HomeMy WebLinkAbout1997-0520 Council Mtg PACKET Important: Any citizen attending council meetings may speak on any item on the
agenda, unless it is the subject of a public hearing which has been closed. If you
wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and Inform you
as to the amount of time allotted to you. The time granted will be dependent to
some extent on the nature of the Item under discussion, the number of people who
wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
REVISED
May 20, 1997
I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular meeting minutes of May 6, 1997.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Presentation of Speech & Debate championship trophy to Ashland High
School Debate Team.
2. Presentation of Bicycle Commission of current projects, and introduction of
Commission members.
3. Reading of Proclamations by title only by Mayor:
(a) Ashland Bicycle Commute Week;
(b) National Public Works Week;
(c) World Invocation Day;
(d) Community Health Care Week;
(e) Crosswalk Awareness Week;
(f) National Wetlands Month.
V. CONSENT AGENDA:
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - April, 1997.
3. City Administrator's Monthly Report - April, 1997.
4. Quarterly Financial Report of Director of Finance for period ending March
31, 1997.
5. Annual approval of Ambulance Operator License from Ashland Fire
Department.
6. Memorandum from City Administrator concerning proposed construction
for a wastewater treatment facility for the Mt. Ashland Ski area.
7. Approval of liquor license for Peerless Garden Cafe at 265 4th Street
(Chrissy Barnett, applicant).
8. Approval of liquor license for Siskiyou Micro-Pub at 31-B Water Street
(Patrick and Geri Couchman, applicants).
9. Approval of liquor license for Club Bo at 66 E. Main Street (Beast'
McMillan, applicant)
10. Recommendation from Audit Committee for appointment of independent
auditors from 1996-97 to 1998-99.
VI. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.)
VII. UNFINISHED BUSINESS:
1. Report from Dick Wanderscheid on Watershed Partnership general findings
and recommendations concerning flood restoration projects.
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Letter from County Commissioner Ric Holt requesting appointment of
Council member to Strategic Planning Committee to investigate
consolidation proposals.
2. Request of County Commissioner Ric Holt for $650 contribution to bring
demonstration commuter train to Rogue Valley.
3. Request to cut newly paved alley.
4. Status report on Talent/Ashland/Phoenix intertie project.
5. Request by the City of Talent for an Intergovernmental Agreement for the
provision of plans review and building inspection services for a two-year
period.
IX. ORDINANCES, RESOLUTIONS AND CONTRACTS:
1. Second reading by title only of "an Ordinance Amending Sections
18.72.020, 18.72.040, 18.72.180 and 18.68.120 of the AMC relating to
Wireless Communication Facilities (cellular towers)."
2. Reading by title only of "a Resolution transferring appropriations within
funds."
X. OTHER BUSINESS FROM COUNCIL MEMBERS
A. ADJOURNMENT
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCH,
May 6, 1997
PLEDGE OF ALLEGIANCE
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hagen, Wheeldon and Deboer were present.
APPROVAL OF MINUTES
The minutes of the Regular meeting of April 15, 1997 were approved with the following
corrections and amendments; page 1 under Special Presentations & Awards the correct
spelling of Thieroff; page 5 minutes should reflect that Mayor Golden was unwilling to take
a position on the proposed "HAZRED" prior to the conclusion of the public input to the
Forest Service Plan.
SPECIAL PRESENTATIONS & AWARDS
1. Request of Councilor Hagen that City Council reaffirm the adoption of the
"Valdez Principles", adopted by the City Council May 15, 1990.
Jim Moore/1217 Park Street/Gave council vote of confidence in the continuing adoption of
the "Valdez Principles".
Mayor Golden read the "Valdez Principles". City Administrator Almquist clarified for
council that Conservation Manager, Dick Wanderschied was designated as the person
representing management under items #9 and #10 of the Valdez Principles and we would be
undergoing an annual assessment this year.
CONSENT AGENDA
1. Mayor's appointments to Boards, Commissions and Committees.
2. Minutes of boards, commissions and committees.
3. Authorization for Mayor and City Recorder to sign agreement with ODOT,
amending agreement No. 12748 for the Central Ashland Bike Path project.
4. Letter from TO advising council of rate increases for cable television services
effective June 1, 1997.
5. Application for Liquor License for an ESTABLISHMENT, La Crepe, at 247 E.
Main Street, Ashland.
6. Authorization for Mayor and City Recorder to execute a termination of a Portion
of a Public Utility Easement in Mountain Meadows Subdivision.
Councilor Reid requested that item 1 and Councilor Wheeldon requested that item 6 be
placed on the agenda under New & Misc. Business.
City Council Meeting 5-06-97 1
Councilors Hauck/Hagen m/s to approve Consent Agenda items #2 through /f5. Voice
vote: all AYES. Motion passed.
PUBLIC HEARINGS
1. Proposed adoption of a new ordinance regulating the construction of wireless
communication facilities (cellular towers).
John McLaughlin, Planning Director presented proposed regulation on construction of
wireless communication facilities. Explained that this was an attempt by the City of Ashland
to regulate these new facilities within our community. Identified different zones where these
would be acceptable, and the type of wireless communication facilities that would be desired
within those areas.
Pointed out that in the proposed ordinance, there is a table that identifies the different zones
and how they would be processed within those zones. In residential zones, which is a
majority of the city, it would be a conditional use permit. They could only be attached to
existing structures that are already in excess of the 35 feet in height. Maps were displayed
for council observation.
Explained that in the other areas of C-1 and C-1-1) commercial zones, there is still a
conditional use attached to existing structures. The C-1-Freeway overlay is where there are
taller signs and there may be opportunities to incorporate these antennas onto existing signs.
Explained that the other areas of E-1, M-1 and SO would be a site review process and is not
allowed within the Historic District. Attaching the structures, with the exception of the
downtown and within the downtown, only on structures in excess of 50 feet in height. It is
conditional use in the Airport overlay for any of the zones and the same for Health Care.
Noted that there may be appropriate places around the hospital or around North Mountain in
the Madeline Hill Development.
McLaughlin noted that the ordinance encourages the communication facility be incorporated
into an existing structure and to try to use this as the preferred alternative. If this does not
work, then to look at alternative structures, which is referred to as.the "stealth approach".
Arras that were indicated where these types of alternative structures would be encouraged,
were by the freeway, or the E-1 or M-1 zones outside of the Historic District. Conditional
uses would be at the college, where there may be appropriate ways to incorporate these into
alternative structures at the college and other commercial areas outside of the downtown or
the Airport overlay.
The last option is the free standing structures or the "monopole". These are the most
commonly seen structures along the freeway and is the one that raises the most concern.
This type of design is not allowed outright anywhere within the city, it will always be a
conditional use.
City Council Meeting 5-06-97 2
Commented that the ordinance is structured to encourage the least intrusive design, the
lowest height, and the least mass. The burden falls upon the applicant to show that they
have checked out those types of alternatives.
McLaughlin reported that there was a change from the Planning Commission review where a
section has been added on a neighborhood or community meeting. The applicant prior to
filing an application must show as part of their application materials, documentation that they
have held a community wide meeting. An ad in the paper would need to be placed indicating
that property within 300 feet of the tower site had been notified and a summary of comments
would need to be submitted from the neighborhood meeting.
Reported minor changes in the ordinance, on page 4 in the table under Zoning Designations,
the reference to C-1-D under Historic District should be deleted. In the Historic District the
footnote should be used as the limitation. The footnote(2) is changed to read in sentence
two as; "Prohibited in all other districts within the Historic District as defined in the
Comprehensive Plan.".
McLaughlin confirmed that the Planning Commission has held several meetings to discuss
the proposal.
Council Laws felt that it should be understood that it is required that these be allowed
somewhere in the city according to Federal law. Commented that this ordinance is a very
imaginative and thoughtful approach to the problem which would minimize the negative
impacts.
Councilor Hauck commented that Federal law states, that there can be no onerous regulations
made that present a barrier to entry. There can be no such restrictive regulations that create
major restrictions.
PUBLIC HEARING OPEN: 7:30 p.m.
Robert Connard/570 Nyla Lane/Commented on the conditional ordinance and what it is or
if one had been written. Council tried to clarify for Mr. Connard that what he is questioning
is, conditional use permits. Connard stated that those permits are predicated on Federal Law
and the siting policy does permit towers in Historical Districts. Commented that if these
towers are painted "baby blue", it means nothing, and gave examples of structures painted
"baby blue".
Questions the proposed item in the ordinance that requires a public meeting, as he feel it has
no standing with the federal government. Questions potential judicial review and what funds
are set aside for court review, where are they located and are they presently earning interest.
City Attorney Paul Nolte explained that there are no funds set aside, therefore they are not
earning interest.
City Council Meeting 5.06-97 3
Connard questioned whether the judicial review and funding had been addressed in the
proposed ordinance. It was clarified that it had not.
Connard questioned what studies have the city conducted to preclude future court review of
local electronic emissions from such tower base sites. Nolte explained that the federal law
states that the city is prohibited from using associated dangers of electronic emissions in
setting the criteria for the siting of towers. Connard disagreed to the contrary.
Connard questioned whether the siting of towers in flood plains had been addressed in the
proposed ordinance. It was clarified that we currently have a flood plain ordinance that
complies with federal law and would not allow these to placed in flood plain areas.
Connard questioned what city fund would receive fees generated from the fees charged for
telecommunication services. It was explained that if the tower was located on city owned
land, there would be negotiation for some type of arrangement that would require a payment
of a fee to the city.
Connard questioned whether services that require antennas and more improved services, such
as cellular phones, etc. had been addressed in the proposed ordinance. Nolte explained that
all are addressed in the proposed ordinance which is called a Cell Tower Ordinance, but
controls the placement of antennas which is defined in the ordinance.
Connard felt that with the questions that he presented to the council, they should consider not
approving this ordinance.
Spencer Vail/4505 NE 24th, Portland OR/Consultant for AT&T Wireless Service.
Commented that he had met with Planning Commission and worked with staff in drafting the
proposed ordinance. Requested council to consider making the services available in
residential zones for alternative structures and gave council several examples of
circumstances that may come into consideration. Would like to explore the use of these
services through the conditional use process. By excluding these, it does away with options
that may be beneficial.
Stated that the condition in the proposed ordinance on holding public meetings singles out
this type of service and unless this is a condition that others have to adhere to, does not
believe they should be singled out.
Council questioned whether the designated conditional use permit areas, as outlined on maps,
would be enough to cover the Ashland area without going into the alternative structure
prohibited areas. Vail stated that he does not believe that those areas designated, would be
sufficient enough to cover the area for the future.
City Council Meeting 5-0697 4
Discussion on reconsidering large, square foot sites, normally occupied by schools and
churches. There was question as to whether they should have the opportunity to present
something and make a judgement on its merits.
Vail clarified for council that the proposed ordinance encourages co-location and lets the
second server in with a easier more expeditious land use review.
Vail described "building on the ground", the dimensions and placement of box.
PUBLIC HEARING CLOSED: 7:50 p.m.
McLaughlin clarified for council that there was discussion on placement of towers in the
residential zones by the Planning Commission and cases were made where others felt it
would be appropriate in residential zones.
Stated that the concern with alternative structures, is that Ashland is a low profile town and
has rare types of examples for alternative structures. McLaughlin did comment on an
example that may work, which is the stadium lights at the college field. Also felt that there
are areas on the college campus that may be appropriate for alternative structures. The
concern is that in the other residential areas of town, they do not have these same types of
features of these heights which are found on the college campus.
McLaughlin suggested that if the council is interested in allowing the use of stadium lights, it
could be optioned in the second reading of the ordinance. Councilor Laws suggested that
other areas, such as the college campus be included in the optioned area for consideration.
Mayor Golden suggested that wherever there are pre-existing structures, that meet the height
that the cellular towers would require, that it should be considered for conditional use.
Council discussed the need for holding a local community meeting to inform members of the
surrounding area of the proposed wireless communication facility. Council felt it would be
helpful to see if this requirement works and noted that currently, developers are required to
do this same type of notification.
PUBLIC FORUM
Lloyd Haines/51 Water Street #222/Requested status of report on flood investigation.
Requested clarification of the city's position on the availability of documents and staff in
their investigation of the 1997 flood. Reported that he had a previous meeting with the
Mayor and City Attorney where protocol was discussed on how this would proceed. He had
asked whether the city would be willing to be a partner in the funding of this investigation
and was informed that council decided to not participate financially in this investigation.
Haines reported that he also met with City Attorney Paul Nolte, where protocol was
discussed for interviewing employees and staff and producing records and documents. This
protocol was, that with reasonable notice given, schedules would be accommodated and the
City Council Meeting 5-06-97 5
request for documents would made through the city attorney. That staff and employees
would be instructed to be forthright, answer questions honestly and the interview would be
tape recorded, so that there would be no question as to what happened.
Haines reported that the merchants and building owners had retained services on a contract
with Bill Gallee, an engineer with extensive background in hydrology. .Gallee is to analyze
the data, be present during the interviews and render a report.
Haines stated that he initiated the process yesterday by sending a letter to city attorney,
identifying three employees of whom they wished to interview, and requesting a time to
interview. Haines reported that he was informed by city attorney Nolte that no personal
interviews would be permitted and that questions would have to be generated in writing,
submitted to Nolte. Answers to these questions would be generated in writing, follow-up
questions would need new questions in writing and be re-submitted for answers, until the
questions were answered. Haines questioned the time this would take and informed Nolte
that this was totally unacceptable, as the point of the interview process was to be able to have
an interactive process, with follow-up questions. Haines inquired from city attorney as to
whether this was a council decision or his decision. Haines reported that Nolte explained
that this was his decision.
Haines requested clarification from council regarding their position on this matter.
He felt that he was clear that the council made a policy decision. That the books, records
and documents would be available and that people would be available to answer questions.
Questions if there has been a change in policy, and if there hasn't, he would like clarification
and direction from the council to the city attorney to provide to the people, at a mutually
agreeable time, as was the anticipation of everybody involved.
Mayor Golden confirmed that any documents that are available concerning the flood are
available for access through the city attorney. Golden clarified that the decision to put
questions and answers in writing, was a decision that was made both by herself and Nolte.
The concern was, because the city is presently under litigation with a discharged employee,
there may be areas that are discussed that could hurt the city in the final outcome of that
process. Felt it was more appropriate and would have more information made to the public
if this was done all in writing. Golden did not believe that there had been any conclusion
made on the process of interviewing employees and making these individuals available.
Laws commented that person to person interviews may be possible, but only if individuals
are briefed as to what they can comment on or not. Felt that the employees would need to
have certain guidelines to follow for legal reasons. Laws felt that because the council had
approved this, he did want for this procedure to look like they are making it difficult to
obtain information.
City Attorney Paul Nolte clarified that if the city is going to be subjected to questions, and
the council directs its employees to appear and answer questions orally, there is nothing to
City Council Meeting 5-06-97 6
prevent Mr. Haines from first submitting these questions in writing. The disadvantage he
points out, is that the city is not aware of what the issues are. Nolte explained that there are
a lot issues that are not coming before the council and he advises council to get the questions
in writing. Nolte commented that he had never before, heard so many innuendos and rumors
about what happened during this flood, than any other occasion. He feels that by requesting
the questions in writing is one way to stop rumors, etc., and if there is a question asked, we
will have exact information.
Much discussion with council and Mr. Haines on tape recording interviews versus submitting
questions and answers in writing. Haines stated that the individuals involved in this
investigation would be willing to absorb the cost involved in tape recording the interviews
and having these tapes transcribed.
Councilor Reid clarified that she previously agreed to have documents and staff available for
the flood investigation. But, because some of the dynamics have changed and created a
different set of needs, she supports the advise from the city attorney.
Haines does not believe that this procedure makes it a level playing ground, believes there
needs to be interaction and if a transcript is provided of the interview, there would be no
innuendo.
Councilor Wheeldon questioned whether there was a middle ground on this issue. Nolte
explained that what the council is looking at is an allocation of resources. By requiring Mr.
Haines to put questions in writing, it puts more work on his part and less work on our part.
If employees are required to appear, Nolte would need to be present because you would
never know where those questions might lead to.
Councilor Laws commented that questions dealing with the flood would cross over with the
current law suit filed with the city.
Councilor DeBoer commented that he felt that law suits could be avoided if you allow
information to go back and forth. Golden explained that the people who are involved in the
current law suit are not involved in the particular process and it is important to protect the
potential liability for the city within that particular personnel issue.
Nolte clarified that it is not just the current lawsuit that has been filed, but also other tort
claims that need to be considered. He feels it is unwise legally, to submit to this process.
Haines respectfully disagrees with the decision to have questions and answers submitted in
writing.
Ron Roth/6950 Old 99S/Spoke regarding clarification of status on flood investigation.
Questioned why city employees could not be interviewed as the council has previously stated
that they would have free access to records and personnel. Commented that the time frame
City Council Meeting 5-06-97 7
which involves city employees would be longer if everything has to be done in writing.
Questioned the credibility of the council, feels that the city attorney is playing legal hard
ball.
City Attorney Nolte explained to council again the allocation of resources and the process
involved if employees should be interviewed. He stated that he would need to be present
when employees are interviewed and this procedure is as close as you get to a trial without
having a trial. Councilor Reid explained that she was not willing to jeopardize community.
Councilor DeBoer questioned if the engineer, hired by the group, could have a conversation
with the employees, off the record in order to make a recommendation to the investigation
group. Nolte explained that it would be difficult to call the engineer an independent
investigator because he is being funded by the merchants doing the investigation. Explained
that you cannot have a conversation "off the record" and does not believe this would work.
Council discussion regarding the amount of information or the content of information that
may be limited at this time, due to tort claims and current litigation.
It was determined that whether the employee answered in writing or in person, it would be
done through the advise of the city attorney.
Laws does not believe there is a win solution for either side because of the current litigation
situation and suggested that this be put aside.
Several suggestions were made to try and find a solution. One suggestions was that the
employee sign an affidavit to the truth and content of their answers when being submitted in
writing.
Council requested that this issue be brought back to them for update as to the progress in this
matter by city attorney.
Haines stated that he would be willing to guarantee he would not sue the city if complete
disclosure is available to him. He could not make this agreement for other individuals.
NEW & MISCELLANEOUS BUSINESS
1. Request by Richard Davis, 478 Fordyce Street, for a clarification of council
intent on inclusion of area designated as riparian zone in calculation of land area
for LID assessment.
Councilor Hauck clarified that at the previous council meeting he was the only one in support
of this, but he did not make a formal motion based on the discussion of the rest of the
council indicating there was no support. There was no action taken on this matter and no
exclusions were made and the ordinance was approved as presented by staff.
City Council Meeting 5406-97 8
2. Adoption of Communication Plan.
Conservation Manager, Dick Wanderschied presented Communication Plan. Requested
formal adoption of Communication Plan. Commented that the committee realizes there are
still some budgetary questions regarding implementing the recommendations, but would still
request that the council adopt the plan.
Wanderschied reported that at the budget sub-committee meeting where items were
discussed, it was determined that there is a way to implement all of the plan by forgoing the
annual community attitude survey. He explained though, that based on Measure 47, Measure
50 and the Flood Bond issue, whether funds are available for budget purposes would not be
known until after the election on these issues.
It was understood that the plan will be continually re-evaluated and items will continue to be
adopted as evaluated. Councilor Laws clarified that it is the intent of the council to carry
this plan out and the only reservation to any provisions in the report would be financial at
this point. The intent of the council would be to carry out this plan as and when money is
available.
Councilors Reid/Hauck m/s to adopt Communication Plan subject to budget approval.
Voice vote: All AYES. Motion passed.
3. Memo from the Director of Community Development requesting council approval
to commence neighborhood improvement process for
Strawberry/Alnutt/Scenic/Westwood LID.
Planning Director, John McLaughlin asking council approval to commence neighborhood
involvement in a larger sense rather than piece by piece.
Councilor DeBoer questioned whether council could give some discretion in this process. He
felt that this is a critical area because it is a rural nature and would like to give staff and the
neighborhood some discretion to come back with a proposal that may or may not include
sidewalks on both sides and let the neighborhood guide how this is determined.
Councilor Reid agreed that there should be some leeway to be creative and feels that
pedestrian safety, lighting issues, etc., is always important but doesn't mean you have to
follow traditional layouts.
PUBLIC HEARING OPEN: 8:52 p.m.
Susan Hunt/220 Nutley/Feels the LID process is broken, stated that property owners
subsidize developers. Does not believe property owners should pay for access to a
development.
Christine Crawley/124 Strawberry/Argues whether it is necessary to improve Strawberry
Lane. Commented that a group had met previously and plans had been made and that the
City Council Meeting 5.06-97 9
developers agreed that they should carry the "lions share". Feels that the neighborhood
should determine the LID and bring it back to council for approval.
Paul Adam- 189 Westwood/Felt that the correct time to hold a neighborhood meeting would
be after the LUBA appeal has been completed. Felt that the timing was wrong.
Darlyn Adams/189 Westwood/Requests that the council postpone the neighborhood meetings
for the Strawberry/Westwood area until the LUBA appeal had been completed. Questions
why there is no established process and why the city favors developers. Questions why chip
and seal could not be used and why sidewalks are required. Would like to have the property
owners input.
PUBLIC HEARING CLOSED: 9:00 p.m.
Mclaughin explained that goal was to make something that would be economical to
everyone. Clarified for council that the LUBA hearing has to do with a subdivision request
and does not have anything to do with setting the neighborhood meetings for the Local
Improvement District.
Councilor DeBoer questioned whether this LID should be pushed forward while4hemis,a
L m VFe process, as this LID may result in another LUBA appeal.
Councilor Reid commented that the property owners on Scenic may not be dealing with the
same issues that the property owners on Westwood have.
Council discussion on whether this should be put off until after the current LUBA appeal has
been dealt with. Concern was shared that the type of decision that may be arrived at by the
whole community might vary according to whether the subdivision involved in the LUBA
appeal is allowed to go ahead or how it is allowed to go ahead. Councilor Wheeldon pointed
out that by dealing with this as a whole piece, may allow new things to come to the surface
and that people in the past who were against the LID, may find something in the project that
they like.
Councilors Reid motion to bring back for the fast council meeting in June a new
schedule and to have an update on the lawsuit with LUBA and the council will take it
up at that time. Discussion: City Attorney Nolte explained that there may be 42 days
before there is an idea as to what the issues are before LUBA and they would not have
information by the fast meeting in June.
Councilors Reid/Laws m/s to bring back at the fast meeting in July a new meeting
schedule and an update on the LUBA appeal. Roll Call vote: Laws and Reid, YES;
Hauck, Hagen, Wheeldon and DeBoer, NO. Motion denied: 24.
Councilors Hagen/Hauck m/s to change the date of the neighborhood meeting to June
129 1997 and approve commencing improvement process. Discussion: City Attorney
City Council Meeting 5-06-97 10
Paul Nolte clarified for council that there is no problem with having neighborhood
meetings while there is a current LUBA appeal in the process. Roll Call vote: Reid,
Hauck, Hagen and Wheeldon, YES; Laws and DeBoer, NO. Motion passed 4-2.
4. Request by Councilor Reid requesting council action for opening of Central
Avenue between Heiman and Water Streets, and discussion of future
improvements.
Planning Director, John McLaughlin explained for council that in 1991 when the Haines
development was approved, there was a condition attached about the improvement of Central
Street. At the hearing, it was agreed that Central would be open and Mr. Haines would be
responsible for the improvement. The date and time of the opening of Central Street was left
to the decision of the City Council.
McLaughlin explained that Mr. Haines has been proceeding with the development in phases.
When building permits were issued, how best to implement the condition was discussed
because the development was not being constructed in one whole phase but in several phases.
McLaughlin stated that it was determined that it would be best to tie the opening of Central
Street to the Phase which included the Helman Street development, with access coming in
this way. What is being considered at this time, is whether it is more appropriate to do the
opening now than later. The question is not whether or not to open Central Street, but
whether this is the appropriate time to do it.
Kathie Richie/196 Central Avenue/It was clarified for Richie, that the street would be 28'
with two-way traffic and possibly parking on both sides, but at least on one side.
Commented that she had brought this to council in 1991 with the same concerns. Her
concerns surround the traffic flow and level of traffic. Does not feel that 30' is wide enough
for parking on both sides. Felt that the street should be one-way or parldng only on one
side. Suggested that there be crosswalks or school crossing signs at the comer of Laurel and
Central Streets. Would like to be involved in the process as a property owner in the
neighborhood.
Laws commented that it has been proven by engineers that wider streets only encourage
faster traffic.
Lloyd Haines/51 Water Street /1222/Commented on the agreements that were made in the
different phases. Does not believe that it is a good idea to open Central Street at this time.
Believes that it would create a mess with the current construction in mind and would be bad
planning to open the street at this time. Would like to live with the original agreement that
was made with the city.
Reid explained that the council had made a promise with the neighborhood that the street
would be opened during the construction of the development.
City Council Meeting 5-06-97 I 1
Haines explained that it had been his option to either make this development a large hotel
plan or a smaller residential housing development.
Laws suggested that because of the traffic that is generated by this development, that the
opening of the street should be completed by the time the development is completed.
Haines explained that the plan for the Heiman Street Phase, is approximately another 25
residential units with construction beginning next spring. Would agree to have street opened
by 1999. Feels he has an agreement with the city that when the third building is completed
the street would be opened. Requested council to make a decision based on health and safety
reasons.
DeBoer agrees that an addition of 15 units would not warrant opening of the street.
Mclaughin clarified that the size of the units would generate 120 trips a day as residential use
and he is not aware of what the impact would be on the street capacity.
Councilor Reid/Wheeldon m/s to approve formation of this LID in 1998 and that
completion be done by Spring of 1999, before July 1, 1999. Discussion: Mayor Golden
commented that Mr. Haines feels he has an agreement with the city that he not have to
construct this road until after he is done with construction with the Hehnan/Central
building. His concern is with construction and safety issues. Golden felt there was
concern with council that the agreement with Haines to open Central Street be carried
out. Feels there could be a compromise that construction could be continued without
being encumbered with through traffic and an guarantee that the street would be
completed. Haines would prefer to wait until the end of 1999.
Councilors Laws/Hagen m/s to amend previous motion for completion by October 1,
1999.
Councilor Reid/Wheeldon m/s to approve formation of this LID in 1998 and that
completion be done by October 1, 1999. Roll Call vote: Hagen, Wheeldon, DeBoer,
Laws, Reid and Hauck, YES. Motion passed.
5. Mayor's appointments to Boards, Commissions and Committees.
Councilor Reid questioned the 2 term limitation on the Band Board and Hospital Board.
Mayor Golden explained that this applies to the Hospital Board as nobody applies to the Band
Board, and it never meets. It was pointed out that the Band Board is a sub-committee of the
city council and is an unofficial committee which has no standing in city ordinance. Golden
explained that the hospital is limited by the new by-laws to serve only two terms.
Appointments were submitted to council for approval. Correction was made on the Audit
Committee appointment, Councilor Reid is the liaison and Councilor Hauck is not a member
and Marty Levine term limit should be correct to reflect 1999. Due to many letters of
City Council Meeting 5-06-97 12
interest for commissions on the Airport Commission, appointments for the three vacant
positions will be made at the May 20, 1997 council meeting.
6. Authorization for Mayor and City Recorder to execute a termination of a Portion
of a Public Utility Easement in Mountain Meadows Subdivision.
Councilor Wheeldon requested clarification from Interim Public Works Director Jim Olson
on the proposed utility easement. Olson explained that by looking at the maps provided, it
shows to be a complicated building footprint with several angles. Pointed out that the right-
of-way is not a straight right-of-way, but is curved. Explained that it is impossible for a lay
person to determine where the set-back is without survey equipment. When a qualified
surveyor did the plat the problem was found.
Councilor Wheeldon thanked Olson for the sidewalk status.report and Councilor Laws
commented on the excellent quality of memos that have been submitted to council by Olson.
Councilors Hagen/Wheeldon m/s to approve consent agenda items number 1 and 6.
Voice vote: all AYES. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Second reading by title only of "an Ordinance Modifying Section 3.08.050 of the
A.M.C. and repealing Ordinance No. 1415 as amended, in its entirety, in order
to modify the procedure for creating a Position Classification Plan for the City of
Ashland."
Councilor Hauck/Hagen m/s to approve Ordinance No. 2801. Roll Call vote: Laws,
Reid, Hauck, Hagen, Wheeldon and DeBoer, YES. Motion passed.
2. First reading by title only of "an Ordinance Amending Sections 18.72.020,
18.72.040, 18.72.180 and 18.68.120 of the AMC relating to Wireless
Communication Facilities (cellular towers)."
Councilor DeBoer claimed a potential conflict, as he is a dealer for AT&T Wireless.
Councilors Laws/Hauck m/s to approve proposed ordinance with changes in language
dealing with pre-existing structures to second reading. Roll Call vote: DeBoer,
Wheeldon, Hagen, Hauck, Reid and Laws, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Wheeldon requested update on spray incident. City Attorney Nolte reported that
there are three tort claims filed. Two of these have attorneys and negotiations are in
progress as to the amount of damage. Claimants are in disagreement of the amount of
damage made. The city has retained an expert to review claims to determine what the correct
damage is. Part of the review involved what the outcome of this damage has shown this
spring. There is continuing discussion amongst the attorneys and this is moving forward.
City Council Meeting 5.06-97 13
Councilor Hagen commented on the letter regarding the bench for the bus stop downtown.
Requested Planning Director John McLaughlin to send a letter to this person letting them
know that the enhanced bus stops are scheduled for improvements.
City Attorney Brian Almquist reported to council on the Power Diversification Contract
which the council approved authorizing the city administrator to enter into a contract with
PG&E Energy Services for 15% of the City's power supply. This contract would replace the
current Surplus Power contract with BPA which expires on December 31, 1997.
Almquist reported that although BPA initially indicated that this would not be a problem,
they were informed by Pacificorp that they require an annual "wheeling agreement" to
transmit non-federal power over their facilities from Roseburg to Ashland. The cost of
transmission by Pacificorp would be 2.77 mills per KWH. This fee, when added to the
energy rate of 16.15 mills and the BPA transmission rate of 1.37 mills, would result in an
effective rate of 20.29 mills per KWH.
BPA has since come back with a net effective rate of 18.85 mills, down from its February
bid of 22.46 mills which was received at the same time we received the bid from PG&E.
Due to the administrative difficulties and uncertainty of negotiating an annual wheeling
contract with Pacificorp, Almquist recommends that we accept BPA's offer at a total
delivered price of 18.85 mills per KWH. This offer was received on May 5, 1997 and
expires on May 16, 1997.
Councilors Reid/Hauck m/s to place item on agenda. Voice vote: all AYES. Motion
! passed.
Councilors Reid/Hauck m/s to approve entering into a contract with BPA. Council
discussion on the impact of this on the 1997-98 budget. Abnquist clarified for council
that these rates would not be effective until January 1, 1998. Voice vote: all AYES.
Motion passed.
Mayor Golden commented that after studying the electric department budget for 1997-98, we
need to decrease the rates effective immediately. Commented that she may feel differently if
we are unable to fund some of our flood problems, but felt that by June 1, 1997 we should
have a clearer idea of whether this could be done or not.
ADJOURNNTM
Meeting adjourned at 9:56 p.m.
Barbara Christensen, City Recorder Catherine M. Golden, Mayor
City Council Meeting 5-06-97 14
A ......d
...........
In
PROCLAMATION
WHEREAS, the City of Ashland is working toward a transportation system that
balances different modes; and
WHEREAS, the Transportation Planning Rule has mandated that Oregonians reduce
vehicular miles traveled by 20 percent in 30 years; and
gM
WHEREAS, bicycle lanes can carry three times as many vehicles per hour as an
nil urban travel lane; and
WHEREAS, Ashland offers beautiful vistas for recreational bicycle riding; and
-mq
4 WHEREAS, bicycles support our common values of community, equity, clean air,
W1
safer streets, energy and independence; and U
... WHEREAS, the Bicycle Transportation Alliance works to increase bicycling as a
viable form of transportation maximizing the community work of bicycle advocates
VX1 I 1 9
around the state of Oregon; and
U
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WHEREAS, Ashland's Bike Commute Week is celebrated this year from May 16
through May 23.
iow NOW, THEREFORE, 1, Catherine M. Golden, Mayor of the City of Ashland, hereby
proclaim May 16 through May 23, 1997 to be
'pit -Vill;
`v Ile 'rep
Ashland Bicycle Commute Week
in the City of Ashland and encourage all citizens to join in this observance.
Dated this 20th day of My, 1997.
Catherine M. Golden, Mayor
Barbara Christensen, Recorder
ty
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sp
........... ..........
-A AS
PROCLAMATION
WHEREAS, in 1960 President John F. Kennedy proclaimed that one week each year
would be set aside to recognize the accomplishments of Public Works
professionals; and
WHEREAS, this year marks the 103rd anniversary of the Public Works profession; -M.
and
'Z
WHEREAS, P ublic works services provided in our community are an integral part of
1w .....
our citizens' everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the
efficient operation of public works systems and programs such as
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water, sewers, streets, storm drains, equipment, the municipal airport,
and snow removal; and
T:
WHEREAS, the health, safety, and comfort of this community greatly depends on >Li Vifff "- I:'P
these facilities and services.
NOW THEREFORE, I, Catherine M. Golden, Mayor of Ashland, do hereby
proclaim the week of May 18 - 24, 1997 as:
NATIONAL PUBLIC WORKS WEEK
in Ashland, and I call upon all citizens and civic organizations to acquaint themselves
with the issues involved in providing our public works and the contributions which
public works officials make every day to our health, safety, and comfort.
Dated this 20th day of May, 1997.
v%
Barbara Christensen, City Recorder
Catherine M. Golden, Mayor
Th
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i
•-:�\Ip 1 1 /IMII 1� '�,tl/0111 ( �', N d; 111/ 11pY/• , t 1 .R W W 1 , qll
. ' f DIY-{+Y���,'W �y s � �.( ��/��(� _n .,t"I���l��/q't��•_:r\ 'GY /!(ir.,��\.�a� . w'3 f%�\�n� � �.fEe"yl`pr'fl±`�Fb� '•
MAYOR'S PROCLAMATION '' .�•l
WHEREAS, Men and women of goodwill in their millions are convinced that there is
potential for good in all mankind, and that the human family can live t'
together in right relationships and at peace; and
FF!ZJ-
WHEREAS, We feel that that right relationship between people and nations is the key
to unity and world peace, and that the energy of goodwill is the active
principle of peace, justice and progress for all humanity; and
WHEREAS, We affirm our intention to practice goodwill in all relationships, in all
- daily affairs and in attitudes and actions towards those of other nations,
races, religious and social backgrounds; and rj`usy
WHEREAS, We affirm our intention to encourage, publicize and work for the /pi?
Toi W
1117 adoption of goodwill in action by local and national groups and
institutions.
NOW, THEREFORE, I, Catherine Golden, Mayor of the City of Ashland, hereby
.Will proclaim May 21, 1997 as -f=
il4}A " F1E
WORLD INVOCATION DAY
N
and encourage all people to work together in unity for a peaceful world.
Dated this 20th day of May, 1997. '
j'° fl yi IiV�tr�e.
I Barbara Christensen, City Recorder
c:yam'
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56i.,
•:•, n( Catherine Golden, Mayor "!+I>>=
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!V3-- M\\ lY 1 4\
........... .. ...... ........
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MAYOR'S PROCLAMATION ......
WHEREAS: The citizens of Jackson County have received health care for the past
twenty-five years through not-for-profit health care clinics; and
WHEREAS: The mission of these not-for-profit health care clinics is to promote the
qzk=_ health of low income and working people and their families who have little or no health
insurance by providing quality, affordable, health care services; and,
concerned
WHEREAS: Not-for-profit health care clinics have been made possible by
lik k
community members who believe health care should be available to all people. .;':__:
NOW, THEREFORE, 1, Catherine Golden, Mayor of the City of Ashland, Oregon, do
hereby proclaim the week beginning Monday, May 26 through Sunday, May 31, 1997 ar.
as:
o�-
COMMUNITY HEALTH CARE WEEK
cc and Celebration and continue
in Ashland and urge all citizens to join in this Observance
that support and encouragement all year long.
Dated this 20th day of May, 1997.
Barbara Christensen, City Recorder
-Ear
Catherine M. Golden, Mayor
is'sing
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...... .............................. .......
NO
PROCLAMATION
xc_ i WHEREAS, pedestrians have the right of way over vehicles; and
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WHEREAS, Oregon law requires drivers to stop for pedestrians in marked or
unmarked crosswalks; and
3I: 7s
;;,,,,.
WHEREAS, every intersection is a crosswalk whether painted or not; and
WHEREAS, children under the age of nine cannot judge distance, motion or speed;
3 F
may be inattentive or distracted; and may think that when they see a
car, the driver sees them; and
V
WHEREAS, the elderly or disabled may have poor vision, hearing, or other
limitations; and
F1
E=S
am
WHEREAS, the City is committed to encourage walking and all citizens
entitled to safe use of the public roads.
t is
NOW, THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, do
hereby proclaim the week of June 1 through June 7, 1997, as
CROSSWALK AWARENESS WEEK
zi-1. in the City of Ashland, Oregon, and I call upon all motorists to contribute to
3�" improving the safety of pedestrians and crosswalks by being aware of them and
graciously yielding the right of way.
Dated this 20th day of Max, 1997.
Barbara Christensen, City Recorder
I: e Wn
Catherine M. Golden, Mayor
A111
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.... ......
t `�iii `n y~ i •,ywn m/. �%+,, f t ?-\m u,�`.. ;:�ui�n,� t �.a,ii a*�
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a\< /r �t..�'_ a•\, / _s /r,p rew \ e/;e _ K.iN_•ty •. ae t E '1�4110�
.t -1137 r.
PROCLAMATION
i WHEREAS, wetlands play a significant role in the health of Earth's
ecosystem; and
lilt-
W
ks�r WHEREAS wetlands are now being used for urban wastewater
treatment and storm water control; and (!
WHEREAS, The City of Ashland is currently constructing a wetlands ,,AAA
and soil filter system to demonstrate the effectiveness of a
?i natural system in removing phosphorus; and „Tq{j!
,F
WHEREAS, this addition to the City of Ashland will create a pleasant
park along the Bear Creek Greenway where people can / •
stroll the bike path, bird watch and learn about the role of
' wetlands in an urban system.
<`ill NOW, THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland, y
do hereby proclaim the month of May, 1997 as
NATIONAL WETLANDS MONTH
1, and call upon the citizens of Ashland to observe the importance of wetlands and
iy po po 1
`mss " to learn more about the role wetlands will play in their city.
^ifi:.
'Na
h
.!! Dated this 20th day of May, 1997.
ALAAA
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litaA l , -"
II�
Catherine M. Golden, Mayor
E��al y%a,� •?'
�__�•. Barbara Christensen, Recorder �
! t
1t �} IY it
+C. II �� a p L trJ�av x' l,,a F l{ti , 9 .. 0 � to ` y. (`#Y�� i��, ✓
'`'6 U, ,� ?�\\�� 1•\`� wi ��\�a � �0 r(c,�.l'1.-�`\t,`� �.-ni i( !,� \SF�y-.�o1��. ,,.A 'e' ,o ���a`,/�„',.• ri yti�-Yi4t+3„ �\l�/{� u�l�r - I
r( t^"a•� t�id ! +�c' vo K F --. .�wr� t tii?✓ p r �m3m t C'ry ua.
,aa1C ::,.. , LIn t.��µC-,i •.,. : .n.�D _ tE ... . ....':. o� ��i`V . r.... .nr,U Vii.E6l�l4ya� j 1
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
APRIL 8, 1997
CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Chairperson Barbara Jarvis. Other Commissioners
present were Giordano, Howe, Bass, Carr, Armitage, and Gardiner. Heam was absent. Staff present
were McLaughlin, Molnar and Yates.
APPROVAL OF MINUTES
Gardiner moved to approve the minutes of the February 11, 1997 Hearings Board. Armitage seconded
the motion and the minutes were approved.
Howe moved to approve the March 11, 1997 regular meeting minutes. Bass seconded the motion and
the minutes were approved.
PUBLIC FORUM
No one came forth to speak.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 97-030
REQUEST FOR A CONDITIONAL USE PERMIT FOR A TWO-UNIT TRAVELER'S ACCOMMODATION
WITH OWNER'S UNIT.
136 NORTH SECOND STREET
APPLICANT: MARY NELKE
Site Visits and Ex Parte Contacts
Site Visits were made by everyone but Armitage.
Jarvis, Carr and Gardiner dealt with a Site Review application last month.
STAFF REPORT
Last month there was an application and approval to construct a two-story residence at the rear of the
property. The proposal at this time Is to approve a traveller's accommodation. The applicant would
reside in the upstairs portion of the new structure. Parking will be provided (four parking spaces) off the
public alley in the rear. Staff believes the scale, bulk, coverage, architectural compatibility, etc. have not
changed since last month and the criteria have been met, therefore, Staff recommends approval. The
main reason for bringing it to a hearing is that there were many issues brought to the forefront in the
ICCA application, for example, the necessity of having a residential component on the property and
Conditional Use Permits in the Railroad District. Staff was not certain If neighbors would come to this
hearing and thought it would be more expeditious for the applicant to have a hearing.
Condition 3 refers to a deed restriction that limits the maximum number of residential units in the rear
structure to one. The reason for this is the size of the lot is approximately 7200 square feet. Under
current zoning, it would allow for a maximum of two residential units. If the traveller's accommodation
use ceases someday, it would be fairly convenient for someone to convert the lower floor of the back
unit into an apartment or residential living quarters, leaving three units on the site which would not
comply with current zoning standards. Suggested wording might reflect "that the maximum number of
units be limited to the residential density permitted under the zoning district".
Bass thought the Condition assumed the applicant or future owner would violate the zoning. McLaughlin
said by adding the Condition, it is clear to the buyer what the restriction is and there will not be any
confusion.
PUBLIC HEARING
DON GREENE, 375 Normal, represents the applicant. The unit will be residential in character because it
will be owner occupied and give the neighborhood life during the day and night as a traveller's
accommodation. Visitors are close to mass transit and vehicular traffic should not impact this
neighborhood. The applicant does not have a problem with the deed restriction. This application was
not combined with the Site Review last month because Greene did not have Conditional Use Permit
findings. Nelke will live in the entire back unit during the off-season.
CARLYLE STOUT, 215 Laurel Street, Medford, OR, Is the applicant's attorney. He did not believe it
necessary to have a deed restriction as suggested in Condition 3. Anyone buying this property would
look to a realtor or title company for deed restrictions. If the Commission is not persuaded by this, he
would suggest striking 'maximum number of 'residential dwelling units' in the rear structure to one! to
read "use of the property to that allowed by zoning ordinances". In addition, "...which under current
zoning law is limited to two residential dwelling units".
JANE BABBITT, 366 and 370 B Street, said she is concerned about her view. What is the timeline for
construction? When would it begin and when would it end? She works nights and sleeps days. She is
concerned about noise generated from construction and the traveller's accommodation during the day.
Where Is access to unit? Greene said he plans to start construction right away. Access will be by way
of the alley. Giordano hoped that visitors staying at the traveller's accommodation would not use their
cars that much.
COMMISSIONERS DISCUSSION AND MOTION
Giordano moved to approve 97.030 with the change in Condition 3 wording to Stout's wording. Instead
of'current use the words "as of the date of recording". Howe seconded the motion and it carried
unanimously.
PLANNING ACTION 97-031
REQUEST FOR A SITE REVIEW TO CONSTRUCT A TWO-STORY, 450 SEAT THEATER BUILDING
WITH HOME ECONOMICS AND STUDENT COMMONS ADDITION AT 201 SOUTH MOUNTAIN
AVENUE (ASHLAND HIGH SCHOOL). A VARIANCE IS BEING REQUESTED TO ALLOW FOR A
PORTION OF THE BUILDING ABOVE THE THEATER STAGE TO EXCEED THE 35 FOOT
REQUIREMENT. THIS AREA ABOVE THE STAGE WILL BE USED FOR RIGGING AND THE
MOVEMENT OF STAGE SETS, AND WILL CONSIST OF AN EXTERIOR BUILDING HEIGHT OF
APPROXIMATELY 73 FEET.
APPLICANT: ASHLAND SCHOOL DISTRICT
Site Visits or Ex Parte Contacts
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
APRIL 8,1997
Site visits were made by all.
STAFF REPORT
The proposal involves the demolition of the 21,000 square foot complex between the gym and the
administration building and the building and construction of 44,000 square foot theater, student
commons building as described in the Staff Report. The new building will house the theater, commons,
cafeteria, classrooms, theater arts and home economics as well as a 450 seat theater. The application
involves a variance to the zoning district height requirement of 35 feet. Above the theater stage there is
request for a full theater fly (an area above the stage allowing for rigging and movement of scenery and
stage sets). The exterior dimension of that portion of the building will be 73 in average building height.
The width is 36 feet (view from South Mountain) and looking from the north it will be 60 feet.
The Site Review portion of the application has met with the approval of Staff. The primary Issue of the
application is the height variance. There are examples listed in the Staff Report. The proposed
structured would be second only in height to the Mark Antony which is 110 feet to outside top of the
elevator. Staff recognizes that is somewhat an unusual to have public schools all in residential zones.
The functions and needs of these facilities are dictated by the educational programs yet governed by
residential zoning restrictions. Some of the existing buildings exceed 35 feet in height that were built
prior to the ordinance. Staff felt some exception to the height above the 35 foot maximum could be
considered based on the unique needs of the school. There are no plans in the near future to add any
acreage to the campus.
At the time the Staff Report was written, Staff could not make a recommendation for approval for the
height variance. There were not enough visual aids or information to get an Idea of the height of the
building in the context of surrounding structures and from other vantage points within the City. The
model shown by the applicant has just been provided today. Staff recommendation at this point is to
proceed with caution on this significant building and the potential impact of the height of the building.
Jarvis noted the applicant's Findings do not address the criteria for a variance. She is concerned that
either the standard for a variance is so obtuse that those applying for variances cannot figure out what
the City wants, or are we not stopping the applicant before they get to the Commission with an
Incomplete application.
McLaughlin replied that Molnar, who has been working with the applicants, has expressed frustration
with the lack of information he has received from the applicants. Molnar did some research to find out
the purpose of the height of the fly on this building.. It appears the architect is going to bring more
information tonight to clarify the height Issue but the Information was not first given to Staff to give the
Commission the guidance. However, in the Interest of the overall community, the bond Issue having
passed and in the Interest in having a theater arts building, Staff wants to help keep this application
moving.
Jarvis felt the only relevant criteria were found In the Staff Report, but she is not certain it Is Stafrs place
to make the findings for the applicant. She hoped the audience would address the variance criteria and
address them dearly.
Armitage wanted clarification of Condition 6. McLaughlin said a permit process has been established for
schools and government
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
APRIL 8,1997
agencies if the high school wishes to have a sign. He added a small sign would be outright permitted,
anything larger could be permitted with a Conditional Use Permit.
Molnar explained the exterior of the proposed building will be corrugated metal siding.
JULIE REYNOLDS, Principal, Ashland High School, Is representing the Ashland School District. A
community group of 50 identified the replacement of the Mountain Avenue Theater complex as a priority
in our town and school district. The citizens of Ashland passed a bond for the building. A citizens
group has worked to identify the program for this building coming up with a design for the building.
With regard to the theater and the theater fly, the high school is in great need of a functioning theater
teaching environment.
JIM KALVELAGE, Boora Architects, Portland, OR, said he is working with the school district along with
Gary Afseth. Mountain Avenue becomes the front door and entry to the campus. There will be more
landscaping In the front of the building. A significant amount of parking will be relocated behind the
gym. Bike parking will be located between the gym and student parking lot across the street.
Kalvelage described the Interior of the facility. The proscenium opening is 55 feet wide to accommodate
a full orchestra. The vertical height of the proscenium needs to be adequately sized for that. They have
planned for a 24 foot high opening. A fire curtain is above, adding another 24 feet plus a gridiron which
provides a work space for students and above that is the structural beams and the roof deck. From the
floor to roof trusses is 67 feet. They went to great length to reduce the height of the fly tower and
conceal some of the vertical mass by snuggling it next to the gym. The narrow face of the tower is
facing the residences. Materials will be concrete masonary and light colored stucco walls, dark finished
windows and concrete at the base of the building. The light gray corrugated metal will be used on the
fly tower. They tried to reduce the Impact of the mass of the fly tower yet using a durable finish. The
corrugated metal has some shadow and relief.
The zoning is residential. The high school Is institutional with some buildings already exceeding 35 feet
in height. The proposed building works well with the educational mission for providing a quality
educational environment. The fly has been created to provide a safe environment for kids. More
reduced heights are for more seasoned technicians.
Howe asked how the roof will look. Kalvelage said it will be sloped somewhat. The roof drains are in
the middle with downspouts on the outside of the building.
Bass asked if the architect has any photo renderings from the hillsides. Kalvelage said he did not but
they were comfortable that the height would fit in with the adjacent buildings.
BETSY BISHOP, 2110 Normal Street, Drama teacher, Ashland High School spoke on behalf of the
hundreds of people that will use this facility now and in the future. It is not unusual for a good drama
program to have a full fly. Ashland has the only vocationally certified theater program in the country.
The theater provides experience for 150 career opportunities. The fly is the most important component
In the theater with the safest environment. The higher tower allows for storage as well.
CHRIS SACKETT, 645 Glenwood Drive, theater arts instructor at SOU said he was the theater consultant
for the Craterlan (Ginger Rogers Theater) in Medford. The fly tower does not have to be as high to
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
APRIL 8,1997
accommodate the proscenium, however, the full fly creates a safer situation for the students working in
the grid area. The grid area is the area students walk on to get to the rigging.
CATE HARTZELL, 881 E. Main Street, lives close to the structure and is concerned about the corrugated
metal being used on the outside. If the variance is granted, she would ask the Commission to give
some extra consideration to materials. The building does not look inviting.
Armitage asked Kalvelage what color they were using. Kalvelage said they wanted to match the colors
on campus (stucco) and the metal panel will be a light gray and light reflective. He said the panels are
15 foot lengths with the individual pieces are about three feet tall. The whole facade starts to be broken
with the individual panels.
Armitage wondered if there is anything that can be done to keep the structure from being monolithic.
Kalvelage said they have used material with direction and installing horizontally instead of vertically. The
surface won't be flat.
Bass asked how the material used on this structure will differ from a quanset but look. He feels this
building should make an artistic statement. Could the surface be such that in the future something more
artistic could be done to it?
Howe agreed with the Tree Commission about planting gingkos.. They grow slowly and are open. She
Is also concerned with the corrugated horizontal surface because R will collect dirt and dust. Howe
wondered if the architects had considered ways to break up the whole metal facade. Kalvelage said
adding any more materials would add to the cost. However, he also agreed with the Tree Commission
that the building could be enhanced by planting a different type of evergreen Instead of gingkos: one
that would grow more quickly.
Staff Resoonse
McLaughlin said a finding could be made for unique and unusual circumstances because the high
school is In a residential zone and a school requires wide and varied uses. Therefore, structures might
have to exceed the residential height limitation. It is not the school's Idea to be located in a residential
zone so a finding could be made that the variance is not willfully or purposely self-Imposed. Bishop and
Sackett's testimony can be used to support the proposals benefits being greater than any negative
Impacts. They explained why the height was needed. The Commissioners need to ask If they have
enough complete Information on the height and stature of the building to know what it truly means and
to weigh the negative Impacts.
Bass said it would have been helpful on the part of the applicant to prove that there were no negative
impacts.
Armitage and Gardiner felt this was a community-wide project and they would like to have more
community Input. They were disappointed that there was not more In the newspaper about this
proposal. Armitage added that with the other buildings in town that have been approved and the
scrutiny they have received by the Planning Commission on design, he is amazed the structure is not
broken up more.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
APRIL 8,1997
1 ,
JOHN FIELDS, 845 Oak Street, stated that he worked on the committee to design this structure and he
saw a very nice interior but felt the exterior of the building turned its back on the street. What Is being
created is a narrow dark canyon between the gym and the tower. There was a limited amount of money
that could be spent on this project and the decision was to compromise the exterior aesthetics. Fields
has concerns about the scale.
Armitage asked Fields what he suggested as a W. Fields said the whole design cannot be scrapped
so unless there is a huge outpouring of the community saying the project should stop, it is probably in
the community's interest to accept this design.
DEBBIE MILLER, 160 Normal Avenue, said she does not have a complaint about the inside. Is it
possible to approve the concept Without approving all the details (exterior)?
TED MULARZ is an Ashland architect and consultant to the school district. He helped with the architect
selection process and has followed the project from its conception to the present. The design is not a
compromise. It is a fine-tuned Instrument. It seems the Commission is trying to pass a subjective
judgment on discussion that has happened in this hour. Collectively, thousands of hours of time have
been spent by the people who have participated in the process. The building has not been put on the
streetscape to include landscaping, pedestrian walkways have been incorporated. This is a nice building
that contains all the things the community wanted and weighed against design, program and the budget
that the committee had to work with. It is worthy of the Commission's approval based on the objective
criteria.
Rebuttal
Kalvelage stated from his view, there has not been any compromise. One of the goals early in the
process was relating this building to the administration building. They have manipulated the front of the
building to break the mass between the fly tower and the house form. The scale breaks down even
more as it moves toward the main entry. They are willing to review the landscaping.
COMMISSIONERS DISCUSSION AND MOTION
Howe said in a certain way the tower is desirable because it is what is the most Important aspect of the
campus. She is willing to accept the tower as part of the necessity to maintain the level of education
she desires. She would prefer seeing the tower more broken up.
Giordano has been listening as an architect to the architect's comments. Though Giordano has spoken
against other larger scale projects, he really likes this building. He appreciates the subtleties that the
architect tried to explain in his rebuttal. The tower needs some type of cornice but he feels what the
architect is doing by diminishing the height is good. The written findings are not very good, but through
Staff's assistance and what was presented by the applicant, findings can be made for the variance.
Giordano is concerned about the landscaping between the buildings.
Bass said the building looks boxy but he does not have a problem finding that the benefits outweigh the
negative impacts.
Carr has no problem with the Site Review but she has many problems with the variance. Circumstances
that apply to this site apply to all other schools in Ashland because every school is in a residential
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MINUTES
APRIL 8,1997
district. She believes the building is too high. What exactly is 73 feet? She went to the backstage of
the Bowmer Theater and the distance from the backstage to the ceiling in the back area is 31 feet. She
looked at the Mark Antony as far as the seventh floor and carried that image to the high school. She
found the proposed building too tall and out of proportion with the neighborhood on both sides of the
Boulevard. With regard to Criteria 3 —were the circumstances willfully imposed — the cost of the
building and the bond Issue are not criteria but are not self-Imposed but the height Issue is self-imposed.
Armitage feels the height issue is Important This building will stand out and will be seen in many parts
of town. Somehow the benefits outweigh the disadvantages and the community will learn to live with it.
He strongly recommends they use different trees.
Gardiner owns a home that is near a building that is 50 feet tall, one gets used to ft.
Jarvis suggested modifying Condition 5 that the landscaping plan be reviewed and that Staff review it
taking Into consideration the Commission's suggestion. Armitage suggested Ponderosa Pine or Incense
Cedar.
Howe moved to approve Planning Action 97-037. Giordano seconded the motion.
Howe gave her interpretation of the variance criteria. It is not unusual a school is in a residential area,
but she believes what ft is talking about is a specific school function and unless the building can be put
way down in the ground the tower won't get lower. The tower performs a function of a particular
activity. The school did not willfully Impose this on itself. The school wanted to have a good program
and the good program said this is what a good program has to be.
Jarvis did not quite agree with Howe's explanation. The high school is in a residential zone. If ft was
like the college, ft would be in an SO zone and ft would be subject to a Conditional Use Permit, not a
variance which makes ft a significantly unique circumstance. Perhaps there should be a school zone
overlay.
Giordano believes the whole purpose of the variance to is to allow exceptions like this to occur.
The motion carried with Carr voting 'no'.
TYPE III PLANNING ACTION
PLANNING ACTION 97-027
REQUEST FOR AMENDMENT OF SECTION 18.72.040 AND ADOPTION OF SECTION 18.72.180 OF
THE ASHLAND MUNICIPAL CODE RELATING WIRELESS COMMUNICATION FACILITIES.
APPLICANT: City of Ashland
McLaughlin said based on last month's comments, Staff has made several adjustments. On Page 3 of
the proposed ordinance, the first step is setting the zones in which antennas are appropriate. Refer to
the chart. Under"Development Standards'there is a Purpose and Intent section. On Page 6, "Preferred
Designs° —the antennas can hide them or use them on existing structures. If there is not an option
there, go to b, c, or d.
ASHLAND PLANNING COMMISSION 7
REGULAR MEETING
MINUTES
APRIL 8,1997
Armitage asked why antennas would be restricted from being attached to an existing structure that was
already in place anywhere in town. McLaughlin said they are trying to take the most conservative route
In residential areas. There are ways to do them and hide them but there are probably ways to interpret .
through the code where they will end up being visible. There are plenty of other opportunities within
other zones that antennas are not needed in residential.
Giordano referred to the chart on Page 3. The chart and approval process seems inappropriate to have
an antenna in the Historic District. McLaughlin said in the Historic District it only applies to the Mark
Antony.
Giordano wondered If Staff has considered the need in the health care facilities for these structures.
McLaughlin said not allowing a tower In a Health Care zone does not preclude health care users from
having access to communications.
Armitage is concerned about cutting out some viable options.
Jarvis said the article in the packet has challenged them to Include provisions for co-location and more
importantly, provide incentives in order to cut down the number of sties. That seems to be the opposite
of what is happening with this ordinance. McLaughlin said it would depend on the situation but wording
can be included on co-locations under Preferred Designs.
CATE HARTZELL, 881 East Main Street, said she did not think we have been ruling out so much land in
this town that this Industry is going to be hampered in placing their equipment. They have been left with
options. Technology will rise to the occasion; when there are eventually enough towers in the
designated area, she believes the telecommunications industry will refine the technology. She said this
body cannot prohibit the towers but she Is concerned about health hazards. There are enough people
In town who do not want towers in residential areas.
SPENCER VAIL, AT&T Wireless, 4505 N. E. 24th, Portland, OR 97211, made the following comments.
On Page t not all directional antennas (#2) use a 120 degree arc (end the sentence after the word
'pattern'). On Page 3, the exclusion of all residential zones prohibits consideration of creative designs.
The police station is located in a residential zone. Vail would like the Commission to consider a process
whereby Innovative designs be considered and judged on their own merits. Some hospitals and
businesses have their own in-house system with a little antenna on the outside and a wireless
environment on the inside.
Carr moved to continue the meeting until 10:30 p.m. The motion was seconded and carried.
Vail stated on Page 4, Section 3(B)(1), he would prefer Instead of requiring a photo of each of the major .
components of the installation that a photo of a 'similar installation be provided.
On Page 6 (#7), Vail said the FAA and FCC don't Issue letters. The FCC licenses allow them to serve
this area. He would rather see the letter from the FAA be part of the building permit process and drop
the FCC requirement. They can also notify the Oregon Aeronautics Board during the building permit
phase too.
Vail commented on Page 5(C)(1)(f) with regard to returning a site to its original condition. His company
does not mind taking the pole down when they leave but there are times when the equipment building
ASHLAND PLANNING CONINISSION 8
! REGULAR NEEt1NG
NINUTES
APRIL 8,1997
was an add-on to the existing building or the owner may want to keep the shelter for some other
purposes. He would prefer adding wording "return the site to its original condition or acceptable
condition".
On Page 6 C(2)(c) Vail would prefer that remain optional. Letter (d) would refer to the Police
Department.
Vail asked on Page 7 (d) by what process is the setback waived? There should be some criteria for
waiving.
Vail added that throughout the document that the spelling of'antenna(s)" should remain consistent.
McLaughlin reviewed the changes asked for by Vail.
1) Section 1(B)(2) -delete 'typically encompassing an arc of 120 degrees'.
2) Chart on page 3 -After Commissioner discussion it was decided to allow an "Attached to
Existing Structure'with a CUP, add another column, 'Aftemative Structures" requiring the structure to be
integrated Into the existing building architecturally. The Historic District would be excluded except for
the Mark Antony. The same requirement could be applied to the Health Care zone.
3) Section 3(B)(1) - delete `the proposed" and add "a similaro and add "as proposed' at the end of
the sentence.
4) Section 3(B)(7) -drop FCC and add FAA and Oregon Aeronautics 'at the time of building
permit". Use the word "comments" In place of"statements".
5) Section 3(C)(1)(f) -'...return the site...original condition 'or acceptable condition'..'.
6) Section 3(C)(2) - include a section encouraging collocation.
7) Change spelling of antennae to antenna(s).
8) Section 3(C)(4)(a) - add wording "alternative structure...shall be integrated into the existing
building architecturally and..'
9) Section 3(C)(4)(d) -add specific standards so there are ways one could make a finding the
setback could be waived.
Carr moved to submit this ordinance covered in Planning Action 97.027 to the City Council. Howe
seconded the motion and it carried unanimously.
OTHER
Carr moved to continue the meeting until 11:00 P.M. It was seconded and carried.
The retreat has been scheduled for Saturday, May 17th.
ADJOURNMENT
The meeting was adjourned at 10:45 p.m.
ASHLAND PLANNING COMMISSION 9
REGULAR MEETING
MINUTES
APRIL 8,1997
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
APRIL 8, 1997
CALL TO ORDER
The meeting was called to order at 1:35 p.m. by Jenifer Carr. Other Commissioners present were Jarvis
and Gardiner. Staff present were Molnar and Yates.
APPROVAL OF MINUTES AND FINDINGS
The Minutes and Findings of the March 11, 1997 meeting were approved.
TYPE II PUBLIC HEARING
PLANNING ACTION 97-018
REQUEST FOR A SOLAR WAIVER AND MINOR LAND PARTITION TO DIVIDE THE PARCEL
LOCATED AT 861 B STREET INTO TWO LOTS, WITH THE REAR LOT BEING ACCESSED FROM
THE ALLEY. A VARIANCE IS ALSO BEING REQUESTED TO CREATE A LOT (PARCEL 1) WIDER
THAN IT IS DEEP (92'X711. YARD VARIANCES ARE REQUESTED TO ALLOW FOR A REDUCTION
IN THE SIDE YARD FROM SIX FEET TO THREE FEET AND IN THE REAR YARD FROM TEN FEET
TO FIVE FEET.
APPLICANT: DARRELL A. BOLDT., PRESIDENT NORTH PACIFIC CONSTRUCTION CO., INC.
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
Molnar reviewed the application. There are three variances being requested. The first is to create a
parcel wider than it is deep. The primary purpose of this ordinance requirement Is trying to utilize street
frontage as efficiently as possible. The applicant has also requested reducing the side yard setback and
reducing the rear yard setback. It is unlikely given the placement of the house and the number and size
of the conifers that the lot could ever be divided along B Street. The applicant wishes to reduce the
setbacks for the structure on parcel one. The deck Is located five feet from the property but the
structure necessitates a ten foot setback. The side yard setback from the house to the east property
line is proposed to be reduced from the standard six feet to three feet. They are requesting vehicle
access to the rear parcel to be off the alley and parking to be accommodated by a carport and a space
parallel to the alley. Parking for the existing house will be provided utilizing two on-street parking
credits.
The Historic Commission reviewed this application, studying mostly the design of the building. They
recommended approval.
Staff has some concerns if the application is approved. The parking that goes with 661 B will always be
In the form of two on-street parking credits. It might be in the interest of a new buyer to have some off-
street parking. Perhaps the owner would be willing to have a deed restriction that no garage be allowed
or with no driveway access from B street.
Overall, the cumulative impacts of the requested variances would not be the straw that breaks the
camel's back, but they should be carefully reviewed.
Jarvis noted that the application did not address the solar waiver. Nor did it appear the applicant had
addressed the variance criteria. Molnar realized the upper story dormer facing the alley does not need
the solar setback. The solar waiver was noticed but was not amended in the Staff Report.
Molnar agreed with Jarvis that Staffs difficulty in reviewing the application was there were no findings
supporting the variances. It seemed the primary reason for the proposal was to segregate the lot and
sell the property. There were a few letters in the packet objecting to a multi-family situation. The
Planning Department is not necessarily pushing multiple units. It was hard to justify approval because
the applicant did not show how the criteria had been met. Molnar said it appeared criteria 3 could be
met.
PUBLIC HEARING
DARRELL BOLDT, 1950 Tamarack Place, represents the applicant, Loren Duca. He said the pedestrian
path will be eight feet wide. Because of the location of the existing house there was not enough room
to split the lot differently. If this was used for multi-family it might be possible to fit three units on the lot.
Boldt has designed a particular house to go on the lot. The Intent of the side yard setback variance is
to maintain a buffer which is still there. There would be no Impact on the adjacent property. With
regard to the rear yard, Boldt felt it was least offensive to reduce the rear yard. He could eliminate the
variance by eliminating the deck. Today is the first time he ties heard anything about the parking for the
front house. Boldt showed the solar calculations and felt there would be Tittle solar impact.
Jarvis asked why there were unique or unusual circumstances which apply to this site which do not
typically apply elsewhere. Boldt said the west side of the lot with all the landscaping, trees and
vegetation should be retained because it helps give the neighborhood its charm. He also did not think
there would be enough space for even a single car garage on the east side of the front lot that would
meet the setback requirement.
Jarvis explained that If the applicant needs three variances, that actually changes the zoning. By the
time you change the setbacks, lot length and width, the lot has just been rezoned. She sees approval of
a variance If someone has a real hardship and cannot develop their lot.
Boldt felt that by granting the variances, it would increase the livability of the property because the
alternatives would cause more impact.
Gardiner also felt that by asking for a number of variances, it is like setting a special set of criteria for
just his property. He also understands there may not be a better design than this one.
Carr thought it just may not be an appropriate parcel to divide.
Molnar Interjected that in the past there have been many factors that could be considered unique. In
this instance, the way the existing house is placed to one side of the lot with the large conifer trees in
the yard make it unique. In order to preserve the context of the historic building and historic yard area,
exceptions are going to be triggered. The combination of these items could be considered unique
circumstances. The applicant has at least tried to do the best thing for the lot.
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
APRIL 8,1997
MARK PRCHAL, 236 Fifth Street, owns the property to the west Since the new structure would be 38
feet from his property and he likes the design of the structure, he feels it fits in with the homes in the
area. He is happy it is single family. He is supportive of the application as it is and will withdraw his
opposition.
Carr had difficulty physically seeing the dimension of the lot and would like it staked out. Boldt said he
had staked it and run string along the property lines.
Jarvis thought If the parking could be worked out, she could be swayed to approve this application. She
would like to see a way for access from the alley to the front property so there would not be another
curb cut in front.
Jarvis said they could approve the application but with an added Condition that there be a deed
restriction preventing driveway access. Molnar said in the future an applicant could come back with a
redesign for parking or access off the alley for the front parcel and ask for administrative approval
through a Staff Permit or Type I.
The Condition will read: 'That a deed restriction be placed on Parcel one, prohibiting future driveway
access from B Street or the.proposal would have to be redesigned to include parking facilities for Parcel
One off the alley to be reviewed under a Type I planning procedure'.
Carr said there are no other Conditions in the Staff Report What are the additional Conditions, If
approved? Molnar stated the addltlonal Conditions: 1) All proposals of the applicant be conditions of
approval unless otherwise modified; 2) That the flag pole comply with the standards listed in the
Partitions chapter, 3) That easements for street, sewer, water and electric and other public facilities be
provided as necessary by City departments; 4) That all requirements of the Ashland Fire Department be
met prior to issuance of a building permit or construction with combustible materials; and 5) Sign in
favor of a future local Improvement district on the alley. Add Condition six as worded above.
Jarvis moved to approve PA97-018 with the above sbc Conditions. Gardiner seconded the motion and It
was approved unanimously.
Jarvis thought a finding should be made that unusual circumstances were the trees and the placement
of house on the front lot.
TYPE I PLANNING ACTIONS
PLANNING ACTION 97-025
REQUEST FOR A SITE REVIEW TO CONSTRUCT A 3,456 SO. FT. LIGHT MANUFACTURING
BUILDING LOCATED AT APPLEGATE WAY OFF HIGHWAY 66.
APPLICANT: GREGORY MOFFITT
This action was approved.
PLANNING ACTION 97-026
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD
MINUTES
APRIL a,1997
REQUEST FOR A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING SPACE TO AN
ACCESSORY RESIDENTIAL UNIT LOCATED AT 2345 MORADA. APPLICANT: HOWARD &
MARGARET LOFLAND
This action was approved.
PLANNING ACTION 97-028
REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY RESIDENTIAL
UNIT LOCATED AT 190 WALKER AVENUE.
APPLICANT: WENDY EPPINGER
This action has been postponed.
PLANNING ACTION 97-029
REQUEST FOR A SITE REVIEW FOR CONSTRUCTION OF A ONE-STORY 5,845 SQ. FT. ADDITION
TO THE EXISTING SURGERY UNIT. THE ADDITION WILL BE BUILT IN TWO PHASES. PROPERTY
LOCATED AT 280 MAPLE STREET. THE PROPOSAL INVOLVES THE RE-CONFIGURATION OF
EXISTING PARKING SPACES.
APPLICANT: ASHLAND COMMUNITY HOSPITAL
This action was approved.
PLANNING ACTION 97-032
REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY RESIDENTIAL
UNIT LOCATED AT 174 CHURCH STREET.
APPLICANT: DAVID & SANDRA HOME
This action was approved.
PLANNING ACTION 97-019
REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW PERMIT FOR MINI-WAREHOUSE
BUILDINGS, A MANAGER'S UNIT AND FOUR COMMERCIAL BUILDINGS ON THE PROPERTY
LOCATED AT 1055 AND 1085 BENSON WAY.
APPLICANT: JERRY TONEY
Add wording to Condition 2 that it meets the required landscape coverage (50 percent) within one year.
ADJOURNMENT
The meeting was adjourned at 2:57 p.m.
ASHLAND PLANNING COMMISSION - 4
HEARINGS BOARD
MINUTES
APRIL 8,1997
CITY OF ASHLAND °"°°" ""`
as{OF ASH
Department of Public Works
Public Works Administration
MEMORANDUM ''�.°.REGO , �•
DATE: April 14, 1997
TO: Mayor Catherine Golden and City Council
FROM: James H. Olson, Acting Public Works Director
RE: Monthly Report
Attached are monthly reports from the Public Works Department for the month of March,
1997.
(cAmemodave.frm)
Water_ Quality
Monthly Report
March, 1997
The following is a report of the collective activities of various sub-divisions within the Water
Quality Division. This report only concerns only the significant activity within these divisions.
WATER:
Leaks: Repaired three main line leaks, all in the 10-inch Ashland Street line.
Repaired one Lithia water main line leak. Repaired two leaks in
customer service line or meter.
Meters: Installed 13 %-inch meters with hand valves. Installed two 1-inch
meters and one 1%z-inch meter. Changed out 13 %-inch meters one 2-
inch meter and replaced register on a 4-inch meter. Changed out four
broken and leaking meter stops.
Fire
Hydrants: Installed one new fire hydrant at Water Street and tied in one existing
hydrant to the new main.
Services: Installed seven 3/4" water services, six of which are in a new
subdivision. Split one existing water service into two %-inch services.
Mains: Installed 600' of 16-inch water line on Water Street from Van Ness to
Ashland Creek bridge. Chlorinated and put it into service and started
changing over services, completed two. Installed air valve at Mountain
Meadows new main line. Made 8-inch tap and chlorinated line at
Tolman near Bellview School. Raised two valve boots.
Misc: Drained Crowson Reservoir, inspected, disinfected, refilled, drained and
refilled and put back into service. Changed over water from Hosler Dam
to the East and West Forks. Rebuilt gate at Granite Street which open
reservoir washed out during flood. Repaired East and West Fork dams
and piping.
Pump
Stations: Performed weekly inspection and maintenance on four booster pump
stations, and drinking fountains.
SEWER:
Repairs: Made repairs to six sanitary service lines/mains. Responded to two
plugged main lines. Responded to two service calls.
Install: Replaced one new 4-inch sewer lateral.
Maint: Jet rodded 14,297' of City sewer mains using 44,000 gallons of water.
Video inspection of 450' of City sewer mains.
TREATMENT FACILITIES:
The Water Treatment Plant treated 63.25 million gallons of drinking water for our
community, and the Water Pollution Control Facility treated 66.21 million gallons of
water.
MISCELLANEOUS:
There were 109 requests for location of water and sewer utilities during the month of
II
March.
ENGINEERING DIVISION
MONTHLY REPORT
March, 1997
1. Issued 19 Street Excavation permits.
2. Issued 1 Miscellaneous Construction permit with inspections.
3. Issued 2 Address Change or Assignment form.
4. Responded to 12 Certificates of Occupancy reviews.
5. Completed 9 Pre-applications for Planning Actions.
6. Completed 8 "One-Stop" permit forms.
7. Performed field and office checks on 4 partition plats & subdivision plats.
8. Conducted 11 traffic safety site inspections.
9. Attended Traffic Safety Commission, Bicycle Commission, Airport Commission
Meetings; and City Council Meetings.
10. Performed.the following work on the East Main Street improvement project:
a. Prepared report on bid results.
b. Prepared contract and awarded same to L.T.M., Inc.
C. Prepared Contract Change No. 1.
d. Met with Contractors, Engineers, and Environmentalists regarding the relocation
of storm drains.
11. Organized and coordinated the efforts of the following contractors on flood related
projects:
a. Wayne Christian Corp.
b. Quality Rock
C. Burl Brim Construction
12. Directed the following flood restoration projects:
a. T.I.D. ditch repair.
PAGE I-(c:cnginmr\=nthly.Rpt)
b. Ashland Loop Road slide repair.
C. Waterline Road wash-out repair.
d. Nevada Street bridge repair.
e. East and West Ford Dam silt removal.
f. Ashland Canyon Road repair.
g. Waterline Road wash-out repair.
It. Reeder Reservoir silt removal.
13. Assisted Accounting staff in determining flood costs.
14. Began work on the design of the Bluebird Park retaining wall.
15. Approved contract with R.V.C.O.G. to monitor storm drains for non-point pollution
testing.
16. Worked with F.E.M.A. representatives to view and rate flood repair sites.
17. Provided AUTOCAD map and/or drawings for the following departments:
a. Administration (2)
b. Planning (2)
C. Roca Team (7)
d. Fire Department (5)
e. S.O.S.C. (2)
f. Public (27)
g. Police Department (3)
h. Street Division (1)
i. Engineering Division (9)
18. Updated traffic accident data base.
19. Met with ODOT and Federal Highway staff to organize federal flood assistance.
20. Inspected work performed by contractors in numerous flood restoration projects.
21. Acquired two excavation permits from Jackson County.
22. Performed the following work on the Indiana Street realignment project:
a. Reviewed preliminary plans.
b. Discussed project with engineer and ODOT personnel at the site.
23. Performed the following work on the 1996 Miscellaneous Concrete Project:
a. Inspected work performed by contractor.
b. Prepared progress payment.
PAGE 2*:mg4xcrk=nLh1y.Rat)
24. Performed the following work pertaining to Mountain Meadows Subdivision:
a. Prepared interim progress payment authorizations.
b. Inspected work performed by contractor.
25. Approved the following work on the Orange Avenue L.I.D.:
a. Issued Contract Change Order to include the street design in with the current
work being performed by KAS & Associates.
b. Reviewed preliminary plans.
C. Approved progress payment to consulting engineer.
26. Performed the following work on the East Main/North Mountain Avenue Signal project:
a.Reviewed plans submitted by consulting engineer.
b. Prepared a revision of the lane configurations and sent to consultant.
C. Began survey topo of the intersection in preparation for construction staking.
27. Issued contract to place a 16-inch waterline on the Water Street bridge.
28. Prepared a report to Council regarding the removal of material in Reeder Reservoir and
East and West Fork dams.
29. Attended pre-construction conference for the Wetlands Demonstration Project and
attended ribbon cutting ceremony.
30. Surveyed and established centerline grades along Van Ness Avenue prior to paving.
31. Performed the following work on the Airport water line project:
a. Completed topo survey.
b. Prepared pipeline design and lay-out.
PAGE 3-cc:engin=rX=nff y.RpQ
City of Ashland
Street Division
Monthly Report
March, 1997
SWEEPER:
Swept 478 miles of streets.
Collected 318 yards of debris.
Responded to 109 utility location requests.
WORK COMPLETED:
Graded/repaired several streets and alleys.
Patched potholes and sunken services.
Continued raising manholes and valve boots in conjunction with last years resurfacing
program.
Hauled from "B" Street yard: 15 yards of shale to pipe yard and 240 yards of spoil
and sweeper debris to dump site.
Removed large area of root damaged asphalt in the 1700 block of Crestview and
patched: Used 15.34 tons.
Continued Van Ness paving project: Removed/hauled off 50 loads of asphalt to
recycle yard, 6 loads of spoil to dump site, hauled in 104.82 tons of 4-inch shale for
fill and 17 loads of recycled asphalt grindings for leveling. Paved first (bottom) lift:
Used 285.94 tons.
Saw-cut areas on the following streets for removal and repair: Helman/Van Ness;
Hersey/Laurel; Winburn Way/Bandshell; 200 block of Granite Street; and Elkader at
Emma.
STORM DRAINS:
Rodded and/or flushed several storm drain systems.
Cleaned off and out catch basins.
Continued Airport storm drain project: Replaced 540 feet of old 18-inch concrete pipe
with 30-inch P.V.C.; installed 200 feet of 12-inch P.V.C. and 4 catch basins. (Pipe is
being bedded with 1'/2-inch rock and back-filled with native soil.)
Repaired storm drain along Railroad tracks off "A" Street between First and Second.
(Backfilled with slurry.)
Repaired broken storm drain on Morse by the High School: replaced 8Y2 feet of 8-
inch'pipe and back-filled with 8 yards of slurry; replaced concrete approach that was
removed for the project.
Filled in trenches and sink hole in the 300 block of Wightman. Opened for flood
control, or caused by the flood.
Cleaned Fordyce ditch on both sides of Romeo Drive. Hauled off 4 loads of spoil.
Picked up a 48-inch manhole cone from L.T.M., Inc. in Medford for the Airport storm
drain project.
Converted old T.I.D. box/catch basin into a manhole in front of 509 Glendower.
Installed a 48-inch curb inlet catch basin on the south side of Iowa above Harrison.
Cleaned out settling pond for the Wetlands on "A" at 6th.
Repaired a storm drain caused sink hole behind 327 Wightman.
SIGNS AND PAINT:
Placed temporary stop sign at East Main/Lithia Way.
Re-set 25 mph sign at 135 E. Main.
Installed a new "No Parking" sign/post at 518 Granite Street.
Washed 5 "No Parking" signs in the 500 block of Granite Street.
Replaced "Stop" and R/R signs on Oak at "A" Street.
Replaced 5 faded "No Parking" signs on Creek Drive and 2 on upper Iowa.
Replaced street sign and extended the post on "C" Street at 8th.
Replaced street sign, "Stop" sign and straightened the post on Bridge at Lee Street.
Painted 75 feet of curb yellow on Faith Street to Ashland Street.
Re-set R/R sign on Hersey Street.
Repaired 25 mph sign on Heiman at Ohio.
Replaced street signs: Oak/Oak Lawn, Mary Jane/Mohawk and at Morton/Forest.
Installed "TREE CITY USA" sign on Highway 66 near Crowson Road.
Installed a Handicap parking space at 1550 Oregon.
Stenciled 50 new cones.
Installed a Handicap sign/post at 1550 bred6h.
Prepared paint machine and ordered paint.
MISCELLANEOUS:
Picked up several dead animals.
Jack-hammered and removed 4 layers of asphalt and a section of 8-inch concrete on
Second Street below East Main for the Parks Department.
Held a tour for 22 pre-schoolers from Memory Lane Pre-school: equipment, facilities,
etc..
Picked up 2 bar-b-ques for Saturdays (March 8th) potluck. March 10th cleaned and
returned them.
Held a tour for 23 K-1 kids from Lincoln School. (2 days).
Picked up a tree limb at 81 North Mountain.
Cleaned up flood debris (10 yards of silt) from 945 Jacquelyn.
Returned 16 rented barricades to Ashland Rental.
Trimmed tree blocking "Yield" sign on Quincy at California.
Helped in shop when needed.
Cleaned vehicles/equipment on a weekly basis.
Held monthly safety meeting.
City of Ashland
Fleet Maintenance
Monthly Report
March, 1997
Three mechanics completed work on 117 work orders on various types of City
equipment and vehicles.
The emergency generators at City Hall and the Civic Center were manually tested on
a weekly basis.
I and M certificates.issued for the month: 0
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Monthly Building Activity Report: 02/97 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADD BAY WINDOW 1 2, 500
ADDENDUM/PERMIT #9610009 1 0
ADDENDUM/PERMIT 19701055 1 0
ADDITION 2. 104, 423
ADDITION TO WEST SIDE 1 20, 000
BASEMENT REMODEL 1 16, 000
CONV CARPORT TO FAM ROOM 1 19, 677
CONV GARAGE TO ACCESS UNT 1 35, 320
DECK EXTENSION 1 1, 700
FENCE 7 5, 597
GAZEBO 1 3 , 800
INTERIOR REMODEL 1 2,800
NEW GARAGE/GUEST HOUSE 1 33,807
POOL 1 11,500
POOL HOUSE/GUEST HOUSE 1 37, 050
PORCH/DECK EXPANSION/RMD 1 30, 000
REMODEL & ADDITION 2 152, 000
REPLACE SHED 1 3 , 384
SFR 7 739, 643
SPEC INSPEC/PARTIAL DEMO 1 0 ,
Subtotal: $ 1,219, 202
Electrical:
4 BR CIR/RELOCATE PLBG 1 900
ADD 4 BRANCH CIRCUITS 600
ADD SERVICE + 4 BR CIRS 1 3 , 000
REWIRE & REPLUMB HOUSE 1 1,500
SERVICE + 8 BRANCH CIRS 1 2, 000
SERVICE CHANGE 1 250
TEMPORARY POWER 3 700
TEMPORARY POWER POLE 1 137
Subtotal: $ 9, 087
Mechanical:
GAS INSERT 1 2, 150
GAS LINE 1 50
GAS LINE/FIREPLACE INSERT 1 2,469
GAS LINE/FURN/1 BR CIR 1 2 , 147
S
Monthly Building Activity Report: 02/97 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LINE/FURNACE 1 1,500
GAS LINE/FURNACE/1 BR CIR 1 4,949
GAS LINE/RANGE/4 BR CIRS 1 1, 300
GAS WATER HEATER 1 400
Subtotal: $ 14,965
Plumbing:
DOUBLE CHECK VALVE 1 350
IRRIGATION SYSTEM 1 4, 600
REPIPE 3 PLBG FIXTURES 1 1, 580
SEWER & WATER LINE 1 1, 000
WATER HEATER 1 219
WATER LINE 1 100
Subtotal: $ 7,849
***Total: $ 1, 251, 103
COMMERCIAL:
Building:
ACCESSIBILITY REMODEL 1 36,000
ADDENDUM/PERMIT 09611026 1 5,000
INSTALL THREE WINDOWS 1 2 ,000
INT. SPRINKLER SYS. 1 4,316
REMODEL & ADDITION 1 350, 000
REROOF 1 7,500
Subtotal: $ 404,816
Electrical:
2 BR CIR FOR HEAT PUMP 1 200
ADD TWO BRANCH CIRCUITS 1 350
ALARM SYSTEM 1 369
LIMITED ENERGY PANEL 1 400
SECURITY SYSTEM 1 235
Subtotal: $ 1,554
Mechanical:
GAS LINE/HEAT PUMP 1 5,420
Monthly Building Activity Report: 02/97 Page 3
# Units Value
COMMERCIAL:
Mechanical:
Subtotal: $ 5,420
Plumbing:
IRRIGATION 1 2 , 500
Subtotal: $ 2, 500
***Total: $ 414, 290
--------------------------------------------------------------
Total this month: 71 $ 1, 665, 393
Total this month last year: 63 $ 1, 625, 135
Total year to date: 749 $22,569,449
Total last year: 642 $16,455,443
This month This month This year
last year
Total Fees: 20,540 20,707 245,317
Total Inspections: 546 448 5030
NEW CONSTRUCTION: 2/97
RESIDENTIAL
PAGE NO. 1
04/30/97
ADDRESS #UNITS CONTRACTOR VALUATION
** GAZEBO
385 GRANITE ST POGUE, JERRY 3800. 00
** Subtotal **
3800. 00
** NEW GARAGE/GUEST HOUSE
1632 ROSS IN LUCAS RENOVATION 33807 .96
** Subtotal **
33807. 96
** POOL HOUSE/GUEST HOUSE
317 NORTH MAIN ST OWNER 37050. 00
** Subtotal **
37050. 00
** SFR
264 VILLAGE GREEN DR OREGON LAND DEVELOPERS 87700. 00
1109 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 87703 . 00
376 LIBERTY ST ASHER, STEVEN DBA ASHER 149164 . 00
HOMES
261 VILLAGE GREEN DR OREGON LAND DEVELOPERS 96901. 00
276 NINTH STREET ALLEY4 COX, FRED--CONSTRUCTION 90161. 24
799 ST ANDREWS CIRCLE TONEY, JERRY CONST. INC. 108998. 00
1155 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 119016. 00
** Subtotal **
739643 . 24
*** Total ***
814301. 20
NEW CONSTRUCTION: 2/9.7
COMMERCIAL
PAGE NO. 1
04/30/97
ADDRESS #UNITS CONTRACTOR VALUATION
**
** Subtotal **
Total
0. 00
*** ***
0. 00
Monthly Building Activity Report: 03/97 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
2 ADA RAMPS 1 875
ADDENDUM TO # 9611088 1 0
ADDENDUM TO #9505030 1 2, 000
ADDENDUM TO #9701072 1 0
ADDENDUM TO #9702054 1 0
ADDITION 5 429,822
ADDITION TO GARAGE 1 12, 000
CARPORT 1 2,782
CONVERT GARAGE/ADD GARAGE 1 20, 000
DECK & FIREPLACE REPLACE 1 4, 800
DEMOLITION OF SHED 1 0
FENCE 1 800
FIRE RECONSTRUCTION 1 12,500
HOUSE MOVE 1 51000
INT. SPRINKLER SYS. 1 1, 960
MANUFACTURED HOME 1 38, 579
MANUFACTURED HOME/CARPORT 2 86, 620
MODIFICATION OF FENCE 1 225
NEW GARAGE/GUEST HOUSE 1 38,846
NEW STAIRWAY & SUBFLOOR 1 2, 500
PARTIAL DEMOLITION 1 0
POOL 2 35, 000
REMODEL & ADDITION 1 28,000
REROOF 1 1, 850
SECOND STORY ADDITION 1 28,192
SFR 2 190,758
SLIDING GLASS DOOR 1 2 , 500
Subtotal: $ 945, 609
Electrical:
1 BR CIR FOR GAS FURNACE 1 150
ADD ONE BRANCH CIRCUIT 1 700
ALARM SYSTEM 1 699
ALTERATION OF ONE BR CIR 1 100
RELOCATE SERVICE 1 800
SERVICE CHANGE 6 4, 420
SERVICE CHANGE + 14 CIRS 1 800
SERVICE UPGRADE 1 597
TEMP SERVICE 1 150
Subtotal: $ 8,416
Mechanical:
ENTRY VOIDING 9611071 -1 -4, 280
Monthly Building Activity Report: 03/97 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LINE/FURN/2 BR CIR 1 6, 133
GAS LINE/FURNACE/2 BR CIR 1 3, 148
GAS LINE/FURNACE/AC 1 3 , 325
GAS LINE/GAS FURNACE 2 3 , 682
GAS LINE/GAS WALL FURNACE 1 1, 300
RPLACE GAS FURNACE 1 2,270
Subtotal: $ 15,578
Plumbing:
BACKFLOW DEVICE 2 250
INSTALL SUMP PUMP 1 800
REPLACE WATER LINE 1 300
REPLACE WATER PIPING 1 800
SEWER & WATER LINE 1 750
SEWER LINE 2 1, 030
SPRINKLER SYSTEM 1 3, 000
Subtotal: $ 6, 930
***Total: $ 976, 533
COMMERCIAL:
Building:
DEMOLITION/SPECIAL INSPEC 1 0
DOCK (ADDITION) 1 200, 000
REMODEL 1 7, 690
REMODEL/ASHLAND ST CINEMA 1 50, 000
REPAIR FLOOD DAMAGE 1 27, 500
SHOP 1 124, 586
STORAGE ADD TO CARPORT 1 2,200
TEMPORARY RESTROOM 1 7,307
WAREHOUSE/OFFICE 1 149,455
Subtotal: $ 568, 738
Electrical:
ELECTRICAL FOR FIRE SYST 1 2, 355
ELECTRICAL FOR SIGN 1 125
TEMPORARY POWER POLE 1 137
Monthly Building Activity Report: 03/97 Page 3
Units Value
COMMERCIAL:
Electrical:
Subtotal: $ 2,617
Mechanical:
POOL HEATER 1 500
Subtotal: $ 500
***Total: $ 571,855
Total this month: 78 $ 1,548, 388
Total this month last year: 86 $ 2,417,462
Total year to date: 827 $24, 117, 837
Total last year: 728 $18,872,905
This month This month This year
last year
Total Fees: 18, 506 26,240 263,823
Total Inspections: 605 543 5635
NEW CONSTRUCTION: 3/97
RESIDENTIAL
PAGE NO. 1
04/30/97
ADDRESS #UNITS CONTRACTOR VALUATION
** CARPORT
499 IOWA ST OWNER 2782 . 00
** Subtotal **
2782 .00
** MANUFACTURED HOME
321 CLAY ST104 FLEETWOOD 38579 .00
** Subtotal **
38579 . 00
** MANUFACTURED HOME/CARPORT
321 CLAY ST102 FLECK'S, JERRY-AUTO 48120. 00
SERVICE
321 CLAY ST110 KING'S MOBILE HOMES 38500. 00
** Subtotal **
86620. 00
** NEW GARAGE/GUEST HOUSE
107 GRANITE ST MEDINGER CONST. CO. INC. 38846. 00
** Subtotal **
38846. 00
** POOL
834 CYPRESS POINT LP FIELDS CONSTRUCTION 15000. 00
1365 TOLMAN CREEK RD RECON STRUCTURES 20000. 00
** Subtotal **
35000. 00
** SFR
811 TWIN PINES CR DEGROODT, HARLAN 84212.64
CONSTRUCTION
747 CLAY ST MCCOY CONSTRUCTION & 106546.00
DESIGN
** Subtotal **
190758 . 64
*** Total ***
392585. 64
NEW CONSTRUCTION: 3/97
COMMERCIAL
PAGE NO. 1
04/30/97
ADDRESS #UNITS CONTRACTOR VALUATION
** SHOP
3161 EAST MAIN ST OWNER 124586. 00
** Subtotal **
124586. 00
** TEMPORARY RESTROOM
645 WASHINGTON ST OWNER 7307. 00
** Subtotal **
7307. 00
** WAREHOUSE/OFFICE
1040 BENSON WY OWNER 149455. 00
** Subtotal **
149455.00
*** Total ***
281348. 00
•M O N T H L Y
ASHLAND
POLICE
R E P O R T
Vol.2 No.4 Linda Hoggatt, Editor
April, 1997
the police deaprtment, being confiscated This year we will have Lt.Steve Osborn
or found property taken in over the period of the BPSST Academy as our moderator.
of a year($1,619.86) and the remaining Steve has trained under Gary Brown for
i 30%was equipment recycled by the city Strategic Planning and has assisted in the
as no longer useable ($4,005.88), such as development of strategic plans for other
a vehicle, boat, and riding lawn mower. police department in Oregon.
PARK PATROL PROGRAM READIES DARE PROGRAMS prepare for FUN
FOR SUMMER SEASON DAY
Interviews were held in April for Part-time The DARE program continues to be an
summer employees for Park Patrol. Kevin active program with Bowl-a-thons, Parents
Flynn, Central Area Patrol Officer(CAP) nights and continued Training.The latest
and coordinator of the Park Patrol issue on Bob Smith's calendar is the
I Program, along with the Parks Department preparation for DARE FUN DAY. DARE
approval, has hired three returning people FUND DAY will be May 21 st for all
and three new people to patrol the parks Jackson County students participating in
during our summer season. Returning will the program this year.
be Damien Lowenstein,Alinda Heinzle
and Matt Caswell. New this year will be Critical Incident Training
Drew Bally,James Lynch and Robert
Denego. Damien begin May 3 and the q new training
patrol group should be up to full capacity developed at APDTh s has bam is aimed
by mid June. P program
at identifying those incidents that are
Tom Cook,the second CAP officer will critical at the time they occur, but ones
begin working the downtown area and the which do not occur often.
parks on June 14.
S rin Weather The reason for identifying "low incident-
p g SAFETY COMMITTEE GETS UPDATE High Impact"training issues to to better
keeps APD FROM MIKE BIONDI prepare everyone for knowing what to do
and when to do it would having to refer to
buzzing! In an effort to keep our Safety committee manuals. An examples of such a training
up to date with procedures and item would be Sexual Harassment, use of
inspections,Mike Biondi, OSHA force and high speed pursuits. While our
CITY AUCTION department does not encounter these
The Annual Police/City respresentative for the City,gave a de p
presentation to the Safe Committee. areas on a day to day basis they are non
Auction to clean out P act us and incidents ncidents that will impact property taken in by the Mike went over the required procedures the P
for meetings,inspections and gave an the city negatively should they not be
police ent no font and g p g handled in a professional and prudent
equipment no longer overview of what the documentation for p P
useable by the city was held
monthly meeting should consist of. We manner.
on Saturday,April 19th. appreciate Mike taking the time to keep us
on track. The training sessions are held monthly.
Total proceeds were Video training tapes for on-going training
$5625.74 STRATEGIC PLANNING SET FOR MAY tools, are completed at the end of the
Wendy Svaren, Property 19 AND 20TH session.
Officer for the PD puts in
many hours each year to The Police Department will hold its second
organize the annual Strategic Planing session in May.The first
Auction. This year, 70% of strategic plan was developed in 1992
the auction items came from under Chief Brown has been completed.
Calls for Service Oregon Youth Court
Apr 97Apr 96 Association newly
Police 905 767 formed.
Medical Calls 137 115
Fire Calls 37 18
Pass Off"' 0 21 The Oregon Youth Court Association
911 Calls 354 435 (OYCA) is an organization that allows
**(to another 911 center) those agencies with Peer Jury
programs to work together in
Personnel recognized establishing teen courts and dealing
Crime Statistics: for Outstanding with issues regarding teens.
Jan Janssen and Teri DeSilva,
***April *** Performance Ashland's Youth Diversion Officer and
DART 1 1997 1996 School Resource Officer respectively,
At the quarterly department wide have been named to the Board of
meeting of APD personnel awards Directors for this Organization.
Homicide 0 0 were given out by Acting Chief Mel
Rape 2 0 Clements in recognition of The Mission Statement of the OYCA
Robbery 2 4 "Employees of the Year". states, "..offering an innovative
Agg.Assault 0 1 alternative to Oregon's youth...to
Burglary This years recipients were: Loren honor individual acceptance of
Residential 17 38 Deffenbaugh as Officer of the Year personal choice and consequence
Non-residential 24 0 Gail Rosenberg as Dispatcher of the through law education,guidance,
Shoplifting 40 60 Year and,Wendy Svaren as encouragement, hope and support in
Theft from MV 42 30 Employee of the Year. Also an effort to enhance public safety and
MV Parts-accessories is 27 recognized for the contributions to the elevate self esteem".
Bicycle Theft 22 28 Police Department were Andy
Theft from building 13 12 Reinholz as Reserve Officer of the The OYCA board will meet quarterly
Other Thefts 83 62 Year and Jessica Berg as Explorer to discuss issues regarding teen
Motor Vehicle thefts I 1 10 of the Year. courts and/or peerjuries. We are
Arson 1 2 proud to have two representatives
Lynn Parlette was recognized for 20 from our organization this founding
years of service to the City. Officer's Board of Directors.
TOTALS 272 274 Greg Lemhouse and Kirk Cromwell
each received their Intermediate Funds Raisers efforts
Certificate from BPSST. are a great success
Merchant Updates Also recognized recently was Teresa
have begun. Selby as Drug Recognition Expert Officers Greg Lemhouse and Kevin
(DRE) of the Year. Teresa was Flynn participated in the TIP A COP
Last March we identified a need to selected by he DUII Training Task fund raising effort held on April 16th.
have a more complete data base of Force as this years recipient of the They waited tables at Red Lobster
merchant information for emergency award and was presented with the and received a total of$456.00 for the
contact. This was one of the areas honor in Beaverton on April 18. Special Olympics program.
that was identified in the debriefing of Teresa is one of only 4 people in
the EOC staff after the January flood. Southern Oregon who have Both Greg and Kevin had fun at this
g event and should be commended for
Each merchant being personally completed the DIRE program and to giving their time to such a worthy
contacted and is asked to identify the be recognized as the DIRE for all of cause.
location/address of their business,the Oregon is quite an honor. Way to go
name and contact information for the Teresa. THOUGHT. FOR
Owner and/or Manager should there
be an emergency. This information, Our congratulations to each of these THE DAY
kept confidential, is placed in our data outstanding people along with our..
base in the 9-1-1 center computer. "If you're not serving the
Q� customer (citizen), you'd better be
co will continue to canvas the
community a quarterly basis I
keep this data to base as current as s serving someone who is"Jan Carizon. CEO of SAS
possible.
CITY OF ASHLAND
Administrations
Office of the City Administrator
MEMORANDUM
DATE: May 7, 1997
TO: Honorable Mayor and City Council ,( /
FROM: Brian L. Almquist, City Administr7 / -
RE: Monthly Report - April 1997
The following is a report of my principal activities for the past month and a
status report on the various City projects, and Council goals and notes to staff for
1996-97 and 1997-98.
I. PRINCIPAL ACTIVITIES:
1. Attended meeting at Southern Oregon Regional Communications in Medford
to discuss our involvement in the CAD/MIS project.
2. Met with TID Board of Directors and Manager to discuss feasibility of
enclosing the Ashland Lateral in conduit and accepting the City's treated
effluent at Oak Street, and a possible partnership grant with the Bureau of
Reclamation.
3. Met with Clay Moorehead of OTAK Engineering to review timing of various
phases of the Ashland Creek Study.
4. Met with Paula Brown, P.E., to discuss progress on Demonstration Wetland
Project, and TAP Water Intertie study.
5. Attended first meeting of Citizens Budget Committee and presented 1997-98
City Budget.
6. Attended meeting in.Medford of the Rogue Valley Civic League Finance
Committee.
I
7. Met with Lance Pugh regarding Lottery Grant for Old Ashland Armory and the
status of his Chapter 11 Reorganization.
8. Met with Attorney Ron Salter, representing Pete and Virginia Vogel, regarding
the purchase of their land on Hersey Street for park purposes.
9. Had lunch with owners of Croman Corp. and LTM regarding the possible
redevelopment of their properties as an employment park.
10. Had coffee with councilors DeBoer, Hagen and Wheeldon regarding various
city issues.
11. Met with City Recorder Christensen to explore her role in implementing the
Communication Plan.
12. Met with Fire Chief Woodley and Greg Scoles to discuss status of union
negotiations.
13. Participated in presentation of Electric and Community Development
budgets to the sub-committee.
14. Met with City, School, and School support group representatives to discuss
feasibility of renewing Youth Activities levy at the September 1997 election.
15. Attended monthly meeting of the Ashland Chamber of Commerce Board of
Directors.
16. Met with Chamber and City representatives to discuss upcoming
Community Issues Forum at SOU.
17. Was in Washington, D.C. for one week, meeting with 30 members of
Congress regarding Energy Issues facing the Northwest. I was part of a team of
6 representatives from NWPPA and PPC.
18. Met with EWEB Manager Randy Bergren and Carol Strong from the U of O
to plan an upcoming strategic planning retreat for the Oregon Utility Resource
Coordinating Assn., of which I currently serve as President.
19. Participated in Public Works Sub-committee meeting.
20. Met with BPA officials and their attorneys in Portland to discuss a resolution
of the transmission problem with Pacificorp.
21. Attended meeting with our Demonstration Wetlands Contractor to discuss
2
1
I
I
timing and other concerns about completion of the project.
22. Met with City Recorder Christensen to discuss spot audits of city functions.
23. Participated in Central Services Sub-committee meeting.
24. Participated in Community Issues Forum at SOU, sponsored by the
Chamber, Community Hospital, and SOU to answer questions about the Flood
Bond Issue and other current topics.
25. Attended Electric Industry Leaders meeting in Vancouver, WA to debrief
BPA and State association representatives about our recent interviews with
members of Congress concerning energy issues facing the NW.
26. Participated in one hour call-in show on RVTV to answer questions about
the upcoming Flood Bond Issue.
27. Attended all-day strategic planning session for the Oregon Utility Resource
Coordinating Assn.
28. Attended monthly meeting of the Ashland Coalition.
29. Participated in meeting of the Public Safety Sub-committee.
30. Attended and participated in work session of Ashland School Board
regarding the "Zero Tolerance" (read "expulsion") policy at the Middle School
and its effect on our juvenile caseload.
31. Hosted a Rotary Study Team from Japan, touring both the Water and
Wastewater plants.
32. Met with Parks Director Mickelsen to discuss the potential effects of Ballot
Measure 50 on the Parks Budget.
33. Met with Architect Gary Afseth to review rough schematics of City Hall
space needs plan.
34. Met with USFS and Ski Ashland representatives to discuss modifications to
their Wastewater treatment facilities.
STATUS OF VARIOUS CITY PROJECTS:
1. Indiana/Siskiyou Realignment. The preliminary design has been agreed to
3
1
by the three parties and all have now approved the contract. At a meeting with college
and state officials, it was agreed that city electric crews might be used to relocate
I some of the signals and thereby allow the project to be completed within budget this
1 summer. Plans are now being,prepared for bids.
i I
i 2. WWTP U parade/Wetlands Demonstration Project. The contract for the
demonstration Wetlands/soil treatment was awarded at the June 3 meeting. DEQ has
approved our schedule. We awarded the bid to CES Engineering and they made their
first report to the Council on November 5. The Parks Commission has approved final
plans, and construction has begun, although somewhat behind schedule due to
weather problems.
3. Central Ashland Bikeway Project. Adkins Engineering was awarded the
design contract and we have now received the preliminary plans. We are hoping to go
to bid on the entire project this Fall (8th & A Street to Tolman Creek Road).
4. E Main Street widening-RR to Walker. Bids were opened which were
substantially over the engineers estimate. The project was re-bid in February and
awarded to LTM Construction of Medford. Work is underway.
5. Mountain/E. Main Signalization. We have been awarded a grant from the
Gasoline Anti-trust suit proceeds in the amount of $75,000. The signal plans have
been completed and hope to be ready to begin the project within the next month, with
most of the work being performed by the Electric Dept. and Street Division crews.
111. STATUS OF UNCOMPLETED 1995-96 COUNCIL GOALS:
1. Resolve office building/space needs issue. Council held a special public
hearing on September 24, and decided to simultaneously pursue both the
upgrade and expansion of City Hall and the East Main addition, while pursuing
the Hillah Temple when it becomes available. Staff is to present timetable and
financing plan as soon as practicable. We are currently revisiting the space
needs requirements for city hall departments. We hope to have a full report to
Council soon. Gary Afseth presented the written report and a first draft
schematic the last week in April. We should have the report to the Council in
June or July.
IV. STATUS OF UNCOMPLETED 1996-97 COUNCIL GOALS:
1. Encourage alternative transportation modes through such means as:
b. Completing negotiations for bicycle access from Jackson Road to
Crowson Road along the railroad tracks.
4
c. Exploring development of a transportation coordinator position.
will be meeting soon with CP & O railroad reps to discuss the feasibility of r/w
for the Jackson Road bike way link. The Transportation Coordinator position
was not funded due to Measure 47/50 uncertainty.
2. Reexamine growth management policies as they affect density,
transportation, and city{services.
This will be part of the Comp.Plan periodic review process.
V. 1997-98 COUNCIL GOALS:
1. Continue to communicate the importance and practice of the "Valdez
Principles" in all aspects of City operations, especially related to flood restoration and
control projects. Ensure that the City supports the activities of the Watershed
Partnership and City Forest Commission.
2. Ensure that emergency water requirements are adequately addressed
through the examination of an intertie with Talent, Phoenix and the Medford Water
Commission, additional water from TID, or other sources.
3. Re-examine flood plain and hillside areas in light of the recent flood event and
modify maps and ordinances appropriately.
4. Review Fire Department spice needs and acquire appropriate land as
opportunities arise.
5. Position the Electric Utility to remain competitive in the coming deregulated
electric utility environment.
NOTES TO STAFF FROM 1996-97:
1. Administration will continue to explore purchase of land for a Transportation
Center that ensures the option for a future rail link. (Spoke in August with Paul
Comstock who owns land East of Oak Street Tank. He is now not interested in an
equity trade due to the fact that he has been unable to locate a larger site at an
affordable price. I also spoke with Oak Street Tank owner Gene Morris who has an
interest in moving his business, but who has also been unable to find suitable land in
town)
2. Administration will work with the School District and RVTD to develop a bus
route to E. Main and Walker that serves the Pacific NW Museum of Natural History.
(Councilors Laws and Hauck met with RVTD to discuss options. Cost of route is now
5
being evaluated, although the future of RVTD funding is in doubt due to the passage
of BM 47)
i
3. City Administrator to recontact Vogels about viability of purchase. I met with
the Vogel's attorney in mid-April to express our interest. He agreed to convey our
position back to the Vogels and we agreed to meet again in mid-May.
4. Computer services will evaluate, as part of its on-going assessment, City
needs for new technology and present to Council through Administration. Councilor
Hauck will continue to review and present broader community needs to Council for
consideration. Possibly use SOSC interns to assist. (Dick Wanderscheid has agreed
to chair a task force of user representatives to develop an RFP, select a consultant
and prepare a strategic 5 year plan for our information network. This work began in
August)
-,I-
Brian L Alm qt`
City Admini r or
I
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I
I
6
CITY OF ASHLAND
O{tEGON S1.4
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FINANCIAL REPORT
For the nine months ended March 31, 1997
City of Ashland °FH ; City Hall
Department of Finance Ashland,Oregon 97520
and Administrative Services --^ Phone(541)488-5300
Jill Turner, Director GREG O�„'• Faz(541)488-5311
April 17, 1997
To the Mayor, Council and
Citizens of Ashland
Accompanying is the Financial report for the nine months ended
March 31, 1996 and 1997 . Ashland parks and Recreation Commission
Statements of Revenues and Expenditures which were released to
their Commission are excluded. Unaudited, detailed Balance
Sheets, Revenue, and Expenditure reports are available for your
review in the Finance office .
The schedule on page 1 depicts the 1997-98 Proposed Working
Capital Carryover in relation to the actual interim carryover at
March 31 . It shows that the major budgetary compliance concerns
are the Materials and Services in the Street and Electric Funds,
as well as the Sewer Fund which contains Flood costs .
The General Fund has received 750 of it' s projected revenues,
while expending only 6816 of the adopted budget through the
period. The Fire Department (page 23) , is the major budgetary
concern of operating departments, as disclosed on it may require
additional appropriations in both Personnel Services and
Materials and Services . While the only other concern is
Personnel Services in the Planning Division (page 24) , which at a
1 little over 78% may require budgetary assistance .
The negative Fund Balance in the Community Block Grant Fund (page
6) is a result of timing problems in grant proceeds .
The Ambulance Fund (page 13) is hovering at 90% of Personnel
Services budget and will require additional spending authority to
remain in legal compliance the year.
The Sewer Fund (page 15) has born the Flood related expenditures
as a result is over $1 million short of it' s anticipated
carryover position at this time . Although, at present, the
budget is well within reasonable expenditure levels if major
plant renovation construction begins prior to the end of the
fiscal year this may not continue to be the case, and bears
watching.
Materially speaking, the City is in reasonably sound budgetary
it
>_ n.
Patric K. Caldwell
Staff Accountant
City of Ashland
Schedule of Fund Balances
Targeted to Interim Actual
March 31, 1997
Budgeted Actual
Carryover Carryover Variance
1997-1998 3-31-97
General Fund 674 , 000 1, 212, 695 538 , 695
Cemetery Fund 106, 000 155, 378 49 , 378
Band Fund 64, 000 79, 800 15, 800
Community Block Grant Fund 0 (6, 398) (6 , 398)
Street Fund 766, 000 731, 311 (34 , 689)
Airport Fund 33 , 000 37, 830 4 , 830
Capital Improvements Fund 1, 572, 000 1, 668, 925 96 , 925
Bancroft Bond Fund 335, 000 492, 560 157, 560
General Bond Fund 273, 000 262, 078 (10, 922)
Debt Service Fund 82, 000 200, 308 118, 308
Ambulance Fund 146, 000 206, 578 60, 578
Water Fund 2 , 364, 000 2 , 447, 460 83 , 460
Sewer Fund 5, 681, 000 3 , 193, 068 (2, 487, 932)
Electric Fund 1, 883 , 000 1, 534, 097 (348, 903)
Central Services Fund 180, 000 213, 777 33 , 777
Insurance Services Fund 1, 131, 000 1, 090 , 985 (40, 015)
Equipment Fund 1, 926 , 000 2 , 005, 331 79, 331
Cemetery Trust Fund 637, 000 632 , 249 (4, 751)
---------------------------- --------------
17, 853 , 000 16, 158, 032 (1, 694 , 968)
1
i
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
SUMMARY OF FUNDS
i
1996 1997 BUDGET VARIANCE 1
RESOURCES
Working Capital Carryover 15,050,393 13,954,600 16,347,000 2,392,400 85.36%
_____________ __________ ___________ __________
1 Taxes 5,305,058 5,466,760 6,598,000 1,131,240 82.851;
' Licenses and Permits 254,176 318,544 339,000 20,456 93.971
Intergovernmental Revenue 1,334,112 1,120,934 2,578,000 1,457,066 43.481
Charges for Services 13,421,281 14,464,177 18,499,500 4,035,323 78.191
Fines and Forfeitures 147,162 124,195 193,000 68,805 64.351
i Assessment Payments 271,525 294,294 500,000 205,706 58.861
Interest on Investments 679,036 548,640 909,000 360,360 60.361
1 Miscellaneous Revenues 191,842 220,477 174,000 -46,477 126.711
Operating Transfers In --- 544,423- 1,173_355 -2_561,500 1_388, 145 45.811
TOTAL 37,199,008 37,685,976 48,699,000 11,013,024 77.391
EXPENDITURES
Personnel Services 6,744,290 7,154,634 9,861,000 2,706,366 72.551
Materials and Services 9,819,737 10,236,926 13,828,767 3,591,841 74.031
Capital Outlay 4,758,619 1,199,069 8,833,200 7,634,131 13.571
Debt Service 1,026,600 1,145,653 2,328,000 1,182,347 49.211
Operating Transfers Out 572,535 613,355 977,500 364,145 62.751
Other Financing Sources 244,000
Proceeds From Borrowings 540,000
Interfund Loan 140,000
Operating Contingency 0 0 5,119,500 5,119,500 .001
------------- ---------- ----------- ----------
TOTAL 23,845,781 20,349,637 40,947,967 20,598,330 49.701
------------- ---------- ----------- ----------
ENDING FUND BALANCE 13,353,227 17,336,339 7,781,533 -9,585,306 223.661
2
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
GENERAL FUND
1996 1997 BUDGET VARIANCE t
RESOURCES
Working Capital Carryover 979,564 1,072,542 976,000 -96,542 109.89%
----------- ---------- ----------- ----------
Taxes 3,758,822 3,928,590 4,713,000 784,410 83.36%
Licenses and Permits 254,176 318,544 339,000 20,456 93.97%
Intergovernmental Revenue 228,104 239,445 464,000 224,555 51.60%
Charges for Services 285,113 276,521 429,000 152,479 64.46%
Fines and Forfeitures 147,162 124,195 193,000 68,805 64.35%
Interest on Investments 55,696 49,588 54,000 4,412 91.83%
Miscellaneous Revenues 46,319 49,532 64,000 14,468 77.39%
Operating Transfers In 6,612
----------- ---------- ----------- ----------
TOTAL 5,761,568 6,058,957 7,232,000 1,173,043 83.78%
EXPENDITURES
Human Resources 61,954 80,690 82,000 1,310 98.40%
Economic Development 180,260 192,315 251,000 58,685 76.62%
Miscellaneous 22,773 25,427 84,000 58,573 30.27%
Debt Service 91,057 85,404 87,000 1,596 98.17%
Operating Transfers Out 45,000 53,000 189,000 136,000 28.04%
Operating Contingency 0 0 192,000 192,000 .00%
Police 1,637,324 1,767,227 2,426,000 658,773 72.85%
Municipal Court 117,409 135,725 183,000 47,275 74.17%
Communications 280,779 346,745 745,000 398,255 46.54%
Fire 1,411,985 1,490,289 1,883,000 392,711 79.14%
Senior Program 85,659 87,478 127,500 40,022 68.61%
Planning Division 336,658 370,066 487,000 116,934 75.99%
Building Division 211,386 211,896 340,000 128,104 62.32%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 4,482,244 4,846,262 7,076,500 2,230,238 68.48%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 1,279,324 1,212,695 156,000 -1,057,195 779.87%
3
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
CEMETERY FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 106,995 115,357 104,000 -11,357 110.92%
----------- ---------- ----------- ----------
Taxes 122,718 155,734 166,000 10,266 93.821;
Charges for Services 40,396 41,619 48,000 6,381 86.71%
Interest on Investments 5,617 4,587 6,000 1,413 76.45%
Operating Transfers In 32,035 22,855 45,000 22,145 50.79%
----------- ---------- ----------- ----------
TOTAL 307,761 340,152 369,000 28,848 92.18%
EXPENDITURES
Personnel Services 68,251 70,032 101,000 30,968 69.34%
Materials and Services 93,224 108,242 139,000 30,758 77.87%
Capital Outlay 7,159 6,000 35,500 29,500 16.90%
Operating Transfers Out 500 500 500 0 100.00%
Operating Contingency 0 0 15,000 15,000 .00%
----------- ---------- ----------- ----------
TOTAL 169,134 184,774 291,000 106,226 63.50%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 169,134 184,774 291,000 106,226 63.50%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 138,627 155,378 78,000 -77,378 199.20%
i
4
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
BAND FUND
1996 1997 BUDGET VARIANCE 4
RESOURCES
Working Capital Carryover 60,110 66,589 63,000 -3,589 105.701
Taxes 43,523 37,768 41,000 3,232 92.121
Interest on Investments 2,854 2,328 2,000 -328 116.404
___________ __________ ___________ __________
TOTAL 106,487 106,685 106,000 -685 100.651
EXPENDITURES
Personnel Services 2,660 1,856 5,000 3,144 37.124
Materials and Services 27,689 25,029 46,000 20,971 54.414
Operating Contingency 0 0 2,000 2,000 .004
___________ __________ ___________ __________
TOTAL 30,349 26,885 53,000 26,115 50.731
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 30,349 26,885 53,000 26,115 50.731
___________ __________ ___________ __________
ENDING FUND BALANCE 76,138 79,800 53,000 -26,800 150.571
5
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
j (BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
COMMUNITY BLOCK GRANT FUND
1996 1997 BUDGET VARIANCE t
RESOURCES
Intergovernmental Revenue 124,807 35,263 400,000 364,737 8.823
Operating Transfer In 0
___ ---------- ----------- ----------
TOTAL 124,807 35,263 400,000 364,737 8.823
EXPENDITURES
Personnel Services 21,547 20,986 37,000 16,014 56.723
Materials and Services 119,129 20,675 302,767 282,092 6.833
Capital Outlay 27,986 0 58,700 58,700 .003
Debt Service 0
----------- ---------- ----------- ----------
TOTAL 168,662 41,661 398,467 356,806 10.463
----------- ---------- ----------- ----------
! ENDING FUND BALANCE -43,855 -6,398 1,533 7,931 -417.353
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CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
STREET FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
working Capital Carryover 700,858 724,682 672,000 -52,682 107.84&
----------- ---------- ----------- ----------
Taxes 252,966 247,045 342,000 94,955 72.24%
Intergovernmental Revenue 524,287 536,955 856,000 319,045 62.73%
Charges for Services 426,110 470,537 623,000 152,463 75.53%
Interest on Investments 30,676 25,976 37,000 11,024 70.211;
Miscellaneous Revenues 16,904 53,068 3,000 -50,068 1,768.93%
----------- ---------- ----------- ----------
TOTAL 1,951,801 2,058,263 2,533,000 474,737 81.26%
EXPENDITURES
Personnel Services 411,654 414,311 598,000 183,689 69.28%
Materials and Services 831,838 868,645 1,086,500 217,855 79.95%
Capital Outlay 121,986 36,579 369,000 332,421 9.91%
Debt Service 3,116 7,417 3,000 -4,417 247.23%
Operating Transfers Out 30,000 0 129,000 129,000 .00%
Operating Contingency 0 0 55,500 55,500 .00%
----------- ---------- ----------- ----------
TOTAL 1,398,594 1,326,952 2,241,000 914,048 59.21%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 1,398,594 1,326,952 2,241,000 914,048 59.21%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 553,207 731,311 292,000 -439,311 250.45%
7
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
AIRPORT FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 15,797 30,502 27,000 -3,502 112.97%
----------- ---------- ----------- ----------
Charges for Services 39,325 39,429 56,000 16,571 70.41%
Interest on Investments 1,090 1,429 1,000 -429 142.90%
Miscellaneous Revenues 1,000
-----------
TOTAL 57,212 71,360 84,000 12,640 84.95%
EXPENDITURES
Personnel Services 0 1,000 1,000 .00%
Materials and Services 27,029 33,530 48,000 14,470 69.85%
Capital Outlay 2,278 0 10,000 10,000 .00%
Operating Contingency 0 0 5,000 5,000 .00%
___________ __________ ___________ __________
TOTAL 29,307 33,530 64,000 30,470 52.39%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 29,307 33,530 64,000 30,470 52.39%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 27,905 37,830 20,000 -17,830 189.15%
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8
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
CAPITAL IMPROVEMENTS FUND
1996 1997 BUDGET VARIANCE &
RESOURCES
Working Capital Carryover 919,159 860,233 809,000 -51,233 106.33%
Taxes 187,239 190,584 229,000 38,416 83.22%
Intergovernmental Revenue 295,310 112,361 574,000 461,639 19.58%
Charges for Services 134,189 176,922 165,000 -11,922 107.23%
Assessment Payments 123,530 59,237 100,000 40,763 59.24%
Interest on Investments 32,998 41,145 45,000 3,855 91.43%
Miscellaneous Revenues 42,220 38,099 40,000 1,901 95.25%
Other Financing Sources 244,000 605,000 1,665,000 1,060,000 36.34%
Operating Transfers In 30,000 0 229,000 229,000 .00%
----------- ---------- ----------- ----------
TOTAL 2,008,645 2,083,581 3,856,000 1,772,419 54.03%
EXPENDITURES
Personnel Services 0 0 1,000 1,000 .00%
Materials and Services 38,500 40,811 66,000 25,189 61.83%
Capital Outlay 1,091,044 102,845 2,987,000 2,884,155 3.44%
Debt Service 0
Operating Transfers Out 206,000 271,000 348,000 77,000 77.87%
Operating Contingency 0 0 100,000 100,000 .00%
----------- ---------- ----------- ----------
TOTAL 1,335,544 414,656 3,502,000 3,087,344 11.84%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 1,335,544 414,656 3,502,000 3,087,344 11.84%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 673,101 1,668,925 354,000 -1,314,925 471.45%
9
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
BANCROFT BOND FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 433,246 319,720 293,000 -26,720 109.121
___________ __________ ___________ __________
Assessment Payments 147,995 235,057 400,000 164,943 58.76%
Interest on Investments 23,163 13,848 18,000 4,152 76.93%
----------- ---------- ----------- ----------
TOTAL 604,404 568,625 711,000 142,375 79.98%
EXPENDITURES
Debt Service 84,465 76,065 536,000 459,935 14.19%
----------- ---------- ----------- ----------
TOTAL 84,465 76,065 536,000 459,935 14.19%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 84,465 76,065 536,000 459,935 14.19%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 519,939 492,560 175,000 -317,560 281.46%
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10
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
GENERAL BOND FUND
1996 1997 BUDGET VARIANCE 3
RESOURCES
Working Capital Carryover 248,117 272,029 273,000 971 99.643
Taxes 190,338 173,996 190,000 16,004 91.583
Interest on Investments 15,747 11,398 14,000 2,602 81.413
Operating Transfers In 259,000 266,000 266,000 0 100.003
___________ __________ ___________ __________
TOTAL 713,202 723,423 743,000 19,577 97.373
EXPENDITURES
Debt Service 453,300 461,345 470,000 8,655 98.163
___________ __________ _ __________
TOTAL 453,300 461,345 470,000 8,655 98.163
___________ __________ _ __________
TOTAL EXPENDITURES 453,300 461,345 470,000 8,655 98.163
___________ __________ ___________ __________
ENDING FUND BALANCE 259,902 262,078 273,000 10,922 96.003
11
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CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
DEBT SERVICE FUND
1996 1997 BUDGET VARIANCE 8
RESOURCES
Working Capital Carryover 101,617 106,223 109,000 2,777 97.458
___________ __________ ___________ __________ .
Charges for Services 0 27,137 0 -27,137
Interest on Investments 10,273 9,357 6,000 -3,357 ` 155.958
Miscellaneous Revenues 0 0 10,000 10,000 .008
Operating Transfers In 208,278 279,000 356,000 77,000 78.378
___________ __________ ___________ __________
TOTAL 320,168 421,717 481,000 59,283 87.688
EXPENDITURES
Debt Service 125,722 221,409 370,000 148,591 59.848
___________ __________ ___________ __________
TOTAL 125,722 221,409 370,000 148,591 59.848
___________ __________ ___________ __________
I TOTAL EXPENDITURES 125,722 221,409 370,000 148,591 59.848
ENDING FUND BALANCE 194,446 200,308 111,000 -89,308 180.468
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12
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
AMBULANCE FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 0 114,364 41,000 -73,364 278.941
___________ __________ ___________ __________
Charges for Services 83,222 528,415 657,000 128,585 80.431
Interest on Investments 437 1,106 3,000 1,894 36.87%
Miscellaneous Revenues 25 1,434 2,000 566 71.70%
Proceeds From Borrowings 540,000
___________ __________ ___________ __________
TOTAL 623,684 645,319 703,000 57,681 91.801;
EXPENDITURES
Personnel Services 0 132,997 148,000 15,003 89.86%
Materials and Services 198,965 263,659 361,000 97,341 73.04%
Capital Outlay 363,623 0 8,000 8,000 .00%
Debt Service 12,000 42,085 153,000 110,915 27.51%
Operating Contingency 0 0 33,000 33,000 .00%
___________ __________ ___________ __________
TOTAL 574,588 438,741 703,000 264,259 62.41%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 49,096 206,578 0 -206,578
13
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CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
WATER FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 4,173,759 2,111,760 1,659,000 -452,760 127.29%
----------- ---------- ----------- ----------
Charges for Services 2,121,755 2,329,093 2,856,000 526,907 81.55%
Interest on Investments 111,888 84,171 91,000 6,829 92.50%
Miscellaneous 29,717 618 30,000 -29,382 2.06%
Other Financing Sources 0
----------- ---------- ----------- ----------
TOTAL 6,437,119 4,525,024 4,636,000 110,976 97.611
EXPENDITURES
Forest Interface 5,111 36,705 100,000 63,295 36.70%
Operations 3,728,007 1,456,411 2,086,000 629,589 69.81%
Debt Service 256,940 251,928 339,000 87,072 74.32%
Operating Transfers Out 259,000 266,000 266,000 0 100.00%
Operating Contingency 0 0 200,000 200,000 .00%
Conservation 57,739 67,138 90,000 22,862 74.60%
----------- ---------- -----"'--- ----------
TOTAL EXPENDITURES 4,306,797 2,077,564 3,051,000 973,436 68.09%
----------- ---------- ----------- ---"'----
ENDING FUND BALANCE 2,130,322 2,447,460 1,555,000 -892,460 157.39%
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CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
SEWER FUND
1996 1997 BUDGET VARIANCE t
RESOURCES
Working Capital Carryover 2,525,333 3,107,905 6,223,000 3,115,095 49.941
Taxes 749,452 733,043 917,000 183,957 79.94%
Intergovernmental Revenue 1,428,188 34,788 0 -34,788 ,•*• ••1,
Charges for Services 138,203 1,532,925 2,181,000 648,075 70.291,
Interest on Investments 652 120,158 309,000 188,842 38.891,
Miscellaneous Revenues 0 40 0 -40 ,•••.••1,
----------- ---------- ----------- ----------
TOTALS 4,841,828 5,528,859 9,630,000 4,101,141 57.411
EXPENDITURES
Operations
Personnel Services 377,825 372,878 527,000 154,122 70.75%
Materials and Services 653,668 575,320 937,000 361,680 61.401;
Capital Outlay 128,302 177,583 3,356,000 3,178,417 5.291,
Debt Service 0 0 370,000 370,000 .001,
Operating Contingency 0 0 3,440,000 3,440,000 .001,
Flood Restoration 0 1,210,010 0 -1,210,010 .••k
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 1,159,795 2,335,791 8,630,000 6,294,209 27.071,
----------- ---------- ----------- ----------
ENDING FUND BALANCE 3,682,033 3,193,068 1,000,000 -2,193,068 319.311,
15
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
ELECTRIC FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 1,204,056 1,430,900 1,358,000 -72,900 105.37%
----------- ---------- ----------- ----------
Intergovernmental Revenue 161,604 196,910 284,000 87,090 69.33%
Charges for Services 6,008,000 6,150,473 7,535,000 1,384,527 81.631;
Interest on Investments 51,479 36,811 60,000 23,189 61.35%
Miscellaneous Revenues 25,130 54,669 20,000 -34,669 273.34%
----------- ---------- ----------- ----------
TOTAL 7,450,269 7,869,763 9,257,000 1,387,237 85.01%
EXPENDITURES
Conservation 323,276 340,340 461,000 120,660 73.83%
Operations 5,746,526 5,995,326 7,417,000 1,421,674 80.83%
Operating Contingency 0 0 500,000 500,000 .00%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 6,069,802 6,335,666 8,378,000 2,042,334 75.62%
----------- ---------- ----------- ----------
ENDING FUND BALANCE 1,380,467 1,534,097 879,000 -655,097 174.53%
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16
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
CENTRAL SERVICES FUND
1996 1997 BUDGET VARIANCE k
RESOURCES
Working Capital Carryover 279,741 323,203 350,000 26,797 92.341,
----------- ---------- ----------- ----------
Charges for Services 1,741,816 1,833,708 2,465,000 631,292 74.39%
Interest on Investments 22,059 15,238 30,000 14,762 50.79&
Miscellaneous Revenues 1,684 1,391 5,000 3,609 27.82%
"'-------- ---""---- ----------- ----------
TOTAL 2,045,300 2,173,540 2,850,000 676,460 76.26k
EXPENDITURES
Administration 457,305 505,569 658,000 152,431 76.831,
Finance 712,563 724,845 1,070,000 345,155 67.741,
Operating Contingency 0 0 52,000 52,000 .00k
City Recorder 0 82,826 107,000 24,174 77.41k
Public Works 369,861 415,494 573,000 157,506 72.511,
Computer Services 177,398 231,029 390,000 158,971 59.24%
___________ __________ ___________ __________
TOTAL EXPENDITURES 1,717,127 1,959,763 2,850,000 890,237 68.76%
___________ __________ ___________ __________
ENDING FUND BALANCE 328,173 213,777 0 -213,777
17
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CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
INSURANCE SERVICES FUND
1996 1997 BUDGET VARIANCE Ir
RESOURCES
Working Capital Carryover 1,202,297 995,606 11070,000 74,394 93.05&
----------- ---------- ----------- ----------
Charges for Services 357,574 276,096 370,000 93,904 74.62%
Interest on Investments 59,964 37,776 88,000 50,224 42.93&
Miscellaneous Revenues 12,258 6,342 10,000 3,658 63.421
TOTAL 1,632,093 1,315,820 1,538,000 222,180 85.55k
EXPENDITURES
Personnel Services 7,007 10,736 15,000 4,264 71.57&
Materials and Services 238,422 214,099 611,000 396,901 35.04&
Interfund Loan 140,000
Operating Transfers Out 0
Operating Contingency 0 0 400,000 400,000 .001,
----------- ---------- ----------- ----------
TOTAL 385,429 224,835 1,026,000 801,165 21.911,
___________ __________ ___________ __________
TOTAL EXPENDITURES 385,429 224,835 1,026,000 801,165 21.91&
___________ __________ ___________ __________
ENDING FUND BALANCE 1,246,664 1,090,985 512,000 -578,985 213.08&
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18
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
EQUIPMENT FUND
1996 1997 BUDGET VARIANCE k
RESOURCES
Working Capital Carryover 1,485,094 1,676,599 1,697,000 20,401 98.806
___________ __________ ___________ __________
Charges for Services 747,152 775,939 1,106,000 330,061 70.166
Interest on Investments 84,857 67,166 100,000 32,834 67.176
Miscellaneous Revenues 15,933 15,902 20,000 4,098 79.516
___________ __________ ___________ __________
TOTAL 2,333,036 2,535,606 2,923,000 387,394 86.756
EXPENDITURES
Personnel Services 113,641 116,556 158,000 41,444 73.776
Materials and Services 294,761 294,327 382,000 87,673 77.056
Capital Outlay 131,485 119,392 568,000 448,608 21.026
Operating Contingency 0 0 125,000 125,000 .006
___________ __________ ___________ __________
TOTAL 539,887 530,275 1,233,000 702,725 43.016
----------- __ ___________ __________
TOTAL EXPENDITURES 539,887 530,275 1,233,000 702,725 43.016
----------- __ ___________ __________
ENDING FUND BALANCE 1,793,149 2,005,331 1,690,000 -315,331 118.666
19
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1996 and 1997
CEMETERY TRUST FUND
1996 1997 BUDGET VARIANCE %
RESOURCES
Working Capital Carryover 614,650 626,386 623,000 -3,386 100.541,
___________ __________ ___________ __________
Charges for Services 8,441 5,363 8,500 3,137 63.09%
Interest on Investments 32,035 22,855 45,000 22,145 50.791,
Operating Transfers In 500 S00 500 0 100.00%
----------- ---------- ----------- ----------
TOTAL 655,626 655,104 677,000 21,896 96.77%
EXPENDITURES
Operating Transfers Out 32,035 22,855 45,000 22,145 50.79%
----------- ---------- ----------- ----------
TOTAL 32,035 22,855 45,000 22,145 50.79%
----------- ---------- ----------- ----------
TOTAL EXPENDITURES 623,591 22,855 45,000 22,145 50.791,
__________ ___________ __________
ENDING FUND BALANCE 632,249 632,000 -249 100.04%
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20
City of Ashland
Schedule of Cash and Investments
March 31, 1996 and 1997
ALLOCATION OF CASH BALANCES 1996 1997
General Fund 1, 246, 919 . 57 1, 128 , 745 .29
Cemetery Fund 142, 667 . 53 159, 281 .61
Band Fund 76, 137 . 91 79, 799 . 99
Community Block Grant Fund (40, 691 . 36) (6 , 397 .57)
Street Fund 581, 164 . 30 697, 293 .36
Airport Fund 31, 903 . 91 41, 971 . 56
Capital Improvements Fund 619, 871 . 71 1, 613 , 380 .45
Hospital Improvements Fund 316, 678 . 38 0 . 00
Bancroft Bond Fund 516 , 624 . 81 489, 958 . 52
General Bond Fund 261, 265 . 16 263 , 039 . 98
Debt Service Fund 194, 446 . 20 200, 307 .87
Ambulance Fund 3 , 098 . 62 61, 892 .07
Water Fund 1, 751, 835 . 76 1, 946 , 680 .49
Sewer Fund 3 , 278, 886 .49 2 , 833 , 510 .54
Electric Fund 859, 749 . 96 993, 703 .81
Central Services Fund 437, 392 . 95 340, 120 .37
Insurance Services Fund 1, 456, 769 . 82 1, 455, 347 .01
Equipment Fund 1, 797, 904 .48 2 , 006, 833 . 68
Cemetery Trust Fund 623, 591 . 56 632, 249 .31
Ski Park Agency Fund 544, 958 . 00 1, 042 , 511. 00
Hospital Fund 5, 350, 734 .49 0 .00
Parks & Recreation Fund 2, 142, 122 . 61 2, 713 , 460 .23
TOTAL ALLOCATION OF CASH 22, 194 , 032 . 86 18, 693 , 689 .57
SOURCE OF CASH BALANCES
Petty Cash 973 . 00 973 . 00
General Banking (868, 764 . 13) (42 , 402 .27)
L.G. I . P. 11, 135, 516 . 88 6, 228 , 882 .20
U S Treasury Bills & Notes 2 , 099, 429 . 92 1, 260, 211 .56
Certificates of Deposit
Bankers Acceptances 973 , 395 . 83
State & Local Instruments
U. S . Gov' t Agency Invest 9, 826, 877 . 19 10, 272, 629 .25
--------- ----- ---- - ----------
TOTAL 22, 194 , 032 . 86 18, 693 , 689 .57
21
City of Ashland
Detailed Summary of Investments
March 31, 1997
Purchase Maturity Interest Investment
Identifier Type of Investments Date Date Rate Cost
5373 Local Gov't Pool 03/31/97 5.659* 6,228,862 .20
Bank of America
31331HHZ3 Fed Home Loan Bank 08/08/96 08/01/97 5.699* 500,703.13
31359CAC9 Fannie Mae 03/18/97 09/10/98 6.101& 980,468.75
US Bank
31771JQR4 FICO (Fin.Corp. ) 01/04/96 05/02/97 5.304* 932, 900.00
76116EAQ3 Ref Corp-0 Coupon 03/21/96 04/15/97 5.500* 943,680.00
912827F80 Treas NTS 07/01/96 06/30/97 5.697* 301,945.31
31364BWH9 Fed National Mtg Assn 09/11/96 02/20/98 6.203* 491,875.00
76116EAS9 Ref Corp-Strip 10/07/96 04/15/98 5.711* 504,834.00
31771J2W9 FICO (Fin.Corp. ) 12/11/96 03/26/98 5.650* 930, 560.00
91199EDO4 Bankers Accept. 01/27/97 07/23/97 5.520* 486, 970.83
76116EAS9 Ref Corp-Strip 02/03/97 04/15/98 5.680* 467,630.00
31364DEW2 Fannie Mae 03/04/97 09/25/98 6.015* 452,242.88
91199DJI3 Bankers Accept. 03/20/97 09/16/98 5.659* 486,425.00
Wells Fargo
76116EAQ3 Ref Corp-Strip 03/15/96 04/15/97 5.493* 942, 920.00
76116EAQ3 Ref Corp-Strip 04/05/96 04/15/97 5.580* 472,515.00
912827V33 Treas NTS 04/10/96 09/30/97 5.906* 498, 906.25
912820AK3 US Treas.Strips 04/17/96 08/15/97 5.7008 463, 995.00
31364BVV9 Fed National Mtg Assn 09/11/96 02/13/98 6.299* 491, 875.00
313394HSO Fed Home Loan Bank 09/24/96 09/24/97 6.000* 500, 000.00
3133952P9 Fed Home Loan Bank 12/05/96 06/05/98 5.860* 500, 000.00
31364AXX5 Fannie Mae 12/09/96 03/10/98 5.663* 199,234.38
313389PM4 Fed Home Loan Bank 02/03/97 07/20/98 5.780* 497,196.11
912820AP2 US Treasury Strips 03/04/97 08/15/98 5.910* 459,360.00
t
Analysis of Yield
5.750%�—
5.700%( -
m 5.650%i
c
� a 5.600%
5.550%1—.—
` 06/96 09196 12/96 03/97
I Period Ended
22
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
GENERAL FUND
1997 BUDGET VARIANCE $
EXPENDITURES
HUMAN RESOURCES
Materials and Services 80,690 82, 000 1,310 98.40
---------- ----------- ----------
TOTAL 80,690 82,000 1,310 98.40
ECONOMIC DEVELOPMENT
Materials and Services 192,315 251, 000 58,685 76.62%
TOTAL 192,315 251, 000 58,685 76.62'-
MISCELLANEOUS
Materials and Services 25,427 84,000 58, 573 30.27
Debt Service 85,404 87,000 1,596 98.178
Operating Transfers Out 53, 000 189,000 136,000 28.048
Operating Contingency 0 192, 000 192,000 .00%.
---------- ---- ----------
TOTAL 163,831 552,000 388,169 29.68%
POLICE
Personnel Services 1,313,742 1,811,000 497,258 72.54&
Materials and Services 443, 702 594, 000 150,298 74.70
Capital Outlay 9,783 21, 000 11,217 46.59%
---------- ----------- ----------
TOTAL 1, 767,227 2,426,000 658, 773 72.85
MUNICIPAL COURT
Personnel Services 96,294 126, 000 29,706 76.421
Materials and Services 39,431 57, 000 17,569 69.18
---------- ----------- ----------
TOTAL 135,725 183,000 47,275 74.17%
COMMUNICATIONS
Personnel Services 211,101 299, 000 87,899 70.60$
Materials and Services 59,373 102, 000 42,627 58.211
Capital Outlay 76,271 344,000 267,729 22.17$
---------- ----------- ----------
TOTAL 346, 745 745,000 398,255 46.548
FIRE
Personnel Services 1,156,006 1,439, 000 282,994 80.33%
Materials and Services 325,815 417,000 91,185 78.13%
Capital Outlay 8,468 27,000 18,532 31.36$
---------- ----------- ----------
TOTAL 1,490,289 1, 883,000 392, 711 79.14%
SENIOR PROGRAM
Personnel Services 67,438 97,000 29,562 69.52
Materials and Services 20,040 30,500 10,460 65.70
-- ----------- ----------
TOTAL 87,478 127, 500 40,022 68.61
23
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
GENERAL FUND
ACTUAL BUDGET VARIANCE
PLANNING DIVISION
Personnel Services - 225,692 288, 000 62,308 78.37
Materials and Services 144,374 199,000 54,626 72.55
---------- ----------- ----------
TOTAL 370,066 487,000 116, 934 75.99%
BUILDING DIVISION
Personnel Services 161, 114 262, 000 100,886 61.49
Materials and Services 50,782 78,000 27,218 65.11%
---------- ----------- ----------
TOTAL 211,896 340,000 128, 104 62.32
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24
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
WATER FUND
ACTUAL BUDGET VARIANCE
EXPENDITURES
FOREST INTERFACE
Personnel Services 0 5, 000 5,000 .00%
Materials and Services 36,705 95,000 58,295 38.64%
---------- ----------- ----------
TOTAL 36, 705 100, 000 63,295 36.70%
OPERATIONS
Personnel Services 544, 359 765,000 220,641 71.16$
Materials and Services 708,311 985, 000 276,689 71.91
Capital Outlay 203, 741 336, 000 132,259 60.641
Debt Service 251, 928 339, 000 87, 072 74.321
Operating Transfers Out 266, 000 266, 000 0 100.00%
Operating Contingency 0 200, 000 200,000 .00&
---------- ----------- ----------
TOTAL 1, 974,339 2,891, 000 916,661 68.29%
CONSERVATION
Personnel Services 35,333 48, 000 12,667 73.61%
Materials and Services 31,805 42,000 10,195 75.73%
---------- ----------- ---------
TOTAL 67, 138 90,000 22,862 74.60%
25
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
SEWER FUND
ACTUAL BUDGET VARIANCE
EXPENDITURES
OPERATIONS
Personnel Services 372,878 527, 000 154,122 70.751
Materials and Services 575,320 937, 000 361,680 61.40
Capital Outlay 177, 583 3,356,000 3,178,417 5.29
Debt Service 0 370,000 370,000 .00%
Operating Contingency 0 3,440, 000 3,440,000 .00%
---------- ----------- ----------
TOTAL 1,125,781 8,630,000 7, 504,219 13 .04
FLOOD RESTORATION
Personnel Services 108,262 0 -108,262
Materials and Services 273,748 0 -273,748
Capital Outlay 828,000 0 -828, 000
---------- ----------- ----------
TOTAL 1,210,010 0 -1,210,010
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26
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
ELECTRIC FUND
ACTUAL BUDGET VARIANCE $
EXPENDITURES
CONSERVATION
Personnel Services 88,737 113,000 24,263 78.53$
Materials and Services 251,603 348,000 96,397 72.30$
---------- ----------- ----------
TOTAL 340, 340 461,000 120,660 73.83$
OPERATIONS
Personnel Services 768,667 1,044,000 275,333 73.63$
Materials and Services 4,869,423 5,817,000 947,577 83.71%
Capital outlay 357,236 556,000 198,764 64.25$
Operating Contingency 0 500,000 500,000 .00$
---------- ----------- ----------
TOTAL 5, 995,326 7, 917, 000 1,921,674 75.73$
27
CITY OF ASHLAND
STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the nine months ended March 31, 1997
CENTRAL SERVICES FUND
ACTUAL BUDGET VARIANCE $
EXPENDITURES
ADMINISTRATION
Personnel Services 372,483 525,000 152,517 70.95%
Materials and Services 133,086 133,000 -86 100.06$
---------- -----=----- ----------
TOTAL 505,569 658, 000 152,431 76.83$
FINANCE
Personnel Services 479,404 714,000 234, 596 67.14$
Materials and Services 245,441 331,000 85,559 74.15$
Capital Outlay 0 25, 000 25, 000 .00%
---------- ----------- ----------
TOTAL 724, 845 1,070,000 345,155 67.74$
MISCELLANEOUS
operating Contingency 0 52, 000 52, 000 .00$
---------- ----------- ----------
TOTAL 0 52,000 52,000 .00$
CITY RECORDER
Personnel Services 58, 991 74,000 15,009 79.72$
Materials and Services 9,430 12,000 2,570 78.58$
Capital Outlay 14,405 21,000 6,595 68.60$
---------- ----------- ----------
TOTAL 82,826 107, 000 24,174 77.41$
PUBLIC WORKS
Personnel Services 345,370 492,000 146,630 70.20%
Materials and services 70,124 81,000 10,876 86.57$
TOTAL 415,494 573,000 157,506 72.51$
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COMPUTER SERVICES
Personnel services 89, 551 168,000 78,449 53.30$
Materials and Services 54,712 111, 000 56,288 49.29%
Capital Outlay 86,766 111, 000 24,234 78.17$
---------- ----------- ----------
TOTAL 231,029 390,000 158,971 59.24$
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28
•' OF ASh °',
City of Ashland `'= City Hall
•�•,p4F00� .
City Recorder's Office •• ,• 20 E.Mein St.
Barbera Christensen,City Recorder Ashland,Oregon 97520
(541)488-5307(phone) (541)488-5311(/ax)
April 30, 1997
MEMO TO- :p Brian Almquist, City Administrator
FROM: elBarbara Christensen, City Recorder
Emergency Medical Services - Ambulance License Review
Attached you will find Chapter 6.40 which outlines the procedure
for reviewing and approving an application for Ambulance Operator
License, and an application from the Fire Department for
Ambulance Operator License.
In accordance with our ordinance this application is done on an
annual basis and is valid from the date of issuance to the next
following thirtieth day of June. An application for renewal of
an annual license must be submitted to the city at least thirty
days prior to its expiration date.
I am submitting this application now to you for review and
placement on a future agenda for council approval. Please return
original application to me after presenting to council.
i
Chapter 6.40
EMERGENCY MEDICAL SERVICES
,(Ord. 2771 effective 11-21-95)
Sections:
6.40.010 Definitions. (amended Ord. 2778, 1996)
6.40.020 License and Personnel Required.
6.40.030 Exempt Persons and Activities. (amended Ord. 2778, 1996)
6.40.040 Minimum Ambulance and Equipment Standards. (amended Ord.
2778, 1996)
6.40.050 Minimum Levels of Training and Staffing. (amended Ord. 2778,
1996)
6.40.060 Minimum Response Times and Minimum Levels of Care.
6.40.070 Procedures for Monitoring Performance.
6.40.080 Administration; Powers of City Administrator or Designee.
6.40.100 License Requirements. (amended Ord. 2778, 1996)
6.40.110 Application for License.
6.40.120 Review and Investigation of Application.
6.40.130 Issuance of License.
6.40.140 License Term and Renewal.
6.40.150 Revocation or Suspension of License.
6.40.160 Abatement of Violations.
6.40.170 Prohibited Activities.
6.40.180 Penalties.
6.40.190 Severability.
6.40.10 Definitions. The following words and phrases as used in this chapter shall
i have the following meanings:
A. Ambulance. Any privately or publicly owned motor vehicle that is
regularly provided or offered to be provided for the emergency
transportation of persons suffering from illness, injury or disability.
B. Ambulance service. Any person, governmental unit, corporation,
partnership, sole proprietorship or other entity that operates ambulances
and that holds itself out as providing pre-hospital care or medical
transportation to sick, injured or disabled persons.
C. Ambulance Operator. An agency or person engaged in the business of
furnishing ambulance services.
D. Emergengy. Any non-hospital occurrence or situation involving illness,
injury or disability requiring immediate medical or psychiatric services,
! wherein delay in the provision of such services is likely to aggravate the
I condition or endanger personal health or safety.
I
Revised April 1996 Title 6 Page 46
1
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E. Emergency Medical Services (EMS). Those pre-hospital functions and
services which are required to prepare for and respond to emergencies,
including fire apparatus, ambulance(s), treatment, communications,
evaluation, and public education.
F. Emergency Medical Technician (EMTL A person defined in ORS 823.020.
G. Health Care Facility. A hospital, clinic, or extended care facility that
regularly provides medical or psychiatric care or services.
H. Person. Individuals, either male or female, partnerships, firms,
corporations and associations of every kind and their agents, servants or
employees.
I. Pre-hospital Care. Care rendered by emergency medical technicians as
an incident of the operation of ambulances and care rendered by
emergency medical technicians as incidents of other public or private
safety duties.
J. Response Time. The period of time from receipt of a call for EMS
assistance by the response agency until the arrival of EMS providers.
(Ord. 2778 Si, 1996)
6.40 020 License and Personnel Required.
A. No person shall operate an ambulance business within the corporate
limits of the city without first obtaining a license for operation.
B. No person shall operate a vehicle as an ambulance that is not equipped,
operated, and attended by the personnel as required by this chapter.
C. Notwithstanding subsections A and B of this section, any person
operating an ambulance business within the corporate limits of the city
on the date this ordinance is enacted shall have until December 31, 1995
to comply with this chapter.
6.40.030 Exempt Persons and Activities. The provisions of this chapter do not apply
to:
A. Ambulances owned by or operated under the control of the United
States Government.
B. Vehicles being used to render temporary assistance to licensed
ambulance operators in case of a public catastrophe or emergency with
which the licensed ambulances of the city are unable to cope, or when
directed to be used to render temporary assistance by a public official at
the scene of an accident.
C. Vehicles operated solely on private property or within the confines of
institutional grounds, whether or not the incidental crossing of any public
street serving the property or grounds is involved.
Revised 4ril 1996 Title 6 Page 47
i
iD. Vehicles operating from a business location, office or headquarters
outside the city, that are transporting a patient from an area outside the
city to a health care facility within the city, or vehicles which are passing
through without destination in the city.
E. Vehicles operating as a neonatal intensive care unit.
F. Vehicles transporting a patient to an air ambulance at the Ashland
Municipal Airport or a patient from the airport who arrived by air
ambulance. (Ord. 2778 S2, 1996)
6 40 040 Minimum Ambulance and Equipment Standards.
A. Ambulances shall be of the federal ambulance specification KKK 1822-A
types 1, 2 or 3.
B. Each ambulance shall contain, in addition to the equipment standards set
by the State of Oregon, the equipment required in the Jackson County
Ambulance Service Plan. (Ord. 2778 S3, 1996)
C. All ambulances proposed to be used by the ambulance operator shall be
presented to the city administrator or designee for inspection within
fifteen days of the date of application. All new or replacement
ambulances shall also be presented for inspection prior to use.
D. All ambulances shall be maintained according to the manufacturer's
recommendations. Complete maintenance records shall be maintained
and made available to the city upon request.
E. Each ambulance shall be housed in a heated and secure garage
i provided that no ambulance shall be housed at the Ashland Municipal
Airport. Crew quarters shall conform to the standards set forth in the
specialty codes defined in chapter 15.04 for residential occupancies
(dwellings).
F. Ambulance operators shall maintain a patient care record for each
j patient transported. Each record shall include the following information:
1. Name of patient.
2. Time of dispatch.
3. Time enroute.
4. Time of arrival at incident.
5. Time of departure from incident.
6. Time of arrival at hospital.
7. Time ambulance becomes available for service.
I
' Revised Aaii 1996 Title 6 Page 48
I
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8. Names and certification levels of attending emergency medical
technicians.
9. Beginning and ending mileage of each response.
10. Point of dispatch.
11. Unit number.
12. Incident address.
13. Description of injuries and/or care provided.
6 40 050 Minimum Levels of Training and Staffing
A. Each ambulance shall be staffed by at least two Oregon State Certified
EMTs, one state certified at or above EMT B and one state certified at
EMT P training level.
B. The EMT P shall be in attendance of the patient in the patient
compartment of the ambulance when transporting advanced fife support
patients to a health care facility.
C. All EMTs shall adhere to the continuing education requirements as set
forth by the State of Oregon. Each EMT P shall be currently certified by
the American Heart Association as provider of advanced cardiac life
support. (Ord. 2778 S4, 1996)
6.40.060 Minimum Response Times and Minimum Levels of Care.
A. The ambulance operator shall have an ambulance response time within
four minutes or less 95% of the time for emergencies determined to
require advanced Iffe support care and eight minutes or less 95% of the
time for emergencies determined to require basic fife support care.
B. Ambulance operators and their employees shall comply with all
procedures and protocols outlined in the Jackson County EMS Standing
Orders for this area.
6.40.070. Procedures for Monitoring Performance.
A. The ambulance operator shall provide regular field evaluations of EMTs
employed by the operator. The field evaluations shall be done no less
than bi-annually. The evaluation form shall be approved by the city
administrator or designee. Records of the evaluation shall be maintained
and stored. The city shall have access to any and all field evaluations
upon request.
Revised April 1996 Title 6 Page 49
B. The response time for all emergency calls shall be compiled monthly by
the ambulance operator. The compilation shall be submitted to the city
by the last day of the first week of the month following the report month.
All emergency response time over four minutes for emergencies
determined to require advanced fife support care and eight minutes for
emergencies determined to require basic fife support care shall be listed
separately. The report shall give the point of dispatch of the first
response vehicle and/or ambulance, and the location of the incident.
C. A copy of any written complaint by citizens concerning pre-hospital care
or billing of an ambulance operator shall be delivered to the city
administrator by the operator where it is to be kept on file. The city
administrator shall have the authority to take such action as may be
necessary to resolve the complaint if such action is in accordance with
the provisions of this chapter. The city administrator may also forward
copies of the complaint to the council together with a recommendation
for corrective action to be taken by the council.
640 080 Administration: Powers of City Administrator or Designee.
A. The city administrator shall have the authority to take action concerning
licenses in accordance with the provisions of this chapter.
B. The city administrator, or persons designated by the city administrator in
writing, shall have the authority to:
I 1. Audit records to assure conformance with this chapter.
2. Require production of relevant documents.
3. Perform all other acts necessary to enforce the provisions of this
chapter.
6.40 100 License Requirements. Each ambulance operator shall:
A. Conform with the standards, requirements, and maintenance provisions
stated in the rules adopted by the State Health Division, the Jackson
County Ambulance Service Plan and this chapter. Whenever the
requirements of this chapter require more than the division rules or the
county plan, the chapter requirements shall be followed.
B. Maintain on file with the city administrator, a current list of fees charged
for rendering service.
C. Maintain on file with the city administrator, a current copy of the name
and certificate of each emergency medical technician employed by the
ambulance operator.
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��a April isse Title 6 Page 50
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D. Maintain and make available, upon request of the city administrator, all
records required by this chapter.
E. Employ only emergency medical technicians who are certified by the
State Health Division.
F. Make available, upon request, written information to the public
concerning rate information.
G. Meet the response times and minimum levels of care required by this
chapter.
H. Render emergency medical services 24 hours a day, seven days a week.
Pre-hospital medical services and ambulance transportation shall be
available to all persons in the service area without regard to race, color,
religion, marital status, age, national origin, sex, sexual orientation,
disability or ability to pay.
I. Submit to the city, upon approval of license, proof of all insurance
required by this chapter.
J. Submit to the city, upon application for license, proof of all performance
bonds required this chapter.
K. Notify the city within 10 days of any change in material information
contained in the application, related materials, or license. (Ord. 2778 S5,
1996)
6.40.110 Application for License.
A. Any person desiring to obtain an ambulance operator license shall apply
upon forms available from the city recorder. Each application shall be
accompanied by a surety bond in the amount provided in this chapter.
The application shall include the following information:
1. The name of the applicant and trade name, it any, under
which the applicant intends to conduct the business; or it
it is a corporation, its name, date and place of incorporation,
address of its principal place of business and the names
of its principal officers, together with their respective
residence addresses; or it a partnership, association or
unincorporated company, the names of the partners, or of the
persons comprising such association or company, and the
business and residence address of each partner or person.
Revised April 1996 Title 6 Page 51
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2. A description of each ambulance or other vehicle used, or
proposed to be used, by the applicant, with the name of the
manufacturer, engine and serial numbers, state motor vehicle
license number, together with a certification that each ambulance
is adequate and safe for the purposes for which it is to be used
and that it is equipped as required by this chapter and the laws of
the state of Oregon.
3. The address and description of the premises at and from which it
is proposed to maintain and operate such ambulances.
4. Information showing that every proposed driver, attendant, and
driver-attendant is qualified as required in this chapter and as
required by the laws of the state of Oregon.
5. The applicant shall furnish such additional information as the city
may require.
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j 6. Upon application for an ambulance operator's license, applicant
shall furnish the city with a good and sufficient cash bond or
surety bond in the sum of $500,000.00 which shall be continued in
effect during the period that such ambulance operator shall do
business in the city. The bond shall be given as a guarantee that
the ambulance operator will furnish and maintain ambulance
i service from the date of obtaining a city license without
interruption of service, except that by giving 180 days' notice to
1 the city, such ambulance operator shall be authorized to
discontinue service without penalty. If, for any reason, the
licensed ambulance operator shall cease operations or discontinue
business for any reason whatsoever, voluntarily or involuntarily,
without giving the notice herein required, such cash bond or
surety bond shall be forfeited to the city.
i
7. No ambulance operator's license shall be issued unless there is
also on file with the city an insurance policy approved by the city
administrator, whereby the owner and driver of each of the
vehicles described in this license are insured against
liability for damage to property and for injury to, or death of,
any person resulting from the ownership, operation, or other use
Title 6 Page 52
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thereof. This policy shall be in the sum of not less than
$500,000.00 for property damages, personal injuries to, or death
of persons in any single accident.
a. The insurance policy shall contain an endorsement
providing that this policy of insurance will not be cancelled
until notice in writing shall have been received by the city
administrator at least thirty days prior to the time such
cancellation shall become effective.
b. The insurance policy must be issued by a company
authorized to do business in the State of Oregon. This
policy shall further provide that there shall be a continuing
liability thereon, notwithstanding any recovery on this policy.
If, at any time, this insurance policy shall be cancelled by
the company issuing the same, or the authority of the
company to do business in the state of Oregon shall be
revoked, the certificate holder shall replace the policy with
another policy approved by the city administrator.
B. The initial license fee and each yearly renewal thereafter shall be $300 for
an Ambulance Operator's License plus $100 per ambulance providing
emergency medical services to the city. Changes in the amount of these
fees may be made by resolution of the council.
640 120 Review and Investigation of Application.
A. Within fifteen days after receipt of an application, the city administrator or
designee may inspect and test all vehicles and equipment and inspect all
proposed vehicle location sites and crew quarters.
B. The city administrator or designee shall determine the applicant has
complied with the laws of the state of Oregon and provisions of this
chapter and report such determination to the council.
6.40.130 Issuance of License. The council may issue a license upon finding that the
applicant has met all requirements of this chapter.
6.40.140 License Term and Renewal.
A. A license shall be valid from the date of issuance to the next following
thirtieth day of June and shall be renewable annually for a term of one
year, commencing on the first day of July.
Tale 6 Page 53
B. An application for renewal of an annual license shall be submitted to the
city at least thirty days prior to its expiration date and shall be
accompanied by the appropriate fees and other required documents.
C. The ambulance operator shall provide 180 days written notice to the city
administrator prior to terminating service.
6 40 150 Revocation or Suspension of License.
A. Except as provided in section 6.40.160.13.3, before any license is
suspended or revoked, notice and hearing shall be provided in
accordance with this section. An ambulance operator shall be afforded
opportunity for hearing after reasonable notice, served personally or by
registered or certified mail. A hearing shall be held by the council if the
operator requests a hearing within ten days of receipt of the notice. The
notice shall include:
1. A statement of the operator's right to hearing, or a statement of
the time and place of the hearing.
2. A statement of the authority and jurisdiction under which the
i hearing is to be held.
I 3. A reference to the particular sections of this chapter involved; and
i
4. A short and plain statement of the matters asserted or charged.
B. The council, if the matter is heard by the council, or the city
administrator, if no hearing is held, may revoke or suspend a license
upon finding that an ambulance operator fails to meet the requirements
of this chapter or is doing business in violation of this chapter or
applicable federal, state, or county laws, ordinances, rules or regulations.
C. Any person whose license has been denied or revoked may, after thirty
days from the date of denial or suspension, apply for a license upon
payment of an application fee in the amount of the annual license fee,
which shall not be credited to the applicant's annual license fee.
D. Any person whose license has been denied or revoked for a total of two
times within one year, or who has a combined total of four denials or
revocations shall be disqualified from applying for a license for a period
of two years from the date of the last revocation or denial.
Title 6 Page 54
6.40.160 Abatement of Violations.
A. Upon finding that a violation of this chapter, or applicable federal, state,
city, or county laws, ordinances, rules or regulations has occurred, the
city administrator shall provide written notice to the ambulance operator
of the violation and demand that the violation be corrected within a
reasonable time as specified in the notice.
B. In the event of a notice under subsection A of this section:
1. The ambulance operator shall notify the city when corrective
action has been taken, and the city shall then cause an inspection
to be made to determine compliance.
2. If the ambulance operator fails to take corrective action within the
time required, the city may take action under section 6.40.150 to
revoke or suspend the license.
3. If the city administrator finds that the violation constitutes an
immediate danger to the public health and safety, the
administrator may, by administrative order, direct the immediate
cessation of activities under the license pending a hearing. The
hearing shall be held as provided in section 6.40.150.
6.40.170 Prohibited Activities. No ambulance operator or ambulance operator's
employee shall:
A. Make a false statement of a material fact, or omit disclosure of a material
fact, in an application for a license.
B. Charge for services not performed, make duplicate charges for the same
service, or charge rates exceeding those on file with the city
administrator.
C. Perform services of an emergency medical technician or emergency
medical technician trainee unless authorized by state law.
D. Fail or refuse to promptly advise the Ashland 911 Center of receipt of a
request for emergency medical assistance or when an ambulance
becomes available or nonavailable to respond to dispatch orders.
E. Fail or refuse to respond to a dispatch order from the dispatch office
when the ambulance subject to the call is available for service.
F. Falsify, deface or obliterate any license or certificate required under this
chapter.
G. Violate any federal, state, or county law, or any other city ordinance.
Title 6 Page 55
6.40.180 Penalties.
A. In addition to any other procedures and remedies provided by law, any
person violating any section within this chapter shall be guilty of a
infraction as set forth in section 1.08.020 except that the penalty shall be
a fine not to exceed $1,000.
B. Each and every day during any portion of which a violation any section
of this chapter is committed, continued or permitted by any such person,
is a separate violation subject to a separate fine of $1,000 and such
person shall be punished accordingly.
6.40.190 Severabi .. Should any section, paragraph, sentence or word of this
chapter be declared for any reason to be invalid, it is the intent of the City of Ashland
that all other portions remain in effect.
SECTION 2. Inasmuch as it is necessary to ensure that the provision of emergency
services is delivered in a consistent, timely and superior method, it is deemed
necessary for the public peace, health, and safety of the citizens of the City of Ashland
that an emergency be declared to exist, and this ordinance shall be in full force and
effect from and after its passage by the Council and approval by the Mayor. (ORD
2771 11-22-95)
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Tale 6 Page 56
CITY OF ASHLAND •'°"°°""`
Administration
MEMORANDUM •..°.REGO�,.°
DATE: May 14, 1997
TO: Honorable Mayor and City Council /
FROM: Brian Almquist, City Administrat6 v
RE: Wastewater Treatment Facility at Mt. Ashland Ski Area
Attached is a summary of the analysis prepared by our lessee, the Mt. Ashland Ski
Association, regarding the replacement of a septic tank/drainfield with a state-of-the-
art wastewater treatment facility.
Our involvement with this project goes back to 1990-91 when the former lessee of the
ski area requested approval of a Master Plan for future expansion. At that time, the
city raised three areas of concern: (1) The removal of tree cover and soil disturbance
for the establishment of new ski runs; (2) Pre-treatment of drainage water from the
new parking lot; and (3) Relocation of the septic tank/drainfield.
The issue at hand concerns only the last item, in which it was the city's position that
every effort be made to locate any replacement drainfield outside the Ashland Creek
drainage basin. The final Record of Decision by the Forest Service includes the
following language:
"During site-specific analysis, the permittee will be required
to fully explore all reasonable alternative sewage treatment
systems before construction of a particular treatment
system on National Forest land will be allowed."
and,
"It is important to note that my decision does not include
approval of a sewage system within the Ashland Creek
Watershed. Although such a sewage system may be
technically feasible from an environmental quality
standpoint, I am unwilling to authorize such development
without more reliable information.°
Honorable Mayor and City Council
May 14, 1997
Page 2
The lessee, Forest Service and the DEQ have spent the past three years investigating
alternate treatment methods, and have explored numerous alternate sites for a
drainfield. All of those alternate sites, except for the site now being proposed, were
rejected by the DEQ as having inadequate area or soil conditions to meet water quality
standards.
In addition, the advanced treatment to be provided by the proposed Sequential Batch
Reactor treatment plant will provide an effluent quality similar to the Ashland
Wastewater Plant. The difference is that the Ashland WWTP discharges directly into
Ashland Creek, whereas the Mt. Ashland facility will utilize a drainfield which is some
2000 feet from Ashland Creek. Half of the drainage would be in the Ashland Creek
side and half on the Neil Creek side.
It is staff's view that our lessee has met the requirement set forth in the USFS Record
of Decision, and that the effect on a raw water quality would be near zero; given the
proposed treatment facility.
Therefore, staff does not propose to make any further comment on the proposed
facility.
'Attachment
1b\wmtewet.513
7
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ROGUE VALLEY ISS Administration STra
155 S.Second Street
P.O. Box 3275
.,FMCouncil of Governments Central Point, OR 97502
Reception: (541) 664.6674
TTY 6646675
Direct + ext 664.6676
MEMORANDUM FAX 64-7927
BBS 6864-3656
Medford 779-5785
Grants Pass 476-5947 .
Date: May 16, 1997
To: Brian Almquist Ashland City Administrator
From: Paula Brown,PE,Associate Director
Subject: MT ASHLAND SKI AREA- WASTEWATER TREATMENT OPTIONS
I have briefly reviewed the proposal to install a Sequential Batch Reactor(SBR)and leach field at the
Mt.Ashland Ski Area. SBRs offer similar processing as activated sludge treatment processes. SBRs
allow processing in a single tank for the aeration and secondary clarifying processes. The tank is filled
with raw sewage and aerated(mixed with air)for a set period of time. The resulting mixed liquor is then
allowed to settle quiescently(without mixing)for another set period of time,after which the clear
supernate liquid is decanted through, in this case, the leach field. Waste activated sludges(with their
own organisms)are used to"feed"the new raw sewage. Some mechanism will have to be designed to
pump out the excess sludges after a period of time. The SBR process will work in cycles and typically
takes about 4 hours. The proposal is to have the SBR tank below ground which is very feasible. It will
require the introduction of oxygen(diffused air injected into the system or some type of mechanical
aeration) in the reaction process to provide the necessary aeration for production of microbial cells.
These organisms provide the treatment by oxidizing a portion of the waste mater into carbon dioxide and
water, and synthesize the other portion into new cells. The microorganisms settle during the setting
process,and the cleaned liquid is drained to the leach field for disposal.
There is a disadvantage in that SBRs can be labor intensive without programmable controls. The process
also requires adequate sizing of the downstream leach field since the process is intermittent and will have
higher flows than is expected in a continual treatment process.
Operated correctly,the SBR process can provide adequate treatment to a 20/20 BOD and suspended
solids ratio in the decanted effluent going to the leach fields.
TOOZ DOOAN LUL699T69T YVd Z6:CT INA LO/9T/90
City of Ashland City Hall
City]Ptzcordees Office 20 E.Main St.
garb=Christensen,City Recorder Ashland,Omgon 97520
(541)488-5307(phow) (541)488-5311(f")
May 9, 1997
TO: ayor and Council
FROM: W-�Barbara Christensen, City Recorder/Treasurer
SUBJECT: Liquor License Application
Application has been received from Carrisma Barnett for a LIQUOR
license for an ESTABLISHMENT, Peerless Garden Cafe at 265 4th
Street, Ashland.
OLCC has completed the necessary background investigation and
approval of this application is recommended.
City of Ashland City Hall
City Recorder's Office 20 E.Mein St.
Barbara Christensen,City Recorder Ashland,Oregon 97520
(541)49&5307(phw ) (541)488-5311(/ax)
May 16, 1997
TO: Mayor and Council
FROM: Barbara Christensen, City Recorder/Treasurer
SUBJECT: Liquor License Application
Application has been received from Patrick and Geri Couchman for
a LIQUOR license for an ESTABLISHMENT, Siskiyou Micro-Pub at 31-B
Water Street, Ashland.
OLCC has completed the necessary background investigation and
approval of this application is recommended.
City f Ashland ` `°
y City Hall
City Recorder's Office 20 E.Mein St.
Berbera Christensen,City Recorder Ashland,Oregon 97520
(541)488-5307(phone)
(541)488-3311 ((r)
May 19, 1997
TO: Mayor and Council
r
FROM: Barbara Christensen, City Recorder/Treasurer
SUBJECT: Liquor License Application
Application has been received from Beasy McMillan for a LIQUOR
license for an ESTABLISHMENT, Club Bo at 66 E. Main Street,
Ashland.
OLCC has completed the necessary background investigation and
approval of this application is recommended.
Of
Armor andnm
o41GO► May 14 , 1997
Mayor and City Council
W rom:
Jill Turner, Director of Finance G/
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uII1�Cf� Auditor
Recommendation: The Audit committee recommends that the council
authorize the Mayor and City Recorder to sign a contract with
Yergen and Meyer for Audit services . The agreement will be for
three years effective with the present (1996-97) fiscal year.
Discussion: The City performed a statewide search and received
three proposals for audit services . The audit committee met on
April 12th and interviewed the three firms . The Committee
recommends that Yergen and Meyer be the City Auditor. (Attached
are the minutes of the meeting. )
1
Audit Committee
May 12, 1997
10 :00 a.m.
The above committee met to conduct interviews of firms to perform
audit services for the City of Ashland and Ashland Parks and
Recreation. Present were Martin Levine, Emile Amarotico, Barbara
Christensen, Robert Dozier arriving at 10 :35 .
Martin Levine was reappointed as committee chair by unanimous
vote .
The following firms were interviewed and asked the same set of
questions .
Yergen & Meyer was represented by Jerry Burns and Robert Haugen,
from the Medford firm, Don Hall, from the North Bend firm.
Maxwell, Duchemin, Hallis & Trotter was represented by William
Trotter, Hallis, and Phillip Duchemin.
Coopers & Lybrand was represented by Don Doerr and Jenny
Standage .
After a discussion on the qualifications of the firms, the
general consensus was that there would be a comfort level with
staying with Coopers but that Yergen and Meyer was very
impressive in the interview process and the committee would go
with the local firm.
A motion was made by Christensen and seconded by Amarotico to
i recommend awarding the bid to Yergen and Meyer. Ayes : all .
Turner stated that she would arrange a meeting with Yergen and
Meyer and the Audit Committee to discuss their concerns before
the audit process begins. Turner said that she would write a
memo to the City Council on the results of the interviews .
There being no more business, the meeting adjourned at 12 :31 p.m.
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CITY OF ASHLAND
Department of Community Development
0
Conservation Division ;.
MEMORANDUM •.�REGO�,.° '
DATE: May 8, 1997
TO: Mayor and City Council
FROM: Dick Wanderscheid
RE: April 8 and 22, 1997 Meeting
On April 8, 1997, a meeting was held to discuss implementation of the Ashland
Watershed Partnership (AWP) General Findings & Recommendations (attached)
concerning flood restoration projects in Ashland. Attending the meeting were
partnership members Scott English, Richard Hart, Steve Koskella, Scott Kurtz and Rick
Landt. City Staff in attendance were John McLaughlin, Greg Scoles, Jim Olson, Dennis
Barnts and myself.
The meeting was conducted by having partnership members explain the various
recommendations and then a group discussion/brainstorming process was used to discuss
the feasibility of implementation of these items.
On April 22, 1997, a second meeting was held to review a memo I prepared summarizing
the April 18th meeting. In attendance at the meeting were Steve Koskella, Rick Landt
Scott Kurtz, Richard Hart, Jim Olson, John McLaughlin, Ken Mickelsen, Dennis Barnts
and myself.
Some of the items require a policy directive for implementation. One draft policy was
developed to address all of these items. All the items that have policy implications have
been referred to this item.
Finding #1 These joint meetings on April 8th and April 22nd of City Staff and AWP
are the first step in implementing this finding. Since all City flood
restoration activity has been stopped because of the flood bond measure's
inadequate voter turn out there are no City projects that need review. It
was decided, however, that private developer proposals in the floodway will
be referred to AWP when a formal planning application is submitted to the
City. Scott Kurtz will be the AWP contact for this process. Also, at the
first meeting, it was suggested by Jim Olson that Steve Gies, from the
Parks Department, be involved with future meetings of this group. Ken
Mickelsen attended the second meeting representing the Parks &
Recreation Department as a result of this request.
Finding #2 Rick Landt distributed a list of obstructions he had identified in Ashland
Creek from the Butler Band Shell to Hersey Street. It was decided to
forward this list to OTAK for use in its work. At the first meeting,
McLaughlin was directed to review the City's floodplain ordinance to verify
what restrictions actually exist. He reported the ordinance was silent on
this issue and that replacement could probably occur under the non-
conforming use provision of the ordinance. He felt this issue should be
fixed during the ordinance update as planned by the City.
Finding #3 John McLaughlin stated it was the Planning Staff intention to review all
flood plain maps and ordinances as part of its work plan. It looks like
most of Ashland Creek's flood plain is alright, but work was needed on
Bear Creek and possibly other creeks in the City. On the City's maps, the
flood plain is larger than those designated by FEMA. FEMA has approved
use of our maps because of this. Scott English inquired if anyone had seen
the FEMA draft report for the 1997 flood. He said it appeared inadequate
i to him and urged the City to review it. No one from the City had seen this
study. English said he would get the City a copy. This report has now
been furnished to the City and has been forwarded to OTAK
Finding #4 Rick Iandt talked about the advantages of building a failure mode into
creek crossing to ensure minimal damage as a result of flooding. Dennis
Barnts said in many instances, it was not possible because of where utilities
were located. Greg Styles felt a policy statement that directed the City to
i look at these options would be an appropriate way to deal with this issue.
See the attached policy statement.
Finding #5 John McLaughlin said our existing flood plain ordinance prohibits fill in
the flood plain, and that if it is occurring, it is an enforcement issue. Rick
Iandt said the City also did it in the park just below the swimming
reservoir and by the playground. Ken Mickelsen said the sidewalk in the
park near the playground was repaired because of a fear of losing portions
i of Winburn Way. Also, it was pointed out the City's consultant, OTAK,
will be required to comply with all City ordinances and get all appropriate
permits for future work in the flood zone or flood plain. It was pointed
out the City had a permit to do emergency work in the channel from the
Division of State Lands which covered all the work done during and
immediately after the flood. Richard Hart said there should be a survey
conducted of trees in the floodway, as some acted as organic choke points.
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These should all be.suiyey6d between.the Butler Band Shell and Hersey
Street. Scott Kurtz suggested a guide so contractors of the City would be
aware of what they could or could not do. Jim Olson said it is the City's
responsibility to make sure our contractors also comply with the laws and
all permitting requirements.
Finding #6 Richard Hart wasn't sure the gauges above the reservoir would have been
of much benefit in the 1997 flood. Jim Olson said the gauges on the East
and West Fork went out in the 1974 flood and were never replaced. He
said he had been told that USGS would be installing a gauge below the
reservoir on Ashland Creek. Rick Landt said he had talked to Ed
Hubbard from USGS and reported that he was told USGS bad no plans to
install any new gauges on Ashland Creek. Rick said there is an existing
program at USGS that we could utilize to get this done. Richard
expressed concern about any gauges in the upper creek section because
they would be destroyed in the next event and would not provide that
much useful data. Rick agreed to get a program description from USGS
for further discussion.
Finding #7 See the attached policy statement.
Finding #8 The City will be revising the Physical and Environmental Constraints
Ordinance in the next year. The riparian section needs to be expanded
and improved. John McLaughlin agreed to inform AWP when this occurs
for the expertise and input. With respect to City action, see attached
policy statement. With respect to the Parks Department complying with
the attached policy, it was pointed out by Dick Wanderscheid that for this
policy to affect a Parks action, it would need to be adopted by the Parks
Commission or adopted as a staff policy by Parks Staff. Otherwise it only
affects City activities.
Finding #9 Dennis Barnts said we have a rain gauge and record daily temperatures at
the Water Treatment Plant now. Richard Hart said that for less than $600,
a good system could be purchased that would provide rainfall and other
indicators. Data could be downloaded every three weeks or it could be
read remotely by modem and phone line, or cellular phones if that would
be desirable. He said that it needs to be housed in a structure, and that
his system is housed in three battery boxes. It is a mobile unit which can
be moved if necessary. It was felt the City should budget for this and get it
installed at the water treatment plan as soon as possible.
Finding #10 The City Attorney feels we could legally pass an ordinance that.would
require landlords to notify renters their rental property is located in the
flood plain. The hard part would be enforcement and penalties for non-
compliance. We could probably develop a draft ordinance but feel input
from the Council about its desire to do this would be beneficial before a
significant amount of staff time was devoted to this task.
Finding #11 Presently, City utility location maps are all on vellum. It is anticipated that
within two years, we will have the ability to obtain computer generated
utility location maps which would be available to both public and private
emergency personnel. This is something the City is already planning on
doing as soon as we have the computer capacity.
Finding #12 OTAK will be addressing this item as part of its study. With respect to
other areas of the City, Steve Koskella said this finding is linked with
Finding #4. He said using the summation of the flooding questionnaires
distributed could help identify and rectify other problem areas in the City.
He indicated all questionnaires that request City action or input had been
given to Public Works directly and all of them would eventually be turned
over to the City.
Finding #13 Each drainage way in Ashland has unique characteristics and needs an
individual study and approach. There was a committee that discussed this
with the City Council concerning Hamilton Creek. It was referred to the
Public Works Budget Subcommittee and Jim Olson reported that a
separate budget line was not included for Hamilton Creek,.but $55,000 was
budgeted for a Storm Water Master Plan. It was felt by the subcommittee
that study of Hamilton Creek was part of this overall study, and it could be
a separate element of the Request For Proposal that solicits proposals for
the Master Plan.
Finding #14 See the attached policy statement.
Finding #15 See the attached policy statement.
Finding #16 AWP recommends a list of at-risk sewer line stream crossings be identified.
Then, each crossing can be analyzed to see if there are alternative or
better ways to locate these at-risk utilities. AWP has agreed to identify
these crossings.
fFinding #17 The educational efforts directed toward making the 1997 flood a learning
experience can best be achieved by a partnership or team approach
utilizing city staff, resources and support, along with the partnership
resources with respect to organization, outreach, marketing and logistics.
We hope to use this approach to provide educational workshops in the next
few months.
Finding #18 No action necessary.
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DRAFT
Policy Statement
Recognizing that many items identified by the AWP will take a longer time frame
(one to five years) to accomplish, it is important the City adopt a policy to guide its
activities as flood restoration and other City projects occur in sensitive flood zone
and riparian areas. These projects should consider the following policy criteria as
they are designed and constructed:
A) As future bridge or culvert improvement projects occur, where applicable,
they should be designed so a mode of failure is included in the design to
minimize long term damage and costs.
B) As future stream bank stabilization projects occur, explore the use of "soft
armoring" or "bioengineering" (geotextile fabric, willow mats, aquatic
vegetation, etc.) as an alternative before utilizing armoring with rock,
gunnite, concrete or similar means.
C) City activities in the riparian zone should recognize the benefits of riparian
trees which include reducing stream cutting, maintaining cool water
temperatures, reducing erosion, providing wildlife and fish habitat and
parenting the new crop of riparian trees. The City should not remove these
trees unless absolutely necessary and if removal is contemplated, employ a
range of expertise before deciding whether or not to remove them.
D) Future street and sidewalk design and improvements within the 100 year
flood plain should attempt, where possible, to slope these impervious
surfaces toward streams or water detention areas and away from structures
and other assets. This is important to increase stream cross section areas
and to allow for rapid drainage.
E) Ashland Creek is an important native and anadramous fish spawning stream.
As City activities occur in or near the creek, we should assess and explore
opportunities for improving.fish habitat and passage. We should strive to
remove artificial fish passage barriers, reduce sediment, retain large woody
debris (where feasible), and maintain and enhance overhanging stream side
vegetation.
F) During future storm water related projects, the City should explore
opportunities to utilize sediment traps, storm water detention ponds,
constructed storm water wetlands and other soft engineering techniques for
storm water treatment.
G) As all future flood restoration and streamside projects occur, the City should
look at the long term environmental costs and benefits of all alternatives.
The full range of "soft engineering" and "hard engineering" choices should
be initially considered and both short term costs, ongoing maintenance, and
long term costs and environmental costs and benefits of each option should
be analyzed. Oftentimes, the cheapest up front solution can end up costing
far more over the long run if all these other costs are not considered.
e
IAshland Watershed Partnership Preliminary General Findings & Recommendations
version 3.1/20 Mar 97
Ratified by Ashland Watershed Partnership @ 20 Mar 97 meeting
Ashland Watershed Partnership (AWP) members have assessed the effects of the 1997 flood and
wish to make the following recommendations based on what we have observed and reviewed.
AWP will continue working to increase watershed function and vitality. An important goal for
the group is to interface with other committees and groups pursuing similar goals in our
watershed, including the Roca Creek Study Group, the Forest Commission, the Alternatives to
Sluicing Committee, and the Hillside Development Standards Group.
The following are AWP's provisional recommendations and findings based on our assessment
thus far:
1) We recommend that a process be created whereby City staff can utilize the resources of the
Ashland Watershed Partnership. AWP members are currently working with City staff on
flood restoration projects. At the initiation of other flood-related restoration and
management projects, we recommend that AWP be involved to provide technical and
environmental input. The goal of this process would be to insure that long-term and
environmental concerns are incorporated in all City projects within the floodways and
stream corridors. Currently, work is occurring in the floodway that may have to removed
to prevent future problems. We again urge that work be limited to restoring vital services,
until a comprehensive plan of action, including public review and input, is completed.
2) Debris and debris dams contributed to a great deal of the damage from the 1997 flood,
including the flooding of the Plaza. To minimize future flooding, AWP recommends an
assessment of all stream flow impediments in the floodway for their potential for debris
collection. AWP further recommends considering the removal of all publicly owned,
major impediments. For private stream flow impediments, consider using education of
owners, as well as ordinances to prevent the rebuilding of flow impeding, instream
structures.
t 3) Our experience assessing the results of this flood was that flood plain mapping in some
j areas was inaccurate. AWP recommends re-evaluating the FEMA and City designated 100
year flood plain maps to insure their accuracy and adequacy for prediction of flood
elevations throughout Ashland watersheds. Based on this evaluation, revisions to
existing ordinances or new ordinances may be needed.
4) Many culverts, like the one at the intersection of Glenview and upper Granite Street, were
plugged and the adjacent roads cut by the flood waters. This cutting of roads caused
disruption of vital services and costly repairs. Additionally, the roads were out of service
I for extended periods. As an alternative, explore the concept of Arizona crossings (low
areas in roads at stream crossings where water goes over the road during floods, and
through small culverts during normal flow periods as currently employed successfully by
the USFS in the watershed) adjacent to creek road crossings, and in place of culverts and
I bridges for non-essential roads. Bridges and culverts fail during catastrophic events. The
imode of failure can be changed to no vehicular passage during floods and minimal
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damage to repair afterwards by choosing this option. Choosing this mode of failure may
reduce costs and may even shorten the unusable period for the crossing. By placing a low
Arizona crossing next to culverts and bridges, a controlled path for floodwaters would be
available when the bridges and culverts clog. This concept is the one currently employed
adjacent to the Winburn Way culvert as a temporary measure. The concept is that open
top water passages are much less likely to be plugged with debris.
5) In the aftermath of the 1997 flood, we have observed that fill has been placed adjacent to
the floodway and in the floodplain. As well as being illegal, this situation may raise flood
waters on the opposite side of the creek, and/or increase sediment loading and
downstream siltation. To remedy this situation, we recommend stronger enforcement of
City ordinances that prohibit fill within the floodplain and that require that all illegally
placed fill be removed.
6) In the process of trying to understand the 1997 flood, flow data, particularly time related
data, is invaluable. Flow data could be used to size bridges and culverts, and predict future
flows. This valuable information could be made available in partnership with the USGS,
by restoring, maintaining and monitoring the existing USGS gauge sites on the West and
East Forks of Ashland Creek above Reeder Reservoir, and by adding a new station between
the WWTP and upper Granite. There is currently a USGS cooperative program that pays
1/2 of the cost of installation of instrumentation and cable crossings and 1/2 of
maintenance costs. The total cost per site is $15,000 to install each gauging station's
instrumentation and cable crossing, and $9000 per year per site to operate/maintain each
station. Benefits of USGS gauge stations include: a) accurate data on which to base
downstream stream crossing decisions, b) information for long-term City and watershed
planning, c) potentially an early warning flood system if the station(s) are set up with real
time, remote readouts, d) drinking water management data, and e) data for using Reeder
Reservoir more effectively for flood control.
7) In sections of creeks where bank stabilization is necessary, AWP recommends first
exploring the use of bioengineering or "soft armoring" (geotextile fabric, willow mats,
aquatic vegetation, etc.) before resorting to armoring with rock, gunnite, concrete, and
similar means.
8) We observed trees protecting stream banks, as well as being a source of flood debris. AWP
recommends the retention of all riparian trees, in conjunction with debris trapping
strategies, to insure that the many positive functions of trees will not be lost, while
protecting structures in the floodway and floodplain from the damage that debris was
observed to create. Examples of streamside tree benefits include reducing stream cutting,
maintaining cool water temperatures, reducing erosion, providing wildlife and fish
habitat, and even when damaged, parenting the new crop of riparian trees. AWP further
recommends that if the removal of riparian trees is contemplated, that a range of expertise
be utilized in decided upon whether or not to remove them.
Ashland Watershed Partnership
Preliminary Findings R Recommendations
version 3.1 20 Mar 97
2
9) Our observations indicated that weather conditions varied greatly between different
Ashland area locations during the storm events that led to the 1997 flood, probably due to
the mountainous local terrain. Weather data is essential for planning and for emergency
warning systems. To provide this information, AWP recommends that a weather station
that records temperature and rainfall, be established at the Water Treatment Plant and at
Mt. Ashland.
10) Many of the people hardest hit by the flood were renters in the floodplain. Property
owners are in a position, by means of required sales agreement notification of floodplain
status, to understand the risks of their ownership. Renters are currently not warned in a
similar manner of the risks of living in harms way. To equalize and correct this situation,
AWP recommends the creation an ordinance requiring that at the time of renting or
leasing, landlords renting property in the floodplain be required to notify the renter(s) of
that fact. AWP recommends that the ordinance apply to all leases and rental of houses,
mobile homes, manufactured, trailer houses, tents, and motor homes in the floodplain.
11) Each emergency offers an opportunity to evaluate preparedness for future events. We
recommend a comprehensive evaluation of what information and/or plans will increase
the City's ability to respond to emergencies. This might include a set of emergency utility
maps that are available to both public and private emergency personnel.
12) AWP recommends the evaluation of all streets, sidewalks and other impervious surfaces
within the 100 year floodplain for appropriate grade and slope. In general, the goal should
be to slope these impervious surfaces towards streams or water detention areas, and away
from structures and other assets.
13) Following the example of the Roca Creek study, AWP recommends that each Ashland
watershed be assessed as soon as possible.
14) During our assessments, we noted numerous artificial barriers to fish passage in Ashland
Creek. We have also noted that Ashland Creek, due to its relatively high quality water,
year round flows, and deposits of suitable spawning gravels, is an important anadromous
fish spawning stream. Fine sediment.has been a major obstacle for spawning fish because
it smothers the incubating fish eggs and reduces food production. One of the benefits of
' . the flood has been flushing of the offending fines from the stream system. AWP
recommends avoiding measures like sluicing, that return fine sediment to the stream
beds. Further, AWP recommends assessing and exploring opportunities for improving
anadromous fish habitat in Ashland and Bear Creeks. Consider modification of fish
` passage barriers (culverts, artificial waterfalls, etc.), reduction of sediment, retention and/or
placement of large woody debris, retention of overhanging vegetation, and other habitat
elements in all creek restoration projects.
15) AWP recommends considering the feasibility of using sediment traps, stormwater
detention ponds, and other types of constructed wetland systems to provide stormwater
treatment.
i Ashland Watershed Partnership
Preliminary Findings R Recommendations
version 3.1 20 Mar 97
3
16) AWP recommends evaluating all sewer line stream crossings and consider the feasibility
of modifying or relocating them to better protect the integrity of Ashland's sewer system
and creek water quality.
17) The 1997 flood affected both public and private land. Rehabilitation and planning
efforts that integrate professional expertise increases the likelihood that watersheds
will endure flood events with less damage. AWP recommends that a series of
workshops and lectures for private landowners, planners, and City staff be
developed to focus on watersheds. Possible topics include:
• Subdivision development that integrates stormwater drainage
• Instream processes
• Structures and their potential as debris jams
• Living along a riparian zone
18) We acknowledge and support the efforts of City staff to utilize the flood event as a tool for
directing new policy and regulation. One example of this is the Planning Department's
intent to revise the Physical and Environmental Constraints ordinances.
Note: The above recommendations are not ranked by priority.
Ashland Watershed Partnership
Preliminary Findings&Recommendations
version 3.1 20 Mar 97
4
JACKSON COUNTY OREGON BOARD OF COMMISSIONERS
10 S.OAKDALE• MEDFORD,OREGON 97501 Ric Holt (541)776-7234
• 0 Jack Walker (541)776-7235
Sue Kupillas (541)776-7236
April 22, 1997 FAX# (541)776-7565
Mr. William D.Thomdike,Jr. Mr. Pete Naumes
Medford Fabrication 1770 Hanley Road
P.O. Box 1588 Central Point, Oregon 97502
Medford, Oregon 97501-0244
Ms. Lindsay Berryman
1694 Highcrest Drive
Medford,Oregon 97504
Dear Bill, Pete and Lindsay:
Thank you so much for taking the time last week to offer your plans and concepts on how
county government could become more effective and efficient As you may recall, I have
always been a staunch supporter of citizen involvement in shaping Jackson County's future
from actively supporting the formation of the Go Team to the Strategic Planning Committee,
which you were a part of
The Go Team, as you know, gave us a somewhat mixed message, thus we asked that the
Strategic Planning Committee be formed to focus in on key issues, which they did, such as
consolidation of law enforcement, combining government services (city, county and state)
where applicable and elimination of some elective county positions if it can be proven that is
the wish of the people. In fact, Jack and I pointed out to you we have actually been pursuing
those goals, i.e., combining county road services with the state (ODOT). We were the first in
the state to do that. We are repairing state vehicles at ourcourity shop and, last but not least,
talks have begun in earnest for the creation of a unified law enforcement district which is long
overdue.
The county's biggest problem is the lack of funding for those services that we traditionally
delivered when we had O&C dollars to spend. It-would be appreciated if this group would
expand its focus and include in its quest for more efficiency in government looking at
combining school districts (73 cents out of each tax dollar), 911 systems (three in Jackson
County), vector control and, last but not least, the Historical Society. In total, there are some
47 taxing districts that this group could focus in on and help save our taxpayers untold
millions of dollars.
Since changes have been suggested, such as 911 systems delivery and law enforcement
consolidations, I feel that the only way we will ever achieve these goals is to make the cities
active.players in any discussions of the above items. It just doesn't make sense to exclude
Mr. William Thomdike, Jr.
Mr. Pete Naumes
Ms. Lindsay Berryman
April 22, 1997
Page 2
them (cities) from any discussions. May I suggest that we include one member from each
City Council (Ashland, Talent, Phoenix, Medford, Central Point, Gold Hill, Rogue River,
Eagle Point, Shady Cove, Jacksonville and Butte Falls) from the very start of the group being
formed. By including the above to the original group, it is felt we will accomplish our goals
in shorter time.
Please give me your thoughts on these suggestions.
f er
JACKS ON COUNTY OREGON BOARD C
11 COUNTY COMMISSIONERS
m - 10 S. OAKDALE• MEDFORD,OREGON 97501 Ric Holt (541)776-7234
•. • Jack Walker (541)776-7235
The Train is Coming Sue Kupillas (541)776-7236
" With Your Help! FAX#
(sal)nsasss
TO.- Mayots and City Councillors (Ashland, Talent, Phoenix, Medford, Gold Hill, Central Point, Rogue River,
Grants Pass), Jackson and Josephine County Commissioners
For the very first time in over 50 years, we have an opportunity to experience what could be part of our future in
transportation. It doesn't take a nuclear physicist to tell us that we need to explore other avenues of transportation
rather than depending entirely on the automobile as our sole commuter source.
With the ever-increasing commuting between work and home, and county to county and the anticipated increase in
our population base, we must now seriously plan for the future. We just can't keep building roads and paving over
everything.
As you will note by the attached letter to me from Ed Immel, Rail Planner, ODOT, we have an opportunity to
experience what could be.
The Regiosprinter rail car is on tour throughout the U.S. and is anticipated arriving in the Northwest in late
October/early November for demonstration runs. Portland (of course), Albany, Beaverton and Lake Oswego have
already signed up to show their citizens what can happen with commuter rail service. I would hate to see us left
out again. In order for us to participate in this program, we must make a commitment within the next 30 days. The
commitment would be as follows:
1. Express your interest in having the commuter train stop in your town.
2. . Help in the formation of a small committee (Bring Back the Trains) to help in funding to cover expenses
mentioned in the ODOT letter plus additional charges for use of railroad track and man-power (2 people)
to run the wain. The anticipated cost for having the Regiosprinter here for two days will be approximately
$6,000 (includes promotional costs). If all cities and counties would contribute at least $650, our costs
would be covered.
Tickets to ride the train could be sold to the public and would cover costs. Any monies collected from
ticket sales could be equally distributed back to those participating in the program.
Jackson County will contribute the first $1,000 toward this program to get it started.
3. Please respond to my office by May 28, 1997.
Now is our chance to let everyone know we are planning for the transportation future. I look forward to hearing
FsonCounty
ou,
Commissioner
edia
amer of Com merce Directors
RVCOG
Rogue Valley Civic League
League of Women Voters
SOREDI
Tradco
Steve Reno, President, Southern Oregon University
Pete Belcastro
Jefferson Public Radio
Ed Immel,ODOT
Sharon Coleman,RVTD
Ed Colbert
RECEIVED n
March 28, 1997 APR
�..`'.
o r cr.":;1W(t�s. DEPARTMENT OF
(�
TRANSPORTATION
Rick Holt
Jackson County Courthouse
10 South Oakdale ( Rau 864109
503)9864129
Medford, Oregon 97501 Fax(503)9864174
:; .. a. .. . File Code: PLA 1644
Re: Regio Sprinter Rail Car
We have had discussions with Siemens regarding the testing of their Regio Sprinter rail car in Oregon.
Currently, it is planned to operate it between Albany and Co;6k;'sorrie'demonstrations and displays in
Yamhill County;several days of operations between Wilsonville'and.Beaverton alongwith three days of
operation on the line.between Lake Oswego and Portland owned by the city of Porfland. Our last contact
with Siemens Indibated that the-car would be in the Pacific Northwest in late October/early November.
Our tar�ding is that there is a one-time positioning cost for a ter f$3,000 ly operations are
00 a d �e railroad operating costs. The car travels on own flatcar w I 'has an unloading ramp.
e pperet;ons'listed above are being sponsored by and tieing paid for by local i mment
Some organization in Jackson County needs to be the local sponsor:if you wish tobring the car to the.
area It is also the:re0brisibility,of the sponsor to secure oPerahng'clearance with ttie,railroad involved
r . rea(¢ing f fiat the Spnrlter can not operate in donjunctlon wrth;any freight train service The.Federal
Railroad"ftl trahon re;"'es that'66 freight trains be loi d iir �whlle the Spnater Wln operaton __
s k
ODQTs rote in the tiperetion of the Sprinter has been as 3acildator and coo�nator for operations We
do nt nhagpate`ogntributing finanaally<to Its operaUor z� z
If you need more Information please.contact me.
Truly yours,
V�4uo6
Ed Immel
State Rail Planner
cc: Claudia Howells
Blob Krebs
Transportation
Development Branch
Mill Creek Office Building
orm 731-M(645) '�`' 555 13th Street NE
Salem, OR 97310
e 3
01/_1§41-@96' 10:04 5414790292 '' wo l c JACKSON COUNT
• • RIC HOLT
To: Commissioner Riok Holt Chairman
Board grcommirsionas
From: Dan Wilkinson
��rV\ `/-ma�y.)!J//r-i�✓' -V^✓w✓✓J✓ `//W///.V/�/�/i � 10 So uh
Av
e.541 [179-1210 MEOFORD.ORE GON
97507
(541)776.7234
E��1)776-7565
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THE REG/OSPRONTER ,COME. FOL`SOA
On December 6, 1596,history was made in Folsom,California. For the first cimc in the United States Siemens .
Transportation debuted the RegioSprinter,a Diesel Multiple Unit (DMU), on the ex-SP line bztween Sacra-
mento and Folsom. The RegiciSprincer was first iocroduced to the European marker in.1995 in answer to the
need to economically transport passengers on under-urilized regional rail lines. In Europe, it currently operates
in three cities in Germany and Denmark. More recently, it operated for four months in Calgary, dada on
demonstration runs where it received rave reviews. The RegioSprincer is seen by the Sacnmencu-Placcrville
Traosporcation Corridor Joinc Powers Agency QPA,discussed in the last Wares Railroader) 25 the solution cc
the problem of providing Folsom and points east with timely, economical passengcr tail service. The
j RegioSprinmr,one of a Family of DMUs, is cipable of carrying 74 stated and 100 standin6 passengers at speed'
up to 60 m.p.h. [t is powered by two 5 cylinder, 270 hp diesel engines and has a weight of approximately 5C
cons. Other features include a low floor for easier access by disabled persons, facilities for handling bicycles anc
baby strollers and an on-board ticket machine. Another point of historical interest is the'fact chat, for the Ars-
time in 57 years, passengers were transported from Hazel Boulevard to the Folsom city limits over the align
menr of the Sacramento Valley Railroad — the first railroad west of the Rockies. The line was surveyed b,
Theodore Judah and began scheduled operations in 1856. Once again Folsom stands ac the beginning of ai
.....;rims n,•w r6anrer in the railrcnd history of the area. Phoroaraok by William LuKK, 1[[
CITY OF ASHLAND • ° °"
Department of Public Works
Public Works Administration
'i
MEMORANDUM '°REGO�
DATE: May 14, 1997
TO: Honorable Mayor Catherine Golden and City Council
FROM: James H. Olson, Acting Public works Director
RE: Request to Cut Pavement Protected Under Moratorium
REQUEST:
Jerome White and Dale Shostrum have jointly submitted a request to cut the
asphalt pavement surface in the alley north of 'A' Street between Fourth and Fifth
Streets. This pavement was installed on August 15, 1995, and is protected by
moratorium until August 15, 2000. The purpose of the requested cut is to install
lot and footing drain lines to the storm drain line located in the center of the alley.
BACKGROUND:
The alley north of 'A' Street between Fourth and Sixth Streets was created and
paved under the Railroad Village Subdivision Local Improvement District in 1995.
The alley was designed with an inverted crown (depressed center section) to
channel water run-off. A 12-inch storm drain line was installed in the center of the
alley with grated catch basins at 300 foot intervals. Under normal circumstances
downspout and lot drainage is directed to the top of the pavement at the edge of
the alley and allowed to flow to the center of the alley to the nearest down slope
catch basin. In the instance of Lots '3' and '4' the existing grade is too low to
provide the necessary slope to the alley surface.
CONCLUSION:
To minimize the street cut it would be possible to provide drainage for both lots
'3' and '4' by using a combined trench at the common lot boundary. A single 24-
inch wide by 9 foot long cut would be sufficient to provide a drainage line to the
common lot corner.
PAGE 1— (c:engineer\pavemcuc.Mem)
1
To raise the building lay-out elevation would be very costly and access,
particularly handicap access, would not be a desirable from 'A' Street.
The attached letter from Jerome White and Dale Shostrum lists other valid
reasons for this request.
RECOMMENDATION:
The Public Works Department recommends approval of this request.
I
I
I
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I
Attachments: Letter from White & Shostrum
Maps
PAGE 2— (c:engineer\pavemcuc.Mem)
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8 May 97
.Tames H. Olson, Assistant City Engineer
Engineering Department
City of Ashland
re: Alley pavement cutting moratorium
Lots 3 and 4 of the Railroad Village Subdivision
to the City of Ashland, Jackson County, Oregon
(Assessor's Map 39 lE 9AB, tax lots 6502 & 6503)
Mr. Olson,
We are hereby requesting that the moratorium on pavement cutting be lifted
for the asphalt alley adjacent to the above properties. The purpose of this
request is to allow for access to the storm sewer lying beneath the pavement.
This request is on behalf of BW squared, LLC, owners of Lot 3, and Bill
McMillan and Kim Shelton, owners of Lot 4. 1 am the Architect for the
building on Lot 3, and also a member of BW squared, LLC. Dale Shostrum is
the Designer and representative for the owners of Lot 4.
There are four reasons we feel the moratorium should be lifted. They are as
follow:
1. The LID assessed on these properties paid for the installation of both the
paving and the storm sewer.
2. The slope of the paving at the alley side of the buildings is not adequate
for proper sheet drainage off the site and onto the alley.
3. The slope of the alley (approx. 0.5%) may not be adequate for proper
drainage of the storm water to the storm drain manholes.
4. Sheet drainage of the rainwater over the parking areas and alley during
periods of freeze will create a hazardous situation for pedestrians and
vehicles.
i
jPlease submit our request for lifting the moratorium to the City Council. We
would like to be on the agenda for the Council's May 20 meeting date as
i construction has begun on Lot 3 (foundations have been poured), and is
planned to begin in the near future on Lot 4. Your prompt response to our
irequest would be greatly appreciated.
Respectfully,
JEROME WHITE
1111IT ECT111 lJ'I V
_
AND PLANNING
3♦D A 5 T R E E T erome White Dale Shostrum
ASHLAND.OR 9752D
TEL 541-489.7R30
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ROGUE VALLEY 155 S.Sewn Street
155 S.Second Street
P.O. Box 32 75
Council Of Governments Central Point,OR 97502
• r Reception: 16411 6646674
TTY 6646675
Direct + a=6646676
MEMORANDUM
FAX 66¢3454
Medford 779-6786
Grants Pass 674-5947
Date: May 16, 1997
To: Brian Almquist,Ashland City Administrator
From: Paula Brown,PE,Associate Director
Subject: TAP(TALENT ASHLAND PHOENIX)WATER INTERTIE
It is my understanding that the City of Ashland will be putting the TAP Water Intettie on the agenda for
the May 20, 1997 Council Meeting to discuss the next steps in the decision making process.
As discussed with you,I have reviewed several different options with the TAP Committee regarding
Ashland's interest in funding the incremental construction costs at this time,and not paying for any
capacity or usage driven numbers. The response from council representatives on the water committee
from both Talent and Phoenix is positive,but justifiably reserved. They are interested in the partnership
with all three Cities and feel this could help in total financing options and grant availability for the TAP
project. They are concerned that Ashland pay their fair share should Ashland decide to connect and use
water in the future. I assured them that Ashland is interested in ensuring the equity if in the future the
intertie is ever used for the City. The initial stipulation that the two cities placed on further discussions
regarding Ashland paying the incremental upsizing cost of construction now would be that Ashland pay
for the cost of having a legal agreement drawn up to satisfy their concerns for future payment to the other
two cities. Both Cities will have to discuss these ideas with their full Councils.
You asked that 1 look at two things:
1. The dollars for the incremental costs with the current line sizes and current estimate of
future needs(based upon a"25%"or 1.8 mgd),and
2. The dollars for a line capable of fully providing for Ashland's need in the future.
I have used the following assumptions:
• The TAP Intertie Costs(attached)for the Highway 99 option(should be more
conservative than the desi red option of the railroad right of way).
• Construction costs are based on recent work that Lee Engineering has completed and
discussions with Phil Beverly.These are for discussion purposes and are only estimates,
• Future population estimates for Ashland are an issue. I used a future daily rate of 12
mgd which would allow for peak demand requirements of a 40,000 population.
The following conclusions have been derived. Again,these are first cut. The line sizes do include a
representative line loss and will allow for some additional pumping,backflow prevention,metering and
surge protection.
. erw DOOM LUL1,99T69T %Vd C9:ZT IS3 L6191190
3
1. Highway" Option:
Total Construction Cost if only Phoenix and Talent participate: $6,056,700(a)
Total Construction Cost with all three Cities participating $6,766,500(b)
Incremental Construction Cost Difference (b-a) S709,800(c)
Capacity Cost to Ashland(for future connection) $1,226,021 (d)
Portion to repay Talent and Phoenix upon connection (d-c) $516,221
(Plus finance costs to be detailed in agreement)
Estimated Costs for Constructing the Line to the Ashland Water Treatment Plant
assumes a 18" line at$100/foot(probably high)
assume the 18"line is pumped to the chlorination tanks at the water treatment plant
assumes 4.5 miles
assumes$700,000 in pump station and miscellaneous costs
assumes 30%engineering and contingency(same as the other estimates)
Total Construction Cost(Talent to Ashland) $2,376,000 (e)
Engineering and Contingency(30%) $712,800(t)
Total Construction Cost to Ashland(e+f) $3,088,800(g)
Total Cost to Ashland for 1.8 Mgd(g+d) $4,314,821
2. Option if Ashland requires 12 mgd in future
requires a total of 19 mgd from the Medford Plant
pipe sizing: 36"from Medford to Talent;30"from Talent to Ashland
using the Hwy 99 option,the construction costs are higher because of the existing services
assume$175 1foot for 30" line;$210/foot for 36" line
Total Construction Cost if only Phoenix and Talent participate: $6,056,700(h)
Total Construction Cost with all three Cities participating $9,408,100(1)
( Incremental Construction Cost Difference (I-h) $3,351,400 0)
Capacity Cost Differential would be significantly higher since Ashland would be the greatest
demand(12 mgd verses Talent at just under 4 mgd and Phoenix at approximately 3 mgd)
Capacity Cost Share(based on 63%) $5,942,000(k)
Portion to repay Talent and Phoenix upon connection (k-j) $2,590,600
(Plus finance costs to be detailed in agreement)
Estimated Costs for Constructing the Line to the Ashland Water Treatment Plant
assumes a 30" line at$175/foot(probably high)
assume the 30" line is pumped to the chlorination tanks at the water treatment plant
assumes 4.5 miles
assumes$1,000,000 in pump station and miscellaneous costs
assumes 30%engineering and contingency(same as the other estimates)
Total Construction Cost(Talent to Ashland) $5,158,000
Engineering and Contingency(30%) $1,547,400
Total Construction Cost to Ashland $6,705,400(1)
Total Cost to Ashland for 100%Need 0+k) 512,647,400
I
Zoom DODAN LZ6099UST YV3 4S:ZT IXA LB/9T/90
05/16/97 FRI 12:54 FAX 15418847927 RVCOG
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CITY OF ASHLAND y`oF°°%..y
Administration
MEMORANDUM �.�REGO?,.'
DATE: May 14, 1997
TO: Honorable Mayor and City Council
FROM: Brian Almquist, City Administratpf
RE: Building Inspection Services for City of Talent
Recently, the City of Talent lost its Building Inspector and requested interim assistance
for our Building Department to carry on with its plans review and inspection activities
through June 30, 1997.
This past week, the City of Talent notified us that the Talent City Council would like to
seek a two-year Intergovernmental Agreement to continue these services beginning July
1, 1997.
Building official Mike Broomfield and I have analyzed their service needs and are
comfortable that we would be able to provide those services here at Ashland City Hall
without any increase in personnel for 75% of the plans review and permit fees. Any work
on permits in progress prior to our assumption of the service would be billed to Talent at
an hourly rate on which we have previously agreed.
Ashland will not provide any Planning or Housing Code reviews. This will be done at
Talent City Hall prior to the plans being submitted to Ashland for permitting.
RECOMMENDATION: It is recommended that the City Attorney and City Administrator
be authorized to work with City of Talent officials in the preparation of an
Intergovernmental Agreement, and that the agreement be submitted to both the Talent
and Ashland City Councils for their approval prior to June 30.
We may also need to secure approval for the State Building Codes Division and If the
Council approves the above recommendation we will obtain that approval before June 30.
BLA:fb
1blma kbuildimp.514
Cate Hartzell May 16, 1997
881 East Main Street
Ashland, Oregon
City Council Persons,
I have followed and testified in the development of the cell phone antennae ordinance. I
was pleased when one of the early drafts limited these antennae from residential
neighborhoods. I strongly urge you to reconsider your approval of the change that allows
a CUP process in residential and allows the adaptation of towers in stadiums, etc. to
accommodate antennae.
Many of you are familiar with my research and advocacy during the siting of the North
Mountain electric substation. A year or so after it was sited, Don Laws told me that
Council members considered my behavior during that time relative to electro magnetic
fields (EMF) to have been hysterical. Well, the debate has continued, books and studies
continue to verify that there are health effects from smaller and smaller levels of radio,
magnetic and electric fields. As long as a billion dollar industry is dependent on public
acceptance of lines across our land, you'll have muffled studies and strong lobbying
efforts that result in a Congressional Act that forbids you to consider health effects in the
placement of these and related cell phone equipment in our town.
Think about why Congress would pass something that does not ALLOW municipal
bodies to even consider the health effects of an activity in determining appropriate use.
Well, you may be restricted from considering it,but that doesn't mean it isn't real and
shouldn't be in your minds as representatives.
You have the opportunity to limit this commercial activity from homes, school yards, and
fields. I will be asking the School Board not to sell the fences to advertisers so they can
influence our kids.while they come together to play sports. Why are you suggesting we
use school yards for commercial activity when this ordinance allows that commercial
activity in at least 15% of land in our limits, and most of the land outside our city
boundaries. This is not"clean" industry, it's invisible industry.
This is the first stab at regulating this activity within our borders. Congress could direct
us to be even less restrictive in the future. I strongly urge not to give away the store
before they come for it.
If they HAVE to have the Mark Anthony, make a special exception in the ordinance. If
this company is saying they only need two towers, then you've allowed them that. If they
or new companies need three or eight or twenty, let's first direct them to the pre-existing
two! I don't want to make it easy for them to place them all over town. The CUP process
will just be a formality. I'd rather force the industry to refine their technology than use
our school yards freely to transmit radio waves.
I have two questions: Does the ordinance force competin¢companies to negotiate shared
use of towers and structures? Even if there are no competing companies now, there may
be later. If there are currently territories, we know enough to trust that we'II see further
de-regulation.
Second, the ordinance puts the North Mountain neighborhood off limits to these towers,
even on existing structures. I'd like to know why, and I'd like to speak for the Historic
Railroad neighborhood in requesting that we get exempted too!
If you aren't allowed to consider the health effects, the Valdez Principles support
PRUDENT behavior. Exercise it. We are left with little control later that YOU don't
establish NOW through this ordinance.
Cam/
Cate Hartzell
I
ORDINANCE NO.
AN ORDINANCE AMENDING SECTIONS 18.72.020,
18.72.040, 18.72.180 AND 18.68.120 OF THE ASHLAND
MUNICIPAL CODE RELATING TO WIRELESS
COMMUNICATION FACILITIES.
indicates changes made after first reading by the City Council on May
J .
16, 1997.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 18.72.020 of the Ashland Municipal Code, Land Use Ordinance
is amended as follows:
"18.72.020 Definitions. The following terms are hereby defined as they apply to
this chapter:
A. Accessory Equipment - All appurtenances defined in wireless
communication facilities,.with the exception of the support structure and
antennas.
B. Antenna - The device used to capture an incoming or to transmit an
outgoing radio-frequency signal from wireless communication systems.
Antennas include the following types:
1. Omni-direction (whips antenna - receives and
transmits signals in a 360 degree pattern
2. Directional or Parabolic (panel or disk)
Antenna - receives and transmits signals in a
directional pattern. They are typically
rectangular in shape.
3. Microwave antennas - receives and transmits
to link two telecommunication facilities
together by line of sight. They are typically
circular or parabolic in shape and can be a
grid or solid material.
C. Collocation - The use of a single wireless communication facility by
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more than one wireless communications provider.
D. Floor-Area Ratio (FAR) - The gross floor area of all buildings on a lot
divided by the lot area.
E. Infill - The development of more intensive land uses upon vacant or
under-utilized sites.
F. Pre-existing structures - Structures in existence prior to an application
for a wireless communication facility installation.
G. Primary Orientation - Direction of the front of the building with the main
entrance to the public.
H. Wireless Communication Facilities - The site, structures, equipment
and appurtenances used to transmit, receive, distribute, provide or offer
wireless telecommunications services. This includes, but is not limited to
antennas, poles, towers, cables, wires, conduits, ducts, pedestals, vaults,
buildings, electronics and switching equipment.
1. Wireless Communications Systems - The sending and receiving of
radio frequency transmissions and the connection or relaying of these
signals to land lines and other sending and receiving stations, and
including, but not limited to cellular radiotelephone, personal
communications services (PCS), enhanced/specialized mobile radio, and
commercial paging services, and any other technology which provides
similar services. .
J. Wireless Communications Support Structure - A structure used to
support wireless communications antennas and connecting
appurtenances. The purpose of such structures is to elevate an
t antenna above the surrounding terrain or structures and may be
1 attached to an existing building or other permanent structures or as a
free-standing structure which may include, but are not limited to
monopole support structures and lattice support structures, and may
have supporting guyed wires and ground anchors.
1. Monopole - A support structure which consists of a single
pole sunk into the ground or attached to a foundation.
2. Lattice Tower - A support structure which
consists of a network of cross braces that
forms a tower. These types of structures are
primarily used for taller towers and require a
2
larger base than that of a monopole.
3. Alternative Structure - Man-made structures that, by design,
camouflage or conceal the presence of wireless
communication facilities, such as clock towers, bell towers,
church steeples, water towers, light poles and similar
alternative-design mounting structures."
SECTION 2. Section 18.72.040.A of the Ashland Municipal Code, Land Use Ordinance
is amended as follows:
"18.72.040 Approval Process
A. Staff Permit. The following types of developments shall be subject to
approval under the Staff Permit Procedure. Any Staff Permit may be
processed as a Type I permit at the discretion of the Staff Advisor.
1. Any change of occupancy from a less intensive to a more
intensive occupancy, as defined in the City building code, or any
change in use which requires a greater number of parking spaces.
. 2. Any addition less than 2,500 square feet or ten percent of the
building's square footage, whichever is less, to a building.
3. Any use which results in three or less dwelling units per lot, other
than single-family homes on individual lots.
4. All installations of mechanical equipment in any zone. Installation
of disc antennas shall be subject to the requirements of Section
18.72.160. Any disc antenna for commercial use in a residential
zone shall also be subject to a Conditional Use Permit (18.104).
(Ord. 2289 S5, 1984; Ord. 2457 S4, 1988).
5. All installation of wireless communication systems shall be subject
to the requirements of Section 18.72.180, in addition to all
applicable Site Design and Use Standards and are subject to the
following approval process:
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Zoning Designations Attached to Alternative Freestanding
Existing Structures Support
Structures Structures
Residential Zones"' CUP Prohibited Prohibited
C-1 CUP CUP Prohibited
C-1-D (Downtown)12' CUP Prohibited Prohibited
C-1 - Freeway overlay Site Review Site Review CUP
E-1 Site Review Site Review CUP
M-1 Site Review Site Review CUP
SO Site Review CUP CUP
NM (North Mountain) Prohibited Prohibited Prohibited
Historic District'a CUP Prohibited Prohibited
A-1 (Airport Overlay) CUP CUP CUP
HC (Health Care) CUP Prohibited Prohibited
e-V C,,Fd- -{v r -s tQIAbQ GQA.sd y 1(0
11 Only allowed on existing structures greater than 35 feet in height.
�H'BSi�OL16�1U5B{.211d�"SI4�(@1•e�B,�.��C1�., '�„0t3�4.i�8C��..
u' Permitted on pre-existing structures with a height greater than 50 feet in the Downtown
Commercial district. Prohibited in all districts within the Historic Districtafi
WN
6. Any exterior change to any structure listed on the National
Register of Historic Places."
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SECTION 3. A new section, 18.72.180, is added to Chapter 18.72 of the Ashland
Municipal Code, land use ordinance:
018.72.180 Development Standards for Wireless Communication Facilities
j A. Purpose and Intent - The purpose of this section is to establish
standards that regulate the placement, appearance and impact of
wireless communication facilities, while providing residents with the
ability to access and adequately utilize the services that these
i facilities support.
f
Because of the physical characteristics of wireless communication
` 4
facilities, the impact imposed by these facilities affect not only the
neighboring residents, but the community as a whole.
The standards are intended to ensure that the visual and aesthetic
impacts of wireless communication facilities are mitigated to the
greatest extent possible, especially in or near residential areas.
B. Submittals - In addition to the submittals required in section
18.72.060, the following items shall be provided as part of the
application for a wireless communication facility.
1. A photo of each of the major components of a similar
installation, including a photo montage of the overall facility
as proposed.
2. Exterior elevations of the proposed wireless communication
facility (min V=10').
3. A set of manufacturers specifications of the support
structure, antennas, and accessory buildings with a listing
of materials being proposed including colors of the exterior
materials.
4. A site plan indicating all structures, land uses and zoning
designation within 150 feet of the site boundaries, or 300
feet if the height of the structure is greater than 80 feet.
5. A map showing existing wireless communication facility
sites operated by the applicant within a 5 mile radius of the
proposed site.
6. A collocation feasibility study that adequately indicates
collocation efforts were made and states the reasons
collocation can or cannot occur.
7. A copy of the lease agreement for the proposed site
showing that the agreement does not preclude collocation.
8. Documentation detailing the general capacity of the tower in
terms of the number and type of antennas it is designed to
accommodate.
9. Any other documentation the applicant feels is relevant to
comply with the applicable design standards.
5
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10. Documentation that the applicant has held a local
community meeting to inform members of the surrounding
area of the proposed wireless communication facility.
Documentation to include:
a. a copy of the mailing list to properties within 300' of
the proposed facility.
b. a copy of the notice of community meeting, mailed
one week prior to the meeting.
C. a copy of the newspaper ad placed in a local paper
one week prior to the meeting.
d. a summary of issues raised during the meeting.
C. Design Standards - All wireless communication facilities shall be
located, designed, constructed, treated and maintained in
accordance with the following standards:
I 1. General Provisions
a. All facilities shall be installed and maintained in
I compliance with the requirements of the Building
Code. At the time of building permit application,
written statements from the Federal Aviation
Administration (FAA), the Aeronautics Section of the
Oregon Department of Transportation, and the
Federal Communication Commission that the
proposed wireless communication facility complies
with regulations administered by that agency, or that
the facility is exempt from regulation.
I
b. All associated transmittal equipment must be housed
in a building, above or below ground level, which
must be designed and landscaped to achieve
minimal visual impact with the surrounding
environment.
C. Wireless communication facilities shall be exempted
from height limitations imposed in each zoning
I district.
d. WCF shall be installed at the minimum height
6
and mass necessary for its intended use. A
submittal verifying the proposed height and
mass shall be prepared by a licensed
engineer.
e. Signage for wireless communication facilities shall
consist of a maximum of two non-illuminated signs,
with a maximum of two square feet each stating the
name of the facility operator and a contact phone
number.
f. Applicant is required to remove all equipment
and structures from the site and return the site
to its original condition, or condition as
approved by the Staff Advisor, if the facility is
abandoned for a period greater than six
months. Removal and restoration must occur
within 90 days of the end of the six month
period.
2. Preferred Designs
a. Where possible, the use of existing WCF sites for
new installations shall be encouraged. Collocation of
new facilities on existing facilities shall be the
preferred option.
b. If (a) above is not feasible, WCF shall be attached
to pre-existing structures, when feasible.
C. If (a) or (b) above are not feasible, alternative
structures shall be used with design features that
conceal, camouflage or mitigate the visual impacts
created by the proposed WCF.
d. If (a), (b), or (c) listed above are not feasible, a
monopole design shall be used with the attached
antennas positioned in a vertical manner to lessens
the visual impact compared to the antennas in a
platform design. Platform designs shall be used only
if it is shown that the use of an alternate attached
antenna design is not feasible.
e. Lattice towers are prohibited as freestanding wireless
7
communication support structures.
3. Landscaping
The following standards apply to all WCF with any primary
or accessory equipment located on the ground and visible
from a residential use or the public right-of-way
a. Vegetation and materials shall be selected and sited
to produce a drought resistant landscaped area.
b. The perimeter of the WCF shall be enclosed with a
security fence or wall. Such barriers shall be
landscaped in a manner that provides a natural sight
obscuring screen around the barrier to a minimum
height of six feet.
C. The outer perimeter of the WCF shall have a 10 foot
landscaped buffer zone.
d. The landscaped area shall be irrigated and
maintained to provide for proper growth and health
of the vegetation.
e. One tree shall be required per 20 feet of the
landscape buffer zone to provide a continuous
canopy around the perimeter of the WCF. Each tree
shall have a caliper of 2 inches, measured at breast
height, at the time of planting.
j 4. Visual Impacts
ia. Antennas, if attached to a pre-existing or alternative
structure shall be integrated into the existing building
architecturally and, to the greatest extent possible,
shall not exceed the height of the pre-existing or
l alternative structure.
b. Wireless communication facilities shall be located in
the area of minimal visual impact within the site which
will allow the facility to function consistent with its
purpose.
C. Antennas, if attached to a pre-existing or alternative
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structure shall have a non-reflective finish and color
that blends with the color and design of the structure
to which it is attached.
d. WCF, in any zone, must be set back from any
residential zone a distance equal to twice its overall
height. The setback requirement may be reduced if,
as determined by the Hearing Authority, it can be
demonstrated through findings of fact that increased
mitigation of visual impact can be achieved within of
the setback area. Underground accessory
equipment is not subject to the setback requirement.
e. Exterior lighting for a WCF is permitted only when
required by a federal or state authority.
f. All wireless communication support structures must
have a non-reflective finish and color that will mitigate
visual impact, unless otherwise required by other
government agencies.
g. Should it be deemed necessary by the Hearing
Authority for the mitigation of visual impact of the
WCF, additional design measures may be required.
These may include, but are not limited to: additional
camouflage materials and designs, facades, specific
colors and materials, masking, shielding techniques.
5. Collocation standards
a. Each addition of an antenna to an existing WCF
requires a building permit, unless the additional
antenna increases the height of the facility more than
ten feet.
b. Addition of antennas to an existing WCF that
increases the overall height of the facility more than
ten feet is subject to a site review."
SECTION 3. Section 18.68.120 of the Ashland Municipal Code, Land Use Ordinance
is amended as follows:
"18.68.120 Utilities. Except as provided in Chapter 18.72 for wireless
9
communication systems, the erection, construction, alteration, or maintenance
by public utility or municipal or other government agencies of underground or
overhead gas, electrical, steam or water transmission or distribution systems,
collection, communication, supply or disposal systems, including poles, towers,
wires, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police
equipment and accessories in connection therewith, but not including buildings
or satellite disc antennas, shall be permitted in any district, subject to the
normal permit process. Utility transmission and distribution lines, poles and
towers may exceed the height limits otherwise provided for in this Title, except
in the Airport Overlay District."
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of 19_,
and duly PASSED and ADOPTED this _ day of 19_:
Barbara Christensen, City Recorder
i
SIGNED and APPROVED this day of 1997.
t
Catherine M. Golden, Mayor
I
j Approved as to form:
M
Paul Nolte, City Attorney
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May 6, 1997
Mayor and City Council
Jill Turner, Director of Finance f
Budget Transfers /
Recommendations Staff recommends the approval of the attached resolution amending the
1996-97 Budget.
Discussion The recommended changes in the budget are explained after each request. A
year-end change is normal.
f
RESOLUTION NO. 97-
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE 1996-97 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Due to the circumstances stated below, the Mayor and City Council of the
City of Ashland determine that it is necessary to transfer appropriations as
follows:
General Fund
To: Fire Department--Wages and Benefits $155.000
From: Contingency 155,000
The original 1996-97 Fire Budget was reduced with the expectations of a reduction in costs
due to the shift of EMS services to the Ambulance Fund budget. These reductions did not
materialize. In reality, overtime costs have exceeded the estimates primarily due to work-
related injuries within the Fire department and increased demand for services.
Cemetery Fund
To: Materials and Services--Sidewalks 21,000
From: Capital Outlay--Sidewalks 21,000
Sidewalks were originally budgeted in the Capital outlay section and should have been shown
as materials and services.
Street Fund
To: Materials and Services--Sidewalks 55,500
From: Contingency 55,500
To cover additional sidewalk repairs made this year.
Ambulance Fund
To: Personnel Services 26.000
From: Contingency 26,000
To: Debt Service 42.000
From: Miscellaneous Income $42,000
The first change to the overtime appropriation is needed to cover the increase in overtime
due to ambulance call volume exceeding expectations. The second appropriation covers the
payoff off the interfund note.
Debt Service Fund
To: Debt Service--Siskiyou Mt Park $18.000
Transfers In CIP 18,000
To allow for the early retirement of an open space note.
Wastewater Fund
Flood Restoration projects within Wastewater Fund
To: Personnel Services
Overtime 115,000
Materials and Services
Emergency Operations 5,000
Health and Safety Measures 85,000
Administrative Costs 10,000
Elections 5,000
Debris Removal 185,000
Miscellaneous 15,000
Total 305,000
Capital Outlay
Water Supply System 500,000
Water Treatment Plant 15,000
Water Distribution System 170,000
Sewer Collection System 125,000
Streets/Storm Drains 250,000
Bridges 235,000
Airport 55.000
Total 1,350,000
From: Capital Outlay 1,770,000
To adopt appropriations for the Flood restoration costs.
Eguipment Fund
To: Materials and Services - Fuel 13,000
Capital Outlay 112,000
From: Contingency $125,000
The first appropriation covers expected fuel costs due to an increase in price as well as more
usage than budgeted. The second line allows for the purchase of Ambulances from the
Ambulance fund. The ambulances will be sold to the equipment fund that allows for the
refinancing of the original debt and initial working capital. The Ambulance fund will then
rent the equipment. This will allow the ambulance to refinance its loans at a very reasonable
rate. Staff explored several other options for refinancing this note and this option was the
most economical.
Parks and Recreation Fund
To: Recreation Division--Personnel $30,000
Recreation Division--Ice Rink Program 11.000
From: Recreation Fees $41,000
To show appropriations for the Ice Rink operations that were not contemplated in the current
year's operating budget.
This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090
duly
PASSED and ADOPTED this day of 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1997.
Catherine M. Golden, Mayor
Reviewed as to form:
i
Paul Nolte, City Attorney
GdbudgaVoW.97
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ROGUE VALLEY Administration ice
Street
155 S.Second Street
P.O. Box 3275
Council of Govemments Cantral Point,OR 97502
Reception: (547) 6648674
TTY 6646675
Direet + ext 6646676
MEMORANDUM Fax 6647927
BBS 6643464
Medford 779-6785
Grants Pass 4745947
Date: May 16, 1997
To: Brian Ahnquist,Ashland City Administrator
From: Paula Brown,PE,Associate Director I
Subject: STATUS UPDATE-DEMONSTRATION WETLANDS PROJECT
Spring rains have not had a positive effect on progress at the Demonstration Wetlands site, We are
significantly behind in the construction of the site. The rain has impacted the ability to get adequate
compaction in the clay soils for the side slopes and foundation layer for the ponds and filter systems. Our
consultants are currently staking to property with a few minor changes in the layout of the free surface
ponds. Once construction can proceed in emest, it should be a relatively quick process. We are hoping
to have construction completed by late June,and be operational by 4th of July. We have completed
some of the educational outreach materials and should have those available soon for distribution.
We have one final design change to verify with DEQ regarding spray heads versus flood irrigating the
soil filters. The final design is almost completed and we should gain final DEQ approvals soon.
T have been assured by the consultant team that we will meet all of the data requirements this year. The
plant material has been ordered and we will have mature plants to place in the wetlands ponds in June.
We are all looking forward to the completed construction process and the start of our final data
collection.
Toed nn,mx L7ALtQQTbCT 4V.4 Tn:bT Ta.a L8/9T/9n
CITY OF ASHLAND
Department of Community Development
Conservation Division
MEMORANDUM ''`.�'QEGO
DATE: May 9, 1997
TO: Mayor and City Council
FROM: Dick Wanderschei N-Lll
RE: Zero-Interest Loan Program
Over the last few months, the Conservation Division has been working on the
development of a zero-interest financing program to fund energy conservation measures
in homes and businesses in Ashland. This new package will not replace the existing
rebate programs we are now offering to customers, but will be in addition and offered as
another choice. While rebates are still popular because they don't have to be repaid,
they only cover a portion of the costs and therefore, people who can't afford the
additional costs beyond the rebate amounts usually can't participate in the program.
This financing program, while it will have to be repaid to the City, can cover the entire
cost of the measures and therefore, will be desired by some customers. Participants will
have to decide on either rebates or financing, but will not be able to take advantage of
both.
Money for this program will be supplied by BPA through our existing OMECA
arrangement. This money will be available through September 1997. It is our intent to
convert most of the programs to financing programs in October 1997 when OMECA
money is no longer available. Payment of loans will be added to the utility bill as an
additional item and customers will have some flexibility over the length of the loan to
insure the payment schedule fits their budget. No interest will be collected, but principal
payment will be placed in a separate account, which will provide a revolving loan fund
which can be reused by new participants in future conservation programs.
We hope to have the program fully operational by June 1, 1997.