The URL can be used to link to this page

Home My WebLink About1997-0916 Council Mtg PACKET Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 16, 1997 I. PLEDGE OF ALLEGIANCE 7:00 p.m., Civic Center Council Chambers. II. ROLL CALL IIL,//'APPROVAL OF MINUTES Regular meeting minutes of September 2, 1997. IV. SPECIAL PRESENTATIONS & AWARDS 1. Presentation of Lifesaving Medals and Certificates to Fire Department. 2. Introduction and Presentation by the Senior Program Board. 3. Reading of Proclamations by title only by Mayor: (a) Crime Prevention Month; (b) United Way Campaign Month; (c) Recycling Awareness Week; (d) Ashland Rose Day; (e) Disability Employment Awareness Month. V. CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - August, 1997. 3. Confirmation of Mayor's appointments to Housing, Bicycle and Historic Commissions. VI. PUBLIC FORUM Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) Council Meeting Pkt. BARBARA CHRISTENSEN CITY RECORDER i I VII. NEW AND MISCELLANEOUS BUSINESS jouq La.q,Z,`A10. .5cc fM4 Po Box ligq 1. Request for endorsement by the Mayor and City Council of a plan to renovate and upgrade the Historic Jackson Hot Springs resort. 2. Request by Councilor Wheeldon to update councilors regarding facilitated Council Meeting concerning City Administrator profile and other issues. 3. Request by Ashland Chamber of Commerce for Council to support request to Jackson County to expedite process to allow location of Rest Stop/Visitor Center on 1-5, south of Exit 14. VIII. ORDINANCES RESOLUTIONS AND CONTRACTS Second reading by title only of "An Ordinance Amending Chapter 18.62 of the As land Municipal Code - Land Use Ordinance, Adopting New Hillside Development Standards." �� Second readino by-title only of "An Ordinance Amending Sections 18.24.030.K and 18.28.030.J of the Ashland Municipal Code - Land Use ow Ordinance, Removing the Requirement for Annual Reviews for Traveler's a$0(P Accommodations.- JJ lL IX. OTHER BUSINESS FROM COUNCIL MEMBERS /Iwte Gt2Sc YfJ 76V1°i pF�l C.m su�t X. ADJOURNMENT To September 17 at 12:OOpm to consider revision to tax levy (must be submitted to County assessor by 5:OOpm) (Reminder: Study Session September 17 at 12:30p regarding L.I.D. process, immediately following adjourned meeting on tax levy) n c � - 6,q MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL September 2, 1997 PLEDGE OF ALLEGIANCE Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Reid, Hauck, Hagen, Wheeldon and DeBoer were present, Councilor Laws was absent. APPROVAL OF MINUTES The minutes of the Regular meeting of August 19, 1997 was approved with amendment to page 5; OTHER . BUSINESS FROM COUNCIL MEMBERS; second paragraph; third sentence should reflect that issue discussed was from a letter submitted and not directly from Mayor Golden. Study Session minutes of August 26, 1997 were approved as presented. SPECIAL PRESENTATIONS & AWARDS 1. Presentation of 30-year Service Award to Electric Customer Service Technician Jim Smith. Mayor Golden noted the dedication and service to the city by Jim Smith and awarded 30-year service award. 2. Mayor's Proclamation of September 2-5 as 'Back to School Safety Week." Mayor Golden read proclamation of"Back to School Safety Week". CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports -August, 1997. 3. City Administrator's Monthly Report -August, 1997. 4. Confirmation of Mayor's appointment of Don Bieghler as City Band Director as recommended by the Band Board. 5. Request by Public Works Director for a street cut on the alley off 2nd Street. Councilor Wheeldon requested the item#3 be pulled and placed on the agenda for discussion. Councilors Hauck/Hagen nits to approve consent agenda items#1, #2, #4 and #5. Voice vote: All AYES. Motion passed. PUBLIC FORUM Rick Vezie/446 Walker/Spoke regarding his role in the Space Needs Committee and his concern of how one council may not be bound to uphold prior council decisions. His impression is that the current council intends on building at the East Main location. Questions how future councils would make decisions on future City Hall building decisions. Stated that on Dec. 5, 1995 there was discussion with Mayor and City Administrator on space need issues. At that meeting, the mayor instructed the administrator to keep Mr. Vezie in the loop and informed, but this has not happened. Vezie believes that the City Administrator has not followed the direction of the Mayor. Mayor Golden suggested that the subcommittee be reconvened to go over issues and concerns regarding the renovation and building of the future city hall building. Golden stated that the council will strive to try harder to keep Mr. Vezie in the loop and informed regarding this issue. Council Meeting 94 MW 1 PUBLIC HEARINGS 1. Planning Action 94-117. A request for a Site Review and Outline Plan Approval for a 7-lot multi- family townhouse project on Church Street, West of North Main (Norbert and Phyllis Bischof, applicants). Planning Director John McLaughlin explained that the applicant agreed with the staffs findings regarding the denial of application for a plan approval. The applicant submitted a letter requesting withdrawal for consideration of the original seven unit Church Street project approved by the Planning Commission. The intention of the applicant, is to submit a modified proposal to the Planning Commission and to have the original approved application voided with the Planning Commission. The applicant believes this would allow the process to start anew. City Attorney Paul Nolte advised council to formally accept letter of withdrawal and void Planning Commission approval of this project which would require the applicant to file a new application. Councilors Reid/Hauck m/s to accept letter of withdrawal and to void Planning Commission approval. DISCUSSION: McLaughlin clarified for council that it would be in the interest of the City that this application begin anew rather than continue patching the application along. It was determined that applicant would have to begin entire process over again and would need to pay all fees associated with submitting a new application. Council discussed the time loss by the city staff to make this project work and others involved in this project. McLaughlin stated that this is an unusual incident and there is nothing in the process that would allow this to happen over and over again. Roll Call vote: Reid, Hauck, Hagen, Wheeldon and DeBoer, YES. Motion passed. 2. Planning Action 97-067. A request for an amendment to Ashland Land Use Ordinance Removing the Requirement for Annual Reviews for Traveler's Accommodations. Planning Director John McLaughlin explained that the amendment is to have the ordinance match up with current practices. It is the staffs opinion that Traveler's Accommodations have been functional with the neighborhoods and should there be a problem, the neighbors have the opportunity to specifically address the issue. The recommendation is to remove language that requires a three year review process. Explained that should there be an issue with a new Traveler's Accommodation, there will continue to be a notification method in notifying neighbors, if required by the Planning Commission. Explained that they will still maintain revocation procedures if the Bed & Breakfast gets out of compliance with the conditions. They will also continue to maintain the process of when there is change of ownership and that notification is sent out to surrounding property owners. Councilor Reid disclosed that she is an owner of a Traveler's Accommodation. City Attorney Paul Nolte advised Councilor Reid to abstain due to conflict. PUBLIC HEARING OPEN: 7:40 p.m. Phillip Lang/758 B Street/Opposed proposed change in ordinance, believes that repealing ordinance is acting in bad faith. Stated that this ordinance has not been enforced for six years. Submitted copy of letter submitted to the Planning Commission, which voted for repeal of the proposed ordinance. The letter stated that the response was due to expressed public concern. Commented on the history surrounding Traveler's Accommodations. Concerned that the ordinance had never been enforced and was not in agreement with the solution of repealing the ordinance. Lang would like the city to enforce the current ordinance and determine results from enforcement. It was explained to Mr. Lang, that one of the reasons for repealing the ordinance was because enforcement of this lies within the jurisdiction of the county. PUBLIC HEARING CLOSED: 7:50 p.m. McLaughlin explained for council the differences between Type I and Type II review and the process of notification. Clarified that the three year review had been in effect since 1982 and enforced from 1982 until 1990 with no response of significance. Previous discussion dealt mainly with the size of Bed & Breakfast units. Explained that the burden was put on the owner to apply for the review process. ,I �� Council Meeting 9-02-97 2 It was suggested that a review of Bed & Breakfast units be implemented through the business license renewal process. This may allow a way of keeping a more up-to-date file on Bed & Breakfast units. McLaughlin explained that under the current ordinance, when there is a change of ownership, there would be notification and a Type 1 review for at least the first three years. Concern was raised that when an owner sells their Traveler's Accommodation, that the new owner is subject to approval and not automatically approved. Council discussed that in the past, the idea of Bed & Breakfast units were more contentious than they are currently. Examples of violations to ordinances were given where enforcement of these violations are dealt with on a complaint basis. It was pointed out that this should not restrict complaints regarding Bed & Breakfast units. McLaughlin explained the annual blanket review process and then the procedure by the B&B's for permanent permit of the facility. Once the permanent permit is issued there is no annual review or neighbor notification, except the required annual health inspection. Councilor DeBoer raised concern regarding dropping the Type II wording in the ordinance. McLaughlin explained that this language would be more standardized and would be the same approval process as other conditional use permits. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. First reading by title only of"An Ordinance Amending Chapter 18.62 of the Ashland Municipal Code - Land Use Ordinance, Adopting New Hillside Development Standards." Planning Director John McLaughlin explained the changes requested by the council at the recent public hearing. Grammar and editing of changes were made at the suggestion of the City Attorney. Pointed out changes which included excepting the Historic District from complying with the Building Design section of the standards increasing horizontal building planes from 35' to 36', define "long pole" supports on decks to "vertical supports in excess of 12 feet", and limiting the application of color restrictions to the construction of new dwelling units on Hillside Lands. Explained that the new wording on color selection requires that when an applicant for a Physical Restraint Review Permit is made to construct a new dwelling on Hillside Land, the color selected for the structure would comply with the ordinance. A covenant is required to be recorded on the property regarding color restrictions, ensuring future compliance. Existing homes would be exempt from the requirement, even if they are substantially remodeled or square footage is added requiring a development permit. McLaughlin reported that the city attorney had also recommended changes in the language of the Penalties section to remain consistent with the Building Code and other ordinance provisions. Mayor Golden voiced her dislike of the color restrictions for the Hillside Standards. Council discussed the need to have Hillside Development blend in with the hillside. Mayor Golden and Councilor Reid declared their potential conflict through personally owned hillside property. Councilor Hauck motioned that the sentence, "The use of very light or bright colors shall be avoided.", be removed from chapter 18.62.080, section E, subsection g. Motion lacked second. McLaughlin questioned if council wanted to have the color selection as a recommendation or mandatory. The language as it is now in the proposed ordinance makes it mandatory. Stated that if the council does not want to makes this mandatory, it would be unenforceable and would be used as a guideline with "shall" changed to "should". Council discussed supporting the ordinance because of the good work that went into it, but concern was discussed involving the legislation of color for homes. Council discussed dropping the portion of the ordinance that deals with mandatory legislation of color for new construction. Councilor Reid felt that by dropping this portion of the Council Meeting 9-02-97 3 II ordinance, that the ordinance would be a great document. Reid stated that the intentions are good, but does not believe that in the long term it will take us where we want to go. Councilor Hagen noted that at the committee level, color was an issue, as was vegetation, erosion, fire issues, etc. Councilors DeBoer/Reid m/s to approve ordinance for first reading by removing entirely Chapter 18.62.080, section E, subsection g. DISCUSSION: Councilor Wheeldon did not feel comfortable taking this section out, that conversation needed to be held, even if it could not be mandated or required. Councilor DeBoer believes that this portion of the ordinance would be unenforceable. Council discussed possibly changing the wording of the motion that left the discussion in regarding color, but did not make mandatory. Councilor Hauck does not support telling property owners what color to paint their homes, but also does not support removing the entire paragraph. Hauck would like to find a solution that met these concerns without making it onerous. Roll Call vote: Hauck, Hagen and Wheeldon, NO; DeBoer and Reid, YES. Motion denied 3-2. Councilors Hauck/Wheeldon m/s to approve ordinance for first reading and place on agenda for second reading with amendment to ordinance striking sentence in Chapter 18.62.080, section E, subsection g; "The use of very light or bright colors shall be avoided". DISCUSSION: Councilor DeBoer opposed to this being put on the title of a property as a covenant. Roll Call vote: Reid, Wheeldon, Hagen and Hauck, YES; DeBoer, NO. Motion passed 4-1. 2. First reading by title only of"An Ordinance Amending Sections 18.24.030.K and 18.28.030.J of the Ashland Municipal Code - Land Use Ordinance, Removing the Requirement for Annual Reviews for Traveler's Accommodations." Councilors Hagen/Hauck m/s to approve first reading of ordinance and placing on agenda for second reading. Roll Call vote: Hauck, Hagen, Wheeldon and DeBoer, YES; Councilor Reid abstained due to personal conflict. Motion passed. 3. Second reading by title only of"An Ordinance Repealing the Sunset Clause for the Chronic Nuisance (Party House) Ordinance." Councilors Hagen/Hauck m/s to approve Ordinance #2805. Roll call vote: Wheeldon, DeBoer, Reid, Hauck and Hagen, YES. Motion passed. 4. Contract with David M. Griffith & Associates, Ltd. for City Administrator recruitment services. Mayor Golden explained that the intention of contracting with David M. Griffith & Associates is to coordinate community input. Mayor Golden hopes that this process will allow the community to give guidance and direction on i what they feel are important qualities and attributes in the City Administrator. Explained that the rough draft of the profile would be available for public view in the mayors office. Encouraged people to pick up a copy and submit comments. Stated that this would need to be done within the next week and comments would need to be returned by September 8th. It was suggested that the media may like to have a copy of the preliminary profile of the new city administrator. Councilor Wheeldon questioned if the travel included per diem. Wheeldon requested that a break down of the $3500 expenses and allocation of these resources be made available. Explained that she would like to see the proposed allocation of this expense, before the expenses are actually incurred. Council discussed the appropriateness of questioning the $3500. Mayor clarified that she is proceeding with the recruitment and selection of the new City Administrator with the city attorney. It was clarified that the city attorney does not work under the city administrator, but answers directly to the council. II Council Meeting 9412,97 4 n • Councilors Hauck/Hagen m/s to approve contract with David M. Griffith & Associates. Voice vote: all APES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Councilor Wheeldon brought attention to the City Administrators monthly report which was item N3 from the Consent Agenda. Wheeldon felt that this report was an excellent example of the depth of responsibilities that the city administrator has and the amount of time spent on many different issues. Wheeldon brought up the idea previously discussed regarding holding a team building session. She did not believe that this would be necessary, but would rather have a session where the council dealt with larger issues and vision for the community. Wheeldon suggested that this be facilitated and questioned doing a combined team building with staff. There was consensus among councilors to allow Wheeldon to pursue this objective in coordination with the Assistant City Administrator Greg Scoles. Mayor Golden advised council that she would like to reconvene a committee to discuss space needs. Golden felt that the focus of what is being done is slightly different and because there was criticism as to the balance of the previous committee. The committee would bring a list to council for consideration in reviewing some of the ideas that have come forward. Councilor Reid commented that during the previous discussion with prior council on this subject, there had been much emphasis put on not incumbering future councils. Commented on how proud she is of what remodeling has taken place in the downtown city hall and does not want to diminish what has been accomplished. Councilor DeBoer stated that he would like an add alternate on the proposed building for the extra 2200 square feet. He would like to have options remain open for discussion. Golden explained that the committee would focus on the downtown city hall. The intention is to get input from the Historic Commissioners, downtown merchants, past and present councilors on what is being done in the downtown area. ADJOURNMENT Meeting was adjourned at 9:08 p.m. Barbara Christensen, City Recorder Catherine M. Golden, Mayor County Mating 9.0297 5 [2C�.°r non ix:# 2"�+S' gT'�r-"� f d �s �r tK1�'M ,'` r.y.. f , _ Y u.. ✓ :7t"' `+ p t >`Lt (�;. a\b(L;.'Y ri t' �� p\\ Q[� I I II\\ ,Q �l NN ,Q '` I,f � N ( S �•'\<r\\/�,1 t +tl \/\\ Y � [ � i L�-��n F' ..i a ��Ni}.'.\��') � C... + }V'i.:jn '{C.�•. � a t 1 � q/�,tiw�+��[ { ��Hii%ti1V �"�f ��Hii>�\� �; i�s•'*t _ x� ✓`�, lr.V �.'✓� d—` /�"wtrx"� y p !nr is d �"n ur�V t d +\�/��'kJ^-YCi i[`_'d Yom' 6G' 7,f!' 9{�<ts pE` p« l+n 9 b ii 1 Nt a •F �"sa+� ��r {° n /A\�l�e A"e cp� N - Ee ( ^V)J�'\'q •, y 4 rF Tff--+t) 11`j�H <Y 3' ,3�yr •ff�\,� t�rr t+ei -r t S FY\ L i"''-t r 'rp Ts��!'l4�>/I f y' ♦ �..�rr,\€g w,y�`rc "�-4�}�"`i� i'`it'.fi{,' �"�.,�a t,S n�P RO'-a;c t Cn L'�d A MAr 1 T{I OC N ti 7v'}4`+ "11' x, •r 3�'Yd Fv 6'�"G�:rG y, K ro 4({l[iJ:drt+ 6 v 3 �gry'* tiA.y rx' J��Ar� '.�iTK+\ ..� .s .. •• > .ti: � aC. t'+4•+'� d� °\yld3 .. WHEREAS, the vitality:of ourpahori;depends on how safe we keep our homes, ' „� N �neighborhoods, and communities; because crime and fear dimuush the quality r , 'i s , < ,;),. ud.'.. t`'vE 2• of life for all, [ }, r r ; ,w I.v i,�li}�;, .WHEREAS;:people of all ages must be made aware of what they can do to ; w F=a\ >=preverif:themselves, their families', neighborhoods, and workplaces from being r[it harmed by violence, drugs, and other crime, . s <' n rFyWHEREAS, thepersonal mJury",';financial loss, and community detenorahon u `fir resulting from creme are intolerable and need to.be addressed by the whole k s() ,yXOminunityr ' tip : ?!�' -`r`� <' ii -, ( •w 4 t wn'/" �, Yiy �>+,- r. "`G>q''S:� a•\.{ .: - o u v "�9 '"<i\_ s`� 'f'•iai �`a� y� i WHEREAS ,effechve crime prevention programs excel because of,partnerslups „� ar, `i� = a �? t ft a - ✓S -r } t 5 Y ' •Sx lr.- c y-r y' + �;� ��\ �, ,among law enforcement,µother govv ernment agencies, civic;groups, schools and G [�� ,,,,pt, ri$ 1`r mdtv>ddals as they help to rebuild a sense of communal responsibility and :: z'y]��ff �r {( 3 �' f alt' " f{Ijii 'Si ?, `^� 1�� pt weld:os•1 ,J Zr�. }m Y � ?it{ +4 , ` _ . , tY� ,rt./�,a' -N '� '.w. ui I ��Jf i }i`FC, `.. "'teaWHEREAS"onme prevenhon` ahves are more than self protection and a ' {� -security but must promote positive�alternatives to delinquency ��s3A l x r.zT �.c , 1 * y,t •ww \.c the power of youth to 4 r mil` among young people an�dacnemphasiie . better communities w� nom!`(` r ` ;.1�11�, � c +•3”,{pt `y�rU'.apY`a z' s7 $ ,''`��C � .1^, -aC sTHEREFORE, I, Catherine M 4 Golden, Mayor, do hereby.proclaim October �1} l� 111 ��! xx S .t tT t� < .n �•\ > 4 a r a S,r> n y \ aw t \ \ i f>2,.. r �! P '1997*aS ",Xr�'.'�•br r a' r rh�,i ,��{' r .%,t' Yt '7 s.tu + � sue.,• c + € ��°f ' �' a�tr>�7 s',"y'�+.�` ;� ti+` rt \ e '� \.� , ;'fit�,�,.. w ` ( ; � �+`rz• -Fi�r �-'� ✓:,,,j ��n,� '' w�J• b+ im'.'['r e!'.. A >..\f . ,t,r {�lr. -. .;.s. ,. '3>.• z '� .Jy ft�it` �;, <CR1ME PREVENTION +MO m NTH IN ASHLAND~4 „z`� g'?z� , � Yw ..�tg+�q " 4[ str�`.' ` �'c MF-r{.r; w + .n'J FiXr '��,p�`et"[+' i{fE 5 Ygrt > Jr a \}>. I'.., S y <•„� S,_Y' O' ><s, .t +k �s£ + >rn'[Y<C ' ,a �>�' t iY T.r •C , tn, k ,?',!�yrr Iro [F 1pl }and urge4all citizens;£govenunent_agencies, public and private institutions y+ .\ '..) ry .s.e"•=C3Sr. k`: C Y k .+r ' �'businesses to increase,' e'<r participation in our community s prevention ✓ O 1• SA .,y_ .. ;; ,,�,and thereby promote good cihzenslup �. 2-SS +� t? ,W.•r.w, �' .r \ s '"rg - , € y ^f E +\ "' z[I€N fir{ '+. a. Nr•. }N _- sDitddthis°16th day of e m er, 1997 f d "off` ry t• hC {Cd n0 :1 .afiSJ� 3v . t tti rA 'r w^h .>' C. <r f 7 ""„� t +)) 'vb A `t' �I a•CS-�€kQ' 1.e3 bg,� k.rA a i~'q °) 'F`•,es✓y'. 'kr' -.. .r r d, f3. c..i .va ,�” : ,� } {A C i 4 ay„r: "is8( i +(fl^tip �,• i L "c�`9. ^.tea. ` s •+^. 4+," v ♦.A v } (t�)} nI � t .. ..t - 4 -t w 'y� w' a {.• !• { nil' Y 4•` ] t9 KF �� ti ,,Ni `c,�Barbara-Chnsten`se4n, Recorder Fs- �-•, <u r ",� `, ' �3, �' :'� ' s3�,r s, > " k 4 �''_}. 'S. ni Aw \e^i/ { ! r r x _ [ rt a3aJn•' s( YS> 4 irf �!t .�c+-:"�l\ x 4 8'�yy ' 5,:�:y>�:Y+ 1>('\4.;'F�Y+' , v'{,,,�y–;fie yli s f'e? Y•,r 3�„� G �.<•T? V ^'!r rf�`�p.°�3. .. > � �* �n //))jl�' a+, �. .��^•� i'.: [Yy��ry 1X•�S�_,T.YTM dt r! �r `ii: ./} T +.f l .fr C � s,j 1 y, t �✓) J '�C "Y` 4 T`Sy '� i, ��if^F• a'\.4 y„ I"'��.?" .``� "Y`1He,•+in�la�°x r a. Wol M G 5 �MA Catheiiiie: \r <i...,� 1 u 64 �t t X�A _•. - C �_ 4 .� I(ar TRH +r �?+ +..�.. .ter• 4 �a ..';:1 .+'NV' k .,/,�. ,� ''''YI' 'a ,;^``t > -u zatiS• ? lr" �Ar a . �r �b.��.t.`'S",i.,r� �e tF.1 /�k'V"�.5� TJr.t n ✓ 1 "`�h.r JJ>3ltsi 2t�f'� �A.Y'x £ .,�f 1..4K , t xc8\1 0 K F�' C..-•'\dY."^r`�'y rl '+Yy'%H>nI In.1111K.Y"�I�( d+..'�—'•' ��~y'Ww//IhM`��n•1M,V�?� '!C c d f�;'�."r•'' 7i"�v V r/\r'11 1 n ... .+}•""�/ "' '1`IHdI/l lT l �•) + �[�.+� LL��F w" x,y ,�7' !``k,Y' J" 1<�k` �i'fy"3.T`� '� t%/' � n#�7 (�yx't,.� �'��.-,• '/ (p"�'f ,9 � ;' �Jq$�'Yy�'�..} "J-CJ !r(�1�6Y if rt kSl iIi31))y9 6 w,Pt_` ` '}tr-(��1. "4 '... ^4.' * �Y i�a..r a� ta''4 ' 3 y��s+ i:rD ' '`hq }*" - I �v1n xI ' ' Xs ,"? .tx»47dx� yzr!'� ,3 a1 •Ca'} }' *' 54.4` .}` g►il a , y � ; , PfiRO.0 y" < TION ig ° z M1 I Gc Y s .��jl'f 1=•S y %F �,1. '. Y` }s^"" rW'+ ��:c. t Ss:`�f fi �A"t ..;1 4 M $I..'t 11' tK2 ry. l iaSST :,� sT�+.. >✓4n }'.t�• 7��j }fAy ,,\ti'd`.•s {�r ) <Y, ,E`.vyt av� i..��.,'7> -�} � /.. s?s�y� v.� KcsF�a , ' r'r�, � � Jf. , •..- >�'. 1'��JS`4}}��<i�C'e Y`fit£�.•1` 4 i��. n,�y�t +Kti; }.�.My�+�:?'.b�`4 , fi4�� x' ��'�i ' f 'WHEREAS dour commumty has supported Umted,Way of 7ackson�County jj }p n. ,Fm ' nwICG.1"; ' '",+ }.4 !1 '�.�" , +`� !y r as s I =�l))�. 1/' �T.91T - �J�rs, and tr y{��'14 a��l ♦, f� .a h } ?h +, ui R'r, y :.'•.�A � r �( D\ ° lc}i r . '. 4 (• a< }' x'45 Y�r + F.t ' �.:` �,(• yi"''cY^ '2";'...`}s>- t G C� �t 13 y i WHEREAS, United Way has provided milhons of dollars m support to our} ' nr 2-7 community foi health:and human services'over that tune--and :� +s„al F• a ` r •..Y� {� t"tw•r7„t r.rC' riti }r a 'i�r �Sro P. t{�t,7^ tf .^ " ..,'k� r - °;�^ 4 r2 yrt., � Q,.N.+,� '✓ y v� r..I- �.K '1•\yy � FC WHEREAS United Way currently has 2616ca1 member agencies an { r -ff rJi [h rn s4 J,..Pi L,a M ti C t t F ` S'i't 5 35.Ey s` • 'N (�fj }3!))�I✓i, * a J! <z �'different progi�pams, and i FaSr+ - $K 3 y�v r5(IS7 +3d7{ #.. 4: ,�>:Q' "++3?�^'k .t�!"'tr_1 `UmtedzWay�s annualfundrazsmg campazgnbegms on,September¢13, e v �,,.y�+/ L . i r� * r ' 1997 andy ends oii NoVee;m• ber20,,,M7, and `,�-t,»� ¢ M 5Y; a, it itn4�7X -' i.` zr" s r. o '}*r•.i t y+}9.i ,v,�{ °t IfJ'r• 4 9 > ..L.Y- r WHEREAS tthis year's Uniteakway volunteer campazgn chair�s Peggy Vi'isnesla, k r i ;} s ` �Ashlan'd resideni`and manager of the Ashland Key Bank, and r �' m j�� , s ti t -t' "� <n�x/' r= t= 1• _yh �txa .s'Yt' ",�11 �� J'�. t 5 EY' F s ��3`S� 1 u �`T v t ei. � l.Y-v .w � '• ;WHEREAS, `the goal for this;yearns to raise $1 2 milhon}m Jackson County, and •ar (It))},l r ,Y. "jx'8,.(IS 4 4 r t S n t t r••�`-3 � °'F' F�C1 r Sr^. r,TA.f`xx 2 '�"c" "< l lR { rS t X c r A ay'd(( •x - t y . .,� fir,..-`3F4 tt3 .a... v < y a i .a;L - :� r WHEREAS `we alll recognize that individually and collectively we do have the poweLr, t .;ti § a,j.aar 6 yyvJiF^. d e.9<?4: F• �.. L �-ti ! n Sn "' 3 y, +�}6f6'rsy(�. ' ts.a >-,r � �sF -� .,� �, �*'�,� �, „zto change the,.worl around�us>; �•', �,�;�� ,��„r,}��"�x��Z.,<r�r�::"'�� 1��" sQ +• .E- utlG c r M 4 *5o v,!e,rY n .R r+ > dk\ a +.>, r r ^- 4 {{K ..r$'r � xit 'yb >+l!�'a}R>,.h P• jF \`t'}S` ?. k'' �• Y +. ^i � � 4 4" -z"- �11� a [- �`s IHI Z i ! +z. r"T S > r'aw+ u� }t r tiig�A fi� � 4at 'J�/ �^Vx� �rf•nwM 2 {1E"""h �yt•'? '1�''J Iv l! \ �.'l 3 1`I- r i S eFSU tt. t -t d 1'} �•'1?-s4 ."f{ej�„'` 6 d" `�/��;;. F< {��))��' 13�., 4-'i �7�J.Er /{F%.'4u�y J�:�¢,�0 � ;Yfi3.-2' •�-e�:. � i,}�.v ��r�j�' 'S4��4 is�,f di? . '2 - `9citry Ia ^a NOW..THEREFORE I Cathe�e M 7Golden;tMayor of,the Cityhof Ashland, Oregon r x . I e ,Myr A, 'a a ♦ 1 + I do herebyjproclwm the monthrof October as t r,.f z �.•. r"w'�d,CD(� 7J'r /r, -cw , r ;' ad�a it` "�'` �"n�,5 }�+E1F 1: �,`Sr , {^J,xp�-'r+ a 4+,1 M I,, 'S �+?r4- '�f� v�`I�,�� _ 'iJN1TED�WAY MON7� 6 �^ >. a r' �> s a$d,+t}. s`� ,c,z 'iT '^ yj i ,•2z2 r . s ' ti'i y !a`.c ,;77). .uJiflr ai .l'I 1 rc Y SiycYt 'i u� &' f t>$'�r3^"-�,v�l h „^�b yv }Mat .r..^, .I�, 7'•y-e.� o ? t".£ Citytof.AshlandfOr�egon,-uid I,Fcall�upon all;businesses,�orgaiuzahons an ,rtindiv diWs to`give to'Umted Wa andashareMmvthe,loy andtknowledge ofc hanging ou >< } -n: >�Ai.�,?,t.i;!tRAy ,•t b « ?a� fiT '•-!tk• ,d' `yx'a`+ S} @'4i�+., rt r'world foi the better ; M ro ate a 2 xx: x� �s k r�i j" C w i l 4+ Tl.-+'4 . �r ��' 3��w a •f��' k'a Y r'�' �9�k->+'F. y is> .Y �w ''�[ -'C� ` _ , 2 � 'ti• � )C45f.• .r� y "eCv;'� 1 H xw S ., `9h afSS?,2�;~5t-..+r, Rr"rl „� Dated ttus day. ofKSepteinber, 1997 J �f.� i"Ji i ka 3 r •f t .•S. `•, > l tt 1 "I. Yi +j '�+'• 7ti ' ..• rT' •F5R} { 51� fir\ x .vytt, �+ t 1 etas T +.cr..yh, r I yfpl '^4f.•ya. 3PgL., ,+. /�.>.\ie2NY"FS, v�.rpa'lN" �N�iiy � 1-c`2i. y,r<.y. � asyl y' `si}w ,, 3• x c�',�.h�sr•, t'� $,}�y'.Tj• t rY Sif4 x K�nr af{ aa%a�ylrZ+j - .�{,�'� (f"t�r fy<NE' lrt w•'t�rr.Lelf~.� J' Y; �M14r-x 3� i" ` rt{�K'"`'li 3'< �"avF i ♦6 V ':a ">t.t i t.g� t,�r! ;+' .P,"~r4[V+,�'.`/v;-`,1T'•+,4�> YA,K�tc.ti Com(v V��{R'1yh4.t3 4�7r}5"� ��•i�'y�V W'i.�r�tx4.�.irfBarba Christensen, CityeRecorder, p 10"* ^�•"�fi(��'e E fi ' s.!•- 1411 '0S .0"fari7rl- } Y )3 Q Z.. `i'�4� `a' .n+^`•u�? ry t ylt v s ,r4 3' n r�,"c>ry+.Y ta>v -3. \i., klll z 4, ,,{ r-> e,e,x-a.e..,r X k n>• t r > 'T Y, .r• k � r. 3 i -e��e,. a i .+rfeoHF�,, �i ";Y�>'. a'C"+�.,°rc,�' ,.1'YftG > •� '�k.'��",�,tt r Z £ '1A a ;r � da �� t... Nt %ysb i rd)f s't�.xz'yt ^7 �� llll �-CatlienneCM�'Golden�Ma or�sxr��4;T x -4}�t }} Irs� 3S k i!Sd< 'p+ -.r?: }F any ,�Nr• Iy'r, r f✓,K�° � t' T;j „� n's=� vu ILA- 3A^ll:. A 'm ¢....-may T�4`r,. �•. r ,+ ) w^.• c"Sr.• va >}�s L��gv�� .E^• E w S✓ � � .•n Y ! x�•--.` r ,\ �A' � 4: , i, .; ? i f A`, ,. _..„ M '3 f. r y a x r. i .,x ,..✓t"">, fit• !i x.'f. .< NYC TKt`a '. i •r 'z "i. # .....0 r Y r e s i ..!!;•l�r.� �yR.Ma 3de '>;'� �'�/cRt t. � � h.,r « T.p /../r < '`u.•.^.. ar -, vgt r(t= «t6' « n� "'c Z .r? ',x' t 1• Ir 7 �•nw i /a�. 2 -7d 6 .n L'rc• ..y- .r r.t �,a. P•�/a�.? tu. '^�f u�. R+•y r 'fir / > •eu" M twV •.F%_r �t4t� rw ��.R -• Nirnro rn: / n/�t �t5r" � '✓V_"{' 4 u�--V ti .X . Q¢ f = " "} w { °ia "�� w tR {+> r-v}.•y t r�'-"/S-T y `f 1 / t t•;? , �.+�-.�• t ty.n t�t• ' {j r trr � � `�� vPROCL'AMATION T � = >R,� +I! �4ty3+4 .+,`h yrt �T °i , > t. `'' t. . ' ,.r ,• ;,mow•..,4 :.a•„ 'i. 'e1 '3+ car I`c' jW ��'*>t�'fr r • •,, R"Kt^' e ,.{ x -AF c•5- ,.,„ w',1 �f'>} t •F. 3?.,,.r3'µ" c,• •aullu, : WHEREAS ° a - Ashlanders�appreciate our area's natural beauty ands ` zr- / i z5 a •fs r tZ �1j f ' re K 5r� natural resources, and ,,, f,S .Z V, ¢ ^1�+,+ x� ��:`'tu,/y •'..{ v; t,i_ c y' t - st= 4 G X�j>4 'P ,il $ k. r.�> }.r. c'hX - "..,fir• • / X7 yk'X. :v � k •• i. �F ,sh.;f �`'ea g aers. ; r �^}.g�(�3i1 >C WHEREAS, ` reducing,waste andcusing resources'wiselysaves ours° <t I III, +i ��'u " »t natural.resources creates jobs and provides for future s'{{(fit � ,Y •••° d, i'b �.4 ' .•.. r-2(.ft f y � f generations-,and Y ' - WHEREAS, .y, local governments;:.schools and businesses,'along iROD i� �t y1rf,X� concerned citizens, `are.working togethertto recycle Vi\ � y c,;#(1)y� ' r more and to adopt environmentally s_untamable buying r > ��2f s•Uzzz�ry .� -su �kz < .„tom practices and •,� r , , , �. ,, :: ,- f 'r „iY YS- 2 <i fl'fT � r' �.rM`, i r, ��t,ty.� r > r '>s `i tieu y, l '' '•,,try 'C°L /- o2Gl t� ."•5"r' U� '�Xe4 S (* rt zu WHEREAS, a +Ashlanders'and Oregonians are recycling more f4 , tiY , a. X11 I .. x� � -+4 "�I 'R � ,a^ever , ..; w . .. > z }. a,.� J' ;' ; 9 '. u�(!(ti{2 • fi % TF. :,v''•�" iiT`�@-"� �bFJ'v5r t sl^✓.t y �. �:_ '+f � Y t . } ;(fll) NOW,uTIiEREFORE,�,I,,Catlierme M 4Golden, Mayor of the Ciry'of,; r c s � ;Ashland;Oregghq dbxhereby proclainfOctober 4 4-4 1,.1997 as"s :�r C�`Y�01•� t1.sr }J,i�i' �m 'X '' ,� I s••. �\ } y tt�Y ";h� T47 s 1G L K,Ya 3F / i i. ° -i tSi •. a '�..?tf r -, w .a�s •_' y k F,R L+ GF.!< � ,!RECYC-NGtAWARENESS`W990", <: {7a• 3 i '� r E.r y •� �j,(Fs FT ,. ti� 'if, .�,}�� j,"4 !a ;• HY j'_.' P •v �Y .,� }JX. �l �((f()} m Ashland and encourage each Ashland citizen to practice essential habits ; �«�� , 7 x cb_L-4 '- -{ ° d y,' ofXreducmg, reusing and recychg m their,homes, workplaces an SF,A y K r ,•..,,. ry 5 [ u % nehooln� '�" ? '4 } t nY 'i - .s �z r L ; i rox ♦ . e,r t k n R. T J b)`aS `4`at y/��p y�!'�1\"°».uM [.. P 5} ✓4 .x,�,,. I,f '�;. �>F •yx ( .zy�t rs.. '-• � f•a. 1 3�,yv ga 'wW\\F /J•` �i , `i`' 4GC I' i'1.a`Y { 'i�' '�. Y _ ry "C px 't t�• xc}^f $d fib'¢• a T . a 'C' t,,W d t S N .{4.4 ` a. f i K . it •//!)( v'j 1 T� I�� kn, x y; •4duY � 'R t :i rS( ^t.Gr '� 1 }y Ed R �t' "$� Ah 7'1 "'"F J , "S Y ��•: t Y C ♦( Jl`fL'. IYM . S�_ day -1997 ,;� ->s�• -�`•^ a � fi- -� `�>4.. <��(({(, t'�, r r,y.,,.• u s a fT t , ✓ 2' S�-rµ a �'q`-ea>„pi t,7 { ah >:a+>! c�tf�dGsl ,y""•L��a` ;.yc - . ,�d>`+.(, 3'.. 'y.'� ie(( sRd•5£�ti+�4.+'�•( Cf�'+,} Y+,k6 y Y �A v45 � '✓> >` �' / !-r\tt f JK•F <' .t{, �1''�_ <tttAt��..s-� >+� filly ,l': � .i.-%YS�'�SA�9 . _ r - r .,..:° r,Y - '` r'•'Cfy u. ^i - 3ti.,R• 'Stir' �£ ..C: ,}nyytiy L�.. Tz J , ' g -2 aye .. y /l: .� r �{r:•' u tut€ ' i Barbara Chnstensen -'Recorder y #!1 '^ , x, :}^T x •< 3 t : 11 , r ,' :r s e n,1 fll(tr .. •�_ +(D) -x1 X'7i` tt at 4: t tiFt ry .r / •F „x vet>•`v, ei' l .Y r'i-,s •. ^yr tY°3 L � .St t .{, l' ,Z '.jo, �.�.ht `ir�Y�F4`ey f•�,•.•+bw C a�� t+v�',` 4: x 1 R .+` t "`-tiL " yet II ��'i(h1 � ,=N 4 rev .y' 'a' �,� 'E (�• u r >^u;r*yi ' •4 peak' L j .utv, �� F 5,nest it L •ht/,t+x.<.r4y. t .�r�-? "�� 4 �� •F.�YS' 1 y y a a,� ,sti t T t "c�fiG•: ..1'.i` r y'i. + ��I�' 3 �```C f�iy �.1' ' -r J t.,.' "� .•�- V'+ �' °+' $"`"c "r�s- ,{ IJcj�a '. �, �wi k ,,?'.,Catherine M •Golden;Mayor,�� sxr ,yam < � L s� . rt� ,� t�- ,�Cr:� rT � �'�,c y»ua/ a ,L •C '4' I j„ w 4.is''�3( �F�r.syr u p Cr C.z:sS a^.,�' b , ".Cli� "+fi'r � � (2 6 j€�j, !' r. ��F�B��.R �'fi��K t � -r �y�'s ��, S� {t��a�< �« +1j•� a..�.a. +y:!fa ]+`�j •'��(/�+i L e x �Z A,_ � teX't•/ 3't. lj« .�L ,��` �t -a'4 / tl 1:�• r<"` i < �<"3 >' '� � r i Y" t r�"' g .. S � �Rlvlfxavr # vs Rt � ?u�xrt a s�+:s L`(`tl11:er 2 rti wv •, � « � y,�6 �� ,rat >. tw� as P •��. �# � � �� «. ^ ^, +.F ;� r-- � �.,� n --� '� :� —1��,�€a .(� a �t�-.. any ..��t -/mew i a .�—T f�• ..e ( t .�t 1 au tl',�K` ,\•I/Y ii��•:J.t.., \nY// �_ ',$'�tti/l�\ r"— 4VW lt' L. Y \ryrtl�,1aA� {9 Lt/ i '�i7.iyH n•(R% p//v -- .tt f :/ JG.- t x."4 -u� x�G• .. :"�`=1✓�tt4 �� • '•:.� .8. `�QM `Y. t� Y (,• -.3.f3 L'M1' ., S .Y .. :c r.T ,,,rte . 1 .c; �_ ` �t ,��-cv.. .t, <�, •1'y, �j' J+s , t t�/' _ -ac S ,WrY' a-�. � b.. '"ice a =!1i "v� �� _`�c� "�'�>~?•t�>��*� ?"��'za'�3_�rz,-.�•..�` a ��.�.". �t,.x°:�/�—`%._� a P R O C L A M A T I O N Q(HEIs,, Rotary International was formed in 1905 and currently has 1.2 million members in 155 countries based upon the motto "Service above Self" to promote world peace and understanding, and Q(HEI s, The Ashland Rotary Club was established in 1941 to encourage and foster the ideal of Service in each Rotarian's personal, business, and community life, and Q(HUREAs, The Ashland Rotary Club donates in excess of$25,000 annually to community projects aiding the youth and the elderly, and qHEIREAS, this Rose Sale campaign is designed to: s Support Ashland School Athletics and Club activities • Promote healthy drug-and alcohol-free lifestyles Fund flood restoration in Lithia Park w Fund an annual Holiday dinner for nursing home residents VFHERE FORE, we urge the citizens of Ashland to join your friends, neighbors, and community to help the youth and elderly,and to beautify the City of Ashland by buying roses from an Ashland Rotarian during the month of October and, Ow,THEREFORE, the Mayor of Ashland and City Council of Ashland do hereby proclaim OCTOBER 2 3RD as III DATED THIS 16TH OF SEPTEMBER, 1997 BARBARA CHRISTENSEN,RECORDER CATHERINE GOLDEN,MAYOR r r 1 4 4P J. i r j- a t r^ iF,✓r.'' C{s2' w>, - ve a t. t F^'a.�t i( , ,�/'i t�^q•' srj ttknR' a t�sn v..h v i on as f t? me n mi stt 4 /S r tt , k .{,.}? t Fi- jv`t5 9f.*J V IY a 7fPfM ° t�e Jarr wr n7•-�V�if ---'' ��q1y G fee r /,.��t �li: `�#' C E Q '^'!)� •''+�{� r5", ?C bfi �l� " \ jar t`A'"E. rs, ` ''S+nh •ta fY iYC .z'yt�G �^ !N`• .yt d ;',2 s �. �.7`.Lk K.� f'3✓Fit r } J +K y ,.. Y J {.. '4 h 4 4 i f'. `'\�c�a`� �� / �1 tYC`✓y vy'" d, ?'1-'S i` �.rxfak ` rt a rlry' ,t .J�,,/ ,.J n• Ss- - x- .� E "'ii"# 7 } E f �s rf' t . K�p ° ' .` ` ,�' ' ' PROCLAMATION rY St?{ &�}. ``" r`•Jayd rC, r`S ? m 7. .. r t, j r.WHEREAS, Congress has declared October, 1997, as Disability Employment Awareness.Month mthe United States„and =:i117r�^ WHEREAS,'Govemoi Kitzhaber has done likewise in the State of Ore on g � u 1 E` ry n,WHEREAS, Americans with disabilities have a disproportionately «ni -unemployment, and }, WHEREAS;studies have.shown that t-a two-thirds majority of adulIt encans with disabili s-,are able and want to work and }' l ' - z y' `3rd J�>r w N ``}4 ✓ WHEREAS architectural communication and attitudinal bamers revent, • ryry ', e c ;ffp rte. a \sue. ,i d "'r - a i"a,• n; �/ rf rqq�xY}+ ,t S,`J'�A�13f: €vv\,v” . . la r •'�' \` �'`"^.�)J A i r . "i i 11/ i�rNM711hI�M' r WHEREAS, government budgets'are`drauned by benefits paid to "� '{i)g, disabilities who want to'work and cannot find fobs ^?.r`c a-�2! '/Jy.�� J..Y.• r ,. J v 4+' 1 �", a r �7^ e J� a`kfh ♦ �'q { . r -,parr° , a.NOW, THEREFORE, I, Catherine M Golden,�Mayor of the`City of P rati � � OS Ashland, HEREBY proclaim October, 1997 as e- ri'x'e3.a• *+c J ♦ tr �°��1\.� T}.�,�" �•.c'o V Y�1.v.' J if`+.''r;'�' _ L �u ` `` l 'P*i. g � Y° S f I�" ft \� i •r DISABILITY-EMPLOYMENT AWARENESS MONTH �w7: ' a ;7 'Ashland.-And,. �. y': - :. ✓�. - - +. .,v tr ';S^i� , rr �� 1��f of I ask all'citizens of Ashland 'to �oin �Y ,s N� 9 {0 -yencouragmg and;promoting the employment of people with:disabilities;' j�, ,H a ors z. r.t . t. !: _ r r' ✓ i..f. S� . .-�SiJ " removing tamers which:'prevent them,' from fully;paiticipating {daily livin g and encouraging independence for all individuals with�disabilihes �,,a � 1N WUNESS WHEREOF, I hereunto set my hand m the City of Ashland the State of Oregon oh-the; clay of tember, 1997 /rl �iw•t9vj `� y ', /V :; � 5 t ty ry n � Yl �,A r { 1. •!'y �'( U1 �t S iz= r -'s ;Catherine M Golden, Mayor Vi Barbara Chnstepsen;�City Recd;der�ii y ; aar akr Y ^t tY :' r j `N z/ ! ti ♦t }i ti1} i� I»"hht i'.Qh St�C, t� � }��I f.\ 4`•ix. I;�'�ri />��.�� fYe''N-r50� �� y;:f ie.+i'FV✓'(�.'� t �3's �h "ir'$ +rf"i' has t,Y � {LT f " mil'` ,�'( Mti x' t t( t^rd �.�. ,E�u ta+rt p +4 t.,s.� 'Y cr 5v r y x "fi fi .T''p*+`fir .� 4 T• b to 1 � �'•;a`ti!• l��i�ir'C, f., �4��a ✓.�.'� 'La �`S t`t `�4'r 1}h n{a�bC"�;�}}f.y�� '2's" a+f. ° f'4�'+�.,�,�.�r�y� !/ S r�l'��Y/ 0017 PrE, N � nP f , vl , `'..r +n Jt vs u n r +h a A�^-'to T� , A"^n „ t VyMy t�t y . 3r �---H• „Sn "' n ' „.,> M;ity `�(ra' �` C a: yU tl� �} \ as rs�f i ✓ d � f nt+.tl `��.,tii7*'r WIN! A.00-1!Jv / J �,.„� ,Ci'+' <\' •~� ^,1rc� V..?'7a' �;,5?�" `' ,F,iy SaR^"n fi l�`'/+ t• -ti tk�' �`4.-�.^'..s iX-C..�, vf' { ."eve L+•"t.' u.Lnsi`�.tr!?�`''??J`.i'13'hY_J si Yti. PY • ..aP\. e,..f `{A' � �M•�1�'1� K' - ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES AUGUST 12, 1997 CALL TO ORDER The meeting was called to order by Vice Chair Ron Bass at 1:35 p.m. Other Commissioners present were Howe and Giordano. Staff present were Molnar, Harris and Yates. TYPE II PUBLIC HEARINGS PLANNING ACTION 97-075 REQUEST FOR A CONDITIONAL USE PERMIT FOR THE EXPANSION/ALTERATION OF THE TEMPORARY USE AT 40 NORTH MAIN STREET. THE PROPOSAL IS TO PERMIT A PORTABLE BBQ ADJACENT TO THE EXISTING ESPRESSO BAR. APPLICANT: CHRISTOPHER R. MCINTOSH Site Visits and Ex Parte Contacts All Commissioners had a site visit. STAFF REPORT Molnar said this is an alteration or expansion of a temporary use. Temporary uses are defined as short- term, intermittent, seasonal uses subject to a CUP. Temporary uses have usually involved small, mobile carts that would be used during the prime tourist season and removed during the winter months. This application was originally approved in 1990. It was an espresso cart with a deck. The menu included a variety of coffee drinks, tea and cookies. This proposal is to expand the use by locating a smokeless portable barbecue trailer (5 1/2' x 9') adjacent to the site. The area would double in size. The applicant has proposed that the hours of operation be 11:00 a.m. to 8:00 p.m. from June through October 31 st. Depending on the success of the barbecue, it is possible the applicant would want to operate year round. As indicated in the Staff Report and the Historic Commission minutes, there have been some concerns with the application, primarily because it is deviating from other approved temporary uses in the downtown. Initially, in 1990, Staff was looking for something to break up the expansive asphalt at the corner of Water and North Main. At this point, however, the concern is with the expansion without a master plan for the site. Staff feels the use of the metal barbecue structure is not an appropriate facility in the Historic District because it is such a visible location. Downtown business owners always have concerns about the competition of a temporary use, therefore, Staff has always been prudent in their review of such uses. The proposed use will be expanding the food products available on the site and it gets away from the transient pedestrian traffic usually involved with a temporary use. The Historic Commission had similar concerns during their review. The expansion of the temporary use seemed to be getting away from how historically these types of uses have been reviewed. They were concerned with the metal trailer. The applicant has proposed an additional screening option for the trailer. Staff does not feel screening of an undesirable structure is appropriate either because it will create a barrier. The decision was unanimous by the Historic Commission to deny the application. Planning Staff recommends denial. With the Intensified use, it might be time to look at a permanent structure. Giordano wondered how the hot dog trolley is different than this application. Molnar said the trolley is a more mobile structure and does not look permanent in any way. The location is different; it is tucked away from the street adjacent to Rocket Photo and it is not at one of the main entrances to town. The hot dog cart is similar to other food carts that have been approved in the downtown. The cart itself is th e structure; it doesn't take an y type of anchoring. PUBLIC HEARING CHRIS MCINTOSH, 40 N. Main Street, said he took more measurements of the existing cart and deck location. There exists approximately 260 sq. ft. of materials. The proposed area for the barbecue is 120 sq. ft. which would be less than 50 percent increase in the area. The barbecue unit could be enclosed with fire treated cedar that would be compatible with the redwood deck. To satisfy the health department, McIntosh had to have an enclosure right next to the barbecue on the same trailer with a three-compartment sink. In getting more creative, McIntosh believes he could lower the height of the entire structure. There is a way to drop the enclosure to 5' 10" which is lower than the existing fence on the back side of the deck on the downside of the hill. The barbecue creates few odors. The merchants support this project. McIntosh has many people that enjoy his outdoor seating area and his trash cans are full of to-go plates from other business establishments. He would like to serve food as well as espresso. Bass asked McIntosh about his season of operating. McIntosh said last year he went year round and this winter he would like to put a heater on the arbor and keep R open year round. Howe wondered what McIntosh was trying to accomplish with this project. Could he bring in pre- packaged food? McIntosh said it is not as desirable to have pre-packaged food. He believes the barbecue would create more of an outdoor atmosphere with fresh food prepared on-site and something unique to the downtown area. McIntosh gave a verbal explanation of how the unit would fit and function. Bass asked what comments the Historic Commission made regarding the enclosure. Molnar said they were concerned with blocking the openness of the site and the new structure will create a barrier. Molnar said there have been some preliminary discussions with the property owner concerning his long range plan. There was a survey done of the property which indicated the City's right-of-way for Water Street is around five to six feet in from the curb. The existing deck is in the right-of-way and Molnar said it may need to be moved. It seems if the deck were pushed back, the screening would have to be higher. McIntosh said he talked with the Fire Dept. about moving the deck east but they need minimum access in the parking lot for a fire truck. McIntosh's only option would be to move back in the parking lot and lose the Main Street frontage by five feet. McIntosh said instead of screening, he could enclose the barbecue and increase the space between the curb and the unit. The Water Street corner is hazardous for pedestrians stated Giordano, therefore, he is concerned about adding anything that would decrease visibility. ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MINUTES AUGUST 12, 1997 i i COMMISSIONERS DISCUSSION AND MOTION Bass saw only one letter in opposition. Howe thought, as noted in the Staff Report, that the consideration should be whether or not this is a permanent structure. Do we want something that is light, airy and open? Molnar said the Commission wants to make sure there is no further encroachment in the right-of-way. He added this area is Commercial with strong retail storefronts in the downtown. A redwood structure surrounding a cart is very different. Giordano is concerned with the existing structure blocking vision clearance. It is helpful to know the structure would not be any taller than what is there now. Giordano is very supportive of Hower carts, trolleys, etc., that maintain the viability of the downtown, yet he shares concerns that this application may go one step beyond by becoming a permanent structure. It is becoming architecture now and that would require adhering to the Site Design and Use Standards. Howe believes the barbecue leans more toward the temporary aspect of the application than does the deck which looks permanent. It seems the concern is what is already there. Bass thought there was a real inconsistency about what is already there and what is allowed. The request being made is a minor issue compared to what is already there. Because the applicant said he would not intend to open this season, Molnar said they could postpone a decision, allowing time for the applicant to talk to the Planning Staff and Historic Commission. Howe would favor postponement with the applicant returning with a clarification of his design. McIntosh agreed to continue the hearing next month and extend the 120 day time limit. Molnar said there would be a new Hearings Board and they would treat this as a new application. Giordano moved to continue the hearing so the application can bring in more detailed drawings. The motion was seconded and carried unanimously. PLANNING ACTION 97-081 REQUEST FOR A SIDE AND REAR YARD VARIANCE TO CONSTRUCT AN OWNER'S UNIT AT 111 B STREET. THE EXISTING GARAGE IS TO BE REMOVED, THE OWNER'S UNIT WILL HAVE A THREE FOOT SIDE YARD SETBACK AND A FIVE FOOT FRONT YARD SETBACK TO THE PORCH (8' TO THE BUILDING WALL). APPLICANT: JOE COLLONGE Site Visits and Ex Parte Contacts Site visits were made by all. STAFF REPORT The applicant is asking to construct a caretaker's unit by removing the existing garage and locate the unit at the same side yard setback (along Pioneer Street). The caretaker's unit is proposed to be 479 square feet with a three foot deep porch running along the front of the building. The rear yard would be three feet. Staff feels the unit meets the design criteria with the exception of the covered porch. The general standard is that a porch needs to be sic feet deep to be usable. The rear yard variance is unique in that there is E-1 abutting the back property line (bank parking lot). This proposal would ASHLAND PLANNING COMMISSION 3 HEARINGS BOARD MINUTES AUGUST 12, 1997 r 1 improve the existing non-conforming situation (garage is one foot from property line). Staff does not feel the side yard setback meets the criteria for a variance. It is not especially unique nor are there special circumstances and there could be a greater negative impact by placing the residential building in the same location as the existing garage. The light, noise, and foot and vehicle traffic would more greatly impact a residence than a garage. Harris showed an overhead which demonstrated how none of the other setbacks in the area match the requested setback. Harris explained the Historic Commission raised the same issues that Staff had concerning the front porch design and the side yard setback. They unanimously recommended denial. The applicant is considering a different design than they presented in the application. PUBLIC HEARING PHIL SCHWIMMER, Jacksonville, is an architect representing the applicant. He said they were trying to take the face of the building and line up their building with the existing face and pull it in three feet. They are faced with E-1, heavy commercial usage on two sides. The Historic Commission liked the elevation. They would suggest saving the existing small tree which will give privacy to the caretaker. The idea of the front porch was to pick up the character of the main house. It is only an entry stoop with some weather protection. The porch could be moved back and forego the columns leaving just an entry stoop with the wall back ten feet so it will line up with the main part of the house. Schwimmer said there is not front porch usage that is inviting except visual for pedestrians because of the nature of the commercial usage. Harris said at the pre-application conference, Staff suggested the applicant have a small stoop rather than a character porch. Howe asked Schwimmer if the caretaker considered a small living space such as a studio? Schwimmer said the caretaker needed a little more space. Staff noted that even allowing for the eave projection of 18 inches, the roofline still encroaches one and one-half feet into the setback. Giordano favors leaving the building footprint including the porch. He is concerned about the depth of the porch and would like to see it at six feet. He likes the variation of setbacks in the Railroad District. Schwimmer explained the caretaker is very disturbed about the commercial use and noise and vehicle traffic. The front porch was intended as an entry stoop not a sitting porch. The house is only 15 feet wide. Schwimmer agreed but is worried about scale. Also, the owner is looking at her backyard as where she will spend her outdoor time. Perhaps some living room area could be sacrificed to make the porch wider. COMMISSIONERS DISCUSSION AND MOTION Molnar felt the Historic Commission's concern with the application was the bulk related to the building facade. Giordano's idea would be appropriate. The living area would be reduced by 45 square feet. In making the findings, do the benefits outweigh the negatives? Giordano has no problem granting a variance because of the variations throughout the District. There are design opportunities where the porch could be increased in size so portions of it could be used. That could be left to Staff's discretion. Work out a design between the Irving room and front porch. ASHLAND PLANNING COMMISSION 4 HEARINGS BOARD MINUTES AUGUST 12,1997 Giordano moved to approve the variance and the applicant work with Staff to make the porch more usable (at least six feet). Schwimmer asked if part of the porch could be narrow and part deeper. Giordano affirmed that is what he meant. The porch cannot come out any further than was noticed to the public. Molnar said the best dimensions are six feet deep by no less than eight feet in width, however, the whole porch does not have to be six feet. The back building line will not be changing. The tree will be retained. Howe seconded the motion and it carried unanimously. TYPE I PLANNING ACTIONS PLANNING ACTION 97-060 REQUEST FOR A SITE REVIEW FOR CONSTRUCTION OF A 33,200 SQUARE FOOT OFFICE/WAREHOUSE COMPLEX (CONSISTING OF THREE SEPARATE BUILDINGS) LOCATED ON THE LOT TO THE WEST OF 300 HERSEY STREET. APPLICANT: JERRY TONEY Giordano wanted this application called up for a public hearing before the full commission. This looks like an industrial building in an E-1 zone. He does not feel it Is aesthetically pleasing. Do we want more of these buildings in E-1? Giordano moved to call it up for a public hearing, Howe seconded the motion and everyone approved. PLANNING ACTION 97-074 REQUEST FOR A SITE REVIEW TO ADD 1,875 OFFICE SPACE TO THE EXISTING INDEPENDENT PRINTING COMPANY, AND TO ADD 16,250 SQUARE FEET TO THE EXISTING TOLMAN CREEK SERVICE CENTER LOCATED AT 640 TOLMAN CREEK ROAD. PROPOSAL ALSO INCLUDES A MINOR LAND PARTITION AND LOT LINE ADJUSTMENT TO CREATE ONE ADDITIONAL PARCEL APPLICANT: BATZER CONSTRUCTION, INC./CHERYL LARGE This action was approved. PLANNING ACTION 97-076 REQUEST FOR A SITE REVIEW FOR 12 CONDOMINIUMS TO BE CONSTRUCTED AS PHASE ONE OF THE PARKSIDE CONDOMINIUMS LOCATED ON MOUNTAIN MEADOWS DRIVE. TOTAL NUMBER OF UNITS EVENTUALLY TO BE CONSTRUCTED IS 72. APPLICANT: MOUNTAIN MEADOWS L.L.C. This action was approved. PLANNING ACTION 97-079 REQUEST FOR FINAL PLAN APPROVAL FOR A 96-LOT TOWNHOUSE (DUPLEX BUILDING) DEVELOPMENT UNDER THE PERFORMANCE STANDARDS OPTION LOCATED AT 2330 E. MAIN STREET. APPLICANT: RUSSELL DALE Molnar said Commissioner Briggs expressed a concern with solar. Most likely the single story units will be on the north. They still have to meet solar access. Briggs was also unclear on an additional street plug that the condition allowed for going to a pedestrian easement if there was a wetland. Staff included the information provided by the environmental group that shows the continuation of the wetland ASHLAND PLANNING COMMISSION 5 HEARINGS BOARD MINUTES AUGUST 12, 1997 hydrology to the property to the east and that is why the public pedestrian bike easement would be less intrusive. ADJOURNMENT The meeting was adjourned at 4:00 p.m. I ASHLAND PLANNING COMMISSION 4 HEARINGS BOARD MINUTES AUGUST 12, 1997 ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES AUGUST 12, 1997 CALL TO ORDER The meeting was called to order by Chairperson Barbara Jarvis at 7:05 p.m. Other Commissioners present were Gardiner, Bass, Briggs, Howe, Moms, and Giordano. Absent members were Armitage and Hearn. Staff present were McLaughlin, Molnar, Knox and Yates. APPROVAL OF MINUTES AND FINDINGS Bass moved to approve the July 8, 1997 Regular Meeting minutes, Gardiner seconded the motion and everyone approved. Giordano, Howe and Morris abstained. Briggs moved to approve the July 8, 1997 Hearings Board minutes, Bass seconded the motion and everyone approved. Howe moved to approve the June 10, 1997 Hearings Board minutes. Giordano seconded the motion and everyone approved. Howe noted a change to the Findings for PA97-043, Don Greene, under Section 2, 2.3. "...availability of physically challenged pedestrians..." to "...availability 'to' physically challenged pedestrians...". Howe moved to approve the Findings with the amendment. The motion was seconded and carried. PUBLIC FORUM No one came forth. TYPE II PUBLIC HEARING PLANNING ACTION 97-072 440 E. MAIN APPLICANT: STEVE MORASCH Giordano moved to continue this hearing until a later date. The motion was seconded and approved. The applicant waived the time limits for the application. PLANNING ACTION 97-077 REQUEST FOR A SIX-LOT SUBDIVISION TO BE LOCATED AT THE NORTHWEST CORNER OF THE INTERSECTION OF SOUTH MOUNTAIN AVENUE (735 S. MOUNTAIN) AND PROSPECT STREET. APPLICATION INVOLVES A VARIANCE TO CREATE A LOT HAVING A WIDTH GREATER THAN ITS DEPTH, AND A VARIANCE FOR AN EXCEPTION TO EXISTING STREET RIGHT-OF- WAY/IMPROVEMENT REQUIREMENTS. APPLICANT: RAD WELLES Site Visits and Ex Parte Contacts Site visits were made by all. Morris, said he lives across the street, had a site visit and discussion with neighbors. Brad Thurman was curious about where the driveways would be located and how the houses would be situated. He talked with another neighbor, Garth, who wondered about property line boundaries. Jarvis asked Morris If there was anything about those conversations or the fact he lives across the street from the property t that would make Morris feel he could not fairly hear this matter. Morris believed he could hear this matter fairly. Jarvis asked if any of the Commission members feel that what Morris has mentioned would create a problem In hearing this matter fairly. No one had a problem. STAFF REPORT Knox stated the Commissioners had a site visit yesterday. The applicant has dropped the request for a variance for a lot wider than deep. This is an application for a Subdivision. The requirements are somewhat different than for a Performance Standards application. Knox showed slides of the property and an overhead. The applicant has surveyed the trees. Giordano noticed some inaccuracies in the drawings and where certain trees were located especially along Mountain Avenue. Knox said the trees Identified for removal (green) may not all be removed. The applicant has submitted Conditions, Covenants and Restrictions and a Tree Management Plan. The Tree Management Plan addresses mitigation measures in order to protect the trees outside the building envelopes. The homeowner's association bylaws will help reinforce the concerns about the trees as the property owners will have to develop a plan prior to landscaping of their lots. Three conditions will have to be met to remove a tree. A number of changes have occurred since the initial meetings with the applicant. Staff noticed while standing at the corner of Mountain and Prospect, a number of cars moving up the hill at a fast rate of speed and cutting the corner. This is one area that would warrant a sidewalk placed in from the corner while trying not to disturb the trees. The applicant agreed. Knox explained a pedestrian easement originally proposed by the applicant was withdrawn which went between Lots 2 and 3 and out to Glenwood. While visiting the site, Staff realized the driveway to Lot 1 will probably not work. The entire front of Lot 1 would probably be asphalt. It will probably be best for Lot 1 to go directly out to Mountain with the opening being a maximum of 12 feet centered between the oak and pine trees. Knox suggested adding a Condition that the pedestrian easement and driveway would follow the ridgeline. Staff believes the pedestrian easement is justified. Jarvis wondered why the pedestrian easement did not come off Prospect. McLaughlin said it was the applicant's original proposal to run it along the driveway and use that which is already a dedicated travel space. Gardiner asked 'If, under the Subdivision ordinance, that a pedestrian walkway be required. McLaughlin said the ordinance says "...pedestrians ways may be required to connect cul-de-sacs to pass through oddly shaped or unusually large blocks...... Along with that, the Commission must feel it is appropriate to accommodate pedestrian traffic. Gardiner wondered, If under the Subdivision ordinance Prospect would have to be widened. McLaughlin said the right-of-way would have to be dedicated and could require widening. PUBLIC HEARING RAD WELLES, 1031 Ivy Lane, said he envisions the property being developed as the rest of the neighborhood has been developed. That can be done by leaving six-sevenths of the trees on the ASHLAND PLANNING COMMISSION 2 REGULAR MEETING AUGUST 12, 1997 MINUTES J property, preserve the same density as the rest of the neighborhood. The street widths become a factor. Mountain Avenue from Ashland Street to Prospect has a 50 foot right-of-way. The Variance is just for the street width of Mountain. There is an additional ten feet past the curb with plenty of room for a sidewalk. There is less footage to the end of Prospect. Welles looked at several subdivisions in Ashland. They all have sidewalks that meet the street. He does not understand why there should be a parkway on this street and the sidewalk set back from the street. A sidewalk that runs behind the trees on the Lot 1 seems appropriate. That area would be outside the 10 foot existing easement; Welles would grant an easement. There is no problem putting a sidewalk within the existing easement along Lot 3. The sidewalk opposite the existing house is a difficult proposition and he would like to leave that to the City Engineer to figure out what he wants to do there. He would like to have the sidewalk construction done after a house is constructed off Glenwood since it may not be known exactly where a driveway will be placed. With regard to the pedestrian easement, Welles said the more he dealt with ft, the more problems he had with ft. A dedicated easement is public. Under Dolan vs. City of Tigard, it seems clear you have to show there is more than just a public benefit to this. He believes ft qualifies as a taking. Just down the street is Pleasant Way. Most parents take their children and pick them up from school in this neighborhood leaving little pedestrian traffic. He does not think the pedestrian easement is justified, given the fact he is doing the sidewalk. Welles does not have a problem with Conditions 1 through 15. He has a problem with Conditions 16 and 17. The City's request for an additional five feet behind the ten feet of right-of-way past the curb is problematic. The street will probably not be widened; if not, what use is there for the five more feet. There is room for a curb and sidewalk already. In the case of Lot 1, with the additional five feet, it is 35 feet from the curbline to the house. That diminishes the backyard. He would like the configuration and construction of the sidewalk along Lot 2 in accordance with the determination of the City Engineer. Giordano noticed the existing home on Lot 2 was not drawn properly. Welles agreed but said the trees are in the right place. Giordano said if the house is drawn properly ft may allow room for a sidewalk through there. Welles said it might be possible to run a sidewalk behind the tree that is adjacent to the driveway but you would have to go up four feet to reach the level of the crown of the tree. The City Engineer said he did not like the idea of steps in sidewalks. If an arborist agrees that can be done, Welles would agree. Jarvis said Condition 12 states that Welles hire a certified engineer and certified arborist giving the City a sidewalk improvement plan. Welles said the City Engineer will eventually have to approve ft. Welles said he did not have a problem with the radius at Mountain and Prospect. Jarvis asked how Condition 7 can be controlled. McLaughlin said,with a building permit. Jarvis read comments from Donna Markle, 681 South Mountain Avenue. PHILIP PHILLIPS, 1063 Prospect, said he still does not understand the pedestrian easements through the subdivision as proposed. The charm of living on this hillside is its relative quiet and lack of through ASHLAND PLANNING COMMISSION 3 REGULAR MEETING AUGUST 12, 1997 MINUTES traffic. The subdivision will change that condition radically. He is not concerned about the outside sidewalk. There is presently a path that goes to the right of midline in Lot 4 that is an informal pathway. It is not heavily travelled. If the path is moved between Lot 4 and his lot, his property will be impacted because it would disrupt his relative isolation. There is a bedroom and bath on that side of his house. GREER MARKLE, 681 S. Mountain Avenue, stated that the location of trees shown on the overhead and the notice map do not seem correct. He is concerned there could be a potential dispute on property lines and boundary lines and he would like this clarified. He shares his wife's concerns about drainage. Is the drainage easement adequate and how do they know it will be adequate? McLaughlin said there is a storm sewer in Mountain that would go out and take the drainage. JEAN H. TAYLOR, 734 Glenwood Drive, requested that there be only five lots instead of six. This is hillside property subject to erosion. One less home site would reduce soil disturbance and reduce the numbers of trees removed. KATHERINE PHILLIPS, 1063 Prospect, said the property is unique in its density and variety of trees. She would prefer five lots. Trees and bushes provide environmental shelter for birds, animals and reptiles and development will impact the habitat. The north end of Lot 6 contains a lot of standing water. It gets significantly wet and stays wet. How will it be drained? Staff Response McLaughlin explained that Staff has encouraged the use of shared driveways to restrict the number of access points on any street. Rather than approve Welles' design that would not work, Staff placed a condition stating to do something that will work. It is important that sidewalks be placed on City property not private property as an easement. The current Transportation Element has a policy that encourages parkrows in all new subdivisions. The burden is on the applicant to show that a sidewalk can or cannot be constructed on Lot 2. If it cannot be constructed, Welles needs to request a variance. If it can be constructed, Wailes will provide evidence to show it can be constructed and meet the minimum standards. It is the City's desire to have a connected sidewalk for the full length and not an interrupted sidewalk. Jarvis is concerned that with the trees, the parkrow-and the sidewalk, there may need to be some adjustments to the building envelopes. She is uncomfortable that there may not be enough information to determine whether or not the sidewalks can be put in, and if they cannot and there needs to be a variance, and whether or not the building envelopes will be adequate. Giordano is concerned with the accuracy of the drawings. McLaughlin agreed the house was not located properly and some tree locations may not be exact. The subdivision ordinance has'been used once in the last ten years. Approval of the preliminary plat is approval of the final plat or final development plan of the property. Once this is approved, there will not be any changes from the plan. Briggs wondered if there was discussion of five instead of six lots. McLaughlin said the density is established by minimum lot size and is not a discretionary issue of Staff or the Commission. The application meets the minimum requirements of the R-1-7.5 for six lots. ASHLAND PLANNING COMMISSION 4 REGULAR MEETING AUGUST 12, 1997 MINUTES I Briggs believes the pedestrian walk is very awkward. McLaughlin said the reason it is included is because of the reference in the Transportation Element as a neighborhood connector. McLaughlin is not familiar with the drainage on the property. During the building permit application, each site is required to drain to the storm drain system. The applicant may need to show on the map easements to assure storm drainage can get to the street. Condition 8 mentions a drainage plan. Howe is concerned about the neck (flag drive) on Lot 5. McLaughlin said Lot 6 could grant a landscape easement and use as part of their yard. Jarvis wondered If the Commission has discretion to say it is inappropriate not to have a flag lot and to utilize part of those back yards as a driveway easement. It seems the reason the driveway is being utilized as part of the back yards of Lots 3 and 4 is to increase the density. McLaughlin said the Commission has the power to condition any application if the they believe there is not an adequate yard area as part of the ordinance, and a change in the envelope could be done that would provide adequate yard area. He did not think it could be conditioned to require it to be a flag drive that would then in some way reduce the development from six to five lots. Briggs was bothered that Lots 3 and 4 abutted a driveway nor the driveway on Lot 5. She is not comfortable with the configuration. Howe thought Lots 3 and 4 have minimal yard area. Briggs thought that by doing a sidewalk along the curb, it would keep the forest area in tact. It seemed in front of the existing house where there is a big pine tree and a major slope, a stair could be done. If a sidewalk were ever to continue down Mountain, it would appear to be impossible to do a sidewalk that was set in; it would have to be done along the curb. Morris wondered if there is a building envelope for Lot 2 if the existing house be removed. McLaughlin said the building envelope should be made to comply with the setbacks of the R-1-7.5 zone. Rebuttal Welles is in agreement with Condition 12 with regard to Lot 2. If the house is torn down on Lot 2, it would clearly have to comply with the setback requirements. He does not believe there are any trees that are not properly shown that would be trees subject to removal. There are no trees bordering the property that will be cut. There is a requirement for a drainage plan. He saw water on Lot 2. There is a storm sewer there. He believes the driveways for Lots 3, 4 and 5 were a tortured solution. It was Staff's solution. The envelopes on Lots 3 and 4 go back to the driveway because that is where the garage would be. If the envelope on Lot 3 covers more than allowed, it could be reduced. Gardiner asked Welles to restate his position on the pedestrian easement. Welles said when you have relatively small lots and you give public access to it 24 hours a day, he sees it as a major interference with the privacy to the residents and little net gain since one could walk 200 feet to Pleasant Way. The benefits are slight and detriments are great. COMMISSIONERS DISCUSSION AND MOTION Giordano feels the application should be continued because of inadequate information and design issues that have not been solved. Because of the sensitivity of the site, he would like to see this project under the Performance Standards. There are not sidewalks anywhere in the neighborhood and he does not ASHLAND PLANNING COMMISSION 5 REGULAR MEETING AUGUST 12, 1997 MINUTES t . believe there should be sidewalks. The topography is so difficult and the existing pattern of development does not support the use of sidewalks. Morris is concerned with the accuracy of the information. In all the time he has lived on Mountain, he has noticed the corner of Prospect and Mountain is brutal. He would like to see something for pedestrians on that corner. He thinks runoff is a problem because it is a problem on his lot. In January, there was water running down.the street for weeks. Howe noted on her street (Windsor) people will just use the sidewalk at the corner. It is a place you cannot see cars coming and the sidewalk is a refuge. It seems the possibility of a cut across the Mountain/Prospect comer would be attractive to pedestrians, giving them a place to go to get away from the street. Because this is a subdivision and what we see is what we get, she is concerned with the accuracy of the detailed information. She would like to see accurate lines on a map. Briggs was Interested in what the neighbors had to say. It seems a continuance would be a good idea and incorporating some the variations mentioned tonight onto an accurate plan. Bass agreed. The information has to be on the map (easements, setbacks, sidewalks). There is too much to defer to Conditions and the City Engineer. This is the only opportunity to look at the project. Gardiner thought a pedestrian easement is appropriate to this area. Jarvis feels a pedestrian easement is not the best solution under these circumstances, however, she feels strongly about having sidewalks. She currently sees children dodging cars and a sidewalk would be an added benefit. It would give them refuge coming around the corner. She feels there is not adequate yard area on Lots 3 or 4. She would like to see more accurate drawings. Welles requested a continuance and he agreed to a 30 day extension of the 120 day rule and submission of new information has to be made to the Commission within 60 days. Howe moved to continue, it was seconded and approved unanimously. The planning action is continued for 30 days. ADJOURNMENT The meeting was adjourned at 9:15 p.m. ASHLAND PLANNING COMMISSION 6 REGULAR MEETING AUGUST 12, 1997 MINUTES ASHLAND PLANNING COMMISSION STUDY SESSION AUGUST 12, 1997 MINUTES This meeting followed the August 12, 1997 Regular Meeting. Commissioners present: Jarvis, Gardiner, Bass, Briggs, Howe, Morris, and Giordano. Absent members were Armitage and Hearn. Staff present were McLaughlin, Molnar, Knox and Yates. Ordinance Amendment Pertaining to Orientation and Setback Requirements for Garages McLaughlin said this proposed amendment has come about because of the Tolman Creek subdivision that was designed with front-loaded garages. Generally Staff work with applicants who are interested in traditional design components and not such suburban oriented designs. Staff is interested in wording in this amendment that would respect the design creativity of architects and designers but hopefully discourage someone from doing front-loaded designs. Briggs feels that for any development on flat land, the developer should be asked to provide alleys and then vehicular traffic would come through the back. Russ Dale's development will have 96 separate drives taking up yards and yards of grassland. The ordinance Staff has proposed is not getting to the real problem. Molnar explained he has had lots of one-on-one discussions with developers. One problem with alleys is their cost. A developer has to build a street and then an alley. We could look at narrower street standards in the front with alleys in the rear. Giordano has done a couple of projects with alleys. He said it is difficult with clients because they see the cost of the project doubling because they have to do two streets. However, because driveway cuts were eliminated, it was actually a wash between alleys and driveways. With regard to the garage setback, Giordano explained how rigid people's thinking is. It is un uphill battle trying to change attitudes from: 'This is what sells, this is what we have floor plans for, this is how we have always done it". He suggested the Commissioners visit Ashland Village. The lots are small but creatively designed houses with the garages pushed back. Giordano believes the setback should be at least 12 feet from the face of the building; five feet is too insignificant. Item 3, providing for exceptions, he likes. The biggest problem with shared driveways is developers inability to sell them. People want their own driveway. With reference to item 1, Molnar wondered if the 40 percent requirement might be hard on smaller lot developments such as Mill Pond. Bass asked if they had considered requiring front porches thereby forcing the garages to pull back. Molnar said in Portland's ordinance in the Albina area, if there is an alley, one has to access it. McLaughlin said it is difficult to get enough land to develop with alleys. Perhaps the amendment should be more specific to new subdivision development. Jarvis liked the idea of requiring use of existing alleys. It is a transportation issue as much as a curb cut issue. The meeting was adjourned at 10:00 p.m. Audit Committee Minutes September 2, 1997 2:00 p.m. Public Works Conference Room Committee Members present were: Robert Dozier, Barbara Christensen, and Martin Levine. Yergen & Meyer staff present were: Gerald W. Burns, Jeffery Rehbein, and Brian Conover. City Staff present were: Jill Turner, Ken Mickelsen, and Patrick Caldwell. The meeting was called to order at 2:15 p.m. by Chairman Levine. I. Elect a Chairperson This was postponed because Emile Amarotico was not present. II. Approval of the previous minutes The minutes from the May 12, 1997, December 13, 1996, and September 5, 1996 meetings were reviewed. Levine motioned for approval, Christensen seconded. Ayes all, so moved. III. Review Audit Plan and Scope Burns reviewed the audit plan explaining the methodology of substantive testing, and the coverage levels he planned to attain. Dozier questioned the lack of detail testing on Payroll transactions. Burns indicated that, with a three-year engagement, future years may include greater detail testing. Dozier commented on the potential for error without detail transaction testing, but followed with an understanding of materiality to determine a clean opinion. Burns indicated that the single audit work would include some testing of detailed payroll transactions on federally funded projects. Burns went on to the Parks and Recreation audit plan. Levine asked how the audit materiality levels were arrived at. Burns responded with an explanation of the level of materiality, and a short discussion of tolerable error that would not create a material misstatement in the financial statements. He went on to discuss his presentation of an opinion on the financial statements at a Fund level rather than a Fund Type level. Christensen returned to Individually Significant Items questioning whether certain large dollar transactions would skew results and asked about testing transaction volume rather than dollar volume. Burns responded with a discussion of the Flex or Variation Analysis which shows a dollar and percentage change in accounts over the prior year. Turner stated how useful the Flex analysis was to her. Audit Committee Minutes 9/5/97 it Christensen asked if Yergen and Meyer intended to follow through with Coopers and Lybrand's Management Recommendation Letter comments from last years audit. Burns indicated that the items on the Management letter would be reviewed with staff as part of the audit. Turner indicated that staff was following up on the items in the letter, and that from a policy standpoint there was not much of significance included. i Christensen asked what form Yergen and Meyer's Management Letters would take. Burns said he prefers to include items that are a matter of policy rather than accounting function in Management Letters; either a significant reportable condition or disclosure of a material weakness. Levine agreed that Management Letters should not be a report card on procedural function and indicated that we should rely on Mr. Burns' professional judgment as to what should appear in the Letter. Burns indicated that they had reviewed the prior i years' comments and would follow up on significant items. Christensen questioned whether the Management Letter would be presented to the Audit Committee or to management. Burns stated that the Letter should be presented to management as that is for whom it is intended. Burns stated that they had reviewed Coopers and Lybrand's work papers in their Eugene office but had no success in obtaining a computer disc copy of the CAFR. Levine indicated that we should pursue this as technically it does belong to the City. Christensen suggested getting City Attorney Paul Nolte involved. Dozier suggested writing to Coopers and Lybrand with the intent of getting their response on paper rather than verbally. Turner indicated that she would see what information she could obtain from Coopers and Lybrand. Burns and Rehbein presented a review of their Internal Control review just completed at Oak Knoll Golf Course. Outlining the suggestions that were given for improvement of census on rounds of golf played. Meeting adjourned at 3:55 p.m. III n:tacctglaudiOOOmmitf inutestaudit902.97 Audit Committee Minutes 9/5/97 Page 2 i I: City of Ashland 20 East Main Street Ashland, OR 97520 Dear Administrators and City Officials, Historic Jackson Hot Springs needs your help. The flood of'97 virtually wiped us out, and the property will go into foreclosure by January if nothing is done. In an attempt to save the hot springs, we have formed a collective of local educators and healing practitioners who share a vision of transforming the existing flood damaged, limited use facility into a premier botanical park and wellness center serving the entire Rogue Valley. The new Jackson WellSprings center will be a non-profit organization offering the following benefits to our community: • A Public Land Trust and conservation easement to protect precious native habitat with nature trails and an interpretive center offering self-guided and staff tours (no-fee use) • Development of programs in partnership with local schools allowing students to experience the wonders of the organic garden while learning about the relationships between the foods we eat, health and nutrition • Warm spring-fed pool for lap swimming and open swim at low cost to the public, as well as a large hot water soaking pool and private outdoor tubs • Expansion of the existing organic garden project to supply the cafe • Creation of a new therapeutic spa, education, and health care campus dedicated to a holistic approach towards health and disease prevention Please join us in the preservation and renovation of this beautiful healing and environmental resource for the entire Rogue Valley. We need immediate help to secure the property before we can proceed. The City of Ashland can contribute greatly to our cause by publicly endorsing the project. Individuals can show their support by coming to the Grand Re-opening Celebration and Trustfund Kick-off and making a donation. The event will be held at the Hot Springs on Saturday and Sunday. September 20 and 21 from noon to 7pm. Bring a swimming suit for free family swimming. There will also be live bands pool-side both days and organic vegetarian fare available from the cafe. All donations are tax-deductible. The attached is a copy of the Jackson WellSprings Master Plan complete with financial projections and the first round of architectural renderings for the proposed new structures. If you have further questions or concerns please contact one of the following people: Gerry Lehrburger, MD, at 482-5923: John Lanz at 770-0503 (pager); or Kia Sanford, MS, at 482-3623, email <sanford@jeffnet.org>. Thank you for your consideration of this worthy cause. Sincerely, Kia Sanford Board Member r Introduction• "Think Globally. Act Locally" The Jackson WellSprings (WellSprings) is a proposed development integrating a healing center, spa, retreat and educational facility on the outskirts of Ashland, Oregon. WellSprings g s will occupy the 29 acre Jackson Hot Springs g P (JHS) site that has served the Rogue Valley as a recreation and hospitality center since the early 1900's. Purchased in February 1995 by Jackson Wellsprings Limited Liability Company (LLC), the site was selected because of the property's ideal location, the warm water artesian springs that surface there, and the property's ability to supply the quintessential ingredients that promote health and well-being. Since the acquisition, the existing facilities have been restored and upgraded: a large ornamental culinary, herb and staple food garden has been established which supplies the remodeled cafe serving fresh, healthy, organic food; and the mobile home park is in the process of conversion into a seasonal RV park. The resort's close proximity to Interstate-5 (the major thoroughfare connecting Seattle and Sacramento) and the tourist destination community of Ashland make it an ideal location for a development that offers relaxation, recreation, and a variety of accommodations including camping. RV spaces, and cottages. Additionally, Ashland's long standing reputation as a destination for health and healing sets the stage for the Wellsprings' success utilizing its healing mineral waters and employing many of the talented practitioners who practice in and around Ashland. Jackson WellSprings Vision The Wellsprings vision encompasses health promotion, education, economic development, and environmental enhancement. The concept is simple and time tested: rather than treating symptoms of disease, the object is to build and maintain healthy minds, bodies, and spirits by integrating exercise and diet with healing mineral waters, botanical gardens, and educational programs designed to train and challenge, as well as treating the causes of disease rather than merely offering symptom relief. The Wellsprings vision ties health directly to the resources that promote wellness, thus enabling people to conceptualize and realize wellness more readily. The WellSprings is being designed as a non-profit, botanical park and health center with a primary focus on human and environmental health. The campus will offer accommodations, classrooms, restaurant facilities, a spa , and a medical complex. In this setting, young and old alike can participate in rejuvenating and invigorating programs incorporating exercise, healing waters, healthy foods, healing herbs, and a living model of sustainable healthy life practices, under the expert guidance of accredited practitioners in both the traditional and complementary healing arts. 1 Demographics and Market Analysis The town of Ashland is situated in Southern Oregon between the Siskiyou and Cascade mountain ranges on a north-south fault that receives hot water from the earth's depths. Hot water rises along the fault line, then mixes with a cool water aquifer situated beneath the valley floor. As one moves north through Ashland water temperatures become progressively warmer. The warmest temperatures are found at the JHS site, at the northerly aspect of Ashland, where 92° F waters arise from artesian springs. Ashland recently celebrated its 50th year anniversary of the Oregon Shakespeare Festival which hosts 250,000 theater attendants each year. Catering to the tourist population, the town is equipped with a number of large hotels, over fifty bed and breakfasts, and more than ninety restaurants. In addition, Ashland has lovely parks, a small university, an excellent public school system, and a city-owned ski area 20 minutes south of town. The town is also known today, as in the past, as a center for the healing arts. Ashland is fortunate to have an excellent community hospital with an attentive medical staff. In-axidition, complementary medicine flourishes in Ashland with a large selection of naturopaths, homeopaths, chiropractors, herbalists, acupuncturists and massage therapists. Furthermore, the Ashland Massage Institute and the Hakorrii Institute are located there. Many recognize the need for a conference center catering to health education and wellness. JHS is currently zoned "Rural Residential - five acres" (RR-5). "Grandfathered" or permitted uses allow for cabins, restaurant, spa, tent camping, and RV and mobile home park. The property is situated on three separate tax lots in Ashland's urban growth boundary. Once annexed by the city, zoning is anticipated to change to allow "commercial" as well as "multi-family residential" uses. It is uncertain as to when annexation will occur. Unlike the South and Northeast regions of the country that experienced painful recessions over the last ten years, the Pacific Northwest remains economically sturdy and strong. The Rogue Valley has been cited as one of ten strongest national growth spots over the next decade. There has been a tremendous shift over the last decade towards health promotion. Americans are aggressively searching for products, lifestyles, exercise regiments, and foods that will prolong life, discourage aging, and improve the quality of life. The organic and natural food industry has become a mainstream option, and with more than 60 percent of the population using some form of alternative therapy, the alternative medicine industry grew to 70 billion dollars last year. WellSprings is well situated to take advantage of these current market trends. 2 Organizational Structure Jackson WellSprings presently consists of the combined efforts of three organizations and many volunteers. These are the Health Research Institute (HRI), a non-profit, tax-exempt organization that is dedicated to health education and research; SEEDS: Sustainable Eco-Economic Development Solutions (SEEDS), another non-profit corporation; and the Jackson WellSprings Limited Liability Company. The Jackson WellSprings Limited Liability Company is under the management and direction of Gerry Lehrburger, MD. Thirty percent of JHS was purchased from the LLC in 1995 by Barbara and Michael McKie and almost five percent was purchased by Bruce Blackwell. Dr. Lehrburger remains active in the management and operations of JHS while Blackwell and the McKies remain passive investors. Two and a half percent of the LLC is owned by HRI. Over the last two years HRI has been working closely with SEEDS in developing the components at JHS that are instrumental to its success as the WellSprings center. The non- profits' efforts have largely concentrated on planting vegetable and medicinal herb gardens, in building the Springs Garden Caf6, and in developing the education component of WellSprings. It is the intention of this organization to place the 29 acre property in a public land trust so that the environmental resources can be enhanced and protected in perpetuity. Furthermore, the organization is steering the project in a non- profit direction to better facilitate its role as a community resource promoting environmental and health education to the citizens and guests of Southern Oregon a park-like setting Debt Configuration The property was purchased in February 1995 for $930,000. Its assessed value at that time was $910,000. The LLC recently retired a third mortgage against the property held by Duane Smith. The Aletheia Alliance is in a second position and is to receive a balloon payment of$320,000 on February 1, 1998 to retire this mortgage commitment. There is currently $365,000 owing on the first mortgage and monthly installments of$3600.00 satisfy the first's principle and ten percent interest debt. 'There is currently a total of$710,000 outstanding on the property. In 1995 the McKies purchased 30 percent of the property for $325,000. Their debt has since been reduced to $300,000. Since the 1997 New Years Flood, both the McKies and the Aletheia Alliance have expressed an interest in selling their ownership interests at highly discounted rates. 3 Bruce Blackwell came onto the project in 1995 with a loan for $50,000 which was converted a year later into an equity position. Dr. Lehrburger has contributed $100,000 laying the groundwork for the healing center. The $250,000 bridge loan will serve to remove the second mortgage and to qualify WellSprings for a $900,000, low-interest Small Business Administration (SBA) loan. This loan will be placed behind the bridge loan, giving bridge loan participants the added protection and security that they deserve. The SBA loan will be used to pay off the first mortgage with interest ($400.000) and to partially buy out the McKies ($50,000 of the required $100,000). The remainder of the SBA loan ($450,000) will be applied toward Phase I development and to the conversion of the hot springs to a year-round facility. After the LLC has secured the bridge loan and the SBA loan, the debt configuration can be represented as follows: Current Debt Discounted Loan&Equity New Debt Confauration Buu-out Acquisition Configuration 1st mortgage $365,000(b) $365,000 S 00 S 00 2nd mortgage $350,000(b) $225.000(a) S 00 $ 00 McKies equity $325,000' $1.50,000(a) $ 00 $100,000 Blackwell equity $ 50,000 S 50,000 s 00 $ 50,000 Lehrburger equity $100,000 $100,000 s 00 $100,000 SBA loans $ 00 $ 00 S900,000(c) $900,000(c) Bridle Loan S 00 S 00 S250.000fb) S250.000fb) TOTAL $1,190,000 $890,000 S1,150,000 $1,400,000 (a) The above diagram is based on assumptions that the WellSprings can qualify for both $450,000 loans and that McKies and the Alethiea Alliance will accept reduced payoff amounts; (b) Ten percent interest rate; (c) Four percent interest rate. 4 Of the $900,000 SBA loan, $400,000 will be used to retire the first mortgage with interest and $50,000 to pay down the McKies. This replaces ten percent debt with four percent debt, thereby reducing interest payments by $22,000 annually. The remainder of the loan - approximately $450,000 will be available for Phase I development. This money has been exclusively earmarked by SBA "for returning the property to pre-flood conditions". The following breakdown of expenditures is envisioned: Clean-up and landscaping. This would include removal of abandoned RV and mobile home units: $ 30,000 Exchanging mobile home sites, one for one, with RV sites toward developing a 24 unit RV park: $ 90,000 New construction of eight cabins to meet flood $330,000 plain and county code regulations TOTAL $450,000 Property Acquisition and Improvements After the 1995 purchase of the property, an additional $100,000 was raised and placed, into improvements. The following milestones have been realized: - Property acquisition - Debt reduction from $930,000 to $710,000 - Site Plan and Master Plan development - Development of vegetable and specimen herb gardens - Underground irrigation systems application - Creation of Native American sweat lodges & Buddhist meditation stupa - Acquisition of manager to oversee property and spearhead significant tasks of developing WeliSprings - Preliminary investigation of hot water potential Conversion to a Financially Self-Sustaining, Non-Profit Center The strongest features at JHS are the warm, artesian mineral spring water and the incredibly diverse native habitat. To date, the waters and grounds have been under-utilized. The spring feeds a seasonal swinur ng pool only four months of the year. Developing JHS into a dynamic, year-round, therapeutic and recreation facility is the primary objective towards stabilizing the property as a financially self-sustaining entity. A rejuvenation center of this caliber III 5 would be comprised of a warm water pool; outdoor soaking pools; sauna and steam room; suites for massage, hydrotherapy, mud baths, and herbal wraps; exercise and weight rooms; restaurant and juice bar. The spa facility would be complimented by a conference center, medical center, botanical and vegetable gardens, staff housing, and guest accommodations. The conversion of JHS into a year-round facility involves the following five distinct milestones which embody Phase One developments and improvements: 1) The existing spa complex survived flood waters in a reasonable fashion, largely because the spa building, constructed of masonry and concrete, was designed to accommodate water. The spa complex is being refurbished so as to convert a seasonal business into a year-round facility. A cement 20 x 30 foot in-ground, hot water pool will be placed near the swimming pool. A sauna and steam room have been incorporated into the design plans, and suites for massage therapy and hydrotherapy are called for as well. Drywall will be removed and replaced with either tile or metal studs and water- and fungus-resistant greenboard. A large, multipurpose room will provide an environment for classes such as aerobics, yoga, and Tai Chi. 2) To alleviate the significant demand both for RV sites and tent camping near Ashland, JHS presently provides 30 RV hook-ups and 10 camp sites. These nightly RV spaces and camping generate excellent business for the cafe and spa. Discussions with the county have indicated that the twenty four mobile home spaces can be converted, one for one, to seasonal RV spaces (with permitted occupancy during the seven month period beginning April 1 and ending November 1). It is our intention to phase out the mobile home park and to develop a modern, 60 unit RV park. Twelve camping sites will be maintained, several of which would be equipped with teepee and yurt dwellings. 3) The eleven exisiting cabins were significantly damaged by the New Years Flood and would best be rebuilt above the flood plain either as cabins or, perhaps, as an eleven unit lodge. Plans for hillside accommodations have been discussed with the county and initial conversations have been promising. In light of the recent flood and the county's reluctance for new building to proceed in the flood plain, we have every reason to believe that the Conditional Use Permit will be well received by the county. 4) The property's rich bottom loam allows a diverse array of vegetables, fruit, and culinary and medicinal herbs to be cultivated on site. The Springs Garden Restaurant is unique in that it offers a well balanced menu based on foods that are grown at the WellSprings gardens. The restaurant was damaged by the New Years Flood and requires some attention. Plans call for converting the seasonal cafes into a year-round restaurant and juice bar (Phase Two). The cafe will re-open its doors in September, 1997. 6 5) A medical complex and botanical apothecary which combines the talents of both traditional and non-traditional practitioners will be developed. 'Ibis concept of complementary medicine has been discussed with, and has gained the interest and support of, numerous therapists representing diverse medical backgrounds. Patients of the holistically oriented health center will be supported by the other features at WellSprings, namely the gardens, restaurant, spa, accommodations, and classrooms. Also slated for Phase Two are plans to develop a conference center at the WellSprings. Dedicated to self-help and health education, the principals recognize that a conference center oriented toward healing would tie together all the components of WellSprings. Funding for the medical complex and III educational components is being sought from the philanthropic community. Business Strategy In the following discussion, the above mentioned five milestones will be referred to as "Phase I" and the development of the conference center, additional accommodations and the restaurant as "Phase II". The intent of Phase I development involves restoring those elements at JHS that were lost in the 1997 New Years Flood, converting the spa to a year-round facility, stabilizing the income stream to exceed pre-flood levels, and reorganizing the structure of the organization from for-profit to non-profit. Creation of the community land trust is currently underway through SEEDS' introduction of a public fundraising drive in the Rogue Valley. A Jackson WellSprings Trust is to be set up at a local bank for donations. Additionally. Don Yance is seeking donors to join the WellSprings cause on the East Coast. Phase I Time Frame In March of this year the SBA rejected the LLC's initial application for a low interest loan. The SBA has given the LLC six months to reorganize itself and to re-submit a loan application. Even without SBA funding, WellSprings, in conjunction with a strong show of community support, has been working diligently to make the necessary modifications to open for the public as quickly as possible and to augment the income stream. The mobile home park has been repaired and all but two spaces are currently rented. The RV park has been rewired and plumbed and twenty six spaces are currently in service. The spa building has been refurbished and opened for business on July 1,1997. And finally, the Springs Garden Caf@ will be reopening by September 1997. An architect has submitted preliminary drawings for the eleven cabins and several general, electrical, and plumbing contractors have examined the new relocation site. There appears to be a general consensus at the county level in support of relocating the cabins above the flood plain. This idea has also won favor with the City of Ashland, the County Commissioners, and the Rogue 7 I Valley Council of Governments. In a show of support, these three institutions recently endorsed a joint grant application for hazard mitigation submitted by HRI and SEEDS. WellSprings is seeking funding for the medical complex and apothecary through non-profit donations and construction will begin as soon as the property is secure and funds are available. We recognize that expediting this facility is of importance due to its immediate income potential. SEEDS was recently awarded a $24,000 grant from the State of Oregon for farm and kitchen processing equipment and received an additional $5,000 donation toward cafe development. The organization is maintaining on the WellSprings campus a two acre garden of nutritional and medicinal plants that will serve the cafe, spa, and medical complexes. Additionally, Pase Two includes plans to re-shape the flood plain with water and bog gardens. Furthermore, HRI was recently given a $25,000 donation to aid in rebuilding the swimming pool and spa facility. A water heating unit was just donated to furnish hot water to the swimming pool and to augment the conversion from a seasonal facility to a year-round spa development. Phase II Time Frame Phase II development of expanded botanical gardens, further accommodations, and conference center will be procured through non-profit contributions. WellSprings hopes to institute Phase 'Itvo improvements by the year 2000. Conclusion Jackson Hot Springs has been an established and historic recreation site since the turn of the century. All who live in the Rogue Valley know of the property and many who pass the premises recognize its development potential. In this, the site has been referred to by many as a "jewel in the rough". The WellSprings board believes that the property's best use would be its transformation into a botanical garden containing a premier center for the healing arts and conference facility serving the local and tourist communities in health and environmental education. The exciting transformation of this century-old, warm springs resort offers a secure investment to bridge loan contributors during the interim period when the project is being restructured into a non-profit endeavor. Contributing to the Jackson Wellspring project would help it become a shining example of a valuable environmental and community health resource, as well as a fine ecological solution for sound economic development. 8 AS-pendix A - Narratives of Non-Profit Board Dr. Gerry Lehrburger is a practicing physician and Director of Emergency Services at Ashland Community Hospital. He is the Chairman of Medical Ethics at that same institution. He currently serves as the Director of Research and Development for Oregon Environmental Solutions, a subsidiary of Plocher Energy Systems VT. For three years worked as medical director for the Aletheia HEART (Health Education and Research Training) Center in Ashland. In 1987 he founded Jackson House, amulti-disciplinary center for the healing arts, and in 1993 he founded the Health Research Institute, a non- profit Trust whose research applies the scientific method toward frequently overlooked therapies that acknowledge total human potential and the regenerative capacity of Nature. Through his practice and interest in holistic healing, Dr. Lehrburger has developed extensive contacts among many therapeutic disciplines including botanical, nutritional, homeopathic, naturopathic and chiropractic. For two years he was invited to participate as keynote speaker and host of the Ashland Community Food Store lecture series Food As Medicine. Dr. Lehrburger is active in the community and sits on the Board of Directors of a number organizations including SEEDS (Sustainable Eco-Economic Development Solutions), Four Eagles Farm CSA-(Community Supported Agriculture). Co- Creations, and Kindred Spirits school. Donald R Yance Jr. CNMH is a practicing Clinical Master Herbalist and Certified Nutritionist, who specializes in nutritional and herbal approaches to cancer AIDS, cardiovascular disease, and other chronic health conditions. Complementing his talents of herbal and nutritional therapeutics, Donald's training as a Secular Franciscan equips Yance with the breath and knowledge to touch on the spiritual aspects of healing. Donald conducts a busy practice in Norwalk, Connecticut at The Center for Natural Healing. He is in the process of moving his practice to Southern Oregon where Yance will join the Well-Spring healthcare team. Yan ce is a prolific writer whose articles appear regularly in such journals as Total Health, the Alternative Medicine Journal, Protocol Journal of Botanical Medicine, and the Complete Aromatherapy Handbook. A contributing writer for two recently published books on breast cancer, Yance is currently working on his own book, "Herbal and Nutritional Approaches for the Treatment and Prevention of Cancer". Yance lectures widely at a number of Stanford and Norwalk hospitals, at Yale's ECAP Center, and at a host of conferences including the American Herbalist Guild Symposium, Gaia Herb Symposium, and Herbfest 1996. Donald is a professional member of the American Herbalist Guild and of the Society of Certified Nutritionists. He is a graduate of the National Institute of Nutritional Education. He is Secretary of the Health Research Institute. 9 John Lanz, fluent in non-profit law and organizational structure, has been instrumental in establishing a host of local non-profit organizations and facilitating their acquisition of tax exempt status. In 1994 he developed SEEDS: Sustainable Eco-Economic Development Solutions which was awarded tax exempt filing under the IRS code 501(c)3 in 1997. The organization is currently positioning itself to receive charitable contributions and grants that will facilitate the conversion of Jackson Hot Springs to into a public land trust and rejuvenation center. Lanz authored and was awarded a grant from the State of Oregon Rural Investment Fund for $24,000 to aid in the development of the gardens and kitchens at JHS. Lanz is an avid gardener who specializes in rare cultivars of vegetable and medicinal plants that have been time-honored for their nutritional content. In 1995 he was commissioned by the Health Research Institute to build the Tree of Life mondala garden of specimen medicinal plants. Currently he is overseeing the vegetable gardens at WellSprings that will be furnishing fresh produce for the Springs Garden Caf6. Lanz is a nationally recognized gymnastics judge and has attended the international judges training course. Continuing to make a contribution to USA gymnastics, he annually judges local. state, regional and national competitions. Lanz will be helping to develop the recreational and physical educational components at WellSprings. Hia Sanford, MS, is a marriage, family and child counselor with a background working with people in transition, and experience in non-profit organizational development. Locally, Sanford was instrumental in the evolution of Co- Creations for Joyful Births. Inc. from a for-profit to a non-profit entity in 1997. Her organizational skills as an office manager and editor have been utilized by a number of organizations in California and Oregon. Sanford received her Bachelors degree in Psychology from the University of California at Santa Cruz and her Masters in Counseling from California State University at Hayward with a focus on health and health maintenance. Her thesis work centered around making a case for a complementary holistic health care facility in which clients could be healed and educated in how to maintain health and a healthy lifestyle. 10 Annendix B• Financial Statistics Financial Statistics, Current In 1995 the gross income was $207,000 and in 1996 the gross income exceeded $250,000. The financial centers and their respective incomes are listed below: Income Center 1995 1996 - RV rentals $70,000 $76,000 - Mobile home rentals $50,000 $60,000 - Cabin rentals $36,600 $42,500 - Camping $17,500 $19,000 - Swimming pool $19,500 $29,500 - Hot water bathing $ 9,100 $14,000 - Cafe $ 4,600 $ 1.000 - Interest income $10.000 Total Income $207,300 $252,000 Expenses 1995 1996 - Utilities $29,300 $36.000 - Telephone $ 3,600 $ 2,100 - Repairs $ 9,500 $ 9,700 - Professional fees $ 6,700 $ 9.000 - Insurance $13,000 $ 7.300 - Payroll expenses $45,100 $41.000 - Payroll taxes $ 5,400 S 5.000 - Supplies $ 2,300 S 4.000 - Swimming supplies $ 2,500 $ 3.000 - Miscellaneous $18,600 823.000 - Property taxes $ 7.000 8 700 Total Expenses <$143,000> <$140,000> N.O.I. $ 64,300 $112,000 Other expenses Mortgage and Interest $99,000 $116,000 NET LOSS <$34,700> <$ 4,000> 11 Projected Annual Income at Completion of Public Use Portion of Phase I: These projections do not include income from the Spa and Medical facilities. Based on past experience, the 50 percent occupancy rate used in the following formulations is conservative. The occupancy rate is actually greater than 50 percent during the Spring, Summer, and Fall months. We have used this conservative figure to make certain that our income projections are not overstated. RV Park - Seasonal Spaces Based on a 50 percent occupancy rate of 24 $ 50,000 spaces over a seven month period, at $20 per space per night: RV Park - Year-round Spaces Based on a 50 percent occupancy rate of 36 $130,000 spaces over a twelve month period, at $20 per space per night: Cabins Based on a 50 percent occupancy rate of 8117,000 8 units at $80 per night: Tent camninzs Based on a 50 percent occupancy rate of $ 17,000 12 spaces over a seven month period, at $14 per night: Restaurant Based on projected sales and on analysis $ 24,000 of local restaurants: Swimming and soaking $ 59,500 Massage therapy Based on 2 massages per day at $40 $ 29,000 per massage: Hot Water Bathing $ 14,000 Gross income $440,500 12 Income Center 1996 1998. projected - RV rentals $76,000 $180,000 - Mobile home rentals $60,000 - Cabin rentals $42,500 $117,000 - Camping $19,000 $ 17,000 - Swimming pool $29,500 $ 59,500 - Hot water bathing $14,000 $ 14,000 - Cafe $ 1,000 $ 24,000 - Interest income $10,000 - Massage $ 29,000 LESS CONTRVGENCY ® 10% <S 44.500> TOTAL INCOME $252,000 $396,000 Projected Annual Overating Expenses for Public Use Areas at Completion of Phase I: The principal and interest payment on the $900,000 SBA loan would approximate $4,400 per month or $53,000 annually and interest payment on the bridge loan would approach $25,000 annually. Based both on past experience and projected expansion requirements. overhead costs have been estimated at $15,400 per month. A thirty percent contingency places annual expenditure of principal,Jnterest,'and overhead at $340,700. Expenses 1996 1998. projected - Utilities $36,000 $40,000 - Telephone $ 2,100 $ 4,600 - Repairs $ 9,700 $ 8,500 - Professional fees $ 9,000 $ 6,700 - Insurance $ 7,300 $ 7,300 - Payroll expenses $41,000 $65,000 - Payroll taxes $ 5,000 $ 7,700 - Supplies $ 4,000 $ 4,300 Swimming supplies $ 3,000 $ 14,600 - Miscellaneous $23,000 $23,000 - Property taxes $ 700 $ 7,000 - Contingency ® 30% $74,000 Total Expenses <$140,000> <$262,700> Net Ordinary Income (NOI) $112,000 $133,300 Less morWage/interest $116,000 $ 78,000 NET INCOME <$ 4,000> $ 55,300 13 I Phase One Expenses To be funded by private donations: Medical Clinic $460,000 3 Practitioners' offices, central reception, three smaller offices for ancillary staff, four treatment rooms, conference room, and staff meeting room. Spa Complex $631,000 Central reception, two offices, multi-purpose . room, men's and women's locker rooms, five- six treatment rooms for hydro-therapy, massage, etc., steam room, sauna, and jacuzzi. Total to be funded privately: $1,091,000 To be funded through community support and private donations: Land Aquisition 5900,000 Removal of abandoned RV.and mobile homes $30,000 Reconstruction of 11 cabins to meet floodplain and 5330,000 county code requirments Hot water development $30,000 Cold water development as drinking water 520,000 Repairs/Upgrades to existing pool $15,000 Landscaping of medical/spa complex $30,000 Road and road improvements $25,000 Parking area for medical/spa complex $65,000 Outdoor soaking pool $40,000 Three private baths $24,000 Nature trails and interpretive center $1S,000 Architectural services $10,000 Licenses and permits $10,000 Total community support: $1,544,000 Total for Phase One development: $2,635,000 Phase Two Expenses Apothecary $144,000 P �Y Shop building $130,000 Reception building (renovation of existing structure) $35,000 Community center (renovation of existing pool building) $90,000 Restaurant $200,000 Primary processing facility(renovation of garden building) $55,000 Greenhouse for specimen medicinals $135,000 Pond, creek bed, bog gardens $35,000 Physical education and playing fields $20,000 Residences @ 1000 sq ft each $450,000 Five tee-pees @ 22 ft diameter .. 510,000 Five yurts @ 20 ft diameter $20,000 Twenty-four seasonal RV spaces 596,000 Refurbish shower and laundry for RV park 524,000 I Architectural services 586,000 Licenses and permits $167000 i g - Total for Phase Two development $1,526,000 II I ' u 1 i � I I I , I O j fll I I o ; t oil am u I \l 111 I II u I I I n A �00 IF i I iII�: ❑ I � II lO y ra Cl , �PWA I, Y�I �- ,, n h t5'• II '! !' I li =�f• Ail r � S 1 co ( j , i + 0 N S r� P y O W EE E3 ED a �x > m i m m V m V � 7 EE c� m s3 n I I i N � QQ of + I4 I w a �U! j 4Z g r ° € p 4 ci 12 i o_ o P _ � o i 1' a a $ t O A'1 A _% [ GR]J t3 J I V � V < � � b 0 O acemw O co e, 9� j0 �f 9� B TO x w a Tm� 4 I� 0 n ti T -D x 6 a o � S Pnn_ I x m r I O "m 6 O� GJ �i 6 $ I� u u f u HT CITY OF ASHLAND o,•{oF`, y Office of the Mayor v s *. MEMORANDUM ..,.EGO DATE: September 4, 1997 TO: All City Council Members FROM: Cathy Golden, Mayor 6 RE: APPOINTMENTS TO COMMISSIONS would like to recommend and seek council approval of the following persons for appointment to commissions as follows: 1. Carlus B. Harris to be appointed to the Housing Commission for a term to expire April 30, 2000. This appointment is to fill a vacant position created by Beverly Kenefick and Erin Mahaney's desire to not be reappointed to the commission in April, 1997. 2. Landon Hilliard to be appointed to the Bicycle Commission for a term to expire April 30, 2000. This appointment is to fill a vacant position following the resignation of Janine Ellsworth. 3. Joan Steele to be appointed to the Historic Commission for a term to expire April 30, 2000. This appointment is to fill a vacant position following the resignation of Larry Cardinale. Letters of interest along with a copy of the advertisement as it appeared in the Daily Tidings is attached. ii of Ay Your City Needs You ! ! ♦y v� O OREGO[� Applications are being accepted for the following positions: HOUSING COMMISSION, 1 vacancy expiring April 30,2000 BICYCLE COMMISSION,1 vacancy expidng April 30,2000 TRAFFIC COMMISSION,1 vacancy expidng April 30,2000 If you are interested in being considered for appointment to any of these volunteer positions, please submit your letter of interest to Mayor Catherine Golden at City Hall,20 East Main Street The deadline for applying Is Monday,September 1,1997. i 'I CARLUS B. HARRIS 1+� 686 CHERRY LANE ASHLAND, OR 97520 541-552-0113 August 24, 1997 Mayor Catherine Golden City of Ashland L L`;; a _.v City Hall 20 East Main Street Ashland, OR. Re: Housing Commission Dear Ms. Golden: It is with pleasure and dedication to serving our city that I submit my name to be considered for the vacancy on the above-referenced commission. Along with my long-abiding concern for housing issues in general, and how those issues may specifically affect our community, I would also bring to the commission a variety of professional and communal experiences. I presently serve as the Assistant Manager of Housing/Development for a local not-for-profit organization. My duties include those of general contractor and resolution of community and social issues surrounding development, especially as they apply to housing for special needs populations. I have expertise in state and federal regulations for usage and funding sources. I came to Ashland from Omaha, Nebraska, where I administered a federal housing program for Douglas County. My experience and knowledge is enhanced by an intimate knowledge of the issues that every community must resolve in their future with regard to cultural and ethnic diversity. I express my appreciation in advance for your consideration and look forward to the opportunity to work with the Housing Commission in serving our city. Sin rely, Carlus B. Harris August 28, 1997 r, Mr. Landon Hilliard ( ?E "rn' , ! P.O. Box 132 !d `� Ashland, OR 97520 ii !' i97 R(? Tel. (541) 482-3032 Ms. Catherine Golden ___---__-----------------_ Mayor of Ashland 20 East Main Ashland, OR 97520 Dear Mayor Golden: I am writing to show my interest in being appointed to the Bicycle Commission. I have attended a few meetings and I think that I can be a useful addition to the group. I consider myself a bicycle advocate, both in practice and intention. I ride my bike all over town, and I have a long running challenge to see how long my car can remain unused (the goal is one continuous month). As a member of the Siskiyou Wheelmen, I am connected to a core group of cyclists in the area. Also, I belong to state and national bike advocacy and educational groups in the Bicycle Transportation Alliance (BTA) of Portland and the League of American Cyclists of Washington, D.C. Recently, I've supported the "Bikes Belong" campaign by writing letters to promote the Congressional re- authorization of "ISTEA" with provisions that favor bicycle transportation. This is all to say that I would like to be a member of the Bike Commission. I would like to help make bicycling a convenient and acceptable way to get around town. In fact, I'll be bold and predict that living in Ashland will be enhanced for all of us when bike riding becomes a viable alternative to car driving. Long live the bicycle! Thank you for taking the time to consider my request. Sincerely Yours, d Landon Hilliard � l.n i 332 Glenn Street Ashland, Oregon 97520-1717 22 April 1996 Mayor/Council City of Ashland City Hall RE: APPOINTMENT TO HISTORIC COMMISSION Dear Colleagues: I should like to be considered for appointment to ihes am a native Oregonian and have been an Ashland resident since January 1991. I list below a prdcis of my education and experience. Please let me know if you would like more details or other information. Joan D. Steele Place of Birth, Portland, Oregon Education: Ph.D., UCLA,English, 1970 M.A.,UCLA, English/Community College Credentials, 1963 A.B., UCLA, Highest Honors in English (Phi Beta Kappa), 1961 Taught at UCLA, California State University,Los Angeles, CSU Stanislaus Associate Dean of Students, Experimental Educational Programs, UCLA 1973-76 Administrator,.CSU Stanislaus, 1976-1990. Duties included: Affirmative Action Officer Director,Academic Advising Director, Research and Grants Editor, University Catalog Author: Captain Mayne Reid. Boston: G.K. Hall &Co.,Twayne's English Authors Series 229, 1978; "The Jews of Astoria: Diaspora and Disappearance," Cumtux(Clatsop County Historical Society), Vol. 16, No. 6, Spring 1996. Memberships: Friends of Ashland, Oregon Historical Society,Temple Emek Shalom, Clatsop County Historical Society, Jackson County Citizens League, Oregon Shakespeare Festival, Pacific Northwest Museum of Natural.History,etc. I would like to serve Ashland and believe I could be useful. Thank you for your consideration. Sincerely, q oan Steel (541) 482-7019 • SEP 05 '97 10:52AM P•2i6 DRAFT September 4, 1997 THE CITY OF ASHLAND, OREGON INVITES YOUR INTEREST IN THE POSITION OF CITY ADMINISTRATOR David M. Griflitb & Associates,Ltd. H SEP 05 '97 10:52AM r.aib li TH13 COMMUNITY- Ashland is located in the picturesque Rogue Valley of southern Oregon, 15 miles north of the California border. It is one of America's most liveable small communities. The City is surrounded by the majestic Cascade and Siskiyou Mountain ranges. Ashland's current population is 18,335 and has grown at the rate of about 1% per year for the last 10 years. its economic base is primarily dependent on tourism and higher education with a small manufacturing sector based upon high technology and wood products. Ashland is perhaps best known as the home of the world famous Oregon Shakespeare Festival, although there are ten other community theater groups performing a variety of productions. The Shakespeare Festival runs from mid-February through October and sold over 350,000 tickets this last year, attracting a large number of tourists to the community. Southern Oregon State College(SOSC), established in 1926, has approximately 4,500 undergraduate and graduate students. Ashland has an outstanding public school system which has historically benefited from a high level of community support. Ashland high School students have among the highest SAT scores in the state, continue to capture state debate championships, and have been in the final state football championship game (4A) four out of the last six years. Ashland features numerous restaurants, B&B's, boutiques and gift shops, new and used book stores and art galleries. The Schneider Art museum, located on the SOSC campus, puts on contemporary amexhibits from around the country. The world's only forensic laboratory for wildlife species (U.S. Fish& Game) also enhances Ashland. Southern Oregon is noted for its many recreational opportunities. Within an hour's drive of Ashland, you will find many rivers, lakes and mountains. The Mt. Ashland Ski Resort, located just south of town, is owned by the City of Ashland and operated by a non-profit board. It offers day and night downhill skiing with four chair lifts. The ski season usually runs from Thanksgiving through April. Despite Oregon's reputation for rain, Ashland receives an average of only 19 inches per year plus 10 inches of snow, which is sirnilar to Northern California. The average high temperature in July is 87, with a low of 52. The average high in January is 45, with a low of 30. Although the weather is fairly mild, Ashland does have four distinct seasons. Ashland is a diverse community with a unique mix of small town values combined with a wide range of cultural opportunities usually found only in major cosmopolitan cities. The community was recently selected as one of 50 "most livable cities in the United States." THE ORGANIZATION- The City of Ashland was incorporated in 1874 and operates under its own charter and applicable state laws. It provides a full range of municipal services, including police and fire protection, parks and recreation activities, streets, airport, planning, zoning, senior programs and general administrative services. The City also operates the water, wastewater and electrical utility systems as well as a full- r SEP 05 '97 10:52AM P.4i6 accredited hospital. The annual budget for FY'97 is approximately $61 million, and the full-time staff numbers approximately 180.' Ashland operates under a Mayor/Council form of government. The Mayor is directly elected for a four-year term and presides over a six-member City Council whose members are elected to four-year overlapping terms. The Council is assisted by 15 advisory boards and commissions. The City also has a five-member elected Parks and Recreation Commission. The Mayor, with confirmation by the City Council, appoints the City Administrator, City Attorney and all department directors. Appointment of the latter is made after a recommendation by the City Administrator. THE POSMON - The City Administrator is responsible for the day-to-day management of all City operations with the exception of the Parks Department and the Hospital. Brian Almquist, the current City Administrator, is retiring. He has served in the position since 1970. He has served as a Regional Vice President for 1CMA, is the senior municipal manager in the State, and was honored recently by the League of Oregon Cities for continued excellence in public service, the highest award the League bestows on a municipal employee. Issues which the City Administrator will be expected to address include: Growth management and the environment- Oregon and Ashland have a national reputation for their concern for use of land and the environment generally, expressed in legislation which dates to the late 1970's and actions which have refined the way in which the community utilizes and protects those resources in the context of a community which also continues to welcome new citizens and businesses. The new City Administrator will be expected to have a respect for and sensitivity to environmental issues, particularly as they are impacted by City activities. • Growth management and transportation- Ashland is also among the forefront in communities which have made a commitment to providing alternative modes of transportation for its citizens and visitors, and it will continue to explore opportunities to do so. • Deregulation in the Electrical Industry-Ashland's electric utility is considered an extremely valuable asset by many in the community, providing competitive rates and generating funds which support almost one-third of General Fund activities. With the changing environment in the industry itself, adapting to those changes and the opportunities they will provide will be important to the community in both the near and long terms. Therefore, experience in managing a municipal electric utility would be a plus, although not a requirement for consideration for the position. SEP 05 '97 10:53AM P.5i6 , Candidates should have at least a bachelor's degree in public or business administration with a minimum of five years experience in a responsible municipal government management position. In addition, the successful candidate will: II • Have a demonstrated ability to manage and provide leadership to an organization of the size and complexity of Ashland's. • Have the ability and commitment to help the organization and the community address issues in a creative and yet substantive manner. • Understand the value of a Vision and be able to help the Council revisit and articulate its vision to a broad range of interests. e Be a leader among peers in the community, continuing the fine working relationship which exists among those responsible for managing the broad range of institutions, both public and private which contribute the high quality of life in Ashland. • Be comfortable working with citizens throughout the community. • Be an excellent communicator, listening for understanding and articulating the issues and options which appear to be available to the community. • Be able to delegate responsibility to staff within the context of Council's goals and objectives, providing broad discretion to department directors and staff to manage operations. • Place a high priority on building teams both within the organization and the community. • Have and encourage in others an ability to accept risks as the organization deals with the issues before it. • Be able to define a problem, work with a broad range of people to analyze options, and willing to make a decision and recommendation to Council, implementing the decision made by Council with the full commitment of the organization. • Have a high level of energy and enthusiasm for the City's contributions to the community and be able to transmit that to staff, Council and those with whom he/she interacts. Be comfortable in working in a small town environment with the diversity the Ashland community offers. SEP 05 '97 10:53AM P.6i6 THE COMPENSATION -The Council is interested in obtaining the best possible candidate for City Administrator. As such, the compensation package will depend upon the qualifications of the candidate to whom an offer is extended.. The City does offer a generous group of benefits, a number of which can be negotiated as part of the total compensation package. THE PROCESS - If you are interested in this outstanding opportunity, please submit a detailed resume, including current salary and the names and phone numbers of five work- related references to: Mike Casey David M. Griffith& Associates, Ltd. 630 Dundee Road, Suite 200 Northbrook, Illinois 60062 The filing deadline is October 31, 1997. Resumes will be screened and the most qualified candidates will be invited to preliminary interviews with DMG. Once a mutual interest in the position has been established, references will be contacted. From six to eight candidates will be recommended as finalists. All candidates will be notified of their status once the finalists have been selected. Should you have any questions, please contact Mike Casey at 847-564-9270 or mcasey @dmgriffith.com. P.O. Box 2236 Gearhart, Ore. 97138-2236 9/9/97 Ashland City Council City Hall 20 E. Main St. Ashland, Ore. , 97520 Dear Council members, As a couple of you are aware (Susan Reid & Ken Hagen) I completed last year a manuscript, entitled A Manual for Liv- ing, etc. , which I believe provides, uniquely in the world at this time, a comprehensive outline for what humanity shall need to see to very soon, if we are successfully to avert ecol- ogic collapse. I understand from Dr. Ron Lamb ( formerly of SOU) that he also forwarded a copy. of my manuscript, and perhaps a cover letter I had sent him, to the attention of the Council recently, so perhaps by now all of you have read that material. I could not help noticing, as I left for my home .of recent years here in N. Oregon, this morning from Medford, that you are searching for a new City Administrator to replace Mr. Alm- quist, and further that one of the qualifications for this new person was that he/she should be able to help Ashland wean itself away from heavy reliance upon private cars. In my manu- script one of the many points I outline is just how to do this, and I sent a copy of this to Mayor Golden last year, along with other material. Her eventual response to me, dated 4th June ' 97, was insulting and caused me great dismay, and made no mention of my generous contribution of sophisticated thought to her, and to my community of residence for 13 years. I cannot fathom her response, nor can I understand why council- members Reid & Hagen have not responded in over a month them- selves, and so I write the entire council ht this time, with the respectful request that you review thoroughly my manuscript, and discuss among yourselves whether you might not then be interested in acting so as to promote its furtherance locally, there to fully retrofit an existing community for sustainability as will be requisite the world over if people are indeed to sur- vive at all, much less to prosper. I think that you all will find in my work some very compelling reasons for its acceptance, not only for survival reasons but because its adoption certainly promises a much better life for every citizen. Parenthetically I must mention that unfortunately though I would enjoy being able to apply, I cannot ask to be your City Administrator, since due to my attendance 11 years ago of some 50 native-American "sweat-lodge" ceremonies, and use of tobacco, combined with further complications, I am very ill from a condit- ion of susceptibility to posession, which appears to be quite incurable given the present state of human evolution--I may well need to wait 10, 000 years to get any better--and so I cannot become a public fugure, or allow persons to use my name in public, for this would lead to posession of me by the peo- ple who think of me. Since Ashland has a reputation as some- thing of a "new-age"-oriented community perhaps there will be some of you who can deal with this situation intellectually, and please do therefore in any discussions of me or my material, keep my name to yourselves. I have employed a pen-name on the manuscript--you may use this. This situation causes me great pain & frustration, as you might imagine, since by nature I 2. a am very personable and would have enjoyed immensely working with people from many places explaining and furthering my work. I hope that you-all will be able and willing to show , the new City Administrator my suggestions re. not only transport- ation energy-savings, but the test as well, and that you and he/she can work together to aid all people and other life, through adoption of my recommendations, which again I am reasonably certain, are all you should need to consider in the area of sustainable, i .e. , responsible, re-development. I look forward to your collective response to this my letter to you soon. And of course if Dr. Lamb' s copy of my manuscript did not reach you, you may obtain copies from Councillors Reid and Hagen. Res a tfu 6 1 War G ii d Ashland Chamber of Commerce 110 East Main 51. P.O. Box 1360 Ashland,Oregon 97520-0046 RECOMMENDATION TO THE (541)482-3486 ASHLAND CITY COUNCIL SEPTEMBER 16, 1997 The Ashland Chamber of Commerce requests that the Ashland City Council recommend to the Jackson County Board of Commissioners that they take every possible measure to expedite the land use process for the location of the Welcome Center/Safety Rest Area. The new site is located just south of the first Ashland exit on I-5. The Ashland Chamber of Commerce along with the City Administrator, Brian Almquist, Senator Lenn Hannon, Representative Judy Uherbelau, ODOT(Oregon Department of Transportation), and the Oregon Tourism Commission have been working on this issue for two years since the closure of the Welcome ' Center/Safety Rest Area previously located just below the Siskiyou pass. To date: • The site has been approved and final plans and studies completed by ODOT, • Architectural and landscape designs have been finalized, • Funding for the development of the site has been secured through the State, • The City has extended water and sewer service to the location. The final step, to have this important site located before the first Ashland exit, is the completion of the land use process which falls under the jurisdiction of the County. We hope that you will write a letter of recommendation to the Jackson County Board of Commissioners supporting our request. Thank you for your consideration. CITY OF ASHLAND Department of Community Development ° d Planning Division O MEMORANDUM REGO� DATE: September 11, 1997 TO: Honorable Mayor and City Council FROM: John McLaughlin, Director of Community Development RE: Departmental Update Planning Division The Planning Division is working on several on-going projects. The adoption of the Transportation Element of the Comprehensive Plan at the beginning of 1997 set the stage for two projects related to our future transportation needs. TRANSPORTATION SYSTEM PLAN For the past six months, the Staff has been working with WH Pacific, our transportation consultant, on the preparation of the transportation system plan for the City. This has included several technical advisory committee meetings, as well as joint meetings of TPAC, City Council and the Planning Commission. This process is near completion, with the recent presentation of a list of proposed system-wide projects which will be used to update our Capital Improvement Plan, as well as our Systems Development Charge for transportation. The final report should be available by the end of October, 1997. LOCAL STREET PLAN Concurrently with the Transportation System Plan (TSP), the City undertook a Local Street Plan to address the issues associated with the connection and improvement of local streets. This differs from the TSP, which dealt primarily with major streets such as arterials and collectors. The Local Street Plan, while addressing the issues of connectivity of neighborhoods, is also being utilized to prepare new residential street construction standards, outlining the requirements for street width, sidewalks, etc... Neighborhood meetings were held in four areas of the city to look at opportunities for I ¢ new local street connections in these areas of potential development. Good attendance was received at each meeting, and the comments and ideas are being utilized in the preparation of the final report. Similar to the TSP, the LSP final report should be available by the end of October, 1997. LOCAL IMPROVEMENT DISTRICTS The Planning Staff has been working with two neighborhoods regarding the formation of local improvement districts for street improvements. The first one was the Sheridan/Schofield neighborhood, which has come to the Council as is currently in a postponement mode. The second, which in one way is just beginning but has been going on for the last two years is the Strawberry/Westwood neighborhood. The Staff has been working with the property owners in the area to develop an approach to development that would be sensitive to the natural environment and existing neighborhood. The main area of agreement in this effort was the reduction in overall density for the area, and the acquisition of large open space areas, including Strawberry park. Currently, the owners of the larger vacant parcels have applications in for development, and Staff is working with the developers and neighborhood on the best way to construct the necessary improvements. Staff will be looking for additional guidance from the Mayor and Council i during the upcoming study session. TOLMAN CREEK ROAD TRANSIT CORRIDOR PLAN Recent developments in the Tolman Creek Road area, between Siskiyou Boulevard and the railroad tracks to the north, have brought to light the need for more specific planning efforts for this area. It is presently developed on the west side, but the east side near Hamilton Creek still contains large pasture areas. The Planning Commission and Staff recently held a study session out at the site, walking in the pastures along the creek. It was agreed that a planning effort should be undertaken for this area, with study of the potential for increasing densities to support the transit uses nearby, consider mixed use development, and ensure a connected development pattern. Staff has applied for a grant from the State Transportation and Growth Management Program to undertake such a study, and we are awaiting word on its status. q HILLSIDE DEVELOPMENT STANDARDS The process is nearly complete, with the Council completing first reading of the ordinance at the September 2 meeting. Concerns have been raised regarding the color selection requirements for new construction, and may be the subject of additional discussion at second reading of the ordinance on September 16. d� CURRENT PLANNING 9 The level of current planning applications has recently picked up, and additional staff k time has been devoted to processing these requests. Since most requests within Ashland pp involve properties in existing neighborhoods, concerns regarding compatibility and V change of character are in the forefront of these discussions. And with any applications which involve existing neighborhoods, the level of involvement is very high, demanding additional staff resources to answer questions and attend meetings. PAST NEIGHBORHOOD PLANS North Mountain - This plan has been adopted by the City and is awaiting development. No further action is proposed to be taken here until development occurs. Railroad District - A memo outlining the measures taken by Staff will be presented to the City Council at your next meeting. Ashland Street - This effort has been placed on "hold",with the efforts currently underway to replace trees in the sidewalk. No date has been scheduled for re- examination of this plan. 377 Lantern Hill Dr. Ashland, OR 97520 September 14, 1997 Ashland Tidings �G0 Managing Editor P.O. Box 7 Ashland, OR 97520 Thomas Howser's comments in his column on the proposed Ashland color code for hillside homes are right on. The city council is supposed to be an impartial tribunal in the fair treatment of its citizens and the affairs of the city. Instead the council is wrecking a sense of community and dividing the city into "us" against "them." I hope voters consider this when these members are up for re-election. Gary Seitz cc: City Council Sincerely, -6 September 15, 1997 11 LIQUOR Dear City Council Members, CONTROL In just a couple of months -- on November 24 -- we'll be presenting our COMMISSION annual Awards and Tree Lighting Ceremony. And, again we ask for your support by nominating businesses, individuals and groups for the awards and by participating in the pledge program. Awards of Excellence We will honor businesses, individuals and community organizations in the state with Awards of Excellence. We want to recognize businesses and retail liquor agents for demonstrating innovative and creative ways of selling alcohol responsibly. We also want to honor individuals and organizations who make positive and significant contributions to the promotion of responsible sales and/or service of alcohol. In 1996, we were proud to present Awards of Excellence to The Rock Bottom Brewery, Portland; Martin Ripley, Tillamook liquor agent, Deputy Russ Isham, Marion County Sheriff's Office; Sergeant Dennis Carr, Oregon State Police, Astoria Office; and the Corvallis Police Department Community Resource Team (Sergeant Ron Noble, Officers Evan Fieman, Shelly Fiala and Debbie Lampky) for their efforts to reduce underage drinking. Please read the enclosed Awards of Excellence brochure and help us find the 1997 recipients. There may be some nominees for the awards in your part of Oregon. Send us your nominations by Monday, October 27. Life Lights Pledges Also included is a copy of our annual Life Lights pledge. We ask Oregon's middle school and high school students, employees at state agencies and supporters of safe and sober driving to join with us in signing the pledge. You may be interested in circulating the pledge among your colleagues.We would like to know the number of pledge signers by Friday, November 14. We will turn on our Life Lights tree to reflect all the pledges at our annual ceremony. Essay Contest This year the OLCC will conduct its fourth essay contest for Oregon's middle school and high school students. The subject for this year's essay contest is "Tell me about alcohol my way." We took our cue from an essay writer who wrote in last year's contest that the old way of educating students about alcohol and alcohol laws isn't working. This year we are asking students to describe or design an alcohol education program that they think can really be effective. Enclosed is an information sheet on the contest. We will ask the winning essay writers to read their compositions at the awards ceremony. We extend an early invitation to you to attend the ceremony at 4:15, Monday, November 24 at the OLCC in Portland. If you have any questions about the awards, pledges or contest, please contact Loui Kasper, Public Affairs Coordinator, 503-872-5002 or toll free 1-800-452-6522. Thank you your ongoing interest and support. Sincerely, J hn A.Kitzhaber � Govcmor 7 9079 SE McLoughlin Blvd. Portland, OR 97222-7355 c (503) 653-3055 amela S. Erickson, Administrator 1-800-452-6522 TTY (503) 653-3054 Life Lights 1997 r , On Nov.24, we at the Oregon Liquor Control Commission will light hundreds of Life Lights Yes, light uy on a tree on the commission grounds in a Life Light Milwaukie.The Life Lights serve as a visual for me and my family on reminderof ourconcern about safe and sober the tree at the driving duringthecomingholidayseason. Liquor Commission. o. WeV invite you to join symbolically with I am aware of the dangers V of driving while under the Oregon's middle school,junior high 4ence of alcohol. and high school students by pledging i will not drink and drive or ride with a driver who has been drinking. not to drink and drive or ride with a drinking driver. Your pledge and all i want to encourage all drivers to drive the others will be represented by safe and sober during the coming holiday season. the Life Lights, a brilliant symbol Signed: Organization: for all Oregonians. Return to Public Aff airs,OLCC, P.O. Box 22297, Milwaukee, OR.97269-2297 by Nov. 14, 1997 PA9 1971ifeligh%97pledge-olcc i i "My experience with alcohol began at 14.My parents drank,so I thought it was OK.People told me,'You're too young; but I did not care.The result: an MIP and suspension of my driver's license for 90 days.My suggestion for getting kids to obey the 21-year-old drinking age is education. But educate students the way they want to be educated,and I am sure that you would see a drastic drop in teen drinkers in the years to come. I mean,the old way is not going to work any more.Kids are getting bored with and are tired of your way.Educate students their way." — Written by a IOth grade contestant in the OLCC's 1996 essay contest TELL ME ABOUT A L. CAM14,iAku MY WAY Guidelines Prizes Contest I. The contest is open to Oregon students in the Prizes will be awarded to Write an essay, maximum of 400 words, seventh through 12th grades. the first,second and third describing an alcohol educational program place essays in two grade that you think would be effective in teaching 2. The maximum number of words is 400. categories: middle school or high school students about alcohol use and alcohol.What do you think 3. Entries may be neatly handwritten or typed on First will work? Include personal observations, one side ony.Staple multiple pages together.Essays category., experiences and information that support must include:the name,address,telephone number, your ideas. grade level and school name of the writer at the seventh through top of the essay to be considered for the contest. ninth grade Essays without complete information will • not be included in the judging. Second Deadline 4. All entries will be judged on the six traits of the category: The deadline for entries is FRIDAY,Oct.31,1997 Oregon Direct ScoringWritingAssessmentSystem: 10th through Send entries to: ideas/content,organization,voice,effective word 12th grade Essay Contest choice,sentence Fluency and writing conventions. g Oregon Liquor Control Commission P.O.Box 22297 First prize for both Milwaukie,OR 97269-2297 5. Winners will be asked to sign releases,stating categories Entries must include your name,address,phone they are the sole creators of the non-fictional g number,grade level and school name at the top essays.Winning essays may be published in Oregon $400 in U.S.Savings and be postmarked no later than Oct 31,1997 newspapers or industry publications. Bonds to be considered for the contest. 6. U.S.Savings Bonds will be awarded to the top three essays in two grade categories: seventh Second through ninth grade;and I Odt through 12th grade. Prize: First prize:$400 in U.S.Savings Bonds;Second $200 U.S. prize:$200 U.S.Savings Bond;Third prize:$100 Savings Bond U.S.Savings Bond. 7. Winners will be invited to read their essays at Third All essay writers Prize: will receive a FREE the Oregon Liquor Control Commission's annual Soft Drink coupon award and tree lighting ceremony,Monday,Nov. $100 U.S. from 24, 1997 in Portland,Oregon. Savings Bond 11AIREGON ESSAY CONTEST for students in grades 7- 12 � -• N a t ,fir. i SOthanuvexsary�t$e k �` y , e Qiegon�.iqugrool Gomanisswn Oegop Iagiior'COntcol Eommis`s�otl4 y wants to'xecoptze%uuiessas and ietail initMtW arnanni> aawar"ds program c Ilq ioi agents thatcleluuri§tr`ate mnom ve and �` i' S e thea ilrer LCC 1> c'reahve iia s to ell alcohol onsibl .K-1 inG QSui Y A y �� i4 inozefhall'fi0''liusllie sg5fll tvidual's; it3!?WazdsW2kd4eba o'Pgftz4Stons,ipedlNrepresenta`ve find• ,. ) i �• " .�,• �Tetal llq�tQ ag�nts�'�IUL "" p LaT1T�S:n ,• k' �'� �Llq'�7 r lcensees, 'll'�lwr;a$entsanitSt 4 . ¢ et�spectfic`standards~-td,b- on§lde c� a. asl�vUesOc» `an duoulgalci`hol 5, m>iuse. Ifor`�an awa'r"dF �, � j k y �• t �s• � �, r E � a'hecnteria a _ , f k o �vl JEW OQG c ritrnues to h�not' usinesses� �?�dtive6pr9moUnn bPciesponstlile V✓`'�1.� In,�liW OSM ali mcii t "arid epp a�n�dw . , aleohgl sales or of g eu3l ea use s 1 ` '� „ «r= s r r .; • 4 A an17AtJ.vu?�•�'V1 Its L..�YaI S O FS7CCev� �reSBoIls111].e oA:•,t�Ie4uses:$5 W'Snd. Ce-a-Uellwar secog ela9' semcetq$taffAaod�t2teustamers. ,� efforts to sellialeehol resonskbly'6y QR° 1�X *W etnonstitifib'':oftbVsutesspolky r alc6liol'misuse: x� b ` 4 u i►e`sse watlw g} pe tor l�oer�ses a d at p vq g � ° `� r ©rganizattPn '` p • gneye�Ytft�iderthesameawizeup the 11997'Atiy ;of� ellence�`will b <n fk ti ai c IFr �' X-r u.-j u' �^.,a. ': r � � .g �' . , s ,p esenki��l�'at%th '(��3 s a uallt watSls' r��A lustor a �c4mpliance w�fb Ja'A' .�nr s..r kr r 'r• '..:"c M,7t_ ps..-,/'.'- ..r.._t r }}$ dbh� tsl"ree� f" t pp,Cecemo Or 4nhquooi;lavysa &5 staff �9r1 Mondz°y,Nov` , � :7say'the�6 CC's ti i agd federal taegulaUons erttnent . k' °' nnaint`nffic iii tirtlan l' o the Bushes. , x Ji . e ti Iii 1 zt ' r 71;331on,. n 1 .rvt• Y / � � tot Flo- , ' .+ , e u . t r > :4 f��'`'S\K t ? x t �' F,YT; 9 •Y u' i'x - Y.x 4 ha 'r �'} j £ r 7''r4. )i'/d r. � i. . vl � I st.i' ,! r t ^r a v'. •" %x'A 1 t + + n � �.�: t t.t' (( tx'F� �' 1t Y c t x t t '+i QF fi L •t;'i", 1..2 {. '.x y, N'{.4� 7'; kry .� •..1•t ,4. }r„^y1R k,.. Oc �r:.`ii il� ✓ .a IJ "}..rsv..,. _:�.�... .,.:vrd tar..¢L.:m._..nt.�r.:.�.di.:L.-d.. .c,..4.�F•�.r.�.1 tax_';;{r'.',.3... ."._n�.-�_.^,a._ ._ .n � _ .. - + .. �'� 1. . . .:: :N'�`\J 1 .. +A ,. n..t r. , !'.".;`., .�.^f'�. i :li- r ..µ-.+`�} af'yhpD"" •. `"j-'�' ''n-W '�,FI:.'. I ' r � t 5 1 Al Z / ��i`�Q� 1 4 ' �. • , . ), r 1 e d . 9,;i $8'9'" �.- 1:1 E YjP a, L� ,� 'G�`n'T''"'""" . 1 ON- .,-.- .. ..�.. ...�.,.� rc .� ,, r ,r' '�"T ^�•b•w.y-{ -.�• •. ^w ` A ut , `r1}V � r ` 1 cm apre - f yov and�pdu�Sitt ess eelit+ lY a>Itear i' i° his dward Il b , seated to one t- J pDmore l d•"iffuads kwho'b�ve promote res onSibI$<alEghol sa vlce ,; ,A ddress+ s G ° r _ matleposve as sglcapt coptnbu 1 of fifryoutltnowomeone who is a'lead�E bons dlrecflyvi�nireotlY> A.te PFno` r sresp'dns li2le°alcl�olr:saleslserulde;t1� ®LAC' "1{ + jZIP ,. r' "t "!' {'�• ...r ' YV� d.' � •. `�t-+.,t t.+.d :v; •^r'y w >e. A .dam;"` �e w.+„ �It�' rx� fi x x - th a t' t1r?�{ �. r t rgj,M e r--r•xr'—r"'c $ flsli$she s ceb£ hoI t x r c, ,� waouldIllcet ie�arfrom ou, ^y ,�'r ,,taw , M`t+ za yya, � <" iQ3!e, 'at ieast a^tsne-yeanfimesspan v j Tn • ,., \L;�'N ,r�-,a `; „ ..� , r"9 , xF phone \ i ..� T r 4 e j1r ,� �. r.., i � !� 1 7^ h i"1yv-�•�' .th. x yc .�.- .Tp-.�.�..•` I�.�. << Licensees arldthelrs may,enter•their ?� The nomiiieos may bey `own. u—sufeSS foY a Btt l} YA";V dro j`,'Nolmn e`IS d fi ,n� rBusiaess Al setversS r ' ` Cbltlp-leting�nn'rnSrfQ7TT[fCS�P�t�1��'Yl . tj ,- jt , T iY t.._ •r k . ` 5ifi:.ddg ,,n ,J }`, " ♦ n at. ° 'I11cflv1du8l I4 Gq m'Whe ffib- bllclbifir laT�, ` Panelraptdtwri irY a summa jj�tifli�of ° '^i a s y r' `� ofige bfic8rsw , ; , =t r `'' wbUs�}iesssandstare ro'ildnn rs oz " ai J r a, r �� IJ v �y ,.= y p g u µ t ' � = 1 1'a 1}�C A ,Commwnty V,d'1"ynteers, „7 t , y �slbl ' CO b'�ksat ��se>'t�itClS. �> y' r ^"tJ d,J d t e K ti x r s�pdrdtepage p7easo wfxtb t4hy yz dhcalors,Fesearbhers,stu @catty t �d a e t'; �d ♦ l v J,`t .( r '• o 1. : d t * t A,1 ` 4r u ,.you�L fe m'hkingthe n9minafiom Tf'th�e , Me_dla�p,�resentat>ues* ommdhons;foY ffierTndivl�nal wands anal ,; , " �; C Y ° E-,�P " -j; -#y r�IIFSmIIIatib4 �s a:busmess or a Ilgnor; f z ;t tfhe'Qigamzah8n�lwai8sittuS�beittad0b •, r �agbnt tloes7the�busrness or agenk meet , ,° .*Stadentsiidlmeilire re egtatzvdsfir { i " ` eiadnotiier`thafi a"ntlmlifea,S dt�iet� ':� ° tt ` ' " r :' •' n,:,. ^.cf,.{ k >:('r`n}' F `;£..ode t, i •'p..'Q - r +.c'?4' AJ. Y Y �.. .' Y , z t o fE aK§S d�urltC1�1&r�„(P�eaS2ir48• er tb4 the p ommees` fio be con§itTere r x , A r >`tlyn` ti} rya}? �L C a h tt atd §tribes hat he AW—h-t orrao asite Bzde 'D scuts,;.,ow „ .,,,. "\Y f`.*` �itit' ^' "1, `-� z .-w z r-*,.;,�..� 1 ' ° ;{{ .•-+ Idv r+-pd;8.. J �. ll. , ;•']j. for on -Mme activitids,pr�te lia tones: * ."btdiifee ha§;achif:Ved,and whgthe-adz ` I ,,the e�stabl sf%tfient or, gent'has,pFO r I, .. 1dnaLororizatibtf�s$'oUlc��e5nszderes- 'Y�not�d rb2p�nsable alcololsates n = t. +" iIf the4iiominee i"n mdavidual of 5Yy 1 ;�'�� F C^. ,• t P s}� 7 r ', z > `?�� tr N vir �id* n Y- '�' -x .�,,}t ,1 @ i• s `,bL�Bnl``--Z'''��atrlOIIytdlSCtils$1�10V t1}e' o110r rr , ! OFtnor7e lIlfbftlla Om be0, y S 1't1 O�'�anlZatlb lias'd Ye"ctl �Or lndf ecf (• _ T Excellence contact Lzlu1seil�aspert �,� s T his award will reco a an } �< .cbhtitiuted to the promd$idr�,af sel) ng i organizatiOWthathaasd vel(p�ed< r. public Affa1rS Coo xu ator,S0 bUO2, �alerohblYrespbns,l ly and implementedia cxeat�ve approach�tq �lornineesrfor the©LOC's Awa�dsto-Excel 1� yaurbsme g Mote moderation and res�oYsslbll�ty^in > ' 1(enc ust be.snb `tteA b (bct: y p 3 S.' F s Y _ - � ny+'i7�,19Jl7Lr: lcoirol se wiceYn the community IVI z1 4tr as Y ,�aOigdIIi�iahonl�l_ Fes3 ' ;. t�WAY��•tSttofn)�CC�e1�C8 - �� ., l `�.�`_. PLC pe, Bog 2239Z. ` Telephone — ' Mi wg4gkeQW97269,4297) 5 872 SZ7z , .`, Dne, O 27MY7 ead i - ct _ -.` y ; n'a j N ,1 y Q i 1 4 i . . Tl ...•, „__..-7 ,� _ Lnr1.' t r.: - �' • -s -.AaT^ ^-• i �t. - 7,.�._r�-.�eJ !�.. - i�-�v....^'w r-� ��.Yr...-v.�.vJ..�•t3.-aaYr•)s�..�KS':�AT c...�w�(.Ye�i+•.L � mB.AwJ�.r � •ur..nl-Z+':•......A i .n A STRATEGIC PLAN FOR THE OREGON LIQUOR CONTROL COMMISSION OIF * * * * July 1997 I i Commissioners at the TABLE OF CONTENTS time of Publication: W. Eugene Hallman, Chair Marc Kelley Kaye Kennett Robert Puentes Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Amoy Williamson Agency Executive Staff Key Trends . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Pamela Erickson, Administrator Karen Gregory, Deputy Administrator OLCC's Mission and Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Richard B. Evans, Regulatory Barb Hutchison, Public Affairs Linda Ignowski, Regulatory Merle Lindsey, Fiscal Services High-Level Strategies for Attaining our Goals . . . . . . . . . . . . . . . . . . . . . 4 Steve Pharo, Distribution Rick Ripley, Store Operations Joan Terry, Administrative Services Appendix: Planning Factors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Strategic Planning Coordinating Team: Barbara Berger Bruce Johnson Alex Lennox Darleene Meyer The Commission extends a special thanks to those of you outside of the OLCC who commented on drafts of the plan. J. Introduction This Strategic Plan outlines the Liquor Commission's path through the end of the century and beyond. In July 1996, the Commission embarked on a planning process to outline its path for the next six years.- It began this important project to set direction more proactively. In the planning process, and in the years this plan will guide, the Commission must remember and honor its charge from the Legislature and from Oregon's citizens. Our ultimate responsibility is to regulate alcoholic beverages in order to protect Oregon's public health, safety, and community liveability. Recognizing the Commission serves the people of Oregon by regulating alcoholic beverages responsibly, it will involve its constituents. The Commission sought input from the public periodically during the development of this plan, at a public "kickoff," by circulating drafts to interested parties, and by including constituents in planning workgroups. Our thanks to those who have already given us feedback. And, since the plan is a living work in progress rather than a static document, we look forward to many Of you giving us your ideas and reactions as we explore ways to implement this plan. . The Commission has taken its first step toward implementation by forming workgroups to explore ways to carry out the strategies identified in this plan. The workgroups will identify issues, seek constituent input, and develop projects and performance measures where appropriate, Key-Trends In order to meet its mission and goals, the Commission must understand its operating environment. A detailed list of environmental factors is contained in the Appendix. Some of the more important trends include: • Declining adult,consumption of alcohol. Per capita consumption of distilled spirits has been in a long term decline. Consumption of beer and wine has also declined but at a slower rate than distilled spirits. Increasediuvenile consumption.of alcohol. -While still below its 1988 peak, juvenile. consumption has reversed its declining trend. Surveys by the Oregon Health Division and the Office of Alcohol and Drug Abuse Programs,indicate that consumption by high school students has been increasing since 1992. Alcohol remains-the drug-of choice-for Oregon's youth. . • Rapidly,growing tourism industry. Since 1991, travel spending in Oregon at "eating and drinking places" has increased-by twenty-five percent. This creates 1 I a greater demand for restaurants and entertainment facilities, most of which will 1. Educate the industries and individuals who manufacture and sell alcoholic apply for a liquor license. beverages, and the publics who may want to consume them • Continuing economic growth. An expanding economy generally means I The Commission aims to serve as a leader in making information and training about increased personal income. This in turn leads to people.dining out more often, alcohol available to a diverse population, especially Oregon's youth. generating demand for more restaurants and entertainment facilities. Growing population. Oregon's population has increased by twelve percent since I 2. Work in partnership with local governments, other agencies, private industry and members of the public to achieve a high-quality of life in Oregon, free of 1990 and by twenty-three percent since 1980. the dangers of alcohol misuse • Growing demand on regulatory services. The total number of issued licenses The Commission believes that working with'others"in close partnership enhances has increased by over thirty-three percent since 1990. At the same time, the both our endeavors and theirs. The Commission's decisions affect people's lives, Regulatory Program's staffing level has actually declined by ten percent since and we keep in mind that we make the best decisions by working closely with 1990. This means that inspectors and investigators must cope with an ever others to achieve balanced;fair solutions. On a daily basis, we work in partnership increasing demand for service without additional staff. with licensees to assure their compliance with liquor laws and help them contribute OLCC's Mission and Goals to protecting their community's liveability. This Strategic Plan continues the Commission in the direction set in recent years. 3. Make alcohol available to legal users through quality customer service However, it restates that direction in an updated mission statement. It also provides more information on how it will reach its goals, by identifying high-level strategies: The Commission assures alcohol is reasonably available to adults who choose to The Oregon Liquor Control Commission's Mission describes the fundamental purpose drink. We accomplish this by contracting and licensing responsible business people of the agency as set forth by statute. This is the ultimate goal of OLCC's collective who will provide convenient, well-run establishments, comply with the liquor laws, actions and it highlights the basic value of the agency to its constituencies. and foster responsib/e liquor sales. The MISSION of the Oregon Liquor Control Commission is: 4. Provide optimal revenue in support of state and local governments The Commission ba lances acquiring liquor revenue with the need to protect To effectively regulate the sale, distribution, and responsible use of communities by limiting alcohol availability and misuse. The Commission seeks to alcoholic beverages-in order to protect Oregon's public health,safety ensure that efficient internal operations provide highly p p g y productive systems to serve and community liveability. the public. This helps us optimize the Commission budget, and return an The Commission is committed to providing and regulating alcohol while protecting appropriate profit to state and local governments. Oregonians'quality of life. We accomplish this through the administration of the Liquor 5. Promote Commission employee growth through creating and nourishing a Control Act. rich environment The Commission recognizes that there are a growing number of Oregonians, and a The'Commission seeks to promote growth by valuing diversity of all kinds.- To growing diversity among the people of the state: We seek to meet their needs while promote understanding, we will learn about the cultures of those we serve and of balancing their concerns. one another. We will invest in gaining the training, skill development and other tools we need to'perform well in a rapidly changing world. We will strive to create a work The Oregon Liquor Control Commission's Goals are the highest priority purposes of i environment that inspires us to contribute our best, both in our daily work lives and the agency. Along with the Mission Statement, OLCC's goals describe the agency's at home, strengthening our own communities. desired strategic position. We accomplish our mission by working to: 3 2 High-Level Strategies for Attaining Our Goals With the agency's small number of staff, it is essential that it improve its process to focus more staff resources on problem applicants. Management is already looking to The Commission's high-level strategies help define in what ways the agency will make develop plans and policies to redesign resource allocation and equalize staff its goals a concrete reality. These strategies are to: workloads. As the agency explores ways to achieve this high-level strategy, it will look at which routine processes can be centralized and standardized at the main office. I. Continue evolving the Regulatory Compliance Program from a complaint- This would allow field investigative staff more time to work on gaining licensee driven, reactive organization to a more preventive, pro-active program that compliance. Along with this, the agency will research the feasibility of reducing the focuses on the most serious problems. amount of paperwork it asks of and tracks for applicants. The combined number of licensees and permittees is increasing at a fast rate. Since The agency can also explore delegating greater decision-making authority-to field staff. 1990, the number of licensees has increased by five percent a year --there are now By reducing the levels of review, the Commission could shorten processing times and 8,500 licensed business and 83,000 licensed alcohol servers. During the same improve service to the public. The agency will look into changing other licensing period, Regulatory staff levels decreased ten percent due to Measure 5 reductions. As processes, such as beginning to require completed applications from license applicants' a result, the agency continues to prioritize its compliance work. It focuses on before the agency will begin its investigation. Such a change would reduce staff time preventing the most serious problems such as alcohol consumption by minors, sales to spent investigating applications that can never be finalized due to incomplete visibly intoxicated persons, and premises that pose serious public safety or information. The agency could explore ways to reduce the complexity of criteria by neighborhood liveability problems. which it grants or denies licenses. More straightforward criteria would simplify and therefore speed licensing processes. Finally, the agency will explore the prospects of There are a variety of ways that the agency can implement this strategy to become replacing annual license renewals with multi-year licenses for licensees who do not even more preventive, effective and pro-active. For example, the Regulatory Program have compliance problems. is considering ways to allocate staff resources differently, and more efficiently. It can change investigation review processes so that stale, lower-priority violation cases are III. Continue to use education as the primary tool for curbing alcohol closed more quickly, freeing more time for higher-priority ones. The Regulatory problems. Program is exploring more straightforward and consistent standards for evaluating complex, controversial "neighborhood liveability" cases. The agency will expand the It is imperative that OLCC's constituents are educated about alcohol and liquor laws. pilot "minor decoy" program statewide to more quickly identify premises that sell alcohol This requires the Commission to pro-actively seek ways to communicate such to minors. The agency will also develop more effective policies for dealing with information. One reason is that the legislature created specific responsibilities for and potential compliance problems at special events, such as those held at the Rose limitations on how the OLCC may conducts its business. These complex laws often are Garden, or the Pendleton Round-Up. It will take the initiative to develop relationships not readily understood by the layperson, and the Commission continually is updating its with new constituents, such as Oregon tribal gaming centers, to more effectively serve rules that implement the statutes. Stakeholders sometimes have unrealistic these new publics of the Commission._ expectations about what the OLCC can do, and this can lead to confusion and bitterness. At the same time, some licensees and permittees need more information to II. Continue to simplify and streamline licensing to free staff to focus on better understand the rules and laws governing the sale of alcoholic beverages. preventing potential compliance problems. Misunderstanding or lack of sufficient alcohol education can contribute to alcohol- related problems such as sales to minors or service to visibly intoxicated persons. Every year, licensing staff process over 1,000 applications for new licenses,.changes to licenses, or changes of license.privileges. In.addition, staff process over 2,500 It is essential that the OLCC continually strive toward improving the knowledge of its applications for special licenses. ,While most of these applications pose no significant constituents. The Commission can create educational programs focused on a specific problems; some require extensive investigation. Similarly, some special license class of licensee, such as the training brochure for package store clerks. The'agency applications require exhaustive pre-event preparation in order to prevent public safety can also become more involved iri programs seeking to reduce alcohol use by minors. problems. 0 And, the agency could provide more information to local governments, law enforcement 4 5 I and neighborhood groups about the agency's rules, processes, and the limitations on that the agency can make is to ensure that it meets the state's benchmark on training its pourers: that requires at least half of all employees to receive twenty hours of training per year. r The Commission will continue to provide written information, such as the Police The agency can also examine the possibility of reinstituting its Upward Mobility Officers' Guide, the Guide for Local Governments, and its efforts to produce information program. By providing more opportunities for career growth inside the organization, in various languages. Additionally, it will continue to meet with groups and both the organization and staff benefit. The agency will also look into enhancing organizations to further information-exchanges, education, and understanding. Some safety and wellness programs; investing in employees is an investment in their and the of these face-to-face meetings are: law orientations for new licensees; monthly round . organization's healthy future. table discussions with Commissioners; and regular meetings with liquor agent and distillery representatives. VI. Continue to refine organizational structure to maximize responsiveness to internal and external needs. IV. Upgrade merchandising practices to improve customer service and efficiencies in operations. In an environment where growth and change is the norm, the Commission must regularly review its ability to respond to and interact with its environment. The The Commission's Merchandising Program is driven by two goals. One is to maintain Commission must be able to adapt to change and adjust its resources to meet the an efficient retail and wholesale operation that keeps costs down and optimizes the needs of its environment. amount of profit distributed to cities, counties, and the state general fund. It also strives A to provide superior customer service to the people of Oregon and those visiting our n immediate step in this direction is the development of this strategic plan. This state who purchase alcoholic products. document will serve as a general guide for how the agency will behave over the next six years. We will review it annually and update it as appropriate. Another step There are several ways to further improve customer service and assure efficient involves prioritizing the work of regulatory staff to ensure that the needs of the public operations. One is to further protect the state's investment in liquor by providing more are served. A more complex task is to review and revise processes to minimize delay education to liquor agents on how to prevent inventory shortages. Another is to and speed the processing of contested cases. develop additional, specific criteria for listing and delisting products in the agency's distilled spirits regular product line. A third would be to upgrade the program's VII. Continue to construct and maintain the infrastructures the Commission business systems to adapt to the expanding use of Electronic Data Interchange and bar needs to fulfill its mission and goals. coding by the liquor industry. Such a modernized computerized system would also allow for improved inventory management and control. The Commission is also The agency's Support Services program plays a critical role. Support Services staff interested in determining if the current number and location of liquor stores best meet maintain the agency's facilities, manage its supplies, and provide financial and customer demands following several years of population growth in many parts of the technical support. In other words, they provide services that allow the Merchandising state. and Regulatory Programs to perform their duties. V. Continue to invest in employees: the Commission's most important A critical task to further this strategy is to develop methods for allocating resources to resource. best support the agency's divisions. It is essential that Support Services divisions be involved in the planning activities of the agency's other activities. This will allow The Commission's greatest asset is its employees. This agency would not be.able to support problems to be identified early in program planning and permit a quicker pursue its mission without experienced staff capable of meeting the challenges of the response. Other important tasks include continuing the transition to a fully integrated Commission's daily activities. To continue to do a good job, employees must be trained financial and management accounting system and to develop a long-range facilities in modern technology, whether it is the use of a personal computer or personal maintenance plan. protective equipment, or better ways to manage people or communicate with the public. To avoid stagnation, staff must have opportunities to grow and learn new skills. As the state's economy grows and its population changes, staff must learn to work more effectively with people of many cultures and backgrounds. An immediate commitment 6 7 i i APPENDIX 7. Over-service of visibly intoxicated persons is associated with the rate of alcohol- related traffic collisions, injuries, and fatalities. Planning Factors 8. Since 1992, alcohol consumption by minors has increased. In order for OLCC's Strategic Plan to properly function, it must address key factors (a) in the general society, (b) with constituents and (c) within the organization itself.- 9. Minors make up the vast majority of liquor law offenders. j Hence, the Plan will be responsive to those issues most influencing OLCC's strategic environment. As used here, "planning factor" is any factor - across societal, 10. The media and the public sometimes perceive the illegal use of alcoholic constituent, and organizational dimensions of the OLCC's strategic environment which: beverages by minors as a "gateway" to the use of illegal controlled substances. (a) should be addressed in the Plan's recommendations; (b) influences its overall development; or (c) affects its subsequent implementation. 11. Local law enforcement agencies appear to have de-emphasized the enforcement of liquor laws because of growing property and violent crime. The following planning factors have been identified in the agency's strategic planning process. 12. Stricter drunk driving laws and changing attitudes toward personal health have combined to lower alcohol consumption per capita. Societal Planning Factors 13. Government, at all levels, will identify alcoholic beverages as a source of These are national or state issues over which the Commission has little direct control potential additional tax revenues. but which affect its operating environment. 14. On the whole, the state's economy will continue to grow through the rest of the 1. There is increasing public concern about problems like driving while intoxicated 1990's. and underage drinking influences public expectations and attitudes toward the industry and Oregon's system of control. 15. Regional areas in the state experiencing the greatest economic growth are seeing the largest increases in total number of liquor licenses. 2. Liveability issues such as excessive,noise, public urination, the sale of illegal drugs, and violence involving licenses premises are significant concerns of 16. Retail liquor price changes due to federal excise tax and state price increases in neighborhoods, local governments, and police and will require a growing 1985, 1991, and 1993 have had a downward effect on consumption. commitment of staff time. 17. Retail liquor prices are rising slower than inflation. 3. Some segments of the public and some elected officials are not aware that Oregon's system of selling distilled spirits is also a system for controlling the use 18. Customers are shifting to higher-priced distilled spirits items. of alcoholic beverages. Constituent Planning Factors 4.- -. The existence of,Oregon's control system may be challenged by private and- public sector constituencies which believe in the "privatization" of many . Constituents are the diverse, organized publics that the Commission serves while governmental functions. striving to balance their competing interests. 5. The increasingly common threat of violence and the growing presence of gangs 1. Constituents seek timely, accurate, and comprehensive service and information in licensed establishments are significant safety concerns requiring special staff as well as access to OLCC's key decision-makers. training and procedures. 2. Constituents are seeking greater influence in the decision-making and are 6. As Oregon's population increases, it becomes increasingly diverse along social, becoming increasingly pro-active in licensing issues. ethnic, and economic lines. i ii 3.- Constituents expect the OLCC to balance the demands of the prevention community with the need to promote Oregon business. 4. Maintaining a good relationship with the distilled spirits industry supports Oregon's system of control. 5. The total number of liquor licensees and permittees has increased substantially since 1990. 6. Continued consolidation and globalization of companies in the distilled spirits industry can be anticipated. Organizational Planning Factors These are state and agency issues over which the Commission has some control and which affect its operating environment. 1. OLCC must ensure that its'programs and processes are conducted in a professional manner and contribute to the solving of alcohol-related problems. 2. OLCC must ensure that its decision processes are open and well understood by staff and key constituents. 3. Limited agency resources and increasing demands from constituents require the agency to determine which services are vital for serving the public. 4. Uneven growth of regional economies will influence the growth of alcohol-related businesses and industries which will influence staffing decisions and resource allocation. 5. OLCC should seek to identify common interests among constituents while recognizing their philosophical differences. 6. Oregon's semi-private system of control has been challenged because it is not well-understood by the public and legislators. 7. External forces may attempt to expand the agency's missions into non-alcohol related activities. 8. Sales and profits can be expected to increase moderately over the next two to four years because of increasing liquor prices from inflation. 9. Declining consumption is being offset by increasing population resulting in relatively stable case sales of distilled spirits. i = 1= P0.Box 158 +9 South Planter Snrtt `Vf Ashland,Oregon 97520 Businut 541 482-2711 Oregon shakespe=TtstivaL Fax 5q+ B-Off"54 541 t 482-4331 -q33 t September 15, 1997 I 11 1 Cathy Golden, Mayor :` _t j 1997 .� City of Ashland Ashland, OR 97520 icn 0 Dear Cathy: I know that a number of people have already submitted suggestions on the criteria you should use when selecting the new City Administrator. OSF is a representative of both the arts community and the business community and in that context, I would like to suggest the following additions to the criteria: • The City Administrator should be supportive of the arts in our commurty and should desire to continue the strong relationship the City has with OSF. • He or she must recognize the importance of a strong and vital business community as well as having a sensitivity to growth and environmental issues. We strongly encourage you to select a balanced individual who does not have a biased agenda. • The new City Administrator should demonstrate through listening skills a willingness to be open, hearing all sides of an issue, taking appropriate action that demonstrates an understanding of the value of community input. • He or she should have a desire and ability to be actively involved with the community. • The new City Administrator should be sophisticated in thought, speech and demeanor. I certainly do not envy you this decision. This is going to be a tough process in which you will have to balance the competing agendas of our active, passionate, and outspoken community. Good luck! Best regards, Ore g S espeare Festival Paul E. Nicholson, Executive Director PEN/pll Oregon Health Division Emergency Medical Services 1997 State EMS Awards Banquet Book of Recognition f OREGON • Oregon Department of Human Resources Health Division-Emergency Medical Servicesti e 800 N.E. Oregon Street MEDIGP� Portland, OR 97232 Telephone: (503) 731-4011 • INTRODUCTION The Oregon EMS Awards Program is intended to promote excellence, to foster achievement, and to recognize those in and around the EMS system whose acts and deeds stand out from the day to day excellence of that system. The 1997 EMS Awards Program Book of Recognition memorializes the recipients of EMS program awards during the fiscal year July 1, 1996 through June 30, 1997. Listed in the succeeding pages are brief descriptions of the awards presented and the citations upon which they are based. There are many noteworthy acts committed every day by EMS i providers across the State of Oregon. It is not possible to recognize the hundreds of thousands of providers responsible for those many good deeds. This book is dedicated not only to those named within, but also to those unsung public servants whose good deeds are not included. Gregg W. Lander, NREMT-P Chief, Emergency Medical Services & Systems Oregon Health Division September 12, 1997 • • INDIVIDUAL AWARDS EMERGENCY MEDICAL SERVICES CROSS The Emergency Medical Services Cross recognizes a certified EMT who by act and deed represents the most outstanding achievement in EMS. This is the highest award that can be conferred in the absence of extreme conditions and extraordinary circumstances of personal heroism. There were no nominations for the EMS Cross this year. EMERGENCY MEDICAL SERVICES CHIEF'S MEDAL The EMS Chiefs Me"recognizes individuals for particularly noteworthy contribution to the EMS system of the State of Oregon. Sandy Ryman Executive Director, Northeast Oregon AHEC • The numbers of EMTs.that are available to volunteer, especially in the rural areas, have been steadily decreasing. Recognizing this and being able to do something about it has been a long standing concern. Beginning in November, a program will start that will help alleviate this problem. An EMT-Intermediate course will be offered over the Ed-Net to approximately 250 candidates from the rural, remote and frontier areas of the state. This will be followed by an EMT-Basic course the following year. The driving force behind this program is the EMT Distance Learning Consortium comprised of representatives from the Oregon Area Health Education Centers(AHECs), state Community Colleges and the Oregon Health Division's EMS section. The LMI driving force behind this effort, though, has been the Northeast Oregon AHEC Executive Director, Sandy Ryman. Her efforts have been tireless. Sandy was the main author on a large document that was the original grant application which was submitted in 1995. The application was approved. Unfortunately, the money was not available and no money was awarded. Sandy was not discouraged and resubmitted the grant application the next year. Again, the grant was awarded but no money was granted. Still not discouraged, Sandy put together another application the next year and this time submitted it to the Meyers Foundation. This time it was accepted and money was awarded, but unfortunately only 60% of the funds applied for. Still not dissuaded, Sandy found ways to put together another grant, this time from the Forest Service, as well as put together equipment donations to be able to accomplish the goal. Sandy became involved with EMS three years ago and was instrumental in helping a number of rural agencies in their efforts to acquire AEDs. She must have been bitten by the EMS bug because she has been absolutely tireless in her efforts to improve EMS, especially in the rural areas of our state since. • The foregoing represents a noteworthy and substantial contribution to the EMS system of the State of Oregon, rendering the award of the EMS Chiefs Medal appropriate on this occasion. This award is presented on the nomination of Chief Gregg W. Lander, B.S., NREMT-P, Emergency Medical Services and Systems Section, Oregon Health Division. Claudia Black Legislative Liaison, Oregon Health Division • When Claudia Black was hired by the Health Division as their Legislative Liaison, she undoubtedly had no idea of the amount of time that she would be involved with Emergency Medical Services and all that she would end up learning regarding EMS. Fortunately for EMS she was willing and more than able to take on the challenge. Claudia has had an extensive background in and around Oregon State government. This extensive background served her and the Health Division well this session. Her ability to know her way around the state capitol, the system and the right people to talk to helped her to follow and work on numerous bills for the Health Division. She was the first to recognize that EMS was unrecognized by the legislation. To rectify this situation , Claudia, along with Donna Wilson, who works on the Mobil Training Unit, and Senator Timms from Burns, set up an EMS Day at the Capitol. An excellent display was put together by many agencies and a number of people were able to meet their legislators. The event was well received and looks to be the start of an event held every biennium. As legislation heated up it was apparent that the EMS office and our five bills, (out of six total bills from the Health Division), were going to take an exceptional amount of Claudia's time. She was also saddled with the fact that the EMS Chief was new to his position and would need extra time getting up to speed to deal with the myriad problems with working to get a bill heard in committee, let alone passed. Due to her unflagging enthusiasm, dedication, knowledge, contacts and flat-out hard work, we were • extremely successful. Four out of the five bills passed. They included housekeeping of statute language, stable funding for not only our existing Mobil Training Unit, but also for a second unit, and the only state in the union that has a trauma system with dedicated funding. The incredible effort that was put forth represents a noteworthy and substantial contribution to the EMS system of the State of Oregon, rendering the award of the EMS Chiefs Medal appropriate on this occasion. This award is presented on the nomination of Chief Gregg W. Lander, B.S., NREMT-P, Emergency Medical Services and Systems, Oregon Health Division. MEDAL OF VALOR The Medal of Valor recognizes acts of personal valor or heroism in the delivery of emergency medical care, which results in the saving of a life under extreme conditions and in extraordinary circumstances. Firefighter/EMT-B Wesley Loucks Firefighter/EMT-B Bruce Thompson Firefighter/EMT-B Don Beahm Firefighter/EMT-B Dan Hershey Portland Fire Bureau • On May 23, 1997 at 9:17 am, Portland firefighters were dispatched to a building on fire at 532 NE Davis Street. On Squad 1's arrival, they were told by Fire Inspector Gary Boyles that a person was trapped in the elevator on the second floor. • Two members from Squad 1, Firefighters Bruce Thompson and Dan Hershey, entered the building to locate the elevator and victim. Acting Lieutenant Wes Loucks and Firefighter Don Beahm proceeded to put on their SCBAs and prepare the Hurst Tool for operation. There was heavy fire on the second floor so the crew went to the first floor and found the elevator. Squad 1 used the Hurst Tool to open the freight elevator door on the first floor, then an ax and hailigan tool were used to prop the door open. What they saw was a nearly impossible situation. The three floors above were heavily involved in fire. The elevator itself was between the first and second floors and surrounded by fire. Metal on the bottom of the elevator was glowing red from the heat. A hose line was directed up around the base of the elevator to provide the victim, Dylan Burke, some protection. The crew from Squad 1 was able to see in the elevator shaft and could tell the machinery for the piston elevator was in the basement. Because of smokey conditions and numerous stacked pallets, the crew was unable to locate the basement stairs. A maintenance matt from the building was found and told firefighters where to find the stairway to the basement. Firefighters Bealim and Thompson then entered the basement and found the elevator equipment. They located a valve they thought should bleed off the hydraulic pressure to lower the elevator to the first floor where firefighters could remove Dylan. This did not work, so firefighters found two couplings in the hydraulic lines and broke them in hope of releasing the pressure. This also did not work. They knew they were Winning out of time. From the radio traffic, they could tell the fire above them on the second, third, and fourth floors was now raging. It was only a matter of time until they would no longer be able to hold back the flames with the hose lines in the elevator shaft. They located a plug and sent a firefighter out to get a wrench to remove the plug. While waiting for the tools, and with time running out, Firefighter Beahm located an iron pipe where the piston was located. He determined this could be a pressure line to • the elevator and decided to try to break the line. He hit the line with the blade of his axe and succeeded in flattening the top of the pipe. He then turned the axe over and used the peen to try to punch a hole in the pipe. When Firefighter Beahm became exhausted, Firefighter Thompson continued the assault on the pipe. A few seconds later, a hole was made and hydraulic fluid began squirting out. At the same time, shouts from above told them they had finally released the pressure and the elevator began to descend. When the elevator got to the first floor, firefighters pulled Dylan out and they quickly left the burning building. It took firefighters 38 minutes to rescue Dylan from the time the alarm was received at 9-1-1 until the time they were able to exit the building. The foregoing represents an act of personal valor and heroism in the delivery of prehospital care and rescue services, which resulted in the saving of a life under extreme conditions and extraordinary circumstances, rendering appropriate the Emergency Medical Services Medal of Valor. This award is presented upon the nomination of EMS Training Supervisor Ron Mariani, Portland Fire Bureau. Firefighter/Paramedic Mark Eisenhart Tualatin Valley Fire & Rescue On the evening of March 4, 1997, Tualatin Valley Fire & Rescue Firefighter/Paramedic Mark Eisenhart was at home in his third-floor apartment in the King Tower, a 12-story high-rise apartment building in downtown Portland. Eisenhart had been on medical leave since injuring his back in a 25-foot fall at a February 20, 1997 fire in Charbonneau. As fire alarms sounded in his apartment building, Eisenhart became aware that tenants were shouting and milling about in the hallways. He ascertained that there was an actual fire on the eighth floor of the building. Despite his injury, Eisenhart ran up the stairs from the third to the eighth floor. Upon arriving on the eighth floor, Eisenhart found the hallway filling with smoke. The door to a burning • apartment had been opened and another tenant was attempting to get a fire extinguisher off the wall in the corridor. Grabbing the extinguisher and taking a deep breath, Eisenhart low-crawled into the burning apartment and discharged the extinguisher on the fire. Leaving the apartment, he asked a maintenance worker to bring a flashlight and more extinguishers to the scene. He then proceeded to knock on apartment doors, alerting and guiding out of the fire area several tenants who had ignored or otherwise failed to respond to the alarm. On two more occasions, Eisenhart crawled into the burning apartment and discharged extinguishers on the fire. When Portland firefighters arrived, they found a small fire contained to its apartment of origin. An eighth floor resident who witnessed the fire said of Eisenhart, "If it wasn't for him, that thing would have been completely out of control." Portland Fire Bureau Deputy Chief Pat Dooney noted a job well done by Eisenhart in keeping the fire contained until the arrival of PFB companies. Firefighter-Paramedic Eisenhart's actions prevented a major high-rise fire in an older, occupied building with 190 apartments and some 200 residents. The foregoing represents an act of personal valor and heroism in the delivery of prehospital care and rescue services, which resulted in the saving of a life under extreme conditions and extraordinary circumstances, rendering appropriate the Emergency Medical Services Medal of Valor. This award is presented upon the nomination of Division Chief Tim Birr, Tualatin Valley Fire & Rescue Kurt Wayne Ream, EMT-P American Medical Response On December 21, 1996, Paramedic Kurt Ream and his partner, Sandra Dodson, responded to a 9-1-1 call involving a woman who was exhibiting unusual behavior. Along with a Portland Police Officer, Kurt encountered a patient with paranoid manifestations, believing among other things, that Kurt and the police officer were CIA agents. The patient ideation's became more bizarre. She threatened the police officer, who made an immediate decision to take her into custody. The officer was behind the patient and Kurt was on her left, slightly behind. As the officer prepared to apply handcuffs, the woman reached forward, produced a handgun, and fired. The bullet struck Kurt at waist level and miraculously lodged in a metal key chain reel. The bullet did not penetrate, but produced extensive tissue damage. Kurt immediately reacted to the threat, although he did not yet realize he had already been shot. As the woman swung the weapon toward the officer and prepared to fire again, Kurt grabbed the weapon as the officer simultaneously drew his weapon and fired. Kurt's quick action prevented the woman from firing again and in all likelihood averted a serious or fatal gunshot wound to the officer or himself. Kurt's quick action and valor in the delivery of emergency medical care under extreme conditions and in extraordinary circumstances prevented a potential police officer fatality. The foregoing constitutes an act of personal valor or heroism in the delivery of emergency medical care, which results in the saving of a life under extreme conditions and in extraordinary circumstances, rendering the award of the Medal of Valor appropriate on this occasion. Presented on the nomination of Operations Manager Randy Lauer, EMT-P, AMR-Northwest. • DISTINGUISHED SERVICE MEDAL The Distinguished Service Medal recognizes an individual for a particular act of distinguished service or achievement in EMS. A maximum of five Distinguished Service Medals may be awarded in any one year. Firefighter/Paramedic Allan E. Kellogg Port of Portland Fire Department Firefighter/Paramedic Allan E. Kellogg has served the citizens of Oregon as a Firefighter, Paramedic, and Paramedic Coordinator at Portland International Airport for the last thirty (30) years. During that period, he has been recognized by his colleagues for developing and maintaining a high quality advanced life support service within the diverse mission of the Port of Portland Airport Fire Department. He has distinguished himself in the areas of quality of care improvement, program administration, and leadership. Firefighter/Paramedic Kellogg was a member of the first EMT (now EMT-Basic) class in the state, and ten years later achieved certification as an EMT-3, later upgrading to EMT-Paramedic. During his service, he has been a role model and mentor to numerous new firefighter/EMTs and firefighter/paramedics, who are assigned with Kellogg in order to benefit from his long experience. He is described by the department's training officer as "the epitome of a guy who is willing to share his years of experience with the crew." Despite suffering two heart attacks himself, FF/PM Kellogg continued until August of 1997 to service the many people who pass daily through PDX. The foregoing represents distinguished achievement in the field of emergency medical services, rendering appropriate the award of the Distinguished Service Medal on this occasion. Presented on the nomination of Captain Doug Cassidy, EMS Director, Port of Portland Airport Fire Department. Lawrence D. Bush, EMT-P American Medical Response Paramedic Lawrence D. Bush is recognized for commitment and contribution to EMS that has spanned nearly three decades. As one of longest tenured, if not the most tenured, actively practicing paramedics in Oregon, Larry has accomplished things that may never be replicated. In 1970, after finishing a tour as a U.S. Army combat medic in Vietnam, Larry returned to Oregon and went to work for Buck Ambulance. The term "paramedic" had yet to be coined, but Larry joined Buck's fledgling Cardiovascular Technician program under the direction of Dr. Leonard Rose and Dr. Don McNeill. Eventually, when the EMT curriculum and certification was established, Larry was certified to the then highest level, EMT-3. He holds Oregon EMT certification number 38. In 1980 he became certified as an EMT-I. One of Larry's notable accomplishments was the prehospital cardiac arrest save of then Portland Mayor Terry Shrunk. Another was mixed with tragedy. After a near-term pregnant woman had fallen to her • death, Larry and his partner were able to maintain vital functions long enough for the baby to be delivered alive by Cesarean Section-the first documented case of that nature in the United States. Today, as a supervisor in AMR's Clackamas County operations, Larry continues to regularly staff an • ambulance and run calls. However, after working 48-hour shifts for ten years, today's ten-hour shifts are somewhat more relaxed. For twenty-seven years, Larry Bush has served the citizens of the Portland Metropolitan area. The actual count of the number of lives he has saved, or otherwise touched, have been long lost in the tens of thousands of calls to which he has responded. The foregoing represents particularly noteworthy contribution to the EMS system of the State of Oregon, rendering the award of the Distinguished Service Medal appropriate on this occasion. Presented on the nomination of Operations Manager Randy Lauer, EMT-P, AMR-Northwest. Fireflghter/EMT-B William Hollis Tualatin Valley Fire & Rescue Firefighter/EMT William Hollis has been involved in Critical Incident Stress Debriefing (CISD) for approximately ten years. He has effectively combined his interest in mental health, his passion for helping people, and his formal CISD training to become one of the most active CISD debriefers in Oregon and Southwest Washington. His mental health background, combined with his experience as an emergency responder gives Bill the unique ability to understand and assume either role, ensuring an effective debriefing. In Washington County, where Bill serves, few debriefings occur without his participation. Bill is noted for outstanding follow up with those he serves. Particularly at Tualatin Valley Fire and Rescue, Bill is known for checking in with responders who have participated in debriefings to ensure they are adequately coping with the effects of critical incident stress. Although he recently resigned his position, Bill was an active Board member for the Oregon Critical Response Team(OCRT) for several years. As Board member, Bill provided a sense of purpose, always keeping the Board focused on the mission-assisting Oregon's emergency services deal with the effects of critical incident stress. He participated in many Board-sponsored training where hundreds of people throughout the region acquired the essential skills for an effective debriefing. As a OCRT member, Bill was also involved in debriefings for several momentous emergency incidents, including the train derailment in Kelso, Washington, and the Oakwood Park Apartment Fire in Aloha in which eight individuals died. He was also instrumental in helping Tualatin Valley Fire&Rescue employees deal with the untimely death of their peer and friend, Lieutenant/ Paramedic Dan Rogers. Today, Bill has temporarily set aside his firefighting and EMS responsibilities to help his peers and his employer deal with the adverse impacts of Ballot Measure 50. Specifically, Bill is spending a great deal of his time counseling employees who have lost their jobs as a result of the measure, as well as those who are left behind. Bill Hollis is a "Silent Hero." It is what he does behind the scenes, with little to no fanfare and attention, that allows emergency responders to continue dealing with yet another SIDS...child abuse.... drowning..... motor vehicle accident......when the "bell goes off." The foregoing represents distinguished achievement in the field of emergency medical services, rendering appropriate the award of the Distinguished Service Medal on this occasion. Presented on the nomination of Executive Officer Alec M. Jensen, Tualatin Valley Fire & Rescue. • • MERITORIOUS SERVICE MEDAL The Meritorious Service Medal recognizes an individual for a particular act of meritorious service in EMS. A maximum of ten Meritorious Service Medals will be awarded in any one year. EMS Program Manager Markley Drake City of Portland Bureau of Fire, Rescue, and Emergency Services For the last two years, Mark Drake has served as chair of the Legislation and Policy Subcommittee of the State EMS Committee. During that time, Mark has made diligent efforts which contributed in substantial part to the enactment of significant pieces of legislation to the betterment of Oregon's EMS system. Mr. Drake was one of the driving forces behind Senate Bill 435 and House Bill 2720 in the 1997 session of the Oregon Legislature. He invested considerable hours into researching other states' EMS legislation and then in drafting and proposing language to the subcommittee. His dedication to the effectiveness of the subcommittee assured that the necessary work was completed and presented to the State EMS Committee for action prior to the beginning of the legislative session. The enactment of Senate Bill 435 (non-emergency care by EMTs)and the introduction of House Bill 2720 (omnibus EMS reform) have set the stage for the future of EMS in Oregon. The foregoing represents a particular act of meritorious service in the field of emergency medical services, rendering appropriate the award of the Meritorious Service Medal on this occasion. Presented on the nomination of President Richard M. Wilt, West Ambulance Service, Roseburg, Oregon. LIFESAVING MEDAL The Lifesaving Medal recognizes an EMS provider who, while in an off duty capacity, maces an extremely noteworthy contribution to efforts which result in the saving of a life. Fire Chief Keith Woodley Ashland Fire & Rescue On June 27, 1997, Fire Chief Keith Woodley and Assistant Fire Chief Don Paul, along with their wives, were having dinner at a local restaurant. As they were enjoying dinner, a woman entered the restaurant seeking help for her husband, who had slumped over the wheel of their automobile in the parking lot. Responding to the request for assistance, but off duty and without medical equipment or personal protective equipment, Chiefs Woodley and Paul immediately began cardiopulmonary resuscitation including mouth-to- mouth ventilation. Later, care of the patient was assumed by personnel from Ashland Fire & Rescue, who provided advanced life support measures and transport to the hospital. The patient, a 65 year old • Californian, survived to discharge from the hospital and later returned to Ashland to thank his rescuers. The foregoing constitutes a noteworthy contribution to a lifesaving effort by an off-duty member of the EMS community, rendering appropriate the award of the Lifesaving Medal. Awarded on the nomination of Division Chief Susan Shulters, Ashland Fire & Rescue. Assistant Fire Chief Don Paul Ashland Fire & Rescue • On June 27, 1997, Assistant Fire Chief Don Paul and Fire Chief Keith Woodley, along with their wives, were having dinner at a local restaurant. As they were enjoying dinner, a woman entered the restaurant seeking help for her husband, who had slumped over the wheel of their automobile in the parking lot. Responding to the request for assistance, but off duty and without medical equipment or personal protective equipment,Chiefs Woodley and Paul immediately began cardiopulmonary resuscitation including mouth-to- mouth ventilation. Later, care of the patient was assumed by personnel from Ashland Fire & Rescue, who provided advanced life support measures and transport to the hospital. The patient, a 65 year old Californian, survived to discharge from the hospital and later returned to Ashland to thank his rescuers. The foregoing constitutes a noteworthy contribution to a lifesaving effort by an off-duty member of the EMS community, rendering appropriate the award of the Lifesaving Medal. Awarded on the nomination of Division Chief Susan Shulters, Ashland Fire & Rescue. Elaine Snedeker, EMT-B American Medical Response On April 11, 1997, EMT Elaine Snedeker and her two-year-old grandson were visiting friends in the rural Clackamas County near Estacada. Elaine's grandson, who had been playing outside with her friend's grandchild, also two years, suddenly ran into the house frantically calling out for his playmate. Elaine rushed to the child to find out what was causing the panic. Her grandson pointed to a semi-abandoned backyard swimming pool and Elaine immediately feared the worst. Although she was not able to see the bottom of the pool because of leaves and discolored water, the child did not appear to be anywhere else in the yard. Their fears soon became reality when the grandparents, using a pool net, located the child on the bottom of the murky pool. The child was quickly scooped from the pool with the net. Elaine's initial assessment revealed an unresponsive, apneic child. Elaine instructed the grandparents to call 9-1-1, and then she began CPR. Elaine continued CPR until the arrival of Estacada Fire personnel. Upon their assessment, the child was still not breathing but did have a weak pulse. LifeFlight was activated and Estacada Fire personnel intubated the child. AMR paramedics arrived shortly, placed an IV, and transported to a nearby helicopter landing zone. The child was flown to Emanuel Hospital where he made a full recovery within a few days. The overall EMS response was quick, smooth, and effective. However, the child's positive outcome would not have been possible without the initial steps Elaine took. A life was saved on this day because EMT Elaine Snedeker was in the right place, at the right time, was trained and prepared to act, and did exactly what needed to be done. The foregoing constitutes a noteworthy contribution to a lifesaving effort by an off-duty member of the EMS community, rendering appropriate the award of the Lifesaving Medal. Presented on the nomination of Operations Manager Randy Lauer, EMT-P, AMR-Northwest. • • Firefrghter/EMT-B Jeffrey D. Minton Falls City Fire Dept. On July 08, 1996, Jeffrey Minton was near the swimming area known as Falls City Falls, located along the Lukiamute River in Falls City, Oregon. At approximately 1800 hours, a 22 year old male was swinging on a rope above the falls with the intent of falling into the water pools 30 feet below. However, the victim miscalculated while swinging causing him to land head first onto a rock ledge below. The victim then went beneath the water for approximately 2 minutes, surfaced face down, unconscious and not breathing. Mr. Minton was informed of the event from bystanders near the falls as he was driving by the area in his personal vehicle. Upon arrival, he found the victim face up in the water trying to breath. Due to the injury received (a C-2 fracture), the victim was paralyzed from the neck down. Mr. Minton jumped into the Luckiamute River and maintained cervical spine stability, provided ventilations, kept the airway clear of water while keeping himself and the patient afloat in 20-25 feet of water. Mr. Minton and the patient were exposed to the elements for approximately 1 hour while the rescue teams set up for a steep angle ascent (a 30 foot vertical lift). Mr. Minton also managed to maintain control of bystanders who were becoming agitated because of the time that lapsed while the rescue system was rigged. During this entire time, Mr. Minton was the only EMT in the water providing airway control, ventilation, C-Spine management and staying above the water with the patient. Rescue personnel were not allowed into the water until the appropriate safety gear was available. Without the intervention and care provided • by Mr. Minton, the outcome would probably have been another water related fatality. The foregoing constitutes a noteworthy contribution to a lifesaving effort by an off-duty member of the EMS community, rendering appropriate the award of the Lifesaving Medal. Awarded on the nomination of EMT-P Todd Carpenter, EMS Director, City of Dallas Ambulance Services. EMERGENCY MEDICAL SERVICES UNIT CITATION The EMS Unit Citation recognizes acts of organizations, units, or specially constituted teams in providing emergency prehospital care or EMS system support activities under extreme circumstances. A maximum of three EMS Unit citations will be awarded in any one year. Southern Oregon Critical Incident Response Team The Southern Oregon Critical Incident Response Team was formed in 1990 to provide Debriefmg/Defusing for Emergency Service workers including Fire, Police, Dispatch, EMS and Emergency Department staff in Jackson and Josephine counties. Requests for Critical Incident Stress Debriefing (CISD) in Klamath and Curry County have also been provided. The team is available 24 hours a day through a regional communication center and team members have often been available for on-site defusing post incident. • The Southern Oregon Critical Incident Response Team is comprised of Mental Health Professionals, EMT/Paramedics, Firefighters, 911 Dispatchers, Police Officers, Nurses and Chaplains trained in crisis intervention and traumatic stress reactions, all of whom donate many hours of volunteer time. Currently the team is made up on 25 members, including the Board of Directors. The team members help emergency personnel minimize the harmful effects of incidents that have caused, or may cause, strong emotional reactions. These incidents could have the potential to interfere with emergency personnel's ability to • function in their job or life. Pre-Incident education has been offered to local EMS, fire and police agencies as well as to Paramedic programs. Two regional conferences on Critical Stress Management were held by the Southern Oregon Critical Incident Response Team and were attended by personnel from agencies throughout the Pacific Northwest. Scholarships were made available to those with financial constraints, through donations by area agencies and hospitals. Key note speakers such as Keith Neely from the Oregon State CISD team and most recently William Justice, a Firefighter/Paramedic with Oklahoma City response team, have encouraged new perspectives and reflections on different CISD responses. The Southern Oregon Critical Incident Response Team has been utilized for debriefing and defusing of traumatic events including multiple patient MVAs, pediatric deaths, officer involved shootings, burn victims, drownings, bomb explosion, plane crashes, homicides and suicides. In 1995 a total of 27 Debriefings attended by 200 plus Emergency Service workers were completed. In 1996 a total of 15 Debriefings with 136 Emergency Service workers were completed. The foregoing constitutes an act of an organization or unit providing lifesaving services under extreme circumstances, rendering the award of the EMS Unit Citation appropriate on this occasion. Awarded on the nomination of Pamela Shrader, Paramedic, Mercy Flights, Inc. The Reach and Treat (RAT) Team American Medical Response On June 11, 1997, two Canadian residents began ambitious plans to climb several Cascade mountains, • beginning with Mt. Hood. After a successful ascent that morning, a descent to Timberline Lodge was begun in deteriorating weather conditions. The real adventure began at the 10,000 foot level when one of the climbers fell and slid several hundred feet down the face of a glacier. The climber sustained injuries that rendered him unable to continue the descent and needed rescue. With no other way to alert rescue teams, his climbing partner left him with provisions and went for help. At 1310 AMR received the call and dispatched the Reach and Treat unit based in Government Camp to Timberline Lodge to assist in the rescue. The team of Mark Webster and Chris Culbertson were taken by Timberline snow cat to the top of the Palmer lift and began their climb to reach the victim. In the meantime, Clackamas County Sheriff Search and Rescue deputies had placed a call-out for other rescue organizations to assist in the evacuation. An hour later it became apparent that the assembly of additional rescuers would be delayed, and that deteriorating weather conditions made helicopter evacuation impossible. Although trained and equipped for rescue, the RAT program faced a dilemma. The program is charged with the mission to reach and provide advanced life support care during an evacuation, not to independently perform the rescue. Despite the fact that the RAT mission scope would be exceeded in order to complete the rescue before nightfall, AMR made the decision to respond additional AMR Reach and Treat personnel. The second RAT team, based in Sandy, Oregon, was made up by paramedics Sandy Logan and Richard Schoenthal. Team-2 was augmented by RAT team members Mark McCullough, David Landstrom, Mike Christie, and Sara Christie. Team-2 assembled additional extrication equipment, responded to Timberline Lodge, and ascended to the top of the Palmer Glacier in a snow cat. During that time, Team-1 had reached • the patient and competed an initial assessment. The patient had a back injury and multiple contusions, but had been able to move around enough to prevent hypothermia. With the temperature hovering at the freezing level, and amid rain mixed with ice and snow and increasing wind speed, Team-I prepared to begin the evacuation. Team-2 arrived and the combined teams safely evacuated the patient to the waiting snow cat at the top of Palmer. • At Timberline Lodge the patient was reassessed by the RAT paramedics and transported by ambulance to Mt. Hood Medical Center for continued evaluation and treatment. The patient was discharged the following day and returned home, ending his climbing vacation much differently than planned. The successful outcome of this event was solely due to the dedication and commitment of AMR's Reach and Treat teams, who answered the call and performed brilliantly in a hostile and hazardous environment. The foregoing represents an act of a specially constituted team in providing emergency prehospital care or EMS system support activities under extreme circumstances, rendering the award of the EMS Unit Citation appropriate on this occasion. Presented on the nomination of Operations Manager Randy Lauer, EMT-P, AMR-Northwest. Personnel of Jackson County lire District N5 The New Year's Day Flood of 1997 caused an estimated 50 million dollars worth of damage in Jackson County. Many people lost their homes and belongings, but fortunately there were no major injuries or fatalities attributed directly to the flood. Twenty six people were rescued from Nauvoo Trailer Park, Jackson Hot Springs and many single family dwellings along South Pacific Highway near Bear Creek. The courageous actions and decisions made by career and volunteer firefighters during the response certainly averted serious injury and loss of life. At Nauvoo Trailer Park, an engine company found three people stranded on a row of steel postal boxes in the middle of the park. The water was chest deep with a large amount of debris making a rescue hazardous. Firefighters Vince Lockett and Jim Campbell deployed a rope rescue system using the pumper as an anchor point and lowered Firefighters Ted Taus and John McEvoy down the channel in a 12' boat. The attempt was discontinued after an hour due to the swift water and debris. The victims had now been in the water for over 1 1h hours and were tiring. Firefighters Taus and McEvoy were able to get a line to the victims which was secured to the mailboxes. With this line in place, McEvoy crossed 35 feet of rushing water and provided all of the victims with life jackets. The male victim was brought back across the rescue line with firefighter assistance, but when McEvoy returned to the two female victims the water had risen so high they did not feel they could be safely escorted through the swift water. A large State Highway front-end loader was traveling toward the city of Ashland. When the driver, Phil Trusty, was told there were people trapped he agreed to help. Firefighter Alan Barnes entered the bucket and Firefighter Bryan Mathews climbed on the cab with a flashlight. The loader entered the water and rescued the two female victims and Firefighter McEvoy. Many other people were also trapped by high water in other parts of the park. With firefighters still positioned on the loader, they began to rescue the remaining victims. A child, a pregnant woman, and two adults were brought out first. The second trip retrieved four more adults from their flooded homes. The water became so violent the loader was washed off the road and began to sink. The Talent Irrigation District(at 0200 in the morning) brought in a large steel-tracked excavator and operator, Jim Bergren, entered the water three different times to rescue the remaining seven civilians and rescue personnel. The rescue crew of Firefighters Larry Decker and Jeff Deck were diverted to Jackson Hot Springs RV/Trailer Park. Water in the park was waist deep and rising. During a door-to-door canvas, Decker and Deck found a trailer with a teenage girl babysitting seven 2-6 year old children. All were rescued. Firefighters Nick • Baalman and Greg Roberts were sent house-to-house and found three senior citizens trapped in their home with water more than six feet deep and rising. They summoned a passing Sheriffs Marine Deputy and boat to assist. Firefighter Guy Blohm boarded the boat to assist the deputy. When they arrived at the house Blohm exited the boat and swam into the residence where all three victims were safely removed. Shortly after this rescue was completed, the home became completely submerged. The efforts of the firefighters, the Oregon State Highway worker and the Talent Irrigation District employee • were a key factor in saving a number of lives and in preventing any injuries. The foregoing constitutes an act of an organization or unit providing lifesaving services under extreme circumstances, rendering the award of the EMS Unit Citation appropriate on this occasion. Awarded on the nomination of Division Chief Darin Wellburn, Jackson County Fire District/J5. FF/EMT-B Greg Roberts FF/EMT-B John McEvoy FF/EMT-B student Ted Taus FF/EMT-B Guy Blohm FF/EMT-P Larry Decker FF/EMT-B Nick Baahnan FF/EMT-B Jim Campbell FF/EMT-B Vince Lackett FF/EMT-B Jeff Deck FF/EMT-B Bryan Mathews FF/EMT-P Alan Barnes Personnel of Portland Fire Bureau Squad 1C, Engine 3C, Engine 4C, Truck 4C, Engine 23C, Engine 24C On May 23, 1997 at 9:17am, Portland firefighters were dispatched to a building on fire at 532 NE Davis Street. On Squad 1's arrival, they were told by Fire Inspector Gary Boyles that a person was trapped in the elevator on the second floor. Two members from Squad 1, Firefighters Bruce Thompson and Dan Hershey, entered the building to locate the elevator and victim. Acting Lieutenant Wes Loucks and Firefighter Don Beahm proceeded to put on their SCBAs and prepare the Hurst Tool for operation. There was heavy fire on the second floor so the crew went to the first floor and found the elevator. Squad 1 used the Hurst tool to open the freight elevator door on the first floor, then an ax and halligan were used to prop the door open. What they saw was a nearly impossible situation. The three floors above were heavily involved in fire. The elevator itself was between the first and second floors and surrounded by fire. Metal on the bottom of the elevator was glowing red from the heat. A hose line was directed up around the base of the elevator to provide the victim, Dylan Burke, some protection. The crew from Squad 1 was able to see into the elevator shaft and could tell the machinery for the piston elevator was in the basement. Because of smoky conditions and numerous stacked pallets, the crew was unable to locate the basement stairs. A maintenance man from the building was found and told firefighters where to find the stairway to the basement. Firefighters Beahm and Thompson then entered the basement and found the elevator equipment. They located a valve they thought should bleed off the hydraulic pressure to lower the elevator to the first floor where firefighters could remove Dylan. After numerous unsuccessful attempts to release the elevator in the most difficult of conditions, Firefighter Beahm located an iron pipe where the piston was located. He determined this could be a pressure line to the elevator and decided to try to break the line. He hit the pipe with the blade of his ax and succeeded in flattening the top of the pipe. He then turned the ax over and used the peen to try to punch a hole in the pipe. When Firefighter Beahm became exhausted, Firefighter Thompson continued the assault on the pipe. A few seconds later a hole was made and hydraulic fluid began squirting out. At the same time shouts from above told them they had finally released the pressure and the elevator began to descend. When the elevator got to the first floor, firefighters pulled Dylan out and they quickly left the burning building. It took firefighters 38 minutes to rescue Dylan from the time the alarm was received at 9-1-1 until they were able to exit the building. The foregoing constitutes an act of an organization or unit providing lifesaving services under extreme circumstances, rendering the award of the EMS Unit citation appropriate on this occasion. Awarded on the nomination of EMS Training Supervisor Ron Mariani, Portland Fire Bureau. Battalion Chief Den Burdette Deputy Chief Del Stevens Fire Inspector Gary Boyles Jr. • Squad 1C: Engine 4C: Truck 4C: Act. Lt. Loucks Lt. Erin Janssens Lt. Ron Arnold FF Bruce Thompson FF Robt. Burson FF Jerome Thompson FF Don Beahm FF Kirk Stubblefield FF Pat Fogarty FF Dan Hershey FF Brice Bankhead FF Harold Aragon FF Mark Smith Insp. John Herring, FMO Engine 3C: Engine 23C: Engine 24C: Lt. Lonnie Fuller Lt. Mike Dotson Lt. Pat Farrell FF Eric Green FF James P. Baker FF Carson Linker FF Robt. Hardock Jr. COMMUNITY SERVICE AWARD The Community Service Award recognizes an EMT who has made outstanding commitment to the non patient care aspects of a community's EMS system. Special emphasis is on EMS public information, education, and relations, community education, and prevention programs. David Landstrom, EMT-P Community Education Coordinator American Medical Response Paramedic David Landstrom has made an astounding contribution to community education and public awareness. Before assuming responsibility to coordinate community education for American Medical Response, David personally taught CPR and related community outreach programs to hundreds of civilian and EMS personnel. He is a long-standing member of the BLS and ALS subcommittees on Emergency Cardiac Care, Oregon Affiliate, American Heart Association. During the past twelve months, David has presented or coordinated over a hundred CPR courses, including the Instructor, Provider, Heartsaver, and Pediatric levels. He developed and oversees car safety seat inspection programs, 9-1-1 and helmet awareness, bicycle safety, and injury prevention programs. He presents emergency procedure lectures, a EMS careers and education program, and wilderness safety classes. He has participated in numerous EMS and safety fairs and traffic safety programs. David coordinated first responder training and certification for the Multnomah County Sheriff's Office, presenting much of the training himself. Thanks in part to his effort, Sheriff Deputies are now trained medical first responders, and performed their first cardiac arrest save within a month after their training. Responding to a community cry for help to prevent drownings on the Sandy River in Troutdale, Oregon, David was instrumental in putting together a water safety and civilian rescue course. David arranged for a renowned expert in water safety to present the course and obtained assistance from the Gresham Fire Department for further class organization and presentations. In addition, he spent several hours manufacturing throwable water • rescue devices, and teaching civilians how to make them in their own homes. David's efforts have increased awareness of EMS and safety in Portland area high schools, middle schools, and elementary schools. His commitment to community outreach expands to more and more individuals and civic groups each month. Equally important, David is committed to a system approach to community education, in that he maintains frequent contact and involvement with nearly all of the community educators around the • region. The foregoing constitute an outstanding commitment to the non-patient care aspects of a community's EMS system, rendering the award of the Community Service Award appropriate on this occasion. Presented on the nomination of Operations Manager Randy Lauer, EMT-P, AMR-Northwest. COMMIJNITY SERVICES DIVISION Tualatin Valley Fire & Rescue Div. Chief Tim Birr, Public Info. Officer Karen Eubanks, Public Info. Specialist Kristin Chaffee Over the past two years, the Community Services Division of Tualatin Valley Fire & Rescue has undertaken a major effort to educate the citizens of their district about the proper use of child safety seats in motor vehicles. The importance of proper use of these lifesaving devices can not be denied. What also can not be denied is that of the over 1,000 seats inspected in this effort, at least 83% were not properly installed and would not have protected a child in an accident. In its initial phase, the district offered a series of safety seat inspection clinics throughout the district, attracting hundreds of parents. In the process, a comprehensive inspection checklist was developed and utilized to assure a complete inspection was conducted in each instance. This effort was promoted and supplemented by media coverage on KGW-TV, KEX radio, K-103 radio, and the Oregonian. In partnership with Landmark Ford, the district produced an informational brochure entitled "Precious Cargo - Safe and Sound in a Safety Seat," of which thousands of copies have been delivered. The Community Services Division has taken the additional step of training all of the district's firefighters to • conduct these inspections, allowing citizens to stop in at any local fire stations, seven days per week, to have a seat installation checked or to receive other related assistance. The foregoing constitute an outstanding commitment to the non-patient care aspects of a community's EMS system, rendering the award of the Community Service Award appropriate on this occasion. Presented on the nomination of Fire Chief Jeffrey D. Johnson, Tualatin Valley Fire & Rescue EMERGENCY MEDICAL SERVICES CIVILIAN SERVICE MEDAL The EMS Civilian Service Medal recognizes a civilian who provides extraordinary service during the course of an EMS emergency. Phil Trusty Oregon State Highway Maintenance The New Year's Day Flood of 1997 caused an estimated 50 million dollars worth of damage in Jackson County. Many people lost their homes and belongings, but fortunately there were no major injuries or fatalities attributed directly to the flood. Twenty-six people were rescued from Nauvoo Trailer Park, Jackson Hot Springs and • many single family dwellings along South Pacific Highway near Bear Creek. The courageous actions and decisions made by career and volunteer firefighters during the response certainly averted serious injury and loss of life. • At Nauvoo Trailer Park, an engine company found three people stranded on a row of steel postal boxes in the middle of the park. The water was chest deep with a large amount of debris making a rescue hazardous. Firefighters Vince Lockett and Jim Campbell deployed a rope rescue system using the pumper as an anchor point and lowered Firefighters Ted Taus and John McEvoy down the channel in a 12' boat. The attempt was discontinued after an hour due to the swift water and debris. The victims had now been in the water for over 1 'h hours and were tiring. Firefighters Taus and McEvoy were able to get a line to the victims which was secured to the mailboxes. With this line in place, McEvoy crossed 35 feet of rushing water and provided all of the victims with life jackets. The male victim was brought back across the rescue line with firefighter assistance, but when McEvoy returned to the two female victims the water had risen so high they did not feel they could be safely escorted through the swift water. A large State Highway from-end loader was traveling toward the city of Ashland. When the driver, Phil Trusty, was told there were people trapped he agreed to help. Firefighter Alan Barnes entered the bucket and Firefighter Bryan Mathews climbed on the cab with a flashlight. The loader entered the water and rescued the two female victims and Firefighter McEvoy. Many other people were also trapped by high water in other parts of the park. With Firefighters still positioned on the loader, they began to rescue the remaining victims. A child, a pregnant woman, and two adults were brought out first. The second trip retrieved four more adults from their flooded homes. The water became so violent the loader was washed off the road and began to sink. The Talent Irrigation District (at 0200 in the morning)brought in a large steel-tracked excavator and operator,Jim Bergren, entered the water three different times to rescue the remaining 7 civilians and rescue personnel. The Rescue crew of Firefighters Larry Decker and Jeff Deck were diverted to Jackson Hot Springs RV/Trailer Park. Water in the park was waist deep and rising. During a door-to-door canvas, Decker and Deck found a trailer with a teenage girl babysitting seven 2-6 year old children. All were rescued. Firefighters Nick Baalman and Greg Roberts were sent house-to-house and found three senior citizens trapped in their home with water more than six feet deep and rising. They summoned a passing Sheriffs Marine Deputy and boat to assist. Firefighter Guy Blohm boarded the boat to assist the deputy. When they arrived at the house Blohm exited the boat and swam into the residence where all three victims were safely removed. Shortly after this rescue was completed, the home became completely submerged. The efforts of the firefighters, the Oregon State Highway worker and the Talent Irrigation District employee were a key factor in saving a number of lives and in preventing any injuries. The foregoing constitute extraordinary civilian service in an EMS emergency, rendering the award of the EMS Civilian Service Award appropriate on this occasion. Awarded on the nomination of Division Chief Darin Wellburn, Jackson County Fire District#5. Jim Bergren Talent Irrigation District The New Year's Day Flood of 1997 caused an estimated 50 million dollars worth of damage in Jackson County. Many people lost their homes and belongings, but fortunately there were no major injuries or fatalities attributed directly to the flood. Twenty six people were rescued from Nauvoo Trailer Park, Jackson Hot Springs and many single family dwellings along South Pacific Highway near Bear Creek. The courageous actions and • decisions made by career and volunteer firefighters during the response certainly averted serious injury and loss of life. At Nauvoo Trailer Park, an engine company found three people stranded on a row of steel postal boxes in the middle of the park. The water was chest deep with a large amount of debris making a rescue hazardous. Firefighters Vince Lockett and Jim Campbell deployed a rope rescue system using the pumper as an anchor point and lowered Firefighters Ted Taus and John McEvoy down the channel in a 12' boat. The attempt was • discontinued after an hour due to the swift water and debris. The victims had now been in the water for over 1 th hours and were tiring. Firefighters Taus and McEvoy were able to get a line to the victims which was secured to the mailboxes. With this line in place, McEvoy crossed 35 feet of rushing water and provided all of the victims with life jackets. The male victim was brought back across the rescue line with firefighter assistance, but when McEvoy returned to the two female victims the water had risen so high they did not feel they could be safely escorted through the swift water. A large State Highway front-end loader was traveling toward the city of Ashland. When the driver, Phil Trusty, was told there were people trapped he agreed to help. Firefighter Alan Barnes entered the bucket and Firefighter Bryan Mathews climbed on the cab with a flashlight. The loader entered the water and rescued the two female victims and Firefighter McEvoy. Many other people were also trapped by high water in other parts of the park. With Firefighters still positioned on the loader, they began to rescue the remaining victims. A child, pregnant woman and two adults were brought out fast. The second trip retrieved four more adults from their flooded homes. The water became so violent the loader was washed off the road and began to sink. The Talent Irrigation District (at 0200 in the morning)brought in a large steel-tracked excavator and operator, Jim Bergren, entered the water three different times to rescue the remaining seven civilians and rescue personnel. The Rescue crew of Firefighters Larry Decker and Jeff Deck were diverted to Jackson Hot Springs RV/Trailer Park. Water in the park was waist deep and rising. During a door-to-door canvas, Decker and Deck found a trailer with a teenage girl babysitting seven 2-6 year old children. All were rescued. Firefighters Nick Baalman and Greg Roberts were sent house-to-house and found three senior citizens trapped in their home with water more than six feet deep and rising. They summoned a passing Sheriffs Marine Deputy and boat to assist. Firefighter Guy Blohm boarded the boat to assist the deputy. When they arrived at the house Blohm exited the boat and swam into the residence where all three victims were safely removed. Shortly after this rescue was completed, the home became completely submerged. The efforts of the firefighters, the Oregon State Highway worker and the Talent Irrigation District employee were a key factor in saving a number of lives and in preventing any injuries. The foregoing constitute extraordinary civilian service in an EMS emergency, rendering the award of the EMS Civilian Service Award appropriate on this occasion. Awarded on the nomination of Division Chief Darin Wellborn, Jackson County Fire District k5. Cynthia McCarty On September 28, 1996, Cynthia was driving in the vicinity of Highway 99 and Ehrman Way. As she approached the intersection, she became aware of the fact that a motor vehicle crash had just occurred. She asked a person to watch her two year old son while she went to see if she could be of any assistance. She quickly discovered that the male occupant of one of the vehicles was unconscious and unresponsive, and after further assessment determined him to be in cardiac arrest. With the assistance of other bystanders and Trooper Henderson of the Oregon State Police, she removed the victim from the vehicle, placed him on the roadway and initiated CPR. EMTs and paramedics from Medford Fire Department, Jackson County Fire District No. 3 and Mercy Flights is quickly arrived and assumed care for the victim. Due to the quick thinking and selfless actions of Cynthia McCarty, the victim was given immediate life-saving care and support until the paramedics were able to restore the victim's own cardiac function. • As a result of Cynthia's life-saving actions, this victim is alive today and continues to recuperate from this incident. This was not the fast time that Cynthia has shown courage and compassion for a person that she did not know. In 1988 she assisted a motorcyclist who had just crashed into the side of a vehicle and was severely injured. Cynthia is a displaced timber industry employee who is currently retraining herself to be a Respiratory Therapist through Rogue Community College. She has the knowledge as result of her training to deal with an emergency such as this, but this was the first time that she had to put her CPR skills to the test in a real emergency situation. In today's society, people are hardened to the needs of others or simply too afraid to get involved. Cynthia stepped outside these bounds and demonstrated qualities that are all too rare in this world today....compassion and the desire to help a person in need. The foregoing constitute extraordinary civilian service in an EMS emergency, rendering the award of the EMS Civilian Service Award appropriate on this occasion. Awarded on the nomination of Battalion Chief/EMT-P Rod Edwards, Jackson County Fire District U3. COMMENDATIONS FOR EXCELLENT EMS Commendations for Excellent Emergency Medical Services recognize individual field EMS personnel or crews for outstanding delivery of prehospital care in unusual or demanding circumstances not involving individual acts of valor. Trooper Tanya Henderson Oregon State Police On September 29, 1996,at approximately 13:59 hours, Oregon State Police Trooper Tanya Henderson was on patrol in the area of Highway 99 and Ehtman Way, in Medford, Jackson County, Oregon. As Trooper Henderson approached the intersection, she observed that a motor vehicle crash had just occurred. Approaching the damaged vehicles, Trooper Henderson became aware that the driver of one of the vehicles was unconscious and unresponsive. She collected her medical equipment, advised her dispatcher of the situation, and began to render patient care. With the assistance of bystanders, Trooper Henderson unfastened the driver's seatbelt and removed him from the vehicle to the roadway. A rapid assessment of the patient revealed that he was pulseless and not breathing. Using her skills as a First Responder, Trooper Henderson initiated cardiopulmonary resuscitation with bag- valve-mask ventilation. EMS personnel from Medford Fire Department, Jackson County Fire District N3, and Mercy Flights Ambulance arrived and assumed responsibility for continuing care, with Trooper Henderson continuing to provide CPR while advanced resuscitative measures were applied. The patient's cardiac functions were soon successfully restored. Personnel on scene attribute this patient's survival to Trooper Henderson's • prompt and effective intervention in this life-threatening situation. The foregoing constitutes the outstanding delivery of prehospital care in an unusual or demanding situation not involving an htividual act of valor, rendering the award of the Commendation for Excellent EMS appropriate on this occasion. Awarded on the nomination of Battalion Chief Rob Edwards, EMT-P, Jackson County Fire District N3, who also submitted that this is a repeated episode of excellent prehospital care by Trooper • Henderson. Firefighter/ Paramedic Joe Schwab Keizer Fire District On February 14, 1997, after the annual Sweetheart Banquet at the Keizer fire hall, Joe Schwab and others were part of a clean-up detail. When the call came in for a house fire at 163 Appleblossom Avenue North, Joe and the others quickly manned an engine to respond. As Salem dispatch relayed information about "fully involved" and "possible entrapment", Joe made the decision to take the officer position in the Engine and leave with a four man crew for a possible quick attack and victim rescue. Arriving, they found a single story home with heavy fire presenting from the open front door and a large picture window. The words, "There's a baby still inside", will galvanize any firefighter to action and Joe was no exception. Still, he remained in control of his skills and training. He sent a two-man crew to take a line to the rear of the house and try to make an entry as heavy fire was presenting at the front. Joe took a line to the front door leaving the Engineer to provide water supply. Joe could not make an entry by himself, but did manage to push the flames away from the bedroom areas where 10 year old Stephen Jones lay unconscious. When additional personnel arrived to back up Joe's line, an entry was made through intense heat, thick smoke and steam. There was zero visibility in the house and the search was agonizingly slow but thorough. They found Stephen Jones, unconscious, on the floor of the back bedroom. Joe picked him up and carried him to a waiting ambulance. When a call came for an additional Paramedic to transport, Joe (in full turnouts and air pack) immediately responded. Joe assisted in the ALS resuscitation including IV, airway adjunct, defibrillation and compressions. As they entered Salem Hospital ER, Joe was "riding the rail" of the stretcher performing compressions still wearing his steaming hot, wet gear including his air pack. Joe continued until he was relieved and then literally collapsed from exhaustion. When he recovered enough to remove his hood and coat, he found burns on his ear and wrists. The foregoing constitutes the outstanding delivery of prehospital care in an unusual or demanding situation not involving an individual act of valor, rendering the award of the Commendation for Excellent EMS appropriate on this occasion. Awarded on the nomination of Firefighter/EMT B Amber Wooley, Keizer Fire District. Senior Trooper/EMT-B Craig Johnson Oregon State Police On January 11, 1997, Senior Trooper Johnson was patrolling the highways of Deschutes County, near Redmond, when he overheard a report of a motor vehicle accident a short distance from his location. Senior Trooper Johnson arrived within 1-2 minutes of the report and contacted the two officers who were already at the scene. The accident occurred when a pickup truck drifted into the adjoining lane, cutting off one of the officers, jumped the curb and impacted the rear of a parked truck. The pickup received major front end damage, with the front smashed back to the windshield. • Upon his arrival, Senior Trooper Johnson observed the lone male occupant slumped over the steering wheel, appearing deceased. The officers at the scene felt that he appeared dead and did not check for pulse or respiration. Senior Trooper Johnson immediately checked for and found a strong carotid pulse. He cautiously opened the victims airway, utilizing cervical spine precautions, and the victim regained spontaneous respiration. • An ambulance was requested, during which time Senior Trooper Johnson maintained cervical support and a patent airway. The victim was pinned in the pickup and required extensive extrication of approximately 40 minutes. During this time, the victim experienced convulsions further compromising his medical condition. After extrication, he was transported to the Central Oregon District Hospital in Redmond. Senior Trooper Johnson telephoned the hospital the following day to learn that the victim had received only minor injuries and had been released. He was an epileptic who had suffered a seizure at the time of the accident. Without the timely and appropriate intervention of Senior Trooper Craig Johnson, the occupant of this vehicle would undoubtedly have suffered irreversible damage, if not death. The foregoing constitutes the outstanding delivery of prehospital care in an unusual or demanding situation not involving an individual act of valor, rendering the award of the Commendation for Excellent EMS appropriate on this occasion. Awarded on the nomination of Lt. Terry Griffith, EMS Chief Officer, Oregon State Police. Tualatin Valley Fire & Rescue and LifeFlight Network personnel responding to incident H 97008655 Interstate 5 Northbound at Milepost 286 On Monday, April 14, 1997, at approximately 11:20 a.m., a serious motor vehicle crash occurred in the vicinity of milepost 286 on Interstate 5, northbound, in the City of Wilsonville and Clackamas County, Oregon. For the next nearly five hours, personnel and equipment of Tualatin Valley Fire & Rescue and the LifeFlight Network would struggle to save the lives of those involved in the crash. The crash occurred in several parts. A Ford Explorer collided with the rear of a large semi-trailer truck. Next, a pickup truck hauling a tractor collided with the rear of the Explorer, riding up over the top of the smaller vehicle. The driver of the pickup was killed when the load of his trailer came free and struck the cab of his pickup. The man, woman, and small child who would ultimately be extricated and transported from the scene were the driver and passengers in the Ford Explorer. The driver of the semi-trailer unit was uninjured. The nature of the collision required the employment of some unusual techniques not frequently taught in extrication classes, including movement of the entrapping vehicles with the patients still inside. The prolonged extrication required a `special call' for hot packs to protect the entrapped victims against hypothermia. TVF&R personnel provided comfort care and solace above and beyond the call of duty to the patient requiring prolonged extrication. The conclusion of this incident involved the transfer of all three patients to trauma centers via aeromedical helicopter, and all three were subsequently discharged from the hospital. The foregoing constitutes the outstanding delivery of prehospital care in an unusual or demanding situation not involving an individual act of valor, rendering the award of the Commendation for Excellent EMS appropriate on this occasion. Awarded on the nomination of Battalion Chief Howard A. Kirkwood, Jr., J.D., EMT-P. Battalion Chief Rocky Losli Public Information Officer Karen Eubanks • Chaplain Jeff Crosno Engine 222-C: Engine 224-C: Engine 225-C: Captain Dennis Pilger Lt./EMT-P Robert Kriep Lt. Ken Berry Eng./EMT-P Randy Scherman Eng. Robert Romine Eng. Tony Tucker FF Shawn Suing FF Steven Weigel FF/EMT-P Mark Hanson STATEWIDE EMS SYSTEM AWARDS • OREGON EMS SERVICE RIBBONS The EMS Service Ribbon is awarded to an EMT or other member of the EMS community who has completed one term of service on a committee, board, task force or other appointed element of Oregon's statewide EMS system. PARAMEDIC RECERTIFICATION EXAM ITEM WRrMRS In 1995, Oregon adopted new standards and procedures for the recertification of EMT-Paramedics. One of these new procedures is the successful completion of a written exam. This exam consists of 200 questions selected out of a bank of one-thousand questions. The process of item writing for a test of this size is a tremendously laborious and time consuming task. Several individuals were given a handful of objective from the EMT-Paramedic curriculum and were asked to develop several questions for each objective. Once an item is complete, the author must identify the reference material in which the correct answer can be found. After all items have been returned, the information is entered into the computer. The individuals are then assembled in groups to review, correct, and refine the items into the final questions that become the test bank. This process requires an unbelievable amount of effort on the part of everyone involved and has required literally hundreds of hours to complete. For outstanding leadership and effort in development of a test that reflects the highest standard of excellence, the Oregon EMS Service Ribbon is awarded to the Paramedic Recertification Exam Item Writers. Todd Carpenter: Dallas Ambulance Rod Edwards: Jackson Co. Fire Dist. #3 Dave Fuller, Jon Cloutier: American Medical Response Justin Hardwick, Shawn Baird: Woodburn Ambulance Larry Pfeifer, Mark Stevens, Amy Moyers, Leonard Damian: Tualatin Valley Fire & Rescue Kevin Shanders, Charmaine Kaptur, Ron Mariani: Portland Fire Bureau Mike Cannon, Peggy Andrews, Eric Schulz Chemeketa Community College Dave Rigby: Bureau of Emergency Communications Suzann Schmele, John Saito, Pat Pangbum: Oregon Health Sciences University Frank Douglas: Newburg fire Department Denise Giard: Albany Fire Department Pat Hart: Blue Mountain Community College Fred Lundgren: Springfield Fire and Life Safety Terry Ney: Clackamas Community College Barbara Roberts: Wallowa Co. Health Care District Ambulance Linda Thompson: Waldport Fire Department Brian Graunke: Mercy Flights Bernie Palmer: Drain Ambulance • Sue Shulters: Ashland Fire Department Tom Wright: Bend Fire Department Roxy Barnes: South West Washington Medical Center Dr. Toovy: Washington Co. Medical Director Dr. Jui: Multnomah Co. Medical Director, State EMS Committee Chairman • Dr. Daya: Tualatin Valley Fire & Rescue Medical Director Dr. Su, Dr. Federick: Oregon Health Sciences University Dr. Moore: Meridian Park Hospital Dr. Cristofani: Emanuel Medical Center Christa Louise: Inplex Gail Madsen: Oregon Health Division EMS TASK FORCE ON EMT SAFETY During the last weeks of 1996, a seldom talked about issue gained national attention. That issue is the safety of our EMS personnel. The occurrence of violence against EMS providers is increasing at an alarming rate, and EMS personnel nationwide are looking for solutions. In response to this cry for help from the EMS community, the State Emergency Medical Services Committee and the EMS Section of the Oregon Health Division formed the Task Force on EMT Safety. These individuals were charged with the duty of researching and exploring the issue of EMT safety and recommending a solution to this highly controversial topic. Over the next several months, this group contacted agencies and teaching institutions across the country and in Canada for information on EMT safety education. As input arrived, it became apparent that there is no simple solution to this issue. The Task Force compiled a comprehensive report that outlined recommendations for the development of an EMT Safety Curriculum. Once providing the recommendations to the State EMS Committee, the duties of this Task Force were complete. This dedicated group of individuals did not, however, stop there. The Task Force on EMT Safety has recommissioned itself to develop the curriculum outlined in its report to the State EMS Committee. • For outstanding leadership and dedication to generating solutions that will preserve the safety of EMS providers, the Oregon EMS Service Ribbon is awarded to the members of the Task Force on EMT Safety: Lieutenant Terry Griffith: Oregon State Police Coordinator Jerry Andrews : Multnomah County EMS Vice-President Deb Garner: Woodburn Ambulance Lieutenant Bill Ellison: Corvallis Fire Department EMS Training Supervisor Ron Marian, Lieutenant Dennis Gale: Portland Fire Bureau EMS Instructor Peggy Andrews: Chemeketa Community College Supervisor Brian Graunke: Mercy Flights EMS Officer Skip Kirkwood: Tualatin Valley Fire & Rescue Professional Standards Officer Eric Swanson, EMS Training Coordinator Tim Hennigan: Oregon Health Division EMS EMS MEDIA RECOGNITION AWARD The Media Recognition Award honors the news media and/or its reporters who have supported EMS through knowledgeable, accurate, and supportive reporting. • KGW News Channel 8 Molly Krenz, Assignment Editor In August, 1996, KGW-TV produced and aired a segment designed to educate the public about the importance • of child safety seats and passenger supplemental restraint systems (air bags). In addition, this segment promoted Tualatin Valley Fire & Rescue's "child seat inspection clinics" to an estimated 120,000 viewers. EMS personnel regularly view the consequences of motor vehicle crashes, worsened by the failure of motorists to use these important safety devices. We are proud to have KGW-TV as partners in our efforts to educate the public, and for their lifesaving efforts. Nominated by Tualatin Valley Fire & Rescue for the Oregon EMS Media Recognition Award. EMS EDUCATOR OF THE YEAR The EMS Educator of the Year Award honors an EMS educator, either pre-service or in-service, who excels as a teacher or who has made a significant contribution to the EMS education program in Oregon. Stephen C. Bowen, EMT-P City of Corvallis Fire Department Linn-Benton Community College An eleven year veteran paramedic and an EMS system participant since 1982, Steve Bowen is an integral part of the EMS educational effort in the mid-Willamette Valley region. Joining the EMT program at LBCC in mid- • 1992, when turnover was high and the program was struggling, he progressed from lab instructor to lead instructor to program director. Steve's strengths include his willingness to learn and incorporate new educational techniques into the LBCC program, his willingness to commit time beyond that which is required, and to dedicate himself to the success of his students. In 1996, his students experienced an almost unheard-of 100% first time pass rate on both written and practical EMT exams at both the basic and intermediate level. At the same time, he completed his Associate of Science degree and all requirements for BPSST Fire Instructor III certificate. In addition to his full time responsibilities at the City of Corvallis Fire Department and his duties at LBCC, Steve fords time to provide medical support and assistance to a variety of non-profit organizations and camps, including medical training, protocol development, and consultation. EMS MEDICAL DIRECTOR OF THE YEAR The EMS Medical Director of the Year award honors a physician who serves or has served the EMS system by providing medical direction, on-line or off-line, and who has served with distinction. Terri Schmidt, M.D., F.A.C.E.P. • Medical Director, American Medical Response, Clackamas County Dr. Schmidt has been a Medical Director for AMR since 1990. Currently, she is Supervising Physician for AMR's Clackamas County, Special Services Division, Mobile Health Care and Reach and Treat EMTs and • Paramedics. She also is Supervising Physician for several Clackamas County Fire Agencies. Terri has been actively involved in EMS in the Portland area since 1986. She is involved in many local and regional EMS groups or committees which plan, coordinate or oversee patient care and EMS system issues. Among those are the Tri-County Protocol Committee, Clackamas County EMS Council, Clackamas County System Quality Improvement Group,AMR Quality Assurance Committee,Clackamas Fire Quality Improvement Committee. Currently, Terri is aggressively participating in a joint study with AMR and Kaiser Permanente to evaluate the role and interaction of first responders and ambulance crews. She recently co-authored a research paper and study that measured the extent to which patients who refused transportation remember and understand the instructions given after initial paramedic assessment and medical treatment. Terri is a hands-on Medical Director, spending many hours riding with ambulance crews and first responders observing first hand how patient care is being provided and using those opportunities to continually improve working rapport with field personnel. That commitment is evidenced by the following example. During August and September, 1996, AMR's Wildfire Support Teams were sent to several large wildland fires to provide medical care to firefighters. Terri used this as an opportunity to work first hand with AMR paramedics and U.S. Forest Service medical unit personnel by spending several days at two different Eastern Oregon fires directing the care of injured and ill firefighters. Terri also provides on-line medical direction for the Tri-County area as a staff physician at OHSU and Medical Resource Hospital. Terri's work with AMR, first responders, and the medical community at large substantially contributes to a total system approach to EMS and healthcare. The Oregon Health Division, on behalf of Oregon's entire emergency medical services community, takes great pleasure in presenting the EMS Medical Director of the Year award to Dr. Terri Schmidt. • EMS ADMINISTRATOR OF THE YEAR The EMS Administrator of the Year honors an EMS system administrator who has distinguished him or her self through noteworthy contribution to a local, regional, or statewide EMS system. There were no nominations for the EMS Administrator of the Year this year. EMTs OF THE YEAR The EMT of the Year Award honors an EMT-Basic, EMT_ Intermediate, and EMT-Paramedic, each of whom is exemplary in his/her quality of patient care and/or dedication to their community and to the EMS system. Kevin Rogers, EMT-I • Brownsville Fire Department Kevin Rogers began his EMS career in EMS in 1992, as a recruit in the Brownsville Volunteer Fire Department. Since that time he has advanced to EMT-Intermediate certification and become an integral part of his department. His achievements include: organizing and assisting in the leadership of the department's Special Rescue Team, being recognized as the department's EMT of the Year in 1994, 1995, and 1996, serving as president of the BVFD Ambulance Association for three years, providing EMS and fire education in local • schools on a monthly basis. providing service each summer at a Christian youth camp, serving as an evaluator for EMT-Basic examinations whenever needed. Kevin is regarded by his colleagues as always portraying an unselfish, "can do" attitude, never asking anything in return. In the words of Paramedic Steve Bowen, nominating Kevin for EMT-Intermediate of the Year, "this is the type of person that you hope will appear on the scene when you dial 9-1-1. His professionalism and compassion to the community is truly an asset to our EMS profession." Ernest Lesley, EMT-P American Medical Response Paramedic Ernie Lesley began his career with CARE Ambulance and joined American Medical Response in 1995. Ernie has quickly risen to a leadership role with his peers, and exemplifies the quiet confidence, sound judgment, and sense of fair play that has a very positive effect on those around him. Perhaps most important, Ernie brings a profound level of compassion to his delivery of patient care. EMS patients and customers typically do not understand how good a paramedic is in the clinical sense, but rather judge their competence and the EMS system's maturity based on how well they are treated as human beings. Although an excellent clinician, Ernie treats those to whom he responds as people first, and as patients second. AMR has received countless compliments from customers specifically applauding those qualities. A notable example can be found in a call run by Ernie and his partner last October. They received a code-3 call on a diabetic problem and recognized the address of a frequent EMS customer. The patient is a brittle • diabetic, lives alone, and generally refuses transport to a hospital after being treated for hypoglycemia. On this particular night, Ernie noticed two refusal forms in the home from earlier the same day. True to form, the patient's problem was corrected and she did not want to go to the hospital. Ernie talked to her and found out that she knew she should go to the hospital, was anxious about not going, but felt degraded because her hygiene had been compromised during that days' series of hypoglycemic episodes. Ernie drew the patient a bath and helped her cleanse herself, while also maintaining her dignity and self-respect. She was transported to a hospital and admitted for three days until her diabetes could be brought under control. The patient may not have survived the night had Ernie not known the right thing to do, at the right time, and for all the right reasons. The level of compassion and professionalism Ernie displayed on this call is typical for him. He is an asset to EMS, admired by his employer, a terrific peer, and a valuable mentor. EMS IMPACT AWARD The EMS Impact Award honors individuals who have made a substantial contribution to the Oregon Health Division's efforts to develop a statewide EMS system. Captain/EMT-P Paul LeSage Tualatin Valley Fire & Rescue • Paul LeSage is familiar to many due to his publishing work in EMS, his work with mass casualty incidents, or his great talks on entrapment. However, he is being presented with this award for work performed in addition to his routine obligations. r • Captain Paul LeSage has volunteered countless hours of his time and expertise toward improving trauma patient care not only in the Portland metro area but throughout the entire state. He was a member of the State Trauma Advisory Board (STAB) for a number of years, as well as the Area Trauma Advisory Board 1 (ATAB) since it's inception. In September, 1996, Paul was asked to once again chair the ATAB 1. The goal, at this time, was to review the ATAB's Trauma Care System Plan and make any necessary revisions. Paul, thinking that this should be a simple task of possibly a few months duration, readily accepted the job. Little did he know that this would turn out to be a major challenge! Chairing the ATAB, turned out to be not only more onerous, but also more lengthy than anyone, especially Paul expected. The revisions to the Plan, which remained essentially unchanged since it was first written in 1988, required many hours of review on which Paul spent much of his free time. Due to areas of great controversy, the Plan revision still continues today. However the greatest challenge has been Paul's unflagging effort to unite multiple factions from multiple institutions, with often differing perspectives, while at the same time assuring that the Plan best meets the needs of the region. Paul has remained on the job, and has been most diplomatic throughout this often trying process. His incredible efforts to complete this endeavor not only impact the EMS community but the trauma care system for the entire northwestern region of the state. This award is presented on the nomination of Chief Gregg W. Lander, B.S., NREMT-P, and Willie Maassberg, R.N., Emergency Medical Services and Systems, Oregon Health Division. • EMS "COMMITMENT TO QUALITY" AWARD The EMS Commitment to Quality Award honors an EMS system or individual EMS agency, or sub-unit of an EMS agency, which has demonstrated commitment to the principles of quality improvement, customer service, and excellence in EMS. There were no nominations for the EMS "Commitment to Quality" Award this year. • • Nominations for the Oregon EMS Awards Program are due by June 30th for inclusion in the September awards program. For more information, consult the Oregon EMS Awards Program Manual, which has been provided to every EMS agency in the state. If you can not locate a copy through your local EMS agency, contact Oregon Health Division -EMS 800 N.E. Oregon Street #607 Portland, OR 97232 • • 377 Lantern Hill Dr. Ashland, OR 97520 s Ashland Tidings 14, 1997 �00 Managing Editor P.O. Box 7 Ashland, OR 97520 Thomas Howser's comments in his column on the proposed Ashland color code for hillside homes are right on. The city council is supposed to be an impartial tribunal in the fair treatment of its citizens and the affairs of the city. Instead the council is wrecking a sense of community and dividing the city into "us" against "them." I hope voters consider this when these members are up for re-election. Gary Seitz cc: City Council Sincerely, •emu<�� f� �u�ys Sept. 14, 1997 TO: COUNCIL MEMBERS FROM: KATHY COX 921 BLAINE ST. ASHLAND SUBJECT: PROPOSED HILLSIDE ORDINANCE Paint colors are a style and styles change. Will Ashland need to revise the proposed ordinance when house color styles change? Consider the dark brown houses of the 70's which were thought to be asthetically pleasing back then. Those houses are now being repainted in the muted tones of the 90's. This 90's style will also change soon. Already interior house color styles are brightening, and exterior colors will most likely follow in a few years. Imagine buying appliances in the copper or yellow tones of the 60', now they have to be all white to be considered stylish. Ashland will, by law, look old and outmoded if not allowed to change with the times. Passing a house color ordinance is much too limiting. Trust your citizens to be able to figure out their own colors, they're more astute than you give them credit. The ordinance will also help to price more home buyers out of the market and drive more small builders out of business by adding to the already high cost of houses caused by requiring geologists and excavating supervisors on all jobs with a grade of more than 25%. It may be necessary in some cases, but this should be decided case by case, not imposed where not needed. Please consider these points when voting for the hillside ordinance. September 15, 1997 To the Mayor and Council Members, Ashland, OR Ladies and Gentlemen: I call upon you to refuse to give final passage to the Hillside Development ordinance in its present condition. Putting aside the publicized arguments over color, the present form of the ordinance is arbitrary, capricious, and unreasonable, and hence unlawful, for at least two reasons: The ordinance calls for some land to be kept in a "Natural State". It does not permit the owner to remove noxious vegetation, such as poison oak, thistles, high weeds, nuisance plants producing excessive irritating pollen, blackberries. While the present draft permits excessive trees to be removed if the fire department determines this is good fire prevention tactic, the narrow grant of authority to do only this prohibits the removal of all other noxious or undesireable vegetation. The ordinance gives no consideration to land with overly dense tree growth -- with intertwining of branches in the canopy so that none of the superabundance of trees grows very well and fire hazard is high. The simple idea of "maximum" number of trees - and double replacement of trees removed - makes sense when a lot has only a few trees, but is arbitrary, capricious, unreasonable and unlawful where the lot already has too dense a tree growth. The foregoing items show the draft should be returned for further revision to eliminate the arbitrary and capricious elements of an ordinance that has a basic good thought, but is written in a blunderbus fashion that ignores practical considerations that should not be ' run over rough shod. Respectively submitted, iId'chard Ernst 975 Walker Avenue, Ashland M Ox[cOx �,x.t CITY OF ASHLAND Department of Community Development tia Planning Division MEMORANDUM '.�REGO 0 x x1 DATE: September 11, 1997 TO: Honorable Mayor and City Council FROM: John McLaughlin, Director of Community Development RE: Hillside Development Standards - Second Reading Attached is the Hillside Development Standards ordinance, reflecting the changes requested by the Council at the last meeting. Councillor DeBoer has requested that Staff provide a wording option that would modify the section on color selection for structures from mandatory to recommended. That section is located on page 25, and a possible recommendation would be as follows: g. Color selection for new structures shall shoutd be coordinated with the predominant colors of the surrounding landscape to minimize contrast between the structure and the natural environment. paKifiems figr me W lots en Hillside —ands. ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18.62 OF THE ASHLAND MUNICIPAL CODE - LAND USE ORDINANCE, ADOPTING NEW HILLSIDE DEVELOPMENT STANDARDS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 18.62 of the Ashland Municipal Code - Land Use Ordinance is replaced in it's entirety by Exhibit "A". The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the 2nd day of September, 1997, and duly PASSED and ADOPTED this _ day of —, 19—. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997. Catherine M. Golden, Mayor Approved as to form: Paul Nolte, City Attorney ExH 1.t81 T A Chapter 18.62 PHYSICAL & ENVIRONMENTAL CONSTRAINTS Sections: 18.62.010 Purpose and Intent. 18.62.020 Regulations. 18.62.030 Definitions. 18.62.040 Approval and Permit Required. 18.62.050 Land Classifications. 18.62.060 Official Maps. 18.62.070 Development Standards for Floodplain Corridor Lands. 18.62.075 Development Standards for Riparian Preserve Lands. 18.62.080 Development Standards for Hillside Lands. 18.62.090 Development Standards for Wildfire Lands.(Ord 2747, 1994) 18.62.100 Development Standards for Severe Constraint Lands. 18.62.010 Purpose and Intent. The purpose of this Chapter is to provide for safe,orderly and beneficial development of districts characterized by diversity of physiographic conditions and significant natural features; to limit alteration of topography and reduce encroachment upon, or alteration of, any natural environment and; to provide for sensitive development in areas that are constrained by various natural features. Physiographic conditions and significant natural features can be considered to include, but are not limited to: slope of the land, natural drainage ways,wetlands, soil characteristics, potential landslide areas, natural and wildlife habitats, forested areas, significant trees, and significant natural vegetation. 18.62.020 Regulations. The type of regulation applicable to he land depends upon the cla99ification in which the land is placed, as provided in Section 18.62.050. If those regulations conflict with other regulations of the City of Ashland's Municipal Code,the more Stringent of the two regulations shall govern. 16.62.030 Definitions. The following terms are hereby defined aS they apply to this Chapter: A. Architect - An architect licensed by the State of Oregon. B. Average 61ope - average slope for a parcel of land or for an entire project,for the purpose9 of determining the area to remain in a natural state shall be calculated before grading using the following formula: S = .00229(I)(L) A Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 1 where "5" is the average percent of slope; ".00229" i5 the conversion factor for oquare feet; "I" i5 the contour interval in feet; "L" is the summation of length of the contour lines in scale feet; and "A" i5 the area of the parcel or project in acres. B. Buildable area - That portion of an existing or proposed lot that i5 free of building restrictions. For the purpose of this ordinance, a buildable area cannot contain any setback areas, easements, and Similar building restrictions, and cannot contain any land that 15 identified as Floodplain Corridor Lands,or any land that is greater than 35% Slope. C. Cohesive Soils - Residual or transported Soils, usually originating from parent rock which contains significant quantities of minerals which weather to clay. Cohesive Soils have a Flaoticity Index of ten or more, bayed on laboratory testing by AASHTO,or a site-specific scientific analysis of a particular Soil material. D. Development - Alteration of the land surface by. 1. Earth-moving activities such a5 grading,filling, stripping,or cutting involving more than 20 cubic yards on any lot, or earth-moving activity disturbing a Surface area greater than 1000 oq. ft. on any lot; 2. The removal of three or more living trees of over Six inches diameter at breast height (d.b.h.),or the removal of five percent of the total number of living (or dead trees) over Six inches d.b.h., whichever i5 greater, on any lot within five year period, or any form of commercial logging; 3. The removal of one or more living conifers greater than two feet d.b.h.,or living broadleaf trees greater than one foot d.b.h; 4. Construction of a building, road, driveway, parking area,or other Structure, except that additions to existing buildings of lets than 300 5q. ft. to the existing building footprint shall not be considered development for Section 18.62.080. 5. Culverting or diversion of any Stream designated by this chapter. E. Engineer - A registered professional engineer licensed by the State of Oregon. F. Engineering Geologist - A registered professional engineering geologist licensed by the State of Oregon. G. Floodway Channel - The floodway channel as defined in the Flood Insurance Study for Ashland,Oregon, published by the Federal Emergency Management Agency on December 1,1980. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 2 H. Geotechnical Expert - An engineering geologist or an engineer with demonstrable expertise in geologic hazards evaluation and geotechnical engineering. I. Gully - A drainage incision, commonly caused by erosion, which does not experience regular or seasonal stream flow, but does act as a channel for runoff during periods of high rainfall. J. Landscape Professional - arborlst certified by the International 5ociety of Arboriculture, landscape architect licensed by the 5tate of Oregon,or other expert with demonstrable expertise in tree and erosion control vegetation maintenance, and erosion control vegetation methods. K. Natural Grade - the elevation of the ground level in its natural p _/^Nn7urr.nL �'es.oe state, before et`' construction, filling,or Cur �� pu ist+go bz..ce excavation. (see graphic) L. Natural State - all landlh� GUT AND FILL GROrs SEGTtoN and water that remains undeveloped and undisturbed. This means that grading, excavating,filling and/or the construction of roadways, driveways, parking areas, and structures are prohibited. Incidental minor grading for hiking trails, bicycle paths, picnic areas and planting and landscaping which is in addition to and enhances the natural environment is permitted. Further, vegetation removal for the purposes of wildfire control in conjunction with an approved fire prevention and control plan shall also be permitted. M. Non-cohesive 5oils - Residual or transported soils containing no or very little clay, usually from crystalline granitic parent rock. Non-cohesive soils have a Plasticity Index of less than ten, based on laboratory testing by AA5HTO,or a published scientific analysis of a particular soil type. N. Professional Arborist - arboriot certified by the International 5ociety of Arboriculture and licensed by the 5tate of Oregon 5tate Landscape Contractors Board or Construction Contractors Board, or landscape architect licensed by the 5tate of Oregon. 0. Riparian - That area associated with a natural water course including its wildlife and vegetation. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version -Second Reading (2.4) September 16, 1997 Page 3 P. Slope - The deviation of a surface from the horizontal, usually expressed in percent. (see graphic) Q. Stripping - Any activity G e APE orZ s w PE which significantly pE 00 dlsturbs vegetated or 35� i ion otherwise stabilized soil •••••/ �E vH2riceL surface, including i ��0 clearing and grubbing operations. �q' 4o Pe¢T HO(LILONTAL ozT . 'a R. Wildfire - Fire caused by �� v combustion of native SLOPE GALGULATION = H vegetation, commonly (PgGRE6 OF SLOPE ° TANGEtiT OF H referred to as forest fire or brush fire. 18.62.040 Approval and Permit Required. A. A Physical Constraints Review Permit is required for any development, as defined in 18.62.030.), in areas identified as Floodplain Corridor Land, Riparian Preserve, Hillside Land,or Severe Constraint land. 5. If a development is part of a Site Review, Performance Standards Development, Conditional Use Permit, Subdivision, Partition,or other Planning Action,then the Review shall be conducted simultaneously with the Planning Action. C. If a development is exclusive of any other Planning Action, as noted in Subsection B,then the Physical Constraints Review shall be processed as a Staff Permit. D. Where it appears that the proposal is part of a more extensive development that would require a master site plan, or other planning action,the Staff Advisor shall require that all necessary applications be filed simultaneously. E. Plans Required. The following plans shall be required for any development requiring a Physical Constraints Review: 1. The plans Shall contain the following: a. Project name. b. Vicinity map. C. Scale (the scale shall be at least one inch equals 50 feet or larger) utilizing the largest scale that fits on 22" x 34" paper. Multiple plans or layers shall be prepared at the same scale, excluding detail drawings. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 4 d. North arrow. e. Date. f. Street names and locations of all existing and proposed 5treet5 within or on the boundary of the proposed development. g. Lot layout with dimensions for all lot lines. h. Location and use of all proposed and existing buildings, fences and structures within the proposed development. Indicate which buildings are to remain and which are to be removed. L Location and size of all public utilities affected by the proposed development. j. Location of drainage ways or public utility ea5ement5 in and adjacent to the proposed development. Location of all other ea5ement5. k. A topographic Slope catgoy area are map of the areas of uniform elope Site at a (within 51)of the madmum Indicated. contour interval of I an >a not less 35 eO a than two feet nor ' greater than five �a. feet. The topographic map Shall Buildable Area--all I also include areas less than or slope is measured ual to 351. perpendicular to contour a slope Knee analysis, indicating buildable areas, a5 5hown in the graphic. I. Location of all parking areas and 5pace5, ingre55 and egress on the site, and on-site circulation. M. Accurate locations of all existing natural features including, but not limited to, all trees as required in 18.62.080.D.1, including those of a caliper equal to or greater than six inches d.b.h., native shrub masses with a diameter of ten feet or greater, natural drainage, swalee, wetlands, ponds, 5pring5,or creeks on the site, and outcroppings of rocks, boulders, etc. Natural features on adjacent properties potentially impacted by the proposed development shall also be included, Such a5 trees with dripline5 extending acro55 property lines. In forested areas, it Is nece55ary to identify only those trees which will be affected or Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 5 removed by the proposed development. Indicate any contemplated modifications to a natural feature. n. The proposed method of erosion control, water runoff control, and tree protection for the development ao required by this chapter. o. Building envelopes for all existing and proposed new parcels that contain only buildable area, ae defined by this Chapter. P. Location of all irrigation canals and major irrigation lines. q. Location of all areas of land disturbance, including cuts,filly, driveways, building sites, and other construction areas. Indicate total area of disturbance,total percentage of project site proposed for disturbance, and maximum depths and heights of cuts and fill. r. Location for storage or disposal of all excess materials resulting from cuts associated with the proposed development. s. Applicant name,firm preparing plane, person responsible for plan preparation, and plan preparation dates shall be indicated on all plans. t. Proposed timeline for development based on estimated date of approval, including completion dater for specific tasks. 2. Additional plans and studies ao required in Sections 18.62.070, 115.62.0W, 18.652D90 and 18.62.100 of this Chapter. F. Criteria for approval. A Physical Constraints Review Permit shall be iryued by the Staff Advisor when the Applicant demonstrates the following: 1. Through the application of the development standards of this chapter, the potential impacts to the property and nearby areas have been considered, and adverse impacts have been minimized. 2. That the applicant has considered the potential hazards that the development may create and implemented measurer to mitigate the potential hazards caused by the development. 3. That the applicant has taken all reasonable steps to reduce the adverse impact on the environment. Irreversible actions shall be considered more seriously than reversible actions. The Staff Advisor or Planning Commission shall consider the existing development of the surrounding area, and the maximum permitted development permitted by the Land Use Ordinance. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 6 G. The Staff Advisor or Planning Commiooion hay the power to amend plans to include any or all of the following conditions if it is deemed necessary to mitigate any potential negative impact caused by the development: 1. Require the retention of trees, rocks, ponds, wetlands, springs,water courses and other naturalfeature6. 2. Require plan revision or modification to mitigate poo5ible negative or irreversible effect upon the topography or natural features that the proposed development may cause. 3. Require a performance guarantee as a condition of approval. 4. Require 6pecial evaluation by a recognized professional. A professional consultant may be hired to evaluate proposals and make recommendations if the hearing authority finds that outside expertise is needed. The professional will have expertise in:the specific area or in the potential adveme impacts on the area. A fee for these oerviceo shall be charged to the applicant in addition to the application fee. 18.62.050 Land Cla55ification5. The following factors shall be used to determine the cla55ificationo of various lands and their constraints to building and development on them: A. Floodplain Corridor Lando - Lands with potential stream flow and flood hazard. The following lando are claooified ao Floodplain Corridor lando: 1. All land contained within the 100 year floodplain ao defined by the Federal Emergency Management Agency, in maps adopted by Chapter 15.10 of the Ashland Municipal Code. 2. All land within the area defined ao Floodplain Corridor land in maps adopted by the Council ao provided for in section 18.62.060. 3. All lands which have phyoical or hiotorical evidence of flooding in the historical past. 4. All areas within 20 feet (horizontal distance) of any creek deoignated for Riparian Preoervation in 18.62.050.8 and depicted ao ouch on maps adopted by the Council ao provided for in oection 18.62.060. 5. All areas within ten feet (horizontal distance) of any drainage channel depicted on mapo adopted by the Council but not deoignated as Riparian Preoervation. B. Riparian Preoervation - The following Floodplain Corridor Lando are also deoignated for Riparian Preservation for the purpooe5 of thio oection and ao lioted on the Physical and Environmental Conotraint5 Overlay Maps: Tolman, Hamilton, Clay, Bear, Kitchen, Ashland, Neil and Wrighto Creeks. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 7 C. Hillside Lands - Hillside Lando are lands which are Subject to damage from erosion and slope failure, and include areao which are highly visible from other portions of the city. The following lands are classified ao Hillside Lands: 1. All areas defined a5 Hillside Lands on the Physical Constrainto Overlay map and which have a Slope of 25 percent or greater. P. Wildfire Lands - Lands with potential of wildfire. The following lands are classified ao Wildfire Lands: 1. All areas defined a5 wildfire lands on the Physical Constraints Overlay map. E. Severe Conotraint Lando - Lands with severe development characteri5tic5 which generally limit normal development. The following lands are classified ao 5evere Constraint Lands: 1. All areas which are within the floodway channels, ao defined in Chapter 15.10. 2. All lands with a slope greater than 35 percent. F. Claosificationo Cumulative. The above claosificationo are cumulative in their effect and, if a parcel of land falls under two or more claooificationo, it shall be subject to the regulations of each clao5ification. Those restrictions applied shall pertain only to those portions of the land being developed and not necessarily to the whole parcel. 15.62.060 Official Maps. A. The City Council shall adopt official maps denoting the above identified areas. 5ub5tantial amendments of these mapo Shall be a Type 3 procedure. B. Minor amendments of the mapo to correct mapping errors when the amendments are intended to more accurately reflect the mapping criteria contained in this chapter or in the findings of the Council in adopting an official map may be processed ao a Type 1 procedure. 15 62 070 Development Standards for Floodplain Corridor Lands. For all land use actions which could result in development of the Floodplain Corridor, the following is required in addition to any rec(uiremento of Chapter 15.10: A. 5tandardo for fill in Floodplain Corridor lands: 1. Fill shall be designed as required by the Uniform Building Code, Chapter 70, where applicable. 2. The toe of the fill shall be kept at least ten feet outside of floodway channels, a5 defined in section 15.10, and the fill shall not exceed the angle of repose of the material used for fill. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 8 3. The amount of fill in the Floociplain Corridor Shall be kept to a minimum. Fill and other material imported from off the lot that could displace floodwater shall be limited to the following: a. Poured concrete and other materials necessary to build permitted structures on the lot. b. Aggregate base and paving materials, and fill associated with approved public and private street and driveway construction. G. Plants and other landscaping and agricultural material. J. A total of 50 cubic yards of other Imported fill material. C. The above limits on fill shall be measured from April 1989, and shall not exceed the above amounts. There amounts are the maximum cumulative fill that can be imported onto the site, regardless of the number of permits issued. 4. If additional fill is necessary beyond the permitted amounts in (3) above, then fill materials must be obtained on the lot from cutting or excavation only to the extent necessary to create an elevated site for permitted development. All additional fill material shall be obtained from the portion of the lot In the Floodplain Corridor. 5. Adequate drainage shall be provided for the stability of the fill. 6. Fill to raise elevations for a building site shall be located as close to the outside edge of the Floodplain Corridor as feasible. B. Culverting or bridging of any waterway or creek identified on the official maps adopted pursuant to section 18.62.060 must be designed by an engineer. Stream crossings shall be designed to the standards of Chapter 15.10,or where no floodway has been identified,to pass a one hundred (100) year flood without any increase in the upstream flood height elevation. The engineer shall consider in the design the probability that the culvert will be blocked by debris in a severe flood, and accommodate expected overflow. Fill for culverting and bridging shall be kept to the minimum necessary to achieve property access, but is exempt from the limitations in section (A) above. Culverting or bridging of streams identified as Riparian Preservation are subject to the requirements of 18.62.075. C. Non-residential structures shall be flood-proof to the standards in Chapter 15.10 to one foot above the elevation contained in the maps adopted by chapter 15.10,or up to the elevation contained in the official maps adopted by section 18.62.060, whichever height is greater. Where no specific elevations exist,then they must be floodproofed to an elevation of ten feet above the creek channel on Ashland, Bear or Neil Creek, to five feet above the creek channel on all other Riparian Preserve creeks defined in section 18.62.050.13; and three feet above the stream channel on all other drainage ways identified on the official maps. D. All residential structures shall be elevated so that the lowest habitable floor shall be raised to one foot above the elevation contained in the maps adopted in chapter 15.10, or to the elevation contained in the official maps adopted by Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version -Second Reading (2.4) September 16, 1997 Page 9 section 18.62.060, whichever height i5 greater. Where no Specific elevations exist, then they must be constructed at an elevation of ten feet above the creek channel on Ashland, Bear, or Neil Creek; to five feet above the creek channel on all other Riparian Preserve creeks defined in section 18.62.05018; and three feet above the stream channel on all other drainage ways identified on the official maps,or one foot above visible evidence of high flood water flow, whichever is greater. The elevation of the finished lowest habitable floor shall be certified to the city by an engineer or surveyor prior to issuance of a certificate of occupancy for the structure. E. To the maximum extent feasible, structures shall be placed on other than Floodplain Corridor Lands. In the case where development i5 permitted in the Floodplain corridor area,then development shall be limited to that area which would have the shallowest flooding. F. Existing lots with buildable land outside the Floodplain Corridor shall locate all residential structures outside the Corridor land, unless 50% or more of the lot i5 within the Floodplain Corridor. For residential uses proposed for existing lots that have more than 50% of the lot in Corridor land, 5tructure5 may be located on that portion of the Foodplain corridor that is two feet or less below the flood elevations on the official maps, but in no case closer than 20 feet to the channel of a Riparian Preservation Creek. Construction shall be subject to the requirements in paragraph D above. G. New non-residential uses may be located on that portion of Floodplain Corridor lands that equal to or above the flood elevations on the official maps adopted in section 18.62.060. Second story construction may be cantilevered over the floodplain corridor for a distance of 20 feet if the clearance from finished grade iS at least ten feet in height, and i5 supported by pillars that will have minimal impact on the flow of floodwaters. The finished floor elevation may not be more than two feet below the flood corridor elevations. H. All lots modified by lot line adjustments, or new lots created from lots which contain Floodplain Corridor land must contain a building envelope on all lot(5) which contain(S) buildable area of a Sufficient Size to accommodate the uses permitted in the underling zone, unless the action io for open Space or conservation purposes. This section shall apply even if the effect i5 to prohibit further division of lots that are larger than the minimum size permitted in the zoning ordinance. I. Basements. 1. Habitable basemento are not permitted for new or existing 5tructure5 or additions located within the Floodplain Corridor. 2. Non-habitable basements, used for storage, parking, and similar uses are permitted for residential structures but must be flood-proofed to the standards of Chapter 15.10. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 10 J. 5torage of petroleum products, pesticides,or other hazardous or toxic chemicals is not permitted in Floodplain Corridor lands. K. Fences constructed within 20 feet of any Riparian Preservation Creek designated by this chapter shall be limited to wire or electric fence, or similar fence that will not collect debris or obstruct flood waters, but not including wire mesh or chain link fencing. Fences shall not be constructed across any identified riparian drainage or riparian preservation creek. Fences shall not be constructed within any designated floodway. L. Decks and structures other than buildings, if constructed on Floodplain Corridor Lands and at or below the levels specified in section 16.62.070.0 and D, shall be flood-proofed to the standards contained in Chapter 15.10. M. Local streets and utility connections to developments in and adjacent to the Floodplain Corridor shall be located outside of the Floodplain Corridor, except for crossing the Corridor, and except in the Bear Creek floodplain corridor as outlined below: 1. Public street construction may be allowed within the Bear Creek floodplain corridor as part of development following the adopted North Mountain Neighborhood Plan. This exception shall only be permitted for that section of the Bear Creek floodplain corridor between North Mountain Avenue and the Nevada Street right-of-way. The new street shall be constructed in the general location as indicated on the neighborhood plan map, and in the area generally described as having the shallowest potential for flooding within the corridor. 2. Proposed development that is not in accord with the North Mountain Neighborhood Plan shall not be permitted to utilize this exception. 18.62.075 Development Standards for Riparian Preservation lands. A. All development in areas indicated for Riparian Preservation, as defined in section 18.62.050(8), shall comply with the following standards: 1. Development shall be subject to all Development 5tandards for Floodplain Corridor Lands (18.62.070) 2. Any tree over six inches d.b.h. shall be retained to the greatest extent feasible. 3. Fill and Culverting shall be permitted only for streets, access, or utilities. The crossing shall be at right angles to the creek channel to the greatest extent possible. Fill shall be kept to a minimum. 4. The general topography of Riparian Preservation lands shall be retained. 18.62.080 Development Standards for Hillside Lands. It is the purpose of the Development 5tandards for Hillside Lands to provide supplementary development regulations to underlying zones to ensure that development occurs in such a manner as to protect the Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 11 natural and topographic character and identity of these areas, environmental resources,the aesthetic qualities and restorative value of lands, and the public health, safety, and general welfare by insuring that development does not create soil erosion, sedimentation of lower Slopes, slide damage,flooding problems, and severe cutting or scarring. It is the intent of these development Standards to encourage a sensitive form of development and to allow for a reasonable use that complements the natural and visual character of the city. A. General Requirements. All development shall occur on lands defined as having buildable area. Slopes greater than 35% Shall be considered unbuildable. All newly created lots either by subdivision or partition shall contain a building envelope with a slope of 35% or less. Existing parcels without adequate buildable area IeSS than or equal to 35% Shall be considered buildable for one unit, but cannot be subdivided or partitioned. Variances may be granted to this requirement only a5 provided in Section 18.62.080.1. 1. New Streets,flag drives, and driveways Shall be constructed on Iando of IeSS than or equal to 35% Slope with the following exceptions: a. The street is indicated on the Gig`s Transportation Plan Map - Street Dedications. b. The portion of the street,flag drive,or driveway on land greater than 35% slope does not exceed a length of 100 feet. 2. Geotechnica 5tudieS. For all appli ations on Hillside Lands involving 6ubdivioiono or partitions,the following additional information is required: A geatechnical study prepared by a geotechnical expert indicating that the site iS Stable for the proposed use and development. The study Shall include the following information: a. Index map. b. Project description to include location,topography,drainage, vegetation,discussion of previous work and di5cu5sion of field exploration methods. C. Site geology, based on a surficial survey,to include site geologic maps,description of bedrock and 5urficial materials, including artificial fill, locations of any faults, folds, etc..., and structural data including bedding,jointing and shear zones, soil depth and soil structure. d. DiscuSSion of any off-site geologic conditions that may pose a potential hazard to the site,or that may be affected by on-Site development. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 12 C. Suitability of site for proposed development from a geologic standpoint. f. Specific recommendations for cut and fill slope stability, seepage and drainage control or other design criteria to mitigate geologic hazards. g. If deemed necessary by the engineer or geologist to establish whether an area to be affected by the proposed development is stable, additional studies and supportive data shall include cross-sections showing subsurface structure,graphic logs with subsurface exploration, results of laboratory test and references. h. Signature and registration number of the engineer and/or geologist. I. Additional information or analyses as necessary to evaluate the site. j. Inspection schedule for the project as required in 18.62.0S0.B.9.a. k. Location of all irrigation canals and major irrigation pipelines. 5. Hillside Grading and Erosion Control. All development on lands classified as hillside shall provide plans conforming with the following items: 1. All grading, retaining wall design, drainage, and erosion control plans for development on Hillside Lands shall be designed by a geotechnical expert. All cuts, grading or fills shall conform to Chapter 70 of the Uniform Building Code. Erosion control measures on the development site shall be required to minimize the solids in runoff from disturbed areas. 2. For development other than single family homes on individual lots, all grading,drainage improvements, or other land disturbances shall only occur from May 1 to October 31. Excavation shall not occur during the remaining wet months of the year. Erosion control measures shall be installed and functional by October 31. Up to 30 day modifications to the October 31 date, and 45 day modification to the May 1 date may be made by the Planning Director, based upon weather conditions and in consultation with the project geotechnical expert. The modification of dates 6hall be the minimum necessary, based upon evidence provided by the applicant,to accomplish the necessary project goals. 3. Retention in natural state. On all projects on Hillside Lands, an area equal to 25% of the total project area, plus the percentage figure of the average slope of the total project area, shall be retained in a natural state. Lands to be retained in a natural state shall be protected from damage through the use of temporary construction fencing or the functional equivalent. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 13 For example, on a 12,000-cl. ft. lot with an average Slope of 29%, 25%+29%=54% of the total lot area -hall be retained in a natural orate. The retention in a natural State of areas greater than the minimum percentage required here io encouraged. 4. Grading - cuts. On all cut slopes on areas classified as Hillside lands, the following standards shall apply: a. Cut slope angles shall be determined in relationship to the type of materials of which they are composed. Where the Soil permits, limit the total area exposed to precipitation and erosion. Steep cut slopes shall be retained with stacked rock, retaining walls, or functional equivalent to control erosion and L It provide slope `raa' I stability when Cut Slope and is .`I - ' Stacked Rock necessary. Fill 51ope M dmm wd Cut Where cut , Requirements Height S. — 7'MinIW slopes are _ _I- J, 4I r.„«. 1O Width required to 70 „ be laid back Ma=haro _ s'MaXIMM Fill Slope - Tef1OCe (1:1 Or Ie55 Heigh! _ n 'I Height steep),the _ Requited Erosion Control slope shall be Halting protected - Not to Scale with erosion For Illustration Only control netting or structural equivalent installed per manufacturers specifications, and revegetated. b. Exposed cut slopes, such as those for streets, driveway accesses, or yard areas, greater than seven feet in height shall be terraced. Cut faces on a terraced section shall not exceed a maximum height of five feet. Terrace widths shall be a minimum of three feet to allow for the introduction of vegetation for erosion control. Total cut slopes shall not exceed a maximum vertical height of 15 feet. (See Graphic) Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 14 The top of cut slopes not utilizing Structural retaining walls Shall be located a minimum Setback of one-half the height of the cut Slope from the nearest property line. 1 Cut slopes for Reduce Effective Visual ' Structure foundations Bulk by Utlllzing encouraging the 5tepped Foundations reduction of effective rr visual bulk, ouch a5 Split pad or Stepped _ footings Shall be exempted from the height limitations of this section. (See _ Graphic) C. Revegetation of cut Slope terraces Shall include the provision of a planting plan, introduction of top Soil where necessary, and the use of irrigation if necessary. The vegetation used for these areas shall be native or Species similar in resource value which will survive, help reduce the visual impact of the cut olope, and aSSiot in providing long term Slope otabilization. Trees, bush-type plantings and cascading vine-type plantings may be appropriate. 5. Grading - fillo. On all fill slopes on lands claosified as Hillside Lando,the following otandardo ohall apply: a. Fill olope angleo ohall be determined in relationohip to the type of materialo of which they are compooed. Fill Slopeo ohall not exceed a total vertical height of 20 feet. The toe of the fill olope area not utilizing Structural retaining ohall be a minimum of six feet from the nearest property line. b. Fill Slopeo ohall be protected with an erosion control netting, blanket or functional equivalent. Netting or blankets shall only be used in conjunction with an organic mulch Such a5 straw or wood fiber. The blanket muot be applied So that it i5 in complete contact with the Soil So that erosion does not occur beneath it. Erosion netting or blanketo ohall be oecurely anchored to the olope in accordance with manufacturer's recommendationo. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version -Second Reading (2.4) September 16, 1997 Page 15 C. Utilities. Whenever possible, utilities shall not be located or installed on or in fill olopes. When determined that it nece9oary to inotall utilitieo on fill olopes, all piano ohall be designed by a geotechnical expert. d. Revegetation of fill olopeo shall utilize native vegetation or vegetation oimilar in resource value and which will ourvive and stabilize the ourface. Irrigation may be provided to ensure growth if neceooary. Evidence shall be required indicating long-term viability of the proposed vegetation for the purposes of erooion control on disturbed areao. 6. Revegetation requiremento. Where required by thin chapter, all required revegetation of cut and fill olopes shall be installed prior to the isouance of a certificate of occupancy, signature of a required purvey plat,or other time ao determined by the hearing authority. Vegetation shall be installed in such a manner as to be oubstantially established within one year of installation. 7. Maintenance, Security, and Penalties for Erosion Control Meaoureo. a. Maintenance. All meaoureo installed for the purpooeo of long-term erosion control, including but not limited to vegetative cover, rock walls, and landscaping, shall be maintained in perpetuity on all areao which have been disturbed, including public rights-of-way. The applicant shall provide evidence indicating the mechanismo in place to endure maintenance of measures. b. Security. Except for individual loto exioting prior to the July 1,1996, after an Erosion Control Plan is approved by the hearing authority and prior to conotruction,the applicant ohall provide a performance bond or other financial guaranteeo in the amount of 120% of the value of the erosion control measures neceooary to stabilize the site. Any financial guarantee instrument proposed other than a performance bond ohall be approved by the City Attorney. The financial guarantee instrument ohall be in effect for a period of at leaot one year, and shall be releaoed when the Planning Director and Public Worko Director determine,jointly,that the site hao been otabilized. All or a portion of the oecurity retained by the City may be withheld for a period up to five yearn beyond the one year maintenance period if it has been determined by the City that the oite has not been oufficiently otabilized againot erosion. 8. Site Grading. The grading of a oite on Hilloide Lando shall conoider the oenoitive nature of theoe areao. Grading plans ohall be reviewed conoidering the following factoro: Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version -Second Reading (2.4) September 16, 1997 Page 16 a. Terracing should be designed with Small incremental steps, avoiding wide step terracing and large areas of flat pads. b. Retain existing grades to the greatest extent possible. Avoid an artificial appearance by creating smooth flowing contouro of varying gradients. Avoid sharp cuts and fills and long, linear slopes that have uniform grade. C. Avoid hazardous or unstable portions of the site. d. Building pads should be of minimum size to accommodate the structure and a reasonable amount of yard space. Pads for tennis courts, swimming pools and large lawns are discouraged. As much of the remaining lot area as possible should be kept in the natural state of the original slope. 9. Inspections and Final Report a. Prior to the acceptance of a subdivision by the City, signature of the final survey plat on partitions,or issuance of a certificate of occupancy for individual structures,the project geotechnical expert shall provide a final report indicating that the approved grading, drainage, and erosion control measures were installed as per the approved plans, and that all scheduled inspections, as per 18.62.080.A.2j were conducted by the project geotechnical expert periodically throughout the project. C. Surface and Groundwater Drainage. All development on Hillside Lands shall conform to the following standards: 1. All facilities for the collection of stormwater runoff shall be required to be constructed on the site and according to the following requirements: a. Stormwater facilities shall include storm drain systems associated with street construction,facilities for accommodating drainage from driveways, parking areas and other impervious surfaces, and roof drainage systems. b. Stormwater facilities, when part of the overall site improvements, Mall be,to the greatest extent feasible, the firot improvements constructed on the development site. c. Stormwater facilities shall be designed to divert surface water away from cut faces or sloping surfaces of a fill. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 17 d. Existing natural drainage systems Shall be utilized, ao much ao possible, in their natural state, recognizing the erosion potential from increased storm drainage.. C. Flow-retarding devices, such as detention ponds and recharge berms, shall be used where practical to minimize increases in runoff volume and peak flow rate due to development. Each facility shall consider the needs for an emergency overflow system to safely carry any overflow water to an acceptable disposal point. f. 5tormwater facilities shall be designed, constructed and maintained in a manner that will avoid erosion on-site and to adjacent and downstream properties. g. Alternate stormwater systems, such ao dry well systems, detention ponds, and leachfields, shall be designed by a registered engineer or geotechnical expert and approved by the Citys Public Works Department or City Building Official. D. Tree Conservation, Protection and Kemoval. All development on Hillside Lands shall conform to the following requirements: 1. Inventory of Existing Trees. A tree survey at the same scale ao the project site plan shall be prepared,which locates all trees greater than six inches d.b.h., identified by d.b.h., species, approximate extent of tree canopy. In addition,for areas proposed to be disturbed, existing tree base elevations shall be provided. Dead or diseased trees shall be identified. Groups of trees in close proximity (i.e. those within five feet of each other) may be designated as a clump of trees,with the predominant species, estimated number and average diameter indicated. All tree surveys ohall be prepared by a professional arborist, and shall have an accuracy of plus or minus two feet. The name, signature, and address of the site surveyor responsible for the accuracy of the survey shall be provided on the tree survey. Portions of the lot or project area not proposed to be disturbed by development need not be included in the inventory. 2. Evaluation of Suitability for Conservation. All trees indicated on the inventory of existing trees shall also be identified as to their suitability for conservation. When required by the hearing authority,the evaluation ohall be conducted by a professional arborist. Factors included in this determination shall include: Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 18 a. Tree health. Healthy trees can better withstand the rigors of development than non-vigorous trees. b. Tree Structure. Trees with severe decay or substantial defects are more likely to result in damage to people and property. C. Species. Species vary in their ability to tolerate impacts and damage to their environment. d. Potential longevity. C. Variety. A variety of native tree species and ages. f. Size. Large trees provide a greater protection for erosion and shade than smaller trees. 3. Tree Conservation in Project Design. Significant trees (2' d.b.h. or greater conifers and 1' d.b.h. or greater broadleaf) shall be protected and incorporated into the project design whenever possible. a. Streets, driveways, Site Mannino e utilities, Keopon51ve t0 parking areas, and other site Tree LOGatiOnS disturbances Existing 5iu 4 shall be located I.' with significant I ouch that the trees maximum I , 5ensitive develoment ..'� number of `�' �"_I option for property 7 existing trees on the site are preserved, while recognizing and following the standards for fuel reduction if the development is located in Wildfire Lands. b. Building envelopes shall be located and sized to preserve the maximum number of trees on site. C. Layout of the project site utility and grading plan shall avoid disturbance of tree protection areas. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 19 4. Tree Protection. On •' • , V all properties where trees z are required to be d o Tree Conservation preserved during the course i Guideline of development,the developer shall follow the followin tree protection s g p Pro tective Facing standards: d should be secured by metal slakes or equivalent a. All trees l Fl desl nated for To HI Drl grape line 10 Dfm'"Q g Tow h t Drip conservation shall PAo� Al'mnmu rfma height be clearly marked on the project site. Prior to the start of - A liunal J'Pmtection Nees—Hand Exeayste any clearing, ady-Na xeavy stripping, Driplina Fence Dlameter Equipment or Pe k ing stockpiling, trenching,grading, compaction, paving or change in ground elevation,the applicant shall install fencing at the drip line of all trees to be preserved adjacent to or in the area to be altered. Temporary fencing shall be established at the perimeter of the dripline. Prior to grading or issuance of ----'Pripline any permits,the Tree Canopy t' \� fences may be inspected and their location approved by the Staff Advisor. (see graphic) --" b. Construction site activities, including but not limited to parking, material storage, soil compaction and concrete washout, shall be arranged so as to prevent disturbances within tree protection areas. G. No grading, stripping, compaction,or significant change in ground elevation shall be permitted within the drip line of trees designated for conservation unless indicated on the grading plans, as approved by the City, and professional arborist. If grading or conotruction is approved within the dripline, a professional arborist may be required to be present during grading operations, and shall have authority to require protective measures to protect the roots. d. Changes in soil hydrology and site drainage within tree protection areas shall be minimized. Excessive site run-off shall be directed to Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 20 appropriate Storm drain facilities and away from trees designated for conservation. C. Should encroachment into a tree protection area occur which causes irreparable damage, as determined by a professional arborist,to trees, the project plan shall be revised to compensate for the 1055. Under no circumstances Shall the developer be relieved of reoponoibility for compliance with the provisions of this chapter. 5. Tree Removal. Development shall be designed to preserve the maximum number of trees on a Site, when balanced with other provisions of this chapter. When justified by findings of fact,the hearing authority may approve the removal of trees for one or more of the following conditions: a. The tree is located within the building envelope. b. The tree i5 located within a proposed street, driveway, or parking area. C. The tree is located within a water, sewer, or other public utility easement. d. The tree i5 determined by a professional arborist to be dead or diseased, or it constitutes an unacceptable hazard to life or property when evaluated by the standards in 18.62.080.0.2. C. The tree i5 located within or adjacent to areas of cuts or fills that are deemed threatening to the life of the tree, a5 determined by a professional arborist. 6. Tree Replacement. Trees approved for removal, with the exception of trees removed because they were determined to be dioca5ed, dead, or a hazard, shall be replaced in compliance with the following standards: Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 21 a. Replacement Tree Planting trees Shall be indicated on a tree Guideline replanting plan. Replacement trees shall be of similar 6• �U.* resource value as 5aY•.n'1 b"W the trees removed. `°°"d°" k, "d scike n ••pu••Ibk The replanting plan •ro^ • .eG C�dtWW pWthm a WmM b•SS Shall include all arena �of ai•Moat"0* locations for j nmMW wU W b•uxd for ML replacement trees, l l bland•Nht+Yac In waca. and Shall also , , p 5et WP Of wam 4 vo"6ML indicate tree rrobu.rr. .d .. planting details. ';.:.,•.: `.`- . •. �.° : I �"ba°"°'°°`' 54 ke•on mvd yard b. Replacement _ trees shall be planted such that the trees result in canopy equal to or greater than the tree canopy present prior to development of the property. The canopy Shall be designed to mitigate of the impact of paved and developed areas, reduce surface erosion and increase slope stability.. Replacement tree locations shall consider impact on the wildfire prevention and control plan. The hearing authority shall have the discretion to adjust the proposed replacement tree canopy based upon site-specific evidence and testimony. G. The hearing authority may, instead of requiring replacement trees, require implementation of a revegetation plan. This plan may be substituted in heavily forested areas or in areas determined to be appropriate as determined by a professional arboriot and approved by the hearing authority. The developer shall be required to enter into a written agreement with the City obligating the developer to comply with the requirements of the revegetation program. A security deposit, not exceeding the cost of the revegetation plan implementation, may be required to ensure that the agreement is fulfilled. d. Maintenance of replacement trees shall be the responsibility of the property owner. Required replacement trees shall be continuously maintained in a healthy manner. Trees that die within the first five years after initial planting must be replaced in kind, after which a new Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 22 five year replacement period 6hall begin. Replanting must occur within 30 days of notification unle55 otherwise noted. 7. Enforcement. a. All tree removal Shall be done in accord with the approved tree removal and replacement plan. No trees designated for conservation shall be removed without prior approval of the City of Ashland. b. Should the developer or developer's agent remove or destroy any tree that has been designated for conservation,the developer may be fined up to three times the current appraised value of the replacement trees and cost of replacement or up to three times the current market value, a5 established by a profe66ional arboriot,whichever i5 greater. C. Should the developer or developer's agent damage any tree that has been designated for protection and conservation,the developer Shall be penalized $50.00 per Scar. If nece66ary, a professional arboriot'6 report, prepared at the developer's expense, may be required to determine the extent of the damage. Should the damage result in lo55 of appraised value greater than determined above, the higher of the two values Shall be. used. E. Building Location and Design Standards. All buildings and buildable areas proposed for Hillside Lands 6hall be designed and constructed in compliance with the following standards: 1. Building Envelopes. All newly LOT LINES - created lots, either by subdivioion or �r� partition, shall contain building iFAS. YaeD LINE); envelope6 conforming to the following (EAR. euaDAd,e standard6: Y/RD r„�A4�' R64UIRHD Cyr I — YAW ' a. The building envelope Shall contain a buildable area �� cbeuve IRA6H with a slope of 35% or 1e65. b. Building envelopes and DUILDING LINEI lot design Shall addre66 the rR NT retention of a percentage of YARD I YARD LIN6S («aKK) , (sarExc LINfiS� I RPtSUIGE� the lot in a natural state a5 I FFON7YAXP required in 18.62.080.8.3. STR.e T 2. O.W. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 23 G. Building envelopes shall be designed and located to maximize tree conservation as required in 18.62.080.0.3. J. Building envelope Retention of hillside locations shall be located to character and natural avoid ridgeline exposures, and elope ty avoiding designed such that the roofline locations of a building within the envelope does not project above the ridgeline. 2. Building Design. To reduce the visual bulk of structures from public rights-of-way, buildings on Hillside Lands, excepting those lands within the designated Historic District, shall incorporate the following into the building design and indicate features on required building permits: a. Hillside Building Height. The height of all structures shall be measured vertically from the natural grade to the uppermost point of the roof edge or peak,wall, parapet, mansard,or other feature perpendicular to that grade. Maximum Hillside Building Height shall be 30 feet. (see graphics) Permitted i wW b G� � . Cut buildings into hillsides to � reduce effective visual bulk. (1). Split pad or stepped footings shall be incorporated into building design to allow the structure to more closely follow the slope. (2). Reduce building mass by utilizing below grade rooms cut into the natural slope. C. A building otepback shall be Not required on all downhill building walls greater than 20 feet in height, as permitted wfQ\ measured above natural grade. Stepbacks shall be a minimum of six feet. No vertical walls on the downhill �30 elevations of new buildings shall Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 24 exceed a maximum height of 20 feet above natural grade. (see graphic) d. Continuous horizontal building planes shall not exceed a maximum length of 36 feet. Planes longer than 36 feet Shall include a minimum offset of Six feet. (see graphic) C. Roof forms and roof lines for new I structures should be broken into a series 6'MInlmum of smaller building components to reflect Maximum the irregular forms of the surrounding hillside. Long, linear unbroken roof lines are discouraged. Large gable ends on downhill elevations shall be avoided, however smaller i gables may be permitted. N��9 c (see graphic) !d�^A i f. Roofs of lower floor � soenc� c N�w�dG levels may be used to i H;;i�� Ora provide deck or outdoor space for upper floor levels. The use of overhanging H decks with vertical supports 3a as Minimum in excess of 12 feet on STCpback 6 downhill elevations shall be avoided. g. Color selection for new structures shall be coordinated with the predominant colors of the surrounding landscape to minimize contrast between the structure and the natural environment. This provision shall only apply to new dwelling units constructed on Hillside Lands. Color selection requirements shall be recorded as a covenant on the property, Color selection requirements shall be recorded as a covenant at the time of final survey plat for all subdivisions and partitions for new lots on Hillside Lands. F. Any development or partitioning which is proposed Hillside Lands must be shown on a master plan at the time the final plan or plat 16 filed. All development must comply with the master plan. Any improvements necessary for the implementation of the master plan (e g., storm drains and gutters),which Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 25 involve two or more parcels of land must be constructed by the applicant prior to any development occurring on the parcels. G. All structures on Hillside Lands Shall have foundations which have been designed by an engineer or architect with demonstrable geotechnical design experience. H. All newly created lots or lots modified by a lot line adjustment must include a building envelope on all lots that contains a buildable area less than 35% slope of sufficient size to accommodate the uses permitted in the underlying zone, unless the division or lot line adjustment is for open space or conservation purposes. I. Administrative Variance From Development Standards for Hillside Lands - 18.62.080. A variance under this section is not subject to the variance requirements *-&section 18.100 and may be granted with respect to the development standards for Hillside Lands if all of the following circumstances are found to exist: 1. There is demonstrable difficulty in meeting the specific requirements of this chapter due to a unique or unusual aspect of the site or proposed use of the site, 2. The variance will result in equal or greater protection of the resources protected under this chapter; 3. The variance is the minimum necessary to alleviate the difficulty, and 4. The variance is consistent with the stated Purpose and Intent of the Physical and Environmental Constraints Chapter and section 18.62.080. Appeals of decisions involving administrative variances shall be processed as outlined in 18.108.070. 1862.090 Development Standards for Wildfire Lands. A. Requirements for Subdivisions, Performance 5tandards Developments,or Partitions. 1. A Fire Prevention and Control Plan shall be required with the submission M of any application for an outline plan approval of a Performance Standards Development, preliminary plat of a subdivision,or application to partition land which contained areas designated Wildfire Hazard areas. 2. The Staff Advisor shall forward the Fire Prevention and Control Plan to the Fire Chief within 3 days of the receipt of a completed application. The Fire Chief shall review the Fire Prevention and Control Plan, and submit a written report to the Staff Advisor no less than 7 days before Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 26 I the scheduled hearing. The Fire Chiefs report shall be a part of the record of the Planning Action. 3. The Fire Prevention and Control Plan, prepared at the same scale as the development plans, shall include the following items: a. An analysis of the fire hazards on the site from wildfire, as influenced by existing vegetation and topography. b. A map showing the areas that are to be cleared of dead, dying, or severely diseased vegetation. C. A map of the areas that are to be thinned to reduce the interlocking canopy of trees. d. A tree management plan showing the location of all trees that are to be preserved and removed on each lot. In the case of heavily forested parcels,only trees scheduled for removal shall be shown. e. The areas of Primary and Secondary Fuel Breaks that are required to be installed around each structure, as required by 16.62.090 B. f. Roads and driveways sufficient for emergency vehicle access and fire suppression activities, including the slope of all roads and driveways within the Wildfire Lands area. 4. Criterion for Approval. The hearing authority shall approve the Fire Prevention and Control Plan when, in addition to the findings required by this chapter, the additional finding is made that the wildfire hazards present on the property have been reduced to a reasonable degree, balanced with the need to preserve and/or plant a sufficient number of trees and plants for erosion prevention, wildlife habitat, and aesthetics. 5. The hearing authority may require,through the imposition of conditions attached to the approval, the following requirements as deemed appropriate for the development of the property: a. Delineation of areas of heavy vegetation to be thinned and a formal plan for such thinning. b. Clearing of sufficient vegetation to reduce fuel load. G. Removal of all dead and dying trees. d. Relocation of structures and roads to reduce the risks of wildfire and improve the chances of successful fire suppression. 6. The Fire Prevention and Control Plan shall be implemented during the public improvements required of a subdivision or Performance Standards Development, and shall be considered part of the subdivider's obligations for land development. The Plan shall be implemented prior to the issuance of any building permit for structures to be located on lots created by partitions and for subdivisions or Performance Standards developments not requiring public improvements. The Fire Chief, or Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 27 designee, shall inspect and approve the implementation of the Fire Prevention and Control Plan, and the Plan shall not be considered fully implemented until the Fire Chief has given written notice to the Staff Advisor that the Plan was completed as approved by the hearing authority. 7. In subdivisions or Performance Standards Developments, provisions for the maintenance of the Fire Prevention and Control Plan shall be included in the covenants, conditiono and restrictions for the development, and the City of Ashland shall be named as a beneficiary of such covenants, restrictions, and conditions. 8. On lots created by partitions,the property owner shall be responsible for maintaining the property in accord with the requirements of the Fire Prevention and Control Plan approved by the hearing authority. B. Requirements for construction of all structures. 1. All new construction and any construction expanding the size of an existing structure, shall have a "fuel break" as defined below. 2. A "fuel break" is defined a5 an area which is free of dead or dying vegetation, and has native,fast-burning species sufficiently thinned so that there is no interlocking canopy of this type of vegetation. Where necessary for erosion control or aesthetic purposes,the fuel break may be planted in slow-burning species. Establishment of a fuel break does. not involve stripping the ground.of all native vegetation. "Fuel Breaks' may include structures, and shall not limit distance between structures and residences beyond that required by other sections of this title. 3. Primary Fuel Break - A primary fuel break will be installed, maintained and shall extend a minimum of 30 feet, or to the property line,whichever is less, in all directions around structures, excluding fences,on the property. The goal within this area is to remove ground cover that will produce flame lengths in excess of one foot. Such a fuel break shall be increased by ten feet for each 10% increase in slope over 10%. Adjacent property owners are encouraged to cooperate on the development of primary fuel breaks. 4. Secondary Fuel Break - A secondary fuel break will be installed, maintained and shall extend a minimum of 100 feet beyond the primary fuel break where surrounding landscape is owned and under the control of the property owner during construction. The goal of the secondary fuel break is to reduce fuels so that the overall intensity of any wildfire is reduced through fuels control. 5. All structures shall be constructed or re-roofed with Class B or better non-wood roof coverings, as determined by the Oregon Structural Specialty Code. All re-roofing of existing structures in the Wildfire Lands area for which at least 50% of the roofing area requires re-roofing shall be done under approval of a zoning permit. No structure shall be Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version -Second Reading (2.4) September 16, 1997 Page 28 constructed or re-roofed with wooden Shingles, Shakes, wood-product material or other combustible roofing material, as defined in the City o building code. C. Fuel breaks in areas which are also Erosive or Slope Failure Lando Shall be included in the erosion control measures outlined in section 18.62.080. D. Implementation. 1. For land which have been Subdivided and required to comply with A. (6) :above, all requirements of the Plan Shall be complied with prior to the commencement of construction with combustible materials. 2. For all other structures,the vegetation control requirements of Section (B) above Shall be complied with before the commencement of construction with combustible materials on the lot. (Ord. 2657, 1991) 3. AS of November 1, 1994, existing residences in subdivisions developed outside of the Wildfire Lands Zone, but later included due to amendments to the zone boundaries shall be exempt from the requirements of this zone, with the exception of Section 18.62.090 8.5. above. All new residences Shall comply with all Standards for new construction in Section 18.62.090 B. 4. Subdivisions developed outside of the wildfire lands zone prior to November 1,1994, but later included as part of the zone boundary amendment, shall not be required to prepare or implement Fire Prevention and Control Plano outlined in section 18.62.090 A. (Ord 2747, 1994) 18.62.100 Development Standards for Severe Constraint Lands. A. Severe Constraint Lando are extremely sensitive to development,grading,filling, or vegetation removal and,whenever possible, alternative development Should be considered. B. Development of fioodways is not permitted except for bridges and road crossings. Such crossings Shall be designed to pass the 100 year flood without raising the upstream flood height more than six inches. C. Development on lands greater than 35% Slope Shall meet all requirements of section 18.62.080 in addition to the requirements of this Section. C. Development of land or approval for a planning action Shall be allowed only when the following Study has been accomplished. An engineering geologic study approved by the Cit)ls Public Works Director and Planning Director establishes that the site is stable for the proposed use and development. The Study Shall include the following: 1. Index map. 2. Project description to include location,topography,drainage,vegetation, discussion of previous work and discussion of field exploration methods. 3. Site geology, based on a Surficial survey,to include Site geologic maps, description of bedrock and Surficial materials, including artificial fill, Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 29 locations of any faults, folds, etc., and Structural data including bedding, jointing and shear zones, soil depth and soil Structure. 4. DiscuSSion of any off-bite geologic conditions that may pose a potential hazard to the site,or that may be affected by on-site development. 5. Suitability of Site for proposed development from a geologic standpoint. 6. Specific recommendations for cut Slope Stability, Seepage and drainage control or other design criteria to mitigate geologic hazards. 7. If deemed necessary by the engineer or geologist to establish whether an area to be affected by the proposed development is stable, additional Studies and Supportive data shall include cross-Sections Showing Subsurface Structure,graphic logo with subsurface exploration, results of laboratory test and references. 8. Signature and registration number of the engineer and/or geologist. 9. Additional information or analyses aS necessary to evaluate the site. 18.62.110 Density Transfer. Density may be transferred out of unbuildable areas to buildable areas of a lot provided the following 6tandard6 are met: A. Partitions and 5ubdivision6 involving density transfer Shall be processed under Performance Standards, Chapter 18.88 of the Ashland Municipal Code. B. A map Shall be Submitted 6howing the net buildable area to which the den6ity will be transferred. C. A covenant shall be recorded limiting development on the area from which den6ity is transferred. D. Density may not be transferred from one ownership to another but only within the lot(5) owned by the same person. E. Density may be transferred only on contiguous lots under common ownership. F. The density of the buildable area may not be increaoed to more than two (2) times the permitted den6ity of the underlying zone. Fractional units are to be rounded down to the next whole number. (Ord. 2528, 1969) 18.62.130 Penalties. The following Sections are in addition to the enforcement action6 that may be taken and penalties which may be imposed in chapter 18.112 for a violation of this chapter: A. Whenever any work i6 being done contrary to the provioions of this chapter or whenever erooion control mea6ureo,tree protection measure6, wildfire control meaoure6, or floodplain corridor development meaoures are not being properly maintained or are not functioning properly due to faulty installation or neglect,the director of community development or the director's designee, may order the work Stopped by notice in writing served on any persons engaged in the doing or causing of Such work to be done, and any such person6 shall immediately stop work until authorized by the director or designee to proceed with the work. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 30 B. All development under this chapter and all work or construction for which a permit is required under this chapter shall be subject o inspection by the director of community development or the director's designee. When an inspection is made under this section or when it is necessary to make an inspection to enforce this code, or when the director or designee has reasonable cause to believe that there exists upon Hillside Lands a condition which is contrary to or in violation of this chapter which makes the premises unsafe,dangerous or hazardous, the director or designee may enter the premises at reasonable times to inspect or to perform the duties imposed by this chapter. The director or designee shall first make a reasonable effort to locate the owner or other person having charge of the premises and request entry. C. The City may refuse to accept any development permit application, may revoke or suspend any development or building permit,or may deny occupancy on the property until erosion control measures,tree protection measures, wildfire control measures,or floodplain corridor development measures have been installed properly and are maintained in accordance with the requirements of this chapter. D. The owner of the property from which erosion occurs due to failure or neglect of erosion control measures, together with any person or parties who cause such erosion shall be responsible to mitigate the impacts of the erosion and prevent future erosion. Physical and Environmental Constraints Ordinance Revision Hillside Standards City Council Adopted Version - Second Reading (2.4) September 16, 1997 Page 31 09/15/1997 11:34 5417736694 DWAYNE R. MURRAY PAGE 02 ROGUE VALLEY ASSOCIATION OF REALTORS' 629 Franquette Street Medford, Oregon 97501 REALTOR" (541) 779-9421 September 15, 1997 ` Ashland City Council 20 E. Main Ashland, Oregon 97520 Dear Council Members, We, the Executive Committee of the Rogue Valley Association of Realtors, rarely like to intervene into State or Municipal policy making. However, occasionally when an issue is so controversial that it directly violates the core of private property rights, our organization would be remiss if we did not voice our concem. At it's next meeting, the Ashland City Council will be reviewing the new Hillside Development Standards ordinance. This ordinance would either require or suggest that any new structure built on any hillside land have their predominant colors meet the color of the surrounding landscape. Its intent is to minimize contrast between the new structure and the natural environment where the new structure will be built. ' This ordinance would also require roof lines for new structures to be broken into a series of smaller building components, to reflect the irregular forms of the surrounding hillside. The use of long, linear unbroken roof lines are discouraged. The use of overhanging decks with a vertical support in excess of 12 feet on the downhill elevation shall be avoided. These are just a few of the Building Ordinances the City is prepared to approve at it's second reading. As Realtors, in our cannons, we take an oath to protect and defend the individual rights of property ownership. Year to date, our organization represents $597,296,947.00 of property sales or listings in Jackson County alone. We, as Realtors, take municipal, state, or federal legislation very seriously, especially if the legislation has a negative effect on private property rights. It is extremely alarming when any governmental agency mandates, without the authority of vote by it's constituency. the right of a homeowner to select something so basic as the color of his home. This is not to be confused with a planned community development where a homeowner agrees to the covenants, conditions, and restrictions prior to purchase. This ordinance would be imposed on all new hillside construction without the owner's approval. We believe this goes too far. L REALTOR'•is a ngiale,"merk wn,cn idamoies a p,eresvo",In ..m...e,...nom...n...n..,....,...,�...._.. c.w.a..m...,n....r 09/15/1997 11: 34 5417736894 DWAYNE R. MURRAY PAGE 03 Discrimination in any form is wrong. It is amazing to us that a community that takes such pride in it's cultural, social, and economical diversity, is now trying to mandate away that diversity. The financial effects this ordinance would have on building is staggering. The facts are, meeting the requirements on roof lines alone could make the cost of construction prohibitive. This is at a time when system development and associated new construction costs in Ashland are already astronomical. Costs for New Construction in Ashland, Medford, and Jackson County for 2,088 square foot home for development and associated fees: Ashland est. 515,000.00 Medford est. $5,326.00 Jackson Co, est. $4,500.00 Therefore, the Rogue Valley Association of Realtors requests the City of Ashland's City Council NOT to approve the proposed Hillside Development Standards. We feel this ordinance needs to be taken to the voters if you feel these restrictions must be put on the community. Respectfully Submitted Rogue Villey Associaticg of Realtors President Cheryl Murray 100� Anna Hassell 25 Westwood St" Ashland, OR 97520 Phone/Fax 541/482~^6475 September 17, 1997 From: ANNA HASSELL and JANOS MARKUS ' To: CITY COUNCIL MEMBERS Re: 7 Lot Westwood Subdivision and LID Process Before starting the long process toward subdivision approval we: 1 . Relied on the ordinances as adopted into City law, which originally allowed us to lot split each year. ( City policy was changed after we gave road and utility easements to the City" ) We then relied on City subdivision 2" Relied on the signed agreements on Westwood for street improvement participation by residents there., 4. Relied on the City approval and ordinances calling for subdivision paving to connect with a paved surface. Subsptguently- B. Although Westwood residents did not object to the subdivision' the City (and we) have been sued and are now awaiting a LUBA decision" b" The LUBA suit does not mention LIDs, but letters to newspapers from the LUBA Petitioner sites LIDs as the objection. (Westwood residents street frontage exceeds the new frontage being created by subdivision. ) C. The subdivision was approved by Planning Commission Oct. , 1996, almost one year ago. We are suffering economic loss daily since undertaking this subdivision. RERU S—z 1 . THE ORDINANCES BE CHANGED TO REFLECT DEVELOPMENT WITH PAVED ROAD ONLY IN "RURAL" RESIDENTIAL AREAS' IN WHICH CASE WE WILL BEAR THE WHOLE COST' [Rl. . . .�� 2, THE CITY COUNCIL CARRY OUT THE ORDINANCES ON THE BOOKS" (IN OUR CASE, WITH 7 LOTS AND THOSE WHO HAVE SIGNED FOR LIDs, WELL OVER THE CITY PERCENTAGE REVUIRED FOR THE FORMATION OF P\ LID" (We have offered to pay over 65% of all LID costs" ) /J- \