97 3
Councilors Hagen/Wheeldon m/s to approve second reading of Ordinance # 2800. Roll
call vote: Hauck, Hagen, Wheeldon, DeBoer and Laws, YES. Motion passed.
2. Reading by title only of "A Resolution Setting Forth Policies on Expenditure of
Monies from the Arterial Street Assistance Account in the Capital Improvement
Fund."
City Administrator Brian Almquist read resolution with the purpose of clarifying the account
which added additional recommendations from the committee on Local Improvement District
policies.
Councilor Wheeldon commented on some of the challenges that face residents on arterials
and requested council to consider providing an additional 25% for sidewalks out of this fund
for arterials. Wheeldon suggested a modification to provide one half of traffic calming
expenses. Wheeldon felt that the more specific this is, the easier it would be to see how
useful this could be. Councilor Laws pointed out that this is an ongoing fund and will take
time to accumulate and asked if it would be possible to look at a set dollar amount that could
be borrowed against. Almquist agreed that during the first year, this could be done up to
$50,000 and initiated as of July 1, 1997.
Almquist clarified with council that amendment to resolution would be to add one half of
traffic calming expenses to Section 2(d) and that the resolution that contains the sidewalk
policy would be amended to increase arterial streets to 50%.
Councilor Laws discussed putting the additional 25% of the sidewalk match in something
more flexible so that council could be more discretionary with the use and priority of this
25%. Wheeldon explained that there is a $20,000 sidewalk fund for links which is
prioritized, and also $30,000 which is available for residential LED's. There was question as
to favoring arterial streets or other streets for the extra incentive money.
Mayor Golden commented that there are a number of arterial streets that do not have
sidewalks and the problem is that some of the older neighborhoods and have been developed
without sidewalks. These arterial streets tend to need a safer place for pedestrians than other
residential areas that move more slowly. There is a tendency to travel at a higher rate of
speed on arterials along with volume of traffic. Golden suggested that council consider
amending the resolution to include a primary emphasis in arterials with a secondary, so that
if a project comes up that is of concern, based on volume and needs in terms of pedestrian
traffic, that the council would have the option to be more discretionary.
Councilors Laws/Wheeldon m/s to approve Resolution #97-15 with the proposed
amendments to Section 2(b) and 2(d) with clarification that primary focus will be
arterial streets allowing the council to use discretion in other areas where there may be
extenuating circumstances that would demand additional funds to retrofit. Roll call
vote: Hagen, Wheeldon, DeBoer, Laws and Hauck, YES. Motion passed.
City Council Meeting 4-01-97 4
3. Reading by title only of "A Resolution Amending the City's Deferred
Compensation Plan."
City Attorney Paul Nolte clarified for council that this proposed resolution is in response to a
change in Federal Law regarding Deferred Compensation Plans. It requires that those funds
set aside for deferred compensation be placed in a trust not owned by the city.
Councilors Wheeldon/Hauck m/s to approve Resolution k97-12. Roll call vote:
Wheeldon, DeBoer, Laws, Hauck and Hagen, YES. Motion passed.
4. Reading by title only of "A Resolution Supporting the Efforts of the Patrons of
I Ithin Park and The Ashland Parks Foundation to Identify Funding Sources for
the Restoration of Lithia Park."
Councilors Wheeldon/Hagen m/s to approve Resolution #97-14. Roll call vote: DeBoer,
Laws, Hauck, Hagen and Wheeldon, YES. Motion passed.
5. Reading by title only of "A Resolution Supporting a Proposed Serial Tax Levy by
Jackson County Fire District No. 5 and Clarifying Automatic Aid Policies."
Fire Chief Woodley and Dan Marshall, Fire Chief for Fire District No.5 presented
resolution. Shared concerns regarding the consequences if the proposed serial tax levy by
Jackson County is passed. Stated that Ballot Measure 47 and the corresponding reduction in
revenue are placing extreme burden on the financing ability of Fire District No. 5 and their
ability to maintain current services. Fire District No. 5 has proposed on May 20th a serial
levy to restore anticipated loss of revenue as a result of Ballot Measure 47. If this levy does
not pass, it will affect the relationship between the City of Ashland and Fire District No. 5.
Currently, Fire District No. 5 back-ups the City of Ashland and vice-versus to Fire District
No. by the City of Ashland. Woodley stated that if Fire District No. 5 ability to provide
first response service in their district is diminished or eliminated as result of loss of funding,
that will impact the City of Ashland under the current arrangement. Woodley commented
that he expects rural residents will expect the City of Ashland to provide first response
service. This would put a strain on fire protection within the city and jeopardize the level of
services currently available. If the levy fails, he believes there would need to be an
adjustment in the agreement and residents of their district would need to be aware that the
City of Ashland will have to adjust the level of service they are willing to provide.
Woodley proposes for city policy, that if the levy fails, that the city not commit our
resources to a first response if District No. 5 does not already have equipment responding or
on the scene.
Marshall spoke regarding the impact to the service areas that encompass the Ashland area
and how it would affect Fire District 5.
Councilor Laws commented on the importance of the relationship between the city fire
department and Fire District No. 5, but believes that it is wrong for a government to tell the
City Council Meeting 4-01-97 5
people of another government how to vote or to even urge them to vote in a particular way.
Stated that he is opposed to Section 1 of the proposed resolution and that Section 2, the way
that it is worded, almost seems like a threat. Laws would rather see the word "shall"
changed to "may".
Mayor Golden commented that if the citizens who live in the county choose to not support
the serial levy, thinking that the city will respond at the city taxpayer dollar and that this will
cost them nothing, they need to understand that the reason the city responds is because of the
relationship enjoyed with Fire District No. 5. Golden felt that the residents in the county
need to be made aware of the reality. That, if Fire District No. 5 is not there, the City of
Ashland will not be there. The first obligation of the city must be to the taxpayers of
Ashland that are within the city limits for fire protection.
Council discussion regarding their taking a position on the impact of supporting this
resolution. There was general agreement among council that there was importance of
informing voters of the impact of this serial levy should it fail.
Councilors DeBoer/Wheeldon m/s to approve Resolution /197-16 with amendment to
Section 2, first sentence changing "shall" to "may". Discussion: Marshall commented
on the worst case scenarios including layoff of employees, Woodley commented on the
moral responsibility of supporting and informing voters. Laws commented on the
uncovering of the ambiguities surrounding the failing of the levy and to go beyond
stating "may" is a mistake. Roll call vote: Hauck, Hagen, Wheeldon and Deboer, YES;
Laws, NO. Motion passed 41-1.
6. Energy Sales Agreement between PG&E Energy Power Services and the City of
Ashland, Oregon.
City Administrator Brian Almquist read memo that outlined the Power Sales Contract
Replacement.
Councilors Hauck/Hagen m/s to approve agreement. Voice vote: all AYES. Motion
passed.
7. Contract with Rogue Disposal.
Conservation Manager Dick Wanderscheid, Jackson County representative Brad Prior and
Rogue Disposal representative Don Cordell presented contract to council for Rogue Disposal.
Wanderscheid gave brief oral report which outlined the change of Valley View Landfill to
Valley View Transfer Station in January 1997, which no longer accepts solid waste.
Presently Ashland Sanitary is hauling Ashland's garbage to southstage in Jacksonville and
that landfill is scheduled to close in December 1998. After December 1998, Dry Creek
Landfill in White City will be the only remaining operating landfill in Jackson County. Dry
Creek Landfill has an agreement with Jackson County. The proposed agreement to the
council refers to this agreement between the county and Dry Creek Landfill.
City Council Meeting 4-01-97 6
Agreement has been reviewed by City Attorney Paul Nolte with suggested minor changes
amended to the contract, these changes have been incorporated into the agreement. The
agreement between the city and Dry Creek Landfill requires the city to acquire our solid
waste franchisee to deliver solid waste to Dry Creek Landfill. In exchange for this, Dry
Creek Landfill agrees to maintain a sufficient capacity at their disposal site for Ashland's
waste and establishes tipping fees that were determined in the county agreement.
Franchise agreement with Ashland Sanitary will need to be brought back to council to
include this requirement prior to their switching over from Jacksonville to White City for
approval. This same agreement has been approved by the City of Medford, Central Point,
Phoenix and Jackson County.
Brad Prior, Jackson County Sanitary spoke regarding the agreement including tipping fees,
setting of rates, and other items covered in the agreement. Explained that is an extension of
an existing agreement for solid waste disposal and landfill capacity. Services will remain the
same.
Councilors Hagen/Wheeldon m/s to approve contract. Voice vote: all AYES. Motion
per•
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Wheeldon requested that the Ashland Watershed Partnership Preliminary General
Findings & Recommendations be placed on the agenda.
Councilors Wheeldon/Laws m/s to approve placement of this item on the agenda. Voice
vote: all AYES. Motion passed.
Scott Kurtz and Rick Landt presented preliminary General Findings & Recommendations.
Commented that this group had made a commitment to assess the effects of the flood and
make recommendations based on their on-ground observations. Believe that there may be
many uses for this information and suggested ways that the city could immediately begin
putting this information to use.
Suggested that the relevant recommendations in the document be incorporated into the work
that OTAK has been contracted to do for the city. They would also like to begin establishing
a working relationship with city staff. Commented that they are currently setting up a
meeting with Planning Director John McLaughlin, Assistant City Administrator Greg Scoles,
Conservation Manager Dick Wanderscheid and Public Works Manager Dennis Barnts to
discuss these recommendations, costs and implementation. Requests council support with
these meetings. Additionally, they would urge that the work that the city is currently doing
be limited to restoring vital services until a comprehensive plan of action, including public
review and input is completed.
City Council Meeting 401-97 7
Some of the recommendations presented are as follows: 1) A process be created where city
staff can utilize the resources of the Ashland Watershed Partnership; 2) An assessment of all
stream flow impediments in the floodway for their potential for debris collection; 3) Re-
evaluating the FEMA and City designated 100 year flood plain maps to insure accuracy and
adequacy for prediction of flood elevations throughout Ashland watersheds; 4) Explore an
alternative concept of Arizona crossings (low areas in roads at stream crossings where water
goes over the road during floods, and through small culverts during normal flow periods)
adjacent to creed road crossings, and in place of culverts and bridges for non-essential roads;
5) Stronger enforcement of City ordinances that prohibit fill within the floodplain and require
that all illegally placed fill be removed; 6) Flow data be utilized; 7) Exploring the use of
bioengineering; 8) Retention of all riparian trees; 9) Weather station established; 10)
Notification requirement by ordinance that requires landlords notify renter(s) of floodplain
status; 11) A comprehensive evaluation of what information and/or plans will increase the
City's ability to respond to emergencies; 12) Evaluation of all streets, sidewalks and other
impervious surfaces within the 100 year floodplain for appropriate grade and slope; 13)
Ashland watershed be assessed as soon as possible; 14) Assessing and exploring
opportunities for improving anadromous fish habitat in Ashland and Bear Creeks and 15)
Feasibility of using sediment traps, stormwater detention ponds, and other types of
constructed wetland systems to provide stormwater treatment.
Councilor Laws clarified that staff was directed at the first meeting after the flood, that no
action would be taken beyond what was absolutely necessary until a study had been made
about what should be done in the future. It was suggested that the group come back after
having met with staff at the first meeting in May with a progress report.
Wheeldon informed council of forum that would be taking place on April 23rd hosted by the
Chamber which will provide information on issues surrounding Measure 47, flood issues,
Park renovations and the Flood Bond.
Wheeldon reminded all of upcoming Budget Committee meetings and encouraged public to
attend these meetings as well as the sub-committee meetings.
City Administrator Brian Almquist shared with council that for the past number of years
there has discussion of inter-related issues dealing with delivery of water from the Talent
Irrigation District system and the possibility of blending our treated effluent water with the
TID water in the east Ashland lateral at Oak Street and Eagle Mill road.
Almquist attended a meeting in April with all the area irrigation districts in the Rogue Valley
hosted by the Federal Bureau of Reclamation. The purpose of the meeting was to identify
projects throughout the rogue basin that would result in water conservation. BOR has
allocated 1 million dollars to study water saving projects in the Deschutes and Rogue basins.
The allocated funds need to be spent by September 30, 1997.
City Council Meeting 401-97 8
Almquist stated that he had discussed a potential project with TID manager Holly Cannon
which is outlined in a concept paper between the City of Ashland and Talent Irrigation
District submitted to the council. The concept paper covers topics that have been discussed
for the past number of months. The basis of this concept would be study to the feasibility of
using funds currently allocated for the spray irrigation component of our sewage treatment
upgrade for the Imperatice property. The component of that project is estimated at between
$1,500,000 and $2,000,000 to build the system to spray irrigate the property with additional
ongoing electrical costs to pump the water. The potential project would take the $2,000,000
and spend it on the Ashland Lateral Canal to pipe the canal out to the Greensprings Power
Plant. Almquist commented that the estimate to do this project may be around $3,500,000 to
do this project. BOR grant money and other sources would be sought to help with funding.
Stated that the project could have a number of benefits for the city, including delivery of
water could be taken at anytime, estimated annual savings in water range from 13-15 cubic
feet per second, this project would provide additional augmentation of cold water into Bear
Creek and would provide a continued control of possible pesticides/herbicides spill into the
water system.
Almquist proposed that the City of Ashland contribute up to 25% of the costs, costs not to
exceed for the City of Ashland $25,000 of a major study of all these different elements.
Most of the study would be funded by the BOR grant and the estimate for total costs is
around $100,000.
Councilors Hauck/Laws m/s to place item regarding authorization of work with Bureau
of Reclamation and Talent Irrigation District on agenda. Voice vote: all AYES. Motion
passed.
Councilors Laws/Hauck m/s to approve authorization for City Administrator to work
with BOR and TED on a grant application. Voice vote: all AYES. Motion passed.
ADJOURNMENT
Meeting was adjourned at 8:57 p.m.
Barbara Christensen, City Recorder Catherine M. Golden,
Mayor
City Council Meeting 401-97 9
"NATIONAL HISTORIC PRESERVATION WEEK"
WHEREAS, the historic houses and buildings of Ashland help make our City
unique and provide links with aspirations and attainment of the
City's pioneers and their descendants; and
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WHEREAS, these fine examples of 19th and early 20th century buildings
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contribute to an appreciation of our heritage; and
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0101"I WHEREAS, preservation of these ties with our history helps avoid a sameness
it that in some communities makes for a feeling of rootlessness and
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lack of sense of place; and
16-6
WHEREAS, National Historic Preservation Week provides an opportunity to
.... recognize the value of Ashland's historic resources and encourages
their preservation for future generations.
NOW, THEREFORE, 1, Catherine M. Golden, Mayor of the City of Ashland,
do hereby proclaim the week of May 11 - 17, 1997 as: rat
5111
—5,
"NATIONAL HISTORIC PRESERVATION WEEK"
A and call upon the people of Ashland to recognize and participate in this
observance.
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Dated this 15th day of April, 1997,
Barbara Christensen, City Recorder
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Catherine M. Golden, Mayor
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{° PROCLAMATION
i?M WHEREAS, one out of four women is the victim of a completed sexual assault during
[heir lifetime; and ;-•(life;
=, 3" WHEREAS, thirty-three percent of rape victims consider committing suicide compared `
to eight percent of non-crime victims; and
. %ml WHEREAS, in 1996 there were 359 reported sexual assault incidents in Jackson
1:k1))� .' County; and
WHEREAS, almost two-thirds of victims of completed rapes do not report the crime
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to the police; and
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WHEREAS, illegal drugs that enhance the chance of sexual assaults are now more
=tjl available in Oregon; and ;:{(
WHEREAS it is necessary
nary to emphasize the need for active citizen involvement in
qVrl. efforts to reduce sexual assault through education and changes in public attitudes AND
10 .' to publicize services that are available to survivors of sexual assault AND to increase
community support for agencies providing sexual assault crisis services:
`•`t(j% NOW THEREFORE, I, Catherine Golden, Mayor of the City of Ashland, Oregon; do _
?.(((Jj} hereby proclaim the month of April, 1997 as
SEXUAL ASSAULT AWARENESS MONTH ilia ,
-s. in Ashland and urge all citizens to become more aware of the community problem of
sexual assault and help provide for a community solution. -�•(( 7=(-
1 E41%
Dated this 15th day of April, 1997. ::;:
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0- Barbara Christensen, City Recorder
All r:;„ Catherine M. Golden, Mayor
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ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MARCH 11, 1997
CALL TO ORDER
The meeting was called to order by Chairperson Jarvis at 7:05 p.m. Other Commissioners present were
Armitage, Hearn, Bass, Gardiner, Howe and Carr. Absent members was Giordano. Staff present were
Molnar, Hanks, and Yates.
APPROVAL OF MINUTES OF FINDINGS
Carr moved to approved the Minutes and Findings of the February 11, 1997 meeting. The motion was
seconded and approved. Bass abstained because he was not present.
PUBLIC FORUM
No one came forth to speak.
TYPE III PUBLIC HEARINGS
PLANNING ACTION 97-027
REQUEST FOR AMENDMENT OF SECTION 18.72.040 AND ADOPTION OF SECTION 18.72.180 OF
THE ASHLAND MUNICIPAL CODE RELATING TO WIRELESS COMMUNICATION FACILITIES.
APPLICANT: CITY OF ASHLAND
STAFF REPORT
Molnar said the initial draft of the ordinance was discussed in December. The wireless communication
Industry has been successful in its demand for service. The City wanted to develop an ordinance that
speaks directly to installation of facilities as they cannot be banned from the City as per the
Telecommunications Act of 1996. Certain standards, however, can be applied.
Molnar introduced Adam Hanks, the City's Code Compliance Officer. Hanks has done most of the
research and the initial draft of the ordinance.
At the Study Session one issue that came up was concern about allowing tower facilities in any type of
residential district, however, the prohibition of these facilities did not get into the draft so there Is a short
memo that suggests inclusion.
Also, there was some language in the ordinance that these types of facilities be subject to any special
restrictions that might be dictated through the Airport Master Plan, specifically the conical and horizontal
surfaces that surround the airport restricting penetrating of structures into the three-dimensional flight
areas. Staff added a standard #9 as noted in the Staff Report. This area is different than the AO
(Airport Overlay). Having standard #9 would probably exclude a large area which Staff felt would be
some of the better areas to focus some of these structures, mainly the area around Croman or the
Jefferson/Washington Industrial Park. Therefore, Staff would like to delete standard #9 and leave it up
to FAA regulations which allow for these structures but might have special standards for painting or
lighting.
This proposed ordinance will be added to the Site Review Chapter and each application would be
subject to a Staff Permit review. Molnar reviewed each section of the proposed ordinance.
Carr suggested adding to Section 2(A)6, "Any exterior change to 'any' structure..
Armitage wondered If there are places being excluded that are better than other places. Have we built
ourselves a box that we will have to change later. For example, the worst place Armitage can think of to
place a tower would be the Railroad District. Molnar said that is the biggest area in question. The area
Is quite visible with construction in the area being mostly one-story.
Bass was concerned about the noticing range during the Staff Permit process. Molnar said it could be
noticed more than 100 feet and/or place a notice sign at the site. _.
Jarvis found under definitions that it is unclear what 'facilities" are If they are not WCF.
Armitage noticed in 18.72.180(B)3 the words "minimal visual Impact". Is there something else in the Site
Design Standards that ties to landscaping that would apply to the associated equipment that would need
to be hidden? Molnar suggested getting rid of the word 'minimal" and insert "diminished".
Jarvis wondered how "other antennas" (18.72.170) are handled. Molnar said the representatives of SOSC
have raised questions about that too. There have been discussions with the City Attorney about tying
the definition for antenna with the definition for wireless communication facilities so it is obvious
18.72.170 pertains to those facilities that provide a type of commercial communication service. Hearn
agreed limiting it to commercial use or perhaps non-profit use.
Heam mentioned that the Post Office could be exempt from local zoning If the property is owned by the
federal government. Hanks said the Ashland Post Office is on leased property.
Molnar said Bruce Moats, SOSC would like the Commission to consider deleting 18.72.040(A)(5)(a),
where wireless communication facilities are subject to Conditional Use Permits. Added to (c), it would
only be a CUP when a facility exceeds 80 feet in height and are located within 300 feet of a residential
zone. Molnar said Staffs concern is going to that change would be dramatic. If the facility was 79 feet
it could be right at the edge of a residential zone, making it subject to site review but not a CUP so
some of the power to amend the proposal would not be there.
Howe asked about a modification of the definition of antenna (18.72.020(A)1, 2, and 3). Molnar
suggested the following wording: "...include but are not limited to the following types...".
Howe noted a change In 18.72.020(A)2, change "...an arc 'or' 120 degrees...°to "...an arc 'of 120
degrees".
BRUCE MOATS, 1043 Canyon Park Drive, said he is representing SOSC. He said the college has
concerns about the broad definition of wireless communication facilities and in addition seeking to
Impose on the college the CUP process for everything that falls under the definition. The language he
proposed wouldn't encompass everything and if Staff works with the City Attorney on language, that will
be acceptable to the college.
PAT ACKUN, 322 Bridge Street, stated the SO zone is in her backyard. She noted from a student paper
that at the Study Session it was discussed since there was already a 70 foot concrete wall and 80 foot
light standards (stadium), of course this would an appropriate place to have monopoles. She believes
that the SO zone Impacts a number of residential areas and hers in particular. She is not anxious to
ASHLAND PLANNING COMMISSION 2
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MINUTES
MARCH 11, 1997
have what view she has left obscured with monopoles of any height. It appears with the proposed
ordinance, the Commission has willingly excluded all other residential areas in Ashland yet right over the
boundary of the SO zone, it just takes a CUP to install a monopole. Acklin suggested striking
18.72.040(A)5(a) and adding the exclusion of the SO zone in the memo addendum (e).
Carr asked If we had any expert at City Hall that would say you can get the same result from a shorter
pole? Molnar said the standards are set up so the burden of proof will fall to the applicant.
Acklin wondered If the monopoles can be placed in the M-1 and E-1 zones, why would they-be needed
within the SO zone with a CUP?
Jarvis asked why Acklin felt it would be an imposition on the neighbors. The neighbors the Commission
hear from prefer a CUP. Acklin believes the community tends to over indulge themselves in CUP's. The
stake in the political life in her neighborhood is not as great as it is in other neighborhoods because
there are many rentals with college students.
Carr wondered about using wording that would make sure it was related to a function of the college.
Armitage asked why North Mountain and the HC zones were excluded. Molnar said the primary reason
for including the SO zone is because it is a very large area in the center of town that has different
topographies. There are currently structures, buildings, and light towers on campus that are of a scale
compatible to the monopoles so there might be opportunities to locate a tower on the SOSC campus.
In the Telecommunications Act the FCC is required to assist state property to provide opportunities for
facilities. Bass suggested an additional buffer around the edge of the campus so a facility would be
pulled Into the campus. Howe considered that communication could be put all over SOSC as long as
they are not on individual towers.
Jarvis thought with the CUP, it would allow all the issues to come out and the Commission and Council
could say"no you can't put them there If they are obtrusive`.
SPENCER VAIL, AT&T Wireless Services, Land Use Planning Consultant, 4505 N. E. 24th, Portland, OR
97211 RON FOWLER, Real Estate Manager, 1600 S. W. Fourth Avenue, Portland, OR 97201 spoke.
FOWLER said ATT&T is presently involved with 17 to 20 code rewrites in the state. They have been
looking for two sites in Ashland. It looks like the sites they are focusing on would be acceptable under
the proposed code revisions. Ashland is a city of very low buildings. The proposed code has to look
down the road and acknowledge there will be other providers with different needs. Technologies cannot
work on buildings less than 60 feet in height. It is line-of-site technology which is why the height Is
necessary. In the future, companies will be using wireless office services. Many companies are asking
for this service. Fowler questioned why the hospital was excluded as hospitals are asking for this
service. Because residential is excluded, it basically excludes the town. Common places used for
towers are water tanks, school property, and churches and the proposed ordinance excludes those
placements.
Fowler said there are alternatives to monopoles such as dock towers and other objects that become an
outstanding architectural feature of the community.
ASHLAND PLANNING COMMISSION 3
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MARCH 11, 1997
VAIL said a concern is the meaning of the word 'facility'. Does it refer to things mounted on structures
such as a water tower or church. He would like the Commission to clarify that definition so there is a
distinction between antennas mounted on a freestanding tower and antennas mounted to other existing
structures. That may help differentiate between what needs CUP's and what does not. He also referred
to the definition of commercial activities. Ownership should not be a consideration in determining a land
use impact. Vail said he would be happy to share definitions arrived at by other cities. They have
limitations In placement of facilities.
Vail asked If monopoles will be considered structures. That should be defined. He asked the
Commission to reconsider 18.72.180(B)7—they don't want to be limited in their design options.
Fowler wondered why the airport overlay zone was excluded. This is the area where most cities place
facilities. The FAA carefully monitors facilities.
Fowler questioned the proposed ordinance with regard to restoring property to its original state when
sometimes people do not want it restored.
Vail said he believed some latitude should be given If adding an antenna to a pole If the City wants to
encourage collocation in any way.
Carr would like to see more information than what is in front of the Commission tonight. She was
hopeful Vail and Fowler could send the material they have so the Planning Dept. can review before the
next meeting. Molnar said it be worthwhile to review the new material and make changes to the
ordinance for next month's meeting.
Fowler passed around some pictures of the antennas.
Fowler said they have been talking to Croman about locating a pole. The rule of thumb, unless there
are a lot of terrain issues, is the pole would be about too feet in height in order to dear the trees.
Gardiner mentioned a facility in Medford located behind Larson's furniture. The pole is 125 feet high.
There is a building that houses equipment inside. The equipment houses are pre-fab.
Fowler said they are considering the Mark Antony as a possible site.
Knox wondered if the Commission can give direction to Vail and Fowler. What Staff was trying to do
with this ordinance is to reduce visibility and work toward something aesthetically pleasing. Hearn said
there is such a wide range of design options, that it would be hard without a CUP to cover all kinds
antennas, towers, etc.
Vail asked if the Commission wanted to have a definition that separates freestanding structures from
antennas mounted on something different. Would they allow collaction in residential areas, given the
right design? Jarvis added that the process needs to be discussed as well (Type I or Type II).
Carr moved to continue PA97-027 to the April 8, 1997 Planning Commssion meeting. Howe seconded
and all Commissioners approved.
ASHLAND PLANNING COMMISSION 4
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MARCH 11, 1997
OTHER
Howe asked about the sidewalk that goes toward the new SOSC housing. The area to the uphill side of
the railroad tracks is not filled in. Bruce Moats, SOSC responded that the area was left that way
pending the resolution of the new bike path.
ADJOURNMENT
The meeting was adjourned at 9:25 p.m.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
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MARCH 11, 1997
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MARCH 11, 1997
CALL TO ORDER
The meeting was called to order by Jenifer Carr at 1:45 p.m. Other Commissioners present were
Barbara Jarvis and Mike Gardiner. Staff present were Molnar, Knox, and Yates. _.
PLANNING ACTION 97-018, 661 B Street, Darrell Boldt, has been postponed until next month.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 96-143
REQUEST FOR A SITE REVIEW TO CONSTRUCT A SECOND RESIDENCE AT THE REAR OF THE
PROPERTY LOCATED AT 136 N. SECOND STREET.
APPLICANT: MARY NELKE
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
The request is to add another unit (1,036 sq. ft.) on the rear of the lot. There Is an existing home on the
lot located near the from of the lot. The Historic Commission initially had many concerns about the
mass and architecture of the added unit. The Commission is seeing the redesign by the applicant.
Overall, Staff believes the building is compatible with structures In the area. The existing driveway off
Second Street will be eliminated, reframed with curb and replanted with grass. The sidewalk will lead to
the new unit to the parking area off the alley.
Jarvis asked Knox to address Turner's letter of today referring to violation of setbacks. Knox presumed
he meant solar setback standards. This Is a class B lot and the proposed building would meet it by a
few feet.
Knox said the proposed two-story structure is very consistent with the other homes in the area in
relation to size and lot coverage.
Molnar said the biggest contrast is the height of the building compared with some of the out buildings
off the rear alley. Most rear lots have garages.
The Historic Commission approved the application. The Historic Commission minutes reflect their
review.
PUBLIC HEARING
DON GREENE, 375 Normal Avenue, is representing the applicant, Mary Nelke. The project has been
evolving for a number of months. Greene explained he got rid of the first plan Nelke had done. They
noticed the neighborhood is predominantly craftsman style, mostly one and one-half story. The heights
of homes vary from about 17 feet to 28 feet. The proposed structure will be about 24 feet, craftsman
styie. The various planes lengthens out the house. The dormer is similar to others in the Railroad
District. They tried to match the elements on the back of the house. The lot coverage is similar to other
houses in the area. There are places where there are larger buildings in the rear.
Jarvis referred to Tumees letter and asked Greene about Nelke's proposed deck. Greene responded
there is a heavy hedge already there but he would have no problem Insuring that a planting to maintain
privacy be installed. Suggested wording for Condition 8 would be: 'That a site obscuring hedge on the
deck side would be maintained at six and one-half feet.
CARLYLE STOUT, 215 Laurel Street, Medford, OR 97501, explained at the last Historic Commission
meeting they unanimously approved the applicant's design. He suggested the Hearings Board rely
heavily on the Historic Commission recommendation. In referring to the Site Review Standards, the
structure is not as large as some structures nor is it as small as some, ft has similar architecture and s is
pedestrian oriented. It complies with infill. Stout believes the Historic Commission addressed Turner's
letter. The criteria have been addressed.
GARY TURNER, 108 N. Second Street, said the structured changes are favorable but there are still
problems that exist. The proposed structure is a two-story building being placed back from the line Of
homes that is uniform all the way around the block. All structures front on their respective four streets
that form this block. This proposed structure is going toward the back of the lot. It will look like a
sentinel post in the middle of the block. The deck exacerbates that problem. If the Commission
approves the project, it will be a bad precedent. The applicant could build a one-story structure with a
larger footprint. It will loom over the house in front. According to the Site Design Standards, it should
be set dose to the street Every back yard will be invaded to some extent.
Jarvis commented that It does not matter if the house is one story or two, it will still violate the standard
If Tumer's argument is that the house is not locating its front facade along the same plane as facades of
adjacent buildings thereby violating the existing setback. Turner said the principal structure on the
property is going to be the new building and it is going to be set back. It will make a difference
because of its appearance. Turner feels a higher structure in front would not be objectionable.
Rebuttal
Greene thought more of these infill projects will be coming forward and that is positive. Loss of privacy
is a concern and they have tried to mitigate that with decks on the opposite side nearer ICCA and the
church parking lot.
Staff Response
Jarvis asked Staff to respond to setback issue. Knox does not believe it pertains to infill situations.
Anything would violate the standard. The illustrations in the Site Design Standards are all streetscape.
Molnar said that is what has made this application difficult and these kinds of situations will occur. It is
important to balance development.
COMMISSIONERS DISCUSSION AND MOTION
Gardiner moved to approve PA96-143 with the attached Conditions and the added Condition 8, "That a
site obscuring hedge along the north property line be installed using a minimum five gallon container
size'. Jarvis seconded the motion.
Jarvis had some problems with the application, however, the scale of the building is not a problem. The
setback standards bother her but she did not feel Turner's argument that a one-story would help, did not
2
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MARCH 11,1997
make that problem any better. The privacy issue was not significant enough to not approve.
The motion carried with all Commissioners voting "aye".
TYPE I PLANNING ACTIONS
PLANNING ACTION 97-017
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A LOT INTO THREE PARCELS LOCATED
AT 526 FORDYCE. REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT ACCESSORY
RESIDENTIAL UNITS INTEGRATED WITH THE DETACHED GARAGE. REQUEST FOR A PHYSICAL
AND ENVIRONMENTAL CONSTRAINTS TO REALIGN ROCA CREEK CHANNEL
APPLICANT: TOM FRANTZ
Molnar said that the realignment of Roca Creek will be dealt with by a contracted engineer.
This action was approved.
PLANNING ACTION 97-019
REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW TO CONSTRUCT MINI-
WAREHOUSE UNITS AND MULTIPLE COMMERCIAL BUILDINGS ON THE PROPERTY
1055 AND 1085 BENSON WAY
APPLICANT: JERRY TONEY
This application has been postponed.
PLANNING ACTION 97-020
REQUEST FOR FINAL PLAN APPROVAL FOR A FIVE LOT SUBDIVISION UNDER THE
PERFORMANCE STANDARDS OPTION
1452 OREGON STREET
APPLICANT: EVAN ARCHERD
This action was approved.
PLANNING ACTION 97-021
REQUEST FOR A SITE REVIEW TO CONSTRUCT AN APPROXIMATELY 54,153 SQUARE FOOT
CLASSROOM ADDITION AND AN APPROXIMATELY 14,905 SQUARE FOOT GYMNASIUM
ADDITION
100 WALKER AVENUE (ASHLAND MIDDLE SCHOOL)
APPLICANT: ASHLAND SCHOOL DISTRICT
This action was approved.
PLANNING ACTION 96-140
REQUEST FOR A CONDITIONAL USE PERMIT TO TRANSFER OWNERSHIP OF A ONE-UNIT
TRAVELLER'S ACCOMMODATION
111B STREET
APPLICANT: CLARENCE LONGLEY
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD
MINUTES
MARCH 11, 1997
This action was approved.
ADJOURNMENT
The meeting was adjourned at 3:00 p.m.
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MINUTES
MARCH 11, 1997
Monthly Building Activity Report: 01/97 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDENDUM TO #9608021 1 2, 500
ENTRY VOIDING 9611059 -1 -89, 335
FENCE 2 2, 500
INTERIOR REMODEL 1 18, 000
MANUFACTURED HOME 1 38,500
PERIMETER DRAIN 1 600
REBUILD & EXPAND GARAGE 1 8, 500
REMODEL 1 2 , 500
REMODEL & ADDITION 1 250, 000
REPLACE FOUNDATION 1 8, 000
REROOF 1 2, 800
RETAINING WALL 1 5, 200
SFR 5 676, 846
SPECIAL INSPECTION 0
TOWNHOUSES - 4 UNITS 8 743, 320
WOODSTOVE 1 1, 200
Subtotal: $ 1, 671, 131
Electrical:
1 BR CIR FOR GAS FURN 1 125
ADD 10 BR CIR TO 10 ROOMS 1 2 , 000
ALTER SERVICE/8 BR CIRS 1 1, 200
TEMPORARY POWER 1 55
Subtotal: $ 3 , 380
Mechanical:
GAS LINE/FURN/AC/2 BR CIR 2 10, 526
GAS LINE/FURNACE/l BR CIR 1 1, 782
GAS LINE/GAS DRYER 1 350
GAS LINE/GAS FURNACE 3 4, 780
GAS LINE/GAS HEATER 2 300
GAS LINE/WATER HEATER 2 880
GAS LOG SET 1 975
REPLACE OIL W/GAS FURNACE 1 1,890
WOODSTOVE 1 1, 600
Subtotal: $ 23 , 083
Plumbing:
BACKFLOW DEVICE 2 2, 000
Monthly Building Activity Report: 01/97 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Plumbing:
IRRIGATION SYS-COMM AREA 1 2 ,700
WATER HEATER 3 1, 125
WATER HEATER REBATE 2 725
WATER HTR/COMPLETE HEAT 1 350
Subtotal: $ 6, 900
***Total: $ 1, 704 ,494
COMMERCIAL:
Building:
ADDITION 1 25, 000
CHILD CARE ADDITION/OFFIC 1 108, 573
DECK 1 1, 200
FLOOD DAMAGE REPAIR 1 400
FLOOD DAMAGE REPAIRS 2 47 , 000
HANDICAP RAMP & PLANTER 1 5, 000
INTERIOR REMODEL 1 5, 292
REROOF 1 1, 200
SPECIAL DEMOLITION 21 0
SPECIAL DEMOLTION 1 0
SPECIAL INSPECTION 1 0
TENANT IMPROVEMENT 1 20, 000
WAREHOUSE 1 200, 000
Subtotal: $ 413 , 665
Electrical:
3 BRANCH CIRCUITS 1 350
ADD & REPLACE 10 BR CIRS 1 1,400
ELECTRIC 1 750
SERVICE CHANGE 1 750
TEMPORARY POWER 1 100
TRANSFORMER/100AMP PANEL 1 2 , 000
Subtotal: $ 5, 350
Mechanical:
2 GAS PACS/SERV/3 BR CIRS 1 5, 600
GAS LINE 1 150
Monthly Building Activity Report: 01/97 Page 3
# Units Value
COMMERCIAL:
Mechanical:
GAS LINE/FURNACE/1 BR CIR 1 1,900
GAS LINE/GAS RANGE 1 100
INSTALL HEAT PUMP 1 9, 000
RELOCATE GAS LINE 1 350
Subtotal: $ 17, 100
Plumbing:
RELOCATE SINK/6 BR CIRS 1 4,500
REPLACE PLBG FIXTURES 1 50, 000
Subtotal: $ 54, 500
***Total: $ 490, 615
Total this month: 97 $ 2, 195, 109
Total this month last year: 66 $ 1,472,506
Total year to date: 678 $20, 904, 055
Total last year: 579 $14 , 830, 308
This month This month This year
last year
Total Fees: 24,285 15, 485 224,776
Total Inspections: 574 451 4479
NEW CONSTRUCTION: 1/97
RESIDENTIAL
PAGE NO. 1
04/03/97
ADDRESS #UNITS CONTRACTOR VALUATION
** ENTRY VOIDING 9611059
1148 VILLAGE SQUARE DR OREGON LAND DEVELOPERS -89335. 00
** Subtotal **
-89335. 00
** MANUFACTURED HOME
321 CLAY ST106 VALLEY RIVER HOMES 38500. 00
** Subtotal **
38500. 00
** SFR
631 SPRING CREEK DR OWNER 160000. 00
1137 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 89335. 00
945 JAQUELYN ST ZARE, BEN CONSTRUCTION 95627. 98
148 STRAWBERRY LN OWNER 200000. 00
279 ALTA AV MERRICK, RANDY - 131884 . 00
CONSTRUCTION
** Subtotal **
676846 . 98
** TOWNHOUSES - 4 UNITS
917 BELLVIEW AV1-4 4 KNECHT, ALEX 371660. 00
919 BELLVIEW AV1-4 4 KNECHT, ALEX 371660. 00
** Subtotal **
743320. 00
*** Total ***
1369331. 98
NEW CONSTRUCTION: 1/97
COMMERCIAL
PAGE NO. 1
04/03/97
ADDRESS #UNITS CONTRACTOR VALUATION
** CHILD CARE ADDITION/OFFIC
1361 QUINCY ST ADROIT CONST. CO. 108573 . 00
** Subtotal **
108573 . 00
** WAREHOUSE
1060 BENSON WY FITCH, DAVID - 200000. 00
CONSTRUCTION
** Subtotal **
200000. 00
*** Total ***
308573 . 00
MONTHLY ASHLAND
POLICE
R E P O R T
Vol.2 No.3 Linda Hoggatt, Editor
March, 1997
Hope you had a Happy Easter!
e a JOB WELL DONE to Sue Rogers for YDo
dispatching this call.The case, involved a
lements seriously injured 16 year old girl. It continues to
necessitated coordinating the efforts of
rescue personnel on the mountain, support
takes notification to the hospital, as well as
calling in helicopter airlift to remove the girl Skateboard Park as Cot
over as from the mountain. a "solution"l
acting Chief Any dispatcher will tell you how exciting it
is to participate in a rescue operation, For some time now Jan Janssen, Youth
even if it is from a chair in a room without Diversion Officer with APD, has been a
April 1 was the first day for windows and to be part of an effort that strong supporter and spokesperson for the
Mel Clements as Acting saves lives. implementation of a skateboard park for
Chief of APD. Mel has been the youth of Ashland.Jan has done
with the city of Ashland as a Crime Statistics: numerous speaking engagements and
police officer for 25 years most recently interviewed with the Daily
having begun in 1972. Tidings.Jan stated, "I think we made the
***March*** point clear that our project is solution
Having been born and PART 1 1997 1996 oriented", providing a place for
raised in Ashland, Mel has skateboards to enjoy their sport and their
seen many changes in our Homicide friends, as well as removing the potential
city, our community, and our Rape 2 0 of pedestrian/skateboard accidents from
police department. Robbery 2 3 the crowded city streets during tourist
Agg.Assault 0 1 season.
He and his wife Karla enjoy Burglary
many hobbies such as fly Residential 11 31 We support Jan in her efforts to provide
fishing, scuba diving, bird Non-residential 18 0 another"solution"for the entire Ashland
watching, as well as the arts Shoplifting 24 47 Community.
of Ashland. Theft from MV 29 25
MV Parts-accessories 10 25
Bicycle Theft 12 19
Kudos fora Theft from building 11 8
Other Thefts 62 43
Medical Motor Vehicle thefts 2 10 is Sexual Arson Dispatching. - Assault
TOTALS 192 213 Awareness Month
In March an article
appeared in the Daily Calls for Service
Tidings about a skiing April has been designated "Sexual Assault
accident that occurred on Mar 97 Mar 96 Awareness Month".All Police agencies in
Mt.Ashland. It talked about the Rogue Valley have been involved in
the cooperative efforts Police 835 742 this promotion.
between emergency Medical Calls 145 127
services in the Rogue Fire Calls 28 21 During the month of March call in
Valley. Pass Off" 3 25 programs were held on the Cable Access
911 Calls 287 308 Channel where offenders and victims held
Doug Volk of Mt.Ashland ""(to another 911 center) panel discussions to bring this topic to the
Ski Patrol called to express fore front. The program will be rebroadcast
several times during the month of experienced the Funkadelic last
April. Updates: Friday night.The dance,sponsored
by The Natural Helpers, S.A.D.D,
For more information on other events INVESTIGATIONS: Detectives DARE and the Ashland Police
occurring in the month of April check handled 6 "person crimes",2 Department, resulted in a packed
the City of Ashland Websfte for property crimes", 5 narcotics cases, house at SOSC Stevenson Union.
"What's Happening"at 2 fugitive cases and 2 other cases Everything from hippy looks,to leisure
www.Ashland.orus. during March.Additionally they suits,to soul train look, and even
received training in bomb poodle skirts could all be found.
Ener izer Bunn O1nS investigations,trial presentations, sex Everyone had a GREAT and FUN
g y j abuse investigations and on time dancing to music and enjoying a
forces with APD Alzheimer disease. "drug free alternative".
TRAINING: Sgt Brooks attended a Chaperones as well as students
Officer Teresa Selby recently enlisted seminar on Police Leadership for the danced and shared costumes of the
the services of the Energizer Bunny. 21st Century: Women Implementing 50's, 60's, and 70's. One chaperone
You all know that little fellow that just Change in Anaheim; Linda Hoggatt commented that the reason the room
keeps on going and going and going. attended a week at Oregon Executive was so hot was all the polyester
Development Institute for Police clothing that just doesn't breathe.
Teresa had come into the department Management personnel at Menucha;
one night to assist in a drug Ken Savage attended the Northwest It was a great success and I am sure
investigation. She pulled out her usual Management Seminar in Portland; one that will be planned again for next
pen light to do an eye examination, Teri DeSilva attended School year. Congrats to all the people that
but it didn't work. Being resourceful, Resource Officer training in Spokane; worked hard on making this
she grabbed a toy energizer bunny Bobby Smith attended a DARE Funkadelic Scene happen.
light that was sitting in the front office Mentoring program in Los Angeles
and it worked! Problem is she kept
the bunny,took it over to the Jackson PARK PATROL: Kevin Flynn Crosswalk Talk
County Jail to continue her announced that the Park Patrol for BY:Sergeant Mike Bianca
investigation and left it there. Lithia Park have just completed
Now our little Energizer Bunny is the interviews of applicants and will begin A crosswalks is a pathway for
talk of law enforcement in Jackson hiring and training with an anticipated pedestrian crossing whether marked
kick off date of May 23. Tom Cook or unmarked, at every intersection.
County. Remember,Ashland is will begin his duties as the secondary
always creative Our du as drivers is to stop and
CAP officer on Jun 14. duty P
yield when a walker is off the curb at
Christmas projects are POLICE AUCTION: The Police and a crosswalk and on our half of the
City Auction will be held this April 19th roadway.Additionally,whenever
a year round venture at 10am behind the city electric another car is stopped at a crosswalk,
shops. Preview of items will begin at we, as a driver, may not pass that
for 9-1-1 center 9 am. For more information contact stopped vehicle regardless where the
Wendy Svaren, 482-5211. pedestrian is.
Packages are being wrapped and
stored and Afghan's are being OPEN HOUSE FOR APD: The But it should be a two-way street.
crocheted. Sound like December Annual open house for the Police Pedestrians must not step out
projects and preparation for the Department has been postponed until abruptly in front of moving cars and
holiday season to some, but it's a September 19. With Chief Brown should know that drivers of cars have
year round project for our 9-1-1 Circle leaving,we have decided to waft until the right of way whether there is a
of Friends project and dispatchers. a new Chief has been appointed and cross walk or not.
use our open house as a time for the Courtesy,To date we've gat wrapped 60 public to not only see our facility and Y,A vareness and Patience
packages for children, completed 17 our community programs, but also to are the necessary virtues to reduce
Afghans and are working on more. If visit with our new Chief. vehicle/pedestrian conflicts. The
you know someone who likes to police department continues to keep
crochet, have them call. We will monitoring city crosswalks as to a top
provide the yarn and they can throw Funkadelic 97 dance a traffic enforcement priority.
in the love. huge success
Additionally,to make more money for
the project,we will make Afghan's Funkadelic is not in your dictionary
and sell them for people who request. but what it means is"odd or quaint in
For more information contact Barb appearance and style-experience"
Brown, APD, 488-2211.
Ashland High School Students truly
CITY OF ASHLAND
Department of Public Works Z
Public Works Administration j=
MEMORANDUM R ..REGO?,,'*
DATE: April 11, 1997
TO: The Honorable Mayor Catherine Golden and City Council
FROM: James H. Olson, Acting Public Works Director
RE: Public Hearing for the Formation of the Fordyce Street Local
Improvement District (L.I.D.)
BACKGROUND:
Long before the City acquired the Fordyce Street right-of-way from Jackson County (City
was paid $33,950 in January of 1994 to take over jurisdiction of the right-of-way),
planning approvals were requiring the signing of pre-paving agreements. A total of 25
agreements have been acquired to date representing 77 individual lots, or 17.414 acres
(proposed assessment basis) of the total 23.570 acre district. The percentage in favor
by agreement is 73.9%. The attached map and list show the lots "which are signed in
favor" of the proposed improvement.
Several neighborhood meetings have been held to finalize street design, parking issues,
sidewalk locations, and the possible inclusion of a power undergrounding option. At the
last neighborhood meeting a consensus was arrived at concerning the street layout,
parking locations, and sidewalk details. The question as to whether or not the power
undergrounding should be included in the L.I.D. was heatedly debated with no decision
apparent at the end of the meeting. It was decided that a petition should be circulated
amongst the assessment district to decide the status of the power undergrounding. The
results of this petition indicated a clear majority opposed to the inclusion of the power
undergrounding. Following is a summary of the petition.
Utility Underground Petition
Number of letters and petitions mailed (11/04/96): 85
Number of petitions returned: 43
Number of petitions in support of utility undergrounding: 18
Number of petitions opposed to utility undergrounding: 25
PAGE 1- (c:engineer\lid\fordcycn.Mem)
Number of lots in favor by signed agreement: 15
(of the 15 lots signed in favor 13 owners sent
in petitions in support and 3 were opposed)
Percentage in support of utility undergrounding: 28.4%
Percentage opposed to utility undergrounding: 21.5%
No response: 50.1%
From the 25 who responded negatively to the power undergrounding option, six (6) of
those also opposed the improvement of Fordyce Street as a whole and included
statements to that effect on the returned petition.
NATURE OF IMPROVEMENT:
Fordyce Street is to be improved with curbs, gutter, and paving. Sidewalks will be
installed along both sides with parkrows and some on-street parking bays. The design
has neighborhood as well as Planning approval. Major storm drain work will be required
as well as replacement of much of the irrigation system. Oversize storm drain
construction will be subsidized by the City.
PROJECT COSTS:
Another item that was considered at the neighborhood meetings was the method by
which the properties should be assessed. Since many of the lots in the district have no
actual frontage on Fordyce Street, it was determined that an area based assessment
rate would be the most equitable.
The standard front footage method of assessment has the least relevancy of any of the
several methods examined. Of the 92 lots in the district only 32 (35%) have actual
frontage on the street.
Although an area assessment may prove to be most fair as it provides for future
development, it does have a drawback as the properties are developed and street right-
of-ways are deducted from the assessable area. There are positive indications that this
will occur on lots 400, 800, and 1301. With the assessment rate set at current areas,
the additional acreage deleted from the district may need to be made up from City
contributions.
As shown on the attached construction and assessment estimate, the total project costs
are $239,316. This cost includes a credit of $33,950 received from Jackson County
Public Works forjurisdiction transfer and a credit of$12,750 from the City to compensate
for oversized storm drains.
Sidewalk costs for this project are estimated at $68,000 which would qualify for full
participation of $30,0000 under the sidewalk incentive program. If the full amount is
available to the district each owner will be entitled to a credit of $.0008 per acre or
PAGE 2- )c:engineer\1id\fordcycn.Mem)
$0.0292 per square foot of lot. On a comparable Y2 acre lot the credit would be $635.58.
This credit has not be included in the assessment rates published due to the uncertain
nature of the funds availability. Currently there are four (4) other streets competing for
these funds.
FREQUENTLY ASKED QUESTIONS FROM NEIGHBORHOOD MEETINGS:
Why was not Clear Creek Subdivision included in the assessment district?
The developer elected to complete full %-street improvements to
Fordyce at the time of construction. This practice is no longer
popular.
Why wads not Ashland Village Subdivision included in the district?
Only those subdivisions with actual frontage on the street, or with current
pre-=paving agreements in place, were included.
Why was I not made aware of a pre-paving agreement affecting my lot?
In most instances the agreements are signed by the developer long
before lots are created or sold. The agreements should show in a title
report or lien search but that is not always the case. We are currently
researching ways in which these agreements will be more commonly
know.
It seems that the front footage method of assessment is most common, historically. Why
would that not work here?
From the 92 lots in the district only 32 have actual frontage on the
street.
Who determines what assessment rate is to be used?
The City Council, of course, is the final decision maker. A multitude
of options are available and several have been discussed at the
neighborhood meetings. The area method has had the most support
and we have therefore based the cost estimates on that method.
How long do we have to pay for the assessment and is interest charged?
You have 10 years to pay the assessment with at least two (2)
payments to be made annually. Other payment arrangements may be
available through the City Recorder's office. The interest rate is
usually a point above the prime rate.
PAGE 3—(c:engineer\1id\£ordcycn.Mem)
Is there a possibility of deferring the assessments for elderly owners?
Yes, there may be a low income, elderly deferment possible. The
application may be obtained from the City Recorder.
Attached Supporting Documentation:
Vicinity Map
L.I.D. Boundary Map
Pre-paving Agreement Map
Proposed Typical Section
Estimate for Street Improvement
List showing areas, percentages and pre-paving agreement status for each lot
Current ownership list by tax lot
Resolution No. 97-09
PAGE 4— (c:engineer\1id\fordcycn.Mem)
RESOLUTION NO. 97- 0`j
A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS
TO FORDYCE STREET CONSISTING OF CURBS, GUTTERS, STORM
DRAINS, PAVING AND SIDEWALKS AND SETTING A PUBLIC
HEARING.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is the intention of the Council to undertake the improvement described
as follows:
Improvements to Fordyce Street consisting of paving, curbs, gutters, storm
drains and sidewalks.
SECTION 2. The description of the boundaries of the local improvement district to be
assessed for this improvement is:
All those lots accessing of Fordyce Street between East Main Street and
Munson Drive as depicted on the map attached to Exhibit A.
SECTION 3. The amount of the estimated cost of the improvement made by the city
engineer and the proposed allocation of the cost among the owners of the properties
to be specially benefitted is: $239,316.00
Such improvements will be in accordance with costs estimated to be
$239,316.00 of which all will be paid by special assessments on benefited
properties. Costs will be allocated based on an area measure of approximately
_ $10,153.42 per acre of each lot.
_. SECTION 4. The council will hold a public hearing in the Council Chambers, Ashland
Civic Center, 1175 East Main Street on April 15, 1997, at 7:00 p.m., at which time and
__. place the owners of the benefited properties may appear or submit written comments
prior to or at the hearing as to why the improvement should not be constructed or
—. why the benefited properties should not be assessed in the manner proposed.
SECTION 5. The city recorder is directed to serve notice to the property owners by
publishing a notice of the public hearing once in the Daily Tidings, not less than 30
days prior to the hearing, and by mailing copies of the notice by first class mail to the
owners of each lot benefited by the proposed improvement as shown on the latest tax
and assessment roll. The notice shall be in the form of Exhibit "A" attached to this
resolution.
This resolution was read by title only in accordance with Ashland Municipal Code
42.04.090 duly PASSED and ADOPTED this day of //(tl;{r�t 1997.
Barbara . Christensen, City Recorder `
SIGNED and APPROVED this .�J day of C/L4L�L 1997.
Catherine M. Golden, Mayor
tnaonn:v�ei.�.t
City of Ashland
Department of Public Works - Engineering Division
Fordyce Street Proposed Assessment District
February 22, 1996 (Revised 10109196) (Revised 04110197)
Map & Tax Lot Percentage Area Pre-paving Description
of Total Agreement
1 39-1E-10B TL 900 1.53% 0.360 Acre Yes Parcel 1, P-23-95
2 39-1E-1OB TL 901 0.51% 0.120 Acre Yes Parcel 2, P-23-95
3 39-lE-1OB TL 902 1.82% 0.430 Acre Yes Parcel 1, P-107-93
4 39-1E-1OB TL 903 0.59% 0.140 Acre Yes Parcel 2, P-23-95
5 39-1E-1OB TL 904 0.59% 0.140 Acre Yes Parcel 3, P-23-95
6 39-1E-1OB TL 1100 4.92% 1.160 Acre No
7 39-1E-1OB TL 2500 1.24% 0.293 Acre No
8 39-1E-1OB TL 2600 5.85% 1.377 Acre No
9 39-1E-IOBB TL 200 6.32% 1.490 Acre No
10 39-1E-IOBB TL 300 2.21% 0.520 Acre No
11 39-1E-IOBB TL 400 6.34% 1.491 Acre Yes Parcel 3, MLP V8
Page 91
12 39-1E-101313 TL 500 1.23% 0.291 Acre Yes Parcel 1, MLP V8
Page 91
13 39-lE-lOBB TL 600 1.25% 0.294 Acre Yes Parcel 2, MLP V8
Page 91
14 39-IE-IOBB TL 700 0.51% 0.120 Acre No Thomas Subdivision
15 39-lE-IOBB TL 701 0.67% 0.158 Acre No Parcel 1, P-115-90
16 39-lE-IOBB TL 702 0.49% 0.115 Acre No Thomas Subdivision
17 39-1E-IOBB TL 703 0.50% 0.119 Acre No Thomas Subdivision
18. 39-lE-IOBB TL 705 0.53% 0.126 Acre No Thomas Subdivision
19 39-1E-IOBB TL 706 0.49% 0.115 Acre No Thomas Subdivision
20 39-1E-IOBB TL 707 0.76% 0.178 Acre No Thomas Subdivision
PAGE 1-(=:= Si=,uid\rordyu2.%%%)
21 39-1E-IOBB TL 708 0.61%h 0.144 Acre No Thomas Subdivision
22 39-1E-IOBB TL 710 0.52% 0.122 Acre No Thomas Subdivision
23 39-lE-IOBB TL 711 0.50% ' 0.119 Acre No Thomas Subdivision
24 39-1E-IOBB TL 800 7.09% ' 1.670 Acre Yes Parcel 1, P-64-1993
25 39-1E-IOBB TL 1100 0.49% 0..115 Acre Yes *Sunnyview
Subdivision
26 39-1E-10BB TL 1101 0.50% Or.118 Acre Yes *Summirview
Subdivision
27 39-lE-IOBB TL 1102 0.66% 0.155 Acre Yes *Summitview
Subdivision
28 39-lE-IOBB TL 1106 0.58% 0.137 Acre Yes *Summitview
Subdivision
29 39-1E-IOBB TL 1107 0.48% 0.112 Acre Yes *Sunnyview
Subdivision
30 39-1E-10BB TL 1108 0.48% 0.--112 Acre Yes *Sunnyview
Subdivision
31 39-1E-IOBB TL 1109 0.48% 0.114 Acre Yes *Sunnyview
Subdivision
32 39-1E-10BB TL 1110 0.48% 0.114 Acre Yes *Sunnyview
! Subdivision
33 39-1E-10BB TL 1111 0.48% 0.114 Acre Yes *Sunnyview
Subdivision
34 39-1E-IOBB TL 1112 0.47% 0.111 Acre Yes *Sunnyview
Subdivision
35 39-1E-IOBB TL 1114 0.55% 0.F30 Acre Yes *Sunnyview
Subdivision
36 39-lE-IOBB TL 1115 0.50% 0.117 Acre Yes *Sunnyview
Subdivision
37 39-1E-10BB TL 1116 0.50% 0.117 Acre Yes *Sunnyview
Subdivision
38 39-1E-101313 TL 1117 0.50% 0_.117. Acre Yes *Sunnyview
Subdivision
39 39-lE-IOBB TL 1118 0.50% - 0.1'17 Acre Yes *Sunnyview
Subdivision
PAGE 2-(c:cnginxrkIidWordycc2.%%%)
40 39-1E-10BB TL 1119 0.50% 0.117 Acre Yes *Sunnyview
Subdivision
41 39-1E-IOBB TL 1200 8.49% 2.000 Acre Yes
42 39-1E-IOBB TL 1300 1.33% 0.314 Acre Yes *Parcel 1 P-13-93
43 39-1E-IOBB TL 1301 7.11% 1.676 Acre Yes *Parcel 2 P-13-93
44 39-1E-10BB TL 1400 0.87% 0.205 Acre Yes Meadowhawk
Subdivision
45 39-IE-IOBB TL 1500 0.88% 0.208 Acre Yes Meadowhawk
Subdivision
46 39-1E-IOBB TL 1600 0.41% 0.097 Acre Yes Meadowhawk
Subdivision
47 39-1E-IOBB TL 1700 0.64% 0.151 Acre Yes Meadowhawk
Subdivision
48 39-IE-IOBB TL 1800 0.76% 0.178 Acre Yes Meadowhawk
Subdivision
49 39-1E-IOBB TL 1900 0.50% 0.117 Acre Yes Meadowhawk
Subdivision
50 39-IE-IOBB TL 2100 0.53% 0.126 Acre Yes Meadowhawk
Subdivision
51 39-1E-10BB TL 2200 0.69% 0.163 Acre Yes Meadowhawk
Subdivision
52 39-1E-IOBB TL 2300 0.71% 0.167 Acre Yes Meadowhawk
Subdivision
53 39-1E-10BB TL 2400 0.64% 0.152 Acre Yes Meadowhawk
Subdivision
54 39-IE-10BB TL 2600 0.73% 0.171 Acre Yes Meadowhawk
Subdivision
55 39-1E-IOBB TL 2700 0.80% 0.189 Acre Yes Meadowhawk
Subdivision
56 39-1E-IOBB TL 2800 0.52% 0.122 Acre Yes Meadowhawk
Subdivision
57 39-1E-10BB TL 2900 0.45% 0.106 Acre Yes Meadowhawk
Subdivision
58 39-1E-IOBB TL 3000 0.60% 0.142 Acre Yes Meadowhawk
Subdivision
PAGE 3-(o:cnginwrvfdVordyce2.%%%)
59 39-1E-IOBB TL 3100 0.67% 0.157 Acre Yes Meadowhawk
Subdivision
60 39-1E-IOBB TL 3200 0.61% 0.144 Acre Yes Meadowhawk
Subdivision
61 39-IE-10BB TL 3300 0.57% 0.134 Acre Yes Meadowhawk
Subdivision
62 39-1E-IOBB TL 3400 0.50% 0.118 Acre Yes Meadowhawk
Subdivision
63 39-IE-10BB TL 3500 0.44% 0.103 Acre Yes Meadowhawk
Subdivision
64 39-1E-IOBB TL 3600 1.36% 0.321 Acre Yes Parcel 1, MOP V9,
Page 39
65 39-1E-IOBC TL 5400 0.48% 0.114 Acre Yes Ashland Parkview
Subdivision
66 39-1E-10BC TL 5401 0.48% 0.114 Acre Yes Ashland Parkview
Subdivision
67 39-1E-IOBC TL 5402 0.48% 0.114 Acre Yes Ashland Parkview
Subdivision
68 39-1E-10BC TL 5403 0.45% 0.106 Acre Yes Ashland Parkview
Subdivision
69 39-1E-10BC TL 5404 0.45% 0.106 Acre Yes Ashland Parkview
Subdivision
70 39-1E-IOBC TL 5406 0.45% 0.107 Acre Yes Ashland Parkview
Subdivision
71 39-1E-IOBC TL 5407 0.47% 0.111 Acre Yes Ashland Parkview
Subdivision
72 39-1E-IOBC TL 5408 0.52% 0.122 Acre Yes Ashland Parkview
Subdivision
73 39-1E-IOBC TL 5409 0.47% 0.111 Acre Yes Ashland Parkview
Subdivision
74 39-1E-IOBC TL 5410 0.49% 0.116 Acre Yes Ashland Parkview
Subdivision
75 39-IE-IOBC TL 5411 0.49% 0.116 Acre Yes Ashland Parkview
Subdivision
76 39-1E-IOBC TL 5412 0.49% 0.116 Acre Yes Ashland Parkview
Subdivision
PAGE 4-(c:engin=%Iid\fordyce2.%%%)
77 39-1E-10BC TL 5413 0.49% 0.116 Acre Yes Ashland Parkview
Subdivision
78 39-lE-IOBC TL 5414 0.48% 0.114 Acre Yes Ashland Parkview
Subdivision
79 39-1E-10BC TL 5415 0.43% 0.102 Acre Yes Ashland Parkview
Subdivision
80 39-1E-10BC TL 5416 0.49% 0.114 Acre Yes Ashland Parkview
Subdivision
81 39-1E-10BC TL 5417 0.46% 0.109 Acre Yes Ashland Parkview
Subdivision
82 39-1E-IOBC TL 5418 0.47% 0.110 Acre Yes Ashland Parkview
Subdivision
83. 39-lE-IOBC TL 5419 0.51% 0.121 Acre Yes Ashland Parkview
Subdivision
84 39-1E-10BC TL 5420 0.41% 0.096 Acre Yes Ashland Parkview
Subdivision
85 39-1E-10BC TL 5422 0.39% 0.093 Acre Yes Ashland Parkview
Subdivision
86 39-1E-IOBC TL 5423 0.39% 0.092 Acre Yes Ashland Parkview
Subdivision
87 39-1E-10BC TL 5424 0.50% 0.118 Acre Yes Ashland Parkview
Subdivision
88 39-1E-l0BC TL 5425 0.50% 0.118 Acre Yes Ashland Parkview
Subdivision
89 39-1E-IOBC TL 5426 0.85% 0.200 Acre Yes Ashland Parkview
Subdivision
90 39-1E-IOBC TL 5500 0.66% 0.156 Acre Yes Parcel 1 P-68-95
91 39-1E-IOBC TL 5501 0.61% 0.144 Acre Yes Parcel 2 P-68-95
92 39-1 -1 TL 5502 0.61% 0.144 Acre Yes Parcel 3 P-68-95
TOTAL 92 Lots 100% 23.570 15 No
Acres 77 Yes
PAGE 5-(c:engNmvdvomy«2.s %%)
City of Ashland
Department of Public Works - Engineering Division
Estimate for Fordyce Street Improvement
Street: Fordyce Street
Limits: All
Estimate By: James H. Olson
Date: February 22, 1996 (Revised 10110196) (Revised 04110196)
GENERAL INFORMATION
Length of Project: 1,375 Feet
Width of Street: 22 to 30 Feet
Pavement Design: 3" AC overlay
A. ESTIMATED CONSTRUCTION COSTS
Total Estimate $246,130.00
B. OTHER (list)
Less Jackson County Contribution ($33,950.00)
Less City Contribution for Storm Drain Upsizing (85o,xsl5ih) ($12.750.00)
C. TOTAL $ 199.430.00
D. ENGINEERING @ 20% $ 39,886.00
E. PROJECT TOTAL $ 239.316.00
F. ASSESSMENT RATE
Total Assessable Area in District: 23.570acres
Assessable Cost Per Acre: ($0.23/SF) $10,153.42/acre
PAGE 1-(c:cn4inwAidVocdym2.Est)
City of Ashland
Department of Public Works - Engineering Division
Preliminary Estimate
Re-Construction of Fordyce Street
February 22, 1996 (Revised 10110/96)
ITEM
NO. ITEM UNIT PRICE AMOUNT
1 Mobilization and Clearing Lump Sum $15,000.00 $15,000.00
2 Excavation & Grade Preparation 1,500 CY $12.00 1CY $18,000.00
3 Crushed Rock Base 1,200 CY $12.00/CY $14,400.00
4 24" Storm Drain 850 LF $39.00/LF $33,150.00
5 12" Storm Drain 250 LF $24.00/LF $6,000.00
6 Reconstruct Irrigation Structure 4 LF $500.00/1,17 $2,000.00
7 Culvert & Structure Removal Lump Sum $10,000.00 $10,000.00
8 Curb Inlet 11 EA $650/EA $7,150.00
9 Storm Drain Manhole 2 EA $2,000/EA $4,000.00
10 Curb & Gutter 2,260 LF $8.00/LF $18,080.00
11 Concrete Sidewalk 10,000 SF $4.00/SF $40,000.00
12 Concrete Aprons 3,500 SF $8.00/SF $28,000.00
13 8" Irrigation Line 600 LF $18.00/LF $10,800.00
14 Irrigation Turnout Structure 4 EA $800.00/EA $3,200.00
15 A.C. Paving 600 TONS $45.00/TON $27,000.00
16 Pavement Parking 800 SF $1.00/SF $800.00
17 Adjust Sanitary Sewer Manhole 7 EA $400.00/EA $2,800.00
18 Adjust Sanitary Sewer Clean-out 1 EA $350.00/EA $350.00
19 Adjust Water Valve Boot 17 EA $200.00/EA $3,400.00
20 Storm Drain Inlet 1 EA $2,000.00 $2,000.00
TOTAL AMOUNT $246,130.00
PAGE 2-c,:.qi..%savaay«2.eq
Fordyce Street 39-1E-1OB TL 900, 903 & 904 39-1E-1OB TL 901
L.I.D. Mailing List Don Ballew John/Alla Farrell
(As of 03-17-97) 1257 Siskiyou Blvd. #77 1371 East Main Street
ASHLAND OR 97520 ASHLAND OR 97520
39-1E-1OB TL 902 & 1100 39-1E-1OB TL 2500 39-1E-10B TL 2600
Clyde/Cynthia Martin Stacey Berrum _Barbara Goodman
1355 East Main Street 250 Neil Creek Rd. 5280 Upper Deer Creek Rd
ASHLAND OR 97520 ASHLAND OR 97520 SELMA OR 97538
39-1E-10BB TL 200 39-1E-10BB TL 300 39-1E-10BB TL 400 & 500
Richard/Patricia Davis Allen Fines/Elva Peabody Thomas/Laura Frantz
1433 Candelero Drive 474 Fordyce Street 1026 Henry Street #1
WALNUT CREEK CA 94598 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 600 39-1E-10BB TL 700 39-1E-10BB TL 701
Judd/Suzanne Pindell Patricia Delozier Roland/Evern Sturdevant
520 Fordyce P. O. Box 3076 P. 0. Box 1359
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 702 39-1E-10BB TL 703 39-1E-10BB TL 705
Benson/Corinne Magarian Steven/Ynez Cross Scott Turrell
1315 Romeo Drive 1265 E. University Dr. #1060 1335 Romeo Drive
ASHLAND OR 97520 TEMPE AZ 85281 ASHLAND OR 97520
39-1E-lOBB TL 706 39-1E-IOBB TL 707 39-1E-10BB TL 708
Beth Ann Sabo Andrew/Elizabeth Burt Randy/Susan Rogney
5305 Greensprings Hwy 1355 Romeo Drive 1365 Romeo Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 710 39-1E-IOBB TL 711 39-1E-10BB TL 800
Bette Kinsella Trustee Linda Smith Carolyn Eidman
1320 Romeo Drive 1310 Romeo Drive 556 Fordyce
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 1100 39-1E-10BB TL 1101 39-1E-10BB TL 1102
Erwin Notrica R Winsborough Trustee George Chatalas, Trustee
1285 Kirk Lane 563 Fordyce Street 1077 Cobb Medical Center
ASHLAND OR 97520 ASHLAND OR 97520 SEATTLE WA 98101
39-1E-10BB TL 1106 39-1E-10BB TL 1107 39-1E-lOBB 1108
Allan Weisbard Toby Challman James Storey, Trustee
579 Fordyce 1275 Kirk Lane 1265 Kirk Lane
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 1109 39-lE-10BB TL 1110 39-1E-10BB TL 1111
Dan Johnson/Annemarie Day TomChavez/Sandra Clark Donald/Cheryl Peterson
1255 Kirk Lane 1245 Kirk Lane 6644 Highway 66
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520-9774
39-1E-10BB TL 1112 39-1E-IOBB TL 1114 39-1E-10BB TL 1115
Helen Malena Marc L Barney John Adams Trustee
1225 Kirk Lane 1230 Kirk Lane 690 Glenwood Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 1116 39-1E-10BB TL 1117 39-lE-10BB TL 1118
Kenneth/Peggy Horn David Frye Blanche Chick
3731 N. Vera Cruz Drive 1260 Kirk Lane 1270 Kirk Lane
SPRINGFIELD MO 65803-6008 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 1119 39-lE-10BB TL 1200 39-1E-IOBB TL 1300
Fred S. Cox Scott Kurtz Rita Wood
1280 Kirk Lane 541 Fordyce 1257 Siskiyou Blvd 6212
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-IOBB TL 1301 39-1E-10BB TL 1400 39-1E-IOBB TL 1500
Beverly Jeanne Spjut David/Sandy Bryant Martin/Carolyn Burns
531 Fordyce 1290 Munson Drive 1286 Munson Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 1600 39-lE-10BB TL 1700 39-1E-10BB TL 1800
Peter/Kathleen Dratch Louis DiCrose Jr Lorene Graham Trustee
1280 Munson Drive 1276 Munson Drive 1274 Munson Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 1900 39-lE-10BB TL 2100 39-lE-10BB TL 2200
Linda Athow Lynn/Carrie Shaeffer Jeffrey/Tamara Strickland
1270 Munson Drive 4737 Ross Gate Ct. 1250 Munson Drive
ASHLAND OR 97520 PLEASENTON CA 94566 ASHLAND OR 97520
39-1E-10BB TL 2300 39-1E-10BB TL 2400 39-1E-10BB TL 2600
Vincent/Jonel Aleccia Kathy McGonagle Shirley Delsman
1244 Munson 1240 Munson Drive 1245 Munson Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BB TL 2700 39-1E-10BB TL 2800 39-1E-10BB TL 2900
Harold/Marjorie Eby Richard/Ramie Streng Edwin Alexander Trustee
1251 Munson Drive 1255 Munson Drive 1259 Munson Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-lE-10BB TL 3000 39-lE-IOBB TL 3100 39-1E-10BB TL 3200
Wes/Susan Reynolds Henry Cater Sr Jill Turner
1265 Munson Drive 1271 Munson Drive 1275 Munson Drive
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-lE-IOBB TL 3300 39-1E-IOBB TL 3400 39-lE-10BB TL 3500
Leon/Eileen Weinberg Hans Zappe Trustee Christine Wachtel
1281 Munson Drive 1374 Hill Crest Ct - 1295 Munson Drive
ASHLAND OR 97520 SAN JOSE CA 95120 ASHLAND OR 97520
39-lE-10BB TL 3600 39-1E-10BC TL 5400 39-lE-10BC TL 5401
James/Jessie Camp Sarada Mary Gordon
475 Fordyce 1257 Orchid Street P. O. Box 488
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BC TL 5402 39-1E-1013 5418 39-lE-lOBC TL 5404
Peterson Properties Michael Rarity'�r Rosa Townsend Blankin
1242 Market St. 5th Floor P. 0. Box 719 1209 Orchid Street
SAN FRANCISCO CA 94102 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BC TL 5406 39-lE-10BC 5407 & 5410 39-1E-10BC TL 5408
Mark/Corinna McInteer K C A Corporation Randall/Sara Rank
1208 Rose Lane 1049 Tolman Creek 1228 Rose Lane
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-lE-10BC TL 5409 39-1E-IOBC TL 5412 _ 39-1E-10BC TL 5413
James/Maria Dykstra Andrea Shapiro Diana Del Rio
1238 Rose Lane 186 Morninglight Drive 1278 Rose Lane
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-IOBC TL 5416 39-1E-IOBC TL 5419 39-1E-10BC TL 5420
Margaret Green Sandra Schorovsky Maria Unemori
1298 Rose Lane 1285 Rose Lane 1823 Wells St. lit
ASHLAND OR 97520 ASHLAND OR 97520 WAILUKU HI 96793
39-1E-1013C TL 5422 39-1E-1013C TL 5423 39-lE-10BC TL 5424
Jennifer/Sean Bagshaw, William/Carol Davies Ronald/Irene Hays
1254 Orchid Street 1264 Orchid Avenue 1274 Orchid Street
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-lE-10BC TL 5425 39-1E-IOBC TL 5426 39-lE-10BC TL 5500
Graham/Bunny Lewis Linda Maxwell Duane/Deloris Murray
1284 Orchid Street 635 Fordyce 613 Fordyce Street
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BC TL 5501 39-1E-1013C TL 5502 39-1E-10BC TL 5411
Henry/Margaret Axer Terry Holden Trustee C/Antonietta Bonfiglio
1287 Orchid Street 1090 Green Meandows Way 1258 Rose Lane
ASHLAND OR 97520 ASHLAND OR 97520 ASHLAND OR 97520
39-1E-10BC TL 5414 39-1E-10BC TL 5415 & 5417
(c:\engincer\lid\formail3.lab)
Scott Chancey Hilton M. Unemori
1288 Rose Lane 485 Waiale Drive
ASHLAND OR 97520 WAILUKU HI 96793
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S
RES LUTION NO. 97-
C��t s o*-
A RESOLUTION AU ORIZING AND ORDERING THE LOCAL
IMPROVEMENTS OR FORDYCE STREET FROM EAST MAIN
STREET TO MUNSON DRIVE FOR THE FORDYCE STREET LOCAL
IMPROVEMENT DISTRICT AND AUTHORIZING THE ASSESSMENT
OF THE COST OF THE IMPROVEMENTS AGAINST PROPERTY TO
BE BENEFITTED AND PROVIDING THAT WARRANTS ISSUED FOR
THE COST OF THE IMPROVEMENT BE GENERAL OBLIGATIONS OF
THE CITY OF ASHLAND
RECITALS:
A. The Council has declared by resolution its intention to develop the
improvements described in the above title and in the improvement resolution
previously adopted to assess upon each lot or part of lot benefitted by the
improvement its proportional share of the cost of the improvement; and
B. Notice of such intention was duly given, a public hearing was held and it
appears to the Council that such improvements are of benefit to the City and all
property to be assessed will be benefitted to the extent of the probable amount of the
respective assessments to be levied for the costs.
THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES:
SECTION 1. A local improvement district is created and shall consist of all the tax
lots described in the attached Exhibit 'A'. The district shall be called the Fordyce
Street Local Improvement District, No. 77.
SECTION 2. The Council intends to make local improvements to provide the
improvements described in the above title. Such improvements will be in accordance
with costs estimated to be $239,316.00 all of which will be paid by special
assessments on benefitted properties. Costs will be allocated based on an area
measure of approximately $10,153.42 per acre for each lot. Lots will be assessed as
specified on the attached Exhibit 'A'.
SECTION 3. Warrants for the interim financing of the improvements shall bear
interest at the prevailing rates and shall constitute general obligations on the City of
Ashland and shall be issued according to the terms and conditions in ORS 287.502 to
287.515 inclusively.
SECTION 4. The assessment imposed upon benefitted properties is characterized as
an assessment for local improvement pursuant to ORS 305.583(4).
SECTION 5. The City Recorder is directed to prepare the estimated assessment of
the respective lots within the local improvement district and file it in the lien records of
the City.
PAGE 1-(c:engineerViNordlidlRes)
r
This resolution was read in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of
1997.
Barbara C. Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Ap roved as to for
Paul Nolte, City Attorney
PAGE 2-(aengineerYid\ford1id2.Res)
EXHIBIT 'A'
City of Ashland
Department of Public Works - Engineering Division
Fordyce Street Proposed Assessment District
Estimated Cost Per Lot (By Area)
Map & Tax Lot Area *Estimated
Cost
1 39-1E-10B TL 900 0.360 Acre $3,655.23
2 39-1E-10B TL 901 0.120 Acre $1,218.41
3 39-1E-10B TL 902 0.430 Acre $4,365.97
4 39-1E-1OB TL 903 0.140 Acre $1,421.48
5 39-1E-1OB TL 904 0.140 Acre $1,421.48
6 39-1E-10B TL 1100 1.160 Acre $11,777.97
7- 39-1E-10BB TL 200 1.490 Acre $15,128.60
8 39-1E-10BB TL 300 0.520 Acre $5,279.78
9 39-1E-10BBTL 400 1.491 Acre $15,138.75
10 39-1E-10BB TL 500 0.291 Acre $2,954.64
11 39-1E-IOBB TL 600 0.294 Acre $2,985.11
12 39-1E-10BB TL 700 0.120 Acre $1,218.41
13 39-1E-lOBB TL 701 0.158 Acre $1,604.24
14 39-1E-IOBB TL 702 0.115 Acre $1,167.64
15 39-1E-lOBB TL 703 0.119 Acre $1,208.26
16 39-1E-lOBB TL 705 0.126 Acre 1 $1,279.33
17 39-1E-IOBB TL 706 0.115 Acre $1,167.64
18 39-1E-10BB TL 707 0.178 Acre $1,807.31
19 39-1E-10BB TL 708 0.144 Acre $1,462.09
20 39-1E-lOBB TL 710 0.122 Acre $1,238.72
PAGE 3-(cengineeruldVordlid2.Res)
Map & Tax Lot Area *Estimated
Cost
21 39-lE-10BB TL 711 0.119 Acre $1,208.26
22 39-lE-lOBB TL 800 1.670 Acre $16,956.21
23 39-lE-lOBB TL 1100 0.115 Acre $1,167.64
24 39-lE-lOBB TL 1101 0.118 Acre $1,198.10
25 39-1E-IOBB TL 1102 0.155 Acre $1,573.78
26 39-1E-IOBB TL 1106 0.137 Acre $1,391.02
27 39-lE-10BB TL 1107 0.112 Acre $1,137.18
28 39-1E-10BB TL 1108 0.112 Acre $1,137.18
29 39-lE-10BB TL 1109 0.114 Acre $1,157.49
30 39-1E-10BB TL 1110 0.114 Acre $1,157.49
31 39-lE-10BB TL 1111 0.114 Acre $1,157.49
32 39-1E-10BB TL 1112 0.111 Acre $1,127.03
33 39-lE-10BB TL 1114 0.130 Acre $1,319.94
34 39-lE-lOBB TL 1115 0.117 Acre $1,187.95
35 39-lE-10BB TL 1116 0.117 Acre $1,187.95
36 39-lE-10BB TL 1117 0.117 Acre $1,187.95
37 39-lE-10BB TL 1118 0.117 Acre $1,187.95
38 39-lE-10BB TL 1119 0.117 Acre $1,187.95
39 39-lE-10BB TL 1200 2.000 Acre $20,306.84
40 39-1E-IOBB TL 1300 0.314 Acre $3,188.17
41 39-lE-10BB TL 1301 1.676 Acre $17,017.13
42 39-lE-10BB TL 1400 0.205 Acre $2,081.45
43 39-lE-lOBB TL 1500 0.208 Acre $2,111.91
44 39-lE-lOBB TL 1600 0.097 Acre $984.88
45 39-lE-10BB TL 1700 0.151 Acre $1,533.17
46 39-lE-10BB TL 1800 0.178 Acre $1,807.31
47 39-1E-IOBB TL 1900 0.117 Acre $1,187.95
PAGE 4-co:eogfoeerVimrordlid2.aes> .
Map & Tax Lot '� t` ' Area' x" *Estimated
Cost
48 39-lE-10BB TL 2100 0.126 Acre $1,279.33
49 39-lE-10BB TL 2200 0.163 Acre $1,655.01
50 39-1&10BB TL. 2300 0.167 Acre $1,695.62
51 39-lE-10BB TL 2400 0.152 Acre $1,543.32
52 39-lE-10BB TL 2600 0.171 Acre $1,736.23
53 39-lE-lOBB TL 2700 0.189 Acre $1,919.00
54 39-1E-10BB TL 2800 0.122 Acre $1,238.72
55 39-1E-IOBB TL 2900 0.106 Acre $1,076.26
56 39-lE-10BB TL 3000 0.142 Acre $1,441.79
57 39-lE-10BB TL 3100 0.157 Acre $1,594.09
58 39-lE-10BB TL 3200 0.144 Acre $1,462.09
59 39-1E-10BB TL 3300 0.134 Acre $1,360.56
60. 39-1E-IOBB TL 3400 0.118 Acre $1,198.10
61 39-lE-lOBB TL 3500 0.103 Acre $1,045.80
62 39-lE-10BB TL 3600 0.321 Acre $3,259.25
63 39-1E-10BC TL 5400 0.114 Acre $1,157.49
64 39-lE-10BC TL 5401 0.114 Acre $1,157.49
65 39-lE-10BC TL 5402 0:114 Acre $1,157.49
66 39-lE-10BC TL 5403 0.106 Acre $1,076.26
67 39-1E-IOBC TL 5404 0.106 Acre $1,076.26
68 39-1E-IOBC TL 5406 0.107 Acre $1,086.42
69 39-lE-lOBC TL 5407 0.111 Acre $1,127.03
71 39-lE-lOBC TL 5408 0.122 Acre $1,238.72
72 39-1E-IOBC TL 5409 0.111 Acre $1,127.03
73 39-1E-10BC TL 5410 0.116 Acre $1,177.80
74 39-lE-lOBC TL 5411 0.116 Acre $1,177.80
75 39-1E-IOBC TL 5412 0.116 Acre $1,177.80
PAGE 5-(aengfneeNicAfordlid2.Res)
Map & Tax Lot Area *Estimated
Cost
76 39-lE-10BC TL 5413 0.116 Acre $1,177.80
77 39-1E-10BC TL 5414 0.114 Acre $1,157.49
78 39-lE-10BC TL 5415 0.102 Acre $1,035.65
79 39-1E-10BC TL 5416 0.114 Acre $1,157.49
80 39-lE-10BC TL 5417 0.109 Acre $1,106.72
81 39-lE-10BC TL 5418 0.110 Acre $1,116.88
82 39-lE-10BC TL 5419 0.121 Acre $1,228.56
83 39-1E-10BC TL 5420 0.096 Acre $974.73
84 39-1E-10BC TL 5422 0.093 Acre $944.27
85 39-lE-10BC TL 5423 0.092 Acre $934.11
86 39-1E-10BC TL 5424 0.118 Acre $1,198.10
87 39-1E-10BC TL 5425 0.118 Acre $1,198.10
88 39-1E-10BC TL 5426 0.200 Acre $2,030.68
89 39-lE-10BC TL 5500 0.156 Acre $1,583.93
90 39-1E-1013C TL 5501 0.144 Acre $1,462.09
91 39-1E-IOBC TL 5502 0.144 Acre $1,462.09
92 39-1E-1OB TL 2500 0.293 Acre $2,974.95
93 39-1E-1OB TL 2600 1.377 Acre $13,981.26
TOTAL 92 Lots 23.570 $239.316.11
Acres
* Based upon an estimated cost of$10,153.42 per acre.
PAGE 6-(c:engineerVicRfordlid2.Res)
March 17, 1997
Ashland City Hall
Attn: City Recorder *4A
20 E. Main
1
Ashland, OR 97520 �199>
Dear City Recorder,
We are writing this letter in response to the "Exhibit A"Notice of Public Hearing
you sent to us several weeks ago. It is regarding the meeting on April 15, 1997 at 7
D.M. to consider the formation of a local improvement district to improve Fordvice
Street between East Main Street and Munson Drive with paving, curbs, gutters,
storm drains and sidewalks. We, unfortunately, are unable to attend the meeting
and would like to submit in writing our disapproval of this project being funded by
the local residents. We have never heard of such a thing! The high Oregon State
taxes should cover projects of this kind. We have both lived in many different areas
of Canada and the U.S. and never heard of the local home owners having to pay for
street improvements, it has always come out of the state/city taxes, and rightfully
should. We are greatly opposed to this way of doing things and would like to fmd
out our legal right to decline this outrageous payment. The City has decided to
continue to allow building in this once rural area, then they should pay for the cost.
We have not all come together as a group and asked for these improvements, so
why should we be forced to pay for them. As for upgrading the area and property
value, I believe it has most likely gone down in value because of all the homes being
crammed into what was once a nice rural area. As far as we are concerned Fordyce
is more than sufficient to get us to and from our home, and the way it is now leaves
a bit of the rural charm to the area. Since Munson has now been opened up and we
can go through to Mountain, we do not even need to use Fordyce anymore.
Whatever you plan to do is beyond our control, but we do not agree with your way
of doing things. We pay very high property taxes to live in Ashland, and you need
to rearrange your city budget to use them for this kind of project. We cannot
express enough to you how upsetting this is. It is very controlling of the city to
impose your authority over us the taxpayer.
Ashland residents,
(S
Gary and Lorene Graham
1274 Munson Drive
Ashland, OR 97520 / 482-7550
,...+a e.+. i r ..••,� xr.-?_ —�`� �'_:�x h'w' x-?t.�'�"���"�"-r tieaes4�rc-__ tR =:m=u4. acs=:�.- _ —
r sln. C • C���yl r�� : 34 E t6 e6 2
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March 17, 1997
Ashland City Hall
Attn: City Recorder
20 E. Main �jC9
Ashland, OR 97520 1996
Dear City Recorder,
We are writing this letter in response to the "Exhibit A"Notice of Public Hearing
you sent to us several weeks ago. It is regarding the meeting on April 15, 1997 at 7
D.M. to consider the formation of a local improvement district to improve Fordyce
Street between East Main Street and Munson Drive with paving, curbs, gutters,
storm drains and sidewalks. We, unfortunately, are unable to attend the meeting
and would like to submit in writing our disapproval of this project being funded by
the local residents. We have never heard of such a thing! The high Oregon State
taxes should cover projects of this kind. We have both lived in many different areas
of Canada and the U.S. and never heard of the local home owners having to pay for
street improvements, it has always come out of the state/city taxes, and rightfully
should. We are greatly opposed to this way of doing things and would like to fmd
out our legal right to decline this outrageous payment. The City has decided to
continue to allow building in this once rural area, then they should pay for the cost.
We have not all come together as a group and asked for these improvements, so
why should we be forced to pay for them. As for upgrading the area and property
value, I believe it has most likely gone down in value because of all the homes being
crammed into what was once a nice rural area. As far as we are concerned Fordyce
is more than sufficient to get us to and from our home, and the way it is now leaves
a bit of the rural charm to the area. Since Munson has now been opened up and we
can go through to Mountain, we do not even need to use Fordyce anymore.
Whatever you plan to do is beyond our control, but we do not agree with your way
of doing things. We pay very high property taxes to live in Ashland, and you need
to rearrange your city budget to use them for this kind of project. We cannot
express enough to you how upsetting this is. It is very controlling of the city to
impose your authority over us the taxpayer.
d residents,
Gary and Lorene Graham
1274 Munson Drive
Ashland, OR 97520 / 482-7550
j CITY OF ASHLAND, OREGON
AGREEMENT
OWNER: Carolyn J. Eldmanl ADDRESS: 556 Fordyce Street,Ashland OR
PROPERTY: 39 1E 10 1088 800 Parce "1 &2
TWP RANGE SECTION ASSESSOR'S MAP# TAX #"(s)
STREET ADDRESS: 556 Fordyce Street Ashland Oregon 97520
PLANNING ACTION 95-027 _ Type I-Land Partition February 12 1997
PA# TYPE 1
DATE
♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
As the owner(s)of the property listed above, I/we hereby consent to the following improvements,dedication, or other
actions as required by the City of Ashland, and agree to bear the proportionate payment of associated costs. This
Agreement Is to be binding upon myself/ourselves, my/our heir(s), executors,and assigns,and it is my/our express intention
that this Agreement shall run with the land, so that fulfillment of the items listed below shall be binding upon future owners
of the property. This consent is in consideration of APPROVAL OF A LAND PARTITION.
IMPROVEMENT, DEDICATION OR OTHER ACTION:
1) AGREE TO PARTICIPATE IN THE LOCAL IMPROVEMENT DISTRICT FOR THE FUTURE
IMPROVEMENT OF FORDYCE STREET, INCLUDING CURB, GUTTER, PAVING, SIDEWALKS, STORM
DRAIN AND THE UNDERGROUNDING OF UTILITIES; AND AGREE NOT TO REMONSTRATE TO THE
FORMATION OF SUCH LOCAL IMPROVEMENT DISTRICT; AND AGREE TO PAY ASSIGNED SHARE
OF SUCH DESIGNATED IMPROVEMENT COSTS.
GI DATE
SIGNATURE DATE
STATE OF OREGON )
County of Jackson ) .�
On this day of ,19 before me personally appeared, C�y�1-�-F^"��1`: /,' '-'L--` chose identity
was proven to me on the basis of satisfactory evid be the persons)whose names) is (are) subsc1 d to this instrument, and acknowledged
that he (she)(they) executed the same. //
l 6: /L:k
OFFiC1AL SEAL NOTARY PUBQb FOR OREGON r
Ff SONJA N AKEHMAN MY COMMISSION EXPIRES:
t,sw: A'OTA-,Y FL'OLIC - OREGON
� `��/ COtsr✓,I^.S!ON NO. C321 b3
F!Y CUt.9SSISSIOt! EXPIRES APR. 6. IQJ3
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BEFORE THE ASHLAND CITY COUNCIL
April 15, 1997
In the matter of planning action #96-094, )
request for outline plan approval for a ) Findings,
seven-lot subdivision under the performance ) Conclusions
standards option located at 25 Westwood ) and Decision
Street. )
Applicant: Anna Hassell )
RECITALS:
A. The applicant is requesting approval of a seven lot subdivision pursuant to the
requirements of Ashland Municipal Code (AMC) Chapter 18.88.
B. The planning commission held a public hearing on September 10, 1996, at which time
testimony was received and exhibits were presented.The Planning Commission approved
the application subject to conditions pertaining to the appropriate development of the site.
C. Neighbors of the proposed subdivision appealed the decision of the planning
commission to the city council. The city council held a public hearing on December 17,
1996, at which time testimony was received and exhibits were presented. A unanimous
decision to approve the application was made at the city council meeting on February 4,
1997.
D. The basis of the appeal to the city council was, as stated in the letter of appeal filed
October 15, 1996: "Planning Commission 'Criteria for Outline Plan Approval' was not met.
Section b. 'paved access to and through the development' has not been addressed or
finalized."
CRITERIA:
The approval of an Outline Plan for a subdivision is based on the criteria contained in
AMC § 18.88.030.4:
a) That the development meets all applicable ordinance requirements of the City
of Ashland.
b) That adequate key City facilities can be provided including water, sewer, paved
access to and through the development, electricity, urban storm drainage, police
and fire protection and adequate transportation; and that the development will not
. 1
cause a City facility to operate beyond capacity.
c) That the existing and natural features of the land, such as wetlands, floodplain
corridors, ponds, large trees, rock outcroppings, etc., have been identified in the
plan of the development and significant features have been included in the open
space, common areas, and unbuildable areas.
d) That the development of the land will not prevent adjacent land from being
developed for the uses shown in the Comprehensive Plan.
e) That there are adequate provisions for the maintenance of open space and
common areas, if required or provided, and that if developments are done in
phases that the early phases have the same or higher ratio of amenities as
proposed in the entire project.
0 That the proposed density meets the base and bonus density standards
established under this Chapter.
EXHIBITS
For the purposes of reference to these Findings, the attached index of exhibits,
data, and testimony will be used.
Staff Exhibits lettered with an "S"
Proponent's Exhibits, lettered with a "P"
Opponent's Exhibits, lettered with an "O"
Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M"
All information presented to the Planning Commission and City Council and
included as exhibits are incorporated as part of this decision and made a part of
the record for this action.
TESTIMONY, EVIDENCE, AND FINDINGS:
The council makes the following findings and conclusions regarding the relevant criteria:
1. Concerning AMC § 18.88.030.4.a: 'That the development meets all applicable
ordinance requirements of the City of Ashland."
z
As explained below, we interpret this section as requiring only the ordinance requirements
of AMC Chapter 18.88 to be addressed. Subdivisions within the City of Ashland can be
processed under one of two chapters of the land use ordinance: AMC Chapter 18.80 -
Subdivisions, or AMC Chapter 18.88 - Performance Standards Options. The subject
property consists of Tax lot 900 of 391 E 8BA and is located at 25 Westwood Street. It is
zoned RR-5-P (Rural Residential subject to the "P-Overlay") and WR (Woodland
Residential). Should a property be subject to the "P-Overlay" as this one is, then it is
required that a development application be processed under the Performance Standards
Option under AMC Chapter 18.88. See AMC § 18.88.080.B. Further, the entire parcel is
greater than two acres, allowing for the use of the Performance Standards Option by
applicant's choice. See AMC § 18.88.080.D.1.
The opponents have questioned the notice issued for the public hearing held before the
council as being inadequate. The opponents identify in their unsolicited "Findings for
Denial" (Ex. 0-2), presented for the first time at the public hearing before the council, that
the notice failed to comply with ORS 197.763(3) in that it did not identify all of the
applicable criteria. The opponents specifically point out that AMC§ 18.88.030.4.a requires
that "the development meets all of the applicable ordinance requirements of the City of
Ashland." (The opponents also fault the notice for the hearing before the planning
commission for the same defect. Significantly they did not raise this issue before the
planning commission. Nor did they raise it in their notice of appeal to this council.) As
noted above, there are no other ordinances applicable to this application. For those
ordinances specifically identified for the first time at the public hearing by the opponents
as being applicable, we address each of those contentions below. For the reasons there
stated, we do not interpret this section as requiring the application of any of the
ordinances cited by the opponents.
Along the same line, the opponents argue that the requirements of AMC Chapter 18.80
were neither in the notice as applicable criteria nor addressed by the applicant. For the
reasons stated above, Chapter 18.80 - subdivisions - does not contain applicable criteria
and does not need to be addressed as part of this application.
2. Concerning AMC § 18.88.030.4.b: 'That adequate key City facilities can be provided
including water, sewer, paved access to and through the development, electricity, urban
storm drainage, police and fire protection and adequate transportation; and that the
development will not cause a City facility to operate beyond capacity."
The City Council finds that adequate key city facilities can be provided.
Water: The site is served by a water main within the Westwood right-of-way.
The main is of sufficient size to accommodate the future development area, as
determined by the City of Ashland Public Works Department. The Council finds
that there is adequate water to serve the proposed development, and the
development will not cause the water system to operate beyond capacity. No
3
evidence was presented disputing this finding.
Sewer: An existing sanitary sewer main exists within the Westwood right-of-
way approximately 150' north of the applicant's property. The applicant has
presented a plan to extend the 8" sanitary sewer main from the existing main
through the property within the Westwood Street right-of-way. The Council finds
that this extension will provide adequate sewer service to the proposed
development, and will not cause the sanitary sewer system to operate beyond
capacity. No evidence was presented disputing this finding.
Paved access to and through the development: Paved access is provided from
Wimer Street (collector street) via Wrights Creek Drive and Orchard Street to
Westwood Street. Westwood Street is presently an unimproved city street from
Orchard Street through the proposed development. The applicant has proposed
to improve Westwood through her entire development to its connection with
Orchard Street through the formation of a local improvement district. The Council
further conditioned the approval that the improvement could be made through the
use of a local improvement district prior to the signature of the final survey plat, or
that the applicant be solely responsible for the improvement.
Opponents argued that they would be opposed to the formation of a local
improvement district and requested that the applicant be wholly responsible for the
street improvement.
The Council finds,that through the imposition of conditions, that paved access can
be provided to and through the development. The council finds that the street
improvement, either through the formation of a local improvement district or
constructed wholly by the applicant, will provide paved access to and through the
development. The Council finds that the issue of whether to form a local
improvement district, or not, is not an issue which can be addressed at the time
of subdivision approval, but rather is subject to a separate process outlined by
statute and local ordinance. The council finds that adequate assurance is provided ,
by the conditions of approval to ensure the improvement of the street prior to the
final approval of the subdivision, thereby meeting the criteria for approval of paved
access to and through the development.
Electricity: The site is presently served by the City of Ashland electric utility. The
Council finds that the existing electric facilities will provide adequate service to the
proposed development, and that development will not cause the electric utility to
operate beyond capacity. No evidence was presented disputing this finding.
Urban Storm Drainage: Storm drainage from the development site is proposed to
be accommodated as indicated in the "Drainage and Erosion Control Plans, .
Proposed Westwood Subdivision" prepared by certified engineering geologist
4
Thomas Ferraro and made part of this record. Further, a storm drainage system
for the Westwood Street area has been designed on the preliminary street design
presented by David B. Hammond, registered professional engineer. The Council
finds that from the submitted plans for storm drainage improvements, adequate
storm drainage will provided to the proposed development, and the development
will not cause the proposed or existing storm drain system to operate beyond
capacity. No evidence was presented disputing this finding.
Police: The project site for the creation of new homes is within the city limits
of the City of Ashland. The City has its own police department to provide
protection to the area. The Council finds that adequate police protection will be
available to this proposed development, and not require the police department to
operate beyond capacity. No evidence was presented disputing this finding.
Fire: The project site for the creation of new homes is within the city limits of the
City of Ashland. The City has its own fire department for fire protection. In
addition, the City has a mutual aid agreement with Fire District 5 for supplemental
fire protection. The applicant submitted as part of the development proposal a Fire
Prevention and Control plan approved by the Ashland Fire Department. The
Council finds that adequate fire protection exists for the proposed development,
and the development will not exceed the capacity of the fire department to provide
protection. No evidence was presented disputing this finding.
Adequate transportation: The site is served by public rights-of-way providing
adequate access to the city's transportation system. With the improvements as
proposed by the applicant and required by the conditions of approval, adequate
transportation will be available to the site. No evidence was presented disputing
this finding.
3. Concerning AMC § 18.88.030.4.c: 'That the existing and natural features of the land,
such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc., have
been identified in the plan of the development and significant features have been included
in the open space, common areas, and unbuildable areas."
The Council finds that significant natural features have been incorporated in the
project. The building envelopes for each lot have been designed taking into
account the actual dripline of significant trees and topographical features on the
property. The building envelopes have been delineated so that very little, and in
most cases none, of a significant tree's (greater than 6" in diameter) canopy
overhangs the potential building site. The Council finds that these envelopes along
with the installation of temporary fencing around the root zone during construction
should provide the greatest opportunity for individual tree survival.
The Council finds that the design of the subdivision protects the Wrights Creek
5
V
floodplain corridor. No development is proposed for any portion of the Wrights
Creek floodplain corridor, with all building envelopes and driveway accesses to be
constructed outside of the corridor.
The opponents argued that there may be other significant physical features on site
which require consideration. No specific features were identified by the opponents
other than Wrights Creek. The Council finds that significant features have been
identified in the plan, and included in unbuildable areas.
4. Concerning AMC § 18.88.030.4.d: 'That the development of the land will not prevent
adjacent land from being developed for the uses shown in the Comprehensive Plan."
This criterion provides that the development of the land will not prevent adjacent land from
being developed for uses shown on the Comprehensive Plan. Argument was made by
those in opposition to the application that this criterion is not met because a portion of
Applicant's parcel across Wrights Creek may not be able to be developed as a result of
this application. As indicated on the applicant's proposal, the area to the west of Wrights
Creek is included as part of Lot 1 and included as part of the subdivision proposal. The
City Council finds that since the land to the west of Wrights Creek is a part of the
application and part of the entire parcel it is not "adjacent", and therefore this criterion
does not apply as suggested by the opponents. In addition, the Council finds that, after
reviewing the proposed plan and vicinity map, that the proposal does not prevent truly
adjacent lands from being developed for the uses shown on the Comprehensive Plan.
5. Concerning AMC § 18.88.030.4.e: 'That there are adequate provisions for the
maintenance of open space and common areas, if required or provided, and that if
developments are done in phases that the early phases have the same or higher ratio of
amenities as proposed in the entire project"
The seven lot subdivision plan proposed by the applicant does not include a proposal for
common open space -- such a designation is not required with this application. This
being the case, the City Council finds that this criterion does not apply since no open
space has been required or provided.
6. Concerning AMC§ 18.88.030.4.f: 'That the proposed density meets the base and bonus
density standards established under this Chapter."
City Council finds that the information submitted by the applicant regarding the
determination of appropriate density is correct. The subject property is zoned RR-.5-P
(8.7 acres) and WR (1.3 acres). Under the performance standards base density
calculation, the RR-.5-P area has a base density of 1.2 dwellings per acre. 8.7 x 1.2 =
10.44 units for the RR-.5-P zoned area. The based density for the WR area is 0.3
units/acre. 1.3 x 0.3 = .39 units. The total base density for the project area is 10.44 +
0.39 = 10.83, or 10 dwellings. The applicant is proposing 7 dwellings. The Council finds
6
that the proposed density meets the base density standards under Chapter 18.88 of the
land use ordinance.
The opponents contend that the density calculations are flawed because a portion of the
applicant's property lies outside the city. At the hearing the representative for the
opponent specifically identified "Lot 11" as being outside the city and therefor subject to
county zoning ordinances. This is an application for a seven-lot subdivision. There is no
Lot 11. The parcel owned by the applicant has a split jurisdiction, with a portion of the
applicant's property outside of the Urban Growth Boundary and city limits, and under the
jurisdiction of Jackson County. No change in the size or use of that portion of the parcel
under Jackson County jurisdiction has been proposed. No modification of the lot area
under county zoning has been proposed as part of this application. The area of the
development under Jackson County jurisdiction was not considered for the purposes of
determining project density.
The opponents assert that Jackson County ordinances, specifically §60.010(1)would not
permit this subdivision because it leaves that portion of the property outside the city more
non-conforming that the existing unsubdivided property of the applicant. The Jackson
County ordinance does not apply within the city. We interpret the requirements of our
ordinance as they apply to property within the city. No change in the non-conforming
nature of the property under Jackson County jurisdiction has been proposed. The density
for the proposed subdivision falls within the densities required by the ordinance. We do
not interpret the ordinance as requiring the inclusion of property outside the city in order
to calculate densities.
7. Opponents assert in their "Findings of Denial" that AMC Chapter 18.62 concerning
physical constraints is an applicable standard that has not been addressed by the
applicant.We interpret the development standards and criteria for approval of the Physical
and Environmental Constraints chapter apply only when "development," as defined in
AMC § 18.62.030.D. occurs on lands identified as Floodplain Corridor, Riparian Preserve,
Erosive and Slope Failure, or Severe Constraint lands. The definition of "development"
in this section is as follows:
"Development - alteration of the land surface by.
1. Grading, filling, cutting or other earth-moving activity involving more
than 50 cubic yards on any lot,
2. The removal of three or more living trees of over six inches diameter
at breast height (DBH), or the removal of five percent of the total
number of living (or dead trees) over six inches DBH, whichever is
greater, on any lot within any one calendar year, or any form of
commercial logging,
3. Construction of a building, road, driveway, parking area, or other
structure,
7
4. Culverting of any stream."
In this application, no development is proposed for any areas subject to
AMC Chapter 18.62. The applicant's property does have an area identified as riparian
preservation land, but no development has been proposed for this portion. Therefore,
there is nothing in AMC Chapter 18.62 applicable to this proposed subdivision.
8. The opponents maintain that the criteria in AMC Chapter 18.14, Woodland Residential
District, have not been addressed and were not in the notice. We do not interpret
AMC Chapter 18.88 to require any criteria in Chapter 18.14 to be addressed. The
opponents have specifically cited AMC § 18.14.030.h for the requirement regarding the
minimum access drive to penetrate this area (Ex. 0-1). No proposal has been made by
the applicant to develop a road or access in the area zoned WR. Since no development
has been proposed in this zone, we interpret the requirements of the zone as not
applicable.
9. The opponents have also raised the requirements of AMC Chapter 18.16, Rural
Residential, as criteria which need to be addressed in this application. Specifically, the
opponents cite AMC § 18.16.040.c which requires a minimum lot width of 150 feet. The
opponents note that lot three of the proposed development fails to meet this standard
(Ex. O-1).
This application was processed under the Performance Standards Option for subdivision
development. Section 18.88.100 states that "Developments exercising the Performance
Standards option shall be required to meet all other applicable sections of the Land Use
Development Ordinance except for minimum lot size, lot width, lot depth and setback
requirements, and except as otherwise provided in this Chapter . . . ." Therefore, the 150
foot minimum lot width requirement of the parent zone does not apply to a Performance
Standards development.
DECISION
The proposal for a seven-lot subdivision meets all applicable criteria for Outline Plan
approval described in the Performance Standards chapter 18.88. All requirements have
been met by the applicant for approval of the subdivision and the subdivision is approved
with the following conditions:
1) That all proposals of the applicant be conditions of approval unless otherwise
modified here.
2) That a local improvement district for the improvement of Westwood Street be
approved by the Council prior to the signature of the final survey plat or that
Westwood be improved to full City standards wholly by the applicant prior to the
signature of the final survey plat, or that the applicant post a bond or full payment
8
of the full improvement prior to the signature of the final survey plat.
3) That a 20' wide drainage way easement be provided along Wrights Creek and
shown on the final survey map.
4) That a plan for accommodating storm drainage on lots 3, 4, & 5 be providing
at the time of Final Plan approval.
5) That access to lots #6 and #7 be through a shared driveway. A mutual access
easement be provided along the flag drive serving Lot 7, allowing Lot 6 to use the
driveway for access to a new residence.
6) That a final Fire Prevention and Control Plan be provided for review and
approval by the Ashland Fire Department at the time of Final Plan.
7) That a "Conservation Easement" be provided and indicated on the final survey
plat for the area surrounding Wrights Creek and zoned Woodland Residential
(WR).
8) That temporary fencing be installed around the dripline of trees designated for
protection prior to the issuance of a building permit for residential home
construction, prohibiting the storage of building materials or construction vehicles
and/or equipment.
9) That the subdivision as a whole sign in favor of a Local Improvement District for
the future improvement of the new street, prior to the signature of the final survey
plat.
9
CITY OF ASHLAND. CITY HALL
DEPARTMENT OF PUBLIC WORKS 20 E.MAIN STREET
. . ADMINISTRATION:(541)488-5587 ASHLAND.OREGON 97520-1814
ENGINEERING:(541)488.5347 FAX (541)488.6006
April 4, 1997
Linda Duffy, District Ranger
Ashland Ranger District
U. S.D.A. Forest Service
645 Washington St .
ASHLAND OR 97520
Re. : HAZRED Forest Operation
Dear Ms. Duffy:
The City of Ashland Forest Commission supports the Ashland Ranger
District' s proposed "HAZRED" timber sale. This type of forest
project is consistent with the City of Ashland' s forest lands
primary goal of protecting the City' s water supply by reducing
the risk of catastrophic wildfire..
Scientific knowledge continues to grow regarding effective
management of fire dominated forest ecosystems . The forest
management principles behind this sale are consistent with the
best information currently available to the City of Ashland.
This proposal will help the Ashland Watershed return to an
ecosystem that will be more resilient when exposed to natural
wildfire processes . Artificially reducing fuel loading and
timber stand densities by thinning and introducing controlled
burns begins to mitigate the impact of 100 years of fire
suppression. The IIHAZREDII projects could help return the
watershed to a fuel loading level where the forest is Tess prone
to complete destruction by wildfire.
We encourage you to continue to work with the community in
finalizing the details of this and future projects .
Sincerely,
The Ashland Forest Commission.
Bill Robertson, Chairman
Don Ferguson, Vice Chairman
Teri Coppedge
Pete Seda
Tom Sanders
Richard Brock
(c:\forest\hazred97.1tr)
°OV As",
City of Ashland
OFFICE OF THE MAYOR
20 E.Main 5treet Ashland,OR 97520
�R EGOS ':;
CATHY GOLDEN
MYOR
(541) 488-6002
April 16, 1997
DRAFT
Linda Duffy, District Ranger
Ashland Ranger District
U.S.D.A. Forest Service
645 Washington Street
Ashland, OR 97520
Re: HAZRED Forest Operation Plan
Dear Ms. Duffy:
The Ashland City Council at its regular meeting on April 15, 1997, considered the
position taken by the City of Ashland Forest Commission regarding the implementation
of the above plan in a letter dated April 4, 1997.
The City Council endorses the letter sent by its Forest Commission, and wishes to
again recognize the value of our two agencies working together to protect this most
valuable resource, our water supply, from catastrophic wildfire.
Cordially,
Catherine M. Golden
Mayor
ASI-ILAND WATERSHED PROBLEM
NOT WILDFIRE, BUT WATER
Ashlanders are being told that if they don't support the Rogue River National
Forest District Ranger's proposal to cut 589 acres of old-growth forest (3.5 million board
feet) from the Ashland watershed, carry out a prescribed burn over 500 acres, and thin
small trees on 150 acres, the area is `ripe for a devastating wildfire that would destroy the
watershed."
Those are.fiiglttening, carelss, even intlamatory words.
The Executive Committee met April 8 and discussed the proposed timber cut and
slaslvburn in depth. Obviously, everyone wants to protect the watershed. How this should
be done is the question.
The group determined to its satisfaction that a timber cut more likely could destroy_
the watershed due to its unstable soil after the recent flood. It appointed a committee to
reply by letter to the call by District Ranger Linda DutTy for public input by April 26.
The major points of agreement
The ExComm believes that timber cutting is unnecessary. The FS wants to harvest
large diameter trees. Our position is that large, old-growth trees are healthy, have
survived many catastrophic natural events, and have deep root systems that penetrate to
bedrock.
There is no need to open tree canopies as the FS proposes for 20-30 feet of open
space between neighboring trees. Tree canopies keep moisure in the ground during hot
summer months and prevent heavy snowfalls from piling up in winter months. By cutting
them it opens areas to major snow drifts. The FS, practicing fire fighting rather than fire
prevention, wants the open spaces for fire fighters and for use by air tankers spreading
retardant during a fire.
Thinning of the forest is a must. We agree that saplings under 8 inches in diameter
should be removed, with the remainder of the area following the FS proposal of Curting
and burning undergrowth or. for health reasons, hauling out the underbrush to avoid
smoke.
Why we believe forests floods are the danger
Ashland residents have just expeti-mcccl a horrific flood, initiated by hcavy rainfall
that saturated the vallev and its mountains. and filling run-off ereeks. Then came the
water-saturated landslides down the mountains of trees, massive boulders; debris, and
sediment. blocking most of the culverts and creeks. The mountains above Ashland
certainly look solid, but they are fragile. The mountain soil is composed of decomposed
granite and is highly unstable, yet this precarious eco system is the very thing the planted
logging and new roadways would effect.
Forest scientists agree that logging and road building increase the frequency and
severity of slide activity. These activities also increase the speed of water nun-off causing.
"peak flow" for stream channels trying to cope with increased sediment and water.
WTten the next snow season comes, it has to melt and runoff. Where will it 20.
over nearly 600 acres of cut timber, new roads, rootless soil, and newly destabilized soil
left from the New Year's 1997 slides? •The mountains above Ashland are considered to he
in a "transitional snow zone" (2,700 to 4,000 feet elevation), where cold storms come as
snow and warm storms come as warm rain. Warm rain on heavy drifts of snow(the result
of the canopy cuts that left 20-30 feet of open space) spells melting snow, which spells
trouble in the Ashland Watershed.
Scientists are in general agreement that either we are entering new climate
conditions due to depletion of the ozone layer or we are entering a 30-year wet period.
Our last wet period, 1953-1975, produced floods in 1955, 1964, 1973, and 1974. We have
already experienced major floods in Oregon--the 1996 floods in Central and Northern
Oregon and the 1997 floods in Southern Oregon.
Water should be our major concern--abundant, clean water for Ashland that flows
from a mountain range carefully managed with great ecological integrity and sensitivity.
We must learn from the recent floods and bind together the roots, trees, plants,and soil of
.the mountain environment. Watershed forest floods and their landslides are the great
hazards that we must confiont, not wildfires..
By Charlotte Holzkamper
E9 DLS77ZICT VIOLATES L4
The letter below (portions) was written on March 27 to Linda Duffy, District
Rangcr, Rogue River National Forest, by the Rogue Group after it found that the National
Environmental Policy Act was not followed in preparing the Environmental Assessment
(EA) report. The finding was confirmed by Mark Hubbard , attornev, Oregon Natural
Resources Council, who followed up with'a letter to NIs. Duffy citing the sections and
pages that spelled out the violation.
"Wc believe the plan--presented as two separate efforts--is in violation of the
National Environmental Policy Act (NEPA), The Act requires that efforts be combined
and presented as a single project if the actions have significant impact on the watershed.
To be in compliance with the NEPA guidelines, your office must develop an EIS before
proceeding.
"We have additional concerns as well. These include:
Smoke affects on Ashland residents with lung ailments and diseases:
Destruction of shallow root systems if the soil becomes overheated:
Destruction of wildlife habitat.
"In conclusion we recommend that 1) the Hazred project be presented as a unified
whole and in compliance with the NEPA; (2 an EIS report be prepared: (3 many more
alternative methods be explored to reduce the potential fire hazard; and 4)new timelines
and added field trips be created for meaningful public input and support."
.6k
1;CLUB w Rogue Cr®up Sierra Club
SIERRA
CL
UH � /� ^
�o"`%c 84 Fourth Street ,
Ashland, OR 97520
482-0412
March 27, 1997
Ms. Linda Duffy, District Ranger
Ashland 'Ranger District
Rogue River National Forest
645 Washington St.
Ashland, OR 97520
Dear Ranger Duffy:
The Rogue Group Sierra Club (current membership: 1, 325) is very concerned
about the District ' s proposed controlled burning/slashing of undergrowth
as described in the environmental assessment report for the Ashland
Watershed Fire Hazard Reduction Plan.
We, believe the plan--presented as two separate efforts--is in violation
of the National Environmental Policy Act. The Act requires that efforts
be combined and presented as a single project if the actions have
significant impact on the watershed. To be in compliance with the NEPA
guidelines, your office must develop an EIS before proceeding.
We have additional concerns as well. These include:
smoke affects on Ashland residents with lung ailments and diseases;
destruction of shallow root systems if the soil becomes overheated;
destruction of wildlife habitat, plus loss of rodents, rabbits, etc.
that serve as food sources for larger predators.
In conclusion, we recommend that 1) . the Hazred project be presented as a
unified whole and in compliance with the NEPA, 2) an EIS be prepared;
3) many more alternative methods be explored to reduce the potential fire
hazard; and 4) new timelines and added field trips be created for meaning-
ful public input and support.
Sincerely,
Ch lotte 0. Holz P er, 'r
ROGUE GROUP SIERRA CLUB
. .. . -Veb . Z5� 1a0.�
Forest Se7--LUogging,iC e chief prioritizes ecology
A5'KIW& (D AcCh,.J jf.
WASHINGTON(AP mining and Act.
livestock grazing must take a back seat to the "These laws represent the conservation val-
"health of the land"during a lengthy,expensive ues of mainstream America,"Dombeck said.He
effort to restore tattered forest lands, the new said restoration of forests would lead to more
chief of the Forest Service said. robust production of natural resources in the
"Clearly, we must deliver sustainable sup- long run.
plies of wood fiber for American homes, forage "Restoration will not be quick.And in fact, it
for livestock and minerals and energy that help will be very expensive. But we must look at
support healthy economies," Chief Mike these sorts of activities as investments in the
Dombeck said in testimony prepared for his land ... investments that will often not pay divi-
first appearance before Congress today. dends until our children's children are born,"
"But ... the health of the land must be our he said.
first priority. Failing this,nothing else we do re- "It took decades for today's unhealthy forest
ally matters," he said in his prepared remarks. conditions to develop. It will take an equally
Dombeck, appointed chief in December, said long time to reverse them," he said.
past policies of clear cutting and fire suppres-
sion Dombeck acknowledged the Forest Service
helped lead to the current unhealthy state suffers a credibility gap with the public in part
of the national forest system. because of past logging policies.
In his testimony for the Senate Energy and "The unfortunate reality is that many people
Natural Resources Committee, he defended a presently do not trust us to do the right thing.
series of environmental laws under assault in Until we rebuild that trust and strengthen those
the Republican-led Congress, including the Na- relationships, it is simply common sense that
tional Forest Management Act, National Envi- we avoid ... old-growth and roadless areas," he
ronmental Policy Act and Endangered Species said.
HAMILTON WATERSHED STUDY PROPOSAL BEFORE THE ASHLAND CITY COUNCIL
April 15, 1997. Presented by Richard Hart, Siskiyou Environmental Services
The recent flood delivered to the east side of our community water, piles of sediment and
debris. It cut off a major thoroughfare, entered homes and apartments, many of which are not
within the confines of the Hamilton Creek flood plain. Was this an unusual or a fifty-year
event, or is it the beginning of a series of similar events on Hamilton Creek? Our initial
surveys indicate large amounts of material have sloughed from the headwalls and upper
channels. A percentage of this material coursed down into town, causing damage to property
and changes in the stream channels. Another percentage is parked along the channel, waiting
for the next storm to move all or some of it further down. And there is a percentage of
material still within the headwalls that will move on down as these walls begin to stabilize.
In order for the community to effectively implement long-term solutions along the length of
Hamilton Creek, information needs to be collected and shared in an open forum. The Roca
Study is an example of such collaborative work. The same team would like to carry this
process over to the Hamilton Watershed.
The study areas are of similar size, yet contain dissimilar characteristics. Thus, the Study Team
proposes to do the following:
• Perform a geomorphic survey throughout the drainage to identify headwater and channel
conditions.
• Map channel cross sections, choke points, drains, piping size, and final delivery areas.
• Organize and conduct public involvement leading to an understanding of the Hamilton
watershed's dynamics.
Areas of investigation include the following questions:
• What human activities affect the watershed's slope, soil, and stream channel stability?
• What is the primary mechanism(s) delivering coarse sediment and debris to the
• Hamilton steam system and storm drain network, and where do these processes occur?
• What is the character, distribution, and timing of low flow and high storm flows in this
drainage?
• What trends can we expect in future sediment production and how do they compare to
historic rates?
• What other types of potential impacts to the stream course that may be associated with
human activity and land use?
The Study Team requests $15,000 to perform the assessment and the community outreach
portions of a two-year study. We are seeking other funding and partnerships, as we have
successfully done so for the Roca Study.
The Team is comprised of Linda Chesney, Steve Koskella, Kerry KenCairn, Pamela Tennity,
and Richard Hart.
CITY OF ASHLAND
Department of Community Development {! "+
Planning Division
MEMORANDUM .REGO
c�
DATE: April 11, 1997
TO: Honorable Mayor and City Council
FROM: Bill Molnar, Senior Planner
RE: Modifying the location of a public pedestrian easement - Oak Street
Meadows Subdivision
The recordation of Phase II of the Oak Street Meadows Subdivision included the
dedication of a 4' wide public pedestrian easement between lots 6 and 7. The dedication
of the easement was a condition of approval and was intended to provide a future
connection from the Oak Street Meadows Subdivision to the Ashland Creek
Floodplain/Greenway. The actual improvement of the easement would not occur until
public access is acquired down to Ashland Creek and the surrounding floodplain. The
subdivider of the property, Don Greene, has requested that the easement be re-located
adjacent to the east and north property boundaries of Lot 6 (see map).
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DEDICATION
Don L. Greene, owner in fee simple of Lot Six ( 6) of OAK STREET
MEADOWS SUBDIVISION, a Planned Community, Phase 2, in the city of
Ashland, Jackson County, Oregon, does hereby dedicate a strip of
land four (4a) feet in width for a public pedestrian easement over
and across that portion of said Lot 6 more particularly described
as follows:
A stip of land, four feet in width, the northerly and easterly line
of which is more particularly described as: Beginning at the
northwest corner of Lot Six (6) of OAK STREET MEADOWS SUBDIVISION,
a Planned Community, Phase 2, in the City of Ashland, Jackson
County, Oregon; thence South 88°27'44" East, along the north line
of said Lot 6, a distance of 108.02 feet to the north-northeast
corner thereof; thence South 00 019102" West, along the easterly
line of said Lot 6, a distance of 53.88 feet to an angle point in
eaid caotcrly 11nc1 thcnoc South 65°00'00" East, along said
easterly line, 45.58 feet to a point on the westerly line of Oak
Meadows Place and there terminating.
This easement is dedicated in replacement of that certain four foot
Pedestrian easement and pathway located on the northerly line of
Lot Seven (7) of Oak Street Meadows, a Planned Community, Phase 2,
in the City of Ashland, Jackson County, Oregon, as set forth on the
recorded Plat and Declaration thereof, and also set forth in
Article II, Paragraph 6 .of the Declaration of Covenants,
Conditions, Restrictions and Easements for Oak St. Meadows, a
Planned Unit Development recorded December 3, 1991 as No. 91-29507,
of the Official Records of Jackson County, Oregon.
Dated this April _, 1997.
Don L. Greene
State of Oregon, County of Jackson) ss.
The foregoing instrument was acknowledged before me this day of
April, 1997, by Don L. Greene.
Notary Public for Oregon
My commission expires:
,. � TERMINATION OF DEDICATED EASEMENT
The City of Ashland, a municipal corporation of the State of
Oregon, does hereby terminate, and release and quitclaim to the
record owner in fee simple all its interest in, hat Certain four
foot pedestrian easement and pathway located on the northerly line
of Lot Seven (7) of Oak Street Meadows, a Planned Community, Phase
2, in the City of Ashland, Jackson County, Oregon, as set forth on
the recorded Plat and Declaration thereof, and also set forth in
Article II, Paragraph 6 of the Declaration of Covenants,
Conditions, Restrictions and Easements for Oak St. Meadows, a
Planned unit Development recorded December 3, 1991 as No. 91-29507,
of the Official Records of Jackson County, Oregon.
The consideration for this termination is the dedication of a
replacement pedestrian easement to run Over the northerly and
easterly line of Lot Six (6) of said subdivision, said replacement
easement to be recorded concurrently herewith.
Dated this April 1997.
The City of Ashland, a municipal corporation of the State of Oregon
by
State of Oregon, County of Jackson) ss:
The foregoing instrument was acknowledged before me this day of
January, 1997, by , as
of the City of Ashland, a municipal corporation of the State of
Oregon.
Notary Public for Oregon
My commission expires:
ZOii j SI1 '003 6LO9 ZLL COSQ ZZ f'
- s
CITY OF ASHLAND
.��pF
Administration �Za
MEMORANDUM
o
To: Mayor & Council
From: Greg Scoles, Assistant City Administrato
Date: April 15, 1997
RE: An Ordinance Modifying Section 3.08.050 of the Ashland Municipal
Code and Repealing Ordinance No. 1415 as Amended, in its Entirety,
in Order to Modify the Procedure for Creating a Position Classification
Plan for the City of Ashland.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
This ordinance modification is intended to clarify the procedure used in preparing and
maintaining position classifications for city employees. The amendment is primarily a
"housekeeping" measure with the exception of Section 2, which would repeal Ordinance No.
1415 creating a position classification plan. Ordinance No. 1415 was adopted in 1965 and
would no longer be necessary once this amendment is adopted.
Recommendation:
It is recommended the council adopt the attached ordinance as presented.
ORDINANCE NO.
AN ORDINANCE MODIFYING SECTION 3.08.050 OF THE ASHLAND
MUNICIPAL CODE AND REPEALING ORDINANCE NO. 1415 AS
AMENDED, IN ITS ENTIRETY, IN ORDER TO MODIFY THE
PROCEDURE FOR CREATING A POSITION CLASSIFICATION PLAN
FOR THE CITY OF ASHLAND
ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE NN€D THR9H6_H AND
ADDITIONS ARE SIAtTED.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 3.08.050 of the Ashland Municipal Code is replaced in its entirety
as follows:
3.08.050 CLASSIFICATION PLAN.
A. Position Classification Plan. The City Administrator shall prepare and be
......................
responsible for a poSniori classification plan which shall be a part of
these policies. Copies of this plan and of specifications for individual
classes shall be available in the effiee of the Personnel Ass;sta Offlce
B. Titles and Specifications. The position classification plan shall include
titles and written specifications for the various classes of positions as a
guide toward equal pay for equal work. Job titles shall refer to a
particular position and not to the individual.
1. Each position shall, on the basis of the duties and responsibilities
of the position, be allocated to an appropriate class.
2. Each class shall have a specification that includes a concise,
descriptive title, a general description of the duties and
responsibilities of each position in the class, and a statement of
the minimum or the desirable qualifications for each such position.
The position specifications take into consideration the
requirements of the job and are merely descriptive and
explanatory of the work to be performed. They may not
necessarily include all of the duties.
C. Reclassification.
1. The City Administrator may
rec-+aSSfcat,ofl 0# rres '.cla a position whenever its duties change
......................
materially, provided the reclassification can be accomplished within
the limitations of the current budget of the City.
Page 1 - ORDINANCE (g:\gregs\c1asp1an.ord)
2. Reclassification shall not deprive an employee of, or change the .
date of eligibility for, scheduled pay increases which would
otherwise have been granted.
3. If an employee is promoted, or a position reclassified, to a class
having higher salary range the employee's salary rate shall be
adjusted to the minimum rate of the new class. However, if the
employee's current salary rate is higher than the minimum rate for
the new class, adjustment will be made to the next highest rate
which exceeds the employee's current rate.
4. When an employee is transferred between positions with no
change in classification or is transferred or reclassified to a class
having the same salary range, the rate of pay shall remain the
same.
D. New Positions. The City Administrator may create new positions and
allocate the positions to an appropriate class upen approval by the City
GewReif. The City Administrator shall prepare appropriate class
specifications therefor.
SECTION 2. Ordinance No. 1415, as amended, entitled " An Ordinance adopting and
creating a position classification plan for the City of Ashland: Describing the work,
giving examples of work, setting forth desirable knowledge, skills, and abilities, and
providing desirable experience and training for each position in the City's classified
system; and creating an emergency," is repealed in its entirety.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(c) of the City Charter on the day of , 1997, and
duly PASSED and ADOPTED this day of 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
roves tp form:
Paul Nolte, CCiiitttyy Attorney
Page 2 - ORDINANCE (g:\gregs\casplan.ord)
RESOLUTION NO. 97-
A RESOLUTION PROVIDING FOR A DEFERRAL OF
LOCAL IMPROVEMENT DISTRICT ASSESSMENT OF
PAYMENTS FOR QUALIFYING SENIOR CITIZENS AND
DISABLED PERSONS
RECITALS:
A. The State of Oregon in ORS 311.702 to 311.735 provides for the deferral of
special assessment payments for low-income senior citizens; and
B. The City of Ashland desires to expand the State program to other qualifying
senior citizens and disabled persons through the deferral of assessment
payments until the property changes ownership.
NOW THEREFORE IT IS RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF ASHLAND. AS FOLLOWS:
SECTION 1 Deferral Program Established. The City of Ashland hereby establishes a
program for the deferral of payments for qualifying senior citizens and disabled
persons under the terms set forth in this resolution.
SECTION 2. Eligibility. Owner-occupied dwellings where an owner is over the age of
65, or disabled, as defined by the Americans with Disabilities Act, and whose annual
family income does not exceed eighty percent (80%) of the median income of families
in the Medford-Ashland Metropolitan Statistical Area (MSA), shall be eligible for a
deferral of assessment payments under a local improvement district. The income
levels for 1997 are as follows:
Family Approved
Size Median Income
1 20,240
2 23,200
3 26,080
4 28,960
5 31,280
6 33,600
Median income levels shall be determined by the City's Department of Community
.Development in May of each year for the annual family incomes published by the U.S.
Department of Housing and Urban Development.
Page 1-RESOLUTION LID ASSESSMENT DEFERRAL
SECTION 3. Limitation on Amount of Deferral. The amount which may be deferred is
limited to the assessment of a standard lot with a frontage of not more than 80 feet or
an area of not more than 8000 square feet.
SECTION 4. No Interest Charaed. The deferral shall be carried by the City at no
interest and the principal amount shall be due and payable in full upon title to the
property being transferred to another person, or upon the occasion of the qualifying
individual no longer living on the property.
SECTION 5. Cap on Total Amount of Assessment Deferrals. The total amount of
assessment debt that may be deferred at any time shall be limited to an aggregate of
$50,000. Applications for deferrals shall be received and approved up to this amount
on a first- come, first-served, basis.
SECTION 6. This resolution shall be effective on July 1, 1997.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
Page 2-RESOLUTION LID ASSESSMENT DEFERRAL �rae.oirtud�s.��i
CITY OF ASHLAND
Administration
o toy.
MEMORANDUM
To: Mayor & Council
» � O
/�
From: Greg Scoles, Assistant City Administrat�$1
Date: April 15, 1997 ]UnU
RE: A Resolution Clarifying Certain Conditions of Employment for Management and
Confidential Employees and making Such Conditions Consistent with the Federal Fair
Labor Standards Act.
-----------------------------------------------
-----------------------------------------------
The attached resolution modifies certain conditions of employment for management and confidential
employees. These modifications are intended to eliminate: (1) inconsistency with the General
Personnel Policies (Title 3 of the Ashland Municipal Code); (2) eliminate unnecessary payroll
tracking provisions; (3) provide consistency between job titles; and (4) bring the provisions into
compliance with the Federal Fair Labor Standards Act.
Major changes are as follows:
Sec. 4.3.4. Residency. This section has been modified to be consistent with section 3.08.040.k of the
Ashland Municipal Code which notes that city residency shall not be a condition of employment but
that those employees who may be assigned to stand-by status will be required to live in the Ashland
area. The Municipal Code section also indicates that department heads are "encouraged" to live in
the city limits.
Sec. 5. Holidays. This section has been modified to eliminate the "birthday holiday" and add it to the
vacation accrual (sec. 6.1.). This change is proposed in order to eliminate unnecessary tracking of
the unique holiday by the payroll office.
Sec. 6. Vacations. In addition to moving the above mentioned holiday to vacation accrual this section
has been modified to move the existing "longevity days off" into the actual vacation accrual. This
will eliminate the requirement of the payroll office to track these longevity days. There is no net
increase or decrease in this benefit with this change.
Sec. 16. Compliance with FLSA. This section has been added to preserve the city's exempt status for
management employees under the Federal Fair Labor Standards Act (FLSA) This amendment will
allow the city to continue to treat management employees as salaried rather than hourly. If the city's
policies fail FLSA's salary-basis test and management employees are considered hourly, then they
would be eligible for overtime compensation.
Appendix "B" -Highlighted changes are incorporating existing benefits and do not represent any
changes.
Recommendation:
It is recommended the council adopt the attached resolution as presented.
RESOLUTION NO. 97-
A RESOLUTION OF THE CITY OF ASHLAND CLARIFYING CERTAIN
CONDITIONS OF EMPLOYMENT FOR MANAGEMENT AND
CONFIDENTIAL EMPLOYEES AND MAKING SUCH CONDITIONS
CONSISTENT WITH THE FEDERAL FAIR LABOR STANDARDS ACT BY
REPEALING RESOLUTION NO. 96-37.
ANNOTATED TO SHOW DELETIONS AND ADDITIONS FROM RESOLUTION 96-37
BEING REPEALED. DELETIONS ARE LINED THROUGH G AND ADDITIONS ARE
NA, ) l.
Recitals:
A. The City of Ashland has negotiated collective bargaining agreements with all
employees who are members of labor unions;
B. The management and confidential employees of the city are not an
organized group for the purpose of collectively negotiating the terms and conditions of
their employment; and
C. It is in the best interest of the city and efficient and effective government to
clearly set forth the city's expectations for the performance of its management and
confidential employees;
The mayor and council resolve as follows:
1. Scope of Resolution. Resolution No. 96-37 is repealed. This 1997 resolution shall
apply to all management and confidential employees of the City of Ashland as set forth
in Appendix "A", tats. ptt=i7 . Where the term "employee" is used, it shall mean
:sue ,
regular full-time employees and probationary employees as defined in section 2 and
Appendix A. This resolution does not apply to any employee who is a member of any
collective bargaining unit.
2. Definitions.
2.1. Confidential employee. As defined in ORS 243.650(6), a confidential
employee is one who assists and acts in a confidential capacity to a person who
formulates, determines, and effectuates management policies in the area of collective
bargaining. Confidential employee includes those classifications in Appendix "A" under
"Confidential."
2.2. Department head. A person directly responsible to the city administrator,
mayor or city council for the administration of a department.
2.3. Employee. A person in any of the classifications listed in Appendix "A" who
has completed the probationary period.
PAGE 1-RESOLUTION )p:gregslmwaflsa.res)
2.4. Management or Manager . Those classifications included in Appendix "A"
under the title "Management."
2.5. Probationary Employee. A person appointed to a regular position but who
has not completed a probationary period during which the employee is required to
demonstrate fitness for the position by actual performance of the duties of the
position.
2.6. Supervisor. Any person responsible to a higher divisional or departmental
level authority who directs the work of others and who is not in a collective bargaining
unit.
3. Purpose. The purpose of this resolution is set forth generally in the preamble. More
specifically, the resolution has three fundamental purposes:
3.1. To clearly establish which classifications in the city service are management
or confidential.
3.2. To clearly set forth the functions of management and to establish criteria for
the evaluation of managerial performance.
3.3. To establish the personnel policies governing the conditions of employment
of management and confidential employees.
4. Managerial Performance.
4.1. Goal Settina. Basic goals for the City of Ashland are set by the mayor and!
council. Resources for achieving those goals are provided via the annual budget.
Operational goals and short range objectives are set by the city administrator working
with department heads. The single most important factor in achieving the goals of the
City of Ashland is the performance of the city's managers.
4.2. Managerial Responsibilities. Each of the city's managers at a minimum
have the following responsibilities:
4.2.1. Getting the job done properly and on time,
4.2.2. Keeping the workplace safe and healthy,
4.2.3. Encouraging team work and cooperation among employees and
departments,
4.2.4. Developing employee skills,
4.2.5. Keeping records and making reports, and
4.2.6. Actively promoting affirmative action at all levels.
4.3. General Expectations Regarding Management Employees. In addition to the
specific performance standards mentioned above, there are also general city
expectations of its managers.
PAGE 2-RESOLUTION (g:grags\manaflsa.r")
4.3.1. Job Commitment. All management employees are expected to
have a high degree of commitment to the City of Ashland and to their jobs.
When a new manager is hired, the city expects a commitment of continued
service of at least three years unless unforeseen circumstances warrant earlier
resignation or termination.
Management employees are expected to devote whatever hours are
necessary for the accomplishment of their duties as part of their normal work
week. Overtime will only be paid as set forth in section 14. Management
employees may take compensatory time off at their discretion as long as they
exercise judgement so that their absence does not unreasonably interfere with
the city's operations.
In the event of voluntary termination, management employees are
expected to give a minimum of 30 calendar days notice in order to give the city
adequate time to recruit a qualified replacement.
4.3.2. Professionalism. Management employees are expected to maintain
the standards of their individual profession. This includes remaining current with
new developments, maintaining memberships in professional societies, and
attending meetings with professionals in their field. Where professionals have
codes of ethics or standards of performance, these should also be followed in
the manager's work for the City of Ashland.
4.3.3. Termination. If at any time a manager's performance is deemed
unacceptable, the city administrator or appropriate department head may ask
for the employee's resignation. In most cases, reasonable time will be given to
the employee to find other suitable employment. The city may provide
severance pay in the event of resignation or involuntary termination.
4.3.4. Residency. Residency within the Urban Growth Boundary shall be
a job requirement of the city administrator and „g1y> GpgedpC
department heads.
The following employees shall establish their residence to enable them to report
for emergency duty within 30 minutes of notification including "get ready" and
travel time:
Street Superintendent
Street Supervisor
Water Quality Superintendent
WateF Quality Supervise
UV�.stewtater.Colieetion Supervrsor
Water 17�tr,Riut�on 5i�ennsof
WastewaterTreatmertt Plant 5upenrisiar
W;�ter Tr�ati'tE3bt �j�rrt S�lpeitiStu
Electric Operations FeFer�aa Super�nfettdeni
Fire T�ainfn9 jNtS P�agram t�irectcx
PAGE 3-RESOLUTION (g:Arepa\mananear )
i
Police Sergeant
Police Captain
Police Lieutenant
Assistant Fire Chief
Residence shall be established by new employees in these classifications within
these boundaries or limitations within a period of twelve months of hire or
promotion.
4.4. Essential Management Functions. The following are the essential functions
of all city management positions and the expected standards for their
performance:
4.4.1. Planning. Anticipates future needs and makes plans for meeting
them; recognizes potential problems and develops strategies for averting them;
makes long and short range plans to accomplish city and/or departmental
goals.
4.4.2. Oraanizing. Efficiently and economically organizes and carries out
assigned operations; carries out responsibilities in a sound and logical manner;
operates the unit smoothly and in a well organized manner; effectively delegates
authority and establishes appropriate work rules.
4.4.3. Coordinating. Coordinates all activities related to work objectives;
maintains coordination and cooperation with other departments and divisions;
maintains good communication with employees, and allows employees to make
significant contributions to the accomplishment of objectives.
4.4.4. Leadership Motivation. Creates a climate providing challenge and
motivation to employees.
4.4.5. Decision Making/Problem Solving. Analyzes situations and
problems, weighs the pros and cons of alternative solutions, exercises logical
thinking and good judgment, is creative, and is able to make decisions.
4.4.6. Employee Relations. Equitably adjusts grievances among
subordinate employees, properly administers union agreements, and
administers discipline in a fair and progressive manner; trains and develops
subordinate employees.
4.4.7. Public Relations. Maintains a high level of contact with the public,
maintains a sensitivity to the public's needs, and meets the needs of the public
within available resources.
4.4.8. Budgeting. Prepares operational and capital budgets to meet the
public's needs, and expends funds within adopted budgeted limits.
PAGE 4-RESOLUTION (9:6rWs�manaflse.rm)
4.4.9. Safe . Maintains a safe, clean, pleasant work environment, and
supports the city's overall safety program.
4.4.10. Self Development. Stays current with new ideas and procedures
in the manager's field of responsibility.
4.4.11. Affirmative Action. Actively supports and implements Affirmative
Action within the manager's area of responsibility, including the hiring and
promotion of women, minorities, and the disabled. Is sensitive to sexual
harassment in the workplace.
5. Holidays.
5.1. Recognized Holiday. Such holidays as are set forth in AMC §3.08.080.
M Police Sergeants shall receive paid compensation in addition to
regular salary for each of the holidays listed above, the
, in lieu of time off. This shall be paid on the first
payday in December of each year. Newly-hired Police Sergeants shall
receive this paid compensation pro-rated from the date of hire.
lg 2 If an employee is on authorized vacation, or other leave with pay
when a holiday occurs, such holiday shall not be charged against such
leave.
6. Vacations for Management and Confidential Employees.
6.1. Eligibilfty. Management employees shall be eligible for vacation with pay in
accordance with the following sections:
6.1.1. Employees with less than five oer full years of continuous service
shall accrue eig4# $6.2 hours of vacation for each calendar month of service
worked. days maximum). Upen eempletien ef !he fifth full yew
seFy
days e# YeF Fnw(*FnuFn total Of 16 WGFI(ing days).
6.1.2. Employees with more than We ' but less than tern @M full years
of continuous service shall accrue 1l} 7 hours of vacation credit for each
calendar month of service.
the tenth full yeaF ef eentinijeuc; Oeyee will In addition be
awarded three lengevity days eff tetal ef 18 working days).
PAGE 5-RESOLUTION 1p:gregs\m neflse.res)
6.1.3. Employees with more than tefi rune but less than #6 full years
of continuous service shall accrue 1Z,01 hours of vacation credit for each
calendar month of service. FA,-WFnUFn ). lJP9R GGFnpletiOR Of
the 16th full year nef teenfimu-&--.1; )leyee will in additien be awaFdeEl
two lengevity days eff YOF a Fnal(OFA'WA �A*R' Rf �() wed(ing days).
6.1.4. Employees with more than 46 1 but less than 20
full years of
continuous service shall accrue 18.33 1 hours of vacation credit for each
calendar month of service. xknum). Upen eempletien ef
the 20th full yeaF ef eeAtinuew Pleyee will in additien be awaFded
2 longevity days Off YOF a FAa)(i VGFkiRg days).
6.1.5. Employees with more than 20 1. but less than 26 gi- full years of
0
continuous service shall accrue 14.67 14 hours of vacation credit for each
S
calendar month of service (22 WBFI(ing days maximum). WpeR eempletien Of
25th full yeaF ef eentinueus sepAee, an empleyee will an additieR be aWaFded
thFee lengevity days eff OeF a Fna)(imum total ef 26 WOFI(ing days)7
6.1.6. Employees with more than 25 24 full years of continuous service
shall accrue 16.67 hours of vacation credit for each calendar month of
service (26 werl(ing days maximum).
(N
d
6.2. Utilization. Vacation leave taken shall not be in excess of that actually
accrued at the time it is taken. However, the city administrator has the
discretion to authorize all management employees to take vacation in advance
of accrual when warranted by special circumstances.
6.3. Continuous Service. Continuous service, for the purpose of accumulating
vacation leave credit, shall be based on the regular paid hours worked by the
employee. Time spent by the employee on city-authorized, city-paid absences shall be
included as continuous service. Time spent on unpaid absences shall not be counted
as service, provided that employees returning from such absences shall be entitled to
credit for service prior to the leave.
6.4. Accrual Limitation. Management employees are required to take not less
than 75% of accrued annual vacation as time off each year. The balance of accrued
vacation may be taken either as time off or paid in cash on June 15 of each year.
Vacation may be carried over with the approval of the city administrator in special
circumstances, but in no event shall the total accrual at any time exceed twice the
amount of the employee's annual accrual.
PAGE 6-RESOLUTION (wgregs\manaffsa.,a )
6.5. Schedulina. Vacation times shall be scheduled based on the city
administrator's or department head's judgement as to the needs of efficient
operations. Vaeatien leave sheuld be requested OR fGFFnS PFevided by the sity Rat les-s
than 39 ealendaF days PFOOF tO the time Fequested.
6.6. Payment on Termination. in the event of death eF teFFRinatien e
eFnPI9YM8Rt, the eFnpleVBB shall
be entitled to prorated payment for accrued vacation leave at the rate as of the date of
termination. In the event of death, earned but unused vacation leave shall be paid in
the same manner as salary due the deceased employee is paid.
7. Hours of Work for Confidential Employees.
7.1. Workweek. The workweek, to the extent consistent with operating
requirements, shall consist of five consecutive days as scheduled by the department
heads or other responsible authority.
7.2. Hours. The regular hours of an employee shall be 8 1/2 consecutive hours,
including 1/2 hour for a meal period which shall not be paid.
7.3. Work Schedules. All employees, to the extent consistent with operating
requirements, shall be scheduled to work on a regular work shift, and each shift shall
have regular starting and quitting times. It shall be the responsibility of the Head of the
Department to notify employees of their scheduled shifts, workdays, and hours.
7.4. Rest Periods. A rest period of 15 minutes shall be permitted for all
employees during each half shift, which shall be scheduled by the city in accordance
with its determination as to the operating requirements and each employee's duties.
7.5. Meal Periods. To the extent consistent with operating requirements of the
respective department, meal periods shall be scheduled in the middle of the work shift.
8. Sick Leave.
8.1. Purpose. Sick leave is provided for the sole purpose of providing financial
security to employees and their families. Under no circumstances shall the city grant
an employee sick leave with pay for time off from city employment caused by sickness
or injury resulting from employment other than with the City of Ashland.
8.2. Accumulation. Sick leave shall be earned for the purpose stated by each
employee at the rate of eight hours for each full calendar month of service. Sick leave
must be taken for the purposes specified in section 8.3 as condition precedent to any
sick leave payment. The maximum accrual as ef juRe 30 of eaGh yeaF cannot exceed
720 hours. Sick leave shall continue to accrue only during leaves of absence with pay.
8.3. Utilization. Employees may utilize their allowance for sick leave when
unable to perform their work duties by reason of illness or injury. In such event, the
PAGE 7-RESOLUTION (g:gregs\m..a f1s..res)
employee shall notify the department head or city administrator of absence due to
illness or injury, the nature and expected length of the absence, as soon as possible
prior to the beginning of the next scheduled regular work shift, unless unable to do so
because of the serious nature of injury or illness. For absences longer than 24 hours,
employees shall notify their department head on a daily basis. At the option of the
department head or city administrator, a doctor's certificate of illness may be required
as a pre-requisite for the payment of sick leave. @M employees may be granted
sick leave for doctor or dental appointments at the discretion of the department head.
Such time off shall be charged against sick leave time on an hourly basis. Confidential
employees may be granted the use of sick leave for illness in the immediate family.
8.4. Integration with Workers Compensation. When injury occurs in the course
of employment, the city's obligation to pay is limited to the difference between any
payment received under workers' compensation laws.and the employee's regular pay.
In such instances, prorata charges will be made against accrued sick leave until sick
leave is exhausted. Thereafter, the only compensation will be workers' compensation
benefits, if any.
8.5. Sick Leave - Without Pay. Sick leave is provided by the city in the nature of
insurance against loss of income due to the illness or injury. No compensation for
accrued sick leave shall be provided for any employee upon death or termination of
employment, except that upon retirement accumulated sick leave will be any leave will
be applied as provided in ORS 238.350. Sick leave shall not accrue during any leave
of absence without pay.
8.6. Pay for Unused Sick Leave. Management employees may elect to receive
twenty-five percent of their unused sick leave accrued during the preceding twelve
months as paid compensation or paid leave, with the balance of unused sick leave
added to cumulative sick leave.
9. Funeral Leave. An employee may be granted five calendar days funeral leave with
regular pay in the event of death in the immediate family of the employee. An
employee's immediate family shall include spouse, parent, children,brother, sister,
mother-in-law, father-in-law, or other relatives living in the same household. Leave with
pay, for up to four hours may be granted when an employee serves as a pallbearer.
10. Other Leaves of Absence
10.1. Criteria and Procedure. Leaves of absence without pay not to exceed 90
calendar days may be granted upon establishment of reasonable justification therefor
in instances where the work of the department will not be seriously handicapped by
temporary absence of the employee. Requests for such leaves must be in writing.
Normally, such leave will not be approved for an employee for the purpose of
accepting employment outside the service of the city.
PAGE 8-RESOLUTION (9:6ra9s�manafIsa.rm)
10.2. Jury Duty. Employees shall be granted leave with pay for service upon a
jury; provided, however, that the regular pay of such an employee for the period of
absence shall be reduced by the amount of money received for such jury service, and
upon being excused from jury service for any day an employee shall immediately
contact the supervisor for assignment for the remainder of their regular workday.
10.3. Appearances. Leave with pay shall be granted for an appearance before a
court, legislative committee, judicial or quasi-judicial body as a witness in response to
a subpoena or other direction by proper authority; provided, however, that the regular
pay of such employee shall be reduced by an amount equal to any compensation
received as witness fees.
10.4. Required Court Appearances. Leaves of absence with pay shall be
granted for attendance in court in connection with an,employee's officially assigned
duties, including the time required for travel to the court and return to the employee's
headquarters.
vote.
40� ' 5 Family Medical Leave. Leave in accordance with the Federal Family
and Medical Leave Act and the Oregon Family Medical Leave Act shall be granted to
employees eligible under those acts and for the purposes described in those acts.
Leave may be unpaid or paid as provided in these acts.
40� (S < Military Leave. Military leave shall be granted in accordance with
ORS 408.290.
40$ >1 ... E Failure to Return from Leave. Any employee who is granted a leave
.�
of absence and who, for any reason, fails to return to work at the expiration of said
leave of absence, shall be considered as having resigned their position with the city,
and the position shall be declared vacated; except and unless the employee, prior to
the expiration of the leave of absence, has furnished evidence of not being able to
work by reason of sickness, physical disability or other legitimate reason beyond the
employee's control.
11. Discipline and Discharge. The following section applies only to those employees
subject to this resolution who do not have a written individual employment agreement
with the city.
11.1. Discipline. The city shall abide by the legal requirements of due process
prior to taking disciplinary action. Disciplinary action may include the following:
(a) Oral reprimand
(b) Written reprimand
(c) Demotion
PAGE 9-RESOLUTION (g:gregs\m.nnnse.r s)
(d) Suspension
(e) Discharge
Disciplinary action may be imposed upon any employee for failing to fulfill
responsibilities as an employee. Conduct reflecting discredit upon the city or
department, or which is a direct hindrance to the effective performance of city
functions, shall be considered good cause for disciplinary action. Such cause may
also include misconduct, inefficiency, incompetence, insubordination, misfeasance, the
wilful giving of false or confidential information, the withholding of information with
intent to deceive when making application for employment, wilful violation of
departmental rules or this management resolution, commission of any matter listed in
AMC §3.08.030.8 or for political activities forbidden by state law.
11.2. Discharge. An employee having less than twelve months of continuous
service shall serve at the pleasure of the city. An employee having continuous service
in excess of twelve months shall be discharged only for cause.
11.3. Due Process. Due process procedures shall be followed before a
suspension without pay, demotion or discharge is imposed upon an employee.
Employees, other than those appointed by mayor and city council, may appeal
a suspension without pay, demotion or discharge to the city administrator. The city
administrator's decision shall be final.
12. Probationary Period.
12.1. New Employee Probationary Period. The probationary period is an integral
part of the employee selection process and provides the city with the opportunity to
upgrade and improve the department by observing a new employee's work, training,
aiding new employees in adjustment to their positions, and by providing an opportunity
to reject any employee whose work performance fails to meet required work
standards. New employees shall serve a minimum probationary period of twelve
months after which, upon recommendation of the head of the department, they shall
be considered regular employees.
12.2. Promotional Probationary Period. An employee promoted into a
management or confidential position will be required to serve a twelve-month
promotional probationary period. The city may at any time demote an employee on
promotional probationary status to their previous position with or without cause.
13. General Provisions.
13.1. Non Discrimination. The provisions of this resolution shall be applied
equally to all employees without discrimination as to race, color, religion, marital
status, age, national origin, sex, sexual orientation or disability,.
PAGE 10-RESOLUTION (g:gregs\manafIsa.rm)
13.2. Other Employment. Outside employment shall be permitted only with the
express prior written approval of the city administrator who shall follow the principles
set forth in AMC § 3.08.040.1. The city administrator may at anytime revoke permission
to hold outside employment.
13.3. Workers Compensation. All employees will be insured under the
provisions of the Oregon State Workers' Compensation Act for injuries received while
at work for the city. Compensation paid by the city for a period of sick leave also
covered by workers' compensation shall be equal to the difference between the
Workers' compensation pay for lost time and the employee's regular pay rate.
13.4. Liability Insurance. The city shall purchase liability insurance in the
maximum amounts set forth in ORS 30.270 for the protection of employees against
claims against them incurred in or arising out of the performance of their official duties.
14. Compensation
14.1. Pay Periods. Employees shall be paid on a bi-weekly basis, on every
other Friday. In the event a regularly scheduled pay date falls on a holiday, the
preceding workday shall be the pay date.
14.2. Compensation - Pay Schedule. Employees shall be compensated in
accordance with the pay schedule adopted by resolution of the city council. When any
position not listed on the pay schedule is established, the city administrator shall
designate a job classification and pay rate for the position.
14.3. Overtime. Management employees are expected to devote whatever time
is necessary to accomplish their job. For all employees, the city has the right to assign
overtime work as required in a manner most advantageous to the city and consistent
with the requirements of municipal service and the public interest.
14.4. Form of Compensation. The city administrator, city attorney, department
heads and division supervisors are not eligible for paid overtime but are allowed
compensatory time off at their own discretion depending on the operating
requirements of the city. All other management personnel and confidential personnel
shall be compensated in the form of pay at the rate of time and one-half the regular
rate for overtime work or given equivalent time off at the option of the city. No
employee shall have more than 40 hours of compensatory time on the records at any
time.
14.5. Administration of Pgy Plan. Employees shall be entitled to pay in
accordance with the current salary resolution. In the event of a vacancy, the city
administrator may appoint a new employee at any appropriate step within the pay
range.
15. Health. Welfare and Retirement. The city agrees to provide health, welfare and
retirement benefits in accordance with Appendix "B" for employees subject to this
resolution.
PAGE 11-RESOLUTION (9:9ra0s�mannFlsaxr )
re�draf�,�'� ���tatu's t�t �ott�r���c�r�a�de �drmr��rr�� ex�trt ci
pr.yo��siot�t,q��alr�y�s, as��has��teis��� ad in�'i� teral��r�:at�ar Standards,
'A{jjR. `ys��� �.B�E$� BITlptoyess st�a�.r�s€due their pay�fogketl er reduced �n
{aa�R�la��iarFthat�d be�rie+a�s�st3�.����s�t�prC��t�sQse�fartyy� ��p,ti��♦�.Sy�i�+net
S�f�t�t�, altr�s� ^3
v_.'�^^.�^. '�.,.,�' :...".NR.o.<^ .vss:�E`:.:'<c::x.< .< .j.. .y<. ::uw��G.-•.�YGT'::RTRilf�it��vyi,:s��� :�'�t
1:�:��w,��:^i����rTTT' �•.. �.,L�� ' :� ...s0.Z+F`�&�:.ECY..O'22:5
`...^�..S:F......................................la:.'..Sk.V<:<S Ek&aY:�£' '�^....6w.�:L:.�� :. .... 2L1tL'a..s^tih✓YU'.a'" ...�. Me)i
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of April, 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1997.
Catherine M. Golden, Mayor
e wed as to for
Paul Nolte, City Attorney
PAGE 12-RESOLUTION (g:gregs\mansf1ss.re )
APPENDIX "A!' - t`19
Classifications in the Management and Confidential Employee Groups
MANAGEMENT
City Administrator/Department Heads
City Administrator/General Manager
Assistant City Administrator/Personnel Director
Director of Public Works/City Engineer
Electric Utility Director
Director of Finance[A
Ghie€of Police thief
Fire Chief
D ect Community Development DiFeeteF
City Attorney
Division Supervisors
Street% t Superintendent
Water Quality Superintendent
Building Official
Assistant City Engineer/City Surveyor
Police Captain
P;€)li Adrfit��ttttb�-S�� �< [ �Ir
Senior Planner
Purchasing Agent/Cemetery Superintendent
Supervising Accountant
Regional Affairs/Conservation Manager
Assistant Fire Chief/ME'#vI �S �t
Fire/EMS lr?? g3: 5C€tr
Electric Operations Superintendent
Senior Program ]r t r MaaageF
Mid-Level Supervisors
Wastewater trolleot;oh Superv�sar
a�� t�l�tnbutlon;'�t, r�tr '
Wastewrer Treatm+3n# Plant�r�rs`r➢sur
Wl I«Ieatrent. ?ltt,Supetui5i
StreetA'Supervisor"'""A"'A" "' '
Police Sergeant
Computer Services Manager
Public Works Administrative Assistant
CONFIDENTIAL
Executive Secretary
Legal Assistant
Personnel Assistant
Administrative Secretary
Secretary
PAGE 13-RESOLUTION )g:gregs\manaflsa.res)
APPENDIX "B"
Health. Welfare, and Retirement Benefits
The city agrees to provide health, welfare and retirement benefits in accordance with
this appendix for employees subject to this resolution.
1. Health Insurance.
A. Premiums for Blue Cross'/ltSEeid Plan V! , including Full Service Vision
insurance, for employees and their dependents. Coverage will commence for
new employees the first of the month following 90 calendar days from date of
employment unless otherwise approved by the City Administrator.
( 1 Ogre At13nsspltaCkx�msSksl ; +aOls rf ercfl►s tieflref 3± ar
�P�d,�k�re�q�� uir�sgt�secxx�gy�ai�,;tc�,���fri> 'ie�m t3f$'fi�l.##f each e�y�
���dl����ai�it.xt' �nses:�tr�cxatioris ad��tincc�Ea�i�orts.�e art
q�i'fef;tFta B1ufe5+Gross�Btue ei��fa��wattt?a OE}wit the$�.�ts�nofi V
+ .:::, g ..mp.w.,x:. .:ar<. xuk:.xe xvxiu,;�'4.c..�•<.<,u..ae�..<e :o.a a,n.::�uz.a..o wd,v.....e:<:i
0 1£'dittir7e iy5idaf 1«xar tttiQris = eukilie pttysalear naWs�?nt�li be
praSied for pk�yles and'deyf>rrtts as fpllwx
Age 218 ante ev&zy, gyears up s so.0D
79= 4 `, or�ce'�very��t�`,�y�arShu�tcf�'1'4Ef l�fl
Abe 85ar9 r t7rlce BYer���<�tearS i9}Z tt7�14U�O
e CiY i c ce iv r year p taki6l
'Mu
2. Life Insurance. Premiums for the League of Oregon Cities life insurance policy for
each employee at one times annual salary.
3. Dependent's Life Insurance. Premiums for the League of Oregon Cities $1,000 life
insurance policy for each qualified dependent of an employee.
4. Salary Continuation Plan. Premiums for the League of Oregon Cities Salary
ort < >ec «Istity<Ctsur5ce.
5. Retirement. As required by law, the city will contribute to the Oregon State Public
Employees Retirement System for each employee. Enrollment will commence six
months from the date of employment for new employees, unless that person was in
PERS immediately before coming to work for the city. Upon retirement, one-half of
unused sick leave earned will be applied to retirement as provided in statute. The city
will also assume or pay the employees' contributions required by ORS 237.071 for
employees at a uniform rate of six percent.
6. Social Security. Contributions to Social Security as required by law.
PAGE 14-RESOLUTION (9:ereBS\m nef1sa.rw)
APPENDIX "B"
Health. Welfare & Retirement Benefits
Page: Two
7. Dental Insurance. Premiums for Blue Cross Option III Dental plan for employees and
their dependents.
8. Medical Insurance for Retirees. Any employee retiring with fifteen or more years of
service with the city and who is age 60 or alder, shall be eligible for participation in the
city's medical insurance program, with the city contributing the cost of Blue Cross
Preferred Choice 65, Plan C, or its equivalent.
9. Deferred Compensation. Deferred compensation in the amount of $15.00 per month
in matching funds per employee enrolled in a city deferred compensation program.
This program is at the option of the employee and contingent upon a minimum $15.00
per month contribution paid by the employee.
PAGE 15-RESOLUTION (g:greg4ma"sf1sa.res)
1109 Oak Street
Ashland, OR 97520
(541) 482-3129
April 14, 1997
Ashland City Council
Ashland.City Hall
Ashland, OR 97520
Dear Mayor Golden and-City Council Members,
On April 15.you_will be hearing a request from Mr. Don Greene.to move.a public
pedestrian easement in the Oak Street Meadows subdivision. We live directly to the
north of this development. Don Greene plans to move the easement from.between
Lots 6-and 7 of the subdivision to the northerly edge of-Lot 6 which runs for 100 feet
along our property line. We strongly object to moving the public easement adjacent to
our property.
Oblectlon to Proposed Shift of Location of Easement
The dedication of the easement was apparently a condition of the initial approval for
Phase R of the subdivision and was intended to provide-a future connection from the
subdivision to the Ashland Creek Ploodplain/Greenway-. It-does not seem right that-our
privacy and.property values-should.be impacted by having a.public easement directly
adjacent to half the length of our property in order that this criteria be met. We think
that_the.easement needs.to-be located within the subdivision itself rather than
significantly affecting the adjacent property.
If the present proposal were approved, due to the steep bank down to-the floodplain,
pedestrians using.the access would.have clear view over our property even with 6'
fences around the pathway. Pedestrians walking alongside our property would
significanUy affect our privacy and.the.value of our property. We do not_believe.that we
should have to bear the burden of public access because of an agreement between
the city and Don Greene.
Alternate Options within the Subdivision are Possible
If Mr. Greene wishes to relocate the easement from its location on the approved plans,
there are possible places internal to the subdivision itself where an easement could be
located--for example, between Lots 7 and 8, or between Lots 8 and 9. In both of these
locations the easement would be shorter than the proposed easement (105' or 123'
rather than 209') and there would also be less slope to the flood plain requiring fewer
steps. These factors would significantly impact the financial cost of improving the
easement when that is required.
Why Wasn't This Concern Addressed Earlier?
There have already been several major changes in this development since it was
initially approved. The last change required the submission of a new outline and final
plan in January, 1997. When that final plan was approved there was no mention of a
public pedestrian easement and we would have strongly objected to its relocation
adjacent to our property if we had known about this. This is a last-minute change and
construction has already started on Lot 6 and two other houses have been completed
on Lots 7 and 8.
Why Were We Not Notified Sooner?
We also wish to object that we were informed of the proposal for the relocation of the
easement on April 12. We were informed that it would be considered at the April 15
City Council meeting, giving us little time to research and respond regarding the
impact on our property and the rights we have as property owners regarding public
easements in new developments.
Questions Reaardlno Easements
1. Can the city request a developer to-include a-public easement related to his
development and then allow him to locate it next to adjacent property_without
consultation or consent from the affected property owners and without a public hearing
and Planning Commission approval?
2. When we.purchased our property we-assumed-that the-final plans for the
development in effect at the time of purchase would be adhered to. Does the city, have
the right to locate a pedestrian easement alongside private property regardless of-prior
plans in effect when that adjacent property was purchased?
We_ request. that the easement be located_ Internal to the_ subdivision or
that the requirement for public access for this -development be -removed.
At the very least, we would.like the decision postponed so that we have more time to
research the appropriate ordinances.
Thank-you for hearing our concerns.
Sincerely,
Ma en Graham
Jean Semrau /cc: Bill Bill Molnar, Senior Planner