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HomeMy WebLinkAbout2012-048 Contract - Amrhein Associates Contract for ENGINEERING SERVICES CITY OF CONSULTANT: Amrhein Associates Inc. ASHLAND CONTACT: Mark Amrhein 20 East Main Street Ashland, Oregon 97520 ADDRESS: 706 Jefferson St. Telephone: 541/488-6002 Ashland OR 97520 Fax: 541/488-5311 TELEPHONE: 541-482-6680 DATE AGREEMENT PREPARED: 2/13/2012 FAX: 541-482-6750 BEGINNING DATE: 2/17/2012 COMPLETION DATE: 3/23/2012 COMPENSATION: $1,395.00 SERVICES TO BE PROVIDED: Geotechnical Services per attached exhibit C ADDITIONAL TERMS: None FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1)the services to be acquired are personal services; (2)the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings/Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents:All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is$18,890 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. Contract for Personal Services,Revised 06/30/2011, Page 1 of 5 b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: I. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers'compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them,and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant. commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under,the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon workers'compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation material change, reduction of limits or Contract for Personal Services, Revised 06/30/2011, Page 2 of 5 intent not to renew the insurance coverage(s)without 30 days'written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City(and/or any other or department of the State of Oregon)and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES, SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incorporated bv reference. Byns Itant: ^ B of 4;�d (/,Gyf y Y t*k] ,Signature etir�ay Department Head �rrlkyE/ Ju..se �� Print Name Print Name P65510 T- z/e,:� flz Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Personal Services, Revised 06/30/2011, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: ✓ (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are / purchased for the business. t/ (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. �k- rlin/�,sou� Contractor (Date) Contract for Personal Services, Revised 06130/2011, Page 4 of 5 CERTIFICATE OF LIABILITY INSURANCE GP ID DS DATE(MAVDD/YVVV) 02 16 12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: the certificate holder is an ADDITIONAL INSURED,the po Ic Ies must be endorsed. E ,subject to the terms and conditions of the policy,'certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME: PHONE FAX Insurance Marketplace, Inc. IA_IMCINNO Ext: (AIC,No): 1998 Skypark Dr Suite 100 EADDRESS: Medford OR 97504 CUSTOMER ID a: AMRHE-2 Phone:541-779-0177 Fax:FAX 772-8235 INSURER(5)AFFORDING COVERAGE NAIC9 INSURED INSURER A: CHA Commercial Amrhein Associates, Inc. INSURER B: Am Yy and Mark Amrhe= 706 Jefferson Ave INSURER C: Ashland OR 97520 INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUWECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR LTR TYPE OF INSURANCE INSR WC POLICY NUMBER (MLUOOIYYYY) (MMIDDNYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ ETUR COMMERCIAL GENERAL LIABILITY PREMISES Ea aavrrence) $ CLAIMS-MADE F-IOCCUR LIED EXP(An,one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ POLICY PRO- LOC $ JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT y 1000000 (Ea acddent) A ANY AUTO B 3013172924 06/13/11 06113/12 BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per amdent) $ X SCHEDULEDAUTOS PROPERTY DAMAGE X HIRED AUTOS (Per amident) $ X NON-OWNEDAUTOS $ $ UMBRELLA LAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION U- TH- AND EMPLOYERS'LIABILITY YIN TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVFj�—t IA E.L.EACH ACCIDENT $ OFFICENMEMBER EXCLUDED? u (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ Ii e,desalbe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICYLIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,It more apace is redulred) 2007 Honda Pilot 2HKYF18597H511405 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITYOFA THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland fleurys@ashland.or.us AUTHORIZED REPRESENTATIVE 20 E Main St Ashland OR 86520 Insurance Marketplace Inc. ©198&2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD ACOR. D CERTIFICATE OF LIABILITY INSURANCE DATOti 6=12 " TM. PRODUCER Ftld16.(4M5 "14161 PM (425)8134421 THIS CERTIFICATE IS ISSUED AS A NATTER OF INFORMATION ORION INSURANCE GROUP,INC. ONLY AND CONFERS NO RIGI4TS UPON THE CERTIFICATE 4208 198YN STREET S.W.8201 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR LYNNWOOD WA 98036 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC 8 04SUREp INSURER A.- AhNn AMRHEIN ASSOCIATES,INC INSURER S: 788 JEFFERSON AVENUE INSURER C: ASHLAND OR•97520 INSURER b INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE W45WU NAMED ABOVE FOR THE POLICY PERIOD INDICATED NDTWnHSTANDNG ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE s$UED OR AMY PERTAIN, THE INSURANCE AFFORDED LY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAC)CLAIMS. t TYPEOFIMIERAMCE POLICY NUMBER POLKYaFNMxTM POIICYEYeMAT10R Um" .m GENERAL LIABILITY FART OCCURRENCE S - CONMERRALGENERALLABILITY v�v S CLAIMS MAWR OCCUR MEDAXP(ARyanepa ) S PERSONAL S ADV INJURY i GENERAL AGGREGATE $ GFNL AGGREGATE LIMIT APPLIES PER: PRODUCT54*P/OPACO. i POLICY PR6 LOG JECT AUTOMOBILE IJABMY COABR®SINGLE LIMIT ANY ALIBI (Ea acdd@m) $ ALLOWNEDAIROS BODILY INJURY SCHEDULED AUTOS IPer yeNanl $ HIRED AUTOS BODILY INIIIRY NON-OWNEOAUTOS (Fw 1COAnn) i PPer�DAMAGE i GARAGE LIABLITY AUTO ONLY•FAACCIDENT AW AUTO OTHER THAN _EA ACC i AUTO ONLY: AGO S EXCESS I UMBRELLA LIAMUTY EACH OCCURRENCE S OCCUR F-1RAIM5MADE AGGREGATE 5 S DEDUCTIBLE i RETENTION S i WORI(ERS COMPENSATION AND YTAy g RTIIR EIPLDYERB'UABILITT EL EACH ACCIDENT i AMY ADAIETOaRARTalILaIEUTN! aNTICe�IRaw EICLUOLIn EL OISFA$E.Fl1 ELPLOYEE s • ppey,Cplgy� ELDISEASE4-OUCYUMIT 6 OTHER Pr If onal Liability CISIM MAX2121-0004358 0 IM11111 09/11/12 $1,000,080 Each OCDurence A Mada :2,000,000 Aggregate $5,000 Deductible DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION City of Ashland,Oregon SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED PD BEFORE THE E%PIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE BOLDER NAMED TO THE LEFT.BUT FAILURE • TO DO SO SKULL IMPOSE NO OBLIGATION OR LVBU 7Y OF ANY HIND UPON THE INSURER ITS AGENTS OR REPRESEMATNES. AUTHORIZED REE7 Attention: ACORD 25(2001 ME) Certificate# 4771 0 ACORD CORPORATION 1283 4 ®. DATE(M"" m CERTIFICATE OF LIABILITY INSURANCE 2ii5i2012D12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and Conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NA co AME LT Julie Asher Ashland Insurance Inc PHONE (541)482-0831 FAX 0:(541)466-5351 585 A Street Suite 1 E'M^ .jasher @a ahlandinsurance.corn P. 0. BOX 880 INSURERS AFFORDING COVERAGE NAIC0 Ashland OR 97520 INSURERAMutual of Enumclaw 14761 INSURED INSURER a. CCI—Ore On Amrhein Associates Inc INSURERC: 706 Jefferson Ave INSURER E2: E: Ashland OR 97520 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1221503439 REVISION NUMBER: THIS'IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD ---INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY.CONTRACT OR OTHER DOCUMENT WITH RESPECT.TO,WiICH..TH15 .. .. CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 1� EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSSR TYPE OF INSURANCE POUCYNUMIIER MMA30YEFF MMIDOCMEXP LIMIT IYYYYI L GENERAL LIABILITY EACH OCCURRENCE 5 2,000,000 X COMMERCIALOENERALLIASRITY PREMISES(EA eccons-1 S 100,000 A CLNMS-MADE ❑X OCCUR X ROP000367500 /5/2011 /5/2012 NED EXP I"one penim S 10,000 PERSONAL S ADV INJURY 5 2,000,000 GENERAL AGGREGATE 5 4,000,000 GEN'L AGGREGATE UNIT APPLIES PER: PRODUCTS-COMPIOP AGG S 4,000,000 X POLICY PRO LOC S AUTOMO®IE LU\BILITY CO I SING MIT Ea amdam 5 IWYAlRO BODILY INJURY Pemm) 5 ALL ON?!EO SCHEDULED BODILY INJURYIPerumldantl $ AUTOS NON-OWNED PROPER TYdDAMAGE S HIRED AUTOS AUTOS S UMBRELLA LIAB OCCUR EACH OCCURRENCE 5 EXCESS LIAB CUIMS-MADE AGGREGATE 3 OEO I I RETENTIONS S B WORKERS COMPENSATION WC STATU" OTH- AND EMPLOYERS'LIABILITY FR ANY PROPRIETOR(PARTNERIEXECUTIVE YIN NIA E.L EACH ACCIDENT 3 500 000 OFFICERIMEMSER EXLLUOED7 C43NC515112N06 /1/2011 /1/2012 (Mandatory In NH) EL DISEASE-EA EMPLO 3 500,000 tt Odle under UESCRIPTIONo OPERATIONSb.b EL DISEASE-POLM:Y LIMB S 500 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(AIWCh ACORD 131,Addlnanal Rurnada Schedule,N mom specs is nuiulred) Certificate Holder is listed as an additional insured in regards to the General Liability Insurance CERTIFICATE HOLDER CANCELLATION (541)488-5320 fleurys @ashland.or.us SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Scott Fleury 20 E. Main St. AUTxDRIZEO REPRESENTATIVE Ashland, OR 97520 Julie Asher ACORD 26(2010105) ©18:9-2 'ACORD CORPORATION. All rights reserved. INS025(tolon).DI The ACORD name and logo are registered mark ACORD Exhibit C CITY OF ASHLAND REQUEST FOR QUOTATIONS Project located at the Ashland Police Department, 1155 E.Main St.Ashland,OR. Described below are the scope requirements for the lump sum bid. Geotechnical SCOPE The following geotechnical scope items are to be provided: 1. Minimum of'two Test Pits:(see attached site drawing) a. One near the existing building footings and b. One out in the parking lot 2. Design information required.- a. Allowable soil bearingpressure b. Lateral earth pressure c. Base Friction d Retaining wall criteria e. Slab support, interior and exterior f, Seismic Design Criteria g. Unusual conditions that should be known to the Design Team. Please indicate your quotation for each of the following items as indicated below. Item Description ntit Unit Unit Price Amount Service: I Geotechnical Services LS 1 i 5, 00 PLEASE RETURN QUOTE BY: 2:00 PM,February 0,2012 Date: 3/— /Z By, S1,,ggppature /rl�e1C /]mRiaE(N Address: -/0& SEFMts vA/ / "E Yrini ame TMe f?!1'eN5rr/ /f53xJAT�Si compsny Phone: _ 5— rz- Engineering Department Teh 5411488-5313 20 E,Main Streel Fax:5411488-6006 Ashland,Oregon 97520 TTY:8001735-2900 w.vw.ashland.or.us O:Ipub-wrkskerg11030A tsdursl Sawims Polke\AMmin{Sbaus&Selbedl mechnkal Senkes RFO 10 @01-2s30128oc January 31, 2012 A Mr. Scott Fleury, Associate Engineer AffA City of Ashland, Public Works A M R H E I N 20 East Main Street Ashland, Oregon 97520 ASSOCIATES, Inc. Re: Proposal for Geotechnical Engineering Report. Police Station Addition 1155 East Main Street Ashland, Oregon Dear Mr. Fleury: Amrhein Associates, Inc. (AAI) is pleased to present this proposal for the proposed building addition on the north side of the existing police station located at 1155 East Main Street in Ashland, Oregon. The building addition area is currently a paved parking and garage area and a raised, sloping landscaping area against the existing building. SCOPE OF WORK AN proposes conducting a site investigation and preparing a geotechnical engineering report or the proposed site development and design of the building addition. The investigation would include a site visit to observe the site conditions and the drilling of two borings with a 14-inch diameter, highway-auger mounted on a truck boom. The drilling will be conducted by an independent contractor under subcontract to AAI. The auger mounted on the truck boom will allow us to drill a boring in the raised, landscaping bed with minimal disturbance to the area. The borings will allow us to observe the subsurface soil conditions; however the truck is not capable of pounding SPT samples. Each boring will be backfilled with the site soils and moderately compacted to reduce settlement of the backfilled soils. The boring in the pavement will be asphalt patched with cold mix asphalt. Prior to drilling, AN will call for a utility locate and work with the City of Ashland directly to identify to the location of any possible utilities. The borings would be logged in the field by a geotechnical engineer from our firm. Upon completion of the site investigation and laboratory testing, AAI would prepare a geotechnical engineering report addressing the following items: 1. A description of the site's surface and subsurface conditions observed; 2. A review of the potential geologically recent faulting in the area and the site classification for seismic design in accordance with the 2006 IBC; 3. Site preparation recommendations; 4. Grading recommendations including structural fill placement; 5. Types of suitable foundations; 6. Foundation recommendations including allowable bearing pressures, footing depths and minimum widths; I 706 Jefferson Ave.' Ashland OR 9 520-.3702 Phone: 541-482-6b80 ax; 541-482-6750 City of Ashland, Public Works Department January 31,2012 Police Station Building Addition Ashland,Oregon 7. Recommendations for subgrade preparation for the concrete floor slabs, including recommendations for under-slab drainage; 8. Retaining wall recommendations including lateral earth design pressures, and a base friction coefficient; 9. Recommendations for exterior concrete slabs; 10.Building drainage control recommendations, and; 11.Construction inspection schedule. SCHEDULE AAI can complete the subsurface investigation and geotechnical engineering report within approximately 2 weeks after we receive authorization to proceed. BUDGET AAI proposes to complete the above Scope of Work on a time and materials basis with a not to exceed budget of$1,395. This budget includes the cost of the auger truck and utility location. If the Scope of Work needs to be modified due to unexpected or adverse conditions, no work will be performed beyond the proposed Scope of Work without the client's prior authorization. AAI will perform the work in accordance with AAI's General Terms and Conditions, a copy of which is included with this proposal. AAI appreciates the opportunity to present this proposal. Please give me a call if you have any questions. This proposal is valid for 30 days from the date of the proposal. Sincerely, Amrhein Associates, In Mark PE, GE President/ for Engineer enc.: AAI General Terms and Conditions, dated March 2, 2011 If you wish to have AAI perform the above Scope of Work, please indicate your approval of this proposal by signing below and returning a copy to AAI. Printed Name: Title: Signature: Date: 2 Amrhein Associates, Inc. Page 1 / 1 CITY OF "N RECORDER. V ASHLAND - DATE PO NUMBER ,_ 20 E MAIN ST. 3/22/2012 10770 ASHLAND, OR 97520 (541)488-5300 VENDOR: 010608 SNIP TO: Ashland Public Works AMRHEIN ASSOCIATES, INC. (541)488-5587 706 JEFFERSON.AVE. 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del. Date: Contact: Scott Fluery Special Inst: Confirming? NO Quauti .Unit. .,. ..,. ' • Descri tiori Unit Price. " Ext.Price Geotechnical Services for Police 1,395.00 Station Remodel Project 2010-20, Per attached proposal dated January 31, 2012 Contract for Engineering Services Beginning date: 02/17/2012 Completion date: 03/23/2012 Insurance required/On file SUBTOTAL 1395.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST 'FREIGHT 0.00 541-552-2028 TOTAL 1,395.00 ASHLAND, OR 97520 Account Number - Project Number Amount', Account Number Project Number , Amount E 110.06.09.00.70420 E 201020.100 1,395.00 _i L. " Authorized Signature a VENDOR COPY FORM #3 1 CITY OF A'recluest for a Purchase Order �S H LAN D REQUISITION Date of request: 'St itlie•z Required date for delivery: Aye Vendor Name AAez� A+�R i�r rt Address,City,State,Zip FT�r2so"A Contact Name&Telephone Number OQ- 97SZ a Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Written findings attached ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than$5.000 . ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ,E] Verbal/Written quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract $5,000 to$100,000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes attached ❑ Special Procurement Contract# PERSONAL SERVICES ❑ Written Findings(Form #9 attached) Intergovernmental Agreement $5.000 to$75,000 ❑ Written quote or proposal attached ❑ Agency ❑ Less than$35,000,by direct appointment Date approved by Council: Date original contract approved by Council: ❑ 3)Written proposals attached Valid until: Date (Date) Description of SERVICES Total Cost (OEO�L.il N 1G4�. SL¢V ACES t�� Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST_ ❑ Per attached quotelproposal $ Project Number Zolo__-?D Account Number___•__•__• - Account Number t 1 •0re-61-OO.794z00 Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support-Yes/No By signing this re uisition form,I certify that the City's public contracting requirements have been satisfied. Employee Signature• t Department Head Signature: (Equal to or greater than$5,000) Additional signatures ff-appli Funds appropriated for current fiscal year: YES / NO Finance Director-(Equal to orgreaterthan$5,000) Date Comments: Form#3-Requisition