HomeMy WebLinkAbout1997-0603 Council Mtg PACKET Import ant: Any citizen attending council meetings may speak on any item on the
agenda, unless it is the subject of a public hearing which has been closed. If you
wish to speak, please fill out the Speaker Request form located near the
entrance to the Council Chambers. The chair will recognize you and inform you
as to the amount of time allotted to you. The time granted will be dependent to
some extent on the nature of the item under discussion, the number of people who
wish to be heard, and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 3, 1997
I. EXECUTIVE SESSION: 9:30 p.m., Council Conference Room. To consult with
labor negotiator pursuit to O.R.S. 192.660(2).
il. PLEDGE OF ALLEGIANCE: 0-P Civic Center Council Chambers.
III. ROLL CA
IV. APPROVAL OF MINUTES: -ular meeting minutes of May 20, 1997.
V. SPECIAL PRESENTATIONS & AWARDS:
1. Mayor's Proclamation of the month of June as "National Safety Month
2. Mayor's Proclamation of June 14 as "Flag Day in the City of Ashlan
3. Presentation of retirement certificate to Firefighter Marty Burns
Firefighter/Engineer Bill Robinson.
Vi. CONSENT AGENDA:
1. Minutes of boards, commissions and committeesV '"s a
2. Confirmation of Mayor's appointment of Donald Fitch, Ken
Jennifer Hall to Airport Commission.
3. Request for termination of public utility easement at 2510 Siski ou-BNd.
VII. PUBLIC FORUM: Business from the audience not included on the agenda.
(Limited to 5 minutes per speaker and 15 minutes total.).
1/
Council Meeting Pkt.
BARBARA CHRISTENSEN
CITY RECORDER
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Request by Schneider Museum of Art to mount street banners on lighting/
standards in median islands on Siskiyou Blvd. at Wightman Street.
2. Proposal to lower residential wat rates by 7.7% effective July 1, 1997.
(Public comments invited)
3. Set special meeting of City Council for Ju 30, 1997 at 4:30pm in Council
Chambers to adopt 1997-98 Budget.
4. Request for Water Service to Property on Dead In an Memo ial Road.
IX. ORDINANCES, RESOLUTIONS AND CONTRACTS:
1. Reading by title only of "a Resolution of Intention to Provide for
Improvements to Upper Sheridan Street, Schofield Street and Monte Vista
Street Consisting of Paving, Curbs, Gutters, Storm Drains, and Swalks,
and Setting a Public Hearing" (Hearing set for July 15, 1997)
2. Reading by title only of "a Resolution Certifying that City P ides Sufficient
Municipal Services to Qualify for State Subventions."
3. Reading by title only of "a Resolution Adopting Water Connection Fees and
Water Use Fees Pursuant to Section 14.04.030 of the Ashland Municipal
Code and Repealing Resolutions 94-60."
4. Reading by title only of "a Resolution Regarding Membership in the
City/County Insurance Service Trust Property Self-Insurance Pool."
5. Reading by title only of "a Resolution Declaring the Canvass of the Vote of
the Election Held In and For the City of Ashland, Oregon, on May 20,
1997."
X. OTHER BUSINESS FROM COUNCIL MEMBERS
I
XI. ADJOURNMENT
I
I
pM
MINUTES FOR THE REGULAR MEETING _ P
ASHLAND CITY COUNCIL lti
May 20, 1997 i p„�6'Q'
PLEDGE OF ALLEGIANCE l,`n'�'o "
Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers.
ROLL CALL
Councilors Hauck, Hagen, Wheeldon and DeBoer were present, Councilor Laws arrived late
and Councilor Reid was absent.
APPROVAL OF MINUTES
The minutes of the Regular meeting of May 6, 1997 were approved with amendment to page
10, paragraph 4 first sentence should be changed to read as follows: "Councilor DeBoer
questioned whether this LID should be pushed forward."
SPECIAL PRESENTATIONS & AWARDS
1. Presentation of Speech & Debate championship trophy to Ashland High School
Debate Team.
Team Leader, John Tredway and members of the debate team commented on the value of the
debate team and the continued need of support for the team. Commented on the benefits
from the Parks & Recreation levy which helped to support the costs associated with traveling
to the different debate meets.
Mayor Golden commented on the high amount of pride that the debate team represents.
2. Presentation of Bicycle Commission of current projects, and introduction of
Commission members.
City Council liaison Ken Hagen introduced the members of the Bicycle Commission and
commented on the enthusiasm and commitment of these individuals to the committee.
Janine Elsworth and Larry Hobbs spoke on current projects that are underway, which
included bicycle safety education and bicycle facilities. More bicycle lanes were encouraged
in some of the major arteries and they would like to work with the Planning Department in
networking paths for bicycle access. Requests cooperation of the Planning Department and
Public Works Department in their endeavors.
Darrell Gee spoke on bicycle promotions, commented on the success of the "Bike to Work"
program, the multi model federal funding program ISTEA campaign, "Earth Day", and
looked forward to the Fourth of July promotion. Austin Murphy commented on the wealth
of information that the commission has available.
Tom Powell member and Pam Barlow, Public Works staff liaison, commented on making
Ashland more bicycle friendly. Barlow is responsible for making Ashland a partner with
City Council Meeting 5-2-97 1
other agencies, and keeping up with what is happening with other agencies on a regional
level.
3. Reading of Proclamations by title only by Mayor:
(a) Ashland Bicycle Commute Week, May 16th through May 23rd;
(b) National Public Works Week, May 18th through may 24th;
(c) World Invocation Day, May 21st;
(d) Community Health Care Week, May 26th through May 31st;
(e) Crosswalk Awareness Week, June 1st through June 7th;
(f) National Wetlands Month, month of May 1997.
Mayor Golden read Ashland Bicycle Commute Week proclamation in full and additional
proclamations by title only.
CONSENT AGENDA
1. Minutes of boards, commissions and committees.
2. Monthly Departmental Reports - April, 1997.
3. City Administrator's Monthly Report - April, 1997.
4. Quarterly Financial Report of Director of Finance for period ending March 31,
1997.
5. Annual approval of Ambulance Operator License from Ashland Fire Department.
6. Memorandum from City Administrator concerning proposed construction for a
wastewater treatment facility for the Mt. Ashland Ski area.
7. Approval of liquor license for Peerless Garden Cafe at 265 4th Street (Chrissy
Barnett, applicant).
8. Approval of liquor license for Siskiyou Micro-Pub at 31-B Water Street (Patrick
and Geri Couchman, applicants).
9. Approval of liquor license for Club Bo at 66 E. Main Street (Beasy McMillan,
applicant)
10. Recommendation from Audit Committee for appointment of independent auditors
from 1996-97 to 1998-99.
Councilors Hagen/DeBoer m/s to approve Consent Agenda. Voice vote: All AYES.
Motion passed.
PUBLIC FORUM
None
UNFINISHED BUSINESS
1. Report from Dick Wanderscheid on Watershed Partnership general findings and
recommendations concerning flood restoration projects.
Conservation Manager Dick Wanderschied and Watershed Partnership member Scott Kurtz
reported to council on two meetings that had been held to discuss implementation of the
Ashland Watershed Partnership General Findings & Recommendations concerning flood
City Council Meeting 5-2-97 2
restoration projects in Ashland. Wanderschied explained that at the meeting, various
recommendations from the Watershed Partnership were presented and a group discussion
process began on the feasibility of implementing these items and policy directive for
implementation. He explained that one draft policy was developed to address all of these
items and that if the draft policy was adopted by council, most of the policy issues would be
addressed.
Kurtz commented on the encouragement that the Partnership has with the progress and
communication links with the city. The meetings have been very positive and encouraging.
Felt that the policy statement was an example of staff and public working toward the same
goal. Commented on the commendable efforts that the Public Works Interim Director Jim
Olson has used with the Partnership, for consulting in some the problem areas which have
resulted in solutions and strategies in dealing with these problems. Kurtz explained that the
Partnership will continue to work towards strengthening trust and communication with city
staff including the Parks & Recreation Department. Informed council that Assistant City .
Administrator Greg Scoles, has kept the Partnership apprised of the work that OTAK is
doing. There is a majority of the group that feel they are being listened to and that some of
their concerns have been addressed. Also, gave their thanks to Dick Wanderschied for his
assistance.
Councilor Wheeldon questioned the policy statement, in relationship to the area of the park
that the Parks & Recreation Department is responsible for and how this would interface.
Would like to question how public input would be coordinated with the Parks & Recreation
Department.
Wanderschied explained that the issue of partnership and interfacing with the Parks &
Recreation Department is addressed in the one of the findings. Clarified for council that at
the second meeting of city staff and the Watershed Partnership, Parks Director Ken
Mickelson was in attendance. Stated that the Partnership would like a relationship from the
Parks Department, but need some kind of policy direction from Parks Department, either at
the staff level or the Commission level to adopt a similar policy.
Wanderschied commented that many of the things that are in the proposed policy are
currently being done, but is not written down anywhere. Believes that it is important, should
the council adopt the policy, that the policy is made available to everyone in the field.
Councilor Hagen questioned if there was any discussion amongst staff and the Partnership on
Finding #13, where it was indicated there was money allocated for a storm water master
plan. Felt that the storm water master plan would be a major decision point in dealing with
storm water and flood waters.
Wanderschied explained that there had been a request at the a budget committee meeting for
a study to look at a particular creek, where $55,000 was allocated for a "storm water
management plan". This had been reported at the second meeting of staff and the Watershed
City Council Meeting 5-2-97 3
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Partnership. At,the meeting it was felt that the $55,000 could not do the whole study and
that it could possibly be done by an RFP and certain creeks would be targeted.
Wanderscheid and Kurtz explained for council under policy statement "A", what "mode of
failure" means. An example of "mode of failure", is an Arizona Crossing. If the culvert
fails, it goes over the road and doesn't take out the bank. It is designed that when you have
excessive flows, the water that gets out of the drainage system, and has a minimal amount of
damage.
Councilors Hauck/Hagen m/s to adopt policy statement. Roll Call vote: Laws, Hauck,
Hagen, Wheeldon and DeBoer, YES. Motion passed.
NEW & MISCELLANEOUS BUSINESS
1. Letter from County Commissioner Ric Holt requesting appointment of Council
member to Strategic Planning Committee to investigate consolidation proposals.
City Administrator Brian Almquist strongly recommends that council not formally approve
this request at this time, as it may cause problems in the recruitment process currently
underway for Ashland Police Chief.
Councilor DeBoer commented that the city should be involved in the process. Councilor
Laws commented that he had concerns about not participating in the process and that it may
not improve our relationship with the other communities. Laws would like to see some kind
of involvement in order to look at the total picture.
Council discussion on the possibility of jeopardizing the current search for Ashland Police
Chief and questioned the timeline on the request from County Commissioner. DeBoer did
not believe there was a set timeline, and this was more of an intent by the County
Commissioners in getting representatives of the communities participating in the process.
Councilor Wheeldon commented that it is understood there is a need for regional dialog, but
that there may be more specific needs in Ashland. Noted that Ashland has always been
supportive of county levy efforts and felt there can be cooperation, but that it was important
to have a strong law enforcement identity in Ashland.
Laws suggested that the council indicate their willingness to participate, but would not
participate in any study of consolidation of the law enforcement functions.
Hagen commented on his concern of the track record regarding support for funding measures
by the rest of the county as opposed to the support by Ashland residents. Hagen felt he
could support this, if the law enforcement portion was pulled out.
Mayor Golden explained that cities normally subsidize what goes on in Jackson County. It
costs more to provide services to the individuals in the outlying areas compared to those that
live within city limits. Commented that even though Ashland is a generous and supportive
City Council Meeting 5-2-97 4
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community, it has per capita, some of the poorest precincts in Jackson County. Feels that
Ashland already consolidates, backs each other up and looks for more ways to be more
efficient.
Laws commented that because of the major focus being put into this proposal, there may be
suspicion of motives made and does not believe that Ashland should be put in this position.
DeBoer felt this was not a decision making group, but only that the county has asked that
Ashland participate in the discussion. Stated that all discussions should be a part of the
committee.
DeBoer clarified for Hagen that this letter had not come before the School Board at this time,
and that he always encourages discussion.
Fire Chief Woodley explained for council, that the two 911 dispatch system centers are
connected by a "hot line", but are separate centers.
Cate Hartzell commented on the concerns shared regarding the consolidation of the law
enforcement and possible jeopardizing of recruitment at this time.
Wheeldon commented that the letter indicates that goals have already been made and that the
next step is to get cities involved. She would like to get additional information as to the
direction of this committee before becoming a participant.
Laws suggested and council concurred, that this be postponed until someone from the Go
Team group brings additional information back for council to make a decision with.
2. Request of County Commissioner Ric Holt for $650 contribution to bring
demonstration commuter train to Rogue Valley.
It was suggested that the council put a portion of their stipend toward this contribution.
Councilor Hagen/Hauck m/s to approve request. Voice vote: all AYES. Motion passed.
3. Request to cut newly paved alley.
Interim Public Works Director Jim Olson submitted to council a request from Jerome White
and Dale Shostrum to cut the asphalt pavement surface in the alley north of "A" Street
between Fourth and Fifth Streets. This pavement was installed on August 15, 1995 and is
protected by moratorium until August 15, 2000. Olson reported that the purpose of the
requested cut, is to install lot and footing drain lines to the storm drain line located in the
center of the alley.
Olson reported on background information on this area, that under normal circumstances
downspout and lot drainage is directed to the top of the pavement at the edge of the alley and
allowed to flow to the center of the alley to the nearest down slope catch basin. But, in this
instance the existing grade is too low to provide the necessary slope to the alley surface.
City Council Meeting 5-2-97 5
He felt that it would be possible to provide drainage for both lots by using a combined trench
at the common lot boundary with a minimal cut.
A letter from both White and Shostrum was provided to council outlining their request and
the purpose for the cut. The Public Works Department recommends approval of this request.
Councilors Laws/Hauck m/s to approve request. Voice vote: all AYES. Motion passed.
4. Status report on Talent/Ashland/Phoenix intertie project.
City Administrator Brian Almquist summarized memo submitted by Rogue Valley Council of
Governments, Associate Director Paula Brown, PE. Almquist reported to council on the
options that were discussed with the Talent/Ashland/Phoenix (TAP) Water Intertie
Committee, regarding Ashland's interest in funding the incremental construction costs at this
time, and not paying for any capacity or usage driven numbers. He reported that Ashland
has made a initial proposal to Talent/Phoenix, that would allow participation on an
incremental cost basis. This means upsizing the pipe. The additional cost of the pipe, only
as opposed to capacity cost.
Almquist reported that the cost of the incremental upgrade of this pipe would be about
$710,000. When Ashland connected to this pipe in the future, there would be an additional
$516,000 due, plus any bond interest payments that may have been made in the interim. The
total cost of this project would be about $1.226 million.
Commented that constructing the line down to the Ashland Water Treatment Plant would be
an additional $3.08 million. The grand total with this inclusion, would be $4.3 million at
such time that the line was actually brought down to Ashland. Almquist clarified that this is
a 1997 estimate and does not include the cost of purchasing the water, which would need to
be brought along with the project from Lost Creek reservoir.
The current cost of this water is $625.00 per acre foot, assuming 1.8mgb over a four month
summer period, the cost of purchasing the water rights would be about $415,000. Annual
Operation & Maintenance costs are $35.00 per acre foot, and once connected there would be
an additional cost of $6,000 per year for O&M costs, whether the water is used or not.
Almquist reported on the costs involved to bring all of Ashland's water supply from the
Medford system, pealing at approximately 12 million gallons per day in the year 2050. If
Ashland was to upsize the line to Talent only, the incremental cost increase would be $3.35
million. When Ashland connected to the line, there would be an additional $2.59 million
due, for a total cost of $5.94 million. To bring this all the way to the City of Ashland and
up to the treatment plant for re-chlorination and re-distribution, the grand total cost would be
$12.65 million. Cost for purchasing water rights would still need to be factored into this
total cost.
City Council Meeting 5-2-97 6
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Almquist clarified for council that to bring all water supply from the Medford system would
require a 36" line from Medford to Talent and a 30" line from Talent to Ashland.
Almquist suggested that if it were possible to get a zero interest loan, or low interest loan it
would be in our best interest to consider purchasing water rights at this time.
Almquist reported that there should be additional information on the TID option of piping the
irrigation ditch by October. Council commented that it is important to stay in the process if
.it enables Talent and Phoenix to be in a better position for funding.
Concern was shared on the reluctance of putting money out long range, but to continue as
long as it doesn't cost the city any money.
5. Request by the City of Talent for an Intergovernmental Agreement for the
provision of plans review and building inspection services for a two-year period.
City Administrator Brian Almquist reported to council a request from the City of Talent for
interim assistance in their Building Department for plan review and inspection activities
through June 30, 1997. In addition, the City of Talent would like to seek a two-year
Intergovernmental Agreement to continue these services beginning July 1, 1997.
Almquist explained that City of Ashland Building Official Mike Broomfield, analyzed their
service needs and are comfortable that this could be provided at the Ashland City Hall
without any increase in personnel for 75% of the plans review and permit fees. Almquist
stated that Ashland will not provide any Planning or Housing Code reviews.
Almquist recommended that the City Attorney and himself be authorized to work with City
of Talent official in preparing an agreement that would be submitted to both the Talent and
Ashland City Council for their approval prior to June 30, 1997. Almquist noted that it also
may be necessary to secure approval for the State Building Codes Division, if the Council
approves the current recommendation.
Councilor DeBoer/Hauck m/s to approve request. Voice vote: all AYES. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Second reading by title only of "an Ordinance Amending Sections 18.72.020,
18.72.040, 18.72.180 and 18.68.120 of the AMC relating to Wireless
Communication Facilities (cellular towers)."
Planning Director John McLaughlin clarified for council the addition and changes to the
ordinance on page 4, under subsection (1) and subsection (2).
McLaughlin clarified for council that the reason cell towers are prohibited in the North
Mountain overlay zone and not in all residential zones, is because there are at present no
buildings over 35 feet in height. Explained that there is no vision, in the No. Mountain
Plan, that there would be any building over 35 feet in height. Explained that in other
City Council Meeting 5-2-97 7
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residential zones, where there are schools or churches, there may be opportunity to
coordinate cell towers on existing structures only.
City Attorney Nolte explained that to the best of his knowledge, the reason for not allowing
communities to consider health impacts, was that the federal government may have been
lobbied heavily by the providers. The providers were concerned that they would be subject
to a thousand different regulations and concerns by municipalities over the health effects.
McLaughlin clarified that the Historic District is exempt under this ordinance, the only
building that may be allowed would be the Mark Anthony Hotel. Also explained that in
forcing competing companies to negotiate shared use of towers, under Preferred Designs, the
first preferred option is co-location on existing towers.
Question in regards to the possibility of challenging the prohibition in residential zones by
providers could not be determined by McLaughlin. Explained that staff took the strictest
approach in the initial planning of this ordinance, and through testimony, opportunities with
local cell providers, changes were made to allow on existing structures incorporated in the
architecture.
McLaughlin clarified for council that it was the opinion of the planning staff and included in
the first draft of the ordinance, that there is enough area for providers, that "barrier to entry"
would not be a problem, if restriction in residential zones was challenged.
PUBLIC HEARING OPEN: 8:55 p.m.
Cate HartzeW881 E. Main/Shared facts she had obtained on the environmental effects and
health impacts by radio frequency emissions. It was her opinion that the industry has already
petitioned the FCC to delay the implementation of these regulations. Felt that compliance is
based upon not considering health effects, as long as facilities comply with existing FCC
regulations, which the industry has requested to suspend. Explained that the FCC regulations
only pertain to the thermal effects of radio frequency, which is the ability to heat or explode.
Hartzell quoted an FDA article that said, there is not enough evidence to say what kind of
criteria should be used to determine the health effects for the non-thermal effects.
Commented that there is indication that attorneys are intending to challenge the
constitutionality of this clause in the Telecommunication Act.
Commented that there are groups and communities in court who have contested the
construction of these facilities on school properties. Commented on studies that showed the
correlation between the increase of public concern on EMF and decrease in property values.
Hartzell feels there are liability issues for the city in the future around these effects that we
are being told you cannot think about. Felt that the concern regarding decrease in property
values could be used as criteria considered in allowing these facilities.
City Council Meeting 5-2-97 8
Urged council to look again at the Valdez Principles where it indicates being prudent. To
use restraint in allowing these facilities in neighborhoods and schools, and draw boundaries
around areas that can have boundaries drawn around them.
PUBLIC HEARING CLOSED: 9:05 p.m.
McLaughlin clarified for council that the Conditional Use Process would be looking at issues
of neighborhood compatibility, especially in the CUP when it has to be integrated
architecturally into the structure. Does not feel there would be any more pressure put onto
this through the CUP because it is a new technology.
Councilor Hagen proposed prohibiting in residential rather than using the CUP process.
Councilor Hauck in favor of seconding if made into a motion.
McLaughlin pointed out to council that the proposed ordinance has had three previous
noticed public hearings and that the AT&T representative had been at all previous hearings.
Shared his discussion with AT&T representative, where based on this being second reading
of an ordinance, that it was unlikely council would make any dramatic changes in the part of
the ordinance that was previously discussed, such as the CUP for residential zones.
Noted that the original change had been to broaden the ordinance to allow additional tower
locations through stadium lighting.
McLaughlin did not believe council would take this current direction, so the AT&T
representative was not encouraged to attend the second hearing and this was not noticed as a
public hearing. Requested that council allow opportunity for the representative to review
what was said and offer a rebuttal.
Hauck noted that council had agreed to look at the language regarding the proposed change,
but only to see if it would work before making a final decision.
Councilors Laws/Hagen m/s to postpone approval of second reading on Ordinance 112802
until June council meeting in order to notify AT&T representative. Discussion:
Council discussion on considering alternatives for second reading which prohibits
residential zones and may exempt school districts. Councilor Wheeldon in favor of
relying on the CUP. Voice vote: Laws and Hagen, YES; DeBoer, Wheeldon and
Hauck, NO. Motion denied, 2-3.
Councilors DeBoer/Hauck m/s to amend Ordinance under Zoning Designations (1) page
four, "Only allowed on existing structures greater than 45 feet in height". Roll Call
vote: Laws, Hauck, Hagen, Wheeldon and DeBoer, YES. Motion passed.
Councilors Hauck/Wheeldon to approve Ordinance #2802 as amended. Roll Call vote:
Hauck, Hagen, Wheeldon and DeBoer, YES; Laws, NO. Motion passed 4-1.
City Council Meeting 5-2-97 9
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2. Reading by title only of "a Resolution transferring appropriations within funds."
Councilors m/s to approve Resolution #97-20. Roll Call vote: Wheeldon, Hagen,
Hauck, Laws and DeBoer, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Wheeldon shared with council a meeting she attended at the Parks Commission
where a presentation was made by Skip Andrews and Ellen Fabricamp. Wheeldon stated
these individuals offered to facilitate a meeting regarding Flood Restoration. The Parks
Commission was asked, if they were interested in providing a question that would be a center
piece of the facilitation. It was discussed, that because this is a joint effort by the Parks &
Recreation Department and City Departments, that the City Council may also participate in
providing a question relating to the Flood Restoration.
It was discussed then, that the previous public meetings by OTAK may not have been enough
to get all the ideas out from the community. There was an agreement at the meeting that
people would have liked to have met more often before the data was presented by OTAK.
Wheeldon felt this was an opportunity for the council to join in and present a possible over-
riding question to the community.
Shared the Parks & Recreation Department question, "After the flood, how can the Historic
character of Lithia Park be continued?".
Councilor Laws understood that there was an agreement that there would be additional
meetings of citizens, and different topics would be identified to meet on. He felt this was
being arranged by the people who were currently participating on the coordinating of what
was going on, and does not believe there is any need to bring anyone else in to do this.
Laws not sure what reason there is to have someone else involved or managing what we
currently have.
Wheeldon explained that this offer of mediation was as a gift to the city and to the park. She
describes this as a big brain-storming session, which would allow people to not focus on
specifics, but on the big picture and how people felt about the sense of the park.
Laws stated he had no problem with the proposed meeting, as Wheeldon clarified that the
Parks Commission was in favor of this type of joint session.
Cate Hartzell spoke and shared her understanding on the RFP related to Winburn Way.
And, how to utilize that area in a way that maximizes its ability to handle potential flooding.
Explained that there had been discussion on how to do this holistically, and to include the
rest of the park in this consideration. Questioned what ways this could be done to integrate
appropriate use of the park with its ability to serve its flood plain function. Felt this would
steer people toward thinking about an integrated use approach.
City Council Meeting 5-2-97 10
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Laws commented that this was close to the technical aspect, which the consultants were hired
to do, as opposed to the vision. Would like to stay with the vision aspect.
Council did not offer any question for the proposed session, but agreed to continue with this
group and their participation.
Hagen voiced his frustration on meetings that are being scheduled over other city meetings
and the difficulty in keeping informed.
Wheeldon reminded council that a committee needed to be formed for ICCA.
Wheeldon commented on the activity in the air during Sunday's Airport Appreciation Day.
DeBoer shared that there was a great number of children that were given rides and the
enjoyment of all that were in attendance. He understood that this may be a concern of the
citizens, but that this was one day of the year for this celebration.
DeBoer explained that the Airport Commission has been in the process for the past seven
months, to increase height of the airplanes in the pattern. Felt that this would cure a lot of
problems, especially over the golf course area because it will change the turning radius.
Informed council that the Commission is almost through the process, but it is a cumbersome
process in making sure that FAA rules are followed and notifications are done. Believes this
should change from 800 feet to 1,000 feet. " is
DeBoer stated that the Airport Commission would address and be available to anyone with
questions or problems.
Wheeldon informed council that she had accepted an invitation to join and be part of the
SOREDI Board.
Councilor Hagen requested another council member to attend a Regional Planning Effort
meeting that he would be unable to attend. Councilor Hauck agreed to attend and will
provide packets and materials for council from the meeting.
ADJOURNMENT
Meeting was adjourned at 9:30 p.m.
Barbara Christensen, City Recorder Catherine M. Golden, Mayor
City Council Meeting 5-2-97 11
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§
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PROCLAMATION
WHEREAS, The City of Ashland on behalf of the people of Oregon wishes to join
the Southern Oregon Chapter members of the American Society of
Safety Engineers in their annual observance of NATIONAL SAFETY
MONTH during June 1997; and
WHEREAS, The theme for this observance is "Sqfely: It's a Way of L}/'e. This
theme draws attention to the serious problem of safety awareness in the
workplace, home and community. Ignoring safety rules contributes to
73:
accidents on- and off-the job, endangers the well-being of our families;
41gif undermines our education systems; and raises the cost of doing
i1j0h) (I ji"gf,
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business; and
Uf
V WHEREAS, According to the statistics, when we promote safety awareness, we
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reduce employee injuries. Safety awareness nationwide helps fight this
F,
widespread problem through an effective combination of public
T
education, intervention, rehabilitation and law enforcement.
NOW THEREFORE, I, Catherine M. Golden, Mayor of the City of Ashland
Oregon, in conjunction with the American Society of Safety Engineers, do hereby
M-fiqu,11))19- proclaim the month of June as
A
NATIONAL SAFETY MONTH
in the City of Ashland and encourage all citizens to take extra precautions and become
more safety conscious every day.
Dated this rd day of June, 1997.
15 IN'i
Catherine M. Golden, Mayor
Barbara Christensen, Recorder
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PROCLAMATION
National FI D
: � a
I hiss. � y ..,�
June 14, 1997
n3�
WHEREAS, by act of Congress of the United States dated June 14, 1777, the fast
of the States w and
.4iUU)` official flag United as adopted;
F WHEREAS, by act of Congress dated August 3, 1949, "National Flag Day" was
designated each year as June 14; and
Mrit
WHEREAS, the Congress has requested the President to issue annually a
proclamation designating the week in which June 14 occurs as National Flag Week;
s';(Ib�^ and
1 _f.i- �
_- WHEREAS, Flag Day celebrates our nation's symbol of unity, a democracy in a
J� �// f
ciltr , Ilopr`e
republic, and stands for our country's devotion to freedom, to the rule of all, and to • '�-=���
�111� equal rights for all; and
•�: �. it
WHEREAS, the year 1997 commemorates the 52nd and 22nd year anniversaries of •�j
the ending of World War II and the Vietnam War; and t
E`Pa WHEREAS, we pay our respect to all of the many veterans who have served the ;; ?r
{ armed forces of their country:
i11l�,
NOW THEREFORE, I, Catherine M. Golden,.Mayor of the City of Ashland, do
hereby proclaim June 14, 1997, as''. Flag Day in the City of Ashland
i )iy ! and urge all citizens of Ashland to pause at 5:00 p.m., in Ashland's Lithia Park at the
l Band Shell, with the Ashland Elks Lodge, for the Pledge of Allegiance to our Flag 1)�I
`II))?
;1 i and Nation.
3, .
Dated this Ord day of June, 1997, e
Barbara Christensen, City Recorder
r.7fS.p
Fiji Catherine M. Golden Mayor rnl
`� tl� �xl�\\��¢aa �_ ����..,16�0y.-�.d •14�'�`�7-'\\�\���--�4 R��,
,un,31ro
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ASHLAND FIRE & RESCUE
M E M O
May 13 , 1997
TO: Mayor Cathy Golden and City Council
FROM: Keith E. Woodley, Fire Chief
SUBJECT: Retirement Of Firefighter Marty Burns
Marty Burns began his fire service career with the City Of
Ashland on November 15th, 1971, at 25 years of age . Marty was
born in Concord, California, and relocated with his family to
Ashland as a youngster. Marty graduated from Ashland High School
in 1963 , having firmly planted his "roots" in his new community.
Marty has received numerous recognitions over the past 26
years of service to the citizens of Ashland for his work on a
variety of department programs. He was instrumental in developing
the community smoke detector placement program, which is still
actively in place today as an important service of Ashland Fire &
Rescue . His athletic prowess is nothing short of legendary among
the present and past members of the department, having received
numerous awards for competitive sports events .
Marty is probably one of the most well-recognized members of
the department, because of his good-natured personality and
tendency to joke and tease those around him. Marty has displayed
an uncommon ability to "bounce back" from misfortune, as
witnessed by his successful return to work following a serious
back injury. His tenacity has manifested itself on numerous
occasions in his emergency work with the department .
While we salute Marty in his fulfillment of 26 years of
faithful, dedicated service to his community, we will greatly
miss his lively personality in our department . We know, however,
that we will continue to find him in our midst, on his daily
walks along the streets of Ashland, giving the badminton courts a
good workout and thoroughly enjoying his retirement in the
community that he has so faithfully served.
We congratulate Marty & Carolyn on Marty' s retirement from
an organization that will greatly miss him.
ASHLAND FIRE & RESCUE
M E M O
,
May 13 , 1997
TO: Mayor Cathy Golden and City Council
FROM: Keith E. Woodley, Fire Chief
SUBJECT: Retirement Of Firefighter/Engineer Bill Robinson
Bill Robinson began his fire service career with the City Of
Ashland on November 1, 1967, at 21 years of age . Had it not been
for a serious back injury necessitating his retirement from
firefighting, Bill would have celebrated his 30 year anniversary
with the Ashland Fire Department this coming November.
Bill was born in Yreka, California, and moved to Ashland
with his family as a youngster. Bill graduated from Ashland High
School in 1963 and gained full-time employment within the
community. Bill embraced his fire service career with great
enthusiasm, and by 1971 he had been promoted to
Firefighter/Engineer. In 1972, he tested and successfully gained
placement on the promotional list as an Acting Battalion Chief .
While his work with the department occupied a large amount of his
time, Bill actively pursued numerous hobbies . His interest in
hunting and fishing is widely recognized, earning him the
descriptive motto : "If it runs, it' s done. If it flies, it dies ! "
Bill also is an accomplished woodworking craftsman, having
completed woodworking projects for the department throughout his
29 years of faithful, dedicated service to his community. Bill is
also an avid "bleacher parent" , and has often been found on the
sidelines during the sporting events of his children.
We wish Bill and Sue great happiness and satisfaction
throughout Bill' s retirement years and offer our appreciation for
a "job well done" over the past 29 years with the Ashland Fire
Department .
ASHLAND HISTORIC COMMISSION
Minutes
May 7, 1997
CALL TO ORDER
The meeting was called to order at the Ashland Community Center by Chairperson Jim
Lewis at 7:45 p.m. Members present were Jim Lewis, Terry Skibby, Vava Bailey, Cliff
Llewellyn, Keith Chambers, Larry Cardinale, Curt Anderson, Joyce Cowan and Bill Harriff.
Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. No
members were absent.
APPROVAL OF MINUTES
Cardinale moved and Bailey seconded to approve the April 2, 1997 Minutes as submitted.
The motion was unanimously passed.
STAFF REPORTS
Planning Action 97-039
Conditional Use Permit
78 Sixth Street
Ronald and Tracy Bass
Knox explained the applicants are requesting a Conditional Use Permit in order to expand
their garage eight feet for a home office. It is located one foot off the alley. They have met
the Review Board and all agree, including Staff, this is the best alternative for an addition.
In discussing the elevations, Knox related the railings seemed a little high so the applicants
have agreed to lower them. The details will match the house. One parking space will still
be in front of the garage, the other will be on the street. Staff is recommending approval.
Skibby commented the one foot setback from the alley is typical in the area. Chambers said
the owners are doing a tasteful job. Anderson noted there would be minimal impact on the
neighborhood.
Chambers moved to recommend approval of this application and Anderson seconded the
motion. It was unanimously passed.
Planning Action 97-035
Site Review
120 High Street
Ryan Langmeyer
Knox explained this application was administratively approved as a Staff Permit, but was
called up for a public hearing by the neighbors, who appealed the decision because of alley
ownership and traffic concerns. Knox said the alley is publicly owned. Overall, the parking
i
and tum-around will work with some minor adjustments. It is felt most of the neighbor
concerns have to do with the owner's proposed townhouses on Church Street, which is a
separate planning action. Knox said mediation broke down on that action and the appeal
will go back to the City Council soon.
Designer Ryan Langmeyer also maintained the call up was due to the other project and
feels the neighbors want to stop everything the owner tries to do in the area. Contrary to
Knox's contention the two planning actions are unrelated, Langmeyer stated there will be
a lot line adjustment to allow more footage to the Church Street project. The site plan
which was submitted depicts the adjusted footage, not the current footage.
Harriff asked about the increased traffic. Langmeyer said he is not aware of a traffic count
for the alley, but estimates the renters for 120 High Street will most likely access the
property via High Street, not Church Street. Knox clarified the alley is 16 feet wide.
Lewis and Chambers declared since there are no exterior changes, there wasn..t much for
the Commission to discuss.
Harriff moved and Llewellyn seconded to recommend approval of this application. The
motion was unanimously passed.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of
April follow:
872 "B" Street Dan Heller SFR
197 Morton Street Darrell Pearce Reroof
305 Morton Street Mildred Randles Reroof
58 Bush Street Kim Whalley Reroof
164 Harrison Street Charles Guy SFR
162 Harrison Street Eric Wallbank SFR
156 Union Street Susan Patner Raise Roof
20 South First Street Orell/Savage Commercial/Residential Bldg
658 Siskiyou Boulevard Jeff & Janice Rinkoff Remodel
545 "A" Street B N Squared Commercial/Residential Bldg
REVIEW BOARD
Following is the schedule (until the next meeting) for the Review Board,which meets every
Thursday from 3:00 to at least 3:30 p.m. in the Planning Department:
May 8 Skibby, Anderson, Bailey and Cowan
May 15 Skibby, Anderson and Bailey
Ashland Historic Commission
Minutes
May 7, 1997 Page 2
I
May 22 Skibby, Anderson and Lewis
May 29 Skibby, Anderson and Lewis
OLD BUSINESS
Project Assignments for Planning Actions
PA # Address Person(s)Assigned
96-063 62-66 East Main Street Terry Skibby
96-058 264 Van Ness Avenue Jim Lewis
96-086 685 "A" Street Curt Anderson/Jim Lewis
96-110 499 Iowa Street Joyce Cowan
96-112 249 "A" Street Jim Lewis
96-139 545 "A" Street Terry Skibby
97-014 20 South First Street Joyce Cowan
96-143/97-030 136 North Second Street Terry Skibby
97-018 661 'B" Street Jim Lewis
97-032 174 Church Street Vava Bailey
97-039 78 Sixth Street Jim Lewis
National Historic Preservation Week - May 11 through May 18
Lewis again reminded the members they should make every effort to be at the award
ceremony, which will be on the Plaza Island at noon on Friday, May 16. Skibby stated the
schedule is now on the Internet.
Memo to City Council Regarding Ashland Pioneer Cemeteries
Knox said that in speaking with the Finance Director, she indicated the City would wait to
see if the flood bond measure passed before committing money to this.
Changes in Elevations after Building Permits Issued
Knox stated the materials and window sizes have changed on 62-66 East Main Street since
the Building Permit was issued. After discussing this, Chambers suggested writing out
critical points the Commission will be watching during construction, then keeping one on
Ashland Historic Commission
Minutes
May 7, 1997 Page 3
I
file and giving one to the contractor. Cardinale said if the Commission is concerned with
the look of the building, the contractors should not be given options. This will be discussed
during subsequent meetings.
NEW BUSINESS
New Members
Knox related Mayor Golden had appointed Dale Shostrom and Carol Abrahamson to the
Commission as replacements for Bill Harriff and Cliff Llewellyn. He stressed the
importance of Review Board attendance. The Commission thanked Harriff and Llewellyn
for their work on the Commission and commitment to historic preservation.
AD.IOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:10 p.m.
Ashland Historic Commission
Minutes
May 7, 1997 Page 4
CITY OF ASHLAND
Office of the Mayors
MEMORANDUM ".o a EGO
?,,'
DATE: May 30, 1997
TO: All Council Members
FROM: Cathy Golden, Mayor
RE: APPOINTMENTS TO AIRPORT COMMISSION
Based upon recommendations and approval, I would like to make the following
appointments to the Airport Commission as indicated below at the regularly scheduled
council meeting of June 3, 1997:
Martin Jacobson already appointed to April 30, 2000.
Appoint Donald Fitch to replace Alan DeBoer's position for a term to expire April
30, 2000.
Appoint Kenneth Ehlers to replace Laura Craven's position for a term to expire
April 30, 2000.
Appoint Jennifer Hall to replace Linda Katzen's position (resignation) for a term
to expire April 30, 1998.
CITY OF ASHLAND • °"`°" "'°
Department of Public Works �2
Public Works Administration
MEMORANDUM REG
I,y 1VP11
DATE: May 30, 1997
TO: Honorable Mayor Catherine Golden and City Council
FROM: James H. Olson, Acting Public Works Director �j e
V
RE: Termination of a Public Utility Easement at 2510 Siskiyou Blvd
REQUEST:
Mr. Paul Kay has requested the termination of a 6-foot wide public utility easement
across his property at 2510 Siskiyou Boulevard as shown on the attached maps. The
public utility easement is to be replaced with a private utility easement to allow more
flexibility in building encroachments.
BACKGROUND:
The 6-foot wide public utility easement was created as a large parcel was split in two by
a land partition action in 1996. Because of the narrow lot configuration of the newly
created lots the easement width was approved at six (6) feet rather than the usual 10
feet. To access existing facilities in Siskiyou Boulevard it was necessary to cross the
width of the lot some distance south of the north property line thereby restricting the
building envelope even further.
As indicated in his attached letter of March 4, 1997, Mr. Kay is proposing to construct
a building which is completely within building setbacks . but has a front porch
encroachment across the full width of the easement. The easement currently carries
only private service lines. Mr. Kay has presented a plan for encasement of these utilities
in oversize conduit sleeves under the encroachment area. This would allow service lines
to be replaced without disturbing the porch located above the easement.
A public utility easement would not allow the flexibility of any building encroachment. Mr.
Kay is confident that this encroachment would be acceptable under a private easement
arrangement.
PAGE I— (c:engineer\easement\termsisk.Mem)
Mr. Kay has provided a quitclaim deed whereby the public utility easement would be
extinguished. If the quitclaim deed is approved it is important that it not be recorded
prior to the establishment of the private easement.
The various utility companies have voiced no objection to this action.
RECOMMENDATION:
It is recommended that City Council authorize the signing of the attached quitclaim deed.
Attachments: Maps
Letter from Paul Kay
Copy of Quitclaim Deed
Copy of Easement to be created
PAGE 2— Ic:engineer\easement\termsisk.Mem)
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NA -
PEOPOLE QUITCLAIM DEED •a.rl!c
KNOW ALL1 9bW BY THESE PRESENTS,That......CI N..OI...A-5MAND. .-a..IOU111CiP-aI..COCRo.ra.t m.................
_.................................................._...............................................................................................................hereinafter
called grantor,
for the consideration hereinafter stated,does hereby remise,release and qui(c/aim ...............
......PII,UL._KAY�._as...tenants in common
hereinafter called grantee,and unto grantee's heirs,succesors and assigns all of the grantor's right,title and interest
in flint certain real property with the tenements, hereditaments and appurtenances thereunto belonging or in any
Jackson
Ivny appertaining,situated in the County o1...................................................Slate of Oregon,described as follows,to-wit:
A six-foot public utility easement, including TCI Cablevision, as disclosed on the
Partition Plat recorded on the 2nd day of August, 1996, as Partition Plat No. P-64-1996
of "Record of Partition Plats" in Jackson County, Oregon and filed as Survey No.15056
in the Office of the Jackson County Surveyor. The easement affected lies along the
western side of Parcel 1 and continues through the northern portion of Parcel 1 in
said Partition Plat. This instrument does not affect the public utility easement
along the eastern side of Parcel 1 of said Partition Plat.
I
INOrantor herein releases and terminates all right, title and interest in and to the
above-referenced easement.
(IF SPACE INSUFFICIENT,CONTINUE DESCRIPTION ON REVERSE SIDE)
To Have and to Hold the same unto the grantee and grantee's heirs, successors and assigns forever.
The hue and actual consideration paid for this transfer, stated in terms of dollars, is$.....X)QAW.`............._......
01towever, the actual eonslderm;on consists of or includes other property or value given or promised which is -
1 �,_consideration(indica le which).O(Th.vnr[n[e Lelrr[[n tAe synhGolsO,it mf anal%ceble,should t,e d.leLd.Se[OR5 9].OJO.)
In construing (his deed, where the context so requires, the singular includes the plural and all grnmmnticnl
linnges shell be made so flint this deed shall apply equnify to corporations and to individuals.
In Witness Whereof,the grantor has executed this instrument Phis................day of.....................................19........;
i1 a corporate grantor, it fins caused its name to be signed and its seal, if any,affixed by an officer Or other person
duly authorized thereto by order Of its board of directors.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS
INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS,
BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT,THE PERSON ACQUIRING FEE
TITLE TO THE PADKREY SHOULD CHECK WITH THE APPROPRIAE CITY OR COUNTY
PLANNING DEPARTMENT TO VERIFY APPROVED USES AND 10 DETERMINE ANY ..........................................................................................................
LIMITS ON LAWSUIIS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN
ORS 30930.
STATE OF OREGON,County of........................................................)ss.
Tlhis instrumenl h,as acknowledged before me on....................................._..............19........,
by....................................................................................................................................................................
This instrument was acknowledged before me on.....................................................19.........
by.................................................................................................:..................................................................
as....................................................................................................................................................................
01.....................................................................................................................................................................
...................................................................... .....................:...........
Notary Public for Oregon
Mycommission expires................................................................
..CITY...OF._AS NLAND................................................... STATE OF OREGON, 111
20...Fast._Main..S.treet.......................................... County at..................._.....................
.115}Aland.,...Q.R.......9.15r?Q.......................................... I certify (lint the within instrument
ar....;.N.—..d Add,... was received for record on the.........day
.JM1ES..HEP.OD..and..PAUL..KAY.............................. of.................................................19.......at
..12.311..Strawber.r..y...Lane....................................... .................o'clock.......M.,and recorded in
.Ashland.....OR......9.7.520.......................................... Look/reel/volume No........:. .on page
..
ar...�•N.r .M Addr.r, [.wc[.[[[nv[o """"
Add.....zhrlr � .............and/or as fee/tile/inslru- .
..................._..................................................................... men(/microfilah/reception No.................,
.._.__......._. .._........._............_.._............._...............- Record of Deeds of said County.
Witness my hand and sea/ of
r h zleb County affixed.
Vmll rgr.rbd.hF.o-L.and.11 he..r..n..r h.IN...y Ndnn,
..............._.._.....................................................................
................................................_......................
.................._.................................................................... ,Iwu[ TITL[
._...._.........................................................._.................... fly..................._........................_....Deputy
E FOEM N..926 ENERAE EASEMENT, wrrnmrvT UU: us.ry ESS Uw rvrtue:rvc co..ronnwao,ow error
NL PRIVATE EASEMENT
i�
AGREEMENT FOR EASEMENT j
I Ii
THIS AGREEMENT, Made and enteied into this......................................day of.-March............................19.97..., 1
by and between---James Herod and..Paul..KaY,.. s-tnants..xn_comon....................................................................- ................. .. . . . .
hereinafter called the first party,and................................................................................................................................................
1
. ...............hereinafter called the second party, j
it WHEREAS: The first party is the record owner of ffEe following described real estate in..JaCk50i7....................
ii
I County,State of Oregon, to-wit:
Parcel 1 as disclosed on the Partition Plat recorded on the 2nd day of August, 1996,
as Partition Plat No. P-64-1996 of "Record of Partition Plats" in Jackson County,
Oregon=and filed as Survey No. 15056 in the Office of the Jackson County Surveyor;
I'
I
I,
I
II
I
and has the unrestricted right to grant the easement hereinafter described relative to the real estate;
NOW, THEREFORE, in view of the premises and in consideration of One Dollar ($1) by the second party to
the first party paid and other valuable considerations, the receipt of all of which hereby is acknowledged by the first
party, they agree as follows:
The first party does hereby grant, assign and set over to the second party, the second party being the
Owner of record of Parcel 2 in the above-described Partition Plat No. P-64-1996, an under-
ground private utility easement for the purpose of construction and maintenance of storm
sewer and sanitary sewer piping for one single-family dwelling. The easement being
created by this instrument is located under and within the boundaries of a 5-foot wide
pedestrian easement running through and within a 14-foot wide access easement 'running
along the southern boundary of Parcel 1 and under and within the boundaries of a 6-foot
wide pedestrian easement and public utility easement running adjacent to the eastern
boundary of Parcel 1 as disclosed on the above-described Partition Plat No. P-64-1996.
The granting of this easement is contingent upon and subject to the City of Ashland
abandoning or quitting claim to the 6-foot wide public utility easement that lies along
the western side of Parcel 1 and continues through the northern portion of Parcel 1 in
said Partition Plat.
(Insert here a full description of the nature and type of the easement granted to the second party.)
—OVER—
AGREEMENT FOR EASEMENT STATE OF OREGON, ) ss.
Countyof............................................
BETWEEN I certify that the within instrument
.......Jam ..Eerod..and..Pau1..Kay................. was received for record on the..........day
PS
.......1234..Strawherry..Land.......................... of ...---.........................................., 19........,
a t..................o'clock.......M.,and recorded
.......Aabland,...OR.......9.7.520...................-........
AND SPACE RESERVED in book/reel/volume No.......................on
i
..................................................................................
FOR page ........................ or as fee/file/instrv-
RECORDER'S USE ment/microfilm/reception No..................
.............
......... Record of......................................................
of said county.
i' Witness m hand and seal of
Ah.r r.rordin9 r.nrm b Nom.,Addsu,Zip): y
j' County affixed.
NAME TITLE
..................................................................................l ay............................
.......,Deputy
The second party shall have all rights of ingress and egress to and from the real estate (including the j
right from. time to time, except as hereinafter provided, to cut, trim and remove trees, brush, overhanging
branches and other obstructions) necessary for the second party's use,enjoyment,operation and maintenance of
the easement hereby granted and all rights and privileges incident thereto.
Except as to the rights herein granted, the first party shall have the full use and control of the above de-
scribed real estate. .
The second party hereby agrees to hold and save the first party harmless from any and all claims of
third parties arising from second party's use of the rights herein granted.
The easement described above shall continue for a period of_in .perpetuity................. always subject,
however, to the following specific conditions, restrictions and considerations: The second party shall
maintain said piping to be free of leaks. The costs of construction and maintenance
of the piping shall be borne solely by the second party. The surface of the
easement is to be maintained as agreed in the Road Easement, Maintenance and Assessment
Agreement recorded August 29, 1996 as instrument No. 96-29138, of the Official Records .
of Jackson County, Oregon, unless the surface is disturbed as necessary to maintain
said piping in which case the repair to the surface of the easement is to be borne
solely by the second party.
If this easement is for a right of way over or across the real estate, the center line of the easement is
described as follows:
not applicable
and second party's right of way shall be parallel with the center line and not more than .......n/a................... feet
distant from either side thereof.
During the existence of this easement, maintenance of the easement and costs of repair of the easement
damaged by natural disasters or other events for which all holders of an interest in the easement are blameless
shall be the responsibility of r PaFt3'j sesend paFtyi b0h paFties,
n
sftel e e;ike,' E3 hsih faf ties, With Fhe iiFsf PaFtY bfi'ng F-Pon"'F"" �or P"O" l"",
r
}MaaihtenrtCesansugbssessmen*thpep£�erms of the Road Easemeiit2 -.
Dunng tie exiiss ence o�Hits easement, t7rose Pho�o�ers o�an inter Esi in the easement that are responsible
for damage to the easement because of negligence or abnormal use shall repair the damage at their sole expense.
This agreement shall bind and inure to the benefit of, as the circumstances may require, not only the
immediate parties hereto but also their respective heirs, executors, administrators and successors in interest.
In construing this agreement, where the context so requires, the singular includes the plural and all gram-
matical changes shall be made so that this agreement shall apply equally to individuals and to corporations. If
the undersigned is a corporation, it has caused its name to be signed and its seal (if any) affixed by an officer
or other person duly authorized to do so by its board of directors.
IN WITNESS WHEREOF, the parties have hereunto set their hands in duplicate on this, the day and
year first hereinabove written.
...................................................................................................... ....................................................................................
..................
A
......James..Hatnd ..;:::::'.....&................Paul..Kay............... -.............................-----..................................................................
a
First Pont, Second Party
STATEOFOREGON, ) STATEOFOREGON, )
ss.
Countyof..................................................._!....................) County of..........................................................................)
This instrument was acknowledged before are on This instrument was acknowledged before me on
.........................................................
as..........................................._............ .........................................................as.........................................................
................................................ of.................................................................................................................. I�
I
.............................................................. ............................... .........................................:.................................................
.....
'.1
Notary Public for Ore on Notary Public for Oregon !
;
Mycommission expires....................................................... My commission expires....................................................... !.
ASHLAND PUBLIC SCHOOLS
RESOLUTION #97-2
WHEREAS, the current Athletic and Activity Levy expires June 30, 1997.
WHEREAS, a continuance of this levy was not to be requested if the State of Oregon
would fund schools at a level allowing for student teacher ratio and program offerings
that were in place prior to Ballot Measure 5.
WHEREAS, those revenues from the state have not been forthcoming, and the school
district has been operating with a decrease in school support funds every year this levy
has been in place.
WHEREAS, the revenues supporting the Athletics and Activities from this levy have
helped the school district maintain a quality academic program.
WHEREAS, the Ashland School Board believes it is in the best interest of the students
and the community to see that these athletic and activity programs are maintained.
THEREFORE BE IT RESOLVED that the Ashland School Board supports the
continuance of the Athletic and Activity Levy and requests the City of Ashland to place it
on the ballot for the September 16 Election.
C.
Board Chairperson Date
i
boomm
SCHNEIDER MUSEUM OF ART
May 22, 1997'
Mayor Catherine Golden MAY
f
Ashland City Council
LV`1�Ljar7rtsC=J
20 East Main Street __------------------------
Ashland, Oregon 97520
Dear Mayor Golden and Council members:
The Schneider Museum of Art, with the endorsement of the Southern Oregon University
Executive Committee, wishes to request City Council approval to permanently mount fabric
banners on city light poles on the center island of Siskiyou Boulevard at the locations shown on
the enclosed drawing.
Specifically, the Museum is planning 4 double-sided banners, 138" high x 48" wide, to be
tandem mounted on two poles. The size of the banners is the same as those approved for the
Pacific Northwest Museum and will utilize similar mounting hardware. The banners will be
fabricated by Doublet in San.Francisco and installed by Outback Welding of Ashland.
Enclosed is a drawing illustrating the graphics for the banner. The background will be lavender
with white lettering.
Please call with questions, or if you wish a representative of the Schneider Museum to be present
at the Council meeting.
With best regards,
Greer Markle
Director
cc: Pete Lovrovich, Electric Department
Southern Oregon State College
1250 Siskiyou Boulevard•Ashland, Oregon 97520-5095
TEL 541-552-6245 FAX 541-552-6429
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MEMORANDUM
' pREGGN
To: Mayor and City Council
From: Jill Turner, Director of Finance
Subject: Water Use Rates
Date: May 29, 1997
Recommendation: Approve the attached resolution adopting the new water rates effective July
1, 1997. The proposed rate schedule reduces an average residential customer bill by 7.7 percent.
This is the first change in water rates since October of 1994.
Background: In the fall of 1993 the City commisioned a water and sewer rate study. This
comprehensive water study prepared,by Hilton,Famkopf and Hobson, looked at operating and
capital costs through 1998, and included developing a water and sewer rate model for the City.
Cost-of-service analysis was performed to allocate revenue requirements to the residential and
non-residential customer classes. Costs were also allocated among water customers on the basis
of their average and peak demands and on the basis of their meter sizes. This study
recommended a new rate design,which was adopted March of 1994. In that year, the City faced
many uncertainties as discussed below:
March `94 The new water rate design and schedule were implemented. This design
was to encourage the wise use of water through increasing block rates, but
was a totally new design for the City water rates.
April `94 The City Council authorized the staff to proceed with the issuance of
bonds for the $2 million upgrade to the Water Treatment Plant.
A state-wide ballot measure was certified which,upon voter approval,
would have precluded any further utility rate increases without a vote of
the people. This ballot measure failed in November `94.
June `94 A resolution was passed increasing water rates effective October 1. This
was prepared without the knowledge gained by using the rate model
through a peak water use period. This was necessary because of the water
revenue bond covenant, which required that the City ensure that water
revenues would be adequate to provide for the ongoing operations and
maintenance of the water system as well as all debt service. Since
revenues received.by the City are very dependent on weather and fluctuate
widely from year to year,it was necessary to be conservative in our
estimates to satisfy this covenant.
i
Water Use Rates
Page 2
July `94 The City Council approved increasing the bond issue from $2 million to
$3.8 million based upon the more complete engineers' estimates of the
cost to epgrade the Water Treatment Plant.
Aug-Sept `94 Water curtailment was instituted for approximately one month.
October`94 The City issued water revenue bonds for the construction of the Water
Treatment Plant.
Summer`96 Ample water supply and hot dry weather contributed to increased water
revenues for the City.
I, Sept `96 Water Treatment Plant was completed for a cost of$3.8 million. The City
was able to reduce staffing at Water Treatment Plant from a total of six
employees to two employees,resulting in personnel savings.
January` 97 The flood caused approximately$985,000 damage to the water system.
May `97 The citizens approved a bond issue paying for the flood damage capital
costs not reimbursed by FEMA.
May `97 The water rate model was updated based on the 1997-98, 1998-99, and
1999-2000 budgets. This included more recent operational data,and
separate multi-family water-use statistics based on actual data. In the
previous model,this information was estimated because this customer
group was included with commercial customers.
Some of the most common asked questions may be as follows:
Since water rates are going down do I get a refund? No. The City needs to replace the roof to
Crowson Water Reservoir during 1997-98. This larger-than-expected cost will require excess
fund balance or carryover to be used.
Why doesn't a commercial customer receive a rate reduction? The recent rate study shows that
the current rate charged to this customer class is adequate to cover the costs of this customer
group.
What is my savings? The average residential customer will see their annual water bill drop from
$293.24 annually to $270.60. This is equal to an average $22.94 (7.72 percent) annually or
$1.89 per month.
Will my sewer rate go down also? No,this does not directly effect your sewer bill. Your sewer
bill is calculated on the average water metered in January through March. If you change your
water use pattern during this winter period,then your sewer bill will be effected.
Water Use Rates
Page 3
How long should these rates be good for? The proposed rates should be adequate for the next
couple of years, based on the current operational standards and capital improvement plan. There
is discussion within the community about a water exchange with TID and a Medford intertie
project with Talent. Since these projects are in the conceptual stages and no decisions on water
supply have been made by the City council these costs have not been included.
The eleven-page water rate model is available from the Finance Department upon request.
Attachment: Resolution 97- adopting new fees effective July 1, 1997.
RESOLUTION NO. 97-
A RESOLUTION ADOPTING WATER CONNECTION FEES AND WATER USE
FEES PURSUANT TO SECTION 14.04.030 OF THE ASHLAND MUNICIPAL
CODE AND REPEALING RESOLUTIONS 94-60.
THE MAYOR AND CITY COUNCIL OF THE CITY OF ASHLAND DO RESOLVE AS
i
FOLLOWS:
SECTION 1. The "Water Rate Schedule" marked Exhibit "A" and attached to this Resolution is
adopted as the water rates for use and sale of water inside and outside the City limits from the
municipal water system.
SECTION 2. The "Water Connection Fee Schedule" marked Exhibit "B" and attached to this
Resolution is adopted as the rates for water service and connection fees from the municipal water
system.
SECTION 3. The Water Rate Schedule adopted on Exhibit "A" shall be increased to account for
inflation annually on January 1 st,based on the Consumers Price Index -All Urban Consumer
Portland Index (CPI-U) July to July,provided that no other increases were implemented within
the last twelve months. The City Administrator will provide the City Council with a review of
the rate structure biannually.
SECTION 4. The Water Connection Fee Schedule adopted on Exhibit 'B" shall be increased to
account for inflation annually on July 1 st,based on the Engineering News Record Construction
Cost Index(ENR Index)for Seattle, Washington. The current index is established at 5837 (May
97),provided that no other increases were implemented within the last twelve months.
SECTION 5 . Fifty percent of the water connections fees established herein for the development
of qualified affordable housing under the City's affordable housing laws, shall be deferred until
the transfer of ownership to an ineligible buyer occurs. The deferred fees shall be secured by a
second mortgage acceptable to the City bearing interest at not less than five percent per annum.
Accrued interest and principal shall be due on the sale to an ineligible buyer.
SECTION 6. Three copies of this Resolution and Exhibit "A" and "B" shall be maintained in the
office of the City Recorder and shall be available for public inspection during regular business
hours.
SECTION 7. This resolution is effective July 1, 1997.
SECTION 8. Resolution 94-60 is repealed on the effective date of this Resolution.
Resolution 97-_
Page 2
SECTION 9 . The fees and charges listed on the attached exhibits
are classified as not subject to the limits of Section llb of
Article XI of the Oregon Constitution (Ballot Measure No. 5) .
This resolution was read by title only in accordance with Ashland
Municipal Code §2 . 04 . 090 duly PASSED and ADOPTED this day
of 1997 .
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997 .
Catherine M. Golden, Mayor
R ewed as to form:
Nolte, City Attorney
EXHIBIT "A"
CITY OF ASHLAND, OREGON
WATER RATE SCHEDULE
RESOLUTION NO. 97-
ADOPTED JUNE 3, 1997
EFFECTIVE DATE JULY 1, 1997
Exhibit A-1
CITY OF ASHLAND, OREGON
METERED SERVICE
ANNOTATED TO SHOW CHANGES. AND ADDITIONS ARE SEIADED.
All water service provided by the City of Ashland will be in
accordance with Chapter 14 . 04 of the Ashland Municipal Code.
1 . WATER RATES WITHIN THE CITY LIMITS
A. MONTHLY SERVICE CHARGE:
The basic service charge applies to all metered water
services and does not include any water consumption.
0 . 75 Inch Meter $ 8 . 30/month
1 Inch Meter $ 16 . 60/month
1 . 5 Inch Meter $ 23 . 65/month
2 Inch Meter $ 31 . 15/month
3 Inch Meter $ 62 . 25/month
4 Inch Meter $ 99 . 60/month
6 Inch Meter $ 186 . 75/month
8 Inch Meter $ 311 . 25/month
B. WATER QUANTITY CHARGE:
All customers will be charged the following rates per cubic
feet of water used.
Single Family Residential Consumption
0 to 300 cf per month $3 . 16 $ 9S /ccf
300 to 1000 cf per month /ccf
..................
1000 to 2500 cf per month $1-71 g1 .58 /ccf
Over 2500 cf per month $� �G 94 /ccf
...................
...................
Multi-Family Residential Consumption
0 to 300 cf per month $1 . 16 $ 9 /ccf
300 to 1000 cf per month $1 W1 17 /ccf
1000 to 2500 cf per month $$2 . 9- 7:6 3 1 $ 5 /ccf
Over 2500 cf per month $$1 94 /ccf
Non-Residential Consumption
0 to 50, 000 cf per month $1 . 32 /ccf
Over 50, 000 cf per month $1 . 37 /ccf
Effective
on or after July 1, 1997
EXHIBIT A-2
CITY OF ASHLAND, OREGON
METERED SERVICE
C. TID IRRIGATION WATER RATES :
Unmetered Service $53 . 50/acre or portion of an acre
Metered Service
Base Service Charge Same as A, above
Water Consumption $ . 21/ccf
D. BULK WATER RATE:
For water provided on a temporary basis through a bulk meter
on a fire hydrant the following charges apply:
Deposit* $715 . 00
Basic Fee $90 . 00/installation
Cost of Water Same as Commercial
* Deposit is refundable less basic fee, cost of water, and
any damage to the City meter, valve, wrench and/or hydrant .
E. FIRE PROTECTION SERVICE WATER RATE:
This rate shall apply to all Fire Protection services or
Fire Guards. The basic service charge will be equal to the
minimum basic service charge. Water will be billed at
commercial rates .
2 . RATES OUTSIDE THE CITY LIMITS
All rates and charges for water service provided outside the
City limits will be 1 . 5 times the rates for water service
provided within the City limits .
Effective
on or after July 1 , 1997
EXHIBIT "B"
CITY OF ASHLAND, OREGON
WATER CONNECTION FEE SCHEDULE
RESOLUTION NO. 97-
EFFECTIVE DATE JULY 1, 1997
EXHIBIT B
CITY OF ASHLAND, OREGON
INSTALLATION, CONNECTION AND OTHER FEES
Effective July 1, 1997
I
ANNOTATED TO SHOW CHANGES. 10W AND ADDITIONS ARE AM ED.
A. 3/4 inch service connection from main line including meter 5-993 99 `€ t,04 tIQ
1. If owner/builder/contractor provides trench and backfill 221 00 243 AtJ
B. 1 inch service connection from main line including meter 1;734.09 4.119.
1. If owner/builder/contractor provides trench and backfill 242.90 32 tS0
C. 1 1/2 inch service connection from main line including meter 4,660.09 14641 174
1. If owner/builder/contractor provides trench and backfill 566 99 689 X70
........................
D. 2 inch service connection from main line including meter X95 08 1,794 fl0
1. If owner/builder/contractor provide trench and backfill 86200 837 fl0
E. 3 inch or larger service connection from main line Cost
.......................
F. B inch and one Fire Hydrant per 335 feet 474Q.Ift
G. First utility locate at an address No Charge
Additional locates at same address 42-00 44 o
H. Other water related fees
Water meter re-read
Once in 12 months No Charge
Each additional re-read in 12 months $-2-1,99 :4:12:00
Water Meter Field Test 21.09 33 Z7G3
Water Meter Bench Test:
3/4" or 1 " Water Meter 6200 6Ci i7Q
1.5" or 2" Water Meter a a 4.09 k20 t1p
Larger meters billed Actual Cost
Water line pressure check once in 12 months No Charge
Each additional pressure check in 12 months 2F, 90 28 t30
Install Customer 3/4" hand valve 7-R.09 MOO
Install Customer 1" hand valve S RR 00
G:UilOwptc.ndftwatert9]0)rate
Effective
on or after July 1 , 1997
CITY OF ASHLAND °
Department of Public Works
Public Works Administration . ZZ
MEMORANDUM
DATE: May 22, 1997
TO: Mayor Catherine Golden and City Council
FROM: James H. Olson, Acting Public Works Director
RE: Request for Water Service to Property on Dead Indian Memorial
Road
REQUEST:
Mr. John Bergren who owns the residence at 380 Dead Indian Memorial Road has
requested permission to connect to the existing water main which runs along his
residence. The property is outside the City limits but within the Urban Growth Boundary.
BACKGROUND:
As Mr. Bergren expressed in his letter (copy attached), his property received extensive
damage during the New Years flood. His water well also received damage in the form
of water contamination. His efforts to clean the well have been unsuccessful. As his
property is located on Neil Creek and the relative small size of the lot precludes moving
the well much farther from the Creek, it is anticipated that contamination problems may
be ongoing. Clean-up of contaminated wells is extremely difficult and often times is not
possible.
SUMMARY OF EXISTING FACILITIES:
The water line in Dead Indian Memorial Road is a 6-inch pipe from Highway 66 to the
Airport. There are currently three (3) residences and the Airport is served off this line.
The line pressure is over 100 psi. With the completion of the Airport Water Main Project
in August of this year the water flow will increase significantly. The connection of
another residential service would have no adverse impact on the water system in that
area either before or after the new waterline connection is made.
(cAengineer%waterber.mem)
E
u�� MlAY I wQ7
i
CITY OF ASHLAND John and Mary Bergren
380 Dead Indian Mem. Rd.
Ashland, OR 97520
482-1426
City of Ashland
Public Works Dept.
27 1/2 No. Main
Ashland, OR 97520
Dear Mr. Olson,
This is a formal request for our residence to be hooked up to Ashland
city water as per our conversation in your office last week.
Our home was flooded on the morning of January 1 ,1997. We had
our well tested as was recommended because of the flooding and found
that our water was contaminated with e-coli bacteria.
We have been buying bottled water for human consumption since .
then, but it doesn't seem safe to use the well water for other purposes
either.
The city water is piped by in front of our house and we would like to
hookup to the city water as soon as possible.
Thank you for your help in this matter.
Sincerely,
John and Mary Bergren
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REQUEST FOR WATER SERVICE
DEPT. OF PUBLIC WORKS N
BERGREN ....MAY 2% 1997 SCALE 1 400
RESOLUTION NO. 97-
A RESOLUTION OF INTENTION TO PROVIDE FOR IMPROVEMENTS
TO UPPER SHERIDAN STREET, SCHOFIELD STREET AND MONTE
VISTA STREET CONSISTING OF PAVING, CURBS, GUTTERS, STORM
DRAINS, AND SIDEWALKS AND SETTING A PUBLIC HEARING.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. It is the intention of the Council to undertake the improvement
described as follows:
Improvements to upper Sheridan Street, Schofield Street, and Monte Vista
Street, consisting of paving, curbs, gutters, storm drains, and sidewalks.
SECTION 2. The description of the boundaries of the local improvement district to
be assessed for this improvement is:
All those lots fronting on or accessing onto Sheridan Street between Grant
Street and Prim Street, all those lots fronting on or accessing onto Monte
Vista Street between Sheridan Street and Schofield Street, and all those lots
fronting on or accessing onto Schofield Street between North Main Street
and its western terminus, as depicted on the map attached to Exhibit A.
SECTION 3. The amount of the estimated cost of the improvement made by the
city engineer and the proposed allocation of the cost among the owners of the
properties to be specially benefitted is: $238,114.80
Such improvements will be in accordance with costs estimated to be
$238,114.80 of which all will be paid by special assessments on benefited
properties. Costs will be allocated based $57,461 responsible to tax lot 39-
1 E-05BD 2300 (Sullivan), with the remainder of the costs allocated on a
combination of 25% frontage measure ($83.38/ft) and 75% developable
unit measure ($7,937/unit).
SECTION 4. The council will hold a public hearing in the Council Chambers,
Ashland Civic Center, 1175 East Main Street on July 15, 1997, at 7:00 p.m., at
which time and place the owners of the benefited properties may appear or submit
written comments prior to or at the hearing as to why the improvement should not
be constructed or why the benefited properties should not be assessed in the
manner proposed.
SECTION 5. The city recorder is directed to serve notice to the property owners
by publishing a notice of the public hearing once in the Daily Tidings, not less than
30 days prior to the hearing, and by mailing copies of the notice by first class mail
to the owners of each lot benefited by the proposed improvement as shown on the
PAGE 1-IMPROVEMENT RESOLUTION (pffo %dl.,")
l
latest tax and assessment roll. The notice shall be in the form of Exhibit "A"
attached to this resolution.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of
1997.
I
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
(P:for kid i.recl
PAGE 2-IMPROVEMENT RESOLUTION (pfto Vfdl.M)
( y
EXHIBIT "A"
NOTICE OF PUBLIC HEARING
The City Council of the City of Ashland will meet on July 15, 1997 at 7 p.m, in
the Council Chambers, 1175 East Main Street, to hold a public hearing to consider
the formation of a local improvement district as follows:
NATURE OF THE IMPROVEMENT: "To improve upper Sherdidan Street, Schofield
Street and Monte Vista Street paving, curbs, gutters, storm drains, and
sidewalks."
BENEFITED PROPERTY: "All those lots fronting on or accessing onto Sheridan
Street between Grant Street and Prim Street, all those lots fronting on or
accessing onto Monte Vista Street between Sheridan Street and Schofield Street,
and all those lots fronting on or accessing onto Schofield Street between North
Main Street and its western terminus, as depicted on the map attached to Exhibit
A."
ESTIMATED COST: "The estimated cost of these improvements is $238,114.80
all of which will be paid by special assessments on benefited properties. Costs
will be allocated based $57,461 responsible to tax lot 39-1E-05BD 2300
(Sullivan), with the remainder of the costs allocated on a combination of 25%
frontage measure ($83.38/ft) and 75% developable unit measure ($7,937/unit).
The specific proposed assessment for each lot is contained on the attached
exhibit."
Additional information regarding the proposed improvement or method of
assessment may be obtained at the Engineering Division, 27'/2 North Main,
Ashland, OR, phone number 488-5347, weekdays during the hours of 8:30 am to
5:00 pm.
All affected property owners may appear at the hearing or submit written
comments prior to or at the hearing, as to why the streets should not be improved
or why the benefited properties should not be assessed in the manner proposed.
If two-thirds of the property owners to be benefitted object to the improvement,
the improvement will be suspended for six months.
PAGE 3-IMPROVEMENT RESOLUTION
f
Sheridan/SchofieltUMonte Viita Improvement
Map_c@ fax; Frantage..s !Estimated`.;, Unets ! Esamated:; ,COSt.a. Sidewalk COSt
Lot: Cost/Foot CoA/Untt
W�ontage Credut' (
25% /credit
. 75%un'us 1
050A1700 0.00 $83.38 2.00 $7,937 $9,033 ($160) $8,873
05B.A 1802:" 136.34 $83.38 1.00 $7,937 $6,673 ($118) $6,555
j 05BA1803 92.81 $83.38 1.00 $7,937 $5,984 ($105) $5,879
458A OK 294.50 $83.38 4.00 $7,937 $22,723 ($401) $22,322
05BA,VW0 156.78 $83.38 1.00 $7,937 $6,996 ($124) $6,872
050A2IO1;. 66.00 $83.38 1.00 $7,937 $5,560 ($98) $5,462
Mb oo. ; 20.00 $83.38 1.00 $7,937 $4,833 ($86) $4,747
OSBb 102 0.00 $83.38 1.00 $7,937 $4,516 ($79) $4,437
05BD 201 ' 0.00 $83.38 1.00 $7,937 $4,516 ($79) $4,437
05BD203, 136.00 $83.38 1.00 $7,937 $6,667 ($117) $6,550
:.................... . ..
05BD300 147.80 $83.38 1.00 $7,937 $,6,854 ($121) $6,733
QSBD301.-E 277.44 $83.38 2.00 $7,937 $13,420 ($236) $13,184
05BD304 209.93 $83.38 1.00 $7,937 $7,836 ($138) $7,698
OSBD 402:;, 12.50 $83.38 1.00 $7,937 $4,714 ($83) $4,631
65BB_403fi=; 105.00 $83.38 1.00 $7,937 $6,177 ($109) $6,068
05Bb 405 ':2 92.50 $83.38 1.00 $7,937 $5,979 ($105) $5,874
0BD500 263.54 $83.38 1.00 $7,937 $8,684 ($153) $8,531
05013501. 261.46 $83.38 1.00 $7,937 $8,651 ($152) $8,499
65BD'BOO:i 54.00 $83.38 2.00 $7,937 $9,887 ($175) $9,712
05BD-701 ; 221.75 $83.38 2.00 $7,937 $12,540 ($222) $12,318
OSBD 702 92.00 $83.38 0.33 $7,937 $2,960 ($52) $2,908
05BD7033.; 92.00 $83.38 0.33 $7,937 $2,960 ($52) $2,908
OSBD 704'e' 93.48 $83.38 0.33 $7,937 $2,984 ($53) $2,931
05Bb2300.= 40.00 $83.38 $7,937 $57,461 ($1,013) $56,448
05BD2205 30.00 $83.38 2.00 $7,937 $9,507 ($168) $9,339
TOTALS 2895.83 30.00 $238,115 ($4 200) $233,9IS
0) Credit for sidewalk construction: 25% of estimated cost. Must be approved by Council.
Sheridan/Schofield/MonteViata Proposed GLDcCoropdaition
Na ' Map&.Tax Lot Frantdge Ux�ts Cost Pre pavwirg Name&Address i
Agreemeiik
1 05BA 1700 0.00 2.00 $9,033 No John S.Billings,Trustee
{ 1140 Jackson Road
Ashland,OR 97520
2 05BA 1802 136.34 1.00 $6,673 Yes, Kendall/Marylyn Clarke
445 Schofield Street
Ashland,OR 97520
3 05BA 1803 92.81 1.00 $5,984 Yes Vance/Therese Littleton
465 Schofield Street
j Ashland,OR 97520
4 05BA 2000 294.50 4.00 $22,723 No Brian/Mary Dutton
141 Northwest C Street
Grants Pass,OR 97526
5
05BA 2100 156.78 1.00 $6,996 :Yea Douglas/Traci Kraft
925 North Main Street
Ashland,OR 97520
6 05BA 2101 66.00 1.00 $5,560 •Yes-, Ken/Kay Anderson
P.O.Boa 691
Ashland,OR 97520
05BD 100 20.00 1.00 $4,833 Yes Ed Pentkowski,Trustee
:; 436 Monte Vista Drive
Ashland,OR 97520
8 05BD 102 0.00 1.00 $4,516 Yes Ed Pentkowski,Trustee
436 Monte Vista Drive
Ashland,OR 97520
9 .: 05BD 201 0.00 1.00 $4,516 'Yes Margaret Mann
434 Monte Vista Drive
Ashland,OR 97520
10 05BD 203 136.00 1.00 $6,667 Yes ' Alan/Frances Adleman
?t C 100 Schofield Street
Ashland,OR 97520
11 .i'. 05BD 300 147.80 1.00 $,6,854 Yes- Jay/Lila Quimby
430 Monte Vista Drive
Ashland,OR 97520
13 s 05BD 301 277.44 2.00 $13,420 Yes Arthur/Denise Gall
P.O.Boa 624
Ashland,OR 97520
13 , i3 05BD 304 209.93 1.00 $7,836 Yes Arthur/Frances Brayfield
400 Monte Vista Drive
Ashland,OR 97520
14 05BD 402 12.50 1.00 $4,714 Yes Margaret Sandrock
445 Sheridan Street
Ashland,OR 97520
i
Sheiidan/SchofieldtMoule Vista Proposed LLI):Composition
No i Map&;Tat Lot Frontage Uxits Cost Pre paving Al
05BD 403 105.00 1.00 $6,177 Yes BriantBarbara Kimball
f 787 Palmetto
Chico,CA 95926
16 05BD 405 92.50 1.00 $5,979 Yes William/Martha Lawrence
425 Sheridan Street
Ashland,OR 97520
17. 05BD 500 263.54 1.00 $8,684 Yes Richard Hendirckson
1 Dino Ct.
Cotati,CA 94931
184:, 05BD 501 261.46 1.00 $8,651 Yes,--
ea Pete/Christine Belcastro
c 447 Monte Vista Drive
Ashland,OR 97520
19 05BD 600 54.00 2.00 $9,887 No Hargadine Cemetary Assoc.
City HaWFinance Department
Ashland,OR 97520
ZO 05BD 701 221.75 2.00 $12,540 No Elenore Schofield
465 Tucker Street
Ashland,OR 97520
21 05BD 702 92.00 0.33 $2,960 Yes'-, Norma Byers
400 Sheridan Street
Ashland,OR 97520
Z2 05BD 703 92.00 0.33 $2,960 Yes George/Okyang Knight
410 Sheridan Street
Ashland,OR 97520
23° 05BD 704 93.48 0.33 $2,984 Yes ". PaultAnne Westerman
's,' 420 Sheridan Street
Ashland,OR 97520
Z4 a 05BD 2300 40.00 $57,461 Yes Pauline Sullivan
525 Sheridan Street
Ashland,OR 97520
ZS: i 05BD 2205 30.00 2.00 $9,507 No ValfFracis Dutson
735 Prim Street
Ashland,OR 97520
SUMMARY
Number of properties encumbered by agreements 20 out of 25 80.0%
Number of"units"encumbered by agreements 18 out of 30 60.0%
(does not include Sullivan subdivision lots)
Lot frontage encumbered by agreements 2295.68' out of 2895.83' 79.3%
,
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CeL MEMORANDUM
To: Mayor and City Council
From: Jill Turner
Subject: State Subventions
Date: May 30, 1997
RECOMMENDATION: Staff recommends passage of the attached Resolution certifying
municipal services for State shared revenues.
DISCUSSION: This resolution certifies that the City of Ashland is eligible for State
subventions. The State program requires that cities located within a county having more than
100,000 inhabitants must provide four or more municipal services to be eligible to receive state
revenues.
ALTERNATIVES: None suggested
FISCAL IMPACT: The City should receive the following revenues in 1997-98:
Cigarette $ 47,000
Liquor 131,000
Highway 847,000
i
RESOLUTION 97-
RESOLUTION CERTIFYING CITY PROVIDES SUFFICIENT MUNICIPAL
SERVICES TO QUALIFY FOR STATE SUBVENTIONS
RECITALS :
A. ORS 221. 760 provides the City of Ashland may disburse funds
from the State if the City provides four or more of the following
services:
1 . Police Protection
2 . Fire Protection
3 . Street construction, maintenance, lighting
4 . Sanitary Sewer
5 . Storm Sewer
6 . Planning, zoning and subdivision control
7 . One or more utility services
B. City officials recognize the desirability of assisting the
state officer responsible for determining the eligibility of
cities to receive such funds in accordance with 221 . 760 .
I
THE CITY OF ASHLAND RESOLVES AS FOLLOWS :
The City of Ashland certifies that it provides the following
municipal services enumerated in ORS 221 . 760 (1) :
1 . Police Protection
2 . Fire Protection
3 . Street construction, maintenance, lighting
4 . Sanitary Sewer
5 . Storm Sewer
6 . Planning
7 . Electric Distribution
8 . Water
This Resolution was READ BY TITLE ONLY and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the
day of 1997 .
Barbara Christensen
City Recorder
SIGNED AND APPROVED this day of 1997 .
Catherine Golden, Mayor
Reviewed as to form:
Paul Nolte
City Attorney
GAji11\wp\counci1\revshare.act
t
RESOLUTION NO. 97-
A RESOLUTION REGARDING MEMBERSHIP IN THE CITY/COUNTY
INSURANCE SERVICE TRUST PROPERTY SELF-INSURANCE POOL
RECITALS :
A. The City/County Insurance Services Trust (CIS) offers pooled self-
insurance offering cost stability and the potential for long-term
savings; and
B. CIS is sponsored by the League of Oregon Cities and the
Association of Oregon Counties as a service to Oregon cities and
counties; and
C. The City of Ashland finds that membership in CIS is of benefit in
managing the risks involved in providing services to its citizens;
and
D. The City of Ashland has been provided with an opportunity to
review the Trust agreement, Bylaws and Rules of CIS; and
F. The City of Ashland has reviewed the trust Agreement, Bylaws and
Rules of CIS for compliance with the Charter and Ordinances of the
City of Ashland;
THE CITY OF ASHLAND RESOLVES AS FOLLOWS: The City of Ashland enters
into a contract with CIS and becomes a member of the CIS Trust for
General Liability, Automotive Liability, and Property for a three-year
period commencing July 1, 1997, and agrees to abide by the terms of the
Trust Agreement, Bylaws and Rules of CIS which, along with this
Resolution, constitutes a contract between the City of Ashland and CIS.
The City Administrator is authorized to execute such documents as are
necessary pursuant to this Resolution.
This resolution was read by title only in accordance with Ashland
Municipal Code 92 . 04 . 090 duly PASSED and ADOPTED this day of
1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997 .
Catherine M. Golden, Mayor
R ' ew d as to form:
Paul No te, City Attorney
(g:jill\wP\council\cis.res)
RESOLUTION NO. 97-
A RESOLUTION DECLARING THE CANVASS OF THE VOTE OF THE
ELECTION HELD IN AND FOR THE CITY OF ASHLAND, OREGON, ON
MAY 20, 1997.
RECITALS:
A. The City Council of the City of Ashland met on the 3rd day of June, 1997, at the
City of Ashland's Civic Center and proceeded to canvass the vote cast at the
election held in and for the City of Ashland on the 20th day of May 1997.
B. The Council has canvassed the vote and has determined the number of votes
for the measure as follows:
15-61 General Obligation Bond Authorization, Yes 3.297
for Flood Restoration and Mitigation No 2.257
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Measure 15-61, which posed the question: °Shall the City be authorized
to issue general obligation bonds in an amount not to exceed $1,250,000? If the
bonds are approved, they will be payable from taxes on property or property
ownership that are not subject to limits of Article A, Section 11 b of the Oregon
Constitution" is declared to have passed.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of , 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 1 - RESOLUTION DECLARING THE CANVASS OF THE VOTE
P1 0 C111 A A A 10 N
I, Catherine M. Golden, Mayor of the City..of Ashland, Oregon, do proclaim that
at the election held in the City.,.,Qf Ashland, Oregon,wjh,6 20th day of May 1997, there
was submitted to the voters measure posing....ifie: question:- "Shall the City be
......... .. ....
authorized to issue general obligation.:::
on s Ir1,.ari amount"not Ao exceed $1,250,000?
If the bonds are
approved, they will be payabI6 from taxes.'W.....property pr:property
ownership that are not subject to limits of ArticI6XI;Section 1:1 6ibt,the Oreqbn
..........
Constitution.".:: This-measure,is declared to have passed F.1urnouMeinki.
........................
............
greater than the reauired, ..........
... .......
......... ............ ........ —
..............
Dated at Ashland, Oregon, this',. day of June 199-7.
... .. ... ... IV:
........ Catherine M Golden,. Mayor
.......... ......
PAGE 1-PROCLAMATION (*Acwnaw�elm6971
ABSTRACT ELECTION REPORT
TOTAL FOR ALL PICKUPS
Special. Election - Jackson County
Dray 20, 1997
T C P N Y N
Logical Page # 04-01 u u e e e 0
r r r a s
n r c e
o e e
u n n 1
t t t 5
T R V 6
h e o 1
i g t
e i i F
e n 1
E t g 0
1 r 0
e a d
c t
t i B
i o 0
0 n n
n d
City Of Ashland
1 Ashland 935 1587 58.9 565 328
2 Ashland 760 1361 55.8 473 260
4 Ashland 794 1517 52.3 464 289
5 Ashland 742 1557 47.7 404 310
9 Ashland 611 1602 38.1 363 224
10 SOU 39 178 21.9 30 6
11 Ashland 754 1502 50.2 424 294
12 Ashland 797 1542 51.7 402 349
13 Ashland 395 713 55.4 172 197
TOTALS: 5827 11559 50.4 3297 2257
Per Ballot Measure #47 criteria, voter tumout was 53%.
.-v
I certify the votes recorded on this abstract correctly Signature ofseuAy clerk Date of abstract
summarize the tally of votes cast at the election
indicated.
ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTES AT PRIMARY ELECTIONS
SPECIAL ELECTIONS
Separate sheets for Democratic,Republican,Nonpartisan and other
Votes cast for governor must be on separate candidates.
page or pages.
Separate sheets for candidates for city,county(including precinct)and state
offices.
i
i