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Home My WebLink About1997-0701 Council Mtg PACKET Council Meeting pgt, BARBARA CHRISTENSEN iCITY RECORDER Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and Inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 1, 1997 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting minutes of June 17, 1997. IV. SPECIAL PRESENTATIONS & AWARDS: Mayor's Proclamation of July 5, 1997 as "Chad Cota Day" in Ashland. V. CONSENT AGENDA: 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - June, 1997. Authorization of City Administrator to sign agreement with City of Talent for building inspection services. 4. Confirmation of Mayor's appointments to the SDC Committee. 5. Confirmation of Mayor's appointments of Karen Brenten and Kerry KenCairn to the Tree Commission. 6. Confirmation of Mayor's appointment of Elaine Wray to the Housing Commission. VI. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) i VII. NEW & MISCELLANEOUS BUSINESS: 1. Annual report on status of implementation of "Valdez Principles" by Conservation Manager Dick Wanderscheid. 2. Request by Rogue Valley Civic League for financial assistance in Healthy and Sustainable Communities Project. 3. Request by Allan Sandler to address the City Council on the development of a Skateboard Park on Water Street. 4. Request by ODOT for water service for Siskiyou Visitor Information Center/Rest Area, south of Crowson Road. 5. Request by Nancy Richardson to address the City Council regarding a Partnership for Student's Sustainable Building Project in Order to Receive I Grant from EPA. VIII. ORDINANCES, RESOLUTIONS AND CONTRACTS: & Reading by title only of "a Resolution Electing to Receive State Revenue Sharing." Reading by title only esolution Authorizing and Approving of a State Revol ' and Loan Agreement to Finance a Wastewater Tr nt Facilities Project." F IX. OTHER BUSINESS FROM COUNCIL MEMBERS X. ADJOURNMENT i tt _ 2- 2, 7 6ia rs ,, 6 c _ a _ ✓P�� s fsa„� � e or S. 4 Jf 6_ 3 t-.,fe n s 4. 4 -° 1 1L —° 4. 4 + fir. 9 ' 5 e,- r- S� 2®// re teo I I e A, co o c G 1 �v trr 1 awl 040J /, 4ac2�vr. d Sco �'� D drop '��L s.Pir wi��w OPT. L_ i �o� CI AtFfo.. Pew �ecvr� J`ecu� i I� �i -- � SIT - - - - -- - -� -- - I .../Nr _ p o„ ca tj r MAc M� 2�y 4 = �o7✓ewe � tdrolucf oa.r�a/ ^ret.'y CA � ito1oA>. / 996 - 97 yee� of 6.aa..t[ 2 z ..I 2 eM�o lox CLt 30 x.35 -ac �ic e /f CN a I.7 — - - 3 to A «.. Canto /f tw A i l w AO-1 L .�S �_/h G�o TZ Lo SU/PDrt �U N L Iah� H Ste/� s4es'9ice / - - Q.fe Aen B S O ! o �P lo,r.,�.�.s. ,7� QaJ</tocl. 6oro%.s /�/Oa✓�✓ O Cca//O[ / owe l //Pe /V0% �Ao0f7- C) Rot- oc r - / ✓ AA � G�/ o�1po cNT¢ "i I MINU'T'ES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 17, 1997 PLEDGE OF ALLEGIANCE Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Hauck, Reid, Hagen, Wheeldon and DeBoer were present, Councilor Laws arrived late. APPROVAL OF MINUTES The minutes of the Regular meeting of June 3, 1997 were approved with the following amendments; page 5, paragraph 7, should read, "Mayor Golden voted NO. Councilor Hauck moved for reconsideration."; page 7, paragraph 5, should indicate Councilor Hagen's impression associated with the LID for Monte Vista that the overall cost seemed high, as sidewalks would not be included. This was clarified by the Planning Director.; page 7, paragraph 5, last sentence should read, "He also feels there is more at issue than just dust; the stormwater running down the streets is carrying a lot of sediment into water rights." The Executive Session minutes of June 3, 1997 were approved as presented. SPECIAL PRESENTATIONS & AWARDS 1. Introduction and Presentation of the City Conservation Commission (Councilor Ken Hagen). Brief overview of City Conservation Commission was given by Risa Buck. Explained that the Conservation Commission is invo v ' g 1 tLRf different areas. Composting,.summer classes, healthy food choices and ze;o -ire being offered this year. Reported that the Commission participated in the Recycled Products Fair with Ashland Sanitary, the Sustainable Ashland Logo n t ��;;'��th t-shirts, a recycling video was produced and participation in Earth Day tTie`C of July parade. This year the commissioners are taking turns writing in the Jefferson Monthly, a section called Living Lightly. Commissioner Russell Chapman, co-owner of Ashland Sanitary spoke on his focus of solid waste issues. They are currently working on a cooperative effort with the School District and the Community Food Store in initiating a recycling program for aseptic packaging and milk cartons at the recycling depot. They are also looking at a commercial food waste route and starting a composting program for prelvegetated food waste from restaurants. 4;-C %k,5u WLLA Commissioner Bruce Moats spoke on the Resource Conservation Manager program. The program was initiated by the Oregon Department of Energy in 1992 which involved the contortion of energy providers and school districts as a way to make daily operations more efficient. As an incentive to sign up for the program, the Department of Energy provided an Energy Consumption software management package to the participants. This enabled participants to analyze where attention should be focused on energy and utility conservation City Council Meeting 6-17-97 1 measures. Commented on the work done by Robbin Pearce, RCM representative for the city and other individuals working as RCM representatives. Commissioner Karen Amarotico, recycling sub-committee member. Explained that they have been developing a Green Seal Program in conjunction with Dana Rayburn to recognize businesses and grocery stores that practice environmentally friendly behavior. Commissioner Karen Tuck, education sub-committee member. Explained that this committee looked into the recycling efforts of students in the classroom and how their activities could be encouraged and supported. The committee surveyed the elementary schools and found that all schools were recycling, but in different ways. It is the intention of the committee to develop a model school, which will help with the varying difficulties that the schools have found in their recycling efforts. Schools will be asked to develop a plan in how they are going to reach higher in their goals of recycling. It was suggested that senior high students could help through their Senior Projects. The goal, is for the students to feel a part of the goal of sustainability in Ashland. Commissioner John McCory, energy and water sub-committee and tree free paper sub- committee. The tree free paper sub-committee is interested in finding and purchasing large amounts of paper, possibly in conjunction with other enterprises. This paper would be used for use in city publications, to help in preserving our natural resources. Councilor Hagen commented on the positive partnerships that the Commission has developed through the food co-op, environmental clubs at the college and students at the schools. Also, spoke on the hard work and energy by these commissioners. Pointed out that this is one, of a few, nine member Commissions.. 2. Introduction of City representatives who will travel to Guanajuato, Mexico, to represent the City of Ashland. , ; ; ,' Introductions not possible at this time as representatives had'ah-early left for Guanajuato, Mexico. 3. Update by Carollo Engineering on status of Wastewater Treatment Plant upgrade project. Assistant City Administrator Greg Scoles introduced Bob Eimstad from Carollo Engineering, who gave update on the Wastewater Treatment Plant upgrade. Scoles commented that there will be further meetings with DEQ which•could mean more changes. Spoke on the preliminary Landscaping for the WWTP. They are in the process of scheduling public neighborhood meetings. It is their intent to get input from the neighborhood on what their concerns may be, both during construction and on the finished WWTP regarding noise, odor, etc. City Council Meeting 6-17-97 2 Presented photos showing visual landscaping at the WWTP site. Shared concern in their ability to cover large structures in the area. Gave views on how the area looks now and how it would look in the future. Commented on the areas with constraints and how landscaping will be moved out into the greenway to make the landscaping compatible with the greenway. It is their intent to work with the City Parks department and other interested parties when planting of vegetation. Budget update was given on the completion of the facility plan as $25,700;000 which does not include the wetlands development costs which was in the original facility plan. This cost also, does not include the approximate $900,000 to purchase land for disposal purposes. The pre-design report was identified as a cost of$16,520,000 with additional required facility costs of$3,640,000 and additional recommended facility costs identified specifically for the city, as $1,730,000 for a total of $21,890,000. Eimstad pointed out that there is a savings based on the original facility plan cost. Commented that they would be meeting with DEQ tomorrow, where there may be agreement on the work that has been completed so far in determining what the effluent limits would be during the wet season, when discharge is being released into the creek. DEQ is continuing to develop limits for the dry season. DEQ gave conditional approval of the facility plan, but requested certain things added to the facility plan in order for the city to qualify for State Revolving Fund dollars. Eimstad reported that there will be an addendum added to the facility plan which covers these additional requests. An additional request by DEQ, has been for a change in some of the early items regarding compliance schedule. The plan is now being considered a one project, as opposed to a three phase project, which makes some changes in the timing, but the overall deadline date will not change. Stated that, even with these timeline changes, the deadline date for immediate water quality standards in the creek can be beat. Project Status Summary showed that the predesign report has been completed depending on DEQ approval. Design and construction is scheduled to be completed before the end of the year 2000. Immediate action items are: resolving project phasing, finalize the facility plan supplements with DEQ, hold neighborhood meeting in July for input, and finalize the final design scope and schedule. Explained that the supplemental plan includes additional information on the pump stations, information based on the redesigning, re-phasing of the project and environmental assessment work. Informed council that the next meeting will involve discussion on budgeting and funding issues for the WWTP. City Council Meeting 6-17-97 3 Questions regarding how Talent Irrigation District fit into this design and if there was any continued discussion regarding putting effluent into the TID irrigation system. Scoles explained that the effluent would be going onto the Imperatice property rather than into the TID system. City Administrator Almquist reported that at a previous TID board meeting, there was general consensus by members to not allow effluent discharge into their irrigation system. CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - May, 1997. 3. City Administrator's Monthly Report - May, 1997. 4. Confirmation of Mayor's appointment of Paula Brown, P.E., as Public Works Director. S. Confirmation of Mayor's appointment of Dan Jackson, D.D.S. to the Hospital Board. Councilor Wheeldon requested that item #3 be pulled. Councilors Hauck/Reid m/s to approve consent agenda items #1, #2, #4 and #5. Voice vote: all AYES. Motion passed. Councilor Wheeldon questioned if the appointment of City Administrator Brian Almquist to the Jackson County Public Safety Coordinating Council was a result of previous discussion by council regarding consolidation of law enforcement. City Administrator Almquist clarified that this had to do with early release and community correction. State law requires. that each county has a coordinating council and must have one city manager on the council. This had nothing to do with previous discussion, but is only a matter of his turn to take on this position. Councilors Hauck/Wheeldon m/s to approve consent agenda item #3. Voice vote: all AYES. Motion passed. PUBLIC HEARINGS 1. Planning Action 94117. A request for a Site Review and Outline Plan Approval for a 7-lot multi-family townhouse project on Church Street, West of North Main (Norbert and Phyllis Bischof, applicants). Mayor Golden read the guidelines and procedures for Land Use Public Hearings. PUBLIC HEARING OPEN: 7:45 p.m. EXPARTE CONTACT: Councilors Reid, Hauck and DeBoer reported site visits. City Council Meeting 6-17-97 4 STAFF REPORT: Planning Director John McLaughlin reported that this is an application for an outline plan approval under the performance standard options. Criteria and notice was mailed out to all surrounding property owners. This also involves an application for a site review and the criteria was included in the information mailed out to property owners. The application was approved by the Planning Commission in December 1994 and appealed by the neighborhood soon afterward. The appeal dealt specifically on the-legal access off of an alley, which they did not feel was clear. Also, that the application did not meet lot coverage standards, that the calculations provided by the applicant were incorrect. The applicant requested a delay in the appeal hearing to pursue mediation with the neighborhood. The mediation was not successful, and a hearing was requested in July 1996. Planning staff delayed this request, based on failure to address issues raised by the neighborhood, as part of their appeal. McLaughlin brought attention to a letter from the applicant which requested a hearing in April 1997. Based on staff concern that additional information still needed to be provided, staff allowed a June 1997 hearing by the council. McLaughlin reported that there is very little new information that addresses the concerns raised by the planning staff in the past two years. This led to the recommendation by staff of denial for this request. That it failed to meet lot coverage or that the issue of alley access is not clear. McLaughlin explained the project as a 7-unit multi-family development, with R2 zoning and base density for the project area, which does not include density bonuses. This is an appropriate level of density for the downtown area, according to the comprehensive plan. Design is traditional and compatible with the neighborhood. Staff met with the applicant yesterday and went over the same concerns as previously discussed. The applicant responded with a map, which requested removal from consideration, two units from the back portion of the property accessing off the alley at issue. The applicant believes that by removing that portion of the application, they would comply with the 35% landscaping requirement. McLaughlin voiced continued concern regarding receiving last minute additional information from applicant. The applicant, just prior to this evenings public hearing, provided additional information from their surveyor about lot coverage, which indicated discrepancies on calculation figures. Stated that there had been no map submitted from the surveyor showing how these calculations were formulated, or a map which matches what was submitted with the design. Additional concerns with the map indicates redesign issues regarding parking off of the alley. Because the map was submitted so late with these revised parking spaces, staff has not had an opportunity to review. Staff has had continued concern and issue with their ability to determine whether the project meets the minimum standard requirements. City Council Meeting 6-17-97 5 Councilor Reid questioned the procedure for requesting that the hearing be moved to another date, in order for all information to be collected. Commented that there had been previous discussion that the planning for multi-family residential had to be complete before submitting for approval. Discussion regarding meeting minimum requirement of density and how this would be handled. McLaughlin explained that current information is not adequate enough to answer these questions. City ordinance requires that there be complete landscapifig plans meeting all requirements, in order for approval. City Attorney Nolte explained to council, they could hear the appeal on the plan that was approved by the Planning Commission. Council could go as far into the Public Hearing as they like, in order to determine if all information is available. They could then continue the Public Hearing to a later date, when additional information that is required is submitted. McLaughlin clarified for council that the applicant waived the 120 days when they agreed to go into mediation and it has now been over two years. If continuance is requested, applicant would need to be requested to continue waiver of the 120 days. Discussion by council on waiting for all information before proceeding with hearing. Concern that this has been on the table for two years, but that information has only just come forward in the past two days. It was suggested that there needs to be clarity for applicant, if public hearing is rescheduled, that information required will need to be provided by a designated date. Councilor DeBoer felt there is a responsibility to the applicant to make a decision. Mayor Golden explained that when partial information is submitted for council review, it becomes more complicated in the decision making process. Councilor Laws pointed out that the responsibility by the council is to the appellant. The appellant is entitled to a hearing, unless they are willing to grant a postponement. Nolte advised council if they want to make a continuance, this needs to be done through a motion, with a time constraint included. Councilors Reid/Hauck m/s that information be provided to the Planning Department by July 7th and continuance of the public hearing be rescheduled to August 5th. DISCUSSION: Deboer disagrees with motion. Stated that the applicant requested the hearing and that the applicant takes the risk of decision by the council with whatever information was provided. Believes there is a timeline. Neighbors voiced concern that they have waited for a long period of time for this hearing. Comment was made on risk by applicant, that without complete information provided to council, appeal could be denied. City Council Meeting 6-17-97 Councilors Reid/Hagen m/s to temporarily adjourn meeting to allow neighbors at meeting a time for private discussion regarding continuance of hearing. Voice vote; all AYES. Motion passed. Motion by Councilor Reid to amend her motion for continuance of the hearing to September 2nd council meeting, but information provided to Planning Department remain as July 7, 1997. DISCUSSION: Reid felt it would be advantageous for all participants that information be presented at one meeting. It was clarified that if public testimony were to be taken at this time, it would open up the public hearing process. Councilor Hauck felt the burden lies with the applicant to make their case, and they should be ready to present the information that is necessary for the council to make a decision. He would be willing to go forward at this time toward making a decision and to see if the applicants are able to make their case with information that is provided. Roll call vote: Laws, Reid, Wheeldon, DeBoer, YES; Hauck, NO; Hagen absent from the room. Motion passed, 41. PUBLIC FORUM Bob Sullivan/525 Sheridan/Spoke regarding due process on the testimony taken during the last council meeting on an LID formation and the setting of a public hearing. Stated that he was not aware that council could allow an open hearing on this item. Felt there is too much criticism directed at developers through the Local Improvement District process. Finds it difficult to work with the city. Informed council that there is additional property owners signing in favor of this LID. Commented on the increase of taxes that have continued to be levied against this property. Does not want to declare 'open space" without changing the system of taxing. Stated there is a need for a storm drain system in Ashland, feels there is necessity for curbs and such that will accommodate water flow. Councilor Wheeldon requested additional discussion by council on the LID process. It suggested that this be done at a future council study session. UNFINISHED BUSINESS 1. Consideration of request for water service on Dead Indian Road for property located outside the city limits but within the Urban Growth Boundary. City Attorney clarified for council that "failed" would meet the intent and definition of contamination. Comparison of current limit of sewer line to 100 feet of the premises and proposed water line was discussed. Nolte explained that this is the same standard as in the sewer connection, but that DEQ has indicated they may change the standards for sewer to 300 feet. City Council Meeting 6-17-97 7 Applicant acknowledged that they did not have a certificate from Jackson County which indicated that the system had failed, it was their determination that the system could not be feasibly fixed and that the water line is within 100 feet of the premises. Councilors DeBoer/Reid m/s to approve request for water service, subject to verification by city staff that the applicants meets the criteria of the new resolution establishing standards for water connections outside the city limits. Roll Call vote: DeBoer, Wheeldon, Hagen, Hauck, Reid and Laws, YES. Motion passed. NEW & MISCELLANEOUS BUSINESS 1. Petition for skateboarders asking for revision to City Ordinance prohibiting skateboarding on city streets. Almquist suggested forming a committee composed of representatives from the Traffic Safety Commission, City Police Department and the skateboarding group to begin looking at the options and some other problems. Their task would be to bring back recommendations to council. Councilor Hagen suggested that a representative from the Bicycle Commission also be a part of this committee. City Attorney Nolte read ordinance which outlined the use of, or prohibition of, skateboards. Acting Police Chief Mel Clements reported that he had acquired information from various other cities regarding their policies covering skateboarding. Clements explained that the main concern are safety issues surrounding the use of these boards on the roads. Explained that when individuals are using skateboards on the streets and are using a low down position on their board, it is almost impossible to see the skateboarder from a car. Feels there needs to be great caution if skateboarders are mixed in with cars for use on streets. Reported that there has been 99 warnings handed out to skateboarders this year, and is more of a problem in the downtown area. Because of recent number of complaints and increased pedestrian traffic, Clements would like to enlarge the area of enforcement by prohibitive use of skateboarders, to C Street. Voiced concern on the reality of enforcement problems, even if skateboarding is allowed on a broader use. Clements did acknowledge the use of skateboards as a viable means of transportation for a lot of young people. Discussion regarding the use of a broader definition on "skateboarders". Nico Pecoraro/494 Holly/Stated that users should be able to use skateboards in low traffic areas. Does not feel there is a safety issue and that they should have the same rights as bicycles. Andrew Moens/375 B Street/Feels that the laws regarding use of skateboarding on low traffic use streets should be changed. Explained that most skateboards have plastic wheels and there is not a noise issue. City Council Meeting 6-17-97 8 Erica Rademaker/375 B Street/Commented that her son uses skateboards as a means of transportation. Does not feel that sidewalks are safe to use because of the status of repair or shared use by pedestrians. Has witnessed safety precautions used by skateboarders. Felt there was a lack of respect for authority by skateboarders because of the lack of continuity in enforcement. Joanna Pecorao/494 Holly/Stated that her son uses the skateboard as a means of transportation. Feels this is a healthy environment for her son. Would like the children to have a positive outlet and believes there is an alternative that would meet all needs. Believes that skateboard use should be allowed in low traffic areas. Asha Wolf-Stout/130 Orange/Does not believe skateboarding should be allowed in the downtown area, but believes there should be a pathway that could be used. Stated that there needs to be direct routes, such as paths for bicycles. Explained that he is able to come to complete stop when going 15-20 mph. Deborah Heatherstone/2000 Tolman Crk Rd/Children use skateboards as main means of transportation. Although an extreme sport, commented that safety is encouraged. Ordinance needs clarification, skateboards need to be treated in a similar manner,as bicycles. Would like to see skateboard confiscation stopped. Felt that creating a group to explore options was a good idea. Lucian Heatherstone/2000 Tolman Crk Rd/Clarified that even though skateboarders do not have brakes, they can be stopped. Keenan McGrew/2458 Siskiyou/Reported his skateboard was recently confiscated when he had to use the street in order to avoid a pedestrian. Explained he does not like to skate in the dark. Council discussion regarding forming a committee. Golden would like council to allow use of skateboarders on low traffic streets. Golden felt that if a committee is formed, that the committee would need to find a way to better educate skateboarders where it is illegal, and why it is illegal. Stated that if skateboarders want to be recognized as a viable form of transportation, they need to abide by the laws. Laws feels there needs to be distinction made between mode of transportation and the sport of skateboarding. Councilor Reid voiced concern on how to define or identify "low traffic" streets. There was discussion regarding the status and safety of some sidewalks, where sidewalks intersect with driveways and streets, and of the shared use by pedestrians. Hagen encouraged defining the scope of use for skateboarders, and that a wide variety of alternative transportation currently available, be presented. Hagen suggested that safety equipment be included as a requirement in the use of skateboarding. Urged the council to form a City Council Meeting 6-17-97 9 committee and that information from this committee be included in a council packet in one month. Wheeldon would like to have low traffic areas identified and questioned how to communicate to skateboarders, the rules that are established. It was suggested that the committee would j be responsible in getting this information out to the skateboarders. I Discussion by council regarding use of skateboarders in streets and safety issues that surround the use of boards in the streets. General consensus by council was to form a committee composed of the City Street Department, Bicycle Commission, Transportation/Safety Commission and interested parents of skateboarders. Hauck requested that the current ordinance be reviewed and brought back to council for possible amendments. ORDINANCES RESOLUTIONS AND CONTRACTS 1. First reading by title only of "a Resolution Transferring Appropriations Within the 1996-97 Budget." Councilors Hauck/Hagen m/s to approve Resolution /197-26. DISCUSSION: City Administrator gave further details and clarification for council on the proposed transfers within the resolution. Roll Call vote: Laws, Reid, Hauck, DeBoer, Wheeldon and Hagen, YES. Motion passed. 2. First reading by title only of "a Resolution Establishing Standards for Water Connections Outside the City Limits." Councilors Hagen/Hauck m/s to approve Resolution #97-27. Roll Call vote: Hauck, Reid, Wheeldon, Laws, Hagen and DeBoer, ITS. Motion passed. 3. First reading by title only of "a Resolution Appointing Persons to the Board of Directors of Ashland Community Healthcare Services." Councilors Hagen/Wheeldon m/s to approve Resolution 1197-28. Roll Call vote: Wheeldon, Laws, Reid, DeBoer, Hauck and Hagen, YES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Hagen announced classes being held by the Conservation Department beginning June 21, 1997 at the Ashland Community Food Store. Classes being held include Water Efficient Landscaping and Healthy Food Choices. Planning Director John McLaughlin informed council that the process for the riparian set- back ordinance had not begun as yet. This process will begin this Fall. City Council Meeting 6-17-97 10 Hagen announced that he will be holding his final Town Hall meeting this Sunday due to health reasons. Councilor DeBoer reported that he had attended his first meeting on the Winburn Way bridge and would like to have a study session scheduled or direction given by council. His concern is with liability for the city this coming winter. He explained that the engineers had requested clear direction immediately. Assistant City Administrator Greg Scoles reported that at the last public participation meeting, there were alternative designs presented for crossings. He stated that there was a consensus at that meeting, that a pre-fab conspan bridge would be the preferable alternative. The other alternative, although more expensive, was a special designed bridge for that particular location. Scoles explained that some of the things that would have to occur, in order to get the project in before this winter, would be to have some geologic studies done for foundation or bridge abutment design. The consultants have been told to go ahead and get this part of the process started. Scoles reported that there is some site layout work that needs to be done, street alignments and survey work just specific for this area. Scoles stated that the intention is to come back to council July 15th with update and additional survey, design and hydraulic information. Laws felt it was important that there be a decision point model to follow in order to determine and keep track of when decisions need to be made. This would help staff determine which decisions would require council action. Councilor Wheeldon reported that she had been working with Planning Director John McLaughlin and Planning Staff Maria Harris on the Transportation System Plan. Commented on funding for this and some of the limited number of ways to implement the Transportation System Plan. Wheeldon pointed out that there needs to be focus made on how LID's are part of this plan and that the plan is dependant upon LID's. Would like to see more public education on the connection of these with Local Improvement Districts. Felt that this would create a better understanding of the process. Councilor Hagen commented that if the council were to "do away" with the LID system, it would be a "slap in the face" to those property owners who live on paved streets with curb, gutter and sidewalks. These property owners have paid either through an LID, or through the improvement of the street when the property was purchased. Councilor Reid reported that the city has always participated and paid their share of any LID. The council has often made decisions, not based on front footage, but to include the number of lots, size of lots or the development. The idea that an LID is always front footage, is mis-information. City Council Meeting 6-17-97 11 I Councilor Hauck explained that the city is not a rural neighborhood, but an urban center. The State requires cities to accommodate expected population growth. If a neighborhood does not take its share of the growth by the development and infill policy, then it has to go into another neighborhood, in order to meet the infill policy. The alternative would be to annex. Hauck stated that the LID process has been a long time standing process to meet this need and is used all over the state. Councilor Laws suggested that the sub-committee dealing with the LID process meet again and do some refining on recent information being provided. Council agreed that this was a good idea and that staff from Public Works and Community Development should be included. Councilor DeBoer suggested that the city look at the cost of an LID and consider looking at lowering the interest that is charged out to the property owner for their portion of the LID. That the city participate by passing on a "pure net" savings to LID participants. Councilor Reid questioned the possibility of installing an air conditioner in the Community Center. Commented that if dollars are being put into contingency through the budget process, there could be dollars made available for this project. City Administrator Almquist reported that the study session for July 16th would be on the Space Needs issue. ADJOURNMENT Meeting was adjourned at 9:51 p.m. Barbara Christensen, City Recorder Catherine M. Golden, Mayor City Council Meeting 6-17-97 12 , Q \ , I; J• •, '.,A .JI' 1(1 .C^ '�..- '�p 1N/ C' �. "A t d\ '(t { /ri\IV {� / qR • ! Iw t !/f/ M �rtq y /Tp /! ll/ ,'ra f'� h '"'b' ,' { �i l tI:J . w� V 1 � /•\;, v �a d\ } v < v � ' r< K ba n a 1 kas n _tK Ia ON PROCLAMATION WHEREAS, Chad Cota was bom August 13, 1971 in Ashland, attended Elementary, Middle ., �.�. and High Schools in Ashland, and was athree-sport letterman in football, basketball and , , .,�_ track; and WHEREAS) as a Junior! g Chad Cota was All-Southem Oregon Conference as a Wide it .la�a! Receiver and Defensive Back; andr�' Of P/ V ::.. WHEREAS, as a Senior, Chad Cota was All-Southern Oregon Conference 1st Team Offense as a Wide Receiver; 1st Team Defense as a Defensive Back; and High School 4A Defensive i,E�!' _ �,.. i% Player of the Year for the State of Oregon; and WHEREAS, Chad Cota was Southern Oregon Conference Defensive Player of the Year, and b << { First Team All-State as a Wide Receiver and Defensive Back; and ��afig3 - •° WHEREAS, Chad Cota was 2nd Team All-Conference in basketball and District Champion in Track in the triple jump; and p WHEREAS, Chad Cota's college honors include being voted "Lens Cassanova Best ga%,((; _, Newcomer" in his Freshman ear; as a Junior 2nd Team All-Pac 10 and Player of the Game .�.- Y Y vs. UCLA; as a Senior voted University of Arizona "Opponent of the Year" 1st Team All- ° £ Pac 10 and 2nd Team All-American as a Defensive Back, voted University of Oregon "Player of the Year", and at the Banquet of Champions voted Bill Hayward Amateur Athlete of the ==' Year in the State of Oregon for 1995• and f== z WHEREAS, Chad Cota has gone on to excel in his professional career playing for the Carolina Panthers and was Player of the game in the 1996 playoffs in the Panthers' game =a against the Pittsburg Stealers. NOW THEREFORE, ( � ORE, I, Catherine Golden, Mayor of the City of Ashland, Oregon, do hereby proclaim July 5 1997 as: CHAD COTA DAY in the City of Ashland, Oregon. ? z Dated this 1 day of July, 1997. '?---_-• Barbara Christensen, City Recorder t ; >t i 'I' ll Catherine M. Golden, Mayor uj 11, • E ai s«••la t/ r \ v ° I • \ , I err ars av ,v �.Ttk trlyae suds ` V }lR tL�l 1� \Ji d'."w! 1' ^--.1 -5 � ( A r 1 • f� A.' ..+/a ,�-. u u ! -r'an'ru^i., t. •� n',. �f"l1 nnL 1^u /mh. r"'n m l9ry v � •'•'S. tl\C/p ��pp U'� 1 a\\p � VIV p1 IO \ f q\Iqp MOVit%1 ASHLAND CONSERVATION COMMISSION MINUTES APRIL 23, 1997 APPROVAL OF MINUTES Members in attendance were Amarotico,Otte,Evans,Chapman, Moats and McCory.Staff present were Amrhein.Wanderscheid and Pearce. Minutes were approved as submitted. PUBLIC FORUM There was no ne to speak at the Public Forum. ASHLAND SANITARY UPDATE 1)Transfer Station Chipper Day-Seven people brought material for chipping. 2)On-Route Chipper-There were a total of 66 customers.it was a successful undertaking. 3)April Leaves-One load has been taken to the Parks Department 4)Aseptic packaging-Amrhein is researching costs and logistics.She will be attending the AOR Conference in Salem as part of her research. Discussion included video on aseptic vs.other types of packaging,processing of the packaging,multiple uses of cafeterias,the need for a strong education program in order to make the program successful. OLD BUSINESS A Subcommittee Reports-1)NRG/H20-At the first meeting of this subcommittee staff set the scene. Staff will submit an issue paper at the next full commission meeting. The paper will Include history and big picture view of energy and water issues as well as options for the future and possible options for projects.2)Educetion/Schools/Precycle—Education-Otte gave a summary of the surveys and a list of preferred topics,times and places.They are as follows: Composting-Saturday morning, Landscaping-Saturday morning,Alternative Energy-Monday evening,Technology-Monday evening and Food Choices- Saturday morning.In the next set of classes the topics would be the same but the timeframe would change: Saturday morning to Monday evening and vice versus.Schools—Walkthroughs have been completed at three schools.Obvious differences in schools were recognized. This subcommittee will meet May 5,3:30p at Hagen's. All seven schools will be completed by the next full commission meeting an a summary of Information will be presented.Ashland Sanitary and Recycling (ASR)has become partners with the School District.A couple of students will be chosen to coordinate recycling at each school. Tuck presented the idea of the development of a clearinghouse of materials which can be traded between schools.3)Solid Waste/Composting/Air Quality—Solid Waste/Composting-Arnrheln reported Neil Creek farts will begin composting once they have a tractor.There are a few additional sites still In the organizational phase.The DEQ large scale composting regulations were presented.These probably will not be finalized until next year.Air Quality-Staff reported in February the Council voted to extend the current ordinance for one additional year.it will be reviewed each year.4)Tree Free-Evans Is working on a sheet of Information which will include where the material may be purchased,agencies Involved eto.he proposed developing a burying consortium with other small cities.The Commission supported his submitting a written proposal to the full commission. Evans also suggested printing the class flyers on tree free paper.Commission agreed. B.Wilderness Charter School-Environmentally Friendly Products-no one was present to report. C.T-Shirt Update-The Commission Is now out of the loop.The Community Food Store submitted a letter outlining their proposal.$8 will roll back Into buying T-shirts.$3.50 will go Into the grant fund.The community food Store wants to publicize what the proceeds will be used for.To begin they are proposing an aseptic packaging project. 0.Jefferson Monthly Article by Russ Otte-Commission approved the article.Next month McCory will be submitting an article on Tree Free paper.Due date is 5/21 to staff. E.Discussion of Earth Day Activities-April 19, 1997&april 22, 1998-This year's event was very successful. The new green bikes are ouL Hagen proposed purchasing a tent for such future activities as a protection from weather. He suggested sharing the purchase with the Community Food Store,ASR and the Bike Commission.Amrhein will research costs and availability and report back at the next full commission meeting. VI.NEW BUSINESS A Election of Vice Chair-Otte nominated Buck.Moats seconded.McCory,Chapman,Moats and Otte voted yes.Amarotico voted no. Motion carried.Hagen will contact Buck regarding her new duties. B.July 4th Parade-Staff will reserve a space in the parade. Discussion included giveaways such as bumper stickers or buttons.Staff will research the costs of give-aways and report to the next full commission. A fourth of July subcommittee was organized composed of Otte,Chapman, Moats and Buck.This group will meet Wednesday May 14,3:30p at Hagen's. C.Styrofoam Ordinance/Latter-Discussion included misunderstanding of the ordinance,cc contents and exceptions,proposed rewrite which states'cannot deliver or receive Into the city.Solid Waste/Air Quality/Composting subcommittee will meet May 7, 3:30p at Hagen's to work on rewrite to submit to Council. i D. DEO Household Hazard Waste Educational Resource Discussion-Hagen suggested getting a copy of the DEO video to use on cable access as well as a copy of the League of Women voters video. amrhein will research additional materials we can use in an educational effort. VI. COMMISSION ITEMS There were no commission items. ADJOURNMENT Meeting was adjourned at 9:25p.m. I i I ASHLAND HISTORIC COMMISSION Minutes June 4, 1997 CALL TO ORDER The meeting was called to order at the Ashland Community Center by Chairperson Jim Lewis at 7:40 p.m. Members present were Jim Lewis, Terry Skibby, Vava Bailey, Dale Shostrom, Keith Chambers, Larry Cardinale, Curt Anderson, Joyce Cowan and Carol Abrahamson. Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. No members were absent. INTRODUCTION OF NEW MEMBERS Lewis introduced new members Dale Shostrom and Carol Abrahamson to the Commission. APPROVAL OF MINUTES Anderson moved and Cardinale seconded to approve the May 7, 1997 Minutes as submitted. The motion was unanimously passed. STAFF REPORTS Planning Action 97-048 Conditional Use Permit 275 Lithia Way KC Railroad Sausage Company Knox explained this proposal is to relocate the existing food service cart, which is currently on "A" Street, to the Rocket Photo site. The applicants intend to operate their business as they do now, and sell sausage sandwiches year-round at this site. The cart will operate seven days a week except for Sundays and Mondays in the winter months. All conditions will be the same as previously approved for the current site except the last one dealing with parking. Staff is recommending approval. Skibby asked about the temporary designation. Knox said that because the cart is not on a foundation, it is temporary in nature. It will be permanent, however, at that location. He added the Conditional Use Permit runs with this application only. Bailey asked if there would be seating available. Camilla Cassity answered Chris Briscoe, owner of the property, has asked that they do have seating. Carol Klein, co-applicant, said they will have a tent similar to the one they have on "A" Street They will also have indoor/outdoor carpet and potted plants in the seating area. Anderson asked for clarification of why this action was before the Historic Commission. Knox said it is a Conditional Use Permit located in the Historic District and is therefore i i required by ordinance to receive Historic Commission review. Lewis added it allows the Commission to have a say on the design. Chambers noted it precludes others telling the Commission something does nor does not have historic value. Knox declared it is necessary to uphold the integrity of projects. Anderson said he was not asking for the merit, but wondered about particular considerations. Knox stated considerations fpr this application would be aesthetics, relationship with the street, and design of the cart. Skibby stated this is a good location for the cart. It won't be obtrusive, ydt it will be visible. Carol Klein added it does not affect parking for Rocket Photo and the seating will be away ' from the busy street. i Cardinale moved and Bailey seconded to recommend approval of this application to the Planning Commission. The motion was unanimously passed. Planning Action 97-053 Site Review l 565 "A" Street Shostrom Brothers, Ltd. Shostrom stepped down and sat in the audience. Knox noted that due to the State's ethical requirements, Shostrom would not be able to represent or discuss the merits of the application with the Historic Commission. Knox then related this application is for approval to construct a mixed use 3,900 square foot building on lot 4 in the Railroad Subdivision. Parking will be in the rear. The building is symmetrical in design and is a fairly traditional block style. The door has a columned entry with a porch. Side lights (long vertical windows on either side of the door) will be along both sides of the door. The proposed building will abut the property line to the west and Staff feels it is compatible with the new building under construction. The two buildings will share a common wall. There will be an arbor adjoining the two buildings screening the electric meters. The first floor will consist of a 480 square foot apartment and 1,556 square feet of general office space. The second floor will have a 1,200 square foot apartment and 736 square feet of general office space. Knox noted there will be a shared handicapped space with the property next door. This will allow a larger stature tree in the parking area. Staff is recommending approval. Skibby asked if Staff had any additional design concerns. Knox said Staff suggested the side lights, thus adding to the invitable entry. Skibby said since the building is stucco, he was concerned about the width of the windows and asked if there would be any relief or more detail on the windows. Abrahamson said this is a contemporary use of windows and it is hard to tell how they will look with a flat drawing. Knox said the windows will be bronze or vinyl and will be inset. Lewis said Skibby is talking about the header and sill. The plans show a sill but no header. Cardinale asked if real or synthetic stucco would be used. In either case, he said it would not be difficult to add more detail to the windows. Knox said he would talk to Shostrom tomorrow to find out the details. I Ashland Historic Commission Minutes June 4, 1997 Page 2 Bailey said her first reaction to the design was that it is good the building would be higher than the adjacent one. She also wondered if the windows would look better if they were single hung rather than casement. Lewis noted that casement windows allow more ventilation, if that is the objective. Anderson related the glass seems over-sized to him. Abrahamson noted this is a transition building and it has some characteristics of a true classical structure. If the Commission could see a color elevation of the building, it would show how the windows would blend in. Also, the finish on the stucco could make a difference. If you look at the building as transitional, you don't need to add more traditional elements. It's alright to have the massing of the windows. It wouldn't have been done in the past, but it's OK for the 1990s. Stucco will soften the design. She also noted real stucco allows light to penetrate its surface, while plastic stucco reflects the light. Chambers said the awnings are canvas and can be removed. He wondered if it was right to design the awnings into the building. A future owner may remove them. He declared the building should stand in its own. He also wondered why the windows are so low. He said he would like to see the building designed without the awnings. Knox noted the awnings are on the south facing elevation and they provide shading protection. Cardinale said without the awnings, it would be a very plain building. Lewis noted the window height is fairly equal to the building next to it. He also said the window height is an architectural design for inside light. Knox said the Commission should make a motion with the concerns so the applicant can work with the Review Board. Any changes should be encompassed in conditions. Cardinale stated he has a problem with all the "options" in the application. When the Commission sees "options", too often we get something we don't want. He said he wants to know what will 'be" before he votes to approve. There are ten different types of stucco. He needs to know what he will be approving because he doesn't want the same stucco finish as Taco Bell. Bailey added the options don't always work together. Abrahamson said that historically, windows were more vertical than horizontal. This design would be more traditional if the windows were vertical and headers were added. She related she would like to see elevations with the windows in groups of two rather than 3. Cardinale added if a metal roof will be used, standing seam would not be appropriate. Lewis agreed and noted galvanized metal would have more' of a patina and is more traditional. Chambers declared there is not just one variable, and if six or eight options are used, you can get a very different building than what you approve. Cowan agreed and said there are too many "ifs". Knox added there are always numerous unknowns until you actually start construction. It is therefore important to stress all Commission concerns. Ashland Historic Commission Minutes June 4, 1997 Page 3 Chambers said he thinks the proposed building works well being higher than the one to the west. A lot would be lost if it were the same height. i As the Commission had concerns about seeing elevations without the awnings so header trim and window proportions could be examined more thoroughly, Abrahamson said the awnings should be done as an overlay. Anderson said he would approve the application with recommendations.--He would like to see the windows split to single hung. Cowan said the height of the windows should be proportionate to the top of the building. Bailey declared the height of the building is important to her. It should be higher than the building to the west. She suggested single or double hung windows, and also noted she would like to see elevations without the awnings. Abrahamson said concerns of hers are the height of the building, roofing material, type of stucco, and windows. There are many different ways to approach the window groupings and she would like to see alternative elevations. She would also like to see a color plan since color has such a major impact on buildings. Knox noted color plans are not a requirement of plan submittal. Chambers agreed with Abrahamson and added he would like to see a lintel treatment. Lewis stressed the importance of roofing material (he would recommend galvanized), header and trim for balance and height, and the height of the building. He said the overall building has a nice look with the pillars and cornices. Cardinale agreed with Lewis. Skibby said he feels comfortable with the building, but would like to see headers above the windows. He also recommends a galvanized roof. After taking a straw poll, the Commission felt the following conditions should be added to the Findings: 1) height should be taller than building to the west; 2) headers should be on all windows; and 3) roof material should be galvanized. After discussing these items in more detail, Skibby moved to recommend approval of this planning action with the above conditions. Skibby also included the empowerment of the Review Board to make decisions based on the conditions at the time the building permit is submitted. Cardinale seconded the motion and it was unanimously passed. Shostrom will also present drawings to the Review Board within the next few weeks. He then rejoined the Commission. BUILDING PERMITS I i Permits reviewed by members of the Historic Commission and issued during the month of May follow: 253 East Main Street Johnny Kiwiseed Tennant Improvements 101 Scenic Drive Matt Messner Pool I 139 Granite Street Richard & Leslie Lovett Addition/Remodel 172 Church Street David Hoxie Acces. Res. Unit 1 223 Fifth Street Cooper/Silverman Remodel i Ashland Historic Commission Minutes June 4, 1997 Page 4 227 Granite Street Richard Mastain Remodel 78 Sixth Street Ron & Tracy Bass Remodel/Addition 35 Granite Street Allen Connolly Replace Foundation 40 North Main Street Gordon Claycomb Enlarge Interior Window 220 Scenic Drive John Thompson Deck 40 North Main Street Chris McIntosh Arbor Addition 548 Rock Street Brent Thompson Deck 548 North Main Street Mountain View Retire. Sign 275 East Main Street Ashland Drug Sign 64 North Pioneer Street Reichenshammer Const. Sign 47 North Main Street Plaza Cafe Sign 31-B Water Street Siskiyou Micro Brew Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: June 5 Skibby, Bailey, Lewis and Cowan June 12 Skibby, Lewis, Chambers and Abrahamson June 19 Skibby, Anderson and Shostrom June 26 Skibby, Bailey, Cowan and Abrahamson OLD BUSINESS Old business was not discussed. Members will be appointed to project assignments for PA 97-048 and 97-053 at the next meeting. Proiect Assignments for Planning Actions PA # Address Person(s)Assigned 96-063 62-66 East Main Street Terry Skibby 96-058 264 Van Ness Avenue Jim Lewis 96-086 685 "A" Street Curt Anderson/Jim Lewis 96-110 499 Iowa Street Joyce Cowan 96-112 249 "A" Street Jim Lewis 96-139 545 "A" Street Terry Skibby 97-014 20 South First Street Joyce Cowan Ashland Historic Commission Minutes June 4, 1997 Page 5 96-143/97-030 136 North Second Street Terry Skibby 97-018 661 "B" Street Jim Lewis 97-032 174 Church Street Vava Bailey j 97-039 78 Sixth Street Jim Lewis NEW BUSINESS The Role of the Historic Commissioner Knox related the role of the Historic Commissioner is to guide projects which are required for review and recommend possible alternatives for compatibility. Types of projects include Conditional Use Permits, Site Reviews, and Variances. There are different procedures and different criteria for these types of planning actions. The Commission will need to review, recommend and steer the projects to protect the integrity of the Historic District in general. Anderson said he had some ideas on how to streamline the Commission meetings: 1) have an overall time period; 2) come to consensus on how long to meet on various projects (staff could be time keeper); 3) have a straw poll in order to find proper time to make motion; 4) don't allow more than one conversation at a time. Skibby said he would discourage time limits. As it is now, Commission members have to agree if they want to extend the meeting past 10:00, then past 10:30. Meetings can go no longer than 11:00 p.m. Anderson said he is more concerned about each agenda item. Skibby countered the quality of the meetings would diminish. Bailey said a time check would be a good idea. Lewis stated he sees public input as important and every planning action is different. Chambers said that over the years, he feels the Commission has developed a good process. He agreed with Bailey, however, the Commission should be more cognizant of the time. Lewis added it is important to advise the Planning Commission and make recommendations. The Historic Commission needs to have good credibility. He also noted the criteria for the Historic Commission is more subjective than objective. Anderson said he is also interested in everyone having a say, but not dual conversations. It is also important not to lose track of time. He would like a recommendation on how long the Commission should spend on discussion after public testimony has been closed. Lewis said he is willing to have a guideline set. Chambers said he feels the Commission takes the amount of time it feels is necessary for each action and that Lewis could call for a motion if he feels it is time. Lewis commented that oftentimes old and new business get short changed and they are important parts of the agenda also. Ashland Historic Commission Minutes June 4, 1997 Page 6 Anderson moved to have the Commission come up with some recommendations on how long certain agenda items take, depending on the importance to the community. The motion died for lack of a second. Abrahamson said this is a creative process with the need to guide the energy and educate. When actual issues have been dealt with, it is time to move on. Lewis stated the members should feel free to remind him to move on if necessary. On the issue of who should start the discussions, Cardinale suggested whoever is ready should begin, then move around the table until all members have spoken. Lewis added everyone should wait for a turn if they want to rebut or debate. Chambers said he would worry about the loss of spontaneity if all discussions rotate around the table. At 10:15 Skibby moved to extend the meeting until 10:30. There was no second. There was no further discussion ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 10:15 p.m. Ashland Historic Commission Minutes June 4, 1997 Page 7 ay AGENDA ASHLAND AIRPORT COMMISSION Noon, Wednesday, May 7th, 1997 AT THE COUNCIL CHAMBERS 1175 East Main Street Members Present: Alan DeBoer; Paul Mace; Marty Jacobson; Bill Skillman; Lillian Insley; and John Yeamans. Staff Present: Jim Olson, Pam Barlow and Caralyn Dusenberry I. CALL TO ORDER: 12:00 Noon Chairman DeBoer called the meeting to order at 12 noon. A. Welcome Guests: Mr. Craven; Gordon Saffley, SOREDI, was introduced to the Commission. B. Public Request for Additional Agenda Items ll. APPROVAL OF MINUTES: Wednesday, March 5th, 1997: DeBoer stated the would stand approved as filed. II-A. Election of Chairman & Vice Chairman Chairman DeBoer opened the nominations for Airport Commission Chairman. Commissioner Yeamans nominated Commissioner Mace for Chairman. Nominations were closed. Mace elected Chairman by unanimous vote. Chairman DeBoer opened nominations for Vice Chairman. Skillman nominated Yeamans as Vice Chairman. Nominations were closed. Yeamans elected Vic Chairman by unanimous vote. Meeting was turned over to newly elected Chairman Paul Mace. PAGE 1- (c:aizp\minutes\may97.Min) i III. OLD BUSINESS A. Pending Projects: --Flight Patterns: update Barlow read letter from F.A.A. requesting modification of flight pattern. There is no objection to the request to change the flight pattern. Barlow request Skinner to help complete the form to be filed that will change the flight pattern. Hamilton requested this be given to "Flight Guide" for pilot notification. Skinner requested other publications also be notified. DeBoer stated NOTAM needs to have the information because it is the responsibility of the pilot to read their information. --Status of compass rose i Hamilton stated this is on hold until after Airport Day. --Electrical Service: Update This project has been completed. --Green Hangar Repairs Commissioner Jacobson stated he has the materials for the repairs to Green's hangar and hopes to have time to do this within the next month. B. Maintenance Issues: Staff --Storm Drain Work: Update l This job has-been completed. --Storm Damage Repair I Olson stated the damage repair has been completed. Funding is still in a question. Mace asked if the adjoining vineyard was satisfied with the work. Olson stated the vineyard was in error in location of property lines. PAGE 2- (c:airp\minutes\My97.Min) 1 I --Crack Seating/Slurry Seal apron There are cracks that are not repairable. The large ones will be patched by the City. Insley stated weeds are causing the cracks. Olson stated the taxiways do not have enough traffic to keep the weeds down. --Airport Waterline: Status This project has advertised for bids and bid opening will be May 27th. Anticipated date for starting the construction is June 15th. Permit for the creek crossing has been submitted to Oregon Division of Lands. --Fuel Tanks: Subcommittee DeBoer stated to place the fuel tanks above ground, two 12,000 gallon tanks will cost $120,000. Mace asked why two tanks. Skinner stated we are the only facility in the valley that offers 80 octane fuel. The jet fuel is logical for a 6,000 gallon tank. Medford is the only other place jet fuel is available in the southern Oregon area. The jet fuel sales has the potential to increase. DeBoer stated we can place underground tanks much cheaper. Mace asked about current tanks and Olson stated the City will have to hire a consultant to check the tanks. Skinner stated if these can be refurbished, lining the tanks and upgrading the pumping system it may be the route to go. He said everyone is moving away from everything under the ground. DeBoer stated the City has $80.000 in the budget to be expended next year. Discussion was held on replacing current tanks. DeBoer stated that the tanks they are looking at are cardlock and sophisticated. Skinner stated at a meeting in Grants Pass that they were informed of a Senate bill that will make available, to single providers, a $70,000 grant to upgrade fuel tanks. Mace asked about Lenn Hannon being contacted in reference to SB 3327. DeBoer stated he would contact the Hannon's and find out about the interpretation of this bill. Discussion was held on construction time frames and fuel being available during the construction time period. PAGE 3— (c:airP\minutes\may97.Min) C. Oregon Aeronautics Response on Planning Issue/Craven Request for Homesite Approval: � Richard Stevens, Land Use Consultant at 276 W. 6th Street, Medford. He filed an application with Jackson County for developing the edge of I Mr. Craven's property located in the Airport approach area and what they are proposing meets the City of Ashland's standard. He stated he attended the meeting to discuss this issue. His response to Oregon Aeronautics is that all he has to respond to is the Airport overlay because that is where the Craven property is located. The application meets standards and requirements for the Airport area. Steven's read letter from Oregon Aeronautics stating it meets their requirements. (See attached copy.) The intent is that they fall within the limitations and meet the standards of the Ashland Airport Plan. Mr. Stevens reviewed drawings with the Commission. Discussion was held with the Commission by Mr. Stevens and Mr. Cravens. After discussion Mace requested that survey information and the location of the buildings be brought back to the Commission at their next meeting. D. Other: Mrs. Schafer asked about the City taking care of the soil that has eroded behind the hangars. Olson stated there are three causes to the problem and for it not having been taken care of by now: 1) the flood; 2) soil conditions are too soggy; 3) the City's piece of equipment needed to fix the problem (Bobcat) has been down for over a month. They will take care of it as soon as possible. Schafer also said they have had an unfortunate accident by their " grandson. His friend was driving a golf cart and hit the CAP hangar. Discussion was held on this incident. Mr. Schafer stated if the City is paying double for insurance because the occupants are all paying insurance on their hangars. DeBoer stated the insurance the City has will not replace the hangars. Discussion was held on private insurance on use of the hangars. DeBoer stated the question needs to be asked if something did happen to a hangar would the City replace the hangar. He will look into this issue. Mr. Schafer stated he has had the same hangar for 25 years. He asked 1 PAGE 4— (c:aixp\minutes%m y97.Min) 1� I if hangars could be handed down to a family member after his demise. Discussion was held and it was stated that this issue is addressed in the hangar lease agreement. IV. NEW BUSINESS A.1 SOREDI Director Gordon Saffley: Saffley gave the Commission information on funds that may be available through grant programs. He gave Chairman Mace the list of projects that may be submitted. The projects would go through SOREDI, then reviewed by Federal agencies through State.departments. The City would then be requested to limit their request to one or two projects. Mace asked about sewer service.to Airport project. .Saffley stated this project was submitted and turned down but not resubmitted. . Barlow stated it should have been rolled over for the next available funding. Mace asked Commission for other projects: Insley asked if the fuel tanks could be funded through a grant. Saffley stated DEQ had a program that ran through 1996 for fuel tanks. Mace asked if there were fuel tanks run through this project and Saffley stated there was not. Discussion was held on Mt. Ashland's application. Saffley gave the steps in processing an application. Mace asked if the City would resubmit for the sewer project at the Airport. Barlow stated the City would resubmit. Mace thanked Saffley for coming. A. Financial Report: Barlow distributed financial reports. The one required item left to do in this years budget is mowing the 22 acres. This is weed abatement required by Fire Department. Discussion was held on having the entire area mowed and not just the perimeter. If there are enough funds left in the budget the window awnings could be purchased for the building. DeBoer asked that the hangar rent increase be placed on the next meeting agenda. Yeamans ask if Skinner had the weather reporting system taken care of financially. Skinner stated Alsing had paid for it. Mace asked a sign be placed at the Airport Appreciation Day requesting donations for PAGE 5— (c:airp\minutes\may97.Min) reimbursing Alsing. Funding for the weather station will be placed on next months agenda. i B. CAP Hangar Lease Status: Skillman: Skillman stated there is nothing to report. This item will also be placed on the next agenda. C. Commission Report to Council 4/15: Comments: Skillman apologized to DeBoer because he had forgotten to attend the ! City Council meeting. D. Other: V. AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION A. Status of Airport--Skinner: Activity is picking up because the weather is getting nicer. They are busy in shop. Crack sealing was a help. City has been working well with getting the sweeper there to clean the runway. It is getting in real good shape. The over-all condition of the Airport is almost up to where it was before the flood. B. Review of Safety Reports--Skinner: Copies of the safety report were in the Commissioner's packet. Crack sealing in the white area (the runway markings) is needed. ODOT's report shows the storm drain grate near the fuel station needs to be raised. It has a potential to damage a prop. Skinner does not know if it is an advantage to address it now since the fuel tanks will be replaced next year, could be taken care of at the same time. The tree trimming maintenance needs to be addressed. Olson stated the survey crew has been out and have identified the trees. The northwest corner has a tree that is starting to encroach into the protected airspace. Olson will meet with Skinner and address the tree trimming issue. Skinner stated the hangar lease has changed since he took the leasing over. The 30 day formal notice is what he has been working under. A recent incident happened where he was given notice on the 22nd of the month that the lessee would be leaving at the end of that month. They were billed for the following month and the lessee brought their lease PAGE G— (c:airp\minutes\may97.Min) back that stated there was no 30 day clause. He contacted Barlow and she contacted Nolte. The period 1995-1996 the lease was rewritten and the 30 day notice had been dropped. Barlow stated Nolte told her that Oregon Law requires 30 days. It was the consensus of the Commission that the 30 day notice be placed back into the hangar lease agreement. Discussion was held on the list, which causes delay when they cannot be located. DeBoer told Skinner to lease to the next person he could reach on the list. This item was placed on the next months meeting agenda. C. Airport Association: -Weather Service Connection: Status -Airport Day Planning: Status Hamilton gave an overview of the Airport Day activities. Hamilton displayed drawing and reviewed flight pattern for the Airport Appreciation Day. VI. INFORMATIONAL ITEMS A. Other: B. Summer Meeting Schedule: The summer schedule will be addressed at the June Airport Commission meeting. VII. ADJOURN There being no further business the meeting adjourned at 1:30 p.m. Respectfully submitted, i Caral n Dusenberry Administrative Secretary Public Works Administration PAGE 7— (c:aizp\minutes\may97.Min) BICYCLE COMMISSION ) Thursday, April 17, 1997 � Regular Meeting Thursday, May 17th, 1997 i Council Chambers 1175 East Main Street Members Present: Darrell Gee; Larry Hobbs; Austin Murphy; Russ Rickert; Janine Ellsworth; and Councilor Ken Hagen. Staff Present: Pam Barlow & Caralyn Dusenberry I. CALL TO ORDER Councilor Hagen called the meeting to order at 4:40 p.m. i Councilor Hagen stated Tuesday, May 21st, the Bicycle Commission is scheduled to present a report at the City Council Meeting. ll. APPROVAL OF MINUTES: April 17, 1997 Murphy moved the approval of the April 17, 1997 minutes. Gee seconded motion. Motion approved. III. ITEMS FOR DISCUSSION: A. Public Forum Tim Turk, 209 Gresham, stated the Community Bicycle program is requesting funds for various items. He submitted a letter which listed items the funds have been spent. Hagen stated their number one problem is they do not have enough bikes. Turk stated they are starting clinics for bike repair. The bike repair clinics held so far have been successful. The clinics will be held on Tuesdays and Thursdays at Ashland Co-op. Wednesday they were at EVO's. This was a success also and several people stayed for instructions. Ellsworth stated paint has been donated to paint the entire bikes green. Space has been provided by Paul Comstock, Ashland Hardware. Hagen stated the program has been a great success and the biggest demand is for more bikes. The decision has been made to paint the entire bikes green. This will keep people from stealing parts. Damage: Four out of 32 bikes have been damaged. One has been stripped and is being remade. A few individuals have pretty much selected their bicycle and l are keeping bikes for their sole use. Hartman feels this is not the purpose of the program. The purpose is to have transportation to the general public for their use. As a solution, because there are 12 donated each week for repair, to give those individuals a bike and teach them how to repair it. Turk stated a couple from the Bay area were riding two green bikes. They were here for Shakespeare for a week and chose to ride the bikes around town. Gee stated there seems to be a large amount of bikes at the library in a specific group. Ellsworth stated the community needs to know where to take bikes that need to have repairs. A green house on Morris street is the place the bikes need to be taken if they need repair. The repair clinics on Tuesday, Wednesday and Thursday are also a good place to take them. 858-3304 is the message telephone number for the community bike program. The program is asking for prize money for the logo contest, galvanized sheet metal plates with logo, and tools for a second location at Community Food Store. Discussion was held on expenditures for the bicycle program and funding available in the community. After discussion Gee moved $436.00 be given to the Bicycle Community Program. Austin seconded motion. Motion approved. Hagen requested Jim Hartman send an invoice for $560.00 (includes remainder of previous billing). B. Goal Setting: Budget, Lockers, Education, Etc. Hagen stated the Bicycle Commission budget is proposed at $3,000 and Community Development said they would find funding for the bike lockers. Discussion was held on the Siskiyou Boulevard improvements being funded. Discussion was held on the banner being placed the same time as the National Bike To Work Day and coordinate with them. Hagen requested Rickert to check out the National bike commute day. Rickert will contact Barlow and she will set the date. Discussion was held on availability and purchasing easels to display the Siskiyou Boulevard bike lane conceptual drawing around town. Rickert asked if there is a Bicycle Master Plan for the City of Ashland. He showed the Commission the Jackson County Bicycle Plan. Discussion was held as to what is in the Comprehensive Plan in comparison to what a master plan would consist of. Discussion was held on what the plan for Ashland should have in it. The purchase of a 20 X 30 foot tent for different events. The cost of renting a tent is expensive. Amy from the sanitary service is investigating the costs. Rickert stated he knows someone that does this for $100 rental fee. He will look into this. Hagen stated Education will be a big item. Ellsworth stated approximately $2500 would be donated to education via Siskiyou Wheelmen. Lockers will also be a big item with additional funding from Planning. i Discussion was held on participating in the Fourth of July parade. A parade committee should be set. Ideas for the parade include: Community Bikes/Bike Maintenance; education on bicycle facilities; how bicycles contribute to quality of life. Back to school bike program. Gee stated he saw a school teacher the day before giving instruction to kids on bicycles. To create an awareness program for RVTD and SOU students to be encouraged to ride the bus a couple times a week with their bikes. Hagen discussed working with employers to help them encourage employees to ride bikes or the bus. Employers could offer time off, etc. It was the consensus of the Commission that this is a good idea. t C. Facility Development: --Status of RR Bikepath ISTEA & CMAQ grants Barlow stated this is scheduled to go out to bid in July. September is the closing time. Construction could begin in October. This would be stretching it. All easements will need to be completed by June 12th. The consultant this morning had the final comments for revisions. The time line is extremely tight at this point. The Medford ODOT office may be available to do the construction drawings for this project. --Bicycle Lockers: Update Barlow stated she heard from Dennis Davis at the Medford Key Bank office. Their real estate office is apprehensive of restrictions on use of their property. They are interested in the half circle instead of a full circle of lockers. Discussion was held on placing a half circle and possible problems and responsibility for up-keep. I Siskiyou Boulevard I There is a meeting scheduled at the end of the month with ODOT, the City Administrator, Councilor Hagen and Barlow. Gee asked Barlow to contact Amy Lesch as to a time frame for painting fog lines and bike lanes in the City. Lesch would like to have a design alternative selected by the community by December. If the plans are done by 98-99, the odds of getting construction fundi6g are improved. Hobbs moved Barlow will purchase 12 easels for displaying plans. Gee seconded motion. Motion approved . D. Bike Commute Week '97: Finalize events Rickert stated everything is ready. Discussion was held on details for Bike Commute day. E. Bike Swap: Critique of Event & Materials The Bike Swap was reviewed. Ellsworth staffed the table. RVTD brought a bus to the event to issue bus bike rack permits, but only one was given out. This item needs more signing and publicity next year. Barlow worked with Siskiyou Wheelmen to have the Safe Cycling video at the Providence Run, also. F. Bicycle Safety Education: Committee Report Ellsworth is working with Bob Budessa to develop summer programs. She is making a presentation to Girl Scouts the end of the month. She is also working with Girl Scouts and Ashland Parks and Rec. Other programs were discussed. G. Community Bicycle Program: Kick Stands, Other Funding Needs [Previously discussed.] H. PD Bicycle Improvements: Gee Larry Hobbs will continue to work on this project. I. Review and Update Action List Commission requested Barlow update the action list with today's additions. J. Innovations Video: Return & circulate K. Set July/August Schedule The regular meetings will be held in June and July. At the July meeting, Bicycle Commission will check to see if there will be a quorum in August. Preference was to meet to prepare for back to school safety programs. L. Other The Bicycle Commission is scheduled to meet with Council on May 20. Ellsworth will present Education; Hobbs will present multimodal transportation and facilities; Rickert and Gee will present the Bicycle Commute event; Murphy will present the Community Bike Program. Hagen encouraged the Commission to show their enthusiasm. IV. COMMENTS: Commission or Spectators. V. INFORMATIONAL ITEMS VI. ADJOURNMENT The meeting adjourned at 7:05 p.m. i i i 1 TRAFFIC SAFETY Commission ,Y City Council Chamber May 22,1997 Members Present: Chris Schumacher; Don Laws; Dan Shulters; and Joanne Navickas. Staff Present: Police Officer Brent Jensen, Pam Barlow & Caralyn Dusenberry. Guests: Barbara Ryberg, Ashland Library, requesting time limits for parking in area of Library; and Justin Strnad, requesting permission for special vehicle permit. I. CALL TO ORDER: 7:00 p.m., Council Chambers: Meeting was called to order at 7:10 p.m. by Chairman Laws. I. APPROVAL OF MINUTES: April 24, 1997: Chairman stated minutes would stand approved as submitted. III. ITEMS FOR DISCUSSION: A. Public Forum: B. Review of Traffic Requests/Projects Pending• Barlow stated the "No Parking" area still needs to be painted on the corner of Church and High Street. It is on the schedule and pending. "Yield" signs on Gresham and Guthrie at Holly have been approved and have not yet been placed. Two "No Parking" spaces on Helman have been approved but not installed. A signal at the Wimer/Hersey Street intersection is a long term capital improvement project. This will be noted on the next list, but ODOT will need to implement this project. A request for installation of a "Stop" on Laurel, at High is on tonight's agenda. The stop on Nutley at Scenic is not recommended due to the PAGE 1—(c:traf\minutes\My97.Min) i steep slope and Nutley being a gravel surface at this point. The intent was for speed control. Enforcement was advised. The traffic regulation for the parking lot on Second Street was sent to City Administrator and his decision was that the entire lot be made 2-hour parking. The Council has delegated authority to the City Administrator in parking issues. Councilor Laws stated he agreed with the City Administrator's decision. C. Traffic Safety Projects: --Ashland Version: Medford Neighborhood Traffic Safety Manual Barlow stated a student at SOU may be able to do this project. Laws recommended Pattie Acklin be contacted for this project. i Discussion was held on a program similar to a Neighborhood Watch program except it would be a traffic watch program. --Crosswalk Awareness/Committee Projects: Report Barlow stated the proclamation has been completed and signed by the Mayor. Lightning Banner Company will correct the dates on the City's banner for this year and it will be placed across Main Street. The turn-out for the Crosswalk Week public meetings has been poor. Barlow stated Beardsley has been disappointed with the response. The Crosswalk Awareness Week will be a low-key project this year. Jensen stated he will posted on crosswalks all week long. The Street Division will be placing cones in the downtown crosswalks. Discussion was held on education programs for SOU. The re-design of Siskiyou Boulevard may be a time crosswalk problems could be addressed and possibly help the situation. Navickas stated she, or her son, will wear the chicken costume for Crosswalk Awareness Week. She also suggested having a contest next year for the school kids to make signs and then the winner's sign would be carried by Safety Chicken. Laws stated this was a good idea D. Special Vehicle Permit: Pedicab Barlow stated pedicab's were controversial in previous discussions. She placed a copy of the special vehicle permit ordinance in the Commission packet. PAGE 2- (c:traf\minutes\.y97.Min) Justin Strnad, 240 Nevada Street, addressed the Commission. He had gotten the idea for a pedicab approximately three weeks ago. The pedicab is similar to a horse-drawn carriage except it will be bike drawn. It has a chassis with gearing and seven speeds. His plan is for a bike that will compliment the downtown area, and have a similar look to the horse-drawn carriage. He wants to create his own income, exercise and be outside all at the same time. His route would start at the water fountains at the Plaza and go up Windburn Way through Lithia Park to the Granite Street entrance above the upper duck pond. The pedicab is capable of carrying two passengers. The way he would get his customers is by small signs or personal contact. The bike will take four to six weeks to be built and delivered. Chairman Laws asked Officer Jensen his opinion and Jensen stated that he thought it was a good idea. He also thinks there will be plenty of room at the Plaza for parking his pedicab. Laws recommended the agreement have stipulations. Laws requested approval of the agreement with more specifics, which would be in accordance with the ordinance. Schumacher moved Laws request and Navickas seconded motion. Motion approved. E. High and Laurel: Yields on High Barlow stated the traffic study shows that most of the traffic at the intersection of High and Laurel is making the turn from Laurel, on the downhill side, towards downtown. Most of the traffic coming up the hill on Laurel is making the turn at Briscoe School to go downtown. There are approximately 100 vehicles per day coming down Laurel. The majority of the complaints are in reference to speed and vision clearance. The City also has received complaints in reference to the school children's safety. The steep street needs to be the through street. The "Yield" signs here would provide some safety improvement for people driving on High Street. Schumacher stated she used to pick up a child at Briscoe in the afternoon and most of the traffic is going up on Laurel. Engineering's recommendation is based upon the school and the slope of the street. Barlow stated this does not warrant a "Stop" sign. Discussion was held on flow of traffic on High and Laurel. After discussion, Shulters moved the Traffic Safety Commission approve "Yield" signs on High Street at Laurel. Schumacher seconded motion. Motion approved. F. Pioneer/Fork/Hargadine: Response from OSF Barlow stated she spoke with Paul Nicholson of Oregon Shakespeare Festival. The planting plan looked fine to him and they thought it was a good idea. They made no commitment to additional improvements or financing. Barlow stated this curb extension will be placed on the miscellaneous concrete project for bidding this fall. PAGE 3— (c:trat\minutes\may57.Min) I II G. Van Ness & Laurel: 4-way Stop (Speed control) Shawna Stargill telephoned Barlow in reference to the intersection at Van Ness and Laurel. Her concerns are speed, kids and pets. Engineer Tech Smith stated there is a vision clearance problem in this area. Stargill j requested a 4-way stop as a solution. Barlow stated the Police Department needs to do a speed study. Jensen stated in his 16 years with the City that he has never seen a truck speeding. Barlow recommended no action be taken at this time and more study would be made in reference to this intersection. H. 2 15-Minute Parking Spaces on Gresham (@ Library Barbara Ryberg from the Library addressed the Commission. She stated the library use has increased from 1991-1992 with 2,213 patrons, to 2930 persons in 1995-96. Nothing else has increased such as staff or parking facilities. The Friends of the Library have had several meetings to discuss eliminating some of the parking problems. They have sent out newsletters encouraging people to ride bikes or walk to the library. She is suggesting that two parking spaces be changed to a 15 minute limit located on Gresham, west side between East Main and Hargadine. This would be an effort that will show the patrons that they are trying to do something about the parking issue. Laws stated he thinks it would help a small amount. The problem would be that local retail employees would again be pushed further up the street. Ryberg does not think it is as much of a problem as the double parking in the parking lot. Schumacher asked Ryberg if the parking lot could have shorter time limits. Discussion was held on this issue. Laws ask Ryberg to take the issue of limited parking for the parking lot back to the Friends of the Library Committee and get their input. The enforcement issue will be looked into by Officer Jensen. Laws would like the reaction of the Friends of the Library and requested Ryberg to come back to the June 26th meeting I. Summer Schedule /Goal Setting Barlow stated in the past the Commission has held a combined July and August meeting. Next regular meeting will be June 26th and a combined July and August meeting could be scheduled for July 31st. Laws ordered this be done. J. Other IV. INFORMATIONAL ITEMS Barlow asked if Goal Setting should be addressed at the next meeting. There are funds remaining in this years budget and Barlow asked if the PAGE 4— (c:traf\minutes\mey90.Min) Commission would like to help support the Bike Commission on their educational materials. Laws stated this sounded like a good use for the funds. It was the consensus of the Commission that theses funds be used for the bike educational materials. V. ADJOURN There being no further business the meeting adjourned at 8:15 p.m. R spectfully miffed Caraly Dusenberry Administrative Secretary Public Works Administration PAGE S— (c:traf\minutes\may97.Min) Monthly Building Activity Report: 04/97 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ACCESSORY RES UNIT 1 50, 000 ADDENDUM TO ROOF 1 ' 6, 000 ADDENDUM/PERMIT 9702006 1 0 ADDENDUM/PERMIT 9704027 1 0 ADDENDUM/PERMIT 9704028 1 0 ADDITION 1 7, 112 ASSISTED LIVING CENTER 1 3, 961,202 BASEMENT REMODEL 1 11, 000 BATH REMODEL 1 20, 000 BATHROOM REMODEL 1 5, 000 CONV GARAGE TO FAMILY RM 1 6, 000 DECK 1 6, 500 DETACHED GARAGE 1 6, 500 EXCAVATION 1 1, 000 FENCE 4 2 ,458 FIRE SPRINKLER SYSTEM 1 2, 193 GARAGE 2 12 , 508 INTERIOR REMODEL 2 20, 242 MANUFACTURED HOME INSTALL 1 78, 000 NEW STAIRWAY 1 800 PARTIAL INTERIOR DEMO 1 0 RAISE ROOF 1 6, 000 REROOF 4 24 , 022 SFR 8 884 , 551 SPECIAL - COUNT FIX UNITS 1 0 Subtotal: $ 5, 111, 088 Electrical: 2 BR CIR FOR FURNACE&AC 1 250 PAST FEES DUE FOR SERVICE 1 400 REFUND ELECT ON 9612044 1 0 SERVICE + 7 BRANCH CIRS 1 1, 650 SERVICE CHANGE 4 3 , 300 SERVICE CHANGE + BR CIR 1 750 TEMP POWER 1 137 TEMPORARY POWER 1 137 TEMPORARY POWER POLE 1 137 Subtotal: $ 6,761 Mechanical: GAS FINE/GAS FURNACE 1 2, 500 Monthly Building Activity Report: 04/97 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE/FIREPLACE INSERT 1 400 GAS LINE/FURN/AC/2 BR CIR 3 15, 224 GAS LINE/FURN/SERVICE+l 1 3 , 540 GAS LINE/GAS FURNACE 1 3 , 345 GAS LINE/STOVE/WTR HTR 1 6, 000 INSTALL AIR COND/1 BR CIR 3 7 , 116 REPLACE GAS WATER HEATER 1 300 Subtotal: $ 38 , 425 Plumbing: 165 ' SEWER LINE 1 200 ADD WATER SERVICE/REPIPE 1 900 BACKFLOW DEVICE 2 2 , 050 CHG TO GAS WATER HEATER 1 635 INSTALL SUMP PUMP 1 350 IRRIGATION SYSTEM 1 2 , 000 RELOCATE BACKFLOW DEVICE 1 250 REPLACE WATER LINE 1 300 REPLUMB HOUSE 1 2 , 500 SEWER LINE 1 200 WATER HEATER 3 950 Subtotal: $ 10, 335 ***Total: $ 5, 166, 609 COMMERCIAL: Building: COMMERCIAL BLDG+1 APT UNT 1 200, 000 COMMERCIAL/2 RESIDENTIAL 2 280, 000 COUNT FIXTURE UNITS 1 0 FIRE SPRINKLER SYSTEM 1 2 , 200 INTERIOR FIRE SPRINKLER 1 6, 489 REMODEL 1 176, 000 REPAIR FLOOD DAMAGE 1 1, 200 REROOF 2 23 , 236 SATELITE DISH 1 11900 SPECIAL TO COUNT FIXTURES 1 0 Subtotal: $ 691, 025 Electrical : 1 BR CIR FOR MCNEIL HALL 1 285 Monthly Building Activity Report: 04/97 Page 3 # Units Value COMMERCIAL: Electrical: 2 SERVICE + 28 BR CIRS 1 7 , 000 3 BRANCH CIRCUITS 1 550 4 BRANCH CIRCUITS 1 900 ALARM SYSTEM 2 1, 621 SECURITY SYSTEM 1 1, 166 SERVICE + 10 BRANCH CIRS 1 3 , 900 SERVICE + 12 BRANCH CIRS 1 6, 800 SERVICE + 14 BRANCH CIRS 1 4 , 000 SERVICE + 20 BRANCH CIRS 1 4 , 000 Subtotal: $ 30, 222 Mechanical: GAS LINE/FURNACE 1 22 , 232 Subtotal: $ 22, 232 Plumbing: BACKFLOW DEVICE 1 200 CONDENSATION LINE-SEWER 1 750 WATER & SEWER LINES 1 600 Subtotal: $ 1, 550 ***Total: $ 745, 029 Total this month: 105 $ 5, 911, 638 Total this month last year: 78 $ 1, 570, 981 Total year to date: 932 $30, 029, 476 Total last year: 806 $20,443 , 886 This month This month This year last year Total Fees: 49 , 366 17,738 313 , 190 Total Inspections: 742 482 6378 NEW CONSTRUCTION: 4/97 RESIDENTIAL PAGE NO. 1 06/23/97 ADDRESS #UNITS CONTRACTOR VALUATION ** ASSISTED LIVING CENTER 900 SKYLARK PLACE TERRACE CONSTRUCTION 3961202 . 00 ** Subtotal ** 3961202 . 00 ** DETACHED GARAGE 143 OAK MEADOWS PL GREENEWOOD HOMES 6500. 00 ** Subtotal ** 6500. 00 ** GARAGE 1357 EAST MAIN ST RITEWAY MOBILE HOME 6000. 00 SERVICE 1159 VILLAGE SQUARE DR4 OREGON LAND DEVELOPERS 6508 . 00 ** Subtotal ** 12508 . 00 ** MANUFACTURED HOME INSTALL 1357 EAST MAIN ST RITEWAY MANUFACTURED 78000. 00 HOMES ** Subtotal ** 78000. 00 ** SFR 872 B ST NORTHWESTERN HANDCRAFTED 105395.80 HOMES 1299 ROSE LN BEAR CREEK CONSTRUCTION 89244 . 00 143 OAK MEADOWS PL GREENEWOOD HOMES 160000. 00 164 HARRISON ST OWNER 106172 . 00 162 HARRISON ST OWNER 121690 . 00 891 ROCA ST OWNER 88778 . 00 1138 VILLAGE SQUARE DR35 OREGON LAND DEVELOPERS 89335. 00 885 PALMER RD HILDRETH, BRAD 123936.55 ** Subtotal ** 884551. 35 *** Total *** 4942761. 35 NEW CONSTRUCTION: 4/97 COMMERCIAL PAGE NO. 1 06/23/97 ADDRESS #UNITS CONTRACTOR VALUATION ** COMMERCIAL BLDG+1 APT UNT 20 FIRST ST S SHOSTROM BROS.LTD. 200000. 00 ** Subtotal ** 200000. 00 ** COMMERCIAL/2 RESIDENTIAL 545 A ST 2 TURRELL, JON CONSTRUCTION 280000. 00 ** Subtotal ** 280000. 00 *** Total *** 480000. 00 I Monthly Building Activity Report: 05/97 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Building: ABOVE-GND SWIMMING POOL 1 ; 2, 100 ACCESS RESIDENTIAL UNIT 1 67,629 ADDENDUM TO 9503029 1 0 ADDITION 2 91, 037 CONV GAR TO LIVING SPACE 1 2,444 CONVERT GARAGE TO STUDIO 1 5, 000 DECK 3 9, 200 DEMOLITION OF BARN 1 0 DEMOLITION OF SHED 1 0 EXTEND BAY WINDOW/MISC 1 2, 035 FENCE 1 3 , 200 FIRE SPRINKLER SYSTEM 2 113 ,563 GARAGE & RV STORAGE 1 13, 109 POOL 1 16,000 REMODEL 5 100, 221 REMODEL & ADDITION 6 429,778 REPLACE FOUNDATION 1 8, 000 RETAINING WALL 4 30, 000 SFR 4 404, 345 SKYLIGHTS 1 2, 100 SOLAR WATER HEATER 1 4 , 173 STAIRWAY 1 894 Subtotal: $ 1,304, 828 Electrical: 2 BRANCH CIRCUITS 1 150 4 BRANCH CIRCUITS 1 900 ADD 1 BRANCH CIRCUIT 1 375 ALTERATION OF 1 BR CIR 1 125 REWIRE ONE BRANCH CIRCUIT 1 500 SECURTY SYSTEM 1 1, 103 SERVICE CHANGE 2 3 , 150 SERVICE CHANGE + 2 BR CIR 1 1, 050 TEMPORARY POWER 2 274 Subtotal: $ 7, 627 Mechanical: GAS LINE/FURN/AC/1 BR CIR 2 14, 709 Monthly Building Activity Report: 05/97 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS: Mechanical: GAS LINE/FURN/AC/2 BR CIR 2 8, 685 GAS LINE/FURNACE 1 ; 2, 657 GAS LINE/GAS RANGE 1 700 GAS LINE/GAS STOVE 1 1, 250 GAS WATER HEATER 1 375 INSTALL AIR COND/1 BR CIR 2 4 , 463 INSTALL AIR CONDITIONER 1 6, 039 REPLACE GAS FURNACE 1 2 , 000 Subtotal: $ 40, 878 Plumbing: BACKFLOW DEVICE 4 12, 085 CORRECT BACKFLOW DEVICE 1 1, 200 DOUBLE CHECK VALVE 4 5, 300 IRRIGATION SYSTEM 1 2 , 000 RELOCATE 5 PLBG FIXTURES 1 1, 200 REPLACE ELECT WTR HTR 1 350 REPLACE SEWER LINE 1 250 REPLACE WATER CLOSET 1 150 REPLACE WATER/SEWER LINES 1 3 , 100 SUBMERSIBLE PUMP/ELECTRIC 1 2 , 500 Subtotal: $ 28, 135 ***Total: $ 1, 381, 468 COMMERCIAL: Building: ARBOR ADDITION 1 800 ENLARGE INTERIOR WINDOWS 1 1,200 INT. SPRINKLER SYS. 1 3 , 000 NEW HOOD SYSTEM 1 8, 150 REMODEL (UPGRADE) 1 3 , 800 REROOF 1 50, 000 SPECIAL INSPECTION 1 0 TENANT IMPROVEMENT 4 30, 617 TENNANT IMPROVEMENT 1 1,200 Subtotal: $ 98, 767 Electrical: 3 BR CIR/OUTSIDE LIGHTS 1 300 Monthly Building Activity Report: 05/97 Page 3 # Units Value COMMERCIAL: Electrical: Subtotal: $ 300 Plumbing: NEW PLUMBING FIXTURES 1 24, 030 Subtotal: $ 24 , 030 ***Total: $ 123 , 097 ---------------------------------------------------------------- ---------------------------------------------------------------- Total this month: 96 $ 1,504, 565 Total this month last year: ill $ 3, 348 r 732 Total year to date: 1028 $31,534 , 041 Total last year: 917 $23 , 792 , 618 This month This month This year last year Total Fees: 19, 805 38, 150 332 ,996 Total Inspections: 643 647 7021 NEW CONSTRUCTION: 5/97 RESIDENTIAL PAGE NO. 1 06/24/97 ADDRESS #UNITS CONTRACTOR VALUATION ** ACCESS RESIDENTIAL UNIT 172 CHURCH ST ASHER, STEVEN DBA ASHER 67629. 00 HOMES ** Subtotal ** 67629. 00 ** GARAGE & RV STORAGE 960 CLAY ST MEDINGER CONST. CO. INC. 13109. 00 ** Subtotal ** 13109. 00 ** SFR 149 OAK MEADOWS PL GREENEWOOD HOMES 115921. 00 798 ST ANDREWS CIRCLE LALLO, ANTHONY 97424 . 00 1314 SEENA LANE OWNER 119000. 00 811 ROCA ST DRAGONFLY CONSTRUCTION 72000. 00 ** Subtotal ** 404345. 00 *** Total *** 485083 . 00 NEW CONSTRUCTION: 5/97 COMMERCIAL PAGE NO. 1 06/24/97 ADDRESS #UNITS CONTRACTOR VALUATION ** ** Subtotal ** 0 . 00 *** Total *** 0. 00 INTERGOVERNMENTAL AGREEMENT FOR THE ADMINISTRATION AND ENFORCEMENT OF THE STATE BUILDING CODE BY THE CITY OF ASHLAND, OREGON IN THE CITY OF TALENT, OREGON Intergovernmental agreement made on 1997, between the CITY OF ASHLAND ("Ashland") and the CITY OF TALENT, ('Talent"). RECITALS: A. Ashland and Talent have the authority pursuant to ORS Chapter 190 to enter into written agreements to provide for the administration and enforcement of building codes.. B. Talent has adopted a building code ordinance incorporating the State of Oregon Structural Specialty code (ORS 455.010), the Mechanical, heating, ventilating specialty code (ORS 455.020), the Oregon Plumbing Specialty Code, the Oregon Electrical Specialty Code, The Uniform Code for Abatement of Dangerous Buildings, and the One and Two Family Dwelling Code (ORS 455.610 to 455.630), further referred to in this agreement as "the codes." C. The cities of Ashland and Talent desire to set forth their respective rights and obligations concerning administration and enforcement of the codes. CITY OF ASHLAND AND CITY OF TALENT AGREE: 1. Appointment of Building Official for Talent: The Ashland Building Official is appointed as the Talent Building Official and, except as provided in this agreement, shall have those powers necessary to administer and enforce the codes. 2. Services by Ashland: Ashland shall provide the following services within the city limits of Talent in connection with the codes: 2.1. All required inspections. 2.2. Upon application and payment of applicable fees, issue permits, including certificates of occupancy. 2.3. Except as provided in paragraph 3, enforce the codes, including, but not limited to, issuing stop work orders. 2.4. Review applications and plans received and verified by Talent and verified as provided under paragraph 3.1 to Ashland.for review and approval. Permit application, fees and plans shall be filed by the applicant at the Ashland building department, 20 East Main Street, Ashland, Oregon. I2.5 Provide all submittals for compliance with State of Oregon Building Codes Division requirements for local inspecting authorities. i 3. Services by Talent: Talent shall provide the following services under this agreement: 3.1. Provide initial review of all applications and.plans for a building permit and, prior to releasing them to Ashland, verify compliance with all applicable ordinances of Talent including compliance with land use ordinances. 3.2. Prosecute violations of the codes, conduct abatement proceedings and defend appeals, and enforce all requirements of the Talent's land use ordinances. 4. Fees: For services under this agreement, Ashland shall receive 75% of all permit fees; 75% of all plan review fees and call back fees collected by Ashland. Ashland i shall remit the balance of all fees less state surcharges to Talent. At the termination of the agreement, Ashland shall complete all inspections and plan reviews in process at the above percentage. 5. Projects in progress: For projects currently under construction as of the date of this agreement for which fees have already been collected, Talent shall pay Ashland for any required inspections or call backs the sum of $55.00 per hour. 6. Reports: Ashland shall make periodic reports to the Talent City Council as to the status of'the permitting and inspection processes established as a result of this agreement. 7. Representatives: 7.1. Ashland's Building Official shall have the authority to administer this agreement on behalf of Ashland. 7.2. Talent's City Administer shall have the authority to administer this agreement on behalf of Talent. 8. Termination: Either party may terminate this agreement by 30 days' advance written notice to the other party. 9. Indemnification: To the extent allowed by the Oregon Constitution, and within the limits of the Oregon Tort Claims Act, the City of Talent shall defend, indemnify, and hold the City of Ashland, its officers, agents, and employees harmless from any and all claims, actions, costs, judgments, damages, and other expenses resulting from injury to any person (including injury resulting in death) or damage to property (including loss or destruction), of whatsoever nature, arising out of or incident to the performance of this agreement. The City of Talent shall not be held responsible for PAGE 2-INTERGOVERNMENTAL AGREEMENT (V:eOrWphoenix.k) v � any claims, actions, costs, judgments or other damages, directly and proximately caused by the imole negligence of the City of Ashland. . VA CITY OF TALENT CITY OF ASHLAND BY BY City Administrator Its I �� REVIEWED AS TO CONTENT BY City Department Head Date: REVIEWED AS TO FORM By (Z, . City Leo Al C unsel Date: Coding (for City use only) PAGE 3-INTERGOVERNMENTAL AGREEMENT (p:egreelpheen&.k) CITY OF ASHLAND Office of the Mayor �. EGO MEMORANDUM DATE: June 26, 1997 TO: All Council Members FROM: Cathy Golden, Mayor RE: APPOINTMENTS TO SDC COMMITTEE I would like to appoint the following to the Ad Hoc SDC Committee: Larry Medinger, Homebuilder Darrell Boldt, Homebuilder Rob Winthrop, Public Dennis Jarvi, Public Ken Hagen, City Council Cathy Golden, City Council Board Member from Chamber of Commerce CITY OF ASHLAND ° Office of the Mayor a � a MEMORANDUM O,EGO�,.' ' DATE: June 25, 1997 TO: All Council Members FROM: Cathy Golden, Mayor RE: APPOINTMENTS TO TREE COMMISSION I would like to appoint Karen Brenten and Kerry KenCairn to the vacant positions on the Tree Commission. Both terms will expire on April 30, 1998. The advertisement for this position along with copies of their letters of interest are attached. a , egC.gP6 St n +i Landscape Design and Consultation Karen Brenten - i Mayor Kathy Golden City of Ashland - '-Ashland, OR 97520 June 3, 1997 - ,Dear Mayor Golden, . + \ /The,'purpose ofthe following letter is both to introduce myself to you,-and to i.express\my,interest in the possibility of serving on the AshlandTree Commission . I have recent!' (last summer) moved back to the Ashland-area afiter•s endin manyyears in Josephine County. ( I had previously lived in Ashland'in 1972-105, , and was Lenny Friedman's original partner in .Pyramid Juice Compan`y.) In the past fifteen years;T have workedn various capacities in the local horticulture industry, 'im both wholesale and retail nurseries, on maintenance crews, and prim`a'rily as a Y = freelance landscape designer (I am,the owner/operator of Naturescape'Designs). T i served as a Board member of/ the Southern Oregon,Landscape Association for five ; years, and ,also piloted a Horticulture Therapy program at the Southen Oregon Adolescent Study.and Treatment Center from 1987 until 1992 (this program`is•.still i In effedt). Recently, I donated a landscape planting plan for.the�r'enovation of i Bluebird Park.i It is my, unde5standmg that there is.a position available on the Ashland Tree - _ -C rn sion,�I would,be very Ant erested in being irrvolved with this organization. I;. know and/or`have worked-with several people already active on this. Comrnission; and ;feel that our inter-actions have been iproductive and harmonious; and that•I ' would,have much to offer to and learn from\working with this-'group. Please feel-free to call me if you would like to discuss this further with`me, or if you need any further, documentation or credentials . Thank you for your time in " + considering me for this position. Sincerely, / +' Karen Brenten ' v i P.O..-Box 1155, �Ashand, Or. 97520 (541) 488-1564 (888) 394-4544 - Kerry KenCairn KenCairn Environmental Design 147 Central Avenue Ashland, Oregon 97520 May 24, 1997 Mayor Catherine Golden City of Ashland Dear Mayor Golden, I was pleased to see a notice in the paper requesting interested persons for the Ashland Tree Commission. I have been wondering when the opportunity might arise, and I am very interested in participating. The range of qualities I could bring to the commission includes: ❑ A background in geography and understanding of place ❑ Extensive training in plants and landscape design ❑ Experience in balancing conservation and preservation with development ❑ A desire to reach the greater good, for all stakeholders ❑ A deep love for Ashland ❑ Little extra Time and lots of Energy I have been working on a number of development plans over the last year, I would like to be involved from a position of a community member as well as a Design/Planning . professional. Thanks for all your hard work. Sincere y, Kerry KenCairn � Lri \ . . \ i § tf ) k� idqm ° ) \ CS Z5 \ ") � ) = / f / \ Ev ! s � af2 \ ƒ k7 $ \ 2 CO X k \ § &) 7 � 2 § \ U) � n / � � /! ° 4 £ 8 ■ § f !§ � i 4 e ±© p |! I. /2 cr . ( CITY OF ASHLAND t " p MEMORANDUM QEGO?,•° " np, DATE: June 25, 1997 TO: All Council Members FROM: Cathy Golden, Mayor RE: APPOINTMENT TO HOUSING COMMISSION I would like to appoint Elaine Wray to the vacant position on the Housing Commission. The term will expire on April 30, 2000. The advertisement for this position along with a copy of her letter of interest is attached. Elaine Day Wray, AICP 340 Glenn Street Ashland,OR 97520 j (541)552-9687 May 24, 1997 I Mayor Catherine Golden Ashland City Hall i 20 East Main Street Ashland, OR 97520 R F. ousin and Tree Conunissioo..Vacancies Dear Mayor Golden: Please consider me for one of the above named vacancies. I moved to Ashland 8 months ago from the State of Texas and wish to contribute something to this community by serving on a commission where I can use my experience and education. In the City of Bryan, I served on the Historic Preservation Commission and found it most rewarding. I have a B.A. in sociology and a masters in urban and regional planning with 8 years experience in public administration and planning. Two and one-half of those years were spent working for the City of Texarkana, Arkansas as Assistant Planner. In addition, I have worked in the social service field as a youth family councilor, a foster parent and as a Title XX Day Care Center Director. On a personal note, I have a 14 year old daughter who attends Ashland Middle School. My personal interests include reading, writing, crossword puzzles and walking for recreation and exercise. I have a macaw parrot, a cockatiel and a cat. My husband just began a truck driving career with England Trucking. I attend the First Methodist Church of Ashland and I work for the Rogue Valley Council of Governments as their Transportation Planning Program Manager. I can be reached at 552-9687(h) or at 779-6785(w). Sincerely yours, Elaine Day Wray i i i i � k { tR . $ k� w co f « m & 22 / \ - s + f in k 7 ® # lu § u _ E6 cr SB ■ ® � !§ j / ) k / U.S. Sen. Ron Wyden, June 30, 1997 Supervisor, Roue River National Forest, USFS Ranger Linda Duffy, Bengt Kamner Lands and Minerals USFS Ashland Mayor Cathy Golden, Ashland Police Captain Mel Clements, Ashland Cit Council Members, A Clear and Present Danger exists with relation to the general public and the Ashland Shooting Range. I am writio this letter to raise concern and awareness to all levels of authority in regards to the situation that has developed around the SPECIAL- USE PERMIT, which has authorized the City of Ashland Police Department to lease a 3.08 acre site. This is located on the Rogue River National Forest for the purposes of a rifle and target range in connection with law enforcement activities for the City of Ashland. Reissued on 03 17 95, the range has been used since the early 1960's and expires on 1 23 1 2014. It is the purpose of this letter to specify several as pects of noncompliance with the permit on the part of the holder (City of Ashland Police Dept.) and seek a court injunction, suspension and/or revocation of the permit. Approximately two weeks ago, while sitting on a rock along the Ashland creek (downstream from the water treatment plant) I was accosted by several uniformed officers of the Ashland Police Department. They informed me that I was "trespassing, on private property" and that I needed to leave. Furthermore they threatened that if I was caught in the area again, l would be cited with "criminal trespass". I explained to them that I had been coming to the creek for nearly five years, and that I was aware that the area I was in was National Forest property. I was told that I was wrong, and that I needed to leave. They explained that it was part of the shooting range that the City of Ashland "owned" and that it was private property. I left and complied. The area I was in, according to the Rogue River National Forest Map, is indeed within the Forest boundary. I subsequently called the Ashland Ranger Station to learn if I could obtain more information and a copy of the lease for the shooting range, and a map of the lease area. Ranger LindaDuffy confirmed that the creek area was not part of the lease area, and that I was within the National Forest. Where I was located is approx. 500 yards from the edge of the shooting range. I walk there for enjoyment of thhe biodiversity, the numerous swimming holes, and the tree canopy which provides a soothing atmosphere, in contrast to a hot summer day. I have not before, nor do I intend to violate any law. It is a place of relaxation, solace and meditation. After receiving the permit in the mail and reviewing the contents and map, I stopped by the Police Station to share with them the permit and map. I spoke with Sergeant Lisa Brooks, and showed her that under the Terms and Conditions Sec. I. F. Non-exclusive Use . The permit reads that that the agreement is a non-exclusive use. This basically means that the usage and access is not exclusive to the City of Ashland Police Department. Under Sec. I. G. Public Access and Use It states that , "the holder (City of Ashland Police Department) agrees to allow t e public free and unrestricted access to and use of the permit area at all times for lawful purposes. The Sergeant still maintained that it was private property, and there is no trespassing allowed in the area. She did not find a copy of the permit on file at the station, so I provided her my copy to xerox. She gave me the Captain's card and told me he would call me the next day. Seven days later, I still have not heard from him. At this point I explained to Sergeant Brooks that I was not even in the permit area, but along the creek, in National Forest. She disagreed and said that there would be signs posted in a matter of days to confirm her statement. The Condition of nonexclusive use is not being com lied with on the holder's art. The o ice er eant s main concern was t e matter o lic Safety. I concurred and explained that I don't go up there when I hear shots being fired. Yet, l vocalized the logic of the site being within 1/4 mile of a residential area, adjacent to Forest Service Road 2060 and to Lithia Park. F.S. 2060 is widely used by pedestrians,bicyclists and dog walkers,for it beauty, location and access. People walk their dogs,because they can't walk them in the City's parks. Bikers use the road for access to the National Forest,and its loop through the Forest to the other side of Ashland. Families and children use the road to escape the hustle and bustle of the city. The Permit area itself is surrounded by National Forest that has many trails weaving throughout the area. The possibility of stray bullets although rare, is still possible. The Sergeant's reaction was `that would never happen". The next day I had a three hour meeting with USFS Ranger Linda Duffy in regards to the permit. After reviewing the map and permit she concurred that it was non-exclusive, and that anyone had a right to be in the area 24hrs a day. She concurred that the creek was within the National Forest. She also informed me that the Police Dept. had called and requested no trespass signs,and she explained to them that the use was non exclusive. The Police officer was dumbfounded, and didn't understand. "What do you mean `nonexclusive"'? She asked the officer if he had read the permit or if he had one on file. Apparently not. The officer was not aware of that condition, although it had been in effect since the early 1960's. She explain to the officer that the holder had to write a letter requesting an amendment to the permit, in order to obtain exclusive use. As she and I read throughout the permit she concurred that the USFS was not in compliance with Sec. I. H. Forest Service Right of Entry and Inspection . Under this condition the USFS has a right to enter and inspect the permit area to ensure compliance with the terms and conditions. She explained to me that the permit area on the Congressional level, does not provide funds for inspection and time taken for USFS employees to inspect the area. "Rarely" does any USFS ranger go in that area. I asked then "How is it known if all conditions are metT She didn't have an answer. As we continued throughout the permit, under Sec. III. B. Maintenance. another violation of noncompliance exists under the Res onsibilittes o tTie o er. The condition states that the "holder shall maintain the permit area to standards of repair, orderliness, neatness, sanitation and safety acceptable to the authorized officer... In reference to this condition I took the liberty of taking pictures of the conditions, litter and existence of nearly 1000 bullet shells strewn all over the forest floor. Shell casings exist outside the permit area around trees, including bullet holes in the brick powder shed,which are located outside the permit area. It should be noted that the direct line of sight trajectory from the firing range to the powder shed also includes the road, creek and National Forest recreation areas. The powder shed is outside the permit area. The forest floor of the permit area is also littered with shell casings. It is clear that there is little maintenance of the permit area. It is also clear the the permit is violated by the existence of shell casings outside thepermit area. I called the Police Station in regards to this issue, and was informed that once a year" the police clean the area. It seems this is in violation of the above condition. Please see related pictures. This is also in violation of Sec.VII. I. the holder shall dispose of refuse resulting from this use including waste materbage, and rubbish of all kinds in the following manner:deposit in approved landfills. Please see related pictures. Under Sec. Ill. C. Hazard Anal sis the "holder has a continuing res orisibility to identify and a ate azar ous con �hons on the permit area...which couldppose a risk of injury to individuals. This condition directly relates to Sec.Vll OTHER PROVISIONS: Rider Clause (for insurance coin anies) G. "The holder s a erect warning signs on all s� es o t e range m actor ante wit t e specifications attached to this permit." Only one signs exists facing the road issuing a warning about the shooting range. (See attached pictures) After viewing pictures of all direction of entry to the permit area no other signs exists. This is a mayor violation and noncompliance of the above two conditions. While we are on the subject of insurance, the most blatant violation of the permit conditions exists under Sec. VII. F. The holder shall have in force public liability insurance covering:property amp damage to persons...damage or deaths to more than one individual Such insurance shall name the United States as a CO - insured....Tbe holder shall send an authenticated copy of its policy to the Forest Service immediate upon issuance of the policy..:. After extensive investigation The Supervisors office of the Rogue River National Forest has no such copy of any public liability insurance. Furthermore neither does the Ashland Ranger District Station. More appalling is that the City of Ashland does not either. Bob Nelson City employee for the Risk M mt. Division of the City stated to me on the phone (6725) that all he has is an application for insurance which declares a `self insurance' policy for the entire city. He does not have any policy naming the United States as a co insured as explicitly described in the condition of the permit. When I spoke with both Ranger Duffy and USFS employee Bengt Hamner of Lands and Minerals at the Medford office they were both quite surprised. This is a direct violation of this condition of the permit. The combination of the last two violations cleany shows that a Clear and Present Danger exists to the general public. There is not the mandated sinage of warning, and there are no insurance payers on file in the City files nor the Rogue River National Forest Supervisor office. If a citizen is shot by a stray bullet, there is no proof that an actual policy exists. I seek to obtain a court injunction, termination, revocation and or suspension of this special use permit under Sec.V. letters A. and B. "Revocation refers to an action ...to end the permit because of noncompliance w-t any of the prescribed terms, or for reasons in the public interest. "Suspension refers to a revocation which is temporary and privileges may be restored upon occurrence of prescribed actions or conditions. Sec. V. B. The Forest Service may suspend or revoke this permit in whole or part for: noncompliance with the terms and conditions of the permit. Reasons in the public interest.. It is not in the interest of the general public to have a shooting range within 1/4 mile of a residential area. It is not in the interest of the general public to have a shooting range that borders National Forest in which citizens of the United States hike, climb, camp, ride bike, swim,gather and pray. It is not in the interest of the general public to have a shooting range that borders F.S.2060; a road that avid bicyclists ride on, families with children and there pets walk on. The fear and noise factor from firing weapons startles scares and installs fears in these citizens. It is clear through my investigation that there are at least a half dozen issues of non compliance upon the holder of this permit. The holder is the City of Ashland Police Department. I seek an court injunction, investigation, suspension , revocation and or termination of this permit. It is also clear the Police officers who first started this with me,were out of there jurisdiction on enforcement of a nonexistent trespassing issue on private land that is actually owned by all citizens of these United States. God Save these United States. Thankyou Daniel Gaon P.O. Box 3578 Ashland, Oregon 97520 I W�f F ` . 4 .y -�� r.- � i�L^ .� ' ,.,�. ..c ,� � M � � _ .� `#�. �1- ... ti .. + , ... .. ,i` ,. �, _ M �A. l 1 r r 1 0 � asodm,� I i � r'�• '� FY"' t 71' '�'^ .�a!T�--tea ' :• - - y �— . eX ' n • 'y$ b rr h jo . d•�. :� �" > j'. .., ..era. •yy r ♦ 1''S � � " O � rr.T ; ti's R• � .. .M1 nl i I y IS �331� 4 2 it CITY OF ASHLAND • a{QF Department of Community Development " Conservapon Division MEMORANDUM ~'-�.,°REGOa,•' • r"" DATE: June 24, 1997 TO: Mayor and City Council FROM: Dick Wanderscheid RE: ANNUAL ENVIRONMENTAL REPORT The tenth principle of the Valdez Principles requires the City to "conduct and make public an annual self-evaluation of our progress in implementing these principles and in complying with all applicable laws and regulations." Brian felt we should produce an initial report on July 1, and do it annually in July from now on. The initial report to the Council can be considered a baseline report that delineates things in place or that we are working on that helps to compliment the Valdez Principles. What I have done is make a list of initiatives under each principle where the City is currently working on projects or already has adopted ordinances or policies which are related to the principles. While I have tried to list all the programs, no doubt some have been omitted. I will be at the Council meeting to discuss this report, but if you have questions or additions, or want to discuss it before the meeting, give me a call at 488-5306. City Activities and Initiatives that Support the Valdez Principles 1. Protection of the Biosphere a) Environmental and Physical Constraints Ordinance b) Flood Plain Ordinance c) Herbicide Policy d) Ashland Watershed Partnership Participation and Policy e) Roca Creek Project f) Ashland WWTP Wetlands Demonstration Project g) Hillside Development Ordinance h) Ashland Creek Restoration Project i) Air Quality Programs 2. Sustainable Use of Natural Resources a) Renewable Resource Generation Policy b) City's Solar Water Heating Program c) Performance Standards Development Ordinance d) City's Electric Vehicle e) Transportation Plan f) Bicycle Commission Activities 3. Reduction and Disposal of Waste a) City's Recycling Programs b) Conservation Commission Activities c) Styrofoam Ban d) Composting Programs 4. Wise Use of Energy a) Energy and Water Conservation Programs b) Performance Standards Development Ordinance c) City's Electric Vehicle d) Transportation Plan e) Conservation Commission Activities f) Resource Conservation Manager Program (City, SOU, School District, and Ashland Chamber of Commerce) 5. Risk Reduction a) Herbicide Policy b) EMF Policy I 6. Safe Products and Services I I a) Herbicide Policy 7. Damage Compensation a) Ashland Restoration Project i 8. Disclosure a) Herbicide Policy b) EMF Policy 9. Environmental Directors and Managers a) City Council Goals and Actions 10. Annual Assessment Dick Wanderscheid's responsibility ROGUE VALLEY CIVIC LEAGUE June 20, 1997 _ ROGUE VALLEY Brian Almquist CIVICLEAGUE Administrator City of Ashland 20 E. Main St. Ashland, OR 97520 Dear Brian' On behalf of the Rogue Valley Civic League, I am pleased to submit a request for funding of the Healthy and Sustainable Communities Project (HSCP)to the City of Ashland. As the many efforts by the City of Ashland to plan for the future continue, we hope that the HSC Project's regional focus and broad-based citizen input will enhance your ability to define and meet local goals in a regional context. The Civic League is seeking $1500 from the City of Ashland to support the "Healthy and Sustainable Communities Project," a collaborative effort to produce a community based Regional Vision Plan for Jackson and Josephine Counties. We appreciate your support of the past year's work, focused on the development of a Vision Plan by participants of the eight Issue Round Tables. The Round Table Summary of Values, Vision and Action Recommendations suggests ways for the region to grow while preserving our high quality of life. Based on these recommendations, additional activities will take place in Ashland next year. The $1500 we are requesting at this time would support the Community Open House in Ashland and the implementation of Action Recommendations that have specific impact on the city. We are asking you to become a Partner with us to host the "Community Open House". We will be holding these events in 16 communities to discuss the outcomes of the Round Table discussions and receive input on the draft plan. We have received $5000 from the City of Medford and are making a request to each of the 16 communities. It is exciting to report that the response to each of the Round Tables has been overwhelmingly positive. The participation has been broad across the two county region, with a wonderful mix of over 500 citizens including those new to long range planning, elected officials, and organizational representatives, as well as dozens of high school and college students. The networking has been an added bonus to those who have attended. In many cases, individuals who have worked in related areas for years are meeting for the first time and sharing resources. This process has also been valuable to restore the energy level of citizens who had lost the enthusiasm toward the value of human capital particularly when the financial resources seem to be tighter than ever. P.O. BOX 336 MEDFORD, OREGON 97501 (541) 772-7288 'I At this time there are over 100 possible action steps that have been developed in the Round Tables. The role of the Rogue Valley Civic League continues to be in the facilitation of wide spread community involvement to determine local and regional priorities across a wide range of issues. We are working closely with Jackson and Josephine County and their planning staffs to create opportunities for creative problem solving among differing and often coinpeting interests. We are finding, as we expected, that in each area - from education, arts and culture, technology and telecommunications, health and human services, and business and economy. - that issues, trends and concerns overlap. The consensus building will continue at the June 25th Round Table Celebration from 3 - 6 pm at the Craterian Theater. The Round Table Summary document will be presented and a poll taken on which Action Recommendations may have the greatest impact on growth and how we collaborate to plan for it in a positive way. We invite you and any staff, council members or interested citizens to attend. We are pleased to report that we were able to raise $125,000 in 1996-1997 from Jackson and Josephine Counties, the cities of Ashland, Medford and Grants Pass, local and state foundations as well as many local businesses. We also had contributions of$61,000 in in-kind goods and services. In 1997 - 98, we will again have in-kind contributions amounting to $64,000 and are in the process of raising an additional $135,000 in cash contributions and grants. I am enclosing several documents that provide additional background information on the Healthy and Sustainable Communities Project for your review. Please let me know if there is anything else you need or if you would like to meet personally with me or Project Co-Chairs Sue Densmore and Burke Raymond. The RVCL is very grateful for the ongoing support and participation of the City of Ashland and its staff, both of which are essential to the success and implementation of any Action Recommendations stemming from this project. We look forward to our continued collaboration and joint efforts to invest in our region's future. Sincerely, Roi Crouch Executive Director fundmising\a h1m&prp97.620 The Future in Focus A vision plan for a region as diverse as ours must be regarded as an ambitious and continually evolving "work in progress." It is offered as a tool for developing plans and policies for the future of Jackson and Josephine Counties. As the citizens of the region come together to design the Blueprint, we are guided by the values we hold in common - the importance of family, a sense of community, a strong economy, and-a clean, safe environment. The Values, Vision and Action Recommendations drafted at the Round Tables suggest ways for the region to grow while preserving our high quality of life. The early architects of this visioning project believed that interrelated themes that cross over from one issue to another would emerge from the Round Table discussions as central features to the building of healthy and sustainable communities. By focusing on these fundamental areas and integrated problem-solving efforts, the region is poised to create far-reaching, innovative directions for the future. - the pivotal importance of Education and life-long learning; - the strength and stability a diversified, value-added economy can provide to the region's health and well-being; - the ability of responsible stewardship of the environment to protect our region's natural assets for generations to come; - the increasing role of technology in individual lives and the economy along with the critical need of providing adequate infrastructure; -the beauty to be gained from embracing the region's diversity; and -the cost-effectiveness and community-building benefits that stem from Partnerships and Collaborations. Partnerships and Collaboration As we move into the next millennium concerned with rising population figures and dwindling resources, the notion of"working smarter, not harder" - and doing it together- resounds. The results of every Round Table echo the call to pool energy, funds, information, and ideas to work more efficiently and effectively towards common goals. The Rogue Valley Civic League will continue to work cooperatively with Community Partners to facilitate ongoing dialogues and the implementation of Action Recommendations. Rogue Valley Civic League HEALTHY AND SUSTAINABLE COMMUNITIES PROJECT REGIONAL VISION PLAN ACTION RECOMMENDATIONS (An Implementation Role for the RVCL Role has been indicated for each of the following Action Recommendations involving both CONVENING/FACILITATING "Potential Partnerships"and RESEARCHING STATE/LOCAL REGULATIONS that impede implementation ofgenerally agreed upon Action Steps.) Action Recommendation Regional Telecommunications and Technology Council Two-County Committee to discuss more effective and efficient government Regional Natural Resources Coalition to develop Ecosystem Management Plan Agriculture/Business"Summit" ■ encourage value-added processing • eco-friendly businesses • incentives rather than punitive measures • public education to link agriculture to the community Regional Health Services District Umbrella Watershed Council Education"Sununif' • planning groups, educators and businesses re growth planning • families, educators and businesses to identify shared values/develop programs • curriculum development re: • partnerships train well-educated and skilled work force • arts education to enhance critical thinking& problem-solving skills • clean air • community service programs/"honor good deeds" • environmental stewardship • link between agriculture and the community • technology • flexible delivery systems • diversity • resources that support life-long learning RVCL/ Regional Vision Plan Action Recommendations - RVCL Role Regional Tourism Coalition Clean Air Coalition Arts Partnerships ■ research existing models of arts promotions that increase arts awareness and community access Enhance Avenues of Communication for and by Citizens Convene Partnership to evaluate the restructuring of current tax and revenue system for fairness and adequacy Regional Benchmarks and Base Line Data New RVCL Program Recommendations: Clearinghouse for Partnerships (The RVCL Work Plan does include the development of a Partnership Matrix based on the Action Steps generated by the Round Tables.) Expand Citizen Involvement in Decision-Making • leadership training, particularly of youth • develop"block/neighborhood/community organizing workshops Research Opportunities for RVCL Research Committee: Clearinghouse for Partnerships Arts Partnership research on models of arts promotions Citizen Communication Avenues - existing, models, recommendations Current Tax and Revenue system Base Line Data to establish Regional Benchmarks State Regulations/Administrative Rulings related to specific Action Steps recommended by partnerships/coalitions RVCL HSCP Budget 1997-1998 I PERSONNEL 9797=98 98-99 99-2000 1 Executive Director $23,296 24,461 25,683 i Project Coordinator 17,472 18,346 19,263 Public Information Coordinator 15,600 16,380 17,199 Administrative Assistant 6,240 6,760 7,280 Personnel Subtotal $62,608 65,947 69,425 Fringe at 22% ,23%and 24% 13,774 15,168 16,662 Researcher 6,000 6,000 4,000 Partnership Facilitator 10,000 10,000 10,000 Total Personn $92,382 97.115 01 0.087 TP Rent($800/month,including utilities) 9600 9600 9600 Phone 2400 3000 3000 Supplies 1200 1500 1800 Equipment(LCD/overhead/computer upgrades) 4500 1000 1000 Software 500 500 500 Printing 2400 3000 3000 Accounting 3400 4000 4000 Travel(local) 800 800 600 Travel(long-distance) 800 1000 2000 Conferences 600 800 800 Dues/Subscriptions 400 450 500 Postage 1000 1200 1200 Newsletter 2400 3000 3600 Insurance 300 300 350 Round Table)Issue Forums 2400 8000 3600 Open Houses 6000 Survey 2000 10000 Video 5000 5000 Open House Vision Plan Document 6000 GIS Maps 5000 5000 Base Case Modeling 50000 20000 Annual Vision Plan Report(event&document) 2000 2500 Partnership Facilitation 500 1000 1000 Cable Broadcast shows 500 600 700 Youth Vision Round Table 2000 Youth Vision Survey 1000 Vision Curriculum 2000 4000 Youth Leadership Training Program 2000 5000 Home Page Development 2000 OTPS Tata $111.70 0 84.250 37.610 Total Bu $204.0 82 181.365 137.697 W N !y CD C1 n o• P) o nasal y o aS. 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Ameen, Executive Director, RVMC Foundation Kevin Anderson, Rogue Valley Manor Bruce Bartow, Director, Josephine Co Planning Dept Jim Beers, Providence Health Systems Fred Borngasser, Commissioner, Josephine County Bd of Co Harvey Boyle, Superintendent/Principal, Butte Falls School Dist. (TBC) Kathy Bryon, Facilitator Ramona Coletta-Stewart, OMMI Elias DeChristo, Student, AHS Wilderness Charter School Mary DeLa Mare Schaefer, Executive Director, RVCOG Brooke Densmore, Student, Student, St. Mary's Tom Dew, Rogue River National Forest Richard Foertsch, PhD, Contracting Director, Upper Rogue Ed Consortium Rex Funk, Facilitator Roger Harris, KOBI Ron Henri, Orchard Vice Pres, Bear Creek Corp Dave Jones, BLM Bobbie Kidder, RCC & Stand Tall Teen Theatre Mary Jane Koelle, Councilor, City of Phoenix Menno Kraii, Family Coalition Coord., Ill Valley CRT Sue Kupillas, County Commissioner, Jackson County Sara McDonald, Josephine Co. Comm. For Children & Families Charlie Mitchell, Economic Development, City of Grants Pass, Vera Morrell, President, League of Women Voters Kathie Olsen, Executive Director, Arts Council of So Oregon Ed Olson, Water Commission Director, City of Medford Gordon Safely, Executive Director, SO-REDI Karen Smith, Special Projects, Jackson County Roads & Parks Erik Stewart, Facilitator Dan Thorndike, President, Ashland School Board (Alternate) Merlin Varaday, World of Mouth Education Services Mary Wright, Wright Appraisal Sue Densmore and Burke Raymond, HSCP Co-Chairs Healthy and Sustainable Communities Project Supporters The Carpenter Foundation The Francis A. Staten Fund of the Oregon Community Foundation Oregon State Lottery through the Rural Investment Funds administered by the State of Oregon Economic Development Department Josephine County and the Oregon Department of Land Conservation and Development Jackson County City of Medford City of Ashland Rural Development Initiatives Crater Title, Inc. Medford Fabrication US West Providence Healthy Systems Southern Oregon University Asante Health Systems Moss Adams LLP, Certified Public Accountants LTM, Inc. League of Women Voters - Rogue Valley Peter Sage/Debra Lee Ashland Community Food Store Grants Pass - Josephine County Chamber WP Natural Gas Ashland Community Hospital Pacific Power& Light Grants Pass Jetboats Colonial Bank Round Table Sponsors WP Natural Gas Craterian Ginger Rogers Theatre Southern Oregon University Medford Fabrication VA Domiciliary The Chamber of Medford/Jackson County OSU Extension Service Community Bank of Grants Pass i ROGUE VALLEY CIVIC LEAGUE i 1996-1997 ANNUAL REPORT I i This year has been enormously productive and engaging with its focus on the Healthy and Sustainable Communities Project (HSCP), a visioning process that will result in a two- county, fifty year Vision Plan. The first quarter was primarily absorbed with administrative efforts to build organizational capacity that would enable the Civic League to meet the extensive array of staffing, technological and logistical challenges that would accompany the Round Table, Open House and Household Survey activities to follow. Administrative preparation included: Five contracts for services were negotiated and finalized. The contractors are: Rural Development Initiatives, Rural Investment Fund, Josephine County(Regional Problem Solving grant), The Oregon Community Foundation and the City of Medford. Kitty Kaping Funk was hired as a part time HSC Project Coordinator. Chris Carpenter was hired as a part time HSCP Public Information Coordinator. A lap top computer was purchased and the two desk top computers were upgraded and networked to maximize office efficiency. Access data base software was installed and programmed. Data on over 1500 residents, including over 1000 community residents identified by the Planning Group members for participation in Round Tables, was processed. SOSC contributed the time (equivalent to one course) of Communication Professor Jon Lange who was instrumental in designing and implementing a Facilitator Training program over three sessions for a core of nearly 40 volunteer facilitators for the Round Table small group work. The months of October through June were also full with activities that furthered the Project objectives of engaging a wide-spread and diverse citizenry to actively participate in planning the future of their community. Civic League staff participated in the following activities during the remainder of this contract year: ■ Seven Round Table Planning Group sessions were held with 78 participants to identify the key topics for Round Table small group discussion and the 150-300 core stakeholders to invite to the Round Tables. 1. ■ The number of issues and core stakeholders identified in the first Planning Group, Business and Economy, led us to revise the approach for the Round Tables. We were urged to expand our efforts from the original plan for a one day event with all eight Round Tables meeting simultaneously with only 30-50 persons invited for each Issue. Because the foremost goal of the HSCP is to provide for significant and meaningful avenues of participation for citizens in creating a Regional Vision Plan, the Civic League endorsed this approach and revamped the Project's Work Plan and Timetable correspondingly. Logistics planning activities for the eight Issue Round Tables were extensive. Four site sponsors were recruited - the VA Domicilary, Southern Oregon University, OSU Extension Service and the Craterian Theatre. ■ The Civic League began holding the Issue Round Tables in January. From 55 - 100 citizens and representatives of diverse interests spent the day in small issue groups to identify the probable future of that topic, based on statistical information and prevailing trends. Next participants envisioned a preferred future or vision based on commonly held values, and specific recommendations for actions that will lead to the preferred future. If the engagement of a wide-spread and diverse constituency is a central ingredient for the development of a legitimate product with a widely endorsed implementation plan, indications of success are overwhelmingly favorable. ■ Community"visits" to present the HSC Project, to recruit participation in Round Tables and Community Open Houses and to solicit possible scholarship recipients have been held with: the Central Point City Council, the Rogue River City Council, the Wolf Creek/ Sunny Valley CRT, the Applegate Partnership, Grants Pass/Josephine County Chamber of Commerce and the Evans Creek Watershed Council. From these visits and from recommendations by individuals, nearly two dozen rural scholarship candidates were identified. Scholarships were made possible by a grant from the Rural Development Initiatives Strategy Linking Project. ■ A Partnership Committee invitation went out to over 100 key leaders, policy makers and agency heads to attend a breakfast hosted by Jon Mitchell, President and CEO of Asante Health Systems on January 10h. Several key community leaders presented the HSCP and Jeffrey Tryens, Executive Director of the Oregon Progress Board addressed the state and local partnership links. The Oregon Progress Board, an original Partner, remains very committed to the success of HSCP. The Partnership Committee is viewed as central to the success of the project due to their status as opinion leaders and their future role as "implementers" of recommendations that emerge from the Round Tables and Community Open Houses. Dozens are already committed to the Project, both through personal participation and financial support. ■ The Civic League continues to make strides in our objective to inform and engage an ever increasing number of citizens in the Project. Several public information strategies have been employed. Four issues of "Livabilities, " HSCP's quarterly newsletter have been published to date this fiscal year, with 1500 copies of each issue distributed. Project presentations were made to several organizations, including: Pacific Non- 2 i Profit Network's Annual Director's Day Conference, Jackson County Commissioners, Crater Title, Inc., Jackson County Health and Human Service Consortium, Kiwanis Club of Medford, Pacific Non-Profit Network's Training Retreat for Board Development Trainers, the RVCOG Semi-Annual Legislative gathering, the Jackson County Chamber of Commerce Annual Board Retreat, both the Board and the Membership of the Grants Pass/Josephine County Chamber, twice before the SOU Regional Planning class broadcast on Channel 33, to State Legislators Bob Repine and John Watt, the Aspen Institute and the Zonta Club. ■ Information boards, slides and an electronic presentation were all developed in preparation for recruiting and training a"Speaker's Pool." The goal is to develop a cadre of very involved participants who would be available to make public presentations, expanding our resources and ability to inform the public. A draft video script was written, a list of citizens to be interviewed for the video was developed and taping begun. •The Video will be complete by early summer 1997. ■ At the behest of Planning Group and Round Table participants, the HSCP engaged in a concerted effort to engage youth in the process. A two-county database of educators, superintendents, principals, counselors and others was created and mailed a letter of invitations to participate. Meetings were held with educators and students and presentations were made to over 300 youth at St. Mary's, Ashland High School DECA, AHS Wilderness Charter School, Rogue River National Forest and Jackson County Parks and Recreation, Lithia Springs Adolescent Center, SOU, Grants Pass High School, and Phoenix High School. Nearly 45 youth participated in the all day Round Table sessions. Several youth have indicated an interested in serving on a Youth Involvement Committee to, among other activities, organize a Youth Visioning Round Table during the next school year. ■ Grace Zilverberg, Consultant, was hired to begin work on the Draft Vision Plan. She collected and synthesized community plans from 25 jurisdictions. Four central themes were discovered which echoed those identified by the Oregon Business Council Values and Beliefs Survey and the"Livable Communities" Workshop (co-sponsored by the RVCL, the RVCOG, and the Oregon Progress Board in 1994). The four priority concerns of citizens in this region revolve around Family, Financial Security, a Sense of Community and protecting our Natural Environment. Chapters on the history and process were also drafted by Ms. Zilverberg. ■ Wyatt Ogilvy was also hired on a consultant basis to collect data on trends and issues, as well as to coordinate Base Case and GIS work. Following several meetings with personnel responsible for GIS products at both counties and the Council of Governments, it was agreed that the most effective role at this time for the Civic League in Base Case development would be to focus our limited resources on issue development and identification of additional GIS products needed. Our Region, a Regional Problem Solving project of the RVCOG, has received a significant grant to produce a highly sophisticated Base Case and Computer Modeling Program for 3 Jackson County. The Round Table recommendations will provide assumptions for future projections once the model is complete. The RVCL will continue to work cooperatively with Josephine County to attain funds for producing a similar, interactive, computer modeling program in the upcoming fiscal year. ■ The Civic League has recruited an exceptional set of participants for the Vision Plan Committee. This select group of 35 persons, comprising at least two:representatives from each Issue Round Table, is charged with synthesizing the Values, Preferred Vision Statements and Action Steps, emphasizing common themes and intersections. All Round Table participants are invited to attend a celebratory event (the"9ih Round Table") in June 1997 to hear a presentation of the resulting Draft Vision Plan and to begin planning the next steps for actual implementation. The Civic League is collaborating with Evaluation Consultant Gerry Brodski (hired under the Rural Development Initiative grant) to produce an extensive survey of the June 25th Round Table Celebration participants to measure their perceptions of the Project's success and outcomes to date. 4 AGENDA ITEM REQUEST/COUNCIL INFORMATION FORM In order to serve you better, should you have items/letters or information for the Mayor and/or council, please indicate as follows: Copies for Mayor and Council only: i/ To be placed on Council Agenda: Nature of Agenda Item (Briefly describe) ZLP 7'F Bofi p 1 A R bC C17-\/ PKS IDEPT HF62 For the next regularly scheduled council mee ing: �1 ` (Time permitting: request must be made by th dnesda preceding the next regularly scheduled council meeting) For Regularly Scheduled Council Meeting on (indicate Council Meeting date): Your Name: j L /9 p j /yb LE Address: Tel Day: Z 7 0 7,'\fel Eve: Date: —4 ` /17 � ig at re) ° \doc\council.req Ashland Skateboard Park I am here to discuss a fast way to get the Ashland Skateboard Park built this summer. We are always telling the Kids...don't use drugs...don't smoke cigarettes...don't have sex...don't break the law...you and I know we are only trying to protect them...do they know that?...I am not sure....but what I am sure of is they have come forward and asked their...yes, their City Council to help them with something they can be proud of...The Kids not only asked for, but they have worked hard to help bring this about... I am not here only because of the Skateboard park...I don't even know how to skate board...this is really about the involvement of our Ashland kids...these kids are roll models for all the generations to come after them..I am not sure these kid even understand this-they want their skateboard park...but what we need to do , is to seize the moment and take advantage of something that is happening that we can't put a dollar value on...our kids have come forward and worked for something they believe in....a legal way to express themselves...you say to the kids, don't use the streets .. now the kids are giving you an alternative...you said the Dogs cannot use the streets and what happened , the dog owners (adults) worked on getting a dog park....now the kids are saying you don't want us to practice or play on the streets so we need an alternative where we can practice and learn how to use these boards safely and legally. This kind of reminds me of the women of the turn of the century who made it possible for Ashland to get its Lithia Park...when I see the plaque in the rock at the entrance of the park I get nostalgic and know what can happen when determined people get together to make something happen...I want our kids to have that heritage..I want Ashland kids for the next century to look at a plaque at the Skateboard park and be able to say that this is possible because a bunch of teenagers in 1997 got together and led the way to have this happen...we to as teenagers can make a difference...lets make something out of our life ..they made a difference..and so can we......... The Kids are now asking you the Ashland City Council to help a little...not to just give them the park but to help make it possible...but before I ask you...for them... what they want from you, let me tell you where they are with the project: The Parks Dept. told them they have the land to build the project on the corner of Hersey and Water Street; The Parks Dept. will make available $50,000 towards the project if the Kids can get the rest; The Parks Dept. will build the toilets in the area of the project; The Parks Dept. will collect and hold and distribute the monies raised to build the Project through the Ashland Parks Foundation; Bemis Contractor and myself have offered to contract the project (more like facilitating the construction) at no charge to the project; Architectural Design Service have acted as Architects for the projects at no charge to the project to this point; The Shakespeare Festival said they would consider letting some of their construction people be loaned out on the project at no charge to the project; The Kids have raised about $2500; Aaron Garcia of Ashland who just graduated Ashland High School designed the Logo for the Skateboard Park which you can see on these Tee shirts that the kids want to give to each of you; The design you see in front of you was made by Noah Sanderson of Ashland, another Ashland student who loves skateboards. John Hardey a civil engineer and hydrologist helped Noah work out some of the basic problems the Ashland Planning Dept. needed to be satisfied about. I could go on and on talking about all the kids in Ashland who are working on this project but we do not have the time...so now for my offer and my request.... rm nes oath co 1"" 13' Pw what ' w they 15e, tdect o h _ « on l4�a q all If you give the project $25,000 in cash and services...say $15,000 in cash and $10,000 in services to the Ashland Parks Dept. then I will raise the balance of $25,000 needed to complete the project...I have talked to friends who sounded like they would be ready to jump in if the city would help....I personally will pledge $5,000 if you chip in...that leaves us less than $20,000 to raise and I believe I can do that in less than a month and Ashland can have its own Skateboard park before the end of the year...City Planning is already on board and has sent out its Planning action # 97-066 on June 18, 1997. The money will all be handled and controlled by the Ashland Parks Dept....no one will touch the funds raised, or disperse those funds, or let any contracts for work to be done, except the Ashland Parks Dept....the Skateboard park will be owned and operated by the City of Ashland through the Ashland Parks Dept. Please send a message to the Kids in Ashland that we hear their needs... we respect what they want and that they are truly a part of our community...make them feel good about themselves for starting this project and working it through the system......let them be roll models for the generations to come.. Thank You.....Allan Sandler I This Ashland Planning Department approved this request with The ordinance cdtad. applicable to this application are attached to this nonoe• able conditions on June 18, 1997. Oregon few states that faaunto raise an objection aawerdrp this application.ahher M person or by letter,or fsguro to provide sufficient specificity to afford the decision Any affected maker an opportunity to respond to the issue,precludes your right of appeal to the property owner or resident has a right to request, Land Use gamed of Appeals(LUBA)on that issue. Falbce to specify which oninance AT NO CHARGE, a public hearing before the Ashland Planning criterion Me objection le based on also preekdas yoner right of appeal ro LUBA on Commission on this action. that criterion. To"arcise this right, a WRITTEN request must be received In the A copy of Me application,.0 documents and evidence railed upon by the applicant PlerYliflg Department, 20 East Main $Veet, and applicable caked,are available for inspection a no ooa a d will be provided a prior to 3:00 p.m. on reasonable cost. H requested. A copy of Me staff naport will be available for June 30, 1997. If you do not SPECIFICALLY REQUEST A inspection sown days prior to the hearbq and will be provided at reasonable cost,a PUBLIC HEARING by the time and date stated above there will requested. AN materials are available A the Addend pnWng Department,City Bag be no public testimony permitted 20 East Main stroot.Ashland.Oregon 97520. If you haw quastbna or comments Ogna9mrW this ro"*tr please had free to If a hearing is requested, it will be scheduled for the following contact Susan Yates at the Ashl"P6rodng Departins rt City Hag at 186-5306 month. Unless there is a continuance, if a participant so requests before the conclusion of the hearing, the record shall remain open for at least seven days after the hearing. WATER STREET _--- - 77-1117ZZ} ;,I�,. .. ?fj0 —•• �, O O o O Oar .. K 1 y� F p T to ov O O Crr/ Q© w O 7 f 1 ji i s PLANNING ACTION 97-066 is a request for a Physical and Environmental Constraints Permit to place a structure (skateboard park) within the Floodplain Corridor. Comprehensive Plan Designation: Industrial; Zoning: M-1; Assessor's Map #: 39 IE 04 CD; Tax Lot: 1201. APPLICANT: Ashland Parks and Recreation Department , CITY OF ASHLAND Administration a. Office of the City Administrator MEMORANDUM DATE: June 24, 1997 TO: Honorable Mayor and City Council / FROM: Brian L. Almquist, City Administrate J RE: Visitor Information Center/Rest Area Water Service As you know, the Visitor Information Center/Safety Rest Area near Milepost 6 on the Siskiyou Summit was closed last year due to safety concerns. It has been temporarily relocated at the Ashland Ranger District offices on Washington Street, south of the Super 8 Motel. Chamber Executive Director Sandra Slattery and I have been attending meetings with ODOT and State Tourism Officials in a planning effort to secure a site and state funding for a new permanent location on 1-5, somewhere between the Highway 66 exit and the snow line. If it were located to the North of the Highway 66 exit, it is believed that a great many visitors would bypass Ashland altogether. This would be a major economic loss for our community. Negotiations are in progress by ODOT to purchase a site on the East side of 1-5, South of Crowson Road. A preliminary design has also been prepared for the facilities. Senator Hannon is confident that funding will be made available for acquisition and construction during this next year. Currently, the City provides sewer service for the old Visitor Center/Rest Area at Milepost 6, down to the sewer main on Clover Lane at the Highway 66 exit. Under our sewer policy, they will simply reconnect the new facility to the line running by the property and abandon the remainder of the line to the South. ODOT has requested a domestic water service to the site to provide drinking water and sanitation. There is a non-potable well on the site for irrigation only. Attached is a memo from Water Superintendent Dennis Barnts indicating that the requested 1" service would not be a problem for the water system. This is equivalent to a single family residence in terms of peak flow. Honorable Mayor and City Council June 24, 1997 Re: Visitor Information Center/Rest Area Water Service Page 2 I The Resolution setting forth water connection policies outside of ther City provides for "Connections authorized by the Council for City or other governmental facilities" and are not limited to the urban growth boundary. Recommendation: Staff recommends approval of the request subject to the State paying the standard water connection and SDC fees, and signing an agreement prohibiting all other connections to the service line. Attachment: Letter from ODOT 1 n February 27, 1997 DEPARTMENT OF TRANSPORTATION The Honorable Catherine M. Golden The Ashland City Council Attention:Brian Almquist, City Administrator Ashland City Hall 20 East Main Street FILE CODE: Ashland,OR 97520 Dear Mayor Golden and City Council Members: The Oregon Department of Transportation closed the old Siskiyou Safety Rest Area at the top of the Siskiyou Pass January, 1996. This facility served as a"Gateway to Oregon" for thousands of tourists. The construction of a new facility is one of ODOT's top priorities. In January, the Oregon Transportation Commission authorized ODOT to proceed on such a project. The ODOT project team has relied largely on Ashland community members and tourism representatives for direction. These local stakeholders helped establish two criteria which largely determined the location for the new rest area. First,the new rest area must be out of the snow zone and safely away from steep grades and runaway truck ramps. Second, the new rest area must serve tourists prior to the Route 66 Interchange. These stakeholders, appropriately,call this facility"the Gateway Welcome Center to Oregon". We are pleased to have the opportunity to deliver a project that meets the goals of community stakeholders as well as our own organization's. The new rest area will be located on the east side of I-5,bordered by the radio towers to the south and Crowson Road to the north. We expect to be in a position to let a contract this fall. Our project team is grateful for the support it has received from City staff and local stakeholders to make this schedulc possible. One outstanding item in the construction of the Welcome Center is connection to City services. The old Welcome Center relied on City sewer service and we wish to continue the same arrangement— connecting to the same line adjacent to I-5. We also seek approval to connect to City water and power services via Crowson Road. Construction costs associated with accessing your services will be assumed by ODOT. Please let us know how we can best accomplish this task. Thank you very much for your time and consideration. Sincerely, l Amy Lesc Project Manager Form 734-1839(9-93) 1 06/0' '97 10:32 ID:OREGON DEPT OF TRANS FAX: PAGE 1 regon DEPARTMENT OF _ TRANSPORTATION June 7, 1997 ~. _...-- --^ , VIA FAX 541 488 5311 FILE CODE: iBrian Almquist,City Administrator Ashland City Hall 20 East Main Street Ashland.OR 97520 Dear Brian: i This loner is in response to your request for peak hour water usage anticipated for the new Siskiyou Safety Rest Area. i We estimate maximum peak hour use in the year 2018 to be 1,755 gallons per hour. We anticipate an initial peak hour use in 1998 of 954 gallons per hour. Below is a table which depicts the 20-year forecast and intervening years at a 3 percent growth rate. Please let me know if we can provide any additional data. Peak Hour Year gallons/minuit 1,755 2018 1,651 2016 1,554 2014 1,462 2012 1,375 2010 1,294 2008 1,218 2006 1,146 2004 1,078 2002 f 1.014 2000 �I{M 954 1998 Sincerely, ( I A-11/r�� my sch �iQs �� d(� Project Manager 1 onn 711&-W9(9-93) of Armorandum 1. '. , June 23 , 1997 Brian Almquist ram: Dennis Barntsl u�tEt Siskiyou Safety Rest Area This information is provided to you, for response to the Department of Transportation's request for water and sewer service. There should be no problem with ODOT connecting back into the sanitary sewer service they were using prior to the abandonment of the information center. There is a 12" water main located in Crowson Road. A water service could installed to the edge of Crowson Road, and ODOT could them run a line from the meter to the Rest Area Based on the numbers they provided for peak hour demand, a one (1) inch water service would be of sufficient size to supply their needs. The peak hour demand for 2018 calculates out to be just under 30 gallons per minute. A 1" water meter is capable of a sustained delivery of 50 gallons per minute. A meter smaller than a 1" is not capable of delivering 30 gallons per minute. cc Jim Olson - c RESOLUTION NO. 97- A RESOLUTION ESTABLISHING STANDARDS FOR WATER CONNECTIONS OUTSIDE THE CITY LIMITS THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1 No premises located outside the City of Ashland may be connected to the city water system except as provided in this resolution. SECTION 2 Premises outside the city may be connected to the city water system only as follows: A. Connections authorized by the council prior to the date Of this resolution. B. Connections authorized by the council for city or other governmental facilities. C. Connections authorized by resolution of the council where the council finds: 1. The connection is determined to be in the best interest of the City of Ashland and to not be detrimental to the City's water facilities or resources. 2. The applicant secures, in writing, a statement from the Environmental Health Division, Health Department, Jackson County, Oregon, that the existing water system for the premises has failed. 3. The failed water system cannot feasibly be repaired or improved and there is no other feasible source of water for the premises. 4. An Ashland water main or line exists within 100 feet of the premises. boundary. 5. The connection is to premises within the city's urban growth SECTION Connections authorized under section 2.0 of this resolution shall be made only upon the following conditions: A. The applicant for water service pays the water connection fee for connections outside the city and the systems development charges established by the City. B. In the event dwellings or buildings connected to the water system are subsequently replaced for any reason, then the replacement building or dwelling may continue to be connected to the water system of the City as long as the use of the water system will not be increased as determined by the Director of Public Works. C. The applicant furnish to the City a consent to the annexation of the premises and a deed restriction preventing the partitioning or subdivision of the land prior to annexation to the City, signed by the owners of record and notarized so that it may be PAGE 1-RESOLUTION (x: dlwetrcon3.rm)(June 12. 1987) recorded by the City and binding on future owners of the premises. The cost of ! recording the deed restriction shall be paid by the property owner. D. The property owner shall execute a contract with the City of Ashland which provides for: payment of all charges connected with the provision of water service to the property; compliance with all ordinances of the city related to water service and use; termination of service for failure to comply with such ordinances.and that failure to pay for charges when due shall automatically become a lien upon the property. A memorandum of the contract shall be recorded in the county deed records with the cost of recording to be paid by the property owner. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1997. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997. Catherine M. Golden, Mayor Rev'�d as o form: Paul Nolte, City Attorney PAGE 2-RESOLUTION IP:a dXwatrcw3.r.)(Jma 12. 1997) i I AGENDA ITEM REQUEST/COUNCIL INFORMATION FORM In order to serve you better, should you have items/letters or information for the Mayor and/or council, please indicate as follows: Copies for Mayor and Council gft: To be placed on Council Agenda: Nature of Agenda Item (Briefly describe) For the next regularly scheduled council meeting: (Time permitting: request must be made by the Wednesday preceding the next regularly scheduled council meeting) For Regularly Scheduled Council Meeting on (indicate Council Meeting date): Your Name: Address: Tel Day: yf 2 _G��l / Tel Eve: - Date: �y� 0 .1 ,( nature) ldoc\council.req Ait �trc<- L/dam/i1)/ I1A' �.. ��- �/91,ck�lilT' = w sustainable Building Education & Development 93 California St. • Ashland, OR 97520 • (541) 482-6061 V June 25, 1997 Ashland City Council 20 E. Main St. Ashland, OR 97520 Dear Council Members, Our organization has developed the Students' Sustainable Building Project, where we will teach students how to build a straw-bale classroom on Ashland High School property. This classroom will serve as a model to educate the public as to the benefits straw-bale buildings have for environmental protection, as well as affordable homes. From this pilot project will emerge an affordable home program, which is explained in the attached information. We are applying for a grant from the Environmental Protection Agency, which requires a partnership between community entities in the form of in-kind and/or cash donations.This letter is a request for a partnership with the City of Ashland,for this project.Possible areas of in-kind donations from the city are: meeting space,copying,compilation of statistics and information,development and implementation of informational workshops, and technical assistance.Any cash donations would also be appreciated. In addition, we have requested partnerships from Ashland High School, Rogue Valley Community Development Council, and Habitat For Humanity. The idea of EPA's Sustainable Development Challenge Grant is to link environmental protection, economic prosperity, and community well-being. This project does that in many ways. This grant is considered one of President Clinton's "high priority areas" and we will need to work together to give it broad media attention. I have spoken with the regional EPA office in Seattle and they feel this is an excellent program. One obstacle that stands in our way is time. I only have until July 15th to put together the proposal. I realize this is alot to expect from the city on such short notice, however, I only received the grant proposal guidelines last week. This is a great opportunity for all of us to be involved in and it would be nice to include our city as a partner. I have talked with Bill Molnar, in the planning department, and met with the Ashland Housing Commission. They have shown an interest in being involved with this project. After you decide how the city will be involved, you will then need to place a dollar value on that contribution and state how much is in cash, and how much is in-kind donations. A letter stating your commitment of involvement in this project will need to be included in the proposal package. i Please find attached a brief synopsis of both affordable housing programs we would like to develop, a short information sheet, and a list of our Board of Directors. I am sure you will have questions, which I hope to answer at your meeting July 1st. Thank you for your consideration of this project. Sincerely, i Nancy r ardson Executive Director I i SUSTAINABLE BUILDING EDUCATION AND DEVELOPMENT 93 California Street Ashland, Oregon 97520 (541) 482-6061 BOARD OF DIRECTORS Laurie Alpena-Community Fundraiser 3351 Hwy. 66 Ashland, OR 97520 (541) 482-3280-home Masanee Brown-Principal Walker Elementary School -President P.O. Box 447 Phoenix, OR 97535 (541) 482-1516-work Conni Dean -Designer, Handicap Accessible Baths&Kitchens -Secretary 809 Garden Way Ashland, OR 97520 (541) 857-4808-work (541) 488-5576-home John Duffie-Registered Architect, OR&CA 24 Eastwood Dr. Medford, OR 97504 (541) 734-2027-work (541) 734-3883-home Jim Haim-Co-Founder and Director Wilderness Charter School 2025 Tolman Creek Rd. Ashland,OR 97520 (541) 482-8771-work (541) 482-7535-home Lon Patterson-Acct-Financial Dir.Rogue Institute of Ecology & Economy -Treasurer 220 Janney Ln. Medford, OR 97501 (541) 482-6031-work (541) 772-5383-home Pat Warner-Real Estate-Associate Broker- Vice President 150 E.Main Ashland, OR 97520 (541) 482-0044-work (541) 482-5420-home 1 wSUSPAINABLE BUILDING EDUCATION AND DEVELOPWM 93 CALIFORNIA Sr. ASHLAND,OR 97520 (541)482-6061 i SBED is dedicated to the advancement of environmentally sound building practices through hands-on education and development of affordable, energy efficient, and sustainable straw-bale structures. BENEFITS OF STRAW-BALE STRUCTURES ENERGY EFFICIENCY: Plastered straw-bale construction provides an R-value of 40-60, more than twice that of traditional methods,saving natural resources and money. Straw as insulation saves energy and oil used in manufacturing the most common types of insulation. FIRE RESISTANCE: Ceded tests done on stuccoed straw-bale test panels showed a far greater resistance to fire than a conventional wood frame wall with sheet rock, exceeding recommended i building standards. These natural materials do not emit the toxic fumes, released by traditional building materials, in fire situations. NON-TOXIC: The natural elements of cement stucco,plaster and straw breathe to allow any toxins to escape.Straw used as wall insulation reduces the need for the toxin producing manufacturing of fiberglass insulation. In addition,it does not pose the health hazards associated with working with fiberglass insulation. SUSTAI NABILITY: Straw is renewed annually and is the natural waste of grain harvest. Substituting bales for lumber products will help alleviate pressures to log old-growth forests. LONGEVITY: Many straw-bale homes built at the turn of the century are still standing today, demonstrating a life span of 90+years. HOMEOWNER PARTICIPATION: Unskilled homeowners,friends and family can help stack bales and apply stucco saving on labor costs.It lends itself to the community spirit of old-fashioned barn raising parties. AVAILABLE FROM SHED "BUILD IT WrM BALES" - A how-to manual of straw bale structures. $18 1 THE LAST STRAW" -Back issues of the quarterly publication which covers up to date information on straw-bale construction. $8 each Issue#14-Covers the latest information on building codes,research and testing information.Contains interviews with prominent building officials who have been involved in straw-bale projects around the country. Indispensable information! Issue#17 - Contains information on straw-hybrid materials,systems and buildings.Sparks our imagination! WORKSHOPS will be held periodically.Watch the news,listen to the radio, check the billboards, get on our"I Want To Take A Workshop" list! Learn how to turn straw into homes and create a better tomorrow. i 1 I I I SUSTAINABLE BUILDING EDUCATION AND DEVELOPMENT AFFORDABLE HOUSING PROGRAM STUDENTS' SUSTAINABLE BUILDING PROJECT Sustainable Building Education and Development is dedicated to the advancement of environmentally sound building practices through hands-on education and development of affordable, energy efficient, and sustainable straw-bale structures. One program w_hich is helping us to carry out our mission is the Students'Sustainable Building Project. The pilot project for this program centers around Ashland High School students building a straw- bale classroom which will serve as a model to show other school districts, city and county governments, and local businesses the benefits of straw-bale building. This project will develop into a partnership program where students gain an education through assisting in building affordable straw-bale homes for the low-income community. SBED will partner with business and government entities, local high schools, and the low-income community to cooperatively develop a housing approach,for the latter, which links quality of life, community well being, economic prosperity, education, and environmental sustainability. With decreasing federal resources it is essential that private and public sectors partner, at the community level,to insure long-term health of our ecosystems and most vulnerable community members. The buyer will be required to put in a set amount of time on the construction of his/her home,thus helping to instill a greater sense of pride in ownership.Local high school students will be the cohesive factor of this program.We all, as a community,have the responsibility of ensuring a quality education for our youths.Part of that education is through setting an example of social responsibility by joining together to assist others in areas of need.Students involved in the building phase of this program will be a cross sector of at-risk students and students who are doing well but would like the challenge of an alternative curriculum. In addition SBED will work with high school administrators and teachers to develop a curriculum, beyond that of building, in order to provide an educational opportunity to a greater number of students. SBED will manage the Student's Sustainable Building Project. We will employ a construction supervisor who will oversee the building of the straw-bale homes and assist teachers in providing an education in construction.The majority of costs for land and materials will be derived through in-kind,cash, and material donations,as well as grants. A mortgage for a predetermined percentage of building costs will be carried by a local lending institution. This mortgage loan will be the responsibility of the low-income home buyer.Participating schools will provide students, teachers, transportation to and from the job site, and assistance with curriculum development. Texts and tools will be provided cooperatively by SBED and the schools. It is SBED's hope that this program will create both educational opportunities and environmentally sound, affordable homes, as well as a greater awareness of our commitment to furthering the well- being of our community, i i SUSTAINABLE BUILDING EDUCATION AND DEVELOPMENT AFFORDABLE HOUSING PROGRAM SELF-HELP HOUSING PROJECT Sustainable Building Education and Development is dedicated to the advancement•of environmentally sound building practices through hands-on education and development of affordable,energy efficient, and sustainable straw-bale structures. One program which is helping us to cant'out our mission is the Self-Help Housing Project. SBED will partner with business and government entities, and the low-income community,to cooperatively develop a housing approach which links quality of life, community well being, economic prosperity, and environmental sustainability. With decreasing federal resources it is essential that private and public sectors partner, at the community level, to insure long-term health of our ecosystems and most vulnerable community members. The Self-Help Housing Project is based on the community spirit of old-fashioned barn raising. Here a group of low-income families will assist one another in building their own straw-bale homes under the supervision of construction supervisors,thus creating a greater sense of pride in ownership and community, a more sustainable economic future and stable family environment. All homes will be built at the same level, i.e.: all foundations,then all framing,etc.. No one will be allowed to move into their home until all homes are completed.The families will form a community organization and elect their own officers in order to nun the family portion of the project. SBED will manage the Self-Help Housing Project. We will employ a construction supervisor who will provide the education for and oversee the building of the straw-bale homes.Each family will take out a loan for materials and to pay subcontractors.The costs for land,management of the project and other costs not included in the loan will be derived through a variety of in-kind and cash donations,as well as grants. It is SBED's hope that this program will create not only environmentally sound, affordable homes, but a a greater awareness and commitment of our responsibilities towards furthering the well-being of our community. I TENTATIVE TIMELINE SCHEDULE Students' Sustainable Building Project REVISED-JUNE 25, 1997 FOR EPA GRANT JANUARY 1999 Convene Project Team Begin Curriculums and Affordable Housing Program Criteria Development) Submit Design Plans to Architect Purchase Computer Complete Layout and Printing of SBED's Informational Pamphlet FEBRUARY 1998 Complete Engineered Plans By Architect Complete Student Curriculum Development Complete Web Site Design Begin Student Participation MARCH 1998 Plans Approved By City Complete Development of Government Official's Educational Seminar Curriculum APRIL 1998 Finalize Bids And Contracts Hold Government Official's Educational Seminar LCompl ete_Development.of:Public.Educationl"Seminar MAY 1998 Pull Permits Complete Development of Building Workshop Complete-Affordable Housing_Criteria.-Development) JUNE,JULY 1998 t—Hold"Public-Educational:SeminarD Hold Building Workshop Line-up Media Coverage For Building Phase AUGUST 1998 Prepare Site For Construction Run Utilities To Pad Begin Building Phase To Ready For Student Participation SEPTEMBER,OCTOBER, NOVEMBER 1998 Building Phases Continue Through Completion/Student Education Video Production Through Completion/Student Education DECEMBER 1998 cT-EvaluafronrofProject_To_Date3 JANUARY- MAY 1999 Video Showing Xeriscape Education cComplete_Final-Report) PROPOSED BUDGET STUDENTS'SUSTAINABLE BUILDING PROJECT Revised June 25, 1997 MAXIMUM ALLOWABLE BUDGET-$250,000 MINIMUM TOTAL PROJECT MATCH- 20% EPA SHARE MATCHING TOTAL Permits,Systems Development Fees, $9,000 $0 $9,000 Planning Review,User Fees Port-a-Potty Rental $270 $0 $270 Temporary Security Fence $0 $450 $450 Excavation $7,000 $0 $7,000 Plumbing $3,800 $200 $4,000 Electrical $6,000 $0 $6,000 Other Labor And Materials $103,600 $11,400 $115,000 SUBTOTAL- 1,760 sq.ft. ® 80.52 sq.ft. $129,670 $12,050 $141,720 10%Contingency $14,172 $0 $14,172 Architectural Design And Plans $500 $7,186 $7,686 Landscaping $0 $1,000 $1,000 BUILDING TOTAL $144,342 $20,236 $164,578 Staff Salary, FICA,Work.Comp. $24,500 $0 $24,500 Technical Assistance $500 $2,000 $2,500 Training $0 $1,000 $1,000 Computer, Materials,Supplies, Misc.Costs $2,000 $2,000 $4,000 Printing,Copying $150 $400 $550 Telephone $0 $600 $600 Texts ,Tools $0 $800 $800 Travel $0 $600 $600 Postage $0 $320 $320 Media $800 $1,200 $2,000 Meeting Space $0 $900 $900 Curriculum Development $0 $3,000 $3,000 Affordable Housing Program Development $0 $2,000 $2,000 Workshop and Seminar Presentation $0 $2,000 $2,000 MANAGEMENT, EDUC.,& DEV.TOTAL $27,950 $16,820 $44,770 PROJECT TOTALS $172,292 $37,056 $2091348 PROPOSED BUDGET STUDENTS' SUSTAINABLE BUILDING PROJECT BREAK-DOWN OF MATCHING FUNDS *Tentative Donors Sustainable Building Education and Development $(in-kind) Ashland School District Vin-kind) City of Ashland* $ Habitat for Humanity* $(in-kind) Rogue Valley Community Development Council* $(in-kind) Halverson Construction $7,750 (in-kind) Sustainable Architecture $5,836 (in-kind) Development Center for Appropriate Technology . $(in-kind) Out On Bale Vin-kind) Ashland Community Food Store Forest Fund $500 (cash) Copeland Lumber $(in-kind) WP Natural Gas $200 (in-kind) Oregon Building Officials'Association Vin-kind) RESOLUTION 97- RESOLUTION DECLARING THE CITY' S ELECTION TO RECEIVE STATE REVENUES THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1 . Pursuant to ORS 221 . 770, the City hereby elects to receive State revenues for fiscal year 1997-98 . This resolution was read by title only in accordance with Ashland Municipal Code §2 . 04 . 090 duly PASSED and ADOPTED this 1 day of July 1997 . Barbara Christensen City Recorder SIGNED AND APPROVED this day of 1997 . Catherine Golden, Mayor Reviewed as to form: Paul Nolte City Attorney G:\Jill\wp\council\resoluti\ststerev.res RESOLUTION NO. 97- A RESOLUTION AUTHORIZING AND APPROVING OF A STATE REVOLVING FUND LOAN. AGREEMENT TO FINANCE A WASTEWATER TREATMENT FACILITIES PROJECT RECITALS: A. The City of Ashland (the "City" ) has entered into negotiations with the State of Oregon Department of Environmental Quality (the "DEQ") for a loan to the City from the State Revolving Fund in the approximate amount of $ B. The DEQ has provided to the City a form of State Revolving Fund Agreement ("SRF Loan Agreement") dated , 1997. C. The City Attorney has reviewed the form of the SRF Loan Agreement and finds in Section 1.4 that the City, as "Borrower, " agrees to pledge its Wastewater System Net and Food and Beverage Tax as a first and paramount lien to secure the loan from the State Revolving Fund, and in Section 1.6 that the City agrees to maintain a loan reserve account in the amount of $ to be only for loan repayment from the date of the first loan disbursement until the loan is fully repaid. THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: Section 1. The City does authorize and approve of the form of the SRF Loan Agreement for the financing of the Wastewater Treatment Facilities Project. Section 2 . The City does authorize and approve the establishment and funding of a designated reserve account to meet the "Loan Reserve" requirement of the SRF Loan Agreement, and does direct the Director of Finance to establish this Loan Reserve. Section 3 . The City does authorize and direct the Director of Finance and the City Administrator, acting for and on behalf of the City, to execute the SRF Loan Agreement and such other and additional documents as may reasonably be required for the consummation and closing of the Loan, and any amendments required thereafter. This resolution was read by title only in accordance with Ashland Municipal Code §2 . 04 . 090 duly PASSED and ADOPTED this day of 1997. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997 . Catherine M. Golden, Mayor R74Yewed as t9 form: J/auul No-1teee,f'City Attorney (g:jill\vp\council\resoluti\sever97.res) Janet Rantz Jackson County Oregon Management Analyst Jackson Coun Human Resources• 10 South Oakdale• Medford, OR 97501 541-776-7264 ,a ry FAX:541-776-7118 June 26, 1997 Re: "Customer Service in the Public'Sector2z—elevideo Program Dear Brian, Jackson County has arranged to receive another national broadcast from the Innovations Group series for local governments and we are inviting other interested parties to attend. The televideo training session is titled "Customer Service in the Public Sector:Beyond the Front line"will be broadcast July 18, 1997, beginning at 10:00 a.m.. This program is another in the series of the Innovations Group broadcasts. As you may recall,the Innovations Group televideo workshops are specifically designed for local government practitioners. These workshops are offered live around the United States, with senior managers in local governments in the studio audience, and interactive audio connections to the downlink sites. The upcoming program is recommended for staff and managers involved in decisions affecting how we deal with our customers. Jackson County has arranged to receive this broadcast at the Mary Phipps Center, located at 229 N. Bartlett in Medford. Seating for the workshop is limited and will be on a first come first served basis. Cost is $29.00 per person. Please call in sign ups from your organization to Janet Rantz, Jackson County Human Resources office at 776-7229 as soon as possible. We hope you, or others in your organization, will be able to take advantage of this upcoming workshop. "Customer Service in the Public Sector:Beyond the Front line" July 18, 1997 • 10:00 a.m. to Noon Mary Phipps Center • 229 N. Bartlett, Medford * See attached flyer for more program information BARBARA CHRISTENSEN CITY RECORDER m... u CUSTOMER SERVICE IN THE PUBLIC SECTOR: BEYOND THE FRONT LINE Attaining Exceptional Customer Service A Satellite TeleVideo Workshop July 18, 1997 10 a.m. - Noon Mary Phipps Center - 229 N Bartlett, Medford Cost: $29 - Payable to Jackson County ■ Do you believe that government could operate and function more efficiently within a customer service environment? ■ Do you think that certain skills and involvement can make your job easier and your customers happier? ■ Do you believe that great customer service involves everyone in a department, not just the front line service representative? Today, public employees must understand that customer satisfaction is not just a front line responsibility anymore. Since customer satisfaction has been directly linked to an organization's success, this workshop has been designed for managers, supervisors, team members and front line employees alike. Trainer Jerry Keating, Clark County, Nevada and a panel of local government practitioners will discuss the following issues: ❑ How to determine who your customers are. ❑ How to define and attain customer satisfaction. ❑ What other governmental entities have done to achieve customer satisfaction, and examine the tools used by these benchmark organizations in order for you to improve your team, division, department, or organization. ❑ How to support and encourage risk taking for success. ❑ How to measure and assess both internal and external customer satisfaction. This session is recommended for all staff and managers involved in decisions that affect how your city or county deals with its external customers. This teleconference is interactive via phone and fax. Please take advantage of this opportunity to enhance your customer service skills. 1 � Satellite Televideo .� Training Services For Local Governments 4 RE IMIO\AflON GROUPS i I