Loading...
HomeMy WebLinkAbout1997-0617 Council Mtg PACKET council meeLZng rxL-- BARBARA CHRISTENSEN CITY RECORDER it dig council meetings may speak on any item on the T�1Z1a;u�iie§sifis'tlie sutiject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number bf people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 17, 1997 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting and Executive Session minutes of June 3, 1997. IV. SPECIAL PRESENTATIONS & AWARDS: 1. Introduction and Presentation of the City Conservation Commission (Councilor Ken Hagen). 2. Introduction of City representatives who will travel to Guanajuato, Mexico, to represent the City of Ashland. 3. Update by Carollo Engineering on status of Wastewater Treatment Plant upgrade project. V. CONSENT AGENDA: 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - May, 1997. 3. City Administrator's Monthly Report - May, 1997. 4. Confirmation of Mayor's appointment of Paula Brown, P.E., as Public Works Director. 5. Confirmation of Mayor's appointment of Dan Jackson, D.D.S. to the Hospital Board. VI. PUBLIC HEARINGS (testimony limited to 5 minutes per speaker. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting). 1. Planning Action 94-117. A request for a Site Review and Outline Plan Approval for a 7-lot mufti-family townhouse project on Church Street, West of North Main (Norbert and Phyllis Bischof, applicants). VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) VIII. UNFINISHED BUSINESS: 1. Consideration of request for water service on Dead Indian Road for property located outside the city limits but within the Urban Growth Boundary. IX. NEW & MISCELLANEOUS BUSINESS: 1. Petition for skateboarders asking for revision to City Ordinance prohibiting skateboarding on city streets. X. ORDINANCES, RESOLUTIONS AND CONTRACTS: First reading by title only of "a Resolution Transferring Appropriations Within the 1996-97 Budget.° First reading by title only of °a Resolution Establishing Standards for �7- Water Connections Outside the City Limits." First reading by title only of "a Resolution Appointing Persons to the Board of Directors of Ashland Community Healthcare Services." Xl. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT (Note: There is no study session scheduled for Wednesday, June 18) MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 3, 1997 PLEDGE OF ALLEGIANCE Mayor Golden called the meeting to order at 7:05 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Hauck, Hagen, and DeBoer were present. Councilors Reid and Wheeldon were absent. APPROVAL OF MINUTES The minutes of the Regular meeting of May 20, 1997 were approved with the following amendment to page 11, strike last sentence of 6th paragraph "Clarified for council that 'recreational flying' is rare." SPECIAL PRESENTATIONS & AWARDS 1. Mayor's Proclamation of the month of June as "National Safety Month." 2. Mayor's Proclamation of June 14 as "Flag Day in the City of Ashland." 3. Presentation of retirement certificate to Firefighter Marty Burns and Firefighter/Engineer Bill Robinson. 1. Mayor Golden read aloud the Proclamation declaring the month of June as "National Safety Month." 2. Mayor Golden read aloud the Proclamation declaring June 14 as "Flag Day in the City of Ashland." 3. Mayor Golden read aloud memorandums from Fire Chief Keith Woodley commemorating the retirement of firefighters Marty Bums and Bill Robinson. The Mayor read aloud the retirement plaques before presenting them to Marty Burns and Bill Robinson. She thanked them for their years of service and congratulated them both on their retirement. CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Confirmation of Mayor's appointment of Donald Fitch, Ken Ehlers and Jennifer Hall to Airport Commission. 3. Request for termination of public utility easement at 2510 Siskiyou Blvd. Councilors Hagen/Hauck m/s to approve consent agenda. Voice vote: all AYES. Motion passed. PUBLIC FORUM Open at 7:17pm Terry Adams, 580 Weller Lane/to request approval from City Council for renewal of the Athletic and Activities Levy. Requested that City Council place a measure before voters at City Council Meeting 6-03-97 j c . the September 16 election. A copy of the School Board Resolution was provided. He indicated that he just wanted to start the process. City Attorney Paul Nolte indicated that if the council wishes to place this item on the ballot for the September election it has until July 17 to determine the form of the_ questions for the voters in amount and term. Councilor Hauck indicated it should be prepared to discuss putting on ballot and there was a general consensus among the Mayor and council members that this should be done. Dennis Jarvi, 117 High Street/Presented a booklet entitled the "Real Cost of Growth in Oregon," a study compiled by Eben Foder calculating the true cost of building a house in Oregon. He indicated that most residents are subsidizing developers on SDC's. Councilor Don Laws clarified that one of the problems is that the SDC can only cover certain costs of a new development, not all, and much of the difference between SDC costs paid and the figure in Eben Foder's book is because of services that the city cannot give SDC's for. He said that State law only permits charging for 5 things, streets, sewers, storm sewers, water and parks, nothing else can be charged for. He asked Mr. Jarvi if he would like to serve as a citizen on the SDC committee, as it be nice to have a citizen on the committee as most people who are on the committee to revise methodology to set SDC's are usually developers and builders. Mayor Golden asked to borrow the book for copying for the council and said that SDC's on transportation would be revisited at the Transportation Planning Session. Mayor Golden indicated that by keeping a tight urban form, Ashland is trying to minimize the expense to taxpayers because services are already in existence. Councilor Hagen indicated that the legislature is proposing to address the funding of schools and dealing with the fiscal impacts of growth, requiring cities to do calculations on what fiscal impact would be before growth is allowed. Public Forum Closed at 7:31 NEW & MISCELLANEOUS BUSINESS 1. Request by Schneider Museum of Art to mount street banners on lighting standards in median islands on Siskiyou Blvd. at Wightman Street. City Administrator Brian Almquist read aloud the request of Schneider Museum of Art to mount fabric banners on city light poles on the center island of Siskiyou Blvd. at Wightman Street. Councilors Hagen/Hauck m/s request.by Schneider Museum of Art to mount street banners on lighting standards. Voice vote: all AYES. Motion passed. City Council Meeting 6-03-97 2 2. Proposal to lower residential water rates by 7.7% effective July 1, 1997. (Public comments invited) Finance Director Jill Turner presented to council a proposal to adopt lower residential water rates, addressing rate needs for the next couple of years. The capital improvement plan and the three year budget had been addressed, and they had reviewed customer classes and usage of customer classes both in peak times and average demands. The issue of whether to increase block rates of year round seasonal rates or the old style of rates prior to-adopting rate design had been discussed. She indicated this is basically a 5% overall rate decrease with 7.7% for residential customers and no change for commercial customers. She said that the commercial rates are approximately $1.30 to $1.35 per 100 cubic feet and the residential rates go from less than $1 to approximately $1.92. A commercial customer is much less able to change operations based on water rate, so they were given a slight discount and premium for their quantity charged difference. Residential customers have more flexibility, especially with regard to irrigation, so they are given more of a discount at the lower level and have a higher end rate. Councilor DeBoer asked if the base monthly charge for water meters remains the same. Finance Director Jill Turner confirmed there would be no change in the meters for customer class. Mayor Golden asked if people would be charged $8.30 twice if they had two meters based on the old irrigation system. Councilor Ken Hagen said he would like to address the possible funding for conservation measures instead of a decrease of 7% in water rates to customers, with more focus to be placed on irrigation systems. Finance Director Jill Turner indicated that during the next year a 4% increase is planned for the water conservation budget, and there is a commitment to the Forest Interface Project which is partially funded through water. She said the Crowson Reservoir project can be funded the first year for approximately $300,000, and the Ashland Terrace Street waterline is planned for '98200 which is primarily being paid by Systems Development Charges but also a portion of rates. She felt the plan was adequate to carry through and to complete the projects. Councilor Don Laws said that conservation efforts must increase with population increases but we are on target with the conservation department. Councilor Ken Hagen feels an incentive could be given for people to put in drip irrigation systems which are very efficient. He feels we have an opportunity to pick up the pace in the conservation program. However, he feels comfortable with the rate decrease. City Council Meeting 6-03-97 3 Councilor Alan DeBoer feels the water usage chart is encouraging because use has decreased over the last decade by almost 4%, even though there was a significant increase in water connections. Mayor Golden indicated this is the first time she has known any rate going down yet rates have gone up a dozen times, and she feels it is much easier to increase than to decrease rates, and once they are increased, things get adjusted. She feels there is ample funding for conservation but if more is needed to fund conservation, it is within the purview of-the body to do that. She also indicated that Dick Wanderscheid worked with City Administrator Brian Almquist and Finance Director Jill Turner on the rate decreases. Councilor Hauck feels that if Dick Wanderscheid indicated more programs are needed then we would be willing to come up with money for those conservation programs if they are necessary. However, he said he is comfortable with what the City is doing. Councilor Alan DeBoer invited public comments. He inquired of Jill Turner how this would affect the budget. He said he shared the Mayor's concern that perhaps this isn't enough. He was concerned that the commercial users were not getting a decrease. No motion was taken. This will be voted for separately under the Ordinance section of this agenda. 3. Set special meeting of City Council for June 30, 1997 at 4:30pm in Council Chambers to adopt 1997-98 Budget. Councilors Hauck/DeBoer m/s to set a special meeting of City Council for June 30, 1997 at 4:30pm in Council Chambers to adopt 1997-98 Budget. Voice vote: all AYES. Motion passed. 4. Request for Water Service to Property on Dead Indian Memorial Road. City Administrator Brian Almquist read Memo from Jim Olson regarding request for water service to property on Dead Indian Memorial Road. He indicated this property is outside the City limits but within the Urban Growth Boundary. Councilor Alan DeBoer questioned the memo provided by the City regarding water rates and that all rates and charges for water service provide outside city limits will be 1.5 times rates for water services provided within the city and wanted to know if that included the hook up charges. City Administrator Brian Almquist confirmed that is for water service only, and connections and SDC's are additional. City Counelt Meeting 6-03-97 4 Councilors Laws/DeBoer m/s water service connection to property on Dead Indian Memorial Road. Roll Call vote: Laws and DeBoer, YES. Hauck and Hagen, NO. Mayor Golden requested some background on why two of the councilors voted no. Councilor Hauck replied that a policy has not been adopted about how to deal with outside water connections and until a policy decision is made he will not vote for any hookups outside of city limits. Councilor Hagen said he agreed with Councilor Hauck and gave the same reason. Mayor Golden inquired as to when we would have a policy on water hookups outside the City. She said she is opposed to water being given outside the city, although there are extenuating circumstances in this instance. She feels city government has been remiss in not addressing this issue and it needs the City's immediate attention. She felt this should be neither approved or disapproved at this time but the City should come up with a policy, The Mayor said she doesn't believe a policy would exclude a situation such as this one in the urban growth boundary where there is contaminated water and no other alternative. Councilor Don Laws stressed that the vote has to be completed under council rules but if the Mayor would vote no and then if one of the other councilors who had previously voted no would agree to reconside s soul be-placed on table a study is toted. Councilor Hauck moved-for reconsideration. Mayor Golden voted no U Councilors Hauck/Laws m/s for reconsideration of the vote and to put back on the table. Voice vote: all AYES. Councilors Laws/Hauck m/s that this matter be put on the table and decide on an appropriate way to develop policy with all due speed. Voice vote: all AYES. Discussion followed among council. Councilor Hauck suggested that information will be gathered about the exact cost of providing services and to bring back a resolution. It was agreed that a resolution will be brought back. Mayor Golden said her recollection of the resolution put together previously did not have any reference to a situation such as in this instance and this should be reflected more completely with any resolution brought forward in the future. Councilor DeBoer indicated he did not like the resolution because of the prohibiting of water connections yet it signified a $2,000 fee to hook up which he feels contradicts itself. He felt the fee was acceptable, but the wording should be changed. City Council Meeting 6-03-97 5 City Attorney Paul Nolte indicated that Councilor DeBoer was right in indicating the resolution prohibits water connections outside the city limits. He read aloud a section regarding connections authorized by resolution of the council after a notice and public hearing where the council finds the connection is determined to be in the best interests of the city and not detrimental to the city's water facilities or resources. Councilor Hauck added that the policy has not been adopted as an official policy so individual needs are met as they arise. Mayor Golden indicated a vote cannot be taken on a resolution such as this before it is placed on the published agenda. City Attorney Paul Nolte clarified that a vote can be taken on a resolution by reading it by title only unless someone requests that the entire resolution be read, and it must be placed on a future agenda. Mayor Golden suggested that John and Mary Bergren return at the next council meeting and the matter will be readdressed at that point. ORDINANCES RESOLUTIONS AND CONTRACTS 1. Reading by title only of "a Resolution of Intention to Provide for Improvements to Upper Sheridan Street, Schofield Street and Monte Vista Street Consisting of Paving, Curbs, Gutters, Storm Drains, and Sidewalks, and Setting a Public Hearing" (Hearing set for July 15, 1997) Pete Beleastro, 447 Monte Vista Drive/representing most of the neighbors in the Monte Vista/Sheridan/Schofield proposed LID. Indicated the neighbors have been meeting as a group and trying to design their neighborhood as it is impacted by a development close by, and the proposed LID requiring paving the streets. He feels this is not acceptable to the neighborhood because of equity, safety, and benefits of the cost to all involved, and the cost outweighs the benefit that the neighborhood will receive from the LID. . He indicated no one is opposed to the development but their presence is changing the scope of the neighborhood. He addressed the issue of safety driving down on Schofield onto Highway 99 on an 18% grade. He indicated that when it is icy it is safer traveling down a dirt road and driving will be very dangerous on a paved surface. On July 15 they will return at the Public Hearing with a proposal designed which will achieve all of the goals for the developer. Councilor Hagen said he thought possibly that staff may return with different cost allocations and feels that the new 18-unit subdivision will bring more traffic down Schofield and Sheridan. He felt that Lots 500, 501, 702 and 703 will very infrequently drive on the new streets but are being assessed a substantial amount. He feels the new development should take on a larger burden of the cost. He doesn't think that 25% is enough and would suggest 42% which is in keeping with the new 18 units. City Council Meeting 6-03-97 6 Councilor Laws agreed with Councilor Hagen and suggested that where there is a development of five or more units that causes an LID to be formed, that the developer should pay for any amount above the normal street cost. He added he found it encouraging that the neighbors are approaching this proposal in a sane and rationale manner. Councilor Hauck said he would like to see some altematives before the Public Hearing. Councilor DeBoer addressed the concerns of Schofield going into Highway 99 right at the turn where the curbs are in the middle and felt this creates a dangerous situation. He said that Planning wants sidewalks on both sides, Monte Vista is almost a path, and costs could be significantly reduced by making modifications to the one way in and one way out. He feels that if Schofield is.opened up when paved, all the traffic will go via Schofield and this will create a dangerous situation. He would like to give latitude to Planning on the sidewalks and the street and readdress how to do this improvement. He added, however, he was not in favor of half streets. Planning Director John McLaughlin said they have sidewalks one side on Sheridan and Schofield, but no sidewalks on Monte Vista because of the lack of an adequate right-of-way. He said that should an LID not be formed, there is an opportunity to do a half-street improvement of Sheridan for the upper portion with a sidewalk on one side. This would cost approximately $57,000.. The part that would be missing is the curb and gutter on the other side. A O-V_r'CC absf Councilor Hagen said he thought it amazing that a cost is proposed when only proposing paving, curb and gutter on Monte Vista, and pavement, curb, gutter, and sidewalk on Schofield with the bulk of the cost taken up on Sheridan. He also feels there is more at issue than just dust, pethe stormwater running down the streets is carrying a lot of sediment. Ubt- �Zr �e City Administrator Brian Almquist confirmed that council was looking at three different financial schemes and options. Planning Director John McLaughlin confirmed for the Mayor that Lot 2302 was in fact in the county and the city could not assess that parcel. Councilors Hauck/Hagen m/s to approve Resolution 97-_. Roll Call Vote: Laws, Hauck, Hagen and Deboer, YES. Motion passed. 2. Reading by title only of "a Resolution Certifying that City Provides Sufficient Municipal Services to Qualify for State Subventions." Councilors Hagen/DeBoer m/s to approve Resolution 97- . Roll Call Vote: Hauck, Hagen, DeBoer and Laws, YES. Motion passed. City Council Meeting 6-03-97 7 3. Reading by title only of "a Resolution Adopting Water Connection Fees and Water Use Fees Pursuant to Section 14.04.030 of the Ashland Municipal Code and Repealing Resolutions 94-60." Councilors Hauck/Laws m/s to approve Resolution 97- Discussion followed: Councilor Deboer pointed out that on Exhibit A-2 Where it addresses rates outside the city limits, he felt the issue of connection fees should be added to.the part where it gives the rates, and if this could be amended to 1.5 times the rate for water service and connection fee, this would make it clearer. Councilor Hauck clarified that all rates and charges for water service provided outside the city limits will be 1.5 times the rates for water service provided within the city limits. An equivalent language would be connection fees provided outside the city limits would be 1.5 times. Councilor Deboer addressed the issue of the actual resolution which allows for increases to CPI and whether this was in the old resolution. Councilors Hauck/Laws m/s to approve amended Resolution 97- to include adding 1.5 times on the connection fee. Roll call vote: Deboer, Laws and Hauck, YES. Hagen out of room. Motion passed. 4. Reading by title only of "a Resolution Regarding Membership in the City/County Insurance Service Trust Property Self-Insurance Pool." Councilors Hauck/Laws m/s to approve Resolution 97- . Roll call vote: Deboer, Laws and Hauck, YES. Hagen out of room. Motion passed. 5. Reading by title only of "a Resolution Declaring the Canvass of the Vote of the Election Held In and For the City of Ashland, Oregon, on May 209 1997." Councilors Hauck/DeBoer m/s to approve Resolution 97- . Roll call vote: DeBoer, Laws, and Hauck, YES. Hagen out of room. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS There was no other business from council members. ADJOURNMENT Meeting was adjourned at 8:46pm. Frances Berteau, Exec Secretary Catherine M. Golden, Mayor City Council Meeting 6-03-97 8 ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MAY 13, 1997 CALL TO ORDER The meeting was called to order by Chairman Ron Bass at 1:40 p.m. Other Commissioners present were Howe and Giordano. Staff present were Molnar, Knox, and Yates. TYPE 11 PUBLIC HEARING PLANNING ACTION 97-035 REQUEST FOR A SITE REVIEW FOR A SECOND DWELLING UNIT AT 120 HIGH STREET APPLICANT: RYAN LANGMEYER Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT This action was noticed as a Type I but a request for a public hearing was filed. The letter from the neighbors is in the packet, briefly describing their concerns. Molnar read the criteria for approval. The property is located off High Street and bordered by an alley/private drive. Staff has ascertained that the majority of the paved surface is under private ownership through various easements. The first 100 feet of the paved surface coming from High Street is public and the remainder is in private ownership. Giordano wondered if the easements could ever be taken away. Molnar said it could be interpreted in different ways. There has never been a legal analysis of the easements. During the turn of the century it seemed rights of usage were give to many of the properties. In January of 1997, an application for seven town homes was approved by the Planning Commission and an appeal was filed by the neighbors. The two Issues of the appeal concerned lot coverage and whether or not the owner had rights to utilize the back portion of the alley. That appeal was postponed by the applicant. Molnar showed an overhead of the proposed unit. There was a permit taken out for an extensive remodel. During the building permit stage Staff looked at plans for a kitchen. They told the applicant they needed to obtain a Conditional Use Permit to make it a legal unit. Parking Is off what appears to be the public alley. The application has allowed for a back-up turnaround space for a parked car. A boundary line adjustment is also being requested. The neighbor's main concern seemed to be traffic and impacts on the alley. They are also concerned with the pending townhome project. PUBLIC HEARING \RYAN LANGMEYER, 120 High Street, thought this was a very straight forward application. Lang took over the remodeling from David Larson who did some work without permits. ass read comments from GAIL BARNHAM, 117 N. Main Street and WINN FRANKLAND, 122 High 'eet, in opposition. r DENNIS JARVI, 117 High Street, said the application does not meet Criteria A, that all applicable city ordinances have been met. If an inspector was to look carefully at the house, he would find it does not meet codes. The inside was gutted and remodeled including the windows. He would like the building department to take a close look at the remodel. He noticed the ceiling height is too low to meet the building code. Giordano asked if a building official had looked at the unit yet. Molnar understood there was not yet approval for final occupancy. Generally, Criteria A refers to standards taken from the land use chapter. The requirements of the building and planning departments both need to be met. If they meet with the building office and they do not meet the occupancy requirements, then the applicant would need to go through the building department to obtain a variance. When all conditions of approval have been met, a letter goes to the applicant approving ft. Rebuttal LANGMEYER assured the Commission that the building officials have been through the residence and Langmeyer will address the building Issues as they come up. If Jarvi's notation of the ceiling height was challenged by the inspectors, Langmeyer said he would request a variance. Staff Response Molnar reiterated that Criteria A has always been implied as reference to the Land Use Ordinance. Howe said the boundary line adjustment seemed straight forward. Access to the unit will be from the public alley and there should be no increase in traffic. Giordano is supportive of Staffs recommendation and approval. He would like something added that ft was noticed that the new unit would not meet the ceiling height requirement and ft would be up to the applicant to remedy in some fashion. Molnar suggested a condition that all requirements of the Ashland Building Department be met prior to the Issuance of the Certificate of Occupancy. The C of O is issued by the building official. MERRILL BARNABY, 113 High Street, mentioned that Mr. Bischof never taught at the University of California. COMMISSIONERS DISCUSSION AND APPROVAL Howe moved to approve Planning Action 97-035 with the speck requirement Staff outlined that guarantees there will be strict building review. Giordano seconded the motion and it carried unanimously. ASHLAND PUNNING COMMISSION 2 HEARINGS HOARD MINUTES MAY 13,1997 TYPE I PLANNING ACTIONS PLANNING ACTION 97-037 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS 655 TOLMAN CREEK ROAD APPLICANT: KIRT MEYER This action was approved. PLANNING ACTION 97-039 REQUEST FOR A CONDITIONAL USE PERMIT TO EXPAND AN EXISTING NON-CONFORMING SIDE YARD SETBACK 78 SIXTH STREET THE AREA TO BE EXPANDED IS ADJACENT TO THE ALLEY APPLICANT: RONALD AND TRACY BASS Bass abstained as this is his residence. This action was approved. PLANNING ACTION 97-040 REQUEST FOR A SITE REVIEW TO CONSTRUCT A COMMUNITY YOUTH CENTER (APPROX. 8,000 SQUARE FEET) 1175 EAST MAIN STREET APPLICANT: COMMUNITY WORKS This action was approved. Commissioners asked about the possibility of a safe crossing for pedestrians at Garfield or the railroad tracks. PLANNING ACTION 97-041 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS 2895 HIGHWAY 66 APPLICANT: JOHN R. AND FEATHER W. KING This action was approved. PLANNING ACTION 97-042 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW TO CONVERT AN EXISTING DETACHED GARAGE INTO A ONE-BEDROOM ACCESSORY RESIDENTIAL UNIT 1067 ASHLAND STREET APPLICANT: GREG AND JEANNE CARTER This action was approved. ASHLAND PLANNING COMMISSION 5 HEARINGS BOARD MINUTES MAY 13,1947 PLANNING ACTION 043 REQUEST FOR A MODIFICATION OF A CONDITION RELATED TO FINAL PLAN APPROVAL FOR PHASE II OF THE OAK STREET MEADOWS SUBDIVISION. REQUEST IS TO ELIMINATE (VACATE) THE PEDESTRIAN EASEMENT LOCATED ALONG THE NORTH SIDE OF LOT 7 137 OAK MEADOWS APPLICANT: DON GREENE This action was called up for a public hearing. ADJOURNMENT The meeting was adjourned at 2:45 p.m. ASHLAND PLANNING COMMISSION 4 HEARINGS BOARD MINUTES MAY 13,1997 ASHLAND PLANNING COMMISSION REGULAR MEETING MAY 13, 1997 CALL TO ORDER MINUTES The meeting was called to order at 7:10 p.m. by Vice Chairman Steve Armitage, Other Commissioners present were Bass, Gardiner, Morris, Giordano, and Hearn. Absent members were Jarvis, Briggs, Howe, and Armitage. Staff present were McLaughlin, Molnar, Knox and Molnar. APPROVAL OF MINUTES Gardiner moved to approve the Minutes of the April 8, 1997 Regular Meeting. The motion was seconded and the Minutes were approved. Armitage moved to approve the Minutes of the March 11, 1997 Hearings Board, the motion was seconded and approved. The Findings from the April 8, 1997 Regular Meeting were approved. PUBLIC FORUM No one came forth to speak. OTHER The Commissioners discussed the upcoming June Planning Commission meeting. Chair Barbara Jarvis will be absent as well as Vice Chair Steve Armitage. ADJOURNMENT The meeting adjourned at 7:17 pm. The Commission went into a study session and their pre-retreat. M O N T H L Y ASHLAND R E P O R T POLICE Vol.2 No. 5 Linda Ho att, Editor May, 1997 Smith,Wendy Svaren and, Rich Walsh) in the US. An article recently appeared in held their 2nd strategic planning session to the National Examiner featuring Frank reevaluate where we are today, where we s would like to see ourselves in the future The National Examiner has begun a e and develop the topics that need to be search to see if there are any other officers address for us to see our visions come I still working for law enforcement agencies true. Steve Osborn from BPSST that have put in as many years as Frank, facilitated the session. Way to go Frank! We have identified 16 action plans and the I Q plan will run 1997 through the year 2000. j i It's Official.... 1 Craig Hooper is retiring! Jackson County D.A.'s I APD's 2nd Office works hand in 1 Craig has finally made his decision and will Strategic be retiring from service to the City of g hand with Police to Ashland and APD on August 8, 1997. Planning Session update training. Craig will have completed 25 years of Held service by the time he retires and is Members of the District Attorney's Office looking forward to spending time on the It may be that Strategic have been providing on-going education to golf course, bird watching and pursuing Planning has become just a law enforcement agencies through the other hobbies. buzz word for many valley to update them on procedures. agencies today and just a During the months of May and June Congratulations Craig...we'll all miss youl document they produce,- but, training is being held with APD officers on at APD it's a tool we have Domestic Violence, Search and Seizure Detectives close February used successfully. and DUII stops. ry Burglary case with arrests Our first Strategic Planning I This program of cooperative training session was held 'n between agencies not only assures our I Detective Lynn Parlette completed a case December 1992.At that officers are taking the right actions, but I on a burglary that occurred at Ashland time we developed 23 topics helps to develop better working High School last February. In doing so, to be addressed by the end I relationships between departments. of 1996.At completion,we two Ashland High School students and a former student were referred to the saw 15 completed, 2 placed America's I Juvenile County Juvenile Department on hold, 3 dropped for lack (JCJD) on charges of burglary II and Theft of interest and 3 continued Oldest I. The arrest stems from the February to the new strategic plan. break-in wherein over$3,000 in computer ^' Lawman equipment was stolen. Approximately one On May 19 and 20th I half of the equipment was recovered, officers, clerks and here In management staff(Janet Ashland! APD Explorers Bailey, Mike Bianca, Lisa Brooks, Barb, Brown, Mel j participate in annual Clements, Loren I In case you Deffenbaugh, Teri DeSilva, haven't heard it on Conference Kevin Flynn, Karen I the local news. or Greenstein, Kelly ;? read it in the Ha tonstall, Linda newspaper, or Damien Lowenstein, David Odom. Hoggatt, Craig Hooper, even missed it i P : Jessica Berg and Jerad Caldwell n Brent Jensen,At Mireles, the National attended the 1997 Oregon Special Law Lynn Parlette, Bobby Exarniner...yepche National Examiner, ! Enforcement Explorer Training during Frank d'Entremont is the oldest lawmen Memorial Weekend. This annual four day event was held at Camp Rilea oust Bobby's article, "An Insiders.View of to get the man,who was turning blue, outside of Astoria). The explorers the Real World of a Drug Prevention breathing by the time rescue participated in firearms, foot pursuit Officer", is similar to Jan's in that it personnel got on scene. obstacle course, mountain bike shares with the reader an insight into obstacle course, crime scene the world of a DARE (Drug Great job Greg and Karol! investigation, traffic accident Awareness Resistance Education) investigation and unknown problem Officer by sighting a case example. call competitions. Barb Brown had an article, "Silent David Odom won first place in the Witness--A Private Club" published in "Top Gun"shooter competition as well the May issue of Dispatch Monthly as first place (gold medal) in the foot Magazine. Barb's article is quite pursuit obstacle course competition. emotional in that she shares with the Damien Lowenstein received second reader what it's like to experience a suicidal call from the dispatcher point place in the female shooter of view. NOT AN EASY JOB competition; and, Jessica Berg was j honored as "most improved female explorer Crime Statistics: May DARE graduates APD Explorer Post was Third overall y o FUN Day at in combined events (average score) i PART 1 1997 1996 enjoy and Third overall in combined I Lake. shoofing scores. I Homicide 0 1 Rape 2 0 This group was chaperoned by Robbery 2 4 May marked the end of DARE classes Detective Randy Snow and his wife. Agg.Assault 0 1 for students at Heiman, Walker and Randy is the advisor to the Explorer Burglary Briscoe Schools. To celebrate this Post. Congratulations to everyone Residential 23 47 accomplishment student graduations and our thanks to Randy for his Non-residential 29 0 were held at each school with parents support of this youth program. Shoplifting 53 94 and members of the Police Theft from MV 60 37 Department (Me[Clements, Linda MV Parts-accessories 18 38 Hoggatt,Al Mireles,Janet Bailey, Twins arrive at Bicycle Theft 36 37 Mike Bianca,Kip Thomas,Teri MacLennan household Other from building 19 14 DeSilva,Jim Alderman, Ken Other Thefts 112 80 Savage, Randy Snow and Park Officer Stephen MacLennan and his Motor Vehicle thefts 12 11 Patrol Officer Alinda Heizle) wife Joann became the proud parents Arson 5 3 attending. of twin girls on May 23. The twins, TOTALS 371 367 Preceding the graduations a County Kathryn and Elizabeth weighed in at wide FUN day for all DARE graduates 5-15 and 5-9 ounces. Unfortunately Calls for Service was held at Emigrant Lake on "papa"couldn't tell us which one May 97 M 96 Wednesday, Thursday and Friday, weighed which weight ht....)guess this May May 21 thru May 23rd. The students confusion has only begun. Police 977 906 had games, entertainment and a fun Medical Calls 133 131 day to interact with other DARE Three Police Fire Calls 27 21 graduates from classes throughout Pass Off** 5 36 Jackson County. Employees are j 911 Calls 376 436 Published in May "(toanother911 center) COMING Jan Janssen and Bobby Smith both 9-1 -1 Call results in ATTRACTIONS had articles published in the Spring I a Life Being Saved. Next month I will begin a series '97 issue of Oregon Association of profiling Officers and personnel of the Chiefs of Police Chiefs Magazine, On May 12 the 9-1-1 Center(Karol Police Department. I am working on Jan's article, "From a Vanilla Bean to Williams on duty) received a call from trying to get their pictures scanned Mahatma Ghandi" is a look at two j a hysterical woman that her husband nto our system so I can not only give case experiences Jan has had as a was not breathing. Rescue was you a personal glimpse of our City Youth Diversion Officer (YDO) for dispatched as was APD officer Greg employees but put a face to the Ashland. These accounts give the LEMHOUSE. Greg was nearby and name. leader an inside view of what types of arrived on scene in time to give mouth eases can be handled by a YDO. to mouth resuscitation. He was able See you next month Linda I From a Vanilla Bea*' n t® Mahatma Ghandio By Jan/anssen, Youth Oivefsion Officer, Ashlond Police Deportment et me begin by introducing Jay. (That is what Ashland Middle School. (The middle school has its we will call him.) I first met Jay when lie was in own jury.) The grizzly is wearing a beanie on its the fourth grade. I remember that he was the one head, with small propeller blades coming out of the who disappeared during the field trip to the lake; we lop of the hat. It is a wonderful rendering and found him squatting near the lake's edge, fascinated reflects the spirit of the high school, along with Jay's with the way that dragonflies landed and took off subtle sense of humor. from the water. In no way did he think that he was lost; he was innocent and ha One additional requirement that Jay lulfilleii was f py to sit as one of the jurors that make up the Ashland I met with Jay again when he was arrested for High School Peer Jury, they act as a sentencing stealing a vanilla bean from a local grocery store. He board in regard to actual offenses that are is now 15 years old and the evening of the theft he committed by high school students. and a group of friends were heading to a Now I need to introduce Will. Will was one of the masquerade ball at the local college. Jay was wearing defendants that appeared during the session when a long, black cape and had his face decorated in a Jay sat as a juror. Will was arrested for Assault IV. "vampirish" kind of way. ( I mention his dress Will's story was that he was standing out in the quad because he was absolutely noticeable when he at Ashland High School with his group of friends entered the grocery store.) when this other kid, Joe, approached him and Jay has, for the last few years, taken on some of communicated something to Will, by means of the the cooking duties for his family, due to the fact that look on his face. Will told me that he was sure that both of his parents work long hours in their family Joe's facial signal was "F--- you." Joe admitted, in a business. He and his girlfriend were strolling through session with both boys, that he has a tendency to the spice c6partment when Jay spied a sealed bottle "say things that get me in trouble." Will, running on of vanilla beans. This particular spice is packaged in a Joe's reputation, didn't even have to hear words, I glass bottle with a seal to ensure freshness, much like guess! Will struck Joe in the face, bloodying his nose liquor. (With liquor, the seal DOES serve a different and causing Joe to fall to his knees. School security function.) Jay was fascinated with the beans and was called, the dean of students was notified and the opened the bottle and took one out. (A mistake.) He case was referred to me. looked at it, smelled it, and was generally smitten with his bean. Not thinking, the bean went into his Will showed up for his court respectful a session accompanied pocket, he found the store items that he was to friends of his. He was re feeling and honest in his interested in, purchased them, and testimony. I remember the feeling j had and the look p proceeded to on the face of the judge when the u foreman leave the store. I 9 jury detailed the consequences levied against Will. The Once outside, he was confronted with store one that caught our attention was that Will needed security, who began their process of questioning. to get Mahatma Ghandi's biography, read it, and Subsequently, they notified the police. The case was then write a report of three pages that would be referred to me with Theft III (the vanilla bean) being shared with me. The jury specified that Will's focus his charge. needed to be non-violent confrontation and the Jay met with me and both of his parents for our ways that Will could incorporate Ghandi's teachings initial session. I suggested that he complete a into his behavior. number of consequences, to which he agreed. Part I knew that Will was not a student and, while I Of Jay's community service work was to help me in thought it was a wonderful idea, I was wary in the designing of the Peer Jury's cover page, I was regard to his successful completion of this part of his stumped and I am NOT an artist. Jay's design was conliact. The following day I ran into Will in the OM' that I use and will continue to use, as long as counseling center. As I was speakiny to anolher his program exists. II is III` picture of a grizzly bear studenl, Will reached into his backlm( ;ux! 1;11) (,1 .landinrl, dressed in a Judy_ c's robe with ,r gavel in proudly showed me the thick volunic, wiiUi-n ,o nne hand and if lava book in dw olhr�i_ the law book long ago. He then proceeded to %hovv 11H.,pulow of r, io%( Iibed will, the Ieller. "AMS" wlricli stands for - _ ( nrtlrnur,l,irk puyr !? Il,r O„gnrr Pn Grr(;h7r1 Puq, lei < From Valndia Bean to Mahatma Ghandd] ..con"inued from pagclll. Ghandi sitting on his terrace in India. Will told me the famous story of Ghandi, who non-violently and sense. Then Will told me that he was )working on powerfully stood up to a persecutor who wanted his dad." He was taking the time to tell his father him "to fight." I can't put into words my some of the stories in Ghandi's biography and they amazement at Will's follow-through and obvious were discussing non-violence as a behavior choice. interest in his assignment. Again, I can hardly put into words the wonder I felt As I said before, Will is not a writer. He found a I aId tulrnedlo out to how befar-reaching this assignment friend, and together they collaborated on the written paper. Will met with me, told me more And jay? The idea to have Will read the biography stories and read the paper he had worked on. as his. The members of the jury agreed and, During our session, Will talked about how his father unknowingly, offered me a story of which I may Uiought that this whole idea was "bullshit_" His never have another that is better. father couldn't understanding how reading a book And Will? While Will continues to struggle in written by some Indian guy could "lake any kind of school and has a difficult life, by some standards, he a difference His father suggested that having Will has not assaulted anyone since. Only the people that complete many hours of hard labor made more know him best can appreciate just how miraculous ------- -- _ .-_ - that is. Z) 4, >4,c By Officer Robert Smith, Ashland Police Deportment can still remember the excitement I felt when I I ceived the news I had been selected as my positive energy and I was getting paid for what I would agency's "new" DARE officer. My predecessor, Janet do for free. Bailey, had piloted the program in our community with I was really unaware of the significant impact one some formidable obstacles to overcome. She did an DARE officer could have on the life of a child until a story outstanding job and was selected as the "DARE Officer s'p'as relayed to me from a teacher of a recently of the Year" by the Oregon DARE Officers Association, in graduated DARE class. only her second year of instruction. Janet was well liked Jose was a quiet boy from Mexico. He rarely spoke in by the department, the schools and the community. class. When I asked questions, he wouldn't raise his How was I going to measure up to ill(' success she achieved within a relatively short period of tim .e hand like the others. I soon learned Jose was � embarrassed because he was unable to speak English I didn't have to wait long to see. I received my well, and was tutored in language during the course of training at the Western Regional Training Center in Los the school day. Due to the limited ethnic diversity in my Angeles. I had the good fortune of having Los Angeles community, 1 was unprepared for the possibility of a Police Officer At Green as my mentor. AI was past student with a language barrier.Alejandro was another president of the National DARE Officers Association and student in the class, and he was bilingual. He worked the mentor for my predecessor. After two intense weeks closely with Jose as I lectured, and assisted liim in of DARE officer training, I was rewarded with an completing his workbook assignments. When the essay outstanding student award for my team. This accolade assignment was due, Jose tried to read his in English, but was reserved for one member of each team and only could not. I thanked him for his effort and asked him to five were awarded overall. I was quite proud of this read it in Spanish. While few understood what lie had achievement and returned home ready to immerse read when he finished, the class erupted in rousing myself into the world of teaching. applause. He humbly returned to his seat and listened I was adequately prepared to teach the curriculum, intently as the rest of the class read their essays. Jose but not for the occasional criticism of the program from graduated proudly with the rest of the class as DARE a myriad of sources. Some parents, a few school came to a close at his school. representatives, a couple of colleagues and a few lose had not come to the United States to live. He concerned citizens were quick to espouse all the was here for a short time on an exchange program, and negative information they had heard about DARE had to return to Mexico. He wore his DARE t-shirt on the through various media reports. To handle the negativity flight home so when he stepped from the plane, I received regarding the program, I sought solace in everyone would notice he was a DARE graduate. advice from veteran DARE officer colleagues: "Don't let a While this is one of but thousands of stories that few people spoil your efforts." "There is a lot of could be told by DARE officers, detractors still spout community support for DARE." figures that drug use is on the increase and that money As I began to teach the program, my enthusiasm for is being wasted on DARE programs. I am an avid it grew. I slowly began building partnerships with service supporter of DARE and will continue to be until another organizations, businesses and individuals who were very program proves to be more effective. supportive of the DARE program. Between donations and fund raisers with other local DARE officers, for I am always called ha to provide "statistics" nt a PfOgram materials, I began to develop a stable funding means of combat�gCr nle,tvolence andddrlucrs. purl are source for the program. doing t f children are not statistics, they are real people. They The vast majority of parents were pleased with the need to have individuals willing to share valuable life_ pfogratn, teachers were helpful, and the kids we're great. skills and assist them in making the transition tom As my first term of teaching came to a close, I felt great childhood to adolescence to adulthood. Frankly, some about the turn my career had taken_ III-lose, chief had parents are ill equipped to prepare their children for this dv,�a)n said a careeI doesn't have to bra nn�axa<'d by the ansition. "teachers, police officecti and r,rlher positive nuik yIni attain. Career enhancement without rule models are a vital link in the community chain, to ., i�:mcemr fit is a viable option It filially made x nse assist paaants in ensuring then children M0 yivr•n OVOry v�iih fuunr r n ycaes of slrr<-t erpeiieti<e, I was 11mily opportunity to thrive in an ever-increasingly nntplrx (rm1u 1 urnn•Ihiny I thoroughly enjuy'd with a lul of society Ifer)rrp.m Pni,• 't hL'! 1'nu':I Barbara Brown 911 Ashland PD, Oregon Silent Witnesses — A Private Club It's been there for a very long time, tucked neatly in the back of The Indians used to say o better memory- It's a silent place of mixed emotions and most y( etter words)youneverknowma n until you walk a mile in his shoes.It's We—we neverquite hart Dispatchers have it.I call it my"critical call cache"and we rarely our souls—not even to loved ones.There is always a feeling left share these memories for different reasons.Perhaps the sense of our inability to save the world evokes in us a feeling of personal unexpressed. failure;embarrassment because.it brings tears to oureyes,or the 0955 hours - "91 I, state your emergency." Did you know that ever present fear of reprisal.nnn•bc all of these things rolled into bullets can sometimes sound like cannons exploding in your some unknown reason) Have you ever spoken chest— like faraway sounds of a compression. 'fhcy can paint with a colleague who said. '9 a picture instantly on you lost two this week"or"I'm hav- brain. I'm uyine to collect ing a bad week—1 didn't save ARM scattered ... thoughts, feel- any one"? Dispatchers take it ings, everything._ personally!We have a tendency to personalizeresponsibility for 0955 hrs - "91 I, state your each and every life we come emergency." _ into contact with —good guy Hello, my name is Charles or bad — even if the owner Hodgeandlamgoingtocom- doesn't seem to share that re- mit suicide. sponsibility. These calls and emotions pile up over the years. Well. Mr. Hodge, you were When I began dis- anhones(man.While speak- patching Aver 17 years ago) - ing with you this morning on my instructor advised me to the phone I wrote my notes keep a journal to chart my —I wrote of you like this— progress and vent my frustrations in private. I have kept this - older male, conscious, alert journal on and off for many years. Recently, a dispatcher in a — able to respond to questions—determined _ some type of neighboring Center handled a suicide call and I wrote a note to breathing difficulty — 80s terminal cancer patient — [ionic her. I offered a few words of understanding and told her I truly alone. g T ozyg that Has a gun. Wife at store. 1 know from speaking t understood how she felt and welcomed her to a very private club o you that you loved your family and it pained you to of "silent witnesses." I shared the following entry from my stay or leave them. journal with her—an entry that records my entry into this Private Club. 0955 firs—Am I too long in this job?I gave this concern great thought.I'm weary that's true but burned out(?)no.1 know I have saved some and lost some but sometimes it's their choice not A Significant Emotional Event mine. I become merely a witness to their passing. A final note taker. It was a quiet Saturday morning and I signed on the Dispatch log: 0600 hrs. Saturday, Tape 1 11. Dispatch and Two Sunny and Very fcwpeople,I believe,truly feel they makeadiflcrence. But warm. 1 know I do. I'm doing what I'm good at. h'sjust —sometimes to give. 0955 hours. "A stgniflcanT emotional tutor." I've read These I don't know if I have any more words in articles, heard them used u) stress lectures and even I'll'angr_y,Mr.Hodge,but not really ATyou.It's just you thought used Then' myself in "cool"conversation. But _-. today I expert- of everyone,your wife, your kids — the neatness of the aparI- enced them and came fn understand the meaning of these words merit and the note you left behind,but you forgot someone_.the With 111),sold.0955 hours_"911suua ynurcn)crgcncy-"1'vc said two young officers who had to be will) you in file moments this phrase millions of tin)cS.Necll,:n Icast thousands,(luring the inuncdiafcly following file shot you fired. You forgot the an)bu- cour6c of my 20 years ns a 91 I dispatcher lance crew and The p:umnalic who held your hand long alley llu l -- HR Room said You con ldn'i hc.savcd.And me,Mr_ Hodge. You forgot me. It occurred to me tonight that 1 was the last person you spoke with. I played - - back the tape and listened to our conversation and took comfort in that my voice was soft and gentle even though 1 was screaming inside.No arguments or distress in our attention to details. We spoke of your family and how they would feel. I shared the recent loss of my dad from the same disease you were dying with and how I would have felt if he committed suicide.I begged you to stay but I know you were dead in your heart before you dialed the phone. I almost wish I could tell your wife you loved her so very much. I stood silent witness to your final moments.I hope 1 served you well when you needed me. I have become a victim of your final selfish act but I am not angry nor feel a personal loss. I feel a sense of calm finality. I'm a survivor, a survivor of man's ability to harm each other and themselves. Mr. Hodge—like falling oft'a horse—1 got right back on. 1016 firs—"911, state your emergency" Caller: There's been a two car collision al Garfield and Iowa Street. Dispatcher: 500- two wreckers non-preference at Garfield and Iowa Streets. 1018 firs-"Ashland Police"-Good morning this is ER head nurse and the official time of death was..." We only met for a moment, Mr. Hodge, and I'll someday forget your name. But I'll always bear witness to your passing. You've become semi- immortal,kinda neat! >>> A significant event—You know when you've had one. 0955 firs, My name is ... Truly a significant emo- tional event—in several lives. I am not embarrassed to admit that this memory from my call cache brings tears to my eyes nor that 1 was unable to change this man's mind set. 1 also admit pride in the babies 1 have birthed,lives I have saved and even chuckle at a subsequent suicide call when I made a date with the gentleman to get him to come out of the house! I am proud to say that I share a bond with most of you who have m will experiencesuch asignificant emotional event.Just Thought I would share. CITY OF ASHLAND ••°"°°" °•• Of Administration �y Office of the city Administrator MEMORANDUM `•�REGOo, DATE: June 13, 1997 TO: Honorable Mayor and City Council FROM: Brian L. Almquist, City Administrator RE: Monthly Report - May 1997 The following is a report of my principal activities for the past month and a status report on the various City projects, and Council goals and notes to staff for 1996-97 and 1997-98. I. PRINCIPAL ACTIVITIES: 1. Made presentation to citizens committee working on Charter amendment regarding intertie with Medford Water system. Committee decided to hold proposal until after TAP Project and TID Project studies are completed. 2. Met with Joe Lyons of the U.S. Bureau of Reclamation regarding an RFP to study enclosing the Ashland Lateral in conduit and accepting the City's treated effluent at Oak Street. 3. Met with John Lebens and Tony Rodriguez of BPA to discuss a resolutions of the delivery of P.G.& E. power over Paciflcorp lines. 4. Was interviewed by Damon Fouts on my April legislative trip to D.C. 5. Had coffee with Councilors Hauck, DeBoer and Reid to discuss various city issues. 6. Met with architect for Clearsprings project to discuss water supply issues. 7. Attended meeting with staff members to discuss options for production of a monthly City Newsletter. 8. Attended monthly meeting of Rogue Valley Civic League Board of Directors in Rogue River. 9. Met with Otis Elevator officials, Carole Wheeldon representing OSF, and architect to discuss configuration of joint-elevator at rear of City Hall. 10. Met with Realtor Donna Andrews and a developer regarding the 21 acre S.P. property. . 11. Met with Wes Vail regarding his project to establish a Railroad museum in Ashland. 12. Had coffee with Councilors Wheeldon, Hagen and Laws to discuss various city issues. 13. Met with Realtor Rick Harris to discuss the future of the 21 acre S.P. railroad property. 14. Had breakfast with County Administrator Raymond, Medford Manager Anderson and Grants Pass Manager Peterson to discuss regional issues. 15. Met with Peggy Young to review the status of collective bargaining with our five labor unions. 16. Joined Mayor in welcoming Japanese city and school officials from Nakajima City. 17. Met with Lance Pugh regarding the OEDD grant for Old Ashland Armory. 18. Met with Realtor Donna Andrews to discuss cleanup issues on 21 acre S.P. property and to review appraisal report by Evan Archerd. 19. Attended monthly meeting of SOREDI to request grant extension for Old Ashland Armory. 20. Met with Pete and Virginia Vogel, and Park Director Mickelsen to discuss possible purchase of their property for park purposes. 21. Had a telephone conference with Rep. Judy Uherbelau to discuss various bills which could have an adverse impact on the City. 22. Met with ICMA-RC representative Greg Settle to discuss the status of the City's deferred compensation program. 23. Attended my first meeting as a board member of the Jackson County Public Safety Coordinating Council 2 24. Along with Councilor Hagen and P.W. assistant Pam Barlow, met with ODOT officials regarding the Siskiyou bikeway project, and discussed the possibility of jurisdictional transfer of both state highways to the City. 25. Met with Architect Gary Afseth regarding final report to the-Council on City Hall space needs issues. 26. Participated in monthly Ashland Town Hall on RVTV with Councilor Wheeldon and Mayor Golden. 27. Along with Mayor Golden, attended Public Works Director interviews. 28. Met with Steve Groveman of Community Works to discuss status of their project on city land. 29. Met with members of The Patrons of Lithia Park to discuss various pending grant applications and their relationship to flood bond financing. 30. Met with SOU student who was working on a school project on the position of City Administrator. 31. Met with Richard Walden-Shaw to discuss their remodel of The Old Ashland Armory and upcoming performances. STATUS OF VARIOUS CITY PROJECTS: 1. Indiana/Siski you Realignment. The preliminary design has been agreed to by the three parties and all have now approved the contract. At a meeting with college and state officials, it was agreed that city electric crews might be used to relocate some of the signals and thereby allow the project to be completed within budget this summer. Plans are now being prepared for bids. 2. WWTP Upgrade/Wetlands Demonstration Project. The contract for the demonstration Wetlands/soil treatment was awarded at the June 3 meeting. DEQ has approved our schedule. We awarded the bid to CES Engineering and they made their first report to the Council on November 5. The Parks Commission has approved final plans, and construction has begun, although somewhat behind schedule due to weather problems. 3. Central Ashland Bikeway Project. Adkins Engineering was awarded the design contract and we have now received the preliminary plans. We are hoping to go to bid on the entire project this Fall (8th & A Street to Tolman Creek Road). 3 4. E. Main Street widening-RR to Walker. Bids were opened which were substantially over the engineers estimate. The project was re-bid in February and awarded to LTM Construction of Medford. Work is nearly complete except for the final lift of asphalt. 5. Mountain/E. Main Signalization. We have been awarded a grant from the Gasoline Anti-trust suit proceeds in the amount of $75,000. The signal plans have been completed and hope to be ready to begin the project in July, whh most of the work being performed by the Electric Dept. and Street Division crews. III. STATUS OF UNCOMPLETED 1995-96 COUNCIL GOALS: 1. Resolve office building/space needs issue. Council held a special public hearing on September 24, and decided to simultaneously pursue both the upgrade and expansion of City Hall and the East Main addition, while pursuing the Hillah Temple when it becomes available. Staff is to present timetable and financing plan as soon as practicable. We have revisited the space needs requirements for city hall departments. The final report was received this week and I would like to review it with the Council at our July Study Session. IV. STATUS OF UNCOMPLETED 1996-97 COUNCIL GOALS: 1. Encourage alternative transportation modes through such means as: b. Completing negotiations for bicycle access from Jackson Road to Crowson Road along the railroad tracks. c. Exploring development of a transportation coordinator position. I will be meeting soon with CP & O railroad reps to discuss the feasibility of r/w for the Jackson Road bike way link. The Transportation Coordinator position was not funded due to Measure 47/50 uncertainty. 2. Reexamine growth management olp icies as they affect density, transportation, and city services. This will be part of the Comp.Plan periodic review process. V. 1997-98 COUNCIL GOALS: 1. Continue to communicate the importance and practice of the "Valdez - Principles" in all aspects of City operations, especially related to flood restoration and control projects. Ensure that the City supports the activities of the Watershed Partnership and City Forest Commission. 4 2. Ensure that emergency water requirements are adequately addressed through the examination of an intertie with Talent, Phoenix and the Medford Water Commission, additional water from TID, or other sources. 3. Re-examine flood plain and hillside areas in light of the recent flood event and modify maps and ordinances appropriately. 4. Review Fire Department space needs and acquire appropriate land as opportunities arise. 5. Position the Electric Utility to remain competitive in the coming deregulated electric utility environment. NOTES TO STAFF FROM 1996-97: 1. Administration will continue to explore purchase of land for a Transportation Center that ensures the option for a future rail link. (Spoke in August with Paul Comstock who owns land East of Oak Street Tank. He is now not interested in an equity trade due to the fact that he has been unable to locate a larger site at an affordable price. I also spoke with Oak Street Tank owner Gene Morris who has an interest in moving his business, but who has also been unable to find suitable land in town) 2. Administration will work with the School District and RVTD to develop a bus route to E. Main and Walker that serves the Pacific NW Museum of Natural History. (Councilors Laws and Hauck met with RVTD to discuss options. Cost of route is now being evaluated, although the future of RVTD funding is in doubt due to the passage of BM 47) 3. City Administrator to recontact Vogels about viability of purchase. I met with the Vogel's attorney in mid-April to express our interest. He agreed to convey our position back to the Vogels and we agreed to meet again in mid-May. WE met with the Vogels and have given them our proposal which they will evaluate and respond to within the next month. 4. Computer services will evaluate, as part of its on-going assessment, City needs for new technology and present to Council through Administration. Councilor Hauck will continue to review and present broader community needs to Council for consideration. Possibly use SOSC interns to assist. (Dick Wanderscheid has agreed to chair a task force of user representatives to develop an RFP, select a consultant and prepare a strategic 5 year plan for our information network. This work began in August) Brian L. Almquist City Administrator 5 CITY OF ASHLAND �°"`°°" Administration MEMORANDUM ''•.�REGO�,.'' DATE: June 11, 1997 TO: Honorable Mayor Catherine M. Golden FROM: Brian L. Almquist, City Administrator RE: Recommendation of Public Works Director We have completed our screening and selection process for Public Works Director. The interview panel ranked the two top candidates as relatively equal.After carefully evaluating each candidate and lengthy personal interviews, I have decided to recommend Ms. Paula Brown, P.E., to be Ashland's Public Works Director. My recommendation is based on the following factors: 1) Her strong background in water and wastewater issues, and in managing similar major construction projects during her tenure with the Ventura County, California, Sanitary Authority. 2) Her working relationship with state agencies, particularly DEQ personnel, and her knowledge of State laws and standards. 3) Her excellent work as our Wetlands Demonstration Project Coordinator, including her collaborative work with the Wetlands Coalition and the Parks and Recreation Commission. 4) Her extensive work with other governments in the Rogue Valley as Associate Director of RVCOG, and the reputation she has gained as a consensus builder and facilitator. 5) Her command experience with the Navy's Construction Battalion as a Lt. Commander, and her ability to supervise multiple operations as Executive Officer in a battalion of over 700 personnel. 6) Her skills in making professional oral presentations on engineering and construction projects to the Council and other public bodies. 7) The support and respect she has earned with the entire City staff through all of her work on the Wastewater Plant Upgrade and the Wetlands Project, as well as day to day contact with Department Heads. believe she will be an excellent addition to the City staff, and will "hit the ground running" -- which is so important at this critical time of rebuilding after the January flood. Respectfully submitted, Brian L. Almquist City Administrato Attachment: Resumg of Paula Brown Tittt of 1 Em.pinyment Application 5 r .. . � EQUAL OPPORTUNITY EMPLOYER 20 E. Main Street •Ashland,Oregon 97520 Telephone: (541)4886002 Fax:(541)488-5311 ASHLAND is located in the picturesque Rogue Valley of Southern Oregon, 15 miles north of the California border. It is one of America's most liveable communities. The City is surrounded by " bucolic,rural countryside& the majestic Cascade 'V and Siskiyou Mountain ranges. Home of the c rr4c _ Oregon Shakespeare Ashland's small-town charm Festival, is accented by a wealth of Ashland's cultural amenities and small-town recreational opportunities. ch r :�„ •''s, , arm is - accented by a '- wealth of cultural amenities and recreational opportunities. Commercial air transportation is available ' through Rogue Valley International Airport,20 miles north of Ashland in Medford. Despite Oregon's reputation for rain,Ashland averages - only 19 inches per year plus 10 inches of snow. Although the weather is fairly mild,Ashland does have four distinct seasons. FAddress -. NFORMATION ovi" rnsr rlresr nllool.e Social Security # 559 •34 -4 15 5oX to-19 Telephone `-4"12482 954,o UtAi.ro oRE�ot.1 g75zo luinlE --�---!!CITY Sd.-1E- tiTTTE nr email: jla�°���C�'rnind.n¢t POSITION APPLIED FOR Public Works Director �Fii11"tlme Wart-Time #97-03-04 PW �Timporary PREVIOUS EMPLOYMENT / RELATIVES WITH THE CITY (There are some limitations on the employment of former employees and on the employment of relatives. Each case is considered separately.) Are you now, or have you ever been employed by the City of Ashland? YES X� NO ❑ If yes, give title, department, dates (attach additional page if necessary). -THaouc u .,auto./cry co.. wB7LANOS cooa.o�ww.TO2 - PvJOePTf acn�.a�scan7�orJ Juu9L -zl.¢ar-.4r . Grr( owc.I"ee4z_ - pul aEPr/A.oraw�st-rz.�-rtO,J JMl- rl —curz.R�r (aNO rW�l 45- ri,sY 9� '•) LOO¢LJI N4TOrL W9 qS -JUt.9(p Do you have relatives employed by the City? YES ❑ NO If yes, indicate: Name: Relationship- Department, CONVICTIONS (Conviction is not an automatic bar to employment. Each case is considered separately based on its relation to the ditties of the position.) Have cou been convicted of a crime during the last seven years? YES ❑ NO D If yes, attach additional page with explanation of conviction(s) to this application Include: (1) Date (2) Charge(3) Jurisdiction (4) Disposition IMPORTANT IlNFORMATION In accordance with Federal law proof of identity and proof of authorizaton to work in the United States is required upon employment. If,due to a disability, you require special arrangements to participate in the application or selec- tion process, call the Personnel Department at (541)488-6002. CERTIFICATION OF INFORMATION/AUTHORIZATION/RELEASE BY MY SIGNATURE BELOW, I: Certify that all information I provide as part of this application process is true and complete to the best of my knowledge and that I understand that any misstatement of fact may result in my disqualifica- tion from consideration for City employment or in the termination of my City employment; Authorize the City of Ashland to contact my prior employers, educational institutions, references, and any institution or organization with whom I have been associated to give the City of Ashland any perti- nent information about my employability; Further Release the individual, company, institution or organization and all individuals connected therewith from all liability whatsoever incurred in giving such information; and further release the City of Ashland from all liability whatsoever incurred in obtaining or using such information. SIGNATURE OF APPLICANT DATE 7 APR- 57 Position: PuP�uc- wowcs 012ECTof _ Recnlitnlent #• 9'7-03-04 ss#: 5sB 39 6 136 WORK HISTORY ArcTG�ILS ATT4CH5t7 Important information: Be sure to describe in this section the duties you have performed which demonstrate that you have the knowledge and skills to perform the duties of the job for which you are applying. You may include on-the-job training, volunteer activity, self employment, and military experience. If a supplemental questionnaire is required, it must accompany this application. Attaching a resume in lieu of a fully completed application is not acceptable. Begin with your most recent job first and list each job separately. ' Additional pages of work history may be attached, but you must give all information requested in this form. Job Title Assoc+.aTe ECGLICTIV I7A 12 cro Start Date JAL Ut t494 End Date �Lt¢"mr EmployerRRGue YA -K-i co "N ,t- oG 6oJEaNrIGNTS Phone 5�1/ 7 r9 •6786 Address c-e^T%2� V001r otzEGO 1 t%lay we contact this employer?Yes© No❑ Supervisor rIA.TL.I ola AA.r..L¢r _ se"A ae� Dumber of people you supervised I? Starting Salary 4701 6 0 Ending Salary 44.907 lh- Reason for Leaving cu reuFNTLy OMPL 4QG Duties and Responsibilities PRwlew, LE40EV-SU%P A"V V%"CXlou To ry MrACCr"rwTS C NSIST&ur I114 TAG M14- O POLACY DIRECTIOIJ e 'rAfbU16WEO OU1Z BOAMV OG r>IReCroRS • CCeATrep STA.FFEO ANV GIQ.EC.T2p TPC. NEyJ [oMMuN1T'( 1JEV ELpPMENT AµD pfANKILtL JDvpr L UEVEL re ANO IMPteN.FNTS0 OUR lAr.CvM g{,,C&q CC:-4q-1 L reaq-De P%9JECr OVEIRS144T NAINA4QJ-cr�NT 7V TRbKSpb¢7'ntlo i.l, WAtM97_ ANO F1.1A&4CR rFO&kA1a • WRITE "'b"r YRoPOSAL'S iNV AOMILLISTrM Co"MT CTS FOR TECHKICAL WORK PROGAAraS • WGCt AIL PRO,)FCrt: TAL.ENr W&-rrL 7Y STP„M 4rJ4lNlQQ BOO WATE(L AJ0.1IAf31t.CTy� G11L1OA0 , ATI1Q 141rL I o CO T12EAT NT 9LAUT IMP�Ot/YfAI IOG Job Title 7RnNSPOAZTATIOt i V12ECTOlZ Start Date JL(L%i 1x94 End Date Nov_09 I. Employer_05,L'EVAUX-v "L- 4 IEaNrISNTS Phone 5411779 6106 Address 2a"T'24& • POI NT eQm4_gI-1 May we contact this employer?Yes& No❑ Supervisor "°r< °f CA/•LLAC- SCN.A&FF/L Number of people you supervised 8 Starting Salary—.f=°^""Lr� 'T Ending Salary !t'Z,6 b--J6 Reason for Leaving sTAytio wITN RVG04 - utf7EO TrznNt, p7toLrLA-A tnANA46P__ Duties and Responsibilities MAN At,£ ANO P,a%C T MToT Rv PO LI TA11 YLANN 11L ORGAN IZAT Ow/ Auo Tu5 OV 4sist.L_ TQAN SPOQTA TION VIE PAn2ThENT COGL ¢VC.O(>- i C0MPL4TCV ANV RF.CFI%)a0 PX-&IONAL APF=VAL oN 7146 MV10 IZCi(�IONAL TILAN SRI2TAICION P'�N 4 MANA(,eV CONTngLTS Too. r6.C4IJICAL �pyN$go2TAY1oN Co,4So LT%1t(n (/+000LIIJG AQ rao]EClro Ps"WTATEO COMIVUNI SUPPoar i AN1uT FOri INNOJA.TIJS. L.ANO USE SCLUrla"_% B jSEGAN AIR GUALI COMCORN ITy ANO Sr&Tr. +VISIONS 7'O -n7ANSe. Ih4PAC+s P MAN A(�EO TA t4S Sy STFJ-1 'p(Ay OEJELOPM$NT CONS(STRKT wi OREGON ?)'LAUS PtAOUwl PLkLE Job Title_ PROOrxr MAµAr�EZ/ EN 1AAZeflfltllTAL Start Date uuLy t493 End Date .Ly 1444 Employer Po&"A vAu-Ev cc;Q"• L oc Qove ONNTL [Sphone Address May we contact this employer?Yes® No❑ Supervisor Number of people you supervised—5 Starting Salary DO/Mn Ending Salary Ncn Reason for Leaving PttnMOrEO y w rm IN [7TZC.0111�artn�l Duties and Responsibilities Pa.AMA2 LJ R.ESPON SI P.SL corn PIZOU♦=cr AAA.NAbensur 9 y12 tAN CONSULANT 3 PArFIE fMA4T P20.30CM` 9 IeCUNI(A, iL¢PG¢.r oN AAR Ct."" f {SUSS 2ELATtNL TD "7'& 1CP02TATtoN C COMMUMI OUT(CCAC4 ANP LAA.ASo" -M VARaOUS CA COUNCILS FLaN Wl N4 COh�./'t. • Vf Vkly PEO MLt SIST6NT CoNTr24"I & 20CEV02E5 O VEVri40Vr10 AIR &UAL%V Et-11SSt00 A+"L0 IS fqt. R6[.\ONAL •CL2dA1�a PO 2T4TroN Ir1PKT5 • NAAIOUS 9PECI AL 1'R.o)ECTS eN WATEQ wASTGWATgtt Amp Souo WASTG PLAN NINI (continued on back) WORK HISTORY (continued) Job Title PRIN OI PGL E-w GI NBLQ _ SoLlO WAS' 6 Start Date 0cy 1992 End Date S>-s 1993 Employer Ve.,Tuaa RE61wAL SJ.NITA-oo" c"t'I' `E phone 00�=,y 6C�e H2O Address 1001 DPJJG , VENTOIZ� CALlLO2N,A 83001 May we contact this employer?Yes® No❑ Supervisor 30"'s eoNA wdY Number of people you supervised 13 Starting Salary ¢s°°° Ending Salary' Reason for Leaving 1SL-OC4TV� r0 A5'4 L' "V Duties and Responsibilities rzmrrons-la LF coe All "Od /ANPGI(L oPeaanouy.tSSIx s WcWO1u Ent NFC-21NG oESwrJ TGgNlcet b Z'J%C s oPrrtornONaL SVPPOrU P62NrTS II40"XTD/ 106. "VJOFILL CLOSualc EXPANS(oN CAPAeI A&JA0(SIS OF Z PlGlo u,aL_ LA."Vr-uL SITS ° DEVfr LV O V&t-Mo AI V WOOJC LrLft Fort. (?NOFal.L 09*4L4TIO"A . LVf PORT" (a 4uP�TITLT6 O- I.ANOCILL- Rr'.61L)"11otis IHPAGT A')ALI(S(S O roAkia w, PIRreGTEG Fasts aovrev TFILIH LCAIL. L W V r-,LG TJZjCA4Iat6LVrpG• Hom ITORAUC , GA•S R2L0J6et( , r-Ltnu6 -r'01JI G20UM0WAT*,Z IMPACTS EDUCATION AND TRAINING SUMMARY (Gibe information for any additional education.) Colleges, Vocational or Major Minor Unitscompleted;. _type of Degree Technical Schools,Training Centers Subject Subject Semester '- .--(Quaite'ii`i' - }oi;:Certificate uNI�e2SITy oc �>c PAGlcic Gp1L ISo� Ilk STOCX Tea.1 C6 +ilb OEOrt(aE LJASWILL4T ON ULLIJ fit' MA",/6CAV"x a,- MA" NAVAL TQA(LLWC CCNTER -_ [ot�a[f� t W"'M 5 11A64fft eFlVlrt°I.IM NT4L. LAIN, L'OA 4aQ O.O �,M4 A4tI•�ilJr GlUTOa}.I,4 UATt�YL tJNI J. 'rbW�.[9 M$4 T"USauP 0AICf, GL I.Z f�ILALLCE a.TM(cy n6�1' LICENSES AND CERTIFICATES List below any licenses/certificates that you have that may be required for this position. Z Title of license or certificate PA'> Gs srol PL GNLI eRE; C111M Alto euu leDlaxwrTAL Number IG i4s Issuing agency ° °'' PJOL 1°`Ent6iw1EQ IL^Expiration date IZ'/at 3-1 2 Title of license or certificate f'RO `'`J1OO°( E/O1i • etvLL- Number 6 4Gs24 Issuing agency CA tPoTO°"4 it, OA Pia°°r-ESar°ua Expiration date ofe 50199 JEr gN 41NFJsCS D 6AND JURV EVDCS — ;' Where The Town Itself is The Main Attraction" Sunset Magazine a10REG0 1. •.I .ul. *.�`-• �. .-d I'1"mrygM�rytW UMy4'f.91"n 111 PO Box 1079 Ashland, Oregon 97520 April 10, 1997 Catherine Golden Mayor City of Ashland 20 E. Main Street Ashland, Oregon 97520 Dear Mayor Golden, I am pleased to submit my application,resume and supplemental materials for the position of Public Works Director for the City of Ashland. My personal work commitment is to integrate community values in the planning and implementation of public works projects. Through the City Council's direction,this position clearly emphasizes the need to address and listen to community input as a part of the technical decisions made within the Public Works Department. Involving the community in developing solutions to infrastructure and public works projects requires that technical data be shared in plain language for dissemination to a wide cross section of people. Two significant projects in which I was able to effectively use my communication and facilitation skills include completion and adoption of the Regional Transportation Plan,and more recently with the City of Talent in helping to resolve their water needs. The Public Works Director position also serves a special role in the event of an emergency. I have extensive experience, with my 15 years as a Naval Officer,at preparing for and implementing emergency measures. While I hope,as you do,that the City of Ashland will not face another flood or similar emergency situation in the near future, I feel confident that my experience in being an integral part of a crisis management team will serve Ashland well. I am fully aware and support the special environmental concerns that are unique to the Ashland community. During my work as Project Manager for the Demonstration Wetlands Project,I have developed positive relationships with several environmental groups and have had the opportunity to negotiate and develop options that are financially feasible for the city and representative of community environmental concerns. The Wetlands Project clearly demonstrates the critical need to ensure that the public works projects in the City of Ashland support community values. I look forward to having the opportunity to meet with you and members of the City Council to share my experiences, background, and enthusiasm for the Public Works Director position. Being the Public Works Director in my hometown would be the realization of my career goal. Very Sincerely, Paula C. Brown Paula Campbell Brown Post Office Box 1079, Ashland, Oregon 97520 Home Phone (503) 482-9560 PRESENT Rogue Valley Council of Governments, Central Point, Oregon EXPERIENCE ■ Associate Executive Director / Transportation Department Director (July 1994 -Present) Manage and direct the internal departmental organization consisting of six departments, an overall budget of $4.5M, 120 personnel and 20 direct reports. Responsible for budget development, review and implementation; program formulation and execution; and personnel management. Provides department head responsibilities for the Transportation ($920K), Administration ($325K) and Community Development and Planning 0305K) departments. Completed the Regional Transportation Plan (RTP) combining technical responsibilities and acceptable multimodal solutions with local public and political involvement, air quality conformity and financial constraints. Initiated and implemented a team concept for completion of the transportation department work program with demonstrated successes with the RTP, and several Transportation and Growth Management grants linking land use and transportation strategies. Provides overall program direction consistent with Board policies and diverse member agency needs. Completed a special project to assist the City of Ashland reach a technically sound and environmentally sensitive solution to necessary wastewater treatment plant upgrades and demonstration wetlands project ($27M solution) acceptable to a vocal faction of the City's environmental community; and followed through completing negotiations with DEQ for approval of the Facilities Plan. Worked with the City of Talent to resolve flood damage to their water system and assist with community based decisions to their water system concerns. Active with SOREDI, OEDD, and local communities in CBDG grant writing and administration for technical services, engineering feasibility and infrastructure design (water, wastewater and transportation). ■ Project Manager/Environmental Engineer (July 1993 -July 1994) Project manager for transportation department projects. Responsibilities include developing work programs for transportation plan updates, manage consultant contracts, liaison with local and state regulatory agencies, and define and implement internal staffing responsibilities. Perform air quality analysis for transportation program areas and specific projects. Liaison with federal and state regulators on funding and air quality impacts. Special project work included facilitating a subcommittee of the Southern Oregon Council of Mayors on developing a regional water district and analysis of solid waste issues. PRIOR Ventura Regional Sanitation District, Ventura, California EXPERIENCE ■ Principal Engineer -Solid Waste Department (October 1992 - September 1993) - Managed and directed the activities of the Technical Services Division including engineering and environmental staffs within the Solid Waste Department, and provided technical support to other departments within the District. Served as a member of the District's management team. Specific responsibilities included regulatory compliance review and negotiations with various federal,state and local regulatory agencies (Environmental Protection Agency, State Water Resources Control Board, Los Angeles Regional Water Quality Control Board, Air Pollution Control District, Environmental Health Department); evaluated and advises the Board on policies and regulatory requirements affecting landfill operations, expansion and wastewater treatment facilities; reviewed and recommended policies regarding technical standards and specifications; managed development of master planning documents for solid waste and wastewater operations; supervised and directed negotiations with contractors and consultants. Developed and controlled budget and fiscal requirements for the Technical Services Division ($5.6M). Directly supervised four subsections; two engineering sections, two environmental science sections and respective staffs totaling 13 personnel). ■ Senior Engineer - Wastewater and Development (August 1990 - September 1992) Lead engineer for various federal, state, and local agency regulatory compliance issues, including storm water NPDES permitting, air toxics (AB 2588), federal RCRA Subtitle D (landfill), sludge disposal, and various other landfill and wastewater operational and regulatory requirements. Developed expertise on all applicable statutes and mandates; coordinated with member agencies; prepared and presented technical reports and policy recommendations; prepared storm water NPDES compliance plans for 12 agencies (wastewater treatment plants, landfills, public transportation facilities); managed landfill expansion project including earthquake fault analysis and alternative Paula Campbell Brown options, coordination with affected communities, and overall planning efforts; developed proposals for local wastewater treatment plant operations; provided engineering and technical review of new wastewater treatment technology for member agencies; construction project manager projects at District operated wastewater treatment facilities. United States Navy; Recalled to Active Duty; Operation Desert Shield/Storm Naval Construction Battalion Center, Port Hueneme, California (September 1990 - October 1991) Mobilization Planning and Reserve Coordinator for all reservists mobilized with the Naval Reserve Construction Battalion Center, Port Hueneme. Provided daily administrative guidance to the 89 unit members responsible for logistics and mount out deployment activities of Construction Battalions (Seabees); liaison with various headquarters commands in Washington DC regarding issues of recalled reservists; provided technical reports and "white papers"to Headquarters; assisted with the logistical support in readiness training of over 1800 individual Seabees for Operation Desert Storm. Associate Engineer, City of Santa Paula, Calif. (October 1988 - August 1990) Provided project development and public works administration for construction modifications of sewage collection systems, wastewater treatment facilities, parks, buildings and other public facilities. Prepared plans and specifications for construction projects and equipment purchases ensuring compliance with various federal, state and local codes. Performed constructability reviews and construction project management. Project engineer for construction modifications to the Community Center ($lM federally funded HUD project); directed consultants on a complete sewage collection system study, revised the sewer and refuse ordinances ensuring compliance with federal and state mandates (AB 939-recycling); coordinated local involvement with household hazardous waste collection days and initiated automated refuse collection. Alexandria City Public Schools, Mathematics Teacher, Alexandria, Virginia (January 1987 - August 1988) 7th, 8th and 9th grades. Coached girls basketball and girls crew. United States Navy, Civil Engineer Corps Officer (Active Duty) ■ Facilities Engineer, Naval Medical Command Headquarters, Washington DC (July 1984 - December 1986) Managed the Facilities Resource Program ($120M) for military construction projects, utilities operations and special projects; provided technical review and guidance on all projects to world wide commands for compliance with federal, state, and local mandates; participated in developing the President's Budget for the annual POM process. .■ Assistant Resident Officer-in-Charge of Construction (AROICC), Washington Navy Yard, Washington, DC (November 1982 -June 1984). Project engineer managing 15 active construction projects ($12M) throughout various locations in the Washington DC area. The majority of the projects were located in highly sensitive locations requiring explicit technical compliance, and continuous liaison between the contractor and owner. OTHER United States Naval Reserve, Civil Engineer Corps Officer (October 1988 - Present) EXPERIENCE Executive Officer for a 700+ member Construction Battalion responsible as the "ready" battalion on the west coast. Includes staff management 116 direct reports) and operational / training responsibilities. Held various responsibilities including Commanding Officer of a training regiment augment unit of 180 personnel; Administrative Officer for the a line regiment with a span of control over six units and 3500 personnel; Operations Officer and Officer-in-Charge of a 140 person detachment. Two week active duty periods have included performing environmental compliance review in Naples, Italy, and various mobilization readiness training events over the past eight years. PROFESSION Registered Professional Engineer; Oregon - Civil and Environmental Engineer, #16745 California - Civil NC 46524 EDUCATION Master of Arts, Secondary Education, George Washington University, Washington, DC (1987) Bachelor of Science, Civil Engineering, University of the Pacific, Stockton, California (1982) Additional courses completed- Masters of Business Administration and Environmental Management Paula Campbell Brown REFERENCES Mary DeLaMare-Schaefer, Executive Director Rogue Valley Council of Governments 155 S. Second Street, Suite 210, Central Point, OR 97502 (541) 664-6674 or 779-6785 Joseph Strahl, PE, Director Jackson County Roads and Parks White City, Oregon (541) 826-3122 Gordon Safley, Executive Director SOREDI (Southern Oregon Regional Economic Development Inc) 332 W 6th Street Medford, Oregon (541) 773-8946 Rob Winthrop, Consultant Prior Ashland City Council / Chairman of the Board for RVCOG (541) 482-6168 (home) John Conaway, PE, Director, Solid Waste Division Ventura Regional Sanitation District 1001 Partridge Drive, Ventura, CA 93001 (805) 658-4620 Norman Wilkinson, PE, Public Works Director City of Santa Paula P.O. Box 369, Santa Paula, CA 93061 (805) 933-4212 John Faist, Commander, United States Navy Reserve Naval Mobile Construction Battalion EIGHTEEN 1805 South 223rd Street Des Moines, Washington 98198 (206) 824-9642 (w) (206) 684-0139 The following individuals have worked for me in staff positions and could provide insights into my management style: Jeff Palmer, PE (assistant engineer while at City of Santa Paula) (805) 659-5839 (home) Kevin Wallace, (Senior Planner, Rogue Valley Council of Governments) recently relocated (541) 479-9612 (home currently in Grants Pass, but he moved to Vancouver 4/10/97) Joe Deakin, PE, Ventura Regional Sanitation District (805) 658-4634 (work) CITY OF ASHLAND - EMPLOYMENT APPLICATION ADDITIONAL INFORMATION Applicant: PAULA C. BROWN Position: PUBLIC WORKS DIRECTOR #97-03-04 PW WORK HISTORY SPECIFICS Job Title ASSOCIATE EXECUTIVE DIRECTOR Start Date July 1994 End Date current Employer Rogue Valley Council of Governments Phone(541)779-6785/664-6674 Address 155 S. Second Street,Suite 210,Central Point,Oregon May we contact this employer? Yes X No_ Supervisor Mary DeLaMare-Schaefer Number of people you supervised 12" Starting Salary$4201/mo Ending Salary$4907/mo Reason for Leaving Desire to become the Public Works Director for the City of Ashland Duties and Responsibilities: As Associate Executive Director my responsibilities include providing leadership and management oversight direction to the various RVCOG departments consistent with the needs of the community and the policy direction established by the Board of Directors. • Created, directed and found staffing for the newly created Community Development and Planning Department; programs include Regional Planning, Regional Problem Solving(land use in rural communities),engineering services, planning services,and other similar projects. • Developed the final RVCOG budget and presented to the Budget Committee and Board; provided budget management and direction to Department Heads and staff in coordinating and implementing program budgets($4.5M- FY97). • Responsible for personnel issues; hiring,terminating, layoffs and promotions of staff members;staff the management team and utilized cross functional team discussions to determine work load and project assignments. Completed classification study and a new personnel manual. • Facilitated controversial decisions with several internal and external program elements; Resolved consensus with community and local elected officials for Regional water and transportation issues; City of Phoenix- Fem Valley Road;City of Ashland- wastewater treatment plant options and innovative wetlands processes; revised our internal financial accounting system; intra relationships between our internal departments; facilitated the Southern Oregon Council of Mayors meetings. • Initiated discussion,wrote and administer grants consistent with COG goals and policies,and community needs and desires. • Worked on and completed several special projects, including assisting Talent resolve their water crises during the New Year's Eve flood, facilitating decisions from the Talent community for long term water solutions, various engineering and technical review and assistance to COG member agencies(wastewater facilities improvements, engineering studies,developing request for proposals, assisting with consultant selection, coordinated community involvement for technical solutions, developing and presenting funding options and rate analysis for infrastructure improvements). PAULA C.BROWN-PUBLIC WORKS DIRECTOR Page I Job Title TRANSPORTATION DIRECTOR Start Date July 1994 End Date September 1996 Employer Rogue Valley Council of Governments Phone(541)779-6785/664-6674 Address 155 S. Second Street, Suite 210, Central Point, Oregon May we contact this employer? Yes X No Supervisor Mary DeLaMare-Schaefer Number of people you supervised 8* Starting Salary$4201/mo Ending Salary$4907/mo Reason for Leaving This position was concurrent with Assoc Director until the hiring of a Trans Manager Duties and Responsibilities: As Transportation Director my responsibilities included providing leadership and management oversight direction to the Metropolitan Planning Organization,and the Transportation Department consistent with the needs of the community and the policy direction established by the Board of Directors and the MPO Policy Committee. In this position, I was fully responsible for: ■ Development and implementation of the transportation unified planning work program funded primarily with state and federal funds ($820,000). ■ Completion of the Metropolitan Planning Organization (MPO) long range Regional Transportation Plan (RTP) for compliance with federal ISTEA and State Transportation Planning Rule; includes three cities, the county,the transit provider and several community stakeholder groups. A policy committee provides direction and a technical advisory committee assists with and recommends the direction of the planning activities. ■ Actively involved the Transportation Advocacy Committee(TRADCO-comprised of community and development leaders), community involvement associations,and the planning and engineering staffs of the member agencies in the RTP completion process. ■ Completed several other transportation system plans for small cities within Jackson and Josephine Counties(through the transportation and Growth Management grants), multi jurisdictional long range transportation systems plans through grants from the Oregon Department of Transportation. ■ Developed and maintained relationships with various regulatory agencies,city staffs,city councils, county commissioners,consulting engineers and planners ■ Strengthened internal relationships to effectively accomplish the growing work loads. Job Title PROJECT MANAGER/ENVIR ENGR Start Date July 1993 End Date July 1994 Employer Rogue Valley Council of Governments Phone(541)779-6785/664-6674 Address 155 S. Second Street,Suite 210,Central Point,Oregon May we contact this employer? Yes X No Supervisor Mary DeLaMare-Schaefer Number of people you supervised 3 Starting Salary$2600/mo Ending Salary$3200/mo Reason for Leaving Promoted to more responsible position within the organization Duties and Responsibilities: Project manager for the three regional transportation system plans ranging from $18,000 to$700,000 programs. Responsible for: ■ Project completion, and consultant management for three projects in Medford/Jackson County,Grants Pass and Jacksonville. ■ Provided updates and presentations to local community stakeholder groups, City Councils and Boards on the transportation activities and regional planning/air quality impacts. ■ Responsible for developing environmental analysis of air quality emission impacts at a regional level and for project specific"hot spot"analysis for conformity with ISTEA and the Clean Air Act. ■ Performed special projects regarding regional water, water treatment,wastewater treatment facility assessments,and solid waste planning. PAULA C.BROWN-PUBLIC WORKS DIRECTOR p^gc-2 Job Title PRINCIPAL ENGINEER - SOLID WASTE Start Date Oct 1992 End Date Sep 1993 Employer Ventura Regional Sanitation District Phone (805) 658-4620 Address Ventura, California 93001 May we contact this employer? Yes X No Supervisor: John Conaway Number of people you supervised 6* Starting Salary$5000 1mo Ending Salary$5650/mo Reason for Leaving Relocated to Ashland,Oregon Duties and Responsibilities: As Principal Engineer, I was directly responsible to the Director of Solid Waste for all of the technical services and operational support that was not directly related to the daily operations of the landfills; permits, monitoring, landfill capacity analysis, closure of two landfills,expansion and extension of two major landfills,and various engineering support to other district departments, including: ■ Provided direction, guidance and leadership in developing work programs to extend the life and increase the capacity of a very politically sensitive landfill operation. ■ Performed and presented impact analysis regarding thee"newly mandated" Subtitle D regulations. ■ Wrote and presented technical summaries and recommendations to State regulatory bodies, local governmental agencies,and City Councils regarding state-of-the art landfilling techniques, gas monitoring/mitigation requirements and groundwater contamination and mitigation impacts. ■ Provided recommendations and assistance to the landfill operations superintendent on personnel and operational efficiency issues. • Assisted as part of the executive policy making team for the district, represented the district at various state and local policy making functions; boards, councils and community involvement/stakeholder activities. • Supervised a diverse group of highly educated,technically competent experts with sometimes very differing opinions. • directly supervised 6- indirectly 13 in the Technical Services Department PAULA C.BROWN-PUBLIC WORKS DIRECTOR page-3 Job Title SENIOR ENGINEER Start Date Aug 1990 End Date Sep 1992 Employer Ventura Regional Sanitation District Phone (805) 658-4604 Address Ventura, California 93001 May we contact this employer? Yes X No_ Supervisor: Chuck Rogers, Number of people you supervised 0* Starting Salary$3900/mo Ending Salary$4600/mo Reason for Leaving Promoted to more responsible position within the organization.. Duties and Responsibilities: Senior Engineer with the Wastewater and Planning and Development Departments. Responsibilities included specifying compliance requirements for wastewater treatment plants (VRSD managed and assisted in the management activities of 6 facilities ranging from 200,000 gallons per day to 6.8 million gallons per day)to meet NPDES permits. ■ Wrote the District's non-point storm water NPDES compliance plans for six wastewater treatment facilities,two airports, three landfills, transit and school bus facilities,and provided information to industrial facilities that were required to come into compliance. ■ Developed and presented proposals(sometimes controversial) for implementation of new technological ideas in wastewater treatment. ■ Prepared and presented technical briefs on regional sludge management,composting and co-composting opportunities, and basin plans to City Council and Boards. ■ Managed consultant contracts(including negotiations on rates and scope increases)on earthquake fault analysis for landfill compliance, wastewater treatment collection studies,ground water impact analysis, and others. ■ Provided liaison and communication on controversial landfill expansions with various community groups,City Councils and special interest groups. ' Although no direct reports from a typical organizational chart- we developed teams to complete work requirements across different departments and I lead several of those teams. Job Title OPERATIONS OFFICER/MOB COORDINATOR Start Date Sep 1990 End Date Sep 1991 Employer United States Navy Phone(805)982-3663(M. Borgan) Address Construction Battalion Center,Port Hueneme, California May we contact this employer? Yes X No Supervisor: CAPT David Sheppard Number of people you supervised 89 Starting Salary$3000/mo Ending Salary$3200/mo Reason for Leaving End of recall to Active Duty Duties and Responsibilities: My primary responsibility during Operation Desert Shield/Storm was to provide direction and guidance on policies and procedures to the Commanding Officer. Our unit was the first unit on the west coast to be recalled for the sole purpose of packaging and preparing materials and equipment for shipment overseas. • prepared and indoctrinated the integration of active duty and reservists during this highly stressful situation. ■ developed liaison and contacted Headquarters Commands in Washington DC for all issues including operational requirements and personnel issues. • mounted out two full battalions (1400 personnel and over 300 pieces of equipment)and a partial battalion in less than three months. • assisted in training over 1800 personnel for pre-mobilization. • retrograding all returned equipment and materials for warehousing for future actions. • provided direct liaison with all of the family members of the 89 members of my unit. PAULA C.BROWN-PUBLIC WORKS DIRECTOR page-4 Job Title ASSOCIATE ENGINEER Start Date Oct 1988 End Date Aug 1990 Employer City of Santa Paula Phone (805) 933-4212 Address PO Box 369, Santa Paula, California 93061 May we contact this employer? Yes X No_ Supervisor: Norm Wilkinson Number of people you supervised 2 Starting Salary$2800/mo Ending Salary$3200/mo Reason for Leaving Moved on to greater responsibilities and mobility Duties and Responsibilities: Started as Assistant Engineer and worked up to Associate Engineer within a year. Typical public works responsibilities as far as working and assisting community members in locating and resolving issues related to City versus public facilities; water, wastewater connections,street right of way and standards, etc. Primary responsibilities were with the wastewater and solid waste divisions,and managed an assistant engineer for streets. • Developed and implemented curbside residential recycling and automated refuse collection systems (significantly reduced workmen's comprehension claims and saved time in collections process); included significant coordination with community members to obtain support for the change. • Managed the sewer collection system study(consultants)and evaluated their analysis for recommended capital improvements. • Managed various construction contracts including a$1M federally funded rehab project for the Community Center, landscaping, minor sewage treatment plant repair and improvements,and equipment yard wash rack. ■ Wrote sewage ordinance with industrial pretreatment requirements and a source control program. ■ Wrote the refuse collection ordinance and negotiated franchise agreements with refuse haulers. Evaluated and interpreted FEMA flood rate maps for development. ■ Assessed lot line adjustments and subdivision lot line adjustments. ■ Coordinated with the planning department on zoning changes and proposed development. Job Title NAVAL RESERVE OFFICER Start Date Oct 1988 End Date current Employer United States Navy Phone (206) 967-2544 Address NMCB-18,Fort Lewis WA May we contact this employer? Yes X No_ Supervisor: CDR John Faist(206)824-9642 Number of people you supervised 19/650 Starting Salary LCDR 15+ Ending Salary N/A Reason for Leaving not applicable Duties and Responsibilities: A selected (drilling) reserve officer with the United States Navy,Civil Engineer Corps for the past nine years. Most recent position as the Executive Officer, XO(second in command)of a 700+person construction battalion. Our mission is to train our personnel in the event of contingency to be fully mobilization ready to deploy and effect construction projects in a tactical(war)situation. My function is to lead and enable the staff to accomplish their mission. The role of XO, although a highly coveted position in Naval leadership, is not always fun, but often rewarding. During this tour I completed two two-week field exercises where we were required to fully establish a base camp in a war like contingency atmosphere. Stress levels rise and leadership skills are imperative. Both times were extremely"real"and developed a sense of emergency and response to the necessary situation of keeping people alive, responding to construction tasking,and managing over 450 personnel. Responsible for continual evaluation and guidance to the different departments in preparation for the annual training field exercise and overall readiness capabilities. Responsible for motivation and development of staff members. Attended several leadership and management courses over the past two years; Senior Leadership Seminar(4 days), XO training(5 days),Operations Officer training(5 days). PAULA C.BROWN-PUBLIC WORKS DIRECTOR page-5 Throughout the eight years in the reserves, 1 have held positions of leadership as Officer in Charge of detachments to augment units, Operations Officer, Administrative Officer and Mobilization Officer. The majority of the reserve time has been with personnel and unit management activities and readiness training (relying on personnel capabilities) rather than the technical expertise developed while on active duty from 1982 through 1986. Attended several training courses in environmental management, environmental assessments and compliance, management seminars, facilities operation and management, and mobilization readiness training. 4 primary plus 10 special staff functional department heads; 15 detachments in 7 states Job Title SECONDARY SCHOOL TEACHER Start Date Jan 1987 End Date Aug 1988 Employer City of Alexandria Phone unknown Address Alexandria, Virginia May we contact this employer? Yes X No_ Supervisor: Steven Nichols Number of people you supervised 120* Starting Salary$2400/mo Ending Salary$2800/mo Reason for Leaving Returned to west coast Duties and Responsibilities Taught 7th, 8th and 9th grade mathematics and algebra to 120 students. ' Responsible for program development and individual leaming programs. Coached basketball and crew for 8th grade girls. ' students Job Title ACTIVE DUTY NAVAL OFFICER-ENGINEER Start Date May 1982 End Date Dec 1986 Employer United States Navy Phone various Address Washington DC May we contact this employer? Yes X No Supervisor: various Number of people you supervised 2 Starting Salary ENS Ending Salary LT 6+ Reason for Leaving Left active Naval service Duties and Responsibilities: Joined the Navy Civil Engineer Corps upon completion of college. Held two primary jobs while on active duty and was able to attend several different schools in construction management, facilities management,environmental compliance, and leadership. • Assistant Resident Officer in Charge of Construction - responsible for construction contract management, compliance, inspection and modifications to construction contracts, negotiations for funding changes, scheduling and final acceptance. Majority of the projects were renovation and modification projects,yet also supervised a water line construction, boiler and steam line repairs,asbestos removal, HVAC and utility improvements, and road repairs and overlay projects. • Facilities Manager for the Naval Medical Command facilities and responsible for program guidance and approval for improvements and utilities for all Naval hospitals and clinics around the world. Included defending the budget for congressional reports. PAULA C.BROWN-PUBLIC WORKS DIRECTOR pge-6 CITY OF ASHLAND °�•yoF° y� Office of the Mayor MEMORANDUM EGO e� DATE: June 13, 1997 TO: All Council Members FROM: Cathy Golden, Mayor RE: Appointment of Dan Jackson, D.D.E. to the Hospital Board I would like to appoint Dan Jackson, D.D.E. to the vacant position on the Hospital Board. The term of this position begins July 1, 1997 expires June 30, 2001. A copy of Dr. Jackson's letter of interest is attached. Attachment S•0 uosJoer •Q Ia!uea 'Alaiaou!S •aw iap!suoo aseald 'puelysy ;o aldoad a41 pue HOy 01 ao!nJas ;o aq ueo 111 •uo!lepuno3 HO`d 941 uo Alluasa.id osle s! ayS •sJeaA £ L Xlalew!xadde ao; jagwaw pjeoq HOy ue seM a;lM AW •jagwaw pjeoq a ;o sa!1!l!grsuodsai ay1 4iim je!l!we;un Alai!1ua 1ou we I •101 6u!�oo1 ajaM X941 1e41 sa!1!1enb aiaM luap!saj puelysy aw!1 6uol pue 'uew Apwej 'uosiad ssou!snq 'aap!noid ajeo 41lea4 a 6u!aq ;o punoa6�loeq �Cw 1ey1 '6uplse asoyl Aq 'pa.insse seM I •ssou!snq pue � pwq y1!M panionu! aaow uaaq aney 11ey1 AIa1e1 swaas 11 I!ounoo yomyo ulelunoW ay1 ;o Ape-1 mp ay1 10 aagwaw a osle pue 'pjeoq yOWk puelysy 941 ;o jagwaw a aouo seM 1 pjeoq a uo panaas aney 1 aou!s al!gme uaaq s,1! asneoaq suo!1enU9saJ awns aney p!p I •aq 1y6!w s!y1 1oapad Moy 1y6noyl 1 'jagwaw pjeoq Ie1!dsoy a 6u!aq jap!suoo p1noM I ;! palse uayM -joeq 6u!ylawos a111!Ie 9A16 1y6!w I Moy lnoge 6upluip uaaq aney I •ao!1oeid leluap Aw pue AI!we; Aw 'aw 01 p006 uaaq sey puelysy •sjeaA SZ jo; Ai!unwwoo s!y1 ;o jagwaw a uaaq aney I paeo8 le1!dsoH A1!unwwoO puelysy 941 uo anus o1 'lenoidde jnoA y1!M 194!1 pinoM I 'siagwaW 1!3unoO Al!:) pue uaplog joAeW jead OZSL6 uo69Jp ' puelysy nn- IIeH A1!O PUe14sb' sjagweW I!ounoO A1!3 puelysy pue uaplog JOAeW I L66 L 'S 3Nnr Ub1i•Z8b M79) OZSL6 80 'Puel4sy hails 41!d LLZ *s-ou �\rjos jy� - 'd 73;IWQ r Contents of Record for Ashland Planning Action 94-117 APPEAL OF A REQUEST FOR SITE REVIEW AND OUTLINE PLAN APPROVAL FOR A SEVEN-LOT, MULTI-FAMILY PROJECT (TOWNHOUSES) UNDER THE PERFORMANCE STANDARDS OPTIONS FOR THE PROPERTY.LOCATED ON CHURCH STREET (THE VACANT LOTS BEHIND THE BARD'S INN ADDITION ON CHURCH STREET). COMPREHENSIVE PLAN DESIGNATION: MULTI-FAMILY RESIDENTIAL; ZONING: R-2; MAP #: 39 1E 09BB; TAX LOTS: 4300, 4900, 5000 AND A PORTION OF 4200. APPLICANT: NORBERT & PHYLLIS BISCHOFF Public Hearing Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Memorandum from John McLaughlin explaining history of Planning Action 94-117 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . la - Letter from Allen G. Drescher to John McLaughlin . . . . . . . . . . . . . . . . . . lb Criteria for Outline Plan Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Criteria for Site Review Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 - Letter to Council from Norbert and Phyliss Bishoff (Applicant - dated 4/3/97) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5 -- Memo from Director of Community Development postponing September 1996 Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . 6 City Council minutes 9/3/96 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8 Letter from surrounding neighbors in support of mediation (6/30/95) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 - Lot coverage calculations submitted by the neighbors indicating non-compliance with required standard . . . . . . . . . . . . . . . . . . . 10 -- Letter from neighbors appealing planning action 94-117 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Letter from David Fisse listing issues of concern . . . . . . . . . . . . . . . . . . . . 12 - Approval letter and Commission's Findings, Conclusions and Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-18 -- Memorandum from City Attorney regarding request by David Fisse to reopen hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Planning Commission minutes from 12/13/94 . . . . . . . . . . . . . . . . . . . . 20-24 Historic Commission minutes from 12/7/94 . . . . . . . . . . . . . . . . . . . . . . . . 26 Planning Staff report addendum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27-30 Notice of Public Hearing before Commission . . . . . . . . . . . . . . . . . . . . . . . 31 Letter to Mr. Hedges from Staff regarding incomplete application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32-33 Planning Department Staff Report 10/11/94 . . . . . . . . . . . . . . . . . . . . . 34-38 Planning Commission minutes from 10/11/94 . . . . . . . . . . . . . . . . . . . . . . 39 Historic Commission minutes from 10/4/97 . . . . . . . . . . . . . . . . . . . . . . 40-43 Applicant's Findings of Fact 11/10/94 . . . . . . . . . . . . . . . . . . . . . . . . . . 44-48 - Project Site Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . 49 -- Project exterior elevations and material list . . . . . . . . . . . . . . . . . . . . . . 50-54 Project's proposed CC&R's . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55-62 Miscellaneous letters from neighbors . . . . . . . . . . . . . . . . . . . . . . . . . . . 63-65 CITY OF ASHLAND Department of Community Development a - Planning Division MEMORANDUM °REGpa,•' DATE: June 13, 1997 TO: Honorable Mayor and Council FROM: John McLaughlin, Director of Community Development RE: History of Planning Action 94-117 In December 1994, the Planning Commission approved a request to.construct a 7-unit townhouse development. Several neighbors appealed the Commission's decision, contending the project did not meet lot coverage standards for the zoning district and that the property owner did not have rights to cross a portion of the private alley closest to High Street. Prior to the appeal being scheduled before the Council, the applicant requested that the hearing be postponed in order to explore mediation with the neighborhood. The Planning Department was not involved with any subsequent attempts at mediating the neighborhood's concerns with the project. At this time, it is apparent that all attempts at mediation have been abandoned. In September 1996, a public hearing was scheduled before the Council to consider the neighbors original appeal of the project. A week before the scheduled hearing, the Planning Staff delayed the hearing because the applicant had failed to submit additional evidence addressing the primary issues of the appeal. Since that time, the neighbors have entered into the record lot coverage calculations, prepared by a cartographer through the use of a computer-aided design system, which appear to confirm that the project fails to comply with maximum lot coverage standards for the zoning district. Staff is anxious to reach a final decision on the project. The main issues of the neighborhood, lot coverage and access, have been laid out on the table for over two years. Staff has had many discussions with the applicant regarding the type of information needed to address or refute neighborhood concerns. At this time, no additional information has been provided by the applicant other than the two page letter noted in the record. While the applicant's letter discusses alternatives for resolving the issues of the appeal, especially in light of the applicant's recent acquisition of the property at 120 High Street, a revised site plan with lot coverage calculations has not 1a 1 been included. Given the length of time that has expired since the Commission's decision and the fact that the two primary issues of the appeal have yet to be clearly addressed, Staff believes that the Council should deny the application, upholding the appeal of the neighborhood. While we believe the applicant has generally provided a good design for a seven-unit development, the unanswered questions regarding lot coverage and access do not allow approval of the project. We believe that denying the application will end this episode of the project, and require the applicant to start the process over with the Planning Commission, with an opportunity to redesign the project in accord with all legal requirements. This would also provide an opportunity for the applicant and the neighbors to meet to reconcile any other matters of concern. Again, Staff's position is that this project has many merits, especially in the area of the design of the units and appropriate infill near the downtown area. However, we do not believe that what has been submitted allows the Council to approve the project, and the reluctance of the applicant to provide this information for the past two years leads us to a recommendation of denial. DRESCHER & ARNOLD ATTORNEYS AT LAW 300 E. MAIN • P.O. BOX 760 ASHLAND, OREGON 97520 ALLEN G.DRESCHER, P.C. TELEPHONE (541) 482-4935 G. PHILIP ARNOLD June 11, 1997 FAX(541) 482-4941 John McLaughlin Ashland Planning Department City Hall Ashland, Oregon 97520 Re: Church Street Commons Dear Mr. McLaughlin: I have been asked to give my opinion with regard to access from Church Street to the above project along an alley that has been in use for many years but which is not dedicated to the City as an alley, nor is there any recorded easement for use of the alley. I know of my own personal knowledge that this alley has been used by neighbors and the general public for pedestrian, bicycle, and vehicular use for many years because I lived about one block from the alley from 1979 to 1992 and used it myself during those years . In addition, I am in receipt of copies of letters from other persons indicating that the alley has been used by themselves and others from as far back as 1905 to the present time. It is my opinion that the general public has acquired a prescriptive easement to use this alley. This means that the alley can be used in the future to the same extent as it has been used in the past. With a copy of this letter to Paul Nolte , I am providing him with the enclosures, and he can give you his opinion as to the nature of a prescriptive easement over the existing alley and the extent to which it can be used. Ver my Yours, AGD/amy encl. en G. Bush Hedges All Drescher, P.C. Paul Nolte 1h Notice is hereby given that a PUBLIC HEARING on the following A°°pY of the application,all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and will be provided at request with respect to the ASHLAND LAND USE ORDINANCE reasonable cost, If requested. A copy of the Staff Report will be available for .Will be hold before the ASHLAND CITY COUNCIL on June 17, inspection seven days prior to the hearing and will be provided at reaconablety HeI'If 1997 at 7:00 P.M. at the ASHLAND CIVIC CENTER, 1 175 East requested. All materials are available at the Ashland Nanning Department.City Hall, Main Street, Ashland, Oregon. 20 East Main Street, Ashland, Oregon 97520. cost During the Public Hearing the Mayor shall allow testimony from the applicant and The ordinance criteria applicable to this application are attached to this notice. those in attendance concerning this request. The Mayor shall have the right to limit Oregon law states that failure to rajas an objection concerning this application,either the length of testimony and require that comments be restricted to the applicable in person or by letter,or failure to provide sufficient specificity to afford the decision criteria. Unless there is a continuance, if a participant so requests before the maker an opportunity to respond to the issue,precludes your right of appeal to the conclusion of the hearing,the record shall remain open for at least seven days after Land Use Board of Appeals(LUBA)on that issue. Failure to specify which ordinance the hearing. If you have questions or comments concerning this request,please feel criterion the objection is based on also precludes your right of appeal to LUBA on free to contact Susan Yates at the Ashland Nanning Department,City Hell,at 488- Nat criterion. 5305. t2a• I�§ � b r fQry, ��- c.,"' t G t \ d. J^ �rr`r ee, Iz t / 4ZIr SCALr- W-WIfY MAP PLANNING ACTION 94-117 is a request for a Site Review and Outline Plan Approval for a seven-lot, multi-family project (townhouses) under the Performance Standards Options for the property located on Church Street (the vacant lots behind the new Bard's Inn addition on Church Street). Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 391E 9BB; Tax Lots: 4300, 4900, 5000 and a portion of Lot 4200. APPLICANT Norbert & Phyllis Bischof 1 '1 CRITERIA FOR OUTLINE PLAN APPROVAL The Planning Commission shall approve the outline plan when it finds the following criteria have been met: a. That the development meets all applicable ordinance requirements of the City of Ashland. b. That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. C. That the existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc. , have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d. That the development of the land will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. e: That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f. That the proposed density meets the base and bonus density standards established under this Chapter. Z SITE REVIEW 18.72.050 Criteria for Aooroval. The following criteria shall be used to approve or deny a site plan: A. All applicable City ordinances have been met and will be met by the proposed development. B. All requirements of the Site Review Chapter have been met. C: The site design complies with the.guidelines adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. (Ord. 2655, 1991) 3 FROM : N+P BISCHOF PHONE NO. 5105242479 Rpr. 06 1997 11:51PM P2 3 April, 1997 Ashland City Council 20 East Main Street Ashland, Oregon 97520 Dear Council Members: This letter is a request for a hearing to be scheduled as soon as possible concerning our "Church Street Commons" proposal. The City's Historical and Planning Commissions each gave their unanimous approval of this proposal over a year ago. Subsequently, however, the project was held up after some neighbors forwarded an appeal to the Planning Department. This appeal, signed by three neighbors, has not previously been heard before you because we wanted to work with the neighbors to see if we could meet their stated concerns, namely High Street alley access and the 35% landscaping requirements. A number of meetings took place between ourselves, our representatives, and some of these neighbors, as well as follow-up telephone conversations. These were cordial meetings, but it became clear to us that the real issue was the number of units, not the stated objections of the appeal. We offered to explore going to six units on the existing land if the neighbors would drop their objections, including the issue of the High Street alley access. But after this meeting, we got a call in October stating that unless we drop from 7 to 5 units in our proposal, there could be no agreement. This we could not accept since it would require totally redesigning our project and starting over from the beginning. Consequently we decided to acquire the adjoining property, 120 High Street, and are in the process of repairing this venerable but neglected house at great expense. This additional property lies next to the High Street alley and should strengthen our case against both objections, access and 35% landscaping. While our first calculations included the pool as part of landscaping we have recently been advised by staff not to do so due to a possible conflict in city regulations. Thus to now meet the 35% rule without counting the pool as part of landscaping we asked our surveyer, Mr.Hibbs, to make a new map of the footprint of this project. This map shows how we plan to economize on landscaping on the old footprint and to add a 20 foot strip of land from the 120 High Street property to meet and exceed the 35% rule. This new land allows units 6 and 7 to move over some distance, thereby creating more space between our planned units and our neighbors. 4 _ FROM N+P HISCHOF PHONE NO. : 5105242479 Apr. 06 1997 11:52PM P3 As far as access is concerned, phase 1, consisting of units 1 through 5, can be reached over our own land of the Church Street alley. Access to phase 2 consisting of units.6 and 7 can now be gained more easily since we own more of the High Street alley than any other neighbor. We own nearly all of the Church Street alley, so much so that this alley could be considered a private driveway. Nevertheless, we are content to have adjoining neighbors continue to use both our alley properties even without easements, as long as they reciprocate. This we hope the City may promote as a peaceful and equitable solution. Mr. Allen Drescher, acting as our lawyer, met with a group of neighbors, and after study of the High Street alley history and its open community access well back into the last century, told us that there is "no legal impediment" to High Street alley access. Therefore, having received Historical and Planning Commission approval and having considered the neighbors' appeal, we are resubmitting, after considerable expense and loss of time, our modified plans for the Church Street Commons. In addition to the modifications discussed in paragraph four above we also request that units one through five be allowed to move up to five feet forward per city regulation 18.68.110. This phase 1 construction could be authorized now since the objections of the appeal do not apply. Phase 2 could also be authorized separately with final approval given when the lot line adjustment has been completed adding enough land to satisfy the city. In conclusion, we trust that you will find in our proposal a project that not only meets the required standards, but also is an attractive project that provides for the enhancement of one of Ashland's Historic Neighborhoods. Thank you for your time and attention. Yours sincerely, 0` I Norbert and Phyllis Bischof 468 Michigan Avenue Berkeley, California 94707 cc: D. Boldt A. Drescher M.Hedges J. Hibbs R. Langmeyer b CITY OF ASHLAND °°. ,. ,,�OF Asy Department of Community Development Planning Division i MEMORANDUM '�=�4EGO�,,' + DATE: September 12, 1996 TO: Honorable Mayor and City Council FROM: John McLaughlin, Director of Community Development RE: Planning Action 94117 — Postponed Hearing The public hearing scheduled for this planning action has been postponed indefinitely in order for the applicant to address a series of issues raised by neighbors. Upon the applicant submitting satisfactory information discussing these concerns, the application will be rescheduled for a public hearing. At that time, public notice will be mailed to surrounding neighbors advising them of the date and time of the hearing before the Council. i 6 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 3, 1996 PLEDGE OF ALLEGIANCE Mayor Golden called the meeting to order at 7:05 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen, Wheeldon and Thompson were present. APPROVAL OF MINUTES The minutes of the Regular meeting of August 20, 1996 were approved with the following amendment, page 9 item 2) should read "Possible study of expansion and estimate of cost". SPECIAL PRESENTATIONS & AWARDS Certificate for Excellence in Financial Reporting for the City of Ashland by the Government Finance Officers Association. Joanne Stumpf presented to the Finance Director, Jill Turner and the City of Ashland the Award for excellence. Turner introduced Marty Levine, chairman of the Audit Committee. Levine explained some of the responsibilities of the Audit Committee. CONSENT AGENDA 1. Minutes of boards, commissions, and committees. 2. Monthly departmental reports for August, 1996. 3. City Administrator's Monthly Report - August, 1996. 4. Request by Senior Program Director for approval to submit a grant application for an addition to the building on Holmes Avenue. Councilors Hagen/Hauck m/s to approve consent agenda. Voice vote: all AYES. Motion passed. PUBLIC HEARINGS 1. Appeal from a decision of the Planning Commission approving P.A. 94-117, a request for a Site Review and Outline Plan for a 7-lot X project on Church Street, west of North Main Street (Norbert Bischoff, applicant). (Continued to September 17 at request of applicant.) Public Hearing scheduled for this planning action was postponed until the next Council meeting scheduled for September 17, 1996 at 7 p.m. to allow for the clarification of certain items by the applicant. Council meeting 9-03-96 1 1 2. Proposed revision of Systems Development Charges. Finance Director, Jill Turner presented a report on Systems Development Charges. Also called Fiscal Impact Fees which are charges that are based on the cost associated with growth. System Development Charges try to allocate the growth portion so that the new residences pay for growth and existing residents pay for their proper share.,Ulmer presented a slide that pointed out that System Development Charges are 7.3% of the jotal Capital Improvement Funding Summary. Turner gave brief history on System Development Charges. Commented on the amount of hard work and effort by the SDC Committee. Turner explained that the System Development Charges can be of two different types. One would be a reimbursement fee, which is where the capitol project is already completed and the current citizens are reimbursed for the extra capacity that they put into that project. The second type is a improvement fee, which are based on projects that are expected to be done and the extra capacity that will be served by that new project. The methodology for calculating are dissimilar and they each have their own specific way that those monies can be used. City Administrator Brian Almquist read letter from John Nicholson which indicated his disagreement with the opinion of the SDC Committee recommendations. Mayor Golden read to the public the Systems Development Charges Minority Report. The report noted water supply, water distribution, transportation and Parks. It was determined that the committee's reasoning was flawed in regards to water supply. It makes the assumption, that because a future water supply has not-been identified at this time, new t growth should not be paying for that water supply that it will need. 'It makes the assumption that new growth will not need water, instead of that its sources is still uncertain. It was noted that in regards to water distribution, when upsizing waterlines the resulting unused capacity will ultimately be used by growth. This additional growth should not be given a free ride by way of only having to pay the incremental cost, the savings should be shared. The report indicated that the committee also flawed with Transportation and Parks. In transportation the assumption was that because specific transportation projects have not been identified, there will be minimal cost for added capacity and improvement of transportation systems needed as a result of growth. Donated park land is included in the calculation of average cost of park land, which assumes the same level of donation in the future. The consumer index is used as the basis for active parks, rather than the actual price inflation of land within Ashland. Councilor Reid commented that it should be made clearer the delineation between current residents, new construction and new building. Council meeting 9-03-96 2 8 June 30, 1995 0 �g9s Mr. and Mrs. Norbert Bischof = 468 Michigan Berkeley, California 94709 Dear Mr. and Mrs. Bischof: We understand that Bill Molnar of the Ashland City Planning Department has suggested mediation between you and the Neighborhood Coalition regarding the proposed townhouse project ( "Church Street Commons") . We believe that this method would produce a solution which would be beneficial to everyone concerned. We would be happy with the choice of as independent mediator if you are not comfortable meeting with US. We sincerely hope that you will consider this suggestion. Please contact any of the following regarding this: Mark Jenne (503 482-0789) Dennis Jarvl (503 482-5242) Winn Frankland (503 482-0122) C CM& u cc: Bill Molnar, Ashland Planning Department Ashland Planning Commission 9 CHURCH STREET COMMONS LANDSCAPE PERCENTAGE CALCULATION RESULTS 24 JAN 95 Polygon Sq. Feet Percent Description _ O 22 ,970. 57 100.00 TOTAL LOT 1 217 . 97 0.95 LANDSCAPING 2 395. 52 1.72 LANDSCAPING 3 300. 58 1. 31 LANDSCAPING 4 792 .87 3 .45 LANDSCAPING 5 2. 10 0. 01 LANDSCAPING 6 316. 98 1. 38 LANDSCAPING 7 169 . 51 0.74 LANDSCAPING 8 9 . 37 0 . 04 LANDSCAPING 9 369.89 1. 61 LANDSCAPING 10 54 .74 0. 24 LANDSCAPING 11 9. 32 0. 04 LANDSCAPING 12 64 . 09 0. 28 LANDSCAPING 13 45.93 0. 20 LANDSCAPING 14 15. 47 0. 07 LANDSCAPING 15 2 , 239.46 9 .75 LANDSCAPING 16 15. 38 0. 07 LANDSCAPING 17 48.90 0.21 LANDSCAPING 18 263 .79 1. 15 LANDSCAPING 19 151. 99 0. 66 LANDSCAPING 20 49 .40 0 .22 LANDSCAPING 21 14 . 22 0.06 LANDSCAPING 22 279 . 51 1. 22 LANDSCAPING 23 5. 16 0. 02 LANDSCAPING 24 17 , 138. 44 74 . 61 BUILDING/HARDSC SUMMARY LANDSCAPING 25. 39% BUILDING/HARDSCAPE 74 . 61% 10 )p,pi t 7 To: Ashland Planning Commission HAND DELIVERED Re: Planning Action 94-117 APPEAL We, homeowners and occupants of homes affected by the proposed multi- family unit development project identified as Planning Action 94-117, wish to appeal the decision of the Ashland Planning Commission to accept the above named project. Our opposition includes, but is not limited to, the following points: 1) INACCURACY OF SITE PLAN Our findings indicate that the architectural drawings rendered by Mr. David Larsen and submitted for project 94-117 have more than one dozen property line dimensions which are not to scale. These are serious flaws that challenge the AIA standards and present an inaccurate representation of the project and of the density calculation requirements of 35% open space and 65% building. 2) DISCREPANCY CONCERNING INGRESS AND EGRESS Apparently there has been an assumption on the part of the Ashland Planning Department and the Ashland Planning Commission that legal permission has been granted for residents of the proposed project to use the alleyways from Church to High Streets for ingress and egress. The property owners along certain sections of the Church to High Street alleyways have not granted such permission. 3) PROCEDURAL FLAW The persons listed below were not notified of the December 13; 1994 Planning Commission meeting at which time this proposal was presented. 1. Candace Benton 2. Dennis Jarvi Public Notice requirements 18.108.080 have thus been directly violated. It is our understanding that we may voice additional concerns at the appeal hearing. Since this appeal results from the failure of the Planning Commission to identify the plan discrepancies and ingress and egress issues, we request that the $250 appeal fee be refunded. Respectfully submitted LisaSchumacher ... ....... / /l� ... . .. . ............. . Date ... .�.�/p/. /! /f Dennis Jarvi � °_�-SZ ..•Date .. .4 C!V.A.1.�9� ...... ..... MaryMaher ...0 Y....:.. ... ..`.a... ............................................. Date .. .. !LI.9 P GailBarham 7 .. 9rn�- ..............4...........4............ Date. � I ! r David Fisse Northwest Design Queen Anne Bed & Breakfast Re: Bischof Project, 7 dwellings on Church Street December 27, 1994 City of Ashland Planning Dept. Attn.: Bill Molnar Dear Mr. Molnar: After two discussions over the phone, & two personal visits, one with you and one with planner Kelly Madding, I have felt it necessary to put my feelings in writing!! I have several concerns about the above mentioned project that my wife and I believe will adversely affect us. The plans submitted and approved by your department were loaded with inconsistencies, inaccuracies, omissions, improper and not to scale dimensions!! Two main items of concern are: 1) _Parking layout, turn around & maneuvering. Apparently you have different standards for different designers. For example, on the Patton House project, that Planner Mark Knox is handling, he would not allow me less than 24' back up and turn around space. When I questioned you of this matter on the Bischof project, you said 20'-24'was O.K.!! 2) Solar Access. For some strange reason, (according to the plans) you have allowed more than the 6' shadow allowance on the north property line of my residence, the Queen Anne. I have been extremely upset since I heard from a neighbor that the planning department has approved the plans for the Bischof Project. Should the above mentioned project be adopted, I see no choice but to personally hold the City of Ashland responsible and liable for any damages, (including attorney's fees) be it physical, mental, financial, or inconvenience. Concerned neighbors and I would like to relocate the meeting scheduled for January 3rd at 8:30 am. to the Queen Anne. at 125 N. Main. We feel it would be beneficial for all parties involved to attend. Your immediate response is of the utmost importance. fFE J cc: Kathy Golden, Mayor City of Ashland. 12- C I T Y O F A S H L A N D ,. C I T Y H A L L ASHLAND,OREGON 97520 • telephone We 503)492-9211 January 12, 1995 RE: Planning Action # 94-117 Dear M.H. Hedges: At its meeting of December 13, 1994, the Ashland Planning Commission approved your request for a Site Review, Outline Plan Approval, and a Solar Waiver for the property located on Church Street -- Assessor's Map # 39 1 E 136, Tax Lot(s) 2000. The Findings, Conclusions and Orders document, adopted at the January 10, 1995 meeting, is enclosed. Please note the followin circle items: �I1. A final map prepared by a registered surveyor must be submitted within one year of the date of preliminary approval; otherwise, approval becomes invalid. 2. A final plan must be submitted within 18 months of the date of preliminary approval; otherwise, approval becomes invalid. 03. There is a 15 day appeal period which must elapse before a building permit may be issued. All of the conditions imposed by the Planning Commission must be fully met before an occupancy permit may be issued. Planning Commission approval is valid for a period of one year only, after which time a new application would have to be submitted. Please feel free to call me at 488-5305 if you have any questions. / incer y, l a_. - ill Molnar Senior Planner cc: Property Owner, People Who Testified, People Who Submitted Letters 13 BEFORE THE PLANNING COMMISSION December 13, 1994 IN THE MATTER OF PLANNING ACTION 194-117, REQUEST FOR ) SITE REVIEW AND OUTLINE PLAN APPROVAL FOR A SEVEN-LOT ) FINDINGS, MULTI-FAMILY PROJECT (TOWNHOUSES) UNDER THE PERFORMANCE ) CONCLUSIONS STANDARDS OPTIONS, FOR THE PROPERTY LOCATED ON CHURCH ) _AND ORDERS STREET (THE VACANT LOTS BEHIND THE NEW BARDS INN ) ADDITION ON CHURCH STREET) . ALSO INCLUDES A REQUEST FOR ) A SOLAR WAIVER TO ALLOW A SHADOW IN EXCESS OF CITY ) REQUIREMENTS. ) APPLICANT: M.H. HEDGES ) -------------------------------------------------------- RECITALS: 1) Tax lot 2000 of 391E 13B is located at and is zoned 2) The proposal is to construct a seven-lot, seven-unit multi-family project. A solar waiver is also requested to allow a shadow in excess of City requirements. All applicable application materials are on file at the Department of Community Development. 3) The criteria for Site Review approval are outlined in section 18.72 of the Ashland Land Use Ordinance are as follows: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be met. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. . D. That adequate capacity of City facilities for water, sewer,- paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. The criteria for a multi-family project developed under the Performance Standards Option are outlined in section 18.88 of the Ashland Land Use Ordinance and are as follows: a) That the development meets all applicable ordinance requirements of the City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. C) That the existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc. , have been identified in. the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d) That the development of the land will not prebent -adjacent land from being developed for the uses shown in the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f) That the proposed density meets the base and bonus density standards established under this Chapter. 4) The Planning Commission, following proper public notice, held a Public Hearing on December 13, 1994, at that time testimony was received and exhibits were presented. The Planning Commission approved the application as subject to conditions pertaining to the appropriate development of the site. Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "S" Proponent's Exhibits, lettered with a "P" Opponent's Exhibits, lettered with an "O" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "Mn SECTION 2 . CONCLUSORY FINDINGS 2. 1 The Planning Commission finds that it has received all information necessary to make a decision based on the Staff Report, public hearing testimony and the exhibits received. 2.2 The Planning Commission finds that the proposal to construct a seven-lot multi-family project meets all criteria for approval outlined in the Site Design and Use chapter 18.72 and Performance Standards options chapter 18.88. �r 2. 3 The Commission finds that the proposal complies with City , requirements for Site Review approval. The site plan shows that in excess of 35 percent of the total lot area will be landscaped in accordance with the requirement of the R-2 zoning district. Street trees shall be installed along the Church Street and the private alley, one for every 30 feet of frontage. The design of the project meets the City's Site Design and Use Standards for multi-family development within the Ashland Historic Interest Area. The three residential units along Church Street are oriented toward the street. The front door of each unit has access from the new public sidewalk from individual concrete walks. Parking for the project is located 'off the private alley and is situated to the side and rear of the residences. The landscaping plan includes a variety of deciduous and evergreen shrubs. The majority of existing, healthy trees will be retained as is reasonably possible. These include two large spruce trees at the northern section of the property, a redwood, fir and pear tree. Temporary, protective fencing shall be installed around the root zones of each tree prior to site preparation and building construction to in assist in maintaining the trees health during development. 2 .4 The Commission finds that the exterior design of the project is consistent with City design standards for development within the Ashland Historic District. The Commission finds that building heights are compatible with neighboring structures and fit in with the overall streetscape. The applicant has submitted a profile of the project as it would be seen from Church Street. Surrounding buildings have been included, demonstrating the proposed height of the new units relative to neighboring buildings on the same side of the street. Based on this information, the Commission finds the height of the project to be consistent with the neighboring buildings along Church Street. The Commission finds the design of each residential unit in agreement with design standards for the Historic District. The architecture of the units incorporates a vernacular style found throughout the District. Elements of the project's design, such as steep pitched roofs, dormers, double-hung windows, and covered entries meet the City's requirements for massing, setbacks, roof shapes, rhythm of entries, platforms and directional expression. Building sizes have been broken up into several masses by incorporating a series of jogs, off-sets and step backs. 2 .5 The Commission finds that City facilities are adequate to serve the project. Sewer, water and electric service are available to the site and are located adjacent to the property along Church Street and within the public right-of-way. Storm sewer will be collected on-site and piped to Church Street. Catch basins will be installed within the private alley to collect additional runoff. I� The Commission finds that adequate transportation facilities are available to the property to serve the project. Testimony concerning the impact of additional traffic generated by the project upon Church and High Streets and the private alley has been made part of the record. Project residents can access the development from both Church and High Streets. Because the project's parking spaces are divided between the lower section of the alley and upper section of the alley, it is assumed that vehicle trips generated by the seven units will be-- distributed equally between the two alley entrances/exits. It is estimated that the project will generate approximately 56 daily trips (ADT) , with about 30 percent (18) going to Medford. The Commission finds that the 56 trips estimated is a national average and, due to the project's unique location, finds it highly probable that there would be a lower number of trips per day because the project is located near the downtown. Of the total number of trips generated, only ten percent (three trips) of the trips would occur during the peak daily hour. Consequently, the Commission finds that existing transportation facilities are adequate to accommodate the estimated levels of traffic generated by the project. 2.6 The Commission finds that the request for a solar waiver for the property west of the project site (tax lots 4700 & 4800) is not required for this application. The solar setback is measured from the highest shadow producing point of a structure to the northern property lone. The common property line is in excess of 45 degrees southeast of a line drawn east-west and intersecting the northern most point of the lot. Consequently, the Commission finds that it is not defined as a northern property line under 18. 70.020 D. and not subject to solar setback requirements. SECTION 3 . DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the proposal for a seven-lot, seven- unit multi-family development is supported by evidence in- the record. Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we approve Planning Action #94-117. 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That all landscaping as shown on the approved plan be installed prior to the issuance of a certificate of occupancy. 3) That 1 street tree, minimum of 1.5 inches diameter at breast height, be installed every 30 feet along Church Street and the abutting private road, prior to the issuance of a certificate of occupancy. 4) That protective, temporary fencing be installed around the root zone of trees identified on the landscaping plan for protection prior to site preparation (i.e. grading or excavation) or construction. Iry 5) That all paving improvements to the private alley be completed , prior to the issuance of a certificate of occupancy. 6) That six of the required off-street parking spaces (spaces 5, 6, 8, 13, 14 & 15) be constructed of grasscrete/pavers prior to issuance of a certificate of occupancy. 7) That an irrigation system plan be submitted at the time of a building permit for review and approval of the Staff Advisor. 8) That all requirements of the Ashland Electric Department be met, including., the dedication of public utility easements. Property owner/developer responsible for excavation, backfilling and compaction as well as the relocation of the power box in front of the parcel, if requested by owner/developer. 9) That a drainage plan be submitted at the time of a building permit for review and approval by the Ashland Engineering Division. 10) That all requirements . of the Ashland Fire Department be met prior to the use of combustible materials. These requirements may include the installation of interior sprinkler systems if warranted due to the lack of sufficient hydrant flows. 11) That portions of the private alley be widened and paved as indicated on the site plan prior to the issuance of a certificate of occupancy for any new residence. 12) That the driveway serving the single car garage off of Church street have a maximum width of 91 . 13) That an "opportunity to recycle" site be located on the site in accordance with the requirements of Ashland Sanitary and shown on the plan prior to the issuance of a building permit. 14) That an exterior color plan for the units be provided at the time of submission for a building permit for review by the Historic Commission and approval of the Staff Advisor. Slight changes in exterior colors which distinguish individual units from one another must be considered in order to increase the compatibility of the projects scale with surrounding development. Planning Comm' on Approval Date 18 CITY ATTORNEY CITY OF ASHLAND 20 EAST MAIN STREET (503) 482-3211, EXT. 59 MEMORANDUM January 10, 1995 To: Planning Commission From: Paul Nolte Subject: Request to Reopen Hearing, Planning Action 94-117, Church Street Townhouses David Fisse has submitted a letter and has had numerous contacts with the planning department protesting the commission's decision regarding the above-described- planning action. As I understand the situation, the commission has made its decision and is scheduled to adopt findings supporting the decision at the meeting scheduled for this evening. The issues raised by Mr. Fisse are issues which can only be raised during the hearing which has already occurred. There is no process under the code to reopen the . hearing at this time or to request the commission to reconsider its decision. Except for alternative three set forth below, if the commission were to hear the issues raised by Mr. Fisse, it would violate the due process rights of the applicant. The commission has three alternatives: 1. Advise Mr. Fisse his remedy is to appeal the commission's decision to the council as provided in the code. 2. Allow Mr. Fisse to address the commission but only under the circumstances where his comments and information cannot become part of the record nor can it be considered in the commission's adoption of findings. In such case, an appeal is still possible as noted in alternative one. 3. Postpone the adoption of findings, create standards for the reopening of hearings or reconsideration of decisions, require Mr. Fisse to apply for a reopening or reconsideration addressing the standards, give notice to the applicant and all parties of the hearing date for the time at which the commission will determine if it will reopen or reconsider. Keep in mind that the 120-day clock keeps ticking if the commission decides to create this new process. (p:planninplflsse.m" ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES 1 DECEMBER 13, 1994 CALL TO ORDER The meeting was called to order by Barbara Jarvis at 7:05 p.m. Other Commissioners present were Ron Bass, Peter Finkle, Jim Hibbert, Tom Giordano, Jenifer Carr and Hal Cloer. Absent Commissioners were Bingham and Armitage. Staff present were McLaughlin, Molnar, Knox, and Yates. APPROVAL OF MINUTES Giordano moved to approve the Findings of the November 8, 1994 meeting. Cloer seconded the motion and the Minutes and Findings were approved. PUBLIC FORUM Jarvis announced the appointment of Ron Bass to the Planning Commission and welcomed him. Hibbert received a call from Barbara Ryberg asking him to invite the Planning Commissioners to a visioning meeting on March 11, 1995. TYPE 11 PUBLIC HEARING PLANNING ACTION 94-117 REQUEST FOR A SITE REVIEW AND OUTLINE PLAN APPROVAL FOR A SEVEN- LOT, MUTLI-FAMILY PROJECT (TOWNHOUSE) UNDER THE PERFORMANCE STANDARDS OPTIONS FOR THE PROPERTY LOCATED ON CHURCH STREET (THE VACANT LOTS BEHIND THE NEW BARD'S INN ADDITION ON CHURCH STREET). ALSO INCLUDE A REQUEST FOR A SOLAR WAIVER TO ALLOW FOR A SHADOW IN EXCESS OF CITY REQUIREMENTS. APPLICANT: M. H. HEDGES Site Visits and Ex Parte Contacts All Commissioners had a site visit. STAFF REPORT The applicant is proposing to construct seven townhouse units with common areas between the units with those areas to be maintained by the homeowner's association. All units are two-story, three bedroom and approximately 1700 square feet. There will be a lap pool for use by those who live in the development. 20 The applicants submitted a revised site plan that showed removal of concrete patios and walkways and the addition of lawn area. After a recent survey of the property, the applicant found there is about 500 square feet of additional land with the project and they are not required to come up with a density bonus. The Historic Commission and Staff had concerns about design and scale. The length of the building along Church Street is approximately 80 feet. The applicant submitted a profile of the project as viewed from Church Street. The building height will be approximately 24 feet. (Patricia Sprague's building is 23 feet.) There are offsets to the building facade with the use of dormers and entryways. The Historic recommended approval of the current design. Staff has also recommended approval with the added 14 Conditions. Finkle wondered how the trees would fit along the street. Molnar showed where the four street trees would be located and noted the existing trees that the Tree Commission.asked to be preserved and incorporated into the design. A Condition has been included to add a few similar street trees along the alley to give it a tree-lined appearance. There is an adequate amount of landscaping shown. PUBLIC HEARING NORBERT BISCHOF, 468 Michigan Avenue, Berkeley, CA, stated this project should be a nice transition from the Bard's Inn to the neighborhood. He felt he benefited from the Historic Commission's suggestions and those suggestions have led to a much better project. Cloer wondered, given the issue of affordable housing in Ashland, what would these units be likely to sell for. Bischof hoped below $200,000. He will have to see what the construction costs will be. DAVE LARSON, the designer of the project, was available for questions. LISA SCHUMACHER, 122 High Street, uses the alley to get to her parking garage. She is very concerned about the two units situated on the alley besides the increased use of alley. Right now it is quiet and private. This development seems like it will be creating too many houses and too many cars. There are lots of children in the neighborhood. In response to Commissioner's questions, Schumacher said that there is more traffic in the summer because of the traveller's accommodations on No. Main. The cars travel slowly, but they don't stop at the ends of the alley. Finkle asked if Schumacher thought a mirror would make a difference in terms of safety. She did not ASHLAND PLANNING COMMISSION 2 REGULAR MEETING - MINUTES DECEMBER 13,1994 21 know. MARY MAHER, 56 Church Street, lives across the street from the proposed development. This project will greatly impact her property. She will be looking at a mass of 80 feet. Traffic on Church Street will be a mess. She predicted there would be accidents because of cars entering Church Street off the alley. Did anyone on the Commission see how this development would be compatible with'her<%home? DENNIS JARVI, 117 High Street, spoke with all his neighbors all the way to the north side of project on High Street. Most people he talked to didn't feel it was worth coming to this meeting because they thought a decision had already been made before a vote of the Commissioners. Several neighbors were concerned about traffic coming out of the alley onto High Street and the amount of traffic it will generate. There is a blind spot where the alley enters onto High. There are lots of school children that walk along High. Jarvi would like to see fewer units built. He was also concerned with energy efficiency and a water shortage in Ashland. The lap pool will be a big water user. He would like to make sure Staff has taken a look at how much water will be used. Finkle wondered where the traffic issues are dealt with—is it Traffic Safety? McLaughlin said that Traffic Safety does not deal with private alleys. This would be more of a vision clearance problem where the alley meets the street. It is possible that some improvements could be made to improve that intersection. Jarvi mentioned that there is a power pole and a large maple tree and the visibility to the left is limited. On-street parking reaches all the way to the alley on High. High Street is crowned, making driving on the street more difficult. McLaughlin explained that this project will generate approximately 56 vehicle trips per day. About 30 percent will go to Medford (18 trips). One house will access right onto Church Street reducing alley trips to 48 per day. Some vehicles will be coming into town by way of Church Street. McLaughlin added that he did not believe there would be speeding traffic through the alley because the homeowners will not want speeding traffic either and they may also have children. Staff Response It was determined that a solar waiver would not be needed because calculations show a shadow would not require a Variance. ASHLAND PLANNING COMMISSION 3 REGULAR MEETING - MINUTES DECEMBER 13,1994 Z2 Applicant's Rebuttal LARSON, in rebuttal, discussed access to the alley He said the upper two residences will have access to High Street by way of the alley. The majority of the residents will probably use Church Street. The alley width will be increased to 20 feet. The traveller's accommodations create more traffic than the proposed project. Many people will walk to the downtown rather than use their car. The corner (where the alley turns) will have the fence removed and a low retaining wall added, thus eliminating obstructions or visibility problems. All requirements for visibility have been met. COMMISSIONERS DISCUSSION AND MOTION Giordano likes the project and believes it makes a nice transition from the Bard's Inn to the neighborhood. However, density is a concern—it seems like a much of the site has been taken up by buildings. The landscaped areas do not seem too usable. The front yards are adequate, but the area around the pool and between the buildings looks tight. The project could succeed if the landscaping plan would go into more detail. Instead of any larger landscaped areas, there are just bits and pieces of yard throughout the project that are not usable. Giordano is not as concerned about the traffic because he believes it will be spread out with vehicles travelling in different directions. Jarvis read the testimony request form from by Gail Barham, 117 N. Main. She is concerned with traffic. Hibbert empathized with the neighbors as this project will create additional traffic but it should not be very much traffic during the day. The property is zoned R-2 and allows for the proposed building at the proposed density. The water supply is adequate; storage is the problem during drought years. There is no legal means at this time to solve the growth problem. Carr liked the way the buildings were broken up. She feels badly if people were misled at the time they purchased their property, but it is important to remember that the R-2 zone runs to the end of the block and if a project meets the criteria and ordinances, a developer is allowed to develop. The Commissioners make their decisions based on the project meeting the criteria. Finkle noted that the height of the project is compatible with the neighboring homes. He is happy that the blind corner (within the alley) will be more open and he is hopeful ASHLAND PLANNING COMMISSION 4 REGULAR MEEnNG - MINUIES DECEMBER 13,1994 23 that there will be an awareness of the alley entrances to the street even though they seem to meet all City requirements. Cloer asked Giordano to elaborate on what can be done with landscaping. Giordano replied that the elimination of one unit would open things up greatly., Bass thought the project is a good transition between Bard's Inn and the neighborhood. The 56 vehicle trips per day mentioned by McLaughlin is a national average, however, this project is located in a unique area and it is highly probable there will be a lower number of trips per day because the project is located near the downtown. The way the project is situated on the site, it divides the traffic into three potentially different routes. Jarvis explained to the neighbors that she had not made up her mind on how she would vote on this project before she came to the meeting. She and the rest of the Commissioners try to listen to everyone and weigh all the testimony. She is impressed by the front part of the buildings because of the way the mass has been broken up, the setbacks are suitable, and the project creates an attractive transition. After having spent time on the Transportation Planning Advisory Committee (TPAC), she knows that smaller traffic areas such as alleys are conducive to slower speeds. She would also encourage the developer to do a little better job of landscaping. Carr moved to approve Planning Action 94-117 for a Site Review and Outline Plan Approval with the attached Conditions.. The request for a solar variance can be stricken and is no longer a part of the application. Hibbert seconded the motion and it carried unanimously. PLANNING ACTION 94-127 REQUEST FOR AMENDMENTS TO THE ASHLAND LAND USE ORDINANCE CHAPTER 18.76 PARTITIONS. APPLICANT: CITY OF ASHLAND STAFF REPORT After becoming aware of some problems with flag lots as outlined in the Staff Report, Staff drafted an ordinance, reviewed it at a Study Session in October and reviewed it with the City Attorney. The City Attorney made some changes as seen in the draft ordinance. Knox reviewed each section of the ordinance with the Commissioners. The three portions being modified are the standard partitions, flag lot, and the definition of flag lots. ASHLAND PLANNING COMMISSION 5 REGULAR MEETING MINUTES DECEMBER 13,1996 , 24 addition is that he needs more shooting space and he needs high ceilings for his photography work. Ron Thurner, 1170 Bellview Avenue, stated if the deed restriction is important to put on now, he does not see that the plans would come before the Historic Commission again if changed to residential use. Knox recommended the designer draw up alternate sketches for the Review Board depicting the recessed doors and windows. Harriff asked about the purpose of having a six foot balcony. Molnar stated it is not necessarily a personal staff preference, but there is extensive literature on the subject and planners have to look at long term influences. Harriff asked if the six foot balcony condition could be placed on the property if it were converted to a residence, and at that time, the doors and windows could be set back. Langmeyer said he would offer to reset them at the time of residential conversion. Harriff stated he felt the smaller balcony offsets the bulk of the building. Chambers related the Historic Commission has a responsibility that is longer term. He likes the design'of the building, but said it would fit in better on Fourth Street. Skibby disagreed, stating the site is in a transition area, and asserted he felt comfortable with the design. Skibby moved to recommend approval of this application with the condition the windows and doors be set in two feet at the time of a residential conversion in order to make the balcony a depth of no less than six feet. The motion passed with Lewis, Skibby, Mitchell and Harriff voting aye, and Ennis, Chambers and Cardinale voting nay. (Ennis left the meeting at this point-&30 p.m.) PA 94-117 Site Review, Outline Plan Approval and Solar Waiver Church Street M.H. Hedges Molnar explained this was heard at the October Historic Commission meeting, but was delayed before it went to the Planning Commission meeting. The Commission had expressed concerns about the scale of the project as it related to Church Street. Since that time, the property has been surveyed and it was found to be 400 square feet larger, so the permitted density is seven units outright, without bonus points. The lap pool, however, is still part of the project. The percentage of lot coverage has changed with the reduction of impervious surfaces (private front concrete areas and walkways have been removed). While the scale has not changed much along Church Street, the designer has submitted a streetscape drawing of the area from North Main Street to High Street. Harriff stated the submitted streetscape has reduced his concerns. Designer David Larsen verified the streetscape was drawn to scale. He also said the center building has been set back a bit, lawn areas will still be in front, and the elevation along Church Street has been Ashland Historic Commission Minutes December 7, 1994 2 S Page 3 scaled down to 66 feet. Skibby declared he also felt more comfortable with the project after seeing the streetscape. Density was discussed. Lewis stated it is difficult to predict the impact of the project on the rear of the property. Mitchell said the design and massing do not seem that large, especially compared with the Bard's Inn. Although Harriff likes the design, he said he does feel for the neighbors. Skibby agreed, but added it is already a busy area because it is so close to North Main Street. Mark Jenne, 92 Church Street, asked about the color. Larsen said each unit or every other unit will-be painted a different color. All the trim will probably be the same color. He noted they will be using historic colors. Jenne remarked he was certainly calmed somewhat by the elevations, as he likes the design. He declared, however, that the neighbor directly across the street was ill and she had asked him to voice her concerns about the density on Church Street. (Mary Maher, the neighbor,had written letters to that effect and were included in the packet.) Skibby noted the houses around the comer on High Street are fairly close together. Mitchell and Chambers both expressed concern that after projects are approved by the Historic and Planning Commissions, there are instances whereby the plans change quite a bit and they are not brought back to the respective commissions for review. When asked about the conditions, Molnar clarified.all the conditions of the applicant will be incorporated into the conditions of approval. Harriff moved and Cardinale seconded to recommend approval of this project to the Planning Commission. The motion passed unanimously. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of November follow: 200 Meade Street Owen/Roxanne Jones Revisions 147 Strawberry Lane Alex Reid Deck 267 Eighth Street Kenneth McC7ulloh Foundation 208 Oak Street Lance Pugh Remodel 212 Van Ness Avenue Myran Heidson Partial Reroof 135 Oak Street Gateway Real Estate Sign 5 North Main Street Gateway Real Estate Sign 250 North Pioneer Street Valley of the Rogue Bank Sign (2) Ashland Historic Conunission Minutes December 7, 1994 Z 6 Page 4 ASHLAND PLANNING DEPARTMENT STAFF REPORT Addendum December 13, 1994 PLANNING ACTION: 94-117 APPLICANT: M. H. Hedges LOCATION: Church Street, southwest of the intersection of Church and North Main Street. ZONE DESIGNATION: R-2 COMPREHENSIVE PLAN DESIGNATION: Multi-Family Residential REQUEST: I. Additional Information A revised site plan has been submitted that includes changes to landscaping coverage and the orientation of individual parking spaces at the rear of the project. A number of concrete patios and walkways have been replaced with lawn and a variety of plantings. Several parking spaces along the access road will be improved with grass pavers, while the others are shown to be surfaced with concrete. A profile of the project as viewed from Church Street has been included to illustrate the dimensional proportions of the project in relationship to adjacent buildings to either side. This information allows one to compare the height and mass of the project with the neighboring Bard's Inn and residential structures southwest of the development. Also, a three-dimensional perspective depicts the three units proposed to be constructed along the Church Street frontage. II. Project Impact Several issues were raised in the original staff report that could not be adequately addressed without additional information. A recent survey of the property has resulted in a slight adjustment of the total project area from.22,416 (.51 acres) to 22,912 (.525). This is significant in that it changes the base density for the parcel to 7.08 units. As a consequence, no additional density bonus is needed to allow for a 7th unit. However, as with the original proposal, a private lap pool will be constructed for use by residents of the project. The site plan has been amended and lot coverage figures have been included which comply with the 35 percent landscaping requirement of the R-2 zoning district. While no specific text or calculations have been submitted that explain Z � these changes, it appears it has been accomplished by deleting several concrete walkways and patios and replacing these features with lawn, shrubs and flowering plants. In either case, the project is very close to the maximum allowable lot coverage for the zoning district. The Site Design and Use chapter does permit the Commission to require modifications to landscaping which are found necessary to ensure the project's aesthetic appearance in comparison to developments in the surrounding neighborhood. Historic District Site Design Standards This project was reviewed before the Historic Commission at their meeting on October 4, 1994, and a copy of the minutes from that meeting have been included in the record. While the Historic Commission was satisfied with the building's architecture, concern was expressed over the scale of the project, specifically along Church Street. Other than the Bard's Inn, surrounding buildings consist of separate detached residences on individual lots. The proposed building elevation along Church Street will be approximately 80 feet in length without separations. The design of individual units, however, incorporates a series of jogs and offsets, as well as many human scale features (i.e. bay windows, dormers, porches, etc.) to break up the building into varied masses. The determination of whether or not the project is compatible in scale to surrounding development in the neighborhood is by no means an exact science. The burden of proof lies with the applicant to show that the design is consistent with surrounding historic development patterns. Based on the information presented at the initial Historic Commission meeting, which did not include the streetscape view and three dimensional perspective, the Historic Commission believed that the scale of the project along Church Street was not in keeping with the surrounding neighborhood. It was recommended that the design be modified in order to reduce and break-up the continuous length of the building facade along the street. III. Conclusions and Recommendations Infill development within Ashland's Historic District that is consistent with the City s Site Design Standards ensures the long term preservation of the district as a significant community resource. Large new developments involve design issues of scale and neighborhood compatibility and must be reviewed in context of the surrounding area. This requires detailed information showing changes to the streetscape and three-dimensional renderings that display the project's volume, PA94-117 Ashland Planning Department -- Staff Report M. H. Hedges December 13, 1994 Page 2 Z8 massing and scale. Additional information has been provided by the project designer which will be reviewed before the Historic Commission and their recommendation will be forwarded onto the Commission. Should the Planning Commission choose to approve the application, Staff recommends that the following conditions of approval be attached: 1) That all proposals of the applicant be conditions of approval unless otherwise modified here. 2) That all landscaping as shown on the approved plan be installed prior to the issuance of a certificate of occupancy. 3) That 1 street tree, minimum of 1.5 inches diameter at breast height, be installed every 30 feet along Church Street and the abutting private road, prior to the issuance of a certificate of occupancy. 4) That protective, temporary fencing be installed around the root zone of trees identified on the landscaping plan for protection prior to site preparation (i.e. grading or excavation) or construction. 5) That all paving improvements to the private alley be completed prior to the issuance of a certificate of occupancy. 6) That six of the required off-street parking spaces (spaces 5, 6, 8, 13, 14 & 15) be constructed of grasscrete/pavers prior to issuance of a certificate of occupancy. 7) That an irrigation system plan be submitted at the time of a building permit for review and approval of the Staff Advisor. 8) That all requirements of the Ashland Electric Department be met, including the dedication of public utility easements. Property owner/developer responsible for excavation, backfilling and compaction as well as the relocation of the power box in front of the parcel, if requested by owner/developer. 9) That a drainage plan be submitted at the time of a building permit for review and approval by the Ashland Engineering Division. 10) That all requirements of the Ashland Fire Department be met prior to the use of combustible materials. These requirements may include the installation of PA94-117 Ashland Planning Department -- Staff Report M. H. Hedges December 13, 1994 Page 3 29 interior sprinkler systems if warranted due to the lack of sufficient hydrant flows. 11) That portions of the private alley be widened and paved as indicated on the site plan prior to the issuance of a certificate of occupancy for any new residence. 12) That the driveway serving the single car garage off of Church Street have a maximum width of 9'. 13) That an 'opportunity to recycle" site be located on the site in accordance with the requirements of Ashland Sanitary and shown on the plan prior to the issuance of a building permit. 14) That an exterior color plan for the units be provided at the time of submission for a building permit for review by the Historic Commission and approval of the Staff Advisor. Slight changes in exterior colors which distinguish individual units from one another must be considered in order to increase the compatibility of the project's scale with surrounding development. PA94-117 Ashland Planning Department -- Staff Report M. H. Hedges December 13, 1994 Page 4 30 Notice is hereby given that a PUBLIC HEAP i on the following A copy of the application,all :ments and evidence relied upon by the applicant request with respect to the ASHLAND LANU USE ORDINANCE and applicable criteria are available for inspection at no cost and will be provided at will be held before the ASHLAND PLANNING COMMISSION on reasonable cost, If requested. A copy of the,Staff Report will be available for inspection seven days prior to the hearing and will be provided at reasonable cost,if December 13, 1994 at 7:00 p.m. at the ASHLAND CIVIC requested. All materials are available at the Ashland Planning Department,City Hall. CENTER, 1175 East Main Street, Ashland, Oregon. zo East main Street,Ashland, Oregon 97520. The ordinance criteria applicable to this application are attached to this notice. During the Public Hearing, the Chair shall allow testimony from the applicant and Oregon law states that failure to raise an objection conceming this application, those in attendance conceming this request. The Chair shall have the right to limit either in person or by letter,or failure to provide sufficient specificity to afford the the length of testimony and require that comments be restricted to the applicable decision maker an opportunity to respond to the issue, precludes your right of criteria. Unless there is a continuance, if a participant so requests before the appeal to the Land Use Board of Appeals (LUBA)on that issue. Failure to specify conclusion of the hearing,the record shall remain open for at least seven days after which ordinance criterion the objection is based on also precludes your right of the hearing. If you have questions or comments concerning this request,please feel appeal to LUBA on that criterion, free to contact Susan Yates at the Ashland Planning Department.City Hall,at 488- 5305. 1b I- . S t . 'TA rioRtN cmr cwte¢ YIG INW rfY�P �"'� ; NOTE: This Planning Action will also be heard by the Ashland Historic Commission on December 7, 1994 in the Ashland Community Center located at 59 Winburn Way at 7:30 p.m. NOTE: This Planning Action will also be heard by the Ashland Tree Commission on December 8, 1994 in the Council Chambers located at 1175 East Main Street at 7:00 P.M. PLANNING ACTION 94-117 is a request for a Site Review and Outline Plan Approval for a seven-lot, multi-family project (townhouses) under the Performance Standards Options for the property located on Church Street (the vacant lots behind the new Bard's Inn addition on Church Street). Also includesa request for a solar waiver to allow for a shadow in excess of City requirements. Comprehensive Plan Designation: Multi-Family Residential; Zoning: R-2; Assessor's Map #: 9BB; Tax Lots: 4300, 4900, 5,000 and a portion of Lot 4200. APPLICANT: M. H. Hedges ?j� ot AS CITY OF ASHLAND `' CITY HALL G ASHLAND,OREGON 97520 telephone)code 503)492-9211 October 21, 1994 M.H. Hedges 77 N. Main Ashland, OR 97520 Re: Planning Action 94-117 Dear Mr. Hedges: This letter is to inform you that the above referenced application has been delayed due to application materials being submitted less than 30 days before the public hearing. The next Planning Commission meeting is scheduled for December 13, 1994. All materials relied on to make a decision must be submitted to the Planning Department by 3:00 p.m. November 11, 1994. The Planning Staff is concerned with the overall lack of coordination among individuals involved with this application. While you are listed as the applicant, we have had no contact with you during the process. On the other hand, we have met individually or spoken on the phone with Norbert Bishoff, Peter Brunner, Steve Morjig and Dave Larson. It needs to made clear who the point of contact is for this project, so the Planning Staff knows who to contact when questions concerning the project arise. Several issues were raised by surrounding property owners at the Historic Commission meeting. While it is impossible to satisfactorily address every concern, you should be prepared to discuss what steps have been taken to minimize impacts on surrounding properties. There was considerable discussion about the project's scale in relationship to other residential development along.Church Street. We strongly suggest that information be provided describing how the project complies with City Design Standards for development within the Historic District. The project designer, Mr. Larson, has done a good job in presenting a design which reflects traditional architecture in the neighborhood. However, given the prominent location adjacent to the City's downtown core, additional concerns will surely be raised other than those related to design. Therefore it is essential that the proposal be presented in a thorough well coordinated manner. 32 S e el a to contact me if you have any questions. ar Senior Planner c: Norbert Bishoff Dave Larson Peter Brunner Steve Morjig 33 ASHLAND PLANNING DEPARTMENT STAFF REPORT October 11, 1994 PLANNING ACTION: 94-117 =. APPLICANT: M.H. Hedges LOCATION: Church Street (Behind Bard's Inn) ZONE DESIGNATION: R-2 COMPREHENSIVE PLAN DESIGNATION: Multi family Residential ORDINANCE REFERENCE: 18.24 R-2 Residential District 18.72 Site design and Use Standards 18.88 Performance Standards 18.92 Off-street Parking REQUEST: Site Review and Outline Plan approval for a seven-lot, multi-family project (townhouses) under the Performance Standards Options. I. Relevant Facts 1) Background - History of Application: There are no other planning actions of record for this site. 2) Detailed Description of the Site and Proposal: The project area is approximately 1/2 acre in size (22,416 sq. ft.) and slopes gently to the east toward the intersection of Church and Main Streets. Several mature trees are located on the site, including most notably two large spruces at the back of the lot adjacent to the paved driveway. In addition, a redwood, fir and existing pear tree have been noted on the site plan. i The project is situated adjacent to Ashland's Downtown Commercial district, while the front half of the property nearest Church Street is within the boundaries of Ashland's Downtown Plan. Surrounding uses include a mixture of commercial businesses, traveller's accommodations and single and multi-family residences. The project involves the construction of seven townhouse style residences. Five of the seven units will be connected by common walls, with three of 34 the units being located parallel to Church Street. The other two attached units will be located at the rear of lot. Parking for the development is primarily located off the existing, paved private driveway. Off-street parking is provided by single and double car garages, as well as six standard spaces. All units will be two stories in height, have a single story" garage and consist of three-bedrooms and 2 1/2 bathrooms. Individual patios-are provided for each unit, while a lap pool, gazebo with changing rooms and lawn area are proposed for common use by all residents of the project. A concrete walkway will be wind through the development, linking each unit with the new public sidewalk to be constructed along Church Street. II. Project Impact Site Review Site Review approval requires that the project comply with the City's Site Design and Use Standards for multi-family development, as well as with Ashland's Historic District design standards. The project designer has presented a design which attempts to incorporate the vernacular style found in Ashland's historic neighborhoods. Elements of the project's architecture, such as steep pitched roofs, horizontal siding, dormers, double hung windows, covered entries, and breaks in building mass are combined in the attempt to create the historic vernacular style. The average building height for the three units proposed along Church Street would be approximately 24.5 feet, while the high point at the top of gable is 29 feet. In comparison, there is a single story residence adjacent to the site and one and one half and two story buildings across Church Street. The Bard's Inn, located on the abutting parcel, has an average building height of 32 feet, and measures 36 feet high to the top of the highest gable. In addition, the real estate office at the corner of North Main and Church Street and Brother's restaurant are 16 feet and 32.8 feet in height respectively. Lot coverage Staff has estimated that approximately 72 percent of the project site will be covered by impervious surfaces, such as buildings, parking, driveways, outdoor patios and walkways and the lap pool. This exceeds the 65 percent lot coverage allowed by ordinance. It appears that patio areas and walkways have been included in the applicant's calculations for landscaping. More precise figures need to be provided to insure that the project complies with lot coverage requirements PA94-117 Ashland Planning Department -- Staff Report M.H. Hedges October 11, 1994 Page 2 �S for the zone. Off-street parking Other than one single car garage along Church Street, the remainder of the required parking spaces will be accessed from the private alley to the side and rear of the property. Staff is concerned that adequate back-up space has not been provided for several of the spaces. Specifically, the current design relies on using the parking areas of two adjacent traveller's accommodations for back-up space. This design does not comply with the design standards outlined in the ordinance. Further, no evidence has been provided showing that easements have been granted by neighboring property owners allowing for the use of their property for such a purpose. Solar access That current proposal requires a solar waiver to allow for a shadow from the building's roof to be cast on the abutting property to the north. While the waiver requested is minimal, no signed waiver form has been provided with the owner's signatures of the affected property. This information must be provide prior to approving the application, or the building height must be adjusted to comply with the ordinance. Performance Standards Subdivision In addition to Site Review approval, the application requires approval of a multi- family subdivision under the Performance Standards chapter. This will allow each unit to be on a separate tax lot and under individual ownership. The landscaped areas and walkways through the development, which incudes the lap pool area, gazebo and changing room will be owned in common and maintained through the homeowner's association. The base density for the project site = 6.95 units. The application proposes to gain the necessary density bonus for a 7th unit by providing a lap pool for project residents. Development which incorporate a major recreational facility, such as a tennis court, swimming pool, playground or similar.facility, can reduce the demand placed on existing recreational services available to the general public. A six percent density bonus may be awarded if one percent of the total project cost is devoted to providing a major recreational facility. To be eligible for the bonus, the estimated cost of the project must be submitted accompanied by the cost of the lap pool prepared by an architect or engineer. This information has not been included with the application, however, it appears that the project would likely meet this requirement. PA94-117 Ashland Planning Department -- Staff Report M.H. Hedges October 11, 1994 Page 3 36 III. Procedural - Required Burden of Proof The criteria for Site Review approval are described under section 18.72 of the Land Use Ordinance and are as follows: A. All applicable City ordinances have been met or will be met by the proposed development. B. All requirements of the Site Review Chapter have been met or will be net. C. The development complies with the Site Design Standards adopted by the City Council for implementation of this Chapter. D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. Further, the criteria for approval of a multi-family subdivision under the Performance Standards Option are as follows: a) That the development meets all applicable ordinance requirements of the City of Ashland. b) That adequate key City facilities can be provided including water, sewer, paved access to and through the development, electricity, urban storm drainage, police and fire protection and adequate transportation; and that the development will not cause a City facility to operate beyond capacity. c) That the existing and natural features of the land; such as wetlands, floodplain corridors, ponds, large trees, rock outcroppings, etc., have been identified in the plan of the development and significant features have been included in the open space, common areas, and unbuildable areas. d) That the development of the land will not prevent adjacent land from being developed for the uses shown in the Comprehensive Plan. e) That there are adequate provisions for the maintenance of open space and common areas, if required or provided, and that if developments are done in phases that the early phases have the same or higher ratio of amenities as proposed in the entire project. f) That the proposed density meets the base and bonus density standards PA94-117 Ashland Planning Department -- Staff Report M.H. Hedges October 11, 1994 Page 4 39 established under this Chapter. IV. Conclusions and Recommendations Staff believes that there are design issues that need to be addressed before a decision can be made. Additional information must be submitted concerning the project's lot coverage, the backup area for several parking spaces and density bonus eligibility. We recommend that the approval of the application be delayed in order to allow the applicant time to address these concerns. PA94-117 Ashland Planning Department -- Staff Report M.H. Hedges October 11, 1994 Page 5 38 and discourage cul-de-sacs or dead end streets. Jarvis noted that people get used to cul-de-sacs. In the future, perhaps these future connections should be left open so people don't get used to cul-de-sacs. McLaughlin said it is clear that Kirk Lane and Munson Drive will continue because they have a hammerhead and knuckle. A statement could be required in the CC&R's that a street would be &xtended or a connection made so when people purchased their homes, they would be aware of this situation. PUBLIC HEARING CAROLYN EIDMAN, 541 Fordyce, had asked for postponement of the meeting on Monday, October 3rd. She said no one was notified on Evan Lane and some were missed on Fordyce. Eidman has contacted 69 people and she has a petition but she told everyone there would be not meeting tonight. The Commissioners agreed to continue this hearing until the November Regular Meeting. PLANNING ACTION 94-117 HEDGES This action has been postponed until next month. OTHER North Mountain Plan Information was included in the packets for those who were unable to attend the Study Session. The plan was not discussed at this (October 11, 1994) meeting. Suggested Educational Topics (Brent Thompson's letter) Thompson felt perhaps an opportunity was lost for education or just to get people to a meeting last month when there was no meeting because of lack of planning actions. Hibbert thought it could be difficult to draw a good portion of the population to a meeting and he is not sure what it would take to get them out. Armitage did not know what benefit could be derived from drawing the public to a ASHLAND PLANNING COMMISSION 7 REGULAR MEEnNG OCTOBER 11,1994 _ MINUTES 39 Ennis questioned the area between the grate and new wall. Afseth said it will be a planter. e grate will be raised a little to accommodate the new ramp. Ennis also asked ab9ut the de area and the Chautauqua Walk. Afseth answered the stairway will be curved and narro ed from 15 feet to 10 feet to create a softer transition to the brick ra er than just a straig line. This will blend in more with the landscaping. Ennis stated ' ill change the traffic flo and Afseth agreed. Chambers wondered if this would give t public a restricted feeling. Afs th said they are only adding 100 square feet more th the, old addition that was removed. a said he felt it will create a larger visual space d will average out well. Also, OSFA is co fortable with it. When asked about the ra Afseth said it will provide ADA access to Ma aroni's and to the Camps Building. Skibby said he felt this as a good design and would el comfortable approving the plan. Chambers questioned Mol r about the propose deck and if it will be located on public or private property. Molnar 'd he assumed ' will be on private property, but that will need to be cleared up in the fin survey. He pprised the Commission the OSFA theaters are located on City property and t e land ' leased. Any encroachment on City property, however, could be approved by the it ouncil. Skibby asked about the center rail n th stairway, and Afseth said it will probably be replaced due to ADA requireme Chambers asked Afseth if th had considered a aller deck and giving two feet back to the walkway. Afseth said i as discussed at length ith OSFA and the landscapers, who all felt ten feet would be ple. Of course, they woul a willing to take another look. Ron Thurner, 1170 llview Avenue, said he would like to dress the issue of seismic retr ofitting of the b llding. Afseth said this is being done now. e. Site Review is Phase II of the project hile Phase I consisted of interior strengthens of the walls against earthquake fort s. Afseth also noted the building will be receiving a w roof. Phase I is almost compl e. Skibby m ed to recommend approval of this action. Ennis amended the m 'on, stating the Hist is Commission would like to add the owner and architect consider wi ing the walkw two to three more feet in order to allow a smoother traffic flow. Skibby reed to this amendment. Cardinale seconded the motion and it passed unanimously. PA 94-117 Site Review and Outline Plan Approval Church Street M.H. Hedges Molnar explained this application is for a seven-unit, seven-lot, multi-family townhouse subdivision. Each unit will be on its own tax lot, while the open space will be owned in common. Five of the seven units will be connected by common walls. The architect has Ashland Historic Commission Minutes October 4, 1994 ,1 „ Page 2 made the structures compatible with those on the opposite side of Church Street. The majority of the parking will be off the alley behind the Bard's Inn Annex. There are five existing large trees on the property which will be retained. A lap pool will be constructed in the open space area. The height of the buildings seems to be a concern of the neighbors along Church Street. The highest gable will be 29 feet. Molnar noted the building heights in the area, from approximately 16 feet (Pat Sprague's Real Estate Office) to Bard's Inn Annex at around 36 feet. He explained 35 feet is the maximum height in_a residential zone. Harriff asked about building heights on Church Street. Molnar said the Pat Sprague Annex is around 25 feet and the single story houses are probably around 16 feet. The proposed heights of the townhouses average 241/2 feet. Molnar continued, stating Staff is recommending this action be continued and heard at the November meeting. Concerns include 1) lot coverage (65%is allowed in an R-2 zone, 72% is being proposed), 2) design configuration for backup and parking areas off alley, 3) density (6.95 or 6 units are allowed, 7 units are requested - however, the lap pool, which is part of lot coverage, may be used for density bonus), and 4) solar waiver potentially needed for one of the units. Currently, there is not enough information. Lewis stated he feels the project would look more friendly if there was a separation between the buildings. Harriff agreed and said the Church Street side seems imposing. He suggested cutting back to six units, as it would fit better into the neighborhood. The scale and massing should be reduced. Ennis said he also agreed, but stated the project itself is well designed. He suggested reorienting the buildings, and also said the neighbors would get a better perspective if they could see a three dimensional view of the project, as the lines of the buildings are broken up and not in a straight line. The Commission agreed if taken individually, the designs are very nice. Harriff asked the designer, David Larsen, if he had explored separating the buildings. Larsen answered there is energy savings involved in having fewer exterior walls. The yards, fences and trees will also break up the design. Ennis commented he felt the tower on the corner would be too much and that he has seen too many of them lately. Mary.Maher, 56 Church Street, stated she is concerned with the massiveness of the project. It is disheartening because she is not a developer. When she bought her house, she said she checked with the Planning Office about the lot across the street and was told since it was zoned residential and in the Historic District, it could not be anything massive. She said she is very distressed and added the developer never talked with any of the neighbors. David Larsen responded the owners are not developers, but want to do something that will fit into the neighborhood. Steve Morjig, 610 Chestnut, said he may be the contractor for the project and that he was under the impression the owner had spoken with a number of neighbors. Ashland Historic Commission Minutes October 4, 1994 .41 Page.3 Ron Thurner asked Molnar about density bonus points and related his understanding was that fractions did not count; therefore, there would only be six units that could be approved. Molnar confirmed fractions don't count, but asserted it is possible to gain bonus points using energy conservation and water conservation in the project. He noted that even though the height restriction will be met, scale and massing need to be addressed, especially with respect to the Site Design and Use Standards in the Historic District. Larsen explained the townhouses are 22 feet wide and the actual second floor is built into the roof structure. He said he worked within the codes, but he is willing to look at options. He added the garages are all roof.top gardens. Winn Frankland, 122 High Street, concurred about the massing. She said this lot is not much bigger than hers, and if she would have known about this project, she would not have bought her house. The access to her carport is through the alley and she is concerned about the increased traffic. Dennis Jarvi, 117 High Street, said nobody was apprised of this project. Some had heard there would be four units, but this is the first they heard of seven units. The neighbors are concerned with kids and traffic. Modig suggested the neighbors get together and send a letter of their concerns to the owner. Ennis recommended the garage with unit 1 be flipped with unit 2, and perhaps unit 3 pulled over. Larsen said he dealt with what was there. The driveway cut was existing and the transformer box for Bard's Inn needed to be taken into consideration. Mark Jenne, 92 Church Street, said he does not have much appreciation for economic hardship in this case, as the owner of the lot will make money with five or six units. He does like the architecture. He also does not object to the alley units, but he does object to the Church Street side. You will see a long unbroken building, which is not in character with Ashland. If the middle structure on the Church Street side were removed, he could live with it. Lisa Schumaker, 122 High Street, conveyed she also is concerned with the alleyway and the density of traffic in the area. She said she would not like to have that many cars and kids in the alley. She would like to see less units to deal with the density. Lewis stated these concerns should be brought to the Planning Commission meeting. Thurner said he would like to amplify the comment about the project meeting the standards. The Planning and Historic Commissions have a great deal of latitude because it is in the Historic District. The Site Design Standards apply. Obviously, there are quite a few outstanding issues not addressed at this time. A change of 2% could dramatically alter the design of the project. He wanted assurance it would come before the Historic Commission again if it is continued. Molnar stated the Commission needs to give clear design Ashland Historic Commission Minutes October 4, 1994 42 Page 4 recommendations, and Staff has not attached conditions yet. Therefore, if the Planning Commission agrees to a continuance, this will come before the Historic Commission again in November. Morjig stated some of the areas of concern are ready to be addressed now. Larsen indicated he had redone the landscaping and the lot coverage is now down to 62%. The patios have been removed and replaced with lawn. He noted the building footprint covers only 33% of the total area. Harriff maintained he liked a lot of the design elements and he does not want to see the design replaced with something ugly. However, he feels that too much is being crammed in and the increased traffic will crowd the alley. If one unit were to be removed, it would help. His concerns are with the density and massiveness of the project. Larsen noted the alley width has been doubled. Ennis said since the Commission is agreeing on the overall architectural design, he wants it.to be clear this is separate from the Planning issues. Chambers moved to generally recommend approval of the overall nature of the design, but that the Commission is recommending a continuance based on the factors of streetscape on Church Street, which could be alleviated by eliminating the center unit to be more in scale with the residential nature of the street. Harriff seconded the motion and it passed unanimously. (Chambers and Mobiar left at this time - 9.30 p.m.) / BhLDING PERMITS Permits revte d by members of the Historic Commission.and issued during the month of September follow. 125 North Main Str Elaine Martens Remodel Basement 168 Meade Street Ted Clay Demolition SFR 250 Oak Street. ce Pugh Tenant Improvement 20 Helman Street Oar nn 12 Motel Units 521 North Main Stree Helping nds/Dr. Scott Young Sign 15 North First Stre Firefly Resta ant Sign REVIEW BOARD Following is the chedule (until the next meeting) for the Revt Board, which meets every Thursday at I t from 3:00 to 3:30 p.m. in the Planning Depart ent: October 6 Skibby and Cardinale October 13 Skibby, Lewis and Wood Ashland Historic Commission Minutes October 4, 1994 A-3 Page 5 N 0 V 1 Q 1994 Mr. & Mrs. Norbert Bischof 468 Michigan Ave. Berkeley, Calif. 94707 September 9, 1994 Planning Commission City of Ashland 20 E. Main Street Ashland, Oregon 97520 RE: Approval of Site Design and Use Standard for "CHURCH STREET C0 ", a planned unit Development located at; 39-1E-09-BB Lots 4300, 4900, 5000, and a portion of lot 4200. ( The vacant lots behind the New Bards Inn on Church Street). 18.88.030 3K 1 . Our proposed project is a cluster of single Family Dwelling, to be built in a Town-house style, using zero lot-lines to create a more efficient use of land planning. " CHLUXII STREET iS", ( The project's name), proposal is to effectively challenge the stereotypical, Multi-Family Developments, by Architecturally designing slightly different exteriors and floor plans for each unit. Thus we have helped to create a more unique appearance, relative to the character and charm of the Historical neighborhood which surrounds the project. We have also attempted to keep within those design .Styles of our nAighbors°i&ibh°,ra;rge'-from' ibtotian to Craftman. Privacy through Design and Landscaping is also a priority at "The Commons". Each dwelling will have a private front and rear court yard, visually seperated by traditionally inspired picked fences and planting areas. Some of the units have also been provided roof-top gardens accesable from the second floor master suites. Within The Common Area of this project there will be attractive low maintainance landscaping with a variety of trees and gently winding side- walks. These walks connect all the dwellings to the lap pool located at the rear and center of The Common Area. 2. Financing will be provided by a local Ashland Bank and will consist of 2 phases of Financing; Construction phase and Final phase, which each unit then, is of course sold seperatly to individule buyers. 3. All land is presently owned out right by Developer Mr. Norbert Bischof his wife Phillis Bischof. With exception to the small portion of lot 4200 which is in Escrow at this time. 4. A Declaration of covenants and a Home-owners Association, will be created to maintain the project and it's Common Areas. See Attached C,C,& R's 4-4- NOV 1bwi F I N D I N G S Performance Standards Options For R-2 Residential Developments PROTECT NAME: CH[ktM STREET COMMONS Location: 39-1E-09-BB Lots 4300, 4900, 5000, and a portion of lot 4200 ORDINANCES 18.88.030 4 a-f Type 11 Procedure 4. a Zoning Requirements 18.88.070 A. All setbacks have been noted on the site plan and are per code. The garages off the alleys are allowed to be minimum setbacks of 6'-0" as per ordinance 18.88.070 ..."except along alley". Solar access was addressed and those shadows which cast onto adjacent properties have been addressed and solar easements have been signed and enclosed. 18.88.060 B. Church Street Carman has provided single car garages for each of the lower units and a double car garage for each of the upper units (west). Also provided are an additional 7 off street parking spaces; 15 total parking spaces provided inc. garages. 18.92.020 C. With 5 Three Bedroom units, 10 parking spaces are needed, 2 Two Bedroom units, 3.5 spaces are needed. 13.5 parking spaces required, 15 provided. All the parking spaces are connected by walkways to dwelling units or with connected garages. 18.72 110 In addition to meeting the criteria for performance standard options " The Carman" reflects compliance with the city of Ashland's site design standards. (see site plan) The square footage of the project are as follows: 415 NOV 1 0 FINDINGS cunt. 18.72:110 cont. The square footage of the project are as follows: 221.912 Total Lot coverage 100% 7,425 Building Footprint .324 ' 2,187 Alley & Driveways .095 2,325 Pool;. walks, & patios ,.101 9,176 Landscaping`. . . . .40 904 Grasscrete surface :041 Parking-C. 895 Concrete surface .039 22,912 Total square Footage 1008 Landscaping, including private yards and common area comprise 498 of the total lot coverage. 18.72.120 A. Landscaping near the alley entrance or at the drive approaches shall meet the vision clearance standards of the section. B. All fences in the front yards shall not exceed 42" in height and fences in the privacy rear yards shall not exceed 6'-6" in height. 18.92.140 There will be no light standaids 'placed on' this property, exterior lighting will be located on exterior walls of building and not directed into any other residential lots. 4. b City Facilities 18.88.030 A. b This project is not contingent on adequate capacity of city facilities according to Dennis Brants of Ashland's water quality Superintendent and Jim Olson of Ashland's Engineering Department. The existing facilities are adequate and are as follows: Water: 6" line, center of Church Street. Sewer: 6" line, Church Street. Paved Access: Yes, Church Street and access alley's. Electricity: Overhead & underground, full service. Storm Drains: 12" adjacent to project on Church Street. Transporation: Avaiable at the intersection of N. Main St. and Water St. Fire Hydrant: Existiog location at the S.E. corner of High and Church streets. Also a proposed location, if needed, at the S.E. side of Church Street adjacent to the project entrance. 4� -2- I NOV 1 U iSin FINDINGS oont. 18.88.050 A. Street standards provide to " THE COMMONS" will be served by three street accesses. Four of the units will be served by an existing and upgraded 20'-0" wide alley off of Church Street, adjacent to the Bard's Inn parking lot. A single unit, facing Church Street, will be, served by an existing curb=cut at the S:E: portion of. ie project:. The two upper units, at the N.W. portion of the project, will use the existing alley to High Street and which connects to the other alley access to Church Street. These are deeded easements to all locations and properties. B. None of these alley's exceed a 10% grade. C. A proposed Fire Hydrant to be placed across Church Street at the entrance to the project site, would address the Fire Marshal's request for fire sprinklers in some units. 4, c Natural Features A. Priority has been given to:. the existing mature trees on the proposed project. All driveways and buildings have set back the proper distance so as to preserve these 5 trees. All existing grades have been emphasized.:iaith::retaining walls. 4. d Adjacant Properties A. All properties within the impact area are developed at the present time, with the exception of dewellings being remodeled or renovated. 18.88.050 " The proposed project `should not have::ah adverse laffect on'.the ^: I veability of the surrounding area:-, _. when compared to the existing development of the subject lot with the target use of the zone". A. Church Street Commons provides a similarity in scale, size, and coverage to the neighboring houses surrounding the projoet. It also acts as a buffer between the commerical businesses on North Main Street and the single family dwellings to the Southeast and West. B. "Generation of traffic and effects on surrounding streets", the city of Ashland Planning Department uses the following numbers for studying traffic impacts: 10 vehicle trips per day for single family dwellings and multi-family dwelling units. -3- 4� NOV 1 0 i99�a FINDINGS COMP. (4. d) The traffic generation would compute at 7 units times 10 vehicles per day for a total of 70 vehicle trips per day. Considering also that the project is an easyrwalk to town, Restaurants and'.the Theatre.:It=.is anticipated' that the resident would rather walk than drive, so this could easily reduce that 70 vehicle trips a day figure. C. Architectural compatibility with the impact area. Has been addressed in the previously written description and has been illustrated in the exterior elevations provided. Much thought and attention has been given to those matters. D. The quality of air should no be affected more than any other residental area. There should be no activities associated with this project other than initial construction. That would create dust, odors-or other pollutants other than %driving._Anal all--. on-site parking spaces are paved so no dust will be generated. ¢: a Provisions -for Maintenance - A. A Acme Owner's Association will be created using C.C.&R's ( as submitted ) to maintian all exteriors of Residences. fences and oonucm areas. These will include weekly maintenance of pool and landscaping, as well as insurance coverage for pool liability. 4. f Base Density 18.88.040 A. Base densities allowed in and R-2 Zone. For Church Church Stseet Cannons. R-2 = 13.5 dwelling units per acre or 3,227 SQ. 'Ft. per unit. �" The`Cannons" has -22.i912 SQ. Ft. thus allowing for 7-10: units._ Hence, according" tozoning--regulations; bonus points are not required. B. BONUS points calculations show that by having a cannon area exceeding 25 of the project area and also providing and active Recreational Feature such as the Lao Poo],. this' should exceed any: zonirig`regulations-`required.for this R.2 zone: . CONCLUSION The applicants have endeavored to comply with all the required Standards in the Ashland land-use ordinance and the_comprehensive plan.we therefore, Respectfully Request approval of our 7 unit multi-family residential project on Chruch Street. -4- A� i - I ipE '�cu�neu mrtear � � f J I r 1•-'�� - E ggv 1:41N IM iF fit i - � �; 1+I I jt , [ I s w•QQ \ \` /� _e # ilii fj t r t; Ar- E \\ I E [ h yl / rill Jl �, F,tt n { ! 3:Iliis — o I\ .r_ m i • u �g i. J ; �F 9L i L� 5 o 1q I y �•. ry r Al i as . L % � ,l•+�F . }Try � .T'l.l' i 'VdiY i 1 f ( e+ .I.I I I I� t�+r� — ttlljna�li ilCq.'IS"ts��l�ll� ` I'ia'I i� I I�=1jtl I,i(u�ll�llllt 'fl t,fll It__:_° II �'kJll�6iuu IjIt�I! ��'GhNu�m wnunl,\— I� MI i I�l tit, w 'IV ' Illlffl'llllfl 11111!'sin hil!,.,IP Jill III IlIR}�, IT I��I �i�, Qt HIII�� t3 FRI. II:rI -awjl^ �Q�f�IWIIII � I .11116 tl5 I pp nw � tt YIn �� I �II+�i7NIniUNgt�Ih"�� Hill l j�El �CWHIR I I Wl 'ICI SWIIIII f r i .iy 1 tl n in r r` � 1 II� Ir 53 Z mo, L -A p ►� 7a 3' 2 g p - r ro N 0 V DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS FOR CHURCH STREET COtMONS IN THE CITY OF ASHLAND, JACKSON COUNTY, OREGON KNOW BY ALL MEN BY THESE PRESENT$; that we, the undersigned, do hereby certify and declare that the following reservations, easements, conditions, covenants, restrictions, and agreements shall become, and they are hereby made, a part of all conveyances, leases, or rentals hereafter made of real property within the confines of that certain tract known as CHURCH STREET COMMONS, as the same is particularly described in that certain plat duly and regularly filed with County Clerk of Jackson County, Oregon, dated , 1994, and recorded in Volume , of the plat Records of Jackson County, on Page thereof, and as so recordes, being specifically referred to hereby and by this reference made a part thereof. All lots and parcels of the real property in CHURCH STREET OOMMONS here- after conveyed, leased, or rented shall be subject to the following reservations, easements, conditions, convenants, restrictions, and agreements, to-wit: all of which arefor the purpose of enhancing and protecting the value, desireability and attractiveness of said property. These easements, convenants, restrictions, conditions and reservations shall constitute convenants to run with the land and shall be binding upon all persons claiming under them and also that these conditions, convenants, restrictions, easements and reservations shall inure to the benefit of and be limitations upon all future owners of said property, or any interest therein: 1 �s ARTICLE 1 DEFINITIONS SECTION 1 , "Approval" shall mean and refer to written approval. SECTION 2. "Association" shall mean and refer to CHURCH STREET COMMONS Homeowners association, a non profit coroporation, organized pursuant to the laws of the State of Oregon, its successors, and assigns. SECTION 3. "Declarant" shall mean and refer to the undersigned, its successors, heirs and assigns. SECTION 4. "Lot" shall mean and refer to any separately designated plot of land shown on recorded subdivision map of the 'CHURCH 'STREET COMMONS. SECTION 5. "member" shall mean and refer to every person or entity who holds membership in the Association. SECTION 6. "Common Area" shall mean any area which is designated as such in thd-subdivision plat and� this Declaration, ,wh ch 'shall be for the mmmion use and enjoyment of the members of the Association: SECTION 7. 'Owner" shall mean and refer to the record owner, whether one or more persons or entities, of all or any part of said property but in the . case of a sale under contract, 'Owner" shall mean the contract purchaser. SECTION 8. "Restrictions" shall mean and refer to convenants, conditions and restrictions herein set forth. SECTION 9. "Rules" shall mean and refer to the Rules of. the Association. SECTION 10. "Said Property" shall mean and refer to that certain real property referred herein as Exhibit "A", CHURCH STREET COMMONS. 2 56 ARTICLE 11 PURPOSE SECTION 1 , The purpose of these conditions, convenants, restrictions, easements and agreements is to insure the use of each lot and parcel of real property located in CHURCH STREET COMMONS, Ashland, Oregon, for attractive residential purposes only, to prevent nuisances, to prevent the impairment of the attractiveness of the real property involved, and to secure to the owner of each lot of real property in CHURCH STREET COMMONS the full benefit and enjoyment of such lot, with no greater restriction upon the free and undisturbed use of such lot or parcel or real property than is reasonably necessary to insure the same advantages to the owners of other lots in CHURCH STREET COMMONS. ARTICLE 111 PROPERTY RIGHTS SECTION 1 . 10r OWNER. Every lot owner shall have a right and easement of enjoyment to his own separately recorded plot of land in CHURCH STREET COMMONS. SECTION 2. Member. Every member of the Assiciation shall have a right of enjoyment in and to the "Common Area", and that right shall pass with the title to every assessed lot in CHURCH STREET COMMONS. Said " Common Area" is specifically set forth on the plat referred to herein. SECTION 3. Association. The Association shall elect officers to oversee and enforce the convenants, conditions, agreements and restriction of CHURCH STREET COMMONS. 3 57 ARTICLE 1V EASEMENTS SECTION 1 . Declarant further reaffirms, declares and creates all of"-those public and private utility easements as forth on the official plat of CHURCH STREET COMMONS to be made of record simultaneously herewith. SECTION 2. Each individual lot owner shall bear all the esPense of his utilization of ariy of these easements as they pertain soley to his own use; and each lot.owner hereby agrees to defend, indemnify and hold the other lot owners harmless from and against any and all suits or causes of action or claims arising directly or indirectly out of the use, utilization, construction or maintenance of the various utilities allowed within the easements. ARTICLE V USE RESTRICTIONS The following restrictions shall be applicable to the real property described in Exhibit "A" and shall be for the benefit of and limitations upon all present and future owners of said property or of any interest therein: SECTION 1 . No storage or repair of inoperative vehicles except in enclosed garages. SECTION 2. No storage of trailers or recreational vehicles. SECTION 3. Fences bordering the "Cc mion Area" shall be no taller than 42 inches plus 6 inches for each on foot setback from the boundary line to the maximum of 6 feet in height. SECTION 4. No activity will be allowed that is obnoxious to the public. SECTION 5. No pets off the individual owner's lot or. in convon area except on a leash. 4 58 USE RESTRICTIONS. . ..continued SECTION 6. Exterior satellite dishes, television antennaes, and ant ennaes are prohibited. SECTION 7. No cccmmerical delivery, service or repair vehicles shall be permitted except when actually engaged in the rendering of service to any resident in the subdivision. 5 59 , ARTICLE V1 COMMON SPACE AREAS SECTION 1 . OWNERSHIP. Ownership of and title to the "Common Area" shall be vested in the Association, and each member of the Association shall have a right of use to said areas. SECTION 2. MAINTENANCE. The "Common Area" is to be maintained and governed by the Association. No changes in landscaping, removal or trimming of the trees, tables, pathways or the like will be permitted without permission from the Association. This would include maintainance of the pool and it's mechanical functions. SECTION 3. WALKWAYS All walkways in the "Common Area" are for the use of the Association members on an equal basis, subject to reasonable rules and regulations promulagated from time to time in writing by the Association. SECTION 4. JURISDICTION. The Association will have jurisdiction over activities permitted in the "Common Area." SECTION 5. ASSESSMENTS. All assessments levied by the Association shall be used exclusively to promote the health, safety, recreation and welfare of the owners and for the improvement and maintenance of the "Common Area". SECTION 6. INSURANCE. The Association shall procure adequate public liability insurance covering all common areas insuring said property and all damage or injury caused by the negligence of the Association. SECTION 7. TAXES. The Association shall pay any taxes levied on the "Common Area." SECTION 8. BANK ACOOi7NI'. The Association will open a bank account in which all assessments will be deposited and from which levies such as insurance and taxes will be paid. 6 60 • ARTICLE Vll ASSOCIATION MEMBERSHIP SECTION 1 . MEMBERSHIP. Every person or entity who is a record owner of a fee or undivided fee interest in any lot within CHURCH STREET COMMONS shall be a member of the Association. No owner shall have more than one membership. Membership shall be appurtenant to and may not be separated from ownership of any lot which is subject to assessment by the Association as. it. relates the "Common Area." SECTION 2. VOTING RIGHTS. Each member shall be entitled to one vote per each lot in which they hold interests. There shall be only one voting member per lot. SECTION 3. ENFORCEMENT. Enforcement of all convenants and restrictions pertaining to CHURCH STREET COMMONS shall be the right and duty of the Homeowners Association. SECTION 4. maintenance. The Honeowners Association shall have the responsibility for the maintenance of landscaping along the common use area that have been created by either easement or title just as if the Association was the record owner of". the property. SECTION 5. BY-LAWS. The Association shall adopt By-laws, Rules, and Regulations of the subdivision. SECTION 6. IRRIGATION. Maintenance of any irrigation water line to the "Common Area" will be the responsibilty of the Association and paid for by such. Each individual unit supplied with water by the city of Ashland shall be assessed monthly by that district. Such assessment for each unit shall be the sole responsibility of and be paid for by the unit owner, and neither the Declarants nor the Association shall have any liability or responsibility therefor. 7 61 ARTICLE V111 G NERAL CONDITIONS SECTION 1 . GENERAL OONDITIONS. Each and every one of these reservations, easements conditions, convenants, restrictions, and agreements, is and all are for the benefit of each owner of land in CHURCH STREET COMMONS, of any .interest therein and shall inure to and pass with each and every lot of such subdivision and shall bind the respective heirs, successors, and assigns in interest of the present owner thereof. In placing these reservations, easements, conditions, convenants, restrictions, and agreements of record, it is intended to create convenants which will run with the land and be binding upon each lot and other parcel of real property lying within the platted area of CHURCH STREET COMMONS. SECTION 2. ENFORCEMENT. The provisions contained in the Declaration shall bind and inure to the benefit of and be enforceable by the Declarant, and the Association and the owner or owners of any lot of said property and their heirs. Failure by Declarant or by the Association or by any of the Lot Owners to enforce any such conditions, restrictions herein contained shall in no event be deemed a waiver of the right to do so. In case suit or action is instituted to enforce any of the provisions of this agreement and convenants, the prevailing party shall be entitled to recover .frcm.the other reasonable damages and attorney's fee. SECTION 3. SEVERABILITY. Invalidation of any one of these convenants or restrictions by Judgment of Court Order shall in no way affect any other provision which shall remain in full force and effect. SECTION 4. A IENDMETPT. The convents and restrictions of this Declaration shall run with and bind the land indefinitely from the date this Declaration is recorded. Restrictions may be amended by 75 percent vote of the Association members. IN WITNESS WHEREOF, each of the undersigned owner/developer has hereunto set his or her hand this day of 1994. 8 62- OCT -- 3 1994 113 High Street . Ashland, Oregon 97520 October 3, 1994 Ashland Planning Department City Hall 20 East Maiin Street Ashland, Oregon 97520 Reference 18. 72.050 Criteria for Approval, Ord 2655, 1991 Dear Ashland Planning Department: Since I ' ll be away Oct 11, 1994, I hereby submit my concerns regarding the above ordinance: 1 . Safety: a. Drivers who make a left turn from the alley access onto Church Street could endanger drivers turning right from Main Street onto Church Street because of inadequate distance from the alley access to the Main Street intersection. - b. School children will face more danger while walking to Briscoe School because of increased traffic on High Street. 2 . Water and Sewer: The lap pool would be antithetic to water and sewage conservation. 3. Open Space: Inadequate space for a healthy environment which could be augmented by trees and shrubs in a larger space. 4. Architecture: The planned building is too massive in front for the historical neighborhood, which could perhaps be remedied by only four town houses rather than loading the area with seven. /Sincerely, �LcnG/��"2-U/Iv D. JUNE SMITH 63 J 56 Church Street Ashland, OR 97520 September 28 , 1994 SEP 2 d 1994 City of Ashland Planning Commission 20 East Main Street Ashland, OR 97520 RE: Planning Action 94-117 Dear members of the Planning Commission: I received notice of the public hearing on Planning Action 94-117 , the massive seven townhouses which will be built right across the street from my small cottage at 56 Church Street . I protest the massive nature of this project while at the same time I know that it perhaps does fit all city regulations . Nonetheless , it is just another example of how money rules Ashland at this time. Consider if you will : I own a small cottage and coming out my front door I will face a mass of building as long as my whole lot and longer. I invite each of you to stand on my front porch and take a look. You will think you are in Baltimore . A developer who cares for profit is building here, not a citizen concerned for the future of a small town. I bought my residence within the historic district because I believed it would not have the building genre of suburb hybrided with large city housing . I cannot imagine how this fits the character of any historic district of a small town. Before I purchased my home I went to City Hall and asked a member of the staff on the Planning Commission, "Will something massive be put in that lot across the street from me?" He answered, "Oh, it can' t . It is zoned the same as yours : R-2 . And it is in the Historic District . " I guess over the four years since then things have changed or was it misinformation or a lie? Or is it as this morning 's article in the Oregonian says of Ashland, " . . . impossible for the resident , a stage set . " I object to this massive building project across the street from my residence at 56 Church Street . I ask that the Church Street side of it be greatly toned down. Sincerely, Mar Maher f • $EP 2 6 1994 56 Church Street Ashland, OR 97520 September 28 , 1994 City of Ashland Historic Commission 20 East Main Street Ashland, OR 97520 RE: Planning Action : 94-117 Dear members of the Historic Commission: Before I purchased my small cottage at 56 Church Street I went to City Hall and asked a staff member of the Planning Commission what would likely be built on the vacant lot across from this house . I was told that it would surely be something like mine as it was zoned as mine, R-2 , and it was in the Historic District which did not allow massive building. Now, four years later, that information was misinformation or a lie or Ashland has simply changed its mind about the nature of the Historic District and zoning regulations, bending them this way or that . I invite you to stand on my front porch and see what I will see from there : a mass of buildings longer than my lot . It will greatly effect the nature of my small cottage . I object to the Church Street side of the the Church Street Commons project . Sincerely, Mary aher 65 We the undersigned, being residents of the neighborhood directly affected by the development known as The Church Street Commons, firmly believe that the aforementioned project will negatively affect the livability of our neighborhood, in that the project as planned (7 townhomes) will impact density, mass, scale and traffic. Approval of this project will radically change our neighborhood and diminish or remove the wonderful qualities our area now enjoys. Printed Sicxned Address 117-i .-5)44 s r 11S ft S !�(, M l✓1 q,,Q� rRRY P'1. CoDk �.e��- /! 5 AJ. 10,tf,v V1 C G. n101 rjsl (0 +d for L4. 1.4 7 ��77 9 SlA+� .� 1' Et C&,kwvm J,.L w 73 L�sw IV swat /;7 / 42 103 LEW+ L. . 1 We the undersigned, being residents of the neighborhood directly affected by the development known as The Church Street Commons, firmly believe that the aforementioned project will negatively affect the livability of our neighborhood, in that the project as planned (7 townhomes) will impact density, mass, scale and traffic. Approval of this project will radically change our neighborhood and diminish or remove the wonderful qualities our area now enjoys. Printed Signed +Address �{Et=P1CZtC, JQsY�o. q2 C�/w� S�ca� Sin, j /-ORICIN6 a- W/NEB7e ¢D 1 /NGC2 C-0 ti 2 S^ rs n•.�a �AVI e . PLSo G/Sff ScftlifLlAe6�it�r2 ffi6r# ST To: hland MayorGolden and City Council IAembers We would like to offer a. difterent perspective on skateboarding. We believe the ordinance that is ncn-%T in effect does not realistically address the everyday needs and functions of our skateboarding community. Skateboarding for many-young people is not just doing jumps end slides,but is a mode of transportation. The ordinance that is now in effect,states that skateboarders are not allowed on any city street. Many streets have little traffic end arc safe places for skaters to skateboard. in contrast,many sidert*alks are unsafe for skaters with cracks, uneven surfaces and are too narrow to provide adequate area for safe stopping. The speed of skateboards is similar to that of bicilcles,making them equally appropriate for street use, We propose the current ordinance be modified to allow skateboarding on city streets (in tow traffic areas.)except for the downtown area. We feel skateboarders should be given the freedom to move in tow traffic residential areas as are bicyclists with similar riles and regulations. Thank you for considering our proposal. June`l,1cn7 I `. .... . .. .. .. .. Dear h4r.Ahnquist: We are requesting the attached concern be placed on the June 17,1997 city council agenda for discussion and decision. Also attached to the request fear a change in the city skateboarding ordinance,are signature sheets showing community support for our request. Thank you for reviewing our request and placing it on the next agenda.. Sincer-el- Erica a emaker and other supporters of skateboarders / - 12 JAL ` r S " rr r� IV bUC �1 r vteA� ev, �✓ re h e c ! � IA -• �f4 �SMAnI - MAINE - `sTr-r cvi do )Pk),,[, S tu D F M f� r�P/ /orC.0 C,/p4,/ -6-, L Y; 60.A - FcYc.iT S rv) of c i 0 rv,\ Al tss c£ _ !ESL e 8 1 iS �4��Sdti ST 6,�a� � of ( • k ;s � _ C.9'e��o i3 � 3� Z N��s<�� Sl. O pUy� OU it cs �:� ��� �r�, ��� � •�-- i �S 2Yf�'+ � n Ste. / r / .' 2 J'?F �Uv L��GrYt'1 ,'? • 1, fi-sp S pars �7Uiu (L2�1 �� agg ijarr-i snn 75� 1174 AA / \/ r,4 I'arri2 (��i � � -77 �nrri�lr� T 23 7 H AD a i s7iN St-ft Nei' 4�,eok- 94 5-7 IJA. i A /on t. 6k- i) Nv Ll /L e- 6,e,ed Pe At tq� /yo// )TA ,ox. /V 283 St k4ilapct, LA e:t A�C DiA fj A), kv ua�V,3g� - 42%.4�Ljq" 4�1- -41�h(Ond St CoL (4 L14 del 1'j66---,A((lE Wk &Z- 4 6-S Aatoe u�o 7S-)-j 441amd Irl Iah-,�� IV /Zro- E2 -coi CITY OF ASHLAND "� o{ op asy Department of Public Works _ a _ Public Works Administration MEMORANDUM �10 EGO?,.� ' DATE: June 9, 1997 TO: Mayor Catherine Golden and City Council FROM: James H. Olson, Acting Public Works Directo RE: Monthly Report Attached are monthly reports from the Public Works Department for the month of May, 1997. (c4nemodave.frm) Water Quality Division Monthly Report May 1997 The following is a report of the collective activities of various sub-divisions within the Water Quality Department. This report only concerns the significant activity within this Department. WATER: Leaks: Repaired three main line leaks, three service line and/or meter leaks, and two TID main line leaks. Replaced two broken and leaking curb stops. Meters: Installed 22 3/4-inch meters with hand valves and one 1-inch meter and one 2-inch meter. Changed out 40 '/4-inch meters and one 1-inch meter. Turned on all the irrigation meters for the summer season. Services: Installed eight 3/4-inch water services, one 2-inch water service, relocated five services due to construction and split one water service. Mains: Finished installing 16-inch water line from 'B' Street to Van Ness on Water Street. Tied in the bridge crossings and the 'B' Street end, installed pressure relief valve, flushed and disinfected and put main into service. Replaced small pressure reduction valve at Grandview. Installed two main line taps for new subdivisions at Emerick and Eureka, and also at Fordyce. Relocated Lithia main at two areas due to new construction on East Main Street. Misc: Cleared more debris from Reeder Reservoir, cleaned the entire TID ditch from Starlite to Grandview. Repaired siphon and drain on TID line at Lithia Park which was damaged in the flood. Repaired vandalized Lithia fountain. Pump Stations: Performed weekly inspection and maintenance on four booster pump stations, and drinking fountains. PAGE 1—(c:�acer\wq-may.90( SEWER: Repairs: Made repairs to three sanitary service lines/mains. Responded to one main line plug. Install: Replaced two existing 4" sewer laterals. Maint: Jet rodded 16,590' of City sewer mains using 44,000 gallons of water. TREATMENT FACILITIES: The Water Treatment Plant treated 112.65 million gallons of drinking water for our community, and the Water Pollution Control Facility treated 59.71 million gallons of water. MISCELLANEOUS: There were 143 requests for location of water and sewer utilities during the past month. PAGE 2-(c:wcer\vq-n y.91) IC. ENGINEERING DIVISION MONTHLY REPORT May, 1997 1. Issued 16 Street Excavation permits. 2. Issued 1 Miscellaneous Construction permit with inspections. 3. Issued 6 Address Change or Assignment form. 4. Responded to 15 Certificates of Occupancy reviews. 5. Completed 4 Pre-applications for Planning Actions. 6. Completed 7 "One-Stop" permit forms. 7. Performed field and office checks on 4 partition plats & subdivision plats. 8. Conducted 3 traffic safety and 9 miscellaneous site inspections. 9. Attended Traffic Safety Commission, Bicycle Commission, Airport Commission Meetings; and City Council Meetings. 10. Performed the following work on the East Main Street improvement project: a. Inspected work performed by Contractor. b. Prepared progress payment. C. Prepared Contract Change No. 2. d. Met with Contractors, Engineers, and Environmentalists regarding the relocation of storm drains. 11. Inspected work performed by contract on flood restoration in the Ashland Canyon area. 12. Prepared a memo to City Council regarding a requested water service to property on Dead Indian Memorial Road. 13. Assisted Accounting staff in determining flood costs. 14. Prepared a memo to City Council regarding termination of an easement of Siskiyou Boulevard. 15. Attended the Bear Creek Watershed Council and Bear Creek T.M.D.L. Meetings. PAGE 1-(c:engineer\mon1h1y.Rpt) 16. Prepared a list of educational information which the City has made available regarding storm drain clean-up and water quality. 17. Provided AUTOCAD map and/or drawings for the following departments: a. Administration (1) b. Planning Department (5) C. Roca Team (2) d. Fire Department (21) e. Historic Commission (7) f. Public (17) g. Parks Department (4) h. Engineering Division (6) 18. Updated traffic accident data base. 19. Performed the following work at the Ashland Municipal Airport: a. Layed out centerline of new access road to the George property per prior agreement. b. Set out traffic counters for Airport Appreciation Day. C. Arranged for crack sealing of all pavement surfaces by Jackson County Public Works crews. 20. Performed the following work on the Bluebird Park retaining wall: a. Contracted with Marquess & Associates to design the base of a concrete retaining wall. b. Began design of wall for construction. 21. Acquired two excavation permits from Jackson County. 22. Performed the following work on the Indiana Street realignment project: a. Reviewed preliminary plans. b. Discussed project with engineer and ODOT personnel. 23. Performed the following work on the 1996 Miscellaneous Concrete Project: a. Inspected work performed by contractor. b. Prepared final payment. 24. Performed the following work pertaining to Mountain Meadows Subdivision: a. Prepared interim progress payment authorizations. b. Inspected work performed by contractor. 25. Approved the following work on the Orange Avenue L.I.D.: a. Met with property owners regarding a change in plans. b. Reviewed preliminary plans. C. Approved progress payment to consulting engineer. 26. Performed the following work on the East Main/North Mountain Avenue Signal project: a. Approved plans submitted by consulting engineer. PAGE 2—(c:engineer\=nUy.Rpa) b. Prepared plans for new curb alignment. C. Completed survey topo of the intersection in preparation for construction staking. 27. Met with engineers to receive the final report on the Crowson Reservoir structural stability report. 28. Performed the following wok on the Roca Creek Channel Improvement Project: a. Met with consultant and engineers regarding the proposed Paradise Creek drainage development. b. Met with S.O.U., Natural History Museum and the Wildlife Forensic personnel regarding development of wetland and pond area of East Main Street. C. Prepared progress payment. d. Determined requirement for pipe size for storm drain. e. Requested and approved contract price to construct the 48-inch storm drain. 29. Performed the following wok on the 1997 Street Improvement Project: a. Approved the final plans for street construction as prepared by K.A.S. & Associates engineers. b. Prepared project specifications. C. Finalized details of right-of-way purchase with property owner on Ann Street 30. Held pre-construction conference for the following developments: a. Ashland Willows Subdivision b. Lithia Park Village Subdivision C. Cipes Condominiums 31. Performed the following work on the Airport water line project: a. Completed plans & specifications for the project. b. Advertised the project in local and state wide publications. C. Distributed documents to contractors. d. Conducted bid opening e. Prepared a report on the bid opening with a recommendation for contract award. f. Awarded contract to Robert Lyon Construction. g. Applied to Division of State Lands and U.S. Army Corps of Engineers for creek crossing permit. 32. Inspected work performed on the following subdivision: a. Mountain Creek Estates Subdivision b. Ashland Willows Subdivision C. Mountain Meadows Subdivision d. Cipes Condominiums 33. Performed the following work on the Central Ashland Bikeway: a. Reviewed plans and specifications prepared by consultant. b. Arranged for the title reports to be conducted on proposed easement areas. C. Met with property owners regarding easement locations. PAGE 3-cc:eneinar\month1y.Rpt> d. Prepared maps and description of easements to be acquired from railroad. 34. Conducted semi-annual Hosler Dam deflection analysis. 35. Met with Ashland Watershed Partnership group regarding two issues of flood repair. 36. Held monthly Public Works Department staff meeting. PAGE 4-c==nsin=r%=nmiy.epu City of Ashland Street Division Monthly Report May 1997 SWEEPER: Swept 411 miles of streets. Collected 274 yards of debris. UTILITY LOCATES: Responded to 143 utility location requests. WORK PERFORMED: Graded/repaired several streets and alleys. Patched pot-holes and sunken services. Repaired sink-hole on upper Granite near end of pavement. Picked up 8.07 tons of sand/gravel mix from L.T.M., Inc. Repaired curb/gutter on upper Granite Street due to flood damage. Hauled off from "B" St. yard: 6 loads sweeper debris to dump site, 3 loads of cinders to cinder pit. Pushed over piles and leveled dump site. Cut weeds on City property at Meade/Hillcrest. Repaired wash-out at the top of Mary Jane. STORM DRAINS: Flushed and/or rodded several storm drain systems. Cleaned off catch basin grates. Cleaned out catch basins. Repaired storm drain in front of Library. Picked up excavator from T.I.D. for Faith Avenue storm drain project. Project includes replacing 140 feet of old 12-inch concrete pipe with 12- inch P.V.C. pipe, re-construction of a catch-basin and replacing part of the driveway. Made and installed a new grate for catch basin on Winburn Way at Ashland Creek. Back-filled around manhole on Normal near R/R tracks. Replaced old 10-inch steel cross-over drain with 12-inch P.V.C. on Beach Street at Henry Street. Project included 33 feet of pipe and 9 yards of slurry back-fill. Also re-built one catch basin, prepared the area for curb and gutter replacement and new handicap ramps. Installed 193 feet of rigid 6-inch perf and 110 feet of solid 6-inch pipe in the alley from Pracht Street to Ashland Street, west of Liberty St.. Back- filled with 29.03 tons of 1'/2-inch drain rock. Placed camera in storm drain in alley next to 1222 Iowa. Found broken pipe at 38 feet. Repaired. Replaced 25 feet of old clay 4-inch pipe with P.V.C. in the parkway in front of the Library. Began repairing storm drain in the alley next to 1222 Iowa. SIGNS and PAINT: Continued spring and summer painting program. When paint crew is rained out, they either clear off catch basins or sand-blast off old lines. Installed 2 two-hour parking signs in the Second Street parking lot. Re-located 4-hour parking signs in the Lithia Way parking lot. Installed a 15 minute parking sign/post and painted 40 feet of curb green on the east side of YMCA Way. Repaired "Stop" signs on Madrone/Indiana, Peachey/Walker, Airport Road/Dead Indian Memorial Road. Placed double arrows on the 1-hour parking signs on the Plaza. Replaced street signs at: Morse/Siskiyou, Emerick/East Main, Lincoln/East Main, Lit Way/Homes, Morton/Ashland and on Rock at Nursery. Stenciled 40 new cones for the paint crew. Replaced 2 faded "No Parking" signs on YMCA Way. Installed School Zone sign on Manzanita at High. Straightened street sign post on Lincoln at Iowa. Made and installed new street sign, "APPLEGATE WAY", and 3 "No Parking" signs off Highway 66. Made and delivered "Eagle Creek Lane" sign/post for contractor. Installed additional 4-hour parking sign in Pioneer parking lot. Replaced 12 faded and missing "No Parking" signs on upper Granite Street. Pruned tree on California at Iowa for "Stop" sign visibility. Extended yellow curb at 91 Church Street for improved vision clearance. MISCELLANEOUS: Installed guard rails on Van Ness on bridge over Ashland Creek. Picked up several dead animals. Picked up pile of concrete in front of 1330 Oregon. Picked up sand bags at the Airport. All employees attended a 4-hour flagging class. Held monthly safety meeting. Picked up old concrete T.I.D. box off of lower Fordyce. GUN CLUB: Graded, leveled and back-filled washed out Lithia water line ditch. Re-set 4 concrete barriers on Calle Guanajuato, off Winburn, for. wider entrance. Returned rented barricades to Cantel in Medford. Furnished 26 cones and 2 "Slow" signs to the Airport for Airport Day. Moved the trash can from in front of Sound Peace to in front of Udderlys on East Main. Completed constructing a 330 foot long, 14 foot wide driveway for Monte George at the Airport. Also installed a 20 foot, 12-inch culvert and leveled some pre-dumped piles. Driveway material included 11.72 tons of 4-inch shale, 11.68 tons of 1'/2-inch and 48.35 tons of 3/4-inch minus rock. Delivered the D-3 Cat to Lithia Park for the Parks Department. Picked up pieces of broken curb at 225 Vista. Delivered 16 barricades, 31 cones and 1 sign for S.O.U. Graduation. Helped in shop when needed. .. .' . ..... City of Ashland " = Fleet Maintenance Monthly Report May 1997 Three mechanics completed work on 99 work orders on various types of City equipment and vehicles. Emergency generators at City Hall and the Civic Center were manually tested on a weekly basis. I and M certificates issued for the month: 2 - City of Ashland I RESOLUTION NO. 97- A RESOLUTION ESTABLISHING STANDARDS FOR WATER CONNECTIONS OUTSIDE THE CITY LIMITS THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1 No premises located outside the City of Ashland may be connected to the city water system except as provided in this resolution. SECTION 2 Premises outside the city may be connected to the city water system only as follows: A. Connections authorized by the council prior to the date of this resolution. B. Connections authorized by the council for city or other governmental facilities. C. Connections authorized by resolution of the council where the council finds: 1. The connection is determined to be in the best interest of the City of Ashland ancVtA not be detrimental to the City's water facilities or resources. 2. The applicant secures, in writing, a statement from the Environmental *Health Divisi , Health Department, Jackson County, Oregon, that the existing water stem for t remises has failed. 3. The failed water system cannot feasibly be repaired or improved and there is no o r feasible source of water for the premises. 4. An Ashland water main or line exists within 100 feet of the premises. boundary. 5. The connection is to premises within the city's urban growth SECTION 3 Connections authorized under section 2.0 of this resolution shall be made only upon the following conditions: A. The applicant for water service pays the water connection fee for connections outside the city and the systems development charges established by the City. B. In the event dwellings or buildings connected to the water system are subsequently replaced for any reason, then the replacement building or dwelling may continue to be connected to the water system of the City as long as the use of the water system will not be increased as determined by the Director of Public Works. C. The applicant furnish to the City a consent to the annexation of the premises and a deed restriction preventing the partitioning or subdivision of the land prior to annexation to the City, signed by the owners of record and notarized so that it may be PAGE 1-RESOLUTION (p:ord(watrcon3.rea(Wune ,2. ,as)( recorded by the City and binding on future owners of the premises. The cost of recording the deed restriction shall be paid by the property owner. D. The property owner shall execute a contract with the City of Ashland which provides for: payment of all charges connected with the provision of water service to the property; compliance with all ordinances of the city related to water service and use; termination of service for failure to comply with such ordinances and that failure to pay for charges when due shall automatically become a lien upori the property. A memorandum of the contract shall be recorded in the county deed records with the cost of recording to be paid by the property owner. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1997. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997. Catherine M. Golden, Mayor Rev'�d as o form: Paul Nolte, City Attorney PAGE 2-RESOLUTION (p:"dlwatr 3.rw)(June 12, 19971 MEMORANDUM ASHLAND POLICE DEPARTMENT I % _ j u LjLji—I \_J June 13 , 1997 To : Brian A�lmmquuist, City Administrator From: Melvin/ Clements, Acting Chief Subj : Modification of Skateboard Ordinance Skateboards have become a viable means of alternative transportation for many young people today. Often we focus on a static group of youngsters jumping their boards, creating hazardous situations, and damaging property, however, a broader look around shows many using the boards to travel to and from school, work, and other areas . Our current city ordinance prohibits skateboards on city streets, except to cross in a crosswalk. This ordinance was drafted prior to the popular use of skateboards, roller blades, and roller skis as a means of transportation and sport . Enforcement efforts by the Ashland Police Department have been directed primarily toward the business district and those areas where hazardous conditions exit, or trespassing has occurred. A quick review of several municipalities throughout the nation indicate various attempts to deal with skateboards and rollerblades . These efforts range from total prohibition to allowing use of city streets, if sidewalks don' t exist . In consideration of any modification, safety must be a priority. The mixing of young people on city streets with cars establishes a very injurious/deadly potential . Clearly, this is not a modification that should be made in haste . A study directed toward certain travel routes for skateboarders on public streets and applicable regulations to insure safety for them would provide a worthwhile effort . Even with the proposed skateboard park (which we strongly endorse) , many skateboarders will continue to use their boards as an alternative means of transportation. As such, we should be open to reviewing and possibly modifying our city ordinance. e+GFAEH�. MEMORANDUM j To: Mayor and City Council J' From: Jill Turner, Director of Finance Subject: Budget Transfers (�I Date: June 11, 1997 Recommendations Staff recommends the approval of the attached resolution amending the 1996-97 Budget. Discussion The recommended changes in the budget are explained after each request. A year-end change is normal. RESOLUTION NO.97- A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE 1996-97 BUDGET THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Due to the circumstances stated below,the Mayor and City Council of the City of Ashland determine that it is necessary to transfer appropriations as follows: Airport Fund To: Maintenance $3,000 Professional fees 2.000 From: Contingency $5,000 These appropriations cover additional costs associated with hanger door maintenance and testing of the under ground fuel tanks. Electric Fund Electric Department To: Purchased Power $144,000 From: Contingency $144,000 The original 1996-97 was based on purchasing 151.3 (MWH). The revised estimate is 159.5 (MWH)or 54 percent more. Central Services Fund Administration To: Professional Services $6,000 From: Contingency $6,000 This covers additional labor negotation costs. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this_day of 1997. Barbara Christensen,City Recorder SIGNED and APPROVED this_day of , 1997. Catherine M. Golden,Mayor Red ed as to fo Paul Nolte,City Attorney cwuasavofa2.97 ^°�of o�y��•e CITY OF ASHLAND Office of the City Attorney (541) 488-5350 a . 20 East Main, Ashland, OR 97520 (541) 488-5311 - Fax MEMORANDUM Paul Nolte, City Attorney Sharlene P.Stephens, Legal Assistant DATE: June,11, 1997 TO: Mayor and Council FROM: V�— Paul Nolte RE: A Resolution Appointing Persons to the Board of Directors of Ashland Community Healthcare Services Last year when the new corporation was formed for Ashland Community Hospital, we never addressed when the board of directors' terms of office would begin for Ashland Community Healthcare Services, how long the board members would serve, or if the old hospital board would remain. Through the attached resolution all these items are addressed. This resolution also includes the new appointment of Daniel D. Jackson, D.D.S. Attachment W%l neiAxhs-brd.n ) RESOLUTION NO. 97- A RESOLUTION APPOINTING PERSONS TO THE BOARD OF DIRECTORS OF ASHLAND COMMUNITY HEALTHCARE SERVICES. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. In accordance with Article IX of the Articles of Incorporation and Section 4 of the Bylaws of Ashland Community Healthcare Services ("ACHS"), the Ashland City Council makes the following appointment of persons to the ACHS Board of Directors for a four-year term beginning on July 1, 1997: • Daniel D. Jackson, D.D.S. SECTION 2. The terms of the remaining directors of ACHS are extended from April 30 of the year in which their respective terms expire to the date of the corporation's annual meeting in that year or until such director's successor has been appointed, as provided in Section 4.2 of the bylaws, as follows: • Mavis Cloutier 1998 • Mary Jane Tilson 1998 • Pat Acklin 1999 • Richard Nichols 1999 • Greg Williams 1999 • Mary Ellen Fleeger 2000 • Jean Keevil, M.D. 2000 • Mary O'ICef 2000 • Bruce Johnson, M.D. 2001 • Paul Nicholson 2001 This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1997. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997. Catherine M. Golden, Mayor Reviewed as to form: Paul Nolte, City Attorney RESOLUTION APPOINTING PERSONS TO THE BOARD OF ACHS Mayor Golden and Members of the City Council ..... . City of Ashland 20 East Main Street 1397 Ashland, Oregon 97520 -------------_- ------- Dear Mayor Golden and Members of the City Council: We are residents of upper Roca Creek who have been observing the process and developments for the Roca Creek Study Group and the lower Roca Creek Flood Control and Restoration Project. We have been very pleased with the attention and study that many members of the community have been conducting. Specifically, the Roca Study Team has brought a truly new understanding of the watershed dynamics and interaction for Roca as well as the Paradise Creek Watersheds. We understand that the Study Team has recommended that Paradise Creek be separated from Roca Creek just below the railroad tracks in order to mitigate the risk of flooding on lower Roca Creek. In addition, they have recommended a series of sediment traps be installed along Roca Creek in order to capture sediment to improve water quality and decrease the bed load downstream. We are very much in favor of these two recommendations. However, we have concerns on the sequence of projects and the benefits that will be obtained from the current projects. We have a pond on upper Roca Creek which, in reality, is the primary treatment pond for the creek and improves the creeks water quality to the greatest degree. The stream enhancement and pond construction was part of the Roca Canyon Development which has been paid by us through the purchase price of our lots. The cost of cleaning the pond of sediment is an ongoing problem, and the cost is being bome by the developer, but will become our responsibility someday. At a recent townhall meeting held by the Lower Roca Creek Restoration project team, the team is proposing and going forward with a series of projects. We understand that the scope of this contract was to mainly determine and construct any controls necessary to mitigate the flooding which has occurred in the past on lower Roca Creek and if possible to provide improved water quality by treatment of non-point source pollution. With the separation of the Paradise Creek from Roca Creek, the primary aim of the contract has been achieved by an ongoing City project funded outside the Roca Greek Restoration contract. However, the Roca Creek Restoration Team has proposed and/or is proceeding to spend their contract amount for a variety of projects on both Roca and Paradise Creeks. These projects are a series of sedimentation ponds, wetlands, and stream channel improvements. These projects are on private property and are being funded by the City. An example mentioned during the townhall meeting was the installation of a culvert for a recently subdivided parcel. We understand that it is typically the developer's responsibility to bear the costs of development. Improvement of stream water quality for Paradise and Roca Creeks is a worthy goal. We, as residents along Roca Creek, as much as anyone love and want to protect Roca Creek. However, these proposed ponds, wetlands and channel improvements will fill with sand unless bed loading problems of upper Roca and the Roca watershed are resolved first. These projects will-provide little, if any, water quality improvement or treatment when they fill with sediment. Even small quantities of sediment will "short circuit" the wetlands and prevent any real treatment capabilities. 1 June 8, 1997 When questioned during the townhall meeting about maintenance, the project team's response was that the City's Department of Public Works would maintain the ponds. We would like to remind you that these are ponds which may be located on private property. If the City feels it is in the best interests of the town to maintain such ponds, even if they exist on private property, then we believe that it would be very much in the City's interest to maintain our pond on upper Roca as it is the primary treatment pond and provides the majority of water quality improvement to Roca Creek. Alternatively, a sediment trap could be installed at the farthest end of Roca Creek just within the City limits on Pinecrest Terrace Road to capture the sediment at its highest level. We are happy to contribute the expertise within our neighborhood to assist the Roca Creek Study Team in designing or evaluating sediment trap design on upper Roca Creek. We would also like to call to the Mayor's and Council's attention that a policy of creek study and enhancement should be developed. The questions for lower Roca and now upper Roca will be reheard for Hamilton, Tolman, Clay, Kitchen, Neil, and Wrights Creeks. Is the City ready to provide stream channel enhancement and wetland treatment pond creation, along with the associated maintenance, even across private property for all these creeks? We very much appreciate taking your time to reading our letter. We understand that the City is trying to look forward to the future surface water quality issues and regulations for Bear Creek and all streams across the state. We thank you for your commitment of time and energy in looking to the future for the good of the City. Sincerely, Name Address Phone -192 — ygz.- bszo rr� eJ gD el ��4 �i G�� V �ZC�tHWGw, N go Ro(-A SteEC -9 3J Z1 - -78b iz� �r/�' �riGf/ - ,!r2 9 z Cn ,ee4- �� m t ?Jvt4t -d2r2_ copies: Jim Olsen Steve Koskella Scott English Richard Hart Charley Hamilton 2 May 30, 1997 To Whom it May Concern, I am a resident of Roca Canyon at 818 Roca St. I understand that a series of ponds and wetlands are to be constructed for lower Roca Creek. As a resident on upper Roca Creek it is obvious that the sediment carried by the creek will quickly fill in the proposed ponds and wetlands. I suggest that the city address the problem on upper Roca Creek before the lower ponds are constructed. As part of the maintenance program for the lower ponds, the maintenance of our pond on upper Roca Creek should be considered as it provides primary treatment for the creek. I think we need to come up with a comprehensive policy that clearly defines how city money is spent for the evaluation and enhancement of the creeks in the city. Siq.GQrely, Leonard Bauling and Rebecca Jenkins 816 Roca St. Ashland. Oregon 97520 r JOHN A. KITZHABER GOVERNOR June 2, 1997 Michael Broomfield 220 Strawberry Lane Ashland, OR 97520 Dear Mr. Broomfield: It is with great pleasure that 1 re-appoint you to the Building Codes Structures Board. Your term will begin July 1, 1997, effective upon Senate confirmation. You will be notified by a Senate Committee administrator as to the date, time and location of your confirmation hearing. Please feel free to call my Executive Appointments office, 378-3123, if you have any questions. I want to thank you in advance for the time, talent, and effort you bring to this important position. Together we can make a difference. Sincerely, John A.eM.D. JK:bf cc: Senator Lenn Hannon Representative Judith Uherbelau STATE CAPITOL, SALEM 97310-0370 (503) 378-3111 FAX (503) 378-4863 TDD (503) 378-4859 TO: Mayor, Council, Paul, Brian and Barbara Under Special Presentations and Awards, delete No. 2 (Introduction of City representatives who will travel to Guanajuato, Mexico) THEY LEFT YESTERDAY CITY OF ASHLAND s y OF �►Sy °'•,° Office of the Mayor MEMORANDUM �'�."°.REGO a • DATE: June 17, 1997 TO: All Council Members FROM: Cathy Golden, Mayor RE: APPOINTMENT OF PAULA BROWN, P.E. AS PUBLIC WORKS DIRECTOR Attached is a memo from City Administrator Brian Almquist recommending the appointment of Paula Brown as Director of Public Works. I concur with his recommendation and would like to request City Council confirmation of the appointment of Paula Brown as Director of Public Works. Attachment: June 15,1997 To: Ashland City Council Re: City Council Meeting, June 16,1997 Skate board use on City streets 1 strongly urge you to not permit the use of skate boards on Ashland streets. I am very concerned about safety, liability and peace of mind. Although use of skateboards on our streets is not permitted, this restriction is frequerrtlyviolated . Skate boarders cross intersections downtown on their boards with impunity, they have jump-ramps booked up to street curbs and run on residential streets. Boarders also use commercial parking lots much to the owners dismay because of business interruption and the liability that could be involved. At night I have unexpectedly encountered boarders coming off residential side streets without warning. On Indiana Street, with a steep down slope. a boarder sped by me, cut in front of my vehicle so close that I had to hit my brakes. Had he fallen in front of me a serious accident would have occurred. When I admonished him for his reckless and illegal actions his response was several "f--you"'s. A police officer who observed the incident talked to the offender but no serious action was taken. While driving my car near the high school I blew my horn to clear the street of boarders and also got the f-word and up- raised finger responses. I feel reasonably sure that other motorists and pedestrians have had similar experiences. As our streets.continue to become.more congested it would not be prudent to permit skateboarding on any of the city streets for reasons of safety, liability, as well as less crude language and peace of mind. Thank you for your consideration. Sincerely yours, J es A. Shute 97 Gvtg-iv% '7-v -7,7er c ,Ty ox fl s�� �ivn Fl/L q UFR y E •vsiA? 7 V,ts 1 .9 S7 7v �i2Ff ULf /'JI.�1R E.e I-ldr ToLO ln6- /167 77Z) GvoQ�y 1 Gvgn� 104 7� f�NoLJ ,41ew 11�f�cLJ�/�jif We,*A7-7-6 ��reGr �1s /%7.v-T ow&RNs yres -TnUGy lee �iA /V7V sle7`T D� N K & C Environmental Services 349 E. Main Street Suite #9 Ashland, OR. 97520 Phone/Fax (541) 488-2013 June 12, 1997 To: Residents Upper Roca Creek Ashland, OR. 97520 Thank you for your input regarding the Lower Roca Channel Improvement Project. This project is breaking some new ground in the management of storm water, and we appreciate hearing from everyone concerned with this complex issue. To adequately. address the concerns you raised, I will need to clarify some misunderstandings regarding the project. These are as follows: 1. East Main Improvement project funds do not entirely cover the costs associated with recreating the Paradise Cr. Channel. To achieve the separation of flows between Paradise and Roca Creek (which has received unanimous support) some moneys scheduled to be used to upgrade the Roca Channel have been rescheduled to create the Paradise Cr. channel system. Development of the Paradise system is an integral part of solving the problems of the Roca channel and I believe this is entirely appropriate and an efficient use of project funds. Channel improvement moneys are being used for acquiring easements and permits, and designing and constructing a portion of the channel system, including improvements needed to proted the city sewer line that crosses the Paradise Cr. channel near Bear Creek. 2. Even after splitting off the Paradise flows some channel improvement work is required to safely convey the predicted storm flows from the Roca watershed through the lower channel without causing erosion or flooding. As per earlier agreements, the city will replace all culverts in the lower channel that are currently unable to handle predicted peak flows. Historically, flooding has occurred both upstream and downstream from a culvert on property currently owned by Mr. Tom Frantz. This culvert was voluntarily removed by Mr. Frantz shortly before the New Years Day flood. This action saved his neighbors from considerable flood damage and the city from possible damage claims. Since that time, Mr. Frantz, has had no legal access the eastern 1/2 of his property. Replacing this culvert, both honors the city's earlier agreement with Mr. Frantz and recognizes his good faith effort in minimizing damage to his neighbors property i We will be relocating the culvert so that an adjoining property owner can also use it, thus eliminating the need to replace the next culvert downstream. Mr. Frantz is paying for all development costs associated with relocating the road. Channel improvement funds will be used for culvert placement and associated channel improvements only. The point I wish to clarify is that project funds are only being spent in a manner consistent with the intent of our original proposal. Having said this I would like to describe the current status of the project. For construction purposes the project has been divided into 4 Phases. Each Phase will be substantially completed before work is begun on any other phase. Phase 1 involves channel improvements from just above Mill Pond Street to the bluff above Bear Cr. Improvements are as described above. No pond/wetland systems will be constructed under this Phase. The next phase of construction will involve the pastures just north of E. Main St. across from the National Guard Armory. Here, we have proposed creating a wetland treatment system. This is the.point where the storm drain first daylights offering an ideal opportunity to treat hydrocarbon pollutants picked up from the city streets. We also proposed a pond sediment trap just above this wetland system to protect it from sediment loading. This area is very accessible and sediment can be easily removed by heavy equipment. In addition we foresee that the area could double as an open space and natural park. Of course these options would require public ownership which has not yet been funded. If this cannot be achieved we have an alternative proposal to perform channel stabilization work similar to that done in the rest of the channel under Phase 1. The proposed treatment for this section first raises the question. "Why should the city spend money treating storm drain water in the first place?". In regards to oil and hydrocarbons I believe it makes ethical sense for the community that generates the pollution to create a system for its removal before it enters the larger stream systems. This rational may soon be mandated by the DEQ and it is much cheaper and simpler to address the issue now than attempt to fix it later. In regards to sediment management the issue is not so straight forward. Sediment is largely generated in the headlands above the city. The natural background levels have been increased by road building, logging, housing development and recreational use of this area. Why should the city become involved in managing this material ? The short answer is that public works already is managing sediment. The sediment clogs our storm drains creating localized flooding and other damage to infrastructure all over town. It only makes sense to remove this material as efficiently as possible. This can more easily be accomplished in a basin above the storm drain system than trying to pull it out after it has clogged the pipes. As you pointed out, when treatment wetlands become a part of the city infrastructure it will be necessary to protect them from this sediment as well. I believe it is desirable to locate these facilities on public land wherever possible so that all may enjoy the amenities of a pond between storm events when the basins are not full of sediment. In regards to your suggestion of locating a sediment trap in your neighborhood, I believe that this location makes a lot of sense in that it is located just below the zone of sediment production, and just above the city storm drain system. This site would be particularly useful if the sediment trap in the pasture near E. Main does not prove feasible. As I mentioned during the public involvement meeting the only current problem I see with this upper pond site is the lack of access for equipment and trucks needed to economically remove sediment and hau! it away. I understand that this access t seems will be improved with additional development already planned for the property. that it may very well be in the interests li the city to remove sediment physical and tlegal suggest working with planning and public works to insure adequate phy access for sediment removal be designed into the next phase of this project. The pond may also need modification to facilitate effective clean out. I would think that an agreement mutually beneficial to the city and the home owners could be worked out, although as a contractor I am in no position to make this determination, which brings me to the last point of your letter. I agree that it would be very desirable to develop a city wide policy concerning orm drain treatment facilities and explicitly state development and maintenance of st criteria to be used in judging the merits of a proposed site and determining when it is in the communities best interest to maintain them with public funds. These factors could include: 1. Anticipated effectiveness as influenced by size, position in watershed and ability o protect downstream infrastructure and habitat. 2. Public accessibility and possibility of creating aesthetic and recreational opportunities. 3. Costs. Both for initial construction and yearly maintenance Such a system could be very helpful in objectively determining where best to spend limited public funds for development and maintenance of treatment sites. I have no objection to considering the feasibility of treatment sites outside of the lower channel project area as long as I am able to meet my contractual requirements and agreements made with residents of the lower channel. I look forward to hearing from you. Yours Truly, C.C. J.O., R.H., C.H. Steve Koskella Mayor & Council