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HomeMy WebLinkAbout1999-0119 Council PACKET Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish.to speak, please fill out the Speaker Request form located near the entrance to the Council Chambers. The chair will recognize you and inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the .agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 19, 1999 Civic Center Council Chambers, 1175 E. Main Street 6:00 p.m. Strategic Planning Study Session: Review of Existing "Elements," and Identification of the "Element Gaps." 7:00 p.m. Regular City Council Meeting. I PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers. 11 ROLL CALL: III APPROVAL OF MINUTES: Regular meeting minutes of January 5, 1999. IV SPECIAL PRESENTATIONS &AWARDS: /1! Mayor's presentation of Retirement Plaque to Captain Mel Clements. �2! Mayor's proclamation of"A Season for Nonviolence." Mayor's proclamation for"Census 2000." V CONSENT AGENDA: 1. Minutes of Boards, Commissions and Committees. 2. Monthly Departmental Reports. 3. Confirmation of Mayor's appointments of Jesse Ferraro and David Young to the Bicycle & Pedestrian Commission for terms to expire April 30, 2001. VI PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must conclude by 9:30 p.m. or be continued to a subsequent meeting). 1. Continuation of Public Hearing regarding Planning-Action 98-091, a request for a Site Rc?view to demclish.the e-istiry h :d are!-construet a-10,90?sq. ft retail building, and convert the existing 24 hotel units to studio apartments for the property located at 1520 Siskiyou Blvd. 2. Public input on 1999-2000 Strategic Planning Process. 3. Consideration and adoption of new Street Standards. VII PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to 5 minutes per speaker and 15 minutes total.) VIII UNFINISHED BUSINESS: Council Meeting Pkt. [BARBARA CHRISTENSEN CITY RECORDER I IX NEW AND MISCELLANEOUS BUSINESS: 1. Council Meeting Look Ahead. 2. Update on Implementation of the City's Public Information, Communication & Marketing Plan. 3. League of Oregon Cities Elected Officials Workshop. 4. Summary of discussion at Joint Study Session, January 12, 1999. Motion requested accepting summary document. X ORDINANCES, RESOLUTIONS AND CONTRACTS: %eco reading y title only of"An Ordinance Amending the Telecommunications Title 16 of the Ashland Municipal Code to Add Provisions Regulating Cable Service and to Simplify and Clarify Requirements for Grantees." 2. EjmLreading by title only of"An Ordinance Amending Chapter 18.88, Chapter 18.72, Chapter 18.76, Chapter 18.80, Chapter 18.82, and Chapter 18.92 of the Ashland Municipal Code - Land Use Ordinance, Adopting New Street Standards." Reading by title only of"A Resolution Authorizing Outdoor Burning under Certain Conditions between March and Octo er . Reading by title only of"A Resolution Setting Public Hearings for Assessments to be Charged Against Lots Within Five Local Improvement Districts; Dogwood Way Local Improvement District No. 75; Orange Avenue Local Improvement District No. 76; Ann and Clinton Streets Local Improvement District No. 71; North Mountain Avenue Local Improvement District No. 72; and Fordyce Street Local Improvement District No. 77." Reading by title only of"A Resolution Setting a Public Hearing for the Transfer of Hospital Property (Swanson) to Ashland Community Healthcare Services, Inc., an Oregon Nonprofit Corporation Owned by the City." XI OTHER BUSINESS FROM COUNCIL MEMBERS: XII ADJOURNMENT: Reminder • Strategic Planning:Study,Session in Council Chambers on Friday, January 22, 1999 at 12'30 p.m. to-1)'Review Boards and Commission Survey Information; 2) Review Agenda for Council/Staff Workshop; and, 3) 1999-2000 Budget Process Discussion • Strategic Planning Council/Staff Workshop at the Windmills Inn on Friday, January 29 from 12:00 - 5:00 p.m. and Saturday, January 30, 1999 from 8:30 - 5:00 p.m. • City Council Study Session in Council Chambers on Tuesday,'.February 2, 1999 at 6:00 p.m. to discuss 1999-2000 Goal Setting. Architectural Design Works 1105 Siskiyou Blvd. P.O. Box 1348 Ashland,Oregon 97520 David Richardson AIA Architect Jac Nickels AIA CSI Architect f 12 Jan 99 Ashland City Council Ashland, Oregon Planning Action #98-091 (Hillside Inn Redevelopment) The following is a written rebuttal to the Public Input and Appeal for Planning Action 98-091 hearing before the Ashland City Council on 5 January, 1999 for the City Council meeting of 19 January 1999, from Architectural Design Works,Architect on the project: Architectural Design Works is a partnership located at 1105 Siskiyou Blvd. in Ashland and have been practicing Architecture in Ashland for over 23 years. There are two principal partners, Dave Richardson, with over 30 years of experience and Jac Nickels with over 20 Years experience. There has been contention that the site plan as presented was arbitrarily thrown together with no thought. This is far from the truth. Architectural Design Works has 256 plus hours into the project alone. not counting time and effort put in by the Owners and our various consultants, including John Galbraith, Landscape Architect, an Arborist, a forestry expert, Marketing advisors, and others. We have had a number of meetings with the Planning Staff at the City of Ashland, as well as, phone calls and a Pre-Application Conference on 7 July 1998. We then attended a Tree Commission Meeting on 3 Sep 1998, and thoroughly discussed with them the possible damage to the existing trees and what if anything could be done to save them. They approved our proposal with some suggestions. The Planning Commission in their 8 Sep 1998 meeting asked us to make some revisions and to submit some additional information. They continued the Planning Action until the next meeting. We then met again with the Tree Commission on 8 Oct 1998, and again discussed the trees and our proposed new landscape plan showing the Planning Commission's request for some larger trees to replace the Cedars and Fir we were removing. They approved our submittal. We submitted the additional revisions and information requested by the Planning Commission Meeting of 8 Sep 1998, including additional drawings, a revised Landscape Plan showing the larger trees requested and written supplementai information. 541-488-0719 fax:541-488-1336 e-mail:adwOmind.net Va CSC Investments dba Supercuts 550 Sisldyou Blvd. y ' Ashland, OR. 97520 ^ 541482-4748 1� 'INN b t"^r 482-6183 FAX January 14, 1999 To: The Honorable Cathy Shaw and the Members of the Ashland City Council I am very pleased that you will be reviewing the Hillside Inn project which was approved by the planning commission and recently appealed to the Council. I am concerned about the removal of the mature trees which face Walker and Siskiyou Streets and I urge you to deny the project as approved by the Planning Commission for the following reasons: 1. The corner of Siskiyou Blvd. and Walker Ave. needs these trees to enhance what is already a less than attractive intersection. 2. There is a need for more trees and foliage, not less, in the Ashland, Siskiyou and Walker St. area. The City should be trying to find ways to visually upgrade this area rather than allowing a project which will materially downgrade it. 3. The City is still planning, I hope, to upgrade Ashland Blvd. so it provides a more pleasing visual entrance for visitors to our City. Siskiyou Blvd. is also an entrance to the City and all projects should be considered in this light. 4. The University is planning a multi-million project to house the Arts less than two blocks from the Hillside Inn. Steve Reno talks about the fact that the University hopes that we will have another Plaza area in town anchored by the new building. While the area between the proposed new building and Walker Street would win no awards for visual beauty today; we can, no doubt, hope for improvement in the future as the University project goes forward. Taking out the trees at Walker and Siskiyou will do nothing to enhance the University project, but rather will make the area more sterile than it is today. Sincerely, Bever Frole Keneflck Y Y , Aso =4'ttolz PL Ac-ho-rj `i8 09 i BEFORE THE ASHLAND CITY COUNCIL PLANNING ACTION NO. 98-091 REBUTTAL MEMORANDUM I. INTRODUCTION This Memorandum is submitted in support of Planning Action No. 98-091 regarding the Hillside inn. The application meets all the applicable criteria, and the applicant respectfully requests the City Council affirm the decision of the Planning Commission. II. ALL CRITERIA HAVE BEEN MET The criteria for approval are set forth in Chapter 18.72.070 of the Ashland Land Use Ordinance ( "ALUO" ) . The Planning Staff ( "Staff" ) determined that the applicant had met all of the criteria of ALUO 18. 72.070. (Record, pp. 33, 63. ) At the initial hearing, the Staff 'Report raised concerns regarding efforts to save some of the existing trees. (Record, pp. 63-65. ) The Staff Report Addendum stated that the applicant had addressed the concerns raised at the initial hearing. (Record, p. 33. ) There was never any suggestion or allegation that the other criteria had not been met. The Planning Commission also found that all the criteria, including efforts to save existing trees, had been met. (Record, pp. 18-21. ) The Planning Commission specifically addressed the issue of efforts to save existing trees, as well as stating that all other criteria had been met. (Record, pp. 18-21. ) 1 r The appeal filed in this action only addresses a few actual approval criteria. The remaining approval criteria were found to be satisfied by the Staff, the Planning Commission, and have not been raised on appeal. Therefore, it is undisputed that the approval criteria not at issue in this appeal have been satisfied. The majority of the issues raised in the appeal do not involve actual approval standards or criteria. Appellant 's references to the introduction of the Site Design. And Use Standards ( "SDUS" ) do not concern actual approval criteria. The ideas presented in the introduction are educational and informative suggestions and illustrations. As the introduction itself states, " . . . only the approval criteria have legal weight in a land use action . . . (SDUS, p. 1. ) Similarly, appellant' s references to the introductory comments to the SDUS approval standards also do not involve actual approval criteria. As the introductory comments illustrate, the goals and purposes of commercial development are satisfied through compliance with the subsequently enunciated approval standards. The introductory comments are not independent approval standards or criteria. (SDUS, p. 17. ) Section ii-C-lc of the SDUS requires that landscaping shall . be designed for 50% coverage after one year and 90% coverage after five years. This requirement refers to ground cover landscaping to ensure that the development maintains a proper appearance. This requirement does not apply to large trees as 2 appellant alleges. Furthermore, this section does not require new trees planted as part of a landscaping plan to reach the height and size of trees lost during construction. The Staff and Planning Commission found that this requirement has been met, and appellant has not produced evidence to the contrary. Therefore, the Planning Commission' s decision should not be overturned on this basis. Section II-C-lc( 2 ) of the SDUS requires that the landscaping design use a variety of low water deciduous and evergreen trees and shrubs and flowering plant species. The removal of some evergreen trees does not change the fact that a variety of low water deciduous and evergreen trees and shrubs and flowering plant species have been incorporated into the landscaping design. (Record, p. 37-39. ) The Staff and Planning Commission found that this requirement has been met, and appellant has not produced evidence to the contrary. Therefore, the Planning Commission's decision should not be overturned on this basis. Section II-C-2a requires, among other things, that building frontages greater than 100 feet in length shall have offsets, jogs, or other distinctive changes in the building facade, and that buildings shall incorporate lighting and changes in mass, surface or finish to give emphasis to entrances. The Site Plan and detailed exhibits provided by the applicant clearly demonstrate that the building frontages contain offsets, jogs, and other distinctive changes. The most recent design has slightly modified the building entrances in order to create a 3 better sense of entry and to distinguish. the entrances from the adjacent window areas. The entrances have been recessed back approximately two feet. A wider and deeper awning covering will be installed above the two entrances, and columns will be incorporated within the facade to the side of each pair of doors. The Staff and Planning Commission found that this requirement has been met, and appellant has not produced evidence to the contrary. Therefore, the Planning Commission' s decision should not be overturned on this basis. The only remaining approval criterion raised in the appeal concerns existing trees. This issue is the crux of the appeal. Section II-C-lc( 5) provides: "Efforts shall be made to save as many existing healthy trees and shrubs on the site as possible. " The City' s Site Design and Use Standards strive to balance building design and site improvement requirements with the reasonable retention of the site' s significant features. (Record, pp. 19, 61. ) The landscaping plan saves a substantial number of the existing trees and shrubs. (Record, pp. 37-39; Exhibit A. ) The applicant explored the option of relocating existing trees to another site. The applicant reconfigured the plans to save the large existing cedar tree in the rear of the project. The applicant also has agreed to put in numerous large caliper trees to mitigate the loss of some existing trees. The applicant initially considered a two story building design concept as an effort to save some of the large existing 4 trees. Even with a two story design, however, some of the large existing trees would have still been lost. Remaining large trees would also be in danger of loss due to extensive damage to the root systems. Furthermore, the existing cedar trees are already at risk and may not survive with or without development. Extensive marketing information provided by professional consultants conclusively indicates that a two story design concept would not meet commercial feasibility requirements. Section II-C-lc( 5) does not require that all existing trees and shrubs be saved, but that efforts be made to save existing healthy trees and shrubs. The applicant proposes to save many of the existing trees and shrubs. Substantial evidence has been presented detailing the extensive efforts of the applicant in attempting to save other existing trees and shrubs. Overall, the proposed application strikes a reasonable balance between the building site design requirements and retention of the site' s significant natural resources. The Tree Commission found that the requirement has been met. The Staff and Planning Commission found that this requirement has been met. The applicant has provided further evidence that the requirement has been met. Therefore, the Planning Commission's decision should not be overturned on this basis. III. CONCLUSION The majority of the issues raised by appellant do not involve approval criteria and are not bases for overturning the Planning Commission' s decision. Most of the actual approval 5 criteria raised by appellant have been well documented in the record as being met, and appellant has not provided evidence to the contrary. The crux of the appeal involves the issue of efforts made to save existing trees and shrubs. A thorough review of the record clearly demonstrates the extensive efforts of the applicant to retain the site' s significant trees without destroying the economic viability of the project. Contrary to appellant' s allegations, the consideration of other potential designs demonstrates the efforts made by applicant to balance existing features with site design requirements. The fact that some designs ultimately were not commercially viable should not now be held against the applicant. Section II-C-lc( 5 ) requires a balancing test. The record makes abundantly clear that a \ balancing between building design and site design requirements and the reasonable retention of the site' s significant natural features occurred. The record further demonstrates that efforts were made, and were successful, in saving many healthy existing trees and shrubs. The applicant has satisfied the approval criteria. The applicant respectfully requests the City Council affirm the decision of the Planning Commission. DATED this 19th day of January, 1999. HORNECKER, COWLING, HASSEN & HEYSELL, L.L.P. By: John R. Hassen William F. Wilson Attorneys for Applicant (CLIENT\JANSEN\PLANNING.MEM)1/19/991M 6 • r r r. k .f 1 - lit ON p {!€ l ► « rrr.. EXHIBIT Page 1 of 3 1 - IS-R9 City Council Appeal Rebuttal Presentation PAST: HILLSIDE INN TREE HISTORY Five years ago: A 60-year-old Cedar(near the double-trunked trees)fell on the Motel. A Douglas Fir died after paving was installed over its roots. Probable Cause: Construction and paving done over the past ten years PRESENT: PROFESSIONAL EVALUATIONS(Forester& Certified Arborist) Tree Biology Background (Conifers) Root systems extend out 2 -3 times the height of the tree. Nearly all roots are located in the top 12-24"of soil. Feeder roots are in the top 1 —3" of soil at outer edges of the root structure. This shallow disk shape structure serves not only to feed, but also to anchor the tree. Taproots do not exist after the first few years of life of the tree. Effects of root damage are long term. Although there may be no signs of stress immediately, rot can begin. Structural weakening can cause toppling in heavy winds, long after the cause is forgotten. Common professional usage is that if more than 25 - 30%of the roots are disturbed, a tree is endangered. Ages of Existing Mature Trees (per increment borer samples) Double trunk Cedar near Walker Avenue-68 years Nearby Cedar- 59 years Fir(next to Fir that died) near Siskiyou Blvd. - 59 years (See Large Tree Inventory) Trees were planted by the owners at the time;they are not old growth trees. Findings of Safety Hazards 1. Double trunked trees need constant monitoring, even if no construction affects their roots. A trunk of one such tree was cut, due to the hazard it posed to nearby parking&buildings. The cut is now exposed to infection and may be a site for rot to occur. The remaining trunk is now exposed to sun&will be weakened by the sudden exposure-- even without construction. 2. The other double-trunked tree is cabled together, and this cabling needs regular monitoring, cable adjustments, & splitting hazard evaluations. FUTURE: PROPOSED BUILDING AND LANDSCAPE PLANS I. Eliminates hazards& liabilities of weakened trees in critical locations: Fir tree-- would be located close to public sidewalks, buildings, driveway Re-grading of driveway may cause death or shortened life span, a potential safety hazard. Cedars—impacted by buildings: minor adjustments in buildings would not be sufficient to save the roots&these trees. 2. Proposed trees on Landscape Plan will grow with proposed buildings. 3. Tree Commission recommendations have been followed, i.e. Large, upright, broad-spreading deciduous trees are used to provide: good visibility around them seasonal advantage-- summer shade& winter warmth EXHIBIT A Page 2 of 3 . � . @ § ( m d 2 \ E o § \ » « m E \ ) \ 6 6 + * [ @ A / / \ \ \ \ A O A A R A m m A Z O E A t � 0 \ (U Ek $ g 2 / / / E E � � 1 TL \ / \ \ / / / \ \ \ \ \ \ \ \ \ \ \ \ ) ; tm , » i [ \ % _ . \ \\ \ § % Q ƒ § } \ c \ \ jj m£eIA eR3w3 MINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 5, 1999 Civic Center Council Chambers, 1175 E. Main Street PLEDGE OF ALLEGIANCE Mayor Shaw called the meeting to order at 7:07 p.m., in the Civic Center Council Chambers. OATH OF OFFICE City Recorder Barbara Christensen administered the Oath of Office to Councilors Susan Reid,Cameron Hanson,and David Fine,who were elected to office for the period January 1, 1999 to December 31,2002. ROLLCALL Councilors Laws,Reid,Hauck, Hanson, Wheeldon and Fine were present. MAYOR'S ANNUAL ADDRESS Mayor Shaw delivered her annual "State of the City"address(see attached 'State of the City".) APPROVAL OF MINUTES Wheeldon asked for a clarification in the first full paragraph on page five. Stated that it should indicate the amount as $33,000 not$233,000. Also stated that there needs to be a clarification on page five,%of the way down where it states ....important to support staff',to indicate that"Council requested staff create a specific line item for the 530,000 for LID retrofriting." The regular meeting minutes of December 15, 1998 were approved as amended. SPECIAL PRESENTATIONS& AWARDS None. CONSENT AGENDA 1. Minutes of Boards,Commissions and Committees. 2. Monthly Departmental Reports. Councilors Hauck/Reid m/s to approve consent agenda. Voice vote: all AYES. Motion passed. PUBLIC HEARINGS 1. Public Hearing and Council motion authorizing a loan application to Oregon Economic Development Department for the Ashland Fiber Network. City Administrator Mike Freeman provided background information (see attached "AFN Testimonv".) Asked that Council consider the application and authorize the Mayor to sign. Director of Finance Jill Turner provided information on project funding. Noted that the loan proposed is similar to a revenue bond, and is in fact a revenue bond, but issued by the State rather than the City. Explained that this is advantageous in that the issuance costs are provided as economic development money by the State. In addition,this issuance would be backed by all previous users of this bond,and issuance could likely be complete by April or May. Explained the process involved,noting that the issuance would be through the bond market,and the City would pass an ordinance entering into a contractual relationship with the State. This should take no more than 60-90 days. After this public hearing,the application can be submitted,and State review will take about 30 days. The City will do any further work required,and then the Ordinance entering into a contract could be brought to the Council in March,and the bonds issued in April or May. City Cou cil Minutes 110511999 Page 1 Offered to take any questions the Council might have. Confirmed that this option is the most effective one available, and at the best rate. While this sort of loan has never before been used for a telecommunications project, it is uses statewide for water and sewer projects. Councilor Hauck emphasized that this option is cheaper than others,and is not the only option available. Turner reiterated that this loan is the best alternative available at the present time. Public hearing opened at 7:43 p.m. John W. Nicholson/1575 Greenmeadows Way/Submitted a prepared statement to the Council emphasizing his concerns with the AFN and uncertainties in the R.W. Beck report. Urged that the City focus on more necessary infrastructure,put the AFN project to a vote of the people,and seek a public-private partnership to finance AFN efforts. Roger Harris, of Crestview Cable, representing the Oregon Cable Telecommunications Association (OCTA)/Read a letter from Mike Dewey, Executive Director of the OCTA to Mike Freeman. Noted that City is requesting a $4.6 million loan, and stated that the OCTA opposes this request and will intervene with the State. Emphasized that the OCTA is not opposed to competition,which is becoming more intense,but does see an inherent wrong in being forced to compete with a regulator, especially when that regulator is using government money to compete. Noted that regional rural investment dollars and Telecommunications and Information Infrastructure Assistance Program requests were both denies. Stated that the question is,should State money go to a local government in order to compete with private enterprise while declaring it to be"economic development". Expressed concern at the City's using its power to compete,and stated that this is a risky business endeavor and is not a prudent investment when there is a local business on hand willing to invest private funds. Cited a study on local government overbuilds of private cable companies as not prudent. Freeman questioned this study;Harris responded that Mike Dewey,the author,could provide this information,and stated that the original letter was in the mail. Closed 7:47 p.m. Wheeldon questioned if the OCTA was the group the City had tried to join. Lovrovich noted that the City had looked into membership,but stated that he saw no disadvantage in not being a member. Hauck noted that an OCTA board meeting has occurred since the City's application,and the City has not been made aware of the result. Freeman noted that the City had received its approved PUC permit today. Stated that one argument that had been put forth to the PUC was the issue of providing service while serving as a regulator of that service. Pointed out that this argument was found to be invalid in the view of the PUC. Emphasized that the City is now fully licensed to begin providing telecommunications services. Wheeldon asked for clarification about the form of the City's regulation of the industry. City Attorney Paul Nolte clarified that regulation has to do with right-of-way,and that it does not have to do with competition. Fine also stated that he sees no legal merit in this argument, as the AFN is to provide much more than simply cable television service. Emphasized that the services proposed by Falcon Cable are nowhere near what the AFN will provide. Further,based on the available projections,anyone looking at the reports would conclude that this is indeed a prudent investment. Regarding the regulation issue, Hauck noted that by law the City could regulate cable rates through and application to the FCC,but the City has not sought this power and thus cannot regulate competition. Hanson questioned Mr. Harris's reference to these funds as an award when it is in fact a loan,not a grant of public funds,and will be repaid with interest. Turner clarified that the issuance costs are being paid by the State. Councilors Fine/Hauck m/s to adopt the staff recommendation that the City pursue financing of the AFN through the State Economic Development Department by directing the Mayor to sign the SPWF application on behalf of the City of Ashland. Roll call vote: Laws,Reid,Hauck,Hanson,Wheeldon,and Fine,YES. Motion passed. 2. Public Hearing regarding Planning Action#9 8-091,a request for a Site Review to demolish the existing hotel and construct a 10,901 square foot retail building,and convert the existing 24 hotel units to studio apartments for the property located at 1520 Siskiyou Blvd. City Council Minutes 1/05/1999 Page 2 Mayor Shaw read the guidelines and procedures for a Land Use Public Hearing. EXPARTE CONTACT: Councilor Fine made the following declaration: "My home is located about three blocks southwest ofthe land in question. Therefore it is at least within the realm ofpossibility that the Council's action in this matter either could be to my pecuniary detriment or to my pecuniary benefit-although I really couldn't even begin to guess which outcome in this appeal might be more likely to produce either result. In any event,and in compliance with ORS§§244.010(7)(b)and 144.120(2)(a), I announce that this situation exists as I am required to do bylaw. I now shall proceed to hear and determine this appeal along with all other Members of this Council." Wheeldon declared that she had a brief conversation with the director of the Planning Commission,has read the notes and was familiar with the site. Councilors Hanson, Hauck, Reid and Laws noted making site visits. PUBLIC HEARING OPEN: 8:02 p.m. STAFF REPORT: Senior Planner Bill Molnar explained the requirements that need to be met by the applicant for approval. Noted that the intention was to demolish the old hotel structure and build retails space, and.renovate the newer units into apartments. Explained the site with overheads. Noted that the re-development will be in the lower area near Siskiyou Boulevard. Stated that the entrance will remain,that additional parking will be added,and that one driveway will be eliminated and the other will provide entry and exit from Walker Avenue. Noted the existence of a walkway connecting the parking area and the sidewalk,and the possibility of outdoor seating in the public space provided. Noted that the Planning Commission had approved the application,with two commissioners voting no. Explained that the focus of the appeal, and of the discussion at the Planning Commission hearing,have to do with the existing trees on this commercial property. Pointed out that there are a dozen or so larger trees along the property line, and more situated around the property. Stated that those significant trees intended for removal were indicated on the overhead site plan by red circles. Stated that the trees that seemed to be of particular concern were the larger cedars and conifers near the intersection of Walker Avenue and Siskiyou Boulevard,and near the Walker Avenue entrance to the property. Explained that these trees are 2-3 feet in diameter and 35 or more feet high. Noted that some large trees were to be retained. In summary,stated that the focus has been on the trees,and noted that the Planning Commission had tried to give equal weight to all design standards. In their decision,they felt that the design attempted to save as many trees as possible. Pointed out that because of the size and location of this project,it was subject to large scale development standards and detailed review. The standards which needed to be balanced dealt with the need to keep buildings near the street and provide parking at the rear. Noted that this requires considerable grading,with an 8-9 foot rise. Explained that a two- story design with a smaller footprint was discussed. Also emphasized that the design tries to mitigate the tree removal with elaborate landscaping and the addition of numerous trees. Mayor Shaw questioned whether a two story with the rear portion of the first floor below grade,to allow less grading to be considered. Molnar stated that the applicant had several reasons not to pursue a two-story design,including the fact that a marketing study indicating that a single story would be the most marketable design. Wheeldon questioned the growth to be expected when established trees are transplanted,asking whether smaller trees could be put in to start to quicken the time it would take to establish themselves on the property. Molnar discussed the growth needs of larger trees relative to their size. Wheeldon also inquired as to whether moving these trees had been discussed. Molnar noted that there had been calls from parties interested in moving the trees,but that they hadn't seen how large trees were. Stated that 3 foot diameter trees would not be moveable. Mayor Shaw questioned whether there had been any attempt on the part of the staff to mediate a compromise. McLaughlin stated that staff had not attempted to facilitate mediation as they have in some past cases. City Council Minutes 110511999 Page 3 Councilor Reid questioned whether there would be sufficient grounds for an appeal of tonight's decision. Shaw stated that an appeal was likely regardless of the decision,and urged seeking a solution that would be amenable to both sides. McLaughlin pointed out that mediation is usual procedure for neighborhood issues,but that this item had only had two speakers in the Planning Commission hearing. The conflict didn't arise until after the Planning Commission ruling. APPLICANT: John Hassen/129 South Oakdale Ave.,Medford/Attorney for the applicant/Noted that he had submitted a memo in support of the Planning Action for the record. Urged Council to focus on existing guidelines and criteria in looking at this matter. Asked that staff memorandum and the record of planning commission proceedings be made part of the record. Alex Jansen/12466 S.E.Spring Mountain Drive, Happy Valley/Explained that he was the son of the owner of the Hillside Inn,and was acting as his father's agent in this matter. Emphasized that his family has owned this property for 25 years,and are long time contributors to the Ashland community. Stated that they have made changes in the property several times over the years,and have always taken care of the property. Pointed out that the Inn's operations have been losing money for years,and present occupancy rates are well below state averages. The property is aging and the'Inn is losing its competitive advantage. The business that has been built over the years was to have been the sole source of retirement income,and this action is needed to help financially with his parents' retirement. Noted that they have hired several local experts (a designer; an architect, an arborist, and a forester) to find the right solution given the economic realities of the situation and the City's site design and use guidelines. Noted that the real estate consultant used was asked to determine a solution for a sustainable,marketable development. Dave Richardson/Architecture Design Works/1105 Siskiyou Boulevard/Noted that he has practiced locally for 20 years,and understands the City's ordinances and their intent. Emphasized that in preparing this design,there was no intention to do anything detrimental to the site, and long hours were involved as several options were considered. Explained that the design process involved working with the applicant and a landscape architect to look at slope,shape, unit arrangement,economic feasibility,entrances and exits,and parking to meet the goal of an economically sustainable retail building. Explained that the site is zoned C-I commercial with the motel as a conditional use. Noted that the building is stepped due to the slope, because of City's desire to have the building near the street. The grade puts the rear of the building 8-9 feet down into the site. Concluded that the decision to remove the trees was not arbitrary,and that all involved had tried to work around the trees,but there was no way to build that would accommodate the rootlines. Noted the artist's rendering provided to Council, and stated that the applicant has done all that they have been asked to do. Jon Galbrath/815 E.Jackson Street,Medford/Landscape Architect/Discussed tree structure,noting that the roots of conifer trees can extend out 2-3 times the height of the tree. If construction cut the roots back to the dripline, it would hurt up to 50%of the tree's root structure. While this might go unnoticed for years, it could eventually kill the tree. Past construction on this site has killed trees and caused them to fall,and another fir tree died when paving was put in around it. Leo Jansen/2980 Marigold Lane, Medford/Owner,acquired this property in 1974. Since then,has renovated and improved the site consistently. Have put in all existing vegetation over the years,and worked to make the site what it is. Guaranteed that anything done will be an improvement,but acknowledged that the trees are a problem. Stated that he would be willing to donate them to anyone who was willing to move them. Mayor Shaw questioned whether the applicant was to address the standards and requirements. Hassen confirmed that this is addressed in the record,and will not be addressed separately here. Laws noted that criteria are on page 5 in the Council packets. Hassen noted that there is not time to address criteria tonight, and the record already contains this information. Felt that there was a need to address design issues around the trees as that was the area of concern. IN FAVOR: Cliff Moran/1336 Elm Street/Noted that he is in the motel business,and when he moved in,many motels looked like Pine Motel. All have improved since, and all of these improvements have involved removal of big trees. Cited the construction of SOU's student union as another incidence of tree removal,noting that the big trees were replaced and the new trees did not take long to establish themselves. At his home,he noted that trees have gotten big in as little as 6 years. Emphasized that this is a commercial site,and keeping the trees is inappropriate to development and unsafe. Stated that Jansen would not take them down if there was another option,but this will be a community improvement. City Council Minutes 110511999 Page 4 Donald Rist/260 Joy Drive in Talent/Stated that he has known the applicant for 24 years,and remembers a dead tree falling on the site 12 years ago. Noted that as the listing real estate agent for this property,only one party was interested in this as a motel property. An MAI appraiser, Evan Archerd, appraised the site and stated that best use was as apartments or a combination of apartments and retail space. Emphasized that Archerd had determined that the site was not viable as a motel. Stated that he had watched the Planning Commission meeting;the trees were considered and would not be removed if they didn't have to. Concluded that the site will be very nice when done. Roger Weeks/1107 Paradise Lane/Moved here in 1967,and has observed that Jansen has long supported the natural features at this site. Jansen has greatly improved the site over the years. James Travis/1450 Ashland Street/Noted that he manages the Timbers,and he knows Leo Jansen to be a man of his word. Stated that Jansen would make any improvements in conformance with City rules. Explained the economic reason for this action,noting that twenty years ago,the year round occupancy rate for motels was near 75%,and now it is 37%. Carlton Merryfield/684 Leonard Street/Came here twenty years ago,as retired hospital administrator. Noted that this motel has been the livelihood of the Jansens, and the time has come for them to retire. The motel business will not support retirement,and they would need to hire managers as well. With regard to the trees,stated that he deplores the inaction of government in protecting forests, but he feels that to start by dealing with trees on individual properties trivializes the forest protection issue. Emphasized the need to deal with devastation of forests on a larger scale,as this sort of action will only discredit attempts to protect forests. Concluded that trees are important,but people are important as well. The Jansens have paid their dues and are entitled to use this property as necessary for them to retire. OPPONENT: John Freedom/150 Nursery Street/Emphasized that he is representing the eleven petitioners who sought this appeal. Pointed out that their focus has not been to chain themselves to trees or to trivialize the issue. These petitioners reside in Ashland and embrace its economic prosperity. They recognize that development is inevitable, and that the development of the Hillside Inn will be an asset when it is complete. Stated that they have not approached this matter with the intent to campaign for the trees, but rather have compared the City's Site Design & Use Standards to the discussion that occurred in the Planning Commission on October 13, 1998. The findings of that comparison are what lead to the filing of this appeal. Stated that the matter is based on the spirit of the writing in the Site Design & Use Standards. Read from these Standards a section about designing into the existing site,which states that it is a mistake to design the project and then manipulate the site around that preconceived idea. With that in mind,it is his belief that this project violates the spirit of these Standards. Emphasized that the existing trees need to be incorporated into the site plan. Pointed out that this location is a major gateway that gives a lasting impression of the City;and if it is to be demolished it needs to be for a design that incorporates the natural features of property. Stated that one of the Planning Commissioners had even suggested eliminating all trees from the site and then replanting to suit the design. Noted that the staffs opposition to removal of bigger trees was overlooked by the Planning Commission. Stated that he feels that the Site Design&Use Standards are an appropriate means to facilitate development,but they should be enforced within the community. Feels it is clear in reading the Standards, that it was intended that development should follow guidelines to preserve natural elements along with the historic context of Ashland as a village in the mountains of Southern Oregon. Emphasized that he has no complaints with the design itself, or with anyone seeking to create economic prosperity. But petitioners do have a grievance with the footprint designed here, and the irreparable harm to be done to the community in changing the gateway that serves as a greeting to those entering the City. The developer should go back and develop a footprint that preserves the natural environment of the site. While it may be impossible to preserve it all--and the petitioners do not expect this--a design can certainly be found to preserve more of the natural resources than is proposed here. Recognized the trees' significance,and spoke about their function as a reflection of the health,appearance,and state of the environment in Ashland,and their function in the ecosystem. Feels that the suggestion that zoning grants free license to reconfigure the site does not hold water in Ashland,especially in light of the intention of the Site Design&Use Standards. City Council Minutes 1/05/1999 Page 5 in conclusion,read a quote from author Wendell Berry, "A benefit ofsmallness ofscale is that it preserves economic democracy and the right ofprivateproperty. Property boundaries,as weshouldall remember,are human conventions, useful for defining not only privileges but also responsibilities so that use may always be accompanied by knowledge, affection,care and skill. Such boundaries exist only because the society as a whole agrees to their existence. Ifthe right of land ownership is used only to protect an owner's wish to abuse or destroy the land upon which the community's welfare ultimately depends, then society's interest in maintaining the convention understandably declines." Wheeldon asked for clarification of the statement that the Planning Commission had not recognized the staff's opposition to this design. Freedom stated that he feels it is clear that staff was not behind this design, but that their position was disregarded. Quoted a Planning staff report from September 8, 1998(page 61 in the Council packet)on the staffs opinion that this design fails to accommodate significant trees. Also stated that elsewhere in the report, although he was unable to locate a page,the staff stated that they were not behind the design because while it was a good design its execution left them with some reservations. IN OPPOSITION: Lauren Dow/640 Beach Street/Stated that this is one of the City's beautiful sites, and it would be disappointing to remove these trees given the City's designation as"Tree City,USA." Feels that the trees should be able to stay. Maddy Reubens/710 Pracht Street/Trees provide a home for wildlife, and shouldn't be cut down. Shouldn't turn Ashland into a big city. Robin Dimitre/901 Beach Street/Trees make Ashland beautiful, and she has a petition from local school children asking that the trees not be removed. Margaret Edgar/1565 Siskiyou#27/Noted that many of the bigger trees in the area are dying and have been cut down. Others will be cut. Emphasized that there are no trees all the way to Walker Avenue,and the lot behind the site is bare. There is a swath of bare sites through the City. The role of this site as a gateway to Ashland,and the role of the trees in the ecosystem,are important and need to be considered. Tom Dimitre/901 Beach Street/Echoed Mr.Freedom's concerns,noting that he too does not oppose development or these plans,but the issue is about this gateway as a scenic entryway into the City. Expressed concern that this will be the first in a series of changes to turn Siskiyou Boulevard into Ashland Street. Ralph Lepre/2305-C Ashland Street#631/Stated that while he sympathizes with the owner,he feels that this proposal goes about things in the wrong way. Noted that he is a designer, and has spoken to the applicant. Feels that he has found an alternative that is better at leaving the big trees. Emphasized that trees have a cooling and calming effect on people,and discussed the ugliness of Ashland's"Asphalt Triangle". Noted that treeless,asphalt areas are especially bad in the heat of summer,when the shading effect of trees is needed. Expressed concern with the precedent of a"scorched earth" policy. Urged the Council to support the Site Design & Use Standards, stating that he cannot understand bypassing them. Concerned that the City did not ask for or insist on an alternative design,or look at the impact of this change on Highway 99. Noted the irony of"Tree City,USA"allowing the cutting of old growth trees. Noted that every year for the last five years the Safeway cedars have been nominated for"Tree of the Year". Puzzled by this design,as the structure does not have to go up this way. Noted that he is responsible for the nameless submission to the Council. Concluded that he is not against improvement,but that in this case there is another way. Questioned whether Planning Commissioner Steve Armitage has lost sight of the purpose of the Commission. Jan Killam/541 Holly/Urged the Council to keep an eye on the bigger picture,as Ashland will be changed as a result of the decisions made. Read a poem inspired by this issue urging the Council to take care in considering growth issues. Bob Taber/97 Scenic Drive/Appreciates the builder's position in meeting the challenge of getting a project on site which is both economically feasible and considers the unique nature of the site. Stated that the site here is exceptional, but that this design is not. Noted that trees are beautiful and represent a big portion of the global ecosystem which provides food for our planet. Emphasized that incremental degradation has consumed 40%of the resource capacity of the planet. This must be considered as a threat as both population and consumption are increasing. Any decision made now must look at financial,societal,and environmental bottom lines. If all three of these are not satisfied,then a project is not viable. Feels that this design should be remanded back to the applicant to look at alternatives,with the help of professional arborists. City Council Minutes 110511999 Page 6 Marilyn Briggs/590 Glenview Drive/Stated that she was one of the two no votes in the Planning Commission. Noted that the staff report cites concerns over trees in this design. Noted that number 2(C)(1) in the Site Design & Use Standards calls for efforts to save as many healthy trees and shrubs as possible. Feels that the double-trunked cedar near Walker Avenue and the fir off of Siskiyou near the driveway are the main concerns here. Other trees on the site are smaller,and while they cannot be retained they are moveable. Emphasized that the Land Use Ordinance and the Site Design&Use Standards allow the staff and Planning Commission to require the retention of existing trees and other natural features. Stated that she was baffled by the final vote of the Planning Commission, and felt that this project should not have been approved. Ashland's "Tree City, USA" designation should be more than just talk. Suggested arbitration,which was never approached prior to tonight, in hopes of saving the trees. Noel Chatroux/75 Nursery Street/Recounted the story of his three year old daughter's crying and becoming very upset when she saw a tree being cut. John Klein/1000 Walker Ave./Stated that he has faith in the decision of the Council. Offered to take any moveable trees for relocation to his property. Discussion of the ordinance requiring public hearings end by 9:30 p.m.,the need for a continuance for rebuttal and deliberation,and the status of the 120-day deadline. Discussion of whether the last two speakers who had submitted requests as the end of the public comment portion of the meeting was announced. Break called at 9:30 p.m. Meeting resumed at 9:43 p.m. Attorney John Hassen,on behalf of the applicant,stated that because they would like the opportunity to give a rebuttal in person,they would be willing to extend the public hearing to the regular meeting of January 19'", 1999,and to extend the 120-day limit to February 2", 1999,to allow staff adequate time to prepare findings for Council a ted ey we reeing to this extension, with public testimony limited to the last two speaker ran Larnck an Gael n Lan•ick) ho had this submitted their requests to speak, and then the applicant's rebuttal. o Community Development John McLaughlin stated that this extension would be adequate for staff. Hassen noted that he would be out of town,but would have a representative on hand for the meeting. Councilors Hauck/Hanson m/s to continue the public hearing to January 19',1999. Discussion:City Attorney Paul Nolte advised the Councilors that they should not talk about this matter,and that they will need to disclose any additional information encountered and any discussions that do occur. Emphasized that any communications on this matter must be disclosed. Fine disclosed that he had read newspaper reports concerning this issue. Hauck noted that he had read newspapers on this issue as well,but the information was no different than that presented here. Roll call vote: Laws,Reid,Hauck,Hanson,Wheeldon,and Fine,YES. Motion passed. PUBLIC FORUM Cate Hartzell/881 East Main Street/Asked that presentations by the various commissions and committees to the council be initiated again. Mayor Shaw concurred,and asked that this be placed under presentations, rotating once a month at the second meeting. Hartzell also noted that a recommendation had been made by the Ad Hoc Citizens' Communication Committee for an open house with all member of the Council,boards,committees,and commissions. Stated that this would be helpful for the public and would allow the members to compare notes and cooperate on similar goal items. Mayor concurred. Hartzell's third item was to use the strategic planning process to put people together for interactive meetings with the Council,boards,committees,and commissions. This would engage parties involved in similar efforts, allowing a synergy to happen. Emphasized that the process affords an interactive dialog around goal setting. Wheeldon questioned if Hartzell meant the liaisons meeting with commissions,or a gathering together of all for synergy. Hartzell stated that she was not sure if everyone could be brought together at this point in the process this year. Hartzell re-stated that next year,she hoped the strategic planning process could more actively engage to better the Council's goal setting. Council discussion of this idea. Councilors Wheeldon/Reid m/s to continue the meeting to 10:30 p.m. Voice vote: All AYES. Motion passed. John Huskey/173 Alder Lane/Communications Director for the Associated Students of Southern Oregon University(ASSOU)/On behalf of ASSOU, thanked the City for assistance in re-establishing the student ridership program with RVTD. Emphasized that they look forward to working together in years to come. City Council Minutes 110511999 Page 7 City Administrator Mike Freeman presented the Council with a brief update on this situation. Explained that he and Councilor Laws had met with RVTD management staff and discussed the possibility of combining the two ridership programs(SOU and the City). Freeman later met with RVTD Director Sherrin Coleman and prepared a proposal. The City becomes the chief negotiator,but the City is not paying for the program as implied in a recent Mail Tribune article. RVTD agreed to go ahead and reopen the existing contract through the current academic year for a pro-rated payment by SOU. In anticipation of the City's budget process,RVTD,SOU,ASSOU and the City will negotiate a proposal for service for the future periods. Explained miscommunication that had occurred, and noted that he was pleased that RVTD had been willing to reinstate the student program immediately. Stated that in the future,there will be a master contract,with an explanation of what is being received. In this case,the core issue leading to disagreement was the rate of increase to the full$45,000 amount for ASSOU. Laws questioned if money will be going through the City. Freeman stated that it would not this year,but could in the future,depending on how the Council wishes to structure things. Would need to be approved by Council if City handles money. At the present,there is a straight payment from SOU to RVTD. Mayor Shaw stated that she would prefer in the future to have funds go through the City. Freeman concluded that at present,the City was able to bring these two parties together and re-instate the contract. Wheeldon stated that she appreciated Freeman's efforts,but expressed concerned with the yearly changes in student government with the requirement for new budgeting each year,and a continuing need to persuade the student body that the program is worth it. Stated that she feels it is important,and while she does not want the City to totally subsidize the program, she has concerns with the uncertainty around student budgeting. Freeman explained the matrix of outstanding issues,noting that the only one left was determining the period wherein the fee charged to ASSOU would be ramped up to$45,000 by RVTD. Laws stated that the unclear portion was the difficulty between ASSOU and RVTD. City intervention was needed and they were able to reach a tentative agreement. In the future,the City will negotiate with the students,the University, and then go to the bus service. Shaw suggested that this will be a better arrangement. UNFINISHED BUSINESS 1. Discussion regarding "SmartWood" Certified Sustainable Forest Program (Previous discussion occurred at September 15, 1998 Council meeting.) Cate Hartzell/881 East Main Street/Noted that Steve Gretzinger,a forester with the Rogue Institute of Ecology and Economy(RIEE),had been here earlier but had to leave. Hartzell provided follow up,noting the Forest Commission's suggestion and seeking a recommendation from Council toward preparing to draft an ordinance. Reid questioned information that went to the Forest Commission, as the Forest Commission felt that they could not endorse seeking SmartWood certification for the management of City-owned forest lands. Public Works Director Paula Brown noted that she had not been present at that meeting,but that the Commission had stated it could support the City giving preference to SmartWood products in the bidding process. Hauck questioned the Commission's objection to seeking forest certification. Hartzell stated she believed that it was a monetary issue, and was beyond the scope of their current priorities. Fire Chief Keith Woodley clarified that the program is remarkable, and has a great impact for the management of private lands. Stated that many of the management principles are already in place on City lands. Stated that the Forest Commission felt it was on track and in conformance with community values now. However,the Commission felt that the purchasing side of this issue was worthy of being looked at by the Council and the Conservation Commission. Woodley emphasized that the Forest Commission had no criticism of the SmartWood program,and that they would have likely sought certification if this program had come to them years ago. However,they now have a plan in place,and their practices are recognized as appropriate within the environmental arena now. At this point,money needs to be spent elsewhere. Laws stated that the main contribution of the Council now would be to implement a purchasing policy. Suggests that Council approve the SmartWood program in principle,with the Conservation Commission to work out the details to develop an ordinance. Hartzell noted that she and Gretzinger would be willing to bring options back with language. Mayor Shaw suggested that Hartzell and Gretzinger work with the Conservation Commission to develop an ordinance. Administrative Services Director Dick Wanderscheid suggested a first pass through by Hartzell and Gretzinger,as the Conservation Commission members are not informed on this issue. Wanderscheid confirmed that staff will provide help,to direct the ordinance through the process and bring back recommendations to Council. Cary Cou cd Minwes 110511999 Page 8 Fine noted that a 10%preference in lumber prices would increase a project's total cost by 1%. With the Council soon to be considering the issue of increasing costs another 1%to include the"percentage for the visual arts"in new projects, Fine was concerned that the cost of a project such as the fire station could be increased by as much as$80,000. Shaw suggested that this could be dealt with in the budget process. Hartzell stated that there are ways to structure an ordinance to be more analytical about extra costs and prevent adding any premium for certified wood products, or less of a premium,and she felt that the ordinance could be looked at in such a way as to prevent problems of this nature. Fine urged that Council bear in mind the potential impact of such increases on the total cost of projects. Councilors Laws/Hauck m/s to approve the SmartWood Program in principle and have Cate Hartzell and Steve Gretzinger work with staff and the Conservation Commission to draft an ordinance to be brought back to the Council. Discussion:Mayor Shaw confirmed that Hartzell and Gretzinger would work with staff members Nolte and Wanderscheid on an initial draft to go to the Conservation Commission for fine tuning before being brought to the Council as an ordinance. Voice vote: All AYES. Motion passed. NEW AND MISCELLANEOUS BUSINESS 1. Council Meeting Look Ahead. Freeman noted that with regard to item#9, for the LIDS,the resolution will be on January 19",with a public hearing for four of the LIDS to be held on February 2nd,and the Fordyce Street LID public hearing on February 16'". Explained that these will be the final hearing on these LIDS,and that this information will be corrected on the next Look Ahead sent to the Council. 2. Council Election of Chair to City Council. Reid moved to nominate Laws. Mayor Shaw noted that this position would require meeting with student groups and other such functions in her absence. Laws confirmed that he would be willing to ensure that someone filled in for these items in the Mayor's absence. Hauck moved to nominate Wheeldon. Mayor Shaw noted that she would be pushing more items to the Council Chair than she had in the past, at least for the first few months. Both Laws and Wheeldon indicated they were willing. Reid stated that it was important to pass along this responsibility. Fine stated that while he respects Wheeldon and her performance as Council Chair,he was persuaded by Reid and seconded Reid's motion to nominate Laws as Council Chair. Councilors Reid/Fine m/s to nominate Councilor Laws as Council Chairperson. Voice vote:All AYES. Motion passed. 3. Mayor's appointments of Council liaisons to various boards and commissions. Mayor Shaw noted Visitor and Convention Bureau liaison would be Councilor Fine,not Hanson,and that the SOREDI liaison would be Fine for six months and then passed to Wheeldon. Councilor Hauck noted that he would be interested in serving as liaison to the Programming Committee when that committee is formed. 4. Election of Citizens' Budget Committee members(3). Councilors Wheeldon/Laws m/s to approve the Mayor's appointments of Regina Stepahin, Dick Trout, and Martin Levine to the Citizens' Budget Committee. Discussion: Reid asked that the two-term limit remain for Commission appointment. Voice vote: All AYES. Motion passed. 5. Consideration of a Request from the Ashland Parks&Recreation Commission to exempt the selection of a landscape architect for the Calle Guanajuato restoration project,from formal competitive selection procedures. It was explained that the Ashland Parks&Recreation Commission had voted to withdraw this request at their regular meeting held on January 4", 1999. Councilor Wheeldon urged all Councilors to be sure to attend the joint meeting of the Ashland Parks& Recreation Commission and the Ashland City Council,concerning Calle Guanajuato restoration,on January 12'",at7p.m,atHunter Park. City Council Minutes 110511999 Page 9 ORDINANCES,RESOLUTIONS AND CONTRACTS 1. First reading by title only of"An Ordinance Amending the Telecommunications Title 16 of the Ashland Municipal Code to Add Provisions Regulating Cable Service and to Simplify and Clarify Requirements for Grantees." Gary Miller/Market Manager for U.S.West Communications/Noted that he wanted to comment on this ordinance at its second reading. Councilors Hauck/Reid m/s to move the ordinance to a second reading. Roll call vote: Laws,Hauck,Wheeldon, Reid,Hanson,and Fine,YES. Motion passed. 2. Reading by title only of"A Resolution Establishing the City of Ashland Programming Committee for the Ashland Fiber Network Cable Television (AFN/CATV) System and Prescribing Its Duties and Responsibilities." Councilors Hauck/Wheeldon m/s to approve Resolution #99-01. Discussion: Councilor Hauck noted his willingness to serve as Council liaison to this committee,and also stated that a staff liaison would be needed from the Electric Department staff. Laws noted his concern about appointing individuals with no motives and no responsibility to the people they serve,but acknowledged that this was beyond the control of the Council by law. Roll call vote: Fine,Reid,Hanson,Laws,Wheeldon,and Hauck,YES. Motion passed, ADJOURNMENT Meeting was adjourned at 10:30 p.m. Barbara Christensen, City Recorder Catherine M. Shaw,Mayor Cary Counnf Minutes 1/05/1999 Page 10 State of the City January 5, 1999 Catherine M. Shaw Mayor In some ways, 1998 was deliciously quiet. We didn't start the year with a flood,there were no huge battles or controversies, except the fun kind, like our mini series drama with TCI and Falcon Cablevision. "Small town takes on Corporate America." As I come to you on my eleventh and penultimate State of the City, the final one of this century, I can't help but reflect on the last ten years. Ashland has made a slight shift in course over this decade; however, it continues to move on its own indelible path. A phrase I have heard maybe more than any other as I move throughout the valley, work with other local governments and statewide organizations is "Ashland always has to do it their own way." Sometimes this is said with a barb, sometimes with disbelief, and often with awe. But more than doing it our own way, I have found that we take a good idea proposed by some other visionary,embrace it and make it our own. The most graphic example would be Governor McCalls maverick land use reform that is dedicated to tight urban form, open spaces,muli-modal transportation, growth within service capabilities, clean air and strong discouragement of urban sprawl. While many communities fought these reforms,Ashland saw an opportunity to embrace the vision and make it work. Ashland is a community that knows where it wants to go and that one thing has made being Mayor so much fun, so rewarding and so easy. There can be flare-ups and hurtful things said,but in the end, like a family we gather together to eat the meal, clean the kitchen, and work together on the next project. The State of the City of Ashland, is much more than the state of city government. It is truly the state of the city: the state of the community. For as our community goes, so goes the government. We at the city see ourselves in partnership with all of Ashland. We know that you cannot do it alone and you know that we cannot do it alone. Together we run a ski resort, redevelop schools, own an airport, hospital, and ambulance. We decided as a community to set aside land for parks and open spaces for future generations and as a community we decided how we wanted to pay for them. We are partners with the schools,the university,the most successful theater in America. As a community we decided how we wanted to solve our waste water treatment plant upgrades and kept doors open for more water to flow through our pipes. Without exception, we on the council and the staff see our role as one of helping our community realize their dreams. Our job is to facilitate and not obstruct. However, it is also our job to keep an eye down the road, to make sure that there are parks for future generations, and water and infrastructure—and hopefully money to make the needed improvements as they demand. I was at a Chamber event earlier this year when a prominent Ashland business man came up to me as said, "You know, I have not always agreed with what you did when you did it. But I understand better now why. It is all connected. Everybody's gotten something." Following this comment and others like it over the years, it was surprising to hear during the last election that some felt the council needed balance, that business interests were not being met. Surprising because we at the city view our downtown as the most important fifty acres in the city. It is our centerpiece and a great example of how a downtown can still work in this day and age of Wal-Marts and Eagle Hardwares. We embrace all of the commercial nodes and endeavor toward their success. As with the other entities in the city, we see ourselves in partnership with business and see ourselves as having a strong commitment to the success of the businesses throughout the city. Because Ashland is like an intricately woven cloth, I believe this body works best when no special interests are being catered to. Rather than balancing this body with itself, isn't it more important for the council to balance the many sides of the community in their decision making? This they do. Let me take a moment to touch on a few of the many highlights of our departments. In all of these accomplishments hundreds of citizens will recognize the parts that they played. ASHLAND FIRE & RESCUE: • This year our fire department updated space needs studies for each of the stations in anticipation of taking on the much needed renovations of those old and failing buildings. • Silvicultural work has progressed within our Ashland Watershed,with the construction of a strategic wildfire fuel break across Ashland Canyon. This fuel break will be a tremendous asset in our efforts to prevent lower elevation wildfires from entering the Reeder Reservoir area. • The new comprehensive educational program"RiskWatch"was developed and implemented within the Ashland elementary schools by the fire department. This new personal safety program is designed to prevent the escalating number of childhood injuries and fatalities from preventable accidents. • Fire department paramedic staff responded to over 2000 medical emergencies, and transported over 1,200 patients to area hospitals for medical treatment during the 1998 calendar year. POLICE DEPARTMENT: 1. This year the APD completed their first Citizen Academy that introduced a cross section of the community to the inner workings of the Police Department. 2. The School Resource Officer continued to be of great benefit to the schools and the youth of our community. It has been so effective that the School District would eventually like to have an officer in both the high school and middle school. 3. They entered into another partnership with the Parks Department and added a Community Service Officer funded by the Parks. The CSO is able to devote all his time to patrolling the many City Parks to ensure they are safe and free from nuisances. 4. Ashland joined a"computerized"regional public safety communications system along with Medford, Jackson County, and Southern Oregon Regional Communications. This system includes computer aided dispatch(CAD), a records management system(RMS), and a corrections management system(CMS). The result will be the integration of all public safety systems within Jackson County. 5. Although serious crime has a huge impact on a community, it is the day to day "livability" issues (such as trash, noise, abandoned vehicles, graffiti, traffic, and animal complaints) that cause the most inconvenience to the public. With that in mind, APD expanded the role of our Community Service Officers to deal with these issues within the City, and hope to find long term solutions to those problems. CONSERVATION 1998 signaled a major change in Electric Energy Conservation Program funding for Ashland. In prior years,the bulk of funding had come from the Bonneville Power Administration. On July 1, the focus shifted and City provided funding which exceeded money provided by BPA. This is the start of a transition to conservation being funded totally by the local utility. A new program was started to help make heating duct systems more efficient by testing and sealing them for leakage. It has been very well received by Ashland citizens and businesses. The Division also continued to offer staff support to the City's Conservation Commission for its ongoing resource conservation activities. Some of the Commission's major activities included sponsoring a float in the annual July 4a'parade,members writing a monthly column in the Jefferson Monthly magazine on resource conservation, and sponsoring compost classes during the summer with attendees receiving free composting bins. Public Works Dept.: In September PW began the City's largest capital construction project: the$13.2 million wastewater treatment plant on-site process improvements The off-site spray irrigation and biosolids reuse programs have faced some challenges and will continue into next year as the designed is completed. Construction of that portion of the project is expected to begin in March 1999. The demonstration wetlands project has operated for a year and we hope to focus on areas for system improvements this Spring. Despite a late start due to a wetter than normal spring, PW completed the planned street and storm drain improvements on Sherman, Fordyce, Scenic, Helman, Lincoln, Water, Garfield, Holly, Roca and a section between Catalina and Scenic. This year our Street and Sewer Collection crews have teamed together to concentrate on storm drain maintenance improvements, with marked improvements in storm drain flow. Our distribution system has improved with a strong leak detection program, and as such, we are now seeing only 7% line losses. COMMUNITY DEVELOPMENT.- 1998 During the past year,the City of Ashland has made great accomplishments in the area of land use planning. The following projects have continued the long tradition for cutting edge planning by the City: Adoption of the Transportation System Plan (TSP), implementing the City's award winning Transportation Element of the Comprehensive Plan. The TSP uniquely addresses Ashland's future transportation needs for accommodating growth,while maintaining the concept of modal equity. The plan focuses on all modes of transportation, including pedestrian,bicycle, transit, and automotive. Adoption of new Local Street Standards. Recognizing that our streets create the social living spaces for our new neighborhoods,the City has adopted new street standards that recognize the value of livability, while allowing ease of access for all modes to our homes and neighborhoods. Adoption of new Downtown Commercial Design Standards. Through a committed group of individuals, serving as the oversight committee, new design standards were established that protect our past investments in our downtown, and ensure that our future efforts are worthy of inclusion in our"collective living room". Placement of the Ashland Railroad District on the National Register of Historic Places. The Railroad District is one of the finest neighborhoods in a City of great neighborhoods. It's a shining example of the success of traditional neighborhood design, and the lasting values associated with the preservation of historic homes. Given the support of the neighborhood, City, and State Historic Preservation Office, the City will be working towards getting all areas of the local Ashland Historic District listed on the National Register. Implementation of two innovative housing programs -the Ashland Rental Assistance Program and the Ashland Housing Ownership Program. The Ashland Housing Commission has developed two programs to assist in providing affordable housing opportunities to all of our residents. The Rental Assistance program provides low interest loans to assist in overcoming the high costs associated with renting an apartment, including first and last months rent and security deposit. The Housing Ownership program also helps first time buyers in purchasing their homes by providing financial assistance with the initial up-front costs. The Community Development Block Grant Program has provided funding in the past year to several different groups,helping the community successfully assist local social service agencies in meeting the community's needs. Under construction now, with tremendous financial assistance from the City of Ashland, is the Community Works Youth Resource Center, located near the council chambers. And completed during the past year was a new residential facility created by Options for independent, handicapped adults. Both of these projects provide needed facilities for sections of Ashland's population that is sometimes overlooked. Installation of Bike Lockers in Downtown Ashland. The Ashland Bicycle and Pedestrian Commission oversaw the installation of new bike lockers in the Pioneer/Lithia Way parking lot. These new lockers show the City's commitment to providing quality facilities for all modes of travel. The lockers provide safe,weather-proof protection of commuters valuable bikes and gear. Ashland Free Ride Day. With tremendous energy provided by Ken Hagen,the Ashland Bike and Pedestrian Commission sponsored the first Ashland Free Ride Day, encouraging all residents to find a way to work, shop,and play that did not include their automobile. It was a highly successful effort that will lead to greater events in the future. ELECTRICAL DEPARTMENT AND THE ASHLAND FIBER NETWORK: Electrical Department The Electrical Department, in conjunction with R.W. Beck, conducted a cost of service study and,based upon the results,recommended a reduction of rates, adopted by the City Council in July of 1998. The average across the board reduction was 7% or a$600,000 savings to the citizens of Ashland. The Electrical Department purchased and installed a new hydroelectric generator housed at Reeder Gulch, with a new and much more efficient design and output capabilities. This generator will help offset wholesale power costs to the City by approximately 2%. Ipllhe event of a Y2K problem this electricity could be diverted to mission critical locations and emergency services. Telecommunications: Ashland Fiber Network There has been much progress made in this initiative during the last year. Following the adoption of the Business Plan the central High-Speed backbone fiber ring was pulled in the city, and currently 7 neighborhood nodes have been spliced in. From Dec 2-11 at the Hillah Temple, our electric department, along with Packet Engines, of Spokane, demonstrated the technologies that our new system will provide for the community such as telephone over the Internet, Video on Demand, Video Conferencing, Digital Set-Top Box performance, High-Speed Data and High-Speed access to the Internet. We are currently accepting bids for CATV(entertainment video) and are evaluating cable modem deployment by our local Internet Service Providers. These technologies will interconnect with other governmental,municipal, educational and health-care institutions and enable the City to provide an enhanced portfolio of products and services to the citizens of Ashland. Finance: • While the finance department is not at the forefront of City business with glamorous projects, they continue to be the support system for nearly everything that goes on with the departments • Finance had a busy year overseeing all the various financial scenarios of the Electrical Utility rate decrease, the business plan, and the Ashland Fiber Network. • They completed the FEMA reimbursement process of$1.3 million dollars. • Pressed numbers for the Waste Water Treatment Plant upgrades • oversaw the installation of a new telephone system for the city • and still got the budget in on time and had the fastest audit in 12 years. Currently they are updating Utility Billing in anticipation of Y2K issues, City Recorder This year the Recorder's office updated the City's investment policy for the first time in 10 years and as a result received a certificate from Municipal Treasurers Association upon the completion and approval of it. ... and January marked the first month that the City Source was not put out under the direction of our city recorder, Barbara Christiansen. Since the paper was first conceived, Barbara did a fine job covering city news to help keep the community apprised of all we do. And January's issue is off to a great start. This year Mike Freeman joined the city at the top administrative post. I thought I would take a moment here to tell Mike how it is usually not as busy as it has been the last 9 months but then I remember I started this address commenting about how quiet the year has been. So far he seems to thrive on the demands of the job and has received high marks from the council and community leaders around town. A few things that he has been involve with since coming on board: Purchase of the Hillah Temple Water Plan Decision Approval of the AFN Transportation System Plan Completion Electric Rate reduction Adoption of the Communication Plan And finally a good bye to three key people that we will soon lose from the city payroll this year. Between the three of them they have over 70 years of service to the City of Ashland. Dennis Barnts will be leaving the Public Works Department at the end of this month. In his long career with the city he has performed many jobs and seen a great deal of changes. However, his leadership,knowledge of city systems and dedication was most impressive during the New Year's Day Flood. Since then he has overseen the organizational structure of Public Works shift as they moved from two superintendent positions to one. Now,under Dennis,the crews are aligned more closely and are able to efficiently support our community together as a team. It's my hope that he will be on call for all major disasters. No one quite knows where things are like Dennis. Don Paul will retire from his service with Ashland Fire&Rescue on February 26, 1999. Although we will more formally acknowledge him in our February meeting,I wanted to take a moment here to say how much he will also be missed. Originally he was supposed to leave the city this month; however, our first attempt at recruiting a replacement failed to generate a sufficient number of applicants and resulted in a delay in replacing him.. This resulted in a delay in our schedule for replacing Don. To maintain continuity of services for the people of Ashland Don offered to put his family plans for his first month of "post-retirement" freedom on"hold"and work the month of March under a personnel services contract. This act is characteristic of Don Paul,who has since his arrival on November 16, 1987, placed a high priority on his service to the citizens of Ashland. And finally, Mel Clements: He is also a 1990 graduate of the FBI National Academy. Mel like Dennis and Don has done just about every job his department has to offer. When he leaves at the end of this month he will take with him 27 years of institutional history. For as long as I can remember Mel has held a position of leadership within the police department and though he's been responsible for all major crime investigations in Ashland since 1978, Mel feels the most rewarding aspect of police work is being in a position to help people in the community. • In 1975, while on graveyard patrol, he discovered a fire burning in a residence. After notifying dispatch, he and a second officer forcibly entered the residence and assisted an elderly couple in evacuating their home. • In 1986 he was instrumental in uniting a mother with her 2 year old child who had been kidnaped from a local day care center. • He was also credited for saving the life of an elderly heart attack victim by administering CPR after a vehicle accident in the mid-1970's. In 1978,he was assigned as task force commander in the murder investigation of two 11 year old Ashland girls. This resulted in the arrest of a California man who was convicted. He also arrested an escaped death-row murder from Riverside, California in 1987 after a college student reported being raped. • Mel coordinated 4a' of July parades, homecoming parades, and Halloween activities for the department. • He has been the Incident Commander on several hostage situations and demonstrations. • He worked as the relief Incident Commander during the 1996 Flood. • He finalized the Central Area Patrol Officer concept which assigned a permanent officer to the parks and downtown area to monitor transient and youth problems. • From his experience, Mel has learned the following rules: 1) Don't to try and stop a mentally unstable fleeing felon in a vehicle by blocking the road with only your body(which resulted with him being nearly ran over); 2) Don't kick in doors on drug raids(which cost him a broken ankle); and 3) Never volunteer to wear a"crab costume"regardless of the fund raising event. Mel who retires at the end of this month plans to continue living in his hometown of Ashland with his wife Karla. They are planning several exotic trips during which time they will pursue their hobbies of scuba diving, snorkeling,writing,reading,photography, and fly fishing. And that concludes the last State of the City for this century. AFN Testimony In 1996, the Ashland City Council approved construction of a fiber optic ring to be used for electric utility operations. After completing a random sample telephone survey of Ashland citizens in September of 1997 which showed considerable support for the network, and upon investigating what other cities had done in the way of providing a telecommunication system over their fiber networks, the City hired R.W. Beck to look into additional opportunities to utilize the network. R.W. Beck presented the Business Plan for AFN to the City on February 25, 1998. After considerable input from citizens and the incumbent cable provider, the Plan was amended and approved after a public hearing by the City Council on March 17, 1998. In July, the City Council directed staff to study ways to finance the network and created a Strategic Planning Committee and a Technical Advisory Committee to study the assumptions of the Plan in more detail. On September 1 , after unanimous positive recommendations from both committees and another public hearing, the Council unanimously directed staff to identify and pursue the best way to finance its construction. In addition to the above mentioned meetings, many other opportunities for input and questions were provided for Ashland citizens. These included: ► A public forum sponsored by the Ashland Chamber of Commerce and Southern Oregon University on June 8, 1998. ► A live call-in show with Bill Appelgate from Cedar Falls, Iowa (where citizens could ask about Cedar Fall's experience in offering these services) on RVTV on August 5, 1998. ► Two open houses to demonstrate the technology that AFN could provide (August 26th and December 7-16, 1998). ► Numerous newspaper and television reports about the project. During all these various hearings and other forums, abundant support was provided for AFN. Letters of support were received from the following: John Kitzhaber, Governor of Oregon - September 4, 1998 Ron Wyden, U.S. Senator - March 12, 1998 Sandra Slattery, Ashland Chamber of Commerce - March 11 , 1998 Gordon SafLy, Executive Director of SOREDI - March 10, 1998 James Watson, Administrator of Ashland Community Hospital - March 10, 1998 Mike Stallcup, Project A in Ashland - March 10, 1998 Charley Lanusse III, President of Starseed - March 10, 1998 In addition, a number of individuals and other businesses and organizations also testified in favor of AFN. All the oral testimony of these meetings is in the form of minutes and will also be included with this application. ............ ................ 1A A A PROCLAMATION WHEREAS, every person can move the world in the direction of peace through their daily nonviolent choices and actions; and WHEREAS, an awareness of nonviolent principles and practice is a powerful way to heal, transform and empower our lives and communities; and ter, f 11, WHEREAS, January 30, 1999 and April 4, 1999 commemorate the 51" and 31s, memorial anniversaries of Mah atma Gandhi and Dr. Martin Luther King, Jr. 'v tn III NOW, THEREFORE, I, Catherine M. Shaw, Mayor of the City of Ashland, V,"i A hereby proclaim January 30 through April 4, 1999, to be V VS A Season for Nonviolence and urge all citizens to participate in local, national and global educational and community action campaigns, to honor those who are using nonviolence to build communities that respect the dignity and worth of every human being, during ,IkA5 this Season for Nonviolence and throughout every season of human history. Dated this 19 day of January, 1999. z'V Catherine M. Shaw, Mayor Barbara Christensen, Recorder wow"'. i . .......... .......... 4.1 --1 11111:0- 1. PROCLAMATION WHEREAS, the Census is vital to our community in that it determines the apportionment of seats in the United States House of Representatives and our state's legislature, and is the basis for ajt the allocation of billions of dollars of Federal, State, and County funds for social and other programs; and WHEREAS, the Census is also used to help determine where to locate schools, day care centers, senior citizen centers, and hospitals and is used to make decisions concerning business growth and U.). �lj jobs; and WHEREAS, Census information is confidential and Federal law prohibits any public or private agency from gaining access to confidential Census data; and WHEREAS, in Ashland, we are committed to a full and accurate Census count and are placing special emphasis on enumerating members of 01111. population groups traditionally undercounted. �no A NOW THEREFORE, I , Catherine M. Shaw, as Mayor of the City of Ashland, hereby declare Census 2000 as a to priority for stakeholders and leaders within our community and encourage participation in our jurisdiction's Complete Count Committee. I also urge full participation by members of our staff in all matters related to technical preparation for Census 2000, including the annual Boundary and Annexation Survey, and the Local Update of Census addresses. Dated this 19 day of January, 1999. Catherine M. Shaw, Mayor hl 11 ICA It It A Barbara Christensen, City Recorder gg -4 ,1 n M op TRAFFIC SAFETY COMMISSION : Y. x:.:.,: �.:�::. ::,...N...,..G ............................................................................................................................................................................................... ................................................. .. Minutes of Meeting October 22, 1998 Members Present: Don Laws, Bob Goeckerman, J. David Fine, John Morrison, William Snell, Michael Savko Staff Present: Jim Olson, Dawn Curtis, Brent Jensen Members Absent: Daniel Shulters I. Call to Order Called to order at 7:00 PM. II Approval of Minutes September minutes were approved. III Items for Discussion: A. PUBLIC FORUM ITEMS: 1) Johnnie Ma, Mousetrap Inn, 312 Heiman St. Mr. Ma revisited topics which he had addressed with the Commission in August. He addressed the noise level at the corner of Heiman and Hersey and asked for the removal of the stop sign, truck traffic diversion onto Oak St. from Heiman. -Traffic studies for the intersection of Heiman and Hersey do not support the removal of the stop sign. -The truck traffic will not be diverted off of Heiman until the traffic calming is in place on Oak St. This will not be until summer of 1999 (tentatively). Ma also mentioned his apprehension over the bike lane on Hersey. The bike lane is within all requirements and will not be inspected. 2) Robbin Kubischta, 2255 Hwy 66 #3 Ms. Kubischta rents one of the two apartments above the Apple Cellar Restaurant and has a concern with the parking situation. Kubischta shares her apartment with two other roommates and the G:Dawn\TIaNSeptanba 98.wpd second apartment has two tenants, this totals five cars for the two apartments. The Apple Cellar furnishes the apartments with one parking spot a piece. The parking in the surrounding area on YMCA Way is for 15 minute parking and the other surrounding neighbors are businesses with tow policies for non-customers. The concern for these tenants is not so much inconvenience as safety. The majority of tenants are college age female students who work late night jobs and return home after dark. They are now parking across the highway in the abandoned parking lot of Coldwell Bankers. Commission requests staff to research this issue and present results and alternatives to the Commission. 3) Landon Hilliard, 31 Union Street Mr. Hilliard would like advice from the Commission on how to handle speeding traffic on the alley between Union and Gresham (the "Library Alley"). The alley runs north and south and connects the library and Farmer's Insurance. The path is heavily used by pedestrians and bicyclists who wish to avoid the traffic of Siskiyou Blvd., they feel safer using the alley. Fine remarked that the average enforced speed for an alley is 10 MPH. The alley accesses many parking areas and private drives which creates a problem implementing traffic calming features. Olson felt signs would be overlooked because of the heavy visual congestion along the alley. Landon recommended against the addition of speed humps because of the bicyclist use. Engineering staff will do a study of this alley and present different alternatives to the Commission. B. REVIEW OF TRAFFIC REQUESTS/PROJECTS PENDING -"Improving Safety Features of Local Roads and Streets" Workshop Ashland TSC will be hosting this workshop on December 4" from 9 AM - 4 PM. The seminar is free and staff encouraged the Commissioners to spread the word. TSC agreed to provide beverages and snacks for the morning and afternoon. Lunch will not be provided. Commission suggested mailing to all local governments. We need to produce an audience of at least 20 people. Commissioner Morrison agreed to do introductions. -4-Way Stop Installation Request on Liberty and Ashland Staff has received a petition signed by 58 residents in favor of this request. There is currently a stop sign on Ashland and this is odd because Liberty is the collector not Ashland. Suggestion of speed hump was brought up. There is a three way stop at Henry St., and a four way stop at Liberty and Iowa, but no traffic control at Henry and Iowa at Liberty stops. Henry Street has a very low traffic volume. The Liberty/Ashland G:Daw \T`aPSco=ba 98.wpd ti intersection did meet warrants for a yield sign. The speed studies and turn movements are peculiar because three legs are nearly equal except in the south direction which dead ends. There is a high number of accidents at this corner and this is due to the fact that cars traveling north on Liberty have two obstacles. One is that the street is slightly offset as it crosses the intersection making visibility difficult and the other is that there is a grade change. Drivers react to the 15% grade by speeding up to go through the intersection. Commission asked if opposition to the stop sign had been received. Olson said that none had been submitted. This seems to be a very well supported request. Laws commented that this is a popular travel way for students going to campus and also a popular parking area close to campus. Morrison questioned the stop sign that is already present on Ashland, do we know where it came from and should we have it removed? Olson was not sure what the conditions were when this stop was installed but has hesitation over removing it after so long. Morrison moved to accept Staffs recommendation to install a stop sign at this intersection. Decision: Stop sign to be installed, unanimously passed. -Transportation System Plan for Sidewalk Improvements Laws relayed that the TSC has been asked for suggestions or changes on the sidewalk ten year plan. Olson commented that the sidewalks TPAC funded for changes are almost done, do we want to generate another list. Laws suggested we work with the Bicycle and Pedestrian Commission to develop this list. Morrison asked if school areas are high on the list. The income levels are taken into consideration for certain funding along with school zones and business districts. A joint committee was suggested between Bicycle and Pedestrian Commission and Traffic Safety Commission to discuss the needed areas. Commissioners Laws, Morrison and Council Member Carole Wheeldon were suggested as members. Olson will contact Maria Harris from the Bicycle and Pedestrian Commission to discuss this further. C. HANDICAP ISSUES - None E. TRAFFIC SAFETY EDUCATION COMMITTEE 1. School Safety Program - No report 2. SOU Traffic Safety Committee - No report 3. Traffic Safety Notes - None F. EDUCATION OPPORTUNITIES - G:Dawn\TraMeptembe 98.wpd "Improving Safety Features of Local Roads and Streets" Workshop, Mojie Takalou from the University of Portland will be presenting a free workshop on December 4, at the City of Ashland Council Chambers. G. GOAL SETTING - None. H. Other 1. Speed Limit Change Request Letter Commissioner Savko distributed copies of a letter to the Jackson County Roads and Parks Services to request the reduction of speed on Valley View road. IV. Informational Items - No Discussion A. Child Safety Seat News B. Traffic Safety Notes C. Community Small Project Mini-Grant D. Utility Billing Newsletter V. New Items - Commissioner Fine would like Commission's opinion concerning the idling of cars and the amount of pollution this causes, especially in the area of the schools where parents tend to let their vehicles idle while waiting for their children. Would it be prudent to introduce signs prohibiting this time. Councilor Laws believed he had read an article at one time that studied this and the article said that if the car is stopped and started it emits more pollution than if it is left idling. Fine asked Staff to see if they could come up with a report on this topic. VI. For Next Meeting - MEETING DATE - THURSDAY, DECEMBER 10' VII. Meeting was Adjourned at 8:45 PM Respectfully submitted, Dawn V. Curtis Public Works Administrative Secretary G:Daw \TIaf,Septembe 98.wpd ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES DECEMBER 8, 1998 CALL TO ORDER The meeting was called to order by Chairman Steve Armitage at 1:30 p.m. Other Commissioners present were Mike Morris and Anna Howe. Staff present were Mark Knox, Maria Harris and Yates. Harris introduced Brandon Goldman. APPROVAL OF MINUTES AND FINDINGS November 10, 1998 Hearings Board - Howe noted amendments to page 3, add to sentence: "Evans will not see the expansion of the structure"... 'from his residence'. On Page 4, under Patty Bruno's testimony: "They are required to keep two years of files in their office and 'all records' have to be kept for a minimum of ten years. Howe moved to approve the amended minutes and Morris seconded the motion. The minutes were approved. Morris moved approval of the Findings for PA98-100 (Buggsi Hospitality Group on Clover Lane), Howe seconded and the Findings were approved. Howe moved and Morris seconded approval of Findings for 98-094 (Scott Young, MD at 521 North Main). The Findings were adopted. Howe moved approval of the Findings for 98-075 (Reitinger-542 A Street). Morris seconded the motion and the Findings were adopted. Armitage disclosed that he was not present at the November 10, 1998 regular meeting but he had read the minutes of the meeting and he had read the findings. Howe moved to approve the Minutes of the November 10, 1998 Regular Meeting, Morris seconded the motion and the minutes were approved. TYPE I PLANNING ACTIONS PLANNING ACTION 98-118 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR A CHANGE OF USE TO PRIVATE SCHOOL(UNITED BICYCLE INSTITUTE) 401 WILLIAMSON WAY APPLICANT: RON SUTPHIN Howe would like to see the pedestrian access be the main access to the porch in order to make it more prominent. Knox will check with the applicant to see if they would be willing to make that change. Howe discussed the possibility of calling the action up for a public hearing but did not have Armitage's and Morris' support, therefore no vote was taken for calling up this action up for a public hearing. PLANNING ACTION 98-119 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW TO CONVERT AN EXISTING GARAGE TO A 498 SQUARE FOOT ACCESSORY RESIDENTIAL UNIT 1870 HOPE STREET APPLICANT: ROBERT JAFFE AND ROCHELLE DESNICK This action was approved. PLANNING ACTION 98-121 REQUEST FOR FINAL PLAN APPROVAL FOR A 17-UNIT, MULTI-FAMILY SUBDIVISION 963 "B"STREET APPLICANT: BILL BARCHET This action was approved. PLANNING ACTION 98-123 REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR AN 1800 SQUARE FOOT PRIVATE SCHOOL(ASHLAND MASSAGE INSTITUTE) 280 E. HERSEY STREET, SUITE A-8 3401. APPLICANT: ASHLAND MASSAGE INSTITUTE This action was approved. PLANNING ACTION 98-124 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO LOTS OFF THE NEWLY PROPOSED CITY STREET, ROGUE PLACE, NEAR THE EAST END OF WILLIAMSON WAY. APPLICANT: GREEN RIVER CLINICAL PATHOLOGISTS This action was approved. PLANNING ACTION 98-126 REQUEST FOR A THREE-LOT MINOR LAND PARTITION OFF MOUNTAIN MEADOWS DRIVE APPLICANT: MOUNTAIN MEADOWS LLC This action was approved. ADJOURNMENT-The meeting was adjourned at 1:55 p.m. ASHLAND PLANNING COMMISSION 2 HEARINGS BOARD MINUTES DECEMBER 8,1998 City of Ashland PARKS AND RECREATION COMMISSION REGULAR MEETING MINUTES December 14, 1998 ATTENDANCE: Present: Al Alsing, Bob Bennett, Teri Coppedge, JoAnne Eggers, Laurie MacGraw Director Ken Mickelsen Absent: None I. CALL TO ORDER Chair MacGraw called the meeting to order at 7:00 p.m. at the Department Office in upper Lithia Park, 340 S. Pioneer Street. II. ADDITIONS or DELETIONS TO THE AGENDA The topic of land acquisition was added to the agenda under New Business. III. APPROVAL OF MINUTES A. Regular Meeting - November 16, 1998 Commissioner Coppedge noted that the spelling of the name "Nymark" under Public Participation should be corrected to be spelled as Neimark. Commissioner Eggers made a motion to approve the minutes of the November 16, 1998 Regular Meeting as corrected. Commissioner Alsing seconded. The vote was: 4 yes - 1 abstain (Bennett) IV. REVIEW OF FINANCES A. Approval of previous month's disbursements Commissioner Alsing made a motion to approve the previous month's disbursements as indicated by checks#21701 -21996 in the amount of$267,068.00. Commissioner Coppedge seconded. The vote was: 5 yes - 0 no B. Approval of Audit Report for Fiscal year 1997-98 Commissioners having reviewed the Comprehensive Annual Financial Report for fiscal year 1997- 98 and accompanying letter prepared by Yergen and Meyer, L.L.P., Commissioner Coppedge made a motion to accept the report. Commissioner Bennett seconded. Commissioner Alsing noted that on page three of the auditor's letter that he is recommending more distance be placed between the administration of the Ashland Parks Foundation and the City so that the Foundation doesn't inadvertently become a component unit of city government. He said that the Foundation Board would address that issue at its upcoming annual meeting. The change would most likely constitute a change in the Foundation's by-laws. Commissioner Coppedge said that she felt that the report was fine but would have some questions concerning the structuring of funds which would be more appropriately addressed during the budget process for next year. The vote was: 5 yes - 0 no V. PUBLIC PARTICIPATION A. Open Forum None Regular Meeting-December 14, 1998 Page 2 of 8 Ashland Parks and Recreation Commission VI. OLD BUSINESS A. Discussion of Oak Knoll Golf Course Driving Range Chair MacGraw indicated that she believed that there were several people who would like to address the Commission but that specifically Sam Davis and Carl Rudey had requested time to speak to the topic. She asked Mr. Davis to begin the discussion if he chose to do so. Sam Davis(900 Cypress Point Loop) opened his remarks stating that one of the primary reasons he had chosen to purchase his home was because of the wonderful view of hills and open green space. Referring to the construction of a driving range near the homeowners adjacent to the golf course as an "environmental abomination", he stated that its construction was illegal because it violated the City's own statutes regarding fences. Referring to the illegality of the construction of the driving range, Mr. Davis sited several planning actions or permitting processes which he felt the Commission had failed to obtain prior to beginning construction of the facility. He said that the project was in complete violation of zoning ordinances as well. And, on top of the legal issues, that the project would substantially devalue the properties of adjacent homeowners. He said that if the Commission did not choose to cancel the project that court action would be taken. Following Mr. Davis' statement, Mr. Rudey indicated that Mr. Davis was speaking for the group. Ross Rampy said that he lived in a home situated near the golf course also but indicated that he was an avid golfer. He said that he is totally supportive of the driving range and that he believes that a driving range is a necessary feature to keep the course viable. He said that he had personally contacted the Planning Department when questions arose related to the illegality of the construction of the driving range. His information from the Planning Department indicated that the zoning ordinance which Mr. Davis cited pertained to"commercial driving ranges" as a business, not to a facility which would be part of a municipal golf course. He also commented that he felt that arguing that the driving range would decrease adjacent property values was an invalid argument. He said that when purchasing a home no one has the guarantee that their property values will increase or remain the same. He said that, if the Commission believes it has done its homework, that it should stand by its decision and let the"coins fall where they may". Joanne Johns(650 Springcreek Drive) said that she understood the neighbors' concerns and that she did not particularly want to address the location of the driving range. But she did want to address the fact that having a driving range at the golf course is important. She said that she has a child who is particularly interested in golf as a sport. With the advent of Tiger Woods, many young people are interested in taking up golf. It's a positive, healthy sport for kids. However, an adequate Junior Golfing Program (youth 8 -17 years old) requires the use of a driving range and practice facility. Indicating that although the occasional golfer may not be concerned about practicing and warming up, it is necessary for golfers interested in improving their game and in competing. Ashland residents need to travel to Medford for a practice range. She felt that Oak Knoll was really "missing the boat" by not having a driving range. She said that traveling around the state this summer she had learned that there are two things you must have in order to offer tournaments: a clubhouse in which people can purchase food and a driving/practice range. Without a driving range Oak Knoll is not only hampered in offering a Junior program to Ashland's youth but it can't offer OGA tournaments. She said that people are always surprised that because of the caliber of town Ashland is that it doesn't have a course where tournaments can be offered. Regardless of the current discussions related to the location of the practice and driving range, she asked that the Commission not loose site of having one located on the course. She said that she believes it's necessary for the future viability of the course. Bill Anderson (906 Cypress Point Loop) said anyone who thinks you are going to take children onto a golf course to learn the game of golf is grasping at a straw. Putting is half of the scoring of a golf course. If you want to be taught how to play golf you need a putting green that is worthwhile; you need to make short shots that are worthwhile. The small practice green at Oak Knoll is wonderful. Mr. Anderson said when he told his grandson who is a golfer about the narrow driving Regular Meeting- December 14, 1998 Page 3 of 8 Ashland Parks and Recreation Commission Discussion of Oak Knoll Driving Range-continued range that was being constructed that he said that it would not be usable to teach people to play golf. To learn how to play golf, first you learn how to put, then to pitch, then to drive. No matter how far you can drive, if you can't get it into the hole you wall never win a tournament. Sam Davis, referring to Joanne Johns' statement about the viability of Oak Knoll, said that in his opinion unless we have an 18-Hole course we will not have a viable course. Nine holes just doesn't cut it anymore. Until we have an 18-Hole course we will not have a course that can compete with the courses in Medford. Building a driving range won't make for a first rate golf course but acquiring an additional 9-Holes would. Carl Rudey(1132 Augusta Court) backed Mr. Davis' opinion concerning an 18-Hole course. He said that in his opinion, substantial tournaments could not be offered on a 9-Hole course. Regardless, speaking to the viability of Oak Knoll, he said that he felt that it was more important to improve the quality of the course than to build a driving range. Chair MacGraw inquired of Joanne Johns whether any of the tournaments she had attended around the state were held on 9-Hole courses. Ms. Johns said that yes she had, the participants just played around twice. She said that there were several, fine 9-Hole courses around the state which offered tournaments and that some courses were very heavily scheduled. Bob Davidson said that he believed that developing the driving range as part of course improvements was necessary to keeping Oak Knoll viable. He said that because of the development of newer golf courses in the area with modern facilities that many of the better golfers are using those courses or splitting their play between Oak Knoll and those courses. He said that with a driving range and the other improvements to the course which were planned that Oak Knoll could better compete with those other courses. A driving range would allow for training and classes which would build a new and younger clientele for Oak Knoll and the better, more competitive golfers wouldn't find the need to seek out other courses. He said that perhaps an alternative location could be found on the course for the driving range, but regardless, the course needed it. At the conclusion of public comment, Chair MacGraw read into the record a letter to the Commission from Planning Director John McLaughlin so that everyone present could hear his thoughts related to the question of whether or not the Commission had taken illegal or inappropriate steps in beginning to construct the driving range. In summary, the letter stated that the Commission and Department staff had not violated any city ordinances, planning or building procedures regarding the driving range. Referring to a letter he had received from the Board of Directors of the Oak Knoll Meadows Homeowners Association, Commissioner Alsing inquired whether or not anyone from the Board was present this evening. No one from the Board was present. Commissioner Alsing said that the letter indicated that the Board had taken a vote in opposition to the driving range and he had a question as to whether or not the homeowners had been polled or whether this was strictly a vote of the Board. Discussion among the homeowners who were at the meeting indicated that although the entire membership of the homeowners' association had not been polled, the Board had authority to speak for the full membership. Chair MacGraw said that she and all the Commissioners have not taken the homeowners' concerns lightly. She said that the concerns which have been respectfully expressed have caused her to try to find a means whereby the issue could be resolved without abandoning the driving range. She read a memorandum into the record dated December 2, 1999 which essentially proposed that the Commission establish a committee that would be comprised of Commissioners, Department staff, neighbors and golfers to review whether or not an alternative location for the driving range could be found on the course. She said it was not her intention to propose that the committee address whether or not a driving range per se was a good idea but solely whether or not a workable, alternative site could be found. She asked for Commissioners' comments on the proposal. Regular Meeting -December 14, 1998 Page 4 of 8 Ashland Parks and Recreation Commission Discussion of Oak Knoll Driving Range-continued Commissioner Coppedge said that she doubted that a suitable, alternative location for the driving range could be found. She said that she was basing her opinion on the fact that the Commission had hired a professional golf course architect to work out the Master Plan for improvements to the course and that during the process of developing the plan many factors had been taken into consideration when selecting this site. In considering establishing a committee to look into the neighbors' concerns about the driving range, she said that she would rather see a broader scope so that other options related to the driving range could be considered. Referring to several projects which the Commission has undertaken over the last few years, she indicated that frequently a few people have been displeased with some aspects of some projects. She said that in some cases, the Commission has been able to ease the situations which had caused concern and in others not. She said that ultimately she felt that as a Commissioner, she needed to make decisions based on what she believed would be in the best interest of the entire community, not just a few people. But in the interim, if a committee could explore creative ideas related to the driving range which would alleviate the concerns of the neighbors and still meet the need of the course for a driving range, she would like the committee to be able to look into whatever"wild ideas" they believed would be worth exploring. She said if the majority of the Commission did not support a broader scope to the committee, she could support the restricted scope also. Commissioner Eggers commented that she was not opposed to forming a committee along the guidelines suggested in the memorandum. But she said that she didn't have a lot of confidence about how successful a committee will be in resolving the concerns related to the driving range. However, she said that she would like to have a committee formed which would not only address the driving range but a long-term advisory committee formed to assist the Commission on all aspects of golf course operations and improvements. Commissioner MacGraw said that if there is a "silver lining"which can be found around the unfortunate issue which has developed over the location of the driving range is that interest in the future of the course has been re-stimulated. Commissioner Alsing said that a driving range is a needed feature at the course. The Commission thoughtfully worked through the development of a Master Plan for improvements to the course which will make it successful in the future. He said that he did not believed that the Commission should consider abandoning the driving range but he would not be opposed to establishing a committee to review possible options of location and design. He also said that he believed that delaying a decision too long would not be in the best interest of the course since other planning, such as constructing a new clubhouse this spring, might be affected by the decision. Commissioner Bennett said that he supported the driving range but would not be opposed to establishing a committee to discuss other possible locations on the course. As a point of order, he confirmed that if the committee found an alternative site which it felt would be appropriate that the committee would simply be making an advisory recommendation to the Commission to change the site; the Commission would need to take action to actually change the site. Chair MacGraw said that at this point she felt that the Commission had one of two options open to it: either to confirm its intention to continue with construction of the driving range at its current location or to form a committee to address an alternative location on the course. She advised Commissioners that she had spoken briefly with Robert Muir Graves, the golf course architect who had worked on the Master Plan, and that he had said that he would be available to assist a committee if one were formed. She said that unless there was additional comment, she would entertain a motion if Commissioners desired. An inquiry from the public asked whether or not Mr. Graves had discussed the possibility of neighbors' opposition to the location of the driving range when developing the Master Plan. Chair MacGraw said that he did and that that was one of the reasons that the Department had sent notices to neighbors back Regular Meeting- December 14, 1998 Page 5 of 8 Ashland Parks and Recreation Commission Discussion of Oak Knoll Driving Range-continued in April 1998 advising them of the upcoming project. It was also clarified that if a committee were formed to look at alternative sites the alternatives would be "on the course", not off-course. MOTION Commissioner Eggers made a motion to establish a committee to study the issue of the placement of a driving range and to consider establishing a long-standing advisory committee which would assist the Commission on golf course related items. Commissioner Alsing commented that the Commission had used an advisory committee in the past which had worked with the Commission, and, although it was not active now that he believed that the committee being currently formed should have a single focus. The motion died for lack of a second. MOTION Commissioner Alsing made a motion to form a committee based on the parameters outlined in Chair MacGraw's memorandum of December 2, 1998 to study the placement of the driving range at Oak Knoll and to consider whether or not the current design could be modified in some manner which might alleviate its visual impact. Commissioner Coppedge seconded. The vote was: 5 yes- 1 no (Bennett) B. Discussion and approval of 1999 fee structure for Oak Knoll Golf Course Having reviewed a staff memorandum of December 7, 1998 outlining a proposed fee structure for Oak Knoll Golf Course for calendar year 1999, Chair MacGraw opened discussion of the topic. Director Mickelsen said that during the review of golf course operations at the Study Session in November Commissioners had not indicated that they would like to consider fee increases, therefore, the proposed fee structure was the same as fees for 1998. During discussion of the proposed fee structure, Bob Davidson pointed out that Oak Knoll was the only course in the area which charged a flat fee for power cart rentals rather than by the seat. He recommended that the Commission change that policy because it was a real sore point among golfers. Others in the audience supported Mr. Davidson's comments. Joanne Johns commented that seven dollars for a 9-Hole round for Juniors was higher than what was charged at other courses in the area. She said that typically, once a Junior golfer had passed "etiquette"training on a particular course, they were charged $5.00 for 9-Holes. After some discussion, Commissioners generally indicated that they could support a Junior rate year-round for golfers through age 17. MOTION Commissioner Coppedge made a motion to approve the fee structure as outlined in the memorandum dated December 7, 1998 with the following exceptions: that a year-round Junior rate of$5.00 for a 9-Hole round be established with "Juniors" being defined similarly to how they are defined by the USGA and, on a trial basis, that power carts be rented on a "per seat" basis rather than a"per cart" basis. Commissioner Bennett seconded. In discussion it was clarified that the $5.00 for Juniors was for"each" 9-Holes which would make 18- Holes $10.00. It was also clarified that included in the memorandum was authorization for staff and the course professional to offer"specials" from time to time. The vote was: 5 yes -0 no C. Discussion for preliminary design for new clubhouse at Oak Knoll Director Mickelsen presented two preliminary designs for the new clubhouse at Oak Knoll. He said that they were not precise drawings meant to be adopted but simply a visual aide to determine whether or not the conceptual direction was one which the Commission could support. In an open, round-table discussion, Commissioners and the public reviewed the drawings. Consensus was that staff and the architect were proceeding in an appropriate direction. It was Regular Meeting-December 14, 1998 Page 6 of 8 Ashland Parks and Recreation Commission Preliminary design for new clubhouse facility-continued confirmed that one of the approaches to design was to incorporate the possibility of constructing the basic elements of the facility first with the option to add the remaining elements in the future should monies not be available to construct the entire facility immediately. VII. NEW BUSINESS A. Discussion of landscape architectural services for the Calle Guanajuato area Prior to beginning the discussion, Chair MacGraw briefly outlined the restoration goals which the Commission had previously agreed to concerning the Calle Guanajuato area: that the Commission recognizes the importance of the Calle, plaza and downtown area to Ashland, that the Commission is committed to develop the best plan possible for the Calle area, referring to the Project Purpose outlined by the sub-committee of the Council and Commission to change the word "goal"to"desire" when referring to having a master plan in place by the end of March 1999, that the Commission and Council will approve a planning process and that process will allow for ample public input, and, that the Commission will have a voice in determining the planning process and final design of the Calle area. Chair MacGraw asked whether Commissioners had any additions or modifications they would make to the list. Commissioner Coppedge said that she wanted to reiterate the importance that at least part of the planning process will need to be a joint effort which includes the Council and Commission because of the unique nature of the Calle Guanajuato area, that coordinating with the Council and City staff on this project is particularly important. Chair MacGraw said that once a date for a joint Study Session with the Council has been set, Brian McCarthy, landscape architect, will be able to present several conceptual ideas of possible designs which could be pursued. The Commission contracted with Mr. McCarthy to develop those conceptual designs, referred to as Phase I of the Calle project, using public input gained in previous meetings in which the Calle area was discussed, information from other consultants who have worked on flood related projects, and City and Department staff. Once those conceptual drawing have been presented, Mr. McCarthy's current contract with the Commission related to the Calle will be complete. Referring to the staff memorandum dated December 10, 1998, Chair MacGraw reviewed options open to the Commission for securing the services of a landscape architect for Phases II and III of the Calle restoration project. Operating under the assumption that the balance of the project will require more than $15,000 in landscape architectural services, the Commission is required either to go through the competitive selection process (RFP) for chooses the services of a landscape architect or it can request an exemption from the process from the City Council. If the Commission chooses to request an exemption from the RFP process from the Council and the Council grants the request, it would cut 6 - 12 weeks from the time frame in moving forward of the planning process for a final design for the Calle area. This would enhance the possibility of completing a final plan by the end of March 1999. If a final plan was adopted by the end of March, the likelihood of obtaining the required permits for in-stream work on the Calle portion of the Ashland Creek corridor would be enhanced. Chair MacGraw,opened the topic up for discussion. In response to questions from Commissioner Coppedge, Director Mickelsen indicated that if a conceptual idea is selected from among those Brian McCarthy presents at the upcoming Study Session and an exemption is granted related to the competitive selection process then the next step would be to develop a scope of work for the balance of the project. If an exemption to the RFP process is not requested or granted then the next step would be to go through the RFP process to select an architect. At that time, depending on how the planning process develops, Mr. McCarthy's work on Phase I would be utilized by whatever firm is selected to complete the project. Commissioners Coppedge and Eggers confirmed that Mr. McCarthy's presentation of the Phase I conceptual drawings would take place prior to moving forward with Phase Il. Regular Meeting-December 14, 1998 Page 7 of 8 Ashland Parks and Recreation Commission Landscape architectural services for the Calle Guanajuato project-continued Commissioner MacGraw stated her preference for requesting an exemption from the RFP process from the Council. She said that her experience with Brian McCarthy to date has been excellent. She said that she believes he works well with the public, understands the community, and is well versed on issues related to the Calle. She said that she believes that to continue the planning process with Mr. McCarthy would enable the project to move forward smoothly and in a timely manner. She said that she believes that the plaza and downtown merchants, the Artisans Guild and others particularly interested in the Calle area would appreciate having the project completed as soon as possible. She said that she would prefer not to have to start the whole process all over again. Kate Hartzell inquired how soon the Department would have to apply for permits for in-stream work if it were to be done this summer. Based on previous experience, Director Mickelsen said that the permitting process would take between 2 '%to 4 months depending on the complexity and amount of in-stream work included in the design. Related to the topic of continuing to utilize Cameron, McCarthy and Gilbert on the Calle project, she commented that, as she has spoken of previously to the Commission, she encouraged the use of local consultants whenever possible. She stated that utilizing local firms is more cost effective, the monies stay within the community, and local people usually have a better understanding of local issues. She said that she believes that exemptions to the bidding process should only be used for compelling reasons. And, because the Calle project has been delayed due to other priorities, she did not believe it was necessary to rush the process now. Commissioner Eggers said that her most important priority was to get the very best plan for Calle Guanajuato possible. She said that the Commission had set goals for the Calle a year ago but then got busy with other things. She did not believe, however, that simply because the Commission has not been able to address the Calle sooner that the process related to the Calle should be rushed now. She said that she would prefer not to set an ending date but would prefer to get the best consulting firm possible for the project which may or may not be Brian McCarthy's firm. She said that it would be her preference to go through the competitive bidding process. Commissioner-elect Rick Landt said that issues related to public process and the flood were very important to him. Therefore, the topic under discussion was one that was very important to him. He said that one of the reasons he would be opposed to requesting an exemption from the RFP process in order to retain the services of Brian McCarthy is that, because the contract with Mr. McCarthy for Phase I of the project was valued at under$15,000, Mr. McCarthy had not participated in a competitive process to gain that contract. Therefore, an exemption would in effect be extending a contract which had never been out to competitive bid. Concurring with Commissioner MacGraw's statements on the importance of the Calle area to the community, he said that he strongly supported the competitive bidding process as a means of securing the best firm possible for the project. He also said that in considering the time line outlined by staff that only if the planning process"went like clockwork"would it be reasonable to anticipate that a final design would be completed in time for in- stream work this summer. Commissioner Coppedge said that she has been very impressed with the work that Brian McCarthy has done for the Commission. In particular, she said that she appreciates the way he facilitates public meetings and is able to listen and creatively synthesize ideas. She said that perhaps there is someone out there who is better than Mr. McCarthy but, if we don't move forward in a timely manner, it will be three summers since the flood without anything being fixed. She said that the majority of flood related problems that the Commission needed to address are near completion and feels that its time to move forward on the Calle. MOTION Commissioner Coppedge moved to have the Commission ask for an exemption to the RFP process, at the earliest possible time for the City Council, and contract with Brian McCarthy to proceed with Phase 11 of the Calle Guanajuato project. Commissioner Alsing seconded. Regular Meeting-December 14, 1998 Page 8 of 8 Ashland Parks and Recreation Commission ' Landscape architectural services for the Calle Guanajuato project-continued In discussion of the motion, Commissioner Alsing said that he supported it because the project has been hanging on too long, that Brian McCarthy has done an excellent job for the Department and with the public, and that he believes it would be a mistake to"change horses in mid-stream." Commissioner Eggers said that her advocacy was to develop the best plan for Calle Guanajuato and not for support of Brian McCarthy or any other particular landscape architect. She said that she felt that it was inappropriate to use the exemption process in this way. She said that if the meeting which would be taking place in January had taken place a couple of months ago when the time line was discussed for this summer it might have been workable. But now its been shortened by two months which feels like we will be trying to move too fast. She said that she believes it is the time line which is pushing the request for the exemption and that the Calle area is too important to take shortcuts with the process. The vote was: 4 yes- 1 no (Eggers) B. Land Acquisition Director Mickelsen said that the Planning Department has been working with Mr. Cane discussing the acquisition of a portion of property which has been referred to as the "old granite pit". Mr. Cane has proposed to donate 4.6 acres of land referred to as the"hilltop ridge"to the City for open space purposes. This property was identified in the Open Space Plan as one which the City would like to acquire. It's a piece of property which would help someday to connect the entire city with an upper trail system. MOTION Commissioner Coppedge made a motion to recommend to the City Council that the property be acquired for open space/park purposes as outlined in the City Charter. Commissioner Alsing seconded. The vote was: 5 yes-0 no VIII. COMMUNICATIONS and STAFF REPORTS None IX. ITEMS FROM COMMISSIONERS As it was Commissioners Alsing's and Bennett's last meeting, the Commission expressed its appreciation for their years of service to the community and efforts on behalf of Ashland's parks and recreation system. Both retiring Commissioners indicated that they"would be keeping an eye" on things. Commissioner Eggers inquired about the status of informing the public about monies from the Youth Activities Levy which may be available in the upcoming budget year. Director Mickelsen said that would be addressed after the first of the year. X. UPCOMING MEETING DATE(S) and PROPOSED AGENDA ITEMS After some discussion, Commissioners decided to move the next Regular Meeting from the third Monday in January which would fall on the Martin Luther King holiday to the second Monday, January 11, 1999. The meeting would be scheduled at the Department Office if the Council Chambers were not available. XI. ADJOURNMENT With no further business, by consensus, Chair MacGraw adjourned the meeting. Respectfully submitted, Ann Benedict, Business Manager Ashland Parks and Recreation Department CITY OF ASHLAND A Office of the Mayor e , a MEMORANDUM °.,EGOO". DATE: January 13, 1999 TO: City Council Members FROM: Mayor Catherine Shaw(%6 RE: Bicycle & Pedestrian Commission Appointments I would like to appoint the following to the vacant positions on the Bicycle & Pedestrian Commission. Appoint Jesse Ferraro, 57 Fifth Street for a term to expire April 30, 2001. Appoint David Young, 672 Monroe Street for a term to expire April 30, 2001.. The vacancies were created by the resignation of Darrell Gee and two new positions created by Ordinance 2832 establishing the Bicycle & Pedestrian Commission, effective November 3, 1998. The position which has a term expiring April 30, 2000, remains vacant. Copies of the applications and ad as it appeared in the Daily Tidings, are attached. rol A 11our City Needs 11bit ttachment: FF e ty oAshland has three volunteer positions on the _ 1 Bicycle & Pedestrian Commission. One term will expire on April 30, 2000, and two terms will expire on April 30, 2001. It you are interested in being considered for these volunteer positions, please submit your request in writing, with a copy of your resumO (if available) to Mayor Catherine Shaw at City Hall, 20 E. Main Street, before Friday. January 8, 1999. r Resume for Jesse Ferraro for a volunteer position on the Ashland Bicycle & Pedestrian Committee. .I retired from the US Navy in June of `97 and have been trying to become involved in alternative transportation projects with an emphasis on bicycles. .1 have been riding for over 40 years, commuting almost daily over the last 23 years in places as diverse as Manhattan, San Diego, Norfolk, VA., Charleston, SC., New London/Groton, CT., Honolulu, & the west coast of Scotland for distances as great as 54 miles and as short as 14 miles. .Former member of the Kalamazoo, Michigan, Non-Motorized Transportation Committee (bicycle section). As a member of this committee I worked on routes for bicycles with emphasis on making coverage and connections of the bike routes as complete as possible, especially the routes connecting the two universities in Kalamazoo; Western Michigan University (20,000+ students) and Kalamazoo College (3,000+ students). .Volunteered for the Jackson County Bicycle Commission. Attended a couple of meetings since moving to the area in September of this year. .I have written a bicycle commuting handbook, "Everything You Need To Know About Bicycle Commuting (But Didn't Know You Needed To Know"), of about 30 pages length, containing advice on commuting: routes, equipment, clothing, coping with weather, etc. I am currently trying to interest a publisher. Jesse Ferraro 57 Fifth St. Ashland, OR 97520 4! 482-7659 t LI 9 L_ _ . r vQr � Corr V.� .fin cA t to a,yLc �„ ------------ __ _ ...... --- - - -- ---- //tir-ce d '�/J CG ( 12,1/ 1 R 1/ 67a �orrro� t. sx a , 97J Z� >V tb ro!!Af� orj 1 Council Communication Department of Community Development Planning Division January 19, 1999 Submitted by: Maria HarrisC lv Approved by: Paul Nolte V/ Approved by: Mike Freeman . Title: An Ordinance Amending Chapter 18.88, Chapter 18.72, Chapter 18.76, Chapter 18.80, Chapter 18.82, and Chapter 18.92 of the Ashland Municipal Code - Land Use Ordinance, Adopting New Street Standards. Synopsis: The purpose of the attached ordinance amendments is to make the Street Standards Handbook a part of the Ashland Land Use Ordinance. The Street Standards Handbook will apply to all new residential and commercial projects. The City Council approved the Street Standards Handbook at the October 20, 1998 meeting. The street design standards have been developed to implement the goals and policies of the Transportation Element of the Comprehensive Plan in accordance with Chapter 18.108, Procedures, and to be in accordance with the Transportation Planning Rule (Oregon Administrative Rule, Division 12, Transportation Planning). Recommendation: Staff recommends approval of the ordinance and forward to second reading. Background: Street Standards Handbook At the October 20, 1998 meeting, the City Council suggested several changes to the Street Standards Handbook which have been made. The primary change is the addition of a section allowing flexibility in the Street Standards for improvements to existing rights-of-way through a Local Improvement District (LID) (Section VII: Local Improvement Districts and Street Right-of-Way Improvements, pp.43-45). Also, the minimum parkrow width has been increased on all street classifications from six feet wide to seven feet wide per the Tree Commission recommendation. Minor changes in wording and graphics have been made to improve the readability of the document. The changes to the Street Standards Handbook have been reviewed by the Planning Staff and City Attorney. Ordinance Amendments The ordinance amendments make the Street Standards Handbook a part of the Ashiand Land Use Ordinance, and apply the street standards to all new residential and commercial development. These primary changes have been made to Chapter 18.88, Performance Standards Options, and the remaining five chapters are amended to refer to Chapter 18.88. These recommendations have been prepared after review by the Planning Staff and City Attorney. Council Communications 1.19.99 Page 2 ASHLAND PLANNING DEPARTMENT STAFF REPORT Addendum January 19, 1999 PLANNING ACTION: 98-109 APPLICANT: City of Ashland LOCATION: citywide ORDINANCE REFERENCE: 18.88 Performance Standards Options 18.72 Site Design and Use Standards 18.76 Partitions 18.80 Subdivisions 18.82 Street and Greenway Dedications 18.92 Off-Street Parking REQUEST: Amendments to of six chapters of the Ashland Land Use Ordinance to adopt new street standards. I. Relevant Facts 1) Background - History of Application: The Planning Commission recommended approval of the Street Design Standards Handbook with several changes to the City Council on October 13, 1998. The City Council approved the Street Design Standards Handbook with the Planning Commission changes and several other changes made by the City Council at the October 20, 1998 meeting. The previous staff report and Council Communication explaining the changes suggested by the Planning Commission are attached. The changes made by the City Council at the October 20, 1998 meeting have been made and are described below. 2) Description of Proposal: Two documents are attached - the Street Standards Handbook and the Ordinance to Amend the Ashland Land Use Ordinance to Adopt New Street Standards. Street Standards Handbook The primary change is the addition of section allowing flexibility in the Street Standards for improvements to existing rights-of-way through a Local Improvement District (LID) (Section VII: Local Improvement Districts and Street Right-of-Way Improvements, pp.43-45). Also, the minimum parkrow width has been increased on all street classifications from six feet wide to seven feet wide per the Tree Commission recommendation. Minor changes in wording and graphics have been made to improve the readability of the document. These changes to the Street Standards Handbook have been reviewed by the Planning Staff and City Attorney. Ordinance Amendments The ordinance amendments makes the Street Standards Handbook a part of the Ashland Land Use Ordinance, and amends various sections to make the new standards apply to all new residential and commercial development. These primary changes have been made to Chapter 18.88, Performance Standards Options, and the remaining five chapters are amended to refer to Chapter 18.88. These recommendations have been prepared after review by the Planning Staff and City Attorney. The ordinance amendments by section are below with an explanation following in a box. SECTION 1. Section 18.88.020 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance is amended to read: 18.88.020 Definitions. The following terms are defined for the purpose of this Chapter and do not otherwise apply to the Land Use Ordinance: A. Block Length The distance along-_a street between-.M6 centerliff6—W two intersecting throughhsstreets'_; B Block Perimeter. -The sum of N) block lengths of all sides - of`a block. A-C. Building Envelope. An area, within the property boundaries of a parcel, within which a permitted structure can be placed. B-D. City Facility. A public service or facility provided, owned and controlled by the City. (Ord. 2630 S6, 1991) G;E. Diameter Breast Height. The outside diameter of the trunk of a tree, measured four and one-half (4 '/2) feet above ground level. 9 F. Homeowners Association. A homeowners association is an organization formed for the maintenance and operation of the common areas of the development. The membership in the association must be automatic with the purchase of a dwelling unit or other property in the planned development. The association's principal source of funds shall be an assessment levied against each dwelling unit or other property, which assessment shall be enforceable as a lien against the property. G. Obstructed Street. A public street, or a private drive serving greater than three units, or a driveway that has been obstructed by agate or other barriers designed to restrict access. PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 2 E H. Open Space. A common area designated on the final plans of the development, permanently set aside for the common use of the members of the homeowners association, which open area may be landscaped and/or left with a natural vegetation cover, and in which area no thoroughfares, parking areas, or improvements other than recreational facilities are located. All developments with a base density of 10 units or greater shall provide a minimum of 5% of the total lot area in Open Space that is not subject to bonus point calculations. Bonus points shall only be awarded to that Open Space area in excess of the 5% required for developments of 10 units or greater. Open Space shall be optional for developments of less than 10 units, unless required by the application of the approval criteria. (Ord. 2630 S6, 1991) F I. Pedestrian Path. A graded cleared way, adjacent to the curb at curb level, for individuals who travel on foot. Unbuildable Area. All areas outside of building envelopes and within open space. Kx Street Standards: `All stantlards iff1he°City of Ashland StreetiStand&d9.1H5ndbook And standards"under 18:88'.050: The definitions of block length and perimeter are from the Street Standards Handbook. The definition of obstructed street is a new item. It has been added as a reference to 18.88.050.D which prohibits obstructed streets. The definition of street standards replaces the existing street standards with 1)those in the Street Standards Handbook and 2)several existing standards which need to be retained (Private Drive, Dedicated Public Streets, Dead End and Obstructed Streets). SECTION 2. The following subparagraph g is added to Section 18.88.030.A.4 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance: g The'developmenticomplieswith.the Street?'Standards: Subparagraph g makes meeting the street standards a criteria for outline plan approval of a subdivision done under the Performance Standards Options. PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 3 SECTION 3. The following subparagraph g is added to Section 18.88.030.B.5 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance: g: The development complies with the Street Standards. Subparagraph g makes meeting the street standards a criteria for final plan approval of a subdivision done under the Performance Standards Options. SECTION 4. Section 18.88.050 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance is amended to read: 18.88.050 Street Standards. to developments tindeF this Ghapteh Stfeet standards she" be established by the nurnbeF of dwelling units served by the StFeet. All development under this-Chapter shall conform to,the Street Standards as defined in 18.88.020X The following`sfandards regulate the development of streets and are in addition to tliestandads-contained in-the Street Standards Handbook: i.A. Street�ypes= LV must anemude on the stfeet PaNting in etIFbside lanes. Any entieipated traffie flow of 809 VTI) OF greater shall be eenStFueted to the Gelleeter Standards eentained in the Gity Gornprehensive Plan of are streets whieh serve 20 lanes anly� on street pad(ing may be PFOvided on bays of in etifbs'de lanes. The sub ee"eetOF standard is as fe"ews: Right of we-' 41 feet Sidewalk;TDQ[ sides' GSeet PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 4 The lame standard is as follows-'. Right ef�way 36 feet Sidcwa'k,one side 9 feet Reeseairic'm Path, one-3ive "R--fcct 4. Flag Private Drive. A private"d iV6 food is road m private ownership;not dedicated to, he,public which serves three (3 or less units. No curbs or sidewalks are required for a pnvate'Rag drive. On street parki"n'g�ls,prohibtted.on_pnvate drives. The private Rag drive standard is as follows: 3 Units 1529 feet with 2025 feet dedicated width 2 Units 15 feet with 20 feet dedicated width 1 Unit 12 feet with 15 feet dedicated width 135. Dedicated Public Streets Required. All roads which serve four (4� units or greater, and which are in an R-1, RR and WR zone, must be dedicated to the public and shall be developed to ifnprovement tfie-Street Sstandards of"this section established by AEI .. ...J.. ...high serve less than feur (4) units she" be paved te alley standaFds established by the C6. Dead End. . No dead end road shall exceed 500 feet in length, not including the turnaround. Dead end roads must terminate in an improved turnaround as defined in the Performance Standards guidelines adopted pursuant to Section 18.88.090. D' Obstructed Streets Creating an;obstructed streetis prohibited: E_ S. Street Grade. Street grades measured at the street centerline for dedicated streets and flag drives shall be as follows: 1. Street and private,Rag drive grades in Performance Standards Developments shall not exceed a maximum grade of 15%. No variance may be granted to this section for public streets. Variances may be granted for private Rag drives for grades in excess of 15% but not greater than 18% PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 5 for no more than 200'. Such variances shall be required to meet all of the criteria for approval as found in 18.100. Private Reg drives serving structures greater than 24' in height, as defined in 18.08.290, shall provide a Fire Work Area of 20' by 40' within 50' of the structure. The Fire Work Area requirement shall be waived if the structure served by the drive has an approved automatic sprinkler system installed. Private-Rag drives and work areas shall be deemed Fire Lanes and subject to all requirements thereof. PriVafe Flag drives greater than 250' in length shall provide a turnaround as defined in the Performance Standards Guidelines as provided in 18.88.090. (Ord. 2663 S5, 1992) F Exc SStandard§. An exception to the Street _. _ Standards Is notsublect'to the,Ua-riance regwrements of section 18.100'and-maybe granted with'respect to' he-.Street Standards in 18.88:050 If all of=the following circumstances are found to exist' A: There is'demonstrable difficulty_In_meetmg toi specifc pegulremerits of this chapter .ue.foa unique°or unusual aspect,of the site or proposed use of.the site. B. The variance will result In equal or,superlor ttansportation facilities a rid,connectivity; C: The ya iance,ls the munmum necessary to alleviate,the difficul and D: The v Hance is"conslstentwithTthe"stated Put- --d Intent of the Performance Standards Options.Chapfer This section deletes most of the existing street standards in the Performance Standards Options Chapter. As a housekeeping issue,the name of flag drive has been changed to private drive to differentiate it from a true flag drive on a flag lot. Subsection D is a new item. It prohibits gated streets. Subsection F allows an exception to the Street Standards if there is a unique or unusual aspect of the site. SECTION 5. The following subsection K is added to Section 18.88.060 in the Performance Standards Options of the Ashland Land Use Ordinance: PA98-1091Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 6 K. Signing of Streets. The installation of"No Parking" signs regulating parking.in the public right-of-way and any other signs related to the regulation of on-street parking shall be consistent With the Street Standards in 18.88.0.50, and shall be consistent with the respective Planning Approval: Subsection K requires "No Parking" signs to be consistent with the Street Standards Handbook and the street classification/improvements required with the respective Planning Approval. SECTION 6. Section 18.72.070.D in the Site Design and Use Standards Chapter of the Ashland Land Use Ordinance is amended to read: D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. All improvements in t .street right-of=way shall complywlth the Street Standards in Chapter 18.88; Performance Standards'Options. (Ord. 2655, 1991) The amendment to Subsection D makes the Street Standards a criteria of approval for projects (multi-family and commercial)'subject to the Site Review. SECTION 7. Section 18.72.120.D in the Site Design and Use Standards Chapter of the Ashland Land Use Ordinance is amended to read: D. Access Requirements for Multi-family Developments. 1; All multi-family developments which will have automobile trip generation in excess of 250 vehicle trips per day shall provide at least two driveway access points to the development. Trip generation shall be determined by the methods established by the Institute of Transportation Engineers. (Ord. 2544 S2, 1989) 2. Creating an obstructed street, as defined in 18.88.020.G, is prohibited. PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 7 Subsection D is a new item. It prohibits gated streets in multi-family and commercial developments. SECTION 8. Section 18.76.050.E in the Partitions Chapter of the Ashland Land Use Ordinance is amended to read: E. The partitioning is in accordance with the design and street standards contained in the Chapter 18-88-,;Performance Standards Options on Subdivisions. The amendment to Subsection E makes the Street Standards part of the criteria of approval for Land Partitions. SECTION 9. Section 18.76.170 in the Partitions Chapter of the Ashland Land Use Ordinance is amended to read: 18 76 170 Exterior Unimproved Streets and Access Ways. The following improvements are required for property being minor land partitioned adjacent to a street not improved to full city and standards. Major land partitions shall comply with the requirements of the Street tStandaFrds in Subdivision Chapter 18:88 Performance Standards Options. relaHRg to stfeets. These requirements shall apply to streets which are dedicated in whole or in part, or where the Planning Commission finds that it is essential to the future development and interior access or circulation of an area for dedication to be provided. All improvements shall be along the entire frontage of the property and along the unimproved street to the nearest fully improved collector or arterial street, and are to be installed at the expense of the land divider. (Ord. 2551 S3, 1990) A. The final elevation of the street be established as specified by the Director of Public Works except where the establishment of the elevation would produce a substantial variation in the level of the road surface. In this case, the lot's slopes shall be graded to meet the final street elevation. B. The street be graded (cut and filled) to its standard physical width, and surfaced as required in 18.76.050 G. prior to the signature of the partition survey plan by the City of Ashland. (Ord. 2551 S4, 1990) C. Drainage ditches be provided at the probable curb and gutter location. D. Pedestrian ways (unimproved sidewalks) be provided within the street right-of-way between the drainage ditch and the property line. PA98-109/Street Standards Ashland Planning Department--Staff Report/Addendum City of Ashland January 19, 1999 Page 8 • 1 r . E. The street be surfaced as required in 18.76.050 G. to a minimum width of twenty (20) feet with all work done under permit from the Public Works Department. (Ord. 2551 S5, 1990) F. Functional, not legal, access may be obtained through use of a deeded easement where serving not more than two (2) dwellings, and access shall meet the requirements for a flag drive. The amendment to Subsection E makes the Street Standards part of the criteria of approval for Major Land Partitions. SECTION 10. Section 18.80.020.B in the Subdivisions Chapter of the Ashland Land Use Ordinance is amended to read: B. Streets [The Street Stantiards°in Chapter 18.88, Performance'Standards Options shall apply to developments under thisrchapter -17 Genera'. The ahall be eensidered On re' the PFOPesed ust—of the I—R.R.J tee bee served by the streets. The Intefseetiom angles, grades, tangents, and eurves shall be existing prineipal streets in surfounding areas; e b. Genfefrn to a plan for the neighbercheed approved e the Planning Gemmission to meet a paFticula situe..... ..here topographies' of etheF eenditions make eententianee of eenfemisnee to existing Streets 2. The Fninimuni Fight of-way and width of stFee 9 shall not be less than the following, subjeet to pmvisien"eted belew: Type of Street Minimufn Right e!way knpFavement type lance Icm Twe insode 'ones, 12 feet Twe outsade 'ones, 12 feet PA98-1091Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 9 lanes, F Two pef it ' design sMe L feet pp V es'y,1 T-E):FAI: IMPROVEMENT, 86 feet ' eUFb and gUfteF p ' llll AL 1C.Gr TWO pffking 'ones, 8 feet design TGTAL , feet L v...v v..v Off" feel exel vi....Fb and gutter � design 1']/1\/EMENT 59 feet i .-L and gutw oEniAI: lanes,gutw w feet design TGTAL IMPROVEMENT, wn feet ' eufb and gull.' �y 8W9 13. Reserve Strips. Reserve strips or street plugs shall be created to control access onto any street which terminates upon any undeveloped land through which the street might logically extend. In such cases, the street shall be provided to within one (1) foot of the boundary line of the tract with the remaining one (1) foot being granted in fee to the City as a reserve strip. Upon approved PA98-1091Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 10 I dedication of the extension of the affected street, the one-foot reserve strip shall be dedicated by the City to the public use as a part of said street. This dedication will be automatic and without further action by the City. This action shall also apply retroactively to all previously created reserve strips where the streets have been extended and dedicated for street purposes. (Ord. 2436, 1987) 24. Alignment. All streets as far as is practical shall be in alignment with the existing streets by continuation of the center lines thereof. The staggering of street alignment resulting in "T" intersections shall wherever practical leave a minimum distance of one hundred twenty-five (125) feet between the center lines of streets. 36. Future extension of streets. Where necessary to give access to or permit a satisfactory subdivision of adjoining land, streets shall be extended to the boundary of the subdivision and the resulting dead-end streets may be approved without a turnaround. Reserve strips and street plugs may be required to preserve the objectives of street extensions. 46. Intersection angles. Streets shall be laid out to intersect at an angle as near to a right angle as practical, except where topography requires a lesser angle. Property lines at intersections with arterial streets shall have a minimum corner radius of twenty (20) feet and property lines at other street and alley intersections shall have a minimum corner radius adequate to allow sidewalk and utility space and a curb radius of ten (10) feet. 57. Existing streets. Whenever existing streets adjacent to or within a tract are of inadequate width, additional right-of-way shall be provided at the time of subdivision. 68. Frontage and limited access roads may be required as defined in Sections 18.72.040(L) and 18.72.040(M) of this Title. 79. Access to subdivision. All major means of access to a subdivision or major partition shall be from existing streets fully improved to City standards, and which, in judgment of the Director of Public Works, have the capacity to carry all anticipated traffic from the development. 840. Half streets. Half streets, while generally not acceptable, may be approved when essential to the reasonable development of the subdivision, when in conformity with the other requirements of these regulations, and when the Planning Commission finds it will be practical to require the dedication of the other half when the adjoining property is subdivided. Whenever a half street is adjacent to a tract to be subdivided, the other half of the street may be platted within such tract. Reserve strips and street plugs may be required to preserve the objectives of the half streets. PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 11 944. Cul-de-sacs. A cul-de-sac shall be as short as possible and shall have a maximum length of five hundred (500) feet. All cul-de-sacs shall terminate with a circular turnaround unless alternate designs for turning and reversing direction are approved by the Planning Commission. 104-2. Street names. No street name shall be used which will duplicate or be confused with the names of existing streets in Ashland and vicinity except for extensions of existing streets. Streets which are an extension of, or are in alignment with, existing streets shall have the same name as the existing street. Street names and numbers shall conform to the establishment pattern for the City and shall be subject to the approval of the Planning Commission. 4-3-. Grades. StFeet grades shall not exceed the fellewing (stpeets in Type of Stfeet Maximum Gfede Minor streets . pefeemt, otherwise impraetica to provide buildable lots, the Plamming she" be Fmade fef finished stfeet gfedes having a minirmurn of one- 1144. Streets adjacent to railroad right-of-way. Wherever the proposed subdivision contains or is adjacent to a railroad right-of-way, provision may be required for a street approximately parallel to and on each side of such right-of-way at a distance suitable for the appropriate use of the land between the streets and the railroad. The distance shall be great enough to provide sufficient depth to allow screen planting along the railroad right- of-way. 1-5 Planning Gemmission. Ne unpaved alleys shall be allowed in where the slope exeeeds five A 11-- PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 12 The amendment to Subsection B deletes the existing street standards in the Subdivision chapter, and replaces them with the Street Standards in Chapter 18.88. SECTION 11. Section 18.80.020.0 in the Subdivisions Chapter of the Ashland Land Use Ordinance is amended to read: C. Blacks: 1. Genera'. The length, width, and shape of bleeks shall be designed with due Fegiffel to previding building sites fef the �eee6ni4ien of the limitations and eppeFtunities e -27 Sizes. Reeks she" not exeeed one theusand thFee hundred -twenty (1,320) feetin length, exeept Meeks adjeee 2r Mock width. Reeks she" have suffieient width to pfovide #eF Me (2) tieFS of lets- Easements. all. Utility lines. Easements,for sewers, water mains, electric lines, or other public utilities shall be dedicated wherever necessary. The easements shall be a minimum of ten (10) feet in width. " b`2: Watercourses. Where a subdivision is traversed by a watercourse such as a drainage way, channel, or stream, there shall be provided a storm water easement or drainage right-of-way conforming substantially with the lines of the watercourse, and such further width as will be adequate for the purpose. Streets or parkways parallel to major watercourses may be required. C7 Pedestrian ways. When desimble fef publi-e ' ' destrian ways may be Fequifed to eonneet to eul de sacs, to pass thFough eddly shaped PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 13 The amendment to Subsection C deletes definitions in the Subdivisions Chapter that conflict with Street Standards. SECTION 12. Section 18.80.030.A in the Subdivisions Chapter of the Ashland Land Use Ordinance is amended to read: A. Creation of streets. 1. T:he Street'Sfandards-in Ghaptef-,18 88,_Pe7forniance Standards Options, shall apply to-developments under this chapter, except that the Planning Commission shall approve the creation of a street to be established by deed without full compliance with the regulations applicable to subdivisions when any of the following conditions exist: a. The establishment of a street is initiated by the City Council and is declared essential for the purpose of general traffic circulation and the partitioning of land is an incidental effect rather than the primary objective of the street. b. The tract in which the street is to be dedicated is an isolated ownership of one (1) acre or less. 2. In those cases where approval of a street may be given without full compliance with the regulations applicable to subdivision, a copy of the proposed deed shall be submitted to the City prior to the Planning Commission meeting at which consideration is requested. The deed, and such information as may be submitted, shall be reviewed by the Planning Commission and, if not in conflict with the design standards (Section 18.80.020), shall be approved with conditions necessary to preserve these standards. Within ninety (90) days following approval, the street shall be surveyed, mapped, and duly recorded with the County Surveyor. The amendment to Subsection A applies the Street Standards to all development under the Subdivisions Chapter. PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 14 SECTION 13. Section 18.82.020.E in the Street and Greenway Dedications Chapter of the Ashland Land Use Ordinance is amended to read: E. The City may require additional right-of-way on streets which do not meet the Street Satandards of Chapter 18.868, Subdivisions Performance Standards.Optiors, or for necessary realignments of intersections or street sections. These do not have to be shown on the official map. The amendment to Subsection E applies the Street Standards to all development to the City street and greenway system. SECTION 14. Section 18.92.025.E in the Off-Street Parking Chapter of the Ashland Land Use Ordinance is amended to read: E. Parking spaces located on arterials and collectors may only receive credit if the arterial or collector is greater in width that the minimums established by the Setreet S9tandards in Chapter 18 868,'Performance Staridards Options. The amendment to Subsection E requires on-street parking to be used for new developments if the arterial and collectors are the minimum widths in the Street Standards. IV. Conclusions and Recommendations Staff recommends approval of the first reading of the ordinance amendments and forward it to the second reading. PA98-109/Street Standards Ashland Planning Department—Staff Report/Addendum City of Ashland January 19, 1999 Page 15 Council Communication Department of Community Development Planning Division October 20, 1998 Submitted by: Maria Harris Approved by: Paul Nolte Approved by: Mike Freeman ` Title: Street Design Standards Synopsis: The purpose of the proposed street design standards is to regulate the development of new streets, and reconstruction of existing streets or portions thereof. These standards will apply to new streets associated with development approvals, as well as establishing standards for the improvement of existing streets through the local improvement district (LID) process. The street design standards have been developed to implement the goals and policies of the Transportation Element of the Comprehensive Plan according to Chapter 18.108, Procedures, and to be in accordance with the Transportation Planning Rule (Oregon Administrative Rule, Division 12, Transportation Planning). The Planning Commission recommended approval of the Street Design Standards with several changes to the City Council at the October 13, 1998. The attached document does not reflect the recommendations of the Commission at this time. The suggested changes are as follows: • pp. 19,24 and 25 - For Neighborhood Collector,Residential increase the curb-to- curb pavement width from 20' to 22'. • pp. 19,31 and 32 - For Neighborhood Street,Residential eliminate the No Parking option. • pp. 19, 31 and 33 - For Neighborhood Street, Residential increase the curb-to-curb pavement width from 21' to 22'. • p. 40 -For 3. Handrails for Pedestrians and 4. Steps for Pedestrians define steep with percentage slope. • p. 40 -Add a standard requiring sidewalks to be scored when the slope is steep (to be defined.) Recommendation: Staff recommends approval of the Street Design Standards with the changes proposed by the Planning Commission. Background: The street design standards have been developed to implement the goals and policies of the Transportation Element of the Comprehensive Plan according to Chapter 18.108, Procedures. Specifically, 18.108.170 says: "It may be necessary from time to time to amend the text of the Land Use Ordinance or make other legislative amendments in order to conform with the comprehensive plan..." In December 1996, an updated Transportation Element was approved and adopted by the City Council. Many of the goals and policies of the Transportation Element address street design (Street System Policies 2,3,5,6 on page 33, Pedestrian and Bicycle Goal 1 and Policies 2,6,7,9,10,11,12,13 on page 50). The following policy from The Street System section is one example. "Design streets as critical public spaces where creating a comfortable and attractive place that encourages people to wally bicycle and socialize is balanced with building an efficient corridor. Design streets with equal attention to all right-of-way users and to promote livability of neighborhoods." Policy 3, page 33 The update of the Transportation Element, along with a package of comprehensive transportation planning efforts, is required by a relatively new (1991) state Oregon Administrative Rule (OAR) known as the "Transportation Planning Rule." This OAR outlines how Statewide Planning Goal 12: Transportation is to be implemented. Specifically, local jurisdictions are required to prepare local street standards as described in the following excerpt. "Local governments shall establish standards for local streets and accessways that minimize pavement width and total right-of-way consistent with the operation al needs of the facility. The intent of this requirement is that local governments consider and reduce excessive standards for local streets and accessways in order to reduce the cost of construction , provide for more efficient use of urban land, provide for emergency vehicle access while discouraging inappropriate traffic volumes and speeds, and which accommodate convenient pedestrian and bicycle circulation. " OAR 660-1-45 (7) Council Communication/Street Design Standards 10.20.98 Page 2 ASHLAND PLANNING DEPARTMENT STAFF REPORT October 13, 1998 PLANNING ACTION: 98-109 APPLICANT: City of Ashland LOCATION: citywide ORDINANCE REFERENCE: 18.80 Subdivisions 18.88 Performance Standards Options REQUEST: A request for an amendment to the Ashland Land Use Ordinance to establish a set of layout and design standards for streets. I. Relevant Facts 1) Background - History of Application: The purpose of the proposed street standards is to implement the goals and policies of the Transportation Element of the Comprehensive Plan according to Chapter 18.108, Procedures. Specifically, 18.108.170 says: "It may be necessary from time to time to amend the text of the Land Use Ordinance or make other legislative amendments in order to conform with the comprehensive plan..." In December 1996, an updated Transportation Element was approved and adopted by the City Council. This update, along with a package of comprehensive transportation planning efforts, is required by a relatively new (1991) state Oregon Administrative Rule (OAR) known as the "Transportation Planning Rule." This OAR outlines how Statewide Planning Goal 12 (Transportation) is to be implemented. In addition to giving local jurisdictions guidance on implementing Statewide Planning Goal 12, the Transportation Planning Rule sets requirements for coordination among levels of government and the preparation of transportation system plans. In general, the overall purpose is summarized as follows: "Through measures designed to reduce reliance on the automobile, the rule is also intended to assure that the planned transportation system supports a pattern of travel and land use in urban areas which will avoid the air pollution, traffic and livability problems faced by other areas of the country" (OAR 660-012-0000). Many of the policies of the Transportation Element require the City to update the street standards to facilitate all modes of travel, and to use traditional street design for the planning and design of new and reconstructed streets (Street System Policies 2,3,5,6 on page 33, Pedestrian and Bicycle Goal 1 and Policies 2,6,7,9,10,11,12,13 on page 50). Subsequently, Staff updated the street design standards as part of the Transportation System Plan and Local Street Plan projects. A Planning Commission Study Session was held on August 25, 1998 to review the draft street standards. 2) Description of Proposal: Any change to the text of the Ashland Land Use Ordinance is a legislative amendment. As such, the Planning Commission is charged with reviewing the draft street standards for conformance with the goals and policies of the Transportation Element of the Comprehensive Plan, holding a public hearing and recommending approval, disapproval, or modification of the proposed amendment to the City Council. The draft street standards have for the most part not changed in content since the Planning Commission reviewed the document at the August 25, 1998 Study Session. Language has been added in response to comments from the Study Session and to address issues brought up by Public Works, Fire and Planning Staff.--'The additions that7hd a been'added sine&-the August 1998,Planning c6mmissiorf Study Session are shaded. IV. Conclusions and Recommendations Staff recommends forwarding the street standards to the City Council with a recommendation for approval. PA98-109/Street Standards Ashland Planning Department-- Staff Report City of Ashland October 13, 1998 Page 2 D �.... Street Standards Handbook Adopted by the Ashland City Council on Table of Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Section I: Basic Principles of Traditional Street Design . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Required Street Layout and Design Principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Section 11: Connectivity Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Street Connectivity Approval Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Section III: Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Elements of the Street . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Application of Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Table 1: City of Ashland Street Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Street Design Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Boulevard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Avenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Neighborhood Collector . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Neighborhood Street . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Alley . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Multi-use Path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Section IV: Street Corner Radius . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Curb Return Radius Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Section V: Hillside Streets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Hillside Street Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Section VI: Driveway Apron and Curb Cut Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Driveway Apron and Curb Cut Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Section VII: Local Improvement Districts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Local Improvement District (LID) Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 INTRODUCTION Ashland's streets are some of the most important public spaces in the community. This handbook outlines the art and science of developing healthy, livable streets. It is intended to illustrate current standards for planning and designing the streets of Ashland. The standards are to be used in the development of new streets, and reconstruction of existing streets or portions thereof(i.e. improving a paved local street by adding sidewalks). The handbook contains standards for street connectivity and design as well as cross sections for a series of street types. Each cross section provides a model for building streets the traditional way. As the term handbook suggests, it is intended as a resource for use by home builders, developers and community members in the pursuit of quality development practices. A series of street types is offered including the multi-use path, alley, neighborhood street, commercial neighborhood street, neighborhood collector, commercial neighborhood collector, avenue and boulevard. Variations can be made from these basic types to fit the particular site and situation. However, the measurements of each street component must be used to create and maintain the desired low-speed environment where people feel comfortable and the maximum number of people walk, bicycle and use transit. All streets in Ashland shall be designed using the following assumptions. • All designs encourage pedestrian and bicycle travel. • Neighborhood streets (Neighborhood Collectors and Neighborhood Streets) are designed for 20 mile-per-hour(mph). • All new streets and alleys are paved. • All streets have standard vertical, non-mountable curbs. • Gutter widths are included as part of the curb-to-curb street width. • New avenues and boulevards have bicycle lanes. • Parkrow and sidewalk widths do not include the curb. • Sidewalks are shaded by trees for pedestrian comfort. • All streets have parkrows and sidewalks on both sides. In certain situations where the physical features of the land create severe constraints, or natural features should be preserved, exceptions may be made. Exceptions could result in construction of meandering sidewalks, sidewalks on only one side of the street, or curbside sidewalk segments instead of setback walks. Exceptions should be allowed when physical conditions exist that preclude development of a public street, or components of the street. Such conditions may include, but are not limited to, topography, wetlands, mature trees, creeks, drainages, rock outcroppings, and limited right-of-way when. improving streets through a local improvement district (LID). • Parkrows and medians are usually landscaped. • Garages are set back from the sidewalk so parked vehicles are clear of sidewalks. • Building set backs and heights create a sense of enclosure. Street Standards Handbook 13Jan99 City of Ashland Page 1 The street connectivity and design standards are part of the Ashland Land Use Ordinance and are approval standards that will be used in land use decisions and for street construction projects. While much of this handbook is a"user-friendly"version of what is in the Ashland Land Use Ordinance, the entire document is a supporting document to the City's Comprehensive Plan. Section I outlines the basic traditional street design principles for planning and designing new and reconstructed streets. Section 1I specifies the street connectivity standards which must be used in laying out and locating new streets. Section III contains cross sections and describes the design requirements for new and reconstructed streets. Section IV specifies curb return radius standards. Section V outlines additional standards for hillside streets. Finally, Section VI defines standards for driveway apron and curb cut standards. BACKGROUND In December 1996, the City of Ashland adopted an updated Transportation Element of the Comprehensive Plan. Many of the policies of the Transportation Element require the City use traditional street design for the planning and design of new and reconstructed streets (Street System Policies 2,3,5,6 on page 33, Pedestrian and Bicycle Goal 1, Policies 2,6,7,9,10,11,12,13 on page 50). Subsequently,the City of Ashland updated the street design standards, as part of the Transportation System Plan and Local Street Plan, to reflect traditional street design principles and implement the goals and policies of the Transportation Element of the Comprehensive Plan. SECTION I: BASIC PRINCIPLES OF TRADITIONAL STREET DESIGN i Traditional neighborhood design is used as the basis for the City of Ashland street layout, design and connectivity standards. This planning and design concept is used because it creates streets that provide multiple transportation options, focuses on a safe environment for all users, treats streets as public spaces and enhances the livability of the neighborhoods. Jraditional or"neo-traditional" neighborhood design is a planning and design concept that revisits many of the features of urban neighborhoods developed prior to World War II. Neighborhoods were designed to be easily used by pedestrians, bicyclists and transit riders. Several areas including the Railroad District,the Downtown, the Briscoe School neighborhood and the Gresham-Sherman Street neighborhood are examples of traditional neighborhood design. The single most distinguishing feature of traditional neighborhood design is the continuous fabric of intimately blended land uses, arranged so that travel between them can be made by walking, bicycling, and transit in addition to the privately-operated auto. Streets are small, and connected into grid networks which provide multiple available routes for a given trip. The following definition of a traditional neighborhood is based on the work of Elizabeth Plater- Zyberk, Andres Duany and Randall Arendt. Although streets are just one element of 13Jan99 Street Standards Handbook Page 2 City of Ashland neighborhoods, the description of a traditional neighborhood is given for the purpose of placing traditional street design in the proper context. • The traditional neighborhood has a center and an edge. Development is compact in the center and density decreases as one moves towards the edge. • The center includes a public space, such as a square, a green, or an important street intersection. The center is the focus of the neighborhood's public buildings. • It is compact, usually one-quarter of a mile from the center to the edge. • It gives priority to public space. Streets are designed to be part of the public realm. Civic buildings are located in prominent locations. Open space is provided in the form of squares, parks and plazas. • Neighborhood architecture is of human scale and proportions. Buildings are close to the street. • It includes a mix of activities such as residences, shops, schools, workplaces and parks. Commercial activities meet everyday needs such as grocery, newsagent, drugstore, hardware, etc. • The area is walkable and pedestrian friendly, but also auto-accessible. Routine activities such as schools, shops and playgrounds are within walking distance. • There are a variety of housing types - single-family homes,town homes, apartments, etc. • It consists of interconnected network of small streets and blocks, generally laid out in a grid or modified grid pattern. Block lengths are under 600 feet. Streets have sidewalks and large parkrows with street trees. • Streets are scaled for typical uses rather than being oversized to accommodate worst-case scenarios. • There are opportunities for casual socializing at gathering places such as cafes, neighborhood parks, soda fountains and taverns. These gathering places provide people locations other than one's home or workplace where informal public life may be experienced. Street Standards Handbook 13Jan99 City of Ashland Page 3 Narrower streets are one of the primary characteristics of traditional neighborhood design. Narrower streets have several benefits. Currently, it is not uncommon for 25 percent or more of a proposed development's land area to be set aside for required rights-of-way. Using narrower streets can reduce this percentage and free up the land for open space, or more intense development. Narrower streets reduce street development costs. Narrower streets have been found to slow down traffic and reduce accident potential. Narrower street also have a more intimate feel, and contribute to neighborhood livability. Traditional neighborhood design streets and networks achieve a balance between the different modes of transportation that is lacking in conventional suburban development. Furthermore, the street is treated as a public space and is considered a key element of the neighborhood. The following list of"pros" of traditional neighborhood design streets is based on the work of Walter Kulash, P.E., a nationally recognized traffic engineer specializing in livable traffic design and traffic calming. • A network of small interconnected streets has more traffic capacity than the same street area arranged in a sparse hierarchy of large streets. According to Kulash, this is because intersections control the capacity of any network, and there are more intersections to disperse the turning movements. • In the traditional neighborhood street network, the traveler can choose from many routes available on the basis of what they see out on the street. People can take alternative routes in the full confidence that the network is complete. The multiplicity of routes available also lets the walker/cyclist match the route to their particular skills. For example, expert cyclists can choose to take their place in traffic as a fully-vested vehicle, while low-skill cyclists can travel on small, possibly more circuitous routes. • The geometry of a dense network of small streets provides shorter travel distance between any two points. Overall, even though trip lengths are shorter, travel time is comparable to conventional suburban development. This is because travel speeds are lower in traditional neighborhoods. Shorter trip lengths encourage walking and bicycling. In traditional neighborhoods a dense network of small streets is combined with a mix of land uses places a large number of origins an destinations within walking or bicycling distance. • Motor vehicle travel speeds are lower on traditional neighborhood streets which directly affects overall safety, the non-automotive traveling environment and the livability of neighborhoods. movements. See Section Designing for 20mph in Section III: Design Standards. The conventional suburban development automobile trip, made mainly on arterial streets is typified by a pattern of high speeds for short segments of road, interspersed with long traffic signal delays. In contrast, the traditional neighborhood automobile trip with its greater use of collector and local streets is characterized by low maximum speed, more frequent short delays at intersections and a greater number of turning. 13Jan99 Street Standards Handbook Page 4 City of Ashland • The overall trip quality for people using all of the different modes of transportation is superior in a traditional neighborhood street network. What we have long felt intuitively, but are only starting to appreciate, is that our perception of travel is not one-dimensional at all, but rather considers a host of factors along with the "hard" measures of time and speed. There is a degree of goodness or badness felt by the traveler, and though difficult to quantify, we know it directly affects how people travel and human behavior while traveling. • A series of small streets yields a better bicycle and pedestrian environment than a hierarchy of a few larger streets. Specific problems with larger arterials are large- radius corners, shallow-angle crossing as ramps and turn-lanes, monstrous pavement expanses to be crossed, dual left turn-lanes, long traffic signals, short walk signals and generally competitive and aggressive driving. Kulash describes the general feeling walkers and bicyclists experience on high-speed, large arterials as"being in an alien moonscape." • The traditional neighborhood provides a depth of texture and richness of detail along the street that is interesting to one traveling at the pedestrian speed. It is important to note that traditional neighborhood design, as used in current times and in this handbook, does not exclude or prohibit automobiles. Rather, it accommodates driving just as it provides for other forms of transportation. The purpose of the street design standards in this handbook is to create streets which afford people the equal opportunity to walk, bicycle, use the bus or drive. Traditional neighborhood design is used because this approach creates streets which are able to obtain the balance between providing transportation options and maintaining livability in adjacent streets and neighborhoods. Required Street Layout The following basic principles shall be used for the and Design Principles planning and designing of new streets. 1. Neighborhood Form and Character Streets are important elements of the form and character of neighborhoods. Street layout and design are an integral part of neighborhood design. 2. Neighborhood Identity Neighborhood identity is largely influenced by the streets in the area. 3. Emergency Vehicles Streets should be designed to efficiently and safely accommodate emergency fire and medical services vehicles. The effects of decisions concerning turning radii Street Standards Handbook 13Jan99 City of Ashland Page 5 and paths must be made with a full understanding of the implications of such decisions on the other users of the street. 4. Specificity Each street should be designed individually and molded to the particular situation at hand by a multi-disciplinary team. Planners, engineers, architects, emergency responders, utility providers, landscape architects as well as the developer and neighborhood or homeowners association groups should be included in street design teams. The following conditions (existing and projected)must be considered in order to design each street. • the volume of pedestrian, bicycle and motor vehicle traffic each day and at peak hours; the speeds of motor vehicles, bicycles and pedestrians along the street as designed or redesigned; • the mix of pedestrian, bicycle and motor vehicle traffic (including percentage of large trucks); • the zoning and surrounding future land uses (assess pedestrian,bicycle and transit generators and attractors such as schools, shopping areas, community buildings, parks, churches and gathering places); • the natural features of the area such as slope, mature trees, creeks, wetlands, etc.; • the adjacent building setbacks with respect to the street; • whether adjacent properties will be serviced directly from the street, or from alleys; and • the function of the street and relation to the surrounding street network. 5. Shared Street Space On neighborhood streets with relatively low average daily traffic (ADT),the curb to curb area on neighborhood streets shall be used as a shared space by moving automobiles, parked cars and bicycles. Discussion: A principle central to the design and sizing of neighborhood level streets in traditional street design is the use of shared street space where ADT is relatively low. Rather than having separate lanes of traffic or parking, the curb-to- curb area is narrow and drivers may be required to slow down or pull over to let an oncoming vehicle pass before proceeding. On neighborhood streets serving 25 dwelling units or less, research has shown that the chances of meeting another car where two cars are parked opposite each other will occur only about once a month for an average driver. 13Jan99 Street Standards Handbook Page 6 City of Ashland 6. Human Scale Streets should be designed at the human scale. Human scale is the relationship between the dimensions of the human body and the proportion of the spaces which people use. Those areas that provide visually interesting details, create opportunities for interactions and feel comfortable to pedestrians moving at slow travel speed are designed at a"human scale." Discussion: The scale of a street design is of paramount importance. The design scale of a traditional street is that of the pedestrian, sometimes referred to as "human scale." Describing what is of a"human scale" is perhaps best described by noting that which is not. A highway billboard beside a 55mph highway is a good example of vehicular scale. In order to be noticed, the sign must be very large with lettering large enough to be noticed and read by a motorist passing by at 81 feet per second (55mph). In contrast, a pedestrian typically walks at 3.5 to 4 feet per second. Moving at a much slower pace enables pedestrians to take in much smaller signs and lettering. 8. Streetscape Street design should consider the entire area from building face to building face, or the "streetscape." The streetscape begins at the front of a vertical element, such as a building or fence on one side of a street and runs to the front of a building on the other side of the street. It is a three dimensional area running the length of the street. Discussion: The level of integration of land use and transportation is readily apparent by viewing the streetscape. The designer must consider the scale of the buildings,the form of development expected to occur and the expected level of motor vehicle, pedestrian and bicycle volumes when designing or redesigning a particular street. In addition, the function and ambience of the street must be considered and the needs of vehicular and nonvehicular users addressed. 9. Connectivity Streets should be interconnected. See Section 11.• Connectivity Standards. Discussion: Traditional neighborhood streets are interconnected. Cul-de-sacs and other dead-end streets are not typical of traditional neighborhood design except in areas where topographic, wetland and other physical features preclude connection. Where extreme conditions preclude a street connection, a continuous nonautomotive connection in the form of a multi-use path or trail shall be provided. Street Standards Handbook 13Jan99 City of Ashland Page 7 10. Multiple Routes Streets shall be laid out using a grid or modified grid network pattern to provide multiple routes. See Section 11: Connectivity Standards. 11. Pedestrians, Bicyclists and Public Transportation Users Pedestrians, bicyclists and bus riders are considered primary users of all streets. Streets should be designed to meet the needs of pedestrians and bicyclists, thus encouraging walking, bicycling and riding the bus as transportation modes. Pedestrian, bicycle and public transportation considerations should be integrated from the beginning of the design process. 12. Driveway Aprons and Curb Cuts The number of driveway aprons and curb cuts along streets should be minimized to enhance the pedestrian environment and maintain vehicular,pedestrian and bicycle capacity. See Section VI for Driveway Apron and Curb Cuts. 13. Access to Activity Centers Neighborhood streets should provide convenient access to and from activity centers such as schools, commercial areas, parks, employment centers, and other major attractors. 14. Vista Terminations Street design should always consider important sites at the end of streets and should seek to learn what civic buildings, or public spaces may be needed for a particular area. The focus of vista terminations may include buildings, plazas, parks, or a notable view. New subdivision design should provide consideration for vista termination in street layout. 15. Pavement Area The pavement area of neighborhood streets should be minimized, consistent with efforts to reduce street construction and maintenance costs, storm water runoff, and negative environmental impacts. Narrower streets also distinguish neighborhood streets from boulevards and avenues, and enhance neighborhood character. 16. Peak Run-Off Where appropriate, the local street system and its infrastructure should reduce peak storm water run-off into the City's storm drain system and natural water systems downstream, and provide biological and mechanical treatment of storm water runoff whenever possible. 17. Preservation of Natural Features Neighborhood street design should be responsive to physical features, and should avoid or minimize impacts to natural features and water-related resources. Street 13Jan99 Street Standards Handbook Page 8 City of Ashland layout standards should allow street alignments to follow natural contours and preserve natural features. See Standard S in Section H. Connectivity Standards. 18. Neighborhood Street Volumes Neighborhood streets should be designed to carry traffic volumes at low speeds. They should function safely while reducing the need for extensive traffic regulations, control devices and enforcement. 19. Cut-Through Traffic The neighborhood street should be designed to reduce continuous cut-through, non-local traffic on neighborhood streets. 20. Street Trees Street trees should be planted on neighborhood.streets to create attractive and healthy neighborhood environments, and to enhance the image of a street as a place with which residents can identify. Trees planted in the parkrow, along the sidewalk, or anywhere in the public right-of-way must be from the City of Ashland "Recommended Street Trees: A Guide to Selection, Planting and Maintenance." Discussion: Trees and landscaping form an essential element of the traditional neighborhood streets. The relationship of vertical height to horizontal width of the street is an important part of creating an inviting public space or"outdoor room." Large stature trees form an especially important part in creating the outdoor room when buildings are setback from the street and are relatively low in height(i.e. single-family residential neighborhoods). For further discussion, see Elements of the Street in Section III: Design Standards. 21. Street Lights and Furniture Light poles should be pedestrian scale and styles of poles should match the neighborhood. Spacing of light poles should be determined by the adjacent land uses. Lighting should be placed at frequent intervals in busy retail and commercial areas,but may be limited to intersections in residential areas. In some instances, building or fence-mounted lighting may replace the need for additional street lighting. Lighting elements should provide full-spectrum light so that colors at night are realistic. Street furniture includes pedestrian amenities such as benches, flower pots, sculptures and other public art, low walls for sitting and drinking fountains. Benches should be provided in retail and commercial areas, along frequently used pedestrian corridors (routes over one-quarter of a mile to schools, parks, shopping, etc.) and at all bus stops. Trash receptacles should be provided in all pedestrian sitting areas. Street Standards Handbook 13Jan99 City of Ashland Page 9 22. Curbs Curbs should be a standard, vertical 6" high curb on all improved streets. Rolled or mountable curbs should not be used because they do not create an effective safety barrier, channel storm water, or prevent automobiles from parking on the parkrow and sidewalk. The horizontal curb surface is not included in the parkrow, or sidewalk width. 23. Transit Routes and Stops Streets identified as future transit routes should be designed to safely and efficiently accommodate transit vehicles, thus encouraging the use of public transit as a transportation mode. Transit stops should include amenities, such as but not limited to a bench, shelter from the elements, a posted schedule, bicycle parking, and water fountains. Such amenities encourage combination trips such as walking or bicycling to the bus stop and vice-versa at the destination. 13Jan99 Street Standards Handbook Page 10 City of Ashland SECTION II: CONNECTIVITY STANDARDS In traditional neighborhood areas, the street networks are laid out in a grid network. The grid or modified grid network provides interconnected streets and multiple travel route options for pedestrians, bicyclists and drivers. The grid network has several benefits. Grid-pattemed streets provide many connections and route options for short trips. Many connections and route options disperses traffic and increases safety. The grid pattern uses land efficiently and allows a greater number of lots on a site. Cul-de-sacs and other dead-end streets are not typical of traditional neighborhood design except in areas where extreme topographic or wetland conditions preclude connection (See Section V Hillside Streets and Natural Areas). Street Connectivity New and reconstructed streets shall conform to the following connectivity standards, and the City of Approval Sta ' ' ' Ashland Street Dedication Map. 1. Interconnection Streets shall be interconnected to reduce travel distance, promote the use of alternative modes, provide for efficient provision of utilities and emergency services and provide multiple travel routes. In certain situations where the physical features of the land create severe constraints, or natural features should be preserved, exceptions may be made. Such conditions may include, but are not limited to, topography, wetlands, mature trees, creeks, drainages, and rock outcroppings (See Section V: Hillside Streets and Natural Areas). 2. Efficient Land Use Street layout shall permit and encourage efficient lot layout and attainment of planned densities. 3. Integration With Major Streets Neighborhood circulation systems and land development patterns shall effectively integrate with boulevards and avenues, which are designed to accommodate heavier traffic volumes. Street Standards Handbook 13Jan99 City of Ashland Page 11 4. Alleys The use of the alley is recommended, where possible. The alley can contribute positively to the form of the street and has many advantages. First, it allows the most positive streetscape because it eliminates the need for driveways and the visual intrusion of garages. Secondly, the alley can create a positive neighborhood space where the sidewalk feels more safe and inviting for pedestrians, neighbors socializing and children playing. Third, when the garage is located in rear yards off the alley, interesting opportunities arise for creating inviting exterior rooms using the garage as a privacy wall and divider of space. Finally, the alley enhances the grid street network and provides midblock connections for nonmotorists. 5. Preserving Natural Features Streets shall be located in a manner which preserves natural features to the greatest extent feasible. 1. Whenever possible, street alignments shall follow natural contours and features so that visual and physical access to the natural feature is possible. 2. Streets shall be situated between natural features, such as creeks, mature trees, drainages, open spaces and individual parcels in order to appropriately incorporate such significant neighborhood features. 6. Walkable Neighborhoods Neighborhoods shall be sized in walkable increments, with block lengths as defined in Standard 11. 8. Block Length. 7. Off-Street Connections Off-street pathways shall be connected to the street network and used to provide pedestrian and bicycle access in situations where a street is not feasible. In cases where a street is feasible, off-street pathways shall not be permitted in lieu of a traditional streets with sidewalks. However, off-street pathways are permitted in addition to traditional streets with sidewalks in any situation. 8. Block Length A. The layout of streets shall not create excessive travel lengths. Block lengths shall be a maximum of 300 to 400 feet and block perimeters shall be a maximum of 1,200 to 1,600 feet. 13Jan99 Street Standards Handbook Page 12 City of Ashland Block length is defined as the distance along a street between the centerline of two intersecting through streets. Block perimeter is defined as the sum of the block lengths of all sides of a block. B. An exception to the block length standard may be permitted when one or more of the following conditions exist. I. Physical conditions that preclude development of a public street. In certain situations where the physical features of the land create severe constraints, or natural features should be preserved, exceptions may be made. Such conditions may include, but are not limited to, topography, wetlands, mature trees, creeks, drainages, and rock outcroppings (See Section V: Hillside Streets and Natural Areas). 2. Buildings or other existing development on adjacent lands, including previously subdivided but vacant lots or parcels, which preclude a connection now or in the future considering the potential for redevelopment. 3. Where an existing public street or streets terminating at the boundary of the development site have a block length exceeding 600 feet, or are situated such that the extension of the street(s) into the development site would create a block length exceeding 600 feet. In such cases, the block length shall be as close to 600 feet as practical. C. When block lengths exceed 400 feet, the following measures shall be used to provide many connections and route options for short trips. 1. Where extreme conditions preclude street connections, continuous nonautomotive connection shall be provided with a multi-use path. In no cases shall off-street pathways be used in lieu of a traditional street with sidewalks in cases where extreme conditions do not exist. 2. Introduce a pocket park, or plaza area with the street diverted around it. 3. At the mid-block point, create a short median with trees or use other traffic calming devices to slow traffic, break up street lengths and provide pedestrian refuge. Street Standards Handbook 13Jan99 City o/Ashland Page 13 SECTION III: DESIGN STANDARDS Safety In any design situation, no topic is more important than human safety. Street design situations require the consideration of many, sometimes competing elements to make the street safe for all modes of travel. In street design, the standards that should be applied and questions that should be asked include the following. • What actions may reasonably be expected of motorists and nonmotorists along the street? • Given a foreseeable but infrequent problem, what are the ramifications on other users of the street if the problem is specially addressed in the design? • When balancing conflicting matters, the frequency of conflict between the two or more competing elements and the resulting frequency of difficulties that will be experienced should be documented. • What are the physical consequences of a particular design element or decision? • If in doubt, favor the nonmotorist and accommodate the motorist. Designing for 20mph , w m0 High-speed roads have a place between cities, but not P 10%dm°n°fcwbing through the heart of the community. Relatively low actual ���44 44q444p4QQ travel speeds, a maximum of 20 mph, for motor vehicles is fyfyCyfyt7tltltlAAAAAAAHM 3ph a critical concept in traditional street design. Low motor vehicle travel speeds positively affect safety, the non- 844 444444444444p44Q 20 automotive travel environment and the livability of �xd�a� q P neighborhood. As motor vehicle speed increases, the perception and Chancey of a Pedestrian comfort of pedestrians and bicyclists is negatively impacted 5urviving a Traffic Accident and the number of motor vehicle/pedestrian accidents increases. In general, streets with motor vehicles traveling at high speeds are unwelcoming to pedestrians and bicyclists because the impact of motor vehicles kinetic energy and loud sound. Neighborhood streets (neighborhood streets, neighborhood collectors and some avenues) should be designed for motor vehicle travel speeds of 20 mph or less. When a question exists concerning a particular design detail, the conflict should be resolved in favor of the nonvehicular users, unless the public safety will truly be jeopardized by the decision. Favoring the nonmotorist will usually result in the correct decision because motorists have the benefit of traveling in a device designed to enclose, protect and support the human(s) inside. An inconvenienced motor vehicle will seldom result in a modal shift, but an inconvenienced nonmotorist will often become a motorist resulting in a modal shift. 13Jan99 Street Standards Handbook Page 14 City of Ashland A survey by the Federal Highway Administration found that by a wide margin, residents find traffic moving at 20 mph through their neighborhoods acceptable; by an equally side margin they find traffic at 30 mph unacceptable. At 20 mph, drivers can anticipate conflicts and have time to stop for pedestrian at crosswalks. Pedestrian-vehicle accidents are less frequent and, when they occur, much less severe. Traditional neighborhood streets are designed to create an environment where drivers will realize that driving fast and aggressively is inappropriate. In other words, neighborhood streets are designed so the speed limits are self-enforcing. Narrow streets with street trees in parkrows between the curb and sidewalk and on-street parking calm traffic. In some cases, further traffic calming treatments such as curb extensions at sidewalks,textured, raised crosswalks, medians, and other tools are needed. Research has shown operating speeds decline somewhat as individual lanes and street sections are narrowed. Conversely, studies by the Institute of Transportation Engineers has shown posted speed limits are regularly exceeded if streets have "gun barrel" designs, or even gentle curves with wide cross-sections. Speed zones, "go slow" signs and lane restriping cannot compensate for the effect on drivers of the physical environment of streets designed to make driving comfortable at travel speeds above 20 mph. Elements of the Street Street design involves the creation of some of the most important and frequently used public spaces. In addition to the very important function of providing a travel corridor, streets provide critical public spaces which shape the character of Ashland's neighborhoods. Because streets serve a variety of users, street design must address the divergent needs of pedestrians, bicyclists, transit, motor vehicles, adjacent land uses and neighborhood character. There are, generally speaking, a dozen or so elements that make up a street. However, the design and assembly of those elements and the determination of the sizes and locations are individual to each street and of lasting importance. Street, public right-of-way and street right-of-way are used interchangeably.throughout this document. The term street refers to more than the paved, curb-to-curb roadway surface. It includes the sidewalk, parkrow, street trees, lighting and street furniture, bike lanes, on-street parking lanes and motor vehicle travel lanes. Right-of-way measurements include the area needed to locate all of the street ingredients. A description of the elements that comprise a street follows. Motor Vehicle Travel Lanes The width of a particular street seems to be a simple topic, but this is actually a complicated subject that requires considerable thought and attention. Auto-oriented development focuses on motor vehicles traveling safely and efficiently. This translates into designing streets so that motor vehicles are interrupted as little as possible so that continuous speeds can be maintained. Street Standards Handbook 13Jan99 City o/Ashland Page 15 To design for the continuous opportunities for free-flowing vehicles creates situations where passenger cars, the predominant vehicle most of the time, will travel at speeds greater than are desirable for pedestrians and bicyclists. Streets in Ashland must be designed to a different end so that the overall function, comfort, safety and aesthetics of a street are designed for all users and are more important than vehicular efficiency. Travel lanes of 8 to 10 feet in width are adequate for all types of vehicles that enter a neighborhood. An average car ranges from 5.5 to 6.5 feet in width. Fire trucks, large buses, RV's and semi-trucks measure 9 feet from mirror to mirror. Curbs Typically, standard vertical curbs are used on all traditional neighborhood streets. The standard vertical curb serves a number of purposes. Curbs: • act as a safety barrier for pedestrians; • channel storm water into the storm drainage system; • prevent automobiles from parking in parkrows or on sidewalks; • keep the edges of the pavement from breaking down; and • facilitate street sweeping. Bicycles A separate, striped bicycle lane is required on both sides of new boulevards and avenues because travel speeds and volumes are high. Typically, the travel speeds and motor vehicle traffic volumes associated with neighborhood streets do not necessitate a separate, striped bicycle lane. The Oregon Bicycle and Pedestrian Plan recommends bike lanes when projected Average Daily Traffic (ADT) exceeds 3,000 trips per day, and/or actual travel speeds exceed 25mph. Parking Most neighborhood streets allow on-street parking. Parallel parking is the recommended method for on-street parking, but other on-street parking methods, including diagonal and head-in, may be appropriate under certain circumstances. Diagonal and head-in parking must be carefully evaluated before implementing because it requires and additional 11 feet of street width. Parkrow and Street Trees Parkrows with street trees are a basic design feature of traditional neighborhoods. Street trees are the trees planted in the parkrow or anywhere else in the public right-of-way. The parkrow is the planting area between the curb and sidewalk. The parkrow is for the most part landscaped in residential areas. In commercial areas, the street trees should be planted in tree wells and the remaining parkrow should be paved to match the sidewalk. Nothing humanizes a street more than a row of trees shading the sidewalk. Street trees provide a buffer to pedestrians and adjacent land uses from the vehicles on the street. Street trees help calm motor vehicle traffic speeds. Street trees can enhance street image and are an important 13Jan99 Street Standards Handbook Page 16 City of Ashland part of neighborhood character. Large trees provide leafy canopies and welcome shade, buffer pedestrians, screen parked cars and traffic, break visual continuity, soften the character of the street and enhance property values. Economic benefits are reflected in the increased values of properties on streets with well-established trees. Trees are perhaps one of the very few elements of a street, along with well-designed buildings, that can be large and yet still effectively be of human scale. In addition to their naturalization of the street,trees can serve to create a frame around a street and are recognized as being very conducive to enhancing the nonmotorist environment. In most situations, street trees should line the street and be located in the parkrow. Large-scale, high canopy trees are preferred over smaller-scale trees for street tree use, whenever they can be used. Among the reasons for this are: • Use of larger trees with high canopies allows fewer trees to be used to achieve a reasonable amount of shading. • Large trees provide a canopy over the paved are of the street reducing the air temperature near the ground. Depending on the species of tree planted, research has shown that the temperature difference can range between 5 to 8 degrees Fahrenheit. • Large-scale trees are more effective in removing pollutants form the air because they provide more leaf surface per tree than small trees. A single, large, free-standing tree with a height of 75feet and a crown width of 45feet will absorb the carbon dioxide output of 800 homes in a year's time. • When large trees with high canopies are planted along streets serving commercial uses, conflicts with store signs are minimized because the tree canopy is above the sign. Large-scale trees require an adequate planting area. For this reason, parkrows must be at least 6 feet wide. Smaller parkrows may be permitted to respond to the characteristics of individual developments or street reconstruction projects such as insufficient public right-of-way, steep slopes or other physical conditions. However, the street trees must be planted properly and carefully chosen to ensure healthy growth and root control. The placement, types of trees and planting methods are addressed in the Street Tree Standards of the Site Design and Use Standards of the Ashland Land Use Ordinance. Trees require maintenance and funding to support watering, pruning, disease, pest control and other items of standard tree care. They can cause varying amounts of leaf litter. The maintenance and care of the parkrow and street trees is the responsibility of the property owner abutting the parkrow(Ashland Municipal Code 9.08.130). The placement, types of trees and planting methods are addressed in the Street Tree Standards of the Site Design and Use Standards of the Ashland Land Use Ordinance. Street Standards Handbook 13Jangg City of Ashland Page 17 Sidewalks and Crosswalks An interlinked network of sidewalks is a basic design feature of traditional neighborhoods. Sidewalks must be continuous. The walking experience must be pleasurable if people are to choose walking as a mode of transportation. Continuity, texture and richness of detail is essential to absorbing the pedestrians attention for large amounts of time at a slow speed. Interesting pavement, architectural details, placement of street trees, the width of the parkrow, the treatment of building facades, and other visual details enhance the walking experience. In contrast, this continuity can be destroyed by treeless expanses of sidewalks, open edged parking lots and blank walls. In addition to sidewalks, pedestrian networks can be formed with walkway connections to existing development and across wetlands and slopes that may not be crossed by streets without difficulty. In the center of neighborhoods, pedestrian networks may also be formed by additional walks between buildings, but not at the expense of maintaining the continuity of the pedestrian network adjacent to the streets. The treatment of intersections is especially important in determining if street crossings are convenient for pedestrians. The continuity of the sidewalks should continue across the street and be defined by a change of texture in the street. A pavement change indicates that at this point drivers must yield the road to pedestrians. Handicap access ramps should be located behind the comer and at the narrowest part of the street. Pedestrians must be provided with the shortest possible route across street intersections. This is accomplished by using small curb radii and curb extensions. As corner radius increases, the pedestrian crossing distance increases. Sight triangles should be free of street trees so that pedestrians and drivers can see each other. Curb Extenoionc Reduce Cr000ing Distance eEFam � M AFTER 6 13Jan99 Street Standards Handbook Page 18 City of Ashland Colored and Textured Cr000walk e s r, Q Application of Standards On streets classified as boulevards and avenues, which have high volumes, higher travel speeds and a larger percentage of large vehicles, the street function and average daily traffic (ADT)will necessitate adherence to the street standards outlined below. At the neighborhood collector and neighborhood street level, design must follow the standards, but be flexible enough to accommodate varying situations. One of the basic aspects of traditional street design is that the design must be very specific for the particular street at hand. When determining how to classify a new street for the purpose of design, careful attention should be given to considering the street as a whole in the context of the neighborhood, of the underlying zoning and land uses, and the future amount of traffic, rather than strict adherence to using projected average daily traffic (ADT) figures alone. Care must be taken not to focus on efficiency and worst case scenarios. The end goal should be to balance creating a notable, livable, functional street for the neighborhood, and providing a variety of transportation options for residents. Street Standards Handbook 13Jan99 City of Ashland Page 19 Table 1: City of Ashland Street Design Standards WITHIN CURB-TO-CURB AREA TYPE OF STREET ADT R.O.W. CURB-TO- MOTOR MEDIAN BIKE PARK- CURB PARK- SIDE. WIDTH CURB VEHICLE ANDIOR LANES ING ROW WALKS PAVEMENT TRAVEL CENTER WIDTH LANES TURN LANE on on on on both both both both sides side. sides sides 2-Lane Boulevard 8,000 in 81•-87' U. 1r non. 2ae6' ma• e• 7'4•' 6,10" 3-Lane Boulevard 30,000 73'-99' 46• 1r 12' 2ae8' in 81 6^ Re" 8•-loll 5-Lane Boukwsrd ADT 95'421- BB' 11' 12' 2 at 6' In e' e- 7'3" 61.10, 2-Lane Avenue 3,001)ill 69'-86' 32-33' 10'-10.5' none 2aI8' in e' 6' 7'-8" 8'-10" each bays 10,000 YLana Avenue ADT 70.5'- I3.544.6' 10'-10.5' 11.5' 2 at 6' In e' 6' 97.5• each bays Neighborhood Collector, Residential 1,500 ill NA NA3 No Parking 5,000 49131' 22' 11' none e' 8' 5'3' Parking One Side ADT 60'-66' 25'-27' 9'40' one 7- e' 7'-0' 5'-0' Paneling Both Sides 6743' 32-34' e'-10' two 7' 6' 7'-8' 5'4' Neighborhood Collector, CommerGal Paralhd Parking One Side 55'35' 28' 10' on.6' 61 71" 6.40" Parallel Parking Both Sides 63'-73' 38• 10' two 8' 6' 7'd•' 6'-10" Diagonal Parking One Side 65'-7!' 37' 10' on. e' 7'-8" 6'-f0" Diagonal Parking Both Sid" 81'-91' 54. 10' Mu 6' 7'd" 8'-10^. Neighborhood Stmt, ResidenOM less NA NA 3 than ParMng One Side 1,500 47'31' 22• 15' one 7- 6' 7'-8' 5'-0' Parking Both Sides ADT 11-441 50'-57' 25'-28' Queuing two 7- 6' 7'-0' 5'4' lanes Alley NA 18• 12'paved NA NA NA none none none none width,2' ships on both ahlea MuKFUae path NA 10'-18' 6.40'paved NA NA NA none nwra none none width,2'4' strips on both aides 'hard scope parkmw with fm wells a hall be used in commercial arcs 3 6-sidewalk shall be installed In residential ems,V-10-sidewalk shall be installed In commercial am. 3 bike lanes era generally not needed on low volume(less than 3,000 AD7)andlor low Navel speed(Less than 25mph)strata 13Jan99 Street Standards Handbook Page 20 City of Ashland Street Design Standards A description of street design standards for each street classification follows. For an abbreviated presentation of the street right-of-way standards, see Table 1. All elements listed are required unless specifically noted. Approval Standards: New and reconstructed streets shall conform to the following design standards. Boulevard Boulevards are major thoroughfares filled with both human and vehicular activity. Design should provide an environment where walking, bicycling, using transit and driving are equally convenient and should facilitate the boulevard's use as a public space. Design should start with the assumption that the busy nature of a boulevard is a positive factor and incorporate it to enhance the street scape and setting. A 2-lane, 3-lane, or 5-lane configuration can be used depending on the number of trips generated by surrounding existing and future land uses. Street Function: Provide access to major urban activity centers and provide connections to regional traffic ways such as Interstate 5. Traffic without a destination in Ashland should be encouraged to use regional traffic ways and discouraged from using boulevards. Connectivity: Connects neighborhoods to urban activity centers and to regional traffic ways such as Interstate 5. Average Daily Traffic: 8,000 - 30,000 motor vehicle trips per day Managed Speed:25 mph - 35 mph Right-of-Way Width: • 61' - 87' for 2-Lane • 73' - 99' for 3-Lane • 95' - 121' for 5-Lane Curb-to-Curb Width: • 34' for 2-Lane • 46' for 3-Lane • 68' for 5-Lane Motor Vehicle Travel Lanes: • Two I P travel lanes for 2-Lane • Two I F travel lanes, one 12' median/center turn lane for 3-Lane • Four I F travel lanes, one 12' median/center turn lane for 5-Lane Bike Lanes: Two 6' bike lanes, one on each side of the street moving in the same direction as motor vehicle traffic Street Standards Handbook 13Jan99 City of Ashland Page 21 Parking: In 8' - 9' bays Curb and Gutter: Yes 6" verticaVbarrier curb Parkrow: 7' - 8' on both sides. Hard scape parkrow with street trees planted in wells shall be used in commercial areas. Sidewalks: 6' on both sides in residential areas, 8' - 10' on both sides in commercial areas Boulevard 3-Lane n Ooa ,1 � 12' Bike Travel Mullen Travel Bike Lane Lane and/or Lane Lane Center Planting Planting Turn ` Strip 51Aewalk SlAewalk Pavement I-on- Right-oF-Way 13Jan99 Street Standards Handbook Page 22 City of Ashland Avenue Avenues provide concentrated pedestrian, bicycle, transit and motor vehicle access from neighborhoods to neighborhood activity centers and boulevards. Avenues are similar to boulevards, but are designed on a smaller scale. Design should provide an environment where walking, bicycling, using transit and driving are equally convenient and should facilitate the avenue's use as a public space. A 2-lane, or 3-lane configuration can be used depending on the number of trips generated by surrounding existing and future land uses. Street Function: Provide access from neighborhoods to neighborhood activity centers and boulevards. Connectivity: Connects neighborhoods to neighborhood activity centers and boulevards. Average Daily Traffic: 3,000 - 10,000 motor vehicle trips per day Managed Speed: 20 mph - 25 mph Right-of-Way Width: • 59' - 86' for 2-Lane • 705 - 975 for 3-Lane Curb-to-Curb Width: • 32' - 33' for 2-Lane • 435 - 445 for 3-Lane Motor Vehicle Travel Lanes: • Two 10' - 10.5' travel lanes for 2-Lane • Two 10' - 10.5' travel lanes, one 11.5' median/center turn lane for 3-Lane Bike Lanes: Two 6' bike lanes, one on each side of the street moving in the same direction as motor vehicle traffic Parking: In 8' - 9' bays Curb and Gutter: Yes, 6" vertical/barrier curb Parkrow: 7' - 8' on both sides. Hard scape parkrow with street trees planted in wells shall be used in commercial areas. Street Standards Handbook 13Jan99 City of Ashland Page 23 Avenue 3-Lane 51ke Travel Median Travel Bike Lane Lane and/or Lane Lane Center Plantin Planting Timm e 5trip Lane Strip 51Aewalk 5idewelk b4 F'_bb fi' Pavement . 705-97.5' Right-of-Way Sidewalks: 6' on both sides in residential areas, 8' - 10' on both sides in commercial areas 13Jan99 Street Standards Handbook Page 24 City of Ashland Neighborhood Collector Neighborhood Collectors provide access to neighborhood cores and gather traffic from various parts of the neighborhood and distribute it to the major street system. Different configurations with several on-street parking options are provided for residential and commercial areas. Residential Neighborhood Collector Street Function: Provide access in and out of the neighborhood. Connectivity: Collects traffic from within residential areas and connects these areas with the major street network. Average Daily Traffic: 1,500 to 5,000 motor vehicle trips per day Managed Speed: 15 mph- 20 mph Right-of-Way Width: • 49' - 51' for No On-Street Parking • 50' - 56' for Parking One Side • 57' - 63' for Parking Both Sides Curb-to-Curb Width: • 22' for No On-Street Parking • 25' - 27' for Parking One Side • 32' - 34' for Parking Both Sides Motor Vehicle Travel Lanes: • Two 1 I' travel lanes for No On-Street Parking • Two 9' - 10' travel lanes' for Parking One Side and Parking Both Sides Bike Lanes: Generally not needed on low volume/low travel speed streets. If motor vehicle trips per day exceed 3,000, and/or actual motor vehicle travel speeds exceed 25 mph, a bike lane shall be required. Parking: • One 7' lane for Parking One Side • Two 7' lanes for Parking Both Sides Parking may be provided in 7' bays rather than a continuous on- street parking lane. Curb and Gutter: Yes, 6" vertical/barrier curb Street Standards Handbook 13Jan99 City of Ashland Page 25 Parkrow: • 8' parkrow on both sides for No On-Street Parking • T - 8' parkrows on both sides for Parking One and Both Sides Sidewalks: 5' - 6' on both sides, use 6' in high pedestrian volume areas with frequent 2-way foot traffic Reoidential Neighborhood Collector No Parking n' n' 0. Tyrol LPPe TrPVeI lee b' Plantln0 Pbntirg 3'-6' Swp 9srlp 5.-8. 9Werialk SNeralk f 2Y PPwment vbhc-af'wq 13Jan99 Street Standards Handbook Page 26 City of Ashland Residential Neighborhood Collector Parallel Parking One Side jaia m rJ T.e' r..uy r...•e+... r...•w u.e T.e• runvry 9NM 5• a• e 6 aulr r Suaw.lk SNwalk RIgFSM-WIY Residential Neighborhood Collector Parallel Parking Both 5ideo T 9'-10' 9'-10' T _7_s, Parking Travel Lane 7ravd Lane ParYJng PlanUng F'IarRing 5. Sidewalk 5LriP 5trip 51dewalk 32 -M, Pavement 5T-GV Right-of-Way Street Standards Handbook i3Jan99 City of Ashland Page 27 Commercial Neighborhood Collector Street Function: Provide access in and out of neighborhoods and to neighborhood core with shopping and services. Connectivity: Collects traffic from within residential areas. Provides neighborhood shopping opportunities and connects these areas with the major street network. Average Daily Traffic: 1,500 to 5,000 motor vehicle trips per day Managed Speed: 15 mph- 20 mph Right-of-Way Width: • 55' - 65' for Parallel Parking One Side • 63' - 73' for Parallel Parking Both Sides • 65' - 74' for Diagonal Parking One Side • 81' - 91' for Diagonal Parking Both Sides Curb-to-Curb Width: • 28' for Parallel Parking One Side • 36' for Parallel Parking Both Sides • 37 for Diagonal Parking One Side • 54' for Diagonal Parking Both Sides Motor Vehicle Travel Lanes: Two 10' travel lanes Bike Lanes: Generally not needed on low volume/low travel speed streets. If motor vehicle trips per day exceed 3,000, and/or actual motor vehicle travel speeds exceed 25 mph, a bike lane may be needed. Parking: • One 8' lane for Parallel Parking One Side • Two 8' lanes for Parallel Parking Both Sides • One 17' lanes for Diagonal Parking One Side • Two 17' lanes for Diagonal Parking Both Sides Parking may be provided in 7' bays rather than a continuous on- street parking lane. Curb and Gutter: Yes, 6" verticalibarrier curb 13Jan99 Street Standards Handbook Page 28 City of Ashland Parkrow: 7' - 8' on both sides. Hard scape parkrow with street trees planted in wells shall be used in commercial areas. Sidewalks: 6' - 10' on both sides Commercial Neighborhood Collector Parallel Parking One Side ° e• is �o• T_a. Parking Travel Lane Travel Lane 6•_ 1100, Planting C.-10. - 5ldewalk Strip Strip Sidewalk 25 Pavement' 56-65' Right-of-Way Street Standards Handbook 13Jan99 City of Ashland Page 29 Commercial Neighborhood Collector Parallel Parking both 5i6lee 8' 10' 10' 8' 7•.8. Parking Travel Lane Travel Lane Parking 7-8. 6•-10• Planting Planting y-10' 51dewalk strip Strip 514ewalk 36 ' Pavement ' Ryht-of-Way Commercial Neighborhood Collector Angled Parking One Side t7 i t0' 10' 7-8' Parking 4ave1 Lane Travel Lane 7-8' 61-10' Planting Pbrtting 6'-10' Sidewalk salp strip Sidewalk 37 Pavement . C5'-74' Right-of-Way 13Jan99 Street Standards Handbook Page 30 City of Ashland Commercial Neighborhood Collector Angled Parking Both Sides Ilia i "P T 9 0' F.M, Tr Ie W r...a iris P.Mnd r-B' s.io• W;pn y rww e.�a 9knV wW�k Slfw.lk Pavement 81'-91' Right-of-Way Street Standards Handbook 13Jan99 City of Ashland Page 31 Neighborhood Street Neighborhood Streets provide access to individual residential units and neighborhood commercial areas. Different configurations with several on-street parking options are provided for residential and commercial areas. Neighborhood Street For use in the following single-family residential zones - WR (Woodland Residential), RR- 1 and RR- .5 (Low Density Residential, and R-1-3.5, R-1-5, R-1-7.5 and R-1-10 (Single- Family Residential) unless specifically noted. Street Function: Provide access to individual residential units and commercial areas. Connectivity: Connects to higher order streets. Average Daily Traffic: 1,500 or less motor vehicle trips per day Managed Speed: 10 mph- 20 mph Right-of-Way Width: • 47 - 51' for Parking One Side • 50' - 57' for Parking Both Sides Curb-to-Curb Width: • 22' for Parking One Side • 25' - 28' for Parking Both Sides Motor Vehicle Travel Lanes: • One 15' queuing lane for Parking One Side • One 11' queuing lane for Parking Both Sides in the R-1 zone, One 14' queuing lane for Parking Both Sides in higher density residential areas (i.e. R-1-3.5, R-2 and R-3) On local residential streets with adequate off-street parking, a single 14' wide traffic lane may be permitted for both directions of vehicle traffic. The single traffic lane is intended to create a "queuing street" such that when opposing vehicles meet, one of the vehicles must yield by pulling into a vacant portion of the adjacent parking lane. This queuing effect has been found to be an effective and safe method to reduce speeds and non-local traffic. Bike Lanes: Generally not needed on low volume/low travel speed streets. 13Jan99 Street Standards Handbook Page 32 City of Ashland Parking: • One 7' lane for Parking One Side • Two 7' lanes for Parking Both Sides Parking may be provided in 7' bays rather than a continuous on- street parking lane. Curb and Gutter: Yes, 6" vertical/barrier curb Parkrow: • 8' parkrow on both sides for No On-Street Parking • 7 - 8' parkrows on both sides for Parking One and Both Sides Sidewalks: 5' - 6' on both sides,use 6' in high pedestrian volume areas with frequent 2-way foot traffic Street Standards Handbook 13Jan99 City of Ashland Page 33 Reeidential Neighborhood Street Parallel Parking One S'de T 15' 4- J. rbntmgulp SW Aik 5w—M 2z Pavemnrt RyFt-ol-Wry Residential Neighborhood Street Parallel Parking Both Sides ir a �._8. Perking Travel Lane Parking �.-8. Planting (Quwing) PbnUrg 5'-6' SErlp 5Ydp 51A.1k 514e.Ik 25'-28' Pavam 50'-57 PJght-of-Way . 13Jan99 Street Standards Handbook Page 34 City of Ashland Afty The alley is a semi-public neighborhood space that provides access via the rear of the property. The use of alleys eliminates the need for front yard driveways and provides the opportunity for a more positive front yard street scape, allows the street located adjacent to the front of properties to be designed using a narrow width with limited on-street parking, and creates the opportunity for the use of narrower lots to increase residential densities. Alleys are appropriate in all residential areas and in some commercial areas for business frontage. Alleys provide access and delivery depending on the circulation pattern of the area. Street Function: Provide rear yard access and delivery to individual residential and commercial properties, and an alternative utility placement area. Connectivity: Connects to all types of streets. Average Daily Traffic: Not applicable Managed Speed: Not applicable, motor vehicle travel speeds should be below 10 mph Right-of-Way Width: 16' Pavement Width: 12' with 2' graveled or planted strips on side Motor Vehicle Travel.Lanes: Not applicable Bike Lanes: Not applicable, bicyclists can easily negotiate these low use areas Parking: No parking withing the right-of-way Curb and Gutter: No curb, use inverse crown Parkrow: Not applicable Sidewalks: Not applicable, pedestrians can easily negotiate these low use areas Street Standards Handbook 13Jan99 City of Ashland Page 35 Alley 12' F z -yr Unpaved 5tripe 16. Right-oF-Way 13Jan99 Street Standards Handbook Page 36 City of Ashland Multi-use Path Multi-use paths are off-street facilities used primarily for walking and bicycling. These paths can be relatively short connections between neighborhoods (neighborhood connections), or longer paths adjacent to rivers, creeks, railroad tracks and open space. Function: For pedestrians and bicyclists, provide short connections between destinations and longer paths in situations where a similar route is not provided on the street network. Connectivity: Enhances route options and shorten distances traveled for pedestrians and bicyclists. Right-of-Way Width: 12' - 18' Pavement Width: 6' - 10' with 2' 4' graveled or planted strips on side Curb and Gutter: No curb Multi-U5e Path ® po 6'to 10' Varies R 2'to 4' unpaVC4 5tripe 10%;018' Right-of-Way Street Standards Handbook 13Jan99 City of Ashland Page 37 SECTION IV: CROSSWALKS AND STREET CORNER RADIUS Pedestrians must be provided with the shortest possible route across street intersections. This is accomplished by using small curb radii and curb extensions. At the street corner, where one curbed street meets another is known as the curb return. The measure of the sharpness of the comer, or curb return is known as the curb return radius (Crr). Effect of Corner Turning Radii on Pedestrian Crossing Distances Sidewalk with nature strip Centerline of crosswalk 5 6 wide nd.11, 26 fl wide Slreet Radius rosst g Increased Percent Distance Crossing Increase i 15' 23' —25'—T� 35 _ +l6 T8e7- 561--- --6 r —+39' 566 With a larger Crr, turning movements of right-turning vehicles are easier and possible at faster speeds, but the length of the crosswalk needed to cross the street for pedestrians at that point is also increased. As the Crr increases, the distance the pedestrian must cross increases, and the time it takes for the pedestrian to cross the intersection increases. Higher turning vehicular speeds are encouraged and dangerous"rolling stops" become more frequent. Table 2 exemplifies the affect on intersection crossings as Crr increases from 15 feet to 35 feet. Table 2: Affect on Pedestrian Crossing of Curb Return Radius SIDEWALK WIDTH 6' 6' 6' e' 8' 8' 10' 10' 10' 10' PARKROWWIDTN 6' 6' 6' 6' 6' 6' 6' 6' 6' 6' CURB RETURN RADIUS 15' 25' 30' 15' 25' 30' 15' 25' 30' 35' CROSSING DISTANCE ADDED TO STREET WIDTH 2.5' 11.6' 17.2' 1.7' 10.0' 15.3' 1.1' 8.6' CROSSING TIME ADDED WITH ADDITIONAL STREET 0.7 3.3 4.9 0.5 2.9 4.4 0.3 2.5 WIDTH(SECONDS) from Traditional Neighborhood Development Street Design Guidelines,Institute of Transportation Engineers 13Jan99 Street Standards Handbook Page 38 City of Ashland Crosswalk and Curb Return Radius Standards Approval Standards: New and reconstructed crosswalks and comers shall conform to the following curb return radius standards. 1. Crr Selection Crr shall be selected based on reasonable anticipated vehicular and pedestrian traffic volumes, traffic types and intersection control devices. 2. Recommended Range for Neighborhoods The Crr shall be between 10 to 15 feet in neighborhoods, excluding intersections involving boulevards. 3. Design for Large Vehicles When designing Crr, allow for large vehicles to swing across the centerline of the street as per AASHTO standards. 4. On-Street Parking On-street parking shall begin a minimum of 20 feet from any intersection involving boulevards and avenues to provide clear vision for pedestrians, bicyclists and drivers. This setback will also assist larger vehicles to turn. 5. Large Crr Mitigation At intersections with Crr 15 feet or larger with high pedestrian traffic volumes, paver bulb outs,textured crossings and other appropriate traffic calming treatments shall be used to facilitate pedestrian travel. 6. Historic District The Crr for newly constructed or reconstructed street corners in the Historic District shall match and in not exceed what historically has been used in the remainder of the Historic District. 7. Vision Clearance Area No obstructions greater than 2.5 feet high, nor any landscaping which will grow greater than 2.5feet high, with the exception of trees whose canopy heights are at all time greater than 8feet, shall be placed in a vision clearance so that pedestrians and Street Standards Handbook 13Jan99 City of Ashland Page 39 drivers can see each other. See 18.72.120 of the Ashland Land Use Ordinance for the vision clearance standards. SECTION V: HILLSIDE STREETS AND NATURAL AREAS Occasionally, streets are constructed in locations with significant natural features which require special accommodations such as in hilly areas, near creeks, rock outcroppings, drainages, or wetlands. In these cases, specific considerations should be made to minimize negative impacts. For example, wide streets along steep slopes require much larger hillside cuts than narrow streets. Streets constructed in hillside areas or natural resource areas should minimize negative impacts and use minimal cut and fill slopes. Generally, the range of street types make it possible to construct or improve streets in accordance with the design standards. In certain situations, however, exceptions should be made. Exceptions could result in construction of meandering sidewalks, sidewalks on only one side of the street, or curbside sidewalk segments instead of setback walks. Hillside Lands and Natural Area Street Standards Approval Standards: Hillside Lands is defined in Chapter 18.62,Physical and Environmental Constraints, of the Ashland Land Use Ordinance. Development of streets in Hillside Lands must be done in accordance with the standards in Chapter 18.62. Streets in Hillside Lands may require the following special accommodations. 1. Clear Travel Lane New streets shall provide a 20 feet clear travel lane area in areas designated Hillside Lands. 2. On-Street Parking At Foot Steep Hills Ample on-street or bay parking shall be provided at the foot of steep hills, especially those prone to snow and/or ice build up. 3. Pedestrian Paths A pedestrian path may be substituted for a sidewalk on one side of the street to accommodate topography. 4. Preserving Natural Features A. Streets shall be located in a manner which preserves natural features to the greatest extent feasible. 13Jan99 Street Standards Handbook Page 40 City of Ashland I. Whenever possible, street alignments shall follow natural contours and features so that visual and physical access to the natural feature is possible. 2. Streets shall be situated between natural features, such as creeks, mature trees, drainages, open spaces and individual parcels in order to appropriately incorporate such significant neighborhood features. 5. Exceptions to Street Design Standards Generally, the range of local street types makes it possible to construct or improve local streets in accordance with the street design standards. In certain situations where the physical features of the land create constraints, or natural features should be preserved, exceptions may be made. Exceptions could result in construction of meandering sidewalks, sidewalks on only one side of the street, or curbside sidewalk segments instead of setback walks. Exceptions shall be allowed when physical conditions preclude development of a public street, or components of the street. Such conditions may include, but are not limited to,topography, wetlands, mature trees, creeks, drainages, and rock outcroppings. 6. Dead End Streets Generally,the range of local street types make it possible to construct or improve local streets in accordance with the street design standards. In certain situations where the physical features of the land create severe ' constraints, or natural features should be preserved, exceptions may be made. Dead- end streets may be permitted in areas where topographic, wetland, creeks or other physical features of the land preclude street connections. Only neighborhood streets may be dead end roads. No dead end street shall exceed 500 feet in length, not including the turnaround. SECTION VI: DRIVEWAY APRON AND CURB CUTS Driveway aprons, often referred to as private accesses, affect the safety, capacity and character of a street. Motorists turning into and out of private driveways or parking lots can be the source of potential conflicts with pedestrians, bicyclists and motor vehicles. In addition, motorists entering and existing the street system slow down traffic and thereby reduce the traffic flow and street capacity. In Ashland, the Railroad District is well used by pedestrians. There are many factors which affect the large amount of foot traffic such as interesting architecture, relatively flat terrain, large Street Standards Handbook 13Jan99 City of Ashland Page 41 parkrows with many trees, and the close proximity to the downtown. However, one of the street design elements which makes the pedestrian environment convenient, safe and inviting is the minimal amount of automobile traffic pulling in and backing out of driveways which cross the sidewalk. Every driveway apron is a challenge for pedestrians. As the number of private accesses increases, the sidewalk loses continuity as the surface dips up and down with the driveway curb cuts. Even able-bodied pedestrians can have trouble negotiating excessive dips and cross-slopes. The combination of an uneven surface and the continuous potential threat of a motor vehicle impeding on the sidewalk negatively affects the pedestrian environment and the character of the street. Public accesses, meaning public streets, can have the same affect on safety and capacity of the street system. However, as long as streets are spaced at reasonable distances,the potential impact is not as great as having numerous driveway curb cuts within one block length. The Driveway Apron and Curb Cut Standards apply to private accesses on neighborhood collector and neighborhood streets. Chapter 8, Access Management, of the Transportation System Plan is the ruling document concerning the spacing of private and public accesses on boulevards and avenues. Driveway Apron and Curb Cut Standards Approval Standards: New, reconstructed streets, curb cuts and driveway aprons shall conform to the following,driveway apron and curb cut standards. 1. Spacing Driveway curb cuts shall be spaced at least 24 feet apart as measured between the bottoms of the existing or proposed apron wings of the driveway approaches. 2. Width The width of driveway curb cuts and aprons shall be minimized in the parkrow and sidewalk area. The driveway width may be increased in the private yard area. 3. Shared Driveways The number of driveway intersections with streets shall be minimized by the use of shared driveways with adjoining lots where feasible. 4. Number of Driveway Curb Cuts Per Lot For single-family and multi-family developments, one driveway curb cut is permitted per lot. Larger multi-family developments may require more than one driveway curb 13Jan99 Street Standards Handbook Page 42 City of Ashland cut. For commercial and industrial developments, driveway curb cuts shall be minimized where feasible. 5. Alley Access If a property has alley access, a curb cut for a driveway apron is not permitted. SECTION VII: LOCAL IMPROVEMENT DISTRICTS AND STREET RIGHT-OF-WAY IMPROVEMENTS A local improvement district (LID) is a district formed for the purpose of carrying out local improvements(i.e. paving of streets, construction of storm sewers). Property owners within the LID are assessed for the cost of the improvements. In Ashland, LID's are used to improve streets, and are used in a variety of situations. In some cases, development has preceded the street improvement with property owners signing in favor of participating in the cost at a later date. In these situations, the unpaved road must be designed to fit within the public right-of-way and the surrounding development. In other cases, the street is built prior to any adjacent development and the street design process tends to be more flexible. Generally, the range of street types make it possible to construct or improve streets in accordance with the design standards. In certain situations where adjacent development has occurred prior to the street improvement, constraints may occur due to natural features or the built environment, _ and exceptions to the street design standards may be made. For example, exceptions could result in construction of a narrower curb-to-curb width, meandering sidewalks, sidewalks on only one side of the street, or curbside sidewalk segments instead of setback walks. Local Improvement District (LID) Standards Approval Standards: Streets built and funded using a local improvement district (LID) may be constrained by natural features and/or the built environment, and as a result, shall be allowed the following exceptions to the street design standards as described below. 1. Curb-to-Curb Width Street improvements constructed through a LID shall be permitted to reduce the required curb-to-curb width to preserve significant natural features,to accommodate existing structures and to ensure compatibility with the surrounding neighborhood. A reduction in the required curb-to-curb width shall require the approval of the Ashland Planning, Engineering, Police and Fire Departments. Street Standards Handbook 13Jan99 City of Ashland Page 43 2. Exceptions to Street Design Standards Generally, the range of local street types make it possible to construct or improve local streets in accordance with the street design standards. In certain situations where the physical features of the land or existing neighborhood create constraints, or natural features should be preserved, exceptions may be made. Exceptions could result in construction of meandering sidewalks, sidewalks on only one side of the street, or curbside sidewalk segments instead of setback walks. 3. Retrofitting Existing Paved Streets With Sidewalks and Parkrows In some cases, streets have wider curb-to-curb widths than is currently required. When retrofitting existing paved streets with sidewalks and/or parkrows, constructing sidewalks and/or parkrows from the curb line in towards the centerline (on top of existing pavement) may be permitted in certain situations. Building sidewalks and/or parkrows in place of existing pavement is generally limited to situations where a sidewalk and/or parkrow will be continuous along the entire side of the street. 4. Pedestrian Paths A pedestrian path may be substituted for a sidewalk on one side of the street to accommodate topography. 5. Preserving Natural Features A. Streets shall be located in a manner which preserves natural features to the greatest extent feasible. 1. Whenever possible, street alignments shall follow natural contours and features so that visual and physical access to the natural feature is possible. 2. Streets shall be situated between natural features, such as creeks, mature trees, drainages, open spaces and individual parcels in order to appropriately incorporate such significant neighborhood features. 13Jan99 Street Standards Handbook Page 44 City of Ashland ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18.88, CHAPTER 18.72, CHAPTER 18.76, CHAPTER 18.80, CHAPTER 18.82, AND CHAPTER 18.92 OF THE ASHLAND MUNICIPAL CODE - LAND USE ORDINANCE, ADOPTING NEW STREET STANDARDS. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: Annotated to show deletions and additions to the code sections being modified. Deletions are hned4hfeugh and additions are shaded. SECTION 1. Section 18.88.020 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance is amended to read: 18.88.020 Definitions. The following terms are defined for the purpose of this Chapter and do not otherwise apply to the Land Use Ordinance: A. Block Length. The distance along a street between the centerline 11-- __ _ _ of two intersecting through streets: B` Block Renmdtdr:° The sum of the-block lengths of all sides of a block: Building Envelope. An area, within the property boundaries of a parcel, within which a permitted structure can be placed. B-D. City Facility. A public service or facility provided, owned and controlled by the City. (Ord. 2630 S6, 1991) G E. Diameter Breast Height. The outside diameter of the trunk of a tree, measured four and one-half (4 '/2) feet above ground level. B;F. Homeowners Association. A homeowners association is an organization formed for the maintenance and operation of the common areas of the development. The membership in the association must be automatic with the purchase of a dwelling unit or other property in the planned development. The association's principal source of funds shall be an assessment levied against each dwelling unit or other property, which assessment shall be enforceable as a lien against the property. G. tfucted 'Street. A public street, ora private'drive.serving §_r_eater'than three units, or a driveway that has been"obstructed by agate or other barriers designed to restrict access.., E H. Open Space. A common area designated on the final plans of the development, permanently set aside for the common use of the members of the homeowners association, which open area may be Page 1 landscaped and/or left with a natural vegetation cover, and in which area no thoroughfares, parking areas, or improvements other than recreational facilities are located. All developments with a base density of 10 units or greater shall provide a minimum of 5% of the total lot area in Open Space that is not subject to bonus point calculations. Bonus points shall only be awarded to that Open Space area in excess of the 5% required for developments of 10 units or greater. Open Space shall be optional for developments of less than 10 units, unless required by the application of the approval criteria. (Ord. 2630 S6, 1991) E I. Pedestrian Path. A graded cleared way, adjacent to the curb at curb level, for individuals who travel on foot. G J. Unbuildable Area. All areas outside of building envelopes and within open space. K Street Standards' All standards inathe City,of Ashland,Street Standards°Handbook and"standards under 18.88.050'2 SECTION 2. The following subparagraph g is added to Section 18.88.030.A.4 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance: g: The di§VeloME grcotnplies with hoe Street_Standards; SECTION 3. The following subparagraph g is added to Section 18.88.030.B.5 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance: g: Theldevelopriment complies with!the Street Standards: SECTION 4. Section 18.88.050 in the Performance Standards Options Chapter of the Ashland Land Use Ordinance is amended to read: 18.88.050 Street Standards. The fellowing stfeet standards shall apply to developments under this GhEtpteF. Street standaMs shall be established by the number of dwelling units served by the street. Alltdevin 88:-0elopr'nent un8_erthi9 Chapter shall conform to the'Street Standards as defed in 18. 20 AK fol[owing-standatds'regplate the developmeii of streets and are imaddition The;,._ __ _ .0 to'the`standards contained in the Street"Standards`Handbook. A. &treet�ypes: en the StFeet parking in eurbside lames. Any eolleCtff street e Page 2 dwelling tinits. The following stamdaFd *9 fof tFavel lanes only; on- stFeet parking rnarbe pro-Vide-orl M, bays ofin etirbs;de lanes. Thee Right of-way Street Impfovement, eurb to eurb 22 fee Sidewalk, both sides 5 feet 3. Lane. A lane is a stfeet whieh serves ffem 4 19 dwelling ti as foNews! Right of-way Sidewalk, onside A feet Per-, one-snide M-1 4. F4ag Private Drive. A flag dfive rivate drive feed isJ9 road in pnvate_ownership-not-dedicated to the public; which serves three (3) or less units. No curbs or sidewalks are required for a privatewflag drive. On- street parking;is-prohibited on-private-drives. The private flag drive standard is as follows: 3 Units 1529 feet with 2028 feet dedicated width 2 Units 15 feet with 20 feet dedicated width 1 Unit 12 feet with 15 feet dedicated width B5. Dedicated Public Streets Required. All roads which serve four-(4j units or greater, and which are in an R-1, RR and WR zone, must be dedicated to the public and shall be developed to lff<prevemenf the Street Setandards of this section established All foads whoeh sefve less than fell e paved to alley standafds e tablis-heed by the Pub- Bepaftrfiefrt. 2484 64, 1988) C6. Dead End. No dead end road shall exceed 500 feet in length, not including the turnaround. Dead end roads must terminate in an improved turnaround as defined in the Performance Standards guidelines adopted pursuant to Section 18.88.090. Page 3 D. Obstructed'Streets. Creating an obstructed street is prohibited. EB. Street Grade. Street grades measured at the street centerline for dedicated streets and flag drives shall be as follows: 1. Street and private fiag drive grades in Performance Standards Developments shall not exceed a maximum grade of 15%. No variance may be granted to this section for public streets. Variances may be granted for private flag drives for grades in excess of 15% but not greater than 18% for no more than 200'. Such variances shall be required to meet all of the criteria for approval as found in 18.100. Pti_4W,:Fft drives serving structures greater than 24' in height, as defined in 18.08.290, shall provide a Fire Work Area of 20' by 40' within 50' of the structure. The Fire Work Area requirement shall be waived if the structure served by the drive has an approved automatic sprinkler system installed. Pfiyja Flag drives and work areas shall be deemed Fire Lanes and subject to all requirements thereof. Private Flag drives greater than 250' in length shall provide a turnaround as defined in the Performance Standards Guidelines as provided in 18.88.090. (Ord. 2663 S5, 1992) F. Exception toStreefSti3ndards'"`An exception toahe'Street`Standards is not sutijecfto'the Vari ance requirements ofsection 18 100 anii may be granted With "respect to tK6e Street Standards in 18 8&050'if all of the ---. following circumstances,:are found to exist; A, There_is- iemonstrable difficulty m meeting the specific reuirements of thistchapter due toga urnque or unusual a'-§P 111-1.1,_q-1 ft,' o proposed use of the site: B5 T=he variance will;result_mrequal orsuperiortransporta ion facilities and connectty, C: The variance isthe minimum necessary to alleviate the difficulty; and D; The variance is consistent with the,-"stated Purpose and"Intent of the Performance Standards Options Chapter. SECTION 5. The following subsection D is added to Section 18.88.060 in the Performance Standards Options of the Ashland Land Use Ordinance: K. Signing of Streets. The:installation-of"No Parking" signs regulating Page 4 parking in the public right-of-way and any other signs related to the regulation of on-street parking shall be consistent with the Street Standards in 18.88.050, and shall be consistent with the respective Planning_Approval. SECTION 6. Section 18.72.070.D in the Site Design and Use Standards Chapter of the Ashland Land Use Ordinance is amended to read: D. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm drainage, and adequate transportation can and will be provided to and through the subject property. All improvements in the streetright-of-way_shall comply with the Street Standards in Chapter 18:88, Perf rmance?Standards Option§2 (Ord. 2655, 1991) SECTION 7. Section 18.72.120.D in the Site Design and Use Standards Chapter of the Ashland Land Use Ordinance is amended to read: D. Access Requirements for Multi-family Developments. 419 All multi-family developments which will have automobile trip generation in excess of 250 vehicle trips per day shall provide at least two driveway access points to the development. Trip generation shall be determined by the methods established by the Institute of Transportation Engineers. (Ord. 2544 S2, 1989) 2' Creating an obstructed street as defined in 18.88:020 G, is prohibited) SECTION 8.. Section 18.76.050.E in the Partitions Chapter of the Ashland Land Use Ordinance is amended to read: E. The partitioning is in accordance with the design and street standards contained in the Chapter 18.88, Performance''Standards„Options err £abdivisierts. -- SECTION 9. Section 18.76.170 in the Partitions Chapter of the Ashland Land Use Ordinance is amended to read: 18 76 170 Exterior Unimproved Streets and Access Ways. The following improvements are required for property being minor land partitioned adjacent to a street not improved to full city and standards. Major land partitions shall comply with the requirements of the Street Standards in Subdivision Chapter 18.88, Performance Standards Options felat+ng tes#feets. These requirements shall apply to streets which are dedicated in whole or in part, or where the Page 5 Planning Commission finds that it is essential to the future development and interior access or circulation of an area for dedication to be provided. All improvements shall be along the entire frontage of the property and along the unimproved street to the nearest fully improved collector or arterial street, and are to be installed at the expense of the land divider. (Ord. 2551 S3, 1990) A. The final elevation of the street be established as specified by the Director of Public Works except where the establishment of the elevation would produce a substantial variation in the level of the road surface. In this case, the lot's slopes shall be graded to meet the final street elevation. B. The street be graded (cut and filled) to its standard physical width, and surfaced as required in 18.76.050 G. prior to the signature of the partition survey plan by the City of Ashland. (Ord. 2551 S4, 1990) C. Drainage ditches be provided at the probable curb and gutter location. D. Pedestrian ways (unimproved sidewalks) be provided within the street right-of-way between the drainage ditch and the property line. E. The street be surfaced as required in 18.76.050 G. to a minimum width of twenty (20) feet with all work done under permit from the Public Works Department. (Ord. 2551 S5, 1990) F. Functional, not legal, access may be obtained through use of a deeded easement where serving not more than two (2) dwellings, and access shall meet the requirements for a flag drive. SECTION 10. Section 18.80.020.13 in the Subdivisions Chapter of the Ashland Land Use Ordinance is amended to read: B. Streets:�The Street;Sfandards iri Chapter, 18'88, Performance Standards Options TshalCapply to developments under.this chapter. Genera'. The 'oestion, width and gfade Of StFeets shall be eensmdefed an relation te existing and planned 9tFe the PFOpesed use of the 'and to be served by the streets. The Intersection angles, grades, tangents, and eurves shall b—e ioestoon is not shown en a development plan, the 8fFangement ef existing prineipal streets in SUFFOunding areas; OF eentintianee or eonfefmanee to existing streets 2. The fninimurn right of-way and improvement width Of StFeets she" Page 6 MA AR ARTERIAL 90 "--f-'1""d-_aped --- Twe outadde lanes, 12 feet e!eWFb-and )4 feet Twe pad(T..- -'J...w.-11.-♦ L feet design TA IMPROVEMENT, OC feet i .6 and ff flrA ARTERIAL feef design gufteF cc^^ rnn 1�R O� Twe eembinefien dFiving and bike lanes, 4-3- Vesig , TOTAL IMPROVEMENT, 59 feet ' eUFb and gutteF RE6 1�TIAL 9~ One sidewalk,'4 feet design IMPROVEMENT, e0 f..-f .L and `J"•"" v v Page 7 a) eUtO pffking lanes 13. Reserve Strips. Reserve strips or street plugs shall be created to control access onto any street which terminates upon any undeveloped land through which the street might logically extend. In such cases, the street shall be provided to within one (1) foot of the boundary line of the tract with the remaining one (1) foot being granted in fee to the City as a reserve strip. Upon approved dedication of the extension of the affected street, the one-foot reserve strip shall be dedicated by the City to the public use as a part of said street. This dedication will be automatic and without further action by the City. This action shall also apply retroactively to all previously created reserve strips where the streets have been extended and dedicated for street purposes. (Ord. 2436, 1987) 24. Alignment. All streets as far as is practical shall be in alignment with the existing streets by continuation of the center lines thereof. The staggering of street alignment resulting in 'T" intersections shall wherever practical leave a minimum distance of one hundred twenty-five (125) feet between the center lines of streets. 35. Future extension of streets. Where necessary to give access to or permit a satisfactory subdivision of adjoining land, streets shall be extended to the boundary of the subdivision and the resulting dead-end streets may be approved without a turnaround. Reserve strips and street plugs may be required to preserve the objectives of street extensions. 46. Intersection angles. Streets shall be laid out to intersect at an angle as near to a right angle as practical, except where topography requires a lesser angle. Property lines at intersections with arterial streets shall have a minimum corner radius of twenty (20) feet and property lines at other street and alley intersections shall have a minimum corner radius adequate to allow sidewalk and utility space and a curb radius of ten (10) feet. 57. Existing streets. Whenever existing streets adjacent to or within a tract are of inadequate width, additional right-of-way shall be provided at the time of subdivision. 68. Frontage and limited access roads may be required as defined in Sections 18.72.040(L) and 18.72.040(M) of this Title. 79. Access to subdivision. All major means of access to a subdivision or major partition shall be from existing streets fully improved to City standards, and which, in judgment of the Director of Public Works, have the capacity to carry all anticipated traffic from the development. 8+0. Half streets. Half streets, while generally not acceptable, may be Page 8 approved when essential to the reasonable development of the subdivision, when in conformity with the other requirements of these regulations, and when the Planning Commission finds it will be practical to require the dedication of the other half when the adjoining property is subdivided. Whenever a half street is adjacent to a tract to be subdivided, the other half of the street may be platted within such tract. Reserve strips and street plugs may be required to preserve the objectives of the half streets. 944. Cul-de-sacs. A cul-de-sac shall be as short as possible and shall 'have a maximum length of five hundred (500) feet. All cul-de-sacs shall terminate with a circular turnaround unless alternate designs for turning and reversing direction are approved by the Planning Commission. , 012. Street names. No street name shall be used which will duplicate or be confused with the names of existing streets in Ashland and vicinity except for extensions of existing streets. Streets which are an extension of, or are in alignment with, existing streets shall have the same name as the existing street. Street names and numbers shall conform to the establishment pattern for the City and shall be subject to the approval of the Planning Commission. 4-3-. Grades. StFeet grades shall met exeeed the fellewin�� Type of Street Maximum GF8de Galleeter streets­---10-pefeent ,metre 10 _-.ent otherwise impractieal to pfavide buildable lets, the Planning she" be niade fef finished street gFades having a mininium of ent—, 1"1 Streets adjacent to railroad right-of-way. Wherever the proposed subdivision contains or is adjacent to a railroad right-of-way, provision may be required for a street approximately parallel to and on each side of such right-of-way at a distance suitable for the appropriate use of the land between the streets and the railroad. The distance shall be great enough to provide sufficient depth to allow screen planting along the railroad right- of-way. 45- districts, unless eathee-. permanent PFOVisiens 9- Page 9 Planning Gemmission. No unpaved alleys shall be allowed in where the slepe exeeeds five (5%) peFeent. Alleys shall be paved te a m4n6nium width ef twenty (20) feet. SECTION 11. Section 18.80.020.0 in the Subdivisions Chapter of the Ashland Land Use Ordinance is amended to read: C. Meeks. 1. Genera'. The length, width, and shape of bleeks shall be designed with due fegard to pfeviding building sites fef the use the "Fnitatoens and opportunities Of tOpOgFaphy. 2-. Sizes. Meeks shall not exeeed one thousand thfee hundFed twenty justify an exeeption-. -3-. Meek w*dth. Blocks she" have suffleient width te provide fGF Me (-2�tiers of lots. Easements. a 1. Utility lines. Easements for sewers, water mains, electric lines, or other public utilities shall be dedicated wherever necessary. The easements shall be a minimum of ten (10) feet in width. 6-2 Watercourses. Where a subdivision is traversed by a watercourse such as a drainage way, channel, or stream, there shall be provided a storm water easement or drainage right-of-way conforming substantially with the lines of the watercourse, and such further width as will be adequate for the purpose. Streets or parkways parallel to major watercourses may be required. e , pedeStFian ways rney be required to eanneet to etil de sees, to pass thFeUgh eddly shaped ef unusually long bleelts, eF tO SECTION 12. Section 18.80.030.A in the Subdivisions Chapter of the Ashland Land Use Ordinance is amended to read: A. Creation of streets. 1. faf sctbd1iv0sion The Street Standards in Chapter 18.88, Performance Standards Options; shall apply to developments under this chapter, except that the Planning Commission shall Page 10 approve the creation of a street to be established by deed without full compliance with the regulations applicable to subdivisions when any of the following conditions exist: a. The establishment of a street is initiated by the City Council and is declared essential for the purpose of general traffic circulation and the partitioning of land is an incidental effect rather than the primary objective of the street. b. The tract in which the street is to be dedicated is an isolated ownership of one (1) acre or less. 2. In those cases where approval of a street may be given without full compliance with the regulations applicable to subdivision, a copy of the proposed deed shall be submitted to the City prior to the Planning Commission meeting at which consideration is requested. The deed, and such information as may be submitted, shall be reviewed by the Planning Commission and, if not in conflict with the design standards (Section 18.80.020), shall be approved with conditions necessary to preserve these standards. Within ninety (90) days following approval, the street shall be surveyed, mapped, and duly recorded with the County Surveyor. SECTION 13. Section 18.82.020.E in the Street and Greenway Dedications Chapter of the Ashland Land Use Ordinance is amended to read: E. The City may require additional right-of-way on streets which do not meet the Street Sstandards of Chapter 18.888, Subdivisions Performance Standards Options;, or for necessary realignments of intersections or street sections. These do not have to be shown on the official map. SECTION 14. Section 18.92.025.E in the Off-Street Parking Chapter of the Ashland Land Use Ordinance is amended to read: E. Parking spaces located on arterials and collectors may only receive credit if the arterial or collector is greater in width that the minimums established by the Sstreet Sstandards in Chapter 18.808;,P&fonrinianc6.Standards Options. Page 11 The foregoing ordinance was first READ on the 19 day of January 1999, and duly PASSED and ADOPTED this _day of 1999. Barbara Christensen, City Recorder SIGNED and APPROVED this _ day of , 1999. Catherine M. Shaw, Mayor Approved as to form: Paul Nolte, City Attorney Page 12 City Council Communication January 19, 1999 Submitted by: Mike Freeman Title: League of Oregon Cities Elected Officials Workshop. Synopsis: The League of Oregon Cities will be conducting seven two-day workshops for mayors, councilors, planning and budget commission members, attorneys and staff. The nearest workshop would be Grants Pass to be held March 5-6, although a full list of workshops and dates is attached. Recommendation: City Council should indicate any interest in participating in the workshop by letting Fran know as soon as possible. Fran will make any necessary arrangements. / \ \ � � �� ~ �� ' ~ � (� \ OF 0 � January 6, 1999 ' TO: Mayors of Oregon Cities City Managers, Administrators and City Attorneys � Working together FROM: Uyxuiuhund Townsend, Executive Director T ft)///`'uh/c 0/r8o/, RE: Elected Officials Workshops /*/woo//kies The League will soon hc conducting seven two-day workshops for mayors, councilors, League«f Oregon Cities planning and budget conmuiooioonuno��ero, u8orueyoand stut[. This letter h; uuiuvituboo Local Government '-'�`' uo«to, to you and your city officials to attend the workshop io your area. The workshops are /u«1 Court St.NE,Ste u»» designed and oa/omonoroo` `o�' city officials _ � Awj�Fwri�� a ���m&or�w�rxx �or aDeloc�m�and appwimtad*/�c�ls. &* add�iom, oe,w P.O. Box ` ' Salem,nnyr000 staff members, «4pexiufl' those new tw Oregon (including managers and recorders) will (503)588'6550 o, 0emefitfroam this overview mf Oregon law. 1-800^5e-0338 Fax: (*»»)39»-4«o» c'mun:/ocoono*,/o«^«m This year, vre are expanding the workshop to two days io order to include uoextended mwo:,w"aowocunoxomx*y land use session and u leadership session. Wc have some excellent speakers on the program uu well uou reception scheduled for the Friday evenings. $Vu believe the upp/usna opportunity to socialize with other city officials io also very valuable. pnso/nswT , Joanne Verger,Mayor Coos Bay The program agenda for the workshops ioenclosed. We ask that the city manager, VICE PRESIDENT administrator or n^um000,^,�oommm,m^^, ' ' �° pvmu"o completed registration forms must he returned k) the League office one week before the r»s«S«psnrt",wo'm meeting that your city officials plan to attend suvvu can order lunch for workshop c"`mp'*^ participants. l`louoenote that vve cannot guarantee lunch service unless advance Bob McPheeters.px»rpnc�ocwrMayor registration is received. Therefore, on-site registration is discouraged. noxmov" mnscr»n» The League Board of Directors has directed League staff to put aside a limited amount of Helen Berg, Mayor scholarship funds for expenses relating to this year's Elected Officials Workshops. Such Corvallis Tim e,**,,City Manager expenses might include the registration fee, travel and/or lodging expenses. The Board's mnu`m» Bob'wnmm,Councilor intent is to make these workshops more accessible to officials of small communities with Brookings limited budgets. To apply for a workshop scholarship, send a letter of interest, including Wes nwoox'Manager LoGrande the level of financial assistance requested, to Dick Townsend at the League office by Bob Moore,Councilor January 22, 1999. Since funds are lbnhod, those applying early vviO most Roger om^»«w Reason,Mayor uouob\ezu1iou. ovm, Mike Salem w^'o, � Swaim. lf you have any questions about the elected officials workshops, please contact the League Jill Thorn,Mayor wo,t uo" office ioSalem. Wn hope that many city officials will take advantage of this opportunity Jim Young,Cooxa/o, to learn more about city government and have a chance to network with other city officials o � »o from nearby communities. sxsoonvs o/nsoron Richard c.m*o,00u RCTsvv Enclosures °*uklwxecyuwpaper �� League of Oregon Cities 1999 ELECTED OFFICIALS WORKSHOPS TENTATIVE PROGRAM 9:30 a.m. Registration 10:00 a.m. Welcome 10:15 a.m. Land Use Decision Making 12:00 noon Group Lunch 1:00 P.M. Land Use Decision Making, continued 2:45 p.m. Break 3:00 p.m. Presentation by the Past Presidents LOC Past Presidents will be available on Friday to answer your questions and provide insights on topics such as how to effectively involve citizens in local government, ethics, working with boards and commissions, and any other topic important to elected officials. 5:00 - 6:00 p.m._ Reception Dinner on Your Own 9:00 a.m. Leadership Training ❖ Role of the Elected Official d• Council Relations 4- Workforce Management 12:00 noon Lunch 1:00 p.m. Leadership Training, continued -• Municipal Finance and Budgeting ❖ Legal Framework 4:30 p.m, Adjourn WORKSHOP LOCATIONS February 5-6 February 19-20 February 26-27 Cannon Beach Wilsonville Coos Bay Chamber of Commerce Holiday Inn Select Red Lion Inn 207 N. Spruce 25425 SW 95' Ave. 1313 N. Bayshore Dr. (503) 436-2623 (503) 682-2211 (503) 267-4141 March 5-6 March 12-13 March 19-20 Grants Pass Bend: Pendleton Riverside Inn Hawthorn Suites Doubletree Hotel, 971 SE Sixth St. 755 SW 13d Pl: 304 SE Nye Ave. (541) 476-6873 (541).382-5006 (541) 276-6111 March 26-27 ' Ontario Holiday Inn 1249 Papadera Ave. "(541) 889-8621 On the following page, you will find an Advanced Registration Form. We Would appreciate your assistance in completing a separate form for each attendee. BEST �„ Be sure to look for our "Best Value",box! We have planned a full. two-day event complete with expert speakers, printed workshop VALUE1 materials and food and beverage service, all at one low.price! Plan to attend at the/ocatiowof your choice► • League of Oregon Cities 1999 ELECTED OFFICIALS WORKSHOPS ADVANCE REGISTRATION FORM Please complete a separate form for each attendee from your city. Name: Title: City of-. Phone: Address: Zip: Please check (#,*) the workshop you wish to attend: Registration Location Facilit Workshop Date Deadline • Cannon Beach Chamber of Commerce February 5-6 January 29 • Wilsonville Holiday Inn Select February 19-20 February 12 ❑ Coos Bay Red Lion Inn February 26-27 February 19 • Grants Pass Riverside Inn March 5-6 February 26 • Bend Hawthorn Suites March 12-13 February 5 • Pendleton Doubletree Hotel March 19-20 February 12 • Ontario Holiday Inn March 26-27 February 19 I wish to attend: (please check one) ❑ Full Attendance $80/ person ❑ Friday only $60/person Includes Friday Lunch and Reception, Includes Friday workshop, lunch, $ES•r 1" Saturday Lunch, and all workshop reception, workshop materials and materials, including the Land Use Land Use Decision Making Notebook. VAW15! Decision Making Notebook and the newly revised (1998)edition of the Handbook for Oregon City Councilors. ❑ Saturday only $60/ person Includes Saturday workshop, lunch, workshop materials and Handbook for Oregon City Councilors. Please return form and payment by the deadline indicated above to: 1999 Elected Officials Workshop League of Oregon Cities Cancellations will be accepted up P.O. Box 928 to 72 hours prior to the workshop. Salem, OR 97308 Submitted by: Title: Phone: ASHLAND PARKS AND RECREATION COMMISSION 340 SO. PIONEER STREET ASHLAND,OREGON 97520 COMMISSIONERS: "•"ASN••. Kenneth J. Mickelsen `� ,� Director Teri Coppedge �_= o JoAnne Eggers Sally D.Jones r TEL.:(541)488-5340 Rick Landt t. FAX:(541)488-5314 Laude MacGraw '•.- o._ - N „ e-mail:ashparks®wave.net REGG MEMORANDUM TO Honorable Mayor and City Council And Ashland Parks and Recreation Co fission FROM Mike Freeman, City Administrator And Kenneth J. Mickelsen, Director Parks and Recreation Department DATE January 14, 1999 SUBJECT Summary of discussion at Joint Study Session,January 12, 1999 It is our understanding that the Council and Commission came to consensus on the following items pertaining to the Calle Guanajuato Restoration Project during the Joint Study Session: • That the Council will be responsible for determining flood control and flood management issues related to water conveyance through the Calle area. • That the Commission will be responsible for the planning process for the project and will develop the overall design for restoration/rehabilitation of the-area. Chea.K C'ca ue) axt-CL • That the proposed Project Purpose as outlined the joint memorandum dated January 12, 1999 remains the same except for the target date of March 1999. No specific date was included in the statement. Qroje e,F 4ye � I • That the Commission would update the Council approximately every 60 ays as to the progress of the planning process. bozcol m ZOOO • That there was support for retaining the present functions on the east side of the creek. IW • That the final design plan for the project will need to be approved by both the Council and the Commission. • And, related to discussion of the design concepts which were presented, that the concept illustrated by the open stream channel which eliminated a large section of the east side walkway and drive would not be pursued as an option. Consensus among Councillors: (Mike Freeman) That the goal is to create a design which can convey a 100 year flood yet be functional and aesthetically pleasing. Concensus among Commissioners: (Ken Mickelsen) That the Commission will move forward to develop a competitive selection process through an RFP or RFQ for selecting a landscape architect for the project. Staff would like confirmation from the Council and Commission that there is consensus on the items listed above. Home of Famous Lithia Park City of Ashland PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES January 4, 1999 ATTENDANCE: Present: Teri Coppedge, JoAnne Eggers, Sally Jones, Rick Landt, Laurie MacGraw, Council Liaison Carole Wheeldon Absent: None I. CALL TO ORDER Chair MacGraw called the meeting to order at 5:30 p.m. at the Department Office, 340 S. Pioneer Street, upper Lithia Park. II. RECONSIDERATION OF REQUEST TO CITY COUNCIL Chair MacGraw indicated that the sole item on the agenda was the reconsideration of the request by the Commission to the City Council for an exemption from the formal competitive selection procedure in selecting a landscape architect for the Calle Guanajuato Restoration Project. Commissioners reviewed the following items prior to beginning discussion: • The motion passed by the Commission at its December 14, 1998 Regular Meeting authorizing that the request be made to the Council at the Council's earliest convenience. • The memorandum from Chair MacGraw on behalf of the Commission making the request to the Council dated December 29, 1998. • The Council Communication from City staff related to the request dated January 5, 1999. Chair MacGraw said that she had called the Special Meeting because of comments she had received within the past week from a couple of people. Newly elected Commissioner Rick Landt, in particular, had strongly expressed his point of view and several reasons why he felt that the request for an exemption should be reconsidered. She said that she was committed to beginning the new year on the Commission in a spirit of team building and respect for varying points of view. Therefore, prior to the request going to the City Council, she felt that it was important to reconsider the request with the newly, elected Commission. She asked that Commissioner Landt present his comments on why he would like the request reconsidered. Commissioner Landt placed written comment dated January 4, 1999 into the record. (See attached.) He indicated that Commissioners had received copies earlier in the day. In a brief discussion of procedure, it was determined that if the Commission chose to rescind the previous motion of December 14, 1998 that either Commissioner Coppedge or MacGraw would need to make the motion to rescind as they had voted in the affirmative on the December motion. Briefly summarizing his written comments, Commissioner Landt said that he fell that following the competitive selection process would demonstrate that the Commission wants an open process, would maximize the public's perception that the process was open, and would support the Commission's goal to pursue excellence for the design plan for the Calle area. Following his comments, Chair MacGraw indicated that although she personally supported asking for an exemption for the reasons outlined in the Commission memorandum to the Council she also could see the merit of Commissioner Landt's point of view. She said that therefore, for the sake of teamwork, she would be supportive of rescinding the previous motion which stated that the request would be sent to the Council "at its earliest convenience." She asked for other comments and points of view. Ashland Parks and Recreation Commission Page 2 of 3 Special Meeting-January 4, 1999 Reconsideration of request for exemption from competitive selection process-continued Indicating that landscape architect Brian McCarthy would be presenting the conceptual ideas to the Council and Commission at the joint Study Session on January 12' , Councillor Wheeldon suggested that perhaps keeping an open mind to the question of an exemption would be appropriate until after that presentation. Perhaps some kind of consensus might be found among Councillors and Commissioners following the presentation of the conceptual ideas which would facilitate discussion related to choosing to request or authorize an exemption. She said that she felt it would be foolish not to take advantage of that option if there was ultimately a consensus among Councilors and Commissioners that it would save time and the taxpayers some money. Commissioner Coppedge indicated that she was reticent to entirely rescind the motion. She said that the Commission's prior experience with Brian McCarthy's work has left her with the opinion that he would do a very fine job on the Calle project and that she would prefer to continue with his firm rather than take the time out for a selective bidding process. She said that, at best, she would be willing to postpone the request to the Council until its second meeting in January. Councillor Wheeldon asked to clarify a point. She said that if the Commission chose to rescind the motion this evening, did that mean that the discussion of an exemption was completely off the table. Chair MacGraw said no; it would mean that the motion simply did not exist. If it chose to do so at some future date, the Commission could again pass a motion to request an exemption. Brief discussion also occurred around why it has taken so long to get the conceptual drawings and ideas presented. Chair MacGraw indicated that she would take responsibility for not seeking to have the Calle area addressed more quickly. By way of explanation, she said that the Commission's and Department staff's first focus was to Lithia Park proper. Commissioner Coppedge also pointed out that because of its unique circumstances, the Calle area needs joint input by both Commission and Council related to questions of responsibility. As to why the conceptual drawings have not been made available to Commissioners, Councillors and staff to date, Commissioner Eggers said that she has heard some reticence expressed about having the ideas presented before the balance of the planning process was ready to begin. Chair MacGraw amplified saying that, although Mr. McCarthy's work on the conceptual ideas has been ready for some time, if they were offered early that the public's perception might be that the planning process was continuing prior to scheduling additional public meetings. Commissioner Jones said that as she read the Council resolution pertaining to exemptions to the competitive selection process that they could only be granted in case of emergencies and that, since this was not an emergency, it wouldn't apply anyway. Commissioner Eggers also commented that it was her understanding that the current Council criteria for granting an exemption did not meet this particular circumstance. Commissioner Coppedge said that she felt that because it was a Council decision to determine whether or not the request fit its rules for an exemption that the Commission making the request was not inappropriate. Because granting the request is a City Council function, the only decision the Commission needs to make it whether or not to make the request so that the Council can consider it. She said that it would be her preference not to rescind the motion but to have a second motion which would state that the time line for presentation for the request be presented to the Council after the January 12'h Study Session or the Council's second meeting in January rather than its first meeting in January. Commissioner Jones inquired whether or not any Commissioner's vote or opinions related to requesting an exemption would be changed after hearing Mr. McCarthy's presentation on January 12'". There was no response to the question. Commissioner Coppedge expressed strong reticence about making a motion to rescind the December motion. She said that although she believes strongly in the points which Commissioner Landt made related to City government, both the Council and Commission, following its own rules that even if we went through the competitive selection process that there is a very good chance that Cameron, Ashland Parks and Recreation Commission Page 3 of 3 Special Meeting-January 4, 1999 Reconsideration of request exemption from competitive selection process-continued McCarthy would still be selected for the project. And, if that is the case, we would have wasted time on the RFP process that could have been spent on the planning process and that the window of opportunity for in-stream work related to the Calle would be missed this summer because of the length of time required for the permitting process. She said that what she wanted to do was to keep our options open and that she did not believe that simply rescinding the motion would be the best way to do that. MOTION Commissioner Coppedge made a motion to rescind the motion made at the December 14, 1998 Regular Meeting pertaining to requesting an exemption from the competitive selection process for a landscape architect for the Calle project and to ask the City Council that they consider the same request at the first Council meeting subsequent to the joint Study Session scheduled for January 12, 1999. The motion died for lack of a second. Reiterating that her reason for calling the meeting this evening was to facilitate teamwork on the part of Commissioners and her willingness to support rescinding the December motion with the understanding that the topic could then be addressed at a later date if the Commission chose to do so, Chair MacGraw asked Vice-Chair Coppedge to accept the gavel to enable her to make a motion. The gavel was passed to Commissioner Coppedge. MOTION Commissioner MacGraw made a motion to rescind the motion passed on December 14, 1998 authorizing a request to the City Council for exemption from the competitive selection process for selecting a landscape architect for Phase II of the Calle Guanajuato Restoration Project. Commissioner Jones seconded. The vote was: 4 yes - 1 no (Coppedge) Prior to adjourning the meeting, Chair MacGraw indicated that there was one brief order of business she would like to have addressed. At the December meeting Commissioners had discussed moving the January Regular Meeting to Monday, January 11'". She asked whether or not Commissioners wanted to keep that date or move it back to the regular meeting date of Monday, January 18, 1999. By consensus, Commissioners chose to hold the Regular Meeting on December 18"'. Respectfully submitted, Z94J""_�� Ann Benedict, Business Manager Ashland Parks and Recreation Department Reasons for Following the Competitive Bid Requirement for Upcoming Design Work on Guanajuato Way To: Parks Commissioners From: Rick Landt Date: 4 Jan 99 version 4.6 The Parks Commission, at its December 14th meeting, voted to request a waiver from the competitive bid process for the restoration/design of Guanajuato Way. This request for a waiver is scheduled to be heard by the City Council on January 5th. To paraphrase, the stated reasons for the Parks Commission requesting the waiver were: 1) "We need to complete this project as soon as possible, and forgoing the competitive bid process will allow us to work instream this summer," and 2) "We like Brian McCarthy and believe he would do a good job." The Guanajuato Way project area, including Ashland Creek, along with Lithia Park, the Plaza, and the surrounding historic buildings, is, in many peoples' minds, the cultural, spiritual, and economic heart of Ashland. Given the importance of this area, a carefully thought out, comprehensive and creative design process seems appropriate to insure the best possible, long lasting design. We need to take advantage of the opportunity provided by the flood, and redevelop Guanajuato Way in a manner that supports a broad range of the community's environmental, cultural and economic values. A competitive bid process that includes actively soliciting Oregon's best designers and public participation specialists, is our best opportunity to meet these goals and to recreate Guanajuato Way in the most positive and dynamic way. For the following reasons, I believe that it is important that the Parks Commission rescind its waiver request to the City Council, and follow the standard competitive process to select a contractor to accomplish the design work on Guanajuato Way: 1) Only in extraordinary circumstances should government make exceptions to its own rules. This situation does not seem to be extraordinary nor an emergency. It would be difficult to construe the current situation of the Guanajuato Way project to meet the standard of "emergency" defined in Chapter 2.50 of the City's municipal code. That Chapter defines an emergency as "circumstances that could not have been reasonably foreseen that create a substantial risk of loss, damage, interruption of services or threat to the public health or safety that requires prompt execution of a contract to remedy the condition." I understand that the City Attorney's interpretation is that Chapter 2.50 does not apply. I do not understand why a clear, relevant definition of "emergency" would not apply, when the related section cited by the City Attorney, Resolution 94-21, contains no definition of "emergency?" 2) A year after Cameron • McCarthy • Gilbert were hired to start the process of redesigning and restoring Guanajuato Way, there are no design products available from the project and the last public input meeting was October 27, 1997. Over the past year, this project has moved ahead slowly, not urgently as in an emergency situation. 3) A competitive bidding process should have been used last year, instead of just awarding a contract to Cameron • McCarthy • Gilbert. The contract amount for hiring Brian McCarthy was just under the $15,000 amount triggering the requirement for a competitive bid. This circumvented the spirit of the law requiring competitive bidding for projects over $15,000, because it should have been clear at that time that to complete the job, much more than $15,000 would have to be spent, as is now being demonstrated by this request for a waiver to basically extend the original contract by an additional amount greater than $15,000. 4) Even under an optimistic interpretation of the scenario outlined by staff at the December 14, 1998 Parks Commission meeting, there is a high probability that there will not be sufficient time to gather and analyze public input, develop a plan, get the plan approved, and obtain regulatory permits to work in Ashland Creek this summer during the June to September period when instream work is allowed. If any step in the process is delayed for any reason, or if the time it takes for any of the steps is at the long end of the estimates given by staff, there will be no instream work done this summer. If the timeline is not met, declaring an "emergency," and avoiding the competitive bid process will look short-sighted and unnecessary, and will bring into question the motives for obtaining a waiver of the competitive bid process in the first place. 5) Attempting to complete the design process in an unrealistically short time frame may lead to an emphasis on expediency, rather than focusing on what it takes to get the project done right. 6) By using a competitive bid process that encourages a variety of perspectives embodied in serious proposals from prospective firms, the City and Parks Department stands to learn more about the range of what is possible for Guanajuato Way. Additionally, the process of writing a request for proposals, which will only be done if there is a competitive bid process, is an opportunity to clarify and sharpen the focus of what needs to be accomplished. 7) There are firms in Oregon more qualified than Cameron • McCarthy • Gilbert to do this critically important work for Ashland. Since one of the reasons listed in Resolution 94-21 for justifying an exemption to the competitive bid process is if "the Council finds there is only one person or entity within a reasonable area that can provide services of the type and quality required," the following question arose: Is CMG the only firm in Oregon qualified to provide these services? To try to address this question, I spoke with design professionals from Eugene and Portland, including a professor of Landscape Architecture at the University of Oregon. I described this project as an important public, urban space along a creek, with the need for a strong public participation component. I asked them to give me names of firms skilled in this type of project. None of the people I spoke with listed CMG. When asked specifically about CMG, CMG were described as competent and sound designers, but with limited experience in public participation and with similar limitations of experience in incorporating natural streams into urban, public spaces. The following firms were described by more than one source as having extensive experience in the public input process, in design of urban, public spaces along bodies of water, or both, and as being outstanding in their field: Portland firms: • Carol Mayer-Reed • Green Works • Murase & Associates Inc. • Perron Collaborative Eugene firms: • MIG Inc. The only basis for exempting professional service contracts from the competitive bid process provided by Resolution 94-21, rule #12, are if the contract amount is less than $15,000, if "emergency conditions require prompt execution of the contract", or if "there is only one person or entity within a reasonable area that can provide services of the type and quality required."In this case, as outlined above, none of these requirements have been met. Council Communication Legal Department January 19, 1999 Submitted by: Paul Nolte (r Approved by: Mike Freeman Y r" Title: An Ordinance Amending the Telecommunications Title 16 of the Ashland Municipal Code to Add Provisions Regulating Cable Service and to Simplify and Clarify Requirements for Grantees Synopsis: This ordinance contains numerous amendments to the telecommunications ordinance adopted by the council in March 1998. Major changes include adding a provision imposing the construction and renewal requirements on cable TV utilities and deleting the requirement for a license rather than a franchise for those telecommunication providers using only a small portion of the city's right of ways. The distinction between a license and franchise was not clear and under the proposed amendments only franchises will be issued. The council approved first reading without comment at its January 5th meeting. Recommendation: Staff recommends that second reading be postponed to February 16, 1999,to allow additional time for affected cable and telecommunication providers to comment. Both the city administrator and myself have been in contact with representatives from U.S. West and Falcon Cable who have . requested additional time. Background Information: Many of the amendments included in this ordinance were formulated after discussions with U.S. West, who has yet to comment on the actual amended language. In addition, Falcon Cable representatives have concerns about the ordinance's applicability to cable operators. Both parties have requested additional time to make comments or suggest changes. F:\USERlshurlene\COUNCIL\Communications\telecommunications ord J99-2.wpd ORDINANCE NO. AN ORDINANCE AMENDING THE TELECOMMUNICATIONS TITLE 16 OF THE ASHLAND MUNICIPAL CODE TO ADD PROVISIONS REGULATING CABLE SERVICE AND TO SIMPLIFY AND CLARIFY REQUIREMENTS FOR GRANTEES THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: Annotated from first reading to show one minor addition on page 2, two deletions and one addition on page 11, and two minor additions on page 14. SECTION 1. The following section 16.04.025 is added to the Ashland Municipal Code: 16.04.025 Applicability to Cable Service. To the extent not specifically precluded by the Cable Act or any other federal law, this title shall apply to cable service provided within the city. SECTION 2. Sections 16.04.040.J, K, L, Q, Y and BB of the Ashland Municipal Code are amended to read: J. Franchise means an agreement between the city and a grantee which grants a privilege to use public right of way and utility easements within the city for a dedicated purpose and for specific compensation. K. Grantee means the person to which a franchise is granted by the city. L. Gross Revenue means gross revenue derived by grantee from the provision of telecommunications services originating or terminating in the city on facilities covered by the franchise. For the purposes of this definition, net uncollectibles from revenue included in gross revenues may be excluded from gross revenues. Q. Public Rights of Way include, but are not limited to, streets, roads, highways, bridges, alleys, sidewalks, trails, paths, public easements and all other public ways or areas, including the subsurface under and air space over these areas, but only to the extent of the city's right, title, interest or authority to grant a franchise to occupy and use such streets and easements for telecommunications facilities. Y. Reseller means any person that provides telecommunications service using a telecommunications facility within a public right of way for which service a separate charge is made, where that Pape 1 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) person does not own, lease, control or manage the telecommunications facility used to provide the service. BB. Utility Easement means any easement designated on a subdivision plat or partition map as a utility easement, public utility easement or"P.U.E." or any easement granted to or owned by the city and acquired, established, dedicated or devoted for public utility purposes not inconsistent with the telecommunications facilities. SECTION 3. Section 16.08.010 is amended to read: 16.08.010 Purpose. The purpose for registration is: A. To assure that all telecommunications carriers who have facilities or provide services within the city comply with the ordinances, rules and regulations of the city. B. To provide the city with accurate and current information concerning the telecommunications carriers who offer to provide telecommunications services within the city, or that own or operate telecommunications facilities within the city. C. To assist the ci ty R.in the enforcement of this title and the collection of any city franchise fees or�charges that may be due the city. SECTION 5. Section 16.08.020 of the Ashland Municipal Code is amended to read: 16.08.020 Registration Required. Except as provided in section 16.08.040, all telecommunications carriers having telecommunications facilities within the corporate limits of the city, and all telecommunications carriers that offer or provide telecommunications service to customer premises within the city, shall register with the city. The appropriate application and license from: a) the OPUC; or b) the FCC qualify as necessary registration information. Applicants also have the option of providing the following information: A. The identity and legal status of the registrant, including the name, address and telephone number of the officer, agent or employee responsible for the accuracy of the registration statement. B. A description of the registrant's existing or proposed telecommunications facilities within the city, a description of the telecommunications facilities that the registrant intends to construct, and a description of the telecommunications service that the registrant intends to offer or provide, or is currently offering or providing, to persons, firms, businesses or institutions within the city. C. Information sufficient to determine whether the transmission, origination or receipt of the telecommunications services provided or to Pape 2 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) be provided by the registrant constitutes an occupation or privilege subject to any business license requirements. A copy of the business license or license number must be provided. SECTION 6. Section 16.08.040 of the Ashland Municipal Code is amended to read: 16.08.040 Exceptions to Registration. The following telecommunications carriers are excepted from registration: A. Telecommunications carriers that are owned and operated exclusively for its own use by the state-or a political subdivision of this state. B. A private telecommunications network, provided that such network does not use or occupy any public rights of way of the city. C. Telecommunications carriers that are grantees under a telecommunications franchise with the city. SECTION 7. Section 16.12.030 of the Ashland Municipal Code is amended to read: 16.12.030 Construction Permits. No person shall construct or install any telecommunications facilities within a public right of way in the city without first obtaining a construction permit, and paying the construction permit fee established in section 16.12.070. A. No permit shall be issued for the construction or installation of telecommunications facilities in the public rights of way unless the telecommunications carrier has first applied for and received a franchise pursuant to chapter 16.20. B. No permit shall be necessary for the installation of a customer specific wire ("a drop") by a franchise grantee where no excavation within the right of way occurs. C. No permit shall be necessary for the installation of telecommunication facilities within a utility easement that is not otherwise within, under, over or immediately adjacent to a public street, road, highway, bridge, alley, bikeway, sidewalk, trail or path. SECTION 8. Section 16.12.040 of the Ashland Municipal Code is amended to read: 16.12.040 Permit Applications. Applications for permits to construct telecommunications facilities within a public right of way shall be submitted upon forms to be provided by the city and shall be accompanied by drawings, plans, specifications and maps in sufficient detail to Pape 3 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) A. Demonstrate: 1. That the facilities will be constructed in accordance with all applicable codes, rules and regulations and that the facilities will be constructed in accordance with the franchise agreement. 2. The location and route of all facilities on or in the public rights of way to be installed aboveground or on existing utility poles. The location and route of all facilities to be located under the surface of the ground, including the line and grade proposed for the burial at all points along the route which are within the public rights of way. Existing facilities shall be differentiated on the plans from new construction. 3. The location of all of applicant's existing underground utilities, conduits, ducts, pipes, mains and installations which are within the public rights of way along the underground route proposed by the applicant, but not within the public rights of way. 4. The construction methods to be employed for protection of existing structures, fixtures, and facilities within or adjacent to the public rights of way. A cross section shall be provided showing new or existing facilities in relation to the street, curb, sidewalk or right of way. The application shall also be accompanied by computer generated electronic maps of the proposed installations in a format specified by the city unless the applicant demonstrates that the format utilized was developed by the applicant and is proprietary. B. Show the location, dimension and types of all trees which will be trimmed, removed, replaced or restored as a result of the areas disturbed during construction and which are within or adjacent to the public rights of way along the route proposed by the applicant. The applicant shall submit a landscape plan, satisfactory to the city, for the protection, replacement or restoration of such trees. C. Show the utilities and grantees contacted as provided in section 16.12.090. SECTION 9. Section 16.12.060 of the Ashland Municipal Code is amended to read: 16.12.060 Traffic Control Plan. All permit applications which involve work on, in, under, across or along any public rights of way which are boulevards (arterials) or avenues (major collector streets) shall be accompanied by a traffic control plan demonstrating the protective measures and devices that will be employed, consistent with Uniform Manual of Traffic Control Devices, to prevent injury or damage to persons or property and to minimize disruptions to efficient pedestrian and vehicular traffic. Page 4 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) SECTION 10. Section 16.12.070 of the Ashland Municipal Code is amended to read: 16.12.070 Construction Permit Fee. Unless otherwise provided in a franchise agreement, prior to issuance of a construction permit, the applicant shall pay a permit fee in an amount to be determined by resolution of the city council. SECTION 11. The following section 16.12.075 is added to the Ashland Municipal Code: Section 16.12.075. Diminished Pavement Life Fee. Grantee, for any construction requiring pavement cuts shall pay to city an amount to reimburse city for the pavement degradation and shortened pavement life that results from such cuts. Such fees shall be set by resolution of the city council and shall be based upon the linear feet of the pavement cut, the age of the pavement when cut and whether the excavation is transverse or longitudinal. SECTION 12. Section 16.12.090 of the Ashland Municipal Code is amended to read: 16.12.090 Construction Schedule. The permittee shall submit a written construction schedule to the Department of Public Works before commencing any work in or about the public rights of way. The construction schedule shall include a deadline for completion of construction. The schedule is subject to approval by the Director of Public Works. The permittee shall further notify the Department of Public Works not less than two working days in advance of any excavation or work in the public rights of way. When advance notice is not possible because of an emergency, the permittee shall give notice within 24 hours of the excavation or work. When feasible, permittee shall contact all other grantees or utilities located within the right of way where construction is to occur. The purpose of the contact is to determine if joint projects are feasible to minimize duplication of work and unnecessary excavation. For those grantees or utilities expressing interest in a joint project, permittee shall give them reasonable notice of the particular dates on which open trenching exists. Upon mutual agreement, permittee shall make the trench available to grantees and utilities for installation of conduit, pedestals, vaults, laterals, wires, lines or equipment. The payment for the cost of trenching and installation shall be as mutually agreed to by the parties. SECTION 13. Section 16.12.100 of the Ashland Municipal Code is amended to read: 16.12.100 Locates. The permittee is responsible for becoming familiar with, and understanding the provisions of ORS Chapter 757, governing the location of underground facilities (the "One-Call statutes"). Grantee shall comply with the terms and conditions set forth in the One-Call statutes. Every grantee under this title shall join and maintain membership in the Oregon Utility Notification Center and shall comply with the rules adopted by the center regulating the notification and marking of underground facilities. Page 5 — 1/99 AMENDMENTS (G:\PAUL\TelecommunicationstOrdinanms\tele mm amend 199 ord.wpd) SECTION 14. Section 16.12.120 of the Ashland Municipal Code is deleted. SECTION 15. Section 16.12.130 of the Ashland Municipal Code is deleted. SECTION 16. Section 16.12.150 of the Ashland Municipal Code is amended to read: 16.12.150 Completion of Construction. The permittee shall promptly complete all construction activities so as to minimize disruption of the city rights of way and other public and private property. All construction work authorized by a permit within city rights of way, including restoration, must be completed within 120 days of the date of issuance unless the city engineer agrees to a longer period. SECTION 17. Section 16.12.160 of the Ashland Municipal Code is deleted. SECTION 18. Sections 16.12.170.13 and C of the Ashland Municipal Code are amended to read: B. If weather or other conditions do not permit the complete restoration required by this section, the permittee shall temporarily restore the affected rights of way or property if directed to do so by the city engineer. Such temporary restoration shall be at the permittee's sole expense and the permittee shall promptly undertake and complete the required permanent restoration when the weather or other conditions no longer prevent such permanent restoration. For the purpose of this subsection, temporary restoration means restoring the property to a safe condition permitting such use of the property as was made prior to the work being undertaken. Temporary restoration does not require paving, landscaping or surfacing of a permanent nature. C. If the permittee fails to restore rights of way or property to as good a condition as existed before the work was undertaken, the city shall give the permittee written notice and provide the permittee a reasonable period of time not exceeding 30 days to restore the rights of way or property. If, after such notice, the permittee fails to restore the rights of way or property to as good a condition as existed before the work was undertaken, the city shall cause such restoration to be made at the expense of the permittee. SECTION 19. Section 16.12.190 of the Ashland Municipal Code is amended to read: 16.12.190 Construction and Completion Bond. Unless otherwise provided in a franchise agreement, or unless the city otherwise specifically approves an alternative security to assure performance, a performance bond written by a corporate surety acceptable to the city, and authorized to transact business in Oregon, equal to at least 100% of the estimated cost of constructing grantee's telecommunications facilities within the public rights of way of the city shall be deposited before construction is commenced. Page 6 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\teleoomm amend 199 ord.wpd) A. The performance bond shall remain in force until 60 days after substantial completion of the work, as determined in writing by the city, including restoration of public rights of way and other property affected by the construction. B. The performance bond shall guarantee, to the satisfaction of the city: 1. timely completion of construction; 2. construction in compliance with applicable plans, permits, technical codes and standards; 3. proper location of the facilities as specified by the city; 4. restoration of the public rights of way and other property affected by the construction; and 5. timely payment and satisfaction of all claims, demands or liens for labor, material or services provided in connection with the work. SECTION 20. Section 16.12.210.A of the Ashland Municipal Code is amended to read: 16.12.210 Coordination of Construction Activities. All grantees are required to cooperate with the city and with each other. A. By January 1 of each year, or as soon thereafter as is reasonably feasible (but no later than February 15), grantees shall provide the city with a schedule of their proposed construction activities for that calendar year in, around or that may affect the public rights of way. For any additions or other changes to the schedule after the schedule has been provided to the city, grantees shall provide a revised schedule within 30 days of the date the proposed addition or change is known. The Department of Electric Utilities shall, upon request, provide grantees of the department's plans during that calendar year to relocate existing aboveground electric utility facilities by placing them underground. SECTION 21. Section 16.12.200 of the Ashland Municipal Code is deleted. SECTION 22. Section 16.16.010 of the Ashland Municipal Code is amended to read: 16.16.010 Location of Facilities. All facilities located within the public right of way or utility easements shall be constructed, installed and located in accordance with the following terms and conditions, unless otherwise specified in a franchise agreement: A. Grantee shall install its telecommunications facilities underground unless the city specifically permits attachments to utility poles or other aboveground facilities or unless the franchise grantee owns the poles Pape 7 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) and undergrounding is not otherwise required as provided in the following subsections. B. Grantee shall install its telecommunications facilities within an existing underground duct or conduit owned by it whenever surplus capacity exists within such utility facility unless grantee demonstrates to satisfaction of city that such installation is not feasible. C. A grantee with permission to install overhead facilities shall install its telecommunications facilities on pole attachments to existing utility poles only, and then only if surplus space is available as determined by the Department of Electric Utilities or the owner of the poles. D. Whenever any existing electric utilities are located underground within a public right of way of the city, a grantee with permission to occupy the same public right of way must also locate its telecommunications facilities underground. Whenever any overhead electric utilities are relocated underground, any grantee with permission to occupy the same public right of way must also relocate underground. E. Whenever any new or existing electric utilities, cable facilities or telecommunications facilities are located or relocated underground within a public right of way of the city, a grantee that currently occupies the same public right of way shall relocate its facilities underground concurrently with the other affected utilities to minimize disruption of the public right of way, absent extraordinary circumstances or undue hardship as determined by the city and consistent with state law. F. Upon written request from the city in conjunction with any new construction by a grantee, grantee shall build and install conduit or ducts for the city in connection with grantee's own construction. The city shall not require the construction and installation of city conduit or ducts under this section substantially outside the scope of the grantee's construction. The city shall own such conduit or ducts in fee simple following construction. Grantee shall build and install such conduit or ducts at a charge of its direct incremental costs of materials and labor, plus ten percent. 1. The city may access city owned conduit or ducts provided under this subsection F at any time, but shall not interfere with grantee's system or facilities, and the city shall have no rights of physical access to grantee's facilities for construction, interconnections or splicing without grantee's consent. 2. The city may install or affix and maintain wires and equipment for municipal purposes within any of grantee's surplus conduit or ducts, without charge to the city. All work to affix or maintain city wires and equipment shall be performed by grantee and shall be performed at city expense at a charge of its direct costs of Page 8 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) material and labor, plus 10 percent. The city shall not have access to grantee's surplus conduits or ducts without grantee's prior approval, except in the event of an emergency requiring that the city obtain immediate access to those conduits or ducts. In such an emergency, the city shall exercise its best efforts to notify the grantee as soon as possible of the emergency and the city's need for access. 3. The value of the city's use of grantee's surplus conduits or ducts may not be deducted from grantee's franchise fee or other fees payable to the city, unless otherwise authorized by law. The franchisee shall not be responsible for any damage resulting to the wires or property of the city occurring as a result of city's use of grantee's surplus conduits or ducts. "Surplus ducts or conduits" are ducts or conduits other than those occupied by the grantee, one unoccupied duct held by grantee as an emergency use spare, and other unoccupied ducts that the grantee reasonably expects to use within the next 18 months. G. The city engineer may grant exceptions to some or all of the requirements of this section if the engineer determines, in the engineer's sole discretion, that a waiver is necessary to fulfill the purpose and intent of this title. SECTION 23. Section 16.16.030 of the Ashland Municipal Code is amended to read: 16.16.030 Relocation or Removal of Facilities. Within 60 days following written notice from the city, a grantee shall, at its own expense, temporarily or permanently remove, relocate, change or alter the position of any telecommunications facilities within the public rights of way whenever the city shall have determined that such removal, relocation, change or alteration is reasonably necessary for: A. The construction, repair, maintenance or installation of any city or other public improvement in or upon the public rights of way. B. The operations of the city or other governmental entity in or upon the public rights of way. Notwithstanding the 60 day limit, a grantee shall, at its own expense, relocate overhead facilities within 30 days following written notice from the Electric Utilities Department that the city or a joint pole owner has space on poles for such purpose. The 60 day limit may be waived by consent of the parties. Waivers shall not be unreasonably withheld. Page 9 — 1/99 AMENDMENTS (G:\PAUL\Telewmmuniwtions\Ordinances\telewmm amend 199 ord.wpd) SECTION 24. Section 16.16.040 of the Ashland Municipal Code is amended to read: 16.16.040 Removal of Unauthorized Facilities. Within 30 days following written notice from the city, any grantee, telecommunications carrier, or other person that owns, controls or maintains any unauthorized telecommunications system, facility or related appurtenances within the public rights of way of the city shall, at its own expense, remove such facilities or appurtenances from the public rights of way of the city. A telecommunications system or facility is unauthorized and subject to removal in the following circumstances: A. One year after the expiration or termination of the grantee's telecommunications franchise. B. Upon abandonment of a facility within the public rights of way of the city. A facility will be considered abandoned when it is deactivated, out of service, or not used for its intended and authorized purpose for a period of 90 days or longer. A facility will not be considered abandoned if it is temporarily out of service during performance of repairs, if the facility is excess capacity of a current grantee who is not in default, if the facility is being replaced or if the facility has been disconnected because the building or property being served is vacant. C. If the system or facility was constructed or installed without the prior grant of a telecommunications franchise. D. If the system or facility was constructed or installed without the prior issuance of a required construction permit. E. If the system or facility was constructed or installed at a location not permitted, by the grantee's telecommunications franchise. F. if the system interferes with or adversely affects existing telecommunication facilities. The 30 day limit may be waived by consent of the parties. Waivers shall not be unreasonably withheld. If all the facilities and appurtenances are not removed within one year after the termination or expiration of the franchise or such further time as may be granted by the city, they shall be forfeited to the city. The city may notify the grantee, carrier or other person described above that it waives forfeiture and may compel removal from the public right of way and restoration of the right of way and may maintain court suit to require such removal and restoration by the grantee, carrier or other person or the payment of the cost thereof by the grantee, carrier or other person. Paqe 10 — 1/99 AMENDMENTS (G:\PAUL%Telecommunications%Ordinancesttelecomm amend 199 ord.wpd) SECTION 25. Chapter 16.20 of the Ashland Municipal Code is amended to read in its entirety as follows: Chapter 16.20 Telecommunications Franchise Sections: 16.20.020 Telecommunications Franchise 16.20.030 Application 16.20.040 Application and Review Fee 16.20.050 Determination by the City 16.20.060 Rights Granted 16.20.070 Term of Grant 16.20.090 Franchise Territory 16.20.100 Compensation to City 16.20.110 Amendment of Grant 16.20.120 Renewal Applications 16.20.130 Renewal Determinations 16.20.140 Obligation to Cure As a Condition of Renewal 16.20.150 Assignments or Transfers of Grant, Notice to City rii, 16.20.170 Revocation or Termination of Gram *se 16.20.180 Notice and Duty to Cure 16.20.190 Public Hearing 16.20.200 Standards for Revocation or Lesser Sanctions 16.20.210 Gthertify-Gesft 16.20.020 Telecommunications Franchise. A telecommunications franchise shall be required of any telecommunications carrier who desires to occupy public rights of way of the city. 16.20.030 Application. Any person that desires a telecommunications franchise pursuant to this chapter shall file an application with the Finance Department which shall include the following information: A. The identity of the applicant. B. A description of the telecommunications services that are to be offered or provided by the applicant over its telecommunications facilities within the city. C. Preliminary engineering plans, specifications and a network map of the facilities to be located within the public rights of way in the city, including copies in a computerized format specified by the city (unless the applicant demonstrates that the format utilized was developed by the applicant and is proprietary) and all in sufficient detail to identify the location and route requested for applicant's proposed telecommunications facilities. Paqe 11 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) D. If applicant is proposing to install aboveground facilities, to the extent that the applicant will be using utility poles, evidence from the Electric Utilities Department or pole owner that surplus space is available for locating the applicant's telecommunications facilities on existing utility poles along the proposed route; and if surplus space is not available in some or all service areas, an indication of these locations and a "make ready" schedule for completion. E. If the applicant is proposing an underground installation in existing ducts or conduits within the public rights of way, provide information in sufficient detail to identify: 1. the excess capacity currently available in such ducts or conduits before installation of applicant's telecommunications facilities; 2. the excess capacity, if any, that will exist in such ducts or conduits after installation of applicant's telecommunications facilities. F. If applicant is proposing an underground installation within new ducts or conduits to be constructed within the public rights of way: 1. the location proposed for the new ducts or conduits; 2. the excess capacity that will exist in such ducts or conduits after the installation of applicant's telecommunications facilities. G. A preliminary construction schedule and completion date. H. Information to establish that the applicant has obtained all other governmental approvals and permits to construct and operate the facilities and to offer or provide the telecommunications services proposed. I. An accurate map showing the location of any existing telecommunications facilities in the city that applicant intends to use or lease. 16.20.040 Application and Review Fee. A. Any applicant for a franchise pursuant to this chapter shall pay an application and review fee in an amount to be determined by resolution of the city council. B. The application and review fee shall be deposited with the city as part of the application filed pursuant to section 16.20.030. 16.20.050 Determination by the City. The city shall issue a written determination granting or denying the application in whole or in part. If the application is denied, the written determination shall include the reasons for denial. Paqe 12 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) 16.20.060 Rights Granted. No franchise granted under this chapter shall convey any right, title or interest in the public rights of way, but shall be deemed a grant to use and occupy the public rights of way for the limited purposes and term, and upon the conditions stated in the agreement. 16.20.070 Term of Grant. Unless otherwise specified in a franchise agreement, a telecommunications franchise granted under this title shall be in effect for a term of five years. 16.20.090 Franchise Territory. Unless otherwise specified in a franchise agreement, telecommunications franchise granted under this chapter shall be limited to the specific geographic area of the city to be served by the franchise grantee, and the public rights of way necessary to serve such areas. 16.20.100 Compensation to City. Each franchise granted under this chapter is subject to the city's right, which is expressly reserved, to annually fix a fair and reasonable compensation to be paid for the privileges granted; provided, nothing in this chapter shall prohibit the city and a grantee from agreeing to the compensation to be paid. 16.20.110 Amendment of Grant. Conditions for amending a franchise: A. A new application and grant shall be required of any telecommunications carrier that desires to extend or locate its telecommunications facilities in public rights of way of the city which are not included in a franchise previously granted under this title. B. If ordered by the city to locate or relocate its telecommunications facilities in public rights of way not included in a previously granted franchise, the city shall grant an amendment without further application. A new application and grant shall be required of any telecommunications carrier that desires to provide a service which was not included in a franchise previously granted under this title. 16.20.120 Renewal Applications. A grantee that desires to renew its franchise under this chapter shall, not less than 90 days before expiration of the current agreement, file an application with the city for renewal of its franchise which shall include the following information: A. The information required pursuant to section 16.20.030 that has not previously been provided to the city in connection with grantee's existing franchise agreement. B. Any information required pursuant to the franchise agreement between the city and the grantee. 16.20.130 Renewal Determinations. Within 90 days after receiving a complete application under section 16.20.120, the city shall issue a written determination Page 13 - 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecommamend 199ord.wpd) granting or denying the renewal application in whole or in part, applying the following standards. If the renewal application is denied, the written determination shall include the reasons for non-renewal. A. The financial and technical ability of the applicant. B. The legal ability of the applicant. C. The continuing capacity of the public rights of way to accommodate the applicant's existing and proposed facilities. D. The applicant's compliance with the requirements of this title and the franchise agreement. E. Applicable federal, state and local telecommunications laws, rules and policies.. F. Such other factors as may demonstrate that the continued grant to use the public rights of way will serve the community interest. 16.20.140 Obligation to Cure As a Condition of Renewal. No franchise shall be renewed until any ongoing violations or defaults in the grantee's performance of the agreement, or of the requirements of this title, have been cured, or a plan detailing the corrective action to be taken by the grantee has been approved by the city. 16.20.150 Assignments or Transfers of Grant, Notice to City. A. Grantee shall notify the city quarterly of the sale or lease of the capacity, bandwidth, lit fiber, dark fiber or switching services to any other telecommunications carrier. Notice, or city approval, prior to the transaction is not required, so long as grantee remains solely responsible for carrying out its obligations under its franchise agreement and this chapter. Transactions between affiliated interests are not exempt from this notice requirement. B. Ownership or control of a majority interest of a telecommunications system, or franchise may not, directly or indirectly, be transferred, assigned or disposed of by sale, lease, merger, consolidation or other act of the grantee, by operation of law or otherwise, without the prior consent of the city, which consent shall not be unreasonably withheld or delayed, and then only on such reasonable conditions as may be prescribed in such consent. 1. Grantee and the proposed assignee or transferee of the franchise or system shall agree, in writing, to assume and abide by all of the provisions of the franchise. 2. No transfer shall be approved unless the assignee or transferee has the legal, technical, financial and other requisite qualifications Pape 14 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) to own, hold and operate the telecommunications system pursuant to this title. 3. Unless otherwise provided in a franchise agreement, the grantee shall reimburse the city for all direct and indirect fees, costs, and expenses reasonably incurred by the city in considering a request to transfer or assign a telecommunications franchise. 4. Any transfer or assignment of a telecommunications franchise, system or integral part of a system without prior approval of the city under this section or pursuant to a franchise agreement shall be void and is cause for revocation of the grant. 16.20.170 Revocation or Termination of Franchise. A franchise to use or occupy public rights of way of the city may be revoked for the following reasons: A. Construction or operation in the city or in the public rights of way of the city without a franchise grant of authorization. B. Construction or operation at an unauthorized location. C. Failure to comply with section with respect to sale, transfer or assignment of a telecommunications system or franchise. D. Misrepresentation by or on behalf of a grantee in any application to the city. E. Abandonment of telecommunications facilities in the public rights of way. F. Failure to relocate or remove facilities as required in this title. G. Failure to pay taxes, compensation, fees or costs when and as due the city. H. Insolvency or bankruptcy of the grantee. I. Violation of a material provision of this title. J. Violation of a material term of a franchise agreement. 16.20.180 Notice and Duty to Cure. In the event that the city believes that grounds exist for revocation of a franchise, the city shall give the grantee written notice of the apparent violation or noncompliance, providing a short and concise statement of the nature and general facts of the violation or noncompliance, and providing the grantee a reasonable period of time not exceeding 30 days to furnish evidence: A. That corrective action has been, or is being actively and expeditiously pursued, to remedy the violation or noncompliance. Page 15 - 1/99 AMENDMENTS (G:\PAUL\Telecmmuniwtions\Ordinances\telecemmamend 199ord.wpd) B. That rebuts the alleged violation or noncompliance. C. That it would be in the public interest to impose some penalty or sanction less than revocation. 16.20.190 Public Hearing. In the event that a grantee fails to provide evidence reasonably satisfactory to the city as provided in section 16.20.180, the city administrator shall refer the apparent violation or non-compliance to the city council. The city council shall provide the grantee with notice and a reasonable opportunity to be heard concerning the matter. 16.20.200 Standards for Revocation or Lesser Sanctions. If persuaded that the grantee has violated or failed to comply with material provisions of this title, or of a franchise agreement, the city council shall determine whether to revoke the franchise, or to establish some lesser sanction and cure, considering the nature, circumstances, extent and gravity of the violation as reflected by one or more of the following factors: A. Whether the misconduct was egregious. B. Whether substantial harm resulted. C. Whether the violation was intentional. D. Whether there is a history of prior violations of the same or other requirements. E. Whether there is a history of overall compliance. F. Whether the violation was voluntarily disclosed, admitted or cured. SECTION 26. Section 16.24.040 of the Ashland Municipal Code is amended to read: 16.24.040 Nondiscrimination. A grantee shall make its telecommunications services available to any customer within its franchise area who shall request such service, without discrimination as to the terms, conditions, rates or charges for grantee's services; provided, however, that nothing in this chapter shall prohibit a grantee from making any reasonable classifications among differently situated customers. SECTION 27. Section 16.24.050 of the Ashland Municipal Code is amended to read: 16.24.050 Service to the City. If the city contracts for the use of telecommunication facilities, telecommunication services, installation, or maintenance from the grantee, the grantee shall charge the city the grantee's most favorable rate offered at the time of the request charged to similar users within Oregon for a similar volume of service, subject to any of grantee's tariffs Paoe 16 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) or price lists on file with the OPUC. With the city's permission, Grantee may deduct the applicable charges from franchise fee payments. Other terms and conditions of such services may be specified in a separate agreement between the city and grantee. SECTION 28. Section 16.24.060 of the Ashland Municipal Code is amended to read: 16.24.060 Compensation for City Property. If any right is granted by lease, franchise or other manner, to use and occupy city property for the installation of telecommunications facilities, the compensation to be paid for such right and use shall be fixed by the city. SECTION 29. Section 16.24.070 of the Ashland Municipal Code is amended to read: 16.24.070 Franchise Fees. As compensation for the benefits and privileges under its franchise and in consideration of permission to use the right-of-way of the city, the grantee shall pay a quarterly franchise fee to the city, through the duration of its franchise, as follows: A. The minimum quarterly franchise fee shall be set by resolution of the council. B. Except for limited use telecommunication grantees, the franchise fee shall equal a percent of the grantee's gross revenues derived from grantee's provision of telecommunications services and telecommunications facilities to retail customers and one percent (1%) on all other gross revenues derived from grantee's provision of telecommunications services and telecommunications facilities to wholesale customers, including other telecommunications carriers, if such customers or carriers are also telecommunication grantees under this title. If such customers or carriers are not grantees, then the franchise fee shall equal the fee for retail customers. The amount of the percent for retail customers shall be set by resolution of the council. C. A limited use telecommunication grantee shall pay a fee based on the number of linear feet of right of way used. A limited use telecommunication grantee is defined as one whose franchise limits the amount of linear feet the grantee may occupy or one who has a franchise as of October 1998 for the purpose of long distance telecommunications. The fee per linear foot shall be set by resolution of the council. D. The annual franchise fee collectable from a telecommunications utility shall not exceed the maximum amount under Oregon Law. The city shall accept from a telecommunications utility, in full payment of the franchise fee, the maximum amount allowed Page 17 — 1199 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telewmm amend 199 ord.wpd) under Oregon law. On request, the telecommunications utility must provide documentation to support its calculation. E. Grantee shall be "providing" telecommunications services or facilities if it sells, leases, resells, or otherwise conveys such services or facilities for consideration. F. A grantee providing resold telecommunications services or facilities shall be entitled to a credit against its franchise fee for an amount equal to a percentage of the price paid for such services or facilities at wholesale. Such percentage shall be set by resolution of the council. G. So long as it registers with the city as required in chapter 16.08 and pays the fees required for grantees set forth is subsections A and B above, a reseller may use another person's facilities to engage in telecommunications activities in the right-of-way without obtaining a franchise, providing the reseller does not, either itself or through an affiliate, own or lease, control or manage any facilities in the right-of-way and is not involved in construction or repair of facilities in the right-of-way. For purposes of calculating the fees to be paid by a reseller, the amount of compensation paid by the reseller to the owner or manager of facilities in the right-of-way for the services it resells shall be deducted from the reseller's gross revenues before applying the percentage rates described subsection B above. H. Payment shall be made by each April 25, July 25, October 25 and January 25 for the quarter just ended. Any grantee who fails to remit any fee imposed by this chapter within 30 days of the date it is due, shall pay interest at the rate of one percent (1%) per month or fraction thereof on the amount of the fee from the date on which the remittance first became due until paid. SECTION 30. The paragraph following section 16.24.100.D of the Ashland Municipal Code is amended to read: The liability insurance policies required by this section shall be maintained by the grantee throughout the term of the telecommunications franchise, and such other period of time during which the grantee is operating without a franchise, or is engaged in the removal of its telecommunications facilities. Each such insurance policy shall contain the following endorsement: "This policy may not be canceled nor the intention not to renew be stated until 90 days after receipt by the city, by registered mail, of a written notice addressed to the city's risk manager of such intent to cancel or not to renew." Paqe 18 — 1/99 AMENDMENTS (G:\PAUL\Telecommunications\Ordinances\telecomm amend 199 ord.wpd) SECTION 31. Section 16.24.110 of the Ashland Municipal Code is amended to read: 16.24.110 General Indemnification. Each franchise agreement shall include, to the extent permitted by law, grantee's express undertaking to defend, indemnify and hold the city and its officers, employees, agents and representatives harmless from and against any and all damages, losses and expenses, including reasonable attorney's fees and costs of suit or defense, arising out of, resulting from or alleged to arise out of or result from the negligent, careless or wrongful acts, omissions, failures to act or misconduct of the grantee or its affiliates, officers, employees, agents, contractors or subcontractors in the construction, operation, maintenance, repair or removal of its telecommunications facilities, and in providing or offering telecommunications services over the facilities or network, whether such acts or omissions are authorized, allowed or prohibited by this title or by a grant agreement made or entered into pursuant to this title. SECTION 32. Section 16.24.120 of the Ashland Municipal Code is amended to read: 16.24.120 Performance Surety. Unless the city otherwise specifically approves an alternative security to assure performance, before a franchise granted pursuant to this title is effective, the grantee shall provide and maintain a performance bond, in form and substance acceptable to the city, as security for the full and complete performance of this title, including any costs, expenses, damages or loss the city pays or incurs because of any failure attributable to the grantee to comply with the codes, ordinances, rules, regulations or permits of the city. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the 5`h day of January , 1999, and duly PASSED and ADOPTED this day of 1999. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1999• Catherine M. Shaw, Mayor Reviewed as to form: Paul Nolte, City Attorney Paoe 19 — 1/99 AMENDMENTS (G:\PAUL\Telewmmunic lions\Ordinanc s\lelewmm amend 199 ord.wpd) Council Communication Ashland Fire & Rescue January 19, 1999 Submitted by: Keith E. Woodley, Fire Chief Approved by: Mike Freeman, Title: Annual Review Of City Burning Regulations and Adoption of a Resolution Authorizing Outdoor Burning Under Certain Conditions Between March and October 1999. Synopsis: AMC Section 10.30.020 provides for an annual city burning report to Mayor& Council during the month of January: "The Fire Chief shall annually report to the Council in January of each year the outdoor fires regulated under this section and any recommendations the Chief may have regarding such fires or this section. The Council shall consider the report at its first meeting in February." (ORD 2795, S 1 1997) Recommendation: Staff recommends the Council accept this report and retain AMC 10.30, Controls On Open Burning, as presently written. AMC 10.30.20, "Period When Outdoor Burning Is Authorized," requires a Council resolution setting forth the dates during which burning permits may be issued during the 1999 bum permit season. Background Information: This memo is provided as a report of residential burning activity for the calendar year 1998 in fulfillment of ordinance requirements. With the amendments to the City's burning ordinance in the Spring of 1997, our burning practices are in full harmony with Jackson County air quality regulations. The opportunity to dispose of wildfire fuels through the burning permit process continues to provide residents of our community with another viable option for fuel removal, in addition to composting and recycling efforts. The addition of the month of March has been of great benefit to residents who have historically experienced prohibitions on burning due to extended fire seasons during fall periods, and also for fire department personnel who have safety concerns associated with fall burning activities. A summary of our opening burning activity for the past nine years is depicted below: Memo to Mayor Shaw and City Council January 19, 1999 Page Two PERMITS ISSUED Period 1990 1991 1992 1993 1994 1995 1996 1997 1998 Spring 43 76 87 106 79 175 143 159 127 Fall 10 16 29 42 31 33 30 46 .53 Total 53 92 116 148 110 208 173 205 180 The Spring burning period in 1998 occurred from March V through June 30th, for a total of 122 "burning window"days. Of those 122 days, 93 were at an index of 401 or above to allow burning. We issued 66 new burn permits in March, for a total of 127 new burn permits during the Spring burning period. The Fall burning period in 1998 occurred from Octoberl3th through October 31", which provided 19 "burning window" days. Of those 19 days, 11 were at an index of 401 or above to allow burning. We issued 53 new burn permits during the Fall period. The total number of burn permits issued during 1998 was 180. I RESOLUTION NO. 99- A RESOLUTION AUTHORIZING OUTDOOR BURNING UNDER CERTAIN CONDITIONS BETWEEN MARCH AND OCTOBER 1999. Recital: The council being fully informed regarding the advisability of permitting outdoor fires during the 1999 calendar year as recommended by Keith E. Woodley, City of Ashland Fire Chief, in his memorandum to the council dated January 19, 1999. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Pursuant to Ashland Municipal Code section 10.30.020, outdoor fires are authorized between March 1 and October 31 of 1999, excluding fire season, when the ventilation index is over 400 and fire fuel conditions are conducive to burning. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 1999. Barbara Christensen, City Recorder SIGNED and APPROVED this day of ' 1999. Catherine M. Shaw, Mayor Reviewed as to form: Paul Nolte, City Attorney PAGE 1-RESOLUTION (F:\USER%KEITH\Buming.Regs%CouncilAnnuel Resmpd) Council Communication Public Works Department January 19, 1999 submitted by: Paula Brown P Reviewed by: Paul Nolte �/'�• Approved by: Mike Freeman ... - Title: A Resolution Setting Public Hearings for Assessments to be Charged Against Lots Within FIVE Separate Local Improvement Districts; Dogwood Way Local Improvement District No. 75; Orange Avenue Local Improvement District No. 76; Ann and Clinton Streets Local Improvement District No. 71; North Mountain Avenue Local Improvement District No.72 ; and Fordyce Street Local Improvement District No. 77. Synopsis: This Council action is required under the Ashland Municipal Code as a step in the process to levy assessments to lots within local improvement districts. All five of the improvement districts were established by the City Council prior to enacting the improvements, and all of the improvements have been completed. In addition, as a result of the Council's December 15, 1998 action regarding new LID practices, all of the assessments with the exception of Dogwood Way and North Mountain Avenue, have been reduced 10 percent and, as applicable, additionally reduced to reflect the City's participation in sidewalk expenses. Two Public Hearing dates have been established, the first is intended for 7:00 p.m., February 2, 1999, to consider objectives to the proposed assessments for the lots within the Dogwood Way Local Improvement District; Orange Avenue Local Improvement District; Ann and Clinton Streets Local Improvement District; and the North Mountain Avenue Local Improvement District. The second public hearing is intended for 7:00 p.m., February 16, 1999, to consider objections to the proposed assessments for the lots within the Fordyce Street Local Improvement District. Recommendation: It is recommended that the City Council adopt the attached resolution to establish two public hearings (1) 7:00 p.m., February 2, 1999, to consider arguments to assessments for the lots within the Dogwood Way Local Improvement District; Orange Avenue Local Improvement District; Ann and Clinton Streets Local Improvement District; and the North Mountain Avenue Local Improvement District, and (2) 7:00 p.m., February 16, 1999, to consider arguments to assessments for the lots within the Fordyce Street Local Improvement District. Background Information: Dogwood Way Local Improvement District No. 75 was established on May 21, 1996 at the request of the neighborhood. The street improvements were required as a condition of the City's acceptance of Dogwood Way as a public street. The City acted as the prime contractor on this project, acquiring sub-contractors as needed. Adroit Construction completed all of the concrete curbing and the City's Street Division completed the paving improvements within the district. The total cost of the project was $23,291.28 which includes associated City provided engineering and administration and interest costs. Resolution 96-23 estimated the assessed total cost at $22,740.00, or $1,749.23 per lot. The final assessment is slightly higher than the estimate and assesses each lot at $1,791.64. Orange Avenue Local Improvement District No. 76 was established on January 21, 1997. Engineering and final design were completed by KAS & Associates and the construction was completed by LTM, Inc. The final assessment total cost, including design, administration and interest was $67,167.15 and included improvements to the storm drain, sidewalks, and pavement. The original estimated assessment total was $85,024.19 per Resolution 97-05. A credit of 25% of the sidewalk costs was applied as well as the 10% Council"existing LID credit". The final assessment is $57,836.42, significantly less than estimated, and is assessed on a per front foot basis as shown on the attached documentation. Ann and Clinton Streets Local Improvement District No. 71 was established on April 4, 1995. Engineering was completed by KAS & Associates and construction was completed by LTM, Inc. The final assessment total cost, including design, administration and interest was $159,238.18 and included complete street construction, sidewalks and storm drains. The original estimated assessment total per Resolution 95-09 was $125,215.00. A credit for 25% of the sidewalk costs was applied as well as the 10% City Council "existing LID credit". The final assessment is $137,517.53, (8.9%) higher than originally estimated, and is assessed on a per foot basis as shown on the attached documentation. Final assessment has been adjusted to reflect a $5,000 credit due to the owner of lot 391E4DD Tax Lot 1600 on Ann Street for a right of way dedication. North Mountain Avenue Local Improvement District No. 72 was established on June 20, 1995. Engineering and final design were completed by KAS & Associates and construction was completed by LTM, Inc. The final assessment total cost including design, administration and interest was $351,327.11 and included street improvements, paving, sidewalks and storm drains. The original estimated assessment per Resolution 95-21 was $303,615.65. No credits were assigned to this LID. The final assessment on North Mountain Avenue was $351,327.11, which included a considerable increase to the contract due to constructing and paving the parking lot not originally included in the estimate. Fordyce Street Local Improvement District No. 77 was established on April 15, 1997. Engineering was performed by Marquess & Associates Inc. while construction was completed by Huffman-Wright. The final assessment total cost including design, engineering and interest totaled $256,945.91 and included street construction, sidewalks and storm drains. The original estimated assessment per Resolution 97-19 was $239,136.00. A credit of 25% for sidewalk construction was applied as well as the 10% Council "existing LID credit". A credit of $39,550.00 was also applied to account for participation by Jackson County and an additional $1,080.00 was credited by the City for storm drain upsizing. The final assessment total was $179,247.61, (25%) less than originally estimated due to credits from the County and City. RESOLUTION NO. 99- A RESOLUTION SETTING PUBLIC HEARINGS FOR ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN FIVE LOCAL IMPROVEMENT DISTRICTS; DOGWOOD WAY LOCAL IMPROVEMENT DISTRICT NO. 75; ORANGE AVENUE LOCAL IMPROVEMENT DISTRICT NO. 76; ANN AND CLINTON STREETS LOCAL IMPROVEMENT DISTRICT NO. 71 NORTH MOUNTAIN AVENUE LOCAL IMPROVEMENT DISTRICT NO.72; AND FORDYCE STREET LOCAL IMPROVEMENT DISTRICT NO. 77. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The City Council having received proposed assessments to be charged against each lot within the Dogwood Way Local Improvement District; Orange Avenue Local Improvement District; Ann and Clinton Streets Local Improvement District; and the North Mountain Avenue Local Improvement District; orders that a public hearing be held to consider written or oral objections to these assessments at 7:00 p.m., February 2, 1999, in the City of Ashland, City Council Chambers at 1175 East Main Street. The City recorder is directed to mail the attached notices of the proposed assessments to the owners of the lots to be assessed. SECTION 2. The City Council having received proposed assessments to be charged against each lot within the Fordyce Street Local Improvement District orders that a public hearing be held to consider written or oral objections to these assessments at 7:00 p.m., February 16, 1999, in the City of Ashland, City Council Chambers at 1175 East Main Street. The City recorder is directed to mail the attached notice of the proposed assessments to the owners of the lots to be assessed. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 duly PASSED and ADOPTED this day of 11999. Barbara M. Christensen, City Recorder SIGNED and APPROVED this_day of 1999. Catherine M. Shaw, Mayor Reviewed as to for in: Paul Nolte, City Attorney NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE DOGWOOD WAY LOCAL IMPROVEMENT DISTRICT NO. 75. Please take notice that the Ashland City Council will hold a public hearing to consider objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The public hearing will be held at: 7:00 PM, February 2, 1999 Council Chambers 1175 East Main Street Ashland OR 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for objection. Objections must be received by: 5:00 PM; Friday, January 29, 1999 and may be delivered or mailed to the: City Recorder Ashland City Hall 20 E. Main Street Ashland OR 97520 Please not that assessments may be modified by the Council and will be levied by the Council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder G0awn\F.ngineerUMDogwood,Mn-Clirn 4 Orange,Fordyce LID PH Rmwpd SUMMARY OF DOGWOOD WAY LID COSTS PAYEE ITEM AMOUNT ADROIT CONSTRUCTION CONCRETE CURB $10,838.40 CITY STREET DIVISION PAVING $9,175.04 ENGINEERING DIVISION (5%) $1,000.67 INTEREST (100%) $2,277.17 FINAL ASSESSMENT TOTAL $23,291.28 The Dogwood Way Project Contained no storm drains, sanitary sewers or sidewalk. No credits are pending on the project. ASSESSMENT PER RESOLUTION # 96-23 $22,740.00 $1,749.23 (PER LOT) FINAL ASSESSMENT UNITS 13 UNITS FINAL ASSESSMENT RATE $1,791.64 PER LOT GAawnEngineealMogwood Way Summary v A a 0 0 0 0 0 0 0 5 5 5 5 5 5 5 0 3 3 3 3 3 3 3 G a a a a a a a ..� W [7] is vj vi cs ism ism cs Wy '� � u" V vi w cs cs cs of cs 3 8 .� �S zyzypd o �, o �, o �, o U �jo ,�.• o pZ � ,N E z Aa Oa Oa a0a ° a � ° a w � 3 A o ° 30 ui ° O q w Hz � . C�77y E 0 w C a a. rn a rn rn rn a� ° M M M M M M M Q 1 Old fA � zl A N 1" U m 0 0 0 0 0 0 5 5 5 5 5 5 z rA En GO En r o A A A A A A 3 3 3 3 3 3 wp a a a w a a o a O O O O O O F�f F IEQ^/ a W M a a a z M U h W Vi K 69 fA 69 69 � 0 o Q a F r� C7 � z W 8 N p. Qa H � N Q Uj C z O ICI z z o o a s B O O ri 3 0 z4d E 0 �I sl H w N N N N N N O a � �I u u vVi u u vVi F W W W W W W W p M M M M M M Q zl C N M 39 1 E 5CA Dogwood Way IL-H-D SCALE 1 " = 100' -�� ��'� WMIEIY EM MET 01 lap 450 440 9 601 605 I29 381 584 I70 563 5 ob 103 574 Izb 1O is 565 aim ul 575 127 IsO. `G 125 565 560 564 �e ® 116 So.i 555 1'2 1705 '2. ® 550 554 559 11; 545 JJ M 701 � 539 107 Sao ,a t� 5to 531 �] u4 tp7 527 m0 :5 535 530 9 22 515 vol am log 515 z01 IJ6 525 520 Izl Iz0 i 503 clan 490 510 50� 503 493 ]00 SIJI EW\MAF'\ J� I ' NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE ORANGE AVENUE LOCAL IMPROVEMENT DISTRICT NO. 76. Please take notice that the Ashland City Council will hold a public hearing to consider objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The public hearing will be held at: 7:00 PM, February 2, 1999 Council Chambers 1175 East Main Street Ashland OR 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for objection. Objections must be received by: 5:00 PM; Friday, January 29, 1999 and may be delivered or mailed to the: City Recorder Ashland City Hall 20 E. Main Street Ashland OR 97520 Please not that assessments may be modified by the Council and will be levied by the Council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder G:Dawn\Engineer\UD\Dogwood,Mn-Clinton,Orange,Fordyce L D PH Rm.wpd SUMMARY OF ORANGE AVE. LID COSTS PAYEE ITEM AMOUNT LTM INC. CONSTRUCTION $56,030.50 KAS&ASSOC. ENGINEERING $4,053.41 INTEREST(100°/x) $4,283.24 ADMINISTRATION(5e/a) $2,800.00 TOTAL $67,167.15 COST BREAKDOWN STREET CONSTRUCTION $30,199.64 SIDEWALKS $11,617.86 STORM DRAINS $14,213.00 SANITARY SEWER $0.00 ENGINEERING $4,053.41 INTEREST&ADMINISTRATION $7,083.24 CONSTRUCTION SUBTOTAL $67,167.15 CREDITS SIDEWALK(25%OF S/W COSTS) $2,904.46 ASSESSMENT SUBTOTAL $64,262.69 LESS 10%CREDIT PER COUNCIL $6,426.27 FINAL ASSESSMENT TOTAL $57,836.42 ASSESSMENT PER RESOLUTION#97-05 $85,024.19 ($76/FOOT)* Residential assessment based upon front footage. FINAL ASSESSMENT FOOTAGE 1148.355 FEET FINAL ASSESSMENT RATE $50.36 PER FOOT G:De %Eng1neerLL1D%0wge Ave.Summary z z z v 0 0 p� a � a (�✓a'"�' Ln✓Q7� O M Ci rF" W r4 IP-i� off. 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Please take notice that the Ashland City Council will hold a public hearing to consider objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The public hearing will be held at: 7:00 PM, February 2, 1999 Council Chambers 1175 East Main Street Ashland OR 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for objection. Objections must be received by: 5:00 PM; Friday, January 29, 1999 and may be delivered or mailed to the: City Recorder Ashland City Hall 20 E. Main Street Ashland OR 97520 Please not that assessments may be modified by the Council and will be levied by the Council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder G:Dawn\EngineerUD\Dogwood,Ann-Clinton,Orange,Fordyce LID PH Rea.wpd SUMMARY OF ANN/CLINTON STREET LID COSTS PAYEE ITEM AMOUNT LTM INC. CONSTRUCTION(100%) $139,142.34 KAS&ASSOC. ENGINEERING(100%) $14,508.91 INTEREST(45%) $5,586.93 ADMINISTRATION(0%) $0.00 TOTAL $159,238.18 COST BREAKDOWN STREET CONSTRUCTION $99,808.64 SIDEWALKS $25,763.70 STORM DRAINS $13,570.00 SANITARY SEWER $0.00 ENGINEERING $14,508.91 INTEREST&ADMINISTRATION $5,586.93 CONSTRUCTION SUBTOTAL $159,238.18 CREDITS SIDEWALK(25%OF S/W COSTS) $6,440.92 ASSESSMENT SUBTOTAL $152,797.26 LESS 10%CREDIT PER COUNCIL $15,279.73 FINAL ASSESSMENT TOTAL 7S ASSESSMENT PER RESOLUTION#97-19 $125,215.00 1$50.00 PER FOOT Residential assessment based upon front footage. FINAL ASSESSMENT FOOTAGE 2604.3 FEET FINAL ASSESSMENT RATE $52.80 PER FOOT *Final assessment is subject to a$5,000 credit due the owner of lot 4DD-1600 on Ann St.for a right of way dedication. G:Da Virgkve0L1DV,nnClinM St Summery u ° 0 0 0 N M 5 N N z W O ° z z . 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Ili!;:. ®ii ` - � l l l l �!IIIlI1�tI1. 11iEBi :1 ItI. 111'Il t I . ! .!1 a p o :;I.i.i;;.t..11:� u ; ■ z ..1;1,1;1;1. - - � � E� Pm, R ✓' , ap wIIIIIi'!1'' u p 1 0 h - a 1 O p = r p'� m r POPV� _ I m p W , y oo, sos 1t So a NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE NORTH MOUNTAIN AVENUE LOCAL IMPROVEMENT DISTRICT NO. 72. Please take notice that the Ashland City Council will hold a public hearing to consider objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The public hearing will be held at: 7:00 PM, February 2, 1999 Council Chambers 1175 East Main Street Ashland OR 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for objection. Objections must be received by: 5:00 PM; Friday, January 29, 1999 and may be delivered or mailed to the: City Recorder Ashland City Hall 20 E. Main Street Ashland OR 97520 Please not that assessments may be modified by the Council and will be levied by the Council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder G:Dawn\EngineffUDDogwood,Ann-Cludon,Orange,Fordyce LID PH Rmwpd SUMMARY OF N. MOUNTAIN AVE. & PARKING LOT LID COSTS FINAL COSTS CONSTRUCTION - LTM, INC. $284,551.21 ENGINEERING- KAS & ASSOC. $38,641.04 INTEREST & ADMINISTRATION $28,134.86 CONSTRUCTION TOTAL $351,327.11 COST BREAKDOWN STREET CONSTRUCTION $194,351.21 SIDEWALKS $36,564.00 STORM DRAINS $53,636.00 SANITARY SEWER $0.00 ENGINEERING $38,641.04 INTEREST & ADMINISTRATION $28,134.86 FINAL ASSESSMENT TOTAL $351,327.11 ASSESSMENT PER RESOLUTION# 95-21 $303,615.65 ASSESSMENT BASED UPON FRONT FOOTAGE FINAL ASSESSMENT FOOTAGE $1,849.09/FOOT FINAL ASSESSMENT RATE 190 FEET G:DawMEngineertLIDW.Mountain Ave.LID Summary Costs.wpd 0 \ \ \ \ ( § \ \ \ \ \ \ \ \ \ \ 7 \ ® ( k \ ® ) k \ ) ± o eo to E ro 0 00 00 00 on 00 # { s U } $ \ \ \ \ \ \ \ § E 2 4 a - � Q © @ k * ® � � £ \ % ) 2 z Q z k ! $ § \ - \ \ @ ) \ 2 t ! ! ! @ ! 0 o' � � \ } ) ` � \ ® § al § zi \ j ) ( w ! . Z3 r ------k � ( \ � �a v � E 2 ) ) . . 77 � /, - . 2r ®« :Eli •�� - � } x � § 0 NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE FORDYCE STREET LOCAL IMPROVEMENT DISTRICT NO. 77. Please take notice that the Ashland City Council will hold a public hearing to consider objections to the proposed assessments for the assessment district described above. The proposed assessments, a description (by map and tax lot) of the property to be assessed and the name of the property owner are attached to this notice. The public hearing will be held at: 7:00 PM, February 16, 1999 Council Chambers 1175 East Main Street Ashland OR 97520 The Ashland Municipal Code requires that any objections that are filed must be in writing and must state the specific grounds for objection. Objections must be received by: 5:00 PM; Friday, February 5, 1999 and may be delivered or mailed to the: City Recorder Ashland City Hall 20 E. Main Street Ashland OR 97520 Please not that assessments may be modified by the Council and will be levied by the Council after the hearing, will be charged against the property, and will be immediately payable in full or in installments (if applicable) following the levy. Barbara M. Christensen, City Recorder G:DawnT1ngineerUD\Dogwood,Mn-Clinton,orange,Fordyce LID PH Reawpd SUMMARY OF FORDYCE STREET FINAL LID COSTS ESTIMATED COSTS CONSTRUCTION HUFFMAN&WRIGHT CONSTRUCTION $223,024.44 ENGINEERING MARQUESS&ASSOCIATES,INC. $28,809.52 INTEREST&ADMINISTRATION $5,111.95 TOTAL�3, .. COST BREAKDOWN STREET CONSTRUCTION $147,808.84 SIDEWALKS 526,215.60 STORM DRAINS $49,000.00 SANITARY SEWER 50.00 ENGINEERING $28,809.52 INTEREST&ADMINISTRATION 55,111.95 CONSTRUCTION SUBTOTAL $256,945.91 CREDITS SIDEWALK(25%OF S/W COSTS) $6,553.90 COUNTY PARTICIPATION $33,950.00+INTEREST(5,600±) $39,550.00 STORM DRAIN UPSIZING 757'X$14.00/per foot $10,598.00 E.MAIN ST.CURB RECONSTRUCTION 51,080.00 TOTAL INITIAL CREDITS $57,781.90 ASSESSMENT SUBTOTAL $199,164.01 LESS 10%LID CREDIT PER COUNCIL FINAL ASSESSMENT TOTAL 5179,247.61 ASSESSMENT PER RESOLUTION#97-19 6239,136.00/$10,153.42 Residential assessment based upon front footage. FINAL ASSESSMENT FOOTAGE 22.338 Acres FINAL ASSESSMENT RATE $8,024.34 Per Acre G:Da nEngine WDfordym St Summary a 0 M W N N N N N N M eUYp c�tl tYd tY0 R O �O 1.4 0 4 a � C� O0 Cl! � N N M FI Q O� O� M cli i rA t •� I F Q Q Q Q Q Q Q I 00 cn +M N L w O rA a w rn Q o a a a a a a •" V {oq w Vo9 Vo9 409 406 oe O o � zz � wzw " rx 300 x O " w � xWWWa 8 A a0 � O u1O aO aO 7qO - � UO E ¢¢ U q .- Q N O O c �O O •--� N M O O 0 {J old o 0 0 0 0 0 0 8 c d � �. 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MILL POND ROAD 3000 3900 4000 4100 420 3400 3300 °o 5404 5403 5402 5401 5400 5502 5501 5500 ■ ORCHID ST 'naa ��406� 5422V 423 5424 5425 Sa26 5407 '� to WWWZ4 5421 54oa / w (future street) f... 409 /� 5410 / �\tee � /� � �902 900 � � � ■ '� 5479 O ■ 4111 cy C/i'3 901 1 Sella .5416 904 903 Ob0 b 5415 yyyQ Council Communication Legal Department January 19, 1999 Submitted by: Paul Nolte v� � Approved by: Mike Freeman ^'" Title: A Resolution Setting a Public Hearing for the Transfer of Hospital Property (Swanson)to Ashland Community Healthcare Services, Inc., an Oregon Nonprofit Corporation Owned by the City. Synopsis: Ashland Community Healthcare Services (ACHS)has requested the city to transfer property to ACHS so that medical offices may be constructed on the property. State law requires that before city property may be sold a public hearing must be held after appropriate notice. The notice must contain "the proposed uses for the property and the reasons why the city council considers it necessary or convenient to sell the property." ORS 221.725(2). Recommendation: Staff recommends adoption of the resolution to set the public hearing. Background Information: The property requested to be transferred was purchased by the hospital in 1995 for the purpose of providing medical office space near the hospital. At the time of purchase, the hospital was a department of the city and therefor title is in the city's name. Since that time ACHS was formed as a separate corporation owned by the city, and the city then leased the property to ACHS. As further background and rationale for the transfer, the attorney for ACHS submitted the following information: "ORS 221.725 Rationale: The City of Ashland plans to transfer property located at 559 Scenic Drive to Ashland Community Healthcare Services, the nonprofit corporation that manages and operates the Ashland Community Hospital. The City Council considers the transfer necessary and appropriate for several reasons. The transfer will enable the Ashland Community Hospital Foundation to construct modern medical offices on the property. The Foundation will provide all project funding and construction supervision. No city, hospital, or taxpayer dollars will be used to construct the improvements. Council Communication Legal Department Page 2 January 19, 1999 Additional medical offices are urgently needed in Ashland. Space is required for physicians and other medical professionals to provide new and additional services and to fill unmet and under- served community medical needs. The property was originally purchased by the Ashland Community Hospital using its own funds. Since that time, it has been continuously used by the hospital to provide limited medical office space. However,the existing facilities are outdated and in need of expansion. At the time of purchase,the hospital was a department of the city. As a result, title to the property formally vested in the city, and not the hospital itself, even though the property was purchased with hospital funds. The hospital is now owned and operated by a separate nonprofit corporation known as Ashland Community Healthcare Services. Transfer of title from the city to the hospital will formally place the property back into the hospital's ownership. More importantly,the transfer will help the hospital realize its longstanding goal of providing additional space for much-needed medical practitioners to serve the needs of the Ashland community and its growing service area." F:\USER\sharimc\COUNCIL\Communicarions\reso setting public hearing 199.wpd RESOLUTION NO. 99- A RESOLUTION SETTING A PUBLIC HEARING FOR THE TRANSFER OF HOSPITAL PROPERTY (SWANSON) TO ASHLAND COMMUNITY HEALTHCARE SERVICES, INC., AN OREGON NONPROFIT CORPORATION OWNED BY THE CITY. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The council will hold a public hearing in the Council Chambers, Ashland Civic Center, 1175 East Main Street on February 2, 1999, at 7 p.m., at which time any person may appear or submit written comments regarding the transfer of property located at 559 Scenic Drive to Ashland Community Healthcare Services, Inc., an Oregon nonprofit corporation owned by the city. The proposed use for the property will be medical offices. The Ashland Community Hospital Foundation will provide all project funding and construction supervision. No city, hospital or taxpayer dollars will be used to construct the improvements. The property was originally purchased by the city for the hospital with funds from the hospital. The property has been continually used by the hospital for limited medical office space and Ashland Community Healthcare Services desires to update and expand those offices. SECTION 2. The city recorder is directed to publish notice of the public hearing as provided in ORS 221.725. The notice shall be in the form attached to this resolution. This resolution was read by title only in accordance with Ashland Municipal Code §2.04.090 and duly PASSED and ADOPTED this day of , 1999. Barbara Christensen, City Recorder SIGNED and APPROVED this day of 1999. Catherine M. Shaw, Mayor Reviewed as to fo : Paul Nolte, City Attorney PAGE 1-RESOLUTION (FAUSERTAWHOSPITAUSwanson public hearing reso.wpd) NOTICE OF PUBLIC HEARING REGARDING PROPOSED TRANSFER OF CITY PROPERTY The Ashland City Council is considering the transfer of property located at 559 Scenic Drive to Ashland Community Healthcare Services, Inc., an Oregon nonprofit corporation owned by the city. The council will hold a public hearing regarding this transfer at 7 p.m., February 2, 1999, in the City Council Chambers, 1175 East Main Street, Ashland. The proposed use for the property will be for medical offices. The Ashland Community Hospital Foundation will provide all project funding and construction supervision. No city, hospital or taxpayer dollars will be used to construct the improvements. The property was originally purchased by the city for the hospital with funds from the hospital. The property has been continually used by the hospital for limited medical office space, and Ashland Community Healthcare Services desires to construct new medical offices. Any person may appear and be heard regarding this transfer. PAGE 2-RESOLUTION (FIUSEWAULIHOSPITAL\Swanson public hearing reso.wpd) ytle ?cNn��s \I ,!R r wnt f of .e f _�f ru at:'It- '2!, so- i -(an. IVY i 'V n tpvK V -- �' V V •J'im V V: J^xv/ sn,n\ r �V r:' \ , 'Y'� Ear '1 U � 6 ,�' � J�'3s,ll��t eta, hts4 /�! e. /,r _l�/h�t:- s•,' if e 2 �mlr res\ -,/; c ef�lr i_t• b< yE .]/IIIR°.'+:' 1,. r ,..: PROCLAMATION _aM WHEREAS, every person can move the world in the direction of peace through -«y }l m- their daily nonviolent choices and actions; and ;-„t(titt= clf WHEREAS, an awareness of nonviolent principles and practice is a powerful r.,;;.. way to heal, transform and empower our lives and communities; and li}} st st WHEREAS, January 30, 1999 and April 4, 1999 commemorate the 51 and 31 memorial anniversaries of Mahatma Gandhi and Dr. Martin Luther King, Jr. ; gp «� 'k, .4'; -••; NOW, THEREFORE,.I, Catherine M. Shaw, Mayor of the City of Ashland, wniif hereby proclaim January 30 through April 4, 1999, to be .. li( -a A Season for Nonviolence z tr. and urge all citizens to participate in local, national and global educational and `> { community action campaigns, to honor those who are using nonviolence to build M communities that respect the dignity and worth of every human being, during Al this Season for Nonviolence and throughout every season of human history. K 1> t )FIf fi It �iaf Dated this 19 day of January, 1999. o3n'r•, 1.�. LCatherine M. Shaw,hlayor ARR Ow $' Barbara Christensen, Recorder ji ac./ � Y� �.ya>r "�.1 ✓. 1 ?— \ �! a1 f1.yi6`e u GV 5u \�/�.F lx >: 11\tAlb . Ylty(y xY/M� Y. .r..,:..r ..r���/�\•r..�,lW'.-Ji.. . �.., .. .:�.,/n��'�.-.. Il w\M.`{i• rv.� 4\\qN `L 41\I/Y Y�”"t. 'i 1\i% Hl >/ ♦+.. ° U/ S�VZii , .l. :. s.:Q/!wS =li:.:, , n:. ', \\ 4 IVAII u t ��`ii/ .: :�i/\, ...A,1111-1111,— ryeaii nieb'� v V d J V J y J I tV V - J , Vr V- J wry ,V n\ V w'w G r Ii�Jw•as,��ll a -\; —h s IiI^\ i i ia_r�::%y _ i\• / eas it :r,.ie�\ _/ • r`�N.e_ - . 'ft �, �'i Vm ` sir ` PROCLAMATION °"�� ZA �/'q ZA ;,;k WHEREAS, the Census is vital to our community in that it determines the :1111} apportionment of seats in the United States House of .r<= tJ `' Representatives and our state's legislature, and is the basis for tilll?r'; the allocation of billions of dollars of Federal, State, and County _-=`=� • funds for social and other programs; and 6\• %� _ r WHEREAS, the Census is also used to help determine where to locate , zF, schools, day care centers, senior citizen centers, and hospitals 1((1i'i: and is used to make decisions concerning business growth and jobs; and f(110 IJliC r WHEREAS, Census information is confidential and Federal law prohibits any public or private agency from gaining access to confidential z�:;•,,r. Census data; and t({J(?!t `. WHEREAS, in Ashland, we are committed to a full and accurate Census count �.IQ1 i,? ::- , :; and are placing special emphasis on enumerating members of " `J . r!PL'N�I population groups traditionally undercounted. ,:;;raNl€ - E }: 4 NOW THEREFORE, I , Catherine M. Shaw, as Mayor of the City of Ashland, ((`1I hereby declare Census 2000 as a top priority for stakeholders and leaders .I j?`.)Ij " within our community and encourage participation in our jurisdiction's Complete ((i1?)i a V ,r.,.: ''°i Count Committee. I also urge full participation by members of our staff in all ? ' t4s. matters related to technical preparation for Census 2000, including the annual =Z} Fin Boundary and Annexation Survey, and the Local Update of Census addresses. ;Y Dated this 19 day of January, 1999. A i)Ibs" Catherin M. Shaw, May B rbara Christensen, City Recorder °:7«�s • 1V 3L 0 iY i8rt L9 V ,�.Y/y{i,�`V'