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1997-0805 Council Mtg PACKET
Council Meeting Pkt. BARBARA CHRISTENSEN CITY RECORDER Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and Inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the Rem under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL August 5, 1997 I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. II. ROLL CALL III. APPROVAL OF MINUTES: ' Regular meeting minutes of July 15, 1997. IV. SPECIAL PRESENTATIONS & AWARDS: 1. Presentation of Retirement Certificate and 25-year Service Award to Police Sergeant Craig Hooper. 2. Proclamation declaring August 9, 1997 as 'Classic American Aircraft - Ashland Station Day" (Honoring Local Artist William "Bill' Phillips). V. CONSENT AGENDA: 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - July, 1997. 3. City Administrator's Monthly Report - July, 1997. 4. Confirmation of Mayor's appointment of Scott Fleuter as Chief of Police. 5. Memorandum from Public Works Director on status of wetlands project. VI. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting). 1. Proposed adoption of modified Hillside Development Standards. 2. Adoption of Community Development Block Grant Action Plan. VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) VIII. NEW & MISCELLANEOUS BUSINESS: 1. Petition for reconsideration of liquor license approved on July 15, 1997 for proposed sports bar at 475 North Main Street. 2. Discussion of bid results on Central Ashland Multi-Use Path and alternative plans for funding. 3. Request for sewer connection inside urban growth boundary at 252 Crowson Road (applicant Karen Scott). IX. ORDINANCES, RESOLUTIONS AND CONTRACTS: 1. Reading by title only of "An Ordinance Repealing The Sunset Clause for the Chronic Nuisance (Party House) Ordinance." 2. Second reading by title only of "An Ordinance Adding Chapter 11.54 to The AMC Regulating The Use of Skateboards Within The City of Ashland and Repealing Section 11.16.130 of the AMC." 3. Reading by title only of "A Resolution Amending the Pay Plan for Management and Confidential Employees for Fiscal Year 1997-98." 4. Ratification of labor contracts with Teamsters Local 229 (Police); Laborers Local 121 (Public Works); and IBEW Local 659 (Electrical Workers). X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT (Reminder: Please calendar Wednesday, August 20 at 12:30pm for Study Session on Space Needs study) CITY OF ASHLAND '°"°° '" �`Of 1 Administration v e Office of the City Administrator MEMORANDUM "'.0 ErO ° DATE: August 1, 1997 TO: Honorable Mayor and City Council FROM: Brian I.. Almquist, City Administrator RE: Study Session on Transition to a new City Administrator Listed below are several issues and questions that should serve to guide your discussion on managing the transition to a new City Administrator. 1. ARpointment of Interim City Administrator. • Who: (Recommend Assistant City Administrator Greg Scoles). • When: Effective November 1, 1997. �J �► �°� • Action required: Mayor to appoint with City Council confirmation by September 16. • Salary: (Recommend first step of City Administrator salary range). 2. Recruitment Timetable (Mike Casey): • Timetable. • Community/Dept. Head input in profile. • Compensation. • Position flyer/filing deadline. • Initial screening of candidates. • Interview process. • Final selection. • Employment Contract issues. 3. Role of present Administrator Post November 1: • Assistance to Interim Administrator. • Assistance to new Administrator. 4. BPA Contract/Negotiations/Regional Issues: (I have previously provided you with a memo dated August 1 outlining these issues). • Do you wish me to continue as your BPA contract negotiator? • Do you wish me to represent the city in regional meetings regarding contract issues? • Do you wish me to follow the restructuring issue with the '99 Legislature? 5. Other Transition Issues: BLA:fb lblme %MCm .826 2 2.28.010 Title. This chapter shall be known as "the organization ordinance", and shall be referred to as such. (Ord. 1399 S34, 1965) 2.28.020 City Administrator--Department created. A City Administrator Department is created, under the direct control and management of the City Administrator, and shall consist of the City Administrator, the employees provided for by the position classification plan or a position ordinance, and such other employees as the City Administrator may assign to said Department. (Ord. 1399 S1, 1965) 2.28.030 City Administrator--Duties--Generally. The City Administrator shall have the duties, responsibilities, authorities, and jurisdictions provided by the City Charter, the ordinances and resolutions adopted by the Council, and the laws of the state wherein they relate to the administration of the City. With City Council acknowledgment, the City Administrator is hereby empowered to make such rules and regulations for the conduct of the various administrative departments of the City as may be deemed necessary from time to time. (Ord. 1399 S2, 1965) 2.28.040 City Administrator--Administrative responsibilities. The City Administrator shall have responsibility for the general administrative coordination of all City departments, and, excepting those officers and employees of the Park Department, Community Hospital, and Public Library under the control of administrative boards and commissions which are either separately elected or appointed by the Mayor, with confirmation by the City Council. The City Administrator shall have the right to submit recommendations to the Mayor, with confirmation by the City Council, as to the appointment or dismissal of any principal officer or Department head. The Mayor and City Council, City Administrator, or the appropriate Department head may directly appoint or dismiss any subordinate employee. (Ord. 1399 S3, 1965) 2.28.050 City Administrator--Ex officio officer. In addition to general City-wide administrative duties and responsibilities, the City Administrator shall also be considered ex officio personnel officer and general manager of the utility system for the City. In the capacity of ex officio personnel officer the City Administrator shall insure the proper operation of a modern personnel merit system for the City service consistent with applicable ordinances and resolutions by advising departments on personnel problems, administering the classification and salary plans, recruiting personnel, conducting employee relations, assisting in organizing studies and manpower control, maintaining an employee roster and related personnel records necessary to facilitate and control personnel actions, and furnishing the City Council with such personnel information as it may require. In the capacity of general manager of the utility system the City Administrator shall render staff work and professional and technical advice affecting the development of the City's utility system, including system planning, rate studies. conservation programs, and maintain close liaison with state and federal agencies and professional utility organizations. (Ord. 1399 S4, 1965; Ord. 2251 S3, 1983; Ord. 2267 S1, 1983) Title 2 Page 39 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL July 15, 1997 PLEDGE OF ALLEGIANCE Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Hauck, and DeBoer were present. Councilors Hagen and Wheeldon arrived late, Councilor Reid was absent. APPROVAL OF MINUTES The minutes of the Special meeting of June 30, 1997 and the Regular meeting of July 1, 1997 were approved as presented. SPECIAL PRESENTATIONS & AWARDS 1. Presentation of 25 year Service Award for Jerry Glossop, Street Superintendent. 2. Introduction and Presentation by City Forest Lands Commission. Mayor Golden presented award to Jerry Glossop for 25 years of service to the City of Ashland. Forest Commission chairman Pete.Seda and Commissioner Bill Robertson, introduced by name only, members of the Forest Commission. The Forest Commissioners are Richard Brock, Herschel King, Tom Sanders, Terry Coppedge, and Fred Binnewies. A map was presented which provided information on the Forest Plan. It was noted that the . commission works jointly with the US Forest Service on several projects. Pete Seda handed out a map that indicated areas, of fuel reduction zones that have been completed in the Forest Plan. Pam Barlow, staff liaison spoke on trails within the Forest Plan. Reported on the work on identifying trails and how they can be managed. Commented on the help that the mountain bike community has given for this project. Golden commented on the value and commitment of the Forest Commission. Feels that this commission is extremely important to the citizens of Ashland through their work in protecting the watershed. CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - June, 1997. 3. City Administrator's Monthly Report - June, 1997. City Council meeting 7-15-97 1 4. Letter from Mayor Catherine Golden to Linda Duffy of Ashland Ranger District proposing the City's support of the HazRed project. 5. Liquor License Approvals: a. Great American Pizza Company, 1448 Ashland Street; b. Dugout Sports Pub & Grill, 474 N. Main Street; C. Monet Restaurant, 36 S. Second Street. Councilor Laws requested that consent agenda #4 be pulled for discussion. Councilors Hagen/Hauck m/s to approve consent agenda items #1, #2, #3 and #5. Voice vote: all AYES. Motion passed. Councilor Laws stated his concern regarding the letter submitted by Mayor Golden, to the Ashland Ranger District, which makes several recommendations for changes in their HAZRED plan. Commented that the council may not have had the same opportunity, as the mayor, for the time and effort to study this matter. Does not believe the council has had adequate public comment to come to these conclusions. Laws does not have an objection to the mayor sending this letter representing herself, but has objection of sending this letter on behalf of the city council. Golden reminded council that the ranger district has given council extensive information over the last year. That there has been a great deal of public input at the council level, along with several public meetings scheduled around town. Stated that the public hearings have been closed and submitted her letter of recommendation after reviewing all information. Councilors Hagen and Hauck both concurred with all the points made in the submitted letter by Mayor Golden. Councilor Wheeldon would welcome further opportunity for public comment. Laws stated that because this action would be in opposition to some of the major ideas of the Ranger District, there needs to be additional discussion. This would allow an opportunity to hear their defense of their ideas and allow interchange with those that object to their plan. Believes this needs to be done before a stand is made on something that is highly technical and controversial. Golden stated that she did have an opportunity to go over all points with Linda Duffy. Stated that it is.the end of an opportunity to comment on the HAZRED project and is why this was put onto the current agenda. It was noted that the recommendations in the letter are suggestions only and should be interpreted as the preference of the city, not the plan. Councilors Hauck/Wheeldon m/s to approve consent agenda item #5. Voice vote: Hauck, Hagen, Wheeldon and Deboer, AYE; Laws, NO. Motion passed 4-1. City Council meeting 7-15-97 2 PUBLIC HEARINGS 1. Proposed improvement of Sheridan, Schofield and Monte Vista Streets with curb, gutter and paving. Assistant City Administrator Greg Scoles reported to council that there were recent issues surrounding this proposed LID regarding remonstrances and that the City Attorney could give update on this issue. Staff recommended Option A as the formula for assessment on the improvements. Advised council that if the proposal should move forward, a resolution would need to be brought back for their approval with the selected option, putting the assessment district into effect. City Attorney Paul Nolte explained to council that the neighbors contacted him through their attorney. They wish to address the council as to whether or not the council may move forward at this time because of a city charter provision. The provision states that if 2/3 object to the formation, then the council is required to suspend any action on the public improvement for six months. Nolte stated that the council may want to first hear the request, to see if there are those kinds of objections and to hear what the attorney for the neighbors have to say. The provision states: "action on any proposed public improvement, except a sidewalk or except an improvement unanimously declared by the Council to be needed at once because of an emergency, shall be suspended for six months upon a remonstrance thereto by the owners of two-thirds of the land to be specially assessed therefore."; 'Effect of remonstrance. If at the hearing, the owners of two-thirds of the property to be specially assessed for the improvement, or the owners of property which will be assessed for two-thirds or more of the proposed assessment, deliver to the Council a remonstrance to the improvement, then action on the improvement shall be suspended for a period of six months." Richard Berman/attorney/Represents petitioners in remonstrance to the proposed local improvement district. Noted that according to the petition there were 22 of the 25 effected property owners of the proposed LID that signed in remonstrance against the LID: Noted again that the city charter provides that if 2/3 of the effected property owners remonstrate against the proposed LID, that the city is required by law to table the LID for six months. Berman stated that the case the neighbors present, is that they live in a nice quiet area with narrow dirt roads and are happy with things the way they are. Noted that the neighbors are aware of development in the area and are not against the development. .Berman stated that the Planning Department has required, as a condition of the development, that certain street access be required. The neighbors are concerned with additional traffic being funneled through their neighborhood. Stated that the city staff is asking that these streets be paved to facilitate the additional traffic of the new subdivision. The residents do not feel that this will benefit them directly. The neighbors feel that they are being demanded to pay for these improvements which they feel will diminish their own quality of life in their neighborhood. City Council meeting 7-15-97 3 Berman commented that the neighbors would like to reach a compromise which will allow the developer to proceed with the subdivision and provide city with what it needs rather than what it wants in terms of additional improvements within the LID. The neighbors would like, in the six month interval, to enter into a dialog with city staff and the developer. The neighbors would like the scale of the LID brought down. Berman noted that the average assessment to the property owners is $7,500. The neighbors would like streets to be narrowed down as much as possible, do not believe that sidewalks are necessary and would like to see the cost negotiated out in a more equitable manner. Councilor Laws noted that prior to 1991, that when original papers were signed by property owners to be in favor of an LID, it did not specifically waive their right to remonstrate. Because of this, under this provision of the city charter, the council is required to suspend action for six months. City Attorney Nolte clarified for council that more than 2/3 of the neighbors to be benefited had signed the remonstrance. The charter requires the council to suspend any action on this improvement for six months. Nolte stated that it is arguable, under the consents that were originally signed by the neighbors, that the consent to participate in an LID overrides their right to remonstrate. However, Nolte pointed out that waivers of remonstrates are strictly construed and that there is no language in the older consents waiving any right to remonstrate. Nolte advises council to suspend action for six months, but not to'a date certain. This would be monitored, so that if it should come back to the council after six months, the council would be advised and a public hearing would be scheduled. Nolte explained that the condition of the approval of the subdivision, is that the developer could still proceed, but would have to build a 1/2 street and develop the subdivision. The developer is not precluded from beginning work on development through this six month suspension. Nolte stated that, in his opinion, there could not be another remonstrate in six months on this same proposed LID. Councilor Wheeldon would like to see a plan of action and that council get feedback from staff regarding this process and how to handle this more efficiently. Mayor Golden welcomed neighbors to speak in open forum, but that council would not be taking any action on this matter. Berman requested of council that if the LID is moved forward, that residents would like to have opportunity to speak. Bob Sullivan/Developer of proposed subdivision. Explained that he intends on proceeding with work on subdivision. Commented on risks involved and the power that the city has had in the timeline of this development. Questioned what is really being stopped through the six City Council meeting 7-15-97 4 month suspension. Does not believe that the suspension should be enforced. Requested that the council approve a storm drain going into an open ditch. City Attorney Nolte explained that as long as the developer has complied with the conditions of approval for the subdivision, the city will have to accept the engineering solutions that the developer comes up with. Stated that the council cannot make this decision and that it should not go beyond the city engineering department. Laws clarified that the Planning Commission gave the developer two alternatives. One, that with own funding the developer complete subdivision with a half street. Two, that developer could form and participate in a local improvement district at approximately the same cost as putting in a half street. Sullivan stated that he is not comfortable with the council, as he believes there is no consistency in how to approach this matter from a business point of view. Nolte clarified for council, that an LID could be formed without any signing in favor. But, if 2/3 of those property owners are said to be benefited should remonstrate, you have to wait six months before forming the LID.' Hagen commented out that the Planning Commission serves at the pleasure of the City Council. The commissioners on the Planning Commission are expert in their planning abilities and processing of applications. The Planning Commission approval for this development, was based on an either/or situation. Berman advised council these conflict situations should be addressed in the beginning of a proposed LID, that there be negotiation with neighbors and more consensus building. Berman also was in disagreement with Nolte, believing that remonstrances could be filed every six months. Malvina Vandervalle/980 Tolman Crk/Commented on being involved with a past proposed Local Improvement District. Stated that she is against LID's because they are divisive. . Believes there needs to be a better way to financially support improvement to our city. Suggests that there be a tax that is spread out among all residents. Pete Belcastro/447 Monte Vista/Stated that the residents are unanimous in their opposition to the LID. Commented that the residents are not against the proposed development, but only their part in the proposed LID. Read prepared statement which commented on safety issues, increase of traffic, cost of LID to neighborhood, financial burden to neighborhood and unpleasantness of the process. Commented on the way LID's seem to create diversity in neighborhoods. Paul Westerman/420 Sheridan/Submitted prepared statement to council. Commented on the credit that Planning Director John McLaughlin should take in the conduction of this City Council meeting 7-15-97 5 process. Stated that McLaughlin reminded property owners that there were issues beyond his control and that they would have to be addressed before the council. E. Kendall Clarke/445 Schofield/Submitted prepared statement to council. Commented that he was not in favor of paving these streets in the proposed LID and if paved, would only benefit the developer. Stated that the developer is only required to pay a small amount of the total estimated cost of the LID. Explained that one of the unspoken problems of the proposed development, and the motivating force behind the planning staff's requirement of opening Schofield through to the subdivision, is that its physical orientation is such that most all storm drainage as well as sewage must come down Schofield Street. Suggests that standards be reduced or contribute to the cost from the City Transportation Fund. Austin Brayfield/400 Monte Vista/Submitted prepared statement to council. Denise Gall/460 Schofield/Submitted prepared statement to council. Commented that one of the most important reasons to not pave has to do with trees. Stated that a noted environmental planner and a certified arborist informed residents that many trees would suffer or die from the paving of Schofield as it is now proposed by the Planning Department. Barbara Bamford/450 Wiley St/Commented on her confusion of inconsistency with the proposed development. Shared her observations of Mountain View estates, which has only one entrance/exit and that the proposed development is required to have additional entrances/exits. Vance Littleton/465 Schofield/Submitted prepared statement to council. Pointed out that sidewalks and curbs are the most offensive to the neighborhood. Agrees with prior testimony regarding the good work and assistance by the Planning Director, John McLaughlin. Stated that if council would be in agreement to pave these streets, that the neighborhood would like to have opportunity to discuss several concerns before making that decision. Darlyn Adams/189 Westwood/Stated that LID's are nothing more than a "love in" with developers by the city. Commented that rural neighborhoods do not need sidewalks, that sidewalks belong downtown. Feels that the council stifled the work of the planning department. Requests that council listen intently to neighborhoods, that LID's are nothing more than blackmail. Believes that there should be meetings with neighborhoods before the beginning of an LID. Councilors Hagen/Hauck m/s to suspend proposed Local Improvement District for six months based on Article XI, Section II of the Charter of the City of Ashland and Section 13.20.050 C of the City Municipal Code. Voice vote: all AYES. Motion passed. City Council meeting 7-15-97 6 Councilor Hagen commented that he had heard from residents that did not feel comfortable speaking this evening. Noted that these residents were aware that they had paid for improvements to their property at the time of purchasing their home and that they wouldn't have to be paying for improvement in the future. These residents had commented to Hagen, that they did not feel comfortable with paying for another property owners street improvement. Hagen stated that it is commonly understood, that property owners pay for the street in front of their home. Hagen commented on the important issue of impervious surface and additional run-off. Did not.want anyone fooled into believing that dirt streets are impervious to the rain that falls on them. Shared experience where he witnessed water running down a dirt street, in the proposed LID area. The water was cutting the surface of the granitic soil, which carried the granitic soil down the slope and into the storm drain system. Explained that city residents pay the public works department to jet these storm drains clear of the granitic material, which is the primary reason for paving. Hagen felt that reality is, that the neighborhood lies within the city limits of Ashland and within the urban growth boundary. State law requires that the city allow a property owner to develop their land to the maximum that the zoning allows. Hagen reminded public on the work that went into saving trees on prior projects by the Planning Department and the willingness to design streets around trees. Hagen pointed out that unpaved streets allow granitic material to drain off steep slopes, which calls into question the governors initiative to save salmon. Stated that all of the granitics that run down the street, end up in the storm drain system and flow into streams, which silt up the gravel beds and kill salmon eggs. Believes there is a direct connection. Laws commented on three different issues. First, when are street improvements needed? Stated that Ashland, as a city, will have to develop. In our planning process trying to zone certain areas of our city, very low density, the state would not allow this. The state would not allow rural areas.within the city. Second, what standards should be used for our streets? Explained that the city has written standards and staff is to follow the adopted standards. Commented on the issue of sidewalks. Third, should improvements be paid for by the city as a whole or should improvements be paid for by "benefited" property owners or paid for by developers? Stated that 90% of residents have already paid for improvements through LID'S. Stated that if a program is set for improvements being paid for by the city as a whole, 90% will be paying for the 10%. Wheeldon spoke on the idea of development. Stated that we are bound by state law, to allow property owners to develop their land. People who live in property that has been developed, are beneficiaries. Wheeldon would like citizens to be careful not to close the door.and that City Council meeting 7-15-97 7 we create a community which efficiently uses its resources, in order for our community to be as economical as possible. PUBLIC FORUM Joe Eckhardt/108 Bush Street/Submitted prepared statement to council regarding a covenant with the city to represent the interests of the people of Ashland. NEW & MISCELLANEOUS BUSINESS 1. Report of Acting Police Chief Clements on the status of the Chronic Nuisance Ordinance, including potential repeal of sunset clause in the ordinance. Acting Police Chief Mel Clements encouraged the removal of the "sunset clause" from the Chronic Nuisance Property Ordinance and the continuance of that ordinance. Commented that the ordinance has proven itself to be a very effective tool for the police department in restoring and maintaining harmony in residential neighborhoods. Reported on a decrease in existence of "party houses" in Ashland and complaints filed with the department. Submitted proposed ordinance to remove sunset clause, to be placed on the next council agenda for first reading. 2. Report of Acting Police Chief Mel Clements on recommended changes to regulations on skateboarding on city streets. Acting Police Chief Mel Clements reported to council recommendations from the skateboard committee modifying the city skateboard ordinance. Issues of safety and enforcement were primary concerns of the committee. Proposed modifications were obtained from existing . ordinances already in place by other jurisdictions. Clements stated that the skateboard ban area in the downtown district was enlarged to provide a safer environment for pedestrians. Pointed out that the ordinance requires protective headgear to be worn by all persons on skateboards, or similar devices, in areas where skateboarding is allowed. It was suggested that educating skateboarders on the new ordinances could be done through a publication of a pamphlet. The pamphlet could be distributed through the local schools, and local businesses who deal with skateboard related items. Clements explained that the streets the skateboards would be allowed on, are streets that ate posted 25mph or less, keeping them off the main arterial streets. Wheeldon requested that the monthly police report continue to track the number of citations issued for skateboarding violations to compare to the effectiveness.of the new ordinance. Clements noted that the ordinance does provide for an enhanced penalty for violation in the downtown area. City Council meeting 7-15-97 8 Hagen urged that the community as a hole be made aware and educated on the proposed new laws pertaining to skateboarding. Hagen questioned the verbiage on page 4, item K of the proposed ordinance. Golden explained that it was pointed out to her in the committee, that "moving vehicle" rather than "moving motor vehicle", may not allow the hitching of a skateboard to a bicycle. Hagen pointed out on page 3, item B; that in his experience with bicycle efforts, it was learned that bicycles are considered vehicles and it may be confusing. It was suggested that this be worded, "vehicles such as bicycles", or "motor vehicle, bicycle or pedestrian...". ORDINANCES. RESOLUTIONS AND CONTRACTS 1. Reading by title only of "a Resolution Adopting a Transportation Utility Rate Schedule Pursuant to Section 4.26.020 of the Ashland Municipal Code and Repealing Resolution No. 97-08." (This is a 12.3% increase in the fee schedule, and an opportunity for public comment is welcomed) Councilor Wheeldon clarified that with the 1/2 hour service there is still enough routes to get fifteen (15) minute service. Russell Silbiger/562 Ray Lane/Stated that by treating this tax increase as a continuation of a contract, the city is giving it a legitimacy it does not deserve. Felt that what happened last year was supposed to be a one-time situation and the city is trying to turn it into a permanent tax. Pointed out that the city is asking to approve an extension of a contract that is expired. Silbiger is opposed to this being an additional tax. Gave his views on the RVTD tax measure that was proposed previously and lost. Believes that we are giving RVTD more than the proposed $100,000 and does not believe we should be locking in rates. Questions why RVTD has not gone back to voters for another funding request. Feels this is too much to subsidize the RVTD service and suggested alternatives to RVTD bus service. Councilor Laws explained that RVTD would give the city 1/2 hour service without the proposed additional funding. That the City of Ashland negotiated with RVTD several years ago to receive 15 minute bus service with reduced fare. Stated that the $100,000 determination was based on looking at what Ashland's share was of the money they were currently receiving. Laws explained that what was examined, was what Ashland's share was of the money received from taxpayers, federal government, grants, etc. and then looked at the cost of increasing service from 1/2 hour to 15 minutes. The difference at that time was about $50,000 and is now, given the time delay, a difference of $100,000. . Councilor Hauck explained that last year when it was only $50,000 for a six month period, it was because there was state money involved, as part of the two year period state project to study the impact of doing this sort of thing. Without state money, the share to the City of Ashland would have been closer to $100,000. City Council meeting 7-15-97 9 Councilor Hagen pointed out that Ashland voters passed overwhelming, the most recent RVTD levy. Councilor DeBoer urged a "no vote" to the council. He is opposed to raising taxes that raise the cost of living to everyone in the City of Ashland. Feels this is a significant increase in percentage. Suggests that we go back to RVTD and renegotiate. Stated that if the full $100,000 is necessary, we have $50,000 in the budget and could include this service through December without an adjustment and work with RVTD. Feels there are other avenues for funding rather than a transportation tax. DeBoer supports public transportation and would like to see it included. Suggests that council wait six months to look at this before approving this increase. Mayor Golden agreed with DeBoer, that funding could be found elsewhere in the budget. Supports the proposal, but would rather not see more being tacked onto the transportation portion. Councilors Hauck/Hagen m/s to approve Resolution #97-31. Discussion: Councilor DeBoer concerned with the cost of living increase that furthers cost of living that is automatic in this. Roll Call vote: Laws, Hauck, Hagen and Wheeldon, YES; Councilor DeBoer, NO. Motion passed 4-1. 2. Reading by title only of "a Resolution calling a Special Election on September 16, 1997, in the City of Ashland for the Purposes of Submitting to the Voters of the City a Measure for a Three-Year Serial Uniform Amount Levy to Provide Funds for the Operation of Youth Activity Programs, with the Levy to Be Assessed Beyond That Now Authorized by Article XI, Section 11, of the Oregon Constitution." Councilors m/s Hagen/Hauck to approve Resolution #9732. Roll Call vote: Hauck, Hagen, Wheeldon, DeBoer and Laws. Motion passed. Councilors m/s Wheeldon/Hagen to approve explanatory statement for Special Election on September 16, 1997. Voice vote: all AYES. Motion passed. Councilors Hauck/Wheeldon m/s to continue meeting to 10:30 p.m. Roll call vote: all AYES. Motion passed. 3. First reading of "an Ordinance Adding Chapter 11.54 to the Ashland Municipal Code Regulating the Use of Skateboards Within the City of.Ashland and Repealing Section 11.16.130 of the Ashland Municipal Code." Assistant City Administrator Greg Scoles and Mayor Golden read ordinance in full. City Council meeting 7-15-97 10 Acting Police Chief Mel Clements clarified for council that there is a city ordinance that requires bicycles to be registered, but this does not pertain to skateboards. Clements explained to council that there is in place, an ordinance which would deal with concerns raised about excessive noise, or interference with traffic, due to increased use of skateboards in the streets. Council discussed the potential liability surrounding the possibility of hitting a skateboarder when backing out of a driveway. It was pointed out that it will be more difficult to see skateboarders, as compared to bicycles or pedestrians. City Attorney Nolte stated that there could be liability and would be a determination of the particular facts. Clements was not able to acknowledge that this was a problem in any other city with a similar ordinance. Council discussion on when ordinance would be effective and if there was interest by council to include an emergency clause, which would put the ordinance in effect immediately. Nolte clarified for council that the ordinance would take effect 30 days after the approval of the second reading, scheduled August 29, 1997. Council did not agree to add emergency clause, as this is not an emergency. , Councilors Hagen/Hauck m/s to approve first reading and place on agenda for second reading. Roll Call vote: Wheeldon, DeBoer, Laws, Hauck and Hagen. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Mayor Golden formally introduced Paula Brown, new Public Works Director. Councilor Wheeldon clarified that the next council study session will be a presentation by OTAK on the flood restoration projects. Discussion by council on including topic of Local Improvement Districts in the study session for September. ADJOURNMENT Meeting was adjourned at 10:15 p.m. Barbara Christensen, City Recorder Catherine M. Golden, Mayor City Council meeting 7-15-97 11 }:Y.ae../;1...::........:e......vv!.:?;s ua4/Gf;.,....,.,..::._......,..: r.•.,.,...,...,:.:............ o :...._.,.....:.. ..::: �F. - ... . ..•.,.er•a^- ..,u .w. _•.,:a:•..:......_.,...u.:ynm. :r„r................:..:7 mn:. :..1���.a'�.::... ..pxoelx._. �' :a?,7:.wuun<9:•�`^iS".^.-.-'`:'2 =aor/•,. �-I G ..'':°rr��'. �4'= :;r;wrt,mr:: .-^'i� ny',ny.� �'1`� •'.},%4�m�nv gip. �,,,a,,,n`m„r••:..ii.�'1'! �i e•\. J sa� ri J x//11. � // 7.� C�°V v '7d\ Fie ')t f14. {. . y\ � Jj'..a ✓ V. .,p„rSt. ,..,'+l¢v� r. 'Pp�gY"'Y'1t'�V fir: �V��J,� �,C.ai, Iti 1 Y,q$J'�E�'( �✓ �\._- 1 / a%�!/q) _a �n .!�//:1�'s �1 y` _�/.}}lye. 1 h%•i_c �/.�ll se •` pf"t 1"�E `11/ibhiT�l Mt PROCLAMATION -(1i f � r „_. .. WI EREAS, Ashland is known for its fostering of the arts in the community; and 7075 WHEREAS Ashland resident William S. Phillips, a former firefighter for the City of Ashland, is now a respected Aviation Artist; and (1� ? J > _W s<rrr:. WHEREAS, The United States Postal Service has released The Classic American )"di Aircraft, a series of twenty postal stamps by William S. Phillips, celebrating the }' differences in American aviation during half a century of military and civilian flight, it including the Wright brothers' fragile Model B; and ur7 'If 6 DIY?dO11�s R. WHEREAS The United States Postal Service along with Ashland Post Office are ,,anu`9 t^al� } a{; commemorating this event with a special one-day celebration and cancellation stamp; and nb . 'tillux WHEREAS, William S. Phillips, the first Ashland resident to be honored with not one but twenty postal stamps, is a role model for all artists who follow a dream. '"'' NOW THEREFORE I Catherine Golden Mayor of the City of Ashland Oregon;do :,orb:. _ , , , hereby proclaim Saturday, August 9, 1997 as: 7i ii zl,f (r;III CLASSIC AMERICAN AIRCRAFT - ASHLAND STATION DAY (t w� in the City of Ashland Oregon. =(I � Dated this 5 day of August, 1997. N. Barbara Christensen, City Recorder t. s Ltii ' 1il . Catherine M. Golden Mayor j jlI!P., i =111{1 ,.,{_J'a3� �\\Yjlt°.. �1`y* �, ��\� �a i.,Es ���\r/�r���- .t t•� �•*1r ��� �L� ��V�ir 3„1.y � q\�//F!--'� I� - 10 t � � X i•'—+ !`�wY'�C' ..w+;. �1\,�IroT�.1 -.....•..�-, y�r nl\J/ {{ �'t 111.. , iC� (.�.•? '1�' ',��v4 1'W ,. �• I��ilw•M�i��.. '1-. . .ur:l`����1�: :,�.�xuu\V, .A.-• c.V"fi��(ys4'.,-� ' . .1:: .i�,::Y MINUTES CITY COUNCIL STUDY SESSION July 17, 1997 CALL TO ORDER Mayor Golden called the meeting to order at 12:35 p.m., in the Council Chambers. In Attendance: Councilor Laws, Hagen, Hauck, Wheeldon and DeBoer. City Staff Scoles, Olson, Clements, Nolte, Wanderscheid and Parks Director Ken Mickelson. A. Overview and Update on the Ashland Creek Flood Restoration Project Clay Moorehead, CDA Consulting Group and Larry Magura, OTAK Project Manager engineer gave overview and update on public involvement process. Magura reported to council that a presentation on the project was given to the Ashland Watershed Partnership and that they had attended the Chamber of Commerce forum on civic issues. Townhall meetings have been held at the City Council Chambers. Magura covered some of the concerns raised during the public hearing process. Noted that fish habitat is a significant issue and testing is being done. There has been a strong emphasis put on environmental issues in relation to design of this project. Magura noted that vehicle access is important and may be difficult to design, due to areas that have suffered erosion from the flood. Magura discussed the importance of public input, and determined that a focus type of meeting would work best. Focus meetings would separate out tasks on a smaller scale. The first focus meeting was on the Winburn Way crossing. Different types of crossings were designed and presented at this meeting. Magura reported that there was a clear consensus, at the meeting, for the pre-fabricated bridge structure. Cost, timing and aesthetics were used in this determination. The consultants questioned whether the city would like to continue focusing on the direction of constructing the pre-fabricated bridge this year. OTAK believes that the bridge could be constructed this year. Moorehead explained to council how the channel capacity was determined using the FEMA Flood study. Stated that the number one priority is Winburn Way and increasing the hydraulic capacity. Presented schedule to council on the replacement project for the Winburn Way culvert. Moorehead stated that they had discussed the project with Oregon Department of Fish & Wildlife. ODF&W would be issuing an approved state permit for this project. Schedule presented to council would begin August 20, 1997 by delivering 95% of the plans to city for staff review; deliver complete plans and specs to city on September 4, 1997; open bids on September 19, 1997; close Winburn Way to traffic on September 29, 1997; complete assembly of bridge sections on October 24, 1997 with final inspection and cleanup ending November 14, 1997. City Council Study Session 416-97 1 Mooretead'brought attention to the age of the Winburn Way culvert. The initial design of the bridge was in 1910,-with additional construction in 1920. Map was presented to council that showed areas of new construction and how it would relate to the area. Explained to council how the roadway will be opened up more than how it is currently. Noted that pedestrian connections is being strongly encouraged. Mickelson stated that this is an opportunity to make the new bridge an inviting entrance to the park. Stated the importance of the decision regarding parking spaces and how it would relate to the design. Noted that restrooms should be considered. It was determined that a meeting should take place for focus on this area of design, by the Parks Commission, City Council and other individuals including the Chamber of Commerce. Council discussed a possible second pedestrian bridge. Mickelson reported on ideas that have been made for the Guanajuato Way area which include restrooms, recycling center, decking and stage area. Moorehead explained that this is just the beginning of a large project. The project begins with Winburn Way and continues down the stream channel. There was some discussion regarding BlueBird park and the condominiums that are constructed on the lower end of the creek from Winburn Way. Magura explained that the timeline proposed, if there are any changes or delays, may change the schedule. Golden encouraged consultants to work with staff in making decisions when decisions need to be made. Wheeldon would like to have an update for the pubic at the next council meeting. It was noted that there was a promise and obligation to the public in having discussion and information on expenditures for the Flood Restoration. Council would like to hear the results of the hydraulic study when available. ADJOURNED Meeting was adjourned at 1:40 p.m. Barbara Christensen City Recorder City Council Study Session 416-97 2 ASHLAND HISTORIC COMMISSION Minutes June 4, 1997 CALLTO ORDER The meeting was called to order at the Ashland Community Center by Chairperson Jim Lewis at 7:35 p.m. Members present were Jim Lewis, Terry Skibby, Vava Bailey, Dale Shostrom, Joyce Cowan and Carol Abrahamson. Also present was Associate Planner Mark Knox. Members Larry Cardinale, Keith Chambers and Curt Anderson were absent. APPROVALOF MINUTES Skibby moved and Abrahamson seconded to approve the June 4, 1997 Minutes as submitted. The motion was unanimously passed. STAFF REPORTS Planning Action 97-046 Conditional Use Permit 111 Third Street Rosemary A.Silva Knox explained this application is for the transfer of ownership for a traveller's accommodation. The property was approved for medical offices in April of 1983. In December of 1992,the property received approval for a five-unit traveller's accommodation. The change of ownership was administratively approved in May, but called up for a public hearing by a nearby property owner. The applicant proposes no changes, either externally or internally. Knox also noted there have been no complaints filed on this property. Staff sees no reason to not recommend approval of this application. Skibby moved and Cowan seconded to recommend approval of this application to the Planning Commission. The motion was unanimously approved. Planning Action 97-053 Modification of Previously Approved Site Review 665 and 685 "A"Street Patricia Murphy Knox gave the Staff Report, explaining that on December 12, 1996, the Planning Commission approved the construction of a health spa, including three second-story apartments. This decision was appealed to the City Council, which also approved the application subject to additional conditions. The Planning Commission approved a modification of the original building design (elimination of the multi-purpose room with the replacement of a private outdoor swimming pool) in September of 1996. This application is a request to construct the "Spa Lithia" in two phases. The second phase will include the pool court. The overall footprint will remain the same and there will be no changes to the approved project design. Staff is recommending approval. Skibby questioned the timing of the second phase. Knox answered the second phase would be built within two years after completion of the first phase. Bailey questioned the square footage of the remaining area. Knox stated it is between 3,500 and 4,000 square feet. He also related that overall, the project meets the Site Review Criteria. Cowan moved and Bailey seconded to recommend approval of this proposal. The motion passed unanimously. BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of June follow: 149 East Main Street Teitelbaum Family Reroof 25 North Main Street Gold & Gems Remodel 120 South Second Street David Allen Accessory Unit 299 Scenic Drive Bob & Nancy Sims Addition 148 Strawberry Lane David & Lisa Sherr Garage 472 Scenic Drive Stonebrook Canopy Repair 62 East Main Street OSFA Interior Door 320 Scenic Drive Mark Greenberg Remodel 249 "A"Street Paul & Judy Comstock Hardware Store 33 1/2 North Main Street Wild Rose Sign 101 Oak Street Standing Stone Brewing Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: July 3 Skibby, Cowan and Abrahamson July 10 Skibby, Abrahamson, Anderson and Shostrom July 17 Skibby, Cowan and Bailey July 24 Skibby, Lewis and Bailey July 31 Skibby, Lewis and Shostrom Ashland Historic Commission Minutes June 4, 1997 Page 2 OLD BUSINESS Project Assignments for Planning Actions PA ✓t Address Person(s) Assigned 96-063 62-66 East Main Street Terry Skibby 96-058 264 Van Ness Avenue Jim Lewis 96-086 685 "A"Street Curt Anderson/Jim Lewis 96-110 499 Iowa Street Joyce Cowan 96-112 249 "A"Street Jim Lewis 96-139 545 "A"Street Terry Skibby 97-014 20 South First Street Joyce Cowan 96-143/97-030 136 North Second Street Terry Skibby 97-018 661 "B"Street Jim Lewis 97-032 174 Church Street Vava Bailey 97-039 78 Sixth Street Jim Lewis 97-053 565 "A"Street Jim Lewis National Historic Preservation Week The Commission briefly discussed National Historic Preservation Week. The walking tours went well. Heritage Sunday Skibby reported the Heritage Committee had a decent turn out for the picnic on June 29th. A good time was had by all. NEW BUSINESS Transformers Behind City Hall The Commission discussed the placement of the transformers in back of the City Hall, between the stairway going up to the theater and the Lincoln statue. Knox said according to John McLaughlin, the City is making every effort to screen the transformers without Ashland Historic Commission Minutes June 4, 1997 Page 3 obstructing the statue. The Commission then decided to write a letter to the City Council regarding not only the location of the above transformers, but transformers and meters in general and their appropriateness in the Historic District. Skibby volunteered to write the letter. ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 10:15 p.m. Ashland Historic Commission Minutes June 4, 1997 Page 4 City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES June 30, 1997 ATTENDANCE: Present: AI Alsing, Bob Bennett, Teri Coppedge, JoAnne Eggers, Laurie MacGraw, Councilor Wheeldon Absent: None I. CALL TO ORDER Chair Coppedge called the meeting to order at 7:00 p.m. at the Department Office, 340 S. Pioneer Street. II. ADDITIONS OR DELETIONS TO THE AGENDA None III. APPROVAL OF MINUTES A. Regular Meeting of May 19 1997 Commissioner Eggers noted that Skip Andrew's name should be corrected; it was spelled as Andrews and should be Andrew. Commissioner Bennett made a motion to approve the minutes of the May 19, 1997 Regular Meeting as corrected. Commissioner Alsing seconded. The vote was: 5 yes - 0 no IV. REVIEW OF FINANCES A. ApRroval of previolLs month's disbursements Commissioner MacGraw made a motion to approve the previous month's disbursements as indicated by CKXs 16356 through #16537 in the amount of $175,414.64. Commissioner Eggers seconded. The vote was: 5 yes - 0 no B. Approval of March 31 1997 Quarterly Financial Statement Commissioners having reviewed the March 31, 1997 Quarterly Financial Statement, Commissioner Alsing made a motion to approve the statement as submitted. Commissioner MacGraw seconded. The vote was: 5 yes - 0 no V. PUBLIC PARTICIPATION A. Presentation on trails - Pam Barlow Ci of Ashland Forest Commission Pam Barlow was in the audience to present an overview of the work that the Forest Commission has been doing in conjunction with Mike Rickerts from the Forest Service regarding the recreational trail system within the Ashland watershed. She said that the Public Works Department's focus regarding the watershed was primarily related to Regular Meeting - June 30, 1997 Page 2 Ashland Parks and Recreation Commission Presentation on watershed trails - continued mitigating fire hazards; and, as recreational use by it's nature increases fire hazard simply because people are in the area, they were interested in developing an overall, coordinated recreational use plan with the various political and private entities which impacted on the area. Ms. Barlow presented a map of the Hamilton Creek Watershed which illustrated the known trails to date. She indicated that mountain biking had increased considerably over the past few years. She said that the City's Forest Commission had a goal to have a map completed by the end of the year which would illustrate all of the trails in the area and to come up with a coordinated trail system among all the political jurisdictions in the area. At the end of the presentation, Commissioners indicated a willingness to meet in joint study session with the Forest Commission but no date was set. B. Open Forum Cate Hartzell, speaking for the City's Citizens Communications Committee, presented a letter to the Commission and briefly outlined the points in the letter which made recommendations about improving communication and information flow between Ashland's citizens and their municipal government. She indicated that she did not anticipate that the Commission would address the recommendations at this meeting but asked that they formally acknowledge the recommendations at some time. Commissioners thanked Ms. Hartzell for her comments. Staff indicated that copies of the letter would be forwarded to Commissioners. C. Kate Jackson - working; in creek channel Kate Jackson indicated that she was present to gain clarification as to what work would be done in the creek channel. She said that because of some work which park employees started related to filling in an area around one of the picnicking areas which had been affected by the flood, she felt that there might be different interpretations of what was meant by "work in the stream channel." Referring to Otak's "Early Action Recommendations" dated the end of May, one of the items referred to not working in the stream channel until the discussions have been undertaken about having the park put back together. Commissioner Coppedge said that she understood Ms. Jackson's concern's about clarification of what Otak's recommendations referred to when speaking of "construction" in the flooded areas and what would be considered simply routine maintenance. She said that on July 9th when the Commission meets with Paul Fishman that she believed those questions would be answered. She said that in the interim, if staff had any questions about specific situations, that they would contact Mr. Fishman for his input. Regular Meeting - June 30, 1997 Page 3 Ashland Parks and Recreation Commission VI. OLD BUSINESS A. Continued use of Fishman Environmental Services for consulting work Having reviewed a memorandum from staff related to contracting with consultants to perform flood related services in upper Lithia Park, Commissioners considered the two options available: to continue to use the Otak, Inc. consulting team using Fishman Environmental Services as the lead company or to develop a new Request for Proposals. Beginning the discussion, Commissioner Eggers indicated that she believed that Paul Fishman would probably be a good person to head up a consulting team for work in upper Lithia Park related to flood damage and that she was not particularly interested in pursuing a separate RFP. She then indicated that she would like to hear from the audience. Prior to opening discussion with the public, Commissioners Coppedge and Alsing indicated that they had no problems with continuing to use the Otak team. Kate Jackson spoke in follow-up of her letter of June 17, 1997 in which she indicated that in working through the City's public process with the Otak team that she has been very favorably impressed with the technical work of Larry Magura and Paul Fishman. She also indicated that she liked Clay Moorehead who has worked very hard on the public process but that she thought he did not have much experience with facilitating a controversial project. She encouraged the Commission to consider contracting with a different person or firm to facilitate the public input process related to the upper park. Ann Benedict, Business Manager, indicated that it was her understanding that if the Otak team was split up, that is, if a different firm other than CDA Consulting was stipulated for the public involvement process, that the Commission would then be required to go out for a separate RFP. She said, however, that if the Commission chose to continue with the Otak team that it would be possible for Commissioners and staff to design and conduct the public involvement process. Commissioner Coppedge said that considering her experience with Paul Fishman, he too would be well capable of conducting the public involvement process. Commissioner Eggers said that it was her understanding that if Paul Fishman were selected as the lead then he would be able to select those who would work on the team. She also indicated that her preference would be to select a local person or firm to facilitate the public involvement process as she believed they would be more accessible to the community and more in touch with the community. She said that attendance at the City's focus meetings had been quite low and she felt that a local person might be able to generate more attendance if there are those people out there who are interested. In addition, there wouldn't be the extra expenses related to travel and accommodations. Kerri Kinkairn indicated that she too would like to have someone conducting the public involvement process who could facilitate a more interactive process. She said that she too has attended the meetings conducted by CDA and that there was not an inclusive process for people attending the meeting. She said that she did not mean to be hypercritical of CDA, that the meetings were informative for people who didn't know Regular Meeting - June 30, 1997 Page 4 Ashland Parks and Recreation Commission Selection of consulting team - continued what was going on, but that she also believed that gathering public input needed to be more that dispensing information and taking comments. She said that she believed that someone with more experience in facilitating meetings would do a better job. Cindi Dion, Cate Hartzell. and Donna Zimmerman were also present in the audience and expressed similar concerns about using CDA Consulting for the public involvement process. As the discussion ensued, it appeared that the underlying question was whether or not the Commission could choose to continue to use the Otak team but also choose to contract separately for services related to the public involvement process. As the point needed clarification, City Attorney Paul Nolte was consulted by telephone. Following the telephone call, Ms. Benedict indicated that if the Commission chose to deliberately split up the Otak team that it might not be able to springboard off the City's RFP. Technically, if the Commission wants to use Fishman Environmental it would authorize the Director to work with the City Attorney to write an addendum to the Otak, Inc. contract. It would be possible for the Commission to indicate that it would like Paul Fishman to head the team, and, although it could not request that a firm other than CDA perform the public involvement work, neither did it have to request that CDA be utilized for the work. In response to a question by Commissioner Eggers, Ms. Benedict indicated that it would not be possible for Mr. Fishman to sub-contract the public involvement work to another firm. Cate Hartzell, who had also spoken with Mr. Nolte, indicated that he had also said that if the Commission chose to exclude the public involvement portion from the 'Scope of Work' for the extended contract, the Commission could then contract separately for the public involvement process. If the dollar amount for a separate public involvement contract was under $15,000, the Commission would not have to go out for an RFP. Ms. Benedict confirmed that that was her understanding also. She added, however, that she believed that if the Commission wanted to use the City's RFP and the Otak, Inc. contract as a vehicle to use Fishman Environmental for consulting services in the upper park that it would be prudent to make a general motion to that affect. Cate Hartzell re- iterated that she believed it would be in the Commission's best interest to seek a different facilitator for the public involvement process, someone trained to do this kind of work. MOTION Commissioner Eggers made a motion to authorize the Parks and Recreation Director to work with City staff to extend the contract with Otak, Inc. for consulting services for the restoration of Lithia Park from the Bandshell upstream to the end of the park requesting that Paul Fishman of Fishman Environmental lead the team and to bring a draft of a scope of work and contract back to the Commission for approval. Commissioner Coppedge seconded. Regular Meeting - June 30, 1997 Page 5 Ashland Parks and Recreation Commission Selection of consulting team - continued Commissioner Alsing inquired whether or not the motion included the use of all three firms. Commissioner Eggers indicated that she specifically left out comment which would indicate whether or not CDA would be used for the public input process to give the Director and City Attorney as much flexibility as possible when developing the addendum. Commissioner Alsing indicated that he was concerned because it was not more specific. Commissioner Coppedge said that she concurred with Commissioner Eggers in that it provided the Director with flexible options in developing the scope of work and extended contract. The vote was: 2 yes - 2 no (Alsing, Bennett) Commissioner MacGraw left the meeting prior to the vote. MOTION Commissioner Alsing made a motion to continue to use the Otak team stipulating that Paul Fishman of Fishman Environmental Services act as project manager and to authorize the Director to develop a scope of work and contract which would be brought back to the Commission for approval. Commissioner Bennett seconded. Commissioner Alsing indicated that outside the motion he would request that the Director consider all the comments made regarding the public involvement portion of the scope of work. Commissioner Eggers inquired as to how this motion differed from the previous motion. Commissioner Alsing indicated that the intent was to utilize all three firms of the Otak team but to simply rearrange the format of those firms. Commissioner Eggers indicated that if the intent was to use CDA for the public involvement portion that she could not support the motion. She stated that she believes that the City's public involvement process has been very ineffectual and she regretted that the Commission could not come together on this point. Commissioner Coppedge commented that she believed that everyone understood what the Commission wanted and that there is some concern about establishing a good public involvement process. However, she believed that either motion would work and that the end result would probably be the same. The vote was: 3 yes - 1 no (Eggers) B. Discussion of the public involvement/decision making process for flood work Commissioners briefly reviewed two memorandums. One from Commissioner MacGraw related to incorporating an educational component into the process and one from the Director which drafted a very general outline and timeline for a series of public involvement of meetings. In Commissioner MacGraw's absence, Commissioner Eggers indicated that she would be willing to address the topic. Referring to Commissioner MacGraw's memorandum, Commissioner Eggers indicated that she strongly supported including an educational component into the public involvement process. She said that she had been present at the Ashland Watershed Partnership meeting when the suggestion had been discussed and that members of the Forest Service's CARE team had indicated that they would be willing to participate by sharing their expertise. She sid that her preference would be to have the educational components of the process incorporated in the public input meetings rather than prior to the public input meetings as the memorandum suggested. Other Commissioners concurred with incorporating an educational component into the public input meetings. Commissioner Coppedge said that her only strong preference would be that the historic component be presented first. Regular Meeting - June 30, 1997 Page 6 Ashland Parks and Recreation Commission Public invovement/decision making process - continued Moving to the draft outline of steps for the public involvement/decision making process, by consensus Commissioners accepted the outline as a structure from which the public input meetings could be established. In discussion Commissioner Eggers indicated that her preference would be to hold a series of meetings each of which would contain three components: education and information from experts on the topic to be considered, public involvement, and representatives from the consulting team to hear input and provide information. The other Commissioners concurred with that general concept. There was agreement to accept the general timeline set forth in the outline and to work towards a meeting schedule which would leave adequate time between meetings for information and reports to be generated by the consultant and made available to Commissioners and the public to review prior to the next meeting. MOTION Commissioner Alsing made a motion to extend the meeting until 10:15 p.m. Commissioner Eggers seconded. The vote was: 4 yes - 0 no Commissioners scheduled two meeting dates: Step N1 on Thursday, July 31, 1997 which would tentatively include a brief synopsis of the public input received in February, an historic overview of Lithia Park, additional public comment, and general guidelines and direction for the consulting team; Step #2 on Thursday, August 21, 1997 when the consulting team's initial report would be brought back to the Commission. VII. NEW BUSINESS A. Authorization to advertise for bids MOTION Superintendent Gies indicated that staff would like authorization to advertise for bids for a department van, two maintenance vehicles, and three maintenance carts which were budgeted for in the 1997-98 fiscal year. Commissioner Alsing so moved. Commissioner Bennett seconded. The vote was: 4 yes - 0 no VIII. COMMUNICATIONS and STAFF REPORTS Chair Coppedge reported that she had received a very nice thank you letter from the Women's Golf Club at Oak Knoll which reported that Bob Haney from the Pro Shop and Bob Ford, Greens Superintendent had both done an excellent job on making the club's tournament a success. Superintendent Gies said that staff had two areas of safety concerns near the playground area in Lithia Park. Both were small areas where flood waters had washed out under cement or asphalt but were large enough to present a safety hazard for children if they were to try to crawl under them. He indicated that staff would like to fill in the areas which were not in the creek channel at this time but more back towards the curb. Commissioners indicated that if the areas were safety hazards, they needed to be addressed but suggested that staff consult with Paul Fishman about what could be done on a temporary basis. Regular Meeting - June 30, 1997 Ashland Parks and Recreation Commission Page 7 IX. ITEMS FROM COMMISSIONERS None X. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS Commissioners set the following meeting dates: Monday, July 28, 1997 and Monday, August 25, 1997 for Regular Meetings. Thursday, July 31, 1997 and Thursday, August 21, 1997 for Special Meetings related to flood restorations. XI. ADJOURNMENT With no further business, Chair Coppedge adjourned the meeting. Respectfully submitted, L L'`-� Ann Benedict, Business Manager Ashland Parks and Recreation Department City of Ashland PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES July 9, 1997 ATTENDANCE: Present: Al Alsing, Bob Bennett, Teri Coppedge, Joanne Eggers, Laurie MacGraw, Director Ken Mickelsen Absent: None I. CALL TO ORDER Chair Coppedge called the meeting to order at 7:00 p.m. at the Department Office, 340 S. Pioneer Street. II. REVIEW OF OTAK'S "PHASE I EARLY ACTION RECOMMENDATIONS" Chair Coppedge introduced Paul Fishman of Fishman Environmental Services who would be discussing Otak, Inc.'s Phase 1 Early Action Recommendations related to Stream Corridor Environmental Issues. Mr. Fishman indicated that the Early Action Recommendation which would be discussed are part of the overall Ashland Creek Flood Restoration Project undertaken by the City of Ashland. He also introduced Scott Morris, a fluvial geomorphologist, who works with Watershed Applications and has been working with the Otak team. Scott would be assisting in explaining the recommendations or reponding to questions which anyone might have related to the early action recommendations. Mr. Fishman said that the purpose of the Early Action Recommendations were to determine those things which could be done immediately this summer that would help to reduce the risks for damaging situations which might arise from another flood this coming winter. These are not long term projects or implementations for final solutions. Complimenting Otak's report was a memorandum from Department staff which indicated what items staff had the experience to undertake and what items would need more assistance from the consultants. In an informal discussion, Mr. Fishman worked his way through the twelve recommendations discussing various points and answering questions from the public and Commissioners. Item #1: Removal of diseased trees along stream edge- leave stumps in place Weakened or diseased trees have the potential of falling and blocking flood flows in future high water. Stumps should stay in place. Department staff has the expertise to make the determination of which trees have become a hazard and need to be removed. In response to a question from public, Department staff indicated that it did not intend to take a sweep through the park removing questionable trees but would only remove trees which prove over time to be a significant hazard to public safety or would be likely to cause problems with high water. The root masses would stay in place to add stabilization to the creek. Item #2: Removing rock deposits and stockpiling rocks for future use No specific discussion was undertaken except to additionally define why rocks with a diameter of 18" and larger are significant. Special Meeting - July 9, 1997 Discussion of "Early Action Recommendations" Page 2 Ashland Parks and Recreation Commission Item k3: Research possibilities of recovering large river rock Director Mickelsen indicated that staff has been investigating various possible resources for larger river rock. Members of the audience suggested that staff might inquire into the Neuman property and put the word out to the community that a supply of such rocks was needed. Mr. Fishman indicated that good source material for armoring is very important. Item 114: Criteria for removal of woody debris Mr. Fishman indicated that there was no specific, standard answer as to what kind of woody debris was appropriate to leave in or near the stream and what kind should be removed because it could cause problems for future floods. He said that a rule of thumb would be that if it were "floatable" it should be removed. The essential criteria is "How big is it?"; and the answer is "Really, really big!" if it were to remain. He said that his staff would be working with Department staff to create more specific criteria as to what should go and what could stay. He said that the only truly valuable piece of woody debris which has been identified within the park is the large maple in the channel near the tennis courts. Commissioner Eggers indicated that in the early '90s she had participated in a fish count study done by the Oregon Department of Fish and Wildlife in a stretch of the creek as it runs through the park. She inquired whether or not Mr. Fishman had received this information from ODFW. He said that in his contact with ODFW the latest information that he had been able to receive was from the 1970's. Commissioner Eggers said that she would provide him with a contact person who might help him locate the information gathered from the '90s. Item i/5: Evaluation of stream reaches and bank/slope failures A more complex question is what to do about the hillside areas within the park which have had major bank failure and it was explained that there was no "quick fix". Mr. Fishman indicated that a thorough study will need to be made about what can or should be done with each area. Ultimately, the question of what can or should be done with some of the areas will depend on the final vision of what the community would like to see happen on the east side of the creek and how much it will cost. Commissioner Eggers inquired as to whether or not there would be some "early action" which could be taken this year to direct or deflect water flow. Mr. Fishman said that there might be some things which could be done to help deflect higher flows away from the more critical areas which would minimize the speed at which they are eroding. Mr. Fishman and Mr. Morris briefly discussed some of the terminology and techniques related to enhancing and protecting stream channels. They indicated that there were no hard and fast rules as to what kind of treatment should be used; a lot depended on the results that were to be achieved and whether or not they would be practical in specific locations. Item #6: East side trail and bank failures For the short term, it was recommended that the east side trail system be abandoned in those areas where it was washed out and, particularly, in those areas in which there has been substantial bank failure. For public safety and to reduce erosion, it was recommended that signs be placed to deter people from entering those areas where there were "over-steep" banks. Signs were also recommended in areas which would help direct people to existing bridges and would identify places where the creek could be crossed. Special Meeting - July 9, 1997 Discussion of "Early Action Recommendations" Page 3 Ashland Parks and Recreation Commission laef;AK� �atuuipcE in brief discussion of pedestrian routes, it was decided that, for future reference, Department staff would work up a map for Mr. Fishman about pedestrian circulation patterns through the park. Item #7: Evaluate locations where Dark bridges were damaged No particular questions arose pertaining to this item. Item #8: Removal of "exotic" debris from floodway and floodplain "Exotic" was defined as PVC pipe, tires and other man-made material which deterred from the aesthetic value of the stream. The exception would be for those very large pieces of material which have been substantially imbedded into the stream channel and would cause a lot of disturbance to the channel if removed. Mr. Fishman said that if at some later date we want to remove these items that it would be appropriate to advise ODFW. In discussion it was also decided that removal of this debris would not be limited to those items which could be removed by hand. Mr. Fishman indicated that he would amend the recommendation to include use of equipment because some of the items obviously could not be removed by hand. Commissioner Eggers expressed some concern that large equipment near the stream could cause harm to the banks. Mr. Fishman said that he would work with Department staff on appropriate guidelines for use of equipment near the stream. Director Mickelsen said that only the Department's most qualified staff would be using large equipment and that he was confident that appropriate measures would be taken to keep from damaging the stream channel. Item #9: Develop a riparian zone rehabilitation and enhancement plan Prior to re-planting in the riparian zone, it was recommended that a rehabilitation and enhancement plan be adopted. In discussion, Mr. Fishman said that in his opinion Department staff would be most qualified to make the selection of the kinds of vegetation which would be appropriate for planting. He said that he would work closely with Department Horticulturist Donn Todt who was very qualified and experienced with what works within the park. In response to a question about the advisability of establishing willows within the park, Mr. Fishman said that he would not be inclined to introduce a species which was not already here; that if it was not here already, there was probably a good reason why. He did say, however, that some areas like the widely expanded area near the tennis courts would be interesting and valuable to watch over the next few years to see what kind of vegetation and aquatic life begin to occur in that location. Item #10: Impose temporary ban on any reconstruction or flood damage restoration Other than bridge footings, Mr. Fishman indicated that this item did not refer to any items within the park proper. Some discussion ensued to help define what was "construction" and what would be routine "maintenance." He indicated the item did not refer to such tasks as clearing away miscellaneous debris from the floodway or filling in gullies along paths or Special Meeting - July 9, 1997 Discussion of "Early Action Recommendations" Ashland Parks and Recreation Commission Page 4 Icm"'k7Eif`�p�pued picnic areas. Commissioner MacGraw clarified that leveling an area to support a picnic table and such tasks would not be a problem. Mr. Fishman said that he saw no problem with that kind of routine maintenance. Mr. Morris commented that the only caution would be not to encroach too near what will be defined as the riparian zone. Item 11: Remove the remainin Y "band stand" structure on Calle Guanaivato It was confirmed that the structure being referred to was the "deck" on the Calle, not the Bandshell in Lithia Park! As the City is taking the lead responsibility for this portion of the creek, it was indicated that the City and Parks would coordinate on decisions related to the deck. Item 12: Retaininiz wall at Bluebird Park This item is it City responsibility, not a Park responsibility. mo,noN Following this discussion of the twelve points, Commissioner Alsing made a motion to approve the "Early Action Recommendations" as presented and amended. Commissioner MacGraw seconded. In discussion of the motion, Commissioner Eggers said that her only concern was how quickly the decision was made to include removal of debris by equipment as well as by hand. Mr. Fishman indicated that he would draft a memorandum to Department staff specifying the kinds of things with which the equipment operator would need to take particular care. The vote was: 5 yes - 0 no III. ADJOURNMENT With no further business, Chair Coppedge adjourned the meeting. Respectfully ssju,bImiittted, Ann Benedict, Business Manager Ashland Parks and Recreation Department r Monthly Building Activity Report : 06/97 Page 1 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS : Building: 1 UNIT CONDOMINIUM 3 137 , 273 2 UNITS CONDOMINIUM 1 53 , 797 ACCESSORY RES UNIT 1 28, 967 ADDENDUM/PERMIT #9706033 1 0 ADDITION 2 15, 967 BATHROOM REMODEL 1 10 , 000 CONV BASEMENT TO GUEST RM 1 40 , 000 CONVERT CARPORT TO GARAGE 1 2 , 000 DEMOLITION OF SFR 1 0 DEMOLITION OF THEATRE 1 0 FENCE 8 10, 700 FLOOD REPAIRS 1 5, 000 GARAGE 2 33 , 228 GARAGE/STUDIO 1 29, 073 KITCHEN REMODEL 1 8 , 000 MANUFACTURED HOME 4 124 , 124 PATIO COVER 1 8, 400 REMODEL 2 65 , 000 REMODEL & ADDITION 1 40, 000 SFR 6 775 , 634 STUDIO 1 19 , 915 Subtotal : $ 1, 407, 078 Electrical : 1 BR CIR FOR DORMER ADDIT 1 20 2 BRANCH CIRCUITS 1 800 3 BRANCH CIRCUITS 1 125 3 SERV CHG/16 BR CIRCUITS 1 3 , 000 ADD FEEDER + 2 BR CIRS 1 100 ALARM SYSTEM 1 1, 166 REPLACE 1 BRANCH CIRCUIT 1 100 SECURITY SYSTEM 2 7, 264 SERVICE 1 450 SERVICE CHANGE 1 137 SERVICE CHANGE + 2 BR CIR 1 1, 200 SERVICE CHANGE + 3 BR CIR 1 300 TEMPORY POWER 1 137 Subtotal : $ 14 , 799 Mechanical : ADD AIR COND/1 BR CIR 1 1, 968 I , Monthly Building Activity Report : 06/97 Page 2 # Units Value SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS : Mechanical : GAS FURN/AC/WTR HTR/2 BR 1 2, 950 GAS LINE/FIREPLACE INSERT 1 250 GAS LINE/FURN/AC/2 BR CIR 6 34 , 545 GAS LINE/FURN/AC/4 BR CIR 1 4 , 660 GAS LINE/FURN/AIR COND 1 4 , 075 GAS LINE/FURNACE/1 BR CIR 1 6 , 018 GAS LINE/GAS WATER HEATER 1 500 GAS WATER HEATER 2 1, 100 INSTALL AC/1 BR CIR 1 2 , 617 INSTALL AIR COND/1 BR CIR 3 6 , 723 Subtotal : $ 65, 406 Plumbing: BACKFLOW DEVICE 6 2 , 500 CONVERT TO GAS WTR HTR 1 870 DOUBLE CHECK VALVE 3 2 , 300 IRRIGATION SYSTEM 2 4, 100 RELOCATE SINK/3 BR CIRS 1 4 , 000 REPIPE PLMB FIXTURES 1 2 , 000 REPLACE ELECT WTR HTR 1 145 REPLACE SEWER LINE 1 200 REPLACE SEWER/WATER LINES 1 11, 000 Subtotal : $ 27, 115 ***Total : $ 1, 514 , 398 COMMERCIAL: Building: ADD DOOR 1 1, 800 CANOPY REPAIR 1 20, 000 FIRE SPRINKLER SYSTEM 2 7, 845 HARDWARE STORE 1 700, 000 LIGHT MANUFACTURING BLDG 1 100 , 000 MANUFACTURING BUILDING 1 150, 000 REMODEL 3 47, 000 REROOF (2 ROOFS-1 BLDG) 1 8 , 500 Subtotal : $ 1, 035, 145 Electrical : 1 BR CIR FOR LIGHTS/SWTCH 1 700 Monthly Building Activity Report : 06/97 Page 3 # Units Value COMMERCIAL: Electrical : ALARM SYSTEM 2 2 , 498 MODIFY 12 BR CIR 1 8 , 000 SECURITY SYSTEM 1 2 , 260 SERVICE + 3 BR CIRS 1 7, 000 SIGN FOR SHOPPING CENTER 1 1, 000 SUBPANEL + 8 BR CIRS 1 1, 000 TEMPORARY POWER 1 137 TEMPORARY SERVICE 1 350 Subtotal : $ 22 , 945 Mechanical : 4 GAS FURN/4 AC/4 BR CIRS 1 21, 292 GAS LINE/FURNACE/4 BR CIR 1 10, 852 Subtotal : $ 32 , 144 Plumbing: BACKFLOW DEVICE 2 900 WTR DISTRIBUTION/BREWERY 1 4, 500 Subtotal : $ 5, 400 ***Total : $ 1, 095, 634 Total this month: 118 $ 2, 610, 012 Total this month last year: 95 $ 4 , 301, 028 Total year to date : 1146 $34 , 144 , 074 Total last year: 1012 $28, 093, 646 This month This month This year last year Total Fees : 31, 059 42, 729 364 , 055 Total Inspections : 778 677 7799 i NEW CONSTRUCTION: 6/97 RESIDENTIAL PAGE NO. 1 07/15/97 ADDRESS #UNITS CONTRACTOR VALUATION ** 1 UNIT CONDOMINIUM 1020 EUREKA ST CIPES, PETER L. BLDG. $ 40283 . 18 DESIGN 1022 EUREKA ST CIPES, PETER L. BLDG. $ 54314 .40 DESIGN 1024 EUREKA ST CIPES, PETER L. BLDG. $ 42675 . 60 DESIGN ** Subtotal ** 137273 . 18 ** 2 UNITS CONDOMINIUM 1026 EUREKA ST CIPES, PETER L. BLDG. $ 53797 . 12 DESIGN ** Subtotal ** 53797 . 12 ** ACCESSORY RES UNIT 120 SECOND ST S OWNER 28967 . 68 ** Subtotal ** 28967 . 68 ** GARAGE 148 STRAWBERRY LN OWNER 18743 . 00 860 HARMONY LN BOSTWICK, EVERETT 14485 . 00 J. -CONST. ** Subtotal ** 33228 . 00 ** GARAGE/STUDIO 1151 TOLMAN CREEK RD OWNER 29073 . 00 ** Subtotal ** 29073 . 00 ** MANUFACTURED HOME 321 CLAY ST111 SET IN OUR WAYS 45500 . 00 321 CLAY ST115 OWNER 30100 . 00 321 CLAY ST107 RITEWAY MANUFACTURED 5324 . 00 HOMES 321 CLAY ST109 KINGS MOBILE HOME 43200 . 00 ** Subtotal ** 124124 . 00 ** SFR 1131 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 87700 . 00 852 MOUNTAIN MEADOWS DR MEDINGER CONST. CO. INC. 146000 . 00 1171 VILLAGE SQUARE DR OREGON LAND DEVELOPERS 126129 . 00 460 SUNSHINE CR ARMAS CONSTRUCTION 175789 . 00 1214 MUNSON DR17 OREGON LAND DEVELOPERS 119016 . 00 655 TOLMAN CREEK RD OWNER 121000 . 00 ** Subtotal ** 775634 . 00 PAGE NO. 2 07/15/97 ADDRESS #UNITS CONTRACTOR VALUATION ** STUDIO 457 WALNUT ST MAHONEY, CHESHIRE 19915 . 00 ** Subtotal ** 19915 . 00 *** Total *** 1202011 . 98 NEW CONSTRUCTION: 6/97 COMMERCIAL PAGE NO. 1 07/15/97 ADDRESS #UNITS CONTRACTOR VALUATION ** HARDWARE STORE 249 A ST GOLDEN/FIELDS 700000 . 00 CONSTRUCTION ** Subtotal ** 700000 . 00 ** LIGHT MANUFACTURING BLDG 465 APPLEGATE WY OWNER 100000 . 00 ** Subtotal ** 100000 . 00 ** MANUFACTURING BUILDING 1000 BENSON WY KNECHT 150000 . 00 ** Subtotal ** 150000 . 00 *** Total *** 950000 . 00 •M ocm ,. CITY OF ASHLAND Administration Office of the City Administrator ., 4,�REG°a,•', MEMORANDUM DATE: July 31, 1997 TO: Honorable Mayor and City Council FROM: Brian L. Almquist, City Administrator RE: Monthly Report - July 1997 The following is a report of my principal activities for the past month and a status report on the various City projects, and Council goals and notes to staff for 1996-97 and 1997-98. I. PRINCIPAL ACTIVITIES: 1. Met with one of our candidates for Police Chief at his request. 2. Took 4 days of vacation to attend a family reunion in Nebraska. 3. Attended all-day assessment center for our 7 candidates for Police Chief at Ashland Hills Inn. 4. Had breakfast with Medford Manager Anderson and County Administrator Raymond to discuss topics of mutual concern. 5. Met on job site with Paul Nicholson, Gary Afseth and Dan Sheehan to discuss moving new transformer to a hidden location under stairs to Chataqua Walk. 6. Met with.a university student conducting interviews on the January flood. 7. Conducted oral interview with our top candidate for Police Chief. 8. Met with Terry Adams of the Ashland Schools Foundation, Business Manager Loren Luman and Ken Mickelsen to discuss Youth Activities Levy. 9. Met with RVTV Director Pete Belcastro to discuss funding issues. 10. Had coffee with Councilor Laws to discuss various city issues. 11. Attended 4 day annual conference of NWPPA in Kalispell, MT to hear BPA Administrator Hardy and others discuss upcoming negotiations on 20-year power supply contract. 12. Attended new Circuit Court Judge Phil Arnold's investiture in Medford. 13. Met with subdivider Bob Sullivan and a neighbor in the Schofield Street area to discuss possible compromises to allow LID to move forward. 14. Attended monthly meeting of the Public Safety Coordinating Council in Medford. 15. Met with architect Gary Afseth and OSF Manager Nicholson to discuss project progress, exterior paint colors, and to consider change orders. 16. Participated in monthly Town Hall program on RVTV with Mayor Golden and Councilor Reid. 17. Met with Wes Vail regarding his proposed Railroad Museum on SP property. 18. Met with Mail Tribune reporter Dani Dodge to discuss City issues. 19. Met with Public Works crews to introduce and welcome Paula Brown as new Director. 20. Met with Public Works management staff to review status of projects with new Director Paula Brown. 21. Attended dedication ceremony of new Senior Activities Center at Hunter Park. 4 STATUS OF VARIOUS CITY PROJECTS: 1. Indiana/Siskiyou Realignment. Bids were opened on July 28 with the low bid of $82,000 being close to our project budget. We are finalizing contract documents and construction should begin by late September. 2. WWTP Upgrade/Wetlands Demonstration Project. The contract for the demonstration Wetlands/soil treatment is proceeding on schedule. Planting are in, and N we will schedule a dedication for later this month. 3. Central Ashland Bikeway Project. We were very disappointed with the bids received on July 24. The low bid with ODOT's overhead is $357,000 over the funding that is available. We will be meeting within the next week to plan a course of action. i 2 4. Mountain/E. Main Signalization. Work on the concrete portion of the project began on Friday, July 31. Work on the signal installation will begin in September, with most of the work being performed by the Electric Dept. and Street Division crews. 111. STATUS OF UNCOMPLETED 1995-96 COUNCIL GOALS: 1. Resolve office building/space needs issue.,Council held a special public hearing on September 24, and decided to simultaneously pursue both the upgrade and expansion of City Hall and the East Main addition. Staff is to present timetable and financing plan as soon as practicable. We have revisited the space needs requirements for city hall departments. The final report has been received this week and we are scheduled to review it with the Council at our August Study Session. IV. STATUS OF UNCOMPLETED 1996-97 COUNCIL GOALS: 1. Encourage alternative transportation modes through such means as: a. Completing negotiations for bicycle access from Jackson Road to Crowson Road along the railroad tracks. (A representative of Railtex will be in Ashland with the next few weeks. I plan on reviewing this possibility with him at that time) b. Exploring development of a transportation coordinator position. (Not funded due to other commitments for Street Fund revenues and the uncertainties surrounding Measure 47/50) 2. Reexamine growth management policies as they affect density,transportation,and city services. (This will be part of the Comprehensive Plan periodic review process) V. 1997-98 COUNCIL GOALS: 1. Continue to communicate the importance and practice of the "Valdez Principles" in all aspects of City operations, especially related to flood restoration and control projects. Ensure that the City supports the activities of the Watershed Partnership and City Forest Commission. (Dick Wanderscheid presented the first annual report of progress at the July 1 Council meeting. Framed copies of the Valdez Principles have been posted in all city departments. We will began incorporating presentations at monthly safety meetings in each department) 2. Ensure that emergency water requirements are adequately addressed through the examination of an intertie with Talent, Phoenix and the Medford Water Commission, additional water from TID, or other sources. Both these studies are in progress. 3 3. Re-examine flood plain and hillside areas in light of the recent flood event and modify maps and ordinances appropriately. (In progress) 4. Review Fire Department space needs and acquire appropriate land as opportunities arise. (Noted) 5. Position the Electric Utility to remain competitive in the coming deregulated electric utility environment. (The 96/97 Budget includes funds for a cost-of-service study �i which will include a look at "unbundling" of our rates. We also have an appropriation to install a dark fiber ring for a SCATA load management computer program. This fiber ring will give us the capacity to provide such services as CAN, Internet and many other P consumer products) NOTES TO STAFF FROM 1996-97: 1. Administration will continue to explore purchase of land for a Transportation Center that ensures the option for a future rail link. (I spoke with Oak Street Tank owner Gene Morris who has an interest in moving his business, but who has also been unable to find suitable land in town) 2. Administration will work with the School District and RVTD to develop a bus route to E. Main and Walker that serves the Pacific NW Museum of Natural History. (Councilors Laws and Hauck met with RVTD to discuss options. Cost of route is now being evaluated, although the future of RVTD funding is in doubt due to the passage of BM 47) 3. City Administrator to recontact Vogels about viability of purchase. (Ken Mickelsen and I have met several times with the Vogels, the most recent of which was this week. We are preparing a written offer and financing plan, but we are still substantially apart on the appraised value and their asking price) p Brian L. Almquist kk City Administrator I' P 4 T � CI'T'Y OF ASHLAND O Administration Y Office of the City Administrator MEMORANDUM ''••0 EGO?,. ' 1, DATE: August 1, 1997 TO: Honorable Mayor Catherine M. Goldeen� FROM: Brian L. Ahnquist, City Administrat_dr//-' RE: Recommendation on Appointment of Scott Fleuter as Chief of Police I am pleased to recommend the appointment of Lieutenant Scott Fleuter of the City of Grants Pass Public Safety Department as Chief of Police. A total of seven top candidates were selected for an initial group of the twenty most qualified applicants. Three of these candidates did very well in the assessment center screening process, but Lieutenant Fleuter was a standout. The five members of the screening panel were: Councilor Don Laws; Mary De La Mare Schaefer,RVCOG Director; Paul Nolte, City Attorney; Steve Winegar, Tualatin Police Chief; and Bob Tardiff, Newberg Police Chief. Also observing were Mayor Catherine Golden; Assistant City Administrator Greg Scoles; and myself. We have also had the assistance of Lieutenant Terry Simmons of the Oregon State Police in conducting a full background investigation,which proved positive. A psychological profile was also made available. I am attaching a copy of Lieutenant Fleuter's application and resumd, as well as the original job announcement which includes the profile of the ideal candidate which former Chief Gary Brown helped develop. I am looking forward to working closely with Scott and Lieutenant Clements over the next several months to make the transition to a new chief a seamless one. Attachments (3) . 1 I - V.' City of Ashland ® - Employment Application U, H z C li T.; `r APPLICANT INFORMATION Name FLEUTER SCOTT ANDREW Social Security 560-29-2676 L&S-1 _ FIRST MIDDLE Address 1213 N.W. Salisbury Drive Telephone (541) 955-8425 IiCML Grants Pass, Oregon 97526 (541) 471-6434 QTY STATE ZIP MESbAGE' POSITION APPLIED FOR POL ICE CHIEF Full-time ❑Part-Time Recruitment X97.03-06 PD Temporary EQUAL OPPORTUNITY EMPLOYER 20 E. Main Street • Ashland. Oregon 97520 Telephone:(541)4-S 002 Fax:t-54 11 48)3-5311 PREVIOUS EMPLOYMENT / RELATIVES WITH THE CITY (There are some limitations on the employment of former employees and on the employment of relatives. Each case is considered separately.) ; Are you now, or have you ever been employed by the City of Ashland? YES ❑ NO ❑ If yes,give title, department, dates(attach additional page if necessary). Do you have relatives employed by the City? YES ❑ NO El If yes,indicate: Name: Relationship: Department N CONVICTIONS (Conviction is not an automatic bar to employment. Each case is considered separately based on its relation to the duties of the position.) Have you been convicted of a crime during the last seven years? YES ❑ NO ❑ If yes,attach additional page with explanation of conviction(s)to this application. Include:(1)Date(2)Charge(3)Jurisdiction(4)Disposition IMPORTANT INFORMATION In accordance with Federal law proof of identity and proof of authorizaton to work in the United States is required upon employment. If,due to a disability,you require special arrangements to participate in the application or selection process,call the Personnel Department at(503)488-6002. CERTIFICATION OF INFORMATION/AUTHORIZATION/RELEASE BY MY SIGNATURE BELOW, I: Certify that all information I provide as part of this application process is true and complete to the best of my knowledge and that I understand that any misstatement of fact may result in my disqualification from consideration for City employment or in the termination of my City employment; Authorize the City of Ashland to contact my prior employers, educational institutions,references,and any institution or organization with whom I have been associated to give the City of Ashland any pertinent information about my employability; Further Release the individual,company, institution or organization and all individuals connected therewith from all liability whatsoever incurred in giving such information;and further release the City of Ashland from all liability whatsoever incurred in obtaining or using such information. SIGNATURE OF APPLICANT DATE 4/25/97 M POLICE CHIEF 97-03-06 PD Position: Recruitment SS#: 560-29-2676 WORK HISTORY Important information: Be sure to describe in this section the duties you have performed which demonstrate that you have the knowledge and skills to perform the duties of the job for which you are applying. You may include on. the-job training,volunteer activity, self employment,and military experience. ' If a supplemental questionnaire is required,it must accompany this application. ' Attaching a resume in lieu of a fully completed application is not acceptable. ' Begin with your most recent job first and list each job separately. ' Additional pages of work history may be attached,but you must give all information requested in this torn. Job 1-Itlej 'eut 0 erations Commander , ` ate 3 End Date Present EmployerGrants 'Pass De t of Publ> c a 1x2 7 -6370 Address 1?• A ran s ass e 7 May we contact this employer? Yesftl No❑ Supervisor Director Ron Schwartz Number of people you supervised 5 0 Starting Salary 5 0 .9 40 Ending Sala 50 ,940 Reason for Leaving NIA Dufle*and ResgonsMti Interim O erations Commander response a or a. police an firerescue fie d activities, interne a_ airs-, an training. Prior assignments include acting Lieutenant/Support Commander re s onsible for detectives records communications crime/fire prevention, outside contracts, budget, and personnel . Chief's staff assistant responsible for s eci or o 'ects community resource team, CALEA accreditation and S .A.F.E, team JobTrtle Criminal Justice Dept Chair Start Date- 7/94 End Date_ 3/95 Employerportland Community College Phone (503) 978-5700 Address_795 N. Killinasworth Portland, OR 97717 May we contact this employer? Yes No Supernsor Sonya McDowell ' Number of people you supervised 20 Starti Salay _30 0 0 0 ng i Ending wry, 30 ,000 Reason for Leaving Preference for law enforcement Duties and Responsibilities Administration of the Criminal Justice De artment and instructor for criminal law; community policing, introduction to criminal justice, and narcotics and dangerous drugs. Job Title Sergeant/Watch Commander Start Date 5/86 End Date 7/94 Employer-Auburn Polirg Department phone—(916) P23-4947 Address 1215 Lincoln Way. A churn . ('A 9S(n4 May we contact this employer? Yes® No❑ SupervisorJA. Jim Weldon Number of people you supervised.l0_StartingSalary 25 .000 Ending Salary 40 .000 Reason for Leaving Career change to full-time teaching Duties and Res ponsibibhes Patrol and Investigations Supervisor Field Training Program Supervisor, and Special Enforcement Team Leader. Department Instructor for legal update, chemical agents , impact weap ons/weaponless defense, and report writin . (continued on back) POLICE CHIEF 97-03-06- PD 560-29-2676 Position: Recruitment #• SS#. WORK HISTORY Important information: (I Be sure to describe in this section the duties you have performed which demonstrate that you have the knowledge and skills to perform the duties of the job for which you are applying. You may include on- the-job training,volunteer activity,self employment,and military experience. If a supplemental questionnaire is required,it must accompany this application. �I Attaching a resume in lieu of a fully completed application is not acceptable. • Begin with your most recent job fast and list each job separately. • Additional pages of work history may be attached, but you must give all information requested In this h form. P Job Title Community College Ins ruc or Start Date End Date Employer Sierra College phone (916) 624-3333 Address g000 Rnrrklin Rd - , Rneklin , CA 95(;77 May we contact this employer? Yes El No❑ Supervisor Neal A 1 bae Number of people you supervised_.1_Starting Salary S 36/Hr Ending Salary S.40/Hr ReasonforLeaving Full-time teaching Duties and Responsibilities Part-time instructor for criminal law, report writin search and seizure,. traffic investigation, chemical, agents, and criminal investigation. Job Title Deputy Sheriff Start Date 5/85 End Date 5/86. EmployerPlagar CrnmtY Sheriff' s nffirfPhone (916) RR9-7800 Address 11500 A Ave. , Auburn, CA: 95603. May we contact this employer? .Yes® No Supervisor L£. Dan Hall Number of people you supervised—9 Starting Salary 2 2-,0 0 0 Ending Salary 2 2;0 0 0 Reason for Leaving Preference for municipal law enforcement p Duties and Responsibilities Patrol and corrections f Job Title Police Officer Start Date 11/82 End Date /85 Employer Redwood City Police Departme-Eftone (415) 7807100 Address 1301 hlaple St Redwood City, CA 94060 May we contact this employer? Yes® No ❑ . Supervisor Capt. Dale Switzer Number of people you supervised 1 starting Salary 25 .000 Ending Salary 30 .000 Reason for Leaving Moved from large city to smaller community Duties and Responsibilities Patrol and Field Training Officer (continued on back) i , WORK HISTORY (continued) Job Title Start Date End Date Employer phone Address May we contact this employer? Yes❑ No ❑ Supervisor Number of people you supervised—Starting Salary Ending Salary Reason for Leaving Duties and Responsibilities EDUCATION AND TRAINING SUMMARY !(Qveeiiftb�can for any additiond ednntjm). t �^�I vOCatj06ft:b[r� y }s T OiOrL� QtII� }QL CALIFORNIA STATE Criminal 30 blaster of Science UNIVERSITY`,".SACRAMENTO Justic CALIFORNIA. STATE Crir((in 1 129. Bachelor of Arts UNIVERSITY, SACRAMENTO JustiC EDUCATION AND TRAINING SUMMARY List below any licenses/certificates that you have that may be required for this position. 1 Trtleof license orcertificate Supervisory Certificate Number 30709 Issuingagency BPSST Expiration date 2 Titkoflicenseorcertificate Basic Fire Fighter Neer — IssuingagenCy BPSST Expiration date 'Where The lbwn Itself e y Of 4 Is The Main Attraction, R � � Swat Magazine V. i 3/97 SCOTT A. FLEUTER iPiR " 5 1997 1213 NW Salisbury Dr. Grants Pass,Oregon 97526 (541)955-8425 `-------------------- April 25, 1997 City of Ashland Personnel Division 20 East Main Street Ashland, Oregon 97520 Dear Mr. Almquist: I am interested in the position of Pofice Chief for the City of Ashland. My background includes fifteen years of law enforcement experience including nine years of increasingly responsible supervision and management. I have a Master of Science degree in Criminal Justice, along with several years experience:as a college instructor.'The following brief overview represents the skills and knowledge I possess which directly relate to the personal:traits and characteristics desired by the City of Ashland: LeadersfiW and Management. I'am.currently the Operations Commander for the Grants Pass Department of Pubfic Safety responsible for all police and firdrescue field activities. I offer extensive ezperience,m formulating general orders, inteinal affair investigations; fiscal management;Background investigations, assessment centers and grant writing. As the CALEA(Commission on:- - Accreditation for Law Enforcement Agencies)Manager, I am responsible for maintaining and, updating department standards and policies: My.duties include the supervision and management of the Community:Resource Team'(CRT) who facilitate the "community policing" effort in Grants Pass. I have been personally credited with planning, organizing and implementing the following: GPDPS Auxiliary Patrol(volunteers), graffiti abatement program, Community Service Officer program, municipal towing'ordinance for; habitual suspended/uninsured drivers, laptop computers in patrol units, and the development of numerous crime prevention programs including a monthly Neighborhood Watch newsletter. Education and Professional Training I have a Master of Science degree and a Bachelor of Arts degree in Criminal Justice. My thesis focused on crime prevention(specifically sexual assault prevention) in semi-rural communities and my research illustrated how critical it is to use all of the available resources within a community to effectively prevent or reduce victimization. I have obtained over one thousand hours of formal, professional training ranging from fiscal management and grant writing, to commanding critical incidents. p I have been a trainer/instructor in virtually every facet of law enforcement from criminal law and report writing, to self-defense and tactical operations. In addition to teaching in-service and academy courses, I have several years experience as a part-time college instructor. Prior to p working for the City of Grants Pass, I was the Department Chair for the Criminal Justice program k at Portland Community College. �i Communication and Community Interaction Years of teaching, training and community presentations have provided me with excellent public speaking skills. I have successfully applied my knowledge of research and evaluation in both abstract and concrete circumstances. My involvement in community policing and crime prevention has resulted in the formation of partnerships with city government, community groups, the media, schools, and businesses. This interaction has not only provided me with invaluable resources;but also with a broad base of knowledge upon which to build. BCreativity and Innovation This overview has already reflected much of my personal motivation, initiative and adaptability. During my career, I have created and directed several programs/projects either from "scratch" or ! by building.on existing models. I developed a program in California entitled "Teen Alert" that assisted youth with building their self esteem and gave them the tools to avoid being a victim of anything from sexual assault to-theft. I later expanded this concept to all members of the community..: While managing the GPDPS Community,.Resource Team, I have had the opportunity to find. 1 creative, longterm solutions to problems such as graffiti,abandoned vehicles; chronic traffic problems,:and "drug houses".. As the Operations Commander; I am in the perfect position to fully g integrate the strategy of community policing throughout the entire department. N In conclusion, I would welcome the opportunity to contribute to a community that I believe matches my own diversity and philosophy.. The mission statement of the Ashland Police Department coincides with the single most important core value that has maintained my,passion for police work;;no one, regardless of their background or beliefs, deserves to be a victim. Sincerely; v Scott A. Fleuter SCOTT A. FLEUTER 1213 NW Salisbury Drive Grants Pass,Oregon 97526 (541)955-8425 EXPERIENCE LIEUTENANT/OPERATIONS COMMANDER 1995 - PRESENT Grants Pass Department of Public Safety, Grants Pass, Oregon Current Duties: Interim Operations Commander responsible for all Police and Fire/Rescue field activities, internal affairs, and training. Prior assignments include: Acting Lieutenant/Support Commander responsible for detectives, records/communication, crime/fire prevention, outside contracts, budget, and personnel. Sergeant/Chiefs Staff Assistant responsible for special projects, Community Resource Team, management of CALEA, and SAFE Team(tactical unit). Crime Prevention Officer responsible for all crime prevention programs and volunteer programs. CRRvD NAL JUSTICE DEPARTMENT CHAIR(INSTRUCTOR - 1994 - 1995 . Portland Community College, Portland, Oregon Duties; Administration of the Criminal.Justice Department and instructor for Criminal Law,Community Policing, Introduction to Criminal Justice, and Narcotics and Dangerous Drugs:.. COMMUNITY COLLEGE AND ACADEMY INSTRUCTOR. -1988 -:1994 Sierra College, Rocklin, California Duties: Part-time instructor for Criminal Law, Report Writing, Search and`Seizure, Traffic Investigation, Chemical Agents,and Criminal Investigation. SERGEANT/WATCH COMMANDER 1986 - 1994 Auburn Police Department, Auburn, California Duties: Patrol and Investigations Supervisor, Field Training Program Supervisor, and Special Enforcement Team Leader. Department instructor for legal update, chemical agents,impact weapons/weaponless defense, and report writing. DEPUTY SHERIFF 1985 - 1986 Placer County Sheriffs Office, Placer County, California Duties: Patrol and corrections. POLICE OFFICER 1982 - 1985 Redwood City Police Department, Redwood City, California . Duties: Patrol and Field Training Officer. EDUCATION MASTER OF SCIENCE DEGREE IN CRIMINAL JUSTICE 6 California State University, Sacramento, California f BACHELOR OF ARTS DEGREE IN CRIMINAL JUSTICE California State University, Sacramento, California RELEVANT COURSE WORK IN SOCIAL SCIENCES AND LANGUAGE University of Uppsala, Uppsala, Sweden PROFESSIONAL TRAINING PLANNING FOR IMPLEMENTING COMMUNITY POLICING Western Regional Community Policing, Portland, Oregon LAW ENFORCEMENT SUPERVISION Modesto Junior College, Modesto, California HAZARDOUS MATERIALS FOR ON SCENE MANAGERS Los Medanos Community College, Pittsburg..California PURSUIT LIABILITY FOR SUPERVISORS/MANAGERS Board on Puhlic Safety Standards and Training, Grants Pass, Oregon �.: HOW TO SUPERVISE PEOPLE Fred Pryor Seminars,Medford Oregon _ ASSESSMENT CENTERS AND SELECTION ISSUES International Association of Chiefs of Police, San Diego, California INVESTIGATION OF OFFICER INVOLVED FATAL INCIDENTS International Law Enforcement Consulting, Portland Oregon ASSERTIVE SUPERVISION. Sacramento City College, Sacramento, California fi ADDITIONAL 850 HOURS OF CERTIFIED PROFESSIONAL TRAINING AWARDSIHONORS MEDAL OF HONOR, Placer County Law Enforcement Agencies DISTINGUISHED SERVICE AWARD, Placer County Law Enforcement Agencies ACADEMIC EXCELLENCE AWARD, Central Coast Police Academy , GRADUATED SUMMA CUM LAUDE, California State University, Sacramento SCOTT A. FLEUTER. 1213 NW Salisbury Drive Grants Pass. Oregon 97526 (54 1)955-8425, WORK RELATED REFERENCES: - /Eric Mellgren, Deputy Chief of Police �'� V Vancouver Police Department .Q 300 E 13th Street �� V Vancouver,Washington 98668 (360) 696-8047 Susan Meservier, Department of Public Safety Support Specialist Grants Pass Department of Public Safety 415 NE Royal,Drive Grants Pass, Oregon 97526 (541) 479-8928 Steve Eldridge, KOBI TV News Reporter' KOBI TV 373 Redwood Hwy Grants Pass,,Oregbri 97527: . (541)4764477 ..% . James Weldon, Lieutenant Auburn Police Department 1215 Lincoln Way . Auburn, California95603 (916) 821-4237 Rene Cardiff, Vice Principle North Middle School 1725,NW Highland Ave Grants Pass, Oregon 97526 (541) 474-5740 COMMUNITY ORIENTED GOVERNMENT RESIDENTS SCHOOLS CITY GOVERNMENT BUSINESS MEDIA COMMUNITY GROUPS ! Scott H. Flouter The City of Ashland, Oregon Invites you to apply for the position of Y f y Police Chief p' THE COMMUNITY: Ashland is located in the pic- Ashland is a diverse community with a unique mix turesque Rogue Valley of southern Oregon, 15 miles of small town values combined with a wide range of north of the California border. It is one of America's cultural opportunities usually found only in major most liveable small communities. The City is sur- cosmopolitan cities. The City was recently selected rounded by the majestic Cascade and Siskiyou Moun- as one of 50"most livable cities in the United States." tain ranges. Ashland's current population is 18,335 and has grown at the rate of about 1% per year for the last 10 years. The economic base of Ashland is primarily dependent on tourism and higher educa- tion with a small manufacturing sector based on high technology and wood products. Ashland is perhaps incorporated in 1874 and operates under its own best known as the home of the world famous Or- charter and applicable state law. The City of Ashland egon Shakespeare Festival although there are ten provides a full range of municipal services including other community theater groups performing a van- police and fire protection, parks and recreation ac- ety of productions. The Shakespeare Festival runs tivities, streets, airport, planning, zoning, senior from mid-February through October and sold over Program and general administrative services. The 350,000 tickets this last year attracting a large num- City also operates the water, sewer and electrical ber of tourists to the community. utility systems as well as a fully-accredited hospital. The annual budget for FY 96-97 is $60,771,000 of Southern Oregon State College (SOSC), established which $3,000,000 is for the Police Department. in 1926, has approximately 4,500 undergraduate and graduate students. Ashland has an outstanding pub- Ashland has a Mayor/Council form of government. lic school system which has historically benefitted The Mayor is directly elected for a four-year term from a high level of community support. Ashland and presides over a six-member City Council who High School students have among the highest SAT are elected to four-year staggered terms. The coun- scores in the state;continue to capture state debate cil is assisted by 15 advisory boards and commis- championships and have been in the final state foot- sions. Finally, Ashland has a five-member elected ball championship game(4A) four out of the last six Parks and Recreation Commission. The community years. is concerned with preserving the environment, sup- porting the arts and addressing social issues. The Ashland features numerous restaurants, B&B's,bou- Mayor, with confirmation of the City Council, ap- tiques and gift shops, new and used book stores & Points the City Administrator, City Attorney and art galleries. The Schneider Art Museum, located other such offices as the Council deems necessary. on the SOSC campus, puts on contemporary art ex- The City Administrator has responsibility for•over- hibits from around the country. The Pacific North- seeing all city functions with the exception of the west Museum of Natural History, adjacent to the Parks Department. The City Administrator has world's only forensic laboratory for wildlife species served in the position since 1970. He has served as (U.S. Fish &Game), also enhance Ashland. a Regional Vice President for ICMA, is the senior municipal manager in the State and was honored Southern Oregon is noted for its many recreational recently by The League of Oregon Cities for contin- opportunities. Within an hour's drive of Ashland ued excellence in public service, the highest award (2,000 foot elevation),you will find many rivers, lakes the League bestows on a municipal employee. and mountains. The Mt. Ashland Ski Resort (7,500 p feet) located just south of town, is owned by the City of Ashland,and operated by a non-profit board. It offers day and night downhill skiing with four chair lifts. The ski season usually runs from Thanksgiv- ing through April. with a unique mix of small town P values combined with a wide range Despite Oregon's reputation for rain; Ashland aver- of cultural opportunities usually ages only 19 inches per year plus 10 inches of snow, found only in major cosmopolitan which is similar to Northern California. The aver- cities. age high temperature in July is 87 with a low of 52. In January, the average high is 45 with a low of 30. Although the weather is fairly mild, Ashland does have four distinct seasons. THE DEPARTMENT : or of the counter culture. We must ensure that indi- vidual, constitutional rights are preserved in carry- The Ashland Police Department consists of 38 FI'E's mg out our enforcement role; use only the reason- (25 sworn and 13 support personnel)plus many vol- able amount of physical force necessary to prevent unteers. The department's 1996-97 combined bud- injury to others or ourselves. We're committed to get totals approximately $3 million which funds Affirmative Action and equal opportunity in order Administrative Services, Operations and the Com- that the department reflects the communities pro- munications function. The Command staff of the file; and remain accountable to the citizenry." "In Police Department is made up of the Chief, a Cap- Pursuit of the overall mission/vision, most impor- tain, an Administrative Services Manager and four tantly we want to maintain or improve upon the Sergeants. The Administrative Services Unit is r,- high standard of community living by ensuring that sponsible for Public Safety Communications (E911, citizens and visitors continue to feel safe and secure PSAP), records,parking control,volunteer programs, and do not live in fear that they may become victims property/evidence, budget, fleet, facility and related of crime. administrative tasks. The Operations division is re- sponsible for patrol, investigations, traffic and Po- lice Explorers, Police Reserves and Retired Senior Volunteer Police. Specialty assignments(sworn and support personnel) include: (3) Detectives; (1) Mo- The vision of the Ashland Police Department for Officer; (1) DARE/Crime Prevention Officer; (1) strives for is to be identified as a model law School Resource Officer;(1) Community Service Of- enforcement agency, a leader in the field ficer; (1) Youth Diversion Counselor; (1.5) Central whcih others would want to emulate. Area Patrol Officers (foot/bike patrol in downtown and Lithia Park). MissionfVision Statement The Mission Statement for the Ashland Police De- General Information partment includes being "committed to providing There are approximately 10,000 Calls for Service per j quality service to visitors and residents of our social year. Part 1 crime has declined 4 out of the past 5 community. In exercising our duties, we will be re- years. Reported Part 1 crimes for 1996 was 965 and sponsive to all in need regardless of their position in 1,094 in 1995. The breakdown of Part 1 crimes is as life; respectful of the diversity of our community; follows: with resources permitting, remain a full service agency; be stewards of the resources provided; so- PART I CRIMES 1995 1996 licit public support and involvement in our efforts to promote organizational efficiency without detracting Homicide 2 1 from the overall quality of life of our unique city." Rape 4 6 Robbery 6 8 "The department is dedicated to apprehending those Aggravated Assault 11 14 who would physically harm others, deprive them of Burglary 122 129 their personal property, and who demonstrate ille- MV Theft 44 52 gal acts of hate/bigotry. In this pursuit, we will fo- Larceny/Theft. 770 870 cus on the intent or"spirit of the law". This necessi- Arson 6 14 tates we exercise discretion, and have compassion TOTAL 965 1094 and understanding, treat people equally, use sound judgement and support alternative diversion pro-_ grams for at-risk youth and first time offenders." "However, if the violator has a history of criminal behavior, a propensity for violence or a wanton dis- regard for the rights of others, he/she shall be held to a severe "letter of the law" standard." Ashland Police Department "must utilize a humani- tarian approach to law enforecement in dealing with the public whether it be youthful offenders, the eld- erly,people of color, tourists, the destitute, disturbed, THE POSITION PERSONAL TRAITS/MANAGEMENT STYLE Ashland's new Police Chief must be a proven leader . Open communication style and an effective manager; an individual with the . Good listener highest level of honesty and integrity. The new Chief . Able to work cooperatively with well-educated should believe in municipal policing that focuses on and interested citizenry. community service and crime prevention. Relying . Be sensitive to the unique nature of Ashland. primarily on the traditional patrol, investigation and . Conflict resolution skills apprehension process, the Chief should be capable , A visionary of mobilizing the community and allied agencies in partnership with the Department to continue to en- 'Mature, compassionate and humanistic towards sure that Ashland remains a safe place to live, work people. and visit. • A strong leader and motivator. • Works well with other municipal departments. The new Chief should be active and visible in the , progressive, innovative and creative. community and within the department. The Chief , Encourages staff to take risks and to develop should be politically astute, yet not political, and be � an advocate for the community and the Department. their potential. A Police Chief that can build on the Department's • Supportive of volunteer organizations. past and current success is being sought in order to . Must be a mediator, negotiator and facilitator. take it into the 21st century. The new Chief should , will be a mentor for others. be committed to programs that focus on youth. A , Committed to Affirmative Action and Employee person who believes a police department should be evalutated by statistics, i.e. crime rates, traffic cites, Development. arrest data, and believes police pursuits(eludes)are • Active in the community but not political. a necessary part of the job, need not apply. • Strong but flexible. • A political buffer for the department. The new Chief should be a person with strong, in- terpersonal skills. The Chief should have a sincere Can make the tough decision concern for the needs of the individual employees of • Supportive of Strategic Planning and the need the department and a strong sense of fairness. The for a collective vision and organization values. Chief needs to be supportive of the rank and file in . Technology oriented. their day to day operations while at the same time , patient, caring and understanding of all people. being able to assume a disciplinarian role if required. COMPENSATION AND BENEFITS EDUCATION The current salary range for the position is $63,972 Candidates should have a minimum of a BSIBA in to $71,964. The City provides an excellent benefit Criminolgy, Public Administration, Political Science program including PERS retirement, matching de- or a related field from an accredited college or uni- ferred compensation program, employer paid life versity. A Master's degree in a related field is highly insurance, long-term disability insurance, vacation, rer es mired a and may be substituted for 2 years of the sick leave, and fully-paid medical, dental & vision quired experience. insurance for employees and dependents. EXPERIENCE PROCESS The successful candidates need to be an experienced The City of Ashland may conduct preliminary inter- professional, mature, and a seasoned police man= views of potential fihalists in the field before invit- ager. Candidates should have a minimum of 8 years ing a select few to visit Ashland as part of the final of increasingly responsible management experience, selection process which is yet to be determined. ` preferable as a Police Chief or as a number two level Itl position in a comparable community or as number To apply, send completed City employment applica- three in a larger agency and a proven track record of lion & resume along with current salary and five success. work-related references to: City of Ashland,Person- nel Division,20 East Main Street,Ashland, OR 97520.,_,--.. (541)488-6002;Fax: (541)488-5311. City applicatioi required. h Filing deadline is 4:00 p.m., Wednesday, April 30, 1997 h CITY OF ASHLAND •°"°°" Department of Public Works ,;. �0 � . c Public Works Administration :f MEMORANDUM = "REGO�,.'' DATE: August 1, 1997 TO: Brian Almquist, City Administrator FROM: Paula Brown, Public Works Director RE: Demonstration Wetlands System - Update Finally, it appears as though the construction on the Wetlands Project is completed. The contractor/consultant on the project, Cascade Earth Sciences (CES) and their team, have completed all but the final seeding and exterior or ancillary planting. The three upper free water surface wetlands ponds are fully planted and the plants are showing good growth with less than a month in the ground. The sand filter was planted last week and should start to mature soon. The sand/soil filter, the last set of beds, will be planted in the early fall with a tall grass mixture. The ancillary plants and seeding along the bank and the Greenway bike path access road will also be completed in the fall to avoid scalding and killing the plants. There is temporary fencing that will be in place along those areas to keep viewers physically out of the demonstration area. As you are aware, there are two viewing areas with educational signs depicting the wetlands process. The signs should be up tomorrow. This will meet Parks Department and our needs for visual/passive interpretive areas. We are awaiting final approval from the Department of Environmental Quality on the Operation, Monitoring, and Maintenance Manual before we can officially begin operations. We have completed all of the pipe and pump testing, and the flow metering, and will be in good shape once operations begin. I anticipate final approval next week. There has been considerable interest in the Wetlands Project from different community groups. The Ashland Wetlands Coalition has been extremely helpful and have taken pictures to chronologize the progress. The Ashland YMCA will be taking a group of young day-campers to visit on Tuesday, August 5th, and we hope to encourage other groups as well. We were able to get some volunteers to help with planting the free water surface areas. A special thanks to the group from the Church of Latter Day Saints. We are planning an official open house with the Parks Commission and City Council for sometime in early September once the system is showing healthy signs of growth. It might be possible to coordinate that with the public meeting on the Wastewater Treatment Plant upgrades the first full week in September. I will let you know once the dates are established. (c:\wetlenesWpdate.m ) CITY OF ASHLAND Of co e Department of Community Development 6 D Planning Division 7 Y: p MEMORANDUM ", .REGO ° DATE: August 1, 1997 TO: Honorable Mayor and City Council FROM: John McLaughlin, Director of Community Development 6 ) RE: Hillside Development Standards � The Planning Commission approved version of the Hillside Development Standards is included in this packet. This version represents many hours of work by citizens, technical committee members, Staff, and Commissioners as we have developed what we believe. to be an appropriate hillside regulatory process for Ashland. The Council has been made aware of most portions of the ordinance through study sessions, and no new earth-shaking changes have been made as the ordinance as proceeded through the adoption process. As has been the process throughout, we are open to modifications that the Council believes would improve the ordinance. One area which raised concern with some Council members during a study session involved the "aesthetic" regulations of the ordinance. The Planning Commission has recommended retaining that portion of the code, but allowing additional flexibility regarding roof slope orientation and gable orientation. The language of that section recognizes the recommendations. Staff recommends adoption of the submitted ordinance with changes the Council deems appropriate, and forwarding to first reading at the next Council meeting. i ASHLAND PLANNING DEPARTMENT STAFF REPORT June 10, 1997 PLANNING ACTION: 97-044 p APPLICANT: City of Ashland k LOCATION: ZONE DESIGNATION: COMPREHENSIVE PLAN DESIGNATION: ORDINANCE REFERENCE: 18.62 -- Physical and Environmental Constraints REQUEST: Adoption of Hillside Development Standards, and general housekeeping measures updating chapter 18.62. I. Relevant Facts 1) Background History of Application: This ordinance modification has been underway for approximately two years, with many study sessions, work committees, and citizen groups providing opportunities for input. 2) Description of the Proposal: The recommended changes are indicated on the attached ordinance. Deletions to the current ordinance language are in str-ikeeut while new sections to the ordinance are indicated in shaded text. This is a new and very aggressive regulatory section of the Physical and Environmental Constraints ordinance. The recommended changes put in to ordinance language many of the requirements currently required by conditions of approval for hillside developments. Further, it expands the regulatory powers regarding tree protection, erosion control, and building design. It provides for greatly improved regulation of hillside subdivisions and partitions, ensuring sensitive development while recognizing the legitimate development potential of the properties. One of the major changes to be noted is that the construction of a single family home, or an addition to an existing home of greater than 20% of the footprint, in areas classified as Hillside Lands will now require a planning action for approval. This will require notice to surrounding property owners the hiring of a geotechnical expert to prepare grading and erosion control plans, the hiring of a professional arborist to prepare a tree plan, and the designing of the home in accord with the design requirements of the ordinance. II. Ordinance Amendment -- Key Features Page 1 18.62.010 Purpose and Intent was modified to more clearly reflect the purpose of the entire ordinance. 18.62.030.B. was added to provide a calculation for determining average project area slope for use in determining the amount of the project which must be retained in a natural state. Page 2 18.62.030.D. The definition of "development" in terms of this ordinance was modified to include greater regulation of hillside disturbances. Page 3 18.62.030.H. A new definition for "Geotechnical Expert" was added to define who would be required to prepare plans for hillside development. 18.62.030.7. A new definition of "Landscape Professional' was added. 18.62.030.K A new definition and graphic were added for "natural grade". 18.62.030.L. A new definition for "natural state" was added. Page 4 18.62.030.N. A new definition of "professional arborist" was added to define who would be required to prepare tree plans for hillside development. 18.62.030.P. A new definition and graphic were added for "slope". 18.62.030.Q. A new definition was added for "stripping" PA97-044 Ashland Planning Department — Staff Report City of Ashland/Hillside Development Standards June 10, 1997 Page 2 Page 5 18.62.040.E.1.k. In addition to a topographic map being required, a slope analysis shall be submitted indicated buildable and non-buildable areas. A graphic was added to assist in the understanding of the requirement. Page 6 18.62.040.E.1.m, p, q, r, & s. Additional requirements for plan submittals were included in this proposal, specifically defining the areas of land disturbance and storage areas, as well as listing who prepared the plans, and the timeline for development. p Page 7 18.62.040.G.3 & 4. The Staff Advisor or Planning Commission are specifically given authority to require a performance guarantee (financial bonding) for the III development, as well as requiring, if deemed necessary, additional studies by professionals at the applicant's expense. Page 8 18.62.050.C. New definition of regulated areas - "Hillside Lands" Page 9 18.62.070 Minor modifications were made in the F000dplain Corridor regulations, to clarify previous language and to address other issues which have been raised. Page 11 18.62.070.I.3,4, & 5 This change modifies the opportunity to develop basements in the floodplain corridor. Previously, commercial buildings in the historic district could develop basements in the floodplain corridor. This is almost exclusively in the Plaza area, and would be similar to Munchies restaurant. After the recent flood, Staff does not believe that it is in the City's interest to allow further basement development in this area. Page 12 18.62.070.M This section has already been modified as indicated and approved by the Planning Commission and Council as part of the North Mountain PA97-044 Ashland Planning Department — Staff Report City of Ashland/Hillside Development Standards June 10, 1997 Page 3 �y N neighborhood plan adoption. No changes area proposed from that adoption. Page 13 18.62.080 A new purpose statement has been development for the new Hillside Lands section of the ordinance. 18.62.080.A 1. This section states that lands >35% slope are unbuildable, reduced from the 40% currently in the ordinance. Further restrictions are also applied. :Exceptions for lots entirely greater than 35% slope are also addressed. 18.62.080.A.2. This section requires, in addition to all of the requirements of 18.62.040.E., that should the proposal involve the creation of new building lots, that a geotechnical study be prepared. This section was added to address the need for geologic information to assess possible slope stability issues. Page 14, 15, & 16 18.62.080.13 This is a new section regulating Hillside grading and erosion control. The section limits the time when land disturbances may occur, requires that a portion of the lot be retained in a natural state, and defines the nature of cuts and fills associate with the needed land disturbance. Erosion control measures are required as part of the plan for the development (prepared by a geotechnical expert). Page 17 18.62.080.B.7 A new section was added regarding the maintenance of erosion control measures, and security and penalties should the measures fail or not be installed properly. Page 18 18.62.080.B.9. A new section requires that the project geotechnical expert must provide a final report indicating that the construction took place in accord with the designed plans, and that scheduled inspections were conducted verifying that this occurred. Past developments have provided the city with detailed plans, but many times the developer did not follow them, or the project engineer was not consulted about any modifications during construction. This requirement will address that issue. Page 19 PA97-044 Ashland Planning Department — Staff Report City of Ashland/Hillside Development Standards June 10, 1997 Page 4 4 G 18.62.080.C. A new section was added regarding new standards for surface and groundwater drainage. Page 20, 21, 22, 23, 24 P 18.62.080.D. One of the main areas of concern regarding development on Ashland's hillsides centers around trees. This is a new section addressing the need to protect and incorporate trees into the project design. The section is divided up to provide a sequence of events which must be followed in project design. First, the tree plan must be prepared by a professional arborist. Then, the following steps occur: p 1. Inventory of existing trees 2. Evaluation of trees for conservation 4 3. Determine trees to be preserved in project design 6 4. Develop tree protection plan during project construction 5. Prepare a tree replacement plan for removed trees Following those steps, there is a tree enforcement section that requires that the approved plan be followed, including tree protection, etc... Page 25, 26, 27 18.62.080.E. Another area of major concern driving the Hillside Standards was the desire to create design standards for new development. This section includes some proposals addressing building envelopes and locations, building height, orientation, mass, bulk, and roof design. Further, color of the structure shall coordinate with the predominant colors of the surrounding landscape," essentially restricting the use of bright colors on hillside lands. h Page 28 18.62.080.I. Anew section was added providing opportunities for administrative variances from the proposed Hillside Standards, if it can be shown that the variance will result in equal or greater protection of the resources protected by the ordinance. We believe this allows an adequate "safety valve" to handle very unique hillside areas, while still providing adequate protection. S Page 32 & 33 M18.62.130 This is a new section regarding penalties for the entire Physical and 4t Environmental Constraints ordinance. Pp PA97-044 Ashland Planning Department -- Staff Report City of Ashland/Hillside Development Standards June 10, 1997 Page 5 III. Procedural - Required Burden of Proof This application is a legislative amendment to the land use ordinance, in accord with section 18.108.170. IV. Conclusions and Recommendations Each time this ordinance has come up for review, a list of recommended changes has been submitted. Such a list was prepared at a recent review,on June 2, 1997 by a citizen group. Staff will be presenting the recommendations during the public hearing, and the ordinance can be amended as necessary prior to the City Council public hearing. Staff recommends approval of the ordinance modifications, including changes deemed appropriate by the Planning Commission and City Council. PA97-044 Ashland Planning Department — Staff Report City of Ashland/Hillside Development Standards June 10, 1997 Page 6 Hillside Development Permit Process f Is land regulated? Determine location (above boulevard?) Determine slope (>25%?) If both of the above, land is subject to Hillside Development Standards., Is proposed development regulated? Earth moving >50 cu. yds. or > 1000 sq. ft. Removal of trees Construction of road, building, etc... or addition >20% of existing footprint Prepare Plan - Obtain Professional Assistance: Geotechnical Engineer to prepare grading and erosion control plans Professional Arborist to prepare tree plans See section 18.62.040.E.1. Contour Map Existing natural features Trees Methods of erosion control Methods of water runoff control Methods of tree protection Proposed land disturbances Proposed storage areas for excess materials I If partition or subdivision, additional geotechnical studies regarding geologic hazards are required. Development Area: All lands >35% slope shall be unbuildable, including streets & drives Exceptions: Entire lot is >35%, then one building site Streets as indicated on street dedication map j, Grading, Drainage, and Erosion Control Plans Required Must be designed by a Geotechnical Expert Land disturbance shall occur only from May 1 to October 31 25+% of the area must be retained in a natural state Cut slopes shall be protected from erosion Fill slopes shall be protected from erosion Revegetation required - planting plan required All erosion control/grading shall be maintained in perpetuity. Performance bond required Site grading must consider sensitive nature of site Final inspection report required from project geotechnical expert. Surface and Groundwater Drainage All drainage systems must be designed to avoid erosion Divert storm :water from cut faces or fill slopes Use flow-retarding devices to minimize runoff volumes. Tree Preservation Inventory existing trees all trees >6" dbh species, extent of tree canopy, location (±3') for.subdivisions & partitions, must be by landscape professional Evaluate for Preservation Tree health Tree structure Species Potential Longevity Tree Preservation in Project Design Protect and incorporate trees into project design Locate improvements such that maximum number of trees are preserved Locate building envelopes such that max. # trees are preserved Tree Protection Before beginning construction, fence trees, etc... as per 18.62.080.D.4. Protect root zone Avoid changes in soil hydrology and site drainage Tree Removal Determine if tree can be removed within building envelope within street, parking area, etc.. within utility easement tree is a hazard within or near cuts and fills Tree Replacement Prepared replanting plan that provides canopy over the project site, and reduces impact. Tree Enforcement Trees must be removed in accord with plans If trees removed without approval, must pay 3 time cost of replacement or market value, whichever is greater. Damaged trees - fine of $50 per scar Building Location and Design Standards. Building envelopes required Shall maintain % of natural state Shall maximize tree preservation Shall avoid ridgeline exposures i I Building Design 6 Max height of 30' Cut buildings into hillside to reduce visual bulk Utilize building stepbacks Orient roof slope with hillside Reduce horizontal building planes Avoid overhanging decks Minimize building color contrast with natural environment b Administrative Variances If option can be provided that is better than ordinance standards, variance may be granted by hearing authority. Additional Standards If application is for partition or subdivision (creating new lots),.then geotechnical study must be provided analyzing geologic risks of project, project site and affect on surrounding properties. 18.62.080.A.2. N I I P V TYPE III PUBLIC HEARINGS PLANNING ACTION 97-044 REQUEST FOR MODIFICATION OF THE ASHLAND LAND USE ORDINANCE, SECTION 18.62 - PHYSICAL AND ENVIRONMENTAL CONSTRAINTS, REGARDING THE ADOPTION OF NEW STANDARDS FOR HILLSIDE DEVELOPMENT McLaughlin reviewed the latest version of the Hillside Development Standards. The main goal of the, plan was to define our hillside lands in the ordinance. At this time, anything under 40 percent is not regulated. The proposed standard would be anything above 35 percent would be unbuildable. The issues were identified that would be the basis of the regulation. The ordinance is broken into sections. Plans will need to be prepared by a geo-technical expert. One of the main issues that was discussed is tree preservation. Building location and design standards have also been incorporated. After the meeting last week, Molnar will make a few housekeeping changes that will be incorporated into the ordinance. Considerable discussion ensued with regard to wording on the last page under"D........owner of the property from which erosion occurs...together with any person or parties who cause such erosion shall be responsible...'. McLaughlin said the owner of the property is responsible if there is erosion when they take over from the developer. The owner has the option of going to the developer if they feel there is a problem. The City approves a development in accord with the design professionals. Some of the Commissioners wondered why it was in the ordinance. McLaughlin said in order to make it very clear to everyone. Hearn moved to continue the meeting until 11:00 p.m. It was seconded and approved. Hearn wondered what would happen with If someone decided to do a small addition to their home. Will they have to hire professionals? McLaughlin said if the plan involves the need for erosion control or engineered foundations it will involve a professional. Those in attendance at the meetings wanted a very clear line and 20 percent is that line. Howe asked about Page 24, paragraph a (2), replacing of trees In the wildfire prevention. She feels this paragraph is contradictory. Armitage reads it as full canopy closure which is not really wanted. McLaughlin said this has been a very difficult section (replacement trees). Armitage asked McLaughlin to re-work this section along with native vegetation and native species and some consideration for what is ecologically there now. Molnar suggested something either native or something of similar resource value. HARTZELL mentioned page 29, Fire Prevention and Control Plan, perhaps it should reference back to page 24. Giordano likes the flexibility of the administrative variance. Morris wondered how heights and colors were established. McLaughlin said the height standards were established in the building code under current definition of height. The proposed ordinance is trying to be conveyed what you see what is defined as height. The 20 foot high maximum is for an aesthetic standard.' RICK VEZIE, 446 Walker, said he had some problems with a few aspects of the ordinance. Page 27, e, "Roof slope shall be oriented in the same direction as the slope of the land whenever possible". This ASHUWD PLARNING COMMISSION REGULAR MEETING - MINUTES JUNE 10, 1997 means the slope of the roof will ALWAYS have to be sloped in the direction of the land. He would prefer it to read "Roof slopes sloping in the direction of the slope are encouraged" so there is more flexibility to deal with certain aspects of design. This should not necessarily apply to additions and renovations. Paragraph f, he is not sure it should apply to additions and renovations (color selection). McLaughlin thought the changes would be acceptable to incorporate. P Armitage said if anyone had these types of comments to give them to McLaughlin. JOHN FIELDS, 645 Oak Street, said he has some trouble with the wording on aesthetic standard's. On page 26 and 27, "Large gable ends on downhill elevations shall be avoided..". At what point is it large? If it is a southern exposure, what about solar gain? There are complicated design issues. Any kind of subdivision will not allow enough flexibility. It will be hard to regulate. The standards need to be' quantified or it just needs to be a guideline. McLaughlin said this is trying to put into ordinance form a guideline. This works as long as everyone is reasonable. CATE HARTZELL, said she hopes they can find a middle ground. They began this wanting a guideline. With regard to a remodel, a person may not want to increase the footprint but may want to increase the height. Then what? DOUG NEUMAN, 4240 Clayton, showed a picture of the house he built on Waterline. You do not really see It from below and it is about 34 feet high. He liked 35 height. On page 2, under Development 2., "the removal of three or more trees...", what takes precedence, the fire hazard or five percent of the dead trees? On page 7, F & G 4, "Require special evaluation by a recognized professional." Neuman believes there should be some kind of time frame. McLaughlin said it would have to be within the 120 limit Qand use decision process). JENIFER CARR, 388 Grandview, said she wants something that deals with abandonment of property once the site has been altered. The language that should be applicable is: "A project cannot be abandoned without proper design and construction of the permanent fill, storm drainage systems, and erosion control". There should be a stipulation for regular and frequent maintenance of the emergency storm drains systems that would necessary to ensure that they continue to function (annual inspection). McLaughlin read from the guidelines that "land disturbance shall occur only May 1st to October 31st". Howe moved to forward this document to the Council with some minor changes by Staff. Hearn seconded the motion and carried unanimously. OTHER Briggs wondered if anyone is going to SanFrancisco to hear Duany. P ADJOURNMENT The meeting was adjourned at 11:00 p.m. yh B ASHLAND PLANNING COMMISSION 8 REGULAR MEETING MINUTES JUNE 10,1997 i Chapter 18.62 PHYSICAL & ENVIRONMENTAL CONSTRAINTS Sections: 18.62.010 Purpose and Intent. 18.62.020 Regulations. 18.62.030 Definitions. 18.62.040 Approval and Permit Required. 18.62.050 Land Classifications. 18.62.060 Official Maps. 18.62.070 Development Standards for Floodplain Corridor Lands. 18.62.075 Development Standards for Riparian Preserve Lands. 18.62.080 Development Standards for Hillslde, Lands. 18.62.090 Development Standards for Wildfire Lands.(Ord 2747, 1994) 18.62.100 Development Standards for Severe Constraint Lands. 18.62.010 Purpose and Intent. The purpose of this Chapter is to provide for safe, orderly and beneficial development of districts characterized by diversity of physiographic conditions'... 5€grtICant r2aturai fsature ; to limit alteration of topography and reduce encroachment upon, or alteration of, any natural environment and; to provide for sensitive development in areas that are constrained by various natural features. Physiographic conditions anal sag N. t naur ! featt can be considered to include, but are not limited to: slope of the land, natural drainage ways wetlands soil characteristics potential landsl€de areas natural and wildlife habitat 5ted :&695 slgnlfii artI trees and slgri i ant t tElraI vegatatlon. r 18.62.020 Regulations. The type of regulation applicable to he land depends upon the classification in which the land is placed, as provided in Section 18.62.050. If those regulations conflict with other regulations of the City of Ashland's Municipal Code, the more stringent of the two regulations shall govern. 18.62.030 Definitions. The following terms are hereby defined as they apply to this Chapter: A. Architect - An architect licensed by the State of Oregon. 13_. Auere Tape rerage slope frur a arcel ilwuii fu for . the�rpnses of delarmin€ng tfie area ficr retr�atn In a rtaturat state shall be cateu(a�erf kzaft.�regr�dltrg wsing e;folJcxvtrtg fvr+tqula Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 1 t A where" is the average percent of €ope {303229"1s the convey ton factor for .:> square feet, "I" E5 ti'te 6t}11'Gf3tH"interval 121 feet;°E_"-.46.,s SUttkm3"iloY3 4>'ie2(;gth the coraur fines in scale faet,a2�d"1 is the;area of tle parcel;t�r pro}ect i€ acres; B. Buildable area That portion of an existing or proposed lot that io free of building restrictions. For the purpose of this ordinance, a buildable area cannot contain any setback areas, easements, and similar building restrictions, and cannot contain any land that is identified as Floodplain Corridor Lands, or any land that is greater than-}Bk� slope. ......:....:. F C. Cohesive 5oils - Residual or transported soils, usually originating from parent rock which contains significant quantities of minerals which weather to clay. Cohesive soils have a plasticity Index of ten 06)}-or more, based on laboratory testing by AA5HTO, or a site-specific scientific analysis of a particular soil material. D. Development Alteration of the land surface by: 1. Eart}1 moti?ing act[uitles 5uch;a56rading, filling rkr2ppin ar:. cutting ew involving more than fiq (138}"2f7 cubic yards on any lot;or t as tfi-moving actiuity risrbFng a start area grater t21ar2 I f 4n any kid, 2. The removal of three or more living trees of over six(6}inches diameter at breast height (DBH), or the removal of five percent f5%-)-of the total number of living (or dead trees) over six(6)-inches DBH,.w..hichever is greater, on any lot within arq ewe (i) ealewela+=�& year:. or any form of commercial logging; 3 The rernOVAl ai one or mot If nng tarp s greeter khan trs feet l7ti,oN M.living bm .lcaF Creterer tflan oie fv�C f313P[ Construction of a building road driveway, parking area or other structure•, exempt that afiti{�ns to t€ttg bi,l;ld2r2g 3 .I,e tharl;3 �q, ft Ga,the�n2�t2i�g bu�dfn�fpptp2 int�11a1f not)72:rAn�l�! r�eve(ofxfrlent far station 1&��.{3$t� 45. C6lverting4ra€iver�l4ri of any stream:desa}grle€krthES.arr�#nar�c . NE. Engineer - A registered professional engineer licensed by the 5tate of Oregon. F. Engineering Geologist - A registered professional engineering geologist licensed by the 5tate of Oregon. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 2 , G. Floodway Channel - The floodway channel ao defined in the Flood Insurance Study for Ashland, Oregon, published by the Federal Emergency Management Agency on December 1, 1980. .06onlii-.... -........ professrrsnai engineer with XXX: ............... :C:Ai5..to ble expertise In geologic hands evalaatlor and geotechnlcai Meer Gully - A drainage incision, commonly caused by erosion, which cloto not experience regular or seasonal stream flow, but doec, act as a channel for runoff during periods of high rainfall. iaythe 1 t, t .......... ...... ........... expert................... ....... 01,1; fm..,......... —NATUM^L 5tatltt., before FINISHED -r �MADM eu ............ _0 CUT AvjP FILL CIZOG'S SEGTfoN and water that re3natns of .......... ........... eon ...... ........... Non-cohesive 5oilo - Residual or transported soils containing no or very little clay, usually from crystalline granitic parent rock. Non-cohesive soils have a Plasticity Index of lcoo than ten-061), based on laboratory testing by AA51-ITO, or a published scientific analysis of a particular soil type. ..........-1......... -.... .. OM11 anal b 6N Biftfifi tMaticina+Society -:' :� �: U UM ox,ex of Oregon i ............... ............. A'M Y . , � : .......... ..........- ........ BU1 {ers B r WP. AT ,architect of(7regat ': T.- Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 3 40. Riparian - That area associated with a natural water course including its wildlife and vegetation. P SI©pe The deviati9Yl of a 5urfaCe from the G K A D E ce s�o PE —� horizontai u5uai€y 6¢P'D�I � + �s`� expressed to percent. 5^� ' I V62TICAL f Z I I I ( Strlpplrg Any ae iotjr 4o F06T HOQIZONTPL OISTY w1�IGh "tttfcaAn'1;1! (H) dldtUrbVf(� Ldf1dU SLOPE CALCULATION = H �tflE3 YY1rJ'L'O✓taYi€IZP"d rJOit (DEGREE OF SCOPE = T�GENT eF H ' Surfaced inclucling. , i cteazyng and grub ing nperatlone, Yom. Wildfire - Fire caused by combustion of native vegetation, commonly referred to a5 forest fire or brush fire. 18.62.040 Approval and Permit Required. A. A Type I Physical Constraints Review Permit i5 required for any development, as defined in 18.62.030(C), in areas identified a5 Floodplain Corridor Land, Riparian ................. Preserve, H IN.1da land, or Severe Constraint land. 13. If a development io part of a Site Review, Performance Standards Development, Conditional Use Permit, Subdivision, Partition, or other Planning Action,then PIp the Review shall be conducted simultaneously with the Planning Action a 9 we C. If a development io exclusive of any other Planning Action, as noted in N Subsection €3, then the Physical Constraints Review shall be processed ao a Staff Permit. )3 r.; y+l4tere appears:that thc;,proprr�sal tS parC.[a{`a rnare`:exter�slutn >evebprrnti � that w�?uId require a rxt�ter site plan,t€r t�Gher pl�nnirig ate,"the staff Ad9hal(,requlre that akf.necespary applicaix?rre_be fified ptrrfcsFGaneouety BE. Plans Required. The following plans shall be required for any development requiring a Physical Constraints Review: 1. 4-s+t4!he plans II containing the following: a. Project name. b. Vicinity map. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 4 I 4 c. Scale (the Scale Shall be at least one (+inch eotual5 €ifty-(50} feet or larger) ,Wft ing the flat t 5ca[e:that oer 22' x F° Pap er Mu#tiple p€aYls or layers; hall be:prepared at the 5at7 e scale,exciucl.3ng W r deCaiFdng . .. .::.......... ......:......................:....... ......... d. North arrow. e. Date. f. Street names and locations of all existing and proposed streets within or on the boundary of the proposed development. g. Lot layout with dimensions for all lot lines. h. Location and use of all proposed and existing buildings, fences and Structures within the proposed development. Indicate which buildings are to remain and which are to be removed. i. Location and Size of all public utilities affected by the proposed development. j. Location of drainage ways or public utility easements in and adjacent to the proposed development :Location of'aii other eatieraent5 ............................. k. A topographic map of the site at a contour interval of notaes. tihan twp fceG nr�rreater than'five {ajfeets Ttr topvgraphl zip hatl alSes rnclude a Tripe analyg 5, Indicatiin bc3!ldable are�5, a�x yiia'wn in the graphlci I. Location of all parking areas and Spaces, ingress and egreoo on the Site, and On- 51ope category areas are 51te areas of Uniform Slope circulation (within 5%)of the maximum Indicated. m. r W. I �W �focations 3' '° x of all existing ]5 ]5 natural features including, ]5. but not ]s limited to, Buildable Area--all areas less than or Slope is measured all trees perpendicular to wntour ual to 35%. lines requixgd in 1F3 t f1 ?>C7 , Irrelur rtg tha t of a caliper e4yau.1tv.or greater than 51x } inches DBH rtavehruE YrtA55B5 (rrnzancCa. Cc surd t a dfamuer of ten feet ter greater; natural drainage,swaie5,�ttrid5, ponds,sprng , or creeks on the site, and outcroppings of rocks, boulders etc!; hlatura(features pIR Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 5 ad'aeent ro ertfies oteet}aily':impaGted by the proposed developmet7t';shali also be inciur�ed, each as trees Huth dripih � exterrd3r�g ace+as5 property Itrsevr In forested areas, it i5 necessary to identify only those trees which will be affected or removed by the proposed development. Indicate any contemplated modifications to a natural feature. n. The proposed method of erosion control, water runoff control, and tree protection for the developmental r65 red by this o. Building envelopes for all existing and proposed new parcels that contain only buildable area as defined by this Chapter. P i.ocatton of ail trrEga'Gton oanal� maior ptpei�nes,e R Lacativn of ail areas of land diturbanve ineiuding cuts,film drIvelvays,bEiding sites,and other eon? ruction areas ]ndlcate total area rz�disturbance totki percentage of proJeci:sjt proposed fcrr dssturb�gca and€rtawmum;depths and heEghT.t of cuts and fill'♦ r. t veattvn for; torage ar disposi of ail E7fGess mai eryais resulting frr�rn outer aac�ateiijtw�th theproposed#develaprrerrG g App tfont game ftrrr prepat�ng piart5> plan resorts}bie for liar[ prparation;:artd piatt;prepara�lan dated<shall be 1l3dicated on alt pl�n� t 1'tpasi timeline fvrldevetopment briar rsn estirated date of approval inching cvrr+pie�ior€Batas for�peetfie ta5� 2. Additional plans and studies as required in Sections 18.62.070, 18.62.080, 18.62.090 and 18.62.100 of this Chapter. €f. Criteria for approval. A Physical Constraints Review Permit shall be issued by the Staff Advisor when the Applicant demonstrates the following 1 ltfrough tMte application tike daveloprter�t stattdard5th� chapter; the perteritlal irr�pac�s to tFtc'prrxpetty;�and nearby areas gave bseti; tm'iardsred,�t?d adv�^ee i�rspaots i�e ..b�en rxrrismrzed 2. That the applicant has considered the potential hazards that the development may create and implemented reasetitiHie measures to mitigate the potential hazards caused by the development. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irrevergible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 6 f , area, and the maximum permitted development permitted by the Land Use Ordinance. 4. That the development is in compliance with the requirements of this chapter and all other applicable City Ordinances and Codes. F . The Staff Advisor or Planning Commission has the power to amend plans to include any or all of the following conditions if it is deemed necessary to mitigate any potential negative impact caused by the development: 1. Require the retention of trees, rocks, ponds WeClands, spring; water courses and other natural features. 2. Require plan revision or modification to mitigate possible negative or irreversible effect upon the topography or natural features that the proposed development may cause 00 3 1' uire a perfortnar€ce guarantees a cc3n�ifiGt�n of approya[ 4 equl>e special eva3E#atwn bya rcognize profesonal. A professional C1sultaY��maybe ialred to evaluate proposais d mare recammeni�atic+ns Ifi the Nearing Authelrl�y finds mat;our�su{e experl;ls t� needed,. The ptsslcanaE vzltl haue eKper�l�is tine specific area or in see potenClal adutr�e Irnpaci<�on the:area A fie for th�;se eemcs shad >�e clarged 14iI(e appltcar 1n ard�C�an tx .the applicattor� fees E!4,g,l!-6!q!qqe146Il G6146,�61,tlid405 Review 1261"1940 if, i19 it5 6019, Cekeris'•.00 °'fliT 18.62.050 Land Classifications. The following factors shall be used to determine the classifications of various lands and their constraints to building and development on them: A. Floodplain Corridor Lands - Lands with potential stream flow and flood hazard. The following lands are classified as Floodplain Corridor lands: 1. All land contained within the 100 year floodplain as defined by the Federal Emergency Management Agency, in maps adopted by Chapter 15.10 of the Ashland Municipal Code. 2. All land within the area defined as Floodplain Corridor Ian in maps adopted by the Council as provided for in section 18.62.060. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 7 3. All lands which have physical or historical evidence of flooding in the historical past. 4. All areas within twerrGy (20) feet (horizontal distance) of any creek designated for Riparian Preservation in 18.62.050(13) and depicted as such on maps adopted by the Council as provided for in section 18.62.060. 5. All areas within ten {1 feet (horizontal distance) of any drainage channel depicted on maps adopted by the Council but not designated as Riparian Preservation. B. Riparian Preservation - The following Floodplain Corridor Lands are also designated for Riparian Preservation for the purposes of this Section and as listed on the Physical and Environmental Constraints Overlay Maps: Tolman, Hamilton, Clay, Bear, Kitchen, Ashland, Neil and Wrights Creeks. C. E-651ve aq'� Lands . {lstd Lands are lands which are subject to damage from erosion and slope failure and itic;Iwiq area; wh: aEe h�gf�ly risible ftvm ottaer p3i tton of the ctbj. The following lands are classified as Ereswe and 5lep Hilfol e:iands: 1. All areas defined as tl�ide'aands on the Physical Constraints Overlay map and which have a slope of fer5g IAn-1 25-Wercent or greater. P. Wildfire Lands - Lands with potential of wildfire. The following lands are classified as Wildfire Lands: 1. All areas defined as wildfire lands on the Physical Constraints Overlay p map. E. Severe Constraint Lands - Lands with severe development characteristics which generally limit normal development. The following lands are classified as Severe Constraint Lands: 1. All areas which are within the floodway channels, as defined in the City's p, Flood Protection Ordinance, Chapter 15.10. 2. All lands with a slope greater than fif5q-(5B°,6} a percent. F. Classifications Cumulative. The above classifications are cumulative in their effect and, if a parcel of land falls under two J2-)-or more classifications, it shall N be subject to the regulations of each classification. Those restrictions applied shall pertain only to those portions of the land being developed and not necessarily to the whole parcel. N Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 8 N 18.62.060 Official Maps. A. The City Council shall adopt official maps denoting the above identified areas. Substantial amendments of these maps shall be a Type 3 procedure. B. Minor amendments of the maps to correct mapping errors when the amendments are intended to more accurately reflect the mapping criteria contained in this ordinance or in the findings of the Council in adopting an official map may be processed as a Type 1 procedure. 18.62.070 Development Standards for Floodplain Corridor Lands. For all land use actions which could result in development of the Floodplain Corridor, the following is required in addition to any requirements of Chapter 15.10: A. Standards for fill in Floodplain Corridor lands: 1. Fill shall be designed as required by the Uniform Building Code, Chapter 70, where applicable. 2. The toe of the fill shall be kept at least ten {l9)-feet outside of floodway channels, as defined in section 15.10, and the fill shall not exceed the angle of repose of the material used for fill. 3. The amount of fill in the Floodplain Corridor shall be kept to a minimum. Fill and other material imported from off the lot that could displace floodwater shall be limited to the following: a. Poured concrete and other materials necessary to build permitted structures on the lot. b. a�pp9 r r read te zu base aannd d paving matert ia als n a drf i vfeilwl ay Weaentsatted wt d prvstee ructio n. C. Plants and other landscaping acrd agrtetfttI material. d. A total of C (50)-cubic yards of other imported fill material, ' p• reri9405 i55We%47 C. The above limits on fill shall be measured from April 1989, and shall not exceed the above amounts `[hie arnauiits are the tr€axtmurrt�u�rr€u(attve fit that be€rr€�or€tt�t t}te$rtes regardless of the rtu€mbe€^oF.pef�rtrt�I�si€Pd 4. If additional fill is necessary beyond the permitted amounts in (3) above, then fill materials must be obtained on the [at from cutting or excavation only to the extent necessary to create an elevated site for permitted development. All additional fill material shall be obtained from the portion of the lot in the Floodplain Corridor. 5. Adequate drainage shall be provided for the stability of the fill. 6. Fill to raise elevations for a building site shall be located as close to the outside edge of the Floodplain Corridor as feasible. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 9 B. Culverting or bridging of any waterway or creek identified on the official maps adopted pursuant to section 18.62.060 must be designed by an engineer. Stream crossings shall be designed to the Standards of Chapter 15.10, or where no floodway has been identified,to page a one hundred (100) year flood without any increase in the upstream flood height elevation. The engineer shall consider in the design the probability that the culvert will be blocked by debris in a Severe flood, and accommodate expected overFlow. Fill for culverting and bridging Shall be kept to the minimum necessary l U'aoltl8ve property acce", but is exempt from the limitations in Section (A) above. Culverting or bridging of Streams identified ae Riparian Preservation are. Subject to the reotuiremente of 18.62.075. C. Non-residential Structures Shall be flood-proof to the Standards in Chapter 15.10 to one (1) foot above the elevation contained in the mape adopted by chapter.15.1O,or up to the elevation contained.in the official maps adopted by Section 18.62.060, whichever height ie greater. Where no Specific elevations exist,then they must be-e4ev&4 e fJobdp6M96I',to an elevation of ten OG)-feet above the creek channel on Ashland, Bear or Neil Creek; to five (5)-feet above i, the creek channel on all other Riparian Freserve creeks defined in Section 18.62.050(5); and three (3}feet above the Stream channel on all other a drainage ways identified on the official mape. P D. All residential Structures Shall be elevated eo that the lowest habitable floor Shall be raised to one (+foot above the elevation contained in the mape . adopted in chapter 15.10, or to the elevation contained in the official maps adopted by Section 18.62.060, whichever height ie greater. Where no Specific elevations exist, then they must be constructed at an elevation of ten (a9)-feet above the creek channel on Ashland, Bear, or Neil Creek; to five (5)-feet above the creek channel on all other Riparian Preserve creeks defined in section 18.62.050([3); and three (}feet above the stream channel on all other drainage ways identified on the official map5;orone fr3txt abovvisible evlierlGe ft4z}i#food war f€aw,wl?4r hover I gre !. The elevation of the finished lowest habitable floor Shall be certified to the city by an engineer or surveyor prior to ieeuance of a certificate of occupancy for the structure. E. To the maximum extent feasible, structures shall be placed on other than N Floodplain Corridor Lando. In the case where development is permitted in the Floodplain corridor area,then development Shall be limited to that area which y would have the Shallowest flooding. P F. Existing lots with buildable land outside the Floodplain Corridor Shall locate all residential Structures outside the Corridor land, unless 46q-(50%) pereent or more of the lot io within the Floodplain Corridor. For residential u5e6 proposed for existing lots that have more than f+fr,q-( %*pereert8 of the lot in Corridor land, structures may be located on that portion of the floodplain corridor that ie two (2)-feet or lose below the flood elevations on the official maps, but in no p Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 10 case closer than twe qmy{20) feet to the channel of a Riparian Preservation Creek. Construction shall be subject to the requirements in paragraph D above. G. New non-residential uses may be located on that portion of Floodplain Corridor lands that are two (2) feet I tp or 4ess Helevrabd the flood elevations on the official maps adopted in section 18.62.060. Second story construction may be cantilevered over the floodplain corridor for a distance of t�wegty (20) feet if the clearance from finished grade is at least ten flG9 -feet in height, and is supported by pillars that will have minimal impact on the flow of floodwaters. The finished floor elevation may not be more than two f2-)-feet below the flood corridor elevations. H. All lots modified by lot line adjustments,or new lots created from lots which contain Floodplain Corridor land must contain a building envelope on all lot(c) which contains) buildable area of a sufficient size to accommodate the uses permitted in the underling zone, unless the action is for open space or conservation purposes. This section shall apply even if the effect is to prohibit further division of lots that are larger than the minimum size permitted in the zoning ordinance. I. Basements. 1. Habitable basements are not permitted for new affW6Vi'3rg' °es dewtial structures or additions located within the Floodplain Corridor. 2. Non-habitable basements, used for storage, parking, and similar uses are permitted for residential structures but must be flood-proofed to the standards of Chapter 15.10. reg6 L._r:gi Sri-.. tug,. -...,.ci J., Vie 19:5�erie ilgSore5t area. J. 5torage of petroleum products, pesticides,or other hazardous or toxic chemicals i5 not permitted in Floodplain Corridor lands. K. Fences constructed within fiw�20}feet of any Riparian Preservation Creek designated by this ordinance shall be limited to wire or electric fence, or similar fence that will not collect debris or obstruct flood waters, but not including wire. mesh or chain link fencing 1'srt89 5ha€1 R&iae 204truc_MW 5 + ldetits 451:11-005.tt i;draing ;or nparin presetratlnn oreek Fettc shalt tt be nonstrueted within any de,lgnatted f�odwtty L. Decks and structures other than buildings, if constructed on Floodplain Corridor Lands and at or below the levels specified in paragraph (C) and (D) of the section, shall be flood-proofed to the standards contained in Chapter 15.10. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 11 M. Local streets and utility connections to developments in and adjacent to the Floodplain Corridor shall be located outside of the Floodplain Corridor, except for cro55ing the Corrido Nand except !n thel66 Creek fkoQd plaEn corridor aouttlned_bclww � Public street constructicrl may be aliowed within the Pxe�r Creek __..... floodplain corr}dor a5 part rrf development frallowlr�g the,iadopted Narth Mountain Neighborhood Phis Thts exceptlan shall on€y tie permttted fpr that section t}f the Sear Creek Floodplain rrtdar between North tvlaurltatry Avenue and the Nevada 5treeG rtght of waj The meet shall be constructed 1n the gneral. Iocatlona indicated on tMe nelghbbhtwd play map, ar i zn the area generally de5e,rjt rrir�r 2 #'reposed`tevelopmertt that i5 riot 1n accord witF� the hlr�r�h Moun A ft i hletghborhood Puri Shalt rust be{aerrritted to tttbz e thee;exception: p18 62 075 Development Standards for Riparian Preservation lands. A. All development in areas indicated for Riparian Preservation, a5 defined in Section 18.62.050([3), shall comply with the following standards: 1. Development shall be subject to all Development 5tandardo for Floodplain Corridor Lands (18.62.070) 2. Any over Six {6} inches DBH shall be retained to the greatest extent feasible. 3. Fill and Culverting Shall be permitted only for Streets, access,or utilities. The crossing shall be at right angles to the creek channel to the greatest extent possible. Fill Shall be kept to a minimum. 4. The general topography of Riparian Preservation lands shall be retained. 18.62.080 Development Standards for FIMItAra HIM'1delLando. Ittr? 1:he arpose r?f the Ropmen�.�tat�(arcis ft?r HllJatds L.and��prcmria supp(i<ineritary development:negulat�otr.�to t.�teierlyrrtg des enure that development occurs in such a mar#ner a� prateGt tVte rlaturai acid topvgraphi�<ef�aracter�nd id,rrttity of tftes� areae, envlrvntrental resouree3>the aesthetic tua3ittes arrd restoraStve value of tnddg,and the pubitc health,safety cf g>;etieral welfare by ins�rtg�, deveYo�xrrent do�5rtot create �iS er+paksst, �iilmentatla.Fs e�F lower:slopes,5fitde damage,fltxldirig prnblertts,and e>�Cut"�ittg or� rring r It 1t the tntert of these deveicrprrient str>sdarde to eneourge a senitiue fcsrrn cif davetZrnent and to al#ow for a rerta ble u o that cea a mpiement MOM" rtatarat artd wua! character r the: Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 12 W A. :Genera# �equircrrients AI# €evefoprrient shah occur onlando defined as having buildai?le area.`�lo�s greater than 3�°�.shah be coris�dered xnbuildabie; Ail newly.._.. created lOtS either by�ubdiuigr�rn pr partrGfan shall G,t7nta�n a building envelope with a slope of��%©r less iwxt�ting parcels wrthtaut ade+�uate burid�biE area less thanor equal te+ �v5°Io 5€�ali be c4r�51dered bulEdabie far cane unit, but cannot#ae aubdtulded can part#tiared uaraYtCeS maybe greed tathi requirement �atibect Lathe crlterl of ............................... 2 h1 w scree s,flag drW4" and�lrfveways Mali be construcned ran #arEel� Eels than ar equal s°I° d the .. pt O oe with . a_ The. Street i 3 ttldlcater� ran the }ty� Trarfspcnta€r 3n Plan tvtar; Street ae fcataar� b The portron of the Street flag lave or driveway on land greater finars 35% lope does not exceed a length of iC €eet. 2 eotechnical St"ON 1 or all ap.. ....on9 an li llsrde Lands rnvoluin subdrvi 3or�s or partftrons,to fafiowtr3g additional inforrnatfor3 ts,i eguirp h geotechnicaI �tdy prepaid by a geptechniraf expert indlcatlr?g that thelte is ble far the pi 4po ed uee and dt ireir�pmer t fhe etudy haj i 1MClude following informatkzr a Ind��e map l? 1'mlactdescriptian ti}iinolte Ixcatton,tr�pergrap[y,drarnage < ., vegatu�t,�lu; n.taf pr�xyts Wank acrd d3seua�lan t�€iel�li explefratiort tnethvds g� Y>:b �d Pri;a �Urilcitutr to fnctude site geologic rrrt ,descrirtion txf t+edroek and surficial materials 3ncitadlr ari;ficEal fii! #ocations,sl✓any faults,fold$ eCc a��tt^a:�tur�( dam lrtcitadirig 1�edd# l.l�n9 d Shaal~�rnss,5ai de pch �r[d srni!strutrtur�i : d;; E?tacuas�n c any off:stte , . geolog€e crsr+dittont3 i�fat Wray pose a , pe>tet1t1�1 hazard� Ghe 9ite<or;that rrt�y be afFe�ted by art»�f` dewtopment , ...e �titabiiity oi'mite€ar�sed,;leveldp[tterrG ftcam a geeilagic �tartdpoint . . , €' Spe�lfle rect��rttt¢endatians€xzr ctt and fill Mope staf�#try seepage and drainage contt�al ar ether design critena to mitigate"MO haz�ards> , . ...................... If deemed necessary by the engineer or geologist estabU , whher an area to k'eaffected by the pt�pv�d developrnerr�l; Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 13 stable, addFtFVnal st€aedFes and supparttve data st7al€ Fnciude Dress r3eetFOns showing sub5urfa structaars,graphic logs wFth strE+5urface expiaratFgt�,re�u of Eabvratary teat:acrd references:; E} signature and regt�trat3em niabsr of tl�e enganeeC'andlpr teC?t0{�FSt i" Fed itianal Fr formattan or analyses'00.,necessary ro e✓aluat°the InpectFon achedule far the prsject as rec+�uFred trt - tpS62 U8Q a k t ot=ataon of all FrrFga........... oanals3,rna p pelFneS,etc 8 Ht1lvFde radFng and !"roe€vn f vvr€tral- tit development pn tend; lassafied ag hills€d shall prpride ptan ecsrfarming with the fallowing items: t Ali grading reta[nlrig wall de�Fgn, dra�efage aF�d erasaon t antral plans far. devely rent hi€IsFde lands ShaEl + dsSFgnecl by a gstteahn€caf expert ltli P , c€ate,grading a€^fills ehatl conform to�haptcr 7�of the Untforrr}E3uFtdFng Gvde Y �rasFOn;�antr�zt ri�sasurss ran the deuslaprneri�sFts shah be regtrrsd tcF mintrnize the solid; Fn runoff from d;3tcu'bsd,arsa5 ` - 2 far clevelepment ether than<yingte fas�tly Mamea an individual iats,?aI _ gradirt;� drainage�mlara�errfer�t�f+x- �ther lamd diyturbarFeeS 5h�li orFiy aecur from#vtay 1 to Uctoksr 31 �E:tvavatijn shall riot oe€tar�tur}ng th e rsmatnF>�g weC tnanthaf the year 1 rasian evntrnl meavures s#Fall be installed:and functional. bj+#�cto!?sr 32 Ilp to'.�clay mod�icatFans to�e Limier�t �aGt'x,and day n�od€�cattvn to the twlay�r<{ate rnay�s made by�e t'Jann�g l�ir:ector,bated p ups weathttir r�pr"idttFOns end Fn eon�ultat€vr€w the praa�ect gerrGechn€oal ex . :"the rnvdtfioation�f dates wait be the m€r#Fmu€� r€eesssary>bawd upon h euid�en prc�v3ded!by tt!e�jalalFCantF' aecamilish the eessary�t-aJec'>f��at� i' � �etent�m in nats3ral state;, t7n all efts rrn�#itlsrde Ia�ds an area svtaat tor�to of the l otai prcr�eet ar:.`aa,pits the peraeritage fige cxl the avewag�slope of�Ite tt>talpro�ect ai"sa, shall be rstaFned Fn a nature(state:;; t idso be€•etair€ed ar€a nattaral stets>ahalE bs protted frorri:danags �rhra5€rgl the u';�trf temporary evnructFOn otng Fir the functional equlvatent Ft�errarrt�l� art�f�,�7t7L7 5q i� k�tv�th ar€�nerag�gii�c+f 2 , i 2 +2 �4�i>�l;he �{tot�re�shaft b�ret�ir€ed tr€a rfatf a�aa'tc" The aerstian in natural' Mate of areas greater than tits miniinu€n psrcarttage .. .. i re�uFlr�d here is�ncvuraged. . P Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 14 1 4 �radtng ;cuts t}n,ali c€�t slopes on�raaa clas;�tfied as lilllslde lartdti the follo�ng standards shall apply;. G%It slope arl�les shall!ise dettined In l^eiatlQnyFi�to the:type �rnater}aj�of which they are composed Where the soil'permits,limit 0 total free exposed to preclpltatiorl and Crca lore Steep cut ell re5 .tall be retained wi)h stacktxl rock rtaTnlnr wal€s or furlctlonal. e{ulvaicnt'to control eT orlon`and provlalse slope StablDty when necessary V�lhere�ut<slopes are reclulrad to be Idd bank t'11 or lass�teap),•the dope shall be protateci w�th;sra5lan evntroi nating or slxuetural equluater�t installed par manufacturer pectfiC .Ion, and ravag�tated.' , , iry exposed cut;slopes �trCh a5 thcge for streete,driveway accesses,or yard areas greeter than,seven feet trt helghir shall be graced �TIt facee on a terraced seGtian shelf;not exceed a maxrnurri l�atght of .. . feet �'arraee u�?kthy sltal! ' !�� a tT1ii31rYt4,ti'tl „a• .y����7e�, atlree fit Cut Slope and ,g. ae�eN/i starked Ruk o.atiowfar Fill Slope Maximum �� „ °r Me " e Cut slope 4L Recluiremento Height S — ]'Mlaimw introdu titan _1 11 Width RO a U=m Widlh ff7r PXAbiCaP7 Maximum .. ! S'Maximum r: flil Slope Termse ✓.�Y3.'",1,'C7 .... ..'t7�.`dj. Height Height All Required Shall not Erosion Control �7l - y Nulling go.eed.A - Not to Scale n9a5gCt3(Sn3 �gf"= For Illustration Only vertical he' Sae bra to. ,, 1'h� r�coat�lape�ncat uttlt�ing str� l,�ai T�Gait9irig w�ll� hail tie Io;ated #rllrriuh? 3etbakfo terse half the tielgIt try.fiettt 5lppa fior the rcear`e�t lat�pty litter Cut elopx :l or street era foran�latzrmittrgiri the redi€ction efFelve visual bulk,'suc�t as split pad.or Stapp € foottktgs shall be eaE�rnpl frrrtr the�iatgh�lirt�ian�� �se�txrn � Graphic} Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 15 c Revegetatiar Reduce Effective Visual t) GUt slope terraced bulk by Utilizing Shall include tG 5tepped Foundations R la. lantf � - �: � introduction>�top ID _ , �o€i where necessary; ,- '� L� IF'..rfgatforfl'F —c-�� Cr r�EGe55a �7U'. � tf�getat€t�rCj u1 for - these areas �a11 be natiwe or gpec€es otrniiar 1n resource value wh€chwtiiurriue,heap reduce ,e wf5ualtmpact of the cut €ope,and asslt in prowl ling g term slope stabilizer€on Trees,bush type planting5 elEt cascd€ng wine type planting5 maybe appropriate. ' < � rad€ng �711s f7n all {711 stapes on lands classified as H€1I5�de lands,the followingstartdarts si7al€ apply i'ili':elope angles shail6e deGerrnined in relatlrmehip t4 the type 9 MA1t....... :: f which they are z�mpo�d" 1 i11 slope Shall tt 7G exceed a fatal uerCical height of�{}felt. The tae trf the ftil slope area not util7zfng �Gructural retaln€ng shall be a tninsmurn,cif six feet from tEYe nearest properly la€�e b F111pe9 shall F�a protected with are err cc�nai r�tri , blanket ©rfs,nctfvrs;�l equt�ralgi7t ldettng rar blaslet� shall ©nly le use � i;a eOt�,It�iCtion with hex grgxn€c rr€ui�h such as> raw or woo�1 fiber �a t`<latiket rri >?t#re applied sP their it 1s iii oeztnplet�e4t�tact with the:soil N so that erosron does nrxG occur bena It Eruts n stti7g nr izlart �ha11 be securers artchorecl lio;the slope;€r€ acc�x^dan€e wFt€i rrian€afatturer's r�es�rtstrtenda�lon�.;. . _ :� U�lilttes enever possible,ulfltie�shall rfs�G be Irreated.oE' ll7sraile,�l� ter tr7 fitl�Ivpes tnlhen detCrminl that ft necessary stall uri#ties 4n fill 5 Popes,pli piarts�ltali�+�r€ed lay a geochnlo�I escpert€ lrewegctat€or7 fill sl apes shall util€ze natiwe vegar€on or geCaGii;?tti s€n711ar in wesource va(tae aril whtch sutli srav€teaf7d stable 17e .... Ire€gal Ton rrtay tie prow€d ed Gu ef? ui e g......i ff nece ary a Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 16 Ep€dsncs 5Y€all be ree{u�rad €ndeat€ng Iorg tsrm vab€I€ty af;the pmpossd uegstationJforths �urpoase gFsras€an control rrii d€aturbl are��, �a evegstatlon req�€rerner€Y3 Whsre reatu€red Chia chapter,ali rszu€reel reuegetivn of cat and fiil �lopee ehaii be ineCail�l prirn-ta the 155uance�� CerGiftcate of ccculxancy,signature� a reclulr�d surrey;plat or other t€me a5 deterrn€ned by the:hear€ng author€ty Vege&atian Khali be ln�talied €n such: €Wanner a5 to be 5uEx5tantialiy estai�llshed ov€tF€€n vne year of mstallat€on< f,:,: 7 )v1a€ntenar�cs> scurEi yn�1 'enaltlss fear C ros€c€rtantam lv#a€nterancs rElt measures €n�tallecc! far the purpCSeaf lar€g term erasion c�ritrvi, €nci �ling but'itr�t limited tr>v�egati�e€over,rock iv�lly ar€d landa�ap€ng shai! be maintained €n per�,ettslGy an ali aromas whtG.�i Rowe laeen. i€sturbed aracludlrg ptalai€c rtghts a way the appltcantFsal proncle exlence trrdtt[�g the mechanisms ir1 placeta eri5€ar maarftenance of measures„ h: aeCUry except fvr lndlari ual hats ea€st€ng jrtor to thi Juiy 1,96 after ar* 3ion Gorjt€roi l'lar:re appreri d by tti hedring authvlgty:brad... .pr'.O to tstrt tiort,the� iliEant shall prvvfde a perFarrr€ance bard or tither iinartctgi guarantees In the amat#tt rsFF tpC.�'Ja of tie value�tte erlan writ[of measures necessaryto stab€ll�e e slte AWy fin;�itatal guarantee 3r�strt€rrterrt prvpved tither than a +e forxnatscs bond steal#be a�prrxred by the�l�y P,ttrrrrre� '!'�€s firianc€al gw�arantee€i3atrumsnt.sha k?e tri sffi far a{isi rood ref at.lsaat vne year,grid shall be rsleasecl.when t €e�'lanr�lrg l7irt ct ?irld (�ulie Wvr lei ;deG mini,lalrrGy, hati c sits hay been stiab€llaed All ar a portion ref Che .... ty r €r[ed.by t�3e G€ty rr#ay be with held few a period u�?tC>five years bond rtes ahe year m�inter�ar€ce laariad Ff it:aas been,�istermin�d by die:�NGy ths'G the eYCe h oat lawn sii'�ia€entl,�-stab€Il�d agalnst ervszt�€ � i �rai�i�g 7}€e graetlnr�of a arts ate;lirllsrde. r�s shall cane€dsr the ssns€t€veiWature of thesearsa� ,�r�d€rtg ptari�shall be'rev€sweel.�crri�dst�rtg tE�e fdlcxui;y?g �a��€?r g ferrcingl€ftltld ......designed wFGlt 5trfli Ir€ ht rtG ( GepS v©idtr widep terf aingrts€,grge are a fret pt ; 6. 1 stain sting grades a the greatest t r€t ...... ua#d an art€ficlal alipearanme Eaycrsai ng amoaCh#las�nrrg.;rontvurvFvarytng grraal.a. e Awra�d sharp c€atti €uf fiilo and leg,i€tsar sEopes Chat h€aue ur?lforrrr.:.g.�ar�e Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 17 .: a Avoid hazarous ar tare5table partton5 of the a[te? d 6ul€ding padg should Lre of mfni+rtum stze Ga accommodate the _ 9'�rutiture and a r�a�onab(e amount ofyard space Pads for tennt5 ifzurt5, sw#zfming pools and urge lawns are.discouraged As much of the remairrIng lot area as 5)ble should be kepi In the n�turai s��te of the mlgtnaT slapea ttsspectton6 andsn ) Report i al i'rior tie tFte;acceptartee of atbdtwston )+Y therGy,s3gnat'ure of _ tine final survey plat';cm parGttiron�,or��suance r3f a certificate of eaccupancy. or.,.Indiv#dualtruetures project geotechricai expert sha(I provide ffnai report tndIcatfrtg that the approYed grading, drainage and ' erosion ccintral measures were tnstati xs per tike approved plarse that all scheduled�rspecttan as per 1ti6Q?E3A2J wte condud # lJyth� pmeat gee eehnieal e>pert pettieadtaa3[y thmughauC the pro�eat>, .55tIaLgee (9f-9 eXlji�iS 196 61-e51619 r6teMSW7 dts#rt+wbe� AMU Ace, Anc� C�r� t nd�rater33ratnar�e levelopmenton J�itl�tde Land .. . . . . . . . . . .. ' shall conform to the following standards: Y h!I factlrGi for the:cafilectka?of�torirnn+ar rtt�fF shatl,6e re�uir�ed .. be coni3trgtated on the Site grid aecor�iirtg to tFi;e fplic�lelg reyuir�rierfto f, � Stiarrnwater facllrtiee;shalt trlclude�tarrrt dram stems assaafated wlt� street aanruattart faailtttes far aacatrimadaiRtng drainage trt�m drxv�rays,pa �tng arias Viand attier tmpervtaus�lrc�a;aes end rr�af dratrtage �y5fem� Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 18 btorrnwater factl�t�es,when park tithe overall sits�mptroverrents sExall #�� t..the greatest extent feasible,the t �mprovcrnen cw structa on the cleuei ..... c Stormwater Factiitte 5ha€i be designed diverti Face water away fiQm t,t}t faces M.., k:x: : surfaced vF a�fil d` g natural drainage yy�t.... shall its utlllzed .. mucfi'a porgible, tr+their na tral state, raeogniztng.... e rxoet.. poi ential fn tr hid storm drainage' . e, �i�-ret�rdi�� de>Etc ,tsuch a� detentlat� ponds aid reeharg berm shad lie u5e('where practical tta tttEnirratze increa�ae�ln runaFf vetiurne and:peals fl�ry ram dui trt devel�pmetlt Each faclijty 5hal( C'M slder needs fz�r art ernergeny ouerl law system to safely carry any saverFlc�w water trx an acceptable disposal potrst f:: 5torrnwaterfaci}Rtesha1i e designed,ean6trucCed and xxx rrlafntaind in manner th40 ti i21 avoid ernsion ai? s{te ar'd> ad�accnt and .dons MR PTO: 14� Attemate st�ttnwater*syst>;m5'ouch d�,dry wel€�ystera dt�tentx�n Winds,and leachfields shelf lie.desi�rted by a r+ istered ie�ineer or gerxtechttcat expo and approved by the fits'Public Nixic C3epartmisr City:Butldfn £lpficral er E. Guts and �ill�. BeriidnwoGede. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 19 moans apprede . U Trse Cori�ervatlors, Protection and i2emava1 All developitsrrt an Hf11s[de! ands ehakl cvnfarrn to the foifow[Mg requrs[ttsrrGti i 1EaverTtory rf Existing Trees =!A tree akarwey at the sarrte kale ae the praect yite piaM hail be prepared,which Eocate ali trees greater than viz [nches[r diameter at larea5t height (dbh�,[de€st�f[ed by;dbh,spec[es, �, apprax[ ate extent of tree canopy in add�tt�n,fin-areas propo�eck to E7e d[sturbed,exssiang tt�e b��e elevate chalk�?e provider G�aad pr dt6eased tress elrali bs tde�ttfisd �raupe oP^i;res9 [n close pirox€in[ty jie moose w[thin five felt of each other may Uedeeignated as a clurrip of trre5, cu[tt ;the predornrhartt apec[es, et3rt3ated rturiber and a+erage d"iarnster irldlcated `Alt tree surveys shall be preparedi lay arxfesefar€ai arborit,artd shall have.an accuracy csf slue or MMU two feet .The name,5lgr�ature,and address of the 5itesurveyar responsible fair the accuracy of esurveysteal! bepttMnded fln the Port[oM of the lot or ptxrject arsa not pn�pa6ed }ae,di6trarlaed by develaprnen need Mrr� 6e inolu�lPd m the[nverry , l � �valuatlori 9f�u[t�klilty fer�onserv�Gion Ali trees indicted on the _ Inventory ri<esd�tlMg tree�:�ltalk�isO:izs idertGlfled as t4 their 5uil�abilhGy eoMrervrat[on :en qu[rgd by tha hearing a€rtttortty,the evaivatioM shah be conduc#'.ed �'Si a profe �[sal arbori�G.Faotor�IMt-.luded:[M th[�,deterrn[natr k �,l[ail at��lc[de l r he�ith;' lsalthytres� arj better uvithtarid e! 9 0M of dsveiopmerit than Mariwrgaroiae tr p b TreCtrcture Treed wFtr, eerra decay or s(iF� t�intial dFe t are more f[kety rea[slt tM damage t? evpEe d property; e ectsa Zeofes vary to tltalp-a .)" I[ty td i dferate rr[pacte and y #amage to Chs[r cn P.M.—PU rid; Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 20 h d E'otent[allre+gevityj ;e y�raety A variety o�native tree gpecte and ages;;. Size Latge trees provide a g3ter protecttart Hof ercr5iah;shade; etc ti, irnaiier tr8e ; 3 Tree Canservat�+an i� PraJect;C�esign S#gnrC�ca+?t trees �Z'or greatrer I canlfer and ' r l prated aeeaaafog d .... nzl stag parated Otto the praject deslg w#�enever pt�sslble atreetg.drivewaye,bulldrrrgs, tlf.tr , parkz rg was,and vi her Site diytrxi bance5 hail be located such that t#e maxtmu�t number e ' tin the stl e are Site Planning preserved, — : . while �esponslve to racognfzing ; Tree Locations and f;7lfcnving I .`: �, ' i� e 3$t#`1{,{2rd�i Ewsting Site with significant IE 5enottive develoment option for property. r��telt>)'irttett�.t (k�GAtef�;ll.'a b Buiid3rrg ertvr3apeg malt be lacatPd ar+d pizer� tx3 prrve tl? t►'la%lh?uit?k'i{13Mtih aY,ree5 ?Cf,S $..; c 1 arf tkr prefect1t utiirty attd graing an shat!awtild ilfettarfianee t>f tree„prateatiai�arras: :`� Tres#�tzateettan �}r�elf pre�pert3es whsre trees ae required to be <preserved durJng Che court,of dev�laprt7ent,CFie de`reidper shah fplit�the fa�lc'3w1�?g,t. .p!ro�e, ,�Car+dard�„ aa; i �de��g�ateGf�tih erm�erieation gltali b&tilear�y rt�arked � tkie pra,�ect:srtr Prtar tt'i tho.:�tarG vF arty etear3�lg,strrppnr� stp33tr1g tr�ahir ,>�razlingx c�mpaettclrt,pavtrrg or ch�tgrin gr�?ttrr,�.eTevatican,'the applicant tali lnstalt fencin�j at thtR r�rhp bne of ali trees to ire�r'e�srtred ad,�acent tx rrr in the arm tfii�+e atter� 7'ernpctrar,�r fencirig shelf b etablts the perinAei e the drpllte 1?r tq grading m issuance Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 21 of any per..... fencES may 6e 2 ippe tedanr� their d o Tree Conservation ivcatlon appred i? I y Guideline the �tafF Adul54r; � �5ee grapkicj �, 9. Protective Fencing should kesecured by al bltE s3GtIYltIES � metal stakes or equivalent i»cluding 1?ut not III j^ Flagging Tax m•uamer iimtted tQ parF=rig.i, To Highlight _ D pllne { iiateriai °W {JrlAge PAaI�� 4'minimum fence height Soil COt#fC'Gi[7rt at#G{ - a, i G�'fCYBGe 1+7t�5hOtJ't A tional7'Protection Area—Hand Excavate 5 tf? prEVent ` Only-No Heavy . E(tettlYb�Yt€ef3 wlt)III`I D llne Fence Diameter Egmpment or Parking GreE proteclaon ara�i G FtfigYadInt� t3^ip +I[?gtC.tt'ilaCt1611,0 - Dri line p 5igntfiCant change In �rtsndleuation hail be Tree Canopy pEtrttitte�#wlthlt7 t(1e drip line of trees �ieslgnated for cotaaerwat#m lniESS Indlcateel n the gradlr�g pars,as aoued by the -- Glty,and;jatx�feesua( arborlt Ifring ru tru lvn is app+QVeut xvith(n the d ipitnEx a praFe r©rtai at on�t may he recta#red�v be pre�nt�unng gradlr�f�©pEra�lort3,anal eh>atl haul �uthor(ty tp regtati'e pr�te�iwe,[rrea3ur prat the r4Gt5i Ci ap es it 501 h rolcrg t and dYalrtar a WNW tree pYt glorz rreas shad .e tnir€irdtrcectcees5i Ee Otte Yuri o#f 5ha(1 (xe dirEOi ed ka ppropttia e s rrrh it (n fa tly am away t rse z Nam nr �:ransert?a�lori ,.... .<,:�:., . � �aheiuic€enero�c}ierii�t� Iht�3 a tree prater:Guat�area aceur tu(xtch ,.CaFaS Irx-€�ar3Yabla°�iamag5 as d;rterta?1r�ed a pr©fe�siot�al arbor,tt trees,the larp�ect pian shalt be rewiseet to cotritrt Ge theLl55 }3nder no: iretamtancES s4ia1(tfie deve(opex be rEilgweel cry re5part6ibltlty �,ar r,�'rrtsplance with ttie�iczn5 of tVhls�ardinancEt Tr`EE l�err�rwaf [3e�refoprnEnt�haii be d�slgned z presEty�the maKlmurrl t�urr�lr> r.oi~trEES on a�Ite t�Er#balanced with�herrslc�n� 5f this chair;;; Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 22 1u5tted findings Tree Planting aE fact,i"he hearing authvr�ty may aplarr�ve the Guideline remeNral oi'tr�e�fiat^one rzr 3, .kh kTt rriare of the foi€owrtr� i ccmdatas: 6'from took The=tree ...dank on. y�� and.Cate n M»po»Ide lQ �j%ed tffil tltPi, j nAth a non-met,llk etak. :: :: ;. '- -N� CYIGVIted planting area ahwW be 3-5 bulldt#7guelt�pe tlmee tie atre of the rootb,g.a d any I nau.•e edl ehould be ueed for fiR Mound t4hty to co Ih carter. bated,WYfkl;fr#e',{ >. f Set top ofrmWagrt9round level 3 1 rL'3 sed: �Greet :.:•i ' . , Free burlap from trunk,and p. '0 drlvew�tya.oi pat king { . = k ep b&.grad. �rea'r set tree on eourd groixd ]rcatd.sv# htr3.a WANE sewer,or.ckthEw public ut#ifty ea;�ement it 'ihe.tree k.� �etermi#� t by�peeeionai arbt3r3�G tq be dew or : dlseai,ar at cennte$ittates ar unacceptable hazard tc Ike or prapertj? when eval#aated against thetarldarx#a;in 1 6 4?Y 2 om e The twee#s kicatsd call hln ow�arJacet#t tvareass or fitls mat are leetated'tlaeatenietg i oh IEfe of Via,as deterrn#reed by;a p^�Fes�ldri�t arbfar# � Tree epiemertt 3'reee�pper��rtr -emo�at�,nr3th the e<cepGlan of trees rerrtf3ved ixer>�tase tkey were diet tao�taecl tr,be dieea�l,dead, or a ha��rd . shall be repEaced irr oarnpllce with.the€oltt�wlr"#g 5tandawd ... : a K:eplaeetner#t.i�e,�sf#ati be In�licat�i on a tree we�ilan�tng I�Ian, l�cplace,rterrt try ohalt ba rid�lrn#lar rgsottrre tNaltxr as t}ie trae� r�mvtl �e re�ala#�#ng plane shall Prttlude all ipGatttzns fbr r�pli�it�t G ��,al?�fall�ISc ihdlc �rr� plt�t�Ging d��ali;3 . .. , .: b 1��pianeir�treey�h�il b�platted�u�h that tll�<ttre�we5l�lt ira canopy er.�iial to xzw�weater tf#an the tree canopy present prx>w d�w+�lca}�ntet>t r�the prcperGj? 7 tae canopy Thal! b�sle�lgned tcz#nitzgata Clio ampac of {zaysd and Belo ped areas, rrduce surFaoe I0rz artd wore slope stability Ieparemeni Cree lacatwns eltli czknslder lrripacG€x� Che wlld#Ire prever�tton and contwcl plan the f'loartng. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 23 , ' Author€ty�hait have the dieuret�on ttaadjust tti�prapo5ed repiacernent ' free canopy based upon slte-;9pecE�tc evtdemee a�td teet'tony Tt?e HeartngAuthority may>instea�t of r€utu}rkng replacemeet des,reQt�#re imp#er�entaticjr�c�a revegetat�hpian This plan may be � �ub�tittited ors heavlEy forested areas �r in areas determined to be gate as determined by a prtai~s55tonai arbarlyt and:approvers by tihe hearing authorit�r 'The developer�ha€l be rer�utred tcr;;enter inter a ' s*m�tten ag~eern:wnt w€tts the arty obtiga�irig the developer�o comply w�tY: tike requit^err�nts o the�^evegetatlon grogram A secury depoeit noC exceeding .the coot rrf the revegetatlon. plan ampiernentation,may�e re�ulred,to en��re that tl�e agr�emee?t is f�Ifitled:. �! Fu[atntenance pf replacement'Grew shale be the rpt»�tsSbiIit�r€F the prtiapettyoNmer„ l2eutuarect repiaeetsterit trees shall tie;c©esttnilou,ty thalntained�r� a he�Ittty rnanrer 7`reee that die;within tfe first fine: Y0@591.afiter Intlal arttlr�g n?Er�t bereplaced in kind, a{Cer witch a ate . eve year rcplacemrrriir perit�d�hatl hegiri �eplanng mint oceur.within Q daYS notificattan urtEe ©th�r�%i;3e noted.::::: 7 Erifpreement a �tl.tree reirrovat shalt::be doi iu accord"with the apprnued tree remt�val and rel+tac€imerrt pt�e� t�lo trees desrgriteLt i~s�r sr�rtsetvator �hati b�remt�ved xvi Ghout prdor ap �l of the pity of Rstland .,, t� h7uld tl?e�levefioper pr deuelaper�s a+gei'�re�ov�?3r de5tt�y any ice thai<;hae I�e�?deeignated fm�a>�st�vat�lvn, tlie dsv�lop�tray be. tried upa three tries the errent appraisedaite+ tie tplacetttettt tf-ees and;:cost o�repiaceriter rr up ti tree to the current narkeG' val Ue as..estalali�hed by a e�rtified arlit>rist,s�tir�tewar zs;greater,. . _ .. ...a .c �hautd t;h�etevetapei•,t�r deveper`,s age[�t damage artytrce.tha� has been �sstgrta�eci�rir prriGec�ton oriel ct�reseriratton,the drsvelopexsha[I, N be peeallzed pf per�Car tf neGC�ear�,an,arbori�t`g report. prep�r�l at the devetc7per's expense,trtay be reat�red� lerentne the extent�2he dame£ ShrsLltd the damage r :ilt in lo5a of appr�i�ed , s�aiite gt-e�'�er th#rt±meter mirl�d abx�le the ktir�heF-zsf the tw©uaiue5;Thai;[ b�ta�ed; i~ �ulldtruj i.,ucatand#�esu�n�atandard� Alt btnldln�s-and butld�a�le areas propiieet fiar t3tllelde laitizta shat! Eye designs and ctarst ri acted:to cornptiance with:the foltvtiringtandard : Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 24 ' + I LoT LwES gFAR. YARD LINE 1 I,/ Vt>jliN(nF t. VPiiQ�'f� F1tl ni REAR. BU+LDADLe +K r1t'eatEEi if71r`.«Rz clther E7.}+5t,li'7dIV€31CN9 AN YARD ,y`AgEA RE4UIRED (40 T DACK) YARD parCIF.7Qr1, ehali CG7YIteliw# b tldtY[g i F ---- , I' env�15��nfnrmfn j Go the 15ULDwG following 5tatldard [G VERK fi , .. a �{4e i�LfEidlnF� ewtVeltJ� .. • ehal! eat�talnua�tataiiid�bEs awed •I --'—.� I 6111DIN6 LINE \FRONT YARD A �S8-rBKK� I �SEf6KK LINES I RFdUICEl7 4° :�`3 . 4..... I FRONT YARD FRONT {pr IJNR� ST iz.E E T z. o-W. percentage of the]rat irT a not aI taG as re 0W. .......................................... GUIld?ng ef1VCI4, P.etention of hill5ide ha3i i7�clelgni$t!d character and natural slope by avoiding 1eJCat i t0#na M#ml P try rideellne ezteervatitm �re aired ?�,.. ,.. locations NMI d Bufding envejQpe locations �Ftail be lc�ated to atrzalei rldgellne ei<posure ,arld lea ned ouch:that � H e �rac�flrn� � 6titlatng witil�rr the ����,�' Permitted e�vdlC>ppe dries naC ��ab�ue Glie � Wren r3dgeElrfe � vim` i -1. :; � ibis€ldinr� C3e51gn Try reduce the vl5ttal. � i�utktiruQttar :frr»n public nghGf vray �raaldtr€gt Qn Hlilsite Lards,shalt tnQVrpQI^ated the.fQIIrIg Ir7tr7 the bul#dlrig dtgr acidindsca fleture an rerilr Not a Permitted K. a 1 liltideullilir Helgh Thy NsW e hht rr�ali structures mall za ��' �`� rriasured verl lcaliy firorn the \ natuwai grade#ca theppewmcst polntx3Eeedgeot peak,Wali. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 25 parapet,mansard,.or zither feature perpe4?dlcu3ar to that grade Ma><tn€m 14 Illr�f 0 ............. Gut bsa#IdingS o.......... OR, ff. stepped B irittirporatedintr to all u the 15" C. UfW]W. closely P: MY the NO'6' .......... (") educe ....... grade..... ..... byutidizfng �q rt�ea6ured above na�tarai grade 5f 6pt2a�?cti shall be UW&I au I Khali exceed a rfiaxitnUrn height C 2£J 6' Minimum 35' Offeet Maximum U1 . ............. Langer than ;�feet malt IWO Orient Roof de� 510pe with / Hillside 6 MIK H Minimum r gable.aexds ors 'hill. Physical and Envirommentat Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 26 ... ............. All fWAVOW'M 'tt; . 0--- q , Loafs of€rnuer z N ... Moor le'M. 0.May to Trw- -fl 'R I :W M ... C.M.O. _6 C U The ...C.M.O. :a on . .......... OU 6M. Own M11:61 ... ..... ............ ........... ....... W6. Immizecorl-Mi5t; OMI'arft WIN: :�Of ai� .............- ...................— betweee the M- 6turd na t} mural env�ronInen 1 h use of y'd tight or M htkoiof^�Khali li, o 915 Any development or partitioning which is proposed i 9 Eh-e5i-ee t9l9ol 9lere roiltire Filliside?Lands must be shown on a master plan at the time the final plan or plat is filed. All development must comply with the master plan. Any improvements necessary for the implementation of the master plan (e.g., storm drains, gutters, etc.), which involve two f2-)-or more parcels of land must be ... constructed by the applicant prior to any development occurring on the parcels. E45. All structures on Et-eolve eliel Olere Follul-CHIJOW Lando shall have foundations which have been designed by an engineer or-architect. I Oz W�2 Mot.A. 0, h Maio U., F-K All newly created lots or lots modified by a lot line adjustment must include a building envelope on all lots that contains a buildable area Ghar�35/_dope of sufficient size to accommodate the uses permitted in the underlying zone, unIcoo the division or lot line adjustment is for open space or conservation purposes. .21 .15 0 Raw. th ... . ... . ........ At e . .. . ........... 'A Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 27 stated f'rn^pose and Intent of the:Physical and�nvironmentat;Gonstratr chapter and A .............adriimst4 .......atiue - 18.62.090 Development 5tandarcig for Wildfire Lands. A. Requirements for Subdivisions, Performance Standards Developments, or Partitions. 1. A Fire Prevention and Control Plan shall be required with the submission of any application for an outline plan approval of a Performance Standards Development, preliminary plat of a subdivision, or application to partition land which contained areas designated Wildfire Hazard areas. 2. The Staff Advisor shall forward the Fire Prevention and Control Plan to the Fire Chief within 3 days of the receipt of a completed application. The Fire Chief shall review the Fire Prevention and Control Plan, and submit a written report to the 5taff Advisor no lco5 than 7 days before the scheduled hearing. The Fire Chief's report; shall be a part of the record of the Planning Action. 3. The Fire Prevention and Control Plan, prepared at the same scale as the development plans, shall includethe following items: a. An analysis of the fire hazards on the site from wildfire, as influenced by existing vegetation and topography. 12. A map showing the areas that are to be.cleared of dead, dying, or severely diseased vegetation. C. A map of the areas that are to be thinned to reduce the interlocking canopy of trees. d. A tree management plan showing the location of all trees that are to be preserved and removed on each lot. In the case of heavily forested parcels, only trees Scheduled for removal shall be shown. C. The areas of Primary and Secondary Fuel Breaks that are required to be installed around each structure, as required by 18.62.090 B. f. Roads and driveways sufficient for emergency vehicle access and fire suppression activities, including the slope of all roads and driveways within the Wildfire Lando area. 4. Criterion for Approval. The hearing authority shall approve the Fire Prevention and Control Plain when, in addition to the findings required by this chapter,the additional finding is made that the wildfire hazards Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 28 present on the property have been reduced to a reasonable degree, balanced with the need to preserve and/or plant a sufficient number of trees and plants for erosion prevention, wildlife habitat, and aesthetics. 5. The hearing authority may require, through the imposition of conditions attached to the approval,the following requirements as deemed appropriate for the development of the property. a. Delineation of areas of heavy vegetation to be thinned and a formal plan for such thinning. b. Clearing of sufficient vegetation to reduce fuel load. C. Removal of all dead and dying trees. d. Relocation of structures and roads to reduce the risks of wildfire and improve the chances of successful fire suppression. 6. The Fire Prevention and Control Plan shall be implemented during the public improvements required of a subdivision or Performance Standards Development, and shall be considered part of the subdividers obligations for land development. The Plan shall be implemented prior to the issuance of any building permit for structures to be located on lots created by partitions and for subdivisions or Performance Standards developments not requiring public improvements. The Fire Chief, or designee, shall inspect and approve the implementation of the Fire Prevention and Control Plan, and the Plan shall not be considered fully implemented until the Fire Chief has given written notice to the Staff Advisor that the Plan was completed as approved by the hearing authority. 7. In subdivisions or Performance Standards Developments, provisions for the maintenance of the Fire Prevention and Control Plan shall be Included in the covenants, conditions and restrictions for the development, and the City of Ashland shall be named as a beneficiary of such covenants, restrictions, and conditions. 8. On lots created by partitions,the property owner shall be responsible for maintaining the property in accord with the requirements of the Fire Prevention and Control Plan approved by the hearing authority. B. Requirements for construction of all structures. 1. All new construction and any construction expanding the Size of an existing structure, shall have a "fuel break" as defined below. 2. A "fuel break" is defined as an area which is free of dead or dying vegetation, and has native, fast-burning species sufficiently thinned so that there is no interlocking canopy of this type of vegetation. Where necessary for erosion control or aesthetic purposes,the fuel break may be planted in slow-burning species. Establishment of a fuel break does not involve stripping the ground of all native vegetation. "Fuel Breaks' may include structures, and Shall not limit distance between structures and residences beyond that required by other sections of this title. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 29 3. Primary Fuel Break - A primary fuel break will be installed, maintained and Shall extend a minimum of 30 feet, or to the property line, whichever io less, in all directions around structures, excluding fences, on the property. The goal within this area is to remove ground cover that will produce flame lengths in excess of one foot. Such a fuel break shall be increased by ten feet for each 10% increase in slope over 10%. Adjacent property owners are encouraged to cooperate on the development of primary fuel breaks. 4. Secondary Fuel Break - A secondary fuel break will be installed, maintained and shall extend a minimum of 100 feet beyond the primary fuel break where surrounding landscape is owned and under the control of the property owner during construction. The goal of the secondary fuel break is to reduce fuels so that the overall intensity of any wildfire i5 reduced through fuels control. 5. All structures shall be constructed or re-roofed with Class B or better f non-wood roof coverings, as determined by the Oregon Structural Specialty Code. All re-roofing of existing structures in the MIdfire Lands area for which at least 50% of the roofing area requires re-roofing shall be done under approval of a zoning permit. No structure shall be constructed or re-roofed with wooden shingles, shakes, wood-product material or other combustible roofing material, as defined in the Gig's building code. C. Fuel breaks in areas which are also Erosive or Slope Failure Lands shall be included in the erosion control measures outlined in Section 18.62.080. D. Implementation. 1. For land which have been subdivided and required to comply with A. (6) above, all requirements of the Plan shall be complied with prior to the commencement of construction with combustible materials. f 2. For all other structures, the vegetation control requirements of section (B) above shall be complied with before the commencement of construction with combustible materials on the lot. (Ord. 2657, 1991) 3. As of November 1, 1994, existing residences in subdivisions developed outside of the Wildfire Lands Zone, but later included due to amendments to the zone boundaries Shall be exempt from the requirements of this zone, with the exception of section 18.62.090 13.5. above. All new residences shall comply with all standards for new construction in section 18.62.090 B. 4. Subdivisions developed outside of the wildfire lands zone prior to V November 1, 1994, but later included as part of the zone boundary I amendment, shall not be required to prepare or implement Fire Prevention and Control Plans outlined in section 18.62.090 A." (Ord 2747, 1994) Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 30 18.62.100 Development Standards for Severe Constraint Lands. A. Severe Constraint Lando are extremely sensitive to development, grading, filling, or vegetation removal and, whenever possible, alternative development should be considered. 13. Development of floodwayo is not permitted except for bridges and road crossings. Such crossings shall be designed to pass the one hundred (100) year flood without raising the upstream flood height more than six (6) inches. C Develaprsent on IandS greater than 35b slope 51�a1I meet alt revurerrtentsof I 5eet�on 78 C80 HiIlSade. ands,in additiz�n i o the reulrelnenr at yew . C. Development of land or approval for a planning action shall be allowed only when the following study has been accomplished. An engineering geologic study approved by the City15 Public Works Director and Planning Director establishes that the site is stable for the proposed use and development. The study shall include the following: 1. Index map. 2. Project description to include location, topography, drainage, vegetation, discussion of previous work and discussion of field exploration methods. 5. Site geology, based on a surficial survey,to include site geologic maps, description of bedrock and ourficial materials, including artificial fill, locations of any faulty, folds, etc., and structural data including bedding, jointing and shear zones, roil depth and roil structure. 4. Dioru55ion of any off-rite geologic conditions that may pose a potential hazard to the site, or that may be affected by on-site development. 5. Suitability of rite for proposed development from a geologic standpoint. 6. Specific recommendations for cut slope stability, seepage and drainage control or other design criteria to mitigate geologic hazards. 7. If deemed necessary by the engineer or geologist to establish whether an area.to be affected by the proposed development lo stable, additional studies and supportive data shall include cro55-5ections showing subsurface structure, graphic logo with oub5urface exploration, results of laboratory test and references. 8. Signature and registration number of the engineer and/or geologist. 9. Additional information or analyses ao necessary to evaluate the site. 18.62.110 Density Transfer. Density may be transferred out of unbuildable areas to buildable areas of a lot provided the following standards are met: A. Partitions and oubdivi5ions involving density transfer shall be processed under Performance Standards, Chapter 18.88 of the Ashland Municipal Code. 5. A map shall be Submitted Showing the net buildable area to which the density will be transferred. C. A covenant Shall be recorded limiting development on the area from which den5ityio transferred. Physical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 31 D. Density may not be transferred from one ownership to another but only within the lot(s) owned by the same person. E. Density may be transferred only on contiguous lots under common ownership. F. The density of the buildable area may not be increased to more than two (2) times the permitted density of the underlying zone. Fractional units are to be rounded down to the next whole number. (Ord. 2528, 1989) t€i. .13C3 PenaFtres Any vaolation of any proutsion oP th€s t�tie,or................ fasiureo carryut the condit€ont eP anypproual granted put suant tt th€� tie shall be unlawful Viand an trrfract€an as.presersbe i under�.l..LCtrors ...... 0 raf the Ashland Mumcrpal Code. in addrtron errs thoue penalties auailab.(e under the municipal code,the fc,i(ow,ng pertalt,ey are aua,ialite fQr use ' 6y tF€e City; ............................. A The Clty may order work to ire stopped on a deveiofsrnetat or building protect where;�rr�ron e;rntral istsa5uras free prot:ect€on rnea�ures,v�ilEl�ire corstrol meast;�s or ffoodpta€n corridor deueinpment iimappre s'are nod betkg properly masntined or are not €unctipning'properly d ue to faulty installation or neglect (he Ctty;eltail have the ngC G to enter the property arrdl inspect:ail constr ttor3 t a enure complacence w,Gh aPprnul#ec(ulrerf?ent5= G The tasty tnay ref€15e tat accept arty reeve€opine 7t perrrrtt;application, nsay revoke or su5pe�d any;developar ant or E�u(d€ng patriot rrr may deny or uparfoy on the property 11,unt€i erosaon control measures tree pretect€on mea5ta es wtidfire control meaguiaes er fivadptain rorr€dor deretopment measures haue been i stalled properly and are masnt €net rn nordance wrCh � requ€rement�o€thrts D The owder o the praperCy{1 am which eMM.PrI c0.1WT due to fal(u e or nag ct aP evasionbntrol#rfea�aure5 tagethh with any persart ....r partiesiwho cause such e> ssx�ts.. shall I>e respanibie tc,rrtltigate the impacts oP tae erossors arsd prevent;future er75&ns l Y i ( I MPhysical and Environmental Constraints Ordinance Revision Hillside Standards Planning Commission Adopted Version (2.2) August 5, 1997 Page 32 i low mmomn v.,�`.• Avv�U\, •� IS mooffix Rom MWEENNON �. IN \\\VV\\VAS \�\\\\\\\off I��\� iii► ��'� �:�/ �� � • ' �� IR � - D rIF - N o a � � i 0 CITY OF ASHLAND •°"°°" "�Op '4Sh c°',. Department of Community Development d _ Planning Division MEMORANDUM REGO�s, " s DATE: July 28, 1997 TO: Honorable Mayor and City Council FROM: Maria Harris, Associate Planner RE: Fiscal Year 1997 Action Plan Action Rettgested Attached is the draft Fiscal Year 1997 Action Plan, a planning document required by the U.S. Department of Housing and Urban Development (HUD). As an entitlement community, the City of Ashland is required each year to adopt an action plan to report on progress addressing the Housing and Community Development priorities of the Consolidated Plan and to receive Community Development Block Grant (CDBG) funds. Background As you may remember in 1995 HUD revised its requirements for receipt of CDBG funds to include the preparation of a Consolidated Plan. Therefore, in 1995 the City approved the Five-Year Consolidated Plan. In addition HUD requires that each year a one-year action plan be developed. The attached draft Fiscal Year 1997 Action Plan reflects the CDBG allocations approved by the City Council during the FY97 budget process. HUD allocated $228,000to the City of Ashland for FY97. The following allocations have been approved by the City Council: Low-Income Weatherization Project Access, Inc. $ 25,000 Funds for Staffing Interfaith Care Community of Ashland $ 11,487 Facility Acquisition Community Health Center $ 33,150 Home Rehabilitation Program Jackson County Housing Authority $ 32,363 StarThistle Apartments Options for Southern Oregon $46,000 In addition, the City continues to commit 10 percent of the total CDBG allocation for sidewalks in eligible neighborhoods and for accessibility improvements to City owned buildings. The City also commits 15 percent of the total CDBG allocation to administration. CITY OF ASHLAND ACTION PLAN: ONE YEAR USE OF FUNDS Fiscal Year 1997 Prepared for: The U.S. Department of Housing and Urban Development City of Ashland Department of Community Development Ashland, Oregon CITY OF ASHLAND ACTION PLAN: ONE YEAR USE OF FUNDS Fiscal Year 1997 The Consolidated Plan is the planning document required by the U.S. Department of Housing and Development (HUD) for the receipt of the City's Community Development Block Grant (CDBG) funding. In 1995, the City completed the Five- Year Consolidated Plan and this year the City is required to complete a One Year Action Plan. The Action Plan describes the projects that the City will undertake y during fiscal year 1997. In addition the Action Plan describes the activities the I City will undertake addressing homeless households, affordable housing, lead- based paint hazards. Below is a table summarizing the fiscal year 1997 CDBG projects. Project Recipient Activity Name Location CDBG #Households ID Organization Allocation Assisted Annually 1 ACCESS, Low-Income Ashland $25,000 50-Low Inc. Weatherization city limits Income Project 2 Interfaith Staff 144 N. $11,487 1,350 - Care Second Homeless/ Community Street Very Low of Ashland Income 3 Community Facility Acquisition Unknown- $33,150 1,470-Low Health within the and Moderate Center city limits of Income Ashland 4 Jackson Ashland Ashland $32,363 8-Low and County Rehabilitation city limits Moderate Housing Program Income Authority 5 Options for StarThistle Corner of $46,000 16-Low and Southern Apartments Faith Very Low Oregon Avenue Income and Siskiyou Boulevard 6 City of Accessibility City-owned $20,000 853 mobility Ashland Improvements Buildings impaired p citizens i 2 7 City of Sidewalks Iowa and $22,000 300 lineal feet Ashland California Streets 8 City of Administration $38,000 city-wide Ashland A: Increase Affordable Rental Housing Availability for Low- Income Households Affordable Rental Housing Construction Program Action to meet priority and time-line: In 1996, ACCESS, Inc. a local non-profit organization partnered with a private developer to annex a parcel of land on the comer of Tolman Creek Road and East Main Street. The annexation was approved by the City's Planning Commission and Council. Concurrently, ACCESS, Inc. applied for tax credit funding through the State of Oregon's Housing and Community Services Department to fund the construction of 96 rental units. ACCESS, Inc. was denied funding. On June 10, 1997 the Planning Commission approved an Outline Plan for a subdivision at this location. The subdivision is being developed by a private individual. There will be 96 units which will all be sold as affordable ownership units under the.City of Ashland's Affordable Housing Program. The units are range in size from 1,100 to 1,400 square feet with two to three bedrooms per unit. The units are being constructed with a common wall, in a duplex configuration. Funding sources for this project include: The project is being funded by private dollars. Rental Assistance Program _Action to meet priority and time-line: The initial costs of rental housing, including first and last month's rent and a security deposit, are barriers preventing some low-income residents from improving their living conditions. The Housing Commission is currently researching conducting a rental assistance program as a pilot project in fiscal year 1997. At this time, the Housing Commission is considering using an outside agency, or private non-profit to administer the pilot program. Qualified referrals would be accepted from public service agencies. Applicants would be required to provide 3 proof of need, lack of other sources of funds, and the ability to pay back the no-interest loan on a time payment plan. Maximum amount of rent and security deposits would be established as part of the program, and generally only the first month's rent or last month's rent and security deposit would be provided. The landlord would receive a payment guarantee from the City. The renter would be billed through the City utility billing process or by other means as needed, with the completed amount going to the landlord when the final payment was received. It is anticipated that in the program's infancy it would serve no more than ten households. These rentals would be located city-wide. Funding sources for this project include: City of Ashland Housing Trust Fund. Probable Funding Level: $5,000 B: Provide Ownership Programs to Low- to Moderate-Income Families City of Ashland's Affordable Housing Program Action to meet priority and time-line: The City currently provides a density bonus to developers who construct affordable rental and ownership units. The City also defers the system development charges for affordable rental and single family homes. The deferred system development charges become a "sleeping second" mortgage and are only activated if the home is sold outside the program or the rents exceed the maximum rent limit set by HUD. The participants can earn up to 130 percent of median income, however due to the recent lower interest rates, the participant's incomes have been substantially lower. In 1996, approximately P seven households participated in the program. The City anticipates that the same number or more will be served in 1997. The program is ongoing. KFunding sources for this project include: The City of Ashland's general fund forgoes collecting the systems development charge. Projected Number Households to be Assisted: 18 in 1997 Probable Funding Level: $126,000 4 First Time Home Buyers Program Action to meet priority and time-line: The down payment and/or closing costs associated with purchasing a home are barriers preventing some low-income residents from owning their homes. The Housing Commission is in the process of initiating a pilot first time home buyers program. If the pilot program is approved by the City Council, it is scheduled to start by January 1998. The program would loan qualified applicants the down payment and/or closing costs. Participant qualifications include the applicants must be a first time home buyer, must be low income, have lived or worked in Ashland for at least one year, have modest assets, have acceptable credit and have a stable income source. The loan would be deferred for 5 years and then amortized over ten years at 5%. Funding sources for this project include: City of Ashland Housing Trust Fund. Probable Funding Level: $20,000 Housing Commission Action to meet priority and time-line: A permanent Housing Commission has been initiated to monitor the accomplishments of the City's housing program, to make recommendations to the City Council on housing policy, and to serve as an advocate for affordable housing in the City's political process. The Housing Commission will also oversee specific affordable housing projects undertaken by the City in partnership with private groups. In addition, the Housing Commission will utilize the existing Ashland Housing Trust Fund to initiate programs such as a rental assistance program and a first time home buyers program. Funding sources for this project include: Federal CDBG and City of Ashland general funds utilized for staff support. Technical Assistance Action to meet priority and time-line: The City will provide technical assistance to nonprofit organizations whose mission includes providing affordable housing. This technical assistance will include, when necessary, providing information on zoning, educating agencies on the planning process, and providing information on the City's affordable housing program including deferred systems development charges and density bonuses. The City of Ashland will provide technical assistance through the Planning Division as requested and will support nonprofit 5 funding applications' consistent with the Consolidated Plan. Funding sources for this project include: Federal CDBG and City of Ashland general funds utilized for staff support. Home Improvement Action to meet priority and time-line: Approximately 1,608 of the owner-occupied homes in Ashland were built before 1960. According to census data for 1990, 444 of these homes were owned by aIamily making 50% or less of the area median. More specifically, 205 of those very low income homeowners were elderly. The City of Ashland awarded two grants for fiscal year 1997 that target home improvements to older homes owned and/or occupied by low income households. While these programs do not specifically provide ownership to new or additional households, the projects are vital to preserving the housing stock for low income persons in the City. Access, Inc. received $25,000 for weatherization of approximately 50 homes occupied by low-income individuals (Project 1). Jackson County Housing Authority received$32,363 to provide emergency home repairs to homes owned by low income households (Project 4). Funding sources for this project include: Federal CDBG funds. Projected Number Households to be Assisted: 58 low income households. Probable Funding Level: $57,363. C: Homeless Prevention and Other Services for the Homeless Encourage and provide support to non-profit agencies Action to meet priority and time-line: The City, during the 1997 fiscal year, will provide CDBG funding to the Interfaith Care Community of Ashland (ICCA) for staffing (Project 2). The staff will develop a business to attach to the organization which would provide training opportunities for homeless individuals and generate 6 revenue. The staff position will also be responsible for grant writing and annual fund raising activities. Funding sources for this project include: Approximately $11,487 in Federal CDBG funds will be allocated to the ICCA. The funding allocated to the ICCA for fiscal year 1997 is project to leverage approximately $86,500 in local donations and in-kind volunteer services. Projected Number Households to be Assisted: 1,350 homeless and/or very low income households. Funding Level: $11,487 in CDBG funds. Technical Assistance Action to meet priority and time-line: The City will offer technical assistance and support to nonprofit organizations who apply for funding that is consistent with the Consolidated Plan. The City will evaluate it's role on a yearly basis in relation to homeless prevention. Funding sources for this project include: Federal CDBG and City of Ashland general funds utilized for staff support. D: Provide Services to Homeless Youth Technical Assistance Encourage and provide technical assistance to non-profit agencies to apply for funding to rehabilitate existing building(s) to be used for emergency shelters and transitional housing, with support services, serving the both homeless and pre-homeless youths. The City should assist by offering technical assistance and support to nonprofit organizations applying for funding consistent with the Consolidated Plan. Funding sources for this project include: Federal CDBG and City of Ashland general funds utilized for staff support. E: Provide Emergency Shelters and Transitional Housing i The City does not plan to use funds made available for this activity during 1997. The City will consider certifications of consistency for other entities' applications for Federal assistance I F. Supportive Housing for Elderly and Disabled Encourage and provide support to non-profit agencies Action to meet priority and time-line: The City, during the 1997 fiscal year, will provide CDBG funding to Options for Southern Oregon for a 12 unit semi- independent living complex that will house 11 extremely low-income, psychiatrically disabled adults (Project 5). The building will have 11 one- bedroom units and a two bedroom unit for a resident manager. Each one- bedroom unit will be 540 square feet in size and the two-bedroom unit will be 800 square feet. The building will include a community room for meetings and socialization as well as an office, washer and dryer facility and a public rest room. Tenants can receive services designed to maximize their living ability to independently such as training in housekeeping, cooking, shopping, money management, symptom awareness, stress management, crisis support, medication monitoring and interpersonal skills. Funding sources for this project include: Approximately $46,000 in Federal CDBG funds will be allocated to Options for Southern Oregon of which 45% will be staff time for project development, 35% for cost of an interim loan, 7% for property taxes and 8% for the construction and installation of a bus shelter. b Projected Number Households to be Assisted: 16 low and very low income individuals annually, 135 over the life of the project. Funding Level: $46,000 in CDBG funds. G: Lead-Based Paint Hazard The City of Ashland will coordinate services, if staffing is available, with Jackson �f County Health Department to conduct a survey to determine the extent of lead I a R based paint hazard that exists in the City of Ashland. H: Non-Housing Community Development Activities Health Care Services Action to meet priority and time-line: The City, during the 1997 fiscal year, will provide CDBG funding to the Community Health Center, Inc. (Project 3) for the purposes of acquiring property for the relocation of the Community Health Center. The Community Health Center provides health care services to low-income persons who do not enjoy the benefits of public or employer-sponsored health care insurance. Currently, the Center is located in rented property that is of inadequate size and is not easily accessible by public transportation. The grant will assist in a $500,000 project to acquire property and either build a new facility or renovate an existing structure. Funding sources for this project include: Approximately $33,150 in Federal CDBG funds will be allocated to the Community Health Center, Inc. Projected Number Households to be Assisted: 1,470 low and moderate income households. Funding Level: $33,150. Accessibility Improvements to City-Owned Facilities Action to meet priority and time-line: The City is committed to providing accessibility improvements to City-owned buildings and will allocate 10% of the total CDBG for that purpose (Project 6). Projects will include: purchasing and installing signage, restroom partition modifications, installing a wheelchair accessible counter in City Hall's Utility building, modification of the front door to Fire House One, install lighted exits in all buildings, and replace drinking fountain in the Civic Center building. Projects will be completed during fiscal year 97. Funding sources for this project include: Approximately $20,000 in Federal CDBG funds will be allocated for accessibility improvements. 9 Sidewalks Action to meet priority and time-line: The City has made a commitment to sidewalk improvements in low-income neighborhoods by allocating 10% of the total CDBG funding for sidewalk improvement and new construction annually (Project 7). The Public Works Department operates a two-year sidewalk cycle for CDBG funded sidewalks. Therefore the City will complete sidewalks on the following streets during fiscal year 97: Iowa Street California Street i Funding sources for this project include: Approximately $22,000 in Federal CDBG funds will be allocated for sidewalks. , i I 10 i Funding Table REVENUE FY97 CDBG Allocation $228,000.00 Program Income received prior to start of program $0.00 year Program Income expected during current program $0.00 year Carry over from FY96 $288,000.00 Total Funds Available $516,000.00 ALLOCATIONS ACCESS, Inc.-Low-Income Weatherization $25,000.00 Project Interfaith Care Community of Ashland-Staff for $11,487.00 Homeless Service Center Community Health Center-Facility Acquisition $33,150.00 Jackson County Housing Authority-Ashland $32,363.00 Rehabilitation Program Options for Southern Oregon-StarThistle $46,000.00 Apartments City of Ashland-Accessibility Improvements $20,000.00 City of Ashland-Sidewalk Improvements $22,000.00 City of Ashland -Administration $38,000.00 TOTAL ALLOCATIONS $228,000.00 TOTAL FUNDS UNPROGRAMED $0 Fiscal Year 96 Carry Over Ninety percent, $260,000, of the fiscal year 96 carry over is grant allocations given to Youthworks and the Ashland Adolescent Center. In July 1996, Youthworks, the Ashland Adolescent Center and Crisis Intervention Services merged into one non-profit organization named Community Works. Originally, Youthworks was awarded $128,850 to build a youth center in fiscal year 94. The shortage of available existing sites and high market value of real estate in Ashland prevented the agency from obtaining a suitable site and proved a barrier 11 to the original youth center proposal. As a result, Youthworks was unable to locate and buy a site during fiscal year 94 and 95, and they requested and were awarded another grant of $121,000 for fiscal year 96. The remaining $10,150 is a carry over from a $25,094 grant awarded to the Ashland Adolescent Center in fiscal year 96 for a remodel of the garage into a recreation area at the existing Lithia Springs House for Young Women. The remaining ten percent of the carry over is divided between accessibility projects and a contingency fund. A $15,000 carry over from funds allocated to accessibility improvements in fiscal year 1996 is being carried over and combined with the fiscal year 1997 allocation of $20,000 for a total of $35,000 to be used for accessibility improvements in fiscal year 1997 Anti-Poverty Strategy The causes of poverty on the surface appear simple, people are poor because they lack resources. Yet neither the causes of, nor the solutions to poverty are simple. The structure of local government has a role in assisting people out of poverty but they are just one player in a field of many. The City of Ashland provides funding for economic development, social service provision, and Community Development Block Grant eligible activities. For example, the City dedicates transient occupancy tax funds to economic development. The bulk of these funds go to enhance and support businesses whose emphasis is tourism. The City also dedicates general fund dollars to assist social service agencies. These agencies provide services to the extremely low-, low-, and moderate-income residents of Ashland. These service agencies, primarily located in Medford, include Community Works, the Community Health Center, Interfaith Community Care of Ashland and others. Finally, the City, as a CDBG entitlement community, has access to a stream of funding specifically designated for low- and moderate-income persons. For the past three years these funds have been used to increase services to households at-risk of becoming homeless, homeless households and homeless and at-risk youth. Reduction of Barriers to Affordable Housing The City of Ashland has made a serious effort to address the issues of housing affordability. An Affordable Housing Committee was formed in 1990 and 12 h reconvened in 1994 to search for ways to provide economical housing in Ashland. In 1995 a formal Housing Commission was formed. The Housing Commission will endeavor to create policies that will allow additional housing opportunities for low and moderate income Ashland households. As a result of these committees' findings the following changes have been made: 1) Accessory Apartments The Conditional Use Permit Procedure was changed in 1990 to allow an accessory apartment or cottage within single family residential zones. This provided valuable affordable housing units without unreasonable impacts on the neighborhood. A total of 36 units have been made legal or been newly constructed of which nine were approved in 1996. 2) Residential Density Rollbacks with Incentives for Affordable Housing In 1980, Ashland increased development densities in order to encourage the building of more affordable homes. What occurred, however, was that expensive homes were built on smaller lots. Modification of densities in single family zones were reduced from that level back to the 8,000 to 10,000 square foot lot size and in multi-family zones to 12 dwelling units per acre. Higher densities.would be allowed only when affordable housing is guaranteed. All density bonuses (for energy efficiency, landscaping, etc.) were limited to 40%. An additional 20% density bonus was granted for providing affordable housing. In 1996, total of seven new households participated in the program and 18 additional units received approval as a result of the City's density bonus provision. 3) Deferred System Development Charges for Homes Constructed under the Affordable Housing Program This provision of the affordable housing program works in conjunction with the affordable housing density bonus. To increase the affordability of newly constructed homes or rentals the City defers the system development charges which can be between $5,000 and $8,000 for a three bedroom two-bath unit. This fee becomes a "sleeping second" on the mortgage. This second is not awakened unless the home or rental is sold outside of the program. In the event the home or rental is sold outside the program the SDCs are paid back plus six percent interest accrued annually. If the home or rental remains affordable. for 20 years the SDCs are forgiven and if it is sold within the program the SDCs are simply transferred to the next owner. 13 f 4) Manufactured Housing 6 Manufactured housing can involve significantly lower costs than conventional housing. Ashland adopted standards and overlay zone that complied with state law and permitted manufactured homes on individual lots in areas outside the historic district. As a result approximately six manufactured homes have been placed in residential neighborhoods throughout the City. Coordination Resources The City will utilize the Community Development Block Grant funds (CDBG) as long as the program exists. The City will look to non-profits to pursue funding for housing for special needs populations and the homeless. The City will support these non-profits with technical assistance and assist with applications for funding. Housing_Delivery System The Housing Authority of Jackson County is the primary agent working with the City of Ashland to deliver public housing to Ashland citizens. Housing Authority programs include managing public housing units, screening applicants for rental assistance, providing vouchers and certificates to eligible applicants, acquiring additional units and inspecting units to be sure suitable standards are maintained. Ashland should encourage other partnerships similar to the one that exists with the Housing Authority. The area of service to special needs populations and the homeless is better left to nonprofit and public agencies that already serve extremely low and low-income households. It is expected that new housing will continue to be unaffordable because of the high cost of land and development. The City will encourage and. support new construction efforts by nonprofit organizations and will provide technical assistance when necessary. Theoretically there are very few gaps in the delivery of housing and service for extremely low- and low-income households. The Rogue Valley has competent nonprofit agencies with the capacity to provide for a continuum of housing and the services necessary to move households from homelessness to stability. The gap 14 that exists is primarily caused by a lack of resources. The gap created by lack of resources is most apparent in the delivery of emergency and transitional housing in Ashland and the Rogue Valley. The non-profit housing and service agencies can bridge this gap by finding funding for renovation, and the acquisition of property. The City will assist in bridging this gap through encouragement and technical assistance support. Monitoring The City of Ashland, when it is the grantee for a particular grant, will monitor the subrecipients on a quarterly basis. Staff will maintain a close working relationship with the subrecipients. The goals set forth in the Consolidated Plan will be monitored on a yearly basis. The City would like to maintain its role as a supportive partner and stimulate new partnerships with nonprofit and public agencies. In the future, if the strategies are not being met in this manner, the City will consider other actions to accomplish goals. Public Participation Plan A public hearing was held on July 2, 1997 to obtain input on the One Year Use of Funds Action Plan for fiscal year 1997. A notice was published on June 28, 1997 in The Ashland Daily Tidings. In addition, a flyer about the meeting was sent to 25 local non-profits. Copies of the public notice and minutes from the meeting are attached. The public comment period began July 5, 1997. A notice was published on July 5, 1997 in The Ashland Daily Tidings. A copy of the notice is attached. No written or verbal comments were submitted. The second public hearing was held by the Ashland City Council on August 5, 1997. A notice was published on July 25, 1997 in The Ashland Daily Tidings. In addition, a flyer announcing the meeting was sent to 25 local hon-profits. Copies of the public notice and minutes from the meeting are attached. 15 I Public Notices The Ashland Daly T'gigs owns all right,title and interest in and to . this work,including all exclusive rights under U.S.copyright law., City of Ashland. Notice of Public Hearing A meeting will be held on July 2, . .1997,at 7:00 p.m.at the Civic Center, 1175 E.Main,Ashland, Greg xi?hepurpose of the hearig is to discuss the One Year Use of Ergs Action Plan for the upcoming fiscal year. The City of Ashland is considered anenb7lgnotoTyuMothe federal Department of Honig and Urban Development BBbockDC46t(CDB .Program AOne Year use of Fnds Action Plan for fiscal year 1997 must be completed as pad of the . ieguirementsthe GlNmust meet to receive CDBG hmdag.. . . WMM mawieints ceu be suemided to the Planning Department by June 28,or citizens can orally provide comments at the Public Hearing on July 2. For more Information call Maria Harris, .Community Development Department 488.5305. - I By order of the plaming John Mctaighfn . Director.. .'Ptiblished:6QW7 " No.069741 i it Action Plan FY97 Public Hearing 7.2.97,7pm in the Jury Room Meeting Minutes Maria Harris opened the meeting. She introduced herself and Steve Hauck, Coucnil liasion to the Housing Commission. Harris said the purpose of the meeting is to get feedback on how the City is addressing the priorities of the Consolidated Plan, approved in 1995. She then read the priorities. Betty McRoberts from Jackson County Housing Authority asked if CDBG funds could be used for offsite costs associated with building a new affordable rental project - such as if they would be required to install sidewalks from the site to a park as part of a planning approval. She also asked if CDBG funds could be used for buying an existing multi-family dwelling to convert to an affordable rental and if it could be used to by vacant land for the purpose of building an affordable rental. Harris and Hauck said they thought all, offste costs, exiting dwellings and vacant land, were eligible for CDBG funds. Hams said she would double check and let McRoberts know. McRoberts added that the Housing Authority would be interested in knowing of any affordable rental projects that are approaching their time limitation and might go on the market for rental at market rates. Sharon Shriber introduced herself. She said she is the new ICCA program director. Darrell Pierce from Options for Southern Oregon said that in the past grant process the City uses to distribute CDBG funds, it was not clear what the goals were, what the City was targeting. He said it has been getting better. McRoberts agreed and said it would be nice to know what issues the City wants to address with the goals. McRoberts said it is not clearing the Ashland or Medford Consolidated Plan what the CDBG money should be targeted at. She added that it would be nice to tackle one problem at a time, like the area did with woodstoves, and total y take care of it before moving on to another issue. Pierce said the City needs to separate out what is a mental health function and what is purely a separate shelter issue. Harris asked if Shriber had anything she wanted to add. Shriber said she has a lot of questions, but would like to meet with Harris sometime and go over them. Hauck said the Housing Committee is in the process of initiating a rental assistance program and a first-time home buyers program. He said Salem and Washington County are operating such programs. McRoberts asked how it works. Hauck said the program would lend people money for their deposits so they could get into rentals. McRoberts said the Housing Authority is thinking about starting a similar program for people who are live in a rental, but for some reason might have a problem coming up with their rent. She said the program would help them get stable so they didn't have to move out. Hams closed the meeting by saying the public comment period on the draft Action Plan will begin Monday July 7 and the will go before the City Council for a public hearing and adoption on August 5. McRoberts and Shriber said they would like a copy of the draft plan. Public Notices PUBLIC NOTICE The Consolidated Plan: One.Year Use of Funds Action Plan The City of Ashland is considered an mtitlernadayunder the Federal Deparonent of Housing and Urban Development's(HUD)Commun Devebpmert Bbdc Gent(CDBG Program.A One Year Use of Funds Action Plan must be completed as pan of the requirements the City rtust most to receive CDBG tutdng. The draft One Year Use of Funds .Action Plan is available for review .for 30 days:Arty interested dtken is encouraged to review and comment cluring Copies �thCi arava at the City's Community - Development _ Department located iq Gry:�4ag it. 20 East Main Street. dttea' 'oommants on tie draft Plan can ba .submitted to. the Planning_ :DeW1mot by adogs Wndray,: provide%oommeots to.the,cityr C0011o7 at the pmbtcMeariig'on. A�W StOueetiont neganfrg the draft PlansMNd be directed to Maria Haft,Ashland Planning Oeparamed„at 488-5305. A. . By order of the Plennig Director. McLaughlin. Published:7597 No.089740 ugs c Co d7d / Ie�4Qv 771; A PETITION TO THE OLCC "7 � �� ULcc CONCERNING LIQUOR LICENSE APPLICATION BY _ DAVE & JOAN & MARGARET GREEN FOR THE PROPOSED "DUGOUT SPORTS PUB & GRILL" 66.9,5 O,tJ WE, THE UNDERSIGNED, OPPOSE THE CONVERSION OF THE DINER AT C�v^�C/ C� 474 N. MAIN ST. , ASHLAND ( CURENTLY D.J . ' s AND FOR MANY, MANY I�� YEARS BIG AL' s ) TO AN ALCOHOL SERVING "SPORTS BAR" . E� f WE CONSIDER THE SITING OF AN ESTABLISHMENT THAT CAN: 1. ) SERVE BEVERAGES WITH ALCOHOLIC CONTENT AS HIGH AS 14% l 2 . ) HAVE LEGAL HOURS OF 7 a .m. -2 : 30 a.m. 3 . ) HAVE ANY "LEGAL FORM OF ENTERTAINMENT" CZ�� � �O✓ TO BE COMPLETELY UNSUITABLE FOR THIS PRIMARILY RESIDENTIAL /�TJ NEIGHBORHOOD. ( / THERE ARE PRESENTLY IN EXISTENCE SEVERAL BED & BREAKFAST INNS WHICH BLEND WITH AND COMPLEMENT THE NEIGHBORHOOD. 7-004) A "SPORTS BAR" DOES NOT . 9 / NAME SIGNATURE ADDRESS Awezlt 7-D rika� q9 /V Et - J , A PETITION TO THE OLCC CONCERNING LIQUOR LICENSE APPLICATION .BY DAVE & JOAN & MARGARET GREEN FOR THE PROPOSED "DUGOUT SPORTS PUB & GRILL" I WE, THE UNDERSIGNED, OPPOSE THE CONVERSION OF THE DINER AT 474 N. MAIN ST. , ASHLAND ( CURENTLY D.J . ' s AND FOR MANY , MANY YEARS BIG AL 's ) TO AN ALCOHOL SERVING "SPORTS BAR" . WE CONSIDER THE SITING OF AN ESTABLISHMENT THAT CAN: 1 . ) SERVE BEVERAGES WITH ALCOHOLIC CONTENT AS HIGH AS 14% 2 . ) HAVE LEGAL HOURS OF 7 a .m. -2 : 30 a .m. 3 . ) HAVE ANY "LEGAL FORM OF ENTERTAINMENT" TO BE COMPLETELY UNSUITABLE FOR THIS PRIMARILY RESIDENTIAL NEIGHBORHOOD. THERE ARE PRESENTLY IN EXISTENCE SEVERAL BED & BREAKFAST INNS WHICH BLEND WITH AND COMPLEMENT THE NEIGHBORHOOD. A "SPORTS BAR" DOES NOT . NAME SIGNATURE ADDRESS Coy eL 4z16 B �Nayberry -hM July 17, 1997 OLCC IS Crater take Avenue Medford,OR 97504 Attention: L Williams SUBJECT.' APPLICATION FOR LIQUOR LICENSE AT 474 NORTH MAIN, ASHLAND,OR "is letter is written in strop �gl Green/dba The g protest for the application for a liquor license by loan Green, David Green and Dug Out Sports Pub&Grill located at 474 North Main in Ashland,Oregon. Knowing my own busm Ba)�Zoned property,still there are marry residential homes adjacent to the area. I effected by a sports bar as will the Hersey House liedro&B4 which borders the subject business will be Busts have noise generated reaUfast directly across the street. Both Bed&�u2 commotion which would invariably traffic on North Main Street and don't feel we should invite more noise and Y from a late night sports bar neat door should this liquor license be issuer{ Other items to consider. I. Inadequate parking_only 13 spaces. Delivery trucks cause more congestion 2. Traffic increase from N.Main to Lori Lane on alleyway. 3. 474 N.Main is bordered on three sides by businesses that ace overnight guests. accommodate After talking to manv neighbors and business owners in the immedia endeavor that would be an asset to lire area. te area, the ate ,lority fee(this is not an If you have any questions concerning the above,please call meat 541 application for a liquor license. � )488-1252. I urge)'ou to deny this Yours very truly Harriet 1. Maher,Owner Ba)flem Irur From:POW Mensch ro Hamel 14ner Daly:71171V7 Time:9:54:54 AJd p` Page 1 of I L. Williars OLCC July 16, 1997 15 Crater Lake Ave Medford, OR 97504 Dear L. Williams: I am writing in reference to the license Ashland. application pending for DJ's Diner, at 474 N Main Street in This establishment is currently a restaurant which wants to become a sports bar. It is is a mostly residential area of Ashland. it seems ina from 7:00 AM until 2:30 AM (according to the sin located in what Of Ashland does not need the late night noise and drivers ers whothave been drinking could operate 9 posted in the door) in a residential area. This area bar I have ever seen attention at most times of theeda Turning on to North Main Street from this location requires the risk of traffic accidents. y due to traffic, and addin 9 that every spots crowds when major s Another traffic related issue is that of the mix seems likely to complete vehicles will spill Over into area streets. This entire idea does not seem to fit well Dl's does not have a large parking area, so all of these I therefore urge you to deny the application. I with this a On another note, I part of town. the a am interested in what requirements should have been followed for the posting of application notice. The notice at DJ's was not Street. I would not have found out about the neighbor. posted where it was clearly visible from North Main g If there is a requirement to have the Pending 9 application if I had not heard about it from a 9n posted where it is easily seen, ( think this was Thank you for your attention to this matter. Sincerely Paul C. Mensch �oF AN, yc � Eritartt2t � ixrit July 28, 1997 II• Mayor Golden and Members of the City Council r rn m. Pam Barlow, PW Admin. Asst . ubj"t� Railroad Bikepath ACTION REQUESTED Acceptance of the bid for construction of the Railroad Bikepath. BACKGROUND Although the bikepath bid came in higher than the estimate of $606,000, it is possible to put together a financing package for this project. Applying our state gas tax revenues to this project for the next two years will provide a significant additional match to this project. We have received tentative approval from ODOT for this option. Additionally, this project qualifies for Transportation SDCs. Some sections may qualify for Storm Drain SDCs, if there are sections of the bikepath project that are part of the Capital Improvement Plan. The storm drain portion of this project alone will cost $151,495 . The low bid for construction of the bikepath was nearly $722,000 (contractor) , to which ODOT adds 15 percent for engineering and contingency. We are negotiating with ODOT to see if we can reduce this "overhead" amount. The - final engineering and contingency charges will be for actual-"costs. Construction Bid: $721, 893 + ODOT 15% est . overhead: $108, 284 Total Project Cost : $830, 177 The City Finance Director will not be available until Monday, August 4th. Public Works will develop a detailed financing plan with her at that time. Until then, the following breakdown will demonstrate how we can match this bid: Funding Options : Grants (ISTEA and CMAQ) : -473, 125 197 Fund Exchange: -84, 000 198 Fund Exchange : -84 , 000 Transportation SDCs : -83 , 577 Storm Drain SCDs : -15,475 Ped/Bike Access (programmed at 3+ yrs) -90, 000 Total : $830, 177 As part of our grant agreement, our required local match of 20% would be $166,035. The City must provide the additional funding in excess of the fixed grant amounts. By contributing the City' s gas tax share, our local contribution increases by an additional $23, 017 (local match - required match) . State Share= $641, 125 (grants and gas tax) City Share= $189, 052 (bike/ped fund and SDCs) Total= $830, 177 City Share= 23°s I Impact on other projects. No project had been identified for the FY ' 97 and FY ' 98 fund exchange dollars yet, but Union Street resurfacing was being considered. Without these funds, other paving projects will be delayed until FY ' 99 . Programming the Bicycle/Pedestrian access transportation fee for this project for the next 3 years will limit our ability to build additional sidewalks or other bicycle specific projects for that period of time . Reasons for the high bid. Not unexpectedly, the bid for the bikepath came in higher than the federal aid available for this project . The grant amount was fixed when project was estimated in FY ' 92 dollars, and, unfortunately, the ISTEA program did not include an inflation factor. The project as originally proposed did not include the major storm drain that is needed for the railroad right of way behind the City yards . The Clay Street storm drain was significantly upgraded in light of the January flood. To reduce the slope of the bikepath under the Ashland Street overpass to keep it more in conformance with ADA, there was some additional work. Finally, the project had to be bid this summer to retain our grant funds which is the least competitive time to go out to bid. The grants would be lost if not obligated by September 197 . Recommendation This project has had significant community support in the past. We hope the City Council will consider the funding options provided so that approval of the construction bids can be given. We would be happy to work on the details with Finance. CITY OF ASHLAND Department of Public Works Public Works Administration MEMORANDUM •'�•�REGO?,.' M Af DATE: August 1, 1997 TO: Mayor Catherine Golden & Members of the City Council FROM: Paula C. Brown, PE, Public Works Director/City Engineer RE: Request For Sewer Connection - 252 Crowson Road REQUEST: Ms. Karen Pate Scott who owns the residence at 252 Crowson Road has requested (letter attached) to connect to the City's sewer system. The property is located on the south easterly side of Crowson Road opposite Barrington Place Subdivision, and is outside the City limits but within the Urban Growth Boundary. The sewer connection would be at the end of the sewer collector on Barrington Circle across from the residence. BACKGROUND: As expressed in Ms. Scott's letter, her home was built in 1947 and the septic leach field has failed. Attempts to replace the system are not advisable according to the Jackson County Environmental Sanitarian (report attached). The recommendation of the Sanitarian is that the property be connected to the City's sewer system as soon as possible. The applicant is aware of the need for a deed restriction and consent to annexation. She has also been advised of possible future costs, including the potential need for an ejector pump if the elevation of her home requires the lift. Ms. Scott has voiced no objections to these considerations. SUMMARY OF EXISTING FACILITIES: The sewer line in Barrington Road is an 8-inch line servicing Barrington Circle and Augusta Court. There is an additional stub-out at the end of the line on Barrington Circle. The applicant's property is within approximately 150 feet from the point of connection at the main line. The pavement moratorium on Barrington Circle has expired and a standard sewer service can now be installed. The connection of another residential service would have no adverse impact on the existing collection system. RECOMMENDATION: I recommend the Council consider and approve this request for annexation. 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Puelysd Jo 40 Z66 L ' LZ AInf LLb8-Z8b auoyd OZSL6 X10 'PUelysv peon uosnnoJO ZSZ DATE : 7-10-97 TWP 39 RANGE lE SEC 13C TL 1800 ENVIRONMENTAL SANITATION COMPLAINT REPORT Nature of Complaint : Failing septic system - needs verification for City of Ashland to connect to sewer. Specific Location of Complaint : 252 Crowson Rd. Owner: Karen Scott Mailing Address : 252 Crowson Rd. , Ashland 97520 Phone Number : 482 -8411 FIELD INVESTIGATION Occupant : Same Mailing Address : Phone Number : COMPLAINT REPORT Date : 7-10-97 Sanitarian : Ken Cote I met Ms . Scott on site on July 10 , 1997 . She has requested our review and report so that she can attempt to gain approval from the city of Ashland for connection to the city sewer system which runs near the front of her property. She states that sewage has been surfacing above the septic tanks and that two pumping services have told her that the system has failed and needs replaced. She reports that the ` septic tank' consist of two small concrete cylinders and there are two small drainfield lines . There is also a grease trap tank, another similar cement cylinder, for the kitchen wastes . My investigation found sewage effluent surfacing directly above the reported septic tank location. There is also a direct discharge of the laundry waste water to the surface of the ground . These are violations and are considered a health hazard which needs to be corrected. Review of the property shows that it is a 'very small lot with an old creek channel and a pond. This leaves very little area remaining for septic system consideration. This would make it very difficult for us to approve a replacement on-site system which could be expected to function satisfactorily, and it would be very expensive . It is my recommendation that this property be connected to the city sewer system as soon as possible . Proper abandonment of the existing septic system would be required at the time of sewer connection. If she is denied access/connection to the city sewer, she will need to make application with this office for a `Major Repair' permit . oy' i '08 NOSM080 ZSZ Ol N01103NNOO H3M3S Q31S3nO3)d - I 0�� � l � � _ lsh+o•7 S�+Z N 0 00 83M3S 31SISSOd ,s z N Z•� � 1 �, a-- '4 '9 4N-� LGin�l+� 'H 'W gs l 5L+0 \ 3 LO 0 1� 5 �15r b \ •�� D p��, 11p1 � 51 -0 �4Ixa / 7 s u ORDINANCE NO. AN ORDINANCE REPEALING THE SUNSET CLAUSE FOR THE CHRONIC NUISANCE (PARTY HOUSE) ORDINANCE ANNOTATED TO SHOW DELETIONS AND ADDITIONS. DELETIONS ARE UN€B�kR9yGH AND ADDITIONS ARE OHAI. . THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 9.18.090 of the Ashland Municipal Code is repealed. n 18.090 o Pal of Ginter. This ehapteF will expere yeaF from it c�K..�Vaie. The foregoing ordinance was first READ on the day of 1997, and duly PASSED and ADOPTED this day of 1997. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney PAGE 1-ANNOTATED ORDINANCE iP:«am�a-a a.«ai CI'T'Y OF ASHLAND ". Administration office of the City Administrator MEMORANDUM °kEGO�„.� • 0 DATE: July 31, 1997 TO: Honorable Mayor and City Council FROM: Brian L Almquist, City Administr40 RE: Supervisory and Confidential Employee Cost-of-Living Adjustment Recommendation: Approve the attached Resolution, adjusting the pay plan for management and confidential employees(including the City Recorder and Municipal Judge) by 3.0% for fiscal year 1997-98. Background: The City has now reached final or tentative agreement with four of the five labor unions representing our employees. These adjustments track the CPI-W index fairly closely and range from 3.0 to 3.5%. In addition to the 135 employees represented by the above unions, the City has 37 employees who are classified as management, supervisory or confidential employees. The - City Recorder and Municipal Judge are covered by a special City charter provision which links their salaries to "the average salary adjustment of other supervisory employees and department heads:' In the past two years,we have presented a salary survey to the City Council which compares Ashland's top management positions using three survey criteria. Based on these surveys,the City Council granted a CPI-W adjustment to the salary schedule. Unfortunately, the ICMA Salary Survey for 1997 has not been published as of this date, and is not expected to be available for a couple of months. In light of the relatively modest 2.7% increase in the CPI-W, and the increases granted to the City's organized labor groups averaging about 3.1%, it would be appropriate to adjust the salary schedule by 3% which is the least amount granted in the union settlements. Finally, in light of the addition of the ambulance service last fiscal year, it would be appropriate to raise the Fire Chief one step to the same salary range as the Police Chief, and raise the assistant Chief and Police Captain positions by one step as well. RESOLUTION NO. 97- A RESOLUTION AMENDING THE PAY PLAN FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1997-98. RECITALS: A. The tentative wage adjustment for four of the City's labor unions is established near the National CPI-W in the amount of 3.0 percent. B. It is important to maintain salary differentials between organized employees and the supervisory/management staff. C. It is the desire of the City to maintain its management and confidential pay plan at a level commensurate with other jurisdictions when recruiting for these positions. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The salary schedule is hereby modified by 3.0 percent effective July 1, 1997. SECTION 2. The salary schedule for Fire Chief, Assistant Fire Chief and Police Captain shall be adjusted upward by one step. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this _ day of , 1997. I Barbara Christensen, City Recorder SIGNED and APPROVED this _ day of , 1997. Catherine M. Golden, Mayor Reviewed ads to form: a� 0 -aa- Paul Nolte, City Attorney (f:rwol W1MpmtPaY.rw) CITY OF ASHLAND + °°' ��F Administration � v Office of the City Administrator . O MEMORANDUM *.. .REG V' DATE: August 1, 1997 TO: Honorable Mayor and City Council FROM: Brian L. Almquist, City Administ at RE: Ratification of Labor Contracts Recommendation: That the Mayor and City Recorder be authorized to sign the labor contracts, ratifying the tentative agreements reached in collective bargaining. Background: As the Council is aware, we have been in bargaining with all five employee groups since January of this year. In an executive session last June, labor consultant Peggy Young outlined the issues with each of the groups and projected the likely outcomes. We have reached tentative agreement with four of these groups, and the respective employees will be meeting by Tuesday to vote for ratification. The Mayor and Council are now being requested to likewise ratify these tentative agreements. A number of non- monetary issues were settled during negotiations, and I will review the details of each of the four settlements at our Tuesday meeting. The Ashland Firefighters negotiations are still underway, and I have no estimate on when a settlement might be reached.