HomeMy WebLinkAbout1999-0202 Council PACKET Important: Any citizen attending council meetings may speak on any item on the agenda, unless it is the
subject of a public hearing which has been closed. If you wish to speak, please 611 out the Speaker
Request form located near the entrance to the Council Chambers. The chair will recognize you and
inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on
the nature of the item under discussion, the number of people who wish to be heard, and the length of the
agenda.
AGENDA FOR THE REGULAR MEETING 1
ASHLAND CITY COUNCIL
February 2, 1999 Z
Civic Center Council Chambers, 1175 E. Main Street W
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6:00 p.m. Special Session: 1999 City Administrator Goals Discussion W
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6:50 p.m. Ashland Police Department Informational Video W
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7:00 p.m. Regular City Council Meeting U O
1 PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
It ROLL CALL:
U M U
III APPROVAL OF MINUTES: Regular meeting minutes of January 19, 1999.
IV SPECIAL PRESENTATIONS &AWARDS:
1. Mayor's presentation of retirement plaque to Dennis Barnts.
2. Mayor's presentation of Certificate of Appreciation to Alan DeBoer.
3 Mayor's proclamation of"Acknowledgment of Historical Discrimination."
4. Mayor's proclamation of"National Girls & Women in Sports Day."
V CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports.
3. Approval of Liquor License Application from Cordan Rickert dba/Wild Goose
Cafe and Bar.
4. Confirmation of Mayor's appointments of Russell Silbiger and Wes Brain (terms
to 4/30/00), Candice Chapman and Lenny Neimark (terms to 4/30/01), Thomas
Pyle, Cathy Carrier and Tom Garland (terms to 4/30/02) to the Ashland Fiber
Network Programming Committee.
VI PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must
conclude by 9:30 p.m. or be continued to a subsequent meeting).
1. Public Hearing regarding a request for annexation of parcel located east of the
end of Jefferson Avenue (Planning Action 99-006; Applicant Doug Neuman).
2. Public Hearing to consider proposed assessments for lots within the Dogwood
Way LID No. 75; Orange Avenue LID No. 76; Ann and Clinton Streets LID No.
71; and North Mountain Avenue LID No. 72.
VII PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to
5 minutes per speaker and 15 minutes total.)
VIII UNFINISHED BUSINESS:
IX NEW AND MISCELLANEOUS BUSINESS:
1. Council Meeting Look Ahead.
X ORDINANCES, RESOLUTIONS AND CONTRACTS:
1. Second reading by title only of"An Ordinance Amending Chapter 18.88, Chapter
18.72, Chapter 18.76, Chapter 18.80, Chapter 18.82, and Chapter 18.92 of the
Ashland Municipal Code - Land Use Ordinance, Adopting New Street
Standards."
2. First reading by title only of"An Ordinance Amending Section 13.20.050.0 and
Adding Section 3.20.145 to the Ashland Municipal Code to Validate
Remonstrances and to Provide for Deferral of Certain Assessments."
3. Reading by title only of"A Resolution Relating to Local Improvement Districts
(LIDs) and establishing: The City's Participation in LIDS; The Potential Unit
Method to Determine Assessments; the Maximum Assessment for Residential
Lots and Required Process to Include Neighborhoods in LID Planning."
4. Reading by title only of"A Resolution Levying Special Benefit Assessments in
the Amount of$23,291.28 for Curbs, Gutters, and Paving Improvements in the
Dogwood Way Local Improvement District No. 75."
5. Reading by title only of"A Resolution Levying Special Benefit Assessments in
the Amount of$57,836.42 for Curbs, Gutters, Storm Drain, Sidewalk, and Paving
Improvements in the Orange Avenue Local Improvement District No. 76."
6. Reading by title only of"A Resolution Levying Special Benefit Assessments in
the Amount of$137,517.53 for Curbs, Gutters, Storm Drain, Sidewalk, and
Paving Improvements in the Ann and Clinton Streets Local Improvement District
No. 71."
7. Reading by title only of"A Resolution Levying Special Benefit Assessments in
the Amount of$351,327.11 for Curbs, Gutters, Storm Drain, Sidewalk, and
Paving Improvements in the North Mountain Avenue Local Improvement District
No. 72."
8. Reading by title only of"A Resolution of the City of Ashland, Oregon authorizing
the Reimbursement of Expenditures with Reimbursement Bond Proceeds."
XI OTHER BUSINESS FROM COUNCIL MEMBERS:
XII ADJOURNMENT:
Reminder
• Study Session on Tuesday, February 16, 1999 of
6:00 p.m. regarding.1) Riparian Ordinance
Development' and 2) Library Update and Presentation.
..Study Session on Friday,.February 19, 1999.at 12:30 .
p.m. regarding 1) Mt: Ashland expansion; and 2)
Presentation on City Code Enforcement;Program
l
Council Communication
Supplemental
Public Works Department
February 2, 1999
submitted by: Paula Brown
Approved by: Mike Freeman
Title:
A Resolution Levying Assessments to be Charged Against Lots Within FOUR Separate Local
Improvement Districts;
Orange Avenue Local Improvement District No. 76;
Ann and Clinton Streets Local Improvement District No. 71;
Dogwood Way Local Improvement District No. 75; and
North Mountain Avenue Local Improvement District No.72
Synopsis of Concerns Received:
Staff has received and answered several questions regarding these assessments.
Orange Avenue LID
Don and Janet Dolan (160 Orange Avenue) regarding drainage problems with the new sidewalk.
Staff will evaluate the property and recommend necessary revisions. Staff will be.able to correct
and cover the expenses of the problem, but will not recommend adjusting their assessment.
Harvey Rupp and Marianne Strong (191 Orange Avenue) objects in general to the formation of
the LID. These issues would have been discussed at the formation of the LID and staff has no
recommendation on their issues.
James and Helen Dean (395 Helman Street) express concern with corner lots and the LID
process. Although they are not disputing or asking for a change in their assessment, their
concern is with the potential improvements to both of their street frontages and the need to pay
for a second LID if one is developed. Staff understands that if a second LID is formed for the
other half of a comer lot, that the homeowner would pay only half of the second assessed portion
of the side lot (in this case, Orange Street would be their primary lot and the assessment of a
Helman LID would be reduced by half if formed). At this time, it is the Council's desire to
create sidewalks on Helman Street. Staff is concerned that certain sections of the street may only
lend itself to the ability of having sidewalks on one side, but this discussion has not been
formally brought to the Council for a decision
Ellie and Steve Read (398 N. Laurel Street) live on a comer lot that was assessed in the Laurel
Street LID. They feel that being charged for the costs of two LIDS is unjustified. They would
like the Council to consider an exemption from the Orange Avenue Assessment. Staff has
researched the Laurel Street and found no LID formed between 1998 and 1970. The LID referred
to must be well over 25 years old and should have no relevance in this matter. Staff feels The
Laurel Street assessment would have been settled well before this time and this request is
unfounded.
Ann /Clinton LID
Elaine McBennett (505 Ann Street) has expressed concern with her need to build a retaining wall
at the edge of the sidewalk as a result of the street improvements. The street improvements on
Ann Street made some of the grade changes very challenging to match, but the section which
includes 505 Ann Street was not one that was greatly affected. Staff worked with these
neighbors very closely to compensate their concerns. The grade above the sidewalk at 505 did
not significantly change due to the improvements. Re-establishment of landscaping outside of the
street right of way is usually beyond the scope of the LID. Staff does not recommend agreement
to pay for the retaining wall or other landscaping at this address. Staff is not aware of Ms.
McBennett's prior attempts at communication with this department.
Bill and Gloria Ritchie (675 Carol Street) have expressed concerns regarding the method in
which the assessment was based. The Ritchey's are contesting a 20.12 foot section which in
their opinion is outside the boundary of the project. Staff has explained that the assessment for
this LID is on the number of total front footage of the property and does not take into account the
actual improvement area in these calculations. This footage is the same as initially used in the
formation of the LID. Staff recommends no change to the Ritchey's assessed value. Should their
allocation change, the entire LID will need to be recalculated for a smaller total assessment
footage.
Dogwood Way
Ruth Newman& Ronald Iverson (550 Dogwood Way) concerned not with the assessment, but
rather the drainage in the street. Matching the grades at Dogwood Way with the existing grade at
Wiley Street was difficult because of the slopes and grade changes. There is water draining
across the center of Dogwood Way and into the nearest catch basin. Staff will assess any
possible improvement to this situation, but is not optimistic for a better solution without a
complete change to the transition at Wiley Street.
North Mountain Avenue
No written objections were received regarding this district.
FAUSERTAULA\Council Comm LID assessment complaints.wpd
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DON & JANET DOLAN
60 ORANGE AVE.
SHLAND, OR 97520
CITY RECORDER
ASHLAND CITY HALL JP�N 1
20 E. MAIN ST. N-
ASHLAND, OR 97520
Dear Barbara,
I am filing this letter as a complaint against the full levy
that may be assessed our property. The recent rains have clearly
defined a problem that the sidewalk and curb have created for us
that did not exist before. The walk and curb have effectively
created a dam that in turn creates a swamp/"pond" during rains that
will require some extensive work on our part to correct.
The city workers came by and suggested putting in perforated
pipe across the entire front of the property and then connecting it
to my drain pipe with a "tee" thus allowing the water access to the
street. It would also require filling in the area between the walk
and my fence to bring it to a level that would not allow a "pond"
to form. The whole thing seems like a lot of work and of course
was not known when we bought the property in Sept. 1997. The photos
are not terribly helpful in showing the problem, but believe me
when I say that the walk created a dike that makes walking to the
house an "adventure. "
I have no idea how much this work will cost but I would like
to ask for at least a $500 reduction in the levy to help pay for
the necessary correction in drainage.
Thank you for your concern and the board' s consideration.
Sincerely yours,
DON DOLAN & JANET DOLAN
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City Recorder toDu1q41
Ashland, OR 97520 2s
Re: Objections to proposed assessments within the Orange Avenue Assessment District ,99`9
I have several specific objections to the subject assessments. From the beginning of this
assessment process there has been an unconscionable disregard for the onerous cost, to
owners, for improvements made to the Orange Avenue District. Instead of spreading the
cost of these improvements, which benefit all citizens, a few of us are being unfairly
forced to pay a tax on our property (in my case almost a 3% surcharge)over and above
the taxes we already pay. We are being made to pay when the city itself failed to collect
the monies due from contractors for this work.
This is hardly an "after the fact" protest. The selling real estate agent failed to disclose
the size of this assessment before we purchased. I would surely have hired an attorney if
I had known of this levy.
What I find heavy-handed, is that the city is willing to charge us, while current and future
rules are that the contractor is to pay for such work. But if a contractor does not pay, why
are we obligated for the majority of the payments? The city has money for bike paths,
and other improvements for all the people, which all the people pay for through taxes.
Yet we are asked to pay for the citys error with only a paltry discount from the total cost.
I have attended many of the ad hoc meetings, a consistent theme has run through the
talks: city money has been budgeted for other things for the community! Just a minute,
are we not of the community? As I asked in my letter to the Tidings, "are we one
community, or do we Balkanize the town and pay for roads, utilities, etc.,block by
block?"
Specifically? The Planning Department admittedly made a mistake, the work was done
to halt the spread of dust pollution and to meet city goals of paving as many streets as
possible. Specifically, we are being discriminated against because we have a weak
position, not morally or practically, but because we owners did not fight back with a suit
to stop this kind of outrage.
Sincerely,
fIarveyRupp 1 '
Marianne Strong
191 Orange Ave.
J
January 28, 1998 RECD JAN 2 81999
Ashland City Council Members
C/O City Recorder
Ashland City Hall
20 E. Main Street
Ashland, OR 97520
We, James and Helen Dean, have been part of the Orange Avenue Assessment District. Recently
we received information from the City about the amount we will be assessed for road and
sidewalk improvements. We appreciate the City Council's willingness to reduce the projected
costs to us and our neighbors,though it would have been nice to pay no more than the $4,000 cap
which future LID participants will have to pay for improvements.
Our concern is what happens in the future. We live on a comer lot, with frontage on both Heiman
and Orange Streets. At one time during Council hearings there was a suggestion that citizens
with property on two city streets should=have to pay for future improvements if a second LID
is established, for the second street. Has this suggestion ever been formally agreed to? If it has
not,we would like to suggest that it be formally approved.
While Heiman St. is paved, there are only sporadic pieces of sidewalk along its length. Is the
City's plan to have sidewalks on both sides of Heiman, or only on one side? If one side, which?
Our experience with the last LID suggests that it is best for citizens to know from the beginning
what is likely to happen, so we would appreciate clarification of plans and thoughtful
consideration of our concerns during the February,2, 1999, Council Meeting.
Yours truly,
Tun and Helen Dean
395 Heiman St.
Ashland, OR 975
1/27/99 ( N
City Recorder
Ashland City Hall
20 E. Main Street
Ashland, OR 97520
Re: Orange Street LID/Corner Lots
Dear Council Members,
With regards to the latest information we have received from your offices, we are
wondering whatever happened to the consideration of corner lots being assessed
as one unit. We are on the corner of Laurel and Orange Streets and since we
personally have already paid for one LID on Laurel Street when we purchased
our home, is it fair that we should have to pay for Orange Street as well?
Sincerely,
key lclea-OG
Ellie & Steve Read
398 N. Laurel Street
488-2034
RECD JAN 281999
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January 27, 1999
RECD JAN 2 9 1999
To : Ashland City Council
From : Bill J. A Gloria P. Richey
675 Carol Street
Ashland, OR 97520
Re: Ann/Clinton Street Assessment
We believe the measurement for assessment of Clinton St.
for Tax Lot 1400 is inaccurate. Attempts for a satis-
factory explanation and on-site measurement with city
representative and owner present prior to writing this
objection were unsuccessful.
Correct footage to be assessed as shown on accompanying
map is 102.881 plus 63. 34' (yellow marked) for a total of
166.221 .* 20.12, (red line) is outside the street project,
bordering neighboring common area. We do not feel
responsible for assessment of the 20.12' as it is not
street frontage and no work or improvement was done there.
12/12/98 City Assessment 186. 34' @ $52.80 = $9 ,838. 75
1/27/99 Owner Correction 166.22' @ $52.80 = 8, 776. 41
Difference $1, 062. 34
This is an important difference to us and we trust you will
seriously consider this information and respond equitably
to our request for correction.
# Measurements from on- site property pins as per survey
by Everett Swain, 1991.
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RUTH S. NEWMAN
550 Dogwood Way
Ashland, OR 97520
541-482-8373
January 26, 1999
City Recorder RECD JAN 2 8 1999
Ashland City Hall
20 East Main Street
Ashland, OR 97520
Regarding: Notice of Public Hearing - Dogwood Way LID
I have no objection to the assessment rate of$1,791.64 per lot for the street improvement of
Dogwood Way.
However, I do object to the engineering of the project.
The water runs down the middle of the street, as it was designed to do, to the point where it
reaches our driveway. It then fans out to cover the entire street for approximately fifteen feet
which encompasses the entire driveway entrance. With the winter weather this section has turned
to ice making it nearly impossible to leave the driveway, and causing a hazard for drivers coming
from uphill. At times it has remained frozen for several days.
At the time the street was being worked on I could see that this might be a problem and spoke to
the supervisor of the job (Adroit). He assured me that all water would run down the center of the
street. I also called the office of the city engineer who assured me that the job was being regularly
inspected by the city. So who am I to argue with professionals! But as it turns out, I was right.
It is my fear that in freezing temperatures some vehicle or pedestrian will suffer an accident. Also,
as I expressed to the above mentioned supervisor, that an extreme downpour would send water
down our driveway. (Obviously we live on the downhill side of the street.)
I realize that the original street layout was inferior but at least the water only ran down the center.
It would seem that an "improvement' should not have created a new hazard.
Perhaps someone from Public Works could come check it out.
Ruth S. Newman and (��T
Ronald A. Iverson, Owners �f�•1
550 Dogwood Way, Ashland
cc: City Engineer
Director of Public Works
J
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 19, 1999
Civic Center Council Chambers, 1175 E. Main Street
PLEDGE OF ALLEGIANCE
Mayor Shaw called the meeting to order at 7:10 p.m., in the Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hanson,Wheeldon and Fine were present.
APPROVAL OF MINUTES
The regular meeting minutes of January 5, 1999 were approved as presented.
SPECIAL PRESENTATIONS& AWARDS
1. Mayor's presentation of Retirement Plaque to Captain Mel Clements.
Mayor Shaw read a history of Clements' contribution to the City over his 27 years of service in the Ashland Police
Department, and presented him with a retirement plaque. Clements spoke briefly about how much he had enjoyed
serving the City.
2. Mayor's proclamation of"A Season for Nonviolence."
Mayor Shaw read the proclamation in its entirety.
3. Mayor's proclamation for"Census 2000."
Mayor Shaw read the proclamation in its entirety.
CONSENT AGENDA
1. Minutes of Boards,Commissions and Committees.
2. Monthly Departmental Reports.
3. Confirmation of Mayor's appointments of Jesse Ferraro and David Young to the Bicycle&Pedestrian
Commission for terms to expire April 30,2001.
Councilors Hauck/Wheeldon m/s to approve the consent agenda. Voice vote: All AYES.Motion passed.
PUBLIC HEARINGS
1. Continuation of Public Hearing regarding Planning Action 98-091, a request for a Site Review to
demolish the existing hotel and construct a 10,901 sq.ft.retail building,and convert the existing 24 hotel
units to studio apartments for the property located at 1520 Siskiyou Blvd.
Mayor Shaw read the guidelines and procedures for a Land Use Public Hearing.
PUBLIC HEARING RE-OPENED: 7:22 p.m.
IN OPPOSITION:
Gaelyn Larrick/300 Sheridan Street/Spoke on the unique character of Ashland being threatened by this action. Stated
that the Hillside Inn is a sort of historic landmark,and should be kept as a quiet,tree-shaded place to stay. Expressed
concern at caving in to commercial development. Recognized that development will continue,but stated that it should
retain the character of Ashland as much as possible. Feels that this could be the beginning of the destruction of the
character of Ashland. Remember Councilor Hagen and his support of the Valdez Principles to conserve natural
resources,and stated that the trees proposed as replacements are different and will never be the same. Urged the need
to include the well-being of future generations in the Council's decisions.
Brain Larrick/300 Sheridan Street/Read a prepared statement,observing that even Planning Commissioner Briggs
was shocked at the approval of this design. Noted the system has failed,but the Council has the opportunity to make
it right. Noted that on page 60 of the Council packet,staff urged the developers to save existing trees. Also cited the
Sight Design and Use Standards(AMC 18.72.100)which states that Council can require the retention of existing trees.
City Council Minutes 0111911999 I
i
Reiterated that staff had concerns with the removal of conifers, reading from the staff opinion that the design fails to
address or ignores the existing trees,and could be modified without significant hardship. Stated that there is a need to
reach a balance and retain the healthy large trees. Noted that the developer had convinced the Planning Commission
that four-inch red oaks were a solution,and that the reason given for this design was that it was a market driven decision
for national tenants. Emphasized that Ashland is unique,and trends nationally shouldn't be a guiding force for design
here. Suggested that a creative process will bring a solution,and that it need not be polarized,but can in fact be an
opportunity. Emphasized the need to uphold the purpose and spirit of the standards and shape the future character of
the City. Asked that Council return this item to the Planning Commission to seek a design which retains at least the two
largest trees on the site.
STAFF RESPONSE:
Director of Community Development John McLaughlin gave a brief background of the Planning Commission decision
relative to the work that was done with the applicant after the initial staff report. Pointed out that the subsequent staff
report stated that the design had met all requirements. Mayor Shaw questioned whether there was evidence that this
was the best design. McLaughlin stated that it balanced the elements requiring the building be oriented near the street
and sidewalk with the need for grading,marketability,and the likelihood of the trees' survival. Emphasized that the
Planning Commission felt the design to be appropriate,and that it met approval criteria. Shaw clarified that no other
design had been brought forward,and questioned if relaxing of the other standards by the City could allow the trees to
be saved. McLaughlin did not recall this having been discussed by the Planning Commission.
Councilor Reid questioned the previous statement by the applicant's representative that the root systems of these trees
can go well beyond their driplines,and that cutting into the root systems could kill the trees. McLaughlin noted that
paving had occurred at Safeway and the trees there survived, but there were no excavations. Suggested that a site's
grade must remain the same to protect tree roots,and that perhaps trees could be protected if the grade change were
minimized.
Mayor Shaw questioned the Safeway example,asking whether trees would need to be removed if Safeway were to re-
develop the site. McLaughlin stated that this would depend on how the application was submitted,the trees'health,and
the proposed use.
Councilor Hauck asked for confirmation that the root structure effect discussed was for the plan as submitted,but that
the potential effects on the trees' roots from other options did not occur. McLaughlin stated that the Planning
Commission's review was limited to the application as submitted. Laws questioned if there was any evidence indicating
the age of the trees. McLaughlin noted that core samples had been taken, and that this might be discussed in the
applicant's rebuttal. He stated that he felt the trees were less than 100 years old.
REBUTTAL:
Fred Wilson/129 N.Oakdale,Medford/Attorney representing the applicant,and John Galbrath/815 E.Jackson
St.,Medford/Landscape Architect for the applicant/Galbrath noted the past history of trees falling due to damage
sustained from construction and paving. Stated that both a certified arborist and a forester have evaluated the trees on
the site. Noted that for the type of trees involved,their roots can spread 2-3 times the height of the tree,and nearly all
of the roots are in the top 24 inches of soil. Explained that the roots serve both to feed and to anchor trees. Root damage
is long-term, and though rot begins immediately to weaken the tree though no one may be aware that damage has
occurred. This creates a safety hazard with the potential for trees falling near the street and sidewalk. Gave the ages
of some of the larger trees,noting that the cedar near Walker Avenue is 68 years old,the nearby cedar is 59,and the
large fir is also 59. Stated that the forester's report is in the Council packet. Noted that one double-trunked tree is
already a safety hazard,as a cut occurred in the past,and the other is cabled together and requires regular monitoring
andadjustment. Stated that they looked to the future in creating this plan,by eliminating potential liability of weakening
trees. Emphasized that the large fir would be near the access,and those passing by might be targets if it fell. The cedars
would be impacted by the proposed building. Concluded that the applicant worked with both the Tree Commission and
the staff in preparing this design.
Wilson concluded that the issue is the large trees on the site;stated that efforts have been made to balance the needs to
be achieved. Emphasized that the current design was approved by the Tree Commission,the Planning Commission,
and the staff.
Mayor Shaw questioned what efforts were made to save the trees. Wilson stated that the plans were redesigned to save
a large cedar at the rear of the site,and that the new trees proposed to be planted were chosen for their quick growth.
City Council Minuier 01/19/1999 2
i
Wilson emphasized that they had been able to save one tree with a redesign,but one near the road could not be saved,
and two others were already in some distress now. Emphasized that a two-story design would have impacted these two
trees and made things more hazardous.
Galbrath confirmed his credentials for Councilor Reid, noting that he is a registered landscape architect in both
California and Oregon,and has been designing since 1975. Stated that he has worked with arborists on many projects
involving existing trees,has a degree in ornamental horticulture,and is a certified nurseryman. Noted that Philip Frazee
was the arborist used.
Alex Jansen/12466 S.E.Spring Mountain Drive,Happy Valley/Applicant's son/Emphasized that they had reviewed
the possible options of keeping the hotel as is,building a two-story structure,or demolishing the entire site. The design
chosen is saving a large numbers of trees. Pointed out that they are saving thirty or forty trees on the site with the
current design, not just three trees. At the Mayor's request, McLaughlin showed the overhead which illustrated the
significant trees to be removed. Jansen concluded that the damage to the trees' roots would harm them anyway,and
the grade cuts for the building would damage the roots regardless of the design chosen.
PUBLIC HEARING CLOSED: 7:53 p.m.
COUNCIL DELIBERATION:
Staff confirmed for Councilor Reid that the overhead was not a complete depiction of the trees on the site,and showed
only the significant trees that were impacted by the design.
Councilor Wheeldon asked if this is the best application of the existing standards for this site,and if these standards are
current. McLaughlin stated that he could not say whether this is the best design that could occur on the site. Confirmed
that the standards are high. McLaughlin continued, stating that there is an art to finding a balance to reach the 6est
development. In this instance,the design balances the standards'requirement to orient the project toward the street and
emphasize streetscapes, and the Planning Commission felt that these were important factors. Emphasized that the
Council can,at its discretion,add more weight to the trees and shift this balance by calling for different design. Stated
that calling this the"best design"depends on values,but that it is a good design for the site and the standards.
Councilor Reid noted that when she served on the large-scale development design committee to develop standards,
trees,elevations,and excavations were not discussed. While they looked at the size of buildings,and at streetscapes,
they did not speak of trees. She now feels that this was short-sighted as Ashland's hillsides require excavation and there
are many trees that need to be considered.
Councilor Wheeldon would also like to see the space incorporate trees,but feels that standards were set for the Planning
Commission's decision. Noted that certain values were laid out in the form of the standards,and these carry a certain
weight that must be considered. Noted the problems on Ashland Street nearby where development did not occur to
standards,and the number of values including natural aspects that need to be balanced on projects. Stated that trees are
..dying from nearby development disrupting the property. She stated that she questions whether the trees can be given
a chance while incorporating values. Emphasized that she feels the design is of a human scale in that it is a single story
with streetscapes. Recognized that Council cannot prohibit development,and stated that she doesn't know if the trees
can survive even with another design. Concluded that the City has created the standards,and while it is a shame that
they cannot use the topography in carrying out the standards, there is substance to the standards and she cannot see
denying the application. Suggested that if there is a desire to place more value on trees,then the process should start
now and work towards changing the standards.
Councilor Hauck stated that given the criteria,the design complies with Site Design and Use Standards,particularly
#2(c)(1)(c)(5),in dealing with natural features of the site in its totality. Stated that he sees evidence that the whole site
was addressed and that the standards have been met. Feels that the applicant has made a good faith effort to save as
much as can be saved given constraints.
Councilor Hansen concurred with Hauck and Wheeldon,stating that he feels the standards have been met,and efforts
made,and the Council should move ahead.
Councilor Fine stated that he differs with the opinions expressed by his three colleagues,and feels that the design has
not met the necessary requirements.He cited section 2(c)(1)of the site review standard which states, "Developments
City Council Minules 0111911999 3
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of all commercial and employment zones shall conform to the following development standards...",which he suggested
required development to meet each and every standard.
Fine went on to note that under 2(c)(1)(c)Landscaping,#5 says efforts shall be made to save as many existing healthy
trees and shrubs as possible. Emphasized that this is mandatory. Then noted the Planning Commission's finding on
page 19 at 2.5 which says that this standard can be met by planting some significant trees near the footprint. Expressed
concerns that what has been proposed are 4"diameter trees at best,with some even smaller.
Fine stated that the questions facing the Council are: 1)How rigorous must we be/How high a standard has been set by
2(C)(1)(C)(5)?and 2)Have the standards been met on the record before Council? With regard to the first question,he
stated that the Council must be guided by the words in the standards, and when that wording is ambiguous there is a
need to look to official statements of City policy. Noted page 17 of the site design&use standards which says,"The
alternative desired in Ashland is to design the site so that it makes a positive contribution to the streetscape and enhances
pedestrian and bicycle traffic." The need to shade the sidewalk requires the saving of these existing trees.
Fine also cited the Comprehensive Plan,under Economic Development Policy,page 7-2,which states it is "important
for the overall economic health of this city that a high standard of...architectural design,sign control and landscaping
be required of new development. While this is most important in areas that are highly visible or in buffer residential
areas,its also important even in industrial parks." Pointed out that this is a very high visibility area which helps to define
Ashland.
Fine continued that in the Aesthetic Resources section of the Comprehensive Plan,page 8-3 notes,"Trees,especially
large trees,enhance the quality of life of life in Ashland in many ways:providing shade;protection from wind;erosion
control." Stated that Ashland has a long history of honoring and protecting its trees,and has been a Tree City. Stated
that trees are a fragile resource,and the proven benefits of trees can only be maintained through favorable consideration
in the political process.
Fine pointed out that the Goals and Policies on page 8-16 of the Comprehensive Plan,in paragraphs 11,12,and 19,state
that "especially on major arterials and on access routes into Ashland we should be requiring extraordinarily high
standards of design and landscaping." Noted that there is a stated goal of increasing the portion of the City covered by
a tree canopy,and a policy of developing urban forest interface to enhance aesthetics and recreational opportunities.
Fine stated that of the City's roughly twelve commissions,there are a Tree Commission,a Parks Commission,a Forest
Lands Commission, and a Conservation Commission. Feels that all of this illustrates the high value placed on
maintaining trees in Ashland, and if the standards are ambiguous then policies should be applied strictly. Stated that
nothing in the record indicates that it would be impossible to maintain these uniquely significant trees. Emphasized that
the trees could be saved without hurting the economic potential of the site,as stated in the testimony of Bob Taber and
Ralph LePre. Expressed his concern with designing to meet the requirements of a national tenant. Stated that all
property owners in Ashland have derived economic benefit from the very stringent application of land use laws,which
-.make the City more livable and lucrative. The land is more valuable than it would be elsewhere,and it would not be
an undue hardship if the applicant were required to design to retain the trees. Quoted Tom Brown 17th C English
physician said"Generations pass while old trees stand,and old families last not three oaks." Initial tenants for the cite
are likely to be quickly passing. Feels that the documents are a clear expression of public policy stating that
2(C)(1)(C)(5)should be rigorously applied,and not liberally construed so as to encourage commercial development.
Does not find in the record that this criteria has not been met,the appeal should be approved and the planning action
denied.
Councilor Hansen suggested that the ambiguity Fine mentions should be solved in favor of those trying to meet the
standards in question.
Councilor Reid noted that she is fond of the trees,but feels that the Council should err on the side of safety due to the
concern expressed by experienced professionals. Suggested that it would be wrong to mandate keeping the trees given
the possibility of their falling. Concluded that while the trees are beautiful,the standards have been met and the trees
could fall,and the Council would then be in the position of having created a hazard.
Councilor Hauck stated that he does not see the ambiguity that Fine spoke about,and feels that the applicant has saved
as many trees as possible,looking at the site in totality with all existing natural vegetation included. They have met the
City Council Minutes 0111911999 4
criteria by saving the vast majority of the existing shrubbery and trees. Stated that the section in dispute says"to save
as many as possible',and the applicant has made efforts to this end.
Councilor Laws stated that since he was not feeling"lawyerly"he would speak with his vote.
Mayor Shaw stated that she agreed with Councilor Fine. Noted Comprehensive Plan policy#37 which emphasizes the
preservation of forest vegetation to the extent feasible as forested areas of the City are converted to urban uses. Stated
that these trees went in after development. Explained how site review came about as a result of Ashland Shopping
Center's construction,where a developer agreed to save as many as possible and then clear cut the site. Emphasized
that this is a difficult case, as she knows and likes the applicant,but this is the first instance of cutting huge trees for
commercial development and there is a lot more commercial property where magnificent trees are in the way. Trees
will be jeopardized if not preserved in the City's standards. Also stated that there are no clear alternatives presented
in the application,and there are violations of the Comprehensive Plan. Emphasized that there is no committed tenant,
and trees are the key component. Cited trees on other sites in commercial districts,and feels interpretation at this first
step will set a precedent. Concluded that there is not that much ambiguity,but there is supporting documentation to ask
for an alternative design that"shall conform"to the development standards and save as many trees as possible.
Councilor Reid stated that the Council cannot take into account a tenant,as there are no laws pertaining to this aspect
of the development. The Council must deal with the design standards,and the Council cannot discriminate by tenant.
Emphasized that the tenant is irrelevant. Shaw referred to page 24 of the packet where a two-story design was not
considered further as it was declined by a potential tenant. Shaw explained that the tenant cannot be a guiding force,
but in this case the tenant has become a factor in the design.
Councilor Hauck stated that there has been testimony that any construction would likely damage the trees, and the
proposed design was chosen to save as many of the trees as possible.
Councilor Fine stated that the standard calls for an effort to save as many trees as possible. It does not say to save as
many as is consistent with the primary concept of the applicant. Noted that the Council could insist on other
alternatives. Minor adjustments might not protect trees,but major adjustments could potentially save more trees.
Councilor Wheeldon recognized the difficulty in saving specific trees. Stated that since she does not have the
knowledge to know if trees will survive construction,she must rely on the testimony of professionals. Suggested that
it is not the number of trees saved that is important,but the spirit of property,and that is a difficult concept to negotiate.
It is difficult to find an operational definition of saving as many as possible or working with the topography,and as such
she is hesitant to try to be artful. Shaw suggested that it is not the position of the Council to make those decisions;the
Council can simply say that this one design does not meet the site design guidelines or the Comprehensive Plan,and
ask for another design. The appeal can be upheld without prejudice,so the applicant will not need to wait another year.
The Council need not decide on an alternative to meet the standards,but rather it needs only to decide if this design does
not meet the standards.
Councilors Reid/Hauck m/s to approve the application. Discussion:Hauck stated that there is a need to look at
the totality of the site,and the Council cannot value certain trees over others. The standards only call for saving
as much as can be saved,and he believes this has been done. Laws stated that either way this vote goes,it points
out the importance of ongoing efforts to preserve existing trees and to continue planting and enhancing growth
of new trees. Feels trees will die from number of causes,but want to continue to have an overhead that continues
to grow greater. This issue stresses the importance of the City's committees. Roll call vote:Wheeldon,Hauck,
Laws,Reid,and Hanson,YES. Fine,NO. Motion passed 5-1.
2. Public input on 1999-2000 Strategic Planning Process.
Public hearing opened at:8:31
No speakers came forward on this item.
Public hearing closed at: 8:31
City Cmncil Minutes 0111911999 5
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3. Consideration and adoption of new Street Standards.
Associate Planner Maria Harris noted the Council's October 20'review of the street standards handbook and granted
their approval in concept with the changes discussed at that time. Stated that what is before the Council now is the
actual ordinance amendments to put those standards into effect. Noted that in October,Council requested additional
language to allow flexibility in the application of the standards to streets developed under the Local Improvement
District process,and this flexibility is addressed at the end of the handbook,in section 7,pages 43-45. This adds the
flexibility to change any ingredient of the street right-of-way,with curb to curb width only to be reduced by approval
of Fire,Police,Planning and Engineering departments.
Noted that park row minimum widths have been increased from six feet to seven feet. The actual ordinance changes
are made primarily to Chapter 18.88 Performance Standards Options,as most new streets are built fornew subdivisions,
either single family or multi-family residential. Other chapters in the Land Use Ordinance refer back to this
Performance Standards Options chapter. Noted that there is one new item in the ordinance language, which was not
in the handbook,which defines obstructed streets and prohibits their creation. This is intended to prevent gated streets
and communities.
Councilor Fine stated he supports not having gated communities, but feels that the standard as written would also
prohibit a gated, small industrial park with movable gate for security. Expressed his concern with this prohibition.
McLaughlin noted that the section in question, on page 7 of section 7,refers to multi-family development and would
not apply to employment areas. The multi-family residential zone is the only place where this prohibition would be an
issue. McLaughlin confirmed for Fine that the heading has to do with access requirements for multi-family
developments,and would not apply for other types of development.
City Attorney Paul Nolte questioned page 5,paragraph D,and McLaughlin confirmed that these Performance Standards
only apply to residential developments.
McLaughlin noted that the Governor would be conducting a drive through of Ashland to view new streets as he has
heard about Ashland's street standards work.
Councilor Wheeldon clarified the intent of the flexibility on page 43,section 7 about not deviating from construction
standards on elements of the street,even for retrofitting. McLaughlin stated that while the wording allows flexibility
in reducing dimensional requirements and sidewalk placement,it does not make any allowance for substandard design.
Councilor Wheeldon questioned item 4,pedestrian paths. Discussed that this might mean that a path was not adjacent
to the street due to topography,or construction not to sidewalk standards. McLaughlin question if Council would like
clarification that the initial effort should be to provide sidewalks for all streets. Wheeldon stated that she did not want
this to be an option unless it was a last resort.
Public hearing opened at: 8:44 p.m.
No speakers came forward for this item.
Public hearing closed at: 8:45
The ordinance was read by title only.
Councilors Reid/Wheeldon m/s to second reading with the minor administrative changes indicated in the
Council's discussion. Roll call vote: Hauck,Laws,Wheeldon,Reid,Hanson,and Fine,YES. Motion passed.
PUBLIC FORUM
Opened to public comment at 8:48 p.m.
Sugeet Posey/1071 Wildwood Way/Explained that while the year 2000 is 346 days away, 55%of businesses have
already had Y2K problems. Our lives have already been impacted. Noted that Senator Robert Bennett,chairman of
the Congressional Committee on the Year 2000,states on the record that many are dragging their feet due to a lack of
adequate information to justify serious action. Emphasized that there is credible,reliable information that there is a
City Council Mimles 01/19/1999 6
serious problem that will affect every member of the community. Suggested that prudent precautions betaken to prepare
for possible problems. Cited Senator Daniel Patrick Moynihan quote that there is now a factual cause for fear and that
this could be catastrophic. Asks that the City join with the Ashland Y2K Community Preparedness Project and keep
an open mind. Noted the City's responsibility to address these potential problems. Emphasized that the consequences
of positive action are joining others in being prepared,and that no one will object to preparation if a problem does not
arise. If there is a real problem,there will be a plan in place to keep the social fabric strong. This project needs the
backing and support of the City to reach everyone and prepare all parts of Ashland.
Anton Abben/1280 Iowa/ Thanked Ashland Coalition and Mike Freeman for inspiring a community effort for
preparedness. Stated that most people see this issue from an information and technology standpoint, and feel that
keeping their own house will mean that all will be well. Suggested that the problem overlooked by this approach is that
there is interconnectedness of all systems for pharmacies,gas stations, and grocery stores. Despite funds committed
by the government and the private sector,there are serious concerns. Stated that not everything will be fixed,and the
community needs to prepared. If only a few people have foresight,then those who are prepared will be vulnerable. All
components of the community must work together,and look at contingencies dealing with more than just a couple of
weeks. Asked that those interested attend a forum at SOU's Rogue River Room on February 4' from 7-9 p.m.,
sponsored by the Community Issues Forum and the Chamber of Commerce.
Connie Dean/809 Garden Way/Manages a B&B here,and noted that she had customers who have canceled because
of the Y2K issue. This made her aware that the web of small businesses integral to the community will be affected.
Cited a Chamber of Commerce survey that noted 74%of respondents felt they were up to speed and would not have
problems. Dean stated that everyone will have problems due to the interconnectedness of systems,and efforts must be
made to prepare. City has stepped forward and prepared a pamphlet to be distributed with the utility bills,but her group
is concerned with quotes in the pamphlet saying that things are handled,taking responsibility away from the people.
Suggested that leaders must be informed and get information to citizens and trust them to prepare. Noted that where
there is open communication, people are thoughtful and methodically prepared. On the other hand, the Redding
government denies the issue,and people are splitting into factions and isolating themselves. Population centers will be
effected more deeply than we are, and we are merely a gas tank away from them. Community leaders, schools,
businesses,churches,friends and neighbors must become informed,connect and prepare for whatever happens.
Cate Hartzell/881 E Main Street/Questioned if there will be a public goal setting. Freeman concurred that it was
intended that tonight's hearing would serve as community goal setting,but because of confusion goal setting will need
to occur at another time. Hartzell stated that she would submit her comments in writing. Also noted that she wants to
read an item concerning the Calle during that portion of the meeting.
Closed to public comment at 9:01 p.m. Break called until 9:11 p.m.
UNFINISHED BUSINESS
None.
NEW AND MISCELLANEOUS BUSINESS
1. Council Meeting Look Ahead.
Freeman clarified that item#6 is the changes to the LID policy. The public hearing being set tonight for the February
2n°was inadvertently omitted and will be corrected.
2. Update on Implementation of the City's Public Information,Communication& Marketing Plan.
Administrative Services Director Dick Wanderscheid noted that the plan was adopted in September of 1998,and he felt
this was a good time to update Council on progress to date. Noted that a lot has been accomplished,and without going
into great detail he wanted to touch on some highlights. First,stated that the Council Chambers'sound system will be
worked on within the next month or so. Freeman noted that there is some concern over spending,and suggested that
any improvements be movable and able to go to another location if needed. Council concurred that this was appropriate.
Fine suggested that the goal be to at least equal the transmission quality of Medford's broadcasts. Wanderscheid stated
that this might not be accomplished initially. Fine expressed concern that"band aids"have been relied on in the past,
and he feels that there should at least be a"once and for all"fix. Shaw suggested that there could at least be clip-on
microphones to improve the sound quality. Laws seconded Fine's opinion. Fine also noted his concern with the
acoustics as they make it difficult for those with hearing aids. Freeman noted that there is a need for headphone access,
and Wanderscheid suggested that infrared could be used.
City Council Minutes 0111911999 7
Wanderscheid also noted that a Strategic Marketing Plan for the Ashland Fiber Network(AFN)was in the works. Stated
that an internal group has been formed,and a marketing firm has been employed,and the hope is to have a plan in place
by the time services begin to be available.
Pointed out that there will also be three new RVTV videos dealing with the Police Department,the Fire Department,
and Conservation. Another is in progress for Public Works. Stated that the first three should be ready for a preview
within a month.
Wanderscheid stated that following completion of this year's budget,they would like to prepare an explanation of the
document. Emphasized the need to do this in a clean,concise manner. Explained that they are also in the process of
looking at the utility billing insert and the employee newsletter for effectiveness,cohesiveness and long-term planning.
Stated that these items need to be unified with the newsletter.
Noted that there is a need for a graphic standards manual to create a more standardized look for all City documents.
Stated that the new monthly City Source newsletter's first issue went out in January,and he has been very pleased with
the comments received to date. Noted that most people indicated that they appreciate the new format,and stated that
it will continually improve. Explained that a meeting had just occurred to determine content for the March issue,as it
takes that long to prepare things. Noted that they have suggestion cards,and a long list of items to work on for future
issues,and would like Council input.
Councilor Laws noted that he was opposed to the idea of imposing uniformity, and stated that he feels that there can
be some variety to City documents. Emphasized that creativity and freedom should be allowed. Freeman clarified the
standard appearance had more to do with the format of official correspondence,logos and etc. Shaw pointed out the
need to be sure that phone numbers are included on all letterhead. Wanderscheid noted that he has a copy of the City
of Lake Oswego's graphic standards manual, and that he was thinking mainly of a standard letterhead format and
improved logo. City Recorder Barbara Christensen explained that she had received the City of Lake Oswego's manual
at a conference,and noted that the document was created after many hours of work by a committee. Explained that it
would make things easier to work with a standardized document format over and over again.
Councilor Wheeldon questioned if the Public Information/Communications/Marketing topic should be an element of
the strategic planning process. Freeman confirmed that it would be for that discussion. Wheeldon stated that there needs
to be a verifiable process for public involvement to ensure that all the bases are covered. Noted her feeling that a lot
of time is spent out of sync in the current process, and a public process should not be developed during a project.
Emphasized that this should be developed in agreement with Parks. Stated that this could be addressed further in the
strategic planning sessions.
_ 3. "League of Oregon Cities Elected Officials Workshop.
Freeman indicated that this was an informational item for the Council.
4. Summary of discussion at Joint Study Session,January 12,1999. Motion requested accepting summary
document.
Councilor Laws noted that at the Ashland Parks& Recreation Commission meeting held last night,questions arose
concerning this document. His feeling is that the Parks Commission would appreciate more specificity. Stated that the
goals are to contain a 100-year flood behind the Plaza and to continue the present uses. The problem is that as more
space is used for water,less is available for other uses. While a good design might do more with less,there are options
that would require less space for the water. A new bridge at North Main Street would allow for a different design. The
Parks Commission needs clarification as to whether they should design for a new bridge in the distant future,or stick
to the near future. A second issue is that some waters could bypass the existing channel and free that space for other
uses. To keep all of the water in the channel requires taking space away from other uses. Noted that water could be
directed to Main Street and Water Street with temporary walls. With this in mind,the Parks Commission would like
a formal decision on split flows. Noted that this could be the cheapest and easiest way to provide for use of the Calle.
A second option would be to remove the water from the channel and pipe it under the present creek channel or through
the plaza,which eliminate the need for bridges. The Parks Commission questions whether the Council would like an
estimate on a bypass pipe versus abridge,and they need to know this information before an RFP is prepared. They also
need to know if the Council wants a permanent channel or some temporary active flood measures that would not contain
all flows but could be put in place for a flood. These four issues need to be addressed for the Parks Commission to
continue with their RFP. Laws noted that a decision probably could not occur on these items tonight.
City Council Minutes 0111911999 8
Shaw stated that all of these issues were discussed at the joint meeting with the Parks Commission. The split flow issue
was discussed a year-ago,was considered subsequently,and came up again at the joint meeting. The Council clearly
said no to this option.
Wheeldon stated that active measures would be fine,because the North Main Street bridge will not be a priority in the
near future. Feels that designs should be similar to those currently in place,and supplemented with active efforts to fight
flooding. Noted that the pipeline option has not been discussed.
Reid questioned if the state has been contacted about their bridge on North Main, as she would not want to create a
design and then attempt to force it on another entity. Stated that there is a need to look at the engineering of the bridge,
and deal with state before addressing the design of the Calle. Designing the Calle for 100-year flows without addressing
the bridge would effectively be a designed undermining of the bridge.
Public Works Director Paula Brown noted the possibility of speaking with representatives of the State,as they will be
here on Thursday. Stated that they were in contact after the flood,but that there are no repairs on their list. Suggested
that they might be willing to look at the issue with regard to flooding,but that any repairs would be 5-10 years away at
the earliest.
Hauck questioned if the bridge could be redesigned to handle 100-year flows. Explained that the redesign is not
necessary now as long as Calle work can proceed knowing the bridge redesign is possible. Brown stated that it could
handle these flows with"supercritical"flow.
Laws expressed concern at waiting ten years,and they need a design to convey 100-year flows. Stated that it will be
difficult to design the Calle as it is now if there is a need to convey all of that water.
Fine noted disappointment with the study session,explaining that the consultant hired and paid City money for concepts
brought only two drawings, and one was abandoned immediately. The other was not presented in advance, and the
consultant was present throughout all discussion. He felt this was not professional that only one real option was given.
Would like Council to consider the options brought up by the Parks Commission if they can be done in the timeframe
discussed,but there is a need to move ahead now. Emphasized that other professionally drawn options are needed in
timetable.
Reid noted she approved of active measures and looking at the state's bridge on North Main Street.
Shaw felt that a directive was already given to the Parks Commission to design the Calle to accommodate as much water
as possible given the activities to occur. The flood mitigation portions of the project,and handling of waters,will be
before the City Council. Stated that the Parks Commission is not charged with these responsibilities;they should merely
bring back an idea of what can be done and the Council will make its decisions at that time. Emphasized that the time
for Council action will be after the Parks Commission presents a design. The needs are to fix the creek and keep
commercial development,within the timeline,and to provide updates to the Council every sixty days.
Laws stated that he feels it is a Council goal to channel 100-year flood flows, and expressed concern that efforts are
wasting money if the threat of a flood is not to be relieved. Shaw confirmed that there was a consensus to keep
commercial activities along the Calle, and to accommodate the maximum amount of water possible, with flood
management to be addressed by Council.
Wheeldon stated that the designs brought by the consultant would handle 100-year flood flows,noting that one allowed
for activities and one did not. The design showed the extent to which opening up the channel will be needed without
losing function. Feels that the design needs to prepare for active measures and 100-year flows,with the option of more
active measures as needed.
Fine noted that the consultant's enhanced terrace design kept commercial activities and greenspace,but there are at least
three other concepts(split flow,a large conduit,and active flood measures)that should be considered before a decision
is made.
Shaw stated that active measures have been considered. Pointed out that the conduit idea is bizarre,given the amount
of silt and debris carried in flood waters. Suggested that this would be a$4%z million hole in the ground that would clog
and need further spending to clear. Emphasized that creeks run where they are open,and this gives the opportunity to
see obstructions.
City Council Minutes 0111911999 9
Fine expressed concerns with working downstream, but feels that there could be different concepts shown by the
consultant. Feels that two years have been wasted, and Council should look at concepts,while proceeding with the
timetable set in the joint study session.
Shaw reiterated that it is not under the Parks Commission's purview to consider flood measures.
Freeman noted that agreement is lacking,as those in industry do not feel the measures discussed are viable options,and
they were thus were not brought back by engineers. Explained that the granitic soil and the presence of numerous utility
lines under the plaza area would make tunneling difficult. Emphasized that the City staff is not supportive of these
alternatives. Brown concurred that these options are inconceivable with existing facilities. Explained that North Main
Street bridge is considered a long-term project. Suggested not specifically splitting flows,but rather managing any flows
that do split.
Hauck noted that Council has already made the decision not to engineer split flows.
Brown re-stated that the pipeline option was discussed and decided against due to the presence of utilities and the
amount of granite. Also, the size of the pipe necessary and the amount of water involved are prohibitive. Active
measures will be needed regardless of what is done in the Calle, and will be part of a flood management program to
manage additional waters throughout the City.
Reid noted her concern with designing downstream. Stated that she was unsure if the 1997 flood was considered a 100-
year event,but feels that the North Main Street bridge will need to be replaced. With this in mind,design options should
be discussed with the state.
Councilors Wheeldon/Reid m/s to continue the meeting to 10:30 p.m. Voice vote: All AYES. Motion passed.
Brown stated that Bluebird Park is a constriction point,and it needs to be looked at. Water Street needs to be looked
at as a conduit, as part of active measures. Noted that she is unsure if a decision has been made as to the next
improvement. Freeman explained that downstream improvements will come in as part of budget process.
Reid stated that if the Council could see the state's plans,they could work with a longer term in mind. Discussion of
whether City will be responsible for the bridge by the time improvements are made.
Wheeldon stated that she feels the Parks Commission is making this more difficult. Shaw stated that the second bullet
reading"commission will be responsible..."should indicate for the Creek area or Calle area.
Wheeldon stated that the timeline needs to indicate that work will be in the creek by 2000.
Reid noted that improvements should not be linked to a swap of state property,as she is not convinced that the City
wants to shoulder that burden. Shaw suggested that the bridge improvement is a cost that needs to be considered in talks
with the state.
Cate Hartzell/881 E.Main/Council committed in repairing Winbum Way to go from upstream to downstream. Stated
that it seems irresponsible to move ahead and pass this on to the Parks Commission. Emphasized that the Calle could
not even manage a 40-year flood as occurred in 1997. Feels that there is a need to deal responsibly with this section,
as was done for the sections done above. Questioned if a landscape architect is the appropriate credential needed for
interpreting OTAK's report and creating a design. Questioned removing large amount of land,irreparably,and changing
the riparian corridor,to accommodate a temporary measure. Feels there is a need to look at the OTAK report,and the
capacity of the North Main bridge. Emphasized that this section cannot be treated differently;given legal liability of
Calle and downstream. Once the City re-designs,they have a liability for the impact of that design,especially if the
design is only temporary.
Nolte stated that any action taken by the City on this issue would be protected as discretionary immunity.
Hartzell suggested taking some other level of responsibility,as the Winbum bridge created the situation at North Main,
and repairs need to follow downstream. Wheeldon stated that the consultant will be doing this. Hartzell concerned that
a landscape architect may not be qualified for such a task. Discussion of whether engineering is needed,or if Council
needs to take back this project. Hartzell feels that discussion has indicated that Parks is to make a pretty design while
the flood management portion lies with the Council.
City Council Minutes 011191,999 10
•
Hauck stated that parameters have been set - that a design consistent with what has already been done upstream,
supplemented with flood control. Hartzell expressed concerns that the uncertain status of the North Main bridge means
that whatever is done in the Calle can only be temporary. Shaw emphasized that Brian McCarthy has indicated that the
existing bridge could accommodate the necessary flows. Pointed out that the flow in the last flood never went through
this bridge as it split around. The issue is not that the channel cannot handle the necessary flows. Hartzell suggested
reviewing the OTAK recommendations to see if the channel could have handled these flows. Shaw stated that it was
confusing to bring these issues before the Council when the Parks Commission is preparing the RFP for the design.
Laws asked that the Public Works Director confirm the possibility of getting flows through the North Main bridge,and
also if the next section of creek could handle such flows. Brown stated that you could use training walls to accelerate
flow through "supercritical" conditions. Pointed out that the Lithia Way culverts are terrible, and that there are
constrictions at the Brewery. Feels that she cannot answer clearly at this time,but she feels that the Lithia Way culvert
capacity is near 700 cfs, while the bridge will be conveying 3100 cfs.
Councilors Hauck/Hanson m/s to accept the summary document as amended,with numbered bullets. Discussed
whether a decision excludes further discussion. Indicated that there is a willingness to return the design portion
of the Calle improvement to the Council. Voice Vote: All AYES. Motion passed.
ORDINANCES.RESOLUTIONS AND CONTRACTS
1. Second reading by title only of "An Ordinance Amending the Telecommunications Title 16 of the
Ashland Municipal Code to Add Provisions Regulating Cable Service and to Simplify and Clarify
Requirements for Grantees."
Freeman noted US West's participation with City in reviewing the revisions to this ordinance, stating that they had
recommended a number of changes,most of which were concurred with. This concurrence fell apart during the legal
review process,and US West did not have the opportunity to review the final copy. Recommend postponing the second
reading one month to allow for further comment from US West. Hauck noted that this would make it possible to
incorporate language regarding the current cable franchise into the ordinance itself
2. First reading by title only of"An Ordinance Amending Chapter 18.88,Chapter 18.72,Chapter 18.76,
Chapter 18.80,Chapter 18.82,and Chapter 18.92 of the Ashland Municipal Code-Land Use Ordinance,
Adopting New Street Standards."
(Dealt with following public hearing above.)
3. Reading by title only of"A Resolution Authorizing Outdoor Burning under Certain Conditions between
March and October 1999."
Councilor Reid noted that she had spoken with constituents who are concerned with burning inside the City.
Councilors Laws/Wheeldon m/s to adopt Resolution #99-03. Roll call vote: Laws, Reid, Hauck, Hanson,
Wheeldon,and Fine,YES. Motion passed.
4. Reading by title only of"A Resolution Setting Public Hearings for Assessments to be Charged Against
Lots Within Five Local Improvement Districts; Dogwood Way Local Improvement District No. 75;
Orange Avenue Local Improvement District No. 76; Ann and Clinton Streets Local Improvement
District No.71;North Mountain Avenue Local Improvement District No.72;and Fordyce Street Local
Improvement District No. 77."
Councilors Reid/Laws m/s to adopt Resolution#99-04. Roll call vote: Laws,Reid,Hauck,Hanson,Wheeldon,
and Fine,YES. Motion passed.
5. Reading by title only of"A Resolution Setting a Public Hearing for the Transfer of Hospital Property
(Swanson)to Ashland Community Healthcare Services,Inc.,an Oregon Nonprofit Corporation Owned
by the City."
Councilors Laws/Reid m/s to adopt Resolution#99-02. DISCUSSION:Discussed transferring from the City to
a non-profit organization that the City owns. Nolte stated that this will be explained at the Public Hearing. Fine
suggested that he would like a very detailed explanation of the history and policy behind this transfer. Roll call
vote: Hauck,Laws,Fine,Hanson,Reid,and Wheeldon,YES. Motion passed.
City Council Minutes 01/1911999 11
OTHER BUSINESS FROM COUNCIL MEMBERS:
Hanson questioned if making a motion to recommend taking a stand for proactive preparations to address the Y2K issue
on a community level would be appropriate at this time. Hauck indicated that an issue of such importance should be
placed on the agenda to allow adequate discussion.
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen,City Recorder Catherine M. Shaw,Mayor
City Council Minutes 0111911999 12
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MIDYA
PROCLAMATION
e 4 WHEREAS, this is the 1501".anniversary of the Oregon Territories whose earliest
;��`,leglslatwn induded.laws which.,Re�ipresslyforbade people of African ? y ism,
desdent`from residing or even passing through the temtones;and
WHEREAS;, numerous otherlaws pertaining to housing, residency,and free
> movement restricted the options and opportunities for people of African, (Qt'r:
Asian, Latino, and native ancestry; and x S
t WHEREAS, 'during the 1920's, Oregon's Klu Klux Klan'was the largest Klan group
west of the Rocky Mountains, targeting many in-our state, including = ?H
}{ �\ people of colorand Catholics;and i
>< WHEREAS, as late as,the.1950's many Oregon cities did not permit minorities be on ((hl'c
the streets after dark; and
u WHEREAS, the lingering effects of this history combined with present day
discrimination continues to harm people of color_and limits the quality and
dignity,of all our lives and
it
`• WHEREAS, any time the basic'human rights of any individual are denied, it demeans ?� ;
the humanity of all members of our community who seek"Life, Liberty
f and the Pursuit of Happiness," inalienable rights as acknowledged in the uu ''
Declaration of Independence; and
L •.. .r ../ -
�a WHEREAS, the City of Ashland has recognized the rights of personal freedom of its to
citizens and does not tolerate any violation of their civil/and or human (f tj`,•
rights..
i,rl?
NOW THEREFORE,.I ",CatherineM Shaw,.Mayorof the City of Ashland, acknowledge
�t9 the mfustice of such historical exclusions and recognize how this legacy of
fo
discrimination can today inflict pain based on a persons identity due•to racism; sexism, a
i� r S v dual r itutwnal and indivi heterosexism, religious intolerance, and other orms of msts
t
St
oppression t?. a �R,�v • e,*
nit' ��RF» `v a 5` rf .? P M1=t
}� AND FURTHER THAT I Cathenne M Shaw,iMayor of the'Crty of Ashland call on our� �
'Ova governing bodies to review.this historical discriminahonZand to keep.an eye.To
olicy to prevent such discrimination based on an'mdMdual's identityfrom evep',--.
dQ\ %-,occumng
ZZ
this2�day of February 1999
Catherine M. Shaw, Mayor
''IIjiU��l •. � v 1't\E'al(likr
Barbara Christensen'City Recorder
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'
PROCLAMATION
WHEREAS, the history of women in sports is rich and long, but there has been little
national recognition of the significance of women's athletic achievements;
and
WHEREAS, women's athletics is one of the most effective avenues available through
which women in America may develop self-discipline, initiative,
c nfidence, and leadership skills; and
o
WHEREAS, the bonds built between girls and women through athletics helps to break
down the social barriers of racism and prejudice, and the communication
and cooperation skills learned play a key role in the athlete's contributions
at home, at work, and to society; and
WHEREAS, the number of funded research projects focusing on the specific needs of
w men athletes is limited and the information provided by these projects
o
is imperative to the health and performance of future women athletes; and
WHEREAS, this year's theme is "All Girls Allowed!
NOW, THEREFORE, 1, Catherine M. Shaw, Mayor of the City of Ashland, do hereby
proclaim
GIRLS AND WOMEN IN SPORTS DAY
in the City of Ashland, and call upon all citizens to recognize the important role ............
women's athletics play in the development of young women throughout the state.
Dated this 2nd day of February, 1999.
Catherine M. Shaw, Mayor
Barbara Christensen, City Recorder
MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
January 22, 1999
CALL TO ORDER
Mayor Shaw called the meeting to order at 12:45 p.m. in the Civic Center Council Chambers.
IN ATTENDANCE
Councilors Laws, Reid, Hauck, Hanson, and Fine were present. Staff present included Police Chief Scott Fleuter,
Director of Community Development John McLaughlin,Public Works Director Paula Brown,Director of Finance Jill
Turner,Communications and Marketing Manager Ann Seltzer, and Director of Electrical Utilities Pete Lovrovich.
PRESENTATION OF BOARDS AND COMMISSION SURVEY DATA
Freeman gave a brief recap of the survey results,noting that they are a source of information in Strategic Planning and
help staff liaisons to know what is expected of the Board or Commission.
Mayor Shaw explained to the Council how members of Boards and Commissions are appointed and what their roles
are in comparison to that of the Council. .
Freeman noted that citizen and Council,as well as department head, input on Strategic Planning was also included in
the packets.
Councilor Laws stated that he would appreciate getting information ahead of time.
OVERVIEW OF UPCOMING COUNCIUSTAFF WORKSHOP
With regard to what could be expected next week,Freeman explained that the facilitator would be running the meetings
and leading the process. Stressed the need to be action and result oriented.
Friday the 29'will be a discussion of community values,working into identifying specific community values. This will
transition into a discussion of what is on the minds of Council with regard to Strategic Planning.
Saturday the 30'will begin with a brief visioning exercise,with the intention being to stay focused on big issues and
then jump into goals,strategies and priorities. This then will be pasted into the values. By the end of the day Saturday,
there should be a pretty good idea of the Council's vision,goals and strategies.
1999-2000 PROPOSED BUDGET PROCESS
Noted that Council and staff should have a better idea of how to approach the budget after the weekend dealing with
the Strategic Planning process. Handed out a copy of the budget calendar.
Proposed defining an approach for the budget committee in that they meet in five meetings rather than one. This would
bring everyone along at the same speed.
Noted that some committees are held as sub-committees because there are outside interest groups than may prefer it this
way.
Turner brought attention to the Open Forum for Social Services. This would be an opportunity to go over the history
and the process of funding.
City Council Study Session Minutes 01/22/1999 1
LETTER OF UNDERSTANDING TO PARKS COMMISSION ON CALLE
Discussion of intent that the design consider active flood measures,and that it accommodate as much water as possible
without bringing walls to the back of the current shops. Also noted that in the long-term,the bridge design could be
changed to accommodate 100-year flows,and this should be kept in mind.
Brown provided an update,noting that in speaking with the State of Oregon regarding the Main Street bridge,which
is under the jurisdiction of the Oregon Department of Transportation, it was indicated that there is funding available
to upgrade bridges. But these funds come directly from the federal government under their bridge protection program.
Stated that it will be 5-10 years before they even look at the Main Street bridge. Noted that there may be funds available
sooner for the Water Street bridge. Explained that Water Street bridge and the Lithia Way culverts carry less water than
Main Street,but in considering a 100-year flood event will need to look at the implications to the Main Street bridge
as well.
Reid feels that the letter to the Parks Commission should ask that they include flexibility in the design that could be
altered if and when things change with the Main Street bridge.
Laws stated that the Council must be clearer in the direction given to the Parks Commission,as the Calle design will
need to be drastically different based on the intended final design of the Main Street bridge.
Reid suggested that conveying a 100-year flood flow should be a goal,not a direction to the Parks Commission,and
explained that she thought there was a desire to convey as much water as possible while maintaining the appearance and
present uses of the Calle.
Fine noted that he would like a revised timeline provided to the Council every 60 days. Also expressed concern that
the Council is discussing major issues affecting the City and its appearance without allowing any public input. Mayor
Shaw clarified that all Council was attempting to do was clarify for the Parks Commission the previous directions by
the Council. Once the Parks Commission begins the design process, the public process will start. The memo of
understanding being discussed is to clarify parameters so that the public process can begin and lead to the preparation
of an RFP or RFQ.
Wheeldon explained that the Council has been basing their direction on the OTAK report's recommendations,and in
her mind the Council has already formally agreed to do these repairs. Council discussion of what the collective
understanding of this issue is.
Wheeldon noted that she was uncertain that the decision had been made to convey a 100-year flood through the North
Main bridge,and suggested that she would like to look at a range of options. Laws suggested that both the Council and
the Parks Commission look at a wide range of conceptual designs to look at all options available with active flood
fighting measures,with the bridge as is or revised. Would like to see these concepts before moving ahead with final
designs.
Wheeldon asked how much water the North Main bridge can handle as it is,and Brown responded that it is probably
in the 2700 cfs range. Discussion of how to proceed during the interim period until the Main Street bridge can be
repaired,noting the need for active flood measures. Shaw noted that it was her understanding that the option presented
by Brian McCarthy contained a number of options that would effectively retain the uses of the Calle while conveying
a 100-year flood event.
Shaw explained that this discussion was helpful in that it would help the Parks Commission understand the parameters
necessary for preparing a clear RFP/RFQ. Asked for a point by point look at her letter to be sure that the items
discussed at the study session and the regular meeting were adequately addressed so the public process could begin.
Hauck noted that the letter needed to state that the final design would take into consideration the eventual re-design of
the North Main Street Bridge,and whatever active measures are necessary to handle flows in the interim.
City Council Study Session Minutes 0122/1999 2
Reid requested that language be changed so that references to a flood event indicate that the Calle be designed to
accommodate"up to"a 100-year storm event.
Fine asked that it be noted that the intent is to remain aesthetically pleasing and accommodating the current functions.
Fine asked that a revised timeline also be provided when project activity updates are provided every 60 days.
Mayor asked the Council to make a commitment to have port-a-potties with hand washing facilities available. Requests
that the Parks Department begin with this immediately. Discussion of whose responsibility this is.
Fine indicated that he did not want it to be considered that there was a consensus on this, as he felt the public
involvement process leading up to this letter of understanding was not sufficient. It was suggested that the items
presented here were based on the OTAK report which was previously adopted by Council. City Recorder Barbara
Christensen indicated that she could provide Council with minutes from previous meetings where this issue was
discussed to clarify some of the confusion on previous decisions.
Mayor Shaw expressed concern that this might be viewed as circumventing the public process in any way, as she
recognized the value of public process in reaching the best decision possible. Emphasized that this was a clarification
of decisions made to date,and public process would proceed from this point for the design and flood control portions
of the project. Agreed that it was a good idea to provide all Councilors with background from previous decisions.
Discussion,with the decision to add the following in place of the last sentence of item#1:"It is the.understanding of
the City Council that the design may include active flood management measures."
AFN UPDATE
Freeman noted that the State Economic Development Commission reported that the loan which was applied for to
finance the project was denied as there was no legislative authority to fund a Telecommunications Project, and this
would need to go to the legislature to be changed.
Shaw indicated that the problem is if it were taken to the legislature,it may trigger their setting restrictions on this type
of program by a City. With that in mind,this project would be better financed through the City's normal bond process
for funding.
Freeman stated that a complete plan will be presented to the public on February 24'". Reid suggested getting positive
information out to the public without being specific or misleading,until more details are available. Emphasized the need
to be pro-active with this. Lovrovich explained that this is being worked on.
Freeman explained that it was best,at the advice of the experts,that some things be in place,such as a price structure
and vendors.
LIBRARY
Stated that it was the objective of the Council to meet the May ballot deadline,which is March 18'". This would mean
Council would need to address this item at their meeting on March 16". Emphasized that this was designed for a very
active public process. Noted that the Mayor would serve as liaison on this matter.
The Committee will make a decision regarding plans,designs,etc.that will be put forward to the public for a vote.
Council agreed that this was an acceptable way to proceed, but asked that Council be kept"in the loop so they are
aware of what occurs in the process.
City Council Study Session Minutes 01/22/1999 3
RE-DISCUSS TIME FOR STUDY SESSIONS
Indicated that this item would be discussed at Goal Setting. Also noted a need to clear food before the Council
meetings begin.
Councilor Wheeldon stated that she would be unable to attend 6:00 study sessions through March.
ADJOURNED
The meeting was adjourned at 2:30 p.m.
Submitted by Barbara Christensen, City Recorder/Treasurer
4
ASHLAND HISTORIC COMMISSION
Minutes
January 6, 1999
CALL TO ORDER
The meeting was called to order at the Community Center by Chairperson Jim Lewis at 7:35 p.m'. Members present were
Jim Lewis, Terry Skibby,Gary Foil,Joan Steele and Vava Bailey. Also present were City Council Liaison Cameron Hanson,
Associate Planner Mark Knox and Secretary Sonja Akerman. Members Dale Shostrom,Joyce Cowan, Keith Chambers and
Curt Anderson were unable to attend the meeting.
APPROVAL OF MINUTES
Foil moved and Bailey seconded the Minutes of the December 2, 1998 meeting be approved as submitted. The motion was
unanimously passed.
INTRODUCTION
Lewis introduced the new City Council Liaison, Cameron Hanson, to the Historic Commission members.
PUBLIC HEARINGS
Planning Action 99-001
Conditional Use Permit
630 Siskiyou Boulevard
Suni Taker
Knox explained this application is for a change of ownership for a traveler's accommodation. There have been no problems
associated with this and Staff is recommending approval.
Skibby moved to recommend approval of this application to the Hearings Board. Foil seconded the motion and it was
unanimously approved.
Planning Action 99-002
Conditional Use Permit and Site Review
90 Third Street
Otto Glausi
Knox discussed this application, stating it was unusual because the owners are requesting to operate a one-unit hostel as
a nonprofit company in which the proceeds will be donated to the Oregon Shakespeare Festival or an organization that
promotes the arts. The Glausis bought the house with the intention of using it for themselves and occasionally renting it to
friends of the festival. They added on and remodeled the house with that in mind. Because it is zoned R-2, it would require
the owner of the traveler's accommodation to live on site. The Glausis live in Eugene so the only way they could rent it out
would be to form a nonprofit corporation in order to use the house as a hostel. There is only one other hostel in the City and
it is truly affordable. This application is for a high-end hostel. The property has been improved to the maximum -there is
not much more that can be done. Therefore, no exterior changes are being proposed. Staff does not see major problems
with this proposal. The house will mainly be used for families or couples, with a maximum of six people per evening.
Jim and Lou Norton, neighbors at 74 Third Street,called this up for a public hearing because they have concerns they would
like addressed. If these concerns are worked out, the Nortons will rescind their letter. One concern is that a fence may be
built between their houses. As it is, there are only six feet between the houses and staff doesn't feel a fence would be in
keeping with a neighborly context. Staff would support no fence between the houses. Also, there is a common sewer line
for both houses. Knox said the Glausis are aware of this and will deal with it. When the rear addition was built, there were
no provisions for drainage collection so excess water runs into the neighbor's yard. Knox stated he will make the rectification
of this one of the conditions of approval. He also noted he will be meeting with the Nortons at the site on January 7'"and
invited the Commissioners to attend.
Steele commented the house was originally a rental according to the Cultural Heritage Inventory. Skibby observed the house
has had a variety of uses over the years and feels the proposed use will not be out of place. It is important to retain its
residential use and character. When Bailey asked how many houses on that block are still residential, Knox answered there
are two on the block.
Jim Norton clarified there is no fence between the houses now. However, there is a fence between the backyards. They
don't want a fence between-the houses because it would take away their access to the back yard from the front. Lou Norton
stated the Glausis did not do much in the way of landscaping. Most of the yard is bark. The existing trees and shrubs were
left as they were. She said she has seen an ad for the hostel and it states there is an enclosed private garden. In reality,
there is a deck and more bark in the back yard. Steele pointed out since no one will be living in the house it would be difficult
to maintain a lovely garden, as it would take a lot of time and energy.
Tom Giordano, 157 Morninglight Drive, stated he represents the Glausis. He noted this is a unique project for Ashland as
it is geared to people participating in the arts. Originally, there was confusion as to what the zoning actually was on this
property. It was first thought to be zoned commercial, and later discovered it was zoned residential. The dividing line is
between this property and the adjacent one, which is zoned commercial. The Glausis' attorney came up with the idea a
hostel could be approved in the R-2 zone. Giordano said there is a delicate balance with the landscaping issue because
the City is promoting low-maintenance, drought tolerant plants. The trees and major shrubs are still remaining. The fence
that was constructed provides privacy for the backyard area. If the sewer line and drainage problems are conditions of
approval, he said he feels sure the Glausis will take care of them. Knox remarked the hostel can easily revert back into a
residence.
Skibby noted the contractor who worked on the addition/remodel had come to the Review Board several times during the
building process. This seems to be a good use for the house and surrounding area, and it will fit in well. He said he also
feels comfortable with the nonprofit status of the hostel. Knox stated he will make sure the conditions are taken care of
before the house is rented. Giordano added it is his understanding if the Glausis sell the house, it would need to be sold to
a nonprofit company if used for a hostel. He also noted the booking and management of the house will be handled by a
representative of OSF. Jim Norton clarified he and his wife are not opposed to the use of the house as a hostel. Lewis
stated the Nortons have reasonable concerns, but feels confident they will be worked out.
Steele moved to recommend approval of this planning action and Bailey seconded the motion. Itwas unanimously passed.
BUILDING PERMITS
Permits reviewed by members of the Historic Commission and issued during the month of December follow:
176 Harrison Street R. Anderson/K. Gosnell Remodel
664"A" Street Jim Lewis Addendum
41 North Main Street Dave Lewis Interior Remodel
84 Pine Street Lucy & Michael Kelsay Carport
440 East Main Street WSCO Remodel Gas Station
581 East Main Street Acupuncture and Sports Medicine Sign
REVIEW BOARD
Following is the January schedule for the Review Board,which meets every Thursday from 3:00 to at least 3:30 p.m. in the
Planning Department:
January 7' Skibby, Cowan and Lewis
January 14'" Steele, Lewis and Bailey
January 21" Skibby, Chambers and Bailey
January 28' Skibby, Cowan and Foil
OLD BUSINESS
Project Assignments for Planning Actions
r
PA# Address Persons Assigned
96-086 685"A" Street Curt Anderson/Jim Lewis
97-018 661 "B" Street Jim Lewis
Ashland Historic Commission
Minutes
January 6, 1999 2
PA# Address Persons Assigned
98-022 112 Helman Street Vava Bailey
98-039 Holly Street Joan Steele and Joyce Cowan
98-045 122 Church Street Vava Bailey
98-047 Between 548 &628 North Main Street Joyce Cowan
98-070 595 North Main Street Terry Skibby and Dale Shostrom
97-072 440 East Main Street Joyce Cowan
98-075 542 "A" Street Jim Lewis
98-091 559 Scenic Drive Vava Bailey
Southern Oregon Historical Society Presence in Ashland
Jay Leighton, Ashland Associate Program Manager for SOHS, introduced herself to the Commission. She related she
would like to work with the members on projects and events such as National Historic Preservation Week. She
announced she will set up a day to take the Commissioners on a tour of SOHS-owned facilities, which include sites in
Jacksonville, White City and Medford. Also, she is in the process of soliciting ideas and information regarding monthly
Saturday afternoon conversational history talks.
Grant for National Register Web Site
Steele stated this has been a daunting task and solicited comments, corrections, etc. on what she has already written.
Ashland Public Library
Lewis reported the following Monday his group would meet to choose the architect to do the space assessment for the
library. He said he would like to send a letter to the committee from the Historic Commission regarding the direction it
would like to see the library take. The members all agreed it is important to not detract from the Carnegie Library
building and they are concerned a large addition will overwhelm it. The Review Board will work on the letter.
Mark Antony Proposed Name Change
Bailey moved and Foll seconded to send the revised letter as submitted to Doug Neuman, new owner of the Mark
Antony, with a copy to be sent to Becky Neuman. The motion was unanimously passed.
Location of Utility Meters
Knox reported he had spoken with Pete Lovrovich, Director of the Electric Department, regarding the placement of utility
meters. The Electric Department is now using a procedure book and will be able to apply certain sections to the Historic
District. Skibby volunteered to go over the manual. Knox related Lovrovich is committed to making this work.
Ashland Historic Commission
Minutes
January 6, 1999 3
NEW BUSINESS
Foll stated it would be nice for the members to have business cards verifying they are on the Historic Commission.
Skibby moved and Steele seconded to direct staff to research and order business cards for all Commission members.
The motion passed unanimously.
Foll noted he and his wife had traveled the old Route 99 from Ashland to Grants Pass after reading the article irrthe
Medford Mail Tribune regarding this route. They had stopped in Gold Hill at the museum and noticed the museum was
funded, at least in part, with SOHS money. He volunteered to work with Southern Oregon Historical Society in
determining if Ashland would be eligible to receive monies.
ADJOURNMENT
It was the unanimous decision of the Commission to adjourn the meeting at 9:25 p.m.
Ashland Historic Commission
Minutes
January 6, 1999 4
ASHLAND TREE COMMISSION
JANUARY 7, 1999 MINUTES
I. The meeting was called to order at 5:10p.m. by Chair Rich Whitall. Commissioners
in attendance were: Donn Todt, Kerry Kencairn, January Jennings, Bryan Nelson
and Rich Whitall. Staff was Robbin Pearce.
II. Approval of minutes - Minutes were unanimously approved.
III. Guests - Don Wolf and an adjacent neighbor were in attendance for Planning Action
99-006. Tom Giordano was present for Planning Actions 99-002 & 99-004. Mr. &
Mrs. Norton for Planning Action 99-002. Cameron Hanson was present as the new
Council liaison and Councilor David Fine was in attendance to observe.
IV. Old Business
A. Recommended Street Tree List - Staff reported the changes and corrections were
being made in-house. The draft copy should be included in the next packet for
commissioners corrections and additions. The March Tree Commission packet will
include the final revisions. New copies should be ready by Arbor Week. Jennings
suggested parkrow width be included on each page. It was decided to include
recommended parkrow width in the appendix and with the matrix also. Discussion
included how many copies will be printed, who they will be available for, if the data
could be available on the City website or on disk.
B. Street Tree Matrix - Staff stated the information had just arrived from City of
Eugene and she will work with Nelson on this project.
C. Tree Removal Mitigation Wording - Staff stated the information had just arrived
from the City of Portland and she will be working with Kuenzel on this project.
D. Information Handouts - The Commissioners selected the following handouts to
have available through the planning office:
1. Trees in Construction
2. Don't Top Trees (include pruning techniques)
3. Resolving Tree Sidewalk conflicts
4. Ashland' s Urban Forest
Office Staff will attempt to copy the handouts to ensure readability. If that doesn't
work, staff will research the cost of having the handouts printed.
E. Site Design and Use Standards Review and Timeline - Each Commissioner
selected a section to review. They will report at the next meeting the status of each
section.
r
• Ordinance Landscaping Requirements - Kerry, January
• Parking Lot Landscaping & Screening Standards - Donn, Kerry
• Street Tree Standards - Donn
Water Conserving Landscaping Guideline and Policies - Rich
• Ashland Boulevard Corridor - Bryan
F. National Tree Trust Update - KenCairn reported she had talked with Linda
Chesney and Kari Tuck, co-directors of North Mountain Park, about a potential
nursery situation for trees through the National Tree Trust Program. Their concerns
were: Deer protection for the nursery area, watering of trees through the summer
months, weed control through the nursery area and siting of the nursery location in
proximity to the house. Discussion included types of trees available and length of
time required to grow the trees to useable size. It was decided this project is not
viable for this group at this time. We will continue to look for trees or money for
trees.
C. Other Old Business - No other old business.
V. New Business
A. Site Reviews
1. PA 99-002 (70 Third Street) - Specific information was requested from
applicant such as scientific as well as common names, clarification on some
of the planting material, an actual plan as to what was installed.
Recommendations included: a fine textured groundcover in the parkrow,
additional plant material in order to ensure adequate coverage and the
applicant should create good path access through the site.
2. PA 99-004 (Beach Street) - Asked applicant get a copy of "Trees And
Construction" in order to protect the existing trees during construction. It was
also recommended to use 1804 irrigation heads ups rather than 1806
heads.
3.PA 98-120 (Liberty Street) - The applicant was requested to address the
evaluation criteria for suitability and conservation in hillside standards: tree
health, tree structure, species, potential longevity, variety and size. A tree
management plan was also requested. The plan should show tree canopy in
scale with tree species in a more legible manner. Significant trees should be
identified. A tree replanting plan should be developed. Commission
recommended applicant use the services of a certified arborist. The
Commission also requested the full impact of the cut and fill areas on the
Ashland Tree Commission
Minutes 2
ASHLAND TREE COMMISSION
DECEMBER 3, 1998 MINUTES
I. The meeting was called to order at 5:05p.m. by acting Chair Kerry Kencairn.
Commissioners in attendance were: Donn Todt, Kerry Kencairn, John McClendon,
January Jennings and Bob Kuenzel. Staff was represented by Robbin Pearce.
II. Approval of minutes - John McClendon moved to approve the minutes. January
Jennings seconded the motion. Minutes were approved unanimously.
III. Guests - No guests
IV. Old Business
A. Recommended Street Tree List - January presented the corrected and updated
list. Technical changes were made. Staff will collect the changes made by other
commissioners to be included in the first draft. Staff will copy the changes onto a
disk and have them ready at the next meeting.
B. Street Tree Matrix - Staff has been playing telephone tag with Jeff Anderson from
the City of Eugene. Hopefully the matrix information will be available for the next
meeting.
C. Other Old Business - The Soil Structure video has been paid for and will continue
to circulate among the commissioners. The video will be available for developers
especially where new parking lots are involved.
V. New Business
A. Site Reviews
1. PA98-118 (410 Williamson Wy) — The commissioners felt the use of
Cobble rock questionable in the parking area. Also, In the parking lot,
suggested expanding the planter to include the entire parking space and
replace the crape myrtle with a medium stature shade tree. Shore pines get
Pitch moth and are vulnerable to heavy winds; an appropriate substitute
would be Austrian Pine.
2. PA 98-121 (963 B Street) - Great variety of plant material. No additional
recommendations.
ASHLAND TREE COMMISSION
MINUTES
DECEMBER 3, 1998 t
r
B. Site Design & Use Standards Review and Timeline - Staff asked each
commissioner to review the relevant sections of the Standards and consider which
one(s) they would be willing to work on.
C. Tree Removal Mitigation Wording - Staff requested the commissioners develop
wording to be used to supplement the request to protect trees during construction.
Staff will contact other jurisdictions and have additional materials for the next
meeting.
D. Informational Handouts - Staff will present at the next meeting the variety of
handouts used during the planning and building process regarding tree issues.
Commissioners will review the handouts to determine if there are additional
handouts which should be added to the library.
E. Arbor Week Utility Flyer - Staff had requested any proposed changes to the Tree
of the Year Form. It was decided to reduce the number of lines and to add an Oak
tree graphic to the form.
F. Other New Business - 1) Staff requested support in requesting an increase in the
budget for 1999-2000. A memo addressing an increase will be submitted in the
next month packet. 2) Staff has drafted a memo to Bill Molnar, Senior Planner
requesting full size landscape and irrigation plans for each Tree Commissioner. 3)
Kerry found information regarding free seedlings from the National Tree Trust.
Discussion included the challenges to a tree planting project with seedlings. The
possibility of the seedlings being grown in a nursery type setting and then planting
them was more viable. Kerry will discuss the idea with the North Mountain Park
team to see if they are interested. 4) Staff informed the Commissioners about the
proposed Subsurface Drip Irrigation project on the Fire Department/Library island. A
request for support has come from the grant writer. The City through the Parks and
Recreation Department and the Conservation Division has been given. Staff will keep
the Commissioners updated.
VII. Adjournment - Meeting adjourned at 6:30 p.m.
ASHLAND TREE COMMISSION
MINUTES 2
DECEMBER 3, 1998
City Council Communication
February 2, 1999
Submitted by: 1M Barbara Christensen
Approved by: VVV Mike Freeman tylu-
Title:
Liquor License Application from Cordan Rickert dba/Wild Goose Cafe and Bar
Synopsis:
Approval of Oregon Liquor License as provided by OLCC.
Recommendation:
The City Recorder recommends approval of request for liquor license and has determined that
the applicant has complied with the city's land use requirements, has obtained a business license
and registered as a restaurant, if applicable.
Background Information:
New application, previously known as Oak Tree Restaurant& Lounge.
CITY OF ASHLAND f
Office of the Mayor -� o
MEMORANDUM
DATE: January 27, 1999
TO: City Council Members
FROM: Mayor Catherine Shaw
RE: Ashland Fiber Network Programming Committee Appointments
I would like to appoint the following to the newly formed Ashland Fiber Network
Programming Committee:
Appoint Russell Silbiger for a term to expire April 30, 2000
Appoint Wes Brain for a term to expire April 30, 2000
Appoint Candice Chapman for a term to expire April 30, 2001
Appoint Lenny Neimark for a term to expire April 30, 2001
Appoint Tom Pyle for a term to expire April 30, 2002
Appoint Cathy Carrier for a term to expire April 30, 2002
Appoint Tom Garland for a term to expire April 30, 2002
Copies of the applications and ad as it appeared in the Daily Tidings, are attached. _
1,
Attachments:
O4F00� L r I
The City of Ashland has seven volunteer positions
available on the newly formed Programming
Committee for the Ashland Fiber Network Cable
System. The primary purpose of the committee shall
be to make programming determinations regarding
AFN/CAN. For the initial appointments,two members'
terms will expire April 30. 2000, two members' terms
will expire April 30, 2001, and three members' terms
will expire April 30,2002. If you are Interested In being
appointed to a volunteer position on the Programming
Committee for the AFN Cable system, please submit
your request in writing with a copy of your resume (if
available)to Mayor Catherine Shaw, City Hall, 20 E.
Main Street before Friday.January 22. ,_,
Russell Silbiger
562 Ray Lane
Ashland, Or 97520
541 .482.6907
LIM
January 18 1999
To: Mayor Cathy Shaw
I would like to submit my name for a volunteer position on the
Programming Committee for the Ashland Fiber Network Cable
System. I believe I would be a valuable asset to the committee and
to the Ashland community it serves.
I will come to the committee with an open mind. My desire is that the
system be a success and that the cable.services appeal to the entire
community. I have absolutely no agenda in regards to programming. I
wish to see that what the community wants and expects in a cable
system be implemented in a manner that will be consistent within the
financial goals of the City.
One advantage that I will bring to the committee is my awareness and
knowledge of over 20 channels not currently available to Ashland
cable subscribers. As a subscriber to the Echostar Dish Network, I
enjoy a wide range of programming, including Bravo, BBC America,
and The Independent Film Channel. Having an alternative service will
allow me to not only have a "hands on" approach to decision making,
but give me additional independence to make decisions based on
what others in the community want, rather than what appeals to me.
While I write an opinion column for The Sneak Preview, I will refrain
from commenting on the committee proceedings during my tenure.
• Ashland resident since 1991
• Managing Partner Big Rock Investments, LLC
• BA Business Management; Minor Economics
Thank you for your consideration,
Russell W. !7 Silbi er
D �
January 26, 1999
Mayor Cathy Shaw,
I submit this as a very interested citizen in the Citizens Programming Committee for Ashland's fiber
optic network. I learned late about the position last Thursday, and then had to leave work early
Friday for Salem. Thus this late application.
Resume
Ashland resident, first in 1962 (fifth grade Lincoln Elementary). Off and on since then. Currently,
buying a home "below the boulevard."
Employed 7246 with Jackson County Fire District #5 (Talent Rural in '72).
"Back to School" '86 - '91. AA, "Fire Science", Rogue Community College, BA, "Fire And Safety
Engineering Technology, minor Fire Investigation", Eastern Kentucky University.
91' - Today Employed at Southern Oregon University with the Safety Dept.. Environmental Health
and Safety Technician (Campus Safety Officer, working title) dealing with OR-OSHA
regs/standards, fire safety, waste disposal, and such...
Media Resume
Independent Producer for Community Access Television (RVTV) last 2.5 years (40 plus shows) for
both Jackson County Democrats (including eight campaign shows done 10/98 for $240), and OPEU
District Four Productions "Unions: Power For People Who Work" ($800. a year budget).
Member of UPPNET (Union Producers and Programmers Network), a national organization of 40 to
50 independent producers of labor videos). Have regular communications with producers Steve
Zeltzer, SF, Julius Fisher, Vancouver BC, and Larry Duncan (LaborBeat), Chicago.
Attended several Alliance For Community Media conferences within this last year(NW conference in
Bremerton WA., and national conference in Portland, OR) Currently on the "planning committee"
for RVTV's hosting the NW conference 4/29-5/1 this year.
Read weekly editorials from Norman Solomon(syndicated/carried in the Register Guard, but not the
Trib. or Tidings). Norman is associated with FAIR(Fair and Accuracy In Reporting) and a leader,
nationally, as a media watchdog. He is currently invited to this years nw alliance conference, as is
Michael Moore and Noem Chomsky-- my responsibility is the "main event." Brought "Making
Contact" to our community, working with KSOC--Radio Free Ashland, every Sunday at 10 AM.
In closing I am very interested in helping to provide a citizen's voice as we consider "programming"
for Ashland's fiber optic provided television. I am very concerned about the dominance of
corporations in their owning of mainstream television (they tell us "and that's the way it is" every
day, and we believe them). There is more. Please consider my late request.
Wes Brain, 298 Garfield St., Ashland, OR, (h) 482-6988, (w) 552-6909
January 22,1999 _
Cathy Shaw
Mayor, City of Ashland '
City Hall ` - �a
Ashland, OR 97520
Dear Mayor:
I read in last night's Tidings about the cable programming committee openings.
I am a long time resident of our fair city, and I am interested in serving on this
committee.
I have enclosed a resume of my past volunteer involvement and other pertinent
qualifications.
Thank you,
M. Candice Chapman
Candice Chapman
715 Elkader Street
Ashland, OR 97520
Cable Programming Committee
Ashland resident since February 23,1971
B.F.A., theatre arts, Southern Oregon State College, 1975
active member of Lincoln School P.T.O., nine years, one year as President
parent classroom volunteer at Lincoln School, nine years, much of this time
was spent on curriculum committees and various organizing efforts
parent volunteer on Cross Grade A, six years, this work included time in the
classroom and time planning and implementing various activities
Odyssey of the Mind parent helper, five years, one year as coach
parent volunteer at Ashland High School in the library and in the theatre
productions and weekend trips, four years
member of Ashland High Arts Advocates!, four years, currently vice-president
assistant stage manager for AHAA! Winter Fine Arts Festival
Between my work at the schools and my theatre background I have a lot of experience
working on committees and other collaborative projects.
Lenny Neimark
380 Kent Street •Ashland, OR 97520 • (541) 482-6218
January 22, 1999
Mayor Cathy Shaw --7—
20 East Main Street
Ashland, OR 97520 �;; �• < ? '''
{:
+ 1 �l
—.. . ..... ;. '.t. is
Dear Mayor Shaw,
I'd like to express my interest in serving as a volunteer to the
programming committee responsible for determining the Ashland Fiber
Network's cable TV content.
I believe my background in film and television, as well as my
general interest in programming and content development, including that
required by my writing activities, holds me uniquely suited to the work of
this committee.
I'd like to remind you also of my nearly four years of service as a
commissioner to the Ashland Forest Lands Commission. And I might also
note my prior involvement with the Ashland Chamber (VCB) Film &
Video Subcommittee, as well as the National Federation of Local Cable
Programmers 1992 northwest regional conference at the SOU campus.
I am attaching a recent copy of my curriculum vitae. I'll look
forward to hearing from you in this regard.
Cordially,
Lenny imark
Lenny Neimark
380 Kent Street
Ashland, Oregon 97520
(541) 482-6218
Production Experience
1987-present Freelance director, producer,writer, production manager, location manager.
Feature films, commercials, and television in numerous locations including
Los Angeles, San Francisco, New York, and the Pacific Northwest.
1992-present Freelance Avid (non-linear, digital) film and video editor. Narrative,
educational, and documentary. Versed in Avid Media Composer and Avid
Media Suite Pro.
National Clients Include:
Nissan, Cadillac, Toyota, Chiat-Day (LA.), Saachi&Saachi (LA), DMB&B
(Detroit), Pacific Telesis, Los Angeles Times, Momentum Films, Happy
House Productions, M Squared, Rittenhouse Communications.
Local Clients Include:
Medford Clinic, Cell-Tech, Town &Country Chevrolet, AutoNation/
McCoy Advertising, Image Grafx, SOU Media Center.
Film & Television Credits Include:
Ruby Ridge. CBS television mini-series; Edgar J. Schenck Associates: with
Laura Dem&Randy Quaid; Roger Young, director, 1996—location
manager.
The Real Thing, feature film; wT Entertainment; with Rod Steiger, James
Russo, &Emily Lloyd; James Merendino, director, 1995—location
manager.
Talent for the Game, feature film; Bobwin Associates; with Edward James
Olmos & Loraine Bracco; Robert M. Young, director, 1991—assistant to
the director, pre-production.
I'm Dangerous Tonight, USA Cable movie; BBK Productions; with Anthony
Perkins &Madchen Amick; Tobe Hooper, director; 1991—assistant
location manager.
Wild at Heart, feature film; Propaganda Films; with Nicolas Cage, Laura
Dem. &Harry Dean Stanton; David Lynch, director; 1990—assistant
location manager.
Nightmare on Elm Street V.the Dream Child, feature film; New Line Cinema:
with Robert Englund; Stephen Hopkins, director; 1989—assistant
director 2nd unit; assistant location manager.
House of Games, feature film; Balhouse Productions; with Joe Mantegna &
Lindsay Crouse; David Mamet, director; 1987—production assistant.
Dominick and Eugene, feature film; Farrell-Minoff Productions: with Tom
Hulce, Ray Liotta, &Jamie Lee Curtis; Robert M. Young, director;
1987—assistant to the director.
Creative Product
Films
Writer/Producer/Director Rhythm 'n Dues, an original film. Shot in Panavision and
released in Dolby stereo. Picked up for distribution by Coe
Films, Inc. of New York. Also edited, wrote, and performed the
music for the project, 1988.
Co-Producer/Co-Director Four Film Shorts. Screened in Los Angeles, 1987.
Scenic Designer/Actor The Last Call, an original film. Designed and built the set
entirely on soundstage. Also played supporting cast role, 1987.
Writer/Producer/Director JhVams, an original video short, 1986.
Writer/Producer/Director Simple Treasures, an original short film, 1985.
Cinematographer The Real Ltfe of Benjamin, an original short film, 1985.
Writi
Screenwriter Our Brother's Keeper, an original screenplay. Currently in
submission to agents and producers, 1998.
Author Bare Cheeks on a Rising Moon, a novel. Currently in
submission to literary agents and publishers in New York and
Los Angeles, 1995.
Author The Pasta-Popcom-Chocolate Diet, a humorous approach to
better eating. Published by Thin-Tech, Cathey's Valley, CA,
1991.
Screenwriter Wanderlust an original screenplay. Optioned for production in
1990 by Toccata Productions, Los Angeles (rights since
reverted).
Screenwriter Los Niinos del Mundo(Children of the World), an original
screenplay, 1987.
Stare
Director A Doll House, play by Henrik Ibsen. Staged at Actors'Theatre,
Miracle Playhouse, Talent, Oregon, 1994.
Writer/Director All God's Children, an original stage play, produced and
performed publicly in Los Angeles, 1984.
Lyricist/Producer/Director Phantom of the Opera, a musical stage adaptation of the Gaston
Leroux classic. Published by Pioneer Dramatists, Denver.
Performed in Sacramento and Reno, 1981-1983.
Stage Manager/Performer Discovery Players, a children's theater road show, Sacramento
and northern California, 1980-1981.
Music
Songwriter/Singer Lifetime, original published music, 1985.
Musician/Manager Spheroid, a touring musical company, Detroit, 1975-1976.
Business Experience
1985-present i productions/Soul Proprietor—my own independent production company
responsible for the production and promotion of personally developed scripts
and creative material; umbrella organization for freelance work.
1992-present "The Mac Man"--expert Macintosh computer consulting and training for
clients throughout the Rogue Valley and in the Bay area, including one-on-
one and classroom training, system and network analysis, troubleshooting,
program development, and Internet/World Wide Web presence and
connectivity.
1978-1981 New Age Record/Bass Lake Publishing Companies—co-founder, manager,
and musician; produced and published several musical acts and records in
the Sacramento area. Bass Lake Publishing Company is still active today.
Education
M.F.A., Film Production, University of California, Los Angeles, 1988
BA, Summa Cum Laude, Directing/Theater Arts, University of California, Los Angeles, 1984
Recognition and Awards
Screenwriting Award, dramatic writing category, SOU Writer's Conference Scholarship Contest,
Summer 1992.
Representation Acquired,Writers&Artists Agency, Los Angeles,Allen Greene, agent, 1988.
National Finalist, Nissan Focus Competition, for film entry of Rhythm 'n Dues, 1988.
Honorable Mention, Ann Arbor Film Festival, for film entry of Rhythm 'n Dues, 1988.
Other Training
Mac World Expo, Avid Editors'Training Seminar, San Francisco, 1993.
Portland Creative Conference, Workshops, 1992-1993.
Southern Oregon University Writers Conference,Ashland, Oregon, 1992.
National Federation of Local Cable Programmers, Northwest Regional Spring Conference,
SOU campus,Ashland, Oregon, 1992.
The Independent Filmmaker Seminars, University of Southern California, 1984.
Intern/Production Assistant/Script Reader, MJ&E Productions, Los Angeles, 1982-1987.
Prsifessional Associations & Community Service
Ashland Chamber (VCB) Film and Video Subcommittee.
Southern Oregon Film and Video Association(SOFVA).
Oregon Media Production Association (OMPA).
City of Ashland Forest Lands Commissioner.
American Hiking Society, volunteer trail builder.
Spouse's Work
Stage manager and actress with the Oregon Shakespeare Festival,Ashland, Oregon.
Freelance actress and voice-over talent in the Rogue Valley, Portland, and San Francisco.
Leisure Activities/Personal Interests
Hiking, running, literature, music, theater, cooking, politics, history, travel, prestidigitation,
paradox, and the glory and folly of humankind,
References
(additional references are available on request)
Geoffrey Riley, Managing Producer, KDRV Television/Channel 12
1090 Knutson Ave., Medford, OR 97504
(541) 779-9755
Julia Tucker, Writer/Director
361 Scenic Dr.,Ashland, OR 97520
(541) 488-0961
Keith Ranney, Producer, Image GraEK/Master Wave Media
17515 N.E. 38th Court
Redmond, WA 98052
(425) 503-3204
Dr. Mark Chllcoat, Associate Professor, SOU, Department of Communication
1250 Siskiyou Blvd., Ashland, OR 97520
(541) 552-6669
Mike Farrell,Actor/Producer
P.O. Boat 6010-826, Sherman Oaks, CA 91413
(818) 789-5766
Robert M. Young, Film Director
10823 Wellworth Ave., Los Angeles, CA 90024
(310) 474-1394
Jerry Hirschfeld, Director of Photography
361 Scenic Dr.,Ashland, OR 97520
(541) 488-0961
David Pott, Director/Producer, Rittenhouse Communications
37 S. Delaware Ave.,Yardley, PA 19067
(215) 321-6860
Paul Nicholson, Executive Director, Oregon Shakespeare Festival
15 S. Pioneer St., Ashland, OR 97520
(541) 482-2111
Film and writing samples are available on request.
9
The Hon. Cathy Shaw, Mayor Jan. 22, 1999
Ashland City Hall
20 E. Main St.
Ashland, OR 97520
Dear Mayor Shaw:
I am writing to express my interest in serving on the Ashland Fiber
Network programming committee. I hope my recent move from the city
does not eliminate me from consideration.
I was a 29-year resident of Ashland before retiring from Southern
Oregon University and building a new home outside Phoenix. During that
time period I served on many university, local, statewide, and regional
committees and commissions, often assuming a leadership role.
A few examples of my involvement:
Member and chair, Ashland Parks and Recreation Commission;
president, Ashland Little League; President, Mount Ashland Babe Ruth
League; president, SOU Faculty Senate; president, SOU Association of
Professors; chair, SOU Department of Communication; President, Pacific
Northwest Association of Journalism Educators; board member,
Association of Oregon Faculties; board member, Interinstitutional Faculty
Senate; board member, Oregon Newspaper Publishers Association.
My interest in the programming board is directly related to my
undergraduate and graduate studies in mass communication combined with
31 years of teaching college-level coursework in that field. I have taught
and done extensive research in the areas of media and society, media
ethics, media law, and freedom of speech. As an emeritus professor, I
continue to teach courses in each of those subject matters.
I hope I have provided enough information to allow you to give my
application your most serious consideration. I may have moved from
Ashland, but I am still interested in serving what I still consider my home
town. I feel the city's new fiber network programming committee is one
that could benefit from my experience.
Sigsc�
Thomas W. Pyle
2298 Camp Baker Road
Medford, OR 97501
THOMAS WILFORD PYLE
Emeritus Professor of Journalism
Department of Communication
EXPERIENCE:
1969-Present: Instructor, Assistant Professor (1974), Associate Professor (1987),
Professor (1995), Emeritus Professor of Journalism (1998), Southern
Oregon University, Ashland, Ore.
1991 (summer): Copyeditor, Arizona Republic, Phoenix, Ariz.
1969-1990: Faculty Adviser, Siskiyou newspaper and Raider yearbook, Southern
Oregon University, Ashland, Ore.
1979-1985, Chair, Department of Communication, Southern Oregon University,
1990-91 , 97-98: Ashland, Ore.
1977 (winter Temporary Instructor of Journalism, Utah State University, Logan, Utah.
and spring): (On sabbatical leave from SOU.)
1976 (June- Reporter (city government and business), Medford Mail Tribune,
December): Medford, Ore. (On sabbatical leave from SOU.)
1974-1976: Public Relations Director (part-time, unpaid), Southern Oregon Ski
Association (Mt. Ashland Ski Area), Ashland, Ore.
1972 (summer): Interim News Service Director, Southern Oregon University, Ashland.
1970-1981 Interim (for vacationing or departed staff) reporter, copyeditor, sports
(most summers): editor, photographer, Ashland Daily Tidings, Ashland, Ore.
1967-1969: Instructor of Journalism, Director of Public Information, newspaper and
yearbook adviser, Trinidad State Junior College, Trinidad, Colo.
Occasional Interim Editor, Chronicle-News (daily), Trinidad, Colo.
1964-1966: Reporter (sports and general assignment) and copyeditor, Boulder Daily
Camera, Boulder, Colo.
1962-1964: Sports Editor, Editor, Lumberjack student newspaper, Northern Arizona
University, Flagstaff, Ariz.
1963 (summer): Printer, page compositor, Arizona Daily Sun, Flagstaff, Ariz.
1960-1962: Sports Editor, Editor, Trojan Tribune, student newspaper, Mesa College,
Grand Junction, Colo.
1957-1960: Sports reporter, printer, page compositor, Boulder Daily Camera,
Boulder, Colo.
EDUCATION:
Post-Master's Arizona State University, 1993-94 (terminal degree); University of
graduate work Oregon, summer and fall 1985, summers of 1975, 1982, 1983, 1984;
in Journalism: Oregon State University, summer 1984; Linfield College, summers of
1983, 1984; Utah State University, winter and spring 1977.
Master's Degree: M.A., Education (Secondary Journalism and Social Science), Northern
Arizona University, Flagstaff, Ariz., 1968.
Bachelor's Degree: B.S., Mass Communications (Political Science minor), Northern Arizona
University, Flagstaff, Ariz., 1964.
Associate's Degree: A.A., Mesa College, Grand Junction, Colo., 1962.
TEACHING SPECIALTIES:
Mass Media and Society, History of Mass Media, Freedom of Speech, Mass Media Law,
Mass Media Ethics, Newspaper Operations, International Mass Media, The First
Amendment, Newswriting, Copyediting, Journalistic Writing.
RECENT PUBLICATIONS:
"A Quarter-Century of Challenges," Oregon English Journal. Oregon Council of Teachers
of English, fall 1994 issue; also accepted by Educational Resources Information Center
(ERIC).
"The New Oregon Question," Arizona English Bulletin, Arizona English Teachers
Association, fall 1994 issue.
Review of book, Democracy and the Problem of Free Ste, for the Free Speech
Yearbook, Speech Communication Association, 1994 volume.
"Guilty Until Proven Innocent," for Society of Professional Journalists Valley of the
Sun Region 11 Newsletter, January 1994.
"College Internships Mean Employment" and "Professors Make Qualified Interns,"
Oregon Newspapers Bulletin, Oregon Newspaper Publishers Association, April 1992.
LEADERSHIP POSITIONS:
Professional: Editor, Accreditation Report, Southern Oregon University, 1996-97;
President, Faculty Senate, SOU, 1995-96; Member/Secretary, Executive Board,
Interinstitutional Faculty Senate (statewide), 1996; President, Association of
Professors at SOU,1992-93; Member, Executive Board, Association of Oregon Faculties
(statewide), 1992-93; Member, Board of Directors, Oregon Newspaper Publishers
Association, 1990-92; Member, Interinstitutional Faculty Senate (statewide), 1988-
92; Chair, Curriculum Committee, SOU, 1991-92; Chair, Department of
Communication, SOU, 1997-98, 1990-91 and 1979-85; President, Pacific Northwest
Association of Journalism Educators, 1988; Chair, student publications board, SOU,
1988-90; Organizer, host, annual First Amendment Seminars, SOU, 1986-1996;
numerous other university committee memberships.
Community: Former Chair, City of Ashland Parks and Recreation Commission; Former
President, Ashland Little League; Former President, Mount Ashland Babe Ruth League;
Board Member, Mount Ashland (Ski) Racing Association; Former Vice President, Ashland
Softball Association; Youth-of-Month Committee Chair, Ashland Kiwanis Club;
Fundraiser, Ashland YMCA and Southern Oregon University Raider Athletic Association.
One Click Systems TEL N0 . +1 541 4883492 Jan 23 ,99 15 :40 P .02
Cathy Carrier
2962 Nova Drive
Ashland, Oregon 97520
541-488-3325
January 22, 1999 �-
The Honorable Cathy Shaw s , 4° a
yr it r l Z.. I
Mayor of Ashland
20 East Main Street �jLTM-iii=IILJ Cpl
Ashland,OR 97520 -----------
fax-488-5311
Dear Cathy,
I am applying for the volunteer programming committee for AFN. You will see from the
attached resume I have an extensive career in the TV media business.
What my resume does not show is I began my career when cable was just a way for rural
communities to be wired to receive the "Big 3" networks. I worked selling commercial time
for Viacom/MTV Networks when they were one of the first networks to sell cable time. I've
watched the television programming world proliferate.
FCC Chairman Michael Kennard has stated that the FCC is all for competition in the cable
universe and I definitely agree with him. It is wonderful that Ashland has agreed to a fiber
network and using cutting edge technology to take charge of its own telecommunications life.
I would like to be a part of that.
I bring to Ashland a whole background of experience and skills. I am bright, articulate, a quick
learner, enthusiastic, creative, organized and like to have fun at what I do.
Thank you for your time and consideration.
I look forward to hearing from you.
Cordially,
Cathy Carri r
attachment/
One Click Systems TEL N0 .+1 541 4883492 Jan 23 . 99 15 : 41 P .03
Cathy Carrier
541/488-3325
2962 Nova Drive 541/488-3488
Ashland,Oregon 97520 HUHLIGHTB
• Television advertising sales--strong sales and negotiation skills
• Excellent presentation skills—group or one-to-one
• Advertising agency media department/supervisor,planner,buyer
• Ability to analyze,synthesize and problem-solve
• Intelligent,professional, articulate,ability to think on feet
• Achiever,sets and reaches goals
• Creative,intuitive,resourceful, critical thinker
• Can juggle many tasks at once
• Thrive in a competitive,challenging environment
• Sense of Humor
Blair Television
1987-1996 San Francisco,CA
Television Sales Account Executive
Negotiated and sold television ad space for 140 TV stations to advertising agencies.
Researched, created,and delivered sales presentations for sports and special sponsorships,
including Olympics.Team player in a$23 million sales office. Made deals and packaged station
inventory to reach desired sales goals.
Seltel,Inc.
1985-1987 Chicago, I1.
Television Sales Account Executive
Negotiated and sold television ad space for 25 independent stations to
advertising agencies. Sold sponsorships for special events,movies and sports.
Marschalk Advertising
1983-1985 Houston,TX
Associate Media Director
Managed and trained a 5 person media department.Presented advertising strategy to clients
and agency staff. Researched and planned all media for clients including: Coke Foods,
Houston's Visitors Council, and Blue Bell Ice Cream. Supervised print and broadcast buyers.
Negotiated radio and TV time,print and outdoor.
B.S.-Journalism. California Polytechnic State University/San Luis Obispo
rf
Date: January 22, 1999L
To: Mayor Cathy Shaw
Re: Volunteer Position, AFN CAN Programming Committee
Initially, I would like to thank you for offering us, Ashland residents, the
opportunity to support programming developments with AFN's CATV service. As
a news and entertainment consumer, yes more than enough hours in front of the
television, I am very interested in contributing to the community vision of the
AFN.
I have followed the city council's recommendation process concerning the AFN
since March of 1998. 1 am familiar with some of the anticipated hurdles of
marketing such an incredible community asset. While not sure of the
committee's exact needs, I can commit five to fifteen hours per week to the
development and deployment of CAN programming. I look forward to meeting
with you or your recommended contact concerning this request. Thanks in
advance.
Sincerely,
Tom Garland
47 Union St.
Ashland
ph -488.8808
email: bird@mind.net
.nnrn nTnvN iT'IRm NOsHRAARP XVA 40:LT INd 66/ZZ/10
47 Union Street Phone 541.488.8808
Ashland,Oregon 97520 E-mail hird @mind.net
Thomas J. Garland
OBJECTIVE Incorporate business experience into passion of supporting community based
telecommunications utility.
PROFESSIONAL Pacific Bell Mobile Services 1997-1998
EXPERIENCE Account Executive-San Francisco, California
Developed territory for cellular phone start-up company from home office.
Sold GSM products to small and large businesses in the San Francisco Bay area
through cold-calling. Responsible for sales,handset education and account
management. Created signal improvement evaluation for territory.
Sprint Spectrum—American Personal Communications 1995-1997
Account Executive- Customer Care Representative—Bethesda,Maryland
Sold Ericsson,Nokia and Motorola GSM handset products.Promoted from
customer care to sales. Completed three-month customer care service training
program. Voted top service representative by department. Responsible for all
aspects of service activation,sales support,handset education and sales
transactions. Personally activated over 3800 customers. Initiated new policy to
accommodate special needs of foreign service personnel.
NationsBank Securities 1994-1995
Sales Assistant—Bethesda,Maryland
Assisted four brokers in full-service brokerage firm with daily operations.
Responded to customer inquiries.
Capitol Fiber Incorporated,The Washington Post 1992-1994
Procurement Manager—Springfield, Virginia
Responsible for sales of paper recycling service and soliciting sources of
secondary fiber. Expanded and managed tri-state territory. Increased total
volume of throughput 100%.
Manning-Smith General Contracting 1989-1992
General Partner—Charlottesville,Virginia
Developed and serviced landscape account base. Estate plans incorporated open
space and sustainable forest management practices.
Valley Vail Foundation 1988-1989
Intern:Press Administration—Vail,Colorado
Coordinated logistics for international press correspondents attending golf, ski,
and tennis events. Recorded,documented and distributed event results.
KI,ITE 1989
On Air personality and Produce r—Vail,Colorado
Administered programming for radio station shift during winter season.
Responsibilities included commercial production and copywriting.
Southwestern Publishing Company 1986
Regional Sales Representative—Nashville,Tennessee
Completed national sales management training program. Established territory
in Texas selling reference manuals. Recognized in top sales group.
EDUCATION McIntire Business Institute,The University of Virginia 1988
Charlottesville, Virginia
Participated in six-week program,which utilized the case study method.
Studied accounting, marketing and finance.
The University of Virginia—Charlottesville, Virginia 1986
BA,Rhetoric and Communications. Curriculum focused on media analysis and
public speaking.
ACTIVITIES Jefferson Public Radio—Ashland,Oregon Current
Produce on air shifts and pre-recorded programming.
Marin Agriculture Land Trust—Point Reyes, California 1998
Volunteered as tour guide with agricultural open space cooperative. Nationally
recognized model for sustainable agriculture.
The Marine Mammal Center—Sausalito,California 1997-1998
Volunteered for weekly eight hour shift tending to marine manmuls. Attended
to record number of"patients"during El Nino year.
Lacrosse Coach—The Branson School. Ross, California 1998
Assistant coach with school in 30 team high school league.
South Australian Lacrosse League—Adelaide, South Australia 1987
Participated in Australian lacrosse league as player,coach,and referee.
University of Virginia
Disc Jockey—WUVA
International Student Host—student liaison for foreign nationals.
Delta Plti Fraternity
Madison House—Community based volunteer organization.
Project A. Inc. 541 488 1851 P. 01
Project A Inc.
340 A Street,Bldg.1
Ashland,Oregon 97520
• 541.488.1702 voice
541.488.1851 fax
• wwev.projecta.com
facs' ' e ft-ansnuttal
To: Catherine Shaw Fax: 488-5311 w
From: Steven Belsky Date: 01/22/99
Re: Cable Programming Board Pages: 4, including this one
CC:
❑ Urgent 0 For Review ❑ Please Comment 13 Meese Reply ❑Please Retyd
Dear Mayor Shaw,
1 respectfully submit the enclosed resume and ask that you consider me as a
member of the Cable Programming Committee. As a 20+year resident of Ashland
and a longtime customer of our local cable television providers, I am quite
concerned about the quality of cable television service we receive. I would
welcome the opportunity to participate in overseeing the Ashland Fiber Network's
cable television system's content.
Thank you for considering me for this position.
Sincerely,
//9"" &
Steven Belsky
609 Elkader Street
Ashland,Oregon 97520
. . . . . . . . . . . . . . .
. . _, immmiatolvat541-488-1702
Project A, Inc. 541 488 1851 P. 02
Steven F Belsky
609 Elkader Ashland, OR 97520
503.482.8578
EDUCATION:
Southern Oregon State Received MS degree in Business Administration from SOSC in March,
College 1990. Recognized as Outstanding Graduate Student. Received BS in
Business Management with minor in Speech Communication in March,
1989. Received Human Resource Management Student Award for 1989.
Recognized as Outstanding Management Graduate. Inducted into Phi
Kappa Phi.
EMPLOYMENT:
Technology Specialist Primary responsibilities include systems analysis, consulting and
for Ashland School research,as well as maintenance and troubleshooting of Macintosh and
District PC-compatible hardware and software. Work closely with District
Admininstration and faculty regarding strategic issues related to high
technology.
(February 1995 to Present)
Marketing Manager for Responsible for coordinating high-level marketing and sales efforts of
WinCare Inc. company,including initiation,development and management of
national sales consultant network,and development of strategic
marketing/sales alliances. Also responsible for customer relations,
customer service,development of sales and marketing literature, and
development of product user manual.
(November 1994 to April 1996)
Independent Work includes advising clients on personal and professional needs
Technology Consultant relating to the acquisition of computer hardware and software,as well
as individualized training in DOS,Windows, application software,hard
drive and file management, and equipment maintenance and repair.
(May 1994 to Present)
Product Manager for Coordinated all phases of software product development,including
Paul Mace Software Inc. conception, programming, technical support,documentation,
marketing,promotion and sales of software products, and technical
liaison between project team and management. Managed on-line
services for company. Assigned tasks and managed subordinates on a
daily basis.
(December 1992 to November 1993)
Business Manager for Primary responsibilities extended to all phases of operations
Paul Mace Software Inc. management. Worked with management team detailing sales and
marketing strategies, represented company at trade shows and through
written and oral communications.Served as contact person between
company and business partners and clients. Secondary duties included
purchasing,inventory control,customer relations,project management,
technical/sales literature and contracts. Was instrumental in
discovering and developing strategic alliances. In charge of customer
service for company.
(May 1990 to December 1992)
Graduate Assistant for Responsibilities included technical research, statistical survey research,
the Management report formulation,computer simulations,and student advising.
Department,School of Taught many classes,some of which required learning and using
Business,SOSC. specialized software. Earned position as a result of academic
achievement and interpersonal skills. Worked closely with faculty,staff,
and students.
(April 1989 to March 1990)
PERSONAL I am a well organized,motivated person who is always looking for
QUALITIES: ways to work more efficiently.I appreciate the effectiveness of working
as a team player,and I truly enjoy working with people to Help them be
more effective.
I am proficient using Macintosh and IBM PC-type computers,and am
fully familiar with DOS,Windows 3.x, WordPerfect,Word for
Windows,Lotus,Quattro, Excel,Ventura Publisher,ACT, and a wide
variety of other software.
ACHIEVEMENTS:
Steering Committee (Winter 1994 to Summer 1995)
Member,Rogue Valley Worked within the administrative group to plan and coordinate the
Technology Fair 95 inaugural Rogue Valley Technology Fair at the Medford Armory. This
successful event showcased 52 local high technology vendors and drew
over 1,200 attendees.
Information Systems (Fall 1989)
Analyst Intern for City Worked independently to formulate strategic plans for the development
of Medford. of citywide information system.Developed and maintained close
association with all city departments. A detailed report was submitted
to and accepted by Harold Anderson,City Manager.The City has since
adopted and implemented this long-term plan.
Chairperson, (Fall 1988 to Spring 1989)
Educational Activities Directed budget request meetings for allocating school funds. Was
Advisory Committee at responsible for management of committee meetings. Helped draft,
SOSC. present,and defend budget at Incidental Fees Committee hearing.
Budget was completed in time and within specified guidelines.
AFFILIATIONS: Board of Directors,Software Association of Oregon 96-97
Secretary,Software Association of Oregon,Medford Chapter 95-97
Steering Committee,Rogue Valley Technology Fair 95-96
1 ;
t
January 19, 1999
Mayor Catherine Shaw
City Hall
20 E. Main Street
Ashland OR 97520
Dear Mayor Shaw:
Please consider me as a volunteer applicant for the Ashland
Fiber Network Cable System program committee. As a recent
retiree who has joined your commmnity after three long years
of pursuing that goal, I am ready to contribute.
College electronic networking, department computer lab
designs and set-ups, and design and execution of
computerized lighting systems are part of my experience. My
advisory work for NASA involved the design and preliminary
testing of a new electronic communications system.
Successful committee work has been an integral and important
part of my professional work. Consensus building is a way
of life in educational institutions .
An interview at your convenience would be most agreeable.
V;t9Truly Yours,
d�otti
837 Cobblestone Court.
Ashland OR 97520
482-2536 -- <etgui @juno.com>
837 Cobblestone Ct . , Ashland OR 97520
(541) 482-2536 <etgui @juno . com)
Ettore T. Guidotti
Address
Phone Number
e-mail
OBJECTIVE Adjunct or Part-time teaching or directing position in Theatre Arts. Thirty-five years
experience in College or University Theatre. Recently retired after eleven years as Chair.
EXPERIENCE Eastern Illinois University Theatre Chair and Professor 8/87-8/98
Managed a department of eight faculty and three staff while teaching two
or three classes a year and directing two shows while producing fourteen
shows a year. Fiscal Agent for a combined budget of$595,000. Re-wrote
major core curriculum,added four faculty and two staff,increased major
count from eighteen to seventy-two,instituted New Playwrights and New
Directors Series,increased audience attendance by Zoo%,initiated a
summer professional repertory season,introduced Information
Technology and provided for a faculty and student computer lab,designed
and supervised the installation of two computer driven lighting systems,
arranged for a new storage facility to be built on campus,increased
scholarships from eight to nineteen,and upgraded the physical plant.
Courses Taught
Speech Fundamentals,Arts Omnibus,Non-Western Arts,Youth Theatre,
Acting I,Script Analysis,Directing,Advanced Directing,Lighting
Design,Advanced Oral Interpretation,World Theatre and Society,Media
History and Theatre History I and II.
Shows Directed
Anything Goes Kiss Me Kate Dames At Sea Sip The World Jac yes
B=L 1776 A Funny Thing Happened On The Way To The Forum
Babes In Arms. The Fantmtick.s-and Viet Rock.Rumors Barefoot In The
Park. lion,The Imag n� arr Invalid_ The Imp ortance OfBeing Earnest,
A Midsummer Nights'Dream.and Mildred Wild-The Roses In The Rand.
Sister George Slow Dan a On The Killing Oronnd. Marat/Sade,
Antigone The Lark The Rimers Of Eldritch Hnnse Of Rlne Leaves and
Collision Cnurse.
Original Children's Shows—Produced and Directed
Sinhad The Kuhuki Sailor. Cinderella—The Godfather's Version_33=-
Wizard Of Ox—Totn's Tale The Fmperor's Daughters New Clothes and
Pinocchio In La I land.
EDUCATION MFA University of Iowa, Directing/Playwriting
MA University de las Americas Communications/Theatre Arts
BA New York University, General Studies
ACCOMPLISHMENTS NASA Communications Consultant
NEH Fellow in Japanese"Theatre and Music
WOODROW WILSON Fellow In Cultural Studies
CANADA FILM BOARD Internship
OLD GOLD Fellowship
ACFF Merit Awards In Directing(Y)
Fran Berteau _letter
From: Cate Hartzell <hart@mind.net>
To: Ashland.Main(Fran)
Date: 1/22/99 2:57PM
Subject: letter
Cate Hartzell �I i
881 East Main Street
Ashland, Oregon 97520 1
January 22, 1999 .. ......-.__-------------------
Mayor Cathy Shaw
Ashland City Hall
Ashland, Oregon 97520
Dear Cathy,
I want to express my willingness to serve on the Programming Committee of
the Ashland Fiber Network.As you know, I participated on the Strategic
Steering Committee for the AFN and am interested in how the effort moves
forward. The Programming Committee's charge is a challenging one,
considering the fixed nature of its role and how the Cable Industry is
currently organized.
Whether serving on City committees or working professionally in regional
groups, I have a strong commitment to working to identify common ground in
potentially contentious discussions and maintaining respectful relationships
among group members. My family does not subscribe to cable services, though
is feeling the pressure to do so because of poor N reception in town. We
have resisted the notion of buying 20 stations when we only want three.
While I know there are constraints that drive these options, I have heard
many people express similar sentiment and hope for incremental change.
I have a strong interest in exploring how the AFN can not only serve the
needs of our diverse community, but help enhance our community.As you know
from my work on the Budget Committee, social equity is very important to me.
I believe there are examples of similar committees that will provide useful
guidance for our own and I assume that the City will encourage this
Committee to learn from others' experiences.
As you know, I will continue to work within our community. The combination
of expertise needed on this Committee is broad; I hope many people apply. If
you determine that I would fill a niche that cannot be represented by
another applicant, I would be willing to serve a short term.
Thank you for all that you contribute to our community as Mayor and resident.
Cate
Council Communication
Public Works Department
�Q February 2, 1999
Submitted by: Paula Brown
Reviewed by: Paul Nolte
Approved by: Mike Freeman ►�y,�
Title:
A Resolution Levying Assessments to be Charged Against Lots Within FOUR Separate Local
Improvement Districts;
Dogwood Way Local Improvement District No. 75;
Orange Avenue Local Improvement District No. 76;
Ann and Clinton Streets Local Improvement District No. 71; and
North Mountain Avenue Local Improvement District No.72
Synopsis:
This Council action is required under the Ashland Municipal Code as the final step in the process
to levy assessments to lots within local improvement districts. All of the four improvement
districts were established by the City Council prior to enacting the improvements, and all of the
improvements have been completed. In addition, as a result of the Council's December 15, 1998
action regarding new LID practices, all of the assessments with the exception of Dogwood Way
and North Mountain Avenue, have been reduced 10 percent and, as applicable, additionally
reduced to reflect the City's participation in sidewalk expenses.
Recommendation:
It is recommended that the City Council adopt the attached resolution levying assessments for the
lots within the Dogwood Way Local Improvement District; Orange Avenue Local Improvement
District; Ann and Clinton Streets Local Improvement District; and the North Mountain Avenue
Local Improvement District.
Background Information:
At the City Council's last meeting on January 19, 1999, a public hearing was established for 7:00
p.m., February 2, 1999, to consider objections to the proposed assessments for the lots within the
Dogwood Way Local Improvement District; Orange Avenue Local Improvement District; Ann
and Clinton Streets Local Improvement District; and the North Mountain Avenue Local
Improvement District. This public hearing was published on January 22, 1999, and notifications
were mailed to all affected property owners on January 20, 1999 by the City Recorder as
required. The information shown on the attached resolutions, although different from the initial
assessments was exactly what was mailed to each affected lot owner.
Staff has received several questions regarding the assessments, and at this time we have received
two written complaints from residents regarding the Orange Avenue LID. Both are attached to
this staff communication. The first concern is from Don and Janet Dolan (160 Orange Avenue)
regarding drainage and the new sidewalk. Staff will evaluate the property and recommend
necessary revisions. Staff may be able to correct the problem and does not recommend adjusting
their assessment. The second concern came from Harvey Rupp and Marianne Strong (191
Orange Avenue) and describes objection in general to the formation of the LID. Staff may
receive additional concerns and will address that at the Public Hearing at the Council Meeting.
Each of the four improvements are described below and the summaries are attached:
Dogwood Wav Local Improvement District No. 75 was established on May 21, 1996 at the
request of the neighborhood. The street improvements were required as a condition of the City's
acceptance of Dogwood Way as a public street. The City acted as the prime contractor on this
project, acquiring sub-contractors as needed. Adroit Construction completed all of the concrete
curbing and the City's Street Division completed the paving improvements within the district.
The final cost of the project was $23,291.28 which includes associated City provided engineering
and administration and interest costs. Resolution 96-23 estimated the assessed total cost at
$22,740.00, or $1,749.23 per lot. The final cost is slightly higher than the estimate and assesses
each lot at $1,791.64.
Orange Avenue Local Improvement District No. 76 was established on January 21, 1997.
Engineering and final design were completed by KAS & Associates and the construction was
completed by LTM, Inc. The final assessment total cost, including design, administration and
interest was $67,167.15 and included improvements to the storm drain, sidewalks, and pavement.
The original estimated assessment total was $85,024.19 per Resolution 97-05. A credit of 25%
of the sidewalk costs was applied as well as the 10% Council"existing LID credit". The final
assessment is $57,836.42, significantly less than estimated, and is assessed on a per front foot
basis as shown on the attached documentation.
Ann and Clinton Streets Local Improvement District No. 71 was established on April 4, 1995.
Engineering was completed by KAS & Associates and construction was completed by LTM, Inc.
The final assessment total cost, including design, administration and interest was $159,238.18
and included complete street construction, sidewalks and storm drains. The original estimated
assessment total per Resolution 95-09 was $125,215.00. A credit for 25% of the sidewalk costs
was applied as well as the 10% City Council "existing LID credit". The final assessment is
$137,517.53, (8.9%) higher than originally estimated, and is assessed on a per foot basis as
shown on the attached documentation. Final assessment has been adjusted to reflect a $5,000
credit due to the owner of lot 391E4DD Tax Lot 1600 on Ann Street for a right of way
dedication.
North Mountain Avenue Local Improvement District No. 72 was established on June 20, 1995.
Engineering and final design were completed by KAS & Associates and construction was
completed by LTM, Inc. The final assessment total cost including design, administration and
interest was $351,327.11 and included street improvements, paving, sidewalks and storm drains.
The original estimated assessment per Resolution 95-21 was $303,615.65. No credits were
assigned to this LID. The final assessment on North Mountain Avenue was $351,327.11, which
included a considerable increase to the contract due to constructing and paving the parking lot
not originally included in the estimate.
DON & JANET DOLAN
60 ORANGE AVE.
CITY RE DER 19�vSHLAND, OR 97520
ASHLAND CITY HALL
20 E. MAIN ST.
ASHLAND, OR 97520
Dear Barbara,
I am filing this letter as a complaint against the full levy
that may be assessed our property. The recent rains have clearly
defined a problem that the sidewalk and curb have created for us
that did not exist before. The walk and curb have effectively
created a dam that in turn creates a swamp/"pond" during rains that
will require some extensive work on our part to correct.
The city workers came by and suggested putting. in perforated
pipe across the entire front of the property and then connecting it
to my drain pipe with a "tee" thus allowing the water access to the
street. It would also require filling in the area between the walk
and my fence to bring it to a level that would not allow a "pond"
to form. The whole thing seems like a lot of work and of course
was not known when we bought the property in Sept. 1997. The photos
are not terribly helpful in showing the problem, but believe me
when I say that the walk created a dike that makes walking to the
house an "adventure. "
I have no idea how much this work will cost but I would like
to ask for at least a $500 reduction in the levy to help pay for
the necessary correction in drainage.
Thank you for your concern and the board' s consideration.
Sincerely yours,
DON DOLAN & JANET DOLAN
1 �itL•--c , &:R 575.20
City Recorder "</
Ashland, OR 97520 'Y
261999
Re: Objections to proposed assessments within the Orange Avenue Assessment District
I have several specific objections to the subject assessments. From the beginning of this
assessment process there has been an unconscionable disregard for the onerous cost,to
owners, for improvements made to the Orange Avenue District. Instead of spreading the
cost of these improvements,which benefit all citizens, a few of us are being unfairly
forced to pay a tax on our property(in my case almost a 3% surcharge) over and above
the taxes we already pay. We are being made to pay when the city itself failed to collect
the monies due from contractors for this work.
This is hardly an "after the fact" protest. The selling real estate agent failed to disclose
the size of this assessment before we purchased. I would surely have hired an attorney if
I had known of this levy.
What I find heavy-handed, is that the city is willing to charge us, while current and future
rules are that the contractor is to pay for such work. But if a contractor does not pay, why
are we obligated for the majority of the payments? The city has money for bike paths,
and other improvements for all the people, which all the people pay for through taxes.
Yet we are asked to pay for the citys error with only a paltry discount from the total cost.
I have attended many of the ad hoc meetings, a consistent theme has run through the
talks: city money has been budgeted for other things for the community! Just a minute,
are we not of the community? As I asked in my letter to the Tidings, "are we one
community, or do we Balkanize the town and pay for roads, utilities, etc., block by
block?"
Specifically? The Planning Department admittedly made a mistake, the work was done
to halt the spread of dust pollution and to meet city goals of paving as many streets as
possible. Specifically, we are being discriminated against because we have a weak
position, not morally or practically,but because we owners did not fight back with a suit
to stop this kind of outrage.
Sincerely, /
Ha eyrr/ Rupp �//-
Marianne Strong
191 Orange Ave.
SUMMARY OF DOGWOOD WAY
LID COSTS
PAYEE ITEM AMOUNT
ADROIT CONSTRUCTION CONCRETE CURB $10,838.40
CITY STREET DIVISION PAVING $9,175.04
ENGINEERING DIVISION (5%) $1,000.67
INTEREST (100%) $2,277.17
FINAL ASSESSMENT TOTAL $23,291.28
The Dogwood Way Project Contained no storm drains, sanitary sewers or sidewalk. No
credits are pending on the project.
ASSESSMENT PER RESOLUTION # 96-23 $22,740.00 $1,749.23 (PER LOT)
FINAL ASSESSMENT UNITS 13 UNITS
FINAL ASSESSMENT RATE $1,791.64 PER LOT
G:DawnlEngheerV.IDXDogwood Way Summary
SUMMARY OF ORANGE AVE.
LID COSTS
PAYEE ITEM AMOUNT
LTM INC. CONSTRUCTION $56,030.50
KAS&ASSOC. ENGINEERING $4,053.41
INTEREST(100%) $4,283.24
ADMINISTRATION(5%) $2,800.00
TOTAL $67,167.15
COST BREAKDOWN
STREET CONSTRUCTION $30,199.64
SIDEWALKS $11,617.86
STORM DRAINS $14,213.00
SANITARY SEWER $0.00
ENGINEERING $4,053.41
INTEREST&ADMINISTRATION $7,083.24
CONSTRUCTION SUBTOTAL $67,167.15
CREDITS
SIDEWALK(25%OF S/W COSTS) $2,904.46
ASSESSMENT SUBTOTAL $64,262.69
LESS 10%CREDIT PER COUNCIL $6,426.27
FINAL ASSESSMENT TOTAL $57,836.42
ASSESSMENT PER RESOLUTION#97-05 $85,024.19 ($76/FOOT)*
Residential assessment based upon front footage.
FINAL ASSESSMENT FOOTAGE 1148.355 FEET
FINAL ASSESSMENT RATE $50.36 PER FOOT
G:DavmmEnglneer%LlDXowge Ave.Summary
SUMMARY OF ANN/CLINTON STREET
LID COSTS
PAYEE ITEM AMOUNT
LTM INC. CONSTRUCTION(100%) $139,142.34
KAS&ASSOC. ENGINEERING(100%) $14,508.91
INTEREST(45%) $5,586.93
ADMINISTRATION(0%) $0.00
TOTAL $159,238.18
COST BREAKDOWN
STREET CONSTRUCTION $99,808.64
SIDEWALKS $25,763.70
STORM DRAINS $13,570.00
SANITARY SEWER $0.00
ENGINEERING $14,508.91
INTEREST&ADMINISTRATION $5,586.93
CONSTRUCTION SUBTOTAL $159,238.18
CREDITS
SIDEWALK(25%OF S/W COSTS) $6,440.92
ASSESSMENT SUBTOTAL $152,797.26
LESS 10%CREDIT PER COUNCIL $15,279.73
FINAL ASSESSMENT TOTAL $137,517.53
ASSESSMENT PER RESOLUTION#97-19 $125,215.00 /$50.00 PER FOOT
Residential assessment based upon front footage.
FINAL ASSESSMENT FOOTAGE 2604.3 FEET
FINAL ASSESSMENT RATE $52.80 PER FOOT
'Final assessment is subject to a$5,000 credit due the owner of lot 4DD-1600 on Ann St. for a
right of way dedication.
G:Dawn%EngineerLLlDNnn-Clinton St Summary
SUMMARY OF N. MOUNTAIN AVE.
& PARKING LOT
LID COSTS
FINAL COSTS
CONSTRUCTION - LTM, INC. $284,551.21
ENGINEERING-KAS & ASSOC. $38,641.04
INTEREST & ADMINISTRATION $28,134.86
CONSTRUCTION TOTAL $351,327.11
COST BREAKDOWN
STREET CONSTRUCTION $194,351.21
SIDEWALKS $36,564.00
STORM DRAINS $53,636.00
SANITARY SEWER $0.00
ENGINEERING $38,641.04
INTEREST & ADMINISTRATION $28,134.86
FINAL ASSESSMENT TOTAL $351,327.11
ASSESSMENT PER RESOLUTION # 95-21 $303,615.65
ASSESSMENT BASED UPON FRONT FOOTAGE
FINAL ASSESSMENT FOOTAGE $1,849.09/FOOT
FINAL ASSESSMENT RATE 190 FEET
G:Dawn\Engineer\LIDW.Mountain Ave. LID Summary Costs.wpd
RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $23,291.28 FOR CURBS, GUTTERS, AND PAVING
INTROVEMENTS IN THE DOGWOOD WAY LOCAL IMPROVEMENT
DISTRICT NO. 75.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, and paving in the Dogwood Way
Local Improvement District No. 75 during 1997-98.
B. The total assessment for these improvements is in the amount of$23,291.28.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of January 19, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for$100.00 or more may request the payment be
extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
PAGE 1-LEVYING ORDINANCE F1USERWAULAUD Dogwood levy assess ros.wpd
SECTION 5. Classification of the assessment. The assessments specified in sections I of this
resolution are classified as not subject to the limits of Section 1 I of Article XI of the Oregon
Constitution.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this_day of , 1999.
Catherine M. Shaw, Mayor
Revie ed as1to,fa
N
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE F:USERWAULAUD Dogwood levy assess resmiad
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RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $57,836.42 FOR CURBS, GUTTERS, STORM DRAIN,
SIDEWALK, AND PAVING IMPROVEMENTS IN THE ORANGE AVENUE
LOCAL IMPROVEMENT DISTRICT NO. 76.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, storm drain, sidewalk, and paving in
the Orange Avenue Local Improvement District No. 76 during 1997-98.
B. The total cost for these improvements is in the amount of$67,167.15. A credit of 25% of
the sidewalk costs as well as the 10% Council "existing LID credit" were applied which
reduced the total final assessment to the lots within the LID to $57,836.42.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of January 19, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for $100.00 or more may request the payment be
extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
PAGE 1-LEVYING ORDINANCE RUSERIPAULAUD orange levy assess r".wpd
SECTION 5. Classification of the assessment. The assessments specified in sections 1 of this
resolution are classified as not subject to the limits of Section 11 b of Article XI of the Oregon
Constitution.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this_ day of 1999.
Catherine M. Shaw, Mayor
R �
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE FAUSERPAULAUD Omnae levy assess m.` pd
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RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $137,517.53 FOR CURBS, GUTTERS, STORM DRAIN,
SIDEWALK, AND PAVING ROPROVEMENTS IN THE ANN AND CLINTON
STREETS LOCAL IMPROVEMENT DISTRICT NO. 71.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, storm drain, sidewalk, and paving in
the Ann and Clinton Streets Local Improvement District No. 71 during 1997-98.
B. The total cost for these improvements is in the amount of$159,238.18. A City credit of
25% of the sidewalk costs as well as the 10% Council"existing LID credit"were applied.
The final assessment to the lots within the LID is $137,517.53.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of January 19, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for$100.00 or more may request the payment be
extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
SECTION 5. Classification of the assessment. The assessments specified in sections 1 of this
resolution are classified as not subject to the limits of Section l lb of Article XI of the Oregon
Constitution.
This resolution was read by title only in accordance with Ashland Municipal Code
PAGE 1-LEVYING ORDINANCE MSERWAULAUD Ann Clinton levy essen r".wpd
§2.04.090 and duly PASSED and ADOPTED this day of 11999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this_day of , 1999.
Catherine M. Shaw, Mayor
Re ed as totfo�rm�
(Jv
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE RUSERPAULAUDAnn_Clinton levy assess ros.wpd
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RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $351,327.11 FOR CURBS, GUTTERS, STORM DRAIN,
SIDEWALK, AND PAVING IMPROVEMENTS IN THE NORTH MOUNTAIN
AVENUE LOCAL IMPROVEMENT DISTRICT NO.72.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, storm drain, sidewalk, and paving in
the North Mountain Avenue Local Improvement District No.72 during 1997-98.
B. The total assessment for these improvements is in the amount of$351,327.11.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of January 19, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for $100.00 or more may request the payment be
extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
PAGE 1-LEVYING ORDINANCE FAUSERWAULAILIDN Mountain levy asse res.wpd
SECTION 5. Classification of the assessment. The assessments specified in sections l of this
resolution are classified as not subject to the limits of Section l I of Article XI of the Oregon
Constitution.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of 11999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this_day of , 1999.
Catherine M. Shaw, Mayor
Rev*
.Wwed �a(s 'to�form:
.
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE F:l USER\Pnuu\LiDN Mountain levy as�sossrosmiad
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Council Communication
Supplemental
Public Works Department
February 2, 1999
Submitted by: Paula Brown
Approved by: Mike Freeman
Title:
A Resolution Levying Assessments to be Charged Against Lots Within FOUR Separate Local
Improvement Districts;
Orange Avenue Local Improvement District No. 76;
Ann and Clinton Streets Local Improvement District No. 71;
Dogwood Way Local Improvement District No. 75; and
North Mountain Avenue Local Improvement District No.72
Synopsis of Concerns Received:
Staff has received and answered several questions regarding these assessments.
Orange Avenue LID
Don and Janet Dolan (160 Orange Avenue) regarding drainage problems with the new sidewalk.
Staff will evaluate the property and recommend necessary revisions. Staff will be able to correct
and cover the expenses of the problem, but will not recommend adjusting their assessment.
Harvey Rupp and Marianne Strong (191 Orange Avenue) objects in general to the formation of
the LID. These issues would have been discussed at the formation of the LID and staff has no
recommendation on their issues.
James and Helen Dean (395 Heiman Street) express concern with comer lots and the LID
process. Although they are not disputing or asking for a change in their assessment, their
concern is with the potential improvements to both of their street frontages and the need to pay
for a second LID if one is developed. Staff understands that if a second LID is formed for the
other half of a corner lot, that the homeowner would pay only half of the second assessed portion
of the side lot (in this case, Orange Street would be their primary lot and the assessment of a
Heiman LID would be reduced by half if formed). At this time, it is the Council's desire to
create sidewalks on Heiman Street. Staff is concerned that certain sections of the street may only
lend itself to the ability of having sidewalks on one side, but this discussion has not been
formally brought to the Council for a decision
Ellie and Steve Read (398 N. Laurel Street) live on a corner lot that was assessed in the Laurel
Street LID. They feel that being charged for the costs of two LIDS is unjustified. They would
like the Council to consider an exemption from the Orange Avenue Assessment. Staff has
researched the Laurel Street and found no LID formed between 1998 and 1970. The LID referred
to must be well over 25 years old and should have no relevance in this matter. Staff feels The
Laurel Street assessment would have been settled well before this time and this request is
unfounded.
Ann /Clinton LID
Elaine McBennett (505 Ann Street) has expressed concern with her need to build a retaining wall
at the edge of the sidewalk as a result of the street improvements. The street improvements on
Ann Street made some of the grade changes very challenging to match, but the section which
includes 505 Ann Street was not one that was greatly affected. Staff worked with these
neighbors very closely to compensate their concerns. The grade above the sidewalk at 505 did
not significantly change due to the improvements. Re-establishment of landscaping outside of the
street right of way is usually beyond the scope of the LID. Staff does not recommend agreement
to pay for the retaining wall or other landscaping at this address. Staff is not aware of Ms.
McBennett's prior attempts at communication with this department.
Bill and Gloria Ritchie (675 Carol Street) have expressed concerns regarding the method in
which the assessment was based. The Ritchey's are contesting a 20.12 foot section which in
their opinion is outside the boundary of the project. Staff has explained that the assessment for
this LID is on the number of total front footage of the property and does not take into account the
actual improvement area in these calculations. This footage is the same as initially used in the
formation of the LID. Staff recommends no change to the Ritchey's assessed value. Should their
allocation change, the entire LID will need to be recalculated for a smaller total assessment
footage.
Dogwood Way
Ruth Newman &Ronald Iverson (550 Dogwood Way) concerned not with the assessment, but
rather the drainage in the street. Matching the grades at Dogwood Way with the existing grade at
Wiley Street was difficult because of the slopes and grade changes. There is water draining
across the center of Dogwood Way and into the nearest catch basin. Staff will assess any
possible improvement to this situation, but is not optimistic for a better solution without a
complete change to the transition at Wiley Street.
North Mountain Avenue
No written objections were received regarding this district.
FAUSERTAULA\Council Comm Lm wwssmcnt complaints.wpd
C� rnVj./
DON & JANET DOLAN
60 ORANGE AVE.
CITY RECORDER
BCD JAN 199 SHLAND, OR 97520
ASHLAND CITY HALL
20 E. MAIN ST.
ASHLAND, OR 97520
Dear Barbara,
I am filing this letter as a complaint against the full levy
that may be assessed our property. The recent rains have clearly
defined a problem that the sidewalk and curb have created for us
that did not exist before. The walk and curb have effectively
created a dam that in turn creates a swamp/"pond" during rains that
will require some extensive work on our part to correct.
The city workers came by and suggested putting in perforated
pipe across the entire front of the property and then connecting it
to my drain pipe with a "tee" thus allowing the water access to the
street. It would also require filling in the area between the walk
and my fence to bring it to a level that would not allow a "pond"
to form. The whole thing seems like a lot of work and of course
was not known when we bought the property in Sept. 1997. The photos
are not terribly helpful in showing the problem, but believe me
when I say that the walk created a dike that makes walking to the
house an "adventure. "
I have no idea how much this work will cost but I would like
to ask for at least a $500 reduction in the levy to help pay for
the necessary correction in drainage.
Thank you for your concern and the board' s consideration.
Sincerely yours,
DON DOLAN & JANET DOLAN
S I +^
14 hill
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City Recorder tt�L/
Ashland, OR 97520 qN 2s 1999
Re: Objections to proposed assessments within the Orange Avenue Assessment District
I have several specific objections to the subject assessments. From the beginning of this
assessment process there has been an unconscionable disregard-for the onerous cost, to
owners, for improvements made to the Orange Avenue District. Instead of spreading the
cost of these improvements, which benefit all citizens,a few of us are being unfairly
forced to pay a tax on our property(in my case almost a 3% surcharge)over and above
the taxes we already pay. We are being made to pay when the city itself failed to collect
the monies due from contractors for this work.
This is hardly an "after the fact" protest. The selling real estate agent failed to disclose
the size of this assessment before we purchased. I would surely have hired an attorney if
I had known of this levy.
What I find heavy-handed, is that the city is willing to charge us, while current and future
rules are that the contractor is to pay for such work. But if a contractor does not pay, why
are we obligated for the majority of the payments? The city has money for bike paths,
and other improvements for all the people, which all the people pay for through taxes.
Yet we are asked to pay for the citys error with only a paltry discount from the total cost.
I have attended many of the ad hoc meetings, a consistent theme has run through the
talks: city money has been budgeted for other things for the community! Just a minute,
are we not of the community? As I asked in my letter to the Tidings, "are we one
community, or do we Balkanize the town and pay for roads, utilities, etc., block by
block?"
Specifically? The Planning Department admittedly made a mistake, the work was done
to halt the spread of dust pollution and to meet city goals of paving as many streets as
possible. Specifically, we are being discriminated against because we have a weak
position,not morally or practically, but because we owners did not fight back with a suit
to stop this kind of outrage.
Sincerely,
1�a ey Rupp
Marianne Strong
191 Orange Ave.
January 28, 1998 REC'p JAN 2 81999
Ashland City Council Members
C/O City Recorder
Ashland City Hall
20 E. Main Street
Ashland, OR 97520
We, James and Helen Dean, have been part of the Orange Avenue Assessment District. Recently
we received information from the City about the amount we will be assessed for road and
sidewalk improvements. We appreciate the City Council's willingness to reduce the projected
costs to us and our neighbors, though it would have been nice to pay no more than the$4,000 cap
which future LID participants will have to pay for improvements.
Our concern is what happens in the future. We five on a comer lot, with frontage on both Heiman
and Orange Streets. At one time during Council hearings there was a suggestion that citizens
with property on two city streets should=have to pay for future improvements if a second LID
is established, for the second street. Has this suggestion ever been formally agreed to? If it has
not, we would like to suggest that it be formally approved.
While Heiman St. is paved, there are only sporadic pieces of sidewalk along its length. Is the
City's plan to have sidewalks on both sides of Heiman, or only on one side? If one side, which?
Our experience with the last LID suggests that it is best for citizens to know from the beginning
what is likely to happen, so we would appreciate clarification of plans and thoughtful
consideration of our concerns during the February.2, 1999, Council Meeting.
Yours truly,
w,Dlaa , � I L�2a �ti
Tim and Helen Dean
395 Heiman St.
Ashland, OR 975
1/27/99
City Recorder WPM 5, 9
Ashland City Hall
20 E. Main Street
Ashland, OR 97520
Re: Orange Street LID/Corner Lots
Dear Council Members,
With regards to the latest information we have received from your offices, we are
wondering whatever happened to the consideration of corner lots being assessed
as one unit. We are on the corner of Laurel and Orange Streets and since we
personally have already paid for one LID on Laurel Street when we purchased
our home, is it fair that we should have to pay for Orange Street as well?
Sincerely,
Ellie & Steve Read
398 N. Laurel Street
488-2034
RECD JAN 281999 -
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January 27, 1999
RECD JAN 2 9 1999
To: Ashland City Council
From: Bill J. A Gloria P. Richey
675 Carol Street
Ashland, OR 97520
Re: Ann/Clinton Street Assessment
We believe the measurement for assessment of Clinton St.
for Tax Lot 1400 is inaccurate. Attempts for a satis-
factory explanation and on-site measurement with city
representative and owner present prior to writing this
objection were unsuccessful.
Correct footage to be assessed as shown on accompanying
map is 102.88 ' plus 63. 34' (yellow marked) for a total of
166.221 .* 20.12, (red line) is outside the street project,
bordering neighboring common area. We do not feel
responsible for assessment of the 20.12' as it is not
street frontage and no work or improvement was done there.
12/12/98 City Assessment 186. 34' @ $52.80 = $9 ,838. 75
1/27/99 Owner Correction 166.22' @ $52.80 = 8, 776. 41
Difference $1,062. 34
This is an important difference to us and we trust you will
seriously consider this information and respond equitably
to our request for correction.
# Measurements from on-site property pins as per survey
by Everett Swain, 1991.
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RUTH S. NEWMAN
550 Dogwood Way
Ashland, OR 97520
541-482-8373
January 26, 1999
City Recorder RECD JAN 2 8 1999
Ashland City Hall
20 East Main Street
Ashland, OR 97520
Regarding: Notice of Public Hearing - Dogwood Way LID
I have no objection to the assessment rate of$1,791.64 per lot for the street improvement of
Dogwood Way.
However, I do object to the engineering of the project.
The water runs down the middle of the street, as it was designed to do, to the point where it
reaches our driveway. It then fans out to cover the entire street for approximately fifteen feet
which encompasses the entire driveway entrance. With the winter weather this section has turned
to ice making it nearly impossible to leave the driveway, and causing a hazard for drivers coming
from uphill. At times it has remained frozen for several days.
At the time the street was being worked on I could see that this might be a problem and spoke to
the supervisor of the job (Adroit). He assured me that all water would run down the center of the
street. I also called the office of the city engineer who assured me that the job was being regularly
inspected by the city. So who am I to argue with professionals! But as it turns out, I was right.
It is my fear that in freezing temperatures some vehicle or pedestrian will suffer an accident. Also,
as I expressed to the above mentioned supervisor, that an extreme downpour would send water
down our driveway. (Obviously we live on the downhill side of the street.)
I realize that the original street layout was inferior but at least the water only ran down the center.
It would seem that an "improvement" should not have created a new hazard.
Perhaps someone from Public Works could come check it out.
Ruth S. Newman and r
Ronald A. Iverson, Owners�r
550 Dogwood Way, Ashland
cc: City Engineer
Director of Public Works
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Council Communication
Department of Community Development
Planning Division
February 2, 1999
Submitted by: Maria Harris jXA
Approved by: Paul Nolte I/-�
Approved by: Mike Freeman
Title:
Second reading by title only of "An Ordinance Amending Chapter 18.88, Chapter 18.72,
Chapter 18.76, Chapter 18.80, Chapter 18.82, and Chapter 18.92 of the Ashland Municipal Code
- Land Use Ordinance, Adopting New Street Standards."
Synopsis:
The Council held a public hearing on the adoption of the new street standards at the January 19,
1999 meeting and approved the ordinance amendments and Street Standards Handbook, with
one amendment to the handbook. Language has been added to the handbook to clarify the
situations in which a pedestrian path can be used instead of a sidewalk.
Recommendation:
Staff recommends approval of the ordinance.
Background:
The following described changes are shown in the attached pages 40-44 of the Street Standards
Handbook. Deletions are lined thfottgh and additions are sliaded. The Council requested
language be added to the Street Standards Handbook to standard 4, Pedestrian Paths in Section
VII: Local Improvement Districts and Street Right-of-Way Improvements (page 44) to clarify the
situations in which a pedestrian path can be used instead of a sidewalk. The language on
pedestrian paths has been moved to standard 2, Exceptions to Street Design Standards to make it
clear that a pedestrian path along with meandering sidewalks and curbside sidewalks can only be
used in situations where physical conditions prevent construction of the required standard street.
These changes have also been added to Section V.• Hillside Streets and Natural Areas on pages
40-41 to maintain consistency in the handbook.
Revisions to the
Street Standards Handbook
drivers can see each other. See 18.72.120 of the Ashland Land Use Ordinance for the
vision clearance standards.
SECTION V: HILLSIDE STREETS AND NATURAL AREAS
Occasionally, streets are constructed in locations with significant natural features which require
special accommodations such as in hilly areas, near creeks, rock outcroppings, drainages, or
wetlands. In these cases, specific considerations should be made to minimize negative impacts.
For example, wide streets along steep slopes require much larger hillside cuts than narrow
streets. Streets constructed in hillside areas or natural resource areas should minimize negative
impacts and use minimal cut and fill slopes.
Generally,the range of street types make it possible to construct or improve streets in accordance
with the design standards. In certain situations,however, exceptions should be made.
Exceptions could result in construction of meandering sidewalks, sidewalks on only one side of
the street, or curbside sidewalk segments instead of setback walks.
Hillside Lands and Natural Area Street Standards
Approval Standards: Hillside Lands is defined in Chapter 18.62, Physical and
Environmental Constraints, of the Ashland Land Use Ordinance.
Development of streets in Hillside Lands must be done in accordance
with the standards in Chapter 18.62. Streets in Hillside Lands may
require the following special accommodations.
1. Clear Travel Lane
New streets shall provide a 20 feet clear travel lane area in areas designated Hillside
Lands.
2. On-Street Parking At Foot Steep Hills
Ample on-street or bay parking shall be provided at the foot of steep hills, especially
those prone to snow and/or ice build up.
3. P_J.._._:__ P_th_
A pedestrian path rnfty be stibstituted for a sidewftlk ort otte side of the street to
fteeommotiate topography.
Preserving Natural Features
A.—Streets shall be located in a manner which preserves natural features to the
greatest extent feasible.
13Jan99 Street Standards Handbook
Page 40 City of Ashland
I. Whenever possible, street alignments shall follow natural contours
and features so that visual and physical access to the natural feature
is possible.
2. Streets shall be situated between natural features, such as creeks,
mature trees, drainages, open spaces and individual parcels in order
to appropriately incorporate such significant neighborhood
features.
43. Exceptions to Street Design Standards
Generally, the range of local street types makes it possible to construct or improve
local streets in accordance with the street design standards. In certain situations
where the physical features of the land create constraints, or natural features
should be preserved, exceptions may be made. Exceptions could result in
construction of meandering sidewalks, sidewalks on only one side of the street, or
curbside sidewalk segments instead of setback walks. In limited situations:where
topography or natural features preclude the construetron of a sidewalk a
pedestrian path:may be,substituted on one side of the street at the dlscretrolo£the
planning Comnii"sslon A_pedestnan path is, n azea designated for walku g which
1s constructed to—a lesser standard than the standard concrete sidewalk(1 e y
asphalt`crushe"d'gramte)_ Exceptions shall be allowed when physical conditions
preclude development of a public street, or components of the street. Such
conditions may include, but are not limited to,topography, wetlands, mature trees,
creeks, drainages, and rock outcroppings Excepti ons td'the Street Design
Standards"shall"be.limited;to situations wherethere 1s�d"emonstrable difficulty in
meeting the specific requirements due to auluque or unusual aspect of thesite
56. Dead End Streets
Generally, the range of local street types make it possible to construct or improve
local streets in accordance with the street design standards. In certain situations
where the physical features of the land create severe constraints, or natural
features should be preserved, exceptions may be made. Dead-end streets may be
permitted in areas where topographic,wetland, creeks or other physical features of
the land preclude street connections. Only neighborhood streets may be dead end
roads. No dead end street shall exceed 500 feet in length, not including the
turnaround.
SECTION VI: DRIVEWAY APRON AND CURB CUTS
Street Standards Handbook 13Jan99
City of Ashland Page 41
Driveway aprons, often referred to as private accesses, affect the safety, capacity and character of
a street. Motorists turning into and out of private driveways or parking lots can be the source of
potential conflicts with pedestrians, bicyclists and motor vehicles. In addition, motorists entering
and existing the street system slow down traffic and thereby reduce the traffic flow and street
capacity.
In Ashland, the Railroad District is well used by pedestrians. There are many factors which
affect the large amount of foot traffic such as interesting architecture, relatively flat terrain, large
parkrows with many trees, and the close proximity to the downtown. However, one of the street
design elements which makes the pedestrian environment convenient, safe and inviting is the
minimal amount of automobile traffic pulling in and backing out of driveways which cross the
sidewalk.
Every driveway apron is a challenge for pedestrians. As the number of private accesses
increases, the sidewalk loses continuity as the surface dips up and down with the driveway curb
cuts. Even able-bodied pedestrians can have trouble negotiating excessive dips and cross-slopes.
The combination of an uneven surface and the continuous potential threat of a motor vehicle
impeding on the sidewalk negatively affects the pedestrian environment and the character of the
street.
Public accesses, meaning public streets, can have the same affect on safety and capacity of the
street system. However, as long as streets are spaced at reasonable distances, the potential
impact is not as great as having numerous driveway curb cuts within one block length.
The Driveway Apron and Curb Cut Standards apply to private accesses on neighborhood
collector and neighborhood streets. Chapter 8, Access Management, of the Transportation
System Plan is the ruling document concerning the spacing of private and public accesses on
boulevards and avenues.
Driveway Apron and Curb Cut Standards
Approval Standards: New, reconstructed streets, curb cuts and driveway aprons shall
conform to the following driveway apron and curb cut standards.
1. Spacing
Driveway curb cuts shall be spaced at least 24 feet apart as measured between the
bottoms of the existing or proposed apron wings of the driveway approaches.
2. Width
The width of driveway curb cuts and aprons shall be minimized in the parkrow and
sidewalk area. The driveway width may be increased in the private yard area.
3. Shared Driveways
13Jan99 Street Standards Handbook
Page 42 City of Ashland
The number of driveway intersections with streets shall be minimized by the use of
shared driveways with adjoining lots where feasible.
4. Number of Driveway Curb Cuts Per Lot
For single-family and multi-family developments, one driveway curb cut is permitted
per lot. Larger multi-family developments may require more than one driveway curb
cut. For commercial and industrial developments, driveway curb cuts shall be
minimized where feasible.
5. Alley Access
If a property has alley access, a curb cut for a driveway apron is not permitted.
SECTION VII: LOCAL IMPROVEMENT DISTRICTS AND STREET
RIGHT-OF-WAY IMPROVEMENTS
A local improvement district(LID) is a district formed for the purpose of carrying out local
improvements (i.e. paving of streets, construction of storm sewers). Property owners within the
LID are assessed for the cost of the improvements. In Ashland, LID's are used to improve
streets, and are used in a variety of situations. In some cases, development has preceded the
street improvement with property owners signing in favor of participating in the cost at a later
date. In these situations, the unpaved road must be designed to fit within the public right-of-way
and the surrounding development. In other cases, the street is built prior to any adjacent
development and the street design process tends to be more flexible.
Generally, the range of street types make it possible to construct or improve streets in accordance
with the design standards. In certain situations where adjacent development has occurred prior to
the street improvement, constraints may occur due to natural features or the built environment,
and exceptions to the street design standards may be made. For example, exceptions could result
in construction of a narrower curb-to-curb width, meandering sidewalks, sidewalks on only one
side of the street, or curbside sidewalk segments instead of setback walks.
Local Improvement District (LID) Standards
Approval Standards: Streets built and funded using a local improvement district(LID)
may be constrained by natural features and/or the built environment,
and as a result, shall be allowed thefellawing exceptions to the street
design standards as described below.
1. Curb-to-Curb Width
Street Standards Handbook 13Jan99
City of Ashland Page 43
Street improvements constructed through a LID shall be permitted to reduce the
required curb-to-curb width to preserve significant natural features, to accommodate
existing structures and to ensure compatibility with the surrounding neighborhood. A
reduction in the required curb-to-curb width shall require the approval of the Ashland
Planning, Engineering, Police and Fire Departments.
2. Exceptions to Street Design Standards
Generally, the range of local street types make it possible to construct or improve
local streets in accordance with the street design standards. In certain situations
where the physical features of the land or existing neighborhood create constraints, or
natural features should be preserved, exceptions may be made. Exceptions could
result in construction of meandering sidewalks, sidewalks on only one side of the
street, or curbside sidewalk segments instead of setback walks. In;limited situations
where topography ot:natural features preclude theconstruction of aaidewalk, a
pedestnan'path mayTylie substituted on one side of�the street at the discretion of_t_he_
ignate
City Couticrl AA pedestnan path is an area desd;for walking which is
constructed�to a lesser standard than the-'standard'concrete sidewalk(i a asphalt;
crashedgranite) Exceptions Yo the Streef Desigrn StandardsshalCbe limited to
situations where there is demonstrable difficulty in meeting the specific f6cfuireffients
due to a unique or unusual Faspect of the site:
3. Retrofitting Existing Paved Streets With Sidewalks and Parkrows
In some cases, streets have wider curb-to-curb widths than is currently required.
When retrofitting existing paved streets with sidewalks and/or parkrows, constructing
sidewalks and/or parkrows from the curb line in towards the centerline (on top of
existing pavement)may be permitted in certain situations. Building sidewalks and/or
parkrows in place of existing pavement is generally limited to situations where a
sidewalk and/or parkrow will be continuous along the entire side of the street.
4. Pedestrian Paths
A pedestrian path may be sebsti"ed for it sidewalk on one side of the street to
fteeommedate topography.
rr. Preserving Natural Features
A. Streets shall be located in a manner which preserves natural features to the
greatest extent feasible.
13Jan99 Street Standards Handbook
Page 44 City of Ashland
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 18.88, CHAPTER 18.72, CHAPTER 18.76,
CHAPTER 18.80, CHAPTER 18.82, AND CHAPTER 18.92 OF THE ASHLAND
MUNICIPAL CODE - LAND USE ORDINANCE, ADOPTING NEW STREET
STANDARDS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 18.88.020 in the Performance Standards Options Chapter of the
Ashland Land Use Ordinance is amended to read:
18.88.020 Definitions. The following terms are defined for the purpose of this
Chapter and do not otherwise apply to the Land Use Ordinance:
A. Block Length. The distance along a street between the centerline .
of two intersecting through streets.
B. Block Perimeter. The sum of the block lengths of all sides of a
block.
C. Building Envelope. An area, within the property boundaries of a
parcel, within which a permitted structure can be placed.
D. City Facility. A public service or facility provided, owned and
controlled by the City. (Ord. 2630 S6, 1991)
E. Diameter Breast Height. The outside diameter of the trunk of a
tree, measured four and one-half feet (4 '/2) above ground level.
F. Homeowners Association. A homeowners association is an
organization formed for the maintenance and operation of the
common areas of the development. The membership in the
association must be automatic with the purchase of a dwelling unit
or other property in the planned development. The association's
principal source of funds shall be an assessment levied against
each dwelling unit or other property, which assessment shall be
enforceable as a lien against the property.
G. Obstructed Street. A public street, or a private drive serving
greater than three units, or a driveway that has been obstructed by
a gate or other barriers designed to restrict access.
H. Open Space. A common area designated on the final plans of the
development, permanently set aside for the common use of the
members of the homeowners association, which open area may be
landscaped and/or left with a natural vegetation cover, and in which
area no thoroughfares, parking areas, or improvements other than
recreational facilities are located. All developments with a base
density of 10 units or greater shall provide a minimum of 5% of the
Page 1
total lot area in Open Space that is not subject to bonus point
calculations. Bonus points shall only be awarded to that Open
Space area in excess of the 5% required for developments of 10
units or greater. Open Space shall be optional for developments of
less than 10 units, unless required by the application of the
approval criteria. (Ord. 2630 S6, 1991)
I. Pedestrian Path. A graded cleared way, adjacent to the curb at
curb level, for individuals who travel on foot.
J. Unbuildable Area. All areas outside of building envelopes and
within open space.
K. Street Standards. All standards in the City of Ashland Street
Standards Handbook and standards under 18.88.050.
SECTION 2. The following subparagraph g is added to Section 18.88.030.A.4 in the
Performance Standards Options Chapter of the Ashland Land Use Ordinance:
g. The development complies with the Street Standards.
SECTION 3. The following subparagraph g is added to Section 18.88.030.8.5 in the
Performance Standards Options Chapter of the Ashland Land Use Ordinance:
g. The development complies with the Street Standards.
SECTION 4. Section 18.88.050 in the Performance Standards Options Chapter of the
Ashland Land Use Ordinance is amended to read:
18.88.050 Street Standards. All development under this Chapter shall conform
to the Street Standards as defined in 18.88.020.K.
The following standards regulate the development of streets and are in addition
to the standards contained in the Street Standards Handbook.
A. Private Drive. A private drive is a road in private ownership, not
dedicated to the public, which serves three or less units. No curbs or
sidewalks are required for a private drive. On-street parking is prohibited
on private drives. The private drive standard is as follows:
3 Units 15 feet with 20 feet dedicated width
2 Units 15 feet with 20 feet dedicated width
1 Unit 12 feet with 15 feet dedicated width
B. Dedicated Public Streets Required. All roads which serve four units or
greater, and which are in an R-1, RR and WR zone, must be dedicated to
the public and shall be developed to the Street Standards of this section.
Page 2
C. Dead End. No dead end road shall exceed 500 feet in length, not
including the turnaround. Dead end roads must terminate in an improved
turnaround as defined in the Performance Standards guidelines adopted
pursuant to Section 18.88.090.
D. Obstructed Streets. Creating an obstructed street is prohibited.
E. Street Grade. Street grades measured at the street centerline for
dedicated streets and flag drives shall be as follows:
1. Street and private drive grades in Performance Standards
Developments shall not exceed a maximum grade of 15%. No
variance may be granted to this section for public streets.
Variances may be granted for private drives for grades in excess of
15% but not greater than 18% for no more than 200'. Such
variances shall be required to meet all of the criteria for approval as
found in 18.100.
Private drives serving structures greater than 24' in height, as
defined in 18.08.290, shall provide a Fire Work Area of 20' by 40'
within 50' of the structure. The Fire Work Area requirement shall
be waived if the structure served by the drive has an approved
automatic sprinkler system installed.
Private drives and work areas shall be deemed Fire Lanes and
subject to all requirements thereof.
Private drives greater than 250' in length shall provide a turnaround
as defined in the Performance Standards Guidelines as provided in
18.88.090. (Ord. 2663 S5, 1992)
F. Exception to Street Standards. An exception to the Street Standards is
not subject to the Variance requirements of section 18.100 and may be
granted with respect to the Street Standards in 18.88.050 if all of the
following circumstances are found to exist:
A. There is demonstrable difficulty in meeting the specific
requirements of this chapter due to a unique or unusual aspect of
the site or proposed use of the site.
B. The variance will result in equal or superior transportation facilities
and connectivity;
C. The variance is the minimum necessary to alleviate the difficulty;
and
D. The variance is consistent with the stated Purpose and Intent of the
Performance Standards Options Chapter.
Page 3
SECTION 5. The following subsection D is added to Section 18.88.060 in the
Performance Standards Options of the Ashland Land Use Ordinance:
C. Signing of Streets. The installation of"No Parking" signs regulating
parking in the public right-of-way and any other signs related to the
regulation of on-street parking shall be consistent with the Street
Standards in 18.88.050, and shall be consistent with the respective
Planning Approval.
SECTION 6. Section 18.72.070.D in the Site Design and Use Standards Chapter of the
Ashland Land Use Ordinance is amended to read:
D. That adequate capacity of City facilities for water, sewer, paved access to
and through the development, electricity, urban storm drainage, and
adequate transportation can and will be provided to and through the
subject property. All improvements in the street right-of-way shall comply
with the Street Standards in Chapter 18.88, Performance Standards
Options. (Ord. 2655, 1991)
SECTION 7. Section 18.72.120.D in the Site Design and Use Standards Chapter of the
Ashland Land Use Ordinance is amended to read:
D. Access Requirements for Multi-family Developments.
1. All multi-family developments which will have automobile trip
generation in excess of 250 vehicle trips per day shall provide at
least two driveway access points to the development. Trip
generation shall be determined by the methods established by the
Institute of Transportation Engineers. (Ord. 2544 S2, 1989)
2. Creating an obstructed street, as defined in 18.88.020.G, is
prohibited.
SECTION 8. Section 18.76.050.E in the Partitions Chapter of the Ashland Land Use
Ordinance is amended to read:
E. The partitioning is in accordance with the design and street standards
contained in the Chapter 18.88, Performance Standards Options.
SECTION 9. Section 18.76.170 in the Partitions Chapter of the Ashland Land Use
Ordinance is amended to read:
18.76.170 Exterior Unimproved Streets and Access Ways. The following
improvements are required for property being minor land partitioned adjacent to
a street not improved to full city and standards. Major land partitions shall
Page 4
comply with the requirements of the Street Standards in Chapter 18.88,
Performance Standards Options. These requirements shall apply to streets
which are dedicated in whole or in part, or where the Planning Commission finds
that it is essential to the future development and interior access or circulation of
an area for dedication to be provided. All improvements shall be along the entire
frontage of the property and along the unimproved street to the nearest fully
improved collector or arterial street, and are to be installed at the expense of the
land divider. (Ord. 2551 S3, 1990)
A. The final elevation of the street be established as specified by the Director
of Public Works except where the establishment of the elevation would
produce a substantial variation in the level of the road surface. In this
case, the lot's slopes shall be graded to meet the final street elevation.
B. The street be graded (cut and filled) to its standard physical width, and
surfaced as required in 18.76.050 G. prior to the signature of the partition
survey plan by the City of Ashland. (Ord. 2551 S4, 1990)
C. Drainage ditches be provided at the probable curb and gutter location.
D. Pedestrian ways (unimproved sidewalks) be provided within the street
right-of-way between the drainage ditch and the property line.
E. The street be surfaced as required in 18.76.050 G. to a minimum width of
twenty (20) feet with all work done under permit from the Public Works
Department. (Ord. 2551 S5, 1990)
F. Functional, not legal, access may be obtained through use of a deeded
easement where serving not more than two (2) dwellings, and access
shall meet the requirements for a flag drive.
SECTION 10. Section 18.80.020.6 in the Subdivisions Chapter of the Ashland Land
Use Ordinance is amended to read:
B. Streets: The Street Standards in Chapter 18.88, Performance Standards
Options, shall apply to developments under this chapter.
1. Reserve Strips. Reserve strips or street plugs shall be created to
control access onto any street which terminates upon any
undeveloped land through which the street might logically extend.
In such cases, the street shall be provided to within one foot of the
boundary line of the tract with the remaining one foot being granted
in fee to the City as a reserve strip. Upon approved dedication of
the extension of the affected street, the one-foot reserve strip shall
be dedicated by the City to the public use as a part of said street.
This dedication will be automatic and without further action by the
City. This action shall also apply retroactively to all previously
created reserve strips where the streets have been extended and
dedicated for street purposes. (Ord. 2436, 1987)
2. Alignment. All streets as far as is practical shall be in alignment
Page 5
with the existing streets by continuation of the center lines thereof.
The staggering of street alignment resulting in 'T" intersections
shall wherever practical leave a minimum distance of 125 feet
between the center lines of streets.
3. Future extension of streets. Where necessary to give access to
or permit a satisfactory subdivision of adjoining land, streets shall
be extended to the boundary of the subdivision and the resulting
dead-end streets may be approved without a turnaround. Reserve
strips and street plugs may be required to preserve the objectives
of street extensions.
4. Intersection angles. Streets shall be laid out to intersect at an
angle as near to a right angle as practical, except where
topography requires a lesser angle. Property lines at intersections
with arterial streets shall have a minimum corner radius of twenty
(20) feet and property lines at other street and alley intersections
shall have a minimum corner radius adequate to allow sidewalk
and utility space and a curb radius of ten (10) feet.
5. Existing streets. Whenever existing streets adjacent to or within a
tract are of inadequate width, additional right-of-way shall be
provided at the time of subdivision.
6. Frontage and limited access roads may be required as defined in
Sections 18.72.040(L) and 18.72.040(M) of this Title.
7. Access to subdivision. All major means of access to a
subdivision or major partition shall be from existing streets fully
improved to City standards, and which, in judgment of the Director
of Public Works, have the capacity to carry all anticipated traffic
from the development.
8. Half streets. Half streets, while generally not acceptable, may be
approved when essential to the reasonable development of the
subdivision, when in conformity with the other requirements of
these regulations, and when the Planning Commission finds it will
be practical to require the dedication of the other half when the
adjoining property is subdivided. Whenever a half street is
adjacent to a tract to be subdivided, the other half of the street may
be platted within such tract. Reserve strips and street plugs may
be required to preserve the objectives of the half streets.
9. Cul-de-sacs. A cul-de-sac shall be as short as possible and shall
have a maximum length of five hundred (500) feet. All cul-de-sacs
shall terminate with a circular turnaround unless alternate designs
for turning and reversing direction are approved by the Planning
Commission.
10. Street names. No street name shall be used which will duplicate
or be confused with the names of existing streets in Ashland and
vicinity except for extensions of existing streets. Streets which are
an extension of, or are in alignment with, existing streets shall have
Page 6
the same name as the existing street. Street names and numbers
shall conform to the establishment pattern for the City and shall be
subject to the approval of the Planning Commission.
11. Streets adjacent to railroad right-of-way. Wherever the
proposed subdivision contains or is adjacent to a railroad right-of-
way, provision may be required for a street approximately parallel
to and on each side of such right-of-way at a distance suitable for
the appropriate use of the land between the streets and the
railroad. The distance shall be great enough to provide sufficient
depth to allow screen planting along the railroad right-of-way.
SECTION 11. Section 18.80.020.0 in the Subdivisions Chapter of the Ashland Land
Use Ordinance is amended to read:
C. Easements.
1. Utility lines. Easements for sewers, water mains, electric lines, or
other public utilities shall be dedicated wherever necessary. The
easements shall be a minimum of ten (10) feet in width.
2. Watercourses. Where a subdivision is traversed by a watercourse
such as a drainage way, channel, or stream, there shall be
provided a storm water easement or drainage right-of-way
conforming substantially with the lines of the watercourse, and
such further width as will be adequate for the purpose. Streets or
parkways parallel to major watercourses may be required.
SECTION 12. Section 18.80.030.A in the Subdivisions Chapter of the Ashland Land
Use Ordinance is amended to read:
A. Creation of streets.
1. The Street Standards in Chapter 18.88, Performance Standards
Options, shall apply to developments under this chapter, except
that the Planning Commission shall approve the creation of a street
to be established by deed without full compliance with the
regulations applicable to subdivisions when any of the following
conditions exist:
a. The establishment of a street is initiated by the City Council
and is declared essential for the purpose of general traffic
circulation and the partitioning of land is an incidental effect
rather than the primary objective of the street.
b. The tract in which the street is to be dedicated is an isolated
ownership of one (1) acre or less.
2. In those cases where approval of a street may be given without full
compliance with the regulations applicable to subdivision, a copy of
the proposed deed shall be submitted to the City prior to the
Page 7
Planning Commission meeting at which consideration is requested.
The deed, and such information as may be submitted, shall be
reviewed by the Planning Commission and, if not in conflict with the
design standards (Section 18.80.020), shall be approved with
conditions necessary to preserve these standards. Within ninety
(90) days following approval, the street shall be surveyed, mapped,
and duly recorded with the County Surveyor.
SECTION 13. Section 18.82.020.E in the Street and Greenway Dedications Chapter of
the Ashland Land Use Ordinance is amended to read:
E. The City may require additional right-of-way on streets which do not meet
the Street Standards of Chapter 18.88, Performance Standards Options,
or for necessary realignments of intersections or street sections. These
do not have to be shown on the official map.
SECTION 14. Section 18.92.025.E in the Off-Street Parking Chapter of the Ashland
Land Use Ordinance is amended to read:
E. Parking spaces located on arterials and collectors may only receive credit
if the arterial or collector is greater in width that the minimums established
by the Street Standards in Chapter 18.88, Performance Standards
Options.
The foregoing ordinance was first READ on the 19 day of January 1999,
and duly PASSED and ADOPTED this 2 day of February 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of , 1999.
Catherine M. Shaw, Mayor
Ap ved as to form:
Paul Nolte, City Attorney
Page 8
Council Communication
Department of Community Development
Planning Division
February 2, 1999
Submitted by: John McLauehlin
Approved by: Mike Freeman
Title: A resolution relating to local improvement districts (LIDS) and establishing: The
City's participation in LIDS; the potential unit method to determine assessments;
the maximum assessment for residential lots and required process to include
neighborhoods in LID planning.
Synopsis:
This resolution implements the recommendations of the Ad Hod LID Committee as accepted by
the Council regarding city participation in LIDS, utilizing a potential unit method for charging
assessments, setting a cap on the maximum assessment on residential properties, and establishing
a policy for neighborhood meetings as part of the LID process.
Background Information:
The Council is well aware of the process associated with the recommendations of the Ad Hoc
LID Committee, and the concerns raised by citizens regarding the LID process in general. This
resolution, together with the revised LID ordinance to be presented at the same meeting,
implements the desires of the Council based upon the Committee's recommendations.
RESOLUTION NO. 99-
A RESOLUTION RELATING TO LOCAL IMPROVEMENT DISTRICTS
(LIDs) AND ESTABLISHING: THE CITY'S PARTICIPATION IN LIDS;
THE POTENTIAL UNIT METHOD TO DETERMINE ASSESSMENTS;
THE MAXIMUM ASSESSMENT FOR RESIDENTIAL LOTS AND
REQUIRED PROCESS TO INCLUDE NEIGHBORHOODS IN LID
PLANNING.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. City Participation in LIDs.
A. Except as provided in paragraph B, the city shall contribute the following
amounts to reduce assessments in any local improvement district (LID) formed after
the date of this resolution to improve local streets serving a residential
neighborhood:
60% of the total costs for sidewalk improvements;
75% of the total costs for storm drain improvements;
20% of the total costs for street surface improvements; and
50% of the total costs for engineering and administrative.
B. Unless the council so directs by further resolution, no contribution will be
made by the city under this section for LIDs formed after the date of this resolution if
the LID improvements are required to be made by an owner or developer as a
condition of approval for a subdivision or partition.
SECTION 2. Potential Unit Method to Be Utilized. In determining the method to be
utilized for charging assessments against benefitted properties in LIDs formed after
the date of this resolution to improve local streets serving a residential
neighborhood, the potential unit method, rather than the frontage foot method, shall
be the preferred method. The potential unit method is that method which determines
the maximum number of potential units on properties within a proposed local
improvement district by taking into consideration the zoning, densities, topography,
transportation, utilities and such other factors as necessary to evaluate the
development potential of the properties. The planning department shall be
responsible for initially determining the potential units for each property within a
proposed LID.
SECTION 3. Maximum Assessment on Residential Properties.
A. The maximum amount any residentially zoned lot may be assessed as a
benefitted property within an LID to improve local streets serving a residential
neighborhood and which is formed after the date of this resolution is $4,000 plus
$4,000 for each potential unit within such residentially zoned lot. This maximum
amount shall be increased to account for inflation annually on April 1' based on the
PAGE 1-RESOLUTION FAUSERTAWORDVid reso n98.wpd
Engineering News Record Construction Cost Index (ENR Index) for Seattle,
Washington. The current index is established at 5990.77.
B. There shall be no maximum amount, however, on lots owned by the city or
on lots where the LID improvements are required to be made by an owner or
developer as a condition of approval for a subdivision or partition.
C. Prior to the adoption of the assessment resolution levying final
assessments as provided in AMC § 13.20.060.E:
1. Any owner may pay the estimated assessment on the lot and potential
units, plus ten percent, or
2. Any owner not subject to subsection B above, may pay the lesser of the
estimated assessment on the lot and potential units, plus ten percent, or the
maximum amount described in subsection A above.
Upon such payment, the assessment shall be deemed satisfied and the final
assessment resolution shall reflect that the assessment has been paid.
SECTION 4. Neighborhood Planning Process. Prior to the formation of an LID, city
staff shall notify the residents of the affected neighborhood of the possibility of the
LID formation. Residents shall be given the opportunity to comment and make
suggestions on initial street design and potential units. Minimum street standards
shall be maintained, however, unless the council by resolution specifically authorizes
specific changes for a particular project.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this day of 11999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 11999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-RESOLUTION FAUSEMPAUL\ORDUid rem n98.wpd
Council Communication
Legal Department
February 2, 1999
Submitted by: Paul Nolte P—/
Approved by: Mike Freeman*J-
Title:
An Ordinance Amending Section 13.20.050.0 and Adding Section 13.20.145 to the Ashland
Municipal Code to Validate Remonstrances and to Provide for Deferral of Certain Assessments
Synopsis:
This ordinance amends the existing code by providing for the recognition of objections to the
formation of a local improvement district, even if the remonstrator is subject to a waiver of those
objections. The amendments also provide for the deferral of assessments for those assessments
which include potential lots.
Recommendation:
Staff recommends that council adopt the first reading of this ordinance.
Background Information:
This ordinance, together with the resolution to be presented at the same meeting, implements the
recommendations of the Ad Hoc LID Committee presented to the council in September and
approved by the council at its December 15, 1998, meeting. At this latter meeting, the council
directed staff to bring back the resolution and ordinance implementing the recommendations of
the Ad Hoc LID Committee for adoption.
F:\USER\sharlene\COUNCIL\Commwimtions\lid ord.299.wpd
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 13.20.050.0 AND
ADDING SECTION 13.20.145 TO THE ASHLAND
MUNICIPAL CODE TO VALIDATE REMONSTRANCES
AND TO PROVIDE FOR DEFERRAL OF CERTAIN
ASSESSMENTS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
Annotated to show deletions and additions to the code sections being modified.
Deletions are 4ined�rreagh and additions are shaded.
SECTION 1. Section 13.20.050.0 of the Ashland Municipal Code is amended to read:
13.20.050 Hearing on Improvement Resolution.
A. Testimony Considered. At the hearing regarding the improvement
resolution, the council shall hear and consider testimony, both oral
and written, on the improvement.
B. Approval in Discretion of Council. The council may implement the
improvement resolution and undertake completion of the
improvement only if, in its sole discretion, the improvement is in the
best interest of the city. The council's discretion shall not be limited
by the fact that a majority of the benefitted property owners have
requested or indicated their support for the improvement.
C. Effect of Remonstrance. If at the hearing, the owners of two-thirds
of the property to be specially assessed for the improvement, or the
owners of property which will be assessed for two-thirds or more of
the proposed assessment, deliver to the council a remonstrance to
the improvement, then action on the improvement shall be
suspended for a period of six months. Action on sidewalks or on
improvements unanimously declared by the council to be needed
at once because of an emergency shall not be subject to
suspension by a remonstrance of the owners of the property to be
specially assessed.
Notwithstanding any document or agreement obligating an owner,
or the owner's successor in interest, to be in favor of improvements
I r in favor a local improvement district, or any document or
agreement waiving an owner's or successor's right to remonstrate
against improvements or a local improvement district, such owner
or successor may remonstrate and such remonstration shall qualify
as a remonstrance under-this, section.
Page 1 —ANNOTATED ORDINANCE (CAWINDOWSUEMKId ord anno n98.wpd)
SECTION 2. The following section 13.20.145 is added to the Ashland Municipal Code:
13.20.145 Deferral of Assessment Payments. An owner may elect to defer
payment of the amount of special assessment for a local improvement assessed
on potential units pursuant to,this chapter. The election shallbe made by filing a
claim for deferral with the city recorder. The effect of filing the claim shall be to
'defer payment of the!amount of special assessment for local improvement on
potential units._ Potential units arethose lots identified as such in the resolution
fixing the final assessments fora local improvement district. Potential units are
determined by using the potential,unit method which establishes the
maximum number ofpotential units on properties within a-proposed local
improvement distriotby taking into consideration the zoning,densities;
topography, transportation, utilitiesand`such"other factors as necessary to
evaluate the,development potential of-the properties. The claim fordeferral
Ishall be effective for the calendar year for which it is filed and for each
subsegIuentyear until the occurrence of one or more,of the events described in
this section:
A.i In order to qualify for deferral of payment of special assessment for local
improvement amounts under this section, the,owner.must meet the
following requirements'at°°the time the claim for deferral is filed and
thereafter so long as payment of the amount of special assessment for
local improvement is deferred:
1. The owner filing the claim must own the fee simple estate or be
purchasing the fee simple estateunder a recorded_instrument of.sale.'
2. The property with respect to which the claim.is fled must have an
assessment levied uporrit for potential units. The deferment will only_
apply to the potential units, not lots or parcels which exist as of the Aate
_
final:assessments'are imposed.;
,
B. A cl aim-ior deferral under this section shall be m writing_on a form
prescribed by the city recorder and shall: :
1 Describe the,dot or parcel upon which the potential units exist.
2. Recite faotssestablishing_the eligibility for the deferral;under the
provisions of this section.
3. Be verified by a written declaration of the applicant making the claim-to
the effect that the statements contained"in the claim are true.
4. Be filed within 30 days after notice of the assessment is received.
C. The city recorder shall show by an entry in the assessment lien record
which property specially assessed is accorded deferral under this section.
Page 2 —ANNOTATED ORDINANCE (CAWINDOWSUENINid ord anno n98.wpd)
D. Interest shall accrue on the amount of the deferred,special assessment
for local improvement at the rate'established in the resolution imposing
final assessments.
E: The=lieW or deferredispeaal assessment for local improvement shall
have theresame pnonty as?special assessment I(ens,a�gamst real.prPMR 1;
F. All deferred special assessmtsfor local`mprovement, ineludi g accrued
(nterest _be come._payable when ,
,wyE,.rt,..z , t. a..�,...
1 The property with respect`to wfichtdeferral of'collectwnof special
assessment for local (mprovement (s cla(metl (s sold, or aficontract to sell,
IS. into, Or some person; other than the owner who claimed the
deferral or other than a surviving spouse of such owner who elects to
continue the deferral, becomes the owner of the property. The surviving
spous"�may'elest TO continue the property in its deferred status if the
election is filed i elirriann-el'irast a rell aim for deferral is filed under
'section 13.20:145.8 within six months of the death of the spouse who
cla(ed the deferral. Thereupon, the I property with cespeet to which the
deferral is claimed shall continue to besubjeet to special assessment
deferraFl
2 Whenfany�sale�contratct to sell'or4any''othertransfer occurs andya
suruvg spouse does notrelect to continue the deferralthe amounts of
deferred Fspecial assess ent fo, local improvement including accrued
interest-:shall be,due anti payable;,on thesale_or transf„er of the property;+
3 If the�aniounts fallmgadue asfproy ded )ri'th(s secfion are`notrpa(tl on ttie,
nd Gated due date the o is shall be deemed tlel ni quent as of that
date;and,the propertysshallbecome subject to foreclosure
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of 1999,
and duly PASSED and ADOPTED this _day of 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of ' 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
Page 3 —ANNOTATED ORDINANCE (CAWINDOWSUEMPUid ord anno n98.wpd)
I ..
Council Communication
Finance Department
February 2, 1999
Submitted by: Jill Turner
Approved by: Paul Nolte tj
Approved by: Mike Freeman
Title:
A resolution of the city of Ashland, Oregon authorizing the reimbursement of expenditures with
reimbursement bond proceeds.
Synopsis:
The city intends to reimburse itself for library expenditures with bond proceeds. The IRS
requires the city to declare this intent prior to the payment of expenditures. This is an initial step
in the financing of the Library.
Recommendation:
Staff recommends approval of the attached resolution.
Background Information:
This is one of the many requirements in the financing process. The cost of the architect may be
reimbursed by the bond proceeds.
N ALibrary\Reimburse.wpd
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND, OREGON
AUTHORIZING THE REIMBURSEMENT OF
EXPENDITURES WITH REIMBURSEMENT BOND
PROCEEDS
THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES:
Section 1. The City of Ashland, Oregon (the "City") expects to make
expenditures from its available funds to pay for the costs of Library Improvements (the
"Project').
Section 2. The City reasonably expects to issue bonds or other
obligations (the 'Reimbursement Bonds") and to use the proceeds of the
Reimbursement Bonds to reimburse the City for the expenditures it makes from its
available funds for the Project.
Section 3. To permit interest on the Reimbursement Bonds to be
excludable from gross income, the Internal Revenue Code of the United States requires
that the City declare its intent to reimburse itself from Reimbursement Bond proceeds
within 60 days after the expenditures are made.
Section 4. The City expects that the principal amount of the
Reimbursement Bonds will not exceed $4 million.
The foregoing resolution was READ BY TITLE ONLY and DULY
ADOPTED at a regular meeting of the City Council of the City of Ashland on the 2nd
day of February, 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of February, 1999
Catherine M. Shaw, Mayor
R i wed as to form:
Paul Nolte, City Attorney