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HomeMy WebLinkAbout1997-1104 Council Mtg PACKET Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL November 4, 1997 I. PLEDGE OF ALLEGIANCE 7:00 p.m., Civic Center Council Chambers. II. ROLL CALL III. APPROVAL OF MINUTES Regular meeting minutes of October 21, 1997. IV. SPECIAL PRESENTATIONS & AWARDS 1. Presentation of NWPPA Honors Award for First Place, In-House Video 1997 Excellence Competition to Pete Beicastro and the City of Ashland Electric Department. V. CONSENT AGENDA 1. Minutes of boards, commissions and committees. ' 2. Monthly Departmental Reports - October, 1997. 3. City Administrator's Monthly Report - October, 1997. 4. Confirmation of Mayor's appointment of Eric Schehen to the Forest Lands Commission. 5. Call public hearing for November 18, 1997 to review flood bond expenditures. VI. PUBLIC FORUM Business from the audience 4 included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) Council Meeting Pkt. BARBARA CHRISTENSEN CITY RECORDER VII. UNFINISHED BUSINESS Authorization for Mayor and City Recorder to sign Quitclaim Deed for 20 foot easement on Ashland Street. VIII. NEW AND MISCELLANEOUS BUSINESS 1. Request by Rueben Davis to present petition recommending changes to the Skateboarding Ordinance. ORDINANCES RESOLUTIONS AND CONTRACTS 1. Reading by title only of "A Resolution Granting Irrevocable Limited Power of Attorney for the Local Government Investment Pool." X. OTHER BUSINESS FROM COUNCIL MEMBERS I I XI. ADJOURNMENT ' II i c. i I \ s MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL October 21, 1997 PLEDGE OF ALLEGIANCE Mayor Golden called the meeting to order at 7:00 p.m., Civic Center Council Chambers. ROLL CALL Councilors Laws, Reid, Hauck, Hagen, Wheeldon and DeBoer were present. APPROVAL OF MINUTES Amendment to minutes of the Regular meeting of October 7, 1997 were requested by Councilor Hauck. Councilor Hauck believed that he did not make the second to the motion as indicated on page 1 returning the proposed Hillside Ordinance back to committee level. City Recorder verified through vocal tape and video that Councilor Hauck did make the second to the motion, minutes will stand as presented. SPECIAL PRESENTATIONS & AWARDS 1. Introduction and Presentation by Ashland Housing Commission. Councilor Hauck introduced Gerri Sea, chairperson of the Housing Commission and member Madelyn Hill. Sea gave update as to what was happening with the Housing Commission. Explained information on three goals that the Housing Commission is working on. The goals are: 1) Rental Assistance Program; 2) House Buying/Purchasing Assistance program; and 3) Evaluating the housing element which is part of the Comprehensive Plan. Sea explained that the Housing Commission is also partners in a Housing Repair Program that is being organized by the Rural Housing Corporation. Stated that the mission of the Housing Commission is to encourage housing that is available and affordable to a wider range of city residents, and to preserve the diversity and character of the community. City Administrator Brian Almquist clarified for council what the Housing Trust Fund is. He explained that the money that is in the trust fund, is money that was paid back by HUD when the program was developed across from Garfield Park. The land was purchased many years ago from Jackson County and when the project was allowed to be developed on the property, HUD reimbursed the city for around $80,000 which has been accruing interest. Almquist explained that the city has about $235,000 outstanding in low income loans. Sea noted that another goal, is to increase leverage for funding. 2. Proclamation by Mayor of October 24, 1997 as "United Nations Day" in the City of Ashland. 3. Proclamation by Mayor of week of October 23-31 as "1997 National Red Ribbon Celebration Week" for the elimination of substance abuse. Mayor Golden read proclamations by title only. Mayor Golden commented on the excellent work completed by Kay Atwood, on the photos of all the past Mayors and City Administrators. The photos are displayed in the lobby of the Council Chambers. Kay Atwood explained that this was a year long project and shared how the photos were obtained. 4. Presentation of retirement certificate to Mike Biondi for 20 years of service. 5. Presentation of retirement certificate to Brian Almquist for 27 years of service. Certificates of retirement were given out to Mike Biondi and Brian Almquist by Mayor Golden. Mayor Golden read background and history information on these individuals. Noted many credits due to these individuals and extended many well wishes. City Council Meeting 10-21-97 1 1 , Blue Quill award was presented to Brian Almquist for the number of 640 agendas that he has prepared. Mayor noted the many projects that have been completed under the administration of Brian Almquist. Vic Lively shared his past history and relationship with Brian Almquist when he was Police Chief. Ken Mickelson, Director of Parks & Recreation shared how Almquist had been supportive of the department and noted the facilities and programs that have been accomplished through the administration of Almquist. Bob Nelson, former Finance Director, shared his past relationship with Almquist. Noted the many projects that they had been involved in and how Almquist was able to grasp and understand issues quickly in order to make a decision. Jill Turner, Finance Director, shared how supportive Almquist was as a administrator. Noted projects and solutions to problems that they had worked on together. I Mayor shared her relationship with Almquist and noted the loss of institutional history by his leaving. Councilor Laws shared his history with Almquist through the past twenty years and commented on the foresightedness of Almquist. Councilor Wheeldon noted the education that she has been given through the tutor of Almquist. Councilor Hagen noted how innovated Almquist is regardless of difference on opinion or belief. Councilor Hauck commented on his appreciation of the frankness in discussion of issues with Almquist. City Administrator Almquist noted his appreciation of past and current employees, Mayors and Council f members. CONSENT AGENDA 1. Minutes of boards, commissions and committees. 2. Monthly Departmental Reports - September, 1997. 3. Authorization for Mayor and City Recorder to sign quitclaim deed for 20 foot easement on Ashland Street. 4. Notice of joint study session for Historic Commission for Tuesday, October 28 from 7:00 - 9:00 P.M. Councilors Hauck/Reid m/s to approve items #1, #2 and #4 of the Consent Agenda. Item #3 was i pulled at the request of Councilor DeBoer. Voice vote: all AYES. Motion passed. Councilor DeBoer understood that this piece of property had been with the city since 1890, and even though it may not have been properly handled in 1890, the rules of usage pertains and is considered owned by the city. Public Works Director Paula Brown explained to council that it was never theirs to give by the current property owners at that time. It was the proposal of the new property owners to do this as a Quit Claim Deed so that it clearly shows that the city owns the twenty feet. DeBoer understands that the city is quit claiming deed the whole piece back to the property owners and then just taking an easement, which is not part of this. City Attorney Paul Nolte agreed, and explained that the easement has already been granted, signed and recorded. Nolte explained that it is the grantor signing the easement, the city as a grantee does not have to sign. This was done on the basis that closing was necessary to both the buyer and seller. The city represented to them, that if they would grant this easement to the city, we would present this quit claim to the council and recommend that it be 1 adopted. City Council Meeting 10-21-97 2 u Nolte stated that there could be litigation to determine adverse possession of the right-of-way. It was disclosed that there is a buried water line there and it was important to have a clear easement because of the intention of putting in another water line. Adverse possession would be for the use that has been made for the requisite 10 years, which is required under law. Believes it could be argued that there are rights to have one water line there, but not two water lines. Councilor Reid,commented on the direction of council, which was to identify areas that could be acquired for open space needs in neighborhoods. Councilor Laws questioned whether this property would be suitable for a street. Planning Director John McLaughlin explained that there is no reason to make this street accessible as there is no plans for future development. Council discussion on the probability of making this into a street. Councilor Laws disagrees that there is potential for street access. Councilor DeBoer urged council to be more cautious before quit claiming this property to a new owner when it has been shown on a map as an extension of Ashland Street for many years. Council consensus to hold this item until the next meeting for further information and legal counsel. Information from staff would be based on engineering data to determine whether there is any value for a road in the future. Additionally, researched legal opinion was requested. PUBLIC FORUM Kelly Madding/1313 Pond/Commented that she would not be able to attend scheduled work study session on Local Improvement Districts. Stated as a homeowner, her experience with the LID process and how it effected her. Explained that when she became a homeowner, she was involved in an LID process. Spoke regarding how the costs are shared for a development and the standards that are placed on the LID's. Noted the options available and flexibility with the standards that are available through the LID process. Commented on the cost policy set for LID's . Doesn't believe that the general public should be asked to pay for improvements to other property owners involved in an Local Improvement District when they have already paid for their improvement. Requests council to keep in mind the equity to the citizens. Brent Thompson/PO Box 201, Ashland/Spoke regarding the Solar Access ordinance and how it may prevent property owners from achieving construction of second stories' Commented on the lack of funding for the state transportation fund and how the city may need to take more responsibility in completing projects. Commented on the parking problem on Walker Street, will bring this up to the Traffic Safety Committee. It was suggested that the Solar Access ordinance request should be taken to the Planning Commission for discussion. DeBoer noted that the provision spoken of regarding the Solar Access ordinance, is currently in the ordinance. Council discussed the progress currently being made through discussion with the state regarding the transportation fund. 'Paula Brown, Public Works Director explained for council status of construction through the state funding process of the transportation fund. Councilor Reid commented that the painted green areas in the media would be a good way to test how it would be received on Ashland Street. NEW AND MISCELLANEOUS BUSINESS 1. Recommendation from the Ashland Historic Commission for moving of an historic building from Almond Street to 7th and "B" Street. Planning Director John McLaughlin presented recommendation from the Ashland Historic Commission. Commented that the house is in disrepair and the Commission recommends moving it. City Council Meeting 10-21-97 3 Councilors DeBoer/Laws m/s to approve recommendation. Voice vote: all AYES. Motion passed. 2. Confirmation of Mayor's appointment of Greg Scoles as Interim City Administrator effective November 1, 1997., Councilors Hauck/Reid m/s to approve confirmation. DISCUSSION: Mayor Golden explained for i council that the issue of salary had been resolved. Voice vote: all AYES. Motion passed. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. Authorization for Mayor and City Recorder to sign grant of easement and lease agreement for joint-use elevator at the rear of Ashland City Hall. Councilors Hagen/Wheeldon m/s to approve authorization. Roll call vote: Laws, Reid, Hauck, Hagen; Wheeldon and DeBoer, YES. Motion passed. 2. Authorization for Mayor and City Recorder to sign Hazard Mitigation Grant Program Contract. Councilors Reid/Hauck m/s to approve authorization. Voice vote: all AYES. Motion passed. 3. Reading by title only of "A Resolution Authorizing an Interfund Loan to the Community Development Block Grant Fund." Councilors Hauck/Wheeldon m/s to approve Resolution #979736. Roll call vote: DeBoer, Wheeldon, Hagen, Hauck, Reid and Laws, YES. Motion passed. OTHER BUSINESS FROM COUNCIL MEMBERS Council was reminded of Study Session scheduled on Wednesday with the topic on Local Improvement Districts. Council discussion regarding appointing or re-appointing the upcoming positions for the Budget Committee. It was noted to have new appointments or re-appointments on board prior to January so they could be included in future discussions. ' Council discussed scheduling joint study session with the Parks and Recreation Commissioners. It was suggested that this be scheduled for the next normal study session in November. ADJOURNMENT Meeting was adjourned at 9:18 p.m. i Barbara Christensen, City Recorder Catherine M. Golden, Mayor I .. n City Council Meeting 10-21-97 4 �G ASHLAND HISTORIC COMMISSION Minutes October 8, 1997 CALL TO ORDER The meeting was.called to order at Pioneer Hall by Chairperson Jim Lewis at 7:35 p.m. Members present were Jim Lewis, Terry Skibby, Dale Shostrom, Curt Anderson, Vava Bailey, Carol Abrahamson and Joan Steele (new member). Also present were Associate Planner Mark Knox and Secretary Sonja Akerman. Members Keith Chambers and Joyce Cowan were absent. APPROVAL OF MINUTES Anderson moved and Abrahamson seconded to approve the September 3, 1997 Minutes as submitted. The motion was unanimously passed. STAFF REPORTS There were no planning actions in the Historic District. NEW MEMBER Knox introduced the Commission's newest member, Joan Steele. HOUSE MOVE Knox explained Brad Roupp is seeking approval to move the house located at 209 Almond Street to the property he owns at 234 Seventh Street. Roupp related be has been looking for a house to move onto his property at the comer of "B" and Seventh Streets for about six years. He said he first became interested in the house at 209 Almond Street eight or nine years ago. When that property became available, he was interested in purchasing it, but found there was no easement that would give access to the lot. Because of its proximity,,there is no driveway and currently no way to access the property. There are still a lot of unknowns regarding the house move, but he wanted to obtain' approval for the move before he spent more time and money on the house. Roupp noted the construction of the house was odd and it will be difficult to remodel, but if it's feasible, he would like to do it. The house is 27 feet high and there are many obstacles between its present location and its proposed location. John Javna, owner of the houses located at 209 and 219 Almond Street, stated when he bought the house, he had no idea whether he could save the house or not. He hired contractor Paul Kay to clean it up, and remove the garbage and rotten wood. After spending $5,000, he decided that for him, it was not worth saving. He does not have the time, energy or money. He would like to see the house moved by Roupp in order to save it, as that is his only alternative. � y Knox asked Roupp to clarify the financial aspect of the move. Roupp explained he is a builder so it will not cost as much to do the work as it would for the current owner, who would have to hire someone to do the work. He said he also sees a difference in the value of the lots. The lot on Almond Street is worth at least $120,000, while his lot in the Railroad District is not valued that high. He already owns the lot in the Railroad District and it has enough square footage for a third residence. Roupp stated he does not believe it would be economically feasible for Javna to restore the house. Javna added he does not plan to build another structure on the property. It will become part of his yard. Lewis related several years ago a house on "B" Street had a fire and the owners wanted to demolish it. Luckily it was sold to someone who cared enough to restore it. The Pelton House is now on the National Register of Historic Places. Lewis said he has taken a number of old houses most people think should be demolished and restored them. It is a matter of how you look at them. He would like to see 209 Almond Street remain where it is and restored, however he understands it will most likely be demolished if it is left. He also said he has ! moved houses in Ashland before, and up to 30% of the cost involved in the restoration is moving it. ! Roupp said all that's left of the house now is the framing and exterior sheathing. He questions the merits of saving the house on the existing lot because of the value. Javna related he would have left the house in the condition it was if he had wanted to demolish it. t Abrahamson asked Javna about his investment. He answered the property is adjacent to the one he owns and has been working on, which will be come his family home in November. He bought the 209 Almond Street property so he would have some control over the adjacent property, but practically speaking, it was a bigger task than he anticipated. He cleaned it up, had many contractors take a look at it, but can't put his family through another restoration project now. The house he is working on next door has cost much more and taken much longer than he had hoped. He added the decision needs to be made soon. Knox stated he would like to mitigate the issue of an easement for the future to provide access to the lot. Javna 1 said he would be wiling to do what's reasonable, but couldn't make a decision without consulting,with his wife and an attorney. Anderson said he, along with many other Ashland citizens, has noticed and admired the house over the years. It is aesthetically in a nice location where it is, but he also feels it will look nice in the Railroad District. 1 Roupp said he would really like to have the permission to move the house, but he has a long way to go. If he has to cut off the roof, it wouldn't be worth it. Lewis stated he supports the move and would be willing to write a letter to the City to help expedite the move. Anderson moved.and Skibby seconded to recommend approval of moving the house currently located at 209 Almond Street to the City Council, with the understanding Roupp will still need to obtain Planning Commission approval for the proposed location. The motion was unanimously passed. 1 Ashland Historic Commission Minutes October S, 1997 Page 2 BUILDING PERMITS Permits reviewed by members of the Historic Commission and issued during the month of September follow: 374 East Main Street Andy South Trash Enclosure 58 Bush Street Ruby Whalley Rear Deck 640 Iowa Street Randy Merrick SFR 174 Church Street Dave Hoxie Remodel 585 Siskiyou Boulevard Safeway Reroof 384 North Laurel Street Greg Chandler Addition 646 Iowa Street Randy Merrick SFR 773 "B" Street Catherine Ellis Remodel/Addition 365 Pearl Street _Sam & Katie Worcester Addition 275 East Main Street Ashland Drug Sign 748 Siskiyou Boulevard ABC Christian Daycare Sign 51 Water Street #222 Ashland Creek Bldg Sign 71 Water Street Ashland Creek Condos Sign REVIEW BOARD Following is the schedule (until the next meeting) for the Review Board, which meets every Thursday from 3:00 to at least 3:30 p.m. in the Planning Department: October 9 Anderson, Bailey and Skibby October 16 Skibby, Abrahamson and Steele October 23 Skibby, Abrahamson and Shostrom October 30 Skibby, Steele and Bailey OLD BUSINESS Project Assignments for Planning Actions PA # Address Person(s) Assigned 96-063 62-66 East Main Street Terry Skibby 96-058 264 Van. Ness Avenue Jim Lewis 96-086 685 "A"Street Curt Anderson/Jim Lewis 96-110 499 Iowa Street Joyce Cowan 96-112 249 "A"Street Jim Lewis 96-139 545 "A"Street Terry Skibby Ashland Historic Commission Minutes October 8, 1997 Page 3 97-014 20 South First Street Joyce Cowan 96-143/97-030 136 North Second Street Terry Skibby 97-018 661 "B"Street Jim Lewis 97-039 78 Sixth Street Jim Lewis 97-053 565 "A"Street Jim Lewis 97-082 872 "B"Street Dale Shostrom OLD BUSINESS Downtown Design Review Committee Knox reported the committee is still moving forward with the design standards. Goal Setting/Orientation Meeting The goal setting/orientation meeting will be held on Wednesday, December 3rd. Knox asked that all members keep their schedules open from 2:00 on. More detail will be discussed at the November meeting. NEW BUSINESS Conference With Other Historic Commissions Knox said he talked with a planner from Jacksonville who would like to have a joint training conference for Historic Commission members. The Commission agreed it would be beneficial to have a joint conference with other Historic Commissions in the area. More will be discussed at subsequent meetings. Joint Public Meeting Knox reported there will be a joint public meeting on Tuesday, October 28th with the Planning Commission regarding the Railroad District nomination to the National Register. ADJOURNMENT It was the unanimous decision of the Commission to adjourn the meeting at 10:00 p.m. i I. 5 . 1 Ashland Historic Commission Minutes - October 8, 1997 Page 4 J O I N T S T U D Y S E S S I O N ASHLAND CITY COUNCIL ASHLAND PLANNING COMMISSION . ASHLAND HISTORIC COMMISSION Minutes October 28, 1997 City Council Chambers Present were City Councilor Steve Hauck; Planning Commission members Mike Morrison, Mike Gardiner, Chris Hearn and Marilyn Briggs; Historic Commission members Jim Lewis, Joan Steele and Keith Chambers; and Staff members Planning Director John McLaughlin, Senior Planner Bill Molnar, Associate Planners Mark Knox and Maria Harris, and Secretary Sonja Akerman. At 7:00 p.m., McLaughlin welcomed the citizens in attendance and explained this is the first meeting in preparing the Railroad District nomination for the National Register of Historic Places. For the past 20 years, the City of Ashland has recognized the importance of its heritage and of preserving its resources. During neighborhood meetings over the years, the Railroad District property owners have also realized the significance of historic designation for their community. The City of Ashland recently received a grant from the State Historic Preservation Office (SHPO) to undertake the study and preparation of the nomination. McLaughlin then introduced Historic Preservation Consultant George Kramer, who has been secured by the City to do this work. Kramer clarified the National Register of Historic Places is a federal program that was established in 1966 after a group of mayors went to Congress and President Johnson seeking protection of their historic resources. It is administered by the National Parks Service and is part of a national program to coordinate and support public and private efforts to identify, evaluate and protect our historic and archeological resources. Kramer then showed slides and gave a brief history of the Railroad District. He also explained the process of his work, which will include the documentation of each property. There will be more public meetings, hearings before the Historic Commission, Planning Commission and City Council, and two state hearings before the recommendation is forwarded to the National Park Service. Kramer related that other than attending the public hearings, his nomination work should be completed by May of 1998. If everything goes according to schedule, Ashland could have its first National Register District by June of 1999. Questions from the audience included: Why is it desirable for the Railroad District to be on the National Register? Kramer answered that identifying the City's cultural and historical resources is part of the Comprehensive Plan. From an owner's standpoint, access to certain financial incentives is desirable, as is the possibility of a 15 year tax freeze. Commercial property owners would also be eligible for a federal investment tax credit. He also noted the Railroad District has worked hard over the years to become a separate entity. What would be the disadvantages to National Register status? Kramer said there would be few disadvantages. Regulations would remain the same as they are now whether on the National Register or not. Are there other National Register Historic Districts in the area? Kramer stated the Medford Downtown District is in its first hearing stage with the State Advisory.Committee on Historic Preservation, then the recommendation will go to the National Park Service. Districts already on the National Register are the South Oakdale and Geneva-Minnesota Districts in Medford, Downtown Grants Pass, the City of Jacksonville, three districts in Roseburg, a district in Coos Bay and three districts in Eugene. What can we expect from our tax assessment? Kramer said due to Measure 50, there is a 3% tax limitation on property now so it can't increase significantly. Individual properties in a designated National Historic District are eligible to apply for a 15 year tax freeze if they meet certain rehabilitation requirements. What about non-historic additions that are already existing? Kramer responded the State and Federal governments recognize there are changes that occur in structures over the years. If there is a dramatic or character altering addition, it may cause the structure to be "de-listed". What types of properties does the National Register include? Kramer answered it includes buildings, districts, objects, structures and sites. It does not include trees. What other districts in Ashland are being considered for National Register status?. McLaughlin related there are three other districts that are part of the Ashland Historic District—the Commercial District, Skidmore-Academy District, and Siskiyou-Hargadine District. They would each warrant eventual National Register status. Wasn't there a survey of historic properties in the 1980s? Kramer said the inventory for the j Landmarks List began in 1984 and was resumed in 1988. Scott Clay did the initial work and Kay Atwood completed the survey. What is a "determination of eligibility"? Kramer answered this means the State has formally declared the Railroad District is eligible for listing on the National Register. This came about in 1987 when a neighborhood group from the Railroad District formed to prohibit the placement of a microwave antenna on top of the Pacific Northwest Bell building at the corner of Sixth and East l Main Streets. It was denied at the federal government level because of the group's efforts in the realization of the historic nature of the Railroad District. The Railroad. District was "protected". Neighborhood groups were also formed to oppose the construction of a substation on "A" Street, to acquire a park, and to work on a neighborhood plan. 'So there have been strong past efforts working toward this. What is the period of significance for being listed? Kramer stated in a "district", the period of significance refers to a time period. Normally, structures need to be at least 50 years old, however if they are integral parts of a district that meet the criteria but aren't that old, they could qualify. ! Joint Study Session Minutes October 28, 1997 2 Vyill we be able to pick up a profile of our property when the research is completed? Kramer said there will be copies in the Planning Department and at the library. What are the boundaries of the Railroad District? Kramer answered the actual boundaries still need to be determined and it is necessary they be justified. Can owners of property already on the National Register build more structures on their property? .Kramer said new structures could still be built but would have to be secondary in nature. The National Register structure would need to remain of primary significance. Will this give the Planning Department more control? McLaughlin stated the City has already recognized the historic nature in the Railroad District and has been regulating the area accordingly in the past twenty years. If the City Council decides it would be necessary to take another level of review, it would be a local decision, not state or federal. Hauck expressed his frustration with the opinion many people have that with National Register status there will be more restrictions. He emphasized this would not result in additional restrictions. Local restrictions would not be a result of National Register status. McLaughlin confirmed this and restated it will be the same as in the past twenty years. Will this nomination go forward regardless of what property owners think? McLaughlin said the City is moving ahead with this project. He said he hasn't heard of any opposition. Are there any other benefits of being on the National Register? Kramer said another benefit would be the flexibility of building codes. The Building Official has the authority to waive certain building codes for historic structures. When questioned about the commercial incentive, Kramer replied there is a federal 20% investment tax credit. In order to receive this benefit, a commercial property is required to be either retail or industrial and if an apartment building, it must have four or more rooms. A bed & breakfast would not.qualify. Therefore, it is not likely many residential structures will convert to commercial structures. Will we have to open our house once a year? Kramer said you would need to provide an open house only if you are taking advantage of the special assessment, and this would be on an individual basis. What will happen to our property values? Kramer stated that over time, owners should realize a higher resale value. This is because the historic character of the district will be recognized. Zelpha Hutton, who owns a house on the National Register, stated it was not a big deal and was not that complicated to get her plans approved at SHPO. She also said that rooms in her house used to be rented out and that nearly every year she has had an open house, people that had previously rented rooms stop by, so it is like relatives coming by to say hello. Not all the rooms need to be open. Also, you can chose the day you want for the open house. The meeting adjourned at 8:17 p.m. Joint Study Session Minutes October 28, 1997 3 4 Questions & Answers +"pf ASy` National Register of Historic Places Nomination Discussion ' for the Ashland Railroad District REGO Below are "general answers" to some likely questions that will possibly be asked. In addition, the City's Planning Staff and Historic Preservation Consultant will be available to answer additional questions or clarifications to the questions and answers listed below. 1) Question: By owning property within a National Register District, will this "freeze" my property taxes? 1) Answer: No. By having property within a designated "Historic District", it does not automatically enroll the property owner(s) in the Special Assessment Program - a 15 year "tax freeze" on the assessed value of the property. However, by being within a recognized "Historic District", the possibility of receiving this benefit is much easier. In order to take advantage of the Special Assessment Program, the individual property owner(s) will need to apply to the State Historic Preservation Office and must submit a Preservation Plan which illustrates an overview of the proposed rehabilitation work. Depending on the structure's status, historic significance, amount of work proposed, estimated improvement costs, etc., the State may or may not approve the individual listing. 2) Question: What financial incentives/disincentives come with National Register status? 2) Answer: No direct financial benefit or "loss" will be realized by property owners within a "Historic District". However, as noted above, the individual property owner(s) may be able to apply for the Special Assessment Program. Indirectly, there is likely to be some financial benefit by being within a "Historic District". First, property owners within a "Historic District" will receive technical assistance from the State's Historic Preservation Office regarding rehabilitation work on their property. Secondly, property owners within a "Historic District" will likely realize an increase in value and utility after the rehabilitation is complete. Lastly, property owners within a "Historic District" wanting to sell their property will likely be able to financially benefit from the "recognized or distinguished" status. As for financial disincentives, a property tax increase - typically only occurs when the value of the property increases - may occur due to the "distinguished" perception noted above. However, considering that Measure 50 limited property tax increases to a maximum 3% a year and that property within the Railroad District has consistently increased over the past decade, there is likely to be no "real" financial loss. 3) Question: Will listing on the National Register reduce my ability to use my property as I see fit? 3) Answer: No. No limitations on property use or alteration beyond existing building or land.use controls.result from being within a National Register District. Limitations only occur if the property owner chooses to take the additional step by enrolling in the Special Assessment Program. 4) Question: Aren't there already National Register properties within the Ashland Railroad District? 4) Answer: Yes. There are 11 (6 residential, 4 commercial & 1 civic) properties within the Railroad District that are individually listed on the National Register of Historic Places. These include residential buildings like the John McCall House at 208 Oak Street and the Nils Ahlstrom House at 248 Fifth Street; commercial buildings such as the Peerless Rooms Building at 243 Fourth Street and the Old National Guard Armory at 208 Oak Street; and Civic - Ashland Cemetery on East Main and Morton Streets. 5) Question: Isn't the Ashland Railroad District already on the National Register of Historic Places? 5) Answer: No. However, the Ashland Railroad District is listed "locally" as a Historic District. The Railroad District is one of four unique areas recognized by the City of Ashland and designated a "historic interest area". The remaining four "locally designated Historic Districts" include the Skidmore-Academy District, Siskiyou-Hargadine District and the Downtown Commercial District. By being a "National Register Historic District" the area is recognized as unique to the State of 1 Oregon and the United States of America. 6) Question: Will listing on the National Register reduce my ability to add an addition on to my house? i 6) Answer: No. No limitations on property use or alteration beyond existing building or land use controls result from being within a National Register District. Limitations only occur if the property owner chooses to take the additional step by enrolling in the Special Assessment Program. 7) Question: If the Railroad District is successfully listed on the National Register, how does a property owner enroll in the Special Assessment Program? 7) Answer: An application must be submitted to the State Historic Preservation Office. Included with the application, a non-refundable fee as well as a number of additional items specific to the property will be required (site plan, floor plan, color slides, color prints, a copy of a current property tax statement, etc.). In addition, a "Preservation Plan" will also need to be submitted. A Preservation Plan is an i overview of the proposed rehabilitation of the property. Depending on the circumstances of the property (historic value, architectural merit, etc.), the application may be approved, approved with conditions, or denied. If approved, the Plan becomes an agreement between the property owner and the State Historic Preservation Office for rehabilitation work. The goal of the Program is to have, at the end of the 15 years, a well maintained and rehabilitated property. NOTE: A property can only qualify if it is in need of rehabilitation work. 8) Question: If an individual property is successfully enrolled in the Special Assessment Program, what type of benefits are available from the Program? 8) Answer: First, the assessed value of the property is frozen for 15 consecutive years. Secondly, technical assistance will be given from the State Historic Preservation Office staff regarding the rehabilitation work. Lastly, the property will realize an increase in value and utility after the rehabilitation work is complete. 9) Question: What kind of work qualifies as rehabilitation? 9) Answer: Rehabilitation work items can include structural repairs, the upgrading of mechanical systems, energy conservation measures, seismic upgrades and changes to make the building more accessible to disabled persons. Also qualifying are repairs to historic features, the replacement of non-compatible features and work required because of deferred maintenance. 10) Question: What kind of work does not qualify? 10) Answer: Regular maintenance work items such as painting and reroofing are not considered rehabilitation work items. An exception to this occurs when a normal maintenance item's cost increases significantly because of the owner's intent to have the new work more historically compatible. For example, using cedar shingles (if historically appropriate) instead of three tab composition shingles which are non-compatible. New additions that are not directly related to returning a building to contemporary use are not considered rehabilitation, nor are they eligible for the tax freeze. Kitchen and bathroom remodels are usually not considered rehabilitation unless the current rooms are in an unusable or derelict condition. i MINUTES CITY COUNCIL STUDY SESSION October 22, 1997 MEETING CALLED TO ORDER: Mayor Golden called the meeting to order at 12:30 p.m. in the Council Chambers. In attendance: Councilor Laws, Hagen, Reid, Wheeldon and DeBoer. City Staff present were Jill Turner, Paula Brown, Paul Nolte, Greg Scoles, Brian Almquist, Keith Woodley and Ken Mickelsen. A. Continued Overview and Discussion of L.I.D.s It was explained that this is a continuation of a series of discussions among City Council regarding Local Improvement Districts. Paula Brown, Public Works Director submitted information to council that outlined the city street miles status and a standard city unit costs for construction. The information explained that there are 76 miles of paved city streets and 9 miles of unpaved/unimproved streets. There are 8.4 miles of streets paved through subdivision agreements and 41.0 miles of streets paved through LID's. 26.6 miles of paved streets were paved through prior "agreements" or by City assessments. Jill Turner, Finance Director submitted information to council that outlined how an LID is assessed and how the interest rate is set. All assessments using the Bancroft Bonding Act are required to pay in 20 semi- annual installments together with interest. Interest charged will be the actual bond sale interest rate plus 1.5% with a maximum of 10 percent. Turner explained that the property owner has the right to pay over time (Bancroft) or pay the lien in full. Turner explained that as of June 30, 1997, there was $761,000 outstanding bond payments and the city is responsible for $334,000 of that amount. Turner explained why the city charges a markup on the interest rate above the bond amount. The following reasons were given: 1) To cover administrative costs; 2) To offset risk of negative net interest earnings on advance payments; 3) To offset risk of slow payment or no payments or foreclosure; 4) Markup is expected in the bond market; and 5) It is standard practice with Municipalities. Turner explained that interest earned dollars are put into the general fund and according to bond agreement, this money cannot be touched until the bond has been paid for in full. Clarified how the general fund works. Councilor DeBoer suggested that interest rates not be marked up in order to pass savings on to the property owners. Council discussion on the different types of LID's that are included in a bond sale. Discussion on how System Development Charges related to LID's and if it were possible to fund some of the costs associated with paving unpaved streets through a fund set up from SDC's. It was suggested that the SDC study include this possibility. It was clarified that the study is a Transportation Element Plan, which would include federal, state and city monies. Councilor Laws submitted a funding proposal for undeveloped and underdeveloped streets. The proposal is to adopt a comprehensive plan, complete with a firm timetable, for developing all of Ashland's on- and under- developed streets. It would also address the funding issue. The proposal would require two actions. First, to divide street improvement costs in two. The Basic Street Cost which would include the cost of streets, curbs, and gutters. The Traffic Reduction cost would include the costs of sidewalks, mass transit improvements;on the street, and extra widths or pavements due to more (Council Study Session 9/17/97) 1 than average use. The Traffic Reduction costs would be seen as a city-wide benefit and paid from a Traffic Reduction Fee, which would be part of the present monthly Street Utility Fee. The second action would be to form a city-wide LID and a new formula for street SDC's, to cover the Basic Street costs. A city-wide LID would allow us to make a comprehensive, time-certain plan for improving all the streets that need improvement. This proposal is for the City-Wide LID to assess existing benefitted properties for 1/4 of the total basic street costs. The City-Wide LID would require the approval of the landowners of the entire city, the charges would only be assessed to the benefitted properties. The remaining costs would be paid by new benefitted houses as they develop, via a revised SDC formula. That formula would also be based on the assumption that new building is what forces street improvements. Discussion regarding how fair it would be if developers delayed an improvement to a property in order to not participate in an LID. Discussion on the importance or un-importance of flexibility that the council holds when LID's are formed. Laws shared another suggestion for another formula on costs associated with LID's. It would be to divide the city into potential lots, decide which lots would benefit from an LID, and then divide the costs out according to which lots benefit. Councilor Wheeldon suggested that LID's be thought of as a standard rather than a benefit. Clarified that developers are not the only ones who play a role in the forming of an LID. Tried to explain how small property owners who subdivide smaller pieces of property can increase the impact of an area the same as a developer. Used the example of how if 9 separate property owners subdivided 9 separate lots, compared to a developer who subdivided one piece into 9 units, the impact is the same. It was strongly encouraged that those individuals concerned about LID's, should get involved in the SDC committee meetings. j Councilor DeBoer requested that staff include the unpaved streets in the SDC study and firm the interest rate. Mayor Golden commented on how difficult it would be to request staff to survey the city and determine the need for improvement. Because of the standards which have been set, not only for new streets, but for the inclusion of sidewalks on streets that are already paved, it would be a huge task. Commented on the choice property owners make in choosing their place of livability, it becomes an individual choice which can differ from one person to another. It was suggested that the city consider not bonding LID's, but to do private financing through the developers and discount the price. Discussion regarding run-off into streams and how it effects fish and wildlife. Comments on how it is everyones responsibility to take care of the environment. It was suggested that Jill Turner, Finance Director bring back information on the possibility of private financing. Question was raised if credit or reimbursement would be feasible if the city were to adopt a new LID plan for funding. The meeting was adjourned at 2:23 p.m. Barbara Christensen City Recorder (Council Study Session 9/17/97) 2 ASHLAND CONSERVATION COMMISSION MINUTES September 24, 1997 CALL TO ORDER The meeting was called to order by Ken Hagen at 7:05 p.m. at the City Council Chambers. Members present were Karen Amarotico, Risa Buck, Russ Chapman, Kirk Evans, Ken Hagen, Bruce Moats, Russ Otte and Kari Tuck. Staff present were Dick Wanderscheid, Amy Amrhein and Sonja Akerman. John McCort' was absent. APPROVAL OF MINUTES The Minutes of the August 27, 1997 meeting were approved as presented. PUBLIC FORUM Gary Hegler and Teresa Matteson spoke to the Commission about creating a composting program similar to one in Eugene at the old Croman site. Hegler said Croman would like to tear down everything and take all usable portions to Idaho, and that would leave bare ground. He would rather see a light industrial park with a composting facility. There is currently a dry kiln on the property which would bring the temperature of the compost up in a matter of hours rather than days. Also, Croman has two spurs off the railroad track which could be used for shipping compost to other destinations. Good compost sells for $201cubic yard. Matteson, master composter for the valley, said she recently attended the Association of Oregon Recyclers conference and learned there are 53 composting facilities in oregon. The closest one to Ashland is in the Grants Pass area. She would like to see a composting facility in Ashland. ASHLAND SANITARY & RECYCLING UPDATE Amrhein informed the Commission the Recycled Products Fair has been advertised but they need more booths to register. The fair will be held on October 4th from 10:00.3:00 at the Recycle Center. She then related the history of Ashland Sanitary seeking composting sites, and informed the Commission and audience Rogue Disposal will be opening a composting facility at Dry Creek in January of 1999. Ashland Sanitary backed off the search mostly because of the cost. Wanderscheid stated he had talked with Matteson about the Croman site and there may be zoning problems. If they decide to pursue this, they will need to have a pre-application conference and then meet with the compost committee. Hagen questioned Amrhein about the Regional Directory. She answered the Recycle Center is ready to receive them and they already have an outlet. Hagen noted it should be clear at the Recycle Center which bin is for the Directory. Buck, Amarotico and Landon Hilliard volunteered to judge entries at the Recycled Products Fair. The Commission also discussed recycler of the year awards. Those mentioned included Donna Richardson at Brisco School and Ethel Ann Ackerman at Heiman School. OLD BUSINESS NRGIH,O -Moats related the committee had met and discussed environmentally clean products. The committee will be studying and reviewing the program OSF has in place in order to determine labor and costs. The committee would like to come up with substitute products, then apply them at SOU for a test program. Moats said he will invite OSF, SOU, the City, school district, etc. to a meeting. Hagen said that also during the meeting, Buck had thought it would be a good idea to encourage and reward people for making the sustainable choice, even though it may be more difficult. Tuck asked about the demonstration wetland project. Hagen answered the process has been slow because of some minor problems. It should be getting to a point where a solid year of testing can begin, which needs to be completed before December of 1998. Evans noted he has been seeking contact with Ecover to see if it would sponsor the City of Ashland as a pilot site for use of eco products. Hagen added the goal is to ultimately reduce toxicity products. EducationlSchoolslPrecycling - Amrhein reported the Ashland School District has had two presentations in the high school and the class is very excited. The Heiman program is taking off, as is the green team program at Brisco. There is also an in-service day in October which can be used for bringing in an inspirational speaker from DEG or Metro. Otte said he felt the Commission should give the schools a gentle reminder they were asked to create a task, thus keeping this at the local level. He will help the committee proceed. Hagen informed the Commission he had received a call from Pamela Weber who wanted to impress upon the Commission she still sees usable items at the landfill. Amrhein said there will be an article about the Valley View Landfill closing in the next City newsletter. Hagen noted he would like an addition to this newsletter article stating we need to be aware of what we are buying and what we are disposing. Solid Waste - Chapman related 1,120 pounds of compost has been processed from Starbucks and Standing Stone Brewery. When Tuck asked about groceries, Chapman said some have pig farmers that pick up vegetable compost. The Commission expressed the need to educate grocer and restaurant people as to what can be done with compost. Tree Free Paper - Wanderscheid reported the latest City newsletter was printed on bamboo paper. He then passed around booklets from Rubicon, the company that processes bamboo paper, and asked the Commissioners to read and then distribute the booklet to others. Jefferson Monthly Article - Tuck's article was previously reviewed. It will be in the November issue. Chapman's will be in December, and Amarotico's will be in January. Adopt a Street Update - Wanderscheid handed out the Adopt A Street proposal. Evans asked about the cost of the signs. Wanderscheid said the government usually pays for them. Jackson County will make the signs at cost. Wanderscheid will make the proposal more clear, especially with regard to commercial and residential components of the program. Alternatives to Growth Conference - Evans and Hagen will be attending the meeting in Portland. Brent Thompson and Councillor Carole Wheeldon will also be attending. Wanderscheid said the City has already paid registration fees for two more people. Hagen asked if any Planning Staff or Commissioners would like to attend. 1997 Class Attendance - Wanderscheid will compile the data from all who taught the classes and update the Commission next month. NEW BUSINESS AOR Conference Update - Amrhein reported she had attended the conference. She will submit the new legislative rules for the Commission to review at the next meeting. DEG was carefully reviewed by the legislature and the decision was to keep the 50% goal. It will concentrate on commercial recycling. She also reported she had toured the Weyerhauser paper recycling plant, which was very interesting. 4th of July Parade - Hagen wants the Commission to be cognizant of the fact there will be an entry and would like ideas. He wanted to get a committee together now in order to begin work in January. Tuck and Chapman volunteered to be on the committee. This will be put on the January agenda for Commission brainstorming. Expense Report - Wanderscheid explained the expense report is printed at the beginning of each month. He hopes to get a more up-to-date report for next month. ACFS Travel Mugs- Hagen reported Ashland Community Food Store will be making ceramic mugs with the Sustainable Ashland logo imprinted on them. They will be for sale at the store. l Ashland Conservation Commission 2 Minutes September 24, 1997 November/December Meeting Date - December 15th from 6:00-8:00 had been set for the meeting. However, Wanderscheid later found out the Parks Commission will be meeting in the Council Chambers that night, so he changed the meeting to December 1st from 6•00-8:00. Ashland Recycling Center and Compost Display Maintenance Issues - Hagen said Julian Henry had informed him the compost displays were not in good shape and the wood chips needed to be replaced. He suggested getting individuals or classes involved in the maintenance of the Center. Wanderscheid related he had recently been there, however, and Tim Church was putting in bark and pulling weeds. Chapman stated it would be best to have people helping out on Tuesday, which is the only day the Center is closed. Otte suggested inviting Waldorf School to help. Wanderscheid and Amrhein will meet and then talk to Waldorf. Sustainable Building Conference in Seattle - Wanderscheid stated this conference seems to be mostly set up for builders. The Commission decided not to authorize money for this conference. COMMISSION ITEMS Buck asked if the City of Ashland invested money in green businesses. Hagen will talk to Finance Director Jill Turner and report back. Evans reported there was a new three program series on Cable Access TV called Planet Neighborhood. Tuck said she video taped the first program and will try to remember to tape the next two also. ADJOURNMENT The meeting adjourned at 9:00 p.m. PLEASE NOTE the November/December weetiro has been clamed to December Ist. Ashland Conservation Commission 3 Minutes September 24, 1997 BICYCLE COMMISSION c4 b te Thursday, August 21st, 1997 /City Council Chambers 1175 East Main Street Members Present: Tom Powell; Russ Rickert; and Chairman Ken Hagen. Staff Present: Pam Barlow; Officer Mike Bianca; & Caralyn Dusenberry I. CALL TO ORDER: There was not a quorum for this meeting and it was not called to order. 11. APPROVAL OF MINUTES: June 19, 1997: 111. ITEMS FOR DISCUSSION: A. Public Forum: Wendy Eppinger, Walker Avenue, asked where the Ashland Bikepath project is in reference to the bid. Barlow stated the bids were received by ODOT and the City has accepted the bid and designated funding. The project has not changed, it is the same as submitted. Eppinger asked about the height of the fence. Barlow commented that she thought it was six feet next to the path and four foot next to her property but it is not possible to be sure without looking at the plans. Eppinger asked who was going to maintain the path. Councilor Hagen stated the City is putting together a package similar to maintenance done on City streets. Hagen stated an "adopt-a-street" type program for the bike path has been discussed but ultimately the City is responsible. Heavy use will require regular maintenance. Hagen asked if Eppinger preferred a four foot or six foot fence and she stated a lower fence. Alan DeBoer stated he was in attendance on behalf of the Ashland School District. The City responded back to the School District's building plans requiring 240 parking spaces. He would like the City to PAGE 1—(c:bike\minutes\aug97.Min) have a committee to study the parking and someone from the Bicycle Commission be on the committee to give input for bicycle parking spaces. The School District is looking at 70 bicycle spaces. The committee will come to the Bicycle Commission in November. Discussion was held on the number of spaces required by the Planning Department and what is actually needed. Discussion was held on bike lockers. Tom Powell stated he would be happy to serve on the committee to help determine the School's parking needs in reference to the building plans. Hagen stated he would contact the other Commission members and i appoint those interested to serve on the committee for bike parking at the School. DeBoer asked to be placed on the agenda in 60 days. B. Bicycle Parking at Ashland High School - School District No. 5: C. 4th of July Parade: Critigue of Event: D. Facility Development: --Status of RR Bikepath ISTEA & CMAQ Grants: --Bicycle Lockers: Update: There has been no new communication in reference to placing the bike lockers at Key Bank. --Siskiyou Boulevard: E. Visit of BTA President - Comments on July Meeting: Barlow commented the meeting was a success and making this an annual event was discussed. F. Bicycle Safety Education - Committee Report. Back to School Banner: Barlow and Susan Beardsley are working on developing a safety education program for the Walker School students. A banner will be placed on Main Street. G. Community Bicycle Program - Status: Discussion was held on the Community Bicycle program in reference to 10 additional bikes being placed on the streets each month and the cost of repairs. PAGE 2- (c:bike\minutes\aug97.Min) H. Police Department Bicycle Improvements - Gee: I. Review and Update Action List: J. Other: IV. COMMENTS: Commission or Spectators: V. INFORMATIONAL ITEMS: VI. ADJOURNMENT: VII. CELEBRATION FOR GROUND-BREAKING OF RAILROAD BIKEPATH CONSTRUCTION: A celebration will take place before or immediately after the ground-breaking for the bikepath project. Respectfully bmitted, o Caraly Dusenberry Administrative Secretary PAGE 3- (c:bike\minutes\aug97.Min) BICYCLE COMMISSION Thursday, September 18, 1997 City Council Chambers _ 1175 East Main Street (D Members Present: Tom Powell; Russ Rickert; Landon Hilliard; Darrel Gee; Larry Hobbs and Chairman Ken Hagen. Staff Present: Pam Barlow; Officer Ken Savage; & Caralyn Dusenberry. I. CALL TO ORDER: Chairman Hagen called the meeting to order at 4:35 p.m. Il. APPROVAL OF MINUTES: June 19, 1997 (July meeting notes): Larry Hobbs stated the minutes said he would approve signs but he did not recall saying he would make them. He said only that "he had an idea for them." Hagen stated the minutes would stand as amended. III. ITEMS FOR DISCUSSION: A. Public Forum: B. Planning Issues: --Bicycle Parking at Ashland High School, School District #5: Subcommittee Hagen informed Commission of the tower that would be placed at the High School along with the appropriate bike parking spaces. Commissioner Gee stated he visited the school facilities and found only three bicycle racks and this is not in compliance with the Ashland Municipal Code. Hagen gave an overview of the proposed bicycle spaces / racks / lockers. Barlow stated Eugene is sending her materials in reference to bike parking enclosure units. Discussion was held on City Ordinance requirements. I Hagen requested Barlow to inform Powell and Hilliard of the sub-committee PAGE 1- (c:bike\minutes\sept97.Min) meeting held by the High School on plans for bicycle parking. Commissioner Rickert stated he would be glad to attend these meetings if someone else was not able to attend. Gee stated Commissioner Austin Murphy has moved to Salem where he has a teaching job. Hagen asked information be obtained as to the number of bicycles and cars driven to school on a daily basis. --Review Planning Actions for Bike Impacts: Volunteer Barlow explained the purpose for reviewing Planning Actions is to check to make sure the bicycle parking issue has been addressed and in conformance with City ordinance. Hilliard Volunteered to coordinate this subcommittee. --ISTEA Re-authorization: Last minute push, ideas Barlow stated she has placed information on the internet in reference to the Public Works Department and the Commissions. She explained how to access this information. C. Review of Summer Events: -4th of July Parade: Critique of event Barlow stated she heard a lot of positive remarks about the 4th of July Parade and the cyclists. There were many bikes in the parade. The bikes were organized by the "Green Bike" program. Discussion was held on having an organized ride for the Fourth of July parade next year. Also it was recommended that T-shirts be made available for persons participating in the parade. Discussion was held on purchasing the T-shirts and the type of logo to use on the shirt. Hagen asked Barlow to look into purchasing T-shirts. Hagen stated the Fourth of July parade is a big enough event to have the Bicycle Commission represented. It was recommended this item be placed on the January agenda. --Visit of BTA President. Comments on July Meeting Gee stated the July meeting with the BTA president was very good. The one item discussed was getting the BTA more active in the Rogue Valley area. Discussion was held on the City Commissions working with the County bike group. PAGE 2—(c:bike\minute9\sept97.Min) --Back to School Banner, Proclamation Barlow stated the school banner was made and placed as well as the proclamations being completed. D. Facility Development: --Status of RR Bikepath ISTEA & CMAQ grants: Plan for Groundbreaking Ceremony Barlow stated the pre-construction conference for the Railroad Bikepath was held the previous day. Low bidder was Ledford Construction Company. Barlow reviewed the funding for the construction which was bid over the amount allotted. The groundbreaking ceremony is expected to be held within the next three weeks and the paving will begin by next Spring. The railroad company, RAILTEX, has not settled with the City for the easement needed for the bikepath. Hagen stated the City Administrator told him that he is working with RAILTEX for the extensions to the bikepath (to the north and south of the current project). Discussion was held on the actual groundbreaking ceremony. It was recommended by the Commission that it be held in the Railroad District. --Bicycle Lockers: Update Barlow stated we are in limbo on the placement of bike lockers on the Key Bank parking lot. Hagen stated a full circle of lockers needed to be ordered as soon as possible. One circle of lockers will be purchased each year. --Siskiyou Boulevard: Status Barlow stated ODOT has shelved the figures because of the failure of the transportation funding package. Discussion held on the paving of North Main and plans for Siskiyou Boulevard and Ashland Street (Hwy 66). E. Transportation Committee/Bicycle Subcommittee: Feedback Barlow stated Public Works Director Paula Brown has asked for feedback in reference to forming a Single Transportation Commission. Hagen stated the purpose of the connection with the Traffic Safety Commission is that many issues need to be dealt with by both Commissions. Discussion was held on the Commissioners reservations and their current profile as the Ashland Bicycle Commission. Some Commissioners felt this would be a loss for the Bicycle Commission. PAGE 3— (c:bike\minutes\sept97.Min) Hagen stated the Bicycle Commission needs to have representation at transportation planning meetings. It is the consensus of the Commission that they need to remain as a Commission until there are bicycle facilities built throughout the City. They feel bicyclists would not be as well represented if there was not a Bicycle Commission. They also think they are just breaking ground for building better bicycle facilities. F. Bicycle Safety Education: Committee Hobbs stated that they will holding a meeting in the near future. Discussion was held on educational materials. G. Community Bicycle Program: Status Barlow stated there will be a celebration held Sunday the 21st of September to celebrate the success of the Green Bike Program. Hagen stated there are several people actively working to get the bikes back on the street. They need a few more people to repair bikes. H. PD Bicycle Improvements. Grant: Gee, Barlow Barlow stated there is an EPA Grant available and gave a breakdown for the use of funding. I. Review and Update Action List Barlow reviewed the action list. J. Other IV. COMMENTS: COMMISSION OR SPECTATORS: Hilliard requested that each Commissioner write a letter in reference to the ISTEA grants. He has addresses and samples of letters people can write. V. INFORMATIONAL ITEMS VI. ADJOURNMENT There being no further business the meeting adjourned at 6:30 p.m. Rully bmitted'�� Caraly ,Dusenberry, Administrative Secretary PAGE 4—(c:bike\minutes\eept97.Min) Traffic Safety Commission 40 Monthly Meeting City Council Chamber September 25, 1997 MEMBERS PRESENT: Bob Goeckerman; Joanne Navickas; Councilor Don Laws; Dan Shulters; and Susan Beardsley. Staff Present: Pam Barlow; Police Officer Brent Jensen; and Caralyn Dusenberry. I. CALL TO ORDER: 7:00 p.m., Council Chambers: Chairman Laws called the meeting to order at 7:06 p.m. I. APPROVAL OF MINUTES: July 31, 1997: III. ITEMS FOR DISCUSSION: A. Public Forum: Barlow introduced Geri Parker from the Oregon Department Of Transportation. She state May 1st of this year she became the Regional Transportation Coordinator for our region, Region 3, with headquarters located in Roseburg. She will be introducing a State Action Plan. ODOT has prioritized and have adopted measures to resolve some of their problems. She discussed the President's resolution for seat belt use. She challenged the Traffic Safety Commission to help in the endeavor of reaching the goal of 95% safety seat belt use. The problem today is in children's use which is 41% not using seat belts. This area needs support and enhancement. A new concept ODOT is looking at is "Safe Communities." Funding this program will need help from the southern Oregon region. Discussion was held by the Commission in reference to the use of seat belts. Barlow introduced Bill Snell to the Commission. He is interested in serving as a member of the Traffic Safety Commission. B. Review of Traffic Requests/Projects Pending: Discussion was held in reference to the Lisa Ennis, 225 W. Nevada, request to remove parking on North side of the street. It was the general PAGE I—(c:traf\minutes\sept97.Min) consensus of the Commission to have Barlow send memo to City Administrator. Barlow discussed with the Commission the Chamber of Commerce's only parking space located in front of their building and being used by patrons of Starbucks. The temporary placed sign did not work. Discussion was held in reference to change the Chamber's special parking space to Pioneer Street and designate it as Chamber of Commerce use only. Laws requested Barlow to discuss this issue with Shakespeare Theater people. It was the consensus of the Commission if there was no objection with Shakespeare to go ahead and place the designated parking space on Pioneer. C. Pedicab: Special Vehicle Permit to include RR District Route: Barlow stated there has been no response in objection to the Pedicab operating in the Railroad District. Barlow stated with the closing of Winburn Way for the bridge construction, scheduled to be completed in 60 days, it closes the regular route designated on the permit. Discussion was held on the extended route for the Pedicab. Laws requested a motion. Shulters moved that a temporary permit, until the next meeting, be issued to operate in the Railroad District. Navikas seconded motion. Motion approved. The Commission will review temporary permit at their next meeting and this issue will also be brought before the City Council. Laws requested Pam to contact the Pedicab operator when this issue will be before the City Council. D. No Parking Areas: At Pucks--Extend No Parking West to Driveway from Hydrant Barlow stated this issue was addressed by Fire Marshall Don Paul. This is a difficult area to see cars when trying to pull out onto Lithia Way from Oak Street. Laws stated Barlow will need to visit the businesses in the Puck's Donut Shop area before a decision can be made by the Commission. Glen Street at Glenvista--20' No Parking Both Sides: Barlow stated Glenvista (private drive) is located by Lori Lane. Chuck Mason has requested the curbs be painted at the entrance to the Glenvista to give them more vision clearance. Mason stated their have been many PAGE 2- (C:traf\minutes%sept97.Min) it close calls in reference to accidents. Discussion was held on the location I and the entrance to Glenvista looks similar to a residence entrance and not a subdivision. After discussion Beardsley moved that the request be granted. Shulters seconded motion. Motion approved. E. Traffic Safetk Education Committee: --Ashland Traffic Safety Manual. Update: --Crosswalk Awareness/Committee Projects: Report Barlow stated the "back to school" effort was minimal and the new banner was placed across Main Street. Commissioner Beardsley has been working with the grade schools. She stated the principals are very concerned about the crosswalks. Discussion was held in reference to the Safety Chicken and establishing a safety program for school children. --Halloween Safety: Materials, Volunteers: Barlow stated the mylar bags she ordered have 'Traffic Safety Commission" printed on the bottom of the bags. Navickas stated she may be available to distribute the bags at the schools the week before Halloween. Beardsley asked Geri Parker if it is legal to place a reader board sign at the entrance to Ashland. Parker stated she will check into the regulations for this type of sign. Discussion was held on signs placed on State Highways. After discussion Laws requested Barlow contact the Fire Department in reference to using their sign for a short period of time. Barlow stated there are lots of brochures available to be distributed. Parker stated there are "Bicycle Helmet' posters, stickers, brochures and book marks available through ODOT. She said the new law effective in November is for the signs posted at schools, "while children are present." This will now have a definition and the sign will read: "when children could be present." The additional part to this law is that fines will be doubled. F. Miscellaneous: Enhanced Bus Shelter Project This project is still on hold and awaiting implementation. PAGE 3— fc:trallminutes\sept97.Min) Pedestrian Safety Improvements at Fire Station #1: Barlow stated she talked to John Vial, District Maintenance Supervisor, in reference to the area in front of Fire Station #1. She will meet with him in a couple weeks to discuss this issue. Laws stated he will expect a report at the next meeting. Local Improvement District(LID) Brochure,Backto School Information: Barlow stated the LID brochure is ready for printing but they are waiting for Council's decision as to whether they will reaffirm the current policies or start down the road to new policies. G. Goal Settina: Laws stated goals would be addressed as the Commissioner's bring them before the Commission at any of the regular meetings. H. Other: Barlow stated she has been in contact with a resident in a wheelchair in reference to access problems on Ashland Street. Barlow stated she also walked the downtown area for maintenance and/or handicap ramp needs that will be placed in the 1998 Miscellaneous Concrete project. IV. INFORMATIONAL ITEMS The November and December meeting will be held on Thursday December 11th in the City Council chambers. V. ADJOURN There being no further business the meeting adjourned at 8:45 p.m. R Spectfully su miffed, Caralyn usenberry Administrative Secretary Public Works Administration PAGE 4—(c:trat\minutes\sept97.Min) it Minutes ASHLAND AIRPORT COMMISSION Noon, Wednesday, August 6th, 1997 AT THE COUNCIL CHAMBERS 1175 East Main Street Attending: Allan DeBoer, Jennifer Hall, Kenneth Ehlers, Don Fitch, John Yeamans, Marty Jacobson. Staff present: Paula Brown, Pam Barlow. I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS John Yeamans called the meeting to order at 12:10 p.m. Paula Brown, P.E., the new Director of Public Works was introduced and welcomed. Brown described her technical background. A. Public request for additional agenda items I 11. APPROVAL OF MINUTES: Wednesday, July 2nd, 1997 Minutes were accepted as presented. i III. OLD BUSINESS A. Pending Projects: --Flight Patterns: Commission requested Barlow discuss status of pattern change notifications with the FAA. --T-Hangar Development DeBoer indicated that the engineering and design for a block of T- hangars should be done so we know the exact cost to construct one. By having tenants signed on up front, it should be an easy project to finance. Water and sewer are not required for T-hangars. Public Works Director Paula Brown to work with DeBoer on a T-hangar development package. --Landscaping Project There is still $4000 on deposit from the applicants to construct new private hangars. The amount can be used for new asphalt or landscaping. It would be nice to create an asphalt area with bumpers for the rental cars. The landscaping could be done for the unpaved circular area. --Green Hangar Repairs --Status of compass rose --$1 Tie-Down Fee Approved This fee will be reviewed by Council at their August 19 meeting, with approval expected. B. Maintenance Issues: Staff -Slurry Seal apron --Fuel Tanks: Update The RFP for design engineering will go out in September. This will be coordinated with replacement of other City tanks. --Airport Waterline: Status Contractor put in waterline. Should sleeve for irrigation when they put in the hydrant. Recommendations: Commissioners - Yeamans (re: Sewer Line) A sewer line connection is needed to have a wash rack. Can the wash rack be replaced? Paula will check on requirements. Barlow noted Skinner's concern regarding metering water for the airport. His bill has increased significantly. He doesn't want to be paying for landscaping water, contractors use, or leakages. DeBoer - Skinner uses no water. City should pay for it. --Tree Trimming: Status Trees on 3-0 are of the greatest concern; some on 1-2 on the side need trimming, too. PWs is waiting for the red-tailed hawks to fledge first. --Pending Projects New Private Hangars Jacobson - Plans were lost by the Building Department. Applicants are ready to build, and are moving forward. IV. NEW BUSINESS A. Financial Report Commission requested a revenue breakdown for September - find where revenues were down (7.5%). B. CAP Hangar Lease Status: Update Barlow was contacted by the CAP's legal representative. They will have a response on the lease within 6 weeks. The CAP's legal process takes some time. C. '97-'98 Goal Setting This item was moved to the end of the agenda. D. Jackson County Planning Actions Ask County to have all actions referred to Airport Commission. Lot line adjustments also affect the airport, along with subdivisions. V. AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION A. Status of Airport--Skinner Bob Skinner reported that the shades are installed. Fuel fee discussed. Aviation Trust fund discussed. All leases should roll over to July 1 next year, or as leases expire. This will simplify lease management. B. Review of Safety Reports--Skinner Unicorn problems - getting intermittent transmitting. Airport Commission noted it needs to be repaired immediately. Remote channel "ATIS" via Medford should be investigated as an option. Weeds are growing around the City hangars and on the ramp - star thistle. Parks to be contacted for control. Yeamans noted biological control had been successful with introduced weevils in Santa Clara, he suggested contacting them for information. Two (City) security lights on the DeBoer hangars are burnt out. Striping needs to be touched up when crack sealing/overlaying is complete. Commission Returned to Goal Setting: Airport Commission GOALS '97- 98 1. ST - Complete Upgrade of Underground Fuel Storage Tanks 2. ST - Install Sewer Line 3. ST - Develop new T-hangar space (@ $3-4,000/hgr.) 4. ST - Upgrade communications system. 5. LT - GPS system 6. LT - Obtain one commercial hangar tenant. 7. ST - Renew lease with current FBO. 8. LT - Finish fence and pedestrian path. 9. ST - Repair asphalt. 10. ST - Complete landscaping. 11. ST - Facilitate construction of 2 private hangars. ST--indicates a short term goal LT--indicates a long term goal Respectfully submitted, Pam Barlow, PW Admin. Asst. (clairpVninuteslauggTmin) Y� AGENDA ASHLAND AIRPORT COMMISSION Noon, Wednesday, October 1, 1997 COUNCIL CHAMBERS MEMBERS PRESENT: Chairman Paul Mace; John Yeamans; Kenneth Ehlers; Donald Fitch; William Skillman; Lillian Insley; and Alan DeBoer. Staff present: Paula Brown, Pam Barlow and Caralyn Dusenberry I. CALL TO ORDER: 12:00 Noon, COUNCIL CHAMBERS: Chairman Mace called the meeting to order at 12:02 p.m. A. Public request for additional agenda items: Il. APPROVAL OF MINUTES: Wednesday, September 3, 1997 Lillian Insley stated she was in attendance at the September 3rd meeting. DeBoer stated sentence in reference to star thistle. Statement in reference to water line be changed to read: "Kodak's asked that their interests." Mace stated minutes would stand approved as corrected. III. OLD BUSINESS: A. Pending Projects: —Green Hangar Repairs: Discussion was held on the repairs to be completed in Green's hangar. Green has no problem waiting until Jacobson has the time to complete the repairs. —T-Hangar Development: Barlow stated there is nothing new on the T-hangar development. DeBoer asked who the person is that prepares the "RFP" and Brown stated the Department will prepare the RFP for the T-hangar development. Discussion was held on plans, and possible renters for hangars. Location and size of hangars needs to be decided and then the RFP will be prepared and advertised. After discussion it was the consensus of the Commission that Public Works Director Paula Brown will bring a proposal to the next meeting and discussion and decisions would be made on what the RFP needs to contain. Discussion was held on the demand for what size and the location of proposed hangars. This item will be placed on the November agenda. —Landscaping Project: PAGE 1—(c:airp\minutes\oct97.Min) —Status of Compass Rose: Insley stated Clark Hamilton will be returning on the 6th of October and they will begin working on the compass rose. —Flight Patterns: Update: B. Maintenance Issues: Staff —Fuel Tanks: Update: Barlow stated the RFP is being written right now. Brown stated we are looking at the feasibility as to the best way to go. Brown needs to know the fuel types. Skinner state 80 octane, which we do not know if this will be usable in the future; 100 octane, 12,000 gallons; and jet fuel, 6,000 gallons. Discussion was held in reference to types of fuel needed at the Airport. Card-lock access to purchasing fuel was also discussed in reference to airplane fuel. —Tree Trimming: Status: Barlow stated an RFP for tree trimming will be prepared. Brown stated this item is on the "sooner" list. —Airport Water Line: Status: New construction of the Airport water line has been completed. The hydrant has been tagged. —Office Carpets/Bathrooms: Barlow stated sealer from the runway has been tracked into the restrooms and has been cleaned by Carpet Masters. The restrooms will be cleaned in June as scheduled annually. Skinner stated the material used for the wall surface is not conducive to public restrooms. Walls need to have tile, marble etc. placed for commercial cleaning purposes. Mace asked Barlow to research the costs to upgrade the restrooms. —Unicom/ATIS: Status: Barlow stated Skinner replaced the Unicom himself and the City will reimburse him. The old one may be usable by adding a monitor. —Star Thistle: Barlow stated she talked to Steve Gies, Parks Department, and he will take a look at the star thistle problem. The spraying will be done at a later date. —Striping Touch-up: Barlow stated they are not sure if this has been completed. Skinner stated the majority has been taken care of and the only area needing touch-up is by the fire hydrant. PAGE 2- (c:airp\minutes\oct97.Min) I —Airport Sewer Line: Status: Barlow recommended the Airport sewer line be dropped from the agenda. Mace told Barlow to drop this agenda item. _Leases, Helicopter Business: Barlow stated she has not heard from the helicopter business has not made another contact with the City. Discussion was held on TaraLabs building their hangars. Mace asked Barlow to write a note to persons with leases and to find out what their status is in building new hangars. C. Renewal of FBO Lease: Status Report: Skinner stated he has prepared his proposal for the FBO lease and he will have it submitted the next day to the City. The lease will begin February 1st. IV. NEW BUSINESS: A. Financial Report: Skinner stated his financial report is in the Commission packets. He Reviewed and discussion was held in reference to the report. August was the biggest month for fuel sales. Discussion was held on increases of income over the past several years and the current charges. B. CAP Hangar Lease Status: Update: Barlow stated the CAP hangar lease has been received. The next step is to send the lease to City Council for their approval. C. Oregon Air Fair: November: Barlow asked if any of the Commissioners were planning to attend the Oregon Air Fair in Portland to be held on November 15th. She stated if they stated if anyone is planning to be sure and promote the Ashland Airport. The Fair will be held at the Portland Coliseum. D. Other: V. AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION: A. Status of Airport—Skinner: Skinner stated this agenda item is not needed because his issues are covered prior to, or in his safety report. Mace asked that the "Financial Report' be combined with Skinner's other line item reports. Skinner stated shop has been busy. He said the City has accomplished a lot at the Airport and he is really pleased. PAGE 3— (c:airp\minutes\oct97.min) I B. Review of Safety Reports--Skinner: There are no safety problems. The City is working on the lights. Skinner stated he has been approved for chartering and his certificate will be in his hand by the end of the week. He is not sure if he will fly during the winter months. C. Airport Association: Clark Hamilton is out of town. VI. INFORMATIONAL ITEMS: A. Other:` Barlow distributed an "Airport Rental Rates" report. Ashland will host the local Airport Association's meeting on October 21 st. Mace asked for an electronic version of the 1996 public survey that was in the packet. Barlow stated Monte George and Glen George have applied to the City for water. This issue will be addressed by the City Council at their October 7th meeting. Discussion was held on the location of the proposed water lines. Skinner stated for some reason the water usage for the F.B.O. was two to three times more than normal usage. Discussion was held on possible reasons and Skinner discussed last years meter readings compared to this years. DeBoer stated the water usage needs to be removed from the lease and the City should be paying for the use of water by the public and not Skinner. Also, the security mobile home electricity has been paid by Skinner. It was recommended the water usage would be a good exchange for the electricity. Yeamans asked the letters be written, not just phone calls, in reference to leases for the proposed new hangars. VII. ADJOURN: There being no further business the meeting adjourned at 1:09 p.m. R spectfully s miffed, ,P.ryZiG�i�J Caralyn Dusenberry v Administrative Secretary Public Works Administration PAGE 4— (c:airp\minutes\0ct97.Min) CITY OF ASHLAND OREGON SrArF Asy coy r. O n W A OL _ T dys pREG try �d n�1 S FINANCIAL REPORT For the three months ended September 30, 1997 '•J GF ASH., .. City of Ashland - City Hall Department of Finance ,GRFG ..... Ashland, Oregon 9752 and Administrative Services + Phone(541)488-53C Jill Turner,Director Fu(541)488-531 October 29, 1997 3o: The Mayor and Council _7n - Patrick Caldwell, Staff Accountant j S',.6j�L Financial Report as of September 30, 1997 1 i Accompanying is the financial report for the three months ended September 30, 1997 for the City of Ashland. It does not include the activities of the Parks and Recreation Commission, which will be presented separately to that commission. Unaudited, detailed Balance Sheets, Revenue, and Expenditure reports are available for your review in the Finance office. As you will note on page one, the overall cash position of the city has increased $1 . 9 million: Cash gains in the Enterprise and Capital Improvements funds are overshadowed by reductions in the General and Central Services funds. Analysis has indicated that there should be sufficient cash in the General Fund to satisfy requirements until property tax turnovers, delayed by I implementation of Measure 50, begin in December. Page two consists of, a summary overview of the operations of the city, revenues and expenditures are consistent with there anticipated position with the exception of Intergovernmental C Revenues . Federal disaster reimbursements accrued at June 30, 1� 1997 have not been fully realized at present, this deficit should resolve itself by the December financial report . While changes in staffing in the Planning Department have resulted in a delay in drawing fund from the Community Development Block Grant in that . fund. i Pages three through twenty are presentations of the individual funds compared to their adopted budgets. With all respects, they are well within the parameters of expenditure levels for this period of the fiscal year. Pages twenty-one through twenty-five present a more indepth perspective of those functions budgeted on a departmental basis. ,j r i i 'k CITY OF ASHLAND SCHEDULE OF CASH AND CASH EQUIVALENTS September 30, 1996 and 1997 ALLOCATION - 9/30/96 09/30/97 VARIANCE --------------------------- ------------------------------------------ General Fund 709,637.56 480,455.95 (229,181.61) Cemetery Fund ' 75,422.67 75, 703.06 280.39 Band Fund 46,218.65 51,244.01 5,025.36 Community Block Grant Fund (1, 935.35) (27, 939.19) (26,003.84) Street Fund 766, 004.14 722, 937.86 (43,066.28) Airport Fund 36,921.51 33,457.97 (3,463.54) Capital Improvements Fund 659, 043 .72 1,299, 332.18 640,288.46 Bancroft Bond Fund 420,409.43 447,626.19 27,216.76 General Bond Fund 271, 925.03 175,256.21 (96,668.82) Debt Service Fund . 295,648.35 279,028.21 (16,620.14) Ambulance Fund 8,093.05 785.54 (7,307.51) Water Fund 1,817,049.55 2, 179,023.00 361, 973.45 Sewer Fund 3,170,090.93 3,822,724.65 652,633.72 Electric Fund 1,140,410.99 1,654,655.55 514,244.56 Central Services Fund 465,313.10 269,337.20 (195,975.90) Insurance Services Fund 1,404,208.12 1, 511,372.69 107,164.57 Equipment Fund . 1,801,905.67 1,734,037.36 (67,868.31) Cemetery Trust Fund 628,607.81 639, 027.31 10,419.50 Ski Area Agency Fund 564,363.00 379,492.00 (184,871.00) Parks & Recreation Funds 1,378,406.76 1,901,623.14 523,216.38 ------------------------------------------ 15,657,744.69 17,629, 180.89 1, 971,436.20 SOURCE --------------------------- Petty Cash 973.00 973.00 0.00 General Bank Accounts (259,226.83) 62,709.16 321,935.99 Local Government Pool 3,378,563.33 7,934,188.33 4,555,625.00 U S Treasury Notes & Bills 800,851.56 1,335,864.38 535,012.82 Certificates of Deposit Bankers Acceptances 486,823.61 472, 703.09 (14,120.52) State & Local Instruments U S Agency Investments 11,249, 760.02 7,822, 742.93 (3,427,017.09) TOTAL 15,657,744.69 17,629,180.89 1,971,436.20 1 VIII CITY OF ASHLAND . STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 SUMMARY OF FUNDS ACTUAL BUDGET VARIANCE RESOURCES Working Capital Carryover 17,103,321 18,114,000 1, 010,679 94.42$ ---------- ----------- ---------- Taxes 1,360,154 6,850, 000 5,489, 846 19.868 Licenses and Permits 118,874 396, 000 277,126 30.02% Intergovernmental Revenue -31,325 2,850,000 2, 881,325 -1.10% Charges for Services 4,.809-,119 19,400,000 14, 590,881 24.79 Fines and Forfeitures 51, 977 195,000 143,023 26.65% Assessment Payments 104,100 592,000 487,900 17.58 Interest on Investments 206,388 926,000 719,612 22.29% Miscellaneous Revenues 55,150 286,000 230,850 21.13% Other Financing Sources . 0 6, 996,000 6, 996,000 .00% Operating Transfers In 476,689 1, 993,000 1,516,311 23.92% I ---------- ----------- ---------- . { TOTAL RESOURCES 24,254,447 58,598, 000 34,343,553 41.41% ICI EXPENDITURES Personal Services 2,496,557 10,236,000 7,739,443 24.39% Materials and Services 3,303,511- 14,421,850 11,318,339 21.52% Capital Outlay 1,013,955 12,673,000 11,659, 045 8.00% Debt Service 777.,312 2,303,000 1,525,688 33:75% Operating Transfers Out 476,689 634,000 157,311 75.19% Operating Contingency 0 3,080,150 3, 080,150 .00% ---------- ----------- ---------- TOTAL EXPENDITURES 7,868,024 43, 348,000 35,479, 976 18.15$ ---------- ----------- ---------- ENDING FUND BALANCE 16,386,423 14,054,000 -1, 161,423 107.63% I r i 2 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 GENERAL FUND ACTUAL BUDGET VARIANCE RESOURCES Working Capital Carryover 809,606 875, 000 65,394 92.53% ---------- ----------- ---------- Taxes 952,462 4, 784, 000 3,831,538 19.91% Licenses and Permits 118,874 396, 000 277,126 30.02% Intergovernmental Revenue 41,562 373,000 331,438 11.14% Charges for Services 93,026 429,000 335,974 21.68% Fines and Forfeitures 51,977 195,000 143,023 26.65% Interest on Investments 40,684 43,000 2,316 94.61% Miscellaneous Revenues 16,722 65,000 48,278 25.73% Operating Transfers In 40,000 40,000 0 100.00% ---------- ----------- ---------- TOTAL RESOURCES 2,164,913 7,200,000 5,035,087 30.07% EXPENDITURES - Human Resources 34,843 83,000 48,157 41.98% Economic Development 71,240 250,850 179,610 28.40% Miscellaneous 12,435 90, 000 77, 565 13.82% Debt Service 75,639 82,000 6,361 92.24% Operating Transfers Out 3,000 3,000 0 100.00% Operating Contingency 0 381,150 381,150 .00% Police 615,804 2,523,000 1,907,196 24.41% Municipal Court 46,848 191,000 144,152 24.53% Communications 93,212 504,000 410,788 18.49% Fire 490,966 2,034,000 1,543,034 24.14% Senior Program 31,466 125,000 93,534 25.17% Planning Division 123,471 506, 000 382, 529 24.40% Building Division 98,150 327, 000 228,850 30.02% ---------- ----------- ---------- TOTAL EXPENDITURES 1,697,074 . 7,100,000 5,402,926 23.90% ---------- ----------- ---------- ENDING FUND BALANCE 467,839 100,000 -367,839 467.84% 3 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 CEMETERY FUND ACTUAL BUDGET VARIANCE % RESOURCES Working Capital Carryover 109, 317 106,000 -3,317 103.131 ---------- ----------- ---------- Taxes 3,764 196,000 192,236 1.92% Charges for Services 13,852 57, 000 43,148 24.301 Interest on Investments 1,045 5, 000. 3, 955 20.90 Operating Transfers In 9,189 45, 000 35,811 20.42% ---------- ------ TOTAL 137,167 409,000 271,833 33.54% EXPENDITURES Personal Services 29,652 105,000 75,348 28.24% Materials and Services 38,429 151,000 112, 571 25.451 Capital Outlay 0. 21,000 21,000 .00%; !� Operating Transfers Out 500 1,000 500 50.00 Operating Contingency 0 40,000 40,000 .00%; ---------- ----------- ---------- 1 TOTAL EXPENDITURES 68,581 318,000 249,419 21.57$ ---------- ----------- ---------- ENDING FUND BALANCE 68,586 91, 000 22,414 75.37% E i4 I i �I 1 4 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 BAND FUND ACTUAL BUDGET VARIANCE RESOURCES Working Capital Carryover 73,847 64,000 -9,847 . 115.39% ---------- ----------- --------- Taxes 1,095 54,000 52,905 2.03% Interest on Investments 737 3,000 2,263 24.57% ---------- ----------- --------- TOTAL RESOURCES 75,679 121,000 45,321 62.548 EXPENDITURES Personal Services 1,687 5,000 3,313 33.74% Materials and Services 22,748 52,000 29,252 43.75% Operating Contingency 0 10,000 10,000 .00% ---------- ----------- ---------- TOTAL EXPENDITURES 24,435 67,000 42,565 36.47% ---------- ----------- ---------- ENDING FUND BALANCE 51,244 54,000 2,756 94.9096 5 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 COMMUNITY BLOCK GRANT FUND ACTUAL BUDGET VARIANCE RESOURCES Intergovernmental Revenue -14,275 509,000 523,275 2.80% ---------- ----------- ---------- TOTAL RESOURCES -14,275 509, 000 523,275 -2.80% EXPENDITURES Personal Services 8,143 38,000 29,857 21.43$ Materials and Services 9,050 431,000 421,950 2.10 Capital Outlay 51 35,000 34,949 .15% Operating Contingency 0 5,000 5,000 .00% TOTAL EXPENDITURES 17,244 509,000 491,756 3.39% ---------- ----------- ---------- ENDING FUND BALANCE -31,519 0 31,519 I I I i ^, 6 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 . , STREET FUND ACTUAL BUDGET VARIANCE $ RESOURCES - Working Capital Carryover 884,667 766,000 -118,667 115.49k ---------- ----------- ---------- Taxes 89,715 332,000 242,285 27.02% Intergovernmental Revenue 148,728 1,728,000 1,579,272 8.61 Charges for Services 188,976 760,000 571,024 24.87$ Interest on Investments 8,543 42,000 -33,457 20.348 Miscellaneous Revenues 0 5,000 5,000 .00%; ---------- ----------- --------- TOTAL RESOURCES 1,320,629 3,633,000 2,312,371 36.35% EXPENDITURES Personal Services 139,013 604,000 464,987 23.02% Materials and Services 258,403 1,201,000 942,597 21.528 Capital Outlay 164,211 1,402,000 1,237,789 11.71$' Debt Service 1,402 3,000 1,598 46.738 Operating Transfers Out 0 80,000 80, 000 .008 Operating Contingency 0 93,000 93, 000 .00% --------- ----------- ---------- TOTAL EXPENDITURES 563, 029 3,383, 000 2,819,971 16.64% ---------- ----------- ---------- ENDING FUND BALANCE 757,600 250,000 -507,600 303.04% 7 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 AIRPORT FUND ACTUAL BUDGET VARIANCE RESOURCES Working Capital Carryover 34,484 33,000 - _1, 484 104.50% Charges for Services 9, 832 54, 000 44,168 18.21 Interest on Investments 439 2,000 1,561 21.95$ Operating Transfers In 0 68,000 68, 000 .00% _ ---------- ----------- ---------- TOTAL RESOURCES 44,755 157,000 112,245 28.51% EXPENDITURES Personal Services 0 1, 000 1,000 .00%; Materials and Services 15,297 56,000 40,703 27.32 Capital Outlay 0 80,000 80,000 .00!k Operating Contingency 0 5,000 5,000 .00% , ---------- ----------- ---------- - TOTAL EXPENDITURES 15,297 142,000 126,703 10.77% ---------- ----------- -----—--- ENDING FUND BALANCE 29,458 15,000 -14,458 196.39! 1 I ii 8 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 CAPITAL IMPROVEMENTS FUND ACTUAL BUDGET VARIANCE % RESOURCES Working Capital Carryover 1,758,067 1,572,000 -186,067 111.84% ---------- ----------- ---------- Taxes 61,768 251,000 189,232 24.61% Charges for Services 36,589 221,000 184,411 16.56% Assessment Payments 1,749 . 302,000 300,251 .58% Interest on Investments 16,490 86,000 69, 510 .19.17% Miscellaneous Revenues 31,151 43,000 11,849 72.44% Other Financing Sources 0 941,000 941, 000 .00% Operating Transfers In 0 80,000 80, 000 .00$ ---------- ----------- ---------- TOTAL RESOURCES 1,905,814 3,496,000 1,590,186 54.511; EXPENDITURES Personal Services 0 1,000 1,000 .00% Materials and Services 15,398 123,000 107,602 12.52% Capital Outlay 284,645 1,788,000 1,503,355 15.92% Operating Transfers Out 262,000 303,000 41,000 86.47% Operating Contingency 0 200,000 200,000 .00% . ---------- ----------- ---------- TOTAL EXPENDITURES 562,043 2,415,000 1,852,957 23.27% ---------- ----------- ---------- ENDING FUND BALANCE 1,343,771 1, 081,000 -262,771 .124.31% 9 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 BANCROFT BOND FUND ACTUAL BUDGET VARIANCE 8 RESOURCES Working Capital Carryover 381,623 395,000 13,377 96.61% ---------- ---- -------- Assessment Payments 102,351 290, 000 187,649 .35.29% Interest on Investments 4,105 15,000 10,895 27.37% ---------- ----------- ---------- TOTAL RESOURCES 488,079 700,000 211,921 69.73% EXPENDITURES " Debt Service 0 510, 000 510,000 .00% Operating Transfers Out 40, 000 40, 000 0 100.00% ---------- ----------- ---------- TOTAL EXPENDITURES 40,000 550,000 510,000 7.27% ---------- ----------- ENDING FUND BALANCE 448, 079 150, 000 298, 079 298.72% i i 10 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY. BASIS) _ For the three months ended September 30, 1997 GENERAL BOND FUND ACTUAL BUDGET VARIANCE 8 RESOURCES Working Capital Carryover 272, 919 273,000 81 99.97& ---------- ----------- ---------- Taxes 4,180 288, 000 283,820 1.458 Interest on Investments 3,281 16,000 12,719 20.51% Operating Transfers In 162,000 162,000 0 100.008 ---------- ----------- ---------- TOTAL RESOURCES - 442,380 739,000 296,620 59.86$ EXPENDITURES Debt Service .268,911 462,000 193,089 58.218 ---------- ----------- ---------- TOTAL EXPENDITURES 268,911 462,000 193,089 58.21$ ---------- ----------- ---------- ENDING FUND BALANCE 173,469 277, 000 103,531 62.624 11 i CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 DEBT SERVICE FUND ACTUAL BUDGET VARIANCE $ RESOURCES Working Capital Carryover 47,712 82,000 34,288 58.19% Charges for Services 9, 046 37,000 27,954 24.45 Interest on Investments 2,560 . 4,000 1,440 64.00% Miscellaneous Revenues 0 9,000 9,000 .00% Operating Transfers In 265,000 306,000 41, 000 86.60% ---------- ----------- ---------- TOTAL RESOURCES 324,318 438,000 113,682 74.05'; EXPENDITURES Debt .Service 45,290 361,000 315, 710 12.55% --------- ----------- ---------- ! TOTAL EXPENDITURES ----45,290 - 45,290 361,000 315,710 12.558 ENDING FUND BALANCE 279,028 _ 77,000 -202,028 362.37; i i a 12 i CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 AMBULANCE FUND - ACTUAL BUDGET VARIANCE $ RESOURCES Working Capital Carryover 377,617 146,000 -231,617 258.64$ --------- ----------- ---------- Charges for Services 145,316 671,000 525,684 21.66 Interest on Investments 1,231 1,000 -231 123.10* Miscellaneous Revenues 0 2,000 2,000 .00$ Interfund Loans 0 350,000 350,000 .00% ---------- ----------- ---------- TOTAL RESOURCES 524,164 1,170,000 645,836 44.80 EXPENDITURES . Personal Services 56,261 165,000 108,739 34.10$ Materials and Services 60,614 476,000 415,386 12.73% Capital Outlay 4,670 27,000 22,330 17.30% Debt Service 271,824 319,000 47,176 85.218 Operating Contingency 0 83,000 83,000 .00% ---------- ----------- ---------- TOTAL EXPENDITURES 393,369 1,070, 000 676,631 36.76% ---------- ----------- ---------- ENDING FUND BALANCE 130,795 100,000 -30,795 130.798 13 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 WATER FUND ' ACTUAL BUDGET VARIANCE RESOURCES Working Capital Carryover 2,541,474 2,364,000 -177,474 107.51% ---------- ----------- ---------- Charges for Services 1, 014, 170 2,791, 000 1, 776,830 36.34% Interest on Investments 23,137 111, 000 87,863 20.84% Miscellaneous 0 25,000 25,000 .00% ---------- ----------- -----—--- TOTAL RESOURCES . 3,578, 781 5,291,000 1, 712,219 67.641 EXPENDITURES ' Forest Interface - 6,063 100,000 93, 937 6.06% Operations 498,398 2,448,000 1, 949,602 20.36% Debt Service 114,246 336,000 221, 754 34.00% Operating Transfers Out 162, 000. 162,000 0 100.00% Operating Contingency 0 300,000 300,000 .00% ' Conservation 22,063 -------94,000 _71,937 23.47% TOTAL EXPENDITURES 802,770 3,440,000 2,637,230 23.34% ------—-- ----------- ENDING FUND BALANCE 2,776,011 1,851,000 -925,011 149.97% i 14 i CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) - For the three months ended September 30, 1997 SEWER FUND ACTUAL BUDGET VARIANCE t RESOURCES Working Capital Carryover 4, 164,332 5,681, 000 1,516,668 73.30% ---------- ----------- ---------- Taxes 247,170 945, 000 697,830 26.161 Intergovernmental Revenue -240,306 0 240,306 Charges for Services 590, 918 2,372,000 1,781,082 24.911 Interest on Investments 40,348 313,000 272,652 12.891 Other Financing Sources 0 6,996,000 6,996,000 .00% ---------- ----------- ---------- TOTAL RESOURCES 4,802,462 16,307,000 11,504,538 29.451 EXPENDITURES OPERATIONS Personal Services 125,749 519,000 393,251 24.23% Materials and Services 210,162 817,000 606,838 25.72% Capital Outlay 150,595 . 6,213, 000 6,062,405 2.421 Debt Service 0 173, 000 173,000 .00t Operating Contingency 0 1, 000, 000 1,000,000 .00% ---------- ----------- ---------- TOTAL EXPENDITURES 486,506 8,722, 000 8,235,494 5.58% ---------- ----------- ---------- ENDING FUND BALANCE 4,315,956 6,389, 000 3,269,044 56.90% 15 i CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 ELECTRIC FUND ACTUAL BUDGET VARIANCE % RESOURCES Working Capital Carryover 1, 992,634 1,883, 000 -109,634 105.82k ---------- ----------- ---------- Intergovernmental Revenue 32,966 240,000 207, 034 13.74% Charges for Services 1,792,276 8,089,000 6,296, 724 22.16% Interest on Investments 18, 996 76,000 57, 004 24.99% Miscellaneous Revenues -374 63,000 63,374 - .59% . ---------- ----------- ---------- TOTAL RESOURCES 3,836,498 10,351, 000 6, 514,502 37.06k EXPENDITURES Conservation 99,242 449,000 349,758 22.10% Operations 1,719,436 8,281,000 6,561,564 20.76% Debt Service 0 57,000 57, 000 .00% Operating Contingency 0 480,000 480, 000 .00% ---------- ----------- TOTAL EXPENDITURES 1,818,678 9,267, 000 7,448,322 19.63% ---------- ----------- ---——--- ENDING FUND BALANCE 2,017,820 1,084,000 -933,820 186.15% i i i i 16 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 CENTRAL SERVICES FUND ACTUAL BUDGET VARIANCE 4 RESOURCES Working Capital Carryover 159, 753 180,000 20,247 88.754 ---------- ----------- ---------- Charges for Services 655,203 2,633,000 1,977,797 24.88% Interest on Investments 3,247 9,000 5, 753 36.084 Miscellaneous Revenues 42 2,000 1, 958 2.104 ---------- ----------- ---------- TOTAL RESOURCES 616,245 2,824,000 2,005,755 28.97$ EXPENDITURES Administration 177,120 658,000 480,880 26.924 Finance 254,271 1,085,000 830,729 23.444 Operating Contingency 0 56,000 56, 000 .00% City Recorder 26,681 115,000 88,319 23.204 Public works 128,059 567,000 438, 941 22.594 Computer Services 114,913 343,000 228,087 . 33.504 ---------- ----------- ---------- TOTAL EXPENDITURES 701,044 2,824,000 2,122, 956 24.824 ---------- ----------- ---------- ENDING FUND BALANCE - 117,201 0 -117,201 17 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 INSURANCE SERVICES FUND ACTUAL BUDGET VARIANCE $ RESOURCES Working Capital Carryover 1,192, 050 1,131,000 -61,050 105.40$ ---------- ----------- ---------- Charges for Services 27,691 339, 000 311,309 8.17$ Interest on Investments 15,083 66,000 50,917 22.85% Miscellaneous Revenues .4,635 12,000 7,365 38.63$ ---------- ----------- ---------- TOTAL RESOURCES 1,239,459 1,548,000 308, 541 80.07$ EXPENDITURES Personal Services 3, 113 15,000 11,887 20.75$ Materials and Services 164,683 704,000 539,317 23 .39$ Operating Contingency - 0 300,000 300, 000 .00$ ---------- ----------- ---------- TOTAL EXPENDITURES 167,796 1,019, 000 851,204 16.47$ ---------- ----------- ---------- ENDING FUND BALANCE 1,071,663 529,000 -542,663 202.58$ f i 18 I CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 EQUIPMENT FUND ACTUAL BUDGET VARIANCE RESOURCES Working Capital Carryover 1,667, 713 1, 926,000 258,287 86.598 -—------- ---'------- ---------- Charges for Services 227, 513 936,000 708,487 24.31% Interest on Investments 18, 963 89,000 70,037 21.31 Miscellaneous Revenues 2, 974 60,000 57,026 4.96 ---------- ----------- ---------- TOTAL RESOURCES 1,917,163 3, 011,000 1,093,837 63.67 EXPENDITURES Personal Services 43,208 167,000 123,792 25.87 Materials and Services 85,722 412,000 326,278 20.81% Capital Outlay 57,838 948,000 890,162 6.10% Operating Contingency 0 127,000 127, 000 .00%. ---------- ----------- ---------- TOTAL EXPENDITURES 186, 768 1,654,000 1,467,232 11.29% ---------- ----------- ---------- ENDING FUND BALANCE 1,730, 395 1,357,000. -373,395 127.52% 19 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30., 1997 CEMETERY TRUST FUND ACTUAL BUDGET VARIANCE % RESOURCES Working Capital Carryover 635,506 637,000 1,494 99.77% ---------- ----------- ---------- III Charges for Services 4, 711 11,000 6,289 42.83% Interest on Investments 7,499 45,000 37,501 16.66% Operating Transfers In - 500 1,000 500 50.00% ---------- =---------- ---------- TOTAL RESOURCES 648,216 694, 000 45, 784 93.40% EXPENDITURES - operating Transfers Out 9,189 45,000 35,811 20.42% ---------- ----------- ---------- TOTAL EXPENDITURES 9,189 45,000 35, 811 20.42% ---------- ----------- ---------- ENDING FUND BALANCE 639,027 649,000 9, 973 , 98.46% I I 20 d CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 GENERAL FUND ACTUAL BUDGET VARIANCE $ EXPENDITURES HUMAN RESOURCES Materials and Services 34,843 83, 000 48,157 41.98$ ---------- ----------- ---------- TOTAL 34,843 83, 000 48,157 41.98% ECONOMIC DEVELOPMENT Materials and Services 71,240 250, 850 179,610 28.401 ---------- ----------- ---------- TOTAL 71,240 250, 850 179,610 28.40% MISCELLANEOUS Materials and Services 12,435 90, 000 77, 565 13.82% Debt Service 75,639 82, 000 6,361 92.24% Operating Transfers Out 3,000 3, 000 0 100.00% Operating Contingency 0 381, 150 381, 150 .00$ --------- ----------- ---------- TOTAL 91,074 556, 150 465, 076 16.38% POLICE Personal Services 458,358 1,888, 000 1,429,642 24.28$ Materials and Services -157,446 . 614, 000 456, 554 25.64% Capital Outlay 0 21, 000 21, 000 .00% ---------- ----------- --------- TOTAL 615,804 2,523, 000 1, 907, 196 24.41% MUNICIPAL COURT Personal Services 34,475 133, 000 _ ' 98,525 25.92% Materials and Services 12,292 58, 000 45,708 21.19% Capital Outlay 81 0 -81 ---------- ----------- ---------- TOTAL - 46,848 191,000 144,152 24.53% COMMUNICATIONS Personal Services 74, 907 305,000 230,093 24.56% Materials and Services 17,377 100,000 82,623 17.381; Capital Outlay 928 99,000 98,072 .94% ---------- ----------- ---------- TOTAL 93,212 504,000 410,788 18.49$ FIRE Personal Services 374,869 1,604,000 1,229,131 23 .37% Materials and Services 107,590 403,000 295,410 26.7096 Capital Outlay 8,507 27,000 18,493 31.51% ------ ----------- ---------- TOTAL 490,966 2,034, 000 1, 543,034 24.14% SENIOR PROGRAM Personal Services 24,301 95, 000 70,699 25.58% Materials and Services 7,145 30, 000 22,855 23.82% Capital Outlay 20 0 - -20 ---------- ----------- ---------- TOTAL 31,466 125,000 93,534 25.17% 21 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 GENERAL FUND ACTUAL BUDGET VARIANCE EXPENDITURES PLANNING DIVISION Personal Services 79,001 302,000 222,999 26.16% Materials and Services 44,470 204,000 159,530 21.80% ---------- --------7-- ---------- TOTAL 123,471 506,000 382,529 24.40% BUILDING DIVISION Personal services 58,283 241,000 182, 717 24.18% Materials and Services 39,867 86,000 46,133 46.3696 ---------- ----------- ---------- TOTAL - 98,150 327,000 228,850 30.025k I 22 I CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 WATER FUND ACTUAL BUDGET VARIANCE EXPENDITURES FOREST INTERFACE - Personal Services 3,087 5,000 1,913 61.74% Materials and Services 2, 976 95, 000 92,024 3.13% ---------- ----------- --------- TOTAL 6,063 100,000 93, 937 6.06% OPERATIONS Personal Services 198,664 772,000 573,336 25.731; Materials and Services 206,867 957,000 750,133 21.62% Capital Outlay 92,867 719,000 626,133 12.92% Debt Service 114,246 336,000 221,754 34.0096 Operating Transfers Out 162,000 162,000 0 100.00% Operating Contingency 0 300,000 300,000 .00% ----- ----------- ---------- TOTAL 774,644 3,246,000 2,471,356 23.86% CONSERVATION Personal Services 12,338 49,000 36,662 25.18% Materials and Services 9,725 45,000 35,275 21.6191 ---------- ----------- ---------- TOTAL 22,063 94,000 71, 937 23.47% ---------- ----------- ---------- TOTAL EXPENDITURES 802,770 3,440,000 2,637,230 23.34% ---------- ----------- ---------- ENDING FUND BALANCE 2, 776,011 1,851, 000 -925,011 149.97% 23 CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 1 ELECTRIC FUND ACTUAL BUDGET VARIANCE EXPENDITURES ' CONSERVATION Personal Services 30,775 118,000 87,225 26.08% Materials and Services 68,467 331,000 262,533 20.68%' ---------- —---- ---------- TOTAL 99,242 449, 000 349, 758 22 .10% OPERATIONS Personal Services 266,894 1,119,000 852,106 23.85% Materials and Services -1,252, 555 5, 977,000 4,724,445 20.96% Capital Outlay 199, 987 1,185,000 985,013 16.88% Debt Service 0 57, 000 57,000 .0096 Operating Contingency 0 - 480,000 480, 000 .00% ---------- TOTAL - 1,719,436 8,818,000 7, 098,564 19.50% ---------- ----------- ---------- TOTAL EXPENDITURES 1,818,678 9,267, 000 7,448,322 19.63% ---------- - ----------- ---------- III ENDING FUND BALANCE 2,017,820 1,084,000 -933,820 186.15% f i 24 • CITY OF ASHLAND STATEMENT OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) For the three months ended September 30, 1997 CENTRAL SERVICES FUND ACTUAL BUDGET VARIANCE & EXPENDITURES ADMINISTRATION Personal Services 129,773 531,000 401,227 24.44% Materials and Services 47,347 127,000 79,653 37.28% ---------- ----------- ---------- TOTAL 177,120 658,000 480,880 26.92$ FINANCE Personal Services 171,219 720,000 548, 781 23.78% Materials and Services 64,288 340,000 275, 712 - 18.91% Capital Outlay 18,764 25,000 6,236 75.06& ---------- ----------- ---------- TOTAL 254,271 1,085, 000 830,729 23.44% MISCELLANEOUS Operating Contingency 0 56, 000 56,000 .00% ---------- ----------- ---------- TOTAL 0 56,000 56,000 .00$ CITY RECORDER Personal Services 23, 728 83,000 59,272 28.59% Materials and Services - 2,953 32,000 29,047 9.23& ---------- ----------- ---------- TOTAL 26,681 115,000 88,319 23.20% PUBLIC WORKS Personal Services 114,346 479,000 364,654 23.87% Materials and Services 13,713 83,000 69,287 16.52% Capital Outlay 0 5,000 5,000 .00% ---------- ----------- ---------- TOTAL 128, 059 567,000 438,941 22.59% COMPUTER SERVICES Personal Services 34, 713 172,000 137,287 20.18% Materials and Services - 49,409 93,000 43,591 53.13% Capital Outlay 30,791 78,000 47,209 39.48% ---------- ----------- ---------- TOTAL 114, 913 343,000 228,087 33 .50% 25 CITY OF ASHLAND 0 Administration Office of the atyAdministrator EGO MEMORANDUM DATE: October 31, 1997 TO: Honorable Mayor and City Council FROM: Brian L. Almquist, City Administra®__/ RE: Monthly Report - October 1997 The following is a report of my principal activities for the past month and a status report on the various City projects, and Council goals and notes to staff for 1996-97 and 1997-98. 1. PRINCIPAL ACTIVITIES: 1. Had breakfast with Superintendent John Daggett to discuss issues of mutual concern. 2. Met with Dr. Kevin Talbert from SOU regarding proposed Masters in Management program slated to begin in September 1998. 3. Hosted two-day meeting of Oregon Municipal Electric Utilities at Winchester Inn. 4. Had coffee with Councilor Wheeldon to discuss LID options and other subjects. 5. Met with Attorney Jim Martin to discuss our defense in the Mark Cooper case scheduled for trial in early November. 6. Had coffee with Councilors Hauck and DeBoer to discuss various city issues. 7. Met with Paul Notte and Chief Fleuter to discuss closure of shooting range on Glenview Drive. 8. Participated in all-day mediation session with Ashland Firefighters and our negotiating team, which was unsuccessful. The matter now goes to arbitration. 9. Attended monthly Chamber Board of Directors meeting at Si Casa Flores. 10. Met with Chief Fleuter and Capt. Clements regarding alternate staging area for Children's Halloween parade. 11. Met with Steve Groveman regarding status of Community Resources Center and options for payment of SDC and other connect fees. 12. Met with Gerald Cavanaugh regarding issues relating to our electric utility and retail iaccess legislation (competition). 13. Met with realtor Donna Andrews regarding lease of old SP roundhouse property. 14. Met with Parks Director Mickelsen and City Attorney Nolte to discuss property taxes under Measure 50 and related City Charter issues. 15. Attended memorial service for Nancy Peterson at SOU. 16. Had coffee with Councilors Laws, Hagen and DeBoer regarding various city issues. 17. Attended Purchasing Agent Mike Biondi's retirement potluck. 18. Attended Council study session on UD's. 19. Was honored by our City employees at a potluck luncheon at the National Guard Armory. 20. Met with Todd Cecil of Railtex to discuss right-of way modifications for Central Ashland bikeway, and the feasibility of acquiring additional r/w from Heiman Street to Jackson Road. 21, Had coffee with Councilors Hauck, Wheeldon and Laws regarding various City issues. 22. Participated in my "farewell" Town Hall Special with Pete Belcastro and Joe Brett. 23. Attended pre-trial conference on Cooper lawsuit. 24. Attended SOU convocation to celebrate attainment of university status. 11. STATUS OF VARIOUS CITY PROJECTS: 1. IndianaJSiskivou Realignment. Construction began last week and is expected to be completed in about 30 days. 2. Central Ashland Bikeway Project. In spite of a bid which exceeded estimates by over $350,000, staff was able to receive Council approval to proceed with the bid award through borrowing against future gas tax revenues and deferral of several less important projects. Construction should begin in the next 30 days and take about 6 months to complete. 3. Mountain/E. Main Signalization. Work on the concrete portion of the project is about 75% complete. Work on the signal installation has begun and will be completed this next week. 2 a III. STATUS OF UNCOMPLETED 1995-96 COUNCIL GOALS: 1. Resolve office building/space needs issue. Council decided at its August Study Session to proceed with a scaled down building for Public Works, Computer Services and Fire Administration at the East Main site. It was also decided to dedicate future resources to the City Hall upgrade/third story addition and to modify the CIP accordingly. The Site Review for the Public Works offices scheduled for approval by the Hearings Review Board in October, was called up for a full public hearing in November before the Planning Commission by Developer Rick Vezie. Unless approval is gained soon, we may miss the December-January bidding window. IV. STATUS OF UNCOMPLETED 1996-97 COUNCIL GOALS: 1. Encourage alternative transportation modes through such means as completing negotiations for bicycle access from Jackson Road to Crowson Road along the railroad tracks. (A representative of Railtex visited Ashland earlier this week and will get back to us soon on whether this is possible). 2. Reexamine growth management policies as they affect density, transportation, and city services. (This will be part of the Comprehensive Plan periodic review process) V. 1997-98 COUNCIL GOALS: 1. Continue to communicate the importance and gractice of the "Valdez Principles" in all aspects of City operations, especially related to flood restoration and control projects. Ensure that the City supports the activities of the Watershed Partnership and City Forest Commission. (Dick Wanderscheid presented the first annual report of progress at the July 1 Council meeting. Framed copies of the Valdez Principles have been posted in all city departments. We will begin incorporating presentations at monthly safety meetings in each department) 2. Ensure that emergency water requirements are adequately addressed through the examination of an intertie with Talent, Phoenix and the Medford Water Commission, additional water from TID, or other sources. (Both these studies are in progress) 3. Re-examine flood plain and hillside areas in light of the recent flood event and modify maps and ordinances appropriately. (In progress) 4. Review Fire Department space needs and acquire appropriate land as opportunities arise. (Noted) 5. Position the Electric Utility to remain competitive in the coming deregulated electric utility environment. (The 96/97 Budget includes funds for a cost-of-service study which will include a look at "unbundling" of our rates. We also have an appropriation to install a dark fiber ring for a SCATA load management computer program. This fiber ring will give us the capacity to provide 3 such services as CAN, Internet and many other consumer products) VI. NOTES TO STAFF FROM 1996-97: 1. Administration will continue to explore purchase of land for a Transportation Center that ensures the option for a future rail link. (nothing new to report) 2. City Administrator to recontact Vogels about viability of purchase. (Ken Mickelsen and I have met several times with the Vogels, the most recent of which was last month. Ken Mickelsen will prepare a written offer and financing plan, but we are still substantially apart on the appraised value and their asking price) 4 Brian L Almquis City Administrat 4 I CITY OF ASHLAND Office of the Mayor 0 MEMORANDUM r°''•0 EGG�, ',• M f DATE: October 24, 1997 TO: Council Members FROM: Cathy Golden, Mayor RE: APPOINTMENT TO FOREST COMMISSION Confirmation is requested to appoint Eric Schehen to the vacant position on the Forest Lands Commission which term expires on April 30, 1998. The vacancy was created by the resignation of C. Herschel IGng, M.D. We did not advertise for this position as there was a recent application on file from Eric Schehen, a copy of which is enclosed. Attachments i to Cathy Golden regarding Ashlands Forest Commission from Eric Schehen July 2, 1997 _ILL Cathy, 1 am writing as an introduction and to express my interest in becoming a participant in the Ashland Forest Commission. The issues of continued water quality and forest health are of paramount importance not only to me and my family but to all families and families to come for generations. I am an Oregon native and have lived in southern.Oregon for over 25 years, eight of which I've lived here in Ashland. I am a member of the local Sierra Club and have devoted months studying, discussing, and hiking with local experts, and Forest Service personnel in _- - .regards to the_HAIRED-timber-sale..t ,believe communication and planning are the greatest tools we have in our possession. I certainly don't want to get bogged down in the details of HAZRED, but instead would like to praise the City's effort to address water quality and forest health in our area. We have learned that road building and logging intensify runoff and flood related problems at the same time we have identified a potential problem in accumulating slash and dead and down fuels. These when added to fire suppression could spell a "Natural Disturbance" fire. I would like to discuss with the Forest Commission the possibility of exploring restoration plans in the light of expert Forest Service fire regime data that shows our water shed will burn within the next fifteen years regardless of management strategy . My intention here is to add local and regional knowledge to help ensure our areas future forest health and water quality. Please feel free to contact me at 482-0538 or 368 Bridge St. Ashland Ore. 5 er4 Of P11 _ i I� WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number o, i e.,- e_ SLY Z0 2 S 3a 4&? ANN `� l s' �.. r �A d 2t lig L I & y a g �a 13-1 A 1 D WA ST liup/uc2 70 M/„►Eto ti a as o iC 557--660 WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDs NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDs TO EFFECT NECESSARY CHANGES TO CHAPTER 13.20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number / r EC L-:Z% ��<t c _ E' 3 G S ✓c c_c-rJ-tu� c c La Y�3L� -LZ--J 7 ss - -2,-L 77 L, 064 '4 fYo s D� q f t'/y2 5-3 r4 JcYZ 77 CST l 88- v9,S le ` AL - 01O t WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A . PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13.20 -LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number Ce 2 t Ld&Lt l?ASS ov o L�1 i e - 3 WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13.20 -`LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number�o Ira c _ Y. G./ Yi s Z7 C-AY y 73.$ n r, _ zq-7 6' 0r 7 � � /ss Zc a v g WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13.20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number c / L 6 O (e - al 'L124 781 7.5 11FZ-87C z L —sus -7 2-s�,� 3 142Z Jr. -2b0� tiu ��„� 6 Clio Luc 'FBa o083 f WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDs TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number 132S �(,•.. c/t f- 3 l S� i 7 ' / l GYM 7 ,u:A-- sari/ j-l'? C!`.• X c,c c, -75; )V, Vl IGVN'-T i!j �fiZ- ll867 1� WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL ' LIDs NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13. 20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. f1 ame Address Phone Number / 5 it v ilk G2rj Y 1=W S/ F� 2-7 7J_ WE REQUEST THAT THE CITY OF ASHL"D HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 . 20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address r Phone Number y88 -�vs� r 54- y&S 2 ys- 128 - ('��e, c WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 . 20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number R--� b 1 lu 9* �a _ , �`ccc r,z33 Cote F01i61 u I /Zf F 144A y - 5-?-57 s- Ati � -03 � WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENO FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number q 1 (� Jy AX6&:: 373 v/sr-.4 1/ 6 2 - Lips- 3 ,,L 33z 482--$2zc ' - '' ��3 s �� �. • Y -893 8z- cx� c WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number �. , ' 1.0 V; 5 w Pr_ '{T) b L o Z � 0 WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number 6 l . l e c5 C 7 � i WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDs TO EFFECT NECESSARY CHANGES TO CHAPTER 13 . 20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number lei " erg - 310 /�vel St . 482-5533 n�ra/?'P/v ,✓Y &,1114W al y�z - 2Str x> qne RT��v►2�90owG N A ) -Iq,�3 G'e%�2� ����✓ �3� M,our, � V�Sra 4�-�gi3 WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. N m Ad Phone Number IIi "� (A 0 ' r (1iaUi - !Z S` YCL�(/G'F/✓l� ��"20'/� R l / 1 ' R G7res(am '�`� ¢8z -B6fZ bz fi _q s 2-lbw WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 -LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. ame Address Phone Number �6 Z- 26tit WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDs TO EFFECT NECESSARY CHANGES TO CHAPTER 13 . 20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number ' yU� I� � x/88 • /63 • b/- q --o3R � 4 dl tZ fer 7— . ' a n �h man Co�4boG.r-. X2(02_ —c a . G AJA SZo , 147 WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 . 20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name Address Phone Number jz 3 WE REQUEST THAT THE CITY OF ASHLAND HOLD IN ABEYANCE ALL LIDS NOW IN PLACE AND THE FORMATION THEREOF FOR A PERIOD OF SIX MONTHS, DURING WHICH TIME THE COUNCIL WILL WORK WITH CITIZENS FOR FAIR LIDS TO EFFECT NECESSARY CHANGES TO CHAPTER 13 .20 - LOCAL IMPROVEMENT AND SPECIAL ASSESSMENTS - OF THE ASHLAND MUNICIPAL CODE. Name /� Address Phone Number �,. � a"9�i �T� �^�, �i r.�.� � � � a ,� ` "�,. � p, "�� Nrjp �� �;�.; s� ++elkk a.r a� r �� � .,�,,, ' y I F j �, �. y, y� � � {�I � ��� 1 .r � iWM' ,o ,� � x r .' �• 4'y <T, � L � ��� � li�Gf� Y � � ` �T t Y�", Q� *� _ � ''R �l" ,".e _ aX� :.a `:.4 _ r r CITY OF ASHLAND Office of the City Attorney (sal) 488-63W a 20 East Main,Ashland, OR 97520 (541) 488-5311 - Fax MEMORANDUM e�.•+0 EGO ..,.., Paul Nolte. City Attorney Sharlene P. Stephens. Legal Assistant DATE: October 31, 1997 TO: Mayor and City Council FROM: Paul Nolte RE: Ashland Street Quitclaim Deed to the Wesslers At the last council meeting questions were raised regarding the approval of a quitclaim deed from the city to Ian and Betty Wessler for a portion of Ashland Street between Terrace and Guthrie Streets. A sale of property to the Wesslers at 512 Herbert Street, which backs up to Ashland Street, triggered the issue of ownership in Ashland Street at that location. A title search to the Wessler property revealed that the 1889 deed conveying to the city that portion of Ashland Street in question failed to convey any interest because the grantors did not have title to the property when it was conveyed or at any time subsequent. A copy of the title examiner's report is attached. Also attached is a letter from Allen Drescher, attorney for the Wesslers, explaining the position of Wesslers. Until the title examiner's report was received, the city believed it owned that portion of Ashland Street. The city's engineering department concurs with the title examiner's report. Nevertheless, the issue raised at the council meeting was that the city may have obtained some interest in the property since Ashland Street has been designated on plat mats at this location for years and the city installed a water line in the property over 30 years ago. Even without a deed, the city may acquire title to real property or the right to use real property if all elements of adverse possession or prescriptive use are present. Generally,.those elements include (1) actual possession which has been (2) open and notorious, (3) hostile, (4) exclusive, (5) continuous and (6) for the period of the statute, (7) under color of title or claim of right. Possession of the land is the fundamental key to any claim. Ashland Street has never been improved at this location and there is nothing to indicate the city has ever used or possessed the property (except for the existing water line which is discussed below). The property is generally overgrown with trees, brush and undergrowth. There Memo to Mayor and Council October 31, 1997 Page 2 are sporadic remnants of a very old fence including fallen fence posts and wire strands. The apparent location of the fence, however, is not within the disputed area nor near the boundary of where the city thought it owned. From the few observable fence remnants, it appears the fence is nearer or even beyond the boundary line of the area conveyed to the Wesslers in the recent sale. And within the disputed area are buildings and raised gardening beds incorporated into the back yard of two storage g 9 9 512 Herbert Street which appear to have been there for some time. The kind of occupancy necessary for the city to establish a claim to the disputed area is one that sends notice to others. The city must show that it used or occupied the land in such a way that the real owner is presumed to have notice of occupancy. In this case there is no occupancy by the city which is open and notorious. The buried pipeline installed over 30 years ago is not obvious nor does it reveal an indication by the city that the property is being occupied for street or any other purpose. It is my opinion that the city does not have title by virtue of any recorded deed nor has the city obtained title through adverse possession. Because the elements for prescriptive use have been satisfied, the city does have a right to use the property for the location of the water line buried there but not for any other use. Attachments (2) c: Allen Drescher Paula Brown Jim Olson IP:do% n advm.opnl i • 502 WEST MAIN 097501 218 OREGON MEDFORD, TI (541) 779-2sll/FAX: (541) 2-6079 1_ September 9, 1997 19w CITY OF ASH ;X.) To: Jim Olson —� City of Ashland Engineering Re: Ashland Street, between Terrace Street and Guthrie Street Dear Jim: In searching our tract books for a conveyance. to the City of Ashland for that part of Ashland Street lying in the Southeast Quarter of the Southwest Quarter of Section 9 in Township 39 South, Range 1 East of the Willamette Meridian in Jackson County, Oregon, I was unable to find such a conveyance for that assessoring . southerly of, actually within, tax lot 391E9CD. I did find the conveyance from McIntire, Taylor, High and Albright, recorded in Volume 21, Page 84, of the Jackson County Deed Records. Although the description contained in .that deed includes the questioned part of Ashland Street, I did not find that any of the persons who executed the deed acquiran interestdin not lot 3600 at that time, nor have they find any other conveyance to the City of Ashland, for the questioned part of Ashland Street, that was executed by the owners of tax lot 3600. I have attached some copies ofdeeds that I did find, conveying property to the persons to the City of Ashland recorded in Volume 21, Page 84, of the Deed Records. None of these deeds contain a description which includes tax lt thereois3no0recordrdocumenthmonumentingnownershipsforcthes that questioned part of Ashland Street in the City of Ashland. I would be interested in your input on this matter. Please feel free to contact me, should you have any questions on my research and conclusion. Sincer , b Bennett Title Officer J ALLEN G. DRESCHER P.C. ATTORNEY AT LAW 300 E.MAIN • P.O.BOX 760 ASHLAND, OREGON 97520 TELEPHONE (541)482-4935 FAX(541)482-4941 October 29, 1997 HAND DELIVERED Mr. Paul Nolte Ashland City Attorney 20 E . Main Ashland, OR 97520 Re: Ian and Betsy Wessler . i Dear Paul: Thank you for discussing the above matter with me. You and I have both reviewed the enclosed letter dated September 9 , 1997 from Bob Bennett, a Title Officer at Jackson County Title Company, concerning the Southerly 20 feet of the property in question . I think that we agree that the City was given an invalid Deed to use the Southerly 20 feet for Street purposes . We also agree that the City has never used the Southerly 20 feet for Street purposes . The City has, however, used a water line that crosses the property within the Southerly 15 feet of the property. We attempted to resolve this matter at the time that my clients purchased the property by agreeing that my clients would grant to the City an easement to use the Southerly 15 feet for water line purposes including the additional right to install a new and larger water line within the Southerly 15 feet in exchange for an acknowledgement that the City has no further interest in the property (except an unrelated pedestrian easement) . My clients granted the City the new and expanded water line easement and asked the title company to prepare a Quit Claim Deed to be signed by the City to remove the cloud on their title created by the invalid Deed. I understand that a question arose as to whether or not the City might have some claim of interest in the property by adverse possession. Since the City has never used the Southerly 20 feet for Street purposes or for any other purpose except the water line, it would appear that there has not been any use of the property that would give rise to a claim of ownership by adverse possession. At the very most, the City would have a prescriptive easement to continue to use the existing water line . Mr . and Mrs . Wessler have granted the City an easement not only `t o.-use - — I YT Vi 1' Mr. Paul Nolte Page 2 the existing water line but also for the installation of a larger, new water line and also for access to maintain and repair and replace as needed the existing and future water lines . The purpose of the Quit Claim Deed is to remove a cloud on the title to the Wessler property due to an admittedly invalid Deed in exchange for an easement that gives the City greater rights than the City could claim under a prescriptive easement. It was intended as a Win- Win exchange between the City and the Wesslers . It was also intended to avoid a controversy and expense to . the City and the Wesslers . The City gains a broader easement than the prescriptive easement it could claim and the City only acknowledges that the invalid Deed was invalid. The City is not relinquishing anything of value that it has or could claim to have. Please include this letter in your presentation to the council next Tuesday. I cannot represent a client in any contested matter adverse to the City . It was my understanding that this matter was not contested . I believed, and I still hope, that this matter has been resolved amicably. If this cannot be done, then I would need to refer Mr. and Mrs . Wessler to another lawyer. I hope that this is not necessary. Thank you once again for your good services . Ver truly yours, .Allen Drescher, P.C. AGD: slm cc: Ian and Betsy Wessler Don Wiljamaa ewmow CITY OF ASHLAND Department of Public Works Engineering Division a u. O EMORANDUM EGO DATE: October 31, 1997 TO: Paula Brown, Public Works Director FROM: James H. Olson, Assistant City Engineer RE: Development Potential for Ashland Street The potential development of the unopened section of the Ashland Street right-of-way (Terrace to Guthrie Street) has long been considered an unlikely option by Public Works. There are a number of.conditions that combined make this development extremely difficult. 1. Grade: The grade of the right of way from Terrace to Guthrie Street is extremely steep. The natural ground slope from Terrace Street is 25% while the grade from Guthrie is nearly 30%. Park Street at 24% is our steepest street. Because of residential construction along Herbert Street it would be difficult to raise the grade through the lower section of the right-of-way. Extensive retaining walls would be needed. 2. Drainage: Terrace Street and Guthrie Street are located along natural ridge tops and are bisected by a single steep draw. The paving of this section of street would, of course, greatly increase the run-off into the draw. There is currently no legal utility access into Herbert Street nor is there a storm drain to receive it. The storm drain in Guthrie and Iowa Streets is some distance away and is inadequately sized to receive the additional flow. The improvement of the street would require some very extensive storm drain construction. 3. Encroachments: Over the years a number of encroachments have been built within the right-of-way. While most have been unintentional some have been planned. In 1977 the Public Works Department constructed the Terrace Street pump station in the right-of-way near Ashland Street. This station provides the connection of the T.I.D. water to the municipal water system. While the station was designed to support traffic, to clear the right-of-way for a street over the pump station would be extremely difficult and costly. The intake structure, access hatches, transformer and controls would all need to be modified. Extensive retaining walls would be required. On the Guthrie Street side a swimming pool has been built in the right-of-way as have a number of accessory buildings. PAGE S - (c:engineer\ashstdev.Mem) 4. Additional Land Available. With the acquisition of the Cottle open space directly south of Ashland Street in 1995, additional and more attractive options are open to consideration. If the Ashland Street connection is deemed to be essential and is required at any cost it would be more prudent to route the street into a southerly curve onto the open space, if legal obstacles can be overcome. This would have the affect of lessening the grade while adding some traffic calming curvature to the street alignment. The construction area can also be moved away from some of the residential areas. SUMMARY: Although the necessity of street inter-connectivity is fully understood the opening of this section of Ashland Street has never been considered a viable option. In fact some consideration was given in past years to vacate the right-of-way in lieu of a pedestrian way . With the acquisition of the Cottle open space the vacation was discontinued. There is certain to be a great deal of neighborhood opposition to opening this street. The street opening would likely be considered to be detrimental to the virtual wildlife sanctuary that has developed there. The opening of the street would also require losing more than thirty very mature Oak trees within the right-of-way. We are cautiously moving around these trees with the planned water line and we will keep as far from the trees as possible. Street construction, however, would require their complete removal. Many of these trees are 24-36 inch diameter size. Their loss would surely be contested by the neighbors. N PAGE 2- (c:engineer\ashstdev.Mem) u i • �1 '�.► � �� �► � fit' . ,•. y ,� Milk Aw - .%•__ - -'� �`\�,� t `` 1\ \ � �• low Will MW BPI ter.... « ,� •r.. N 1p `. ���� ==. Y wi Q �• Mj�� r w 1 NOW �f �t We, the undersigned Ashland residents; have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times: Wearing helmets while skating in city streets is justifiQle, but there is.no.logical.reason to require that gli skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, ptc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out..skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. 2. We share the oitywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,.000 fines and jaitsentencesgo to far. Imposition of such punishment goes far beyond the levity of such a crime. If it Is not the intention of the mayor or city council to fine or imprison skateboarders then such ordinances should not be voted into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME ADDRESS A PHONE# r r .S 1 -7 -/�3 ------- � U . tee. 8-95 G � uae 4 77 u _ k y or ac h&- a i1 2 We, the undersigned Ashland residents, have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating in city streets is Justifiable, but there is no logical reason to require that$II skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, etc. Head Injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail sentences go too far. Imposition of such punishment goes far beyond the levity of such a crime. If it is not the Intention of the mayor or city council to fine or Imprison skateboarders then such ordinances should not be voted Into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. I -z 13 t S 23 n Cn o350 1r 2-77 JL� s c S - el.e 0 s -00,6 l° 15 7 ' ay a ra' J /57 i fit it It a 655 06AJ C f- - - - SQ �I. We, the undersigned Ashland residents, have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating in city streets is justifiable, but there is no logical reason to require that all skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, etc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. ._ 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail sentences go to far. Imposition of such punishment goes far beyond the levity of such a crime. If it is not the intention of the mayor or city council to fine or imprison skateboarders then such ordinances should not be voted into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME ADDRESS PHONE# 'D - 2 — 6 a - E?gt- -41\1 N 77 S — 3FY Ael~W 44 W; /T1 4 6 c Q —Li4It, L Mnwt� 2 SOS PA 'Jargid p �^ N OU' D L° We, the undersigned Ashland residents; have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating in city streets Is justdiQle, but there.is no.logical reason to require that all skateboarders (regardless of age) be required to wear helmets while skating on sidewalks;driveways, parking lots, etc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens.of Ashland. 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail-sentences go to far. Imposition of such punishment goes far beyond the levity of such a crime. If it is not the intention of the mayor or city council to fine or Imprison skateboarders then such ordinances should not be voted Into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME A ESS PH NE# 2 ' L zs z 5 PC/( Die . -7 Szo -3 1 IRALA Lm. 0 Z- I I We, the undersigned Ashland residents, have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating In city streets is justifiable, but there is no logical reason to require that all skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, etc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail sentences go to far. Imposition of such punishment goes far beyond the levity of such a crime. If it Is not the Intention of the mayor or city council to fine or Imprison skateboarders then such ordinances should not be voted into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME ADDRESS PHONE# a SIG. - s 144?- 14q S W 1 ' o m :J P 31S Z° S L2 14 Q'�g l - C I Je n e4 st 6 S _ - r l>s —9511 0 ge21- 863 >co 14 4 DrU L_ DCf— (Al 0Od 3 �� We, the undersigned Ashland residents, have the following concerns arising from the recently adopted city ordinance concerning skateboarding: , 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating in city streets is justifiable, but.there is no logical reason to require that all skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, etc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail sentences go to far. Imposition of such punishment goes far beyond the levity of such a crime. If It is not the intention of the mayor or city council to fine or imprison skateboarders then such ordinances should not be voted into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME ADDRESS PH -Sq r Z-' N_ - u i? O 00 SJ1 ,qL24 - Tl 00 L�A r I 110 7a z- i t - b 57e? 39 R EL © 01 L 49e4'1 3 3 =21,02 v Io 1104 4U-S �1 �GS�n r�i 33-9 T V e 6/ i —7751 3 j L nk LA IsL, Do-o . �d.t�r tl�ge S&5,;'-73fi %h 5- a - 7 '2 O 7 Oyodn _ 74, LM-sji'm22 Liv 7 �� We,the undersigned Ashland residents, have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating in city streets is justifiable, but there is no logical reason to require that all skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, etc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail sentences go to far. Imposition of such punishment goes far beyond the levity of such a crime. If it is not the Intention of the mayor or city council to fine or imprison skateboarders then such ordinances should not be voted Into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME ADDRESS PHONE# S. — � 311 n� �y Oa, V a t X 2 vtoLi 0 3b � vu L _ 3a. • 6d r eES 5DZ dw �� 3 V7 t Oa- 3 IS -mfr 1D 5'52 — -S Tb C7 F - i a K 14 V,re 7 11—? e- O� �a- SZZ 5 N r3 We, the undersigned Ashland residents, have the following concerns arising from the recently adopted city ordinance concerning skateboarding: 1. Skateboarders should not be required to wear helmets at all times. Wearing helmets while skating in city streets Is justifiable, but there is no logical reason to require that all skateboarders (regardless of age) be required to wear helmets while skating on sidewalks, driveways, parking lots, etc. Head injuries are very uncommon in skateboarding. We feel that this ordinance unfairly singles out skateboarders, subjects them to selective prosecution, and thus violates their rights as citizens of Ashland. 2. We share the citywide concern over skateboarding in the downtown area and support strict regulation of this. However, $500 to $1,000 fines and jail sentences go too far. Imposition of such punishment goes far beyond the levity of such a crime. if it is not the intention of the mayor or city council to fine or imprison skateboarders then such ordinances should not be voted into law. We suggest seeking an equally deterring yet less confrontational solution to this problem. NAME ADDRESS PHONE# S 4 If a qfz ro4't� ll H i l uCot N D o2 R�SDa K8Z+3 6 -u-YY1' 0 6z3 oy. S e - Rw r sera �1 I �y s Fh 25ZCJ sSZ-cSa4- �nr A. V, 107 7TH }{ ss? -0827 t � �� y Lir2� r�ex &�_ ffr�F� ��P s�s� Yea-eys� 63 Y ti"I Q. o S z - - K CpN1 20 kLCeA 3c(4 O7"i 1 .454 oQ 225,20 q(ra.- 6 97 Gl ?an iv�.✓�„-,a - 2'-2 yf^ S} vz ti7szd Y8Z- 04� c.&" f Y 0 -�52o qP3 L-to "}Ll 2 5 L -r e O r W -ZOZ i L( C II MOVW90t'vwa "05 ,fACIF'C Idwy f*UVUp 611, 17 35 53S`1o37 RESOLUTION NO. 97- A RESOLUTION GRANTING IRREVOCABLE LIMITED POWER OF ATTORNEY FOR THE LOCAL GOVERNMENT INVESTMENT POOL THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The City of Ashland hereby appoints the Investment Manager of the Oregon State Excess Fund as Attorney-in-Fact and said officer shall have the Power of Attorney to negotiate fund transfers to the Oregon Department of Transportation, Financial Services Branch, and deliver to said Chief Financial Officer or Staff delegated the authority; for the State of Oregon, for the purpose of deposit the proceeds of such fund transfer to the account of the Oregon Department of Transportation, Financial Services Branch with the State Treasurer. SECTION 2. The City of Ashland has deposited with the State of Oregon Investment Pool the sum of $321,934 in Account Number 4402. The purpose of this deposit is to create a fund from which to pay its share of the cost of certain improvements to be made in connection with the 8th Street - Tolman Creek Road Bicycle Path, Agreement Numbers 12748 and 14711. SECTION 3. This resolution authorizes the Chief Financial Officer of the Oregon Department of Transportation to draw or delegate the authority to draw on the account to pay project costs. The signature of State upon a voucher in a form acceptable to the custodians of the State Investment Pool shall constitute proper authority for the withdrawal of money up to the total amount of the deposit identified above. SECTION 4. The authorized signature shall be furnished by the Chief Financial Officer of the Oregon Department of Transportation to the State Treasury Department. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1997. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1997. Catherine M. Golden, Mayor Rev' wed as to Paul Nolte, City Attorney g:4i1Rwp1counalkredit MEMORANDUM To: Mayor and City Council From: Jill Turner, Director of Finance r Subject Irrevocable Letter of Credit Date: October 30, 1997 Recommendation: Approve the attached Irrevocable Letter of Credit with the Oregon Department of Transportation. Discussion: The Oregon Department of Transportation is the project manager for the Central Area Bike Path. The Oregon Department of Transportation requires the City of Ashland to pay in advance, obtain a letter of credit, or deposit monies into a separate Local Government Pool Account. The benefit of the latter is that during the construction period the City earns the interest on the monies. Sometimes this money sits for a considerable amount of time before it is drawn down which would increase the City's earnings. I i PATRICIA SPRAGUE REAL ESTATE, Inc. 99 North Main St., Ashland, OR 97520 October 28; 1997 To: Honorable Mayor, Cathy Golden and City Council Members Re: City approving signing of Quit Claim Deed 512 Herbert St. Ashland Ian and Betsy Wessler/Owners Included with this letter are some documents and history pertaining to the request of the Quit Claim Deed. In the process of the Wesslers purchasing 512 Herbert St, it became clear that there was a cloud on the title to the southerly 20 feet of the property they were buying. The Preliminary Title Report, received on August 15, 1997 from Jackson County Title (copy enclosed, exhibit A) described the property as being 132 feet deep, but then the Plat map showed that the southerly 20 feet was identified as Ashland Street. We measured out 112 feet and found that the swimming pool in the backyard of 512 Herbert St. appeared to encroach on what was supposed to be the continuation of Ashland St. across the southerly 20 feet. Enclosed are photos of the backyard, showing the southerly 20 feet and also revealing a greenhouse and storage shed that appear to have been there at least 10 to 20 years. Needless to say, this presented a problem. I have included several letters to and from Bob Bennett, Title Officer at Jackson County Title, Jim Olson, Paul Nolte, and Allen Drescher, all addressing this issue. In brief, Jackson County Title found the City does not own the property at 512 Herbert, for the continuation of Ashland St. All this had been discussed with Jim Olson and Paul Nolte, before the last Council Meeting. The letter from Mr. Nolte specifically acknowledges that the city does not own any portion of the property. The owners however, voluntarily gave the city an easement for an existing water line that runs through what had been the disputed area. The Wesslers were not going to close on their.new Herbert St. home until this issue of the Quit Claim Deed was resolved by the City Council. With the consent recommendation of both City Engineering and the City Attorney for the Council to approve the Quit Claim,the Wesslers had the understanding it would be approved without any problems and went ahead with the closing. It is our hope you will approve the Quit Claim, without further delay, in light of the enclosed information. Thank you. Don Wiljamaa Associate Broker Patricia Sprague Real Estate Telephone: (541) 482-2905 Fax: (541) 488-0304 Internet email: psprague@mind.net Web Page: http://www.opendoor.com/realestate Darlyn Adams 189 Westwood St. Ashland, OR 97520 Anna Hassell 25 Westwood St. Ashland, OR 97520 October 28, 1997 Dear Anna, Before the Westwood Neighbors sign the petition for street improvements, we would like to be assured that the limit of$20,000 to which you have agreed is established in writing. To that end, we would like to have a signed letter from you stating the nature of our agreement. An example would be: "I agree to pay all costs for Westwood Street improvements which may be assessed to the Westwood Neighbors listed below, which are in excess of the amounts stated: �0 00VI �o Adams $3,500 �� o° Fallon $3,500. ` �' Sugar $31500 5`t A" ,t`� Eaton $37500 Barracelli/Zakis $32500 Huggins $2,500" We expect that our letter of October 23 is a sufficient statement to you of our commitment to the costs of the project. If anything further is needed, please let us know. Sincerely, G arlyn A ams for Westwood Neighbors Anna Hassell & Janos Markus 25 Westwood St. Ashland, OF 97520 Phone/Fax (541) 482-6475 November- 7., 1'+97 HANOI DELIVERED TO EACH 11/7,/97 - A. M. Westwood Neighbors, C/O Darlyn Adams 189 Westwood St.. Ashland, OR, '975r20 Re: Westwood Neighbors F'ar-±.i. -ipat.i n in :street. Improvement. Dear- West.wc.ad Neighbors: I am writing this letter- in response. to Mr-s. Adams 1CI/28/97 request. for Westwood Neighbors asking for a signed affidavit of agreement that the limit of $20, 000 for- the Westwood Neighbors allocation is acceptable to us. Provided the City authorized form of Local Impr-ove_ment• Dist.r-ir_t. Application (LID) previously fUI ni=;hieed eachl of you i.s proper I signed by the Westwood Neighbors, specifying tI-ie address and tai.: lot. of each legal owner- and delivered to me car- to the City e1191neerin9 depar-t•ment no later- than November 5, 1' 97, the following paragraph is our valid a=cept.atice and pledge. (The form can be executed on individual petitions or one petition. ) We, the legal owners of the City of Ashland approved Westwood Subdivision agree to pay all . costs for Westwood Street improvements which may be assessed to the Westwood Neighbors listed below, which are in excess of the amounts stated: 71da(115 $3, 50(). 00-) FaII .n $3, 500. 00 Sugar $3, 500. 00 Eaton $3, 500.00 Barra_elli/Zak is $3, 500. C10 Hl_199 i ns $2,50o. 00 Very truly yours., Anna Hat-sell l & .3anos Markus l WeSt.w'000I `_;ubdivision Legal Owners - Engineering and Public Works Departments City Planner-: )ohn McLaughlin & City Courn_i l Westwood Neighbors represented by Darlyn Adams; Huggins; Fallon; Sugar: Eaton; Zaakis/Barr-acelli Westwood Neighbors: !E;chlu 1.meln; Moore Nylaa Lane Neighbor-.,: Conrad; Posh; cross; Dnnne-.r/Her-sh'iman KA FibC„� Arot: 1lA27 �-� NVPrM& su+ac{c-- September 15, 1997 {t—( o,�) �3 C ` C Dear Councilors, hT 4 : UO P h At coffee last week Don indicated to me that of the councilors he had talked to there was still some confusion about the facilitated meeting I had asked for. Here are the topics I am most interested in exploring with all of you. 1. Review and discuss the administrator's profile in it's final form before the end of the application date. This should help clarify to the mayor what kind of candidate we are looking for within the scope of the profile. 2. Will our goal setting be affected by the transition in administration? If so, what actions should we take in the goal setting process that might be different than at other times. 3. Should we start the session with a framework of goals from each department? These could be presented to the council and the public in advance. 4. Has our public input been sufficient in the past? What does the communication plan recommend? 5. How do we keep abreast of the activity on council goals? Some are task related others less defined. 6. Are there issues of communication within the council we could address which would better our goal setting sessions. I have not been able to secure a facilitator as of yet. I would like to consider the third weekend of October. Please let me know if you have a conflict or if one day is more preferable than another. 4 or 5 hours should be sufficient. The staff is planning to do some team building soon. Perhaps we could dovetail our work with the staff for a few hours in anticipation of goal setting or better communication. In my attempt to make this more understandable I hope you will not feel limited to these topics. If you think of other items please let me know soon so I can incorporate them into my discussion with the facilitator. I hope this is more clear to all of you. I look forward to your input. v v V Carole Wheeldon 11 \11 i