HomeMy WebLinkAbout1998-1201 Council Mtg PACKET Imriortant: Any citizen attending council meetings may speak on any item on..,the agenda, unless it is the
/ subject of a public heazing which has been closed. If you wish to speak, pleaseaill out theSpe aker
Request forith located near the entrance to the>Council Chambers. The chair Will recognize you and
inform you as ito the amount of time allotted to you. Tlie time granted will be dependent Eo some extent on
the nature of the item under discussion, the number of people who wish to be heard, and the length of the
agenda.
AGENDA FOR THE REGULAR MEETING
G� ASHLAND CITY COUNCIL
December 1, 1998
G` Civic Center Council Chambers, 1175 E. Main Street o
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6:00 p.m. Executive Session -City Administrator Six-Month Evaluation n
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7:00 p.m. Regular meeting x p'
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I. PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. T
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II. ROLL CALL: z
III. APPROVAL OF MINUTES: Regular meeting minutes of November 17, 1998, and
executive meeting minutes of November 17, 1998.
IV. SPECIAL PRESENTATIONS & AWARDS:
1. Acceptance of League of Oregon Cities 1998 Cities Award for Excellence for
participation with Oregon Municipal Energy and Conservation Agency (OMEGA).
V. CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Quarterly Financial Report for three months ended September 30, 1998.
3. Confirmation of Mayor's Appointment of Howard Braham to Conservation
Commission for term to expire April 30, 1999.
VI. PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must
conclude by 9:30 p.m. or be continued to a subsequent meeting).
1. Consideration of a Resolution Amending appropriations within the 1998-99
Budget.
VII. PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to
5 minutes per speaker and 15 minutes total.)
VIII. UNFINISHED BUSINESS:
(None)
IX. NEW AND MISCELLANEOUS BUSINESS:
1. Council Meeting Look Ahead.
2. 1998/99 Construction and Major Project Activity Summary#2.
3. Consideration of a Request by the YMCA to waive the building permit fees for
the new aquatic center.
X. ORDINANCES RESOLUTIONS AND CONTRACTS:
Second reading by title only of"An Ordinance Adopting the Transportation
System Plan (excluding Chapter 10, 11 and 12) as Part of the Transportation
Element of the Ashland Comprehensive Plan, and Repealing Resolution 91-39
Regarding Street Capacity."
Reading by title only of"A Resolution Declaring the Canvass of the Vote of the
Election Held in and for the City of Ashland, Oregon, on November 3, 1998, and
Mayoral Proclamation."
Reading by title only of"A Resolution Amending Appropriations Within the '98-
'99 Budget."
Xl. OTHER BUSINESS FROM COUNCIL MEMBERS:
XI 1. ADJOURNMENT:
Reminder
Study Session on Monday, December 7, 1998
9:00 p.m. in Council Chambers to.
discuss Water Planning.
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 17, 1998
PLEDGE OF ALLEGIANCE
Mayor Shaw called the meeting to order at 7:04 p.m., in the Civic Center Council Chambers.
ROLL CALL:
Councilors Laws,Hauck,Wheeldon,and DeBoer were present. Councilor Reid was absent.
APPROVAL OF MINUTES
The minutes of the regular meeting of November 3, 1998 were approved as presented.
Councilors Laws/Hauck m/s to move the appointment of a City Councilor to Council Position#4 from"New and
Miscellaneous Business"and make the appointment at this time. Voice vote: All AYES. Motion passed.
Councilors DeBoer/Laws m/s to appoint Cameron Hanson to Council Position #4. Voice vote: All AYES.
Motion passed.
Ashland Municipal Court Judge Allen Drescher administered the oath of office.
- SPECIAL PRESENTATIONS&AWARDS
1. Presentation by Ashland Friends of the Library.
Barbara Ryberg, President of Friends of the Ashland Public Library, introduced the Library Board and gave a brief
history of Ashland Public Library. Explained that the improvements being considered would bring the library up to
American Library Association(ALA)standards based on the population. Noted that several sites had been looked at
around the City,and the architect felt that improvements on the current site were the best option. Stated that surveys
have been done,and the business adjacent to the library site is currently available,meaning that expansion could take
place. Emphasized that the County is aware of this situation,but that the Library Board has had some frustration in
dealing with the County and is seeking the City's help. Appealed to the Council to place the issue of expanding the
library before Ashland voters on March 9'", 1999 and to allow the Board to hire an assessor and an architect and bring
financial information back to the Council in December.
Council discussion noted that there is some uncertainty as to whether the County would be moving ahead with
improvements to the Ashland Public Library. Noted that depending on the timing of the placement of this issue on the
ballot,a double majority would be required for passage. Ryberg noted the County's poor track record with recent ballot
measures,and questioned whether the County would give priority to the central library over the various branches-
Councilor Laws expressed concerns that the County was responsible for operations and maintenance costs, and the
proposed improvements would increase these costs. Questioned whether this would be legal. Ryberg indicated that
costs would increase with any improvements,and stated that the Board's concerns were with.[he facility and not with
operations.
Mayor Shaw stated that she has spoken with the County on this issue, and that the Ashland branc t included in
their current Request for Proposals (RFP) and increased operations and maintenance c is are.no nsidered.
Suggested that this concerns her. Emphasized that with the development of the Ashland Fiber Network (AFN)the
library will once again be an information hub within the community,and it is incumbent that any bond measure include
the cost of furnishings and computers to provide AFN access. r�
City Council Meeting 11-17-98 1
Councilor Laws suggested that the County's plan for a larger library would have more operations and maintenance costs,
but stated that he was still concerned with the possibility of County opposition to this project.
Mayor Shaw questioned the County's architect having proposed increasing the square footage of the library to 31,000
square feet when only 21,000 were called for in ALA standards. Stated that this was not due to need, but merely to
maximize the use of the site.
Councilor Hauck stated that libraries are a key element in any community, and suggested referring this issue to the
voters.
Discussion that an architect could not likely prepare materials to meet the January deadline for placing this issue on the
March ballot. Noted that more time, and more information, are needed to make a decision within a framework that
works for the architect and the neighboring property owners. Discussed having the appraiser now being hired by the
City on another project also appraise the neighboring property and approaching the neighbor to determine what price
is being sought. Noted that the property owner has been approached and is aware of interest in the site.
Discussion of where funds could be located in the budget. Noted that an architect would cost between $10-25,000.
Discussion of whether an RFP would be necessary,with City Attorney Nolte explaining that if the City were involved,
an RFP would be necessary unless the Council exempted the project from this requirement. Councilor Hauck noted that
requiring an RFP should not create any problem. Suggested that City staff should prepare the RFP in consultation with
the Friends of the Ashland Public Library.
Councilors W heeldon/Hauck m/s to support the actions of the Friends of the Ashland Public Library,and direct
staff to prepare an RFP for architectural services and seek an appraisal of the adjacent property.
DISCUSSION: Councilor DeBoer indicated that he would like to see a report on financing this project.
Councilor Laws indicated that it would be appropriate to word the RFP in such a manner as to consider an
architect's past experience with the Ashland Public Library site. Roll call vote: Laws, Hauck, Hanson,
Wheeldon,and DeBoer,YES. Motion passed.
CONSENT AGENDA
1. Minutes of Boards,Commissions and Committees.
2. Approval of Liquor License Application from David Lewis d.b.a. Players.
Councilors Hauck/Wheeldon m/s to accept the consent agenda. Voice vote: All AYES. Motion passed.
PUBLIC HEARINGS
None.
PUBLIC FORUM
None.
UNFINISHED BUSINESS
None.
NEW AND MISCELLANEOUS BUSINESS
1. Council Meeting Look Ahead.
City Administrator Mike Freeman noted that this item was presented to Council for informational purposes. Also
indicated that he had metwith newly appointed Councilor Hanson,and had familiarized him with the format ofthe Look
Ahead.
City Council Meeting 11-17-98 2
Councilor Wheeldon noted that item#13(Consideration of Changes to LID Process)was scheduled to be discussed at
the December 15 and January 5 meetings,and suggested that the current LIDS be brought forth and dealt with so that
bills could be sent out. Emphasized that she would like to have these taken care of before dealing with the financing
issue.
Councilor Laws questioned the City providing funds to the existing LIDS if it may be unable to do so in the future.
Councilor Wheeldon stated that these LIDS should be given the benefit of the new process. Council discussion of
whether acceptance of the LID Report was conditional to future actions. Noted that costs increase as billing is delayed
because interest accrues to the City on the interim financing,and is passed along until it reaches 110%of the estimated
project cost. Staff indicated that it would not be possible to deal with this issue prior to the December 15"meeting.
Councilor DeBoer suggested that the current LIDS be billed now,and credited later if the Council chooses to do so.
Emphasized that bills for the full amount should be sent now. Director of Finance Jill Turner confirmed that this would
be possible,and noted that public hearings would be necessary at the time of final assessment. Stated that this required
ten days' notice. Council consensus that billing now with the possibility of reimbursing later, dependent on a final
Council decision on LID financing,was acceptable.
2. Appointment of City Councilor to Council Position No.4.
Dealt with above(seepage 1).
3. A Motion to Vacate a Public Utility Easement on a Portion of Lot 391E 5BD 1902 Off Thornton Way.
Public Works Director Paula Brown provided background information for the Council,noting that the right of way was
vacated in 1978 but a public utility easement had been retained. Residents have requested that it be vacated.
Councilors Laws/W heeldon m/s to vacate the public utility easement under discussion and authorize the Mayor
and City Recorder to sign the quitclaim deed. Voice vote: All AYES. Motion passed.
4. National League of Cities(NLC)Membership.
Discussion noted that the price for membership has been temporarily reduced, and that membership would allow for
lower costs to attend NLC conventions. Councilor Hauck noted the value of information that the NLC makes available
only to members through its database.
Councilors Hauck/Wheeldon m/s to authorize that the City become a member of the National League of Cities.
Voice vote: All AYES. Motion passed.
5. Memo from City Administrator regarding participation in Guanajuato 301"anniversary celebrations.
City Administrator Freeman provided background and noted that he needed to begin preparing an estimate of who will
be traveling to Guanajuato next fall. Noted that this would be paid out of pocket,but that the Minister of Tourism for
Guanajuato has arranged special airfares,with a round trip from San Francisco to cost roughly$450,and transport to
the Bay Area by rental bus from Ashland running approximately$50. Emphasized that he needed to get an idea of who
would be attending soon.
6. Letter from ODEQ regarding air quality.
Councilor Wheeldon asked for confirmation that the same wood burning advisory now applied valley wide. It was
confirmed that this was the case with the recent passage of the model wood heating ordinance.
7. Acceptance of 1997-1998 Audit Report.
Councilors Laws/Hauck m/s to accept the 1997-1998 Audit Report. Voice vote: All AYES. Motion passed.
City Council Meeting 11-17-98 3
ORDINANCES RESOLUTIONS AND CONTRACTS
1. Second reading by title only of"An Ordinance Amending the Liquor License Review Chapter(Chapter
6.32)of the Ashland Municipal Code to Update Provisions Relating to Evaluation of Applications."
Councilors Hauck/Wheeldon m/s to adopt Ordinance#2833. Roll call vote:Hauck,Hanson,Wheeldon,DeBoer,
and Laws,YES. Motion passed.
2. Second reading by title only of"An Ordinance Amending the Physical and Environmental Constraints
Chapter (Chapter 18.62) of the Ashland Municipal Code to Make Certain Sections Clear and
Objective."
Councilors Hauck/Wheeldon m/s to adopt Ordinance#2834. Roll call vote:Hanson,Wheeldon,DeBoer,Laws,
and Hauck,YES. Motion passed.
3. First reading of"An Ordinance Adopting the Transportation System Plan(excluding Chapter 10, 11
and 12) as Part of the Transportation Element of the Ashland Comprehensive Plan, and Repealing
Resolution 91-39 Regarding Street Capacity."
Mayor Shaw briefly explained for the audience that the narrative paragraph concerning a North Mountain freeway
interchange was not in the transportation system plan,and emphasized that this was merely a stipulation that because
an interchange may eventually happen,planning should accommodate that future possibility. Stated that there was no
hope of an interchange being built anytime in the next twenty years.
Councilor Laws noted that the item under consideration is the Transportation System Plan,which details implementation
of the Transportation Element of the Comprehensive Plan. Pointed out that the Transportation Element was adopted
months ago, and includes reference to a freeway interchange which concludes that while it is not likely, it is not
precluded in the future. Stated that the narrative paragraph referring to a possible future interchange needs to be looked
at in that context.
Mayor Shaw noted that the Oregon Department of Transportation(ODOT)had called to confirm that this had not been
added to the City's plans.
Councilor Hauck questioned the elimination of the street capacity language. Director of Community Development John
McLaughlin noted that this is covered by the new street standards. Mayor Shaw questioned why the narrative reference
to a freeway intersection does not address intersections which might potentially be affected;McLaughlin responded that
this was because it was to be only a narrative reference and was not intended to deal with design issues.
Opened to public comment at 8:10 p.m.
Kenneth Darling/846 Stony Point/Suggested that three questions need to be addressed before this issue is considered:
1)How will this affect the high school? 2)What will be the educational costs? 3)How will the high school and the kids
cope with the traffic this would create?
William Craven/I 51 Ashland Acres Road/Stated that he was confused when he heard about this issue. Explained that
he owns about 50 acres off of Eagle Mill Road,and is opposed to an interchange. Feels that problems created will not
be addressed,and the City should exclude the possibility from its planning.Mayor Shaw explained that this is already
part of the Comprehensive Plan, and that this reference merely asks that the future possibility be kept in mind when
streets are laid out.
Joan Hertzberg/681 Nepenthe Road/Questioned whether the future possibility of an interchange had been kept in mind
when the City put in North Mountain Park. Expressed concerns over traffic so near a busy park and the high school.
City Council Meeting 11-17-98 4
Harry Cook/710 River Rock Road/Stated that the mention made in the Comprehensive Plan lists reasons why such
an interchange would not be feasible,and with these reasons in mind,the City should not make preparations fora future
interchange. Suggests that a formal public hearing is needed before Council adopts this narrative reference.
Larry Bradford/720 Meadowlark Way/Opposed to Ashland citizens having to take on the financial burden of a
freeway interchange's construction,and opposed to the idea of an interchange.
Charlotte Rising/621 Nepenthe Road/Concerned that an interchange here would be bad for students.
Lue Anne Cook/710 River Rock Road/Concerned with the adverse effects of an interchange on North Mountain Park's
student environmental programs. Explained that so far this fall,400 students have visited the park. Also concerned that
traffic would have a negative impact on wildlife. Suggests that such traffic would be more suited to Oak Street.
Cate Hartzell/881 East Main Street/Suggested that this is a"sleeper" issue,with a lot of embedded conflict. Stated
that"not precluding"begins the process of planning for an interchange. Concerned that other goals should be addressed
as well.
Madeline Hill/no information given/Surprised when this issue came up,given that both of the committees that looked
at the issue were opposed to it and the Council did not bring it up at the last meeting until after the public hearing had
been closed. Feels that an interchange would be in conflict with the North Mountain Neighborhood plan.
Linda Chesney/215 Scenic Drive/Has reservations about the reference in the Comprehensive Plan,and more with its
inclusion here. Suggests that the issue needs to be reexamined to preclude the future possibility of an interchange here.
Closed to public comment at 8:35 p.m.
Mayor Shaw clarified that this issue had come before the Planning Commission twice before and they chose not to
include it in the plan. It then came before Council. Suggested that it might be better to remove the reference. Councilor
Hauck concurred,emphasizing that there is no likelihood of an interchange being built in the immediate future,and the
inclusion of a reference merely muddies the waters.
Councilor DeBoer emphasized that the reference is not about building an interchange,it is merely a planning document.
Feels that the possibility needs to be kept open for the Oregon Department of Transportation(ODOT). Reiterated that
this item is not even on the twenty year planning horizon, and citizens would not be asked to pay. Stated that it is a
mistake not to consider the possibility that this will be necessary in thirty years.
Councilor Laws explained that he has not advocated an interchange since 1988. While he is able to accept this reference
as a placeholder in the plan, he feels it might be better to remove it given citizen concerns.
Councilor Hanson asked that he be allowed to abstain from the vote as he was not sufficiently familiar with the history
of this item to make an informed decision. Confirmed that he could only be allowed to abstain by a motion of the
Council.
Councilors Laws/Hauck m/s to allow Councilor Hanson to abstain. Voice vote: All AYES. Motion passed.
Councilors Hauck/Laws m/s to move the ordinance to a second reading with items 1-7 included in the attached
exhibit A. (The ordinance was read in its entirety.)Roll call vote: Laws,Hauck,and Wheeldon,YES. DeBoer,
NO. Hanson, ABSTAIN. Motion passed 3-1.
City Council Meeting 11-17-98 5
4. First reading by title only of "A Resolution Authorizing an Interfund Loan to the Community
Development Block Grant Fund and Electric Fund."
Councilors Hauck/Wheeldon m/s to adopt Reso.#98-27. Roll call vote: Laws,Hauck,Hanson,Wheeldon,and
DeBoer,YES. Motion passed.
5. Authorization for Mayor to sign Amended Joint Agency Agreement for a Computerized Regional
Public Safety Service System.
Councilors Hauck/Laws m/s to authorize the Mayor to sign the Amended Joint Agency Agreement for a
Computerized Regional Public Safety Service System. Roll call vote: Hauck,Hanson,Wheeldon,DeBoer,and
Laws,YES. Motion passed.
It was noted that Chief of Police Scott Fleuter was available to answer any question the Council might have. Fleuter
and Police Department Administrative Service Manager Linda Hoggatt explained that the existing system was not Y2K
compliant and had to be replaced,and by working with other agencies within the County they were able to save money
and provide inter-agency access to all agencies in the County. Emphasized that this would tie into the new GPS and
GIS systems,and would be invaluable in a major emergency.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor DeBoer raised the issue of citizen concern over lack of public notice of the recent addition of a driving range
at the golf course._Councilor Wheeldon noted that she had attended the Ashland Parks & Recreation Commission
meeting on Monday and that this issue was discussed. Explained that notices were hand-delivered to properties adjacent
to the course. Stated that the driving range has been planned for years. Explained that the neighborhood homeowners'
association has many members who are not immediately adjacent to the course who were not noticed, and who felt
notice should have been mailed. Emphasized that the Parks Commission is taking this issue very seriously. Pointed
out that this addition went through all required process,but that it did not require a permit because of its location.
ADJOURNMENT
The meeting was adjourned at 8:52 p.m.
Derek D. Severson,Assistant to the City Recorder Catherine M.Shaw,Mayor
City Council Meeting 11-17-98 6
MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
November 20, 1998
CALL TO ORDER
Mayor Shaw called the meeting to order at 12:39 p.m. in the Civic Center Council Chambers.
IN ATTENDANCE
Councilors Laws, Hauck, Hanson, Wheeldon, and DeBoer were present. Staff present included City Administrator
Mike Freeman, Assistant City Administrator Greg Scoles, Administrative Services Director Dick Wanderscheid,
Director of Community Development John McLaughlin, Public Works Director Paula Brown, Director of Electrical
Utilities Pete Lovrovich, Director of Finance Jill Turner, Fire Chief Keith Woodley, and Telecommunications &
Marketing Manager Ann Seltzer.
ASHLAND CREEK RESTORATION PROJECT& DOWNSTREAM IMPROVEMENTS DISCUSSION
Public Works Director Paula Brown gave an update on the City's progress in addressing the recommendations from
the OTAK report. Noted that she would discuss the split flow issue and actions to be taken in the immediate future.
Brown explained that the Winburn Bridge and flood wall are in place and capable of conveying the 3100 cubic feet
per second(cfs)flows predicted for a 100-year flood event. The next steps will involve work on Calle Guanajuato,
the Main Street bridge,and further downstream. Confirmed that the bridge and flood wall are the only items that
are 100%complete at this time,and that staff are still looking at issues around the Calle. Stated that no Calle items
have been finalized,and that there will be a public meeting prior to beginning the improvement process after
January 1".
With regard to the split flow issue,Brown explained that water will spread out in and around the channel and will
want to be kept there to manage flood waters. Further decisions and input from the Council will bring more clarity
to how these situations are to be handled.
Mayor Shaw questioned if split flows were anticipated,could there be contingency plans put in place to protect the
Plaza store fronts? Brown noted that necessary measures would be beyond sandbagging,and staff has ideas in mind
for barriers. However,while they have ideas,no physical measures are in place. Suggested possible measures
could include special curbing and temporary flood walls.
Councilor Laws noted that more improvements would be necessary to keep water in the channel,such as
improvements to the Calle and Lithia Way and Water Street bridges. Questioned whether a split flow,with
contained flows down Water Street,might be cheaper than completing all of these improvements. Brown stated that
staff has been directed otherwise in the past,but suggested that if flows could be artificially re-directed it might
help. However, improvements would be necessary downstream in any case,as the Water Street bridge will only
convey flows of 700 cfs.
Discussed a Calle flood wall which would need to deal with water without being an eyesore. Noted that in any case,
shop basements may flood as they are in the flood way.
Councilor Laws questioned whether splitting flows could be used to address debris obstructions in the channel,and
inquired about the costs involved.
Brown stated that all of the water may not be kept in the channel, and staff will need to be able to plan for
conditions as they occur. Noted the difficulty in saying that flows will be split at a specific level. Councilor Laws
stated that with costs as great as they are,there is a need to look at all options.
Ashland City Council Study Session Minutes 11-20-95 1
Councilor Laws stated that the Winburn Bridge improvements have made conveying more water downstream a
possibility,and suggested that there might be a legal liability unless further action is taken.
Mayor Shaw stated that she doubted more damaged would occur than did in 1997,as water was out of the channel
at that time. Suggested that placing anchors for concrete supports along the creek might be a possibility to help
divert flows. Emphasized the need to plan for when water leaves the channel.
Councilor Laws suggested that splitting flows near the flood wall and conveying water across Winburn Way could
be allowed.
Brown stated that these issues will be looked at in the Calle discussions. Explained that models can't account for
uncertainties. Re-iterated that physical preparations are not in place at the present. The City will need to deal with
conditions as they occur.
Park Commissioner-elect Rick Landt spoke briefly. Thanked Brown for her openness in discussion things with him.
Expressed concerns for the downstream areas. Also concerned that problems might occur this season,before
further improvements are in place. Need to plan for diverting flows to protect Plaza buildings. Emphasized that
water will exit the channel above Winbum, and options should be kept open. Stated that flexibility is needed to be
able to make decisions in a flood. Water should be allowed into the Plaza only if we are prepared, and proactive
measures should be taken.
Councilor Wheeldon questioned diversion points upstream that might dilute the powers of flood flows. Discussed
the 1997 flood. Emphasized that the channel was blocked in that flood and that this changed the equation.
Councilor DeBoer suggested buying and storing concrete barriers to protect the plaza. Recognized that water
cannot be contained,but stated that efforts should be made to protect and divert. Also emphasized the need to have
a track-hoe available to clear the channel early on in any flood event.
Brown confirmed for Councilor Hanson that the City does not presently have the necessary heavy equipment
available to move debris or concrete barriers,but that it could be called in if needed. Also emphasized that
temporary flood walls could be put in place and anchored to divert flows.
Discussion of the stream setback ordinance recommended by OTAK, and its limitation on reconstruction of flood-
damaged buildings. Director of Community Development John McLaughlin clarified that this is a requirement of
the National Flood Insurance program, and this limitation must be included because of the flood risk in these areas.
Reiterated that this is a federal requirement in order to be eligible for FEMA monies. Discussion of this
requirement and the value of having FEMA money available.
Discussion of other OTAK recommendations, including the need for removable furniture in the park,the need to
have mechanisms in place to contact property owners in the event of flood danger,and the possibility of designing
removable pedestrian bridges in the park.
Discussed the Water Street bridge and the possibility of allowing split flows over the road near the Waterside Inn,
with barriers to protect the building,to address the limited capacity of this bridge.
UPDATE ON WETLANDS DEMONSTRATION PROJECT
Brown explained that the Wetlands Demonstration Site has been up and running for over a year,despite pump
problems, difficulties with construction and Bear Creek Greenway improvements. Emphasized that it is running
well,but not meeting phosphorous limitations at this time. Suggested that it will be pushed to failure to see what
can be done. Noted the contribution of the Parks Department in site maintenance,and that the Greenway is now in
use nearby. Stated that there is a long way to go,and that some uncertainty remains.
Ashland City Council Study Session Minutes 11-20.98 2
Councilor Wheeldon questioned whether the wetlands has been in place long enough for accurate measurements to
be possible. Brown explained that accurate measurements are possible,although they will be more accurate in a
year. Emphasized that there is hope for continued improvements.
Discussion of whether the City could change course on the spray irrigation alternative. It was noted that the City is
moving ahead with the spray irrigation plan,and that spray irrigation measures will be in place,but that the City
could change course later if the Wetlands project is successful. City Administrator Mike Freeman noted that off-
site improvements will be in place by September of 1999, and Brown stated that lagoons will be in use by May of
2000.
Noted that neighbors of the spray irrigation site are negotiating with TID to have effluent released into TID water.
Brown explained that in any case,the 0.08 phosphorous standard will need to be met because TID uses the Creek.
While TID is not required to meet the phosphorous standards,the City still would be held to this standards because
it is considered a"point source".
Carl Oates/776 Glendale Avenue/Stated that dealing with the phosphorous issue is nothing new,as it has been
done elsewhere. Noted that then-City Engineer Steve Hall was aware of other cities meeting or approaching this
standard in 1994. Emphasized that this is not a new,unique standard and that the City should take note of other
cities' efforts in meeting the standard.
Councilor Laws noted that both climate and soil are determining factors in whether these standards can be met with
the Wetlands project.
ASHLAND FIBER NETWORK UPDATE
Director of Electrical Utilities Pete Lovrovich gave a brief presentation to update the Council on what has occurred
with the Ashland Fiber Network(AFN)since the last discussion in September. Noted that he had a draft
implementation schedule,which Councilors could view,and stated that copies would be provided as soon as dates
were firmed up.
Noted that staff has been working with Project A to update the AFN materials on the web-site and to prepare some
promotional materials. Explained that he would be providing information about whether the project is on schedule,
on budget,and up to date technologically. Also wanted to address whether the project could be moving faster,and
provide information on the upcoming demonstration of services to be available under the AFN.
Stated that the project is continuing on schedule,with 85%of the fiber installation complete in residential areas
around the City. High Speed Date equipment has been ordered,and the CATV Request for Proposals(RFP)has
been prepared. Staff has met with the Public Utilities Commission(PUC), and a permit is expected to be issued in
late December or early January.
Noted that the project is on budget,and stated that the project will provide cutting edge technology without being
"bleeding edge".
With regard to the issue of whether things could be moving faster,explained that an implementation committee has
been formed. However,technological decisions about specific services to be provided are necessary before rates
can be brought to Council for feedback and approval.
Lovrovich noted that there will be an eight day demonstration of the services to be offered through the AFN. This
will be conducted at the Hillah Temple,and will highlight applications for hospitals,businesses,the City,other
public utilities,and educational institutions. Stated that this will be an opportunity to educate those who will be
players in the AFN,and attendance will be by invitation only. Pointed out that the Governor is among those invited,
and that the event will take place from December 2""through December 11'".
Asldand City Council Study Session Minutes 11-20-98 3
Discussed construction of a mezzanine at the warehouse site to provide an additional 3800 square feet to
accommodate head-end equipment. Noted that a project time line will be provided to Council as soon as dates are
finalized.
Explained efforts at marketing,noting that the implementation group has met with some firms and is now evaluating
proposals. A decision is expected within a couple of weeks. Also explained that the City's experience with the
AFN will serve as a testing ground for dealing with deregulation of the electric industry,and in that sense will be,
beneficial in preparing the utility for competition.
Noted that financing has been held up because the PUC permitting process was more involved than originally
believed. This was what necessitated the recent interfund loan. Initial public input to the PUC from US West has
been addressed. After any additional comments are reviewed by the PUC, it will go before the full commission for
approval and permit issuance.
Lovrovich noted that the High Speed Date(HSD)network is expected to be operational toward the end of January,
pending rate approval. Full service connections will be available by late March,and information will be added to
the City's web-page as soon as further details are available. Turner noted that a fee resolution will be brought
before the Council soon, and that it will likely separate out the fees for High Speed Data services.
Council discussion of letter received from Falcon Cable,and whether it was too late to late for them to enter the
project. Freeman explained that he has met repeatedly with Falcon representatives,and has told them a firm
proposal was needed months ago. These deadlines have passed, and he has serious questions about revenue streams
and financing issues in their most recent proposal. Emphasized that fundamental questions would need to be
addressed before this proposal could be evaluated. Suggested that with the AFN continuing to move ahead,it may
be too late for Falcon to be involved,but that he is continuing to look at the possibility. Lovrovich noted similar
concerns with financing issues,services that Falcon could provide,and who would.control the distribution system in
a partnership.
Councilor Wheeldon questioned whether the hybrid system Falcon discusses in their letter currently exists.
Lovrovich noted that they have fibers in town,and are continuing to work. However,their existing system would
not handle AFN services and would likely be operated as a separate system. Also suggested that because Falcon has
not obtained a telecommunications franchise permit they may be in violation of the City's ordinance.
YMCA REQUEST FOR WAIVER OF BUILDING PERMIT FEES
City Administrator Mike Freeman noted that Lisa Molnar of the Ashland YMCA had requested that the Council
authorize a waiver of building permit fees. Freeman indicated that he would place this item on the agenda for the
next regular meeting,and would bring further information for the Council, including the amounts involved.
ADJOURNED
The meeting was adjourned at 2:07 p.m.
Submitted by Derek Severson,Assistant to the City Recorder
Ashland City Council Study Session Minutes 11-20-98 4
ASHLAND AIRPORT COMMISSION
' Noon, Wednesday, October 7, 1998
� .w nuwsu
MINUTES
MEMBERS PRESENT: Paul Mace, Chairman, Lillian Insley, Paul Rostykus, William Skillman, Don
Fitch, Ken Ehlers, Alan Hassell, Councilor Alan DeBoer; Staff present: Paula
Brown, Bob Skinner, FBO; and Dawn Curtis
MEMBERS ABSENT:
I. CALL TO ORDER: Meeting 12:00 Noon
II. APPROVAL OF MINUTES: Wednesday, September 2, 1998
Minutes approved with changes.
III ADDITIONAL AGENDA ITEMS:
Mace presented Certificate of Appreciation to Clark Hamilton for his contribution of time and effort to the
Airport Association in the coordination, preparation and presentation of the Ashland Airport Appreciation Day.
III. OLD BUSINESS:
A. Pending Projects:
1) T-Hangar Development:
Subsequent to the September meeting, Brown, Mace and DeBoer meet with Greg Scoles to discuss
policy from City Management for the development of hangars at the airport. Scoles appeared receptive
to the concept of City funded financial support over the privately built hangars. Brown remarked that
the financial status of the airport budget may prohibit building with City funds for the next two years.
DeBoer would like to present alternative ways to fund City building to Jill Turner; (i.e. pre-signed
lease agreements for approximately $2000). Mace suggested we continue to pursue options for
development. Brown pointed out that only five responses were returned from the last letter sent in the
spring. Maced commented that this wasn't the first request for interest that we have sent out and
optimism may be diminishing. Insley asked if the $35,000 estimate on dirt excavation received from
Burl Brim Excavation had been readdressed. DeBoer said he had requested an updated estimate.
Comments were further made regarding excavation dirt and placement. If the dirt is properly
excavated room will be made for further hangars and will enhance the groundwork. Attention must be
paid to where the dirt is moved too, the dirt should not be dumped on top of grass, the area should be
skiffed before dirt is deposited. Further discussions will ensue after the meeting with Turner, Brown,
Skillman, DeBoer and Insley to discuss future of airport financing.
2)Fuel Tank Decommission Status:
Olson reported: A turnkey contract has been prepared for Bergeson/Boese. This contract will cover
the clean-up and disposal of contaminated soil, DEQ Permitting, decommissioning of old tanks,
engineering design of new tanks, installation of new tanks and initial operation. With Bergeson/Boese
handling all aspects the tank replacement it should keep the process moving ahead without any delays.
G:Daw kAuplMmutalOctober 98.wpd
The fuel tanks financial expectations raised due to the design and structure of the actual tanks. We are
hoping to save some money by having City crews perform some work and donate equipment. The tank
design is being finalized through Bergeson/Boese. The new design is a rectangular tank with overall
dimensions 32' 2" L X 12' 4" W X 9' 3 " H. The three compartments are broken down by the
following: 11000 gallons - 100 low lead, 4000 gallons - 80 Octane and 5000 gallons - Jet A. The tank
will have dual bulkheads and will be fire rated. It will take 6-8 weeks for the tanks to be built and
delivered. With the turnkey contract, Bergeson\Boese will be able to contract for the building of the
tanks without having to go through a bid process. Specifications will be provided to staff for prior
approval.
Insley questioned all that was included in the cost of$212,000, would this apply to future spills and
clean-up. Olson remarked that the contract is a turnkey and that it is signed as a not to exceed cost so
they will be done and anything after the operating commencement will be our responsibility. They will
also be removing the waste oil spill near the maintenance hangar. Jacobsen asked if the new pumps
will be credit card accessible. Olson/Brown commented that the tanks will be retrofitted for the cards
but as State Legislature stands we are not allowed to use them yet. Skinner said there was a OAMA
meeting in mid-November and that this topic will be discussed.
Commission discussed that this cost is high, but to keep the airport we need the fuel. This is
unavoidable cost and was foreseeable three years ago when the project was first initiated. Commission
is pleased with Staffs progress. Brown reassured Commission that any changes would be brought to
their attention. Updates will continue to be on the Agenda until this project is complete. Skinner
discussed time schedule, if we go past the December 22 deadline we will have problems, could Staff
contact DEQ for an extension? Olson said the DEQ is being very rigid and will not be issuing
extensions. Skinner was concerned about this because he had called to reserve a portable tank for the
interim and they have all been spoken for. Olson and Mace both reassured that the old tanks could still
be present and we would still be in compliance as long as they were not being used. We will have the
new tank available by the deadline.
B. Maintenance Issues: Staff
1) Tree Trimming:
Olson reported: Dunn has completed trimming 46 trees out of the 52 we contracted for. There are still
a few offending trees which are out of the way and will not be an issue, but we may look into topping
them also.
2)Residential Building Request- Craven:
Regarding the Farber & Sons survey that was submitted last meeting for a homesite approval just north
of the runway approach zone. Commission had asked to be informed on the progress of this
application and to make the County aware of the concern the Commission has regarding the choice of
location. Richard Stevens, Jackson County Land Use Consultant was present to address the
Commission on permitting and regulations imposed on applicants. Commission voiced concerns that
property owners need to be airport friendly and realize that they are going to be confronting airport
issues by living in such a close proximity. Stevens agreed and informed the Commission that a
navigational easement is signed by the permiee before building commences.
County will continue to inform Staff on progress of this request and staff will in turn inform the
Commission.
IV. NEW BUSINESS:
A. AIP Funding Priority Setting:
Due to time conflict, this topic will be addressed again next month.
G:Daw V\up\htinuus\Outobe 98.wpd
B. Dave Everson:
To be addressed at next month's meeting.
C. Jill Turner. Director of Finance to Address Commission:
Turner took an opportunity to address the Commission on the Financial Status of the Airport budget.
Because of cost for the fuel tanks the budget is in dire straits. The airport needs to consider raising the
fees by at least 20% to cover the loan for the fuel tanks to stay solvent. Turner distributed spreadsheets
showing dispersion of funds. Airport will be addressing the termination of the lease with Valley
Investments in the spring. Turner asked DeBoer what conditions were called out in this agreement.
DeBoer said there were three options for the airport; renew the lease, provide alternate site for
hangars, or for City to buy hangars and assume the rentals.
Turner pointed out that at the current rate of income, the airport will take 20 years to pay off the tanks,
the income from fuel is only $5,000 a year and the debt is $212,000 and growing. Turner voiced that
the airport has already received funding for water line, sewer line, and a bond for the creek restoration.
The airport needs higher fees for long term survival. Brown pointed out that the cost of the clean up is
the bulk of the $212,000. Mace questioned how the City had prepared to cover the costs of their
decommissioned tanks. A 25% surcharge was added two years ago to cover the costs. DeBoer
questioned the $77,000 in internal service charges. Turner remarked that there was a $20,000 subsidy
fund, the airport can not afford the increase every year. Insley questioned the Staff count, do we have
all the staff that is budgeted for. Brown, yes, with Curtis taking Dusenberry's position and Brown
assuming Barlow we have all the staff accounted for. Insley also questioned the insurance costs.
Turner said they were proportional to what the need was, other departments require more insurance so
they will pay more for exposure influence. Mace commented that the airport was in a catch 22
situation with the development and the money, we need money to continue running.
The sewer line was approved through the Council very easily, the Council knows that the airport needs
this development to grow and the next step for the airport will be to generate a higher revenue,
commented Brown. Mace remarked that the new eleven hangars would generate revenue but we need
internal financing vs. private finance. DeBoer feels internal financing can happen as it has in the past.
Brown cautioned Commission to really weigh options for the new hangars, the budget is very bleak.
DeBoer suggested he, Turner, Brown, Skillman and Insley meet to consider financial options for the
airport. Curtis to set up meeting.
D. CPI Issue with Land Lease Hangar Rate
Staff has revised the CPI rates and Skinner will be distributing these to all hangar renters. Below are
the new rates:
AIRPORTSRENTAL RATES 98 -99
7.
Tvoe of Rental Base Rates ;'Current Monthly Increase New Monthly : Revised From
Rates' Rates
Closed Hangars $126.00 $139.00 $1.00 $ 140.00* $142.00
Open Hangars $110.00 $121.00 $1.00 $ 122.00* $124.00
Asphalt Tie Downs $4.00 $5.00 $1.00 $ 6.00* $5.00
Monthly Tie Downs $27.00 $30.00 N/C $ 30.00 No Change
Private Hangars (Land Lease) $20.00 $20.00 $2.00 $22.00 $22.00
OTHER RENTAL:RATES:
G:DawnNitp\Rmta1 Rates for 1999 Rev l.wpd
Skinner Lease $1,075.00 $1,156.00 $102.00 $1,258.00* $1,195.00
Steve Green Utility $80.00 $87.00 $3.00 $90.00 No Change
Alsing Lease $110-$50 $71.00 $1.00 $72.00* $74.00
HANGAR RESERVATION FEES
Basic Fee: $50.00
Refunded at: $35.00
If applied toward hangar rent $45.00
* Revisions in rates have been applied.
V. AIRPORT MANAGER REPORT/FBO REPORT/AIRPORT ASSOCIATION:
A. Status of Airport. Financial Report. Review of Safety Reports:
Report was not received by Staff, Skimmer gave verbal report. Business is strong. Skinner asked that
Staff contact Electric Department to remind them they must check in with the FBO when performing
any work at the airport.
Skinner commented on the Hangar Tour/Inspection performed by himself, Curtis and Bob Nelson, Risk
Manager, and reported that a fuel leak was "in process" during the inspection. Skinner suggested, as a
result of the inspection, that City provide more locks for the hangars since a number of renters have
replaced City supplied locks with private locks that Skinner does not have keys for. Notification is to
be sent to renters regarding this situation. Skillman suggested that bolt cutters be handy for such
occasions. Jacobsen suggested a lock box be kept on site for Fire Department Access.
B. Ashland Airport Association: Status Report
None.
C. Other:
A. Tara Labs / Givens Hangar Construciton: Jacobsen asked if the contractors were expected to
clean up remaining construction mess. Skinner had been approached by the contractors to get
suggestion on where to deposit leftovers. Jacobsen asked about the $2,000 for paving that was
deposited. The money is still in the account and will be used for finishing touches to the
pavement.
B. Goal Setting:
Fitch requested to have this reinstated to the Agenda. Mace agreed to make it top new business
for the next meeting.
VI. INFORMATIONAL ITEMS: None
VII. NEW: None
VII. ADJOURN:
Meeting was adjourned at 1:20 PM,
G:0am\Airp\MinutmAugust 98.wpd
TRAFFIC'%%
SAFETY ® �
COMMISSION
___...._......._...
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Minutes of Meeting
September 24, 1998
Members Present: Don Laws, Bob Goeckerman, J. David Fine, John Morrison,
William Snell
Staff Present: Jim Olson, Dawn Curtis, Brent Jensen
Members Absent: Michael Savko
I. Call to Order
Commissioner Fine called the meeting to order at 7:08 PM.
II Approval of Minutes
August minutes were approved.
Ill Items for Discussion:
A. PUBLIC FORUM ITEMS:
1) Parking Prohibition on Sherman Street
Olson reviewed the request from Mary Voris, 633 Iowa, to restrict
parking on Sherman St. at the intersection of Siskiyou Blvd.
Vehicles parking along the bottom of Sherman St. make visibility
and maneuverability extremely difficult. On occasions when there
are cars present on both sides of Sherman, the width of the street
becomes compromised leaving it difficult for a car turning off of
Sherman onto Siskiyou and a car turning from Siskiyou onto
Sherman to fit between the parked cars. During several instances,
vehicles turning onto Sherman will have to yield and wait for
vehicles to turn onto Siskiyou. This creates a safety issue. Staff
recommended to Commission that this request of a 50 foot parking
restriction on both sides of Sherman St. be approved.
Questions were raised concerning the amount of parking being
lost. Olson informed Commission that only two parking spaces on
each side would be lost. Jensen commented that parking is not
allowed within twenty feet of any intersection, so the loss is only
G:Da"n TraffSept=ha 98.wpd
actually thirty feet on each side. Support from two other residents
was called into Olson after notices were sent to neighbors
regarding this proposal.
Motion to approve and seconded. Unanimously approved.
2) Cross-Walk Painting on N. Main St. in Briscoe School Area
Olson revisited this request made at the August TSC Meeting.
Streets to be painted would include:
A. NORTH MAIN STREET
@ Bush Street
@ Central Avenue
@ Skidmore Street
@ Van Ness Avenue
@ Hersey Street
@ Wimer Street
@ Laurel Street
B. Laurel Street
@ Central Street
Staff strongly recommends this action be implemented.
Geokerman felt that if a crosswalk was added to the intersection of
Wimer and N. Main it would create a pedestrian problem because
this is a blind corner for vehicles traveling onto Main St. tend to
stop just short of the intersection. This would put vehicles in the
crosswalk before they turn and infringe on the pedestrians. Olson
felt this was standard practice for most intersections.
Implementation of the crosswalks was supported by Morrison.
Motion to approve staff recommendation of the crosswalk painting
was approved unanimously.
3) Third Street Parking Request
Olson reviewed a request from Dr. Thomashefsky regarding the
parking situation on Third Street. Dr. Thomashefsky requested the
addition of four to six, one to two hour parking spaces be added to
Third St. Staff presented two alternatives to this request: 1) West
side of Third St. from Lithia Way to C Street be posted at two hour
parking; 2) Designate the first four hour parking spaced from Lithia
Way on east side of Third Street as two hour parking.
Commissioner Fine, a business resident of Third Street voiced
concerns over this request. Fine inventoried 44 2-hour parking
spaces within a block and a half of this location. The area on Third
Street was designated as all day parking to accommodate patrons
G:Daw \TraMeptemba 98.wpd
and employees of the downtown business area. Fine also
remarked that he has had few complaints about parking while his
practice has resided in the area. Jim Norton, 74 Third Street and
neighbors asked that this request likewise be denied as the
residential impacts of the change would affect where they and
visitors to their homes had the ability to park for long term periods
of time near their houses. Morrison asked Thomashefsky if he
would be willing to compromise with two 2-hour parking spaces in
front of his business? Fine commented further that justification is
still not there to compromise downtown merchant parking. Law
agreed with Fine that this does not seem a serious problem, but
would present a problem with the downtown business to further
remove parking. Snell voiced concern over whether granting this
request would show preference to Dr. Thomashefsky.
Thomashefsky was made aware of parking situation before moving
to the neighborhood. Jensen remarked this is a tough situation
because this area is a buffer zone between the business of
downtown and the residential areas, it will be hard to make this
distinction over who is more influential. Fine asked if any other
businesses had commented on this request. Curtis remarked that
the Vieze's had commented that they did not like the idea. Laws
indicated that this area was dedicated as "for public use". Laws
asked Thomashefsky if his patients were informed on the off-street
parking behind his building. Thomashefsky sends a map to all
patients before they come to office. Morrison asked for Staffs
opinion on this. Olson says it is two-fold and he sees both
perspectives. Staff would be comfortable with either. Morrison felt
we should stay with status quo. Fine suggested we invite Dr.
Thomashefsky back to revisit this issue in a few months if there is
still an issue.
Commission voted to deny this request unanimously.
4) . Parking Restriction on Vista Street
Mike Frank, Secretary of the Ravenwood Condominiums
Homeowners Association, requested a no parking zone be
established on the north side of Vista Street from the Ravenwood
Place entrance 25 feet to provide vision clearance for exiting
vehicles . Staff showed various photographs which supported the
claim by Frank that the vision is often obscured (by the same
vehicle). Staff recommends that the equivalent of one parking
space be prohibited easterly of the Ravenwood Place on the north
side of Vista Street as there is ample parking elsewhere along the
street.
Madeline Blue, 357 Vista, called Staff regarding this request and
felt the addition of the no parking zone would encourage vehicles to
G:DawnlTraPSeptember 98.wpd
-Geri Parker-Paley, Region Transportation Safety Coordinator, ODOT
Announcement on the Safety Belt Campaign - usage is up to 87%
average for the state. Oregon hopes to achieve 90% by the year 2000.
The present National goal is to reach 85% by the year 2000 and we have
surpassed that already.
The new influence will be on reducing traffic injuries. Sandy DiPiro, 776-
7132 Ext. 30 will be heading this program. If Commission would like she
can speak to them regarding coordination of this program.
Fine asked Paley if it would be feasible to have more programs south of
Corvalis for educational purposes. The present programs are held up
north during the week, Fine would like to see more programs in this
region. Suggestions on video conferencing and weekend courses were
given to Paley to follow up on.
G. GOAL SETTING - None.
H. Other
1. Report-on Central Ashland Bikewav
Leford is completing project. Vandalism is already a concern.
IV. Informational Items - No Discussion
A. "Do the Buckle" for inclusion in Utility Mailer
B. Traffic Safety Notes- Nomination for 1998 Transportation Safety Award
C. ACTS Oregon News
D. Oregon Highway Plan Update
E. Brochures, Posters & Stickers Available from ODOT
V. New Items -
Beach and 81' Visibility Problem
Staff will pass on request to have vegetation trimmed.
VI. For Next Meeting - None
VI. Meeting was Adjourned at 8:45 PM
Respectfully submitted,
Dawn V. Curtis
Public Works Administrative Secretary
G:Dav \TrafkSept=ber 98.wpd
ASHLAND HISTORIC COMMISSION
Minutes
November 4, 1998
CALL TO ORDER
The meeting was called to order at 7:36 Chairperson Jim Lewis. Commission members present
were Vava Bailey, Jim Lewis, Keith Chambers, Terry Skibby, Dale Shostrom, Joyce Cowan and
Joan Steele. Steve Hauck, serving as the City Council Liaison to the Historic Commission was
also present. Commission members Gary Foil and Curt Anderson were unable to attend. Staff
members in attendance were Mark Knox, Associate Planner and Adam Hanks, serving as
Secretary.
APPROVAL OF MINUTES
The motion for approval of minutes of the previous meeting of October 6, 1998 was made by
Cowan, with Bailey providing the second. The motion passed with a unanimous vote of the
Commission.
PUBLIC HEARINGS
Planning Action 98-094
Conditional Use Permit\Site Review
521 North Main St
Scott Young, MD
Knox explained that the application was for a relatively minor expansion of 150 square feet to
provide the applicant with more efficient use of the operating area. The expansion is on the
northwest side of building, matching the material and color of the existing structure. Planning
Staff recommend approval.
Lewis asked if any complaints or letters had been received for this application. Knox stated that
a neighbor across the street from the property requested that the application be called up to a
hearing, with concerns based on several sections of LUO 18.104.050.
Shostrom was concerned with the use of post and beam vs. full foundation of the addition.
When viewed from North Main Street, the addition will have a different and non-historic
cantalevered appearance with the post and beam construction.
Daryl Boldt, President of North Pacific Construction spoke for the applicant and responded to
Shostroms concern by stating that the area facing North Main Street will be solid. Boldt also
noted that a full foundation was not used because of the desire of the applicant to not impact the
existing trees near the addition area.
Boldt added that the roofline is a continuation of existing roofline and will not create a shed roof
look and the distance between roofline and windows will be the same as the previous addition so
as not to have the appearance of an "add-on".
Lewis recommend that a condition be added for the foundation of the new addition to have a
corner return of 32 to 48 inches to provide the look of a continuos foundation when viewed from
North Main Street.
Shostrom moved to approve Planning Action 98-094 with the condition recommended by Lewis,
Skibby seconded the motion and the motion was passed with a unanimous vote.
Planning Action 98-107
Conditional Use Permit
570 Siskiyou By
Barbara Simard
Knox gave a review of application stating that the conditional use permit was for a transfer of
ownership of a Traveler's Accommodation. The applicant has been made aware of the
conditions of approval previously made for the CUP and no enforcement actions are currently on
file for this location.
Steele moved to approve, with a second from Chambers. The motion was approved with a
unanimous vote.
Planning Action 98-075
Conditional Use Permit
542 A Street
Mark& Rebecca Reitinger
Knox noted that this is the second review of the application, which involves a site review and
variances for the number of parking spaces and landscaping coverage requirements. The
Planning Commission approved the landscape variance and the site review, but not the parking
variance. It was their opinion that the four space variance request was too much.
The applicant is now back with changes to the building that would require only a two parking
space variance. The design of the building is essentially the same as the original application that
came before the Historic Commission.
Knox also noted that stacked parking is being proposed, but does not meet the required standards
so the variance is still needed to comply with the off-street parking requirement and that the
scope of the review by the Historic Commission is to deal with design issues, rather than the
variance.
Steele voiced her concern about the demolition of the existing building, stating that she felt that
Ashland Historic Commission Minutes 2
November 4, 1998
the Historic Commission has already approved the design so there is no opportunity to comment
on the demolition.
Lewis commented that the Historic Commission will have chance to make demolition
recommendations when the demolition permit comes to Council.
Hauck reiterated that the Planning Action for the site review and the actual demolition are two
separate processes and the Historic Commission is not giving up its ability to comment on the
demolition process.
Chambers asked about the possibility for facade options to be submitted. Reitinger said he could
provide changes and options after the Planning Action has been approved at the Planning
Commission level.
Knox brought up the possibility for the Commission to add a condition to require Historic
Review Board approval of the facade prior to the issuance of a building permit. Reitinger stated
that he would be willing to come back to the review board after the other issues have been
resolved.
The motion to approve with original conditions was made by Skibby, with a second from Bailey.
All members voted in favor of the application.
Planning Action 98-117
Site Review
300 East Main St
Drescher\Batzer
Knox gave a review of the application stating that the subject property is located at the comer of
East Main and Second Streets and is an important and visible building within the downtown
district. The project involves a site review because of its inclusion on the National Register of
Historic Places.
The Oregon State Historic Preservation has asked for four conditions to be added to the Planning
Action approval, along with any conditions of the Historic Commission.
Batzer Construction, speaking for the applicant stated that the primary objective of the exterior
changes is to maintain the original and historic qualities of the building. The existing windows
will be replaced with store front type windows nearly identical to the original windows. The
front entry will be recessed. The awning shown on the East Main Street frontage will be
removed and the Second Street awning will remain for shading. The signage will be done with
subtle window signs on the East Main Street frontage.
Ashland Historic Commission Minutes 3
November 4, 1998
Skibby noted that the original configuration of the transom windows had a total of eight windows
and that number should be reinstalled.
Chambers asked about the potential for a complete realignment of the front entrance since it was
going to be relocated. The applicant responded that the interior configuration desired by the
future occupant of the building would be impacted with a realignment of the front entrance,
which was the primary reason for leaving it off-set from the center of the building.
Chambers moved to approve the application with the following conditions:
• Redesign the facade to replicate the 1930 photograph, including transom windows
(same count of 8).
• Realign the front entrance so that it is at the center point of the building frontage.
• Incorporate the SHPO conditions detailed in their letter of October ??, as well as
the conditions listed in the staff report.
• The redesigned facade (after incorporation of conditions) to be re-submitted to the
full Historic Commission, rather than review board.
The motion received a second from Bailey. Knox felt reluctant to require applicant to resubmit
the plans to the full commission and suggested that the Review Board time frame be utilized with
additional Commission members present for the review. Commission agreed and made a request
to staff for notification of plan submittal to Review Board.
Applicant stated that the revised plans will be submitted to the November 12 Review Board
meeting.
As a final note of discussion, Shostrom stated his surprise at the relatively small numbers of
items noted by SHPO for this application and felt that since the applicant was making major
changes, efforts should be made to bring the building as close as possible to its original
configuration.
REVIEW BOARD
The Review Board assignments for November are as follows:
November 5th Skibby, Steele and Bailey
November 12th Skibby, Lewis, Chambers and Shostrom
November 19th Skibby, Cowan, Shostrom and Foll
November 25th Skibby, Lewis and Cowan
The meeting was adjourned by Lewis at 9:40.
Ashland Historic Commission Minutes 4
November 4, 1998
Y ouaox ,y^
CITY OF ASHLAND
Office of the Mayor `` c
OaEGO� a+;'
MEMORANDUM
DATE: November 17, 1998
TO: All City Council Members
FROM: Catherine Shaw, Mayor
RE: Appointment of Howard W. Braham to Conservation Commission
I would like to confirm approval of the appointment of Howard W. Braham to the
Conservation Commission for a term to expire on April 30, 1999. This position is to
replace John McCory who resigned from the commission in October, 1998.
Copies of the advertisement as it appeared in the Ashland Daily Tidings and Mr.
Braham's response are attached.
YOUR CITY NEEDS YOU!
The City of Ashland has one volunteer position on the
CONSERVATION COMMISSION. The vacant position is
for a term that will expire on April 30, 1999.
If you are interested in being considered for this volunteer
position, please submit your request in writing to Mayor
Catherine Shaw at City Hall, 20 E. Main Street, before
Friday, November 13.
PUBLISH:
Tidings: Monday, October 26 and Saturday, October 31
Revels: Thursday, October 29
Howard W. Braham (�
800 Acorn Circle
LL
P.O. Box 1064 C I Ashland, OR 97520(541) 482-7117
braham @cdsnet.net -_
October 26, 1998
Catherine Shaw, Mayor
City Hall, 20 E. Main Street
Ashland, OR 97520
Dear Mayor Shaw:
I would like to serve the City as a volunteer on the Conservation Commission. A
copy of my resume is on file in your office and attached.
As a brief introduction, 1 hold two graduate degrees in ecology and
conservation biology and have more than 25 years service in assessing, evaluating
and implementing public policy on the conservation of natural resources. I also
served on or advised numerous federal, state and local commissions and councils,
including serving as the Chief U.S. Scientist to the International Whaling Commission
for five years. Other examples include an interagency working group on Puget
Sound water quality; a joint state-federal committee on the impact of oil and gas
development in Oregon and Washington; and assessment of native American
environmental health issues in western Alaska.
Over the past 14 years, I directed a multi-million dollar research laboratory for
the U.S. Department of Commerce, NOAA. I routinely participated in regional and
international planning activities (e.g., sea lion-salmon interactions; and U.S.-Russia
environmental protection)that required dose coordination with local governments
and special interest groups on the conservation of wildlife resources. This work
included testifying in front of city and county councils, national commissions and in
federal count. I routinely dealt with the broadcast and print media, worldwide, as well.
I have a wealth of experience in matters that cross commission boundaries,
which might also help you in the process of coordination among City departments
and commissions: for example, I am an experienced law enforcement officer, public
school teacher, college professor; coach; parks and recreation employee; real estate
salesman; horse breeder, student pilot; and aerial survey photographer.
Sincerely,
Howard W. Braham
Howard W. Braham
800 Acorn Circle, P.O. Box 1064
Ashland, OR 97520
(541)482-7117 braham(a),cdsnet.net
Current Profession and Affiliations
• Self-employed writer and Arctic scientist(zooarchaeology of native whaling).
• Member of the community ad-hoc Ashland Sustainability Committee.
• Adjunct Professor of Biology, Southern Oregon University.
• Assistant coach, Ashland High School girl's golf team.
Former Professions,Affiliations and Community Activities (permanent positions)
• Director, National Marine Mammal Laboratory,NOAA, Seattle(NOAA 22 yrs., retired `97)
• Post-Doctoral Fellowship Advisor, National Research Council, NAS (18 yrs.)
• Chairman,U.S. Gray Whale Endangered Species Act Task Force(3 yrs.)
• Steering Committee, U.S.-Russia Environmental Protection Agreement, Area-V(16 yrs.)
• Board of Governors, Society for Marine Mammalogy(4 yrs.)
• Vice-Chairman, U.S. National Humpback Whale Recovery Team (3 yrs.)
• U.S. Chief Scientist, International Whaling Commission(13 yrs.)
• Board of Directors, Seattle Aquarium Society(WA)(3 yrs.)
• Member, Sex Equity Commission, Seattle Public Schools(WA)(2 yrs.)
• Police Officer. City of West Covina(CA)(4 yrs.)
• Cryptographer, Federal Bureau oflnvestigation, Los Angeles (CA)(1 yr.)
Other Teaching and University Affiliations (permanent positions)
• Affiliate Associate Professor, College of Ocean& Fishery Sci., Univ. Washington(18 yrs.)
• Research Associate, Argonne National Laboratory, University of Chicago(IL)(2 yrs.)
• Graduate lecturer, Department of Zoology, The Ohio State University(3 yrs.)
• Research Associate, U.S. Fish and Wildlife Service,The Ohio State University(I yr.)
• Instructor, Department of Biological Sciences, Cal Poly, San Luis Obispo(3 yrs.)
• Math teacher and head coach. Burke Junior High School(CA)(1 yr.)
• Substitute teacher, West Covina Unified School District(CA)(4 yrs.)
Publications and Other Support
• Authored over 125 publications and technical papers(see attached sample).
• Generated or supervised work on more than$50,000,000.00 in Federal and private support.
• Worked with Congress and policy advisors to help enact/implement Federal legislation.
• Sat on or advised more than 100 committees, commissions and working groups.
• Visited, worked or studied in 45 U.S. states and 15 countries.
Recognitions and Awards
• U.S. Department of Commerce Bronze Medal, 1997(recovery of the California gray whale)
• Unit Citation and Certificate of Excellence, 1990(in response to the Fxxon Valdez oil spill)
• Cal Poly Distinguished Alumnus of the Year, 1984
• NOAA Administrator's Award, 1983 (for excellence in science and management)
• NSF Doctoral Fellowship, U.S. Atomic Energy Commission/Univ. of Chicago, 1974-75
• Athlete of the Year, San Bernardino Valley College, 1961-62
Education
• B.S. - California State Univ., Los Angeles(Police Science and Administration), 1966
• M.S. - California Polytechnic State University, San Luis Obispo(Marine Biology), 1972
• PhD - The Ohio State University, Columbus(Ecology/Environmental Biology), 1975
Howard W. Braham
800 Acorn Circle
P.O. Box 1064
Ashland, OR 97520
(541)482-7117
brahamQcdsnet.net
Personal
• Married to Donna J. (Thomas)Braham
• Children: Britt (32), Adam(21), Rian (20) and Natalie (11)
• DOB December 4, 1942
Community Expertise (over 30 years)
• Conservation of wildlife and natural resources.
• Law enforcement, public safety and traffic.
• Public education, community health matters and `human equity' issues.
• Planning,budgeting, program management,and development of grants/contracts.
• Customer and media relations.
• Administration of public policies.
Current Activities
• Self-employed writer and Arctic scientist(zooarchaeology of native whaling).
• Adjunct Professor,Department of Biology, Southern Oregon University.
• Member of community ad-hoc Ashland Sustainability Committee.
• Ashland Little League girls'softball coach.
• Volunteer in Ashland High School's science programs.
• Assistant coach, Ashland High School girl's golf team.
Former Employment and Professional Affiliations (small sample)
• Research administrator and laboratory director(U.S. Department of Commerce).
• College instructor and affiliate Associate Professor(University of Washington).
• Head coach and junior high school math teacher(El Rancho Unified School Dist.).
• Police Officer(City of West Covina, CA).
• Real estate salesman and commercial appraiser.
• Member, Sex Equity Commission, Seattle Public Schools.
• U.S. Chief Scientist to the International Whaling Commission.
• Board of Directors, Seattle Aquarium Society.
Education
• Aeronautics (flight training), San Bernardino Valley College, San Bernardino, CA
• B.S., Police Science and Administration, California State University, Los Angeles
• M.S., Biological Sciences, Cal Poly State University, San Luis Obispo, CA
• PhD, Ecology and Environmental Biology, Ohio State University, Columbus, OH
121
y
NOV 16 1998 If
YMCA
We build strong kids, ---------------------------
November 12 1998 strong families,strong communities.
Mike Freeman
City Administrator
City Hall
Ashland, OR 97520
Dear Mike, —--------
The Ashland Family YMCAs plan to build an aquatic center is well underway. This new
aquatic center is the third phase of our building project begun in 1988. At its regular
meeting held on June 21, 1988, the Ashland City Council approved the waiver of permit
fees. In 1992 when the YMCA built the second phase of our building project,the 14,000
square foot gymnasium, the City of Ashland honored its previous promise to waive the
permit fees. We are now hopeful that the City of Ashland will continue to support the
YMCA's facility by waiving the fees on the aquatic center. This would be an immense
help and encouragement to us as it would demonstrate that the City of Ashland supports a
very needed and necessary aquatic facility for the community.
Our past success of what can be accomplished by a joint effort between the Ashland
YMCA and the City Parks and Recreation Department with the development of the
Ashland YMCA City Park is a perfect example of what can be done by both groups
working together. (The YMCA purchased and developed the land for$160,000 then
deeded the land to the City of Ashland, which further developed and finished the park
and continues its maintenance and upkeep.) Together we have provided an enjoyable
park for the citizens of Ashland.
We have immensely appreciated the support that the City Council and Parks and
Recreation have given the YMCA. It is a comfort that our goals are the same in that we
aim to ensure a bright future and pleasant lifestyle for the people of Ashland.
Thank you for your consideration.
Respectfully,
Lisa Molnar
Executive Director
Ashland Family YMCA • 540 YMCA Way • Ashland,Oregon 97520
541482-9622 • fax: 541482-3348
Ashland YMCA Mission; To work toward the fulfillment of human potential and the enrichment of the
quality of life for those we serve.
adroit `
CONSTi7UC TION CO..INC.
P. 0. BOX 609
ASHLANO, OR 97520
841/482.4096
FAX. 541.482.4218
OR LIC. 44384
CA LIC. 4549608
November 12, 1998 J.
Mr. Mike Freeman,City Administrator
NOV
CITY OF ASHLAND Uus -
20 E. Main St. ,
Ashland, OR 97520
RE: YMCA Pool Building
Phase Three, Pcrmit Fees
Dear Mike:
As a current YMCA Board Member and General Contractor for the Phase Three pool
project, I am formally requesting that the City of Ashland waive all permits and fees
required for construction.
In June, 1988, the City Council approved the waiving of fees for the YMCA Facility.
This facility was submitted as a three phase project. YMCA Offices, Phase One;
Gymnasium, Phase Two; and Pool Building, Phase Three. I have enclosed a copy of the
council resolution signed by Brian Almquist. In 1991, the Phase Two Gymnasium was
completed. Enclosed is a copy of the Building Permit Application which shows all fees
being waived.
While names and faces have changes within the City Council, and Administrators Office,
it is my hope that the intent of the 1988 City Council with regard to permits and fees, will
be honored.
I appreciate your time in reviewing our request. Should you have any questions, please
contact me.
Sincerely,
3BobMayers
Vice President
BM/bjh
Encl.
cc: Lisa Molnar, YMCA Director
lar Meeting Ashland City Council 6/21/88 P '
i
,,UMMUNICATIONS, PETITIONS & REMONSTRANCES:
R.V.T.D. Tax Levy Steve Hauck, Member of the Board of Directors of
Presentation R.V.T.D. , explained the reason for the tax levy on the
June 28 ballot, which is for construction of a new
transfer center in Medford.
EforFee Request A letter was read from the Ashland Y.M.C.A. requesting
Waiver a waiver of building permit and electrical service
fees for their proposed new facility on Highway 66 .
Carol Jensen, Director of the Y.M.C.A. , said they are
requesting a waiver of fees, not out-of-pocket
expenses. She said the Y offers a broad base of
community programs and the new facility will have
space for other groups to use. Alan DeBoer, 2260
Morada Lane, Chairman of the YMCA Building Fund, said
the Y gave $12,000 in scholarships to Ashland youth
last year, and they were asking for in-kind donations.
Williams thinks the YMCA is a valuable asset to the
community and would like to see the request granted,
waiving staff time and building permit fees. Elerath
said the Y is the most worthy of the private organiza-
tions, but its not fair to give tax money to them.
Arnold supports waiving the fees which don' t represent
out-of-pocket expenses, the Y is a community asset.
Arnold moved to waive fees for staff time and those
•
which are not out-of-pocket expenses. Williams
secon e t e motion Which passed as follows on voice
vote: Williams, Laws and Arnold, YES; Elerath, NO.
Name Change A letter was read from Emile Cloutier requesting
"C" Street the name of "C" Street, between 2nd and Helman
Streets, be changed to "Lithia Way" . On a question
from Laws about proceeding, Almquist said approval
should be requested from the State Hwy. Dept. Laws
moved to hold a mini public hearing, Williams seconded
the motion, which passed unanimously on voice vote.
UNFINISHED BUSINESS:
Backfill Proc. A report was received from Director of Public Works
Leonard St. Hall concerning backfill procedures on Leonard Street
after a complaint by Allen Sandler that it had not
been done properly. The report asked that Sandler ' s
request to do a compaction test be denied. No action
necessary.
NEW & MISCELLANEOUS BUSINESS:
Boundary Line A memo was received from Public Works Director Hall
Agreement requesting that Council authorize the Mayor and City
Recorder to sign a Boundary Line Agreement on an alley
between Van Ness and Hersey, West of Skidmore Street.
Arnold so moved, Williams seconded the motion which
passed unanimously on voice vote.
6/21/88 P. 3
CITY OF ASHLAND T' C17Y HALL
�'�.' ASHLAND,OREGON 97520
telephone(code SOJ)482-3211
June 27 , 1988
Ms. Carol Jensen
Ashland Family YMCA
1908 Ashland Street
Ashland, OR 97520
Dear Carol:
The Ashland City Council at its regular meeting on June 21 , 1988 ,
' approved the waiver of building permit fees on your proposed new
YMCA facility to be located next to the YMCA/City Park. This
waiver does not include the State Building Permit fee assessment,
Wo r e an check fee in a even t e an c e( is contracted
out. However, it is our hope that the plan check can be done "in
house" .
The City Council is pleased to be able to contribute in this way
to the completion of a much-needed community facility.
Sincerely,
�i
Brian L. lmquist
City Admin' strator
CC: John Fregonese, Director of Planning
Everett Murrell, Building Official
v�
Council Communication
Finance Department
December 1 , 1998
Submitted by: Jill Turner /�/—
Approved by: Paul Nolte��+..,I, �
Approved by: Mike Freeman 1►�
Title:
A Resolution Amending Appropriations Within The 1998-99 Budget.
Synopsis:
This resolution changes the 1998-99 Budget to keeps the City in compliance with Oregon Budget
Law.
Recommendation:
Staff recommends approval of the attached resolution after the required public hearing.
Background Information:
There are three ways in which to change appropriations after the Budget is adopted. All three
methods are used in this resolution.
A transfer of appropriations decreases an appropriation and increases another. This is the
simplest budget change allowed under Oregon Budget law. This does not increase the overall
budget. This is approved by a City council resolution. (Section 1)
A supplemental budget of less than 10%of total appropriations within an individual fund
follows a process similar to the transfer of appropriations.
A supplemental budget in excess of 10% of total appropriations requires a longer process. This
process includes a notice in the paper and a public hearing. (Section 2)
All three types of budget changes are necessary and are incorporated into a single resolution for
your approval. Discussion regarding the recommended changes in the budget are explained after
each request. (Section 3)
RESOLUTION NO. 98-
A RESOLUTION AMENDING APPROPRIATIONS WITHIN THE 1998-99 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Due to the circumstances stated below, the Mayor and City Council of the City
of Ashland determine that it is necessary to transfer appropriations as follows:
General Fund
Miscellaneous
To: Materials and Services-RVTV $10,000
To: Debt Service 5.000
From: Contingency 15,000
The first appropriation is for$10,000 additional monies due to the Rogue Valley TV. The RVTV contract
calls for a payment of a percentage of the City's actual franchise revenue and one hundred percent of
the peg access fee. Additional monies have been received by the City due to an audit of TCI as well as
growth in their system, resulting in additional amounts due to RVTV. The second appropriation of
$5,000 covers an error in the original budget where the estimates was unintentionally set too low.
Equipment Fund
Equipment Fund-Capital $137,000
Equipment Fund-Contingency 137,000
This appropriation covers the additional costs associated with the fuel tank replacements at the civic . .
center and airport.
SECTION 2. Due to the circumstances stated below, the Mayor and City Council of the City of
Ashland determine that it is necessary for a supplement budget appropriations as
follows:
General Fund
Communications Division
To: Capital Outlay $240,000
From: Carryover 240,000
Monies were not included in the present budget for the Computer Aided Dispatch and Records
Management computer projects currently underway in the Communications Division. The City decided
to join a regional agency with Medford and Jackson county to procure the system in this fiscal year. The
resources are carried over from the previous fiscal year.
Street Fund
To: Capital Outlay 190 000
From: Carryover 190,000
The 1997-98 budget contained an appropriation for the Central area bike path. Both the resources and
project are carried over from the previous fiscal year.
Wastewater Fund
To: WWTP Upgrade $1.300.000
From: SRF Loan Proceeds 1,139,000
From: Contingency 161,000
This appropriation covers additional costs of the WWTP upgrade that is expected to be incurred prior to
June 30 of 1999. Total project costs are expected to be$26.5 million.
Equipment Fund
To: Equipment $150,000
From: Carryover 150,000
This appropriation covers the cost of the electric line truck, which was ordered in the previous fiscal year
but not delivered until this week.
Central Services Fund
To: Computer Services Division- $110,000
From: Central Services Charges 110,000
This appropriation covers the costs associated with the city's$45,000 technology plan. The initial phase
provides the City with a Technology assessment, regarding staffing, governance, cost and physical and
logical structures. The second phase provides the city with a technology direction or umbrella under
which deployed technology fits together. The third phase provides a long term capital technology
improvement plan. This technology plan is an important step prior to procuring the management
information system, GIS and Customer information software. Another appropriation is needed to cover
the costs associated with a City wide Y2K plan for$23,000. The final appropriation covers additional
cost of upgrading the City computers to Microsoft office in the amount of$42,000.
Parks Fund
To: Parks Department-Capital Outlay $360,000
From: Carryover 360,000
This appropriation covers additional costs associated with North Mountain Parks, Parks/golf
maintenance facility. Wet spring weather delayed the construction to later in this fiscal year. A
corresponding amount is available in carryover.
Parks Capital Improvement Fund
To: Parks Department-Capital Outlay $25.000
From: Carryover 25,000
This appropriation covers additional costs associated with North Mountain Parks. Wet spring weather
delayed the construction to later in this fiscal year. A corresponding amount is available in carryover.
SECTION 3. Due to the circumstances stated below, the Mayor and City Council of the City of
Ashland determine that it is necessary for a supplement budget appropriation as follows.
This section was noticed as required.
Cemetery Fund
To: Transfer to General Fund 4$. 3
From: Cemetery Fund Carryover 43,000
The 1998-99 budget closed out this fund. The resources in the fund available to transfer to the General
fund exceeded the estimate primarily because the delay in the sidewalk project and larger than expected
property tax collections.
Band Fund
To: Transfer to General Fund 1$ 3.000
From: Band Fund Carryover 13,000
The 1998-99 budget closed out this fund. The resources in the fund available to transfer to the General
fund exceeded the estimate primarily because of larger than expected property tax collections.
This resolution was read by title only in accordance with Ashland Municipal Code§2.04.090 duly
PASSED and ADOPTED this _day of December, 1998:
Barbara Christensen, City Recorder
SIGNED and APPROVED this _day of December, 1998:
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
GABUDGEIIOrds&Resolutionffof A no 1 for 98-99.wpd
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Council Communication
Public Works Department
December 2, 1998
Submitted by: Paula Brown J -
Approved by: Mike Freeman
Title:
1998/99 Construction and Major Project Activity Summary #2
Synopsis:
The following summarizes the construction and major project activity being completed by the
Public Works Department. The project summary is categorized by Divisions within the
Department.
Recommendation:
This is for information only, no action required.
Background Information:
The Public Works Department is involved with the majority of the construction activities within
the City. Many of these projects are budgeted in various Divisions within the Department and
are coordinated through the Engineering and Public Works Administration Division. Most of the
projects require coordination across Divisions and many are coordinated with other Departments.
The projects are grouped within the lead Division's responsible area. A timeline will be available
for the City Council Meeting which will show a snapshot of the timing of each project. Staff can
provide more detail on any project as desired by the City Council.
Engineering and Public Works Administration
• Comprehensive Water Master Plan
Status: Carollo Engineers has been hired to evaluate alternatives and combinations of
alternatives. Staff and the consultant have been working with a Water Advisory Group.
A Public Forum was held on November 10'. A final Study Session with the Council is
scheduled for December 7`b, with a decision scheduled for the Council Meeting on
December 15th.
Expected completion: December 1998
Cost: $53,000 (final costs will increase due to additional scope and requirements)
• Storm Drain and System Drainage Master Plan
Status: KCM is the consultant on this project. They have completed preliminary
analysis on drainage basins within the City and are waiting for the final aerial
photography and topographic data to provide preliminary recommendations.
1
V '
Expected completion: March 1999 (extended 2 months due to aerial photo delays)
Cost: $50,000
• Provide Sanitary Service to Ashland Municipal Airport
Status: Received a SOREDI Grant for $25,000 which requires project completion by
June 1999. Council approved moving forward with the design and construction. Design
is being done in-house and is expected to be completed this winter for construction in
the spring.
Expected completion: June 1999
Cost: $212,000
• Renegotiate Water Supply Contract with TID
Status: The proposed contract developed by TID and the City for; 1) the extension of
the 1966 water rights(795 acre feet), and 2) use of the water beyond the regular
irrigation season, was sent to BOR for review and approval. TID has been in full
support. There are still some details to work through. Prognosis is good.
Expected completion: February/March 1999
Cost: not specified
• Fuel Tanks Improvements at the Airport and City Service Center for DEQ Compliance
Status: Bergeson-Boese& Associates has been hired to define a solution to the
underground fuel tanks to meet DEQ requirements. They have completed the analysis
and are in the process of implementation. Tanks have been ordered and will expect to be
close to meeting the December 22, 1998 deadline.
Expected completion: December 1998
Cost: $15,000 design; $350,000 implementation
❑ Continue with Phase II of the Roca Creek Channel Improvements
Status: In process. Received final approvals for channel work for next spring.
Continuing to work on property purchase with the Martins, and in completing the
pipeline portion.
Expected completion: June 1999
Cost: $200,000
• Construct Sidewalks and Traffic Calming Measures on Oak Street
Status: The final concept design is complete and has been reviewed by ODOT. Council
has approved the final concept design. Staff is getting feedback from a traffic consultant
before the final design for construction bids is completed. Construction was origninally
scheduled to start as early as this fall, but may be pushed to the spring to avoid
construction delays this winter.
Expected completion: June 1999
Cost: $155,000
• Miscellaneous Concrete Project
Status: Contract was awarded to Versatile Concrete. They began work in September
and are well on their way toward completing the project. There will be new sections of
sidewalk on Mountain at the High School (complete), Ashland Street from Siskiyou to
Faith (complete), Morton Street at the cemetery (complete), Iowa Street(complete),
2
Wimer, some small sections here and there (Brisco School), and maybe an extra section
on 8' Street.
Cost: $130,000
• Develop Geographic Information System (GIS)
Status: The GIS Technician position closed on November 13' and we expect to
interview during the week of Nov 30' and hope to have someone on board in December.
We have signed a contract with RVCOG to assess the City's needs for traditional GIS
functions and that will start the beginning of the year.
Expected completion: Transition to take 18 months
Cost: $150,000 budgeted this year
• Acquire Digital Orthophoto and Topographic Maps of the City
Status: Staff has seen and made corrections on all of the check sheets. The topographic
maps look great. Final digital results are expected by the end of the year.
Expected completion: December 1998 (originally October)
Cost: $96,000
• Complete the Global Positioning System(GPS) Survey Control Network
Status: In-house staff completed the control, and will file with the County Surveyor's
office. Will link to the aerial photography and topographic data.
Expected completion: complete
Cost: Staffing
• Crowson Reservoir Roof Replacement
Status: Design is complete and bid documents are out. Bid opening is December 18'".
Construction scheduled for January and the actual reservoir bypass will be done in
February.
Expected completion: May 1999
Cost: Design- $23,000; Construction estimated at$400,000
• Central Ashland Bikeway Construction
Status: This project is being managed by ODOT and construction is being completed by
Ledford Construction. There have been several changed site conditions and delays.
ODOT just gave the contractor a stop work order due to the rain. Ledford is expected to
start again in the spring and has less than a month's work to complete.
Expected completion: Spring 1999 (originally October 1998)
Cost: $800,000 (City portion approximately $340,000, remainder funded through ODOT
grants)
• RVTD Bus Shelter Construction
Status: Staff is completing design of this project and working with Community
Development to define a possible pre-fabricated shelter design that would work for
Ashland and be acceptable to RVTD. Prognosis is good.
Expected completion: Design should be complete by the end of the calendar year, for
construction by the end of June 1999.
Cost: $150,000
3
a
• Westwood Street Improvements (LID)
Status: Original bid results were not good, because of tight deadlines placed on the
project. Staff rebid the project, separating the sewer line portion from the street
improvements. Bid results were much better and D. Britton Construction received the
contract. Sewer work is completed and the street work will begin as soon as the weather
allows.
Expected completion: June 1999
Cost: $165,000
• Fordyce Street Improvements (LID)
Status: Complete. Huffman-Wright Construction had the contract and completed the
work. The final LID costs are available and awaiting final decisions from City Council
on the proposed LID structure. Costs per assessed acre are less than originally
anticipated.
Cost: $223,000
• Roca Canyon Storm Drain Wightman from Iowa to Lee
Status: Engineering Staff has completed the project plans and final design. Project will
be bid in January 1999.
Estimated Completion: June 1999
Cost: $210,000
Sewer
❑ Treatment Plant Facilities Improvements
Status: Construction of the On-Site Facilities
Improvements began in September 1998 and is
scheduled to be completed in September 2000.
Off-Site Spray Irrigation and Biosolids
Handling/Reuse - design at about 70% and
should be completed in February 1999. Off-
Site construction is scheduled to begin in May
1999. There has been an appeal to LUBA by
the Friends of the Creek. This project is
funded in part by DEQ CWSRF loan.
Expected completion: December 2000
Cost: Design and Construction Management $ 2,000,000
On-Site (contract+ 5%) $13,200,000
Off-Site (estimate) $ 8,500,000 (increasing)
❑ NPDES Discharge Permit Renewal with DEQ
Status: Permit is complete and signed. Staff has filed a request for modifications to
allowable discharges for the months of October and November based on creek flows and
BOD limits, and is discussing this with DEQ.
Expected completion: Complete (modifications should be accepted by Spring 1999)
Cost: not applicable
4
• Demonstration Wetlands System Project
Status: Construction was completed in July 1997. First cycle of data analysis was
completed in September. Results are positive, but do not meet the phosphorus
reductions to 0.08 mg/1 as required for direct effluent discharge to the creek. See also
status report given to Council on November 20, 1998.
Expected completion: September 1999 (may need extension)
Cost: $400,000 (total)
• Sanitary Sewer Line Replacements
Hersey Street (in-house work) spring 1999
Union Street (in-house work) spring 1999
Manhole Rehabilitation (contracted) spring 1999
• Bear Creek Trunk Line Replacement
Status: Design to go out for contract this fall. Construction expected in Spring 1998.
Expected completion: July 1999
Cost: $150,000
Water
• Ashland Street Main Line (Terrace to Wightman)
Status: Ledford Construction was the low bidder for construction and is expected to
start soon.
Expected completion: July 1999
Cost: Construction estimated at$160,000
• Water Filter Plant Improvements (particle counters, etc)
Status: Installed three new particle counters to provide better monitoring for elimination
of potential cryptosparidium and giardia. Replaced the influent control gates and
computer links. Looking at replacing the chlorine system and possibly upgrading the
filter next spring.
Expected completion: June 1999
Cost: $31,000
• Distribution System Improvements; in-house work Total Cost: $70,000
Wightman Street(Siskiyou to Quincy) complete
Youth Works Line complete
Lithia Water Line (replace 1000') complete
PRV - Iowa Street, Faith Street fall 1998
TID Canal (replace 1000') spring 1999
Pioneer Street (South of Hargadine) winter 1998
Fairview(Union and Iowa) fall 1998
Water Fund - Flood Restoration
❑ Prioritize project identification, funding and completion schedule. Immediate priorities
(within the next 5'years) include Calle Guanajuato with Main Street Bridge improvements,
5
and Water Street Bridge. Longer term priorities (5-15 years) include Van Ness and Hersey
Street Bridges.
Status: Preliminary concepts being defined for Calle Guanajuato. Public meeting
scheduled for January 1999. Will evaluate future improvements this spring. See memo
to Council November 20, 1998.
Expected completion: June 1999
Cost: Staff Time
❑ Develop Operational Flood Management Strategies and Improve Flood Plain Zones/mapping
Amendments
Status: In process. Many of the "flood management techniques" have been discussed
during emergency training briefs. Flood mapping to be completed next year.
Expected completion: Ongoing emphasis.
Cost: Staff Time
❑ Flood Restoration on Ashland Creek at WWTP .
Status: Expected commencement June 1999 pending Division of State Lands and US
Army Corps of Engineers permits.
Expected completion: August 1999
Cost: $75,000
Water Fund - Forest Restoration
❑ Implement the Ashland Forest Management Plan (Forest Commission)
Status: In process. Much progress has been made in the development of prescriptions
and identifying fuels reduction priority units. Additional work in the following:
Complete Short Term Selective Fuels Reduction Implementation Programs
Develop Partnerships with REAL Corps, Ashland High School, Forest Service
and Parks Department for Project Implementation
Education and Informational Activities to Promote Fuels Reduction Benefits
Expected Completion: ongoing
Cost: $75,000 annually
Streets
• Storm Drain Improvement Projects (12" PVC ) Total Cost: $ 46,000
Garfield Street; Iowa to Quincy (675') complete
Holly Street; Terrace to Mead(450') complete
Roca Street(450') complete
Van Ness Avenue; Heiman to Skidmore (1,235') December
Catalina to Scenic Dr. (800') complete
Liberty Street; Pratt to Siskiyou (may contract)
Normal Street; Fremont to Ashland January
Sherman Street complete
• Update Pavement Management Program
Status: Scheduled for this fall and winter
6
Estimated Completion: spring 1999
Cost: Staff Time
❑ Street Resurfacing Projects (total .85 miles) in-house work; Total Costs: $150,000
Scenic Drive; Church to Grandview(1,050') complete
Helman Street; Van Ness to Hersey (435') complete
Lincoln Street; Iowa to E. Main (1,330') complete
Water Street.; B to Van Ness (773') complete
Morton Street; Pennsylvania to Ashland(900') spring 1999
Taylor Street; Ashland to Holly (1000') spring 1999
❑ Sherman Street Reconstruction
Status: LTM Inc. completed the work within their schedule. Several water and drainage
issues were resolved.
Estimated Completion: complete
Cost: $140,000 (over initial estimate)
❑ Union Street Reconstruction
Status: Grant pending for$89,000 (fund exchange program)
Estimated Completion: Spring/Summer 1999
Cost: $120,000
Airport
❑ Fuel Tank Replacement - see Engineering above
❑ Tree Trimming Contract
Status: John Dunn Pro Arbor completed the work on the majority of the marked trees.
Estimated Completion: complete
Cost: $10,600
❑ T-Hangers(site prep only)
Status: Scheduled for this fall and winter
Estimated Completion: spring 1999
Cost: $45,000 and Staff Time
❑ Select the next AIP Projects
Status: Projects submitted include electrical upgrades, taxiway construction and tie-
down aprons.
Estimated Completion: spring 1999
Cost: Staff Time
Cemetery
❑ Survey All Cemetery Plots
Status: To be contracted this winter.
Estimated Completion: spring/summer 1999
Cost: $20,000 (rough estimate)
GAPAULMCOUNCILkonstruction memo Dec Lwpd 7
Council Communication
Department of Community Development
Planning Division
December 1, 1998
Submitted by: John McLaughlin
Approved by: Paul Nolte �/lA-,�,�
Approved by: Mike Freeman Z/
Title: Second reading of an ordinance adopting the Transportation System Plan
(excluding chapters 10, 11 & 12) as part of the Transportation Element of the
Ashland Comprehensive Plan, and repealing Resolution 91-39 regarding street
capacity.
Synopsis:
The Council held a public hearing on the adoption of the Transportation System Plan(TSP) at
the November 3, 1998 meeting and approved the plan, with eight amendments. The eighth
amendment,a narrative paragraph regarding the Mountain Avenue freeway interchange,was
removed at first reading of the ordinance on November 17 and is not included with this second
reading. The ordinance also includes the repeal of Resolution 91-39 regarding street capacity.
Recommendation:
Staff recommends adoption of the ordinance.
I
I
I
ORDINANCE NO.
AN ORDINANCE ADOPTING THE TRANSPORTATION
SYSTEM PLAN (EXCLUDING CHAPTERS 10, 11 & 12) AS
PART OF THE TRANSPORTATION ELEMENT OF THE
ASHLAND COMPREHENSIVE PLAN, AND REPEALING
RESOLUTION 91-39 REGARDING STREET CAPACITY.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The City of Ashland Transportation System Plan prepared by W&H
Pacific, Inc. and dated April 1998, a copy of which is on file with the City Recorder, is
adopted as part of Chapter X, Transportation, of the Ashland Comprehensive Plan, with
the following changes:
A. Chapters 10, 11, & 12 of the Transportation System Plan (relating to the
Financing Plan) are not adopted.
B. . The Transportation System Plan is amended as specified on the attached
Exhibit "A".
SECTION 2. Resolution 91-39 regarding Street Capacity is repealed.
The foregoing ordinance was duly PASSED and ADOPTED this 17`" day of November,
1998.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of , 1998.
Catherine M. Shaw, Mayor
7 Re + wed a^s Zto fo/
Paul Nolte, City Attorney
Page 1 — ORDINANCE (GATEMP\transportation SP ordmpd)
EXHIBIT "A"
Ordinance adopting
Transportation System Plan
The following pages, figures and tables in the Transportation System Plan (TSP) are
amended to read shaded words are to be added to the TSP, lined through words are to
be deleted):
1) Page 4-2 Update with current RVTD schedule and routes
2) Figure 4-3 Update with current RVTD routes
3) Figure 4-5 Update with Traffic Signal at East Main St./Mountain Ave.
4) Page 5-5 Table 5-1: Change to the following:
Average Daily Managed
Roadway Type Vehicles Speed (mph)
Boulevard 8,000- 30,000 30-40 mph
Avenue 3,000- 10,000 25 mph
Neighborhood 1,500-5,000 25 mphLl�§-20'mpfi
Collector
Neighborhood Street X809 <1;500 2&� i0=20::mph
5) Page 5-6 Add to the paragraph under Avenues:
The standard avenue is characterized by a wider range of use that typically
results in a greater intensity of development along its route and at major
intersections with other collectors or arterials. Land uses such as low to
medium-high density, mixed residential, commercial, or industrial, and their
associated traffic volumes are examples of this kind of development intensity.
lden"tified traffic calming techniques maybe utili2ed on aven`ueS!
6) Page 7-11,12,&13 Update transit shelter designs to incorporate 'canted" design
preferred by Ashland.
7) Page 8-8 Item D near the bottom of the page is amended to read:
Half-street improvements (sidewalks, curb and gutter, bike lanes/paths, and/or
travel lanes) should be provided along site frontages which do not have full build-
out improvements in place at time of development. The City^may,after
asSessing_the impact"of thedevelopment and.likel(hood of futuredevelopment,
require the full Improvement ofstreetsl
Page 2 — ORDINANCE (GATEMPttransportation SP ord.wpd)
Council Communication
Legal Department
December 1, 1998
Submitted by: Paul Nolte G-� y
Approved by: Mike Freeman f Y L
Title:
A Resolution Declaring the Canvass of the Vote of the Election Held in and for the City of
Ashland, Oregon, on November 3, 1998, and Mayoral Proclamation.
Synopsis:
The resolution and proclamation set forth the results of the election on November 3, 1998, and
makes the canvass a matter of record as required by the city charter.
Recommendation:
Council should adopt the resolution and the mayor should make the proclamation.
Background Information:
Article VII, Section 6, of the City Charter requires that the canvass of votes for all city elections
be made and the results of the election"shall be entered in the record of the proceedings of the
Council." The resolution sets forth the vote for each position and the proclamation sets forth the
name of each person elected to office, all as required by this charter section.
G:\sharlme\COUNCIL\Commmimtions\mnvass of vote-1198.wpd
r
i�
RESOLUTION NO. 98-
A RESOLUTION DECLARING THE CANVASS OF THE VOTE OF
THE ELECTION HELD IN AND FOR THE CITY OF ASHLAND,
OREGON, ON NOVEMBER 3, 1998.
RECITALS:
A. The City Council of the City of Ashland met on the 151 day of December,
1998, at the City of Ashland's Civic Center and proceeded to canvass the
vote cast at the election held in and for the City of Ashland on the 3`d day of
November 1998.
B. The Council has canvassed the vote and has determined the number of votes
for the positions as follows:
COUNCIL MEMBER — POSITION NO. 2
Susan Reid 3.995
Write Ins 12
COUNCIL MEMBER — POSITION NO. 4
Cameron Hanson 2.597
Cate Hartzell 2.349
Miscellaneous Write Ins 24
COUNCIL MEMBER — POSITION NO. 6
Bob Taber 2.596
David Fine 2.937
Write Ins 9
PARK COMMISSIONER — POSITION NO. 3
Bob Bennett 11891
Rick Landt 3.353
PARK COMMISSIONER — POSITION NO. 4
Laurie MacGraw 3.604
Write Ins 2
PARK COMMISSIONER – POSITION NO. 5
Sally Donna Jones 3.552
Write Ins 1
CITY RECORDER
Barbara Christensen 3.842
Write Ins 2
PAGE 1 - RESOLUTION DECLARING THE CANVASS OF THE VOTE G:'ahadene\COUNCIL 1ELEC-11.98.RES.wpd
MUNICIPAL JUDGE
Allen Drescher 3.963
Write Ins 7
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Susan Reid is declared to be the duly elected council member for
Position No. 2.
SECTION 2. Cameron Hanson is declared to be the duly elected council member
for Position No. 4.
SECTION 3. David Fine is declared to be the duly elected council member for
Position No. 6.
SECTION 4. Rick Landt is declared to be the duly elected park commissioner for
Position No. 3.
SECTION 5. Laurie MacGraw is declared to be the duly elected park commissioner
for Position No. 4.
SECTION 6. Sally Donna Jones is declared to be the duly elected park
commissioner for Position No. 5.
SECTION 7. Barbara Christensen is declared to be the duly elected city recorder.
SECTION 8. Allen Drescher is declared to be the duly elected municipal judge.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of December, 1998.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of ' 1998.
Catherine M. Shaw, Mayor
R wed as t orm:
Paul Nolte, City Attorney
PAGE 2 - RESOLUTION DECLARING THE CANVASS OF THE VOTEG:�sherleneNCOUNCIL�ELEC-ii.ee.RES.wpd
PROCLAMATION
I, Catherine M. Shaw,.Mayor of the City.of Ashland,J,Qregon, do proclaim that
at the election held in the City of Ashland Oregon -,on the 3'd day'of November,
pi
1998, there was submitted to the voters the questionpof th'e election`s=:of persons to
�''?l 'c[h^ .a,:. "�� '' jy 'ri'�MI 3 y'a��"�5` ` t �'•;t*
various elective,offices m therCity, and it is herebyJdeclared that the following
}{t a Y
d
persons wer ele
��+}
ctedto the position;s,.}set forth next to their�names `,
rIFAC
Council Member Position"#2 �^ _ Susan Reid
CouncWWffiber, Position #4 Cameron3Hansori x
�� l��'ftf1�t t'�` ':•q4+.r�� tvzt7 � i� �� J� bpi '� s s ..
C'j Counci MemberPositionf#6` ""`�f David Fin_ e
3`kC �� �, /T xis
Park,Cbmmis`soner`; Pos`ition t x' Rick La�ntlt �{
y g it t tixtEgj t�� I t 9 A
�i Park Commissioner�Positwn #4 ,'E :'17Laurie MacGraw `
yE m �s �.ti 3as Yfi y t v x^ 7` .'
Park Commissioner Position #5 } ' .tSaylly DonnarJones
C, City Recorder F . . . . . . nstensen/
5
'Municipal Jud e i Allen Drescher-,
9 E> ,.
t1
u f i
Dated at Ashland, Oregon, this day of December 1998.
Catherine M. Shaw, Mayor
ABSTRACT EL39CTION REPORT RPT DATE: 11/18/98
RPT 8: 105.05
TOTAL FOR ALL PICKUPS PAGE 0: 36
General Election - Jack.on County I
I I
1 T 1 C I P I Ic S IJ of lc c Ipl Ill I C Ic B I D IlJlP B I A I I
Logical Page 8 10-01 1 0 1 n I a 1 10 n 19 1. 10 a 16 I I A l0 o I a I/ /.la 0 1 1 1 I I
I I r I r I r I Iua I/ Slnm II $ I T lub I v I, 51rb l C 1 I I
1 n I r I c I In a IT In a li L l In l i I> L Ik I k l I I
10 I a I a I Ic n I[ `1n r I[ I Ic T l d IG' &I B I I I I
1 n I n I n I IS I_ 41i o I- �I I3 a I I_ L IC a I L l I I
t I t I t I IlR Il / Iln IL /LI Ilb I P IS yl0a I a I I I
I I I I I Im • VY Im I/I /71 R In, a l i Id //Im ¢ I n l I I
T I R I V I 1. 1 h /f Ia H IS /!'l f 1' r I n I$ /1/Im a I d 1 I
1 I h 1 a I o 1 1m d I �Im a I EI Z Im I a I EIi t I t I I I
I l i l g l t. I I I 4 lb n l 01 F lb I I 0 In t I I I I
I a I i I 1 I Ia I Is a I 1 la 1 I In I I I I
I I l a l n l Ir I 6 Ir 0 1 I I L Ir I I Ii I I I I
I E I t I g I I• I I• n I I I• I I 10 1 I I 1
I I l r l I I I I I I I I I In I I I I
I l a l a l I IF I IF I I IF I I Is I I I I
l C 1 t 1 I 10 I 10 I 1 10 1 1 IT I I I I
I I t I i 1 I In I In I I Is I 1 11 1 1 1 1
I 1 1 1 0 1 1 1• I I• I I I• I 1 1 1 1 1 1
I 10 I ¢ I I I I I I I I I I IF I I I I
I n I I I 10 I IP I I IP I I 10 I I I I
I I I I I 12 I 14 I 1 16 1 1 Is I I I I
I City Of Ashland I I I I I I I I I I I I I I I I I
I I 1 I 1 I I I I I I I I 13 1 1 1 1
1 I I I I I I I I I I I I I I 1 I I
I 1 Ashland 1 11381 17021 66.91 1 5941 61 3641 61 1//1 4131 4461 1 2911 5231 1 1
1 2 Ashland 1 10051 13861 72.51 1 5451 31 2731 11 1.311 3871 3721 1 2131 5061 1 1
1 4 Ashland I 9981 16431 60.71 1 4861 ,11 3321 L .yVq 3211 3581 a1 2231 4301 1 1
1 5 Ashland 1 10771 17151 62.81 1 5721 1 3301 qI .37)1 3601 3891 1 2341 S201 1 1
1 9 Ashland 1 9011 18141 49.71 1 4491 1 2781 G1 34'71 3311 3001 1{I 1721 4161 1 1
1 10 SOG 1 1301 4101 31.71 1 701 1 631 II i1 331 321 I 281 351 1 I
1 11 Ashland 1 9631 14881 66.11 1 4961 1 3641 z1 _4/#1 3231 3871 11 2861 3651 1 1
1 12 Ashland 1 10371 16361 63.41 1 5261 11 3781 11 .?;;41 2811 4331 1 2921 3871 1 1
1 13 Ashland 1 4921 7601 64.71 1 2S71 1 2161 1 7/1 1291 2201 I 1521 1711 1 1
I—iF—H—I—I — - —F--F—II—i I—ll—i -1-
TOTALS: 1 77611125541 61.8 1 39951 /z 2597 -Zr/1-4349 1 `t 1
I 1 I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I 1 I 1 I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I I
certify the votes recorded on this abstract correctly Signature of"unty Clerk Date of abstract
summarize the tally of votes cast at the election de P"f/
Indicated.
ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTES AT PRIMARY ELECTIONS
SPECIAL ELECTIONS
Separate sheets for Democratic, Republican, Nonpartisan and other
Votes cast for governor must be on separate candidates.
page or pages.
Separate sheets for candidates for city,county(including precinct)and state
Offices.
I
ASSTRACT ELECTION REPORT RPT DATE: 11/10/95
RPT N: 105.05
PAGE N: 37
OTAL FOR ALL PIC[DPS
General Election - Jackson County I
I
I T I C I P I IP L 14) /,n P E lu //Ilc E Ip p11H A IWc ir/I I I I I
Logical Page N 10-01 1 a I a 1 • 1 la a IR 1 Ia a 1 . / I1 a 1p' j. lu
r I r 1 r I Ir u Ij 5Ir 1 I) dale r 1) S In 1 lj $ I I I I I
I n I r l c l Ik r if a Ik 1 Ir y h If ,11 • I� C I I I I
l o l • I ■ I I i I FI y 1P C a Ir LI I I I I
I a I n l a l Ic • I_ Llc I- � IRr I' Ali
I t I t I . e I to I LIeD It Lle • It GIPD IfjT R i v dim a ii0 C � �ii h I e 1 e 1 li c I 4 li n I N lr h I
�I EI I I I I
1 1 I g I t .I I• G I p1• • I E1dr 1 pIJC 1 D1 1 I I I
1 1 S I i I I• r I � I• I Dlet I Ulnh I dl I I I I
18 I t I g 1 low 1 5100 1 slrt I $ Igr I .51 I I I I I
I i I r I I In I In n l I • I I• I I I I I I
I l a l I I• I le • 1 I n l I I I I I I I
I C I t I I Ir I Ir • I I • I I I I I I I I
1 t I i I I I• 1 11 1 1 0 1 1 1 1 1 1 1 1
I i 1 0 1 1 I I I I I n I I I I I I I I
I o I n I I IF I IF I I I I I I I I I I
I n I I I In 1 10 1 1 1 1 1 1 1 1 1 1
I I I I Is I I■ I I I I I I I I I I
City Of Ashland, Cont. I I I I I I I I I I I I I I I I I
1 I I I 14 I Is I 1 I I I I I I I I
I I I I I I I I I I I I I I I I I
I Ashland 1 11381 17011 66.91 1 5441 I S11I 1 5641 1 1 tI I I I I
1 Ashland 1 10051 1386 71.5 1 467 I 1 4551 1 4951 II 518
4 Ashland 1 9981 16431 60.71 1 4661 11 4511 11 4941 t1 4991 11 1 1 I I
5 Ashland 1 10771 17151 61.81 1 4871 I 5091 I 5411 1 5531 I I I I I
9 Ashland 1 9011 18141 49.71 1 1881 1 4011 1 4191 1 4401 11 1 1 I 1
10 SOD 1 1301 4101 31.71 1 661 1 661 1 681 1 661 1 1 1 1 1
11 Ashland 1 9831 14881 66.11 1 4651 1 4531 1 4751 1 4991 L I I 1 1
11 Ashland 1 10371 16361 63.41 1 4751 1 4631 1 5101 1 5391 1 1 1 1 1
17 Ashland 1 4911 7601 64.71 1 1461 1 1311 1 1651 1 1661 I I 1 1
1�-11F—1F—�—II—36041 J-II—H 1 II—38421 Z Imo--� I—I--F --1—�
TOTALS,
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I I I I I I I I I I I I I I I I I
I certify the votes recorded on this abstract correctly Signature of c ountwderk Date of abstract
summarize the tally of votes cast at the election Pfl
Indicated. —�
ABSTRACT OF VOTES AT GENERAL AND ABSTRACT OF VOTES AT PRIMARY ELECTIONS
SPECIAL ELECTIONS
Separate sheets for Democratic, Republican, Nonpartisan and other
Votes cast for governor must be on separate candidates.
page or pages.
Separate sheets for candidates for city,county(including precinct)and state
offices.
NEWS RELEASE
November 17, 1998
For Immediate Release, please.
Contact Ann Seltzer, Communication and Marketing Manager
City of Ashland
552-2106
The City of Ashland was recently acknowledged for its achievements in
conservation. Ashland is one of six public utilities in the Oregon Municipal Energy and
Conservation Agency (OMECA). The League of Oregon Cities recently selected
OMECA as the winner of its Award of Excellence.
The award recognizes the group's beneficial and innovative energy and water
conservation improvements. "Our goal" says Ashland's Administrative Services
Director Dick Wanderscheid, "is to facilitate energy efficient installations and to help
customers understand and monitor their own energy needs."
Over the past four years, OMECA activities have led to more than 3,000
weatherized homes and 2.500 Super Good Cents Homes, more than 900 energy-
efficient upgrade projects, and the installation of 11,500+ energy-efficient appliances.
Together these projects represent savings of approximately 41 million-kilowatt hours or
enough energy to power over 3,000 Ashland homes for a full year!
For more information about the City of Ashland's energy and water
conservation programs call 488-5306.
(end)
12101196 TUE 16:57 FAX $41 552 6777 SOU ADMIN +++ CITY OF ASHLAND 6001
Po@W Fax Note 7671 '
WOOL W.
Pnono» phone -2
SOUTHERN
OREGON MEMORANDUM
UNIVERSITY
DATE: December 1, 199
FROM: Ron Bolstad
TO: Mike Freeman
RE: North Mountain Avenue Interchange—Transportation System Plan
Reflecting discussion at the Chamber Parking Committee meeting last week, and my
conversations with Planning staff(Maria and Mac)this morning, SOU would like to enter
the attached letter into the record at this evening's meeting of the Ashland City Council
during its discussion of "An Ordinance Adopting the Transportation System Plan. . . .as
Part of the Transportation Element of the Ashland Comprehensive Plan. . . . ." We would
hope that the Council members would favorably consider reinstating the paragraph
pertaining to a possible future interchange. Steve says it well: A "placeholder" awaiting
further study.
Maria mentioned that a 20-year modeling effort did not show the need for the interchange.
I wonder if data such as those Steve includes in his letter were factored into the model's
projection?
Be
Attachment
Vice President for Administration and Finance
17.,%Siekipu tkndcvurd
Ashland,Oragun 975211-51133
Tel 541-5524079
Fax 541-552-6137
UolsladOsou.cdu
12/01/98 TUT 16:54 FAX 541 552 6537 SOU ADMIN CITY OF ASHLAND IQ o02
SOUTHERN
()REGON MEMORANDUM
UNIVERSITY
DATE: December 1, 1998
FROM: Stephen J. Reno, President
TO: Mayor Cathy Shaw
Ashland City Council
RE: North Mountain Avenue Interchange--Transportation System Plan
It has come to our attention that at the first reading of "An Ordinance Adopting the
Transportation System Plan. . . .as Part of the Transportation Element of the Ashland
Comprehensive Plan. . .," testimony provided resulted in the removal from the plan of an
amendment relating to a potential North Mountain Avenue freeway interchange. We wish
to submit information to you that we believe supports reinstatement ofthis possible(perhaps
partial)interchange in the plan—at this point clearly a"placeholder"awaiting further study
and changing traffic requirements in the years ahead,
We believe the inclusion of the interchange in the plan, as an alternative to routing traffic
through the downtown area, is supported by the following considerations pertaining to
Southern Oregon University's Ashland campus as it serves the growing population of
southern Oregon and the state generally:
I) Enrollment Growth
In recent weeks the Chancellor's Office of the Oregon University System released
revised enrollment projections for the system and its individual institutions for the
period extending through 2008-09 reflecting the latest demographic data. The
updated projections for SOU suggest that the University should be positioned to
enroll over 900 more students per term in 2008-09, an 18 gercent increase over the
next 10 years. We have every reason to believe that growth in the Ashland campus
enrollment—and hence transportation pressure—will mirror population growth in
our region.
Officm of the President
125(1 Siskiyou Boulevard
Ashland,Oregon 97520-W5
Tel"1-552-6111
Fax 541-552-6337
srenu®sou.edu
12•/01/98 TUE 18:54 FAX 541 552 8337 SOU ADMIN 444 CITY OF ASHLAND U003
Mayor Cathy Shaw
Ashland City Council
December 1, 1998
Page Two
2) Proportion of Non-Ashland Residents
The proportion of SOU students and employees who reside outside the Ashland community
is estimated to be 51 percent and 35 percent, respectively (data derived from the current
enrolled student and employee payroll data bases). Based on anecdotal information, housing
prices in Ashland, and limited buildable vacant land, there is at least a reasonable possibility
that these proportions could increase in the years ahead, thus also suggesting greater
transportation demand and possible vehicle traffic through the downtown area.
3) Attendance at SOU Cultural and Other Events
In the years ahead the Universitywill continue to offer musical,theater,art,athletic,and other
events which draw significant patronage from the public at large. Within the span of several
weeks this fall, events such as the Native American Pow Wow, Hispanic Los Posadas
celebration, and those at the Schneider Museum,Dorothy Stolp Theater, and Music Recital
Hall will draw attendance from outside Ashland, again contributing to traffic which could in
part be diverted to a North Mountain Avenue interchange.
While the University is committed to promoting alternatives to vehicular transportation, change will
come slowly despite the best of efforts. In view of this, a possible North Mountain Avenue
interchange could provide a more direct, efficient route for vehicles into the SOU campus from
outlying areas, thereby relieving congestion in downtown Ashland and along Siskiyou Boulevard.
So that the freeway interchange option may remain open and potentially available, I encourage its
reinstatement in the Transportation System Plan as a"plareholder."
llc
Attachment
c: Mike Freeman
12-01-98 06:05 PM TO 503 488 5311 P01
Decemberl, 199g
To: Mayor Cathy Shaw and Memebers of City Council
City of Ashland
Ashland, Oregon
Fax: 488-5311
From: Darrell A. Boldt
1950 Tamarack PI.
Ashland, Oregon 97520
Phone: 482-4865
Fax: 482-7190
Ref: Transportation System Plan and North Mountain Interchange
Dear Mayor Shaw and Members of the City Council,
I am unable to attend the City Council Meeting tonight. Would you please read the
following letter into consideration during your discussion of the adoption of the
Transportation Systems Plan.
I was dismayed to find, following the hest City Council meeting, that the North Mountain
interchange had been removed from the plan as a future possibility. If we are at all
concerned with providing a workable transportation plan for the city, the interchange must
be considered as a future option and included in the plan.
Traffic congestion through town is becoming an ever increasing concern. That will not
change no matter how much we may wish otherwise. We have a responsibility per state
guidelines as well as to the citizens of Ashland of providing the infrastructure, including
transportation facilities, necessary to accommodate the citizens. The most logical
approach in my mind is to make provision for future consideration of a half interchange at
North Mountain that will serve those coming into Ashland from the north and leaving to
the north. Traffic going to Southern Oregon University, Ashland High School, and the
neighborhoods on the north and eastern side of Ashland could use the interchange and by
pass the downtown area. This would do a lot to relieve the congestion downtown and on
Siskiyou Blvd..
It may never become necessary to install the interchange but it behoves us to keep the
option open should it become necessary.
Thank you for your consideration.
Darrell A. Boldt
I
City of Ashland
Financial Report
For the three months ended September 30 , 1998
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Council Communication
Finance Department
November 17, 1998
Submitted by: Patrick Caldwell
Approved by: Jill Turner
Approved by: Mike Freeman
Title: Quarterly Financial Report Dated September 30, 1998
Synopsis: Accompanying is the financial report for the three months ended September 30,
1998 for the City of Ashland. It does not include the activities of the Parks and Recreation
Commission, which will be presented separately to that commission. Unaudited, detailed
Balance Sheets, Revenue, and Expenditure reports are available for your review in the Finance
office.
As you will note on page one,the overall cash position of the city has increased almost$2.9
million. Over half$1.5 million of which is in the Wastewater fund positioning itself for future
debt service on the treatment facility. The other major increase $3 million resides in the Parks
and Recreation Funds.
Page two consists of a summary overview of the operations of the city, revenues and
expenditures are consistent with their anticipated position with the exception of
Intergovernmental Revenues and Other Financing Sources(Issuance of Debt).
Pages three through twenty are presentations of the individual funds compared to their adopted
budgets. As with any early year presentation analysis is generally based on the twenty-five
P ercent rule(Expenditures should be less than orequal to 25%of the annual budget et in operating
divisions.).
General Fund Page 3: From a Revenue standpoint,the largest difference is the resource
generated by closure of the Cemetery and Band Funds ($333,667), without these monies there is
only a$50,000 increase over the prior year. Expenditures, on the other hand, are more budget
driven. The Municipal Court, at 25.18% will require close budgetary management as the year
progresses. The Fire Department, at 26.09%will probably require a transfer of appropriations
before year end. Debt Service has interest payments in excess of budgetary constraints, and will
require an appropriation transfer. The Building Division, although at 24.60%has personnel cost
of 25.76% and will bear watching.
Cemetery and Band Funds Pages 4 and 5: Because of carryovers of expenditures in the
Cemetery and Band Funds, a Supplemental Budget will be required to assure compliance in
closing them to the General Fund. In all other respects, the funds are well within the parameters
of expenditure levels for this period of the fiscal year.
Street Fund Paee 7: Revenues are consistent with the prior year, while both Personnel Services
25.88%, and Materials and Services 25.25%are at the point of close budgetary management for
the remainder of the year. The continual bothersome issue here is the deficiency of Revenues
over Expenditures. A long term plan needs to be developed to curb spending in excess of
revenues, or find alternative revenue sources.
Airport Fund Page 8: This fund is in the midst of an evolving long term financial plan to provide
development and financial stability into the future. Included in the plan is a reevaluation of fuel
facilities replacement funding from a five year plan to twenty years, which resolves the Materials
and Services 36.66%budgetary compliance issue.
Ambulance Fund Page 13: Revenues are up a significant amount over this same time period in
1997 resulting from call volume. Personnel 27.48% is impacted by scheduled vacations in the
month of August.
Water Fund Page 14: Charges for services is up 17.46%over the prior year, almost half of which
are System Development Charges. The actual proceeds from water sales grew about 13%as a
result of a much hotter, drier summer. The Operations division's Material and Services category
is 26.19%, and will be observed for the rest of the fiscal year. Conservation 26.71% is
uncomfortably close in personnel 25.18%, material and services 28.48% needs to be closely
managed to avoid the budgetary compliance issues. The increase in operating transfers is a result
of the budget committee's desire to reduce property tax support of bonded debt requiring an
additional $100,000 to be transferred from water proceeds. The fund is currently reflecting a net
gain of$335,894 but the majority of capital projects are not yet under way.
Wastewater Fund Page 15: Charges for services is up 14.16% in this fund also , almost half of
which are System Development Charges. The Operations Material and Services category at
25.33%will bear watching for the remainder of the year. With the beginning of construction on
the treatment plant, Capital Outlay will increase greatly during the remainder of the year.
Electric Fund Page 16: Charges for Services is almost identical to the prior year, not
withstanding the rate decrease on July 1, usage rose 9.93%. Conservation 25.70% is
uncomfortably close in personnel 25.27%, material and services 25.84% needs to be closely
managed to avoid the budgetary compliance issues.
Central Services Fund Page 17: Revenues are consistent with the 4.5% increases budgeted for.
The Administration function at 28.11%will require budgetary assistance prior to year end; with
materials and services at 38.61%. The Finance function at 25.45%will bear close management,
it
especially with the anticipated Financial Information System software conversion and staffing
for the Fiber Network customer services. Computer Services at 32.35%will require budgetary
assistance this year;materials and supplies at 65.99%has carried an additional burden of Y2K
compliance examinations and technology planning.
Insurance Services Fund Page 18: The disparity in Charges for Services over the prior year is the
timing of the internal assessment for policy premiums. From an expenditure standpoint,the fund
is well within parameters, Personnel at 29.44% costs are finished for the year with the retirement
of the Risk Management Analyst, and materials and services are weighted to the first half year
for premium payments.
Equipment Fund Page 19: Revenues in this fund are performing as budgeted, capital outlay at
1.93%with a carryover of$170,000 worth of contracts from the prior year not yet delivered, and
current year acquisitions still in the bid phase, a transfer of appropriations may be in order.
Recommendation:
Staff recommends acceptance of the financial report as presented.
HAAcctg\FinanciaL Statements\Commentary.998.wpd
CITY OF ASHLAND
SCHEDULE OF ASHLAND INVESTMENTS
September 30, 1997 and 1998
09/30/97 9/30/98 Increase
Fund Distribution Balance Balance (Decrease)
General Fund (restated) $ 607,403 $ 1,101,172 $ 493,768
Cemetery Fund (restated) 0 0 0
Band Fund(restated) 0 0 0
C D Block Grant Fund (27,939) (4,641) 23,298
Street Fund 722,938 313,116 (409,822)
Airport Fund 33,458 34,447 989
Capital Improvements Fund 1,299,332 919,188 (380,144)
Bancroft Bond Fund 447,626 230,891 (216,735)
General Bond Fund 175,256 407,466 232,210
Debt Service Fund 279,028 324,659 45,631
Ambulance Fund 786 106,863 106,078
Water Fund 2,179,023 2,671,124 492,101
Wastewater Fund 3,822,725 5,371,491 1,548,767
Electric Fund 1,654,656 1,374,753 (279,903)
Telecommunication Division (91,951) (91,951)
Central Services Fund 269,337 196,965 (72,372)
Insurance Services Fund 1,511,373 1,518,710 7,337
Equipment Fund 1,734,037 2,204,151 470,114
Cemetery Trust Fund 639,027 646,590 7,563
Total City Component 15,348,066 17,324,992 1,976,926
Ski Ashland Agency Fund 379,492 552,490 172,998
Parks& Recreation Funds 1,901,623 2,641,490 739,867
Total Outside Components 2,281,115 3,193,980 912,865
Total Funds 17,629,181 20,518,972 2,889,791
Cash & Investments
Petty Cash 973 1,015 42
General Banking Accounts 62,709 227,736 165,027
Local Government Pool 7,934,188 15,112,114 7,177,925
US Treasury Bills& Notes 1,335,864 (1,335,864)
Bankers Acceptances 472,703 972,914 500,211
US Agency Investments 7,822,743 4,205,194 (3,617,549)
Total Cash & Investments $ 17,629,181 $20,518,972 $ 2,889,791
1
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
SUMMARY OF FUNDS
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Taxes 1,360,154 1,442,468 106.05% 7,006,000 5,563,532 20.59%
Licenses and Permits 118,874 106,720 89.78% 441,000 300,280 26.22%
Intergovernmental Revenue (31,325) 204,914 -654.15% 2,888,000 2,683,086 7.10%
Charges for Services 4,809,119 5,494,498 114.25% 19,671,000 14,176,502 27.93%
Fines and Forfeitures 51,997 47,351 91.06% 203,000 155,649 23.33%
Assessment Payments 104,100 149,033 143.16% 517,000 367,967 28.83%
Interest on Investments 206,388 164,892 79.89% 1,016,000 851,108 16.23%
Miscellaneous Revenues 55,150 117,851 213.69% 278,000 160,149 42.39%
Other Financing Sources 0 159,935 4,354,000 4,194,065 3.67%
Operating Transfers In 476,689 1,106,713 232.17% 1,713,000 606,287 64.61%
TOTALS 7,151,146 8,994,375 125.78% 38,087,000 29,058,625 23.62%
EXPENDITURES
Personal Services 2,496,557 2,637,551 105.65% 10,794,000 8,156,449 24.44%
Materials and Services 3,103,511 3,478,771 112.09% 14,677,500 11,198,729 23.70%
Capital Outlay 1,013,955 600,887 59.26% 18,180,000 17,579,113 3.31%
Debt Service 777,312 499,687 64.28% 1,670,000 1,170,313 29.92%
Operating Transfers Out 476,689 1,106,712 232.17% 1,713,000 606,288 64.61%
Operating Contingency 0 0 4,388,500 4,388,500 0.00%
TOTALS 7,868,024 8,323,608 105.79% 51,423,000 43,099,392 16.19%
Excess (Deficiency) of Revenues over
Expenditures
(716,878) 670,767 (13,336,000) (14,040,767)
17,103,321 18,896,574 17,572,000 (1,324,574)
Working Capital Carryover
ENDING FUND BALANCE (716,878) 670,767 12,236,000 11,565,233
2
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
GENERALFUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Taxes 952,462 989,436 103.88% 5,187,000 4,197,564 19.08%
Licenses and Permits 118,874 106,720 89.78% 441,000 300,280 26.22%
Intergovernmental Revenue 41,562 56,339 135.55% 375,000 318,661 15.02%
Charges for Services 93,026 143,251 153.99% 526,000 382,749 27.23%
Fines and Forfeitures 51,977 47,351 91.10% 203,000 155,649 23.33%
Interest on Investments 40,684 20,321 49.95% 59,000 38,679 34.44%
Miscellaneous Revenues 16,722 20,752 124.10% 67,000 46,248 30.97%
Operating Transfers In 40,000 355,463 888.66% 389,000 33,537 91.38%
TOTAL REVENUES 1,355,307 1,739,633 128.36% 7,247,000 5,007,171 36.56%
EXPENDITURES
Social Services 34,843 36,170 103.81% 88,000 51,830 41.10%
Economic 8 Cultural Development 71,240 78,900 110.75% 260,000 181,100 30.35%
Band(prior year restated) 24,435 26,383 107.97% 50,000 23,617 52.77%
Miscellaneous 75,639 1,356 1.79% 90,000 88,644 1.51%
Police 615,804 630,411 102.37% 2,607,000 1,976,589 24.18%
Municipal Court 46,848 51,628 110.20% 205,000 153,372 25.18%
Communications 93,212 89,877 96.42% 455,000 365,123 19.75%
Fire 490,966 536,060 109.18% 2,055,000 1,518,940 26.09%
Cemetery(prior year restated) 68,581 61,579 89.79% 289,000 227,421 21.31%
Senior Program 31,466 29,771 94.61% 131,000 101,229 22.73%
Planning Division 123,471 133,442 108.08% 582,500 449,058 22.91%
Building Division 98,150 92,977 94.73% 378,000 285,023 24.60%
Debt Service 75,639 75,102 99.29% 71,000 (4,102) 105.78%
Operating Transfers Out 3,000 500 16.67% 1,000 500 50.00%
Operating Contingency 0 0 215,500 215,500 0.00%
TOTAL EXPENDITURES 1,853,294 1,844,156 99.51% 7,478,000 5,633,844 24.66%
Excess (Deficiency) of Revenues over (497,987) (104,523) (231,000) (626,673)
Expenditures
Working Capital Carryover 809,606 1,147,196 680,000 (467,196)
ENDING FUND BALANCE 311,619 1,042,673 449,000 (593,673)
3
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
CEMETERY FUND
ACTUAL Actual
09/30197 09/30/98 Change% BUDGET VARIANCE %
REVENUES
TOTALS REVENUES 0 0 0 0.00%
EXPENDITURES
Operating Transfers Out 233,923 191,000 (40,500) 121.20%
TOTAL EXPENDITURES 233,923 191,000 (42,923) 121.20%
Excess (Deficiency) of Revenues over 0 0 0
Expenditures
Working Capital Carryover 233,923 191,000 (42,923)
ENDING FUND BALANCE 0 0 0
4
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
BAND FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
TOTAL REVENUES 0 0 0 0.00%
EXPENDITURES
Operating Transfers Out 99,743 87,000 (12,743) 114.65%
TOTAL EXPENDITURES 99,743 87,000 (12,743) 114.65%
Excess (Deficiency) of Revenues over 0 0 0
Expenditures
Working Capital Carryover 99,743 87,000 (12,743)
ENDING FUND BALANCE 0 0 0
5
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
COMMUNITY BLOCK GRANT FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Intergovernmental Revenue (14,275) 0 0.00% 541,000 541,000 0.00%
TOTALS (14,275) 0 0.00% 541,000 536,999 0.74%
EXPENDITURES
Personal Services 8,143 9,791 120.24% 43,000 33,209 22.77%
Materials and Services 9,050 0 0.00% 476,000 476,000 0.00%
Capital Outlay 51 0 0.00% 22,000 22,000 0.00%
TOTALS 17,244 9,791 56.78% 541,000 531,209 1.81%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 4,001 0 (4,001)
ENDING FUND BALANCE (31,519) (5,790) 0 5,790
6
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
STREET FUND
ACTUAL Actual
09/30197 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Taxes 89,715 95,423 106.36% 325,000 229,577 29.36%
Intergovernmental Revenue 148,728 140,600 94.53% 1,156,000 1,015,400 12.16%
Charges for Services 188,976 212,236 112.31% 840,000 627,764 25.27%
Interest on Investments 8,543 4,422 51.76% 16,000 11,578 27.64%
Miscellaneous Revenues 0 1,175 0 (1,175) ..."%
TOTALS 435,962 453,856 104.10% 2,337,000 1,883,144 35.54%
EXPENDITURES
Personal Services 139,013 149,831 107.78% 579,000 429,169 25.88%
Materials and Services 258,403 261,298 101.12% 1,035,000 773,702 25.25%
Capital Outlay 164,211 142,892 87.02% 670,000 527,108 21.33%
Debt Service 1,402 1,312 93.58% 3,000 1,688 43.73%
Operating Transfers Out 0 20,000 80,000 60,000 25.00%
Operating Contingency 0 0 157,000 157,000 0.00%
TOTALS EXPENDITURES 563,029 575,333 102.19% 2,524,000 1,948,667 22.79%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 884,667 478,797 287,000 (191,797)
ENDING FUND BALANCE 884,667 357,320 100,000 (257,320)
7
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
AIRPORT FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 9,832 11,516 117.13% 55,000 43,484 20.94%
Interest on Investments 439 299 68.11% 3,000 2,701 9.97%
TOTALS 10,271 11,815 115.03% 58,000 46,185 56.96%
EXPENDITURES
Personal Services 0 1,000 1,000 0.00%
Materials and Services 15,297 28,225 184.51% 77,000 48,775 36.66%
Operating Contingency 0 10,000 10,000 0.00%
TOTALS EXPENDITURES 15,297 28,225 184.51% 88,000 59,775 32.07%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 34,484 46,856 45,000 (1,856)
ENDING FUND BALANCE 29,458 30,446 15,000 (15,446)
8
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
CAPITAL IMPROVEMENTS FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Taxes 61,768 70,541 114.20% 272,000 201,459 25.93%
Charges for Services 36,589 57,599 157.42% 235,000 177,401 24.51%
Assessment Payments 1,749 22,426 1282.22% 200,000 177,574 11.21%
Interest on Investments 16,490 7,714 46.78% 85,000 77,286 9.08%
Miscellaneous Revenues 31,151 7,250 23.27% 48,000 40,750 15.10%
Other Financing Sources 0 0 800,000 800,000 0.00%
Operating Transfers In 0 190,750 763,000 572,250 25.00%
TOTALS 147,747 356,280 241.14% 2,403,000 2,046,720 36.66%
EXPENDITURES
Personal Services 0 0 1,000 1,000 0.00%
Materials and Services 15,398 14,385 93.42% 81,000 66,615 17.76%
Capital Outlay 284,645 13,454 4.73% 2,451,000 2,437,546 0.55%
Operating Transfers Out 262,000 305,000 116.41% 335,000 30,000 91.04%
Operating Contingency 0 0 200,000 200,000 0.00%
TOTALS EXPENDITURES 562,043 332,839 59.22% 3,068,000 2,735,161 10.85%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 1,758,067 935,363 1,120,000 184,637
ENDING FUND BALANCE 1,343,771 958,804 455,000 (503,804)
9
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
BANCROFT BOND FUND
ACTUAL Actual
09/30/97 09/30198 Change% BUDGET VARIANCE %
REVENUES
Assessment Payments 102,351 126,607 123.70% 317,000 190,393 39.94%
Interest on Investments 4,105 1,089 26.53% 4,000 2,911 27.22%
TOTALS 106,456 127,696 119.95% 321,000 193,304 57.36%
EXPENDITURES
Debt Service 0 0 274,000 274,000 0.00%
Operating Transfers Out 40,000 10,000 25.00% 40,000 30,000 25.00%
TOTALS EXPENDITURES 40,000 10,000 25.00% 314,000 304,000 3.18%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 381,623 113,195 99,000 (14,195)
ENDING FUND BALANCE 448,079 230,891 106,000 (124,891)
10
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
GENERAL BOND FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE
REVENUES
Taxes 4,180 4,903 117.30% 207,000 202,097 2.37%
Interest on Investments 3,281 4,765 145.23% 18,000 13,235 26.47%
Operating Transfers In 162,000 255,000 157.41% 255,000 0 100.00%
TOTALS 169,461 264,668 156.18% 480,000 215,332 74.10%
EXPENDITURES
Debt Service 268,911 181,793 67.60% 505,000 323,207 36.00%
TOTALS EXPENDITURES 268,911 161,793 67.60% 505,000 323,207 36.00%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 272,919 321,431 311,000 (10,431)
ENDING FUND BALANCE 173,469 404,306 286,000 (118,306)
11
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
DEBT SERVICE FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 9,046 9,046 100.00% 37,000 27,954 24.45%
Interest on Investments 2,560 4,285 167.38% 4,000 (285) 107.13%
Miscellaneous Revenues 0 25,115 9,000 (16,115) 279.06%
Operating Transfers In 265,000 305,000 115.09% 305,000 0 100.00%
TOTALS 276,606 343,446 124.16% 355,000 11,554 98.13%
EXPENDITURES
Debt Service 45,290 105,146 232.16% 431,000 325,854 24.40%
TOTALS EXPENDITURES 45,290 105,146 232.16% 431,000 325,854 24.40%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 47,712 86,360 83,000 (3,360)
ENDING FUND BALANCE 279,028 324,660 7,000 (317,660)
12
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
AMBULANCE FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 145,316 211,949 145.85% 690,000 478,051 30.72%
Interest on Investments 1,231 166 13.48% 2,000 1,834 8.30%
Miscellaneous Revenues 0 199 0 (199) ',.."%
TOTALS 146,547 212,314 144.88% 692,000 479,686 46.89%
EXPENDITURES
Personal Services 56,261 49,737 88.40% 181,000 131,263 27.48%
Materials and Services 60,614 108,434 178.89% 477,000 368,566 22.73%
Capital Outlay 4,670 0 0.00% 31,000 31,000 0.00%
Debt Service 271,824 0 0.00% 0 0 0.00%
Operating Transfers Out 0 3,750 15,000 11,250 25.00%
Operating Contingency 0 0 48,000 48,000 0.00%
TOTALS EXPENDITURES 393,369 161,921 752,000 590,079 21.53%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 377,617 198,926 185,000 (13,926)
ENDING FUND BALANCE 130,795 249,319 125,000 (124,319)
13
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
WATER FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 1,014,170 1,191,218 117.46% 2,932,000 1,740,782 40.63%
Interest on Investments 23,137 35,895 155.14% 182,000 146,105 19.72%
Miscellaneous Revenues 0 15,160 25,000 9,840 60.64%
TOTALS 1,037,307 1,242,273 119.76% 3,139,000 1,896,727 66.27%
EXPENDITURES
Forest Lands Management 6,063 3,975 65.56% 100,000 96,025 3.98%
Operations 498,398 534,623 107.27% 3,211,000 2,676,377 16.65%
Conservation 22,063 26,447 119.87% 99,000 72,553 26.71%
Debt Service 114,246 86,334 75.57% 336,000 249,000 25.69%
Operating Transfers Out 162,000 255,000 157.41% 255,000 0 100.00%
Operating Contingency 0 0 741,000 741,000 0.00%
TOTAL EXPENDITURES 802,770 906,379 112.91% 4,742,000 3,835,621 19.11%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 2,541,474 2,973,162 3,222,000 248,838
ENDING FUND BALANCE 2,776,011 3,309,056 1,619,000 (1,690,056)
14
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
WASTEWATER FUND
ACTUAL Actual
09130/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Taxes 247,170 282,165 114.16% 1,015,000 732,835 27.80%
Intergovernmental Revenue (240,306) 0 0.00% 742,000 742,000 0.00%
Charges for Services 590,918 685,179 115.95% 2,465,000 1,779,821 27.80%
Interest on Investments 40,348 47,599 117.97% 339,000 291,401 14.04%
Miscellaneous Revenues 0 13,585 0 (13,585) .."%
Other Financing Sources 0 159,935 0 (159,935) ..."%
TOTALS 638,130 1,188,463 186.24% 4,561,000 3,372,537 74.19%
EXPENDITURES
OPERATIONS
Personal Services 125,749 121,017 96.24% 507,000 385,983 23.87%
Materials and Services 210,162 245,175 116.66% 968,000 722,825 25.33%
Capital Outlay 150,595 263,651 175.07% 8,920,000 8,656,349 2.96%
Operating Transfers Out 0 33,750 135,000 101,250 25.00%
Operating Contingency 0 0 1,911,000 1,911,000 0.00%
TOTALS EXPENDITURES 486,506 663,593 136.40% 12,441,000 11,777,407 5.33%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 4,164,332 6,605,290 5,944,000 (661,290)
ENDING FUND BALANCE 4,315,956 7,130,160 6,064,000 (9,066,160)
15
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
ELECTRIC FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Intergovernmental Revenue 32,996 7,975 24.17% 74,000 66,025 10.78%
Charges for Services 1,792,276 1,792,605 100.02% 7,448,000 5,655,395 24.07%
Interest on Investments 18,996 9,862 51.92% 98,000 88,138 10.06%
Miscellaneous Revenues (374) 16,325 -4364.97% 89,000 72,675 18.34%
Bond Sale Proceeds 0 0 3,554,000 3,554,000 0.00%
TOTALS 1,843,894 1,826,767 99.07% 11,263,000 9,436,233 28.69%
EXPENDITURES
Conservation 99,242 98,416 99.17% 383,000 284,584 25.70%
Operations 1,719,436 1,640,063 95.38% 7,151,000 5,510,937 22.93%
Telecommunications 0 96,629 N/A 3,570,000 3,473,371 2.71%
Debt Service 0 50,000 0.00% 50,000 0 100.00%
Operating Transfers Out 0 58,250 N/A 233,000 174,750 25.00%
Operating Contingency 0 0 0.00% 500,000 500,000 0.00%
TOTALS EXPENDITURES 1,818,678 1,943,358 11,887,000 9,943,642 22.20%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 1,992,634 1,900,672 1,731,000 (169,672)
ENDING FUND BALANCE 2,017,820 1,880,710 1,107,000 (773,7110)
)
16
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
CENTRAL SERVICES FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 655,203 683,626 104.34% 2,768,000 2,084,374 24.70%
Interest on Investments 3,247 1,805 55.59% 10,000 8,195 18.05%
Miscellaneous Revenues 42 1,589 3783.33% 0 (1,589)
TOTALS 658,492 687,020 104.33% 2,778,000 2,090,980 27.75%
EXPENDITURES
Administration 177,120 198,425 112.03% 706,000 507,575 28.11%
Finance 254,271 233,377 91.78% 617,000 383,623 25.45%
City Recorder 26,681 27,924 104.66% 117,000 89,076 23.87%
Public Works 128,059 186,534 145.66% 783,000 596,466 23.82%
Computer Services 114,913 106,420 92.61% 329,000 222,580 32.35%
Operating Contingency 0 0 46,000 46,000 0.00%
TOTALS EXPENDITURES 701,044 752,680 107.37% 2,898,000 2,145,320 25.97%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 159,753 117,282 120,000 2,718
ENDING FUND BALANCE 117,201 51,622 0 (51,622)
17
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
INSURANCE SERVICES FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 27,691 168,981 610.24% 360,000 191,019 46.94%
Interest on Investments 15,083 1,687 11.18% 80,000 78,313 2.11%
Miscellaneous Revenues 4,635 16,389 353.59% 20,000 3,611 81.95%
TOTALS 47,409 187,057 394.56% 460,000 272,943 71.45%
EXPENDITURES
Personal Services 3,113 4,416 141.86% 15,000 10,584 29.44%
Materials and Services 164,683 200,174 121.55% 555,000 354,826 36.07%
Operating Transfers Out 0 75,000 300,000 225,000 25.00%
Operating Contingency 0 0 300,000 300,000 0.00%
TOTALS EXPENDITURES 167,796 279,590 166.62% 1,170,000 890,410 23.90%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 1,192,050 952,593 1,135,000 182,407
ENDING FUND BALANCE 1,071,663 860,060 425,000 (435,060)
18
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
EQUIPMENT FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 227,513 326,221 143.39% 1,302,000 975,779 25.06%
Interest on Investments 18,963 19,444 102.54% 75,000 55,556 25.93%
Miscellaneous Revenues 2,974 312 10.49% 20,000 19,688 1.56%
TOTALS 249,450 345,977 138.70% 1,397,000 1,051,023 77.18%
EXPENDITURES
Personal Services 43,208 45,920 106.28% 291,000 245,080 15.78%
Materials and Services 85,722 113,957 132.94% 496,000 382,043 22.98%
Capital Outlay 78,385 23,465 29.94% 1,218,000 1,194,535 1.93%
Operating Contingency 0 0 260,000 260,000 0.00%
TOTALS EXPENDITURES 186,768 183,342 98.17% 2,265,000 2,081,658 8.09%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 1,667,713 2,030,508 1,682,000 (348,508)
ENDING FUND BALANCE 1,730,395 2,193,143 814,000 (1,379,143)
19
CITY OF ASHLAND
COMPARATIVE STATEMENT OF REVENUES AND EXPENDITURES
(BUDGETARY BASIS)
For the three months ended September 30, 1997 and 1998
CEMETERY TRUST FUND
ACTUAL Actual
09/30/97 09/30/98 Change% BUDGET VARIANCE %
REVENUES
Charges for Services 4,711 1,071 22.73% 13,000 11,929 8.24%
Interest on Investments 7,499 5,539 73.86% 41,000 35,461 13.51%
Operating Transfers In 500 500 100.00% 1,000 500 50.00%
TOTALS 12,710 7,110 55.94% 55,000 47,890 93.39%
EXPENDITURES
Operating Transfers Out 9,189 11,796 128.37% 41,000 29,204 28.77%
TOTALS EXPENDITURES 9,189 11,796 128.37% 41,000 29,204 28.77%
Excess (Deficiency) of Revenues over 0 0 0 0
Expenditures
Working Capital Carryover 635,506 651,276 650,000 (1,276)
ENDING FUND BALANCE 639,027 646,590 664,000 17,410
20