HomeMy WebLinkAbout1999-0216 SS/Council PACKET Important: Any citizen attending council meetings may speak on any item on the agenda,unless it is the subject
of a public hearing which has been closed. If you wish to speak,please till out the Speaker Request form
located near the entrance to the Council Chambers. The chair will recognize you and inform you as to
the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the
r item under discussion,the number of people who wish to be heard,and the length of the a enda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 16, 1999
Civic Center Council Chambers, 1175 E. Main Street
6:00 p.m. City Council Study Session:
1. Riparian Ordinance Development Process and Timeline.
2. Library Update and Presentation.
7:00 p.m. Regular City Council Meeting
I PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II ROLL CALL:
III APPROVAL OF MINUTES: Regular meeting minutes of February 2, 1999.
IV SPECIAL PRESENTATIONS & AWARDS:
1. Update and presentation by the Bicycle & Pedestrian Commission.
2. Update and presentation by the Chamber of Commerce regarding parking
issues.
V CONSENT.AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports.
3. Confirmation of Mayor's appointment of Theresa Johnson to the Bicycle &
Pedestrian Commission for a term to expire April 30, 2000.
A PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must
conclude by 9:30 p.m. or be continued to a subsequent meeting).
1. Public Hearing to consider proposed assessments for Fordyce Street Local
Improvement District.
VII PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to
5 minutes per speaker and 15 minutes total.)
Council Meeting Pkt.
BARBARA CHRISTENSEP'
CITY RECORDER
VIII UNFINISHED BUSINESS:
(None)
IX NEW AND MISCELLANEOUS BUSINESS:
1. Council Meeting Look Ahead.
2. A Motion to Adopt the Findings for the Approval of Planning Action 98-091,
Hillside Inn, 1250-Siskiyou Blvd. 162.0
3. Letter to City Council from Sister City Committee regarding request for funding
for visit from Guanajuato in April.
4. Election of Citizen's Budget Committee member to replace vacant position for a
term to expire December 31, 2001.
X ORDINANCES, RESOLUTIONS AND CONTRACTS:
1. Second reading by title only of"An Ordinance Amending Section 13.20.050.0
and Adding Section 3.20.145 to the Ashland Municipal Code to Validate
Remonstrances and to Provide for Deferral of Certain Assessments."
2. Reading by title only of"A Resolution Setting a Public Hearing For Assessment
to Be Charged Against Lot 129 Within the Dogwood Way Local Improvement
District No. 75."
3. Reading by title only of"A Resolution Levying Assessments to be Charged
Against Lots Within Dogwood Way Local Improvement District No. 75."
4. Reading by title only of"A Resolution Levying Assessments in the Amount of
$179,247.61 for Curbs, Gutters, Storm Drain, Sidewalk and Paving
Improvements in the Fordyce Street Local Improvement District No. 77."
5. Reading by title only of"A Resolution Establishing High Speed Data Rates for
the Ashland Fiber Network."
XI OTHER BUSINESS FROM COUNCIL MEMBERS:
XII ADJOURNMENT:
EXECUTIVE SESSION:
An executive session will be held at the adjournment of the regularly scheduled City
Council meeting to consider the potential purchase of real property pursuant to O.R.S.
192.660(1)(e).
Reminder
• Study Session on Friday, February 19,
1999 at 12:30 p.m. regarding 1) Mt. Ashland
expansion; and 2) Strategic Planning.
Ashland Public Library
(REVISED)
MEETING SCHEDULE
- Monday, February 1, 1999
4:00pm-6:00 pm
City Council Chambers- 1175 E. Main Street
Saturday, February 6, 1999
9:00 am - 1:00 pm
Hillah Temple-51 Winburn Way
3. Architects Open House
(M-F) February 8 - 12, 1999
12:00 noon - 1:30 pm &4:30 pm -6:00 pm
Hillah Temple-51 Winburn Way
4. Community Vision Workshop 11 Saturday, February 13, 1999
9:00 am - 1:00 pm
Hillah Temple-51 Winburn Way
5. Committee Meeting Saturday, February 13, 1999
Immediately following Workshop
Hillah Temple-51 Winburn Way
Monday, March 8, 1999
4:00pm - 6:00 pm
City Council Chambers- l 175 E. Main Street
Tuesday, March 16, 7 999
, • ..°sz... . : :..
7:00 pm
City Council Chambers- 1175 E. Main Street
MEMO
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TO: Ashland Library Expansion Committee
Ashland Library Design Team
PROJECT: Ashland Public Library Expansion
SUBJECT: 1"Public Workshop Design Concepts
FROM: John Echlin DATE: Feb.9.99
• The Sat. Feb. 6a'workshop had approx. 30 participants. We divided into 6 groups of 5 persons
each. Each group developed one of three different design concepts.
• The design concepts were:
1. One-story scheme
2. Two-story scheme
3. Detached scheme
• Presentations followed describing the pros and cons of each scheme using words and sketches
to show how each group developed their assigned concept.
• Overall discussion focused on several key issues:
1. Parking location and pedestrian access
2. Entry location in both the new and old building
3. Library operations and number of staff
4. How to best utilize the existing Carnegie
5. The scale and relationship of any addition to the Carnegie
• General consensus was reached on the following points:
1. The main entry to the Carnegie should be maintained even if only for secondary use.
Closing it off would only further exacerbate the loitering problem by the fountain.
2. The main reading hall of the Carnegie should be utilized for adults rather than children.
The fireplace makes it especially appropriate as a reading room and its historic character
would be more appreciated by adults.
SERA ARCHITECTS PC
123 NW SECOND AVENUE
PORTLAND,OREGON 97209
PHONE:503-2286444
FAX:503-2286913
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3. The existing trees, in particular the Ginkyo located in the park, should be preserved.
4. Parking options should be studied with access on Siskiyou Blvd as well as the alleyway.
A connecting road between Siskiyou and the alley along the eastern edge of the site
would be desirable.
5. Detaching the new library from the existing Carnegie would be problematic for several
reasons. Among them: The library staff would need additional personnel to operate two
separate facilities. The historic Carnegie Library would potentially take on other uses
which could devalue its landmark status as a library.
• Following the presentations a straw vote was held with each participant receiving four colored
dots and voting for their preferred scheme or schemes.
• Following the workshop the design team met to review the concepts and agreed to further
develop the two most favored schemes during the week long design camp:
1. Scheme A: Two-level scheme with the majority of parking along the alleyway. The
primary entry would be through the existing Carnegie, a rear drop-off and entry would
be provided at the alleyway. The levels of the addition would match the existing Carnegie.
2. Scheme B: Two-level scheme with the majority of parking accessed from Siskiyou Blvd.
A new main entry would be provided from the park. The Camegie entry would be
secondary.
• All members of the committee are encouraged to visit to the Hillah temple during the drop-in
hours 12:00-1:30 and 4:30-6:00 M-F
CC: Greg Scoles Sheila Bums Bing Sheldon
Mark Knox Barbara Ryberg Peter Meijer
Catherine Shaw Ed Hungerford Ray Kistler
Marjorie O'Harra Lesley Klecan George Kramer
John Fields Marilyn Briggs Kathryn Page
Jim Lewis Pat Blair
Bob Wilson Amy Blossom
Phyllis Reynolds
SERA ARCHITECTS PC
123 NW SECOND AVENUE
PORTLAND,OREGON 97209
PHONE:503.2286444
FAX:503-2286913
` Ashland Public Library
a
Restoration an • Expansion
"Visioning Workshops"
Public Invited
Your Ideas are Needed
The City of Ashland invites you to attend a series of "Visioning
Workshops" with SERA, the City's library architects, to aid in the
planning and design phase of the library expansion.
Visioning Workshop I
Citizens and architects will explore the expansion
• needs of the library as well as issues related to the
¢ existing historic Carnegie building and site.
A Participants will help generate concept options
¢ which best represent the community's "Vision" of
` the library.
¢
¢ i ¢ S Q '"r N k 6 A u 0 f. O P A ¢ F � A wrt n) n ) C e Q - •t L D O
Community Open House
Throughout the week residents are welcome to
drop in and meet one-to-one with the consultants.
"12:00-1:30pm & This will allow you to discuss the various alterna-
' tives and to review the progress. The architectural
a team will have samples of library design, concepts
and will be available to answer specific questions
¢
and receive additional community input.
Visioning Workshop II
During this workshop, participants will explore
•. more detailed aspects of the library layout,
function, material choices and overall image.
a They will also help to further refine the concept
' options generated during the public process. One
of the goals of this workshop is to help the
architectural team to identify the preferred
1 option(s) for consideration by the City Council.
LOCATION:
{ / All the above activities will be held at
—S J
the Hillah Temple, 51 winbum way.
PLEASE JOIN US!
Ashland Public Library Improvement Committee
Greg Scoles, Project Coordinator Pat Blair
City of Ashland Librarian
20 E. Main Street 619 S. Oakdale Avenue
Ashland, OR 97520 Medford, OR 97501
488-6002 774-6560 w
779-2432 h
Mark Knox, Planning Liaison
City of Ashland Amy Blossom
20 E. Main Street Librarian
Ashland, OR 97520 140 Susan Lane
488-5305 Ashland, OR 97520
482-1197 w
Catherine Shaw, Mayor 482-3632 h
City of Ashland
20 E. Main Street Sheila Burns
Ashland, OR 97520 Bloomsbury Books
488-6002 290 E. Main Street
Ashland, OR 97520
Marjorie O'Harra 488-0029
Historian
1235 Tolman Creek Road Barbara Ryberg
Ashland, OR 97520 Friends of the Library
482-0824 373 Vista Street
Ashland, OR 97520
John Fields 482-4753
Friends of Ashland/
Planning Commission Member Ed Hungerford
845 Oak Street County Library Advisory Comm
Ashland, OR 97520 535 Terrace
4828442 Ashland, OR 97520
4825345
Jim Lewis
Historic Commission Member Lesley Klecan
640 A Street County Library Advisory Comm
Ashland, OR 97520 454 Haven Street
482-1173 Medford, OR 97501
773-7877 work
Bob Wilson
Librarian Marilyn Briggs
214 Gangnes Planning Commission Member
Talent, OR 97640 590 Glenview
Ashland, OR 97520
482-0903
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
February 2, 1999
Civic Center Council Chambers, 1175 E. Main Street
PLEDGE OF ALLEGIANCE
Mayor Shaw called the meeting to order at 7:07 p.m., in the Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Wheeldon and Fine were present. Councilor Hanson was absent.
APPROVAL OF MINUTES
Councilors Reid/Wheeldon m/s to approve the regular meeting minutes of January 19,1999 as presented. Voice
vote: All AYES. Motion passed.
SPECIAL PRESENTATIONS&AWARDS
1. Mayor's presentation of retirement plaque to Dennis Barnts.
Mayor Shaw read a brief history of Dennis Bamts' employment with the City,and presented him a retirement plaque.
2. Mayor's presentation of Certificate of Appreciation to Alan DeBoer.
Mayor Shaw spoke of Alan DeBoer's contribution to the City and community,and presented him with a certificate of
appreciation for his service on the Ashland City Council,the Budget Committee and Airport Commission.
3. Mayor's proclamation of"Acknowledgment of Historical Discrimination."
Mayor Shaw read the proclamation in its entirety.
4. Mayor's proclamation of"National Girls&Women in Sports Day."
Mayor Shaw read the proclamation in its entirety.
CONSENT AGENDA
1. Minutes of Boards,Commissions and Committees.
2. Monthly Departmental Reports.
3. Approval of Liquor License Application from Cordan Rickert dba/Wild Goose CaN and Bar.
4. Confirmation of Mayor's appointments of Russell Silbiger and Wes Brain(terms to 4/30/00),Candice
Chapman and Lenny Neimark(terms to 4/30/01),Thomas Pyle,Cathy Carrier and Tom Garland(terms
to 4/30/02)to the Ashland Fiber Network Programming Committee.
Reid requested that item#4 be pulled for discussion.
Councilors Reid/Hauck m/s to approve items#1-3 of the consent agenda. Voice vote:All AYES.Motion passed.
Reid questioned the omission of Wes Brain's resume,and it was explained that it was included,but the labeling made
it difficult to discern.
Fine noted the high caliber of the applicants for the Ashland Fiber Network Programming Committee,and both Shaw
and Hauck concurred,noting not only the impressive backgrounds but the diversity of those who have applied.
Wheeldon asked for clarification of the standards to which the committee will be subject. It was explained that they
are constrained only by the original resolution forming the committee and the programming available from the provider
chosen. Noted that the Electric/Telecommunications Department staff will be available as liaisons, and a special
consultant who is well-versed in cable television,channels and line-ups will be available as a resource for a short period
at start-up. Shaw noted that Councilor Hauck would also be serving as Council liaison.
City Council Minutes 0210211999
Reid questioned the appointment of Thomas Pyle who had a Medford mailing address and will be living in Phoenix.
Shaw noted the difficulty in choosing between so many highly qualified applicants, and stated that she intended to
appoint Steve Belsky to the first vacancy. Discussion of removing Pyle from the appointment list if he is living outside
of Ashland,with Councilors indicating they would prefer he be replaced by appointing Steve Belsky.
Councilors Hauck/Fine m/s to confirm the Mayor's appointments, with Steve Belsky substituted in place of
Thomas Pyle. Voice vote: All AYES. Motion passed.
Councilors Hauck/Laws m/s to place a resolution dealing with outdoor burning,as required by the Ashland
Municipal Code, on the agenda as item #9 under"Ordinances, Resolutions and Contracts". Voice vote: All
AYES. Motion passed.
PUBLIC HEARINGS
1. Public Hearing regarding a request for annexation of parcel located east of the end of Jefferson Avenue
(Planning Action 99-006; Applicant Doug Neuman).
Mayor Shaw read the guidelines for a land use public hearing. Laws explained the way the timer for speakers works
to members ofthe audience,noting that the timer first sounds at four minutes,and at the second sounding at five minutes
speakers should stop.
Public hearing opened at 7:33 p.m.
EXPARTE CONTACT:
Councilors Wheeldon,Fine,and Reid noted site visits.
STAFF REPORT:
Director of Community Development John McLaughlin noted that the applicable criteria are from the Ashland
Municipal Code chapter 18.106,and are included in packet. Stated that information has been mailed to those in the
notice area. Noted that this annexation involved seven acres from the City's urban growth boundary to accommodate
the relocation of Oak Street Tank and Steel.
McLaughlin explained that under City ordinance,the Planning Commission has final authority on site reviews and land
partitions,and that the Council has jurisdiction in annexations. Noted that annexation criteria had been revised relative
to locating of businesses and creating jobs, as is the case here. Explained the location of the annexation,noting the
proximity to the I-5 corridor and the railroad right of way. Noted that issues with annexations are normally related to
site review and these have been settled by the Planning Commission's decision to approve.
Explained that the applicant will make improvements to Washington Street,with City water,sewer and electric to be
extended. Emphasized that full street improvements will occur,and the there will be a "sign-in-favor"agreement to
participate in future improvements.
McLaughlin stated that there is some concern on the part of the surrounding property owners due to the potential impact
on their wells. Noted that some wells in the area are failing,while others seem to be fine. Emphasized that because of
the annexation,some neighbors would be able to receive City water,but that others have indicated that they do not want
to be annexed. Stated that there will probably be some testimony to this effect tonight,and noted that there would be
costs involved for additional connections. Suggested that other could apply to be annexed separately in the future,as
the issue before Council is only the current application.
Shaw asked for clarification of how failing water systems related to this application. McLaughlin explained,that the
Council could choose to expand the boundaries of this annexation to encompass the surrounding area with failing
services. Shaw indicated that she was inclined to limit tonight's hearing to this annexation,as others would need to be
separate and meet requirements of the planning process,as this applicant has done.
City Council Minutes 0210211999 2
Reid questioned not having coordinated this process with the surrounding neighborhood. McLaughlin explained that
the City's annexation policy is a passive one, and that staff has not tried to force annexations when no interest is
expressed on the part of residents. The issues mentioned only came up after the Planning Commission hearing,and staff
has not had time since then to address them. Reid emphasized that the Council has asked for a holistic approach to
prevent the formation of"islands". McLaughlin explained that annexations are normally done only with full consent,
and because some neighbors are not interested in being annexed,a larger annexation is not logical. Also noted that this
annexation does not create an island,as the area annexed will be contiguous. Illustrated this with an overhead,noting
that the railroad tracks and part of the freeway corridor will be within this annexation,to make some areas across the
freeway contiguous.
Discussed Jefferson and Washington Streets,and the City's street standards. McLaughlin noted that the situation will
be complex, as Washington in one area will be in the state highway right of way for the freeway, and a dedicated
portion,which will be included in the annexation,belongs to Jackson County. Stated that in the future,more of the area
will be annexed with streets included.
Discussed of the possibility of including other properties, with McLaughlin noting that the larger parcels do not fit
criteria,and other neighbors have not been approached. Emphasized that the City ordinance does not require forced
annexations.
Fine questioned the approval standards in AMC 18.106(c)which require the annexation to be currently contiguous,and
McLaughlin explained that because the railroad right of way is included here, the whole parcel to be annexed is
currently contiguous with the City limits.
Shaw noted that the annexation of the railroad right of way created the opportunity for future pedestrian and bike trails.
Emphasized that other properties are not before the Council at this time, and explained that this annexation contains
primarily MI lands which are lacking in the City's inventory. The inclusion of other parcels in this annexation would
circumvent the City's own planning process and possibly create a problem with LUBA. For tonight, because the
adjacent lands were not part of the Planning Commission's hearings,all that will be touched on will be the annexation
of the MI/El land that is before the Council tonight. Others wanting to be annexed would need to go back through the
planning process. '
McLaughlin explained the creek which passes through the property at Councilor Wheeldon's request. Noted the creek
path, and that the City will improve the drain along the street as an engineered ditch. Wheeldon questioned access
management due to the large trucks pulling out,and whether there has been any traffic analysis. McLaughlin noted that
this had been discussed when the state moved the"Welcome Center",and an analysis had occurred at that time. Noted
that only 4-5 trucks per day were expected,and employee traffic would have a greater impact. However,because most
trips will be turning right to go to the freeway the traffic impact will be lessened.
APPLICANT:
Doug Neuman/4240 Clayton Road/Applicant noted that only 2-5 trucks per week were expected.
Dave Richardson/Architectural Design Works, 1105 Siskiyou Boulevard./Stated that they had little to add to the
staff s report,but would be happy to answer any questions the Mayor and Council might have.
Reid questioned whether the railroad might play a role in Oak Street Tank&Steel's operation. Neuman stated that it
might,as Croman Corporation had used it in the past. Laws questioned if there would be room for a siding off of the
railroad tracks. Neuman noted that there would,and Richardson stated that they may purchase additional property to
provide railroad access.
City Council Minutes 0110111999 3
OPPONENTS:
Frank Baratta/770 Washington Street/Wanted to mention items from the Planning Commission meetings that were
agreed on, but are not included in the annexation proposed. Feels that there needs to be signage indicating "Private
Road,No Turn-Around"to reduce traffic. Also concerned with the traffic at Jefferson Street,and feels that the Yield
sign would be better as a Stop. Noted that he is opposed to this annexation. Explained that he works for Jackson County
Public Works,and he feels that the expansion is illogical and creates an impact on other residents. There are sites just
north,on Washington Street and Highway 66,that would be better suited. Emphasized that there are seven residences
around this site that will be affected,and their wells will be affected as well. Feels that the presence of this company
will affect water levels,and suggested that a hydrological study of the water table was needed. All surrounding wells
are failing,and have been affected by other development in the area. Also concerned with sound levels,and feels there
needs to be a berm as a sound barrier to shield neighbors from industrial noise. The planned industrial area is not
developed,and the area is now mostly residential. Shaw explained that these issues would be better addressed to the
Planning Commission,as the annexation before Council only involves specific criteria.Pointed out that the issues raised
are site review matters. Baratta expressed concern that the annexation will have a high impact on residents, and this
doesn't suit city's expansion plan. Laws noted site review occurred in Planning Commission. Hauck noted that the
signage requested were included in the criteria.
Don Wolff/760 Washington Street/Noted that he is concerned with noise and the effect this annexation will have on
the established residential area. Stated that noise will carry to Oak Knoll residents as well. Recognized that there is
noise from both the freeway and the railroad,but he is concerned with more noise being added. Emphasized that he
has nothing against the Morrises or Oak Street Tank& Steel,but feels that the new construction needs to be sound-
proofed to insulate neighbors from the noise. Also noted that the Talent Irrigation District(TID)has requested piping
of the TID ditch on both sides of the building,though he believes this was overlooked at Planning Commission. Shaw
stated that she would follow up on this issue with staff. Concluded by expressing concerns that when the street is
improved,property will be taken from property owners'lands rather than from the applicant's property. Shaw explained
that this would depend on the existing right-of-way.
Ann LeRoy/450 Timberlake Drive/Washington Street property owner. Feels this will negatively impact her property.
Explained that Benson Way improvements affected the water table. If paving and guttering are put in place,residents
will lose the water they need for their wells. If the City allows this effect,there needs to be some remedy provided.
Paving affects the watertable by limiting percolation.. Explained that she is not opposed to development, but is
concerned with noise and negative impacts on the water table. Feels that the cost for annexation is too high for the
average family,but recognized that this annexation might make it easier to have her property annexed later. Stated that
if this is to be annexed,she would like to see it done well to prevent a loss in property value to the existing residents.
STAFF:
McLaughlin noted that condition 15 on page 16 requires piping of the TID ditches, as open ditches would not be
appropriate for this design. Stated that the Washington Street right of way is twenty feet wide and three hundred feet
long in the county portion,and explained that a survey will be necessary to determine what properties will be affected
by the street improvement. Noted that additional property will also be required from the annexed property for the right
of way.
McLaughlin explained for Reid that the road was put in with chip seal in 1964 and there has been no maintenance since,
under state ownership. The next three hundred foot portion is county,followed by private easements. He understands
that these easements exist,but stated that he had not yet reviewed them. Noted that the street will be improved to a
twenty foot width,with resurfacing,a ditch,and a pedestrian path. The road across the applicant's property will also
be to standards,with sidewalks,as will the intersection. Stated that this will eventually connect to Jefferson.
City Council Minutes 0210211999 4
Reid questioned sound level limits under M 1 zoning,and McLaughlin explained that they must be measured from the
nearest residential zone in the City limits,which in this case would be from Oak Knoll across the freeway. Suggested
that an appeal of the Planning Commission's findings would be the appropriate way for the residents to have their
concerns addressed.
McLaughlin explained that for a berm to be effective, it must be in the line of sight, which would be difficult.
Emphasized that this area is zoned to eventually serve as manufacturing and industrial land, and recognized that this
is an awkward time during re-development where conflicts do occur.
Laws questioned zoning of the houses here which are in the urban growth boundary. McLaughlin explained that they
are in an E I zone, and that the area will eventually be phased out of residential use. Confirmed for Councilor Hauck
that residential use will not be allowed in this zone because there is no residential overlay,as some of the industrial and
manufacturing uses might not be appropriate near houses.
Laws questioned if it would be appropriate to attach conditions to the approval of an annexation. Both McLaughlin and
City Attorney Paul Nolte confirmed that this would be appropriate.
Wheeldon questioned the"to and through"criteria for requiring street improvements. McLaughlin ac noted that future
plans accommodate this standard,and the property owners will be involved in the eventual connection to Washington
Street.
REBUTTAL:
Doug Neuman emphasized that Oak Street Tank and Steel only operates during daylight hours, and as such noise
concerns would not be a factor at other times. Stated that building a berm could tend to exaggerate freeway noise,but
that the steel building will be insulated and this should tend to reduce some noise.
Discussion of whether it was appropriate to discuss attempts to work with the neighbors, with Shaw and Nolte
concurring that this issue is not before Council,as the neighboring properties have not been through the planning process
and cannot be addressed at this point. Neuman noted that as this went through the process,through the application and
noticing there were no contacts until the Planning Commission meeting. He talked to concerned neighbors during and
after that meeting,but there was not enough consensus to move forward with their inclusion in the annexation. Stated'
that he feels the availability of City water will improve things for the neighbors.
Public hearing closed at 8:31 p.m.
Councilors Reid/Hauck m/s to annex the property and direct staff to bring back the appropriate resolution
formally annexing the property. Roll call vote: Laws,Reid,Hauck,Wheeldon,and Fine. Motion passed.
2. Public Hearing to consider proposed assessments for lots within the Dogwood Way LID No.75;Orange
Avenue LID No.76; Ann and Clinton Streets LID No.71; and North Mountain Avenue LID No. 72.
Public Works Director Paula Brown gave a brief background,noting the letters of concern that were received,and a
handout of supplemental information,had been distributed to the Council. Noted that four letters were received from
Orange Street residents,and their primary concerns were with drainage,which will be fixed. One letter was regarding
a general dislike of the improvements,and two had questions about the comer lots. In the Ann-Clinton district,stated
that concerns expressed by Elaine McBennett regarding the need for a retaining wall were beyond the scope of staff.
One concern had to do with a twenty foot section of the Richey property. And one concern was received from a resident
in the Dogwood district who was concerned with drainage,but the design has done everything possible to address this
without creating a hump. Noted that there was an error in the Fordyce mailing, and stated that a revised mailing had
gone out today,with reduced assessments.
City Council Minutes 0210211999 S
Brown explained for Reid that these LIDS precede the current ordinance,but noted that they take into account sidewalk
credits and the 10%discount requested by Council. Stated that the$4000 cap is not in effect,and noted that some units
on Ann-Clinton and Orange exceed this amount. Reid questioned the use of frontage feet in the calculation for these
LIDS. Brown explained that calculations for LIDs can be done a number of different ways,and stated that the option
chosen by Council for Orange Street at the LIDS formation in January of 1997 was frontage feet. Brown also noted that
the total assessment for Orange was considerably lower than the original assessment,plus residents were given the 10%
discount.
Public hearing opened at 8:40 p.m.
Ellie Read/398 N.Laurel Street/Included in the Orange Street LID as she is on the border. Believed that she had paid
for the improved street when she purchased her property. Would like Council to address if there has been any attempt
made to rectify the sign-in-favor agreement situation so buyers are aware of this up front. Explained that she feels real
estate agents should address this when property is sold. Questioned if there has been any consideration for corner lots
on Orange Street,or any ofthe other existing LIDS,as she was assessed for Laurel and is now being assessed for Orange
Street.
Public hearing closed at 8:45 p.m.
Shaw questioned Read paying for Laurel Street improvements. Brown stated that there are no records before 1970,and
there is no record of Read being assessed since that time. Similarly,Shaw noted that the Deans wanted to know if they
would be levied for Helman Street improvements as well. Brown stated that this would be a Council decision. Shaw
stated that she believes Helman was done in the last twenty years,and the Deans would have paid. Council discussion.
Brown was asked to verify whether the Deans were previously levied for Helman improvements.
r fJ Whe ted that a policy was needed to address comer lots. The existing policy relative to comer lots was
5 6 g discussed,noting that typically residents of comer lots are char ed only half of their costs if they have already paid on
3ef�`an LID for the street providing access to their property. eeldon stioned if the Deans should be relieved of a
portion of their current assessment due to previous paving.
Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$23,291.28
y for Curbs,Gutters,and Paving Improvements in the Dogwood Way Local Improvement District No.
�v 75."
I�J Councilors Wheeldon/Fine m/s to adopt Resolution#99-08. Roll call vote: Laws,Reid,Hauck,Wheeldon and
Fine,YES. Motion passed.
Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$57,836.42
for Curbs, Gutters, Storm Drain, Sidewalk, and Paving Improvements in the Orange Avenue Local
Improvement District No. 76."
Councilors Wheeldon/Fine m/s to adopt Resolution#99-07. Roll call vote:Laws,Reid,Wheeldon and Fine,YES.
Hauck,NO. Motion passed 4-1.
Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$137,517.53
for Curbs,Gutters,Storm Drain,Sidewalk,and Paving Improvements in the Ann and Clinton Streets
Local Improvement District No.71."
Councilors Wheeldon/Fine m/s to adopt Resolution#99-05. Roll call vote:Laws,Reid,Wheeldon and Fine,YES.
Hauck,NO. Motion passed 4-1.
City Council Minutes 0110111999 6
Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$351,327.11
for Curbs,Gutters,Storm Drain,Sidewalk,and Paving Improvements in the North Mountain Avenue
Local Improvement District No.72."
Councilors Laws/Wheeldon m/s to adopt Resolution#99-06. Roll call vote: Laws,Reid,Hauck,Wheeldon and
Fine,YES. Motion passed.
Wheeldon questioned the retaining wall item,and Brown explained that she felt the property owner wanted an additional
retaining structure which staff did not feel was necessary.
Break called at 8:56 p.m. Meeting resumed at 9:11 p.m.
PUBLIC FORUM
Opened to public comment at 9:11 p.m.
Sophia McDonald/475 N.Main Street#1/Representing the Associated Students of Southern Oregon University
(ASSOU)/Provided Council with an update,noting that they have been busy with state legislative issues and have been
in Salem lobbying. Stated that she was available to answer any questions the Council might have.
Closed to public comment at 9:12 p.m.
UNFINISHED BUSINESS
None.
NEW AND MISCELLANEOUS BUSINESS
1. Council Meeting Look Ahead.
City Administrator Mike Freeman explained that this item was for informational purposes only,and that he was willing
to answer any questions the Council may have.
ORDINANCES, RESOLUTIONS AND CONTRACTS
1. Second reading by title only of"An Ordinance Amending Chapter 18.88,Chapter 18.72,Chapter 18.76,
Chapter 18.80,Chapter 18.82,and Chapter 18.92 of the Ashland Municipal Code-Land Use Ordinance,
Adopting New Street Standards."
Councilors Hauck/Laws m/s to adopt Ordinance#2836. Roll call vote:Laws,Reid,Hauck,Wheeldon and Fine,
YES. Motion passed.
2. First reading by title only of"An Ordinance Amending Section 13.20.050.0 and Adding Section 3.20.145
to the Ashland Municipal Code to Validate Remonstrances and to Provide for Deferral of Certain
Assessments."
Wheeldon stated that it was viewed as important to have the opportunity to pause the LID process with remonstrances
and make neighborhood voices heard. Feels that this is good public process.
Fine noted that with his late entry in this process,he will vote in favor and will not nit-pick now as it is a package deal
and he respects the process that occurred. Stated that he might prefer some minor improvements in some areas.
City Council Minules 0210211999 7
Hauck stated he was opposed to allowing those who have already paid to remonstrate. Emphasized that this is not a free
speech issue,and that those who have already paid should give up the right to delay a project for six months. Expressed
his objection to this issue, and suggested that language was needed to address pre-payment waiving one's right to
remonstrate.
Shaw explained that she was concerned with creating an awkward situation between neighbors,as those who have pre-
paid may be urged to remonstrate by their neighbors.
Wheeldon suggested that those who have already paid would be in favor of beginning projects immediately.
Laws stated that many people do not want development to destroy their neighborhood's rural atmosphere, and while
they may pay to get improvements, they still do not want paving. Feels that this issue is a fine point of law for the
Council,but it is not perceived as such by the citizens. While this has little affect on the City,the inclusion of the right
to remonstrate gives citizens the means to slow down what many feel is an overwhelming process.
Hauck stated that pre-payment will be voluntary,and this is different in his mind. Suggested that giving up the right
to delay the process is not unreasonable.
Wheeldon raised the issue of a developer potentially dividing a property and selling it. Stated that she feels the right
to remonstrate should be included as a courtesy, and she hopes that this will not diminish the Council's will in
completing individual LID projects.
Councilors Laws/Wheeldon m/s to move the ordinance to a second reading. DISCUSSION: Hauck noted that
he will propose amended wording at the second reading. Roll call vote:Laws,Reid,Hauck,Wheeldon and Fine,
YES. Motion passed.
3. Reading by title only of"A Resolution Relating to Local Improvement Districts(LIDS)and establishing:
The City's Participation in LIDs;The Potential Unit Method to Determine Assessments;the Maximum
Assessment for Residential Lots and Required Process to Include Neighborhoods in LED Planning."
Dennis DeBey/2475 Siskiyou Boulevard/Questioned the new ordinance's $4000 cap as it applies to the E-I zone.
Nolte stated that it does not apply for E-I zoning,as the ordinance is directed at residential lots. Hauck questioned what
the situation would be for an E-1 zone with a residential overlay. McLaughlin stated there is a residential overlay for
Mr.DeBey's property,and this will require some"art"on the part of Council. Suggested that it might be possible to
relate costs to traffic generation proportional to a single residential unit, or find some other means to achieve a fair
solution. Stated that because commercial use generates more traffic it should pay more.
McLaughlin explained that this ordinance will apply to residential lots,and the Council will need to look at innovative
approaches to fairly address commercial properties based on their knowledge and the facts of each individual situation.
Reid questioned the use of the front footage method of calculation. McLaughlin confirmed that staff's understanding
is that Council has not formally stepped away from the use of straight front footage methodology until the LID
Committee recommendations,and straight front footage was the logical method to use for the Orange Street LID.
McLaughlin confirmed for Mr.DeBey that the new ordinance will only apply to purely residential districts.
Wheeldon questioned whether Council needs to look further at policies to address other zones. Laws suggested that
these types of situations are more unique than residential situations, and the Council should retain the flexibility to
address situations which arise outside of residential zones.
City Council Minutes 0210211999 8
Councilors Hauck/Laws m/s to adopt Resolution#99-09. Wheeldon looks forward to addressing in budget along
with other transportation items. Roll call vote: Laws,Reid,Hauck,Wheeldon and Fine,YES. Motion passed.
4. Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$23,291.28
for Curbs,Gutters,and Paving Improvements in the Dogwood Way Local Improvement District No.
75."
Dealt with under "Public Hearings"above.
5. Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$57,836.42
for Curbs, Gutters, Storm Drain, Sidewalk, and Paving Improvements in the Orange Avenue Local
Improvement District No.76."
Dealt with under "Public Hearings"above.
6. Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$137,517.53
for Curbs,Gutters,Storm Drain,Sidewalk,and Paving Improvements in the Ann and Clinton Streets
Local Improvement District No.71."
Dealt with under 'Public Hearings"above.
7. Reading by title only of"A Resolution Levying Special Benefit Assessments in the Amount of$351,327.11
for Curbs,Gutters,Storm Drain,Sidewalk,and Paving Improvements in the North Mountain Avenue
Local Improvement District No.72."
Dealt with under "Public Hearings"above.
8. Reading by title only of"A Resolution of the City of Ashland,Oregon authorizing the Reimbursement
of Expenditures with Reimbursement Bond Proceeds."
Shaw asked for confirmation that this was to reimburse spending to get to the bond measure. Nolte confirmed this,
explaining that expenditures made within 60 days of this resolution's passage are reimbursable.
Councilors Hauck/Laws m/s to adopt Resolution#99-10. Roll call vote:Laws,Reid,Hauck,Wheeldon and Fine,
YES. Motion passed.
9. Reading by title only of"A Resolution Authorizing Outdoor Burning Under Certain Conditions Between
March and October 1999."
Councilors Hauck/Reid m/s to adopt Resolution#99-11. DISCUSSION:Reid noted for citizens that concerns over
specific instances of burning can be addressed to the Ashland Fire Department. Emphasized that there are
ordinances in effect to control smoke in neighborhoods. Wheeldon noted that she would not burn again due to
the difficulty it caused for a neighbor with asthma. Roll call vote:Laws,Reid,Hauck,Wheeldon and Fine,YES.
Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS:
Wheeldon noted that Fran has requested that each Councilor provide their current availability for study sessions,which
will take 1'/2 hours during the week. Reid noted that she had already submitted her availability in writing to Mike. Shaw
stated that she would be unavailable for study sessions for the remainder of February,and may not have office hours
in February after the 3rd.
City Council Minutes 0210211999 9
Hauck stated that at the next meeting,he would move to reconsider the Ann-Clinton LID resolution passed earlier in
the evening. Explained that he wanted to make staff aware so they could keep this in mind in handling the assessments
for this district.
Freeman confirmed for Laws that any information left by Council would be picked up and recycled,and indicated that
there was a recycling bin near the door as requested by Councilor Hauck.
ADJOURNMENT
Meeting was adjourned at 9:41 p.m.
Barbara Christensen,City Recorder Catherine M. Shaw, Mayor
City Council Minutes 0210111999 10
Ashland Chamber of Commerce
110 East Mom 51.
P.O.Bo.1360
Ashland,Orogon 97520-0046
(541)482-3486
January 26, 1999
Honorable Mayor and City Council
20 East Main St.
Ashland,OR 97520
Dear Mayor and Council:
in August of 1998,the Ashland Chamber formed a committee to look at parking needs and issues
around town. The committee is made up of 21 people who represent many of the largest
employers in the community(committee list attached).
1
Over the past few months,the committee has discussed parking and transportation issues and has
determined that there are essentially three areas of Ashland that are having some diffiatilties. ,It
includes the hospital and surrounding area,the downtown,and the University. The comiruttee,,
knows the Council is beginning a strategic planning process and would like to submit ii e5di:a for
a plan on how to begin addressing this problem in the community. The committee has`noted with
interest the results of the 1998 Citizen Survey indicating traffic,parking,and growth are �fj•:
significant issues to be addressed. It is the belief of the committee that the proposal being „;'�; ,
submitted begins to address these concerns. The important aspect of the plan is that it seeks to'
look holistically at the various parking issues and needs of the community. -
The Proposal
Because transportation,traffic and parking issues are so interwoven,the committee recommends
a varied approach to the issue. The City should hive a consultant to do the following:
1. Investigate the feasibility of the City operating a transit system to provide high
frequency and expanded routes to the citizens of Ashland-the rationale being that the
taxpayers of Ashland are paying$190,000 for transit service,the City is contributing
another$100,000 and SOU will soon contribute$50,000 additional. The committee feels
having enhanced transit service is central to any strategy that the community comes
up with to deal with traffic,parking,etc. Further,senior shuttle services publicly and,
wmrttitlees2/meyor .
Honorable Mayor and City Council
January 26, 1999
Page 2
privately'provided and the hotel/motel shuttle service should be incorporated into the
planning process.
2. Look at the possibility of paid puking in the downtown,coupled with the feasibility of
constructing a parking structure behind the Mark Antony Hotel and the adjacent Festival
parking lot. The conunittee feels there must be financial incentives for people to utilize
the parking structure and,subsequently,the possible revenue generation would potentially
help pay for the structure. The lot would include bicycle racks to encourage multi-modal
transportation. Also,the committee recommends the downtown parking assessment be
continued to help pay for transit and parking improvements(the current tax and parking
surcharge generate around$20,000 per.year).
3. Investigate neighborhood parking zones to discourage free parking in neighborhoods and
encourage parking in the pay structure. This will improve the livability and desirability of
neighborhoods bordering major employment centers.
4. Evaluate incentives to discourage employees from driving to work.
5: Develop Park&Fide.through the acquisition of land at both the north and south ends of
town. The land would be utilized as a parking lot with connections to 10 to 15'minute
shuttle service throughout Ashland.
The committee respectfully requests that the Council consider this proposal as part of its strategic
planning process: In addition,the committee requests this item be placed on the February 16
Council agenda so the proposal can be presented to the Council in more detail.
Sincerely,
ob Mayers,Chair ` Rick Nagel,President
Parking Committee Ashland Chamber of Commerce
Ashland Chamber of Commerce
wmmiltees2/maytir
ASHLAND CHAMBER OF COMMERCE
PARKING COMMITTEE
Chair: Phone Fax
Bob Mayers, Adroit Construction 4824098 4824218
Members:
Darrell Boldt, D.A.Boldt Construction 4824865 482-7851
Ron Bolstad, SOU Administration&Finance 552-6319 552-6337
Alan DeBoer,Town&Country Chevy/Olds 482-2411 482-1841
Peggy Cockrell,Ashland Community Hospital 488-2441 X402 488-7417
Michael Donovan,Chateaulin 482-2264 488-9463
Allen Drescher,Allen G.Drescher,PC 4824935 4824941
Mike Freeman, City of Ashland 488-6002 X2102 488-5311
Pam Hammond,Paddington Station 482-1343 488-2842
Adam Hanks, City Planning Dept. 488-5305 X2046 488-5311
Mike Hansen,Gold&Gems 488-2753 488-2776
Beverly Kenefick,Kenefick Financial Services 4824748 482-6183
Arnold Kohnert 482-3219
John McLaughlin,City Planning Director 488-5305 X2043 488-5311
Kevin McKelvey,Ashland Directory 482-2542 488-2542
Rick Nagel,Richard A.Nagel CPA 488-1551 488-1552
Doug Neuman,Mark Antony 482-5968 482-5968
Paul Nicholson,Oregon Shakespeare Festival 482-2111 X222 482-0446
Sandra Slattery,Ashland Chamber of Commerce 482-3486 X15 482-2350
Dennis Sweet,Ashland Veterinary Hospital 482-1386 488-0053
Jim Watson,Ashland Community Hospital 482-2441 X202 488-7417
.numttees2/pkgtnb.
Minutes
Parking Committee
Ashland Chamber of Commerce
December 11, 1998
7:30-9:00 AM
Attendees: Chair:Bob Mayers,Ron Bolstadt,Alan DeBoer,Michael Donovan,Allen
Drescher,Mike Freeman,Pam Hammond,Mike Hansen,Beverly Kenefick,Arnold
Kohnert,John Maclaughlin,Paul Nicholson,Jim Watson;Staff: Sandra Slattery
Bob Mayers opened the meeting with a brief overview of the top parking priorities that
was discussed at the first meeting of the committee. The top three considerations were a
multi-level parking structure in the downtown,a park&ride program(shuttle system),
and a review of parking ordinances for the entire city.
Mike Freeman stated park&ride moneys would not be available until 2003 and that it will
be a City decision on how to use those moneys at that time. He also stated the recent
failure of the RVTV levy affects park&ride money.
Jim Watson feels we should continue to look at park&ride before that time and that the
Hospital would consider investing in this type of program. He stressed the need for timely
access to medical services for employees,elderly or ill patients and for emergencies.
Ron Bolstadt agreed that park&ride should be considered now as he has students at SOU
that are talking about a(with in Ashland)shuttle. He stated he gets responses from his
students regularly every couple of weeks.
- Beverly Kenefick gathered budget information from Laguna Beach,California on their
shuttle bus and gave it to Mike Freeman.
Paul Nicholson stated 36%of his Festival audience rated parking poor/fair and that ten
years ago it was 61%. Allen Drescher responded that the reason for that situation is that
they are no longer ticketing out-of-state cars for overtime parking.
There was much discussion that employees,residents and visitors all impact the parking
situation differently. It was stated that it is difficult to eat,shop and park in the Plaza area
without getting a ticket because of the one hour time limitation. It was also stated that
different businesses on the Plaza view the problem differently(i.e.restaurants might want
longer time periods for their customers to eat,where shop owners view shorter time
periods beneficial for quick shopping trips).
Delivery trucks blocking downtown parking are a concern-especially UPS.
A question the committee would like to have investigated and answered is how much it
would cost to buy buses(shuttles)for IS minute service throughout town.
Parking Committee Minutes
Continued Page Two
December 11, 1998
Tim Watson stated it is important to keep in mind that both the north and south ends of
town be considered for park&ride. He also stressed the importance of security for the
vehicles in whatever lots are chosen for the park&ride.
Alan DeBoer agreed that it is not too early to begin this discussion and planning since
property would need to be acquired for the parking lots for the park&ride component.
Ron Boldstadt stated that the University is currently paying$140,000 a year to RVTV.
Michael Donovan stated Aspen,Colorado has a pay parking structure. Mike Freeman
gave him a copy of their entire study that Sandra will make copies of for the entire
committee and send it out with the next meeting notice.
John MacLaughlin stated he felt a parking utilization study should be completed before
any avenue is pursued. It would provide an analysis of different uses in different parts of
town. He stated there hasn't been a complete study since the parking meters were
removed in 1968-70. He brought up the restriping of parking spaces as a possibility for
more spaces and an idea expressed of making East Main into two lanes down from the
current three. The committee disliked the idea of two lanes.
A parking structure that would stretch from the Mark Antony Hotel to OSF was
discussed. Alan DeBoer recommended that we look at various sources of funding such as
the hotel/motel tax and fees for parking. At the end of 1999,the downtown parking tax
expires.It was suggested that residents get a sticker for parking free in the lot. Paul
Nicholson stated the last time he looked at costs for multi-level parking structures they
were running$10,000-$14,000 per space.
Arnold Kohnert(a former engineer)stated that he thought the spaces would run$6,000-
$7,000 per space. He presented his vision for a park/community,space to be on the top
level of the parking structure with an atrium leading to OSF. He felt it would be possible
to have a 34 story lot on that space below Hargadine(similar lots exist in San Francisco
with post-tension slabs). He feels given that configuration,it would accommodate 400
cars. He felt a core sample could be done for a little money to determine if fender pilings
are necessary. It was decided that this concept needs to be discussed with Doug Newman
and that architectural renderings need to be completed.
Mike Freeman recommended the Chamber write a letter to the City Council to pay for a
partial study for proceeding with the parking structure and park and ride ideas with
funding potentials for alternative transportation.
Parking Committee Minutes
Continued Page Three
December 11, 1998
Paul Nicholson informed the committee that the lot is owned by the City but controlled by
OSF under their agreement. He also stated that the Festival is looking to add 250-300
seats on or near the Festival campus.
It was restated the purpose of park&ride is for employees and students and would
operate during the regular hours of RVTV.
Mike Freeman will investigate:
• the costs of a shuttle system
• conceptual change for Plaza parking spaces
• the costs of a full parking study
• the efficiency and hours of diagonal parking
Sandra will send Aspen parking studies.
Next meeting a letter will be considered to the Council requesting a feasibility study. It
was suggested a full and complete package in full cooperation with OSF and the Mark
Antony be created before presentation to the Council.
Next meeting: Thursday,January 217:30 am; same location
Ashland Park & Ride
Prepared for:Ashland Chamber of Commerce Parking Committee
Submitted by:Adam Hanks,City of Ashland
Introduction
In response to increased concern regarding the availability of vehicle parking in the downtown
plaza area,several ideas were brought forward by the Chamber of Commerce Parking Committee
to be reviewed as to their cost effectiveness and viability as a solution to this growing concern.
The following report is an initial feasibility study for a"Park&Ride"system,one idea brought
forward as a way to reduce the need for additional parking spare.The use of a local Park&Ride
system is commonly used in more populated urban settings,oftentimes operated in conjunction
with regional transit systems. The primary goal of these Park&Ride systems is to increase the
ridership of the mass transit systems,thereby reducing congestion on the road system,restoring
air quality,conserving fossil fuels and slowing the need for additional road system expansion.
This initial study is designed to analyze and compare the use of a Park&Ride system as an
option for reducing the parking needs in several key public areas,primarily the Ashland
Community Hospital,the Downtown area and Southern Oregon University.
The general concept of the Park&Ride system is to provide two fully improved parking lots,
one at each end of Ashland,with stops at the Hospital,Downtown and the University.
Individuals would have the benefit of parking their vehicle at either lot and being shuttled to any
of these three locations without the problems of finding a parking spot which may or may not be
within a reasonable walking distance from the destination.
The intent of the following report is to provide the parking committee with an understanding of
the costs involved in the operation of a Park&Ride system so that it can be compared with other
potential parking solutions. Because the idea is still very conceptual,costs were derived using
per mile and per hour averages from other transit systems,with a higher relevance placed on
figures obtained from the Rogue Valley Transportation District.(RVTD).
Capital Costs
Parking Lots
A key component of the Park&Ride system is a safe,secure and easily assessable parking lot
near each connection to Interstate 5,with shuttle bus service from these lots to Ashland
Community Hospital,the downtown Plaza area,and to SOU.
Two potential parking lot parcels(maps 1-3)were selected as examples for this study to
determine a general cost associated with the land and improvement costs for the parking lot
portion of the overall system costs.
A typical parking space covers an area of 320 square feet,200 sq.ft.for the spare and 120 sq ft.
for the necessary back-up space. To serve the potential users of the Park&Ride service,
between 35 and 45 spaces will be needed,with additional land available for future expansion.
With a 15 percent landscape requirement and entrance\exit design,roughly 15,000 square feet of
land will be needed to provide initial parking facilities.
Construction costs associated with the parking lot improvements are estimated at roughly$2,500
per space. This figure would include ground preparation,paving,drainage,striping,curbing,
signs,landscaping and other miscellaneous construction costs.Land acquisition costs are based
on listing prices in the area of interest and then divided by the calculated land required rather
than the entire parcel price.
The following costs associated with the parking lot component of the system are as follows:
Per Lot Total
Land Acquisition('/2 acre minimum) $200,000 $400,000
Improvement Costs(40 spaces\$2,500ea.) $100,000 $20M00
Total Parking $600,000
Vehicles
To operate the shuttle system with an acceptable daily schedule to meet the needs of the riders at
each of the five stops on the route,an initial fleet of three shuttle buses will be needed. Each bus
must be equipped with standard accessibility features,including a lift system. To meet the
projected needs of the riders,the busses will seat a minimum of 15 passengers at a time:
Two busses will be in use throughout the day,with a third bus operating as a back-up when the
primary busses require maintenance. The purchase of a third bus will also provide some level of
lead time should ridership grow at a rate beyond originally projected,requiring the purchase of
additional vehicles.
Vehicle Purchase Cost($60,000 each) $180,000
Annual Costs
Maintenance
The maintenance cost for the operation of the busses is calculated as a cost per mile. The cost
per mile include such items as fuel,oil,tires,cleaning and other routine maintenance.
Maintenance Cost(77 per mile) $62,500
Cost per mile .77
Route miles 10
Total miles per day 260
Total miles per year 81,120
Personnel
Current wage scales for transit drivers range are roughly$9 to$14 per hour($18,720 to$29,120
per year). Because of the overlap of the anticipated operating schedule and the standard work
day,a minimum of three drivers will be required.
Maintenance of the parking lots would require the addition of a part-time maintenance worker
within the Public Works Department,as well as additional personnel costs in the Fleet
Maintenance Division. Administration and contracted services cover schedule design,printing
costs and management of the program
Per Employee Total
Salary(3 drivers) $30,000 $90,000
Benefits $10,000 $30,000
Salary('/2 Utility Worker) $10,000 $ 10,000
Benefits $ 2,000 $ 2,000
Admin\Contracted Services $25,000 $25,000
Total Personnel $157,000
Summary
Fixed Costs
Parking $600,000
Vehicles $180,000
$780,000
Annual Costs
Personnel $157,000
Vehicle Maintenance $ 62,500
$219,500
Over a ten year period,the cost of providing a Park&Ride program will exceed$3.2 million,
due to the increasing labor costs and inflation of fuel,supplies and other maintenance costs.
After the ten year period,it would be likely that additional capital would be needed to replace
one or more of the shuttle vehicles.
On the assumption that the shuttle system serves ten percent of the employees in each of the
three areas over the ten year period,the need for three hundred additional parking spaces will be
negated at a cost of roughly$9,300 per space.
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Public Involvement, Understanding and
Support
Lessons Learned From
The City of Aspen
Transportation and Parking Plan
Presented by:
Randy Ready, Asst. City Manager
City of Aspen
130 S. Galena Street
Aspen, CO 81611
(970) 920-5212.
email: randyr @ci.aspen.co.us
Transportation Research Board
77th Annual Meeting
January 1998
Introduction
Aspen is unique in several ways. For example. Aspen ushered in 1995 not with
fireworks or a ball dropping but with a "Honk If You Hate Paid Parking" campaign
that beautifully illustrated the gist of the downtown parking problem. Precisely at noon
on the Friday before the New Year, employees of the downtown shops and restaurants
(and more than a few from City Hall)poured out of their workplaces, walked to their
cars parked right out front a few steps away, and proceeded to honk their horns for half
an hour in protest of the new parking regulations that would soon go into effect.
Their point did not fall on deaf ears. Or, perhaps better said, their point caused a few
deaf ears. .in fact, the mayor, a staunch supporter of the paid parking plan, tried to
make the best of a bad situation by standing outside City Hall with a noise meter and
giving away a compact disk featuring the song "Hooky Tonk Woman." The local
chapter of the Sierra Club added flavor with several of their irtembers parading in gas
masks, including one dressed as a clown riding a unicycle and carrying a sign that read,
"HONK IF YOU LOVE DIRTY AIR."
All of us understand that nobody likes to pay for a service that once was perceived to
/ be free. But, the sad truth was that most of the downtown parking spaces in Aspen
were being occupied by locals and commuters working downtown and moving their
cars every ninety minutes to avoid parking tickets in what we affectionately called the
"90 Minute Shuffle." Few, if any, spaces were available for shoppers, restaurant
patrons, and guests. The result was a commercial core full of employees' parked cars
and streets congested with angry guests' and shoppers' cars endlessly trolling for a
parking space.
The horn honking and hyperbole have faded somewhat. We implemented the Aspen
Transportation Plan in January, 1995, and I am fortunately here to tell about it. In fact,
much to the horn-honkers chagrin, the paid parking program was supported by a 3 to 1
margin by voters in the municipal election in May 1995. The mayor and other
supporters on the City Council were also reelected handily.
So, with the first three years of the Aspen Transportation Plan under our belts, I would
like to share with you some of what we've learned over the past few years in becoming
the first North American winter resort community to implement on-street paid parking
as part of a multi-faceted parking and transportation plan featuring on-street pay-and-
display meters throughout the downtown area. I will begin by discussing the
background and context of the parking and transportation situation in Aspen, move on
to the general principles and programs of the transportation plan that we have
implemented, then focus on our approach to public involvement and how we tried to
gain support for the controversial new programs, and conclude with some of the overall
results, lessons learned and thoughts on next steps.
Background
Aspen is a resort community of 5,000 residents with about 25,000 visitors a day during
winter and summer seasons. It is located about 200 miles west of Denver, at the south
end of the Roaring Fork Valley. The quality of life and the quality of the visitor
experience in the area depends on its historic flavor as originally an 1870s silver mining
town, its small scale, social diversity, recreational and arts opportunities, and the
incredible alpine setting. The Aspen area is home to four ski mountains, a nine-week
long summer music school and festival, and numerous other cultural amenities and non-
profit institutions. The economy of the entire valley is driven by the restaurants,
lodges, recreation-related businesses and resort retail establishments. However, for
many years traffic was overwhelming the special attributes of the area and creating the
very pedestrian safety, congestion and air quality problems that people moved to or .
chose to vacation in Aspen to get away from.
State Highway 82 is the only route into and out of Aspen and is a major corridor in
Colorado for both commerce and tourism. Tourists spend an estimated$600 million
each year in the Roaring Fork Valley that stretches from Aspen to Glenwood Springs.
The highway currently carries the highest traffic volumes of any two-lane road in the
state with more traffic on an average daily basis than four-lane Interstate 70 through
Vail. As it approaches Aspen, the highway functions at a failing level of service during
the winter and summer for much of the day. Unfortunately, on some sections of the
road the accident rate is also several times higher than the rural average.
In 1970 there were an average of 9,000 vehicle trips into and out of Aspen on a daily
basis. By 1993 that number had grown to 26,000 per day during the winter and 29,000
per day during the summer. Projections indicate that average annual daily traffic could
reach 40,000 by the year 2015. This growth in traffic has been fueled in large pan by
the high cost of housing in the Aspen area. Despite the construction of over 1500 units
of government-subsidized affordable housing, currently only about 35% of the Aspen
work force actually lives in the upper valley area.
Given such trends, it should be no surprise that housing and transportation issues have
been the highest priorities of elected officials and community leaders over at least the
past decade. There were 25 major transportation studies and 14 votes on transportation
issues between 1972 and 1996. In.1991 the stakes were raised yet again when Aspen
became a non-attainment area for particulates, primarily due to the sand applied to icy
city streets being ground up and becoming reentrained in the air by the large volume of
vehicles on the roadways. Valley residents began asking themselves the challenging
question, "What has the automobile done to the community for the sake of the resort
economy?" .
Over 200 local residents invested thousands of hours in 1991 and 1992 in creating the
Aspen Area Community Plan as a framework for community vision on such critical
issues as growth, housing;transportation, open space and community character. The
overall philosophy of the Transportation Action Plan noted that
The well-documented displacement of a large portion of
the community's resident work force has created a need to
both ameliorate the effects of increasing commuter trips
into the city and to reduce further displacement. The
growth of the commuter culture fostered by the
displacement has degraded both the air quality and the
quality of life for both residents and visitors as they must
compete for fewer parking spaces and contend with the
kind of traffic delays that both visitors and residents
sought to escape in corning here. . . Cities and counties
that have not taken positive action to plan for these effects
have suffered enormous environmental and social costs.
Aspen cannot build its way out of traffic problems
anymore than Los Angeles was able to solve its problems
with ever-larger and wider freeways.
With that as a.philosophical underpinning; the three main goals of the Transportation
Implementation Plan became: 1) To decrease traffic and parking congestion, 2) To
improve the quality of life and the quality of the guest experience, and 3) To improve
air quality. Along with those three goals, there were seven main principles or values
that drove the development of the Plan and that were absolutely critical in helping to
gain public understanding and support:
1. Alternatives need to be put into place before the auto restrictions are
implemented.
2. The parking and transportation programs need to be funded via a self-
supporting enterprise fund.
3. The Plan must be equitable: all elements of the community (residents and
commuters, visitors and employees)must share in both the burdens and the
benefits.
4. The Plan must be proactive and include both "carrots and sticks." Carrots
alone will be insufficient and sticks alone will be unpalatable.
5. The Plan must be flexible to easily allow for adjustments and adaptation to
new issues.
6. The Plan must result in increased pedestrian friendliness.
7. The Plan must increase parking availability and turnover in the downtown
area.
As part of the Transportation Plan, we worked closely with a Citizen's Advisory
Committee to generate a list of fifteen initial programs--nine parking programs and six
transportation enhancements--to accomplish the goals outlined above. A description of
each of those programs is contained in the Transportation Implementation Plan. I'd
3
like to give you a brief overview of the main four parking and four transportation
programs to illustrate how we attempted to apply the goals and principles to actual
program elements.
Parking Elements
Aspen applied a concentric zone approach to parking pricing, with the most expensive
and shortest term parking located closest to the commercial core,and with parking
becoming less expensive/longer term the further you move away from the core.
As a result of a thorough evaluation of alternatives in 1993 and 1994, we selected an
on-street pay-and-display system complemented by in-vehicle meters for the downtown
area. The paid parking regulations are in effect from 7:00 a.m. until 6:00 p.m.
Monday through Saturday with a$0.50 per half hour rate and a two hour maximum
time limit. The pay stations currently accept coins, tokens and smart cards. The pay-
and-display system requires someone parking on street within the commercial,core to
walk to the nearest pay station, located mid-block, insert payment, and display the
receipt showing transaction time, date, expiration.date and amount paid on the
dashboard of the vehicle. We started with 38 pay stations covering 600 spaces, and as
of this spring we will have 57 pay stations covering nearly 800 spaces in the downtown
area.
There were many reasons for selecting an on-street pay-and-display system, including:
1. Minimization of signage, hardware and street clutter
2. Visually non-obtrusive due to ability to mount on existing street light poles
3. No striping or space numbering necessary
4. Ease of enforcement
5. Revenue control and dependability
6. User friendliness in a resort environment
7. Proven technology on-street throughout Europe and in parking
lots/structures throughout North America
8. Flexible rate structure possible
Perhaps the biggest challenge we have had to face is that the pay stations blend into the
streetscape almost too well. We're working to continue to improve the signage system
and public information about the program.
The optional in-car meters work much the same way as the pay stations, in that they
debit.$0.50 per half hour, with a two-hour maximum time limit. The in-car meters
have become tremendously popular primarily with local citizens who park frequently in
the core. We require a one-time deposit and administrative fee of$40.00 and.then load
the device with as much parking time as a customer would like at the$1.00 per hour
rate. The user parks, activates the in-car meter, and hangs it from the rear-view
A
mirror. We initially ordered 300 in-car meters and sold out within threedays. We've
now sold more than 5,000, with no end to the sales in sight.
The in-car meter option complements the pay-and display system very nicely for locals
who visit the downtown area frequently. There are two main advantages to users: you
pay only for the parking time that you use at 50.017 per minute,and the devices are
convenient in that there is no need to walk to a pay station, purchase a receipt and
display it on the dashboard.
Besides dealing with congestion issues in the commercial core, we also realized that we
needed to actually reduce residential parking impacts as well. By no means did we
want to increase parking spillover into residential neighborhoods by cars being
displaced from the commercial core. Surveys indicated that on any given day during
peak seasons from 700 to 1000 cars per day were being driven by non-resident
motorists who were parking in residential neighborhoods. So- at the same time that we
implemented the downtown paid parking system we also introduced a Residential
Permit Parking (RPP) Program encompassing first about fifty and now seventy five
square blocks surrounding the commercial core. The RPP Program includes four
separate zones and allows residents and guests (including lodge guests)to receive free
or very-low cost permits which exempt them from the two-hour parking limit otherwise
in effect from 8:00 a.m. until 6:00 p.m. on weekdays. Each year we have been issuing
about 3,000 of the RPP permits.
There is also a non-resident "buy-in" program available for a motorist who does not
live in a,residential neighborhood but who wants to park in an RPP zone for more than
the two-hour time limit. For$3.00 per day, non-residents can purchase a day pass in
the form of a hang tag that requires the user to scratch off the day and date and display
it from the rear-view mirror. The main reason that we included the day pass option
was as an interim measure until sufficient off-street parking could be developed. About
100 of the day passes are used on a typical peak season day, so despite their
affordability, we have seen a tremendous decrease in the number of non-resident
vehicles parking in residential neighborhoods.
Along with the RPP program, we wanted to do all we could to encourage carpooling as
a means to decrease the number of vehicles on the highway. Thus, as part of the
Transportation Plan, we set aside about 120 prime spaces around the periphery of the
core as "carpool only" spaces during weekday daytime hours. Any vehicle with three
or more occupants is eligible to pick up a carpool parking permit from a convenient
drive-through parking booth at the outskirts of town or from the municipal parking
garage and then park in one of the free, preferential spaces. We also provide free
valley-wide carpool matching service for anyone who wants to carpool but needs to find
commuting partners.
The last major parking element that I'll mention today is the 340-space underground
municipal parking garage. This was an IPI award-winning structure in 1991 in large
5
. . part because of its very unobtrusive design. In fact, from the time it was built in 1990
until the Transportation Plan was implemented in 1995, this structure was so
unobtrusive that despite its convenient location and $1.50 per day rate, only during
special events did it ever 611. On most days the garage remained over half empty,
while tremendous congestion and competition raged for the free, timed on-street
parking spaces a block away.
As we implemented the Transportation Plan, we were careful to consider the pricing for
the municipal garage, and opted for a three-tiered price structure to promote maximum
utilization. Visitors can park for$0.75/day with a 55.00 daily maximum. Commuters
can park at a discount rate of$3.00 per day with the purchase of ten commuter
validation stickers at a time, and frequent users can purchase an unlimited use monthly
pass for$100.00 per month.
Transportation Elements
As I mentioned earlier, one of the key principles of the Transportation Plan was that
convenient alternatives needed to be put into place before the auto disincentives were
implemented. .Carpooling is one of those alternatives, but by far the most popular
commuter alternative is valley-wide bus service.
In mid-1994, about six months before paid parking went into effect, the City of Aspen
worked closely with the Roaring Fork Transit Agency to double the amount of bus
service available in the valley from service every hour to service at most every half-
hour from mid-valley destinations between 5:00 a.m. and 2:30 a.m. Twenty-three new
buses were added to the transit fleet that year to increase the fleet to a total of 79
vehicles operating during the winter season 1994-95. As a result of the combination of
improved transit service and the new disincentive of paid parking, valley ridership grew
by 34 percent between 1993 and 1994 and by.another 28 percent from 1994 to 1995. It
continued to grow by almost 12 percent again between 1995 and 1996, despite a ten
percent increase in the price of multi-fare punch passes and a fifty percent increase in
monthly and seasonal passes.
Overall valley bus ridership grew by 137 percent in the five years between 1991 and
1996. Such an increase in ridership is unprecedented in recent U.S. transit history and
will bring overall system ridership to more than 3.8 million passengers in 1997.
Certainly, part of that transit system success is due to the linear nature of the Roaring
Fork Valley, but the effects of the "double-edged sword" of paid parking and better
transit service cannot be overemphasized.
In response to the tremendous demand that we heard from literally hundreds of
commuters for close-in, free parking during the planning and public outreach stages,
we also provided a 340-space intercept lot a short distance from town near the airport.
It featured free parking and free shuttle service every ten minutes during peak periods.
One of our recurring nightmares during the planning stages was that those 340 spaces
would not nearly accommodate the demand. However, despite our best efforts to make
that intercept facility unobtrusive, attractive and convenient, the service has never been
successful. It started off attracting about ninety vehicles a day and as of this past
winter, was serving only about thirty park-and-ride patrons on a daily basis. Survey
results and our best judgment lead us to believe that the free intercept lot and frequent,
free shuttle service was a victim of the success of the valley-wide bus system. We
think the lesson is that most commuters, if given the choice, would rather get on the
bus as close to their point of origin as possible and take transit to their destination,
instead of driving a great distance to take a bus that gets stuck in congested mixed
traffic the rest of the way. At any rate, we're still experimenting with ways to make
the intercept lot shuttle service more streamlined and cost-effective.
The last two transit programs that merit brief mention as part of this presentation are
the in-town shuttle system that we introduced to link the ailing municipal parking
structure with Aspen Mountain every five minutes during peak season. We were able
to find fun open-air vehicles for that particular application that increased ridership by
over 50% the first year the new vehicles were used.
We also implemented a Dial-a-Ride van program that proved to be very popular with
residents of the mountainous East End of town. The steep grades made those
neighborhoods inaccessible to traditional transit buses, but smaller front-wheel drive
vans were able to provide demand-responsive service and to respond to the
neighborhood complaints that transit wasn't available or convenient. Residents could
simply call a phone number that connects directly to the van driver for door-to-
downtown service within fifteen minutes during peak periods and within 30 minutes
off-peak. Ridership in the neighborhoods served by the Dial-a-Ride system also
experienced about a thirty percent increase in ridership between 1994 and 1995.
Supporting Steps to Help Gain Public Understanding and Support
Along with those major parking and transportation programs, the City took several
other related steps to help make the new programs more palatable and to help ensure
the success of the Transportation Plan, including:
1. Issuing one free $20 smart card to every Aspen resident at the beginning of
the paid parking program. That offer represented up to$80.000 in potential
foregone revenue, but it was essential in helping 4,000 local residents to
become familiar with the new pay stations and the overall system.
2. Voiding one parking ticket per license plate for the new violations related to
the paid parking and RPP programs. We created a new void code dubbed
-void, educated' on the citation management system to track such dismissals
and to help people get used to the new system.
3. Scaling back enforcement hours to 10 a.m. to 6 p.m., primarily to
accommodate deliveries and to let locals run errands early in the day when
the streets are usually not congested.
4. Dropping Saturday enforcement off-season.
5. Empowering the Parking Control Officers to serve as roving ambassadors
for the new programs and the City in general by arming them with smart
cards to offer up to an hour of complimentary parking for visitors struggling
with the new pay stations. The officers were also tireless in their efforts to
visit and help educate business owners about the parking programs and
transportation alternatives. Suffice it to say that the success or failure of the
entire Transportation Plan continues to rest in the hands (or on the feet) of
the officers in the field. They have performed above and beyond the call in
every respect and I could not be more proud of them.
6. Making parking tokens available at,an ever-growing network of retail shops.
service establishments and restaurants. This is particularly important since
the pay stations are not equipped with bill acceptors. We offer a fifteen
percent discount to merchants who help by handing out tokens as a means of
validating their customers' parking or by making change for the pay stations
in tokens.
7. Continually working to help make transportation alternatives more attractive
and fun. Last year's first annual "Find Another Way Day" was a hugely
successful celebration for those who contribute to the livability of the town
by walking. bicycling. carpooling. or taking the bus. We're embarking on a
network of Employer Transportation Coordinators to help bring the message
about transportation alternatives directly into workplaces throughout the
upper valley. The transportation staff continues to offer interesting
promotional events, public information pieces. drawings and prizes to help
get the word out about the programs available.
Early Results and Lessons Learned
The 1995 municipal election speaks for itself. Over 73 percent of Aspen voters
approved of the continuation of the paid parking program, with net revenues dedicated
to improving transportation services. Likewise the growth in bus ridership has been
nothing short of phenomenal. The one program that has proven to be far from
successful has been the intercept lot and free shuttle service and, as we discussed, we
believe that the failure of the intercept lot program is mostly due to the success of the
valley bus service.
Regarding parking indicators. we went from average downtown parking space
occupancy of 95 to 100 percent during peak periods to occupancy of about 70 percent.
Most downtown business people now agree that the attractiveness of available.
1 convenient parkine-for the o e disadvantages of
paid par ine. Likewise, the Residential Permit program has helped residents of
neighborhoods around the commercial core to find a place to park in the block on
which they live instead of several blocks away. The municipal parking structure now
fills routinely during the winter and summer and has begun to generate surplus
revenues that can be reinvested in transportation improvements. The paid parking
R
programs are generating about $600,000 a year in net revenues (out of a$1.4 million
total budget)over and above all parking-related expenses to help fund transportation
alternatives and public information, in addition to the$200,000 annual surplus being
generated by the parking garage.
Overall traffic into and out of Aspen was down for the first time in 1995 by about three
percent, compared to 1994, and has held steady since. That's significant since there
had been an average annual growth in traffic of about four percent every year from
1980 to 1994.
Furthermore, while it's still too early to be sure about any lasting improvements in air
quality or in the quality of life, both residents and guests generally report that they are
now more satisfied with the pedestrian environment of downtown Aspen. Lodge
owners have been incredible supporters of[he new programs because of the notable
improvement in their guests' satisfaction with parking convenience and transportation
alternative availability. One frequent comment from long-time residents has been
"thanks for giving us our town back." While admittedly, many first-time visitors still
find the new regulations somewhat confusing and certainly don't appreciate receiving a
parking ticket, our voiding the first ticket issued to each license plate helps take the
sting out of the enforcement.
Perhaps the biggest single lesson from the early years of the Aspen Transportation and
Parking Plan is that integrated demand management strategies incorporating both
incentives and disincentives do, in fact, work. But, as always, the details are essential,
and each program must be custom-tailored to "fit" a specific jurisdiction or institution.
Next Steps and Conclusion
Where to from here? The Transportation and Parking Department continues to face
increasing pressure for expanding the hours of paid parking enforcement well into the
evening beyond the current 6:00 p.m. enforcement cut-off. That presents formidable
challenges in gaining compliance with a unobtrusive parking system in a historical
setting with low street lighting levels. The area covered by the Residential Permit
Parking program has already been expanded once and may need to be expanded again
over the next few years to discourage commuter parking spillover.
The transportation team is hard at work to expand the quality of the transportation
alternatives available for Aspen residents, commuters and guests. Further expansion of
dial-a-ride service to other areas of town and increased use of smaller alternative fuel
vehicles lie in the near future.
Lastly, the communities of the Roaring Fork Valley have been actively studying the
feasibility of and considering funding sources for an eventual valley-wide commuter rail
system, for which we have received an initial federal grant of$2 million for .
preliminary engineering. We are in the midst of completing a Major Investment Study
9
on the recently-acquired rail corridor that stretches the 33 miles through the valley. It
appears that the growing transit culture, strong ridership figures and linear nature of the
valley lend themselves to a rail system in the not too distant future. The attractiveness
of rail for the long commutes that have become typical in the area would not only
improve commuter safety and convenience, but would also help to alleviate the
relatively recent Aspen phenomenon of"bus gridlock" caused by over 900 bus trips a
day into and out of the once quiet little mountain town.
The last few years in Aspen have been fascinating and deeply.rewarding to be involved
with. Our sincere thanks to the literally dozens of colleagues who provided information
and suggestions during the planning.stages. Our vendor and consultant team has also
been top-notch and has fully-delivered on several lofty commitments to meet our
specific needs.
I appreciate the opportunity to meet with you and to share ideas. We'd love to see you
in Aspen anytime. And remember, if you drive, make sure you honk as you drive past
City Hall.
to
ASPEN AREA COMMUNITY PLAN
Transportation Implementation Plan
June, 1993
Prepared by the AACP Transportation Implementation Committee
Molly Campbell, Chairperson
Jon Busch
Bob Daniel
Pat Fallin
Brent Gardner-Smith
Shellie Harper
George Hart
Roger Hunt
Bill Lipsey
Howie Mallory
George Newman
Mary Ryerson
Chuck Torinus
Bob Wade.
John Walla
With Staff Assistance by
Diane Moore, City Planning Director
Randy Ready, Parking/Transportation Director
Dan Blankenship, RFIA Director
Bud Eylar, County Engineer
Lee Cassin, Environmental Health Officer
Jack Reid, Streets.Director
With Technical Assistance by Leigh, Scott & Cleary, Inc.
Debbie DuBord, Planning Office Manager
Illustrations:
Mark Henthorn, Cottle, Graybeal, Yaw Architects
Joede Schoeberlein, Harry Teague Architects
TABLE OF CONTENTS
TITLE PAGE
SUMMARY OF GOALS: FUTURE TRANSPORTATION CONDITIONS
WITH IMPLEMENTATION OF THIS PLAN 2
PARKING ELEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1) Parking Control System . . . . . . . . . . . . . . . . . . . . . . . . . 3
2) Residential Parking Permit Program . . . . . . . . . . . . • • • • • . 4
3) All-Day Parking Pass in Specific Spaces Within the Residential 5
Parking Control Areas . . . . . . . . . . . . . . . . . . . . . . . .
4) Preferential High Occupancy Vehicle On-Street Parking . . . . . .
5) Onstreet Lodge Parking 5
6) Annual Business Vehicle Parking Stickers . . . . . . . . . . . . . . 6
7) Increase in Loading and Service Vehicle Spaces . . . . . . . . . .
8) Other Non-residential Uses in the Residential Parking Control 6
Area . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
9) East End Parking Facility . . . . . . . . . . . . . . . . . . . . . . . .
MARKETING AND PUBLIC INFORMATION FOR THE 7
TRANSPORTATION PROGRAM . . . . . . . . . . . . . . . . . . . . . 7
1) Parking Information Centers . . . . . . . . . . . . . . . . . . . . . . .
TRANSIT SERVICE RECOMMENDATIONS . . . . . . . . . . . . . . . . . 7
1) Expansion in Downvalley/Snowmass Service . . . . . . . . . . . . . 78
2) Park-and-Ride Facilities . . . . . . . . . . . . . . . . . . . . . . . . .
3) The Upvalley Transit Corridor: High-Frequency Free Transit
Service on Highway 82 between Aspen and the Upvalley 8
Park-and-Ride Lots • • '
4) Return to and Expansion of Full Year-Round City Transit 9
Service 9
5) Cross-Town Shuttle . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
6) Dial-A-Ride/Cab Coupon Program . . . . . . . . . . . . . . .. . . . .
HIGHWAY 82 EASTBOUND/WESTBOUND HIGH OCCUPANCY 10
VEHICLE LANES . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PEDESTRIAN AND BICYCLE FACILITIES 10
1) Improved Galena Pedestrian Corridor . . . . . . . . . . . . . . . . 10
2a Improved Bicycle Connections 11
3) Improved Sidewalks Between Commercial Core and Residential 11
Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TABLE OF CONTENTS
TITLE PAGE
APPENDIX 1: ASPEN AREA COMMUNITY PLAN - TRANSPORTATION
RECOMMENDATIONS . . . . . . . . . . . . . . . . . . . 12
APPENDIX 2: SUMMARY OF PUBLIC MEETINGS ON ASPEN
TRANSPORTATION IMPLEMENTATION PLAN;
MARCH-APRIL, 1993 . . . . . . . . . . . . . . . . . . . . 16
APPENDIX 3: EXISTING TRANSPORTATION CONDITIONS . . . . . 19
i
ASPEN AREA COMMUNITY PLAN
Transportation Implementation Plan
June,.1993
Through the Aspen Area Community Plan process, a broad spectrum of the Aspen community has
voiced a consensus that the City's transportation system is increasingly at odds with their vision of the
area (see Appendix 1). Again and again, the goal has been cited of moving from an auto-dominated
transportation system to a balanced system limiting auto use while increasing mobility via transit,,
carpooling, pedestrian, and bicycle modes. This plan recognizes that there are diverse needs and '
conditions that must be accommodated. There is not just one user, one season, nor one solution. The
steps presented below are designed to attain both transportation and environmental goals, while
maintaining the economic vitality and personal mobility that allows the community to function. In
addition, the design of our transportation system should be attractive and appropriately sophisticated.
If our system sets the standard for all its visual aspects such as signage, graphics, lighting, structures,
logos, then it will become a source of pride to the valley and attract more users. To accomplish this,
guidelines need to be developed which enhance the visual character.
This Plan is the result of hundreds of hours of effort committed by a broad-based citizen's committee
for more than nine months. It incorporates many of the comments suggested by the public at the
November, 1992 Transportation Forum. The first draft of the plan was completed in February 1993.
During the following months,City staff,council members and Transportation Implementation Committee .
members attended more than twenty special meetings to provide information and to listen to the concerns
and suggestions of the public regarding the Plan. Dozens of individual meetings and phone conversations
also took place during that time period. This revised draft responds directly to the concerns raised during
the public comment period—especially the concerns regarding the originally-proposed parking control
methodology (see Appendix 2).
A number of key findings drove the development of this Plan. Fuss of all, the Plan is designed to be
equitable:all elements of the community(residents and commuters,visitors and employees)are required
under this Plan to make accommodations and changes in mobility partems enabling the area as a whole
to linntpersonal automobile use. Secondly, this Plan is based upon the conclusion that proactive steps
are needed to reduce the attractiveness of the personal automobile:'carrot'approaches such as improved
transit service will not by themselves induce the substantial reductions in traffic and congestion that is
the goal of the Community Plan. In addition, the Plan is designed to be implementable, as revenues
generated by the Plan will cover a substantial portion of the Plan operating costs. Implementing the
elements of this Plan.will require the City to utilize a number of funding sources beyond the City of
Aspen. The Plan is also designed to be flexible; adjustments can be made to the Plan if specific issues
are identified (after Plan implementation) and need to be corrected. To successfully implement this
plan, It will be critical that the alternatives be put into place before the auto restriction elements
(such as paid parking) are implemented.
This Plan is based upon a long history of transportation analyses conducted for Aspen and the Roaring
Fork Valley (see Appendix;),including the Aspen Transit/Transporrarion Development Program(1986),
Aspen Area Comprehensive Plan: Trans or=.on Element(1987),the Highway 82 Bnsway Plan(1988),
the Roaring Fork Railroad Plan (1991), the Draft Stare Highway 82 East of Basalt to Aspen
Environmental Impact Statement (1989), the Aspen Bicycle/Pedeutian Plan (1991), and the Snowmass
to Aspen Transportation Study (1992). In addition, a number of data collection efforts were conducted
in the fall of 1992 to obtain necessary up-to-date information,including an inventory of onstreet parking-
off-street parking, and parking use in neighborhoods adjacent to the commercial core.
SUMNURY OF GOALS: FUI-URE TRANSPORTATION CONDITIONS WITH
IMPLEAMNTATION OF THIS PLAN
As a whole, the Transportation Element developed through the Community Plan process will significantly
improve the liveability of Aspen and the Roaring Fork Valley. Key findings of the implementation
analyses indicate the following:
Overall demand for parking spaces generated by the Commercial Core are projected to drop by
800 vehicles during peak periods, which is equal to 30 percent of existing demand. bfost
importantly, almost all of this drop in demand (750 vehicles) will be in long-term parking such as
employees; short-term parking demand will drop by only 50 vehicles.
Parking availability will be increased dramatically. While onstreet parking in the commercial core
is currently 95 percent full during peak periods, future peak onstreet parking utilization under the
Parking Control Program will be 70 percent. At this overall level,onstreet spaces should be available
on even the most popular block. As a result, the unnecessary traffic congestion and driver frustration
caused by the search for available parking will be diminished.
With reduced pressure for general public parking spaces, existing spaces can be used for increased
handicapped spaces, additional truck loading spaces, and conversion to pedestrian improvements.
A key benefit of this plan is the improved availability of parking for visitors and shoppers. This plan
will ot reduce the attractiveness of Aspen for shoppers. Experience in similar resort communities
indicates the attractiveness of more convenient parking resulting from this plan will more than offset
any disincentive of pay parking.
Another important benefit will be the reduction of parking impacts on the residential areas near
the commercial core. Commercial-core parkers in the nearby residential areas are expected to
roughly total 200, a reduction of 500 vehicles (or 71 percent) from current peak winter levels.
To successfully implement this plan, it will be critical that the alternatives be put into place before the
auto restriction elements (such as paid parking) are implemented. This will allow auto users the time
needed to make the adjustments in work, childcare and shopping schedules necessary to accommodate
the loss of the instant mobility the private car provides. In addition, the participation and effectiveness
of the Plan needs to be continually monitored and evaluated so that adjustments can be made to the Plan.
The benefits of this Transportation Plan will extend far beyond the City limits. The reduction of traffic
along Highway 82 will substantially improve the quality of life in Basalt, El Jebel, Carbondale and
throughout the highway corridor by improving air quality and reducing congestion. Rather than simply
an Aspen plan, this Transportation Plan is a key part in an integrated solution to transpormaon problems
valley-wide.
This proposal promises to benefit all segments of the visitor and residential population.The transit service
improvements will be provided to year-round residents, both in Aspen and the Downvalley communities,
as well as for visitors. While funds are not yet available for the Highway 82 expansion project, and
proposals for the Downvalley commuter train and the Aspen — Snowmass tram have to date foundered
upon their high capital requirements, the Community Plan transportation elements yield a timely and
achievable means of realizing the community's transportation goals.
Finally, a benefit of this plan is that it will not preclude additional future transportation improvements.
As paid parking programs remain the single most effective generator of transit ridership, moreover, the
institution of this plan would be a very strong spur for the development of future alternative transit capital
improvements.
Page 2
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PARKING ELEMENTS
The Commercial Core parking area is bounded by Main (inclusive), Monarch (inclusive), Durant (in.
clusive), and.Spring (exclusive). A. total of 872 public parking spaces are available in the current
unstriped.configuration(including six handicapped spaces)within this area. During the winter peak period
(early afternoon), approximately 95 percent of these spaces arle occupied. In addition, there are 340
spaces in the Rio Grande Parking Facility, and 350 private spaces, for a total of 1,515 parking spaces
in the commercial core as a whole. Drivers destined for the core area also park in onstreet spaces in
the fringe commercial area (150 vehicles), private spaces in the fringe area (260 spaces), and onstreet
in nearby residential area (700 vehicles).
1) Parkins Control System
Based upon a thorough evaluation of parking control system alternatives for the commercial core (see
map on the following page), the preferred alternative incorporates multi-space pay-and-display parking
ticket vending machines along with an optional in-vehicle parking meter system. A maximum time limit
of three hours is recommended for the commercial core, with a minimum parking fee equivalent to S 1.00
per hour. The initial hours of enforcement would be from 7:00 a.m. to 6:00 p.m., Monday through
Saturday. Vehicles with valid handicap license plates would be exempt.
The Pay-and-Display('European')system requires someone parking on-street within the commercial core
to walk to the nearest ticket vending machine and insert payment (coin, bill or prepaid card). The
machine prints a ticket indicating transaction time and date, expiration time, and amount paid. The
parking patron then returns to the vehicle to display the ticket on the dashboard. In order to
accommodate motorcycles.or convertibles, the license plate number of the vehicle would need to be
written on the ticket before it was displayed.
One major advantage of this system is the flexible rate structure. Flat rates can be programmed to vary
by time of day or day of week. Rates can be set in increments so that parking patrons can select the
time they require and pay the corresponding fee. This feature can be utilized to help encourage turnover.
Parking beyond the three hour limit would not be able to be purchased in a single transaction. To further
discourage'meter-feeding,'the license plate numbers of suspected abusers can be recorded and citations
with escalating fine amounts can be issued.
The in-vehicle parking meter option would complement the pay-and-display system by providing a
convenient alternative primarily to local residents. This option would require a commercial core parking
patron to purchase or borrow an in-vehicle meter, and then to purchase a smart card embedded with a
set amount of currency value (e.g.,$40). The user then inserts the smart card into the in-vehicle meter
and hangs the device from the rear-view mirror. The meter debits units from the smart card automatically
and the user pays only for the parking time'used. The same parking rate structure and time limits would
apply for the in-vehicle meters as for the pay-and-display system.
Enforcement of this tandem parking control program would be accomplished by parking control officers
walking along the curb checking for missing or expired receipts or for expired in-vehicle;parking meters.
Revenue control and system management would be facilitated by automated audit reports, recording traffic
patterns and revenues on a daily basis for each vending machine.
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wpplr comes aoMucvd is 1992,parking accum istion wrvq.conducted In,eaidcoW wigbborboodi in 1992,an evolrria of parting Deed.
ba,cd upoa comrncrtul m,e IoM uu..AM Cey of A.pen="da of parking activity m the Rio GnMc parting Facilnr.
Approximately 24 pay-and-display vending machines would be required if the in-vehicle parking meter
option is also available. The pay stations could be strategically located at northeast and southwest
corners of each block so that each pay station could service 30-35 spaces and parking patrons would need
to walk at most a half a block. The in-vehicle parking meters and smart cards would be available at City
Hall or another convenient location.
The visual impact of this parking control system would be minimized by the small number of pay stations
required and by the avoidance of on-street striping. Signage needs will be approximately the same for
this system as for the existing 90-minute timed parking system. An additional advantage is that on-
street unstriped spaces require less space per vehicle than striped spaces. A block-by-block analysis of
available curb space indicates that striping would result in the loss of roughly 175 spaces.
Both the pay-and-display vending machines and the in-vehicle meters are proven technologies that have
been in use on-street primarily in Europe throughout the last decade. Implementing the system as
proposed would not only maximize ease of use and convenience for parking patrons while maintaining
the commercial vitality of the core, but it would also provide an essential travel demand management
tool as pan of the overall Transportation Plan to reduce the impact of traffic and parking congestion on
our community.
2) Residential Parking Permfr Program
If the disincentive of the paid parking program is to be achieved, and if the attractiveness of Aspen's
residential areas near the commercial core is to be maintained, it is crucial that a parking control
program be instituted in residential neighborhoods. Surveys indicate that up to 700 vehicles are already
parked in residential areas by drivers destined for the commercial core. If commuters and visitors can
continue to drive alone into Aspen and simply park a block or two farther from their destination, this
spillover problem would multiply, and the desired traffic reductions will not materialize. A goal of this
transportation plan, moreover, is to effect reductions in residential parking impacts.
A permit-based parking control system is therefore recommended for the residential lodging areas
surrounding the commercial core with portions of the street reserved for only residential on-street parking.
In light of driver's willingness to park in residential areas and walk to the commercial core;all residential
areas south of the Roaring Fork River within a six-block walking distance of the commercial core should
be included initially in the parking control program. The boundaries should be expanded as needed.
Ultimately, three residential districts should be established —.West, South and East — with distinct
residential permits for each. By prohibiting residential Permits for one district to be used in another,
residential permit-holders will be discouraged from driving between residential districts. The districts
should be comprised of the following areas:
West District — Area bounded by Monarch between Hallam and Durant (exclusive), Durant
(inclusive), Aspen Mountain, Fourth Street, Hallam Street, Second Street, Francis Street, the bluff
south of the Post Office, and Monarch between Bleeker and Hallam.
• South District — Area bounded by Durant between Aspen Mountain and Dean Street (exclusive),
Dean Street (inclusive) and Aspen Mountain. t
• East District—Area bounded by Spring Street(exclusive),the Roaring Fork River, Aspen Mountain,
and Durant between the ski base area and Spring Street (exclusive).
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Each district should identify a representative to work with the Parking Department during the
establishment and implementation of the residential parking control program.
Residential permits should be distributed by the City Transportation/Parking Department to current
residents providing proof (voter registration, property tax bill, lease, etcetera) of residency within the
specific district. A nominal fee should be required to cover the administrative costs of the program.
Residents' visitors staying ovei 90 minutes can purchase a Day Parking Pass (discussed below), or park
off-street. In addition, it is recommended that the residential parking program hours of enforcement
coincide with the commercial core parking control program(7:00 A.M. to 6:00 P.M.). Evening visitors
to the residential areas are therefore not subject to the parking control program.
t) art-Dav Parldne Pass in Specific Spaces Within the Residential Parking Control Areas
Inevitably, some drivers will want to park for more than the three hour time period allowed in the
commercial core parking zone(without having the three vehicle occupants necessary for a HOV parking
permit). For the overall parking plan to be successful, it is necessary to provide these persons with an
opportunity to park, but at a relatively high cost. An all day parking pass valid in the Residential Parking
Control Areas should be made available for any driver willing to pay a fee between 53.00 and 56.00.
These passes should be displayed through the windshield,and should be color-coded for easy enforcement.
This strategy is included in the Transportation Plan as an interim measure until additional off-street public
parking (e.g. underground parking structure) can be developed in the commercial core and other
transportation alternatives are implemented.
4) Preferential H(eh Occupancy Vehicle On-Street Parking
Providing incentives for carpooling is an important element in reducing auto travel. Given the parking
controls recommended, the provision of convenient, free parking for vehicles with three or more
occupants would be a very strong incentive. In light of existing vehicle occupancy figures' and
commuting patterns, 250 HOV spaces should be provided. HOV free parking should be designated
along the following streets or in spaces designated for day pass use in residential parking control areas:
• Monarch Street between Bleeker Street and Durant Avenue;
• Spring Street between Durant Avenue and Main Street;
• Rio Grande Place between Mill Street and Main Street; and
• Bleeker Street between Monarch Street and Mill Street.
Some spaces along these streets should also be available for residential parking permits and lodging
parking permits. Daily, free HOV parking permits should be made available at the parking kiosks at
the Park-and-ride lots (discussed below), the Rio Grande Parking Facility, and other identified locations.
S) Onsireer Lodee Parking
It is necessary to accommodate the legitimate parking needs of the many lodging properties located in
the residential parking control area. An appropriate number of parking permits should be provided to
lodging properties at a minimal cost. Lodging properties desiring onstreet parking permits for their guests
should be required to submit a simple application detailing their need for parking and the availability of
offstreet parking, paying a nominal fee for each annual permit. Only parking permits adequate to meet
each properry's onstreet parking needs should be provided. Parking permits should be pan of a flexible
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and enforceable system that meets the needs of both the Parking Department and the lodging properties.
6) Annual Business Vehicle Parking Stickers
For some of the business establishments in the commercial core, the easy accessibility of a vehicle is
necessary to their operations. To avoid placing an onerous burden upon businesses that require a
vehicle for deliveries, an annual business parking sticker should be made available at a reduced.fee to
allow business delivery vehicles to park in residential areas and in the municipal parking garages.
Businesses would be required to justify a sticker for business delivery use(other than simply commuting)
and adhere to strict qualifications. Businesses would also be required to use the designated loading zones
in the commercial core for deliveries. In order to meet the goals of the parking plan, a fee shall be
established that discourages frivolous use of the business sticker.
7) fnc ea a in Loading and Service Vehicle Spaces
The lack of adequate loading/unloading and service vehicle spaces in specific areas.of the commercial
core creates an operational problem for business, as well as creating congestion of by double-
parking. Truck loading zones have already been designated in strategic locations throughout the core
to expedite deliveries by truck. Additional service vehicle spaces are currently being evaluated by the
Commercial Core and Lodging Commission, in conjunction with the Aspen Police and Transportation
Departments.
In response to the need for additional short-term (15 minute) loading zone spaces for shoppers and
merchants,the City is moving forward with the initial installation of 29 electronic duplex meter. Two
metered spaces will be located near the southwest corners of each blockface in the commercial core, with
four additional metered spaces located along Durant Ave. The number and location of the short-term
spaces will remain flexible and responsive to the changing needs for quick-tumover parking. The spaces
will be easy to find and consistently located relative to each blockface. The initial spaces also will be
located primarily in angle parking spaces along north-south streets to discourage constant circulation
around blocks in search of a space and to facilitate enforcement.
8 Other Non residential Uses in the Residential Parkine Control Area.
It is recognized that there are a number of non-residential land uses in the residential parking control
areas, such as churches, schools, and restaurants. The legitimate parking needs of these land uses need
to be addressed on a case-by-case basis.
9) Fact End Parking Facility
Though this plan will substantially reduce parking demand in the commercial core, the provision of
additional offstreet parking in the area is need to address remaining long-term parking demand. There
is interest in development of a joint facility that will serve City Market and the redevelopment of the city
block bounded by Cooper,Spring,Hyman and Original(Kraut/Bell Mountain Lodge).Several illustrations
that depicts the potential redevelopment of this parcel is found on the following page. This is the most
appropriate location for additional public offstreet parking, as it is convenient to many employment sites
as well as the ski base area. The municipal portion of the proposed underground parking facility should
provide a moderate amount of public spaces. Rather than "attracting" additional auto trips into.the
core, these spaces should be managed to replace residential-area onstreet spaces used in the Day
Parking Pass program. This facility would also serve as a summer intercept lot for traffic entering the
city from Independence Pass.
The Transportation Implementation Committee strongly recommends that the City move forward to begin
construction on this joint public-private project within the next two (2) years.
MARKETING AND PUBLIC INFORIMATION FOR THE TRANSPORTATION PROGRAM
A key element in instituting a successful transportation control program will be to conduct an aggres-
sive marketing program. Marketing efforts should include cable TV spots, development of a press kit,
and the development and distribution of brochures uusstomized for the following groups:
Residents-of the Residential Parking Control area;
All other residents and property owners in Aspen;
Visitors (distributed through lodging properties and the Resort Association);
Downvalley commuters; and
Commercial Core business owners/employers.
These marketing materials should clearly lay out why the program is being implemented, what the
parking fees are to be used for(such as increased transit), and should particularly stress the alternatives
available to travellers (such as carpooling and transit service). Furthermore, efforts should be made to
educate and encourage the public to form "casual carpools".
Il Parkine Information Centers
Several drive-up parking kiosks should be established to distribute information regarding the parking
program, transit services, carpooling and other alternative transportation modes. Flexible kiosk locations
should be established in areas associated with the Park-and-Ride facilities and/or other vehicle intensive
areas. Additionally,information regarding the transportation program should be made available at other
auto intensive locations (e.g. car washes, gas stations, inspection stations).
These kiosks should be staffed daily for at least 12 hours during peak Seasons, and as needed in the
off-seasons, and should serve the following functions:
Distribute information regarding the parking program, transit services, carpooling, and other
alternate transportation modes;
Distribute daily parking permits for HOV vehicles;
Sell daily parking passes;
Provide directions and information about Aspen.
These services should also be made available on a walk-up basis at the Rio Grande Parking Facility
and at future parking facilities.
TRANSIT SERVICE RECONUYIE.NDATTONS
11 Exvansion in Down vallevfSnowmass Service
A key element in reducing auto use is the provision of convenient and cost-competitive public transit
service. Both residents and visitors to the Roaring Fork Valley have proven to be eager to use transit;
indeed, ridership is often limited only by the availability of vehicles. Analysis of existing ridership and
potential demand indicates that substantial increases in service to Snowmass and Downvalley communities
are a cost-effective means of achieving Community Plan goals while benefiting transportation conditions
valley-wide. Up to three additional buses should be operated year-round between Aspen and El
Jebel/Carbondale, and up to two additional buses between Aspen and Snowmms. During peak periods,
service would be provided approximately every 12 minutes on average to the Downvalley areas, and every
15 minutes to Snowmass Village.
2) Park-and-Ride Facilities
A key element in the transportation plan is the expansion of free, park-and-ride facilities downvalley of
Aspen. Over the last few years, RFTA has been developing a series of park-and-ride facilities that
have proven very effective in generating increased transit ridership while reducing Highway 82 traffic
levels. An expansion program for these downvalley facilities should be vigorously pursued. In addition,
new facilities should be developed to serve mid-valley residents bound for Aspen, and to serve residents
of the Maroon Creek/Castle Creek areas. Pitkin County and CDOT should be participants in the
location and funding of the park-and-ride facilities.
Preliminary evaluation indicates that the most appropriate locations for new upper-valley facilities along
Highway 82 is between the Buttermilk Area and the Brush Creek Road intersection. This location would
potentially allow the facility to also serve as a lot for Snowmass Village, and to serve as a convenient
parking point for carpools arriving from downvalley with occupants destined for both Snowmass and
Aspen. Parking information centers provided as part of these facilities could also serve both Snowmass
and Aspen. Final determination of the phasing and construction of park-and-ride facilities (including
consideration of the Maroon/Castle Creek and the Marolt areas as alternate/additional candidate sites),
will ultimately depend upon land costs and availability, and the final results of the Aspen to Snowmass
transportation planning process.
Evaluation of existing travel patterns, the forecast response to pay parking implementation, and park-
and-ride activity in similar areas indicates that a lot with approximately 250 spaces should be provided.
A parcel of 4.0 to 5.0 acres will be required, depending upon the configuration of the parcel, and this
would include a transit loading area and other accessory uses.
In addition, a smaller facility should be constructed in the vicinity of Maroon Creek Road and Highway
82. This lot would serve as a park-and-ride facility for the many residents of the Maroon Creek/Castle
Creek area. It should be located within convenient walking distance to Highway 82 and provided with
signalized access to the highway. In fight of travel patterns in the area, a lot of 100 to 150 spaces
would be required. If overcrowding by drivers coning from other areas develops, a permit system
limiting use to nearby residents should be considered.
It is important to consider these parking facilities and the transit shuttle service that serves them as
only part of a comprehensive transportation plan. These lots serve as the last opportunity for drivers
destined to Aspen's commercial core to find free parking. They also serve as portions of a system of
park-and-ride lots throughout the Roaring Fork Valley, serving the mid-valley area between Aspen and
Lazy Glen.
It is recommended that the City solicit financial support from CDOT in expediting the phasing of the
ppark-and-ride facilities, incorporating multimodal design concepts for the intersections with Highway
82. In regard to the intersection of Brush Creek Road and Highway 82, the concept of a grade-
separated interchange is encouraged,but the proposed interchange system design that depicts a"modified
trumpet' interchange is unacceptable. Intersections should be designed as multipurpose, multifunctional
transportation facilities. The interchange design should also minimize visual impacts.
The Ciry should prioritize the development of the park-and-ride facilities since they are a key component
of the Transportation Plan.
31 The Uovallev Truns'u Corridor Hi eh Freauenev Free Transit Service on Hiehivay 82 benveen
i Aspen and the Uovallev Park-and-Ride Lats
Additional transit improvements should be implemented for the relatively congested and developed
corridor between Aspen, the Airport Business Center, and the free, Park-and-Ride lots. Up to three
Pave R
additional vehicles should be put into operation, initially providing free transit service every 10 minutes
throughout the corridor during peak periods and at most every half hour during non-peak periods. In
light of expected passenger loads,shuttle vehicles of moderate capacity should be operated. Considering
the Downvalley and Snowmass buses serving this corridor, peak-period service will be provided roughly
every five minutes in each direction.
In addition, all fares should be eliminated for service within this corridor. The elimination of fares
substantially increases the convenience and "user-friendliness" of transit service. This step would
essentially expand the existing free-fare area from its current terminus at Maroon Creek Road downvalley
to the Upvalley Park-and-Ride facilities.
4) Return to and Hrvansion of Full Year-Round City Trans* Servfce
As a cost-savings measure, service hours and days have been reduced on RFTA's four City Routes in
the spring and.fall, resulting in a reduction in service quality. The spring and fall service reductions
should be eliminated and full operation (free of charge) returned year-round through additional subsidy
.funding.Additionally,the city transit service should be expanded to include additional areas not currently
served by transit. Ridership levels on routes should be monitored frequently to identify if smaller vehicles
can be effectively operated.
5) Cross-Town Shuttle.
RFTA has recently been experimenting with a cross-town shuttle service between the commercial core
and the post office area using vans. This service should be made permanent, and vehicles specifically
designed for such service(and of a size in keeping with the character of the area) should be purchased.
In addition to reducing short auto trips in the commercial core, this service promotes transit usage into
and out of the area by allowing passengers to run errands in town without their car. Based upon the
success of this shuttle to generate passenger-trips, an east-west shuttle system serving Main Street and
the lodges located on the west end of Main Street and along Durant Avenue should also be considered.
The Transportation Implementation Committee has approved the concept of a tracked trolley system,
constructed by private interests, for the Galena Street corridor as part of the long term cross-town
transportation solution. City Council supports allowing the trolley concept to proceed through the land
use review and public hearing process.
b) Diaf-A-Ride/Cab Coupon Program
Even with the provision of a quality, free City transit system, there remains a potential transit "market
segment" that the existing fixed-route service is not reaching. Considering all of the potential options,
a dial-a-ride/cab coupon(or"user-side subsidy")program could be developed on a trial basis for a portion
of the community to assess the concept's effectiveness. For certain potential transit markets with a low
density of demand, a dial-a-ride/cab coupon can provide more transportation at a lower cost per
passenger-trip than the subsidy required to operate fixed-route service.
A trial cab coupon program should operate as follows:
Based upon the experience of other communities, a general'ublic subsidy rate of 50 percent would
be appropriate. A ticket-book approach is recommended, in which passengers can purchase taxi
coupons for a specified fee. Initial outlets could consist of City Hall, the Rio Grande Parking
Facility, and Rubey Park. Additional potential locations would include any banks or stores willing
to participate.
• Residents of Aspen would be allowed to use these coupons to pay taxi fares for any taxi trip within
Aspen's city limits. For services outside the city, passengers would either have to pay full fare, or
would transfer to an RFTA bus.
• Over time, a pattern of regular cab coupon passengers will develop. The cab operator would be
encouraged to group these trips into a shared ride arrangement, providing a further discount to
passengers willing to share a ride. In this way, total vehicle-miles of travel (and therefore PM,;
emissions) can be reduced by this program.
The primary advantage provided by a user-side subsidy program is its attractiveness to a transit "market
segment" not currently using the fixed-route service, including persons of higher income than the typical
existing transit rider, and persons making occasional trips. In addition, parking needs in the commercial
core would be reduced. By developing shared rides, total pollution emissions can also be reduced. Based
upon the results of the pilot program, the user-side subsidy program could easily be expanded to cover
other sections of the city.
Similarly, a pilot dial-a-ride program should be implemented. A subcommittee should be formed to
rigorously evaluate the feasibility of a dial-a-ride program, including the concept of a public-private
partnership with local cab companies.
HIGHWAY 82 EASTBOUNDIWFSTBOUND HIGH OCCUPAINCY VEHICLE LA,I'ES
The preferred alternative in the Final Draft Environmental Impact Statement for SH.82 between Basalt
and Buttermilk includes High-Occupancy Vehicle (HOV) lanes between Buttermilk and Gerbazdale.
Furthermore,considering the aaffic reductions that will result from implementation of this plan,episodic
traffic congestion at the entrance to Aspen will continue to occur during both winter and summer. The
proposed High-Occupancy Vehicle (HOV) lanes along eastbound and westbound Highway 82 between
the Castle Creek Bridge and Shale Bluffs should be evaluated as part of the SH 82 EIS between
Buttermilk and Aspen as a cost-effective means of promoting both transit ridership and carpooling. A
signalized pre-emption system to allow transit priority at bridges, with the longer term goal of
constructing bridges with HOV lanes, should be considered. It is acknowledged that the HOV lane
construction will need to be phased due to funding constraints.
The City should continue its involvement with the Snowmass to Aspen Transportation Plan and all three
jurisdictions should aggressively seek all available funding from CDOT to expedite the completion of
the EIS process and the construction of highway improvements that promote transportation alternatives.
Furthermore, this plan recognizes the critical importance of superior transit service linking Aspen with
the airport area as the probable first phase of an Aspen to Snowmass fixed guideway system. The
Snowmass to Aspen Transportation Plan Decision Makers are in consensus about the need to aggressively
explore the feasibility of such a system.
PEDESTRIAN AND BICYCLE FACILITIES
7) Improved Galena Pedestrian Corridor
Substantial improvements to the pedestrian facilities along Galena Street should be made between Main
Street and Cooper Street. Through the conversion of angled parking spaces to parallel spaces and the
construction of pedestrian improvements at the intersections, this important connection between the Mall
and the Rio Grande area can change from an 'auto-dominated" to a "pedestrian-dominated" environ-
ment. An illustration that depicts potential improvements to Galena Street is found on the following
page.
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2) bvnroyed Bicycle Connections
over much of the year, bicycling is an attractive travel alternative, particularly for Aspen residents.
Bicyycle facility improvements should be constructed along Highway 82 and other arterials, as well as
within the offstreet trails system. The provision of bicycle storage facilities at the park-and-ride lots
should also be encouraged. .Bicycle storage racks should also be made available throughout the
commercial core.
gjJmoroved Sidewalks Between Commercial Core and Residential Area
Finally, there is a strong need'for improved pedestrian connections between the commercial core and
the residential portions of Aspen. It is unrealistic to expect Aspen residents (as well as some lodging
guests) to walk to the commercial core if they are forced to walls in the road. The unattractiveness of
pedestrian travel is only made worse by snow on the road, which often requires walking in the travel
Lane. The recent recommendations of the Neighborhood Advisory Committee regarding the
implementation of the Aspen Pedestrian and Bikeway System Plan are endorsed. Specifically, the
following improvements should be pursued:
Construction of the north/south routes (sidewalks and trails) and this includes Smuggler sidewalk,
Neal Street sidewalk, Lone Pine sidewalk, and Lone Pine/Art Museum trail;
The river trail system (easement acquisition, design and construction); and
• Completion of the Main Street sidewalks.
The Smuggler Sidewalk project is currently underway with a Fall, 1993 completion date. An illustration
of this project is found on the following page.
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Transportation Actwn Plan �
Intent unless It Is accsomparded by a downtn utdc,
fi service,
equm onmGt enhanced pedestrian.
walkways,improved bikeways.and accessible.
The community see"to provide a bataacad, practical ear storage facilities such as it=toept lots
iategtaied ennspormdoo system forx=dc= and garages a the outskirts of the City and mcno
visitors.and commuters that reduces eoagrtian area
1 and pollution
Ahhough all of these steps must be aaom-
raluge hilosophy plished together since crone standing alone will
meet fix desires and needs of the community,as a
mcognizcs that reducing depen- pr'cd�turner,the community does not have the
, utomobile requites offering alw=- resources to implement all of the required compo-
utomobile use and storage and other neurs nonce Cactul phasing of the pion will be
poet The well doc uheated displace- mgtdttd to build community support for the entire
e pardon of the commteity's trsi- concept and to avoid creatin g new imbalances•The
dent workforce has created a need to both am8io- Comm
will[tad to take a long range view of
rate the effects of Wereasing commuter transit lmn the problem and tejecr remedies that do um
the city and to reduce further displatxmc�'lhe conmbae to a comprrlhauive set of solutions
growth of the commuter culture fostered by the Aspen bas risen to that sort of challenge lathe past
displacement has degraded body the ale gaaBcy and a d we ate confident that the commtm2y will put
the quality of life for both tridents and visitors as its fun¢first in making the hard choices required
they must compere for fewerpatking spaces and by the transportation problems facing us.
contend with the kind of traffic delays that both
visitors and residents sought to esapeIncoming Policies
hero
Cities and towns(tilt have not taken positive
■ implement a valley wide mass transit system.
action to plan for these effects have suffered ■ Seri:to balance public and private
enormous environmental and social costs.Aspen transportation both within and without the
cannot build its way out of traffic problems Aspen Metro Area by increasing the number of
anymore than Los Angeles was able to solve its available transportation choices-
problems with ever larger and wider freeways.
Avoiding the dilemma of more cars needing more u Create a less congested downtown core.
highways and more highways Attracting toms cars
means limiting vehicle Gips into Aspen:implo- t Encourage the continued education and.
meeting an efficient valley wide mass aansit marketing of uwuportadon alternatives within
systc=altering land use patterns:and moving _ .the Aspen metro area
people within and around the City of Aspen
without automobiles.A comprehensive parking Q Imum the consistency between the AACP and
management system within Aspen is one compo- the Aspen-tin-Snowmass transportation plan.
nent for crating a vehicle limited.less congested
downtown.But such a plan will be ineffective
® Transportation Action Plan
❑9. Increase the parking fin with an annual _
review.
�rt-Z�
111919121 Q 10.Designate spedfic parking Zones within the
1 9 9 3 6ty of Aspen with time limitations for
servitrlddivery vehicles
*L Update the inveamry of existing public
parking�ar within the commercial core 0 1L Develop a comptchcasive scryice vehicle
of Aspen. loading and unloading policy and se.•vicc
vehicle management plan
O 7 Determine the number of underutilized
private parking spaces within the Q 12.Create a puking department within city
commucial core and create a plan for more govemmcnt to oversee the managemem and
efficient utilization of these spaces for operations of the parking gange(s)and the
public use. overall parking systan.
❑3..Pursue full atal`iration of clue 6ty tag Md-rein
1993
garage with 24 bour operation of the garage. ] 9 9 5
(34. Utilize additional signage that effecdvely II L3-i1e Qty and(outcry P&--s shall hold
promotes use of the parking garage by work sessions to discuss and develop
visitors and residents. airport and rearal car policies.If necessary.
this plan shall be upended to incorporate
•
OS. Review all packing permit policies.aimmna . these policies
towards a more restrictive use of special
pig pr�i¢ D 14.Pursue the construction of a public parking _
faalkty b=read[the Knotproperry/BudcMm
06. Provide free day parking in the city parking LodgetBell Mountain Lodge/City Markin
garage for High occupancy Vehicles that sic:this was recommended as Phase II in the
contain three(3)or more persons In the 1987 Transportation Element
vetucc.
0 15. Reduce the number of on-street packing
❑7. Lanese that die fees for the Aspen parking spaces within the commercial core by
garage ate reasonable and affordable;the phasing out a portion of the parking spaces
fees(on an hourly basis)should be less than in conjunction with parking and transit
those collected for the"pay for parking' alternatives.
spaces located within the commercial core.
Cl 16. Implement s'pay for parking"system
Q S. Insure that vehicle parking/storage suuc urt within the commercial core of Aspen which
ace provided in association with transit • includes the area from Spring SL to
service to move people throughout the Oty Monarch SL and from Main St.to Durant
of Aspen. Ave. The lodging areas shall be provided
with parking permits and exempted from
paid parking.The"pay for parking"areas
' Transportation Action Plan
could be cnforccd from 7 am m 6 pm. 0 21 Implement a froqueru,cross-hewn shuttle
'sevca days per week.The pay forpaAdag udH%ing the Galena Street Corridor with .
spars should be limited to ninety(90) termination points ar the Post Office and
mbnutrs and the MrSang fee should Initially the bash of Aspen Mountain;mander
be one(1)dollar perbom'. expanding the shuttle service to other atreas
within the City. Encourage the eoodma d
❑ 17.Establish a risldeat jiedttg system which purl ll of the trolley option. .
resodets-priing In the residential
txclghbod»ods adjacent m the commercial 0 24.implement the one-half cem sales ua
a
cote to residents through a signage a inincrease far mass transportation funding
nti
permit system(administrative fee only). currently provided by State law.
This shall be established simultaneously service,and length
with the"pay for parking"system in the 0 25.increase frequency.
commercial core. of hours of bus service throughout the
. Aspen Area.
❑ 1&§mdy and consider the esuhlistunent of on -
.Alley oasrmeat for service/ddivery vehicles 1 9 9 3
exclusively located at the north end of
Mid Term 1 9 9 5
Wag>rr Pats: p 26,�x�h Ihigh ooenpaney vddde(HOV)
019.Develop intercept lotsat Brush CreekRoad/ lane on State Highway 82bmvo=Brush
State Highway 82.Bzrar- andhrotber creek Road and the City of Asps
appropriate locations.which would be flee
to the users of the lot and waned. Provide ❑27.Evaluau Ute utilization of a txu(uansit
frequent.effective and fiat transit s cr%ico corridor along Owl Creek Raid.
between the lot and the City of Aspen.
O 28. Endorse the continued work of the Roaring
❑ 20. Create a long temp car storage fam7ity/ Fork Forum Transportation Task Force in
impound facility at Brush Creek/State their efforts to develop an integrated valley
Highway 82 or the Airport Business Center. wide aansportUion system.
0 21. Request that the U.S.Postal Service provide O 29. Recognize the Rio Grande nghtof-way as a
mail delivery outside of the metro area and muld-use transportation corridor.
establish a postal sub-station at the Airport
Business Center. O 30.Designate the Rio Grande property as a
terminus for transportation activities.This
does not prelude the use of other properties
for transportation activities.
1F29 2
Short-Term Q 31.Create a separate fund which would enable
1 9 3 the use of the fees collected for parking
0 22. Continue and enhance bus service between "cash-in-lieu"fees and"pay for parking
Aspen and Glenwood Springs. fees"to be utilized for transit/pedestriatt/
® TYanspotlatwn Action Plan
parking altsrn&dves vridun the 6ry of 0 3,& Dh gnate Galena Snxt as a priority for
Aipcu. - . . capital impruvemcars for enhancement as
the transit and pedestrian corridor within
0-3-2- Esuhr-<h a desgnatnd maritconidor the C5ry of Aspen.-
- between the Town of Snowmass Village
and the City of Aspen(at Such time the Mud-Tam 1 9 9 3
corridor is designated the map shall be I1 9 9 5
amended).
❑37.Improve,widen and maintain designated
0 33. Evaluate the establishment of the Dial-A- bike and pedestrian shoulderS on both sides
Ride concept within the Aspen metro aura of C:merery(are,
A dial-a-ride program is a door to door
service,scheduled by a dispatcher to make 0 38-Study.fund and implement improvements
the best use of the vehicles. to improve safety for bicyclists on Castle
Creek.Maroon Creek and Brush Zleck
❑34. Designate all existing transit corridors as Roads -
suds. (-e-. Highway 82,Rio Grande
R.O.W.) ❑39.Pave the shoulders along State Highway 82
.... .. from the R4'limiu to Difficult
Short-Term 19 921 ❑40-Obtain bike and pedestrian easements
111919131 thmugh.the Meadowood Subdivision and
other landownen for the purpose of
❑35.bnplemem the rocommendations in the creating a[tail uxu c ration between the
Pedestrian Walkway and Bikeway Plan in a Health&Human Services property and the
phased capital improvement program- School Campus/is,—I in Park area.
APPENDIX 2
SUMMARY OF COMMENTS -
PUBLIC MEETINGS ON ASPEN TRANSPORTATION PLAN
MARCH-APRIL 1993
Between March 17 and April 23, City staff, council members and TIC
members attended twenty special meetings to provide information
about the draft Transportation Plan and to listen to the concerns
and suggestions of the public regarding the plan. Dozens of
individual meetings and phone conversations also took place (and
will continue to Occur) .
Beyond these intensive public information and input gathering
efforts, both the ACRA and the Lodge Association have formed
subcommittees to continue to work with the City through the final
plan implementation and evaluation stages. Similarly, meetings
will continue to be held with neighborhood associations and any
other groups that would like to participate in the final planning,
implementation and evaluation phases. In order for this plan to
be successful' in reaching its ambitious goals, the City must
continue to remain aware of and responsive to the changing needs
of all elements of the community.
This summary outlines the themes of the public input received
regarding the various components of the plan.
PROBLEM IDENTIFICATION AND GOALS OF THE PLAN:
With very rare exceptions, there was consensus that parking and
traffic congestion is a problemtthat must be dealt with. However,,
many people expressed their skepticism about the extent of the air
quality problem, and many of those same people suggested that the
City should resist any EPA-mandated mitigation measures. Prefacing
each presentation with an explanation of the plan's genesis in the
the
broad-based AACP process heed doing clear up some is fair
misunderstanding about Why ar
to assume that a great deal of skepticism and lack of trust in
government, at all levels, still persists.
A small number of merchants disagreed that Aspen has problems with
traffic and parking. They maintained that congested streets is a
sign of prosperity, and that no action should be taken to reduce
auto impacts. ce of
overall, there was widespread agreement about the exist as well
severe problems related to parking and traffic congestion,
as about the need for the City to "DO SOMETHING:" 'However, many
people were very concerned that the City would only implement paid in
'
parking, without putting viable transportation alternatives -
place.
TRANSIT SERVICE AND TRANSPORTATION ALTERNATIVES:
These elements of the plan evoked relatively little emotion or
discussion at the public meetings. - There was a great deal of
support expressed for transit improvements, cross-town shuttle
service (both Galena St. and east-west), and pedestrian/bikeway
improvements.
On the other hand, many people doubted the effectiveness of HOV
lanes (especially without 4-lane.bridges) , and several Downvalley .
commuters disagreed with a park-and-ride lot at Brush Creek Road.
Most of those who expressed opinions regarding a park-and-ride
location wanted the facilities constructed close to town and were
very concerned about the convenience of the shuttle service. The
need for service at most every ten minutes was clearly expressed.
There was some interest expressed in the FAB's proposal to
discontinue the fares on all RFTA buses. However, questions about
how to equitably finance such a proposal consistently arose at the
meetings where the proposal was discussed.
Several people advocated the implementation of various
transportation modes as the solution to the traffic and parking
problems. Valley-wide rail systems and upper-valley fixed guideway
approaches were most-often mentioned.
PARKING ELEMENTS:
Most of the discussions, phone conversations, correspondence,
suggestion forms, letters to the editor, etc. focused on parking-
-specifically the concept of paid parking. Even more to the point,
it is safe to say that most of the opposition expressed to date
about this draft plan has centered on the proposed parking card
concept.
The single' most-often expressed criticism was the perceived
complexity of the parking card system. Many people maintained that
the parking cards would be too difficult to obtain or to
understand. Particular concerns were raised about the difficulties
foreseen in communicating with the large numbers of visitors,
especially summer visitors. Local residents also objected to the
inconvenience of having to prepurchase the cards from local
merchants, even if multiple cards could be purchased at once.
Still other concerns were raised about the perceived probability
of fraudulent or counterfeit cards, the cumbersome usage and
enforcement logistics, and the potential for widespread littering.
A significant number of people suggested that the City abandon the
parking card concept in favor of parking meters or pay and
display system.
APPENDIX 3
Existing Conditions Driving the Development of
The Aspen Area Community Plan Transportation Plan _
Transportation has become one.of the key issues affecting the Aspen community. The effects
of our auto-dominated transportation patterns are manifested every day throughout the area.
Indicators of these problems include the following:
• Winter average weekday traffic volumes (1992) across the Castle Creek Bridge
are approximately 26,000 two-way vehicle(rips.
• overall 2,400 cars are parking in and around the Aspen commercial core on a
peak day. Parking 'spillover' problems generate approximately 700 vehicles
parking in the residential areas around the commercial core.
• The lack of available parking for visitors and shoppers has been identified as a
serious problem by many retailers.
• Traffic levels,combined with street sanding,have crated levels of airborne small
particulate matter that exceed national health standards.
• The enjoyment and safety of walking and bicycling throughout Aspen are
degraded by the concentrations of traffic.
• Surveys of both visitors and residents have consistently identified transportation
issues as major detriments to the area.
Existing conditions, moreover, art: expected to only worsen over the coming years. As one
indicator,traffic volumes crossing Castle Cock are forecast to increase to 43,200 average daily
trips by the Year 2015. A number of trends_have converged over the last few years.to focus
concern on the issue of appropriate transportation policy in the Upper Roaring Fork Valley:
• . The loss of affordable housing in the Upper Valley has dramatically increased
commuter travel along Highway 82. The continued forecast growth in
employment in the Aspen area is expected to further Otis trend'
• The growth in competing resort areas, along with increasing pressures on both
traveller's time and money, have made the destination resort market much more
competitive over recent years. For Aspen to retain its pre-eminent position, the
quality of experience provided must rise above that of newer resort areas.
• The passage of the Clean Air Act Amendments of 1990 have increased Federal
pressure on communities to address transportation-related air quality problems.
• National economic problems have reduced the potential for State or Federal
funding of capital-mtensive transportation solutions. More and more, the
community must rely on its own resources to effect transportation solutions.
A strong consensus has emerged from the Community Plan process that these trends must be
addressed if the community is to avoid substantial degradation from increases in traffic. Put
simply, efforts to control auto use in the Aspen area must be made if the community is to retain
the livability and attractiveness that draws visitors and residents alike.
Nearly every group raised concerns about accommodating their own
parking needs economically and conveniently. Realtors were
especially vocal about their need for nearby parking due to the
number of trips necessary on any given day.
There was a great. deal of support expressed for the superblock
garage concept and for better marketing to increase utilization of
the Rio Grande Parking Plaza. In fact, many people advocated the
construction of more public parking spaces instead of implementing
paid parking or any other transportation demand management systems.
Others said that the ' City only needed to intensify parking
enforcement and fine collection, rather than implement paid
parking.
There was a great deal of concern about the lack of convenient
transit serving the schools, institutions, and businesses along the
Maroon/Castle Creek Corridors. The inconvenience of RFTA service
was coupled with frustrations about the traffic congestion.at the
Maroon Creek Rd. traffic signal. Many parents working in the core
were anxious about the cost and inconvenience that paid parking
might add to their already-tight budgets and schedules. School
district representatives and parents also raised the problems
related to trans?orting skis, hockey skates, hockey sticks, etc.
on school buses, as well as the lack of coordination between
recreation programs and school bus programs.
One very common request of merchants was for increasing the number
of short-term parking spaces to accommodate loading, unloading and
other quick "drop-off" activities in the core.
Questions and concerns regarding funding and phasing were raised
at nearly -. every public meeting. Likewise, complaints that
implementing this plan would worsen.the rift between "Upvalley and
Downvalley" were voiced on several occasions. Furthermore, any
summary of the comments from the public meetings would be remiss
if it did not mention that issues related to the safety and
capacity of SH82 were brought up at nearly every event. Some
people alleged that the Aspen Transportation Plan was nothing more
than a means of obstructing the widening of the highway.
'otential Residential Parking Pernit Options http://w tatog.wm/dt nnalcument_issuestsep97pkg.html
Potential Residential Parking Permit Options
September 24 1997
Author:Lynn Johnson,PA Police Dept with DTNNA Parking Ctte and SOFA Residents'Association
Option 1 Option 2
Permits Permits
2 free per unit(w/proof of residency) 2 free per 14 units on site(w/proof of reside
2 free guest permits per unit 1 free per 5+units on site
Additional permits at cost 0 free for new PC-zone housing
Penalties for misuse Penalties for misuse
Special events permits available one week in advance Special events permits available one week in
Different permits for Downtown North and Different permits for Downtown North and
Downtown South Downtown South
Timed Timed
2 hours 1 hour Hawthorne south
No timed limit on east side of Middlefield 2 hours Hawthorne north
1 hour Forest to Addison
2 hours Addison to Lincoln
No time limit on east side of Middlefield
Non-resident Non-resident
Fee for non-resident permits Higher permit fees closer to downtown
Only lesser of 50%of estimated space or 1000 spaces Same as option I E
would be designated for non-resident permits with
goal of reducing to zero over 5 years
Enforcement Enforcement
9am to 1 Opm 8am to 9pm
Monday thru Saturday
Monday thru Friday
Special Circumstances(e.g.schools,churches) Special Circumstances
TBD TBD
Residential Itarking Districts in Corvallis,Oregon hup:/hvww.ci.corvallis.or.ustpv/park-res.hmt
Corvallis Residential Parking Districts
Because of the high demand for parking in the vicinity of Oregon State University,Corvallis has two
residential parking districts.These districts require parking permits and were developed to ensure
adequate parking for residents in the area. District A spans the area from Arnold Way/27th Street,west
to 31st,and from Van Buren south to Johnson. District B extends from 14th Street west to 23rd,and
from the north side of Monroe to the south side of Harrison.
• Vehicles parking within either district without a permit between the hours of 8 am to 5 pm,
Monday through Friday,will be issued a$25 parking citation for each 2-hour period.The 2-hour
limit is intended as a once-a-day time only.A person cannot park for two hours, leave,and come
back and park in the district for another two hours. Residents should advise their guests of this
requirement. Parking enforcement staff will issue citations.
•
Each resident address is allowed a maximum of three permits only. Permits are$10 each.
• Permits issued for District A are not valid in District B,and vice versa.
• Municipal Code states that the permit must be affixed to the left rear bumper of the vehicle or
placed in the left comer of the rear window of the vehicle. Parking enforcement staff will issue a
citation if the permit is not displayed correctly.
• Residential parking permits do not apply to parking meters.If you park at a parking meter,you
must put money in the meter.
• Daily temporary parking permits are available at City Hall(501 SW Madison Avenue)for guests
visiting residences in either district for more than two hours.
• You may not buy a permit for one car and put it on another. If you sell the vehicle,remove the
permit and bring it to City Hall. Upon surrender of the old permit,a new one will be issued at no
charge.Please note that the old permit must be returned.
If you have any questions,please call the Public Works Engineering Division at 757-6941 or the Parking
Enforcement office at 757-6924.
Return to Public Works Page Updated 613/97
MINUTES FOR THE SPECIAL STUDY SESSION
ASHLAND CITY COUNCIL
February 2, 1999
CALL TO ORDER
Council Chairperson Laws called the meeting to order at 6:10 p.m. in the Civic Center Council Chambers.
IN ATTENDANCE
Councilors Laws, Reid, Hauck,and Fine were present. City Administrator Mike Freeman was present.
COMMENTS ON CITY ADMINISTRATOR'S EVALUATION
Discussion as to how to address item#2,the community input process. Noted that Councilor Wheeldon was absent from
the meeting and this was her issue. Discussed the value of setting up standardized procedures for community input.
Freeman commented on the need for training of planners and engineers involved in capitol projects for conducting
public meetings. Through standardized public process, the public is aware of how they can, and cannot, impact the
process.
Reid commented on how the community values diversity in its citizens and neighborhoods. Expressed concern with
making too many"cookie cutter"decisions and adversely effecting diversity.
Hauck feels that there is no issue with staff reports, as the standardized format has been helpful. Laws suggested
including a subtitle below"Council Communication". Fine inquired whether pages could be numbered in the council
packets; it was determined that this could not be done easily.
Freeman asked Council to let him know if there are any other larger ideas they'd like to get across to him.
Reid stated that she feels that Freeman does not need to be the lead person all the time in coordinating with community
organizations and institutions. Freeman explained that this was not a problem, and that most projects are done
collectively with cooperative management.
1999 CITY ADMINISTRATOR GOALS DISCUSSION
Went over Draft Summary Strategic Plan, looking at the goal items that remain to be addressed. Noted that the idea
is to make a short statement of intent for each,with a group of staff and Council working together to prepare these.
Would like to have these available for the February 19'",and possibly into the study session on March 2nd
Laws commented on the need to know that resources and staff are available to accomplish the goals. Council needs
to know staff s work load to know what can be done this year. Freeman stated that he assumed all goals identified
as priorities for next year will be done and had directed staff to prioritize accordingly. From this,there needs to be
an assessment of whether items can be accomplished.
Reid suggested that someone from Parks needs to attend future strategic planning sessions. Laws indicated that the
Delatore property purchase should not be a goal, as there is already a program in place to purchase open space.
Discussed "Parks,Open Space and Aesthetics" goals.
Confirmed that the Council/staff groups to draft policy statements will include Councilor Reid for"Financial
Management", Councilor Fine for"Regional Strategies",Councilor Hauck for"Social/Human Services",and staff to
prepare a strategy to address "Organizational Effectiveness.".
ADJOURNED
The meeting was adjourned at 6:45 p.m.
Submitted by Barbara Christensen, City Recorder/Treasurer
City Council Study Session Minutes 02-02-1999 1
i
ASHLAND FOREST LANDS COMMISSION
DECEMBER 9, 1998 5:30PM-7:00 COUNCIL CHAMBERS
MEMBERS PRESENT: William Robertson, Teri Coppedge, Eric Schehen, Richard Brock, John Morrison,
Pete Seda; Councilor Susan Reid,
Staff: Jeff McFarland; Dawn Curtis; Keith Woodley
Members Absent: Fred Bennewies
Guests: Richard Hart, Steve Gretzinger,Paula Brown
I. CALL TO ORDER
II. APPROVAL OF MINUTES: DECEMBER 9, 1998
I1I. ITEMS FOR DISCUSSION:
A. STEVE GRETZINGER, ROGUE INSTITUTE FOR ECOLOGY & ECONOMY
Ashland Watershed Certification and Recommendation for Ordinance Requiring Certified Wood
Products for use in City construction projects.
Gretzinger recapped the ideology of the Certification program for the Commissioners. A copy of
the budget that outlines costs to conduct the full certification assessment of the Ashland
Watershed was enclosed in the packet. Robertson requested resumes on the candidates for the
assessment team. Morrison questioned the cost of the yearly audits that would be conducted by
Smartwoods. Gretzinger commented that during the audits, the team will look for compliance to
the assessments that were recommended. If these requirements are not met than a fine will be
applied. Morrison asked what budget this money would be coming from. Robertson replied that
the money would not be coming from the Forest Commission budget, but would come from a
more appropriate source.
The Commission had approached the RIEE in the past and found the proposal unworkable due to
the complexity of the assessment. The approach we have been taking in qualifying the
prescriptions and hiring consultants accomplished much of what this assessment will do. Is this a
double duty and necessary? Gretzinger replied that the benefits of the assessment would be to
examine the aspects that are being overlooked by having separate consultants with separate
agendas rather than a team and to set an example of good conservation practices being
implemented by the City.
Seda remarked that not so many years ago, organic foods were overpriced, but with the public
preference and consumption the price has become more comparable. The certified wood would
most likely follow the same route. People will do the good thing if given the option. The certified
wood at this time is running 10-15% higher in cost than uncertified wood products and some hard
woods are actually 100% higher, but as Seda pointed out, people are requesting these products
and the price is beginning to lower. Commission discussed only having a scoping prepared to see
what will have to be integrated to become certified. This will give us a clearer picture of our
biggest obstacles and how much cost will be involved in implementing the certification. Robertson
G:DamTorestWgenda December.wpd
questioned how the certification assessment would be affected by acts of god and nature that the ?
managers would have no control over. The flood for example, would have made certain
precautions impossible to follow, certain sacrifices had to be made to protect the community.
How would this effect the yearly cost to our audit? Gretzinger feels these situations would be
considered in any emergency situations.
Robertson commented that the next big goal should be helping private ownership cleaning efforts.
The idea of having marketable products could be rare for the private owners, but we should
encourage the conservation efforts and it would be wise to practice as we preach. The scoping
costs will be deducted from the certification cost if we decide to pursue further past the scoping.
Robertson qualified that we would be certifying City owned land and not the parks lands. Brock
felt more discussion needed to be done on the certification. There is some serious work that needs
to be done to keep the pines a live. General proposal to do the same work that we've already
accomplished. We need to look into a riparian plan first. Morrison felt that to support
certification and this investment he would need to feel that there is a good return on the
investment or an equal benefit resulting from the certification. Coppedge felt more investigation
needed to be done accomplished on the certification before we agree. Lets take car a of the more
pressing issues first.
Robertson did not have a copy of the LA ordinance for an example to show the Commissioners.
The ordinance for the City Council needs to be either recommended or discouraged. Brock
asked if supporting the ordinance will cost the City more money? It would be a viable and
worthy effort. Gretzinger said the cost would average out to about a 1 % increase on
construction. Woodley commented that the economic matters should be handled by the City
Council. Reid commented that the Council would like to know the opinion on the requirement of
certification, is this a sound process? City Council wanted the opinion of the Commission.
Commission's consensus was to recommend for the City Council to pass an ordinance requiring
certified wood products to be used. Commission also agreed to do more research into the
certification process for the watershed area.
B. MANAGEMENT OPTIONS FOR THE "BARRANCA UNIT" PREPARED BY MARTY MAIN
Woodley discussed history of this area. It has previously been looked at by Bill Hicks and Marty
Main has presented different treatment options for the Commission to consider. Because of the
location and slope angle, concern needs to be focused on how to remove the fuels without
disturbing the slope integrity. Brock questioned if any slope failure events have occurred and
has any slope failure been recorded at other areas we have treated? Do we know the exact risk
involved with this area? Yes, research has been done, but we would need to ask Hicks for that
report. Main also commented that the slope failure will become more prevalent as the trees begin
to die and the roots begin to decay. At that point the soil will become unstable and without the
root structure there will be no support. If the decay begins it will become precarious for walking
on this area. But to date there has been no witnessed movement. Main would prefer having
Hicks pre-rate this area before we start any management. The subcommittee has gone up and
looked at this area and all agree that the position and angle of the slope presents a huge obstacle
for management.
Full site occupancy was discussed. Main felt that 30% of the trees could be removed and we
would still have full occupancy in this area. The trees have overstocked the area. Discussion
ensued concerning the lack of vegetation in this area now. This area is difficult for growth
because of exposure and the years of overcrowding that have already occurred. Other
vegetations would do better for this area, maybe pine trees. Brock would like to combine options
to create another workable management plan. Main pointed out that whatever we attempt we
G:DawnlForesMgenda December mpd
' will be automatically assuming liability. Robertson pointed out that by discussing the issue and
not doing anything, we are liable. Woodley commented that if we realize that liability is an issue
of inevitability we should do what is best for the site by management. Seda suggested we seek
legal advice for this issue. Woodley felt that since we hold public trust on this issue we should try
to resolve the problem. Brock disagreed with the clearing of the trees, we want the remaining
trees to put out as much growth as possible. He supports option 4 as option 3 would not support
the maintenance of the tree occupancy. Try to combine option 3 with some of option 4. Reid felt
the issue should be addressed by City Council to make the owners of the potentially affected
homes aware of the decisions about to be decided or at least go to the City attorney for advice on
this topic.
Woodley pointed out that this is the first really tough area we have had to face. It is the
Commission's responsibility to look into management of the stabilization aspects. There are no
easy choices left for us to do, we have officially reached the hard decisions. The Council will trust
the judgement of the Commission. Reid questioned if we should approach the landowners about
this. Woodley agreed to speak with the City attorney for advice.
Coppedge had a hard time deciding amongst the options. Likes the idea of looking at each
individual tree and making a decision to replant. Main agreed that micro management of the
area to control slope failure would be a good idea and that could be achieved by options 3 or 4.
Morrison felt that combining options 3 and 4 seems to make the best short term slope stability
provision.
Motion by Seda to recommend options 3 & 4 and have City attorney draft letter to property
owners. Morrison seconded the motion. Brock commented that if it was up to achieving slope
stability he would prefer option 3, but asked if when additional trees die we can begin replacing
them. Brock would like to modify the motion to be just option 3. Seda seconded. Vote three in
favor one opposed.
C. SILVACULTURE - none
D. FOREST COMMISSION GOALS
Due to time constraints, this will be revisited next meeting.
IV STATUS UPDATES
A. Forest Lands Contracting - Keith Woodley - no report
B. REAL Corps- no report
C. Update on Trail Users Subcommittee - no report
(Note: Next Trail Users Meeting -January 18, 7PM - Ashland's Park Office)
D. Other Subcommittee Reports- none.
V. REVIEW AND SET COMMISSION CALENDAR / NEXT MEETING
A. Next Meeting: January 13`"
B. Continue with Goal Setting / Unit Prioritization.
VI. OTHER BUSINESS - Commission Members / Audience
VII. ADJOURN
G:Dawn\Foresl\Agenda December mpd
City of Ashland, Oregon
City Council
and
Parks and Recreation Commission
JOINT STUDY SESSION
TUESDAY,JANUARY 12, 1999
TOPIC
kestoration Process.forCalle'Gtiariajiiato
Attendance Mayor Cathy Shaw, Councillors Don Laws, Carole Wheeldon, Steve Hauck,David Fine,
Cameron Hanson. Commissioners Laurie MacGraw,Rick Landt, Teri Coppedge, Sally Jones,
JoAnne Eggers.
Absent Councilor Susan Reid
Mayor Shaw facilitated the meeting calling it to order at 7:00 p.m. at the Senior Program Building at Hunter Park.
Indicating that the first item to be discussed were the areas of responsibility between the Council and
Commission, she asked Mike Freeman, City Administrator, to outline the issues.
1. Areas of Responsibilitv
Referring to a joint memorandum from City and Parks staff, Mr. Freeman said that, although the Calle area
was park property,because the area was such an integral part of the downtown area and would serve as a
conduit for flood waters, it had been decided early after the 1997 New Year's Day flood that the Council
and Commission would work cooperatively on the long-term restoration plan for the area. Based upon that
decision,he said that staff had outlined possible areas of responsibility.
Following brief discussion, it was determined that the general outline for responsibilities as stated in the
joint staff memorandum dated January 12, 1999 would be followed; that park design would pretty much be
left up to the Commission but that the Council would have final say on flood control issues. Discussion
related to whether or not the area could handle a 100-year flood was briefly addressed. Consensus among
Councillors was that a design should attempt to meet the capacity to carry a 100-year flood but that, in
practical terms,that level might not be attainable. Budgetary concerns would be primarily addressed
related to the areas of responsibility determined by"park design"or"flood control".
2. Discussion of Proposed Process for Calle Redevelopment
Referring to the written Proposed Project Purpose in the memorandum, Mr. Freeman said that it had been
drafted in a sub-committee of the Council and Commission with input from staff. Outlining the discussion
which lead to the statement, he said that the intent was to take into consideration the information which has
been gathered over the past couple of years and thereby adopt an accelerated process for planning the final
design of the area.
Commission Chair Laurie MacGraw said that one of the primary elements necessary to accelerate the
design process so that a final plan could be adopted by the end of March 1999 would be to continue to
utilize the services of Brian McCarthy, landscape architect, who has been working on conceptual drawings
for the project. Originally, the Commission had decided to request a waiver from the RFP process in order
to continue with Mr. McCarthy's services thereby shortening the planning process for a design by several
weeks. However, having heard that an exemption to the RFP process under the these particular
circumstances may not fit the Council's rules pertaining to exemptions, and, that going through an RFP
process could possibly enable a better end product,the Commission decided that it would not put forward
Joint Study Session-January 12, 1999 Page 2 of 3
Ashland City Council and
Ashland Parks and Recreation Commission Calle Guanajuato Restoration Project
Discussion of Proposed Process-continued
a request for exemption prior to the meeting tonight. She said that Commissioners would like to know
whether or not Councillors would choose to consider a request for a waiver from the RFP process in order
to move the planning process along more quickly. After discussion in which differing opinions were
stated, a majority of Councillors stated that they did not believe that granting an exemption for the purpose
of accelerating this planning process would meet the criteria outlined in the current ordinance. Following
comments from Councillors, Chair MacGraw indicated that since it did not appear that the Council would
support an exemption, and therefore, the Commission would move forward with an RFP process. Mayor
Shaw suggested that the process begin quickly. Although no specific date was set for a final design to be
completed, Councillor Fine said that he felt it would be appropriate for the Commission to give updates to
the Council approximately every 60 days outlining the progress toward a final design.
3. Presentation of Overview of 1997 Flood Issues and Concept Drawings
Landscape Architect Brian McCarthy briefly outlined the work done by engineers related to flood
conveyance at the Winburn Way crossing indicating that it had been designed to carry a 100-year flood
under the bridge. Based on that concept and taking into consideration information gathered from public
input and criteria adopted by the Commission in late 1997, he said that he had been asked to develop
design concepts which would reflect that information. The hand-out entitled Preliminary Program
Statement summarized the overall criteria utilized in developing the conceptual drawings. He then walked
through the details of two design concepts: the Open Greenway Option and the Enhanced Terrace Option.
Essentially, the Open Greenway Option would significantly widen the stream channel to allow for flood
waters but would eliminate urban activity in the area except for a pedestrian path on each side of the creek.
The Enhanced Terrace Option illustrated how urban activity could be preserved to a large degree while
increasing the possibility of carrying up to a 100-year flood. Regarding this option, several contingencies
such as the carrying capacity of the N. Main bridge and creative management of flood waters were briefly
discussed.
4. Public Input
Following Mr. McCarthy's presentation and a brief question and answer period, Mayor Shaw asked for
public comment. The following items were mentioned:
• that members of the public be included in the process to select a consultant on the project.
• that it is important to remember that the area was originally owned by city merchants who donated the
land to the City and were promised access to the area for deliveries and fire safety.
• that fish habitat and healthy stream ecology need to be addressed.
• that the recycling area needs to be addressed.
• that the need for an adequate public restroom,perhaps in conjunction with the Hillah Temple, needs to
be addressed.
• that it would be advisable to monitor the trade-offs related to compromises made among flood
conveyance, urban usage, and park area.
• that the current consultant be seriously considered for the balance of the project because he has already
undertaken a lot of study on the area and understands the importance of the area to the community.
• that the plan address the possibility of using innovative concepts such as "inflatable walls" to
supplement flood conveyance.
• that a time line for process be set to assure it be kept active and moving forward to conclusion.
• Joint Study Session-January 12, 1999 Page 3 of 3
Ashland City Council and
Ashland Parks and Recreation Commission Calle Guanajuato Restoration Project
5. Evaluation of Conceptual Drawings
Consensus among Commissioners and Councillors was that the Open Greenway Option as presented by
Brian McCarthy would not be acceptable because it eliminated too much of the urban usage desired in the
area. Discussion ensued among Councillors and Commissioners whether or not it would be appropriate to
choose to move forward with the Enhanced Terrace Option as the concept which would be the basis of a
final plan. Although, there was some support for moving forward with the Enhanced Terrace Option, there
was also strong opposition to choosing from only "one" viable option without having a wider range of
options explored.
6. Resolution of Issues and Wrap Up
Reviewing discussion earlier in the meeting, consensus was to move forward with the project following
these guidelines:
a. The Proposed Project Purpose as stated in the staff memorandum of January 12`n is acceptable to
both Council and Commission except for the date which the final plan would be adopted.
b. That the Council would be responsible for decisions and financial matters related to flood conveyance.
1) the design would attempt to meet conveyance of 100-year flood waters without significantly
altering the historic urban uses of the area.
2) the design would be predicated on the Council's prior decision that flood waters would be
carried in the stream channel; that"split flow"would only be considered from a management
perspective,not incorporated into a design.
c. That the Commission would be responsible for park design and financial matters related to the design.
d. That the Commission would take the lead in the planning process bringing significant design questions
back to the Council if needed.
e. That the Commission would move forward in a timely manner in selecting a consulting firm for the
project through an RFP and would make progress reports to the Council approximately every 60 days.
f. That the final plan would be approved by both Council and Commission.
With no further business, Mayor Shaw adjourned the meeting.
Respectfully submitted,
Ann Benedict, Business Manager
Ashland Parks and Recreation Commission
City of Ashland
PARKS AND RECREATION COMMISSION
REGULAR MEETING
MINUTES
January 18,1999
ATTENDANCE:
Present: Teri Coppedge, JoAnne Eggers, Sally Jones, Rick Landt, Laurie MacGraw,
Councillor Don Laws, Director Ken Mickelsen
Absent: None
I. CALL TO ORDER Chair MacGraw called the meeting to order at 7:00 p.m. at the Council
Chambers, 1175 E. Main
II. ELECTION OF OFFICERS.
Chair MacGraw said that as it was the first Regular Meeting of the calendar year, the first order of
business would be to elect Commission officers for 1999.
Chair. Commissioner Coppedge made a motion to nominate Commissioner Eggers to serve as Chair.
Commissioner Jones seconded.
The vote was: 5 yes - 0 no
Vice-Chair. Commissioner Jones made a motion to nominate Commissioner Coppedge to serve as Vice
Chair. Commissioner MacGraw seconded.
The vote was: 5 yes -0 no
Finance Officer. Commissioner Coppedge nominated Commissioner MacGraw to serve as Finance
Office. Commissioner Eggers seconded.
The vote was: 5 yes - 0 no
Commissioner Landt offered a welcome to Councillor Don Laws who would be serving as Council
Liaison to the Commission this year. Other Commissioners joined in the welcome and expressed
appreciation to Councillor Wheeldon for her interest and attention to Commission business during her
tenure as Council Liaison. Commissioner MacGraw turned the Chair over to Commissioner Eggers.
III. ADDITIONS or DELETIONS TO THE AGENDA None
IV. APPROVAL OF MINUTES
A. Regular Meetine - December 14. 1998
Commissioner MacGraw noted a typographical error on page 5 in which the tally on a vote read "5
to 1". It should be "4 to 1". She made a motion to approve the minutes of the December 14, 1998
Regular Meeting as corrected. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
B. Special Meeting -January 4, 1999
Commissioner Coppedge made a motion to approve the minutes of the Special Meeting of January 4,
1999 as written. Commissioner MacGraw seconded.
The vote was: 5 yes - 0 no
Regular Meeting -January 18, 1999 Page 2 of 7
Ashland Parks and Recreation Commission
V. REVIEW OF FINANCES
A. Approval of previous month's disbursements
Commissioner MacGraw made a motion to approve the previous month's disbursements as indicated
by checks#21997 through#22410 in the amount of$364,155.02. Commissioner Coppedge
seconded.
The vote was: 5 yes - 0 no
B. Approval of resolution authorizing signatures for banking services
Commissioner Coppedge made a motion to approve Resolution 99-01 authorizing signatures for
disbursements of monies from the Commission's general checking account. Commissioner
MacGraw seconded.
The vote was: 5 yes - 0 no
VI. PUBLIC PARTICIPATION
A. Open Forum None
VII. OLD BUSINESS
A. Discussion of RFP process for consultant for Calle Guanajuato Project
Commissioner Landt said that he believed that the process used when the city developed the RFP for
the Ashland Creek Restoration Project would be an excellent model for the Commission to follow on
this project. Essentially, staff initially wrote the RFP but before it became final product their was
ample time for review and comment by stakeholders, interested community members, and
Councillors. The process allowed for a lot of refinement and input from the community. Other than
process, he felt that a clearly defined scope of work was important.
After some general discussion Commissioners made the decision to establish a committee which
would develop the RFP for consulting services related to the Calle Restoration/Rehabilitation
Project. In discussion of how committee members would be selected, it was decided that the core of
the committee would consist of Commissioner Landt, Councillor Laws, Director Mickelsen, and
Public Works Director Paula Brown. The committee would also include three or four community
representatives which would include a plaza merchant, a representative from the Lithia Artisan's
Guild, and one or two persons with environmental and/or natural resource backgrounds.
MOTION Commissioner Landt made a motion to establish the Calle Guanajuato RFP Committee as outlined
in discussion. Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
Commissioners agreed that their goal would be to have a draft of the RFP ready for the next Regular
Meeting.
Referring to earlier discussion as to whether or not the RFP would need to be approved by the
Council, Commissioner MacGraw said that her question related to the charge which she believes the
Council gave the Commission at the Joint Study Session; that is, to direct flood waters through the
Calle, deal with a 100-year flood, and that the Commission would stay in touch with them every
sixty days. She said that to be assured that the Commission is in accord with that charge and that the
scope of work does not depart substantially from the charge, having the Council approve the RFP
Regular Meeting -January 18, 1999 Page 3 of 7
Ashland Parks and Recreation Commission
RFP Process for Calle - continued
before it goes out might be prudent. Speaking in agreement regarding keeping to the Council's
charge, Commissioner Landt said that was one of the reasons he felt that having the full Commission
outline the basics of a scope of work was important.
Prior to moving forward to discuss the scope of work, Commissioners discussed the screening and
selection process which would be addressed by the RFP Committee. Commissioner Landt suggested
that the RFP Committee do the initial screening of proposals because those individuals would be
most familiar with what was being sought related to the proposals. He said that he believed that
would be the most efficient process.
To clarify, Commissioner Jones said that her understanding of screening would be to determine
whether or not candidates who apply meet the minimum requirements. She asked how the
Commission had reached such selections in the past. Director Mickelsen said that on a project of
this size, the Commission has had a committee do the screening of proposals but the full
Commission conducted interviews and made the final selection. Commissioner Coppedge expressed
her support for that process. Commissioner Landt said that he could support that process.
MOTION Commissioner Jones made a motion to authorize the RFP Committee act as the screening committee
and that the full Commission serve as the selection committee. Commissioner Landt seconded.
The vote was: 5 yes - 0 no
Director Mickelsen suggested that Commissioners review the joint staff memorandum of January 14,
1999 related to discussion at the Joint Study Session on January 12, 1999. He said that prior to
discussing items related to the scope of work for the RFP, it might be helpful if everyone agreed to
those items established by consensus at the Study Session. Chair Eggers asked for comment from
Commissioners related to the memorandum.
Commissioner Landt said that he questioned the 5'bullet which states that there was support for
"retaining the present functions on the east side of the creek." He said that his interpretation the
discussion was that their was support for retaining vehicle access on the east side, not necessarily all
the present functions. He said that he did not know that retaining all the functions would be
practically possible.
Councillor Laws said that he believed that the outline presented in the memorandum was accurate as
far as it goes, but there were a lot of grey areas which had not yet been fully addressed. He
concurred with Commissioner Landt that the goal of reaching a 100-year flood capacity combined
with the goal to keep all the present functions probably is not practical without changing how the
water flows through the area. Commissioner Eggers said that she too felt that it was not appropriate
to making a commitment to keeping all the present functions when that may not be possible.
Commissioner Coppedge said that she viewed the statement differently. She said that she did not
read it to mean that we were making a "commitment" to keep all the present functions in the area but
that there was "support" for attempting to do so. She said that we were hiring the consultant experts
to actually determine what is possible or not possible. But our directive to them will be that we
would "support" a design which would enable us to keep all the present functions on the east side.
And, she said that her understanding of the preliminary design for the terraced option as presented by
Brian McCarthy could conceivably approximate both goals.
Regular Meeting-January 18, 1999 Page 4 of 7
Ashland Parks and Recreation Commission
RFP Process for Calle - continued
Commissioner Landt said that he did not choose to belabor the point but his understanding was that
the only consensus reached during the Study Session related to retaining functions on the east side
was for vehicle traffic. He personally could not support the 5' bullet as written.
Cate Hartzell inquired whether or not the RFP which is going to be written could be bid upon by
someone other than a landscape architect. Or can you only hire a landscape architect? Chair Eggers
said that a committee had been designated to develop the RFP and that it was her assumption that
whatever specialties are needed will be specified within the RFP. Director Mickelsen said that 11e
believed the intent was that there would be a team of specialists headed by a landscape architect
responsible for the overall project. Commissioner Landt confirmed Director Mickelsen's statement
and added that among "professionals" a landscape architect is usually considered a generalist who
has some experience in many areas and can assist in coordinating other specialties.
Chair Eggers asked whether or not Commissioners wanted to broaden the scope of the RFP
Committee by not stipulating that the RFP would be for a landscape architect. No one commented
except for Commissioner Coppedge who said that she wanted to keep it the way it was, the RFP
would be for a landscape architectural firm.
MOTION Commission MacGraw made a motion to approve the summary of discussion at the January 12, 1999
Joint Study Session as outlined in the joint memorandum from staff dated January 14, 1999.
Commissioner Coppedge seconded.
The vote was: 5 yes - 0 no
Moving along with discussion related to the RFP, Chair Eggers asked for input from Commissioners
regarding what they would like to see included in the scope of work. Commissioner Landt said that
by designing to keep 100-year flood conveyance entirely behind the plaza and in the stream channel
we would be greatly reducing our capability of offering park and people related functions in the area.
In particular, on the lower end, if the channel is widened sufficiently to allow for flood waters, only
17' is left for vehicular passage on the east side and a path on the west side. He said that he felt that
we should not assume that we have to put a 100-year flood through this very narrow area. He said
that he believed that the scope of work should be open to any reasonable, viable option which could
keep us from having to create such a large channel. He said that he has heard of at least three other
options which have not been explored and felt that the scope of work should be open to a broad
range of options.
Commission MacGraw inquired about the three options he had mentioned. He said that one option
that he had heard was tunneling under the existing channel or some other place; another would be to
run the water through the plaza in a controlled way rather than an uncontrolled way as happened in
1997. He said that although these ideas have been discussed in the past, they have never been
analyzed. He was asking that they be analyzed. He said that if we don't do that, we are looking at
having less of everything on the Calle.
Chair Eggers clarified that he was asking that these other options be addressed in the scope of work
for the RFP. He said that the specifics of the options were not what he was looking for but that the
scope of work would not restrict looking at all options which might lead to a better design for the
Calle.
Regular Meeting-January 18, 1999 Page 5 of 7
Ashland Parks and Recreation Commission
RFP Process for Calle - continued
Referring back to Commissioner Landt's interest in pursuing options other than running flood waters
through the stream channel, Commissioner MacGraw indicated that it was her understanding from
the Study Session that the Council was not interested in looking at other options, or split flow. She
said that she felt that it was important to adhere to the Council's charge since it has been agreed that
they are they are responsible for flood control issues. She said that before she could support a broad
scope of work which indicated that design could be predicated on "alternative routes" for flood
waters, she would like to know without a doubt that that was the Council's choice. Otherwise it
would be a lot of waste of time and money.
Commissioner Landt said that only two Councillors spoke to that in the meeting; a meeting which
was not a decision making meeting. Commissioner Eggers said that at some point in time during the
process we will need to address whether or not getting a 100-year flood through the stream channel
is feasible while still retaining a design suitable to both bodies and the community.
Councillor Laws commented that, as for the Council saying that it would not consider split flow, he
didn't agree with that, and he didn't know that a majority of the Council agreed with that. He said
that he had had to leave the Joint Study Session prior to when that was discussed but he did
understand that only two Councillors and the Mayor made that statement and that he did not believe
that they were speaking for the whole Council.
Director Mickelsen suggested that the Commission may want to seek clarification from the Council
on this point prior to developing the RFP. Considering that the routing of flood waters proposes
more engineering questions rather than design questions, he questioned whether or not Parks was the
appropriate venue to consider those questions.
Commissioner Landt said that he was concerned about losing 5,000 square feet of park land which is
what he believed would happen if an alternative solution to handling flood waters was not explored.
He said that before he was willing to just give up that land he needed to know that there was no other
reasonable alternative. He agreed that there needed to be clarification from the Council but he said
that he also wanted the Council to know that he felt it was important to look at other alternatives
before deciding to give up park land.
Indicating that in her opinion there was not yet enough information to determine whether or not a
100-year flood could be carried in the stream channel and still come up with an aesthetically
pleasing design for the Calle area, Chair Eggers suggested that perhaps Councillor Laws could take
the question to the Council for clarification prior to the Commission moving forward with the RFP.
Councillor Laws said that the memorandum regarding the Joint Study Session was on the Council
agenda for the following evening. He said that he would bring the Commission's discussion this
evening to the Council for clarification of its intent related to how flood waters would be handled
related to the RFP on the Calle.
MOTION Picking up on the suggestion that, because of her interest in the topic, Commission MacGraw should
be included in the RFP Committee, Commissioner Landt so moved. Commissioner Coppedge
seconded.
The vote was: 5 yes - 0 no
Regular Meeting-January 18, 1999 Page 6 of 7
Ashland Parks and Recreation Commission
RFP Process for Calle -continued
In brief discussion, Commissioners outlined thoughts they had pertaining to the scope of work for the
RFP. The following items were mentioned:
1) The list of criteria developed by the Commission in late 1997.
2) That submitted proposals should outline a public involvement component but the RFP
would not stipulate "how" it would be handled.
3) That budget considerations need to be included.
Cate Hartzell commented that she would like to have incorporated into the process the idea that the
consultant on the project did not necessarily need to be the lead person for the public involvement
portion. She said that it may not be necessary to wait until the consultant was on board to begin
public involvement. By utilizing staff, people involved in other committees, and others who have
participated in other local public involvement processes could begin the work. She said that she felt
it was a way to use local skills and possibly reduce the cost of the overall process.
VII. NEW BUSINESS
A. Discussion related to mute swans in Lithia Parks's lower pond
Commissioners briefly reviewed a staff memorandum concerning the recent death of the male Mute
Swan which was determined to be caused by kidney failure and old age. The memorandum also
discussed the fact that ODFW has classified Mute Swans as "nonnative species" which cannot be
propagated or imported.
After some discussion, Commissioners indicated that staff should seek to acquire a pair of Trumpeter
Swans as outlined in the memo. When a pair of Trumpeters could be found, a suitable home for the
widowed female mute swan would be found.
VIII. COMMUNICATIONS and STAFF REPORTS
Director Mickelsen said that at the December 14, 1998 meeting it was decided to establish a
committee to review the current site of the driving range at the golf course. The two Commissioners
who were to serve on the committee were Commissioners Jones and MacGraw in the role as Chair.
He indicated that he would like to meet with the Commissioners to work out the details of how the
committee would proceed. Commissioner MacGraw said that now that Commissioner Eggers was
Chair that she would prefer to turn that assignment over to Commissioner Eggers. Commissioner
Eggers said that she would be willing to serve on the committee.
IX ITEMS FROM COMMISSIONERS
Skate Park Opening
Commissioner Jones said that she felt that the Skate Park opening was a great success and
commended all those involved in the project. She said she was interested in knowing who would be
enforcing the rules pertaining to use of the facility. Director Mickelsen said that there had been
some discussion related to peer group encouragement to adhere to the rules. The CAP Officer and
Park CSO will patrol the facility regularly along with Park Patrol in summer months.
Commissioner Jones inquired whether or not there was an on-going group of young people from the
original planning group who would continue in some capacity to answer questions about the facility
or to coordinate events. Director Mickelsen said that there was no formal committee but felt that
Regular Meeting -January 18, 1999 Page 7 of 7
Ashland Parks and Recreation Commission
ITEMS FROM COMMISSIONERS -continued
young people would continue to go to Reuben Davis or Jan Janssen because they have been so
closely associated with the community planning for the facility. She said that she would like to see
something—such as a role model who might come in to give a demonstration—which would
encourage girls to use the facility. Commissioner MacGraw said that she concurred with
Commissioner Jones' statements; that she felt that it was a heartwarming day for the community and
that she would support the concept of a youth group continuing to assist with topical matters related
to the facility.
New Clubhouse for Oak Knoll
Commissioner Coppedge inquired as to the status of the design for the new Clubhouse at Oak Knoll.
Director Mickelsen said that because the design of the Clubhouse was somewhat related to the
location of the driving range that that project was also on hold for now. Superintendent Gies said
that the preliminary sketches related to features which could be included in the plan have been
posted at Oak Knoll for comment. They were also making the rounds at the Men's Club and the
Women's Club. Commissioner Coppedge said that she had not been overly pleased with the initial
sketches which had been presented and hoped that the Commission would have a lot more input
prior to continuing with design work. She expressed her desire to go out for an RFP for an architect
for the project. Director Mickelsen said that before additional work went into a design for the
Clubhouse the subject would be brought back to the Commission and, if it chose to go out for an
RFP, it would be done.
X. UPCOMING MEETING DATES and PROPOSED AGENDA ITEMS
Two dates were set for Budget Study Sessions: Wednesday, February 3rd and Monday, February 8'.
It was decided that a discussion of the policy related to commercial filming in Lithia Park would be
held at the February 3`d meeting.
The next Regular Meeting would remain scheduled for Monday, February 15, 1999 even though it
fell on the President's Day holiday.
XI ADJOURNMENT Having no further business, by consensus, Chair Eggers adjourned the
meeting.
Respectfully submitted, ,
Ann Benedict, Business Manager
Ashland Parks and Recreation Department
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JANUARY 12, 1999
CALL TO ORDER
The meeting was called to order at 7:05 p.m. by Chairman Steve Armitage. Other Commissioners
present were Marilyn Briggs, Russ Chapman, Mike Gardiner, Anna Howe, Mike Morris, Alex Amarotico
and Chris Hearn. John Fields was absent. Staff present were John McLaughlin, Bill Molnar, Mark Knox,
Maria Harris and Susan Yates.
PUBLIC FORUM - No one came forth to speak.
TYPE 111 PLANNING ACTIONS
PLANNING ACTION 98-120
REQUEST FOR COMPREHENSIVE PLAN MAP CHANGE INVOLVING THE ELIMINATION OF THE
SOUTHERN EXTENSION OF LIBERTY STREET FROM THE CITY'S FUTURE STREET DEDICATION
MAP. ALSO,A REQUEST FOR OUTLINE PLAN APPROVAL FOR A 17 LOT SUBDIVISION UNDER
THE PERFORMANCE STANDARDS OPTION,AND A PHYSICAL CONSTRAINTS REVIEW PERMIT
FOR"DEVELOPMENT"WITHIN AREAS DEFINED AS HILLSIDE LANDS.
831 LIBERTY STREET
APPLICANT: GREGG ADAMS
Site Visits and Ex Parte Contacts
Site visits were made by all.
Continuance
Armitage is concerned about spending a lot of time discussing this issue because it appears this item
Is leading toward a continuance. In this case, in Armitage's opinion, the application will come back
substantially changed, therefore there is not much reason to discuss the action this evening. He would
like to open discussion to the Planning Commissioners.
Howe would like to continue the application but give the applicant the items they would like to see in new
submittals.
Hearn noted that there was a site visit by the Commission and though they did not talk specifically
amongst themselves about the application, there were some possibilities which seemed not to have
been followed up on by the applicant to this point. If the applicant did not move for a continuance, Hearn
would probably vote for a denial on the application as it currently stands.
The Commissioners did not want to carry the application forward without asking for a continuance.
Armitage asked the applicant to come forward.
GREGG ADAMS, Eagle Point, OR, explained that this is a fairly unusual piece of property and as such
there are a lot of new issues that need to be brought forth. There are a lot of variables such as roads
(extension of Liberty Street) in the Comprehensive Plan that cannot be feasibly built. The extension of
Waterline to meet Ivy Lane is in the Comp Plan and it crosses slopes in excess of 60 percent. He has
asked Staff about donating at least 14 to 15 acres to the City for parks. Adams requested a
continuance until the next meeting. Armitage asked ff Adams would be willing to grant a 30 day
extension on the 120 days. Adams agreed.
Armitage iterated it is important the applicant submits a complete project with no open ended questions
and unsolved problems.
Hearn would like to see the possible dedication of open space explored as well as contacting the Fire
Department to discussing the possibility of the cul-de-sac exceeding the maximum allowable length.
Morris would like to see better definition of the features of the land.
Howe would like to see better map. She would like to know where the drainage swales are located,
outline the properties along the periphery (define property lines), and show any structures. She would
like to see the rock outcropping preserved by possibly having instead of a 20 foot road, a 16 foot road
around the rocks then expand it on the other side of the rocks to have a pull-out area. In other words,
use the roadways to preserve some of the natural features.
Briggs said there is a letter in the packet from a property owner who feels he would be landlocked if the
Liberty Street extension does not go through. This issue should be addressed. Briggs found the maps
and the text did not match one another and would like clarification.
Chapman would like the applicant to address the whole issue of"to and through the development". He
would like to see the significant trees identified.
Briggs would like to see a plan for removing hazardous fuels (dead and dying trees). Who will remove
the trees and which trees will be removed?
Howe would like to see the trees in and out of the building envelope identified. McLaughlin explained
that in preparing the tree inventory, the applicant does not have to show areas that will be left
undisturbed.
Armitage mentioned there are administrative roads that are not always built to standards that might be
considered.
Molnar reminded the applicant that all new materials need to be in by 20 days before the February
meeting. Adams is willing to grant an extension necessary to make the application complete.
McLaughlin said he would work with the applicant on the extension.
This action will be continued.
PLANNING ACTION 99-006
REQUEST FOR ANNEXATION AND COMPREHENSIVE PLAN AMENDMENT FOR THE PROPERTY
EAST OF THE END OF JEFFERSON AVENUE WITH FRONTAGE ALONG WASHINGTON STREET
AND BACKING UP TO THE SOUTHERN PACIFIC RAILROAD TRACK. THE APPLICATION ALSO
INCLUDES A LAND PARTITION TO DIVIDE THE PROPERTY INTO THREE LOTS AND SITE
REVIEW TO CONSTRUCT AN APPROXIMATELY 20,000 SQUARE FOOT BUILDING TO HOUSE
OAK STREET TANK AND STEEL,A MANUFACTURER OF STEEL TANKS ON PARCEL 1.
APPLICANT: DOUG NEUMAN
Site Visits and Ex Parte Contacts
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MINUTES
JANUARY 12,1999
Site visits were made by all.
Morris and Hearn have a conflict of interest and will step down and abstain from this hearing.
STAFF REPORT
The notice and criteria were sent to the affected property owners.
The application involves a seven acre parcel located off Washington Avenue. There are not significant
trees on the property. The request is to annex the property into the City with a three lot partition. As part
of the partition a new street would be dedicated through the northern half of the property. Zoning
designations would be M-1 and E-1. M-1 zoning would correspond to the lot line on Parcel 1 and a small
area of Parcel 3. Parcel 2 and 3 would be zoned E-1. The applicants would prefer the lot lines follow
the zoning. Another aspect of the application involves the construction of an approximately 20,000
square foot steel tank manufacturing business on the front half of Parcel 1.
The Commissioners will be reviewing the application for annexation, then forwarding a recommendation
to the City Council. The Commissioners will be the final decision makers on the request for the partition
request, site review request to construct the building, and modification of the zoning.
The property is within the Urban Growth Boundary. It is contiguous with the current city limits and is
adjacent to the railroad right-of-way. The right-of-way would be annexed into the city as well. The use
proposed is in accordance with the zoning designations of the property.
Currently, sewer and water mains are located towards the bend in Washington Street. The applicant
proposes to extend those mains as well as electric service down through Washington Street to the
property, through the new street and terminating at the west boundary. Eventually there will be a loop
from Washington to Jefferson. Storm drains will be installed as part of the street construction and as it
gets to the intersection of Washington, the minimum requirement is that an engineered drainage ditch
parallel Washington to where it dumps into a small creek approximately 1200 feet north of the project.
Molnar explained the various street improvements are that are required (see Staff Exhibit S-1). .
Staff feels it is important to keep Oak Street Tank and Steel within the city. It has freeway access and is
adjacent to existing city property that is currently zoned M-1. With the Conditions outlined in the Staff
Report, services can be brought to the property and streets improved to a level that will accommodate at
the least the first phase of the development with Conditions set aside to ensure for the orderly
continuation of the improvement of Washington Street as Parcel 3 develops. Staff has recommended
approval of all four elements of the application with 15 suggested Conditions.
Howe wondered why there would be no access for Parcel 1 to the railroad. Molnar understood Oak
Street Tank and Steel did not feel they needed access to the railroad.
Howe wondered if the Commission could ask for a paved path that would allow bikes to be off the road.
Molnar said, generally, if the road does not include an approved bike facility (bike lane), the relative
criteria is that there are safe provisions for bike access. Molnar assumes, given the overall level of
traffic, he is not certain a separate path would be needed. Perhaps a wider lane size could be
considered and bikes could share the facilities with the amount of traffic being generated.
Briggs expressed a concern about the railroad right-of-way. Molnar explained that if the legal boundary
for the city limits is on the southerly extent of the railroad right-of-way, that portion of railroad right-of-way
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MINUTES
JANUARY 12,1999
would need to be brought in with this annexation to create contiguity with the city limits.
PUBLIC HEARING
DOUG NEUMAN, 4240 Clayton Road
DAVE RICHARDSON, Architectural Design Works, 1105 Siskiyou Boulevard, said they would like to
discuss Condition 3 concerning paving of Washington Street.
Neuman thought the road seemed sturdy. He would like the Commission to consider letting them keep it
in the condition it is in now, stating they would make sure it is 20 feet in width. Possibly add a Condition
that the full street improvement be done at the time Parcel 2 or Parcel 3 develop.
Molnar said a 20 foot wide road is the city standard and Washington should be overlaid to a smooth city
street standard. It might be acceptable to defer the improvement, however, Public Works has said it is a
rough county road narrower than the city standard. What is meant in Condition 3 is that the requirement
is to go from the frontage of this property all the way out to Highway 66 and meet the city standard.
McLaughlin said Engineering is Concerned that future development of Parcels 2 and 3 may not happen
for several years and in the meantime the last 1000 feet of Washington will continue to degrade.
Neuman suggested when the next parcel develops, to go ahead with the road improvement at that time.
Neuman said with regard to the triangular piece on Parcel 3, that Oak Street Tank and Steel may want
that to have railroad access after all.
Howe wondered if Neuman would consider installing a tumaround or back-up area at the end of street
until it will finally go through. Neuman feels a 36 foot wide street will allow for enough turnaround.
Howe asked Neuman about paving the pedestrian path. Neuman said, at this point, with only one
proposed business moving in, he is not certain a paved path is justified. Bikes could use the road.
ED BEMIS, P. O. Box 1018, Ashland, favors the proposal.
PAT LEROY, 450 Timberlake Drive, owns the property at 770 Washington. LeRoy noted the Staff
Report was late(one day). It did not extensively hinder his time to do research but it did not help. He
contacted three law offices and they all had conflict of interest.
There is no existing ditch. The actual road bed drops about 15 feet to private property along Washington
Street. Flooding occurs at the bend where the pavement changes to the more porous county standard.
During irrigation season, the water would drop down through the lower property and across Washington
Street. He is concerned with the additional paving this project will bring. LeRoy said they are concerned
about the road. It is a state road, not a county road. What is going to happen when heavy trucks start
using it? There are sections that are already chipped away. He is not sure what the city has.in mind for
the areas of different widths.
The residents in the area are also concerned with noise. It will be an extremely noisy industry.
Since the development on Benson Way, the water table has dropped. He is concerned their wells will
not be any good. When Oak Street Tank and Steel is running, the residents are concerned about
ground water contamination. He has asked for ways of getting city water but the cost is too great. He
has asked the city numerous times for help with their wells.
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MINUTES
JANUARY 12,1999
McLaughlin said the applicant is required to have an engineered ditch.
FRANK BARATTA, 770 Washington Street, said he works for the county road crew and the rough
portion of Washington is not a county road. He is concemed with the chip seal road. It does not have a
good base, is thin with no shoulder. The run-off is taking out the road underneath. It will not hold up to
truck traffic. He shares many of LeRoy's concerns.
ZOE BARCLAY, 660 Washington Street, stated she is concerned with having to give up any portion of
her property for the road. Noise is a major concern for her. This noise will travel to Oak Knoll. Water for
her has not been much of an issue but since Benson Way has developed, her water level seems to have
dropped. She would rather see the applicant access off Jefferson.
Molnar explained that all conditions regarding road improvements have to be done in the right-of-way.
The applicant cannot construct road improvements on property that is not his. If they could not meet the
standard because they need additional right-of-way adjacent to Barclay's property, they would need to
approach her.
Armitage asked if Condition 3 met Baratta's concems. Baratta said it did.
DON WOLFE, 760 Washington Street, had concerns about road width, water and noise.
BERNIE ZIEMINSKI, 3544 Lone Pine Road, Medford, OR 97504, said he owns property at 600 and 790
Washington. He wondered why they do not annex the whole area right now. Armitage explained
Zieminski would have to request annexation too. Zieminski said he too has a problem with water.
AMY PEARSON, 780 Washington Street, is unhappy about the development as it will be disruptive to
her quiet rural life.
DENISE BARATTA, 770 Washington Street, reiterated the concerns of the neighbors. The photo taken
of road (in packet) makes it look better than it is. Her main concern besides traffic is noise. She would
like some kind of sound barrier on the property or berm. She is requesting that equipment storage on
the site not be visible to the residents that live along Washington Street.
Staff Comments
Molnar said the water and sewer mains have to be laid under the surface of the county road.
Howe asked what the Commission's responsibility is for sound abatement on the residential area across
the freeway. McLaughlin said the greater noise source is the freeway. He does not believe Oak Street
Tank and Steel will add that much noise. It is mostly a daytime operation, therefore, the conflicts are
greatly reduced because of that. This land has been in the UGB for about 20 years and has been zoned
for industrial type use all that time because of its proximity to the railroad and freeway. This area is in
transition with the rural area changing to industrial and that makes an awkward situation.
Briggs wondered if Parcel 3 had a berm on its west side. McLaughlin said effective sound attenuation
requires blockage of the line of site. That would be fairly high. If the Commission starts attaching
conditions, you are protecting what the Comp Plan recognizes as Industrial/Employment lands.
Gardiner asked about development affecting well water. Is there any liability to the city if the city
annexes property that somehow is construed to have an effect on ground water outside the city limits.
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MINUTES
JANUARY 12,1999
McLaughlin is not sure how it would be measured. On this property, looking at the drainage patterns, it
appears it flows across this property towards the north and more towards the drainage channel. The
properties across Washington are probably less affected than by the Benson Way development. The
freeway could also have tremendous effect on ground water.
Armitage asked if there are any solutions with regard to water to the residents. McLaughlin said there is
a potential for a water line extending to the property owners. The costs have to be borne by the property
owners but that cost is greatly reduced because the line will be closer. There are provisions within the
city's ordinances for the Council to extend services that are failing.
Rebuttal
Neuman said doing the overlay on the road would probably be a good idea. For the neighbor's
information, there are approximately two to five trucks per week that deliver or pick up from Oak Street
Tank and Steel. He does not know how much noise will be added from Oak Street Tank and Steel. He
would be willing to have signage that says something about a private road to protect the property
owners.
Neuman noted Condition 5 and said if there is a chance the residents do not want it paved (end of
Washington), could he provide access through Parcel 3? McLaughlin said the annexation ordinance is
trying to put everything up front because this will be a future urban area with improvements. It may not
happen for Parcel 3 for several years, but the ordinance requires that be up front when that parcel is
annexed, that everyone is aware that street will be dedicated and there are provisions for the
improvement to happen. There is still an opportunity in the future, the applicant would have the ability to
defer the improvement or waive it, but the annexation ordinance requires it be clear up front.
Neuman said there are still no plans for demolition of the barn and other buildings.
Neuman said Parcel 3 will be a buffer from manufacturing because Parcel 3 is E-1.
Suggestions were made for signage to keep large vehicles from inadvertently using the road: "No
Freeway Access", "No Truck Turnaround" (to be placed at the bend in the road).
COMMISSIONERS' DISCUSSION AND MOTION
Chapman moved to recommend annexation to the City Council of the annexation portion of Planning
Action 99-006. Gardiner seconded the motion. The motion carried unanimously.
Howe moved to approve the land partition, site review and zone change for PA99-006. Briggs seconded
the motion. Howe made a change to Condition 9 and it should read: "...each parcel prior"omitting
"Parcel 1". She included adding a Condition to require signage warning trucks not to turn around on
private property. Molnar recommended a Condition 17 requiring catch basins have water/oil separators.
Condition 3 will remain as it is. The amended motion carried unanimously.
OTHER
Hearings Board Assignments
January through April
Anna Howe
John Fields
ASHLAND PLANNING COMMISSION 9
. REGULAR MEETING
MINUTES
JANUARY 12,1999
Mike Morris
May through August
Steve Armitage
Russ Chapman
Marilyn Briggs
September through December
Mike Gardiner
Chris Hearn
Alex Amarotico
General Discussion
The Planning Commission generally felt it is advisable if a member wishes to testify in opposition to a
Planning Commission decision appealed to the Council, that the member inform the Planning
Commission she/he wishes to do so.
ADJOURNMENT
The meeting was adjourned at 10:30 a.m.
ASHLAND PLANNING COMMISSION 7
REGULAR MEETING
MINUTES
JANUARY 12,1999
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
JANUARY 12, 1999
CALL TO ORDER
The meeting was called to order by Chairman Steve Armitage. Other Commissioners present were Mike Morris and
Chris Hearn. Staff present were Bill Molnar, Mark Knox, Maria Harris,and Susan Yates.
APPROVAL OF MINUTES-The Minutes of the December 8, 1999 Hearings Board were approved.
TYPE I PLANNING ACTIONS
PLANNING ACTION 99-001
REQUEST FOR A CONDITIONAL USE PERMIT FOR A TRANSFER OF OWNERSHIP FOR A ONE-UNIT, PLUS
OWNER'S UNIT, TRAVELER'S ACCOMMODATION
630 SISKIYOU BOULEVARD
APPLICANT: SUNI TEKER
This action was approved.
PLANNING ACTION 99-002
REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW TO OPERATE A HOSTEL AT THE
PROPERTY
70 THIRD STREET
APPLICANT: OTTO GLAUSI
This action was approved.
PLANNING ACTION 99-003
REQUEST FOR MODIFICATION OF FINAL PLAN APPROVAL IN ORDER TO ADOPT A SOLAR
PERFORMANCE STANDARD FOR THE PREVIOUSLY APPROVED MIXED-RESIDENTIAL SUBDIVISION
LOCATED NEAR WILLIAMSON WAY AND HERSEY STREET
APPLICANT: DOUG NEUMAN/MIKE MAHAR
This action was approved.
PLANNING ACTION 99-004
REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW FOR A FIVE UNIT TRAVELER'S
ACCOMMODATION AND THE CONSTRUCTION OF A NEW OWNER'S UNIT FOR THE PROPERTY
496 BEACH STREET
APPLICANT: BEN MURILLO
This action was approved.
PLANNING ACTION 99-005
REQUEST FOR A LAND PARTITION TO DIVIDE A LOT INTO TWO PARCELS,WITH THE REAR PARCEL
BEING A FLAG LOT, FOR THE PROPERTY
394 HELMAN STREET
APPLICANT: GAYLOR S.AND ROBERT V.VESTAL
This action was approved.
ADJOURNMENT-The meeting was adjourned at 6:50 p.m.
�Plu
,
Thursday, December 17, 1998
Meeting Minutes
Members Present: Tim Garry, Darrel Gee, Tom Powell, Russ Rickert, Jennifer Hadden, Landon Hilliard
Staff present: Maria Harris, and Mindy Bath.
I. CALL TO ORDER:
Darrel Gee called the meeting to order at 5:08 p.m.
II. APPROVAL OF MINUTES: November 19, 1998:
Gee stated the minutes would stand approved as submitted.
III. ITEMS FOR DISCUSSION:
A. Public Forum
David Fine, City Council member, introduced himself to the Commission. Fine said he wants to
hear the different opinions and points of view of each Commissioner.
B. Facility Development
—Bike Lockers: Update
Harris said the Police Department has agreed to monitor the lockers on a daily basis. She is
preparing a checklist for them so data can be collected on use. The signs for the lockers are
ready. She said they will be mounted on the lockers when the weather is less wet as the signs are
vinyl and stick to the locker itself. Rickert said some of the handles are very hard to open and
wondered if they could be lubricated.
Garry said the double decker bike parking structure that was supposed to be located on N.
Mountain at the High School has not been installed although there is a pad in place. He added
he was going to speak to Jim McNamara about it and would report back to the Commission.
Gee asked if the Community Service Officer who will be patrolling the greenway will be on foot,
bike or driving. Harris said she assumed on foot or bike, but would confirm. Rickert asked if a
regular maintenance schedule has been established for the new Central Ashland Bike Path.
Harris said she would check.
C. Planning Issues
PAGE 1-(c:bikfeb98.Min)
—Review Planning Actions: Subcommittee Comments
Discussed Planning Action #98-118, a request to change use of private school (United Bicycle
Institute)located on Williamson Way. Discussed Planning Action#98-121, a 17 unit subdivision
located on B Street. Hilliard asked where the bike parking is located. Harris said it does not need
to be provided if there are garages for each unit. She added she believes all of the units in the
B Street project have garages, but she will double check and report back to the Commission.
—Tolman Creek Road Neighborhood Plan: Update
Harris said a Planning Advisory Committee will be formed to review drafts and give input for the
plan. The plan will address vacant land, zoning and Tolman Creek Road.
—B Street Traffic Management Plan: Update
Harris said the City received a grant to do a long-range planning project for B Street. She said the
plan will look at the travel corridor and surrounding neighborhood in context of the historic
neighborhood. She added that this project will also have a Planning Advisory Committee.
D. Future Events/Promotions
Garry suggested the Commission meet a half hour on an informal basis when the new members
come on board.
E. Bicycle Safety Education Committee
—Siskiyou Wheelman Activities: Status
Harris said she has talked to the Bicycle Transportation Alliance (BTA) about possibly having
Ashland being one of four participants in a pilot bike education program. She said BTA has
received $50,000 in grant money from ODOT to conduct the program. The program is run
through the schools by BTA staff. Harris said Scott Bricker, the project manager, would like to
meet the Commission and the School District to discuss. All of the Commissioners said they are
interested in meeting with him. Harris said she would set up a meeting.
F. Other
—Draft Bicycle and Pedestrian Commission Ordinance: Discussion
IV. COMMENTS: Commission or Spectators.
There were no comments.
V. INFORMATIONAL ITEMS
A. Other
There was no discussion.
VI. ADJOURNMENT
There being no further business the meeting adjourned at 6:45 p.m.
PAGE 2-(c:blkfeb98.Mln)
Monthly Building Activity Report: 12/98 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ACC RES UNIT 1 15,000
ADDENDUM TO 9809009 1 0
BASEMENT SLAB 1 4,200
CARPORT 1 4, 500
FOUND REINFCMNT/EXIST HM 1 10, 000
REMODEL 1 18, 000
REMODEL & ADDITION 1 10, 000
REMODEL GARAGE -1 2,500
SFR 8 .899,461
SFR-A 7 920, 000
WOODSTOVE 1 300
Subtotal : $ 1,883, 961
Electrical:
BRANCH CIRCUITS 1 500
RELOCATE SERVICE 1 700
SERVICE 2 1, 725
SERVICE CHANGE 6 5,328
SERVICE CHANGE & FEEDER 1 1, 000
SERVICE/BRANCH CIRCUITS 1 1, 000
Subtotal: $ 10,253
Mechanical:
FIREPLACE INSERT 1 2, 600
FREESTANDING GAS STOVE 1 2, 800
GAS FIREPLACE 1 1, 500
GAS FURN/AC/GAS LN/BR CIR 1 5, 800
GAS FURNACE & PIPE 1 2, 762
GAS FURNACE REPLACEMENT - 1 1,000
GAS _FURNACE/GAS LINE 1 3, 905
GAS LINE & DRYER 1 150
GAS LINE (3) /LOG LIGHTER 1 500 _
GAS LINE FOR FIREPLACE 1 300
GAS LINE ONLY 1 150
GAS LINE, GAS FURNACE 1 2, 900
GAS LINE/2 GAS FURNACES 1 ,5, 500
GAS LINE/FIREPLACE 1 550
GAS LINE/FREE ST G. STOVE 1 2, 000
Monthly Building Activity Report: 12/98 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LINE/FURNACE/1 BR CIR 1 3,852
GAS LINE/GAS FURNACE 3 7, 783
GAS LINE/GAS LOG SET 1 1,400
GAS LINE/GAS STOVE 1 2, 800
GAS LINES/STOVE/DRYER 1 500
GAS LOGS 1 500
GAS STOVE (2) - LOGS 1 2,408
GFAU 2 6,418
GFAU &/ELECTRIC - 1 5,467
GFAU/AC WITH ELEC 1 5, 500
REPLACE STOVE W/G. FPLCE 1 2,000
WAT HTR/RGE/3 GAS LINES 1 850
WOODSTOVE 1 2,200
WOODSTOVE-WATERFORD/ASH. 1 2,600
Subtotal: $ 76,695
Plumbing:
BACKFLOW DEVICE 3 850
GAS LOGS & DRYERS 1 500
REMODE-RELOCATING FIXT 1 2, 725
REPL. WAT HTR W/GAS 1 750
REPLACE WATER HEATER 2 1, 520
SPECIAL WASTE CONNECTION 1 500
WATER HEATER 1 500
Subtotal: $ 7,345
***Total: $ 1, 978,254
COMMERCIAL:
Building:
INTERIOR REMODEL 2 30, 000
REMODEL CANOPY/REPL TANKS - 1 200, 000
. REPLACE TANKS & PUMPS _ 1 74, 725
REROOF - 1 400, 000
Subtotal: $ 704, 725
Electrical:
ADD SMOKE DET TO EXST SYS 1 246
Monthly Building Activity Report: 12/98 Page 3
# Units Value
COMMERCIAL:
Electrical:
EXTEND ONE BRANCH CIR 1 300
TEMPORARY POWER 3 587
Subtotal : $ 1, 133
Mechanical :
GAS LINE, GAS FURNACE 1 7, 500
GFAU/ELECTRIC 1 1,693
Subtotal : $ 9,193
Plumbing:
ADD UTILITY SINK 1 50
BACKFLOW DEVICE 1 500
RELOCATE/ADD FIXTURES 1 9, 500
SUMP PUMP 1 500
Subtotal: $ 10, 550
***Total: $ 725,601
Total this month: 94 $ 2, 703,855
Total this month last year: 90 $ 3, 554, 919
Total year to date: 601 $14,783,322
Total last year: 574 $23, 515,603
This month This month This year
last year
Total Fees: 27, 787 33,386 161,831
Total Inspections: 542 670 4196
NEW CONSTRUCTION: 12/99
RESIDENTIAL
PAGE NO. 1
01/22/99
ADDRESS #UNITS CONTRACTOR VALUATION
** SFR
189 GRANITE ST KEN KRUMDIECK INC 148000.00
574 GREAT OAKS DRIVE MEDINGER CONST. CO. INC. 123000.00
560 SHERIDAN ST MEDINGER CONST. CO. INC. 136400.00
660 SPRING CREEK DR MEYER, KIRT 135000.00
391 MOUNTAIN AV N MOUNTAIN CREEK ESTATES 110490 . 00
1127 VILLAGE SQUARE DR M. ROCK 86417 . 76
264 NINTH STREET ALLEY COX, FRED--CONSTRUCTION 80077 .00
261 NINTH STREET ALLEY COX, FRED--CONSTRUCTION 80077.00
** Subtotal **
899461.76
** SFR-A
870 BLACKBERRY LANE13 KEN HARRIS, HARRIS HOMES 96666.67
874 BLACKBERRY LANE12 KEN HARRIS, HARRIS HOMES 96666.67
878 BLACKBERRY LANE11 HARRIS, KEN, HARRIS HOMES 96666.66
266 MEADOW DR OWNER 150000.00
264 MEADOW DR OWNER 160000.00
262 MEADOW DR OWNER 160000.00
260 MEADOW DR OWNER 160000.00
** Subtotal **
920000.00
*** Total ***
1819461.76
NEW CONSTRUCTION: 12/99
COMMERCIAL
PAGE NO. 1
01/22/99
ADDRESS #UNITS CONTRACTOR VALUATION
** RELOCATE/ADD FIXTURES
1811 ASHLAND ST SISKIYOU PLUMBING INC 9500.00
** Subtotal **
9500.00
*** Total ***
9500.00
Monthly Building Activity Report: 11/98 Page 1
4 Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
ADDENDUM 9809038/RET WALL 1 6,000
ADDENDUM TO 9811011 1 5,000
ADDENDUM/PERMIT 9810056 1 1, 500
ADDITION 2 40, 000
BATHROOM REMODEL 1 5, 000
FIREPLACE & BAY WINDOW 1 12,000
INT. SPRINKLER SYS. 1 5, 500
INTERIOR REMODEL 1 20, 000
KILN/SHED 1 1, 904
REMODEL 3 18,050
REMODEL & ADDITION 1 26,690
SFR 5 759,170
SFR-A 2 220,316
SPECIAL INSPECTIONS 1 0
Subtotal: $ 1,121,130
Electrical:
1 BRANCH CIRCUIT 1 300
2 BRANCH CIRCUITS 2 700
2 ELECTRICAL CIRCUITS 1 500
200 AMPS OR LESS 1 650
3 BRANCH CIRCUITS 1 600
4 BRANCH CIRCUITS 1 2,000
BRANCH CIRCUIT 1 700
SERVICE + 1 BR CIR 1 400
SERVICE CHANGE 2 1,850
SERVICE/BRANCH CIRCUIT 1 950
SUBPANEL ON GARAGE 1 0
TEMPORARY POWER 1 137
TWO BRANCH CIRCUITS 1 200
Subtotal: $ 8, 987
Mechanical:
DECORATIVE GAS STOVE 1 2,200
FREE STANDING FIREPLACE 1 400
GAS FURNACE AND GAS LINE 1 4,250
GAS INSERT 2 4, 000
GAS INSERT,VENT,PIPING 1 1,675
Monthly Building Activity Report: 11/98 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Mechanical:
GAS LIN, GAS FURNACE/AC 1 4,200
GAS LINE & RANGE 1 350
GAS LINE/2 WALL HEATERS 1 350
GAS LINE/FURN/l BR CIR 1 3,200
GAS LINE/FURNACE 1 3,607
GAS LINE/FURNACE/2 BR CIR 1 4, 875
GAS LINE/GAS FURNACE 1 3,445
GAS LINE/GAS RANGE 1 500
GAS LINE/GAS STOVE 2 4, 800
GAS LINE/GAS WALL FURNACE 1 986
GAS LINE/STOVE/WTR HTR 1 3, 000
GAS SPACE HEATER, PIPING 1 350
GAS STOVE INSERT 1 4, 000
HEAT PUMP/2 BR CIRCUITS 1 5, 590
MOVE GAS FURNACE 1 3,535
WOODSTOVE 2 3, 700
WOODSTOVE INSERT 1 850
Subtotal: $ 59,863
Plumbing:
BACKFLOW 1 150
BACKFLOW DEVICE 3 1,850
GAS LINE,GAS WATER HEATER 1 230
IRRIGATION SYSTEM 1 4, 000
RELOCATE SHOWER 1 1, 500
RELOCATE WASHER/2 BR CIRS 1 1, 800
Subtotal: $ 9, 530
***Total: $ 1, 199, 510
COMMERCIAL:
Building:
ADDITION OF ADA BATHROOM 1 15,000
CONV SFR TO MED OFFICE 1 20, 500
MASONIC LODGE 1 413, 500
MEDICAL OFF. BLDG/SHELL 1 600, 000
MINI-STORAGE #4 1 170, 588
OFFICE BUILDING 1 225, 000
OFFICE/WARHOUSE BLDG C 1 100, 000
Monthly Building Activity Report: 11/98 Page 3
# Units Value
COMMERCIAL:
Building:
Subtotal: $ 1, 544, 588
Electrical :
3 BRANCH CIRCUITS 1 575
ADDENDUM/PERMIT #9810100 1 50
HVAC CONTROL WIRING 1 40, 000
.INSTALL CATS CABLING 1 1, 952
PEDESTAL FOR CABLE CO 1 650
SERVICE + 30 BR CIR 1 15, 000
TEMPORARY POWER 2 2,637
Subtotal: $ 60,864
Mechanical:
2 A/C-FURNACE PACKAGE 1 14, 000
2 GAS LINES 1 200
GAS LINE/FURN/AC/2 BR CIR 1 9, 975
GAS LINE/GAS STOVES 1 1,499
Subtotal: $ 25,674
Plumbing:
REPLACE GAS WATER HEATER 1 160
Subtotal: $ 160
***Total: $ 1,631,286
Monthly Building Activity Report: 11/98 Page 4
Total this month: 90 $ 2, 630,796
Total this month last year: 87 $ 2, 747,893
Total year to date: 507 $12, 079,466
Total last year: 484 $19, 960,684
This month This month This year
last year
Total Fees : 27, 109 32, 722 134, 043
Total Inspections: 641 545 3654
NEW CONSTRUCTION: 11/98
RESIDENTIAL
PAGE NO. 1
01/22/99
ADDRESS #UNITS CONTRACTOR VALUATION
** KILN/SHED
355 GRANITE ST DAVE THOMPSON CONST. INC. 1904.00
** Subtotal **
1904 .00
** SFR
584 *GREAT OAKS DRIVE MEDINGER CONST. CO. INC. 161000.00
1464 OREGON ST MORGAN PACIFIC L.L.C. 168421.00
780 CREEK STONE WY MEDINGER CONST. CO. INC. 122000. 00
2520 EAGLE CREEK LANE BEAR CREEK CONSTRUCTION 114007. 00
836 MORTON ST LEWIS, DAVID F. 193742 .00
** Subtotal **
759170.00
** SFR-A
115 OAK MEADOWS PL GREENEWOOD HOMES 110158.00
119 OAK MEADOWS PL GREENEWOOD HOMES 110158.00
** Subtotal **
220316.00
*** Total ***
981390.00
NEW CONSTRUCTION: 11/98
COMMERCIAL
PAGE NO. 1
01/22/99
ADDRESS #UNITS CONTRACTOR VALUATION
** MASONIC LODGE
570 CLOVER LN OWNER 413500. 00
** Subtotal **
413500.00
** MEDICAL OFF. BLDG/SHELL
595 NORTH MAIN ST ADROIT CONST. CO. 600000.00
** Subtotal **
600000.00
** MINI-STORAGE #4
1095 BENSON WY TONEY, JERRY CONST. INC. 170588.00
** Subtotal **
170588.00
** OFFICE BUILDING
V
370 HERSEY ST E TONEY, JERRY CONST. INC. 225000.00
+* Subtotal **
225000.00
+* OFFICE/WARHOUSE BLDG C
1075 BENSON WY TONEY, JERRY CONST. INC. 100000.00
*+ Subtotal **
100000.00
*** Total ***
1509088.00
Monthly Building Activity Report: 10/98 Page 1
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Building:
6 BR CIR/4 PLBG FIXTURES 1 1, 000
ACCESSORY RES UNIT 1 62, 100
ADDENDUM/PERMIT 9802076 1 0
ADDENDUM/PERMIT 9803073 1 0
ADDENDUM/PERMIT 9810073 1 0
ADDITION 5 153,427
BRANCH CIRCUIT 1 350
CLOSE CARPORT/ADD 1/2BATH 1 4, 500
DEMOLITION OF SHED 1 0
FENCE 1 2, 000
GARAGE 3 49,659
GARAGE CONV. TO LIV. SP. 1 20, 000
GARAGE RE-ROOF 1 6,500
GARAGE/SHOP 1 19, 134
GAS LINE, GAS STOVE 1 2, 000
HC LIFT & RAMP 1 8, 000
INT. SPRINKLER SYS. 1 4, 000
INTERIOR REMODEL 1 6,000
PORCH COVER 1 2, 793
RE-ROOF 1 4,300
REACTIVATE PERMIT W/CHNGS 1 127,685
REFUND (DELETING SHOWER) 1 0
REMODEL 1 40,000
REMODEL & ADDITION 2 125,000
REMODEL DECK 1 4, 500
SFR 6 839, 082
SLAB 1 300
SOLAR WATER HEATER 1 3,400
SPECIAL INSPECTION 1 0
STAIRWAY AND ROOF 1 4, 000
Subtotal: $ 1,489, 730
Electrical: -
1 BRANCH CIRCUIT 1 100
2 BRANCH CIRCUITS 1 200
ALARM SYSTEM 1 3,300
BRANCH CIRCUIT 3 1,175
BRANCH CIRCUIT,GFAU,HP 1 85
GFAU/AC 1 3, 500
SERVICE CHANGE 3 2,100
Monthly Building Activity Report: 10/98 Page 2
# Units Value
SINGLE/MULTI-FAMILY & TOURIST ACCOMODATIONS:
Electrical:
SIGNAL CIRCUIT 1 483
TEMP SERV 200 AMPS 1 137
TEMPORARY POWER 1 137
Subtotal: $ 11,217
Mechanical:
2 GAS LINES/GFAU/WTR HTR 1 2, 000
FIREPLACE INSERT 1 2,800
FIREPLACE INSERT/W.HEATER 1 1,600
FP INSERT/WTR HTR/DRYER 1 2,692
FREE STD GAS ST/VENT PIP 1 2,800
FURNACE CHANGEOUT 1 3,500
GAS FIREPLACE INSERT 1 1,000
GAS FURNACE, WATER HEATER 1 3,000
GAS LINE 1 50
GAS LINE & GAS INSERT 1 2,500
GAS LINE GAS FURN/A/C 1 7,580
GAS LINE, BTU & PIPING 1 3,000
GAS LINE, GAS FURNAAC 1 3,895
GAS LINE, GAS STOVE 1 2,499
GAS LINE, WATER HEATER 1 684
GAS LINE/GAS FURNACE 5 15,531
GAS LINE/GAS LOG SET 1 362
GAS WATER HEATER 1 500
GFAU/AC 2 9,382
HEAT PUMP 1 6,595
PELLET STOVE 1 1,000
WOOD STOVE INSERT 1 1, 300
WOODSTOVE 3 3,400
Subtotal : $ 77,670
Plumbing:
BACKFLOW DEVICE 3 850
DWV REPIPE 1 8, 000
LANDSCAPE IRR/BACKFLOW 1 1, 800
WATER LINE 1 725
Subtotal: $ 11,375
***Total: $ 1,589, 992
COMMERCIAL:
Building:
ADDENDUM/PERMIT 9807028 1 2,500
Monthly Building Activity Report: 10/98 Page 3
# Units Value
COMMERCIAL:
Building:
AIRPORT HANGAR #1 1 80,000
EXCAVATION 1 4,500
FREEZER (WALK IN) 1 15,000
INT. SPRINKLER SYS. 1 13, 300
INTERIOR REMODEL 1 5, 000
REMODEL 1 8, 500
Subtotal: $ 128,800
Electrical:
1 BR CIR FOR GAS FURNACE 1 100
Subtotal: $ 100
Mechanical:
GAS LINE/FURNACE/AC 1 2,000
GAS STOVE/GAS LOGS 1 1,800
Subtotal: $ 3,800
Plumbing:
2 SINKS/DISHWSR/GREASE TR 1 400
Subtotal: $ 400
***Total: $ 133,100
Total this month: 103 $ 1, 723, 092
Total this month last year: 122 $ 9,485, 810
Total year to date: 417 $ 9,248,670
Total last year: 397 $17,212, 791
This month This month This year
last year
Total Fees: 21,094 71, 035 106, 934
Total Inspections: 674 898 3015
NEW CONSTRUCTION: 10/98
RESIDENTIAL
PAGE NO. 1
02/10/99
ADDRESS #UNITS CONTRACTOR VALUATION
** ACCESSORY RES UNIT
122 CHURCH ST OWNER 62100.00
** Subtotal **
62100.00
** GARAGE
650 LIBERTY ST MEDINGER CONST. CO. INC. 19500.00
** Subtotal **
19500.00
** REACTIVATE PERMIT W/CHNGS
1167 VILLAGE SQUARE M. ROCK 127685.00
DRSTE 2
** Subtotal **
127685.00
** SFR
374 HELMAN ST ERIC ARTNER CONSTRUCTION 202000.00
444 MONTE VISTA ST BOUTACOFF, ALEX 180000.00
CONSTRUCTION INC
950 ELKADER ST COX, TOM-GENERAL 36105.00
CONTRACTOR
564 GREAT OAKS DRIVE MEDINGER CONST. CO. INC. 139000.00
220 MEADE ST STEVE MORJIG CONST. 160000.00
** Subtotal **
717105.00
*** Total ***
926390.00
NEW CONSTRUCTION: 10/98
COMMERCIAL
PAGE NO. 1
02/10/99
ADDRESS #UNITS CONTRACTOR VALUATION
** AIRPORT HANGAR #1
455 DEAD INDIAN RD TONEY, JERRY CONST. INC. 80000.00
** Subtotal **
80000.00
*** Total ***
80000.00
CITY OF ASHLAND
SYSTEM DEVELOPMENT CHARGES
Owner:
Site Address:
Permit # None Single Family Residential Total SDC Charges: 7, 582 .18
Land Use Code 210 SINGLE FAMILY DETACHED RESIDENCE
# Fixture Units 18 Cost/Unit Fee
------- ---------
WATER: supply 26 .19 471.42 (671-01-440.631)
Dist/Collection 125.69 2,262.42 (671-01-440.632)
Treatment 27.88 501.84 (671-01-440.633)
Total 3,235.68 -
SEWER: Dist/Collection 36.31 653.58 (676-01-440.622)
Treatment 96.38 1,734.84 (676-01-440.623)
Total 2,388.42
#Units Unit/Measure
TRANSPORTATION: 1 PER UNIT 324.24 324.24 (260-01-440.652)
STORM SEWER: Impery sq ft 3,106 0.140 434.84 (260-01-440.642)
PARKS AND RECREATION: #Units 1 1199.00 1, 199.00 (410-01-440.661)
ASy�20
CITY OF ASHLAND _
Office of the Mayor
y'
pREGO�...,.
MEMORANDUM
DATE: February 11, 1999
TO: City Council Members
FROM: Mayor Catherine Shaw
RE: • Appointment to Bicycle & Pedestrian Commission
I would like to appoint Theresa Johnson to the vacant position on the Bicycle &Pedestrian
Commission for a term to expire April 30, 2000.
Two new positions became available with the passing of Ordinance 2832 establishing the Bicycle
&Pedestrian Commission, effective November 3, 1998. After appointing Jesse Ferraro and
David Young at the January 19, 1999 council meeting, one position remained vacant due to a
lack of applications.
A copy of Theresa Johnson's letter of interest is attached.
Attachment:
comm\bicycl6appl.mem
Theresa Johnson
278 Idaho St., Sp. 1
Ashland, OR 97520
1 Feb 99
f:
Cathy Shaw
Mayor of Ashland
Dear Cathy,
I learned yesterday that there is an opening for a person on the Bike Commission and I am
writing to you to volunteer for that position.
I've lived in Ashland for two years now and am a student at SOU. During the last ten years I
have worked in the Surveying/Engineering field, with the year before school here at SOU spent
working at Ashland Bakery Cafe. I commute by bike,primarily, and have been a cyclist for
(ever) the last ten years. I have also lived and commuted by bike in the Portland- Gresham area
and understand the conflicts between cyclists and motorists.
Please consider me as a candidate as a member of the Bike Commission; I would be honored to
serve in any way I can to promote the use of bicycles in the community. I believe strongly in
using bikes rather than cars whenever possible and would like to encourage that here in Ashland.
I went without a car myself for the last year and a half, even when I worked in Medford. I have a
car now that I use only for trips that aren't practical for me to do by bike and have figured out
ways to use a bike throughout the year and still be comfortable.
Thank-you.
Sincerely,
Theresa Johnson
RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $179,247.61 FOR CURBS, GUTTERS, STORM DRAIN,
SIDEWALK, AND PAVING IMPROVEMENTS IN THE FORDYCE STREET
LOCAL IMPROVEMENT DISTRICT NO. 77.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, storm drain, sidewalk, and paving in
the Fordyce Local Street Improvement District No. 77 during 1998.
B. The total cost for these improvements is in the amount of$256,945.91. County credits
for the jurisdictional exchange of the road earned interest, City credits for 25% of the
sidewalk costs and a portion to oversize the storm drain, and the 10% Council LID credit
were applied. The final assessment to the lots within the LID is $179,247.61.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of February 16, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for $100.00 or more may request the payment be
extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
SECTION 5. Classification of the assessment. The assessments specified in sections 1 of this
resolution are classified as not subject to the limits of Section l lb of Article XI of the Oregon
Constitution.
PAGE 1-LEVYING ORDINANCE F:wsERPAULAUD Fordyce levy assmres.wwd
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of , 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE FAUSERWAULAUD Fordyce levy assess tes.wpd
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Council Communication
Public Works Department
February 16, 1999
Submitted by: Paula Brown
Approved by: Mike Freeman
Title:
A Resolution Levying Assessments to be Charged Against Lots Within the Fordyce Street Local
Improvement District No. 77.
Synopsis:
This Council action is required under the Ashland Municipal Code as the final step in the process
to levy assessments to lots within local improvement districts. The Fordyce,Street Local
Improvement District was initiated by the City Council on April 15, 1997, prior to enacting the
improvements. Now all of the improvements have been completed. In addition, as a result of the
Council's December 15, 1998 action regarding new LID practices, this assessment has been
reduced to reflect the City's 25% participation in sidewalk expenses, the County's participation
in road jurisdictional exchange, the City's participation in upsizing the storm drain, and further
reduced 10% for the Council's "LID credit".
Recommendation:
It is recommended that the City Council adopt the attached resolution levying assessments for the
lots within the Fordyce Street Local Improvement District .
Background Information:
Fordyce Street Local Improvement District No. 77 was established on April 15, 1997.
Engineering was completed by Marques & Associates and construction was completed by
Huffman Wright Construction. The final assessment total cost, including design, administration
and interest was $256,945.91 and included complete street construction, sidewalks and storm
drains. The original estimated assessment total per Resolution 97-19 was $239,136.00. Credits
were applied for 25% of the sidewalk costs, County jurisdictional exchange funds plus interest,
the City's portion of upsizing the storm drain line, and the 10% City Council "LID credit". The
credits applied to the project totaled $77,698.30. The final cost split within the assessment was
reduced to $179,247.61, significantly lower (25.04%) than originally estimated, and is assessed
on a per front foot basis as shown on the attached documentation.
As a note, the original assessment figures mailed to all of the residents were corrected by staff on
February 2, 1999, under a letter entitled Fordyce Street Local Improvement District Revised
Assessment Figures. This is the same information shown in this attachment and that was
provided to the City Council on that date.
1
Synopsis of Concerns Received:
Staff has received and answered several questions regarding this assessment. The following
describes the written objections and the staff's response. Copies of this Council Communication
were sent to each of the individuals shown below:
1.) Linda Smith (13 10 Romeo Drivel questioned the legality of the City of Ashland LID
process through a letter to Senator Lenn Hannon. She questioned the imposition of fees
that appear repetitive to City taxes for street maintenance and feels there should be a
voting process assigned to the LID assessments.
Staff Response: The LID process is fully supported and authorized by City Ordinance (Section
13.20) and by State Statutes (ORS 223.405-485, 92.010-.090, & 31.010-34.100). The legality
has been reviewed and tested numerous times.
Ms. Smith had ample opportunity to participate in the street improvement process prior to the
formation of the assessment district and the final construction. There were three neighborhood
meetings which were fully noticed and one public hearing which was also noticed by letter as
well as through the newspaper. All improvements were discussed and agreed upon by those in
attendance at the meetings. Taxes and utility fees do pay for street maintenance, however the
Fordyce Street project can not be considered maintenance, as this was new street construction.
2.) Erwin Nortica (,1285 Kirk Lane) objects to the exemption of 30 lots of the Clear Creek
Estates. Mr. Nortica claims that at the time of construction, the Clear Creek Estates
developer was required to construct sidewalks, curbs and some paving, but was not
required to provide for improvements to the storm drains. As such there was a need to
remove the new street paving to install the storm drains. Also, Mr. Nortica refers to a
conflict of interest between the developer and his attorney who were both members of the
Planning Commission at the time the exemption was administered for the Clear Creek
Estates.
Staff Response: Mr. Erwin Nortica's objection to the exemption of the Mr. Nortica from the
Fordyce Street LID is a commonly heard one. Unfortunately, it is a situation that is not easily
changed. The planning approvals for the Clear Creek Subdivision gave the developer the option
of participating in an LID or installing half-street improvements at this own cost. The developer
opted to make the improvements and received an exemption from the Fordyce Street assessment.
The developer of the Clear Creek Subdivision did participate in some storm drain construction
on Fordyce Street. Basically all storm drainage on Fordyce Street south of Mill Pond Drive
including Ashland Parkview Subdivision is routed through storm drains provided by the Clear
Creek Subdivision development. Cutting into the previously installed pavement was necessary to
place the oversized storm drain in Fordyce Street that the City required. Severe utility conflicts
prohibited the placement of the storm drain behind the curb as is the ususal practice.
3.) Richard Davis (478 Fordyce Street) submitted earlier objections to the City regarding the
assessment system based on total acreage. His current letter requests a reduction of his
assessed acreage due to an undevelopable portion of land created by the Roca Creek right
of way which bisects his property, and the future development of Seena Lane which will
reduce the size of his property.
G:Dawn\EngineerV,ID\Fordyce Objections CC.wpd 2
Staff Response: Roca Creek flows through Mr. Davis' property via a drainage easement. He
still holds title to the land under and around the creek. The City has merely gained a right and
obligation to maintain the channel through his property. While he cannot build on the creek, it
can be incorporated into future development plans.
In several earlier conversations with Mr. Davis it was expressed that if he were to dedicate the
north half of Seena Lane as street right of way, that area would be deleted from his assessment
total. However, until such time as the property was actually made public, no reduction could be
made to his assessment. A decision has not been made on the dedication.
4.) Jessie Camp, (475 Fordyce Street) presents two objections regarding the assessment. The
first addresses the exclusion of the Evans Lane/Mill Pond lot owners who paid for street
improvements as part of their purchasing agreements. Camp requests this amount be
researched and compared to the amount the Fordyce residents are paying. The second
objection is in regard to the assessment based on lot size. Certain lots are able to
subdivide to create a separate and create more potential habitation. Could the lots be
assessed to reflect the number of legally possible dwellings per lot and not strictly the lot
size?
Staff Response: The exclusion of the Clear Creek Subdivision is addressed in the response to
Erwin Nortica complaints (No. 2 above).
Jessie Camp's concerns regarding the method of assessment is a subject which received much
debate and consideration prior to the formation of the district. Initially four possible assessment
methods were offered for consideration.
a. Assessment based half on frontage and half on area; rejected because only 30% of the
total lots in the district had actual frontage on Fordyce Street.
b. Assessment based on potential lots; rejected because there is some debate regarding the
potential future density of the larger lots.
c. Assessment based on existing lot numbers was considered unfair because most of the
larger lots could be further divided.
d. Assessment based solely on area; Council chose the area method of assessment as the
most equitable as it accommodated the future development of lots without the need of
interpretation of density requirements. This method also addresses the valuation of the
lot. In theory, a larger lot is more valuable than a smaller lot and would support a
proportionately larger assessment. It was determined that this method is the most fair of
options considered.
5.) Katherine Davis (1268 Rose Lane) considers the LID fees and the 22% raise in taxes
unjust for a property which was described to her as"affordable housing" when it was
purchased.
Staff Response: Ms. Davis has expressed concern at the Fordyce Street assessment and recent
tax increases being applied to "affordable housing". Although"affordable housing" status is
beneficial in the original home purchase, the property is subject to the same tax increases and
assessments as are all other lots within the City.
G:Dawn\Enginee UD\Fordyce Objectio CC.wpd 3
6.) Helen Malena (1225 Kirk Lane) objects to the improvements which were made and
resents the City changing the"country charm" of Fordyce from a rural atmosphere to that
of a City street with sidewalks, etc. She also expresses that the assessment is grossly
unfair.
Staff Response: Although Ms. Malena is objecting to the inclusion of concrete sidewalks on the
street, it was precisely this feature that was found to be most attractive by those attending the
neighborhood meetings. The previous street configuration provided no areas for pedestrian
travel other than within the narrow street itself. Prior to its annexation into the City and the
construction of eight subdivisions fronting on the street, Fordyce Street was indeed a country
road complete with substandard pavement widths and pavement structure, deep drainage ditches
and no sidewalks. However, the onset of subdivision development required that drastic changes
be made to manage the increase in vehicular traffic and speed, increases in storm water run-off
and increases in pedestrian traffic. The previous rural street section simply could not support
these increases and was becoming unsafe.
Neighborhood meetings were held to determine how these changes could be made while still
keeping some of the rural charm. Through months of deliberation the present design was agreed
upon. That design was carefully chosen to help slow traffic as well as to support anticipated
vehicle increases as the area developed. Planting strips were provided to maintain that charm
and can be developed by the adjacent property owners with lawns, trees and shrubbery.
7.) Jody Fornaciari (1221 Orchid Street) purchased her residence in September 1998. At that
time, no liens reflected the LID costs on the title. As she was unaware of this process, she
feels there should be no liability place on her to pay the costs.
Staff Response: Resolution No. 97-19 which formed the Fordyce Street LID was approved on
April 15, 1997. The title company closing the sale of Ms. Fornaciari's home had two
opportunities to alert her of the pending lien. All lots within the Ashland Parkview Subdivision
have signed"in favor" of improvements to Fordyce Street. This is a recorded document and is
public record. It should have been brought forward by both the real estate agent and the title
company. A notice of the public hearing with the proposed cost was also sent to all property
owners. This information should have been passed on by the owner to any future buyer. If a
standard escrow closing was conducted, a City lien search would also have been requested,
which would also have shown the presence of the lien.
G:Dawn\Enginee UD\Fordy=Objections CC.wpd 4
CITY OF ASHLAND t CITY HALL
ASHLAND.OREGON 97520
February 2, 1999
RE: FORDYCE STREET LOCAL IMPROVEMENT DISTRICT REVISED
ASSESSMENT FIGURES
Dear Resident:
Recently you received staff's preliminary estimates, and not the corrected information regarding
the final costs for the Fordyce Street LID. The good news is that the figures are quite a bit lower
than those shown on your initial assessment due to the credits from both the County and City.
Attached are the corrected FINAL figures and the summary of the costs and credits.
I sincerely apologize for the incorrect information and any confusion this has caused. You are
reminded that the Public Hearing and the City Council's resolution to assess these liens will be
held on February 16, 1999, at 7:00 p.m. at the City Council Chambers at 1175 East Main Street.
If you need clarification on these costs, please contact me or Jim Olson at 488-5587. If you wish
to make written objections, please write to the City Recorder, 20 E. Main Street, Ashland, OR
97520.
Sincerely,
/ Paula C. Brown, PE
Public Works Director/ City Engineer
Cc: Barbara Christensen,City Recorder
]un Ohm Engineering Services Manager
v
FAUSERUEMP\paula ftrml fordyce acsm Itr.wpd
SUMMARY OF FORDYCE STREET
FINAL LID COSTS
ESTIMATED COSTS
CONSTRUCTION HUFFMAN&WRIGHT CONSTRUCTION $223.024.44
ENGINEERING MARQUESS&ASSOCIATES, INC. $28,809.52
INTEREST&ADMINISTRATION $5,111.95
TOTAL $256,945.91
COST BREAKDOWN
STREET CONSTRUCTION $147,808.84
SIDEWALKS $26,215.60
STORM DRAINS $49,000.00
SANITARY SEWER $0.00
ENGINEERING $28,809.52
INTEREST&ADMINISTRATION $5,111.95
CONSTRUCTION SUBTOTAL $256,945.91
CREDITS
SIDEWALK(25%OF S/W COSTS) $6,553.90
COUNTY PARTICIPATION
$33,950.00+INTEREST(5,600±) $39,550.00
STORM DRAIN UPSIZING
757'X$14.00/per foot $10,598.00
E.MAIN ST.CURB RECONSTRUCTION $1,080.00
TOTAL INITIAL CREDITS $57,781.90
ASSESSMENT SUBTOTAL $199,164.01
LESS 10%LID CREDIT PER COUNCIL 19,916.40
FINAL ASSESSMENT TOTAL $179,247.61
ASSESSMENT PER RESOLUTION#97-19 $239,136.00/$10,153.42
Residential assessment based upon front footage.
FINAL ASSESSMENT FOOTAGE 22.001 Acres
FINAL ASSESSMENT RATE $8,147.25 Per Acre
GDe %Engwew%LIDW—dyn St S=Mwy
0A-
1310 Romeo Drive F�
Ashland, OR 97520 O
January 29, 1999 j
City Recorder
Ashland City Hall
20 E. Main Street
Ashland, OR 97520
Dear City of Ashland,
I object to the assessments for the Fordyce Street Local Improvement. The
enclosed letter to Senator Hannon supports my opposition. Please consider it my
official objection to the City's imposed Local Improvement Districts.
Sincerely,
Linda L. Smith
#1
1310 Romeo Drive
Ashland, OR 97520
January 29, 1999 F!
O
Senator Lenn Hannon
Oregon State Senate
State Capitol
Salem, OR 97310
Dear Senator Hannon:
As you are probably aware, the City of Ashland continues to impose Local
Improvement District (no.77) fees to its residents. I am one of the residents the City of
Ashland says is required to pay; known as "Fordyce Street Assessment District." I am
in opposition to these fees and I'm writing with questions about the legalities involved
with such an assessment.
First, I question the legality of the imposed fees. Should I have had an
opportunity to vote on any new fees? I didn't feel there was a need for any
improvement, nor did I want, or ask for, sidewalks. Secondly, if the City of Ashland can
legally generate fees for street and sidewalk improvements, shouldn't I have been
informed they could do so? Thirdly, I pay city taxes which include street maintenance,
why am I being asked to pay above and beyond those taxes?
I feel this situation lacks democracy and would like to see the people have a
chance to vote on any City plan that requires its citizens to pay fees. Several months
ago I wrote to the City of Ashland to state my discontent with L.I.D's, but never received
a response.
I'm hoping you will be able to shed some light on the City of Ashland's right to
take such actions. Further, I hope you'll stop the City of Ashland from requesting these
fees if there is any constitutional or legal basis for doing so. Thank you in advance for
your assistance. I'll look forward to hearing from you in the near future.
Sincerely,
C;Z
Linda L. Smith
cc: City of Ashland, City Recorder
Erwin Notrica
1285 Kirk Lane y �Ej9J
Ashland,Or 97520 RECD JAN 2 8 I JJ J
Tel. 541-482-3408
January 27,1999
To: City Recorder
Ashland City Hall
20 E. Main Street
Ashland,Or 97520
Re: Objections to proposed assessments
for Fordyce LID
To Whom it may concern:
My objection to assessment is that, the 30 lots in the Clear Creek Development are
exempt from the Fordyce LID assessment.. I do not object to paying my fair share, but I
do not feel I should be paying someone else's share.
I was informed that Clear Creek was exempted because the developer put in curbs,
sidewalks and paved half of the street. Most of the paving he put in had to be tom up to
pave Fordyce. He did nothing to improve the storm drains that were installed during the
Fordyce LID.
At the time the Clear Creek Development was given an exemption, the developer Mr. .
Midinger was a member of the Ashland City Planing Commission and the attorney that
represented him at the Fordyce LID meetings was Mr. Phil Arnold , who at the time of
the exemption was a member of the Ashland City Council. This gives the exemption the
appearance of insider preference.
For the above reason, I do not feel the assessment is just or fair.
Sincerely:
Erwin Notrica
Tax Lot
39-1E-IOBB TL 1100
#2
FEB 0 31999 �fP�
RICK DAVIS
1 433 CANDELERO DRIVE
WALNUT CREEK, CALIFORNIA 94598
-/o : cf y of A SA tort d
RePrdiK9 : Leih nlo. 2 /G2
Fordyce.
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CITY OF ASHLAND
Department of Public Works
PROPOSED FORDYCE STREET EUPROVEMENT
PETITION:
Check one of the two options:
Please include the undergrounding of utilities with the proposed
improvement of Foniyce Street.
Please DO NOT include the undergrounding of utilities with the
proposed improvement of Fordyce Street.
Comments:
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Name: & C—e �L6) j V `4, OM5 Signature: r<+
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Address: �-S4l(LlI 47 y -F rd o V (-(L
Mr.Richard Davis
1433 Candelero Or
I Walnut Creek CA 9459,1.1311
Date: I � "- t (��'" q�j
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RICK DAVIS 71998
478 Fordyce Street
Ashland, Oregon 97520 ,
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FEB 0 31999
City Recorder Jessie Camp
Ashland City Hall 475 Fordyce St.
20 E Main St.
Ashland, OR 97520 February 2 , 1999
To The City Council :
Yesterday I received the proposed assessments per lot
owner for the "improvements" made to Fordyce St. I hope
the methods for determining assessments can be reviewed
more carefully and a fairer allocation of debt can be
implemented.
I would like to appeal two unfair aspects of your
proposal :
The first disparity concerns the exclusion of the Evans
Lane/Mill Pond lot owners . Apparently when purchasing
their homes, owners paid for a portion of one strip of
sidewalk installed by the developer along Fordyce.
However they have not contributed to the rest of the
costs, including: more sidewalks, repaving, gutters,
signs, etc. along the length of the street. Is the
amount that they have paid truly representative of their
due portion of the entire project expense? Please
investigate this dollar amount and make those figures
available to us i .e. exact payment per household toward
this project. This "unknown" needs to be public
knowledge. If adjustments need to be made due to a
contractual error made by the City with that developer,
please take reponsibility either by covering those extra
costs or passing them on to the residents of that area.
These costs should not be passed on to the rest of the
neighborhood.
My second concern is the logic behind the decision to
assess lot owners according to the size of their lot.
Traditionally LID improvements are assessed by a formula
combining lot size and length of frontage on the improved
street. Since the "improvements" on Fordyce were
requested originally by those living arterially to the
actual street, assessing lot owners by direct frontage is
an agreably innappropriate method. However, the logic of
assessing owners based on acreage is not sound. Please
review the following discussion carefully and be sure you
believe your assessments are indeed fair.
#4
FEB 0 3 1999
I can only assume that the idea behind charging more for
increased acreage is based on the belief that regardless
of who actually inhabits the parcel and uses the street,
there is a Potential for more habitation and therefore use
should the owner subdivide and develop his/her lot.
Therefore charges should be assessed according to number
of legally possible dwellings per lot, not strictly lot
size. For example, one lot could be larger than another
but both qualify for the same number of legal dwellings or
subdivisions . There are exact guidelines for the number
of subdivisions per lot and these should be examined on a
case by case basis, as different features of different
parcels will influence the legal development rights of
each lot owner. I know for a fact that my lot can be
legally subdivided once and the same is true for one of my
neighbors . However I have been assessed more than he
because my acreage is slightly larger. Our current use
and even our future potential use is identical yet I must
pay more. This is blatantly unfair and therefore I feel
needs to be re-examined.
Both issues I have presented above wil entail more careful
research by The City Planning Department. Given the fact
that this project was a City-imposed "improvement" , not an
improvement requested by a proven majority of assessed
residents, I believe it is the City' s reponsibility to
thoroughly justify its methods and rationales for
assessment of fees . Many of us already feel our rights
have been transgressed by the imposition of the project.
Can we at least be certain that we are fairly treated in
bearing the burden of your costs?
I look forward to a thorough explanation and disclosure of
facts related to the creation of this assessment proposal .
I hope you are able to readjust figures more fairly after
taking a closer look at the issues I have brought forward.
I will be presenting these objections at the City Council
meeting on the 16th of February. I hope to hear from you
before that time.
Thank you "for your consideration of my concerns .
Sincerely,
Jessie Camp, 475 Fordyce t. 482-4358
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City Recorder, � k�
L City 60 Ashland , '
Attn : Paula C. Brown,
This letter is in reference to the two notices I have received
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regarding the "Fordyce Street Local Improvement Districty .
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I purchased my house at 1221 Orchid Street on 9/1/98 . I was � ,Y±
not aware of any liens owing on my property, nor does it
1
reflect on my title.
3
Since I was not part of this process , nor did I have any
input into the proposal , I should not be liable for any
of the incurred. costs .
In reviewing.' youre summary of costs , I do not see a date
1 showing when these costs occurred , but I know they happened
i prior to my purchasing my property .
I i fG
Sincerely,
Y f Jody Fornaciari 4 ,{
1221 Orchid St . u,
Ashland , Or . 97520
Lein No. 2221 "
RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $179,247.61 FOR CURBS, GUTTERS, STORM DRAIN,
SIDEWALK, AND PAVING IMPROVEMENTS IN THE FORDYCE STREET
LOCAL IMPROVEMENT DISTRICT NO. 77.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, storm drain, sidewalk, and paving in
the Fordyce Local Street Improvement District No. 77 during 1998.
B. The total cost for these improvements is in the amount of$256,945.91. County credits
for the jurisdictional exchange of the road earned interest, City credits for 25% of the
sidewalk costs and a portion to oversize the storm drain, and the 10% Council LID credit
were applied. The final assessment to the lots within the LID is $179,247.61.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of February 16, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for $100.00 or more may request the payment be
extended in the manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
SECTION 5. Classification of the assessment. The assessments specified in sections 1 of this
resolution are classified as not subject to the limits of Section 1 I of Article XI of the Oregon
Constitution.
PAGE 1-LEVYING ORDINANCE RUSERPAULAUD Fordyce levy assess res.wpd
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this_ day of , 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE F1USERWAULAWD Fordyce levy assess res.wpd
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DRAFT BUDGET FOR WEEK OF APRIL 18-24
dinner at Mt. Ashland $10 per person, 150 people: $1500
transportation to mountain two busses at $235 each $ 470
tour of the city two busses at $215 each $ 430
trip to Jacksonville one bus at $235 $ 235
TOTAL $2635
Approximate expenses to be met by other organizations:
Southern Oregon University
4/19 breakfast for university reps $ 200
4/20 lunch for university reps $ 200
4/21 lunch for whole group $ 500
4/23 final dinner, entertainment $2000
4/18-24 two 15-passenger vans $ 500
$3400
Ashland School District
4/19 lunch for whole group $ 600
4/22 donation of use of performance hall $ 250
and personnel
4/19-24 misc transportation $ 250
$1100
Oregon Shakespeare Festival
donation of tickets and backstage tours $3000
Windmill Inns
4/19 donated use of ballroom $ 750
Ashland Chamber of Commerce
4/22 reception/mixer before concert $ 500
Local religious groups
4/21,23 breakfasts for whole group $ 400
Local galleries
4/19-24 donation of display space $ 750
Various service clubs, music groups in Ashland
4/18-24 meals and performances $3550
Estimated total expenses and in-kind donations by other groups $13,450
(This does not include donated room and board by citizens and other activities not yet
confirmed.)
CITY OF ASHLAND y`OFASy2
Administration (541)488-6002 - T
yi
20 East Main,Ashland, OR 97520 (541) 488-5311 -Fax
OREGON,•'';
February 8, 1999
To the members of the Ashland City Council:
The City of Ashland and Southern Oregon University will be celebrating the 30th anniversary of
our friendship and collaboration with Guanajuato and the Universidad de Guanajuato with
reciprocal visits this spring and summer. Guanajuato will send a delegation of about 90 people
which will include city officials, university personnel, and citizens to visit us April 18-24.
Ashland will send a delegation of approximately equal size and composition to Guanajuato
during the first week of August. With the exception of travel and personal expenses, both groups
of visitors will be hosted by their sister city and university.
As representatives of the 30th Anniversary Committee, we respectfully request $2,000 from the
Council to cover the cost of events which the City will host, including an evening at Mt. Ashland
(transportation and dinner), a tour of the city(transportation), and a trip to Jacksonville to visit
the museum (transportation and admission).
The University will cover the costs of one lunch for the whole group, the farewell dinner and
entertainment for the whole group, lunches for its guests, and will share the costs of
transportation with the City.
We've included a brief fact list that describes our sister city and university relationship and a
tentative schedule of the week's events. Also attached is a brief description of expenses.
Please join us during this visit whenever you can, both as official representatives of Ashland and
friends of Guanajuato.
Thank you for your consideration.
Respectfully,
Sean Van Ausda Me dith Reynoln fls
Chair 30th Anniversary Committee Southern Oregon University
Sister City Committee Sister City Committee
Ashland and Guanajuato
Sister Cities 30th Anniversary
Talking Points
History
The sister city relationship between Ashland and Guanajuato was formally established in
1969. During the 1960's groups of students from Southern Oregon University (SOU)
traveled to parts of Mexico, including Guanajuato during vacation. The students were
unofficial representatives of Ashland.
In the early 1970's Ashland and Guanajuato were given official recognition as Sister
Cities through the internationally incorporated body, Sister Cities International.
Sister Cities International
SCI is the world's largest citizen diplomacy network that creates and strengthens
partnerships between 1,100 U.S. and 1,770 foreign cities in 123 countries. SCI is a
national, non-profit, volunteer membership organization of U.S. communities.
SCI's goal are: to develop municipal partnerships between U.S. and foreign
communities; to create opportunities for citizens to experience and explore other
cultures; to create an atmosphere in which economic development and trade can be
developed, implemented and strengthened; to stimulate environments through which
municipal partnerships can creatively learn, work, and solve problems together.
Sister City affiliations began shortly after WWII and developed into a national initiative
when President Eisenhower proposed the people-to-people program. The intention was
to involve people and organized groups at all levels of U.S. society in citizen diplomacy
with the hope that people-to-people relationships, fostered through sister city affiliations,
would lessen the chance of future world conflicts.
Similarities
Both Ashland and Guanjuato are home to state universities.
Both communities are home to world-class theatre, and are known as cultural centers in
their respective regions both for performing and visual arts.
Tourism plays a major role in the economies of both cities.
Both cities have Amigo Clubs whose members are local citizens dedicated to the
strengthening the sister city ties.
Both communities have streets dedicated to the other city.
Exchanges
University students and faculty members share yearlong exchanges, which has
contributed to internationalize the two campuses.
Representatives from Guanjuato travel to Ashland to participate in Ashland's 4'" of July
celebration each year, and representatives from Ashland travel to Guanajuato each year
to participate in Guanjuato's Fiesta so Dan Juan y la Presa do la 011a.
Ashland City staff has traveled to Guanajuato to present a workshop on the use of a
computer software program for city planning.
Guanajuato students have done practicum work through the City of Ashland.
Ashland donated an ambulance and other fire and safety equipment to Guanjuato.
Benefits
The relationship strengthens the bond between our cities and institutions of higher
education.
International diplomacy on a people-to-people basis facilitates International
understanding.
Celebration
April 18, 1999 through April 23, representatives from Gunajuato will visit Ashland for a
week of meetings and entertainment.
The 90 visitors represent areas of education, government, arts, Chamber of Commerce,
students, fire and police, and the professional community.
August 29 through September 4, 1999, representatives from Ashland will travel to
Guanajuato for the same purpose, again representing all areas of the community.
Ashland and Guanajuato
Sister Cities and Universities 30th Anniversary
History
• The sister city relationship between Ashland and Guanajuato was formally established in
1969. During the 1960's groups of students from Southern Oregon University (SOU)
traveled to parts of Mexico, including Guanajuato during vacation. The students were
unofficial representatives of Ashland.
• In the early 1979s Ashland and Guanajuato were given official recognition as Sister Cities
through the internationally incorporated body, Sister Cities International.
Sister Cities International
• SCI is the world's largest citizen diplomacy network that creates and strengthens
partnerships between 1,100 U.S. and 1,770 foreign cities in 123 countries. SCI is a
national, non-profit, volunteer membership organization of U.S. communities.
• SCI's goal are: to develop municipal partnerships between U.S. and foreign communities;
to create opportunities for citizens to experience and explore other cultures; to create an
atmosphere in which economic development and trade can be developed, implemented
and strengthened; to stimulate environments through which municipal partnerships can
creatively learn, work, and solve problems together.
• Sister City affiliations began shortly after WWII and developed into a national initiative
when President Eisenhower proposed the people-to-people program. The intention was to
involve people and organized groups at all levels of U.S. society in citizen diplomacy with
the hope that people-to-people relationships, fostered through sister city affiliations, would
lessen the chance of future world conflicts.
Similarities
• Both Ashland and Guanajuato are home to state universities.
• Both communities are home to world-Gass theatre, and are known as cultural centers in
their respective regions both for performing and visual arts.
• Tourism plays a major role in the economies of both cities.
• Both cities have Amigo Clubs whose members are local citizens dedicated to
strengthening the sister city ties.
• Both communities have streets dedicated to the other city.
Exchanges
• University students and faculty members share yeariong exchanges, which has
contributed to internationalize the two campuses.
• Representatives from Guanajuato travel to Ashland to participate in Ashland's 4th of July
celebration each year, and representatives from Ashland travel to Guanajuato each year
to participate in Guanajuato's Fiestas de San Juan y la Presa de la 011a.
• Ashland City staff has traveled to Guanajuato to present a workshop on the use of a
computer software program for city planning; SOU staff have done the same for the UdeG.
• Guanajuato students have dome practicum work through the City of Ashland.
• Ashland donated an ambulance and other fire and safety equipment to Guanajuato.
Benefits
• The relationship strengthens the bond between our cities and institutions of higher
education.
• International diplomacy on a people-to-people basis facilitates international understanding
on official and individual levels.
Celebration
• April 18 through April 23, 1999 representatives from Guanajuato will visit Ashland for a
week of meetings and entertainment.
• The 90 visitors represent areas of education, government, arts, Chamber of Commerce,
students, fire and police, and the professional community.
• August 29 through September 3, 1999, representatives from Ashland will travel to
Guanajuato for the same purpose, again representing all areas of the community.
A HISTORY OF THE AMISTAD PROGRAM
` AND ASHLAND -GUANAJUATO SISTER CITY TIES
Southern Oregon State College and the Universidad de Guanajuato through the Amistad Program,
and the cities of Ashland and Guanajuato through official Sister City affiliation, have enjoyed a
productive relationship for about thirty years. This association has been of great benefit to the both
institutions and cities.
The Amistad program and our sister city ties grew out of an unofficial Friendship City commitment
forged in the mid-69s. At that time, groups of students from Southern Oregon College led by Senora
Chela Tapp (now Kocks) were visiting Guanajuato and other parts of Mexico during vacation breaks.
The students were a sort of unofficial diplomatic corps representing the city of Ashland and Southern
Oregon College. Their primary stop was always our friendship city, Guanajuato.
Amistad Program
The Amistad program began officially in 1969, with the initial exchange of students from the U de G
and Southern Oregon College. The program is now in its 29th year, and is one of the most
successful exchange programs in the country, based on number of students exchanged and
longevity of the program. The Amistad program is a year-long academic experience that allows for
the exchange of students between the two schools. Southern Oregon University students receive
credit at the U de G that is applied to each one's course of study at SOU; students from the U de G
most often have already completed the equivalent of the BA at the U de G, and are working on a
master's degree at SOU.
On April 13, 1971, the Rector of the U de G, Lic. Enrique Cardona Arizmendi, and the President of
SOC, Dr.James K Sours, signed a formal general agreement for academic and cultural exchanges
between the two institutions. The OSSHE approved the Amistad program as a recognized study
abroad program soon after the initial agreement was signed.
The agreement has gone through a series of revisions and reaffirmations, formalized during visits by
the U de G Rector here, or the SOU President there. Following is a partial history of those meetings:
Pres. Sours ratified agreement in Guanajuato, March 22, 1972; the scope of agreement broadened
on May 10,1977 when the School of Chemistry at U de G and the School of Science and
Mathematics at SOC agreed to cooperate through faculty exchanges and research projects; Rector
Nestor Raul Luna Hernandez reaffirmed agreement in Ashland, June 2, 1978; Pres. Natale Sicuro in
Guanajuato on June 12, 1980; additional academic exchanges between the SOSC School of
Business and the U de G Schools of Accounting and Industrial Relations were also approved on
June 12, 1980; President Joe Cox and Rector Santiago Hernandez Omelas reaffirmed agreement in
Ashland on April 24, 1987. In 1994, the School of Psychology at the U de G and the SOSC
Department of Psychology signed an agreement to develop a exchange of students and faculty. In
1995, President Stephen Reno and Rector Juan Carlos Romero Hicks signed the latest agreement
reaffirming the successful collaboration of the two universities.
Since 1970, more than 300 SOU students and about 200 U de G students have participated in the
exchange; additionally, a number of SOU and U de G faculty have taken part in full-year or short-
term faculty exchanges. The program continues to flourish.
{
Sister City Program -Amigo Club
The history of the Sister City relationship runs along the same time line. In 1969, the City of
Guanajuato and the Universidad de Guanajuato made their first reciprocal visit to Ashland and SOC.
Guanajuato sent several officials here to meet with Ashland city representatives; the U de G sent
several administrators to visit SOC, plus its premier student musical group, the Estudiantina de Oro,
which gave several concerts and met with Spanish language students.
We also had our first Amigo Days Fiesta, which was a great success. SOC students and folks from
diverse city groups participated, and we all shared Ashland's enthusiasm for international events with
our friends from Guanajuato.
During this stay, individual citizens housed the U de G administrators and city officials, and members
of the student body housed the Estudiantina. The U de G representatives, city officials, and the
Estudiantina enjoyed their week in Ashland, and left a feeling of international goodwill that has
endured here and in Guanajuato, and inspired many trips since between the two cities and schools.
In the early 79s Ashland and Guanajuato were given official recognition as sister cities through the
intemationally-incorporated body, Sister Cities, International; our relationship as Friendship Cities
was broadened and the pact quickly gained the interest and respect of other members of the Sister
City, International network. The Ashland/Guanajuato program has won a number of international
awards for excellence in educational programming through both Sister Cities, International and
US/Mexico Sister Cities.
As sister cities, we have continued the traditions established earlier. We exchange visits by
university officials almost every year the city governments exchange visits by official representatives
at least once a year, the academic exchange program between the two institutions is flourishing;
local artisans from both cities continue to exchange shows of their work. The momentum of this
international partnership grows each year as more people from the two cities become involved.
There are many reasons that Ashland and Guanajuato and our respective schools are such logical
and very successful choices as Sister Cities and Universities:
1. Ashland has Southern Oregon University; Guanajuato has la Universidad de Guanajuato.
2. Ashland has the Oregon Shakespeare Festival; Guanajuato has el Festival Cervantino.
Both festivals are respected world-wide for the caliber of productions they offer and the size
and variety of audiences they serve.
3. Ashland boasts Lithia Park, a one-hundred acre park within the city limits; Guanajuato is
proud of a number of small parks within its limits. Both citizenries use their parks continuously
for recreation and cultural events.
4. Tourism plays a major role in the economies of both cities.
5. Mining was one of the economic bases upon which both cities were founded. (Guanajuato
continues to be a primary mining site in the Western Hemisphere.)
6. The plaza area of downtown Ashland is historically, socially, and financially important to
the city; the Jardin de la Union plays the same role in Guanajuato. (Curiously, both plazas are
triangular when most other plazas in the world are quadrangular. The fact that Ashland even
calls its downtown area a "plaza" is a rather unique thing in the USA.)
7. Both cities have Amigo Clubs whose members are local citizens dedicated to the
strengthening of our sister city ties. Many lasting international friendships have developed
from mutual visits, both official and personal, throughout the years by the two Amigo clubs.
S. Southern Oregon University and la Universidad de Guanajuato have both benefitted
greatly from a successful academic exchange program. The Amistad program has seen
hundreds of students and tens of faculty members share year-long exchanges, helping to
internationalize our two campuses in a very significant way over a considerable number of
years.
9. Both cities are known as cultural centers in their respective regions, offering world-class
fine and performing arts programs on a regular basis to the public, in addition to the festivals
referred to in item two. Additionally, they both have excellent fine arts museums, the best
known being the Schneider Museum of Fine Arts in Ashland, and el Museo del Pueblo, el
Museo de la Alhondiga, and el Museo Diego Rivera in Guanajuato.
10. The Ashland City Band performs throughout the summer months free of charge once a
week in Lithia Park; la Banda del Estado de Guanajuato performs twice a week throughout the
year free of charge in el Jardin de la Union. Both bands have great local support. Music in
many forms, both popular and classical, is celebrated in both cities, from street dances and
world-beat sounds, to chamber and symphony orchestras and early music consorts. In June
of1994, the Ashland City Band visited Guanajuato and performed during the Fiestas de la
Presa de la 011a.
11. Popular and political holidays are still celebrated in an old-fashioned way in the two cities.
Ashland observes a traditional Fourth of July with a wonderful parade and community
celebration, and has an equally impressive city-wide celebration of Halloween. The
observances in Guanajuato of El Dia de la Independencia, Holy Week, and All-Saints Day are
still old-fashioned, resisting outside influence and maintaining a traditional flavor that is
unique in contemporary Mexico.
12. Since the inception of our ties, the City of Ashland has sent a student each year to
Guanajuato in June for the Fiestas de San Juan y la Presa de la 011a to represent the city. In
turn, Guanajuato has sent a young woman each summer to represent her city in the Fourth of
July festivities in Ashland. Other city officials frequently accompany the students on their
diplomatic journeys.
13. Ashland has a street dedicated to Guanajuato called Guanajuato Way, complete with
traditional park benches and a street lamp made in the state of Guanajuato. Guanajuato
dedicated a street in a contemporary housing development to Ashland and called it Calle
Ashland.
14. Both SOU and la U de G are hosts to many foreign students each year. The universities
and the citizens of both cities take an active role in making foreign students feel welcome in
their communities. In both cities, many local families are host families to the foreign students
and share weekends and holidays with them.
15. There have been more than 30 marriages between guanajuatenses and Ashlanders as a
result of our Amistad Program and sister city ties. The count of children has exceeded our
ability to keep track, but we seem to have discovered a way to make our sister city ties
permanent through a self-generating membership. If we could only figure out a way to pre-
register all the new little ones for the Amistad Program of each one's choice, we'd be truly self-
perpetuating....
To understand how our ties and similarities coincide in a typical year, the following happened in
1990-91:
1. 24 SOSC students went to the U de G for the academic year; 9 U de.G students came to
SOSC.
2. During Fall 1990, Terry Gaston, Director of the SOSC Amistad Program, and Chela Tapp-
Kocks, SOSC Department of Modern Languages, did site visits to the Universidad de
Guanajuato. During Spring 1991, Sebastian Sanzberro Lastiri, Director of the U de G Amistad
Program, visited SOSC to participate in International Week and meet with U de G students in
the '90-91 Amistad program, and SOSC Amistad students for'91-92. During the official
ceremonies for International Week, Sanzberro awarded the U de G International Achievement
to Martin Pantoja (Mexico), Michel Figueroa (Venezuela), and Naoko Itabashi (Japan). The
award is traditionally given to graduating foreign students who have achieved high academic
success and contributed to international understanding through activities both on and off
campus.
3. At Commencement Exercises in June 1991, President Cox, on behalf of the Rector of the U
de G, gave the annual U de G Rector's Outstanding SOSC Graduate Student Award to Carlos
Tellez, Nan Hannon, and Virginia Stallings.
4. Also in June, SOSC student Nancy Hutchings represented the City of Ashland at the
Fiestas de San Juan y la Press de la 011a in Guanajuato. Nancy and her mother were guests
of our sister city and participated in many official activities, in addition to making many new
friends.
5. In July, twelve official representatives of the City of Guanajuato, a representative of the
Rector of the U de G, and two artists from Guanajuato represented their city in the Fourth of
July activities in Ashland.
6. The City Planner for Ashland, John Fregonese (adjunct faculty member in Geography at
SOSC and officer of the Amigo Club/Sister City Committee), traveled to Guanajuato during the
late Summer 1990 to present a workshop on the use of a computer software program for city
planning. Fregonese has worked with a number of Amistad students from the U de G who
have studied regional planning with him at the College and done practicum work through the
City of Ashland.
7. During Fall, 1990, Fregonese and Brian Almquist, City Administrator, delivered a used
ambulance to the border at Laredo for pickup by the fire department of Guanajuato. The
ambulance was donated by the Fire Department of the City of Ashland because it was being
retired from the fleet and was still serviceable, but not marketable. In addition to the
ambulance a variety of other fire and safety equipment was also donated to the Bomberos de
Guanajuato.
1990-91 is used as an example of what the Amistad and Amigo Club programs have done for the
students and citizens of our College and city; other years have seen the same sorts of activities and
exchanges that have enhanced many lives and expanded international understanding. Each year in
the history of these programs has had a positive effect on international relations on a very real level.
One of the things that has strengthened the bond between our cities and institutions of higher
education is the belief that diplomacy on a people to people basis is the way to achieve international
understanding. Our diplomats are not professionals and they frequently do not even speak the same
language, but we think that we come closer each year to a true and sincere mutual understanding.
Revised January 1999
CITY OF ASHLAND ``may OFASyiO
Office of the Mayor
OREGON...•='.
MEMORANDUM
TO: City Council Members
FROM: Mayor Catherine Shaw
DATE: February 10, 1999
RE: CITIZENS' BUDGET COMMITTEE
Due to personal family reasons, Dick Trout has resigned from the Citizens' Budget
Committee.
Section 294.336 states `9f any appointive member is unable to serve the term for which
the member was appointed, or an appointive member resigns prior to completion of the
term for which the member was appointed, the governing body of the municipal
corporation shall fill the vacancy by appointment for the unexpired term."
There were two other applicants in response to the advertisement that appeared in the
Ashland Daily Tidings in November, 1998. Those applicants are Howard Braham and
John Griffin. Copies of their resumes and letters of interest are attached for your
convenience.
Please vote on your selection for a new member to the Citizens' Budget Committee for
a term to expire December 31, 2001.
Nov 161998 175 Hillcrest Street
Ashland, Oregon 97520
November 16, 1998
Barbara Christensen, City Recorder
City Hall
20 E. Main St.
Ashland, OR 97520
Re: Citizen's Budget Committee
Dear Ms. Christensen,
I am resident of Ashland, and interested in volunteer work which will help support our community.
The opportunity to support Ashland's Citizen's Budget Committee is very appealing.
I have diverse business, financial and administrative experience, including many budget assignments.
Specifically, I have worked on both capital and operations budgets, including source document
preparation, collating department and corporate budgets, prioritizing items, leading/participating in
budget working groups, presenting budgets to senior management, and budget tracking/management.
I am an excellent technical analyst, computer user, and problem solver. I also have excellent
communication skills, and I enjoy working with people in a team environment.
Details of my finance and budget experience are attached, followed by my professional resume. I can
be reached at 552-1351 and very much look forward to discussing the needs of Ashland's Citizen
Budget Committee.
Sincerely,
J�
hn Griffin
Attachments
JOHN L. GRIFFIN, PE
Detail of Finance, Accounting and Computer related experience:
Finance and Accounting:
Pacific Gas & Electric Company
• Performed detailed feasibility and economic analysis of alternatives for major projects
• Analyzed financial impacts of electric industry restructuring at corporate level
• Coordinated and prepared strategic business plans, including financial impacts
• Prepared department level capital and operations budgets
• Analyzed department level capital and operations budgets for variances and corrective actions
• Coordinated collection of data and preparation of budgets at the corporate level
• Developed systems of"indicators"to statistically determine company-wide departmental need
• Analyzed budget performance, and presented budget proposals to senior company management
• Developed methods of improving field coding of accounting information
• Refined financial chart of accounts for accounting department.
• Closely worked with capital accounting departments on depreciation and capital equipment issues
Innsits and Services(co-owner of small business)
• Determined and setup chart of accounts
• Purchased, configured, and used Intuit accounting software to manage business
• Generated reports for business planning and tax reporting
Blackstone Audiobooks(bookkeeper)
• Performed full charge bookkeeping, including A/P, A/P, TE's using proprietary software
• Coordinated payroll, employment taxes and employee advances with payroll contractor
• Closed books monthly and generated reports for firm's accountant
• Consulted with owner on financial aspects of special projects, e.g., new accounting software, employee
insurance plans, receivables strategy, department organizing strategy
Computers and Software:
• Use PC or Macintosh.
• Perform full charge bookkeeping, including QUICKBOOKS, QUICKEN, and other products
• Prepare documents using WORD, POWERPOINT, and PAGEMAKER
• Develop spreadsheets and graphs using EXCEL.
• Analyze data using ACCESS, STAT VIEW and EXCEL.
• Provide research and communicate using the Internet; WWW and Email
JOHN L. GRIFFIN, PE
175 Hillcrest Street
Ashland, OR 97520
(541) 552-1351
JOB TARGET: BUSINESS ANALYST, ADMIMSTRATIVE SPECIALIST, OR ENGINEER
CAPABILITIES:
• Review and influence regulatory issues, develop and implement compliance policy
• Negotiate contracts and facilitate groups to develop consensus
• Analyze economic and strategic issues to determine project or policy merit
• Interface practical engineering with maintenance, operations and construction
• Plan electric distribution, transmission, and substation systems
• Manage software development and use computers for analyzing and presenting information
• Perform project management
• Perform cost estimating, design, specification
• Communicate through excellent technical writing and oral presentation
ACCOMPLISEG%IENTS:
• Facilitated state-wide meetings and negotiated contracts for California electric restructuring
• Developed company strategies based upon review of legislative bills and regulatory filings
• Authored procedural and technical handbooks for coordination and implementing policy
• Selected to develop industry restructuring strategy on national committees(OASIS, ATC)
• Presented oral arguments at technical presentations and regulatory hearings
• Developed emergency/disaster plans and facilities, conducted disaster exercises
• Worked with large and small customers to serve needs and resolve problems
• Managed multifaceted projects from inception through construction
• Prepared and analyzed department and company-wide budgets and business plans
• Developed database systems to track system outages and new service requests
• Conducted utility planning studies for T&D system expansion and reinforcement
• Provided solutions for T&D line and station operating problems(e.g. technology, equipment)
• Coordinated and reviewed engineering of T&D lines and stations on PG&E system
PERSONAL:
• Results oriented -self starter
• Relate well with people-team player
• Life long learner
EXPERIENCE: (Pacific Gas & Electric Company, CA)
1995 - 1998 Senior Policy Analyst, San Francisco
1993 - 1995 Consulting Transmission Contracts Negotiator, San Francisco
1992 - 1993 Budget Working Group/Corporate Planning, San Francisco
1990 - 1992 Supervising Transmission Engineer, San Jose
1985 - 1990 Senior Transmission Engineer, San Francisco
1985 Division Electric Engineer, Fresno
JOHN L. GRIFFIN, PE
EXPERIENCE: (Pacific Gas & Electric Company, CA), Continued
1983 - 1985 Senior Planning Engineer, Fresno
1979 - 1983 Senior Substation Engineer, San Francisco
1977 - 1979 Distribution Engineer, San Jose& Santa Cruz
1974 - 1977 Assistant Distribution Engineer, Eureka& San Luis Obispo
1998 - 1998 (Blackstone Audiobooks, Ashland OR)
Full charge bookkeeping/administrative asst.
(Innsits& Services, San Rafael CA)
1996 - 1997 Co-owner of Bed& Breakfast inn sitting business
PROFESSIONAL STATUS:
Registered Professional Engineer in California and Colorado
EDUCATION:
1994 Saint Mary's College, Moraga, CA-Masters of Business Administration
1974 University of Colorado, Boulder, CO- B.S. Electrical Engineering(power)
REFERENCES:
Available upon request
Howard W. Braham
800 Acorn Circle
P.O. Box 1064
Ashland, OR 97520 top
(541) 482-7117 41
braham@cdsnet.net �
November 3, 1998 `x17,998
Barbara Christensen
City Recorder
City Hall, 20 E. Main Street
Ashland, OR 97520
Dear Ms. Christensen:
would like to serve the City as a volunteer on the Citizen's Budget Committee. An
abbreviated version of my resume is attached.
By introduction, I have more than 20 years experience administering public
funds through development and evaluation of the budget process, including oversight
of budget planning and spending. Although this was done at the national level, much
of the details of evaluating budget requests overlap completely with budgets of all
kinds, whether federal, local or personal. Since I was also involved with regional
planning, I spent considerable time helping to integrate divergent views through
consensus decision-making. I work well in groups, and like the personal interactions
that usually develop when there is discussion over the how and why questions that
invariably result when scrutinizing budget proposals or expenditures.
I have served on or advised numerous federal, state and local commissions
and councils on matters ranging from the taking of whales internationally, oil and gas
development in U.S. waters, the quality of water in Puget Sound, to the future of
wildlife resources and native American health issues in Alaska. Also, I have more
than 25 years experience in assessing, evaluating and implementing public policy. I
think I have a pretty good sense of what's important and what isn't; and, what is the
right thing to do, and what is not. I have the public interest as my#1 concern and, as
a matter of philosophy, fully support the City's efforts to develop into a world lass
sustainable city of the future.
Lastly, I have a wealth of experience in matters that cross departmental
boundaries within the City. For example, I am an experienced law enforcement
officer, public school teacher/college professor, coach, parks and recreation
employee and real estate salesman, among others. If you need personal references,
please speak to Dick Wanderscheid or Russ Chapman.
Sincerely,
Howard W. Braham
Howard W. Braham 9�CO
800 Acorn Circle 410k
P.O. Box 1064
Ashland, R 97520 8'7998
braham(Dc cdsnetnet
Personal
• Married to Donna J. (Thomas) Braham
• Children: Britt(32), Adam(21), Rian (20) and Natalie(11)
• DOB December 4, 1942
Community and Governmental Expertise (over 30 years; retired)
• Administration of public policies.
• Management of public funds: budget development and spending oversight.
• Law enforcement and public safety.
• Public education, community health and sports/recreation.
• Customer and media relations.
• Conservation of natural resources.
Current Activities
• Self-employed writer and Arctic scientist.
• Adjunct Professor of Biology, Southern Oregon University.
• Member of the Ashland community ad-hoc Sustainability Committee.
• Member of Southern Oregon University's Alcohol Policy Review Committee.
• Ashland Little League girl's softball coach.
• Volunteer in Ashland High School's science programs.
• Assistant coach, Ashland High School girl's golf team.
Former Employment and Professional Affiliations (small sample)
• Administrator(CEO/CFO) and laboratory director(U.S. Dep't. of Commerce).
• College instructor and affiliate Associate Professor(University of Washington).
• Head coach and junior high school math teacher(El Rancho Unified School Dist.).
• Police Officer(City of West Covina, CA).
• Member, Sex Equity Commission, Seattle Public Schools.
• U.S. Chief Scientist to the International Whaling Commission.
• Board of Directors, Seattle Aquarium Society.
Education
• Aeronautics (flight training), San Bernardino Valley College, San Bernardino, CA
• B.S., Police Science and Administration, California State University, Los Angeles
• M.S., Biological Sciences, Cal Poly State University, San Luis Obispo, CA
• PhD, Ecology and Environmental Biology, Ohio State University, Columbus, OH
Council Communication
Legal Department
February 16, 1999
Submitted by: Paul Nolte
Approved by: Mike Freeman
Title:
An Ordinance Amending Section 13.20.050.0 and Adding Section 13.20.145 to the Ashland
Municipal Code to Validate Remonstrances and to Provide for Deferral of Certain Assessments
Synopsis:
This ordinance amends the existing code by providing for the recognition of objections to the
formation of a local improvement district, even if the remonstrator is subject to a waiver of those
objections. The amendments also provide for the deferral of assessments for those assessments
which include potential lots.
Recommendation:
Staff recommends that council adopt the ordinance after second reading.
Background Information:
This ordinance,together with the resolution to be presented at the last meeting, implements the
recommendations of the Ad Hoc LID Committee presented to the council in September and
approved by the council at its December 15, 1998, meeting. At first reading, Councilor Hauck
indicated that he might propose an amendment to the language added in section 13.20.050.0 in
order to restrict the remonstrance rights of an owner who has already paid an assessment.
F:\USER\sharimc\COUNCIL\Communioetions\lid ord.299mpd
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 13.20.050.0 AND
ADDING SECTION 13.20.145 TO THE ASHLAND
MUNICIPAL CODE TO VALIDATE REMONSTRANCES
AND TO PROVIDE FOR DEFERRAL OF CERTAIN
ASSESSMENTS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 13.20.050.0 of the Ashland Municipal Code is amended to read:
13.20.050 Hearing on Improvement Resolution.
A. Testimony Considered. At the hearing regarding the improvement
resolution, the council shall hear and consider testimony, both oral
and written, on the improvement.
B. Approval in Discretion of Council. The council may implement the
improvement resolution and undertake completion of the
improvement only if, in its sole discretion, the improvement is in the
best interest of the city. The council's discretion shall not be limited
by the fact that a majority of the benefitted property owners have
requested or indicated their support for the improvement.
C. Effect of Remonstrance. If at the hearing, the owners of two-thirds
of the property to be specially assessed for the improvement, or the
owners of property which will be assessed for two-thirds or more of
the proposed assessment, deliver to the council a remonstrance to
the improvement, then action on the improvement shall be
suspended for a period of six months. Action on sidewalks or on
improvements unanimously declared by the council to be needed
at once because of an emergency shall not be subject to
suspension by a remonstrance of the owners of the property to be
specially assessed.
Notwithstanding any document or agreement obligating an owner,
or the owner's successor in interest, to be in favor of improvements
or in favor a local improvement district, or any document or
agreement waiving an owner's or successor's right to remonstrate
against improvements or a local improvement district, such owner
or successor may remonstrate and such remonstration shall qualify
as a remonstrance under this section.
SECTION 2. The following section 13.20.145 is added to the Ashland Municipal Code:
13.20.145 Deferral of Assessment Payments. An owner may elect to defer
payment of the amount of special assessment for a local improvement assessed
on potential units pursuant to this chapter. The election shall be made by filing a
Page 1 — ORDINANCE (F:\USER\PAUL\ORDUid ord n98.wpd)
claim for deferral with the city recorder. The effect of filing the claim shall be to
defer payment of the amount of special assessment for local improvement on
potential units. Potential units are those lots identified as such in the resolution
fixing the final assessments for a local improvement district. Potential units are
determined by using the potential unit method which establishes the
maximum number of potential units on properties within a proposed local
improvement district by taking into consideration the zoning, densities,
topography, transportation, utilities and such other factors as necessary to
evaluate the development potential of the properties. The claim for deferral
shall be effective for the calendar year for which it is filed and for each
subsequent year until the occurrence of one or more of the events described in
this section.
A. In order to qualify for deferral of payment of special assessment for local
improvement amounts under this section, the owner must meet the
following requirements at the time the claim for deferral is filed and
thereafter so long as payment of the amount of special assessment for
local improvement is deferred:
1. The owner filing the claim must own the fee simple estate or be
purchasing the fee simple estate under a recorded instrument of sale.
2. The property with respect to which the claim is filed must have an
assessment levied upon it for potential units. The deferment will only
apply to the potential units, not lots or parcels which exist as of the date
final assessments are imposed.
B. A claim for deferral under this section shall be in writing on a form
prescribed by the city recorder and shall:
1. Describe the lot or parcel upon which the potential units exist.
2. Recite facts establishing the eligibility for the deferral under the
provisions of this section.
3. Be verified by a written declaration of the applicant making the claim to
the effect that the statements contained in the claim are true.
4. Be filed within 30 days after notice of the assessment is received.
C. The city recorder shall show by an entry in the assessment lien record
which property specially assessed is accorded deferral under this section.
D. Interest shall accrue on the amount of the deferred special assessment
for local improvement at the rate established in the resolution imposing
final assessments.
E. The liens for deferred special assessment for local improvement shall
have the same priority as special assessment liens against real property.
Page 2 — ORDINANCE (FAUSEMPAWORDVid ord n98.wpd)
F. All deferred special assessments for local improvement, including accrued
interest, become payable when:
1. The property with respect to which deferral of collection of special
assessment for local improvement is claimed is sold, or a contract to sell
is entered into, or some person, other than the owner who claimed the
deferral or other than a surviving spouse of such owner who elects to
continue the deferral, becomes the owner of the property. The surviving
spouse may elect to continue the property in its deferred status if the
election is filed in the same manner as a claim for deferral is filed under
section 13.20.145.13 within six months of the death of the spouse who
claimed the deferral. Thereupon, the property with respect to which the
deferral is claimed shall continue to be subject to special assessment
deferral.
2. When any sale, contract to sell or any other transfer occurs and a
surviving spouse does not elect to continue the deferral, the amounts of
deferred special assessment for local improvement, including accrued
interest, shall be due and payable on the sale or transfer of the property.
3. If the amounts falling due as provided in this section are not paid on the
indicated due date, the amounts shall be deemed delinquent as of that
date and the property shall become subject to foreclosure.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the 2nd day of February , 1999, and duly
PASSED and ADOPTED this day of 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
Page 3 — ORDINANCE (F:wsEMPA000ROU d ord n99.wpd)
Council Communication
Public Works Department
/Lrq/ February 16, 1999
Submitted by /7 Paula Brown
Reviewed by: P au
Approved by: Mike Freeman
Title:
A Resolution Levying Assessments to be Charged Against Lots Within Dogwood Way Local
Improvement District No. 75.
Synopsis:
An administrative error with the materials submitted to the City Council on February 2, 1999,
creates the need to correct the assessments to three of the lots within Dogwood Way Local
Improvement District No. 75.
Recommendation:
It is recommended that the City Council adopt the attached resolution to establish a public
hearing at 7:00 p.m., March 2, 1999, to consider arguments to assessments for lot 129 within the
Dogwood Way Local Improvement District.
Background Information:
At the City Council meeting on January 19, 1999, a public hearing was established for 7:00 p.m.,
February 2, 1999, to consider objections to the proposed assessments for the lots within the
Dogwood Way Local Improvement District.
The original assessment establishing the Dogwood Way Improvement District on May 21, 1996,
had lots 126 and 127 assessed as one unit as these were substandard lots and could not be divided
into two buildable units. Also, lot 129 was assessed separately. In the final assessment mailed
on January 20, 1999, there was an error in that lot 126 and lot 127 were each assessed as separate
lots, and lot 129 was completely left out of the assessment. The attached map and assessment
chart will help clarify this. The total assessment remains unchanged as does the assessment per
lot. The District remains 13 units in total if 126 and 127 are assessed together, and 129 assessed
alone as originally proposed
This correction will serve to set a public hearing and levy final assessment at the March 2, 1999
meeting for lot 129 only. Lots 126 and 127 will be a combined assessment and thereby reduce
their assessment to the value of one lot. A reduction requires no public hearing as Council can
reduce the assessment without formal notifications.
This Council action is required under the Ashland Municipal Code as the second step in the
process to levy assessments to lots within local improvement districts.
G:Dawnl&ngineerU.D\Dogwood Way CC Correation.wpd
Dogwood Way Local Improvement District No. 75 was established on May 21, 1996 at the
request of the neighborhood. The street improvements were required as a condition of the City's
acceptance of Dogwood Way as a public street. The City acted as the prime contractor on this
project, acquiring sub-contractors as needed. Adroit Construction completed all of the concrete
curbing and the City's Street Division completed the paving improvements within the district.
The final cost of the project was $23,291.28 which includes associated City provided engineering
and administration and interest costs. Resolution 96-23 estimated the assessed total cost at
$22,740.00, or $1,749.23 per lot. The final cost is slightly higher than the estimate and assesses
each lot at $1,791.64 for a total of$23,291.28.
G:Dawn\EngineerUD\Dogwood Way CC Coaection.wpd
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ENG\AW\OOGWL1717 d.a i
RESOLUTION NO. 99-
A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENT TO BE
CHARGED AGAINST LOT 129 WITHIN THE DOGWOOD WAY LOCAL
IMPROVEMENT DISTRICT NO. 75
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City Council having received proposed assessments to be charged against lot
129 within the Dogwood Way Local Improvement District, orders that a public hearing be held
to consider written objections to this assessment at 7:00 p.m., March 2, 1999, in the City of
Ashland, City Council Chambers at 1175 East Main Street. The City recorder is directed to mail
the attached notice of the proposed assessment to the owner of the lot to be assessed.
This resolution was read by title only in accordance with Ashland Municipal Code_2.04.090
duly PASSED and ADOPTED this—day of 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this_day of 11999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
FAUSERTAULA0ogwood LID Lot 129 PH Re o.wpd
NOTICE OF PUBLIC HEARING TO HEAR OBJECTIONS TO
PROPOSED ASSESSMENTS TO BE CHARGED AGAINST LOT
129 WITHIN THE DOGWOOD WAY LOCAL IMPROVEMENT
DISTRICT NO. 75.
Please take notice that the Ashland City Council will hold a public hearing to consider
objections to the proposed assessments for the assessment district described above. The
proposed assessments, a description (by map and tax lot) of the property to be assessed
and the name of the property owner are attached to this notice.
The public hearing will be held at:
7:00 PM, March 2, 1999
Council Chambers
1175 East Main Street
Ashland OR 97520
The Ashland Municipal Code requires that any objections that are filed must be in writing
and must state the specific grounds for objection.
Objections must be received by:
5:00 PM; Friday, February 26, 1999
and may be delivered or mailed to the:
City Recorder
Ashland City Hall
20 E. Main Street
Ashland OR 97520
Please note that assessments may be modified by the Council and will be levied by the
Council after the hearing, will be charged against the property, and will be immediately
payable in full or in installments (if applicable) following the levy.
Barbara M. Christensen, City Recorder
G:Dawn\EngineffUD\Dogwood 129 LID PH Rm.wpd
Council Communication
Electric Department
February 16, 1999
Submitted by: Pete Lovrovich
Approved by: Paul Nolte
Approved by: Mike Freeman
Title:
A Resolution Establishing High Speed Data Rates for the Ashland Fiber Network
Synopsis:
This resolution sets the rates for high speed data services to be provided by the Ashland Fiber
Network(AFN). Customers within this class will be connected with a direct fiber to the
backbone fiber network. The anticipated customers within this class may include high tech
businesses, schools and institutions which need large bandwidth.
Recommendation:
Staff recommends approval of the attached resolution.
Background Information:
These rates are based on a cost allocation study which will ensure that the rates are sufficient to
cover the costs associated with providing this type of high speed service. The study and rates
were reviewed by the city's consultant, The Network Address, Inc. Although these type of
services are not traditionally offered by our local telecommunications companies, the city did
survey rates for similar services and used both the rate study and survey to develop the proposed
rate structure.
In summary, these rates are expected to: 1)cover the costs associated with the delivery of the high
speed services; 2) meet the objectives of being self sufficient as established in the Business Plan,
and 3) will provide superior data services at a substantially lower cost than is otherwise available
in the market place.
RESOLUTION NO. 99-
A RESOLUTION ESTABLISHING HIGH SPEED DATA RATES
for the ASHLAND FIBER NETWORK
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The attached rate schedules (Exhibit A) are adopted as the rates
and fees for high speed data services, and service connections provided by the City of Ashland
Fiber Network effective with usage on or after March 1, 1999.
SECTION 2. The high speed data fees adopted as (Exhibit A) may be increased for inflation
annually on March 1 based on the Portland Consumers Price Index - All Urban percent increase
from October to October, provided that no other increases were implemented within the last
twelve months. The October 1998 Portland index is established at 160.6.
The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the_day of , 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this_day of , 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
CITY OF ASHLAND, OREGON SCHEDULE 1
HIGH SPEED DATA SERVICES
Applicable: Installation Charges:
This schedule is applicable to all customers
usage except as defined in Schedule two.
A. lOMbit Links . . . . . . . . . . . . . . $750.00
Monthly Billing:
The monthly billing will be the following: B. 100Mbit Links . . . . . . . . . . . . $1250.00
IP* 10 100 Installation charges include fiberoptic runs
Addresses Megabit Megabit of up to 500 feet from a high speed node and
1 to 16 $651.00 $1,364.00 all hardware, equipment, and labor costs
Addresses necessary. Fiberoptic runs of longer than 500
feet will be billed at actual construction
17 to 32 $682.00 $1,488.00 costs.
Addresses
33 to 64 $713.00 $1,612.00
Addresses
65 to 128 $744.00 $1,736.00
Addresses
129 to 256 $806.00 $1,984.00
Addresses
*Internet Protocol
Contract:
The City may require the customer to sign a
written contract which shall have a term of
not less than one year.
Installation and Maintenance:
The City may contract for the installation
and maintenance of telecommunications
facilities owned by the customer and on their
premises. The terms of such service shall be
set forth in a contract, the form and terms of
which shall be approved by the City
Administrator.
Exhibit A - Page 1 Effective March 1, 1999
F:\USER\GREGS\GoundArates high speed
CITY OF ASHLAND, OREGON SCHEDULE 2
HIGH SPEED DATA SERVICES
Applicable: Installation Charges:
This schedule is applicable to Installation charges will be negotiated along
governmental/publicly owned customers. with the rate structure, based on the specific
circumstances of the customer.
Monthly Billing:
The City will negotiate with a customer a
rate structure and rate levels, based on the
specific circumstances of the customer. At a
minimum, the rates developed for this
schedule will be set at a sufficient level to
recover all of the costs incurred by the City
to serve the customer, including a minimum
contribution to fixed assets.
Contract:
The City may require the customer to sign a
written contract which shall have a term of
not less than one year.
Installation and Maintenance:
The City may contract for the installation
and maintenance of telecommunications
facilities owned by the customer and on their
premises. The terms of such service shall be
set forth in a contract, the form and terms of
which shall be approved by the City
Administrator.
Exhibit A - Page 2 Effective March 1, 1999
F1USER\GREGS\counahrates high speed
CITY OF ASHLAND
.......F ASy",.,.
Department of Public Works Da
Administration Director's Office
MEMORANDUM
•''-,OREGON..'='•
DATE: February 10, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Paula C. Brown, Public Works Director/City Engineer
RE: CONSIDERATION OF CHANGES TO THE RICHEY ASSESSMENT
AS A PART OF THE ANN AND CLINTON STREETS LOCAL
IMPROVEMENT DISTRICT NO. 71
The Council took action on February 2, 1999, to assess Bill J. and Gloria P. Richey, 675 Carol
Street, based on their total front footage of 186.34 feet as recommended by staff. This assessment
is the same total assessable front footage figure originally proposed in the formation of the LID on
January 17, 1995. After the Council decision,Mr. Richey further discussed his concerns regarding
benefit and the front footage assessment with Council members and staff. The Richey's continue
to disagree with assessment and have written a second letter to the City Council dated February 8,
1999, in which they are disputing 20.12 feet as not being street or benefitted front footage. This
letter is attached for reference.
The Ann/Clinton LID area and method of assessment was finalized in January, 1995. It was
determined at that time that a"front footage"assessment would best apply in this situation. Front
footage was defined as the actual legal street right of way fronting on the street. The frontage was
taken from existing property descriptions and verified by recorded surveys where available. Under
the front foot method of assessment all right of way frontages are included even if they do not appear
to have a direct benefit such as a rear lot line or a narrow sliver left over from a land division. This
leaves little room for debate as all frontages, no matter how insignificant, are included in the
assessment district.
The legal street frontage will only equal the actual physical street frontage in areas where the streets
are perfectly straight and the lot side lines are perpendicular to the street centerline. In areas where
the property fronts on a curved section of street,as with the Bill Richey property on Clinton Street,
the physical frontage can never equal the property line frontage. This is especially true in Mr.
Richey's case where the street is constructed as a simple curve while the property line is a series of
short tangent sections.
t
To try to assess on a physical frontage would involve projecting the lot sidelines to the physical
street. A number of problems are encountered in this method all of which would require negotiation
with the owner. It would be necessary to agree upon how the sidelines would be projected to the
street and where those lines would intersect some physical street section such as centerline or
curbline.
The Ann/Clinton Street assessment district was formed in 1995 under the"old"LID formulas. This
information was made public and all frontages were established and sent to individual property
owners at that time. To change the frontage for one property owner might necessitate changes for
eight other owners who also front on curved sections of the street.
Although not recommended,should the Council wish to reconsider their February 2, 1999,decision
one of the following actions would be necessary:
1) Reduce the Richey's assessment by $1,062.34, at City's expense, and assess the Richeys for
their interpretation of benefitted front footage of 166.22 feet. This would require formal action
by the Council to place this item on the Council agenda, bring the approved assessment
forward, and take action to reduce the Richey's assessment for the Ann and Clinton Streets
Local Improvement District by $1062.34.
2) Reduce the overall assessment frontage by 20.12 feet ($1,062.34) and re-compute each lot
within the LID to compensate for the change in assessment to the Richeys. This option requires
that the Council refer the entire assessment to staff for removal of the liens currently in place
and prepare a reallocation, re-noticing and re-assessment of the entire Ann/Clinton Local
Improvement District.
z
February 8, 1999
C✓PA44.5
RECD FEB 10 1999
To : Ashland City Council
From : Bill J. 8 Gloria P. Richey
675 Carol Street
Ashland, OR 97520
Re: Ann/Clinton Street Assessment
We believe the measurement for assessment of Clinton Street
for Tax Lot 1400 is inaccurate. Correct footage to be assessed
as shown on accompanying map is 102.88 ' plus 63. 34' (yellow
lined) for a total of 166.221 . * 20.12' (rt� line) is outside
the street project, bordering neighboring common area, and
does not provide any access to our property.
Map from city (1994) originally showed Carol Street extending
to the 20.12' area and the footage was labeled "assessable
front footage" . The street as actually completed narrows at
the curve onto Clinton Street and current assessment is labeled
"area front footage" . We do not feel responsible for the
assessment of the 20.12' as it is not street frontage and no
work or improvement was done there.
12/12/98 City assessment 186. 34' e $52.80 = $9 ,838. 75
1/27/99 Owner Correction 166.22' @ $52.80 = $8, 776. 41
Difference $1,062. 34
This is an important difference to us and we trust you will
seriously consider this information and respond equitably to
our request for correction.
Further, we question why no assessment is shown for Tax Lot
500 at the East end of Clinton Street where it joins Ann St. ?
* Measurements from on- site property pins as per survey by
Everett Swain, 1991.
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February 8, 1999
C✓pit/..95
RECD FES 10 1999
To : Ashland City Council
From : Bill J. & Gloria P. Richey
675 Carol Street
Ashland, OR 97520
Re: Ann/Clinton Street Assessment
We believe the measurement for assessment of Clinton Street
for Tax Lot 1400 is inaccurate. Correct footage to be assessed
as shown on accompanying map is 102.88' plus 63. 34' (yellow
lined) for a total of 166.221 .# 20.12' (red line) is outside
the street project, bordering neighboring common area, and
does not provide any access to our property.
Map from city (1994) originally showed Carol Street extending
to the 20.12' area and the footage was labeled "assessable
front footage" . The street as actually completed narrows at
the curve onto Clinton Street and current assessment is labeled
"area front footage". We do. not feel responsible for the
assessment of the 20.121 as it is not street frontage and no
work or improvement was done there.
12/12/98 City assessment 186. 34' @ $52.80 = $9 ,838.75
1/27/99 Owner Correction 166.22' @ $52.80 = .$8, 776. 41
Difference $1,062. 34
This is an important difference to us and we trust you will
seriously consider this information and respond equitably to
our request for correction.
Further, we question why no assessment is shown for Tax Lot
500 at the East end of Clinton Street where it joins Ann St. ?
Measurements from on—site property pins as per survey by
Everett Swain, 1991.
®MEWAY DNF®RMATON: / RECD JAN 2 91999,15
+ ^t' TC-1789.02 APPROACH LOCATION: DRIVEWAY MATERIAL: <
i/4D-1789.53 5+72 TO 5+92 LT 20' CONCRETE N �p�� Q
1/2D=1789.85 6+10 TO 6+26 LT 16' CONCRETE \< /
1/4D-1790.21 O /
6+74 TO 6+98 LT 24' CONCRETE \ 573
7C=1790.71 N C2
7+74 TO 7+86 RT 14' ASPHALT CRUSHED ROCK 7j a+ o m T E PIPE Z C
TC-1790.92 8+22 TO 8+34 RT 16' ASPHALT CONCRETE (/ yyyy'T THE PIPE ZT
1/4D-1791.90 8+41 TO 8+47.5 RT ' 3/4'-0 CRUSHED ROCK �0' i ABOVE THE T
1/2D-1792.64 8+56 TO 8+76 RT 20' CONCRETE ® ® PIPE SIZE
1/41795.2858 ALL DRIVEWAY APPROACHES SHALL BE RESIDENTIAL 4 THICK £ ` \ 587 PI TO SIZE
TC=1795.28 ALL CONCRETE DRIVEWAYS SHALL BE 4' THICK. ( Y\ 18' TO 5d
ALL ASPHALT CONCRETE DRIVEWAYS SHALL BE Y OF CLASS ® INCREASE DE
L AC --0 COMPACTED GRANGE BASE. ¢ \ \ +00.00 Tr ERUNE SAWCUT IS CONSTRUC
ALL DRIVEWAYS CRUSHED ROCK DRIVEWAYS SHALL BE 4" THICK. nom, AND MATCH EXISTING ASPHALT
ALL DRIVEWAYS SHALL WAY OR T FROM THE BACK A SIDEWALK
TO THE E70SPNG DRIVEWAY OR TO THE RIGHT-OF-WAY UNE. -
p f SAWNIT AWn UATnW EXISTING
8 CURB AND GUTTER AT NORTH
END OF EXISTING CURB INLET
G Y
Av)9569
\ MATCH NEW SIDEWALK
TO STING SIDEWALK
292 578 #
W c I m
CURB AND GLRTER AT NORTH
F7 END OF EXISTING CURB INLET Av�nui /
\ K
Z
7±
-! 23 P1'5 CFJTIItUNE CLINTON
s nM
15
\ \ R - 50.00'
L - 93.11'
8+73.34 PT CENTERUNE CAROL �••�
In�vF 1 K6
L� <.iL^ IOl! % Redf Ydl
N J� Reds Vdl / !
O
x vy.YO1 t 0�
77777777 d
%61
CONSTRUCT 3 4-0 CRUSHED ROCK
T V4 iiasei c
DR VAY 8'x10' BEHIND CURB
CUIA py�®^n 1 T 225 / WITHOUT ePROACH
W U w � II W LS LS 0 Rw !)nn e+p0 .� �c\ .
14 ZO.Tr< rAV Lor
K 51
0 3'
re..1))9ee 0 O
CONSTRUC7 J 4'-0 CRUSHED ROCK > SAWCUT AND REMOVE AND y
D AY 1 'x ' B IND CU e. LACE ASPHAL CONCR /
WfiHOUf PROACH DRIVEWAY 675 650
RESOLUTION NO. 99-
A RESOLUTION LEVYING SPECIAL BENEFIT ASSESSMENTS IN THE
AMOUNT OF $179,247.61 FOR CURBS, GUTTERS, STORM DRAIN,
SIDEWALK, AND PAVING IMPROVEMENTS IN THE FORDYCE STREET
LOCAL IMPROVEMENT DISTRICT NO. 77.
RECITALS:
A. The City of Ashland has constructed curbs, gutters, storm drain, sidewalk, and paving in
the Fordyce Local Street Improvement District No. 77 during 1998.
B. The total cost for these improvements is in the amount of$256,945.91. County credits
for the jurisdictional exchange of the road earned interest, City credits for 25% of the
sidewalk costs and a portion to oversize the storm drain, and the 10% Council LID credit
were applied. The final assessment to the lots within the LID is $179,247.61.
C. The total assessments in this district are reasonable assessments and the assessments
charged against each lot is according to the special and peculiar benefits accruing to it
from the improvements. The council finds that the evidence presented by Paula C.
Brown, Public Works Director, in the Council Communication of February 16, 1999, is
convincing and accepts such evidence as the basis to support the conclusions recited
above.
D. Special benefit assessments should now be levied against property benefitted to defray the
expense thereof.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The amount of the assessment to be charged against each lot within the local
improvement district according to the special and peculiar benefits accruing to each lot for these
improvements are set forth in the attached Exhibit A.
SECTION 3. Any owner of property assessed for $100.00 or more may request the payment be
extended Wthe manner and under the provisions of the Bancroft Bonding Act, if the request is
made within thirty days after notice of the assessment is received.
SECTION 4. All assessments using the Bancroft Bonding Act are required to pay in 20 semi-
annual installments together with interest. Interest charged will be the actual bond sale rate plus
1.5 percent, with a maximum of 10 percent. The initial interest to be charged is 6.75 percent.
SECTION 5. Classification of the assessment. The assessments specified in sections I of this
resolution are classified as not subject to the limits of Section 1 I of Article XI of the Oregon
Constitution.
PAGE 1-LEVYING ORDINANCE F:WSERWAULAUD Fordyce levy au rw.wpd
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of , 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
PAGE 2-LEVYING ORDINANCE F:IUSERWAULAWD Fordyce levy es m.wpd
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CITY OF ASHLAND
OF ASy�
Department of Public Works
Administration/Director's Office
i
MEMORANDUM
..OREGON.'
DATE: February 10, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Paula C. Brown, Public Works Director/City Engineer
RE: CONSIDERATION OF CHANGES TO THE RICHEY ASSESSMENT
AS A PART OF THE ANN AND CLINTON STREETS LOCAL
IMPROVEMENT DISTRICT NO. 71
The Council took action on February 2, 1999, to assess Bill J. and Gloria P. Richey, 675 Carol
Street, based on their total front footage of 186.34 feet as recommended by staff. This assessment
is the same total assessable front footage figure originally proposed in the formation of the LID on
January 17, 1995. After the Council decision,Mr. Richey further discussed his concerns regarding
benefit and the front footage assessment with Council members and staff. The Richey's continue
to disagree with assessment and have written a second letter to the City Council dated February 8,
1999, in which they are disputing 20.12-feet as not being street or benefitted front footage. This
letter is attached for reference.
The Ann/Clinton LID area and method of assessment was finalized in January, 1995. It was
determined at that time that a"front footage"assessment would best apply in this situation. Front
footage was defined as the actual legal street right of way fronting on the street. The frontage was
taken from existing property descriptions and verified by recorded surveys where available. Under
the front foot method of assessment all right of way frontages are included even if they do not appear
to have a direct benefit such as a rear lot line or a narrow sliver left over from a land division. This
leaves little room for debate as all frontages, no matter how insignificant, are included in the
assessment district.
The legal street frontage will only equal the actual physical street frontage in areas where the streets
are perfectly straight and the lot side lines are perpendicular to the street centerline. In areas where
the property fronts on a curved section of street,as with the Bill Richey property on Clinton Street,
the physical frontage can never equal the property line frontage. This is especially true in Mr.
Richey's case where the street is constructed as a simple curve while the property line is a series of
short tangent sections.
To try to assess on a physical frontage would involve projecting the lot sidelines to the physical
street. A number of problems are encountered in this method all of which would require negotiation
with the owner. It would be necessary to agree upon how the sidelines would be projected to the
street and where those lines would intersect some physical street section such as centerline or
curbline.
The Ann/Clinton Street assessment district was formed in 1995 under the"old"LID formulas. This
information was made public and all frontages were established and sent to individual property
owners at that time. To change the frontage for one property owner might necessitate changes for
eight other owners who also front on curved sections of the street.
Although not recommended,should the Council wish to reconsider their February 2, 1999,decision
one of the following actions would be necessary:
I) Reduce the Richey's assessment by $1,062.34, at City's expense, and assess the Richeys for
their interpretation of benefitted front footage of 166.22 feet. This would require formal action
by the Council to place this item on the Council agenda, bring the approved assessment
forward, and take action to reduce the Richey's assessment for the Ann and Clinton Streets
Local Improvement District by $1062.34.
2) Reduce the overall assessment frontage by 20.12 feet ($1,062.34) and re-compute each lot
within the LID to compensate for the change in assessment to the Richeys. This option requires
that the Council refer the entire assessment to staff for removal of the liens currently in place
and prepare a reallocation, re-noticing and re-assessment of the entire Ann/Clinton Local
Improvement District.
2
I February 8 , 1999
C✓d6 45
RECD FEB 10 1999
To : Ashland City Council
From : Bill J. & Gloria P. Richey
675 Carol Street
Ashland, OR 97520
Re: Ann/Clinton Street Assessment
We believe the measurement for assessment of Clinton Street
for Tax Lot 1400 is inaccurate. Correct footage to be assessed
as shown on accompanying map is 102.881 plus 63. 34' (yellow
lined) for a total of 166. 221 . * 20.12' (ra line) is outside
the street project, bordering neighboring common area, and
does not provide any access to our property.
Map from city (1994) originally showed Carol Street extending
to the 20.12' area and the footage was labeled "assessable
front footage" . The street as actually completed narrows at
the curve onto Clinton Street and current assessment is labeled
"area front footage". We do not feel responsible for the
assessment of the 20.12' as it is not street frontage and no
work or improvement was done there.
12/12/98 City assessment 186. 34' @ $52.80 = $9 ,838. 75
1/27/99 Owner Correction 166'.221 @ $52.80 = $8, 776. 41
Difference $1,062. 34
This is an important difference to us and we trust you will
seriously consider this information and respond equitably to
our request for correction.
Further, we question why no assessment is shown for Tax Lot
500 at the East end of Clinton Street where it joins Ann St. ?
* Measurements from on- site property pins as per survey by
Everett Swain, 1991.
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Council Communication
Department of Community Development
Planning Division
February 16, 1999
Submitted by: John McLaughlin
Approved by: Mike Freeman
Title: A motion to adopt the findings for the approval of Planning Action 98-091,
Hillside Inn, 1520 Siskiyou Blvd.
Synopsis:
On January 5 and 19,the City Council conducted a hearing on Planning Action 98-091,
regarding a site review to demolish a portion of the Hillside Inn and construct a new retail
building, and convert the remaining hotel units to studio apartments. A key issue involved the
removal of several trees from the property to allow for the new construction. The findings for
approval have been prepared by the applicant's attorney and are submitted for adoption.
Recommendation:
At the time of the Council meeting, Staff may present some revisions to the submitted findings,
based upon review by the City Attorney. We recommend adoption of the findings, with the
proposed changes (if any) suggested by the City Attorney.
. .. ... . ... .
BEFORE THE ASHLAND PLANNING COMMISSION
OCTOBER 13, 1998 -...
IN THE MATTER OF PLANNING ACTION #98-091, )
REQUEST FOR SITE REVIEW TO DEMOLISH THE )
EXISTING HOTEL AND CONSTRUCT A 10, 901 ) FINDINGS OF FACT
SQUARE FOOT RETAIL BUILDING, AND CONVERT ) AND CONCLUSIONS
THE EXISTING 24 HOTEL UNITS TO STUDIO ) OF LAW
APARTMENTS FOR THE PROPERTY LOCATED AT )
1520 SISKIYOU BOULEVARD. )
APPLICANT: ALEX JANSEN )
I. INTRODUCTION
FINDINGS OF FACT AND CONCLUSIONS OF LAW for approval of a
plan to demolish the existing hotel and construct a retail
building and convert 24 hotel units into studio apartments at the
property located at 1520 Siskiyou Boulevard, Ashland, Oregon.
II. RECITALS
1 . Tax Lot 2000 of 39 lE 15 BA is located at 1520 Siskiyou
Boulevard, Ashland, Oregon, and is zoned C-1-Commercial.
2. The Applicant is requesting approval of a proposal to
demolish the existing hotel and construct a 10, 091 square foot
retail building, and convert the existing 24 hotel units into
studio apartment for the property located at 1520 Siskiyou
Boulevard, Ashland, Oregon. Site improvements are outlined on
the Site Plan and Elevations on file at the Department of
Community Development.
3 . The Planning Commission, following proper public
notice, held a Public Hearing on October 13, 1998, at which time
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 1
testimony was received and exhibits were presented. The Planning
Commission approved the application subject to conditions
pertaining to the appropriate development of the site. The
Planning Commission' s decision was appealed to the City Council
by John Freedom. The City Council, following proper public
notice, held a Public Hearing on January 5, 1999, at which time
testimony was received and exhibits were presented. The Public
Hearing was continued to January 19, 1999, at which time
additional testimony and exhibits were received and presented.
The City Council approved the application subject to conditions
pertaining to the appropriate development of the site.
III. CRITERIA
The criteria for Site Design and Use Standards approval are
described in Chapter 18.72.070 of the Ashland Land Use Ordinance:
A. All applicable City ordinances have been met or will be
met by the proposed development.
B. All requirements of the Site Review Chapter have been
met or will be met.
C. The development complies with the Site Design Standards
adopted by the City Council for implementation of this Chapter.
D. That adequate capacity of City facilities for water,
sewer, paved access to and through the development, electricity,
urban storm drainage, and adequate transportation can and will be
provided to and through the subject property.
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 2
IV. FINDINGS OF FACT
Ashland City Ordinance Tile 18, Chapter 18. 72.070 provides
the approval criteria for the Site Design and Use Standards.
A. 18.72.070(A) -- All applicable City ordinances have
been met or will be met by the proposed development.
DISCUSSION:
The Site Plan meets all the requirements of C-1 Retail
Commercial District Zoning and the City ordinances including set-
backs, parking, covered bike parking, building coverage, building
heights, and landscaping. In C-1 Zoning the retail and
commercial uses contemplated by the applicant are outright
permitted uses. The conversion of the 24 motel units into studio
apartments are permitted outright under the Special Permitted
Uses in C-1 Zoning. The studio units meet all the criteria of
this section which includes the requirement that 10% of the units
be affordable for moderate income tenants.
In C-1 Zoning, there are no minimum lot areas, width
coverage, or front yard, side yard, or back yard set back
requirements. Under C-1 Special Permitted Uses, at least 65% of
the total gross area of the ground floor or at least 50% of the
total lot area, if there are multiple buildings, shall be
designated for permitted or special permitted uses, excluding
residential. The project meets both of these requirements along
with other City requirements as shown on the Site Plan.
Under C-1 Zoning General Regulations, no minimum lot area,
width, coverage (except under Special Permitted Uses ) or front
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 3
yard, side yard, or back yard set back is required. No structure
under C-1 Zoning shall exceed 40 feet. The highest point on the
proposed buildings is 25 feet.
The required parking for the proposed commercial building
are based upon retail use, using one space for every 350 square
feet of floor area, which calculates to 31 spaces. The 24 motel
units to be converted into studio apartments require one space
per apartment for 24 spaces. A total of 55 spaces are required
and a total of 55 spaces are shown on the Site Plan, including a
credit for one parking space on Walker Street. There are three
handicap accessible parking spaces shown on the Site Plan as
required. There are 11 bicycle parking spaces as required based
upon the 55 required vehicle parking spaces. Fifty percent, or
six, of the bicycle spaces are required to be covered. The Site
Plan shows eight covered bicycle spaces at the rear entrance and
four uncovered bicycle spaces along the Siskiyou Boulevard
sidewalk.
Under C-1 Zoning, 15% landscaping is required and the Site
Plan shows 25% landscaping. The Site Review .Standards require at
least a .35 floor to area ratio. The Site Plan shows a .38 floor
to area ratio based upon the designated area for the permitted
use.
FINDING:
Based upon the record and the above discussion, it is found
that all applicable City ordinances have been met or will be met
by the proposed development.
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 4
B. 18.72.070(B) -- All' requirements of the Site Review
Chapter have been met or will be met.
DISCUSSION:
The Site Review Chapter requires 15% landscaping area for C-
1 Zoning. The project will provide 25% landscaping area which
will be visible from public rights-of-way and will also provide a
buffer from adjacent uses. The landscaping will all be irrigated
and maintained. The parking lot landscaping will have well above
the 10% requirement and will be a proper mixture of deciduous
trees and shrubs. The street tree requirement will also be
satisfied as shown on the Site Plan.
A recycling area is located in the rear of the property
adjacent to the proposed studio apartments. The area is enclosed
within a six foot high wood fence and gate and has two
containers. One container is for recyclable products and the
other for trash. The recycling area will be well screened from
adjacent properties.
There is an existing 24 foot wide curb cut on Siskiyou
Boulevard which is approximately 28 feet northwest of the
northeast property corner. This curb will be closed off and a
new 24 foot wide curb will be installed on Walker Street, 82 feet
south of the northeast property corner, at the curb. The Control
Access section of the Site Review Chapter requires driveways on
collector streets to be at least 50 feet from an intersection.
It will be 76 feet to the beginning of the curb cut on Walker
Street. Driveways on arterial streets must be a minimum of 100
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 5
feet from any intersection. The curb cut on Siskiyou Boulevard
will be approximately 254 feet from the intersection.
There will be no direct light or glare projected onto the
proposed studio apartments or on any of the adjacent properties
which are also zoned C-1. The proposed lighting consists of low
pole lights and landscaping designed to cast downwards to the
ground.
All conservation measures have been taken into consideration
in the design of the proposed project including water, electric,
and gas. No disc antenna are proposed for the project.
FINDING:
Based upon the record and the above discussion, it is found
that all requirements of the Site Review Chapter have been met or
will be met.
C. 18.72.070(C) -- The development complies with the Site
Design Standards adopted by City Council for implementation of
this Chapter.
DISCUSSION:
On August 4, 1992, the City Council adopted Site Design and
Use Standards ( "SDUS" ) . To comply with the SDUS, this project
must satisfy the Basic Standards (Section II-C-1 ) , the Detail
Standards (Section II-C-2 ) , and the Large Scale Projects ( Section
II-C-3) .
Appellants have raised the issue of compliance with the
SDUS. Appellants' references to the introduction of the SDUS do
not concern actual approval criteria. The ideas presented in the
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 6
SDUS introduction are educational and informative suggestions and
illustrations. As the SDUS introduction states, only the
approval criteria have legal weight in a land use action.
Similarly, Appellants ' references to the introductory comments of
the SDUS Approval Standards also do not involve actual approval
criteria. As the introductory comments illustrate, the goals and
purposes of commercial development are satisfied through
compliance with the SDUS Approval Standards.
Basic Standards (Section II-C-1)
Section II-C-la concerns building orientation and scale.
The proposed project consists of two separate buildings and 24
existing units that are connected with a common roof that covers
a walkway between the two buildings. Both buildings have the
flexibility of being divided into multiple spaces with each
having an entrance facing Siskiyou Boulevard directly off the
sidewalk. All of the proposed entrances are within 30 feet of
the sidewalk and are designed to meet handicapped accessibility
requirements. Each entrance will be accentuated with attractive
awnings. The Applicant' s intent is to have future tenant
businesses open to the public during all business hours.
Section II-C-lb requires one street tree for every 30 feet
of street frontage. The proposed landscaping plans meet this
requirement. This requirement is also provided for by the fourth
condition of approval.
Section II-C-lc( 1 ) requires that landscaping shall be
designed so that 50% coverage occurs after one year and 90%
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 7
coverage occurs after five years. Appellants contend that this
requirement has not been satisfied. The City Council interprets
this requirement to refer to ground cover landscaping in order to
ensure that the project maintains a proper appearance. Contrary
to Appellants' assertions, this requirement does not refer to
large trees, nor does it require newly planted trees to reach the
size and height of trees lost during construction. The
landscaping design shows that 50% ground cover will occur after
one year and 90% coverage after five years.
Section II-C-lc(2 ) requires that the landscaping design use
a variety of low water deciduous and evergreen trees and shrubs
and flowering plant species. Appellants contend that this
requirement has not been satisfied. The removal of some
evergreen trees does not result in a failure to meet this
requirement. The landscaping plan demonstrates that a variety of
the required flora will be utilized, including birch, oak, maple,
pine, and cedar.
Section II-C-ld requires the installation of an irrigation
system. The landscaping plan provides for a drip irrigation
system.
Section II-C-le requires that efforts shall be made to save
as many existing healthy trees and shrubs on the site as
possible. Appellants contend that this requirement has not been
satisfied. This SDUS requirement has been interpreted to require
a balancing between building design and site improvement
requirements with the reasonable retention of the site' s
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 8
significant natural features. This SDUS requirement does not
incorporate miscellaneous Comprehensive Plan provisions as
approval criteria. The landscaping plan saves a substantial
number of the existing healthy trees and shrubs. The Tree
Commission approved the proposed plan. The Applicant
reconfigured the Site Plan for the express purpose of saving the
large existing cedar tree in the rear of the property. As
testimony from arborist John Galbraith demonstrated, a number of
the large existing trees are already unhealthy and may not
survive with or without the proposed development.
The Applicant initially considered a two story design
concept as an effort to save some of the large existing trees.
Even with the two story design some of the large existing trees
would have been lost. Research developed by the Applicant
demonstrates that a two story design would not meet the building
design and site requirements necessary for commercial viability
of the project. The SDUS standard does not require that all
existing trees and shrubs be saved, but that efforts be made to
save existing healthy trees and shrubs. The Applicant has made
substantial efforts to save the existing healthy trees and
shrubs. Overall, the proposed application strikes a reasonable
balance between the building site design requirements and
retention of the site' s significant natural features.
Section II-C-ld requires parking areas to be located behind
the building or to the side. All of the proposed parking is
located either on the side or in back of the new buildings.
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 9
There is an existing parking lot on the west side of the new
buildings which will be enlarged. The existing drive behind the
structures will be reconfigured, regraded, and repaved to adapt
to the new configuration. This section also requires that
parking be shaded by deciduous trees, buffered from adjacent
nonresidential uses, and screened from nonresidential uses. Much
of the existing landscaping along the parking lots provide shade
and buffering from nonresidential uses. All of the proposed new
landscaping will provide shade with deciduous trees which will
also buffer and screen.
Section II-C-le is not applicable because the property does
not contain a creek or riparian area.
Section II-C-lf concerns noise and glare. The proposed
design and use of the project will not generate excessive noise
or glare.
Section II-C-lg concerns expansions of existing sites and
buildings. The proposed studio apartments will not be expanded
in any way. All other existing buildings will be razed and
replaced with new structures.
Detail Standards (Section II-C-2)
Section II-C-2a concerns building orientation and scale.
Based on the designated area for permitted use, the floor area
will be .38, which is above the .35 minimum required. There will
be a three foot change in the finished floor elevation between
the two buildings. There will be display windows along the
entire north elevation which faces Siskiyou Boulevard. There are
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 10
two proposed entrances. There are also proposed display windows
and entrance doors on the south elevation facing the patio and on
the west elevation. The proposed total area of windows and doors
is well above the 20% requirement. There will be a change in
mass, surface, and finish at each entrance, and entrances will be
covered with an awning which will protect pedestrians from the
rain and sun. The entire frontage of the site will be infilled
with the building leaving no voids between the structures.
This section also requires that building frontages greater
than 100 feet in length shall have offsets, jogs, or other
distinctive changes in the mass, surface, or finish, and that
buildings shall incorporate lighting and changes to give emphasis
to entrances. Appellants contend that this requirement has not
been satisfied. The Site Plan and exhibits provided by the
Applicant demonstrate that the building frontages contain
offsets, jogs, and other distinctive changes. The most recent
design has slightly modified the building entrances in order to
create a better sense of entry and to distinguish the entrances
from the adjacent window areas. The entrances have been recessed
back approximately two feet. A wider and deeper awning covering
will be installed above the two entrances, and columns will be
incorporated within the facade to the side of each pair of doors.
Section II-C-2b requires "hardscape" paving material to
designate "people" areas. "Hardscape" is defined to include unit
masonry, scored and colored concrete, and grasscrete. The Site
Plan shows a hardscape path connecting the public sidewalk to the
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 11
entrances of the building. The Site Plan also shows a hardscape
path connecting the proposed studio apartments to the walkway
that separates the two buildings and connects to the public
sidewalk along Siskiyou Boulevard. The hardscape will be tan
colored, scored concrete. This section also requires buildings
to be set back no more than 20 feet from the public sidewalk, and
that if there is more than one structure that at least 25% of the
aggregate building frontage will be within 20 feet of the
sidewalk. The Site Plan shows that over 25$ of the two buildings
will be within the 20 foot requirement.
Section II-C-2c, concerning parking and on site circulation,
does not apply because there is not one parking area on the site
that has 50 or more parking spaces. The one area that is over
100 feet in length is part of the existing parking lot on the
left side. The parking is spread out on the west and south sides
of the site and separates buildings and landscaping. Item C
concerns developments over one acre. The designated area for the
permitted use is less than two-thirds of an acre. All pedestrian
walkways link directly to entrances and the internal circulation
of the building and will be provided with sufficient light so
they may be used by night employees, residents, and customers.
Section II-C-2d concerns buffering and screening which
requires landscaping to buffer and screen parking lots and
incompatible uses. The landscape plan shows landscaped buffer
areas on all sides of the proposed building, parking lot, and
proposed studio apartments between the buildings, parking lot,
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 12
and adjacent properties. The existing parking lot entrance on
the west is also buffered from Siskiyou Boulevard with new and
existing landscaping.
Section II-C-2e concerns lighting standards greater than 14
feet in height along pedestrian pathways. The proposed standards
will be scaled for pedestrians, will be no greater than 14 feet,
and all lighting will be directed downward.
'Section II-C-2f concerns building materials, colors, and
changes in relief. The proposed buildings will consist of a
brick veneer base and synthetic plaster walls with awnings over
the entrances and many of the north facing windows. No bright or
neon paint colors will be used to attract attention to the
buildings. The buildings will have a cornice detail at the top
of the parapet wall and at the top of the windows which will run
as a band around the entire perimeter of the structure. The
multitude of angle changes, offsets, fenestration, and relief
will exceed the 15% requirement.
Additional Standards for Large Scale Projects (Section II-C-3)
Section II-C-3a concerns orientation and scale. The two
buildings, one proposed to be 5, 700 square feet and the other
5, 200 square feet, have a three foot difference in finished floor
elevation and will be connected together by a common roof with a
skylight over the walkway between the buildings. The buildings
will both be single story, of human scale, and have many changes
in mass, direction, sheltered entries, a distinct pattern of
divisions on surfaces along with many trees and windows. The
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 13
lighting will be small scale lighting. The proposed buildings do
not exceed 45, 000 square feet or have a contiguous building
length of 300 feet or more. The buildings will be connected by a
common roof with a skylight walkway. The interior parking lots
will incorporate curbs, sidewalks, street trees, and human scale
light standards.
Section II-C-3b concerns public space. There will be two
outdoor patios along with several other plaza type areas which
satisfy the 10 square foot per gross floor area requirement for
public space. Both of the patios are designed as outdoor areas
and will feature tables with umbrellas. The patio on the north
side will receive morning sun and some late afternoon sun but
will be shaded by the building during the noon hours. The patio
on the south side will receive early morning sun and early
afternoon sun. The south patio will be shaded from the noon sun
with deciduous trees which will let the winter sun through. The
north patio will also have deciduous trees to protect it from the
west sun. Both patios will be protected from the wind by the
buildings. The other smaller plaza areas will incorporate bench
seating.
Section II-C-3c concerns transit amenities. There are two
bus stops in close proximity to the site. One unsheltered bus
stop is just east of Omar' s Restaurant. The other bus stop is
sheltered and is located at the corner of Highway 66 and Walker
Street.
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 14
Section II-3-3d concerns recycling. The Site Plan shows an
enclosed recycling container located at the southwest corner of
the site.
FINDING:
Based upon the record and the above discussion, it is found
that the development complies with the Site Design Standards
adopted by the City Council for implementation of Chapter 18.
D. 18.72.070(D) -- that adequate capacity of City
facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate
transportation can and will be provided to and through subject
property.
DISCUSSION:
The property is presently and adequately serviced with
water, sanitary and storm sewers, gas, and electricity. City
facilities can be upgraded to serve the proposed commercial
product. Additional trips generated by the project will use
Siskiyou Boulevard and Walker Avenue to enter and access the
property. Siskiyou Boulevard, an arterial street, and Walker
Street, a collector street, have adequate capacity to serve the
development. The recent installation of a traffic signal at the
intersection of Walker Street ensures that all turning movements
can be made at acceptable levels of service.
FINDING:
Based upon the record and the above discussion, it is found
that adequate capacity of City facilities for water, sewer, paved
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 15
access to and through the development, electricity, urban storm
drainage, and adequate transportation can and will be provided to
and through the subject property.
E. Procedure.
DISCUSSION:
Appellants contend that undue influence may have been
asserted by a biased Planning Commissioner because a Commissioner
arrived late and missed the normal and usual opportunity to
declare any actual or potential conflict of interest. Appellants
did not identify which Commissioner was late, what actual or
potential conflict of interest existed, or how the procedure was
subjected to undue influence by a biased Commissioner. Any
Commissioner could have declared any conflict of interest at
anytime during the proceedings.
FINDING:
Based upon the record and the above discussion, it is found
that no procedural impropriety occurred and that no undue
influence was asserted by a biased Commissioner at the Planning
Commission proceedings.
V. CONCLUSIONS OF LAW
Based upon the evidence submitted with this application and
the discussions,. conclusions, and findings made above, the
Ashland City Council makes the following Conclusions Of Law:
1. Based upon the record of the public hearing on this
matter, the Ashland City Council concludes that the proposed plan
to demolish one existing hotel building and construct a 10, 901
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 16
square foot retail building and conversion of the other existing
24 hotel units into studio apartments for the property located at
1520 Siskiyou Boulevard, Ashland, Oregon, under the criteria for
site review approval, is supported by substantial evidence in the
record.
Therefore, based on our overall conclusions, and the
proposal being subject to each of the following conditions, the
City Council approves Planning Action No. 98-091. The following
are the conditions and they are attached to the approval:
1 . That all proposals of the applicant be conditions of
approval unless otherwise modified here.
2. That a revised site, size and species specific
landscaping plan, incorporating the recommendations of the
Ashland Tree Commission, be submitted for approval by the Staff
Advisor prior to issuance of a building permit. All landscaping
shall be installed in accordance with the approved plan prior to
issuance of a certificate of occupancy.
3. That recycling facilities be identified on the Site
Plan prior to the time of issuance of a building permit and
instal=led in accordance with 18.72. 110 prior to the issuance of a
certificate of occupancy.
4. That a revised landscaping plan be submitted including
the following amendments: that street trees, 1 per 30 feet of
street frontage and 4 inches in caliper be installed along
Siskiyou Boulevard and Walker Avenue prior to the issuance of a
certificate of occupancy. Street trees along Siskiyou Boulevard
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 17
shall be located behind the sidewalk and any sidewalk cuts shall
be covered by permeable hard surfaces such as pavers or grates
and be irrigated. All street trees shall be chosen from the
adopted Street Tree List and shall be installed in accordance
with the specifications noted in Section E of the Site Design and
Use Standards and incorporate root barriers if applicable.
5. That bicycle parking be installed in accordance with
the design provisions of Chapter 18.92 prior to the issuance of a
certificate of occupancy. Final location and rack design to be
submitted for review and approval at the time of submission for a
building permit.
6. That electric load data and meter location be provided
for review and approval by the Electric Department prior to the
issuance of a building permit.
7. That the location and final engineering for all storm
drainage improvements associated with the project be included as
part of Building Permit submission for review and approval by the
Planning and Engineering Divisions.
8. That all requirements of the Ashland Fire Department be
complied with prior to the issuance of a certificate of
occupancy, including but not limited to the installation of a
security key lock system.
9. That the driveway along Walker Avenue be shifted to
within five feet of the southerly property line. This
modification including landscaping shall be reflected on a
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 18
revised site plan and be reviewed and approved by the Staff
Advisor prior to the issuance of a building permit.
10. That temporary fencing be installed around the dripline
of all trees noted to be saved on the submitted plans prior to
any site preparation ( i.e. grading) , storage of materials or the
use of construction vehicles on the property.
11. That the following measures be incorporated during the
project ' s development to ensure the health of mature trees to be
preserved:
a. A limitation on the amount of fill within the
dripline. Fill to consist of a sandy composition, rather
than clay, to enhance drainage.
b. Cuts within the dripline being kept to a minimum.
c. No fill to be placed around the trunk/crown root.
12. That any violation of the condition noted above caused
by the Applicant, property owner or general contractor, resulting
in the death of a tree within two years, requires that the dead
tree be replaced by a comparable tree (2" in caliper) that will
grow to a comparable maximum height with a similar canopy spread.
13. That 10% of the residential units shall be affordable
for moderate income persons in accord with the standards
established by resolution of the Ashland City Council.
14. That pedestrian-scaled lights no greater than 14 feet
in height, or functional equivalent, be installed adjacent to the
sidewalk along Siskiyou Boulevard and Walker Avenue at regular
intervals prior to the issuance of a certificate of occupancy.
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 19
15. That construction details for proposed seating/benches,
transit shelter, retaining walls and covered bicycle structures
be provided for review and approval at the time of issuance of a
building permit.
16. That the area defined for installation of interlocking
pavers (adjacent to the cedar tree be expanded by approximately
eight feet to 10 feet to include the tree' s entire dripline and
beyond. This modification shall be included on the site plan at
the time of issuance of a building permit.
17. That the site plan be amended, prior to the issuance of
a building permit, to include 1, 090 square feet of "public space"
as noted under Site Design Standard II-C-3b( 1 ) , excluding walkway
area.
DATED this day of 1999.
(CLIENT\JMSEN\FINDINGS.D )2/10/991am
FINDINGS OF FACT AND CONCLUSIONS OF LAW - 20
l3arbare Christensen - LID amendment fang-bade-e --__- page 1
From: "Steve Hauck" <shauck @jeffnet.org>
To: Ashland.Main(Paul)
Date: 2/16/99 2:47PM
Subject: LID amendment language
Paul, below is my proposed amendment, as we discussed earlier today. Please take a look at it and let
me know ifs okay or needs some change.
Thanks, Steve
Excepting those owners or successors who prepay an assessment as provided for in Resolution 99-09,
Section 3C, notwithstanding any document or agreement obligating an owner, or the owner's successor in
interest, to be in favor of improvements or in favor of a local improvement district, or any document or
agreement waiving an owner's or successor's right to remonstrate against improvements or a local
improvement district, such owner or successor may remonstrate and
such remonstration shall qualify as a remonstrance under this section.
The pure and simple truth
is rarely pure and never simple.
Oscar Wilde
Barbara Christensen - Part.001 Page 1
Paul,below is my proposed amendment,as we discussed earlier today. Please take a look at it and let me know ifs
okay or needs some change. Thanks, Steve Excepting those owners or successors who prepay an
assessment as provided for in Resolution 99-09, Section 3C, notwithstanding any document or
agreement obligating an owner, or the owner's successor in interest,to be in favor of
improvements or in favor of a local improvement district, or any document or agreement waiving
an owner's or successor's right to remonstrate against improvements or a local improvement
district, such owner or successor may remonstrate and
such remonstration shall qualify as a remonstrance under this section.
The pure and simple truth
is rarely pure and never simple. Oscar Wilde