HomeMy WebLinkAbout1999-0518 Council PACKET Inmortan t:.Any citizen attending council meetings may speak on any item on the agenda,unless it is the subject
of a public hearing which has been closed. If you wish to speak,please 611 out the Speaker Request form
located near the entrance to the Council Chambers. The chair will recognize you and inform you as to
the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the
item under discussion,the number of people who wish to be heard,and the length of the agenda.
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 18, 1999
Civic Center Council Chambers, 1175 E. Main Street
I PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II ROLL CALL:
III APPROVAL OF MINUTES: Regular meeting minutes of May 4, 1999.
IV SPECIAL PRESENTATIONS & AWARDS:
1. Update and presentation by the Forest Lands Commission.
2. Presentation by State of Oregon: Making Climate Change a Local Issue.
V CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports.
3. Approval of Liquor License Application from Marc Rosenberg dba/Pangea &
Splendid Fare Catering.
4. Approval of Liquor License Application from Dana Keller dba/The Firefly
Restaurant.
5. Approval of Quitclaim Deeds to Release Mark and Jini Danis and Jeffrey and
Patricia Werlich from Forest Street Improvement Requirements.
6. Approval of Water Impound and Irrigation System Easement for City of Ashland
Parks and Recreation Commission for Oak Knoll pond near Oak Knoll Municipal
Golf Course.
VI PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must
conclude by 9:30 p.m. or be continued to a subsequent meeting).
(None)
VII PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to
5 minutes per speaker and 15 minutes total.)
VIII UNFINISHED BUSINESS:
IX NEW AND MISCELLANEOUS BUSINESS:
1. Council Meeting Look Ahead.
2. Discussion regarding upcoming 30'"Anniversary Sister City visit to Guanajuato in
August/September, 1999.
3. Update and presentation regarding Y2k Water Plant test results.
4. Presentation regarding bicycle education.
X ORDINANCES RESOLUTIONS AND CONTRACTS:
1. Reading by title only of"A Resolution of the City of Ashland, Oregon, authorizing
the reimbursement of expenditures with reimbursement bond proceeds."
2. Reading by title only of"A Resolution transferring appropriations within the 1998-
99 budget."
XI OTHER BUSINESS FROM COUNCIL MEMBERS:
XII ADJOURNMENT:
REMINDER
Study Session on Thursday, May 20, 1999 at
noon in Council Chambers. Topics will
include: 1) Discussion of public input
process; and 2) Discussion regarding
development of transit/other modes survey.
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 4, 1999
Civic Center Council Chambers, 1175 E. Main Street
PLEDGE OF ALLEGIANCE
Mayor Shaw called the meeting to order at 7:07 p.m., in the Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid,Hauck, Hanson, Wheeldon and Fine were present.
APPROVAL OF MINUTES
On page 3, Shaw asked that the paragraph beginning"Shaw noted the traffic congestion..."be amended to end "....and
stated that although there was a recent article in the local newspaper that had numerous errors regarding the facts of
past council actionfnr nlerenraiAetb q;nt_n3 i�the article hadmerit andthe temple shouldconsider coming
in the front door with annexation, rather than trying to slip through the back door."
The minutes of the regular meeting of April 20, 1999 were approved as amended.
SPECIAL PRESENTATIONS&AWARDS
1. Mayor's presentation of the Ragland Award to Jim Lewis.
Mayor Shaw briefly explained the award,named for James Ragland,and noted Ragland's many contributions to Ashland.
Shaw commended Lewis for his many volunteer activities and his work in serving the community,and presented Lewis
with a plaque and letter of appreciation from the Council.
Jim Lewis thanked everyone present and spoke on the benefits of volunteering in a city like Ashland.
Keith Chambers of the Historic Commission spoke briefly on Lewis's efforts on the Historic Commission.
2. Mayor's Proclamation of National Historic Preservation Week.
Mayor Shaw read the proclamation in its entirety and announced a vacancy for one position on the Historic Commission.
3. Mayor's Proclamation regarding transit services.
Mayor Shaw read this proclamation in its entirety.
Councilor Wheeldon noted that "Try Transit Week" would be held next week, sponsored by the Rogue Valley
Transportation District (RVTD). As part of the activities, bus service will be free on all RVTD buses on Thursday.
Urged all citizens to consider transportation methods other than the automobile during this week.
CONSENT AGENDA
1. Minutes of Boards,Commissions and Committees.
2. Monthly Departmental Reports.
3. Quarterly Financial Report for March 31, 1999.
4. Approval of Liquor License Application from Robert Haney,Jr.dba/Bob's Golf Shop, Inc.
5. Approval of Liquor License Application from Don Kleary dba/O'Ryan's Irish Sports Pub.
6. Annual Liquor License Blanket approval.
7. First Addendum to the Agreement for Services Between the City of Ashland and Rogue Valley
Community Television acting through the State of Oregon,the State Board of Higher Education on behalf
of Southern Oregon University.
8. Memorandum of Understanding First Addendum between City of Ashland and USDA, Rogue River
National Forest and Ashland Ranger District.
Councilors Hauck/Wheeldon m/s to approve the consent agenda. Voice vote: All AYES. Motion passed.
City Council Minutes 0510411999 1
Shaw requested that Finance Director Turner see about including Financial Reports for the Parks Department along with ,
the other Financial Reports presented to the Council.
PUBLIC HEARINGS
None.
PUBLIC FORUM
Treva R.Tumbleson/655 Leonard Street/Representing Friends air rite air As/iland Public Libl�lJyl S eLt�t tjtg iss
of banning d f m the library. Explained that policy is set at[he level,and that whit s Ian is not gains[
dogs the et�olicy must be adhered to. Suggested that people who are concerned with this issue should see one of
the Councilors or stop by City Hall to find out how to petition the�to change this policy.
Jennifer Traynor/Captain of the Ashland High School Crew Team/Spoke about the new crew team,and noted that
they will be racing the football team at Emigrant Lake on Saturday, as well as providing rowing lessons. Noted their
participation in several recent regional events.
Stephen Kiesling/Coach of the Ashland High School Crew Team/Noted that those wishing to make donations to
support the crew team could send checks made out to"A.H.S.Crew Inc."in care of Ashland High School. Emphasized
the level of community support demonstrated by the number of boats that have been donated,as well as funds provided
by the Parks Department,and spoke about the work they have done with the County,Southern Oregon University,and
the Parks Department to look at the possibility of creating an aquatic center at Emigrant Lake,complete with boat house
and docks. Emphasized that this would be a good,environmentally friendly use of the lake that would have the potential
for bringing international level competitions to Ashland. Emphasized that one competition might have 1200 participants,
who would be in town during what is normally the off-season for tourism.
Mayor Shaw called a break from 7:35 p.m.to 7:57 p.m.
UNFINISHED BUSINESS
1. Wastewater Treatment Plant discussion.
Mayor Shaw noted for those wishing to speak this was not a time for public input,and explained that the public hearing
on this matter had closed,and a decision had been made. The current item was for staff to provide information to Council
and answer any questions they might have. Councilor Laws suggested that agenda items are normally open to public
input. There was a discussion of past policy with regard to allowing public input. Hauck noted that it was his
understanding that this was to be a time for staff to provide information. Fine emphasized that there has been tremendous
public input on this item during the hearing,and stated that information from staff is needed.
Public Works Director Paula Brown noted that she had provided a report to the Council and stated that she would discuss
questions that the Council had asked previously.
Brown clarified "Option 5" by explaining that it involved additional advanced treatment to remove phosphorous and
allow creek discharge year round. Emphasized that this option would only apply to liquid effluent,and that biosolids
would continue to be applied on the Imperatrice property. Noted this raised the issue of holding the Imperatrice
property's water rights trust for release in the Creek after irrigation season.
Reid questioned the release of effluent from W WTP in the summer. Brown confirmed that this was during the irrigation
season,which runs from April through September or October. Confirmed that more could be released during this period
if the Imperatrice water rights were transferred. Explained that the Imperatrice property's total water right is roughly
ten times what the W WTP discharges during the period of need.
Reid questioned the possible transfer of this water elsewhere,and emphasized that any water used should be returned to
the creek.
Hauck noted that the period being discussed is the low Flow period,and the W WTP discharge is not an issue for the creek
at this time.
City Council Minutes 0510411999 2
a
Hanson questioned option 5,and Brown explained that it involved removal of the phosphorous with a chemical additive
at an additional cost of$2.5 million,to allow the return of the water to the creek.
Brown explained that the differences from previous estimates have to do with differences in the final design and plan.
Brown stated this was listed as$29.9 million in the original plan. Both Laws and Hauck stated that the original figure
was even higher.
Brown noted that in her research,there is nothing to indicate that health risks increase due to the aerosol effect. Cited
a 1998 book on Water Quality Management which lists numerous EPA studies over the past 20 years.
Fine noted that some project opponents are concerned with odor, and questioned if disinfection would decrease the
amount of odor. Brown explained that the source of odors is the drying of biosolids,and emphasized that the spraying
of effluent produces no odor.
Brown emphasized that the City's permit requires that all fixes be in place by December of 2000,with spray irrigation
to occur by May of 2001. Stated that any changes to the City's plan would require changes to this timeline,and while
this would be possible it would requires considerably more red tape.
Brown noted questions about temperature will arise if discharge into the creek is considered. Explained that this is an
unknown that will have to be dealt with. Emphasized that under the current plan,discharge is to occur only during a
cooler time of year.
Reid questioned the issues raised by Ron Roth about water rights that pre-date 1860. Brown noted that calculating water
rights is not easy,as they are flow based,but stated that she could provide a letter from the state water master. Brown
noted that Roth's rights are for Bear Creek not Ashland Creek. Brown confirmed that the City has dated water rights,
and that the City holds the majority of Ashland Creek water rights. Emphasized that less than 10%of rights pre-date the
City's. Reid reiterated that she would like to know what percentage of the City's total rights pre-date 1860, and
emphasized that she had requested this information previously
Laws clarified that there is a need to know what percentage predates other rights in order to address the issues raised by
Roth.
Reid asked for clarification on the need for tributaries to Bear Creek being allowed flow to meet earlier water rights.
Nolte explained that there will never be a requirement to release water from Reeder Reservoir to augment flows;the only
requirement would be to release what is coming in. Reid again questioned rights pre-dating 1860 that have a need for
flows. Brown stated that rights are flow-based and the number is very small. Stated that she would provide this
information to Council tomorrow.
Reid questioned if downstream rights have rights to flows in Ashland Creek. Nolte stated that he will not dispute what
has been said by the State Water Master, but feels that it is a matter of interpreting these statements. Reid asked for
confirmation that there could be downstream rights on Bear Creek to Ashland Creek flows as Ashland Creek is a tributary
to Bear Creek.
Discussion of temperature and previous intention in using wetlands.
Brown noted that"BacGen"technology has not been proven,and would not be used with the current W WTP technology.
Reid noted speaking with Bob Eimstad of Carollo and Andy Eckhardt of the Northwest Energy Alliance,who are testing
BacGen. Stated that this technology appears to have been efficient at one site, and they are establishing a peer review
group. Emphasized that this technology is not proven and is not applicable here at the time.
Reid noted that USA in Tualitin is challenging the state on the 0.08 phospate level,as their groundwater is higher than
0.08,as is rainwater. Emphasized that this limit is not good science,and suggested that the City should support this move
against the DEQ to enlighten them. Reid asked that Nolte look into this matter with USA's attorney,as it would benefit
many communities if the phosphate limit were changed.
City Council Minutes 0510411999 3
Hauck agreed,but stated that it would mean the W WTP is being over-engineered. Suggested that there is a need to meet
current DEQ requirements and deadlines now. Shaw expressed her hope that technology and/or standards will change.
Brown discussed the possibility of using Imperatrice water rights for irrigating other locations,such as North Mountain
Park. Laws emphasized that the guiding principle in this project is to maintain the creek in as harmless a manner as
possible, including the need to replace water in the Creek. Need to meet this obligation before deciding on beneficial
use elsewhere.
Brown reminded Councilors that spray irrigation will be done with"big guns",with a weather station to control spraying.
Emphasized that the weather station is a $12,000 high tech unit that looks at several elements. explained that the
sprinkler heads are 1.1"and can vary the opening size to meet needs.
Reid questioned whether there will be on-site monitoring,and Brown confirmed that the site would be monitored but not
24 hours a day. Pointed out that the site can be irrigated even late at night based on weather conditions.
Laws questioned the math of spraying,noting some discrepancies found in the report by an acquaintance. Brown noted
that she had heard this, and while she did not do this math, she felt the consultants had answered these questions
satisfactorily. Brown guaranteed that the City can irrigate on rotation and use appropriately. Laws questioned the
neighbors' testimony that there is always wind during irrigation season. Brown noted that the goal is that there be no
run-off,and the City will use as many sprinkler heads as possible while preventing run-off. Brown emphasized that she
has complete faith in Carollo's design and that the DEQ has checked all plans and designs. Brown confirmed for
Wheeldon that there are two holding tanks,to hold 35 days worth of effluent at 2020 levels. Laws asked that Brown
check the calculations used to be sure.
Freeman noted that he had not heard that the calculations were in question,and asked for copies of the discrepancies so
that they can be verified. Emphasized that it would be hard to believe that calculations would be found incorrect at this
late stage in the process.
Brown confirmed for Wheeldon that if wind were enough to carry sprayed effluent off of the site,no spraying would be
done.
Laws questioned what would need to be done to address temperature concerns for year round discharge. Brown stated
that this would not be known until everything is built,and at that time,there would need to be a temperature management
plan developed to look at the point source and surrounding conditions. Suggested that this plan might involve working
with equipment, time of release, trees,the use of wetlands and other factors to control the temperature of discharged
effluent.
Laws questioned how the aerosol problem was referenced in Brown's book. Brown read that the health risk is seen as
low,with no disease outbreaks reported. Discussed the proximity to Mountain Meadows,with Brown confirming that
her own house is closer to the project. Stated that Mountain Meadows is 3/4 to l mile from the bottom of the site. Brown
emphasized that spraying will be stopped when wind velocity is such that effluent would be carried off site. Stated that
the weather station will monitor both wind direction and wind speed. Brown emphasized that the City would not over-
ride the measures that prevent spraying when it is windy,and would not threaten the health of those near the site.
Fine clarified that there are pathogens in the sprayed effluent, as there are pathogens in drinking water and streams.
Explained that the number is low,and that sprayed effluent has never been shown to cause a disease outbreak.
Bill Craven noted that he wished to be heard on this matter,and was again informed that this was not the time for public
input.
NEW AND MISCELLANEOUS BUSINESS
1. Council Meeting Look Ahead.
Freeman noted that the item on Economic Development will be an exploratory discussion. Stated that items#23 and#24
were topics from strategic planning.Explained that items#2 are for the study session to be held Thursday May 6th.
City Council Minutes 0510411999 4
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2. Presentation regarding Open Space Purchase of Alston Property.
Freeman noted that the sale of this property had already closed,so the matter did not require discussion. Noted that the
Local Improvement District is moving ahead.
3. Motion to partition Cline/Bryant Property.
Ken Mickelsen,Parks Director,explained that the Cline Bryant property was purchased some time ago,and there have
been discussions of possibly partitioning the property and selling the house. Stated that he recommended that Council
authorize this and he would then work with Planning on the partition. Explained that money from the sale would go back
to Open Space Fund.
Hauck noted that one of the houses is a single mother with child who has been there for 15 years. Mickelsen stated that
they have worked with the tenant, and made her aware that she may be asked to vacate eventually. Hauck suggested
looking at partitioning and donating this to the newly forming Community Land Trust so that the tenant could remain
and become a property owner. With regard to the larger property, stated his hope that the Land Trust would be given
the opportunity to purchase. Funds would go to reimburse the Open Space Fund, and it would be a great opportunity
for the Land Trust.
Council discussion of the existing houses,their condition and approximate values. Wheeldon questioned the status of
the Land Trust. Hauck explained that it is being formed and will be funded in the next budget. Noted that the trust is
being run by ACCESS in conjunction with the Housing Commission. Suggested making the current tenant a trust
member,with the likelihood that a new building would be constructed,'a la Habitat for Humanity,while raising money
is being raised to buy the larger piece.
Reid questioned the small house's lot size. Emphasized that she did not want to diminish Open Space,but that she is all
for low income housing. Noted her concerns for energy conservation standards,and emphasized the benefits of building
anew house on the smaller lot. Suggested partitioning and looking at options then. Hauck noted that the property would
then come before the Council when partitioned.
Laws stated that there is no plan to develop now,and this matter could be looked at further as the park is planned. In the
meantime,the property and the tenant can be kept in mind.
Mickelsen pointed out that the issue here is the larger piece of property, as there is a need to partition and sell quickly.
Emphasized that this is a four bedroom home that has been sitting vacant for some time,and that it would sell quickly.
Wheeldon questioned whether the Land Trust would be competing for CDBG funds. Hauck stated that it would not,as
it would only be funded once,not annually.
Councilors Reid/Fine m/s to allow the property to be partitioned and to move forward to sell the parcel, with
money to be returned to the Open Space Fund. Discussion: Nolte clarified that this is city property under Open
Space control. Shaw explained that both Parks and the Council agreed to the original purchase,and that the title
rests with the City. Noted that the property is not yet dedicated as open space,and that it will be partitioned,and
the value of the sold partitioned property returned to the Open Space Fund. Hauck emphasized that he would
like the trust to purchase this property. Reid noted that this property could become a lodging business,and she
feels that it would not be an efficient use of Land Trust funds. Discussed the value of the house/lot as roughly$135,
000,as it needs a good deal of work. Voice vote: All AYES. Motion passed.
Mickelsen confirmed that the property would be partitioned,and will be the City's responsibility.
ORDINANCES. RESOLUTIONS AND CONTRACTS
I. Reading bytitle only of"A Resolution Stating Purchasing Preference forCertifred Sustainable Wood and
Wood Products."
Councilors Hauck/Reid m/s to adopt Resolution#99-22.
City Council Minutes 0510411999 5
DISCUSSION:Steve Gretzinger,of the Rogue Institute for Ecology and Economy,and Administrative Services
Director Dick Wanderscheid came forward to answer questions.
Wheeldon questioned whether the Council would be keeping business from local businesses with this ordinance,
as retailers must pay for certification in order to carry certified lumber. Gretzinger there are five accredited
certifiers around the world. Explained that independent experts must evaluate operations against a set of criteria,
and those who manufacture or retail wood products must have a paper trail in keeping with their certification.
Hanson questioned the certification process. Gretzinger stated that there are environmental,social and economic
aspects looked at to ensure that the wood purchased is from a well-managed,sustainable forest. Emphasized that
this is not necessarily just anti-clearcut,as clearcuts can be appropriate on small scale.
Laws questioned if local retailers were involved in creating this ordinance. Wanderscheid noted that Ashland
Lumber had participated, and had suggested that lumber be bid separately. Stated that other retailers were
invited, but did not participate. Ashland Lumber was interested and participated. Gretzinger noted that
Copeland's supplier in Medford is certified as well.
Wheeldon questioned where wood is purchased now. Freeman explained that it is typically dependent on the
builder.
Wanderscheid noted that the original resolution did not include City projects,but it was changed to include even
small City projects.
Shaw noted her willingness to pay more for products from better managed forests.
Fine expressed his support despite initial skepticism,but noted concern that this resolution could raise the cost of
other projects,such as the Library or Fire Station. Fine noted new standards for public construction are still to
be discussed. Noted percentage proposed to be set aside for the arts. Suggested that one year review may not be
enough,but he would like to include a sunset clause as noted in the amendment he has circulated for section 3.
This would give the Council an opportunity to look at costs versus success.
Wheeldon questioned how measurements of success could be made. Fine noted that the recitals list items such as
increased market,adoption elsewhere,and assuring sustainable practices,and stated that he would like to not have
things left open ended.
Gretzinger noted that one way to look at success would be to note whether local businesses and land owners were
entering the arena for certification. Stated that you could also look at other cities,and at growth in the industry.
Wheeldon suggested that there is__a need for measurable criteria.
d1 JLas.
Shaw noted that the Conservation Commission will review in this resolution and report to Council,in 1 year,as
it is written.
Councilors Fine/Reid m/s to amend the proposed resolution so that section 3 reads,"This policy set forth in this
Resolution shall be reviewed for its effectiveness in accomplishing the goals set out in Recitals to this Resolution
by the City's Conservation Commission one yen 18 months after its adoption. The Commission shall report its
findings and make a recommendation to the Council as soon as possible thereafter no later than March 1,2001.
The Resolution shall cease to be of effect after June 3 2001, unless sooner renewed by the Council. "
Discussion: Council discussed whether this "sunset clause" was necessary given the standard practice of a
commission report back to Council after one year.
Hanson questioned who sets certification standards. Gretzinger noted that the certification standards were a
cooperative effort between the timber industry,environmental interests and a social contingent. Wanderscheid
stated that more details could be provided,and Gretzinger noted that the Home Depot will carry certified wood
and Willamette Industries will be certified. Pointed out that the program has been written up in the Wall Street
City Council Minutes 0510411999 6
Journal,and while it may have begun as a fringe effort it has become more mainstream of late.
Roll call vote on Fine's amendment: Laws, Reid,Hauck,Hanson,Wheeldon,and Fine, YES. Motion passed.
Roll call on the amended motion : Fine,Wheeldon,Hanson, Hauck, Reid and Laws, YES. Motion passed.
2. Reading by title only of"A Resolution of Intention to Provide for Improvements to Central Avenue
Consisting of Paving,Curbs,Gutters,Storm Drains,Sidewalk,and Associated Improvements and Setting
a Public Hearing."
Nolte re-read the corrected Resolution. Brown noted that the correction involved that this LID involves one lot,owned
by Lloyd Haines, and that he is aware of the formation. Stated that the public hearing would be on June 15th due to
required noticing.
Councilors Ha uck/Fine m/s to adopt Resolution#99-23. Roll call vote:Hauck,Hanson,Reid Wheeldon,Laws,and
Fine,YES. Motion passed.
OTHER BUSINESS FROM COUNCIL
Hanson stated that he would prefer to conduct another public hearing on the Wastewater Treatment Plant issue. Council
discussed this matter, noting the number of previous hearings and the amount of information presented.
Reid expressed concerns with another public hearing given that the manner is being appealed in a suit before the Land
Use Board of Appeals(LUBA).
Shaw noted that it would be difficult, if not impossible,to change course now, as the city is at the limits of bonding.
Suggested that a public hearing would not be right when changes cannot be made.
Reid exited at 9:55 p.m.
Fine stated that he feels many of those speaking out in the community are doing so because of misinformation and scare
tactics by project opponents. Suggested that although the public hearing cannot be reopened,the Council can explain
what is being done, why and what health risks exist. Shaw noted that these issues can be addressed without a public
hearing.
Wheeldon/Hauck m/s to continue the meeting past 10:00 p.m. Voice vote: All AYES. Motion passed.
Laws suggested that as long as Council discussion occurs, the public should be able to have input, as this has been
allowed in the past.
ADJOURNMENT
The meeting was adjourned at 10:02 p.m.
Derek D. Severson,Assistant to the City Recorder Catherine M. Shaw,Mayor
City Council Minutes 0510411999 7
v
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
APRIL 13, 1999
CALL TO ORDER
The Hearings Board was called to order by Mike Morris at 1:40 p.m.. John Fields was also
present. Anna Howe arrived at 1:45 p.m. Staff present were Bill Molnar, Mark Knox and Susan
Yates.
APPROVAL OF MINUTES
The minutes of the March 9, 1999 meeting were approved.
TYPE II PUBLIC HEARING
PLANNING ACTION 99-029
REQUEST FOR A LOT LINE ADJUSTMENT.
REQUEST FOR VARIANCE TO CREATE A NON-CONFORMING LOT; A LOT SIZE LESS
THAN THE REQUIRED SIZE IN THE ZONE.
584 LIT WAY
APPLICANT: JASON WEINBERG
Site Visits or Ex Parte Contacts-Site visits were made by all.
STAFF REPORT
Knox reported this application is for a Lot Line Adjustment and Variance. It involves two
properties. The house on one lot straddles the other property line. The applicant is proposing to
relocate and adjust the property line by 16 feet in order to meet the setbacks and clear the
house from the property line. By doing so, it is taking a non-conforming lot and making it more
non-conforming. The minimum lot size is 7,500 square feet. The small lot would be 5,749
square feet and the larger lot would become conforming with 7,621 square feet.
The applicant has explored removing the garage area but with having to replace the garage
which contains plumbing and some electrical that services the washing machine, then it would
have to be replaced with another addition or a new garage. Either way, it would require
plumbing and electrical changes in the house.
The applicant is also proposing to build a 1,200 square foot house which is about the size of the
existing house next door. Staff has asked the applicant to explore doing an accessory unit.
There are many areas with houses built on old property lines and Staff has encouraged
accessory residential units. An accessory unit provides only three-quarters of the impact of a
single family residence. However, Staff is aware of the constraints involved in tearing down a
garage and reconstructing.
Variances are an important tool and we need to keep the integrity of the process in tact.
There are four attached Conditions if the Commission wishes to approve.
Fields wondered why the lot was not lost when the building got built across it. Knox said the
property has been taxed as two separate lots. Today it would be considered merged and it
would be taxed as one lot.
Knox said the houses in the area are all the same zoning and approximately the same size.
Fields noted this is near a commercial zone.
Knox said in order to mitigate the Variance, the Commissioners could condition the size of the
new house.
PUBLIC HEARING
JASON WEINBERG, 584 Lit Way, said they would like a larger house because their family is
growing. They would like to rent out the house they are living in now and build a new one. They
are now getting two tax bills. When the builder built it, he built the garage about eight feet over
the property line. The area just looks like an empty lot now. They plan to build a 1200 square
foot house. It does not make sense to tear down the garage. Cost is a factor. It would cost
$30,000 to tear down the garage and rebuild. They can build a house that will blend into the
neighborhood. Aesthetically, it would seem better to leave the garage. An accessory unit could
only be about 550 square feet. The neighbors seem to think this is a good proposal.
Howe said it could be specified that no accessory unit would be allowed on the smaller lot.
COMMISSIONERS' DISCUSSION AND MOTION
Fields moved to approve PA99-029. Howe seconded and the motion carried unanimously.
ADJOURNMENT-The meeting was adjourned at 2:00 p.m.
. ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MINUTES
APRIL 13,1999
V
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
APRIL 13, 1999
CALL TO ORDER
The meeting was called to order by Chairman Steve Armitage at 7:00 p.m. Other Commissioners
present were John Fields, Anna Howe, Alex Amarotico, Mike Gardiner, Chris Hearn, Marilyn Briggs,
Mike Morris, and Russ Chapman. Staff present were John McLaughlin, Bill Molnar, Mark Knox, Maria
Harris and Sue Yates.
APPROVAL OF MINUTES
The minutes of the March 9,1999 meeting were approved. There were no findings.
PUBLIC FORUM
No one came forth to speak.
TYPE II PLANNING ACTIONS
REQUEST FOR OUTLINE AND FINAL PLAN APPROVAL OF A FOUR LOT SUBDIVISION UNDER
THE PERFORMANCE STANDARDS OPTION.
A VARIANCE REQUESTED TO ALLOW FOR AN 18 PERCENT DRIVEWAY GRADE FOR 200 FEET
INSTEAD OF THE 15 PERCENT ALLOWED.
A PHYSICAL AND ENVIRONMENTAL CONSTRAINTS PERMIT IS REQUESTED FOR
"DEVELOPMENT" ON HILLSIDE LANDS.
975 WALKER AVENUE
APPLICANT: PHILLIP W. HUFFINES
Site Visits or Ex Parte Contacts
Site visits were made by all. Armitage wanted the Commissioners to know this is one of the first times
he has seen them dealing with a native stand of trees which is probably twice as old as that at the
Hillside Inn.
STAFF REPORT
Harris said the applicant is requesting Outline and Final Plan Approval for a four-lot subdivision. The
criteria is Chapter 18.88. The Variance criteria is in Chapter 18.100. The Physical and Environmental
Constraints Permit criteria is in Chapter 18.62.
All street frontages on this 5.7 acre parcel are limited. The Walker Street frontage is the driveway which
is about 30 feet wide. Currently there is one home on the property with a barn in the corner and ranch
hand guest house. Harris showed the topography map on the overhead. The property has significant
slopes with the average being about 20 percent. There is a short section of property in the southwest
corner of about 50 percent slope, which appears to be filled. Huffines has submitted an engineered plan
for the driveway. Harris showed an aerial photograph of the property. She wanted the Commissioners
to see the vast majority of the property has a lot of trees on it, primarily oaks.
Harris showed the site plan on the overhead. The applicant is proposing to bring a private drive serving
three of the four lots off Starlite Place. About the first 20 feet of the drive would be a 15 percent grade,
then 18 percent for about 180 feet and then back to 15 percent. The three lots being created are
considerably over minimum lot size. They will range from 15,000 to 18,000 square feet in size. Lot four
is about 4.5 acres.
The building envelopes have been shown on the site plan. Portions of the envelopes for Lots 1 and 2
are over 25 percent slope. Eight trees will be removed in constructing the driveway and six trees will be
preserved. Eleven trees are shown in the building envelope for Lot 1, nine in Lot 2, and nine trees in Lot
3. The application is not clear about which trees will stay and which will remain. Staff has added a
Condition that any trees outside of the residences built in those envelopes will be preserved and a deed
restriction will be put on the property.
Harris noted most of the driveway will have to be filled to get it up to the finished driveway. The area of
18 percent for 180 feet will not require as much fill leaving the driveway at a lower level. The applicant
has said the unique or unusual circumstance is that the property is steeply sloped. There is not a flatter
place to go. Also it is heavily treed and they have tried to work around the trees. By not having all the
driveway at 15 percent and bringing in quite a bit of fill, hopefully the impact on the neighbors to the
south will not be as severe because the driveway will be lower.
Three letters were received from neighbors primarily concerning drainage and a french drain on the
north side of the property. Staff believes they have accounted for the storm drainage in the proposed
driveway. It is Harris' understanding the property owner has been working with the neighbor to work on
this issue.
Briggs wondered if the home sites are above or below the driveway. Harris said it depends on the home
design and the way the foundations are engineered. The natural land will be below.
Fields wondered if there would be any possibility of pedestrian access from Walker along the public
utility easement. Harris said it is limited because it is a separate tax lot under different ownership.
Chapman wondered if the Fire Chief is comfortable with the private drive. Harris said the Fire
Department signed off on it. The homes will all be required to have interior sprinkler systems because of
the length and grade of the driveway.
PHILLIP HLIFFINES, 975 Walker Street, said on the south side of the driveway, a drainage pipe will be
installed to catch any runoff coming from the driveway itself. The side slope is about 2:1. The drainage
will be caught in a storm drain or french drain. On the north side there is a storm drain and sewer line
that is carried to Walker Street. There is another small french drain in another location that will carry
storm water to Walker Street. They will screen the south side of the driveway with a landscape hedge to
screen the driveway from the neighbors on the south.
Huffines explained there is some fill on the property. The engineer and surveyor designed the building
envelopes so slopes would not exceed 25 percent. The request for the Variance was to keep the
driveway as low as possible.
Huffines has contacted those neighbors who wrote letters. The drainage is being taken care of so there
will be less drainage on the north end of the property. The TID line will be located within the 20 foot
easement.
Gardiner wondered if all the trees were listed. Huffines said a tree survey was done by the surveyor. He
thought the diameters were listed. He is not certain how an individual purchasing a lot will design and
build their homes. That is why they are fairly large envelopes. Armitage asked if Huffines has a problem
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with the Condition imposed by Staff regarding tree preservation. Huffines wants to preserve the trees.
Gardiner explained the Commission tries to make sure the building envelope isn't so large that the
house can be in several different places. They try to narrow it down so the structure is built around the
natural boundaries (trees in this case).
Briggs asked Huffines if he had considered letting the road run down the hill and connect with Walker.
Huffines said they did consider that but they realized all traffic would be coming right by their house.
SHIRLEY CHAMBERLAIN, 1482 Woodland Drive, lives just downhill from the property. The plan blocks
the entrance to the remaining acres. There would have to be another entrance for any homes built in the
future. Or, they could come up from Woodland Drive, next to her property, although it seems too steep.
Unless she knows there is enough access from Walker, she is not in favor of this plan because it
.restricts the use of the rest of the property.
Harris understands Chamberlain to be asking what the impact of this proposal will be on the future
development of the entire property. She said the grade on Woodland by the street is very steep. It is
Staffs opinion that it is unlikely there would be a road next to her property because of steep slopes and
natural features. It is more likely there would be additional development in another corner with lesser
slopes and that would be accessed by another private drive accessing three lots. Harris noted the width
of the existing drive is only 30 feet. The smallest public street allowed would be 47 feet.
PAUL BUCK, 1001 Oneida Circle, said he does not believe there is adequate storm drainage to handle
the water. During every rainfall, the storm drain from 1000 to 800 Walker on the west side of Walker
bubble up and water comes out onto the street. Two or three days during rain, Clark and Walker and
Oregon and Walker have not been able to handle the water and it continues to Siskiyou and drains
across Siskiyou.
Buck wondered how close to the property line the private drive can be. During rain, their basement
floods due to the fact they are lower than the property in question and there is a natural drainage. If
Walker is already not handling the drainage, he would like to know how close the driveway will be to his
driveway and how much water can he expect running off asphalt. Molnar answered there is no setback
for a private driveway. In this case, it will be set back to some degree. There is a requirement for
screening the driveway.
Briggs said the property is in the wildfire area. She thinks it is important that people have more than one
choice as an exit in case of fire. She would like Huffines to consider linking the private drive to the
existing driveway. Harris said the maximum number of units off a private drive is three. The connection
would make four. The connections is not shown on the Transportation Street Dedication map. It has not
been targeted as a through street. There are natural limitations (grade and trees) for putting in a street.
McLaughlin said if it is important to the Commission, you could make a finding that two access points
would serve a total of six lots. There is still a grade issue of areas over 18 percent.
Howe wanted an idea of the height of the fill above grade. Harris said the first part will be cut in, then as
you go down the drive, the cross-section shows a range from the south property line from 2 1/2 ft. at the
highest point, six feet of fill and as it drops, about eight feet. Howe said this is both a physical and visual
divider between other properties.
Harris said the Fire Dept. has reviewed the proposal and that is why under Condition 13 there are five
Conditions added specifically pertaining to fire specific issues. A Fire Prevention and Control plan is
required of the applicant.
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Rebuttal
He has no desire to connect the two private drives. There is an orchard to the east of Lot 3 and a
driveway would have to cut through approximately 200 feet to reach the existing drive. He is concerned
with people using the road as a shortcut. The property has currently been cleared of underbrush.
Irrigation will keep the grass watered. He apologized to Mr. Buck if there was a problem with the
surveyor. He has been advised the best solution for drainage is to take the water to Walker and hook it
into the existing storm sewer.
COMMISSIONERS' DISCUSSION AND MOTION
Gardiner moved to approve PA99-009 with the applicable Conditions. Briggs is satisfied with the
application. She would like the link, but it appears it is not likely to happen.
Fields said it looks as though there is a problem with capacity of storm sewer. Harris said Engineering
did not comment on the storm sewer. Molnar said this is a citywide issue and part of the Capital
Improvement Plan. He is not certain where Walker falls in the plan. McLaughlin said there is conflicting
evidence at this point. Because there is only a storm drain on the other side of Walker, then the street
functions as a storm drain.
Hearn said Public Works has chosen not to comment on capacity. Then, Buck's testimony indicates
there is not capacity. How do we balance the evidence? McLaughlin said there is an option to go back
and research and have the applicant and engineer look at the situation. If there is a problem with
capacity with storm drains on Walker, the applicant could come back with a detention plan. Staff could
come back with information and open the hearing on this one point and then adopt findings. Hearn
asked what effect, if any, will this development cause. Armitage asked for a straw vote to continue
based on the storm drainage. The vote was seven opposed to continuing and two in favor. Fields and
Gardiner voted in favor.
Howe said it could be that rules will change in the future for further development of this lot. She knows
at some point the water main will need to be looked and it appears there will be a huge amount of
excavation. She would like a Condition that there be a deed restriction that property owners will be
responsible for repairing land if there are repairs. Chapman said Condition 17 covers this concern.
Fields said Condition 9 covers road maintenance. McLaughlin said this language will need to be
included in the CCSR's.
Harris suggested adding to Condition 17: Homeowners are responsible for all costs associated with
private drives, reconstruction, including landscaping, repaving, etc. The above language shall be added
to the maintenance agreement as described in Condition 9.
Gardiner agreed to the motion as amended. Fields seconded the motion. The motion carried
unanimously.
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PLANNING ACTION 99-028
REQUEST FOR OUTLINE PLAN AND FINAL PLAN APPROVAL AND SITE REVIEW FOR A 7-UNIT
MULTI-FAMILY SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION.
VARIANCE TO PERMIT A 10 FOOT YARD RATHER THAN 20 FEET.
63 AND 69 CALIFORNIA STREET
APPLICANT: MICHAEL GUTMAN
Site Visits and Ex Parte Contacts- Site visits were made by all.
STAFF REPORT
Molnar said all applicable ordinance criteria were mailed to surrounding property owners. There are two
existing residences toward the front of the property. The SOU housing project is across the street and a
large apartment building to the back of the property as well as some residential units. Molnar showed a
site plan on the overhead. The proposal is to subdivide the property. There are two existing residences
on their own lot. Access to the new townhomes would be from a new driveway cut along California
Street. The common drive(20 feet wide)will serve an 11 space parking area at the rear of the property.
The mutual driveway would also allow for the neighboring property to the north, at a later date, to use
the driveway and develop additional multi-family dwelling units. The existing driveway in front of unit one
would be removed. The curb opening would be sealed and a public sidewalk would be constructed with
a planting strip. A walkway would allow for access from the public sidewalk to the back of the units. The
large apartment building in the rear is set back about ten feet from the property line.
The applicant is requesting a Variance to the rear yard setback. All of the townhomes are two-story,
two-bedroom, approximately 900 square feet. He believes the unusual circumstance is that there is a
pre-existing apartment structure(large structure)that was constructed only ten feet, not 20 from the
property line. There is an unmaintained landscaped area on the neighboring property. Gutman has
entered into an agreement with the property owner to landscape the area as well as Gutman's ten feet,
as part of the overall landscaping plan.
Staff has raised two issues. On one of the site plans, the covered bicycle parking is noted at the back of
unit 7. That would need to be moved. There was no discussion of garbage or dumpster facilities.
Generally, these could be handled through Conditions.
The primary concern is with the design of the building. Staff is disappointed with the simple, basic
design of the building. Since the owner is looking at individual ownership of the units, it could be
considered a fairly rectangular box-like structure with minimal articulation. With some minimal effort, the
basic box design could incorporate some changes which are suggested in the Staff Report. Molnar
suggested the applicant come back with some of those changes to break up the mass, creating a little
more individuality between units. From Staffs experience, with a design such as this without covered
parking and no distinct changes between units, does not tend to lend itself to owner-occupied housing.
The most recent example are the townhomes along Hersey Street. They were on the market for over a
year and ultimately purchased by an apartment manager in town and the units are now being rented.
The design was laid out more apartment-style living than to individual ownership. Breaking up the mass
and scale would make the units more compatible with structures in the area, and would be more
appealing as units purchased individually.
Molnar said Staff understands the Variance request and the large apartment building being set back only
ten feet and creating an unusual circumstance. There are attractive aspects to the applicant's site plan
because the units are oriented north/south which allows for ample size, and individually owned rear
ASHLAND PLANNING COMMISSION 5
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yards that are almost 500 square feet. Staff appreciates the applicant working with the owner to the
north to arrange a shared driveway agreement. However, the applicant is asking for relief from the city
ordinance (setback variance) and looking at other more recent development in the area and given the
box-like design, Staff could not endorse the application in its whole.
Should the Commission choose to approve the application, there are 17 attached Conditions. There is a
notable cedar tree not shown on the site plan. Construction of the driveway could be done without much
grade that would not disturb the tree.
Briggs noted a fruit tree about 12 inches in diameter, is not shown on the site plan. It is in the way of the
driveway. When the house is moved, the tree next to the existing house is also now shown and it will
probably be lost. How far is the porch to the sidewalk? Molnar said the trees should be noted. He
believes there is also a willow tree in the driveway location. The porch is ten feet from the property line.
Briggs wondered how there could be a shared driveway with no written agreement. Molnar said the
applicant has indicated there is a verbal agreement. The whole proposal is contingent on the easement
being granted. The legal agreement has not yet been formalized. What is the timing on the
improvement of the other 11 spaces on the neighboring property to the north. The ordinance only allows
providing no more than 110 percent of the required parking. If the applicant is proposing to pave the
driveway and 22 parking spaces, then that could possibly be a Variance.
Howe said there is a huge willow on the property. Molnar said the Tree Commission said is diseased.
PUBLIC HEARING
MICHAEL GUTMAN, 1263 Quincy Street, read a statement saying the existing homes have been
severely neglected over the years. He wants to provide affordable homes. He has no problem with the
changes asked for by the Tree Commission. He said there is a walnut tree on the north side of the
property which will be about two feet from the new location of the Craftsman home. He hopes to save it.
There is a crab apple tree on the neighboring property. The cedar tree will not be damaged. The
recycling area is meant to serve all seven units. He has never had a problem using garbage cans for
trash collection. He could locate the storage unit along the north side alongside the Craftsman home, but
he does not prefer it.
Gutman said the design is reminiscent of the SOU adult housing. The building in front will obstruct the
view of the units and the neighboring apartment has 90 feet of two-story uninterrupted facade. He
believes the interior is more important than the exterior. The four-plex on Quincy is not broken up. He
could step back the second floor and add a shed roofline to the front. He feels staggering the units or
changing the roofline would not be cost effective.
Gutman requested a continuance. He has a problem with Condition 11 regarding covered bike parking.
Armitage wondered if Gutman would be willing to move the driveway a little further away to allow room
for the cedar tree. Gutman said he would make appropriate provisions to save the tree.
Briggs said she agrees with Staff on the design even though Gutman wants the buildings to be
affordable.
Howe had some concerns about access to recycling and garbage. Gutman said the garbage containers
will be located by the storage building.
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Howe suggested grass pavers around the cedar trees.
Gutman said there will be fenced back yards around and between the units.
Fields stated the landscaping plan does not seem to be complete. The Commission needs so see all the
proposed improvements to the property, for example, showing fences and their height. He would like to
see an entry or facade. The application is too preliminary to approve.
Armitage mentioned the curb cut and pavers and bike parking.
Fields added security lighting on parking, electric meter location, if common utilities, where are these
things to be located?Where is the irrigation timer and a landscape plan? He would like all easements to
be shown. There is a list that can be taken from the ordinance.
Howe would like to know if a big electrical box will be in site line to the street.
Howe asked how is the house going to be moved. She believes the big stone bases are important to the
streetscape. She would like a Condition showing what will be kept and what will be lost.
Hearn moved to continue the meeting until 10:30 p.m. The motion was seconded and carried.
Briggs would like to see a floorplan. Just because the building behind has a ten foot setback does not
mean the setback on this building needs to be ten feet. She would prefer 20 feet. Gutman said he is
trying to meet the high level density the city is after. He believes this plan best creates private space.
Howe said there is an opportunity for the two end units to have more windows. The north side looking
out over Garfield Park to the hills, has a nice view. Perhaps on the recessed top story a deck area could
be provided.
STEVE ISSER, 84 Garfield Street, expressed the need for more homeowners in the neighborhood.
Renters come and go.
KIRSTEN WOOD, 1267 Quincy Street, rents from Gutman. She would like to own a home but Can't find
suitable housing in a price range such as Gutman will build.
Staff Response
Molnar reiterated Staffs primary concern are design changes. The elevations show 1 x 4"trim but the
written findings state 1 x 6". Those types of things need clarification.
Rebuttal
Gutman said he is willing to continue. McLaughlin said any additional information has to be provided by
April 21, 1999. This action will be heard on May 11, 1999 at 7:00 p.m. at the Council Chambers if the
information is received.
Gutman granted a 30 day extension to the 120 time limit. He submitted three letters.
Howe moved to continue PA99-028. The motion was seconded and carried unanimously.
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OTHER
Open House -There will be an open house for all Commission on Thursday, April 29, 1999 from 3- 5:00
p.m. at Hillah Temple. This is a way to recognize their volunteer efforts.
The Planning Commmission Retreat will be held Saturday, May 8th from 8:00 a.m. to 3:00 p.m.
The ballots for the Planning Awards will be going out near the end of the month. The awards are
scheduled for May 7th.
There will be a Study Session April 27, 1999.
ADJOURNMENT-The meeting was adjourned at 10:30 p.m.
ASHLAND PLANNING COMMISSION 8
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MINUTES
Cable TV Programming Committee
Thursday, April 22, 1999
Hillah Temple
Meeting was called to order at 5:41 PM by Chairman Steve Belsky. Committee
members present were: Wes Brain, Cathy Carrier, Candice Chapman, Tom Garland,
Lenny Niemark and Russell Silbiger. City Council Liaison Steve Hauck and Staff
Liaison Vince Zauskey were also present. Staff Liaison Pete Lovrovich was not present
because of a meeting in Portland. Only person in audience attending was William
Machado.
Agenda was modified to accommodate Pete Belcastro and Suzi Aufderheide's
presentation on RVTV. Historical information about RVTV, celebrating its 10`h
anniversary, was given by P. Belcastro.
Channel 31(Community Access) was mentioned as a way for anyone to submit
programming. There are free courses in Medford and Ashland for putting together
community programming and having RVTV review that programming for airing.
It was mentioned that the "courts have ruled public access are the purveyors of
information" and S. Hauck brought up that our local access has steered away from
`controversial-type' programming and most of this is do to RVTV being at the university.
An example was given about Coos Bay and the access channel in that community being
shutdown because of late night programming that was controversial.
P. Belcastro mentioned that he believed the future for cable access channels locally, is the
capability to present LIVE programming anywhere in the Rogue Valley. "RVTV sees
itself as a central clearing house for LIVE programming" and said currently RVTV can
go LIVE from Ashland and Medford council chambers, the Mountain Avenue theatre at
Ashland High, Lithia Springs school, SOU's Recital Hall, Science 118 from the SOU
campus. "Our goal is to go LIVE from the Bandshell at Lithia Park". Another future
goal would be doing LIVE programming through Asante. S. Aufderheide mentioned the
$4,000 of original programming developed and shown by RVTV each year.
P. Belcastro mentioned that he would like to do something `separate' on an Ashland
Fiber Network cable channel at some point. It was further brought up about how, 5-6
years ago, TCI called a meeting asking for the interested parties in cable access to attend
to `divide up' the local channels. Those in attendance were RVTV, KSYS, ESD, City of
Medford, City of Ashland. TCI said at the meeting that "we have five access channels
we're going to make available to the community...you guys decide how you want to use
them." The result are the access channels showing on Falcon Cable today...Ch. 9 comes
from Jackson ESD and RVTV takes it at 5 PM and weekends. Ch. 30 became the
government channel, Ch. 31 became the Community Access channel, Ch. 32 became the
t
ESD channel that they wanted to utilize 24 hours a day and Ch. 33 became a shared
channel between KSYS and the university. KSYS programs Ch. 33 M,W,F and SOU has
programming that channel on Tues./Thurs. S. Hauck mentioned that the Ashland
franchise called for three access channels and Medford's called for six. TCI did not have
that many channels for broadcast of access channels.
L. Niemark(?) asked about simulcasting government meetings on Ch. 9 and Ch. 30.
P. Belcastro explained that Ashland council meetings have been on Ch. 9, LIVE, for 10
years. Repeats for Ashland meetings are shown on Ch. 30. LIVE Medford council
meetings and county meetings are on Ch. 30. P. Belcastro said, "Ch. 9 shows the best of
all PEG(public, governmental, educational) access in the valley." It was further
explained that in the future, when Medford's Falcon system ties into Grants Pass, the
access channels mentioned above will be available to that service area as well.
Leased Access was also brought up and it was suggested that AFN reserve a channel for
that purpose (commercial programming where there is a charge, unlike RVTV, for
showing information on that channel). The designated Falcon channel for Leased Access
is Ch. 65. P. Belcastro mentioned that the county will sign a Service Contract with SOU
on July 1, 1999.
S. Aufderheide gave the group a reminder about the upcoming Alliance for Community
Media Northwest Conference being held at SOU on April 29, 30 and May 1 (W. Brain
already presented a flyer to each person from programming committee at a previous
meeting). She also mentioned the highlight would be the Media in Democracy Rally
being held at Lithia Park on April 30 from 5-8PM.
L. Niemark mentioned that when he was back East a couple of weeks ago, he had seen
the NASA channel on cable access and wondered if that could be done here. V. Zauskey
brought up that he had heard it was partially shown on one of our local access channels
and P. Belcastro said it is not associated with RVTV but thought it was on ESD's Ch. 32,
Educational Access. P. Belcastro pointed out that Congress created PEG Access for local
programming. "We could shy away from this and fill our local access up with other
forms of programming but that is not what I believe our local cable subscribers want
from us. We've chosen not to do that and keep our programming as `local' as possible."
P. Belcastro and S. Aufderheide departed meeting. The committee thanks them for their
informative presentation. And thanks to Wes Brain for inviting/organizing their visit
with the Programming Committee.
Next point of business was final approval of Premium Services utilizing list V. Zauskey
had passed along at the 4/15 meeting. S. Belsky wanted to confirm committee's approval
of HBO Signature as the third HBO (must have HBO and HBO Plus to add a third
HBO). S. Belsky also wanted to confirm the four Showtime channels that must be
carried in the package. V. Zauskey confirmed—Showtime, The Movie Channel, Flix and
the Sundance Channel all have to be taken in the package to receive the license fee.
Vince also confirmed that the adult services of Playboy and Spice would be offered as
Pay-Per-View but they could also be sold as Premium Channels for a monthly fee.
2
Vince brought up to the committee the concern of also adding Spice I1, another adult
service, at this time. R. Silbiger said, "Quite frankly, that is the area you're getting into
that should be decided upon by the Programming Committee." S. Belsky countered that
Vince's input was important and everyone respects that input but we need to make those
kinds of decisions. Vince did add, however, that he was concerned that any channels
chosen to go on the air that later may have to be dropped could have a negative effect on
the community. S. Belsky countered that he was not too sure taking an adult channel off
the air would be as negative as having to remove a Basic or Expanded Basic channel.
Vince mentioned that we would be able to look at the information packet sent out on
Playboy, Spice and Spice II at our next meeting. C. Chapman questioned why we would
have to have three adult services initially, especially if they could be sold as PPV and
also on a monthly basis. "Why offer Spice 11 now when we have the ability to add it in
the future? Why give everyone everything at once? I think we need to hold back a little
bit instead of doing the shotgun approach because then we would not have anything to
offer down the road." S. Belsky said it really wasn't the intention to offer Spice II right
now along with Playboy and Spice.
The Encore, Starz and Starz2 package was further discussed because the committee had
not made a motion and seconded that motion at last week's meeting (4/15) about this
package. L. Niemark stressed that he believes these services should be offered.
V. Zauskey said that it could be offered as a `package' and mentioned that Encore can be
purchased through Falcon separately at $1.75 or$1.25 if you purchase it with a Premium
Service. Starz and Encore are offered as a Package for$6.99. T. Garland wanted to
know what the limitations were for not including it on the AFN line-up "Is it a capacity
issue or cost to AFNT' Vince mentioned that we'd have to pay a license fee for the
channels—not a programming fee since it's a premium channel--and then a Transport
Fee. Vince said we'd probably be able to sell the three services as a Package for$7.99.
Vince brought up that Premiums historically have a great deal of chum and there really
were not any additional premiums out there we could add down the road except Cinemax
which is a very low penetrated service in the Rogue Valley(probably because they don't
have any sporting events, original programming...just movies).
T. Garland felt it was a good idea to give viewers as many options as possible. There was
a motion made by(R. Silbiger)to add the Encore, Starz and Starz2 package to our
Premium Channel line-up. The motion was seconded and not opposed.
The next topic was PPV and V. Zauskey mentioned that he was sorry but he did not have
any further information about Movies On Demand and how that would work with our
system (and how it would roll-into the billing for customers). He said he would bring
information along to our next meeting. He would also find out if the Video on Demand
had a Major Event channel, like Viewer's Choice 1, besides showing movies. It was
Vince's understanding from Pete that a representative from Video on Demand would be
visiting with Pete and Vince soon.
3
Because of the uncertainty about Video On Demand, the Programming Committee could
not vote on that aspect of the channel line-up. However, the Adult Services of Playboy
and Spice were agreed upon as PPV services (as well as Premiums) by the committee.
Vince will also try to secure information for next meeting on the other PPV services—
such as Viewer's Choice 1-4 and what they offer. Vince explained that Falcon has 4
analog PPV channels—Playboy, which is on `safe harbor' hours from l OPM—6AM
because the signal cannot be fully scrambled, especially the sound, Action, Viewers
Choice 1 showing major events and movies and Viewers Choice 4, showing the same
movie all day. Falcon's digital PPV service has 8 PPV movie channels (one showing
major events) plus I Adult service (Spice).
His main concern was how the PPV services would integrate with the city's current
electric billing—if that is the avenue the city would take—to make certain the PPV
movies and events are billed to the customer properly and the distributors of the PPV
movies and events are also paid on a monthly basis. Customarily, the roll-up of the
monthly PPV schedule takes 2-4 days to complete at the conclusion of each month for the
upcoming month's events/movies. S. Belsky mentioned that he didn't want to sound
`insensitive' to the administrative demands associated with PPV but also didn't want that
to be the sole criteria for the committee when it came to making PPV channel selections.
S. Hauck reiterated to the committee what would be necessary for them to make a more
informed decision on the PPV...that would be 1) Full details on Video On Demand and
2) if VOD isn't compatible with our proposed AFN system, what are the alternatives
(such as Viewer's Choice 1-4).
Public Comment on proposed channels was next topic and committee had requested at
4/15 meeting to see a `prototype' of a brochure-style handout that could be used for
public comment. The brochure should have the line-up and a brief description of the
channels plus an area where citizen could comment on channels. Vince had discussed
this with Pete Lovrovich and Ann Seltzer after the 4/15 meeting and A. Seltzer had
recommended a News Release approach that expressed "Cable Television Committee
Finalizes Channel Line-up". Vince said this approach was such that the "committee" is
the public and they have chosen the channels for the AFN cable operation. L. Niemark
felt that this approach was not at all what the committee had proposed at the April 15
meeting. Vince read the draft News Release put together by Ann.
Committee was not satisfied with this approach and R. Silbiger mentioned, "I thought as
a group we were comfortable with what we had decided last week...I am very
uncomfortable with The City's approach...that WE are the community." S. Belsky
wanted to know whether"are we going to be outvoted by this no matter what we decide
or is this a decision we are charged to make as far as gathering public feedback in an
effort to provide programming to the community." C. Chapman then read what the
Programming Committee's `charge' is in respect to eliciting public comment, "The
community shall conduct such public hearings deemed helpful to gather information
4
for the residents and citizens in performing its function. The committee may request
any necessary special studies on the location, conditions and adequacy of available
programs and the desirability of any matters to be so transmitted. The committee may
acquire and maintain such information and materials as are necessary to achieve and
accomplish its duties."
T. Garland said that he felt A. Seltzer is the person the committee"has an issue with"and
"how we present our responsibility to her" is where I would like to see this go. S. Belsky
stated that he wouldn't necessarily say that Ann's approach is wrong in the sense that the
programming committee is supposed to be a cross section of the community. "We're
supposed to know—or have a good idea—of what this community wants." C. Chapman
commented, "where I'm uncomfortable,just seeing over the years similar situations
occur. The Hillside Ordinance comes to my mind where people worked on it a long, long
time and then it was put before the public. And that's when people want to comment.
They don't want to comment on the construction-of-it-process, they want to comment on
it `after the fact.' After someone has done all the hard work of putting it together, then
they want to have something to say about it. And they feel cheated if they don't have
some sort of public forum. I'm not saying we're going to change it, I'm just saying that's
how the community around here reacts and they get really incensed about it."
W. Brain said, "I think we need more than a Press Release. It has to be a series of things:
The TV Show, the Press Release, the Sneak Previte article, the brochure, something that
could go into the electric bills. I guess the bottom line is, we have to have more than the
Press Release."
After further discussion on this topic, L. Niemark wondered if the committee needed a
straw vote on the topic of what needs to be out in the public on the channel selections.
An attachment on the Press Release of the channels with some kind of brief description,
have the channels also located on the Ashland website, have an E-Mail address or an
avenue where the community can send along written comments. L. Niemark went on to
ask S. Hauck what the mechanism the committee needs to create to have their needs met
about the public comment, particularly the brochure. T. Garland felt that the sooner this
information can be distributed to the public prior to launching the channels the more
favorable it will be.
S. Belsky asked for a plan from the committee—in the most timely manner—to have the
information distributed. L. Niemark led discussion on this topic. Needed a brochure
with an introductory comment about the committee and channel selection, the line-up and
at the bottom an area where the public can comment and turn in at the Electric Dept.
billing area(and also have the brochure picked up there). Should also have an E-Mail
address and phone # for comments to be passed along.
S. Hauck had to leave meeting for a Budget Review at council chambers.
T. Garland thought committee members could have an informal meeting with Ann
expressing their ideas—brochure, Press Release with line-up, website, mention on the
May 12 AFN cable program, E-Mail. S. Belsky said the group needed to make a motion
and vote on a plan for presenting info. for public comment: 1) News Release,with line-
up attached, for newspaper and slight modification to Ann's News Release; 2) the line-up
5
on the Ashland website too and 3) whatever goes out has to have a way for public
comment to be forwarded—such as the brochure mentioned—that could be dropped off
at a centralized location...preferably at the City Hall electric payment area; 4) wanted to
make certain the public comment with brochure idea could be mentioned on the AFN
May 12 show.
W. Brain requested that he wanted a few of the brochures to hand out and thought this
would be good to have for any committee member that wanted to have them. Committee
agreed the brochure didn't need to be a huge stack for each member(maybe 25 per
person) and these brochures can be typeset cleanly and just xeroxed. Committee
members agreed that the brochure would be something they could pass along to the
community(and still have a date,place they needed to turn them in).
A unanimous vote was made by all committee members to have all 4 items prior to
next meeting so they can be discussed on May 6 and then finalized at this meeting so
items could be printed and distributed by May 12 AF'N cable TV program.
L. Niemark requested that the committee support him in presenting these ideas to Ann
prior to the May 6 meeting(May 3 or May 4). C. Chapman asked if we were to approve
a `sub-committee'? S. Belsky said he was concerned about that because L. Niemark
would be speaking for the entire committee. T. Garland said he would be happy to
support L. Niemark and join him in any meeting he would have with A. Seltzer.
A motion was made and seconded by the committee to have L. Niemark and T. Garland
attempt to meet with A. Seltzer. L. Niemark asked Vince how it would be best to set-up
this meeting and Vince said he would be talking to Pete at the conclusion of this meeting
to set-up/organize.
Meeting was adjourned at 7:41 PM by S. Belsky. Next meeting will be held on
Thursday, May 6, 5:30 PM, Pioneer Hall.
6
Minutes
City of Ashland Programming Committee
Thursday, May 6, 1999
Pioneer Hall
Meeting was called to order by Steve Belsky, Chairman, at 5:38 PM. Committee
members in attendance were: Wes Brain, Cathy Carrier, Tom Garland, Lenny Neimark
and Russell Silbiger. Candice Chapman was out of town. City Council Liaison Steve
Hauck and Staff Liaison Pete Lovrovich and Vince Zauskey were also present. Ann
Seltzer, Communications/Marketing, City of Ashland, also attended. Those in audience
attending included Sue Densmore, representing Falcon Cable and Richard Holbo,
Telecommunications Supervisor, Ashland Fiber Network.
First point of business was a correction to the April 22 Minutes requested by R. Silbiger.
Correction number one was about Vince's statement in the 4/22 Minutes about adding
Spice II. The 4/22 Minutes read, "Vince brought up to the committee the concern of also
adding Spice II, another adult service, at this time." R. Silbiger requested this be changed
to, "Vince brought up to the committee the concern of adding Soice II because staff was
concerned that it may cause too much controversy for Ashland" (NOTE to committee
members: tape recorded sequence for the 4/22 meeting had this statement by Vince to
committee members, "Vince and Pete had discussed Spice II (after April 15 meeting) and
had a concern that adding a third adult service could cause `adverse reaction' from the
community. It might be a good idea to `test the waters' with adult services before adding
a 3`a service initially."
R. Silbiger's comment from 4/22 then followed to Vince, "Quite frankly, that is the area
you're getting into that should be decided upon by the Programming Committee." The
correction to the 4/22 Minutes, Page 3, paragraph 1, sentence 1, by R. Silbiger is noted,
as shown, in underlined text above.
Second correction R. Silbiger asked to be made in the Minutes were S. Hauck's
comments about `Public Comment' (S. Hauck's comments were not included in the April
22 Minutes). S. Hauck summarized that the programming committee `had every right'
to request public comment about the channels and that the City could not stipulate to the
committee how those comments should be gathered. The above addition is NOTED and
goes along with 4/22 Minutes, Page 4, Paragraph 5.
Third correction R. Silbiger noted was voting NO (4/22 Minutes, page 5, final paragraph
and page 6, Boldface, paragraph 3). Vince had noted it was a `unanimous vote' in
reference to the committee's request for the 4 items they wished to have the City respond
to for Public Comment on the proposed channel line-up. R. Silbiger had voted NO to this
because he felt the language by the committee in requesting public comment"wasn't
strong enough" and he felt if we (the committee) did not use a stronger tone that nothing
was going to happen (by the City). This change is noted for April 22 Minutes as shown.
1
P. Lovrovich noted that the Staff Liaison's purpose at the committee meetings is to
provide information so the committee can make informed decisions on programming
choices and did not see any continued problems on how that `comes across' to the
committee members. S. Belsky added, "I agree with P. Lovrovich and R. Silbiger.
Sometimes it seems there is a fine line between `drawing the line' on the experience of
Pete and Vince—especially Vince because he has been in the industry so long—to
provide a little bit of leadership and maybe in the sense provide different opinions and
such....l know we've gone over this before. You guys (Pete and Vince) may have
stepped over that line, occasionally, a little bit but I'm glad it was noted `for the record'
and now we can move on."
Before the April 22 Minutes could be approved, W. Brain brought up one other
correction for Page 1, Paragraph 3, in the sentence, "S. Aufderheide mentioned the
$4,000 of original programming developed and shown by RVTV each year." W. Brain
noted this should have been 4.000 hours of original programming developed and shown
by RVTV every year (instead of a dollar amount). Noted and corrected as shown.
Minutes for 4/22 approved with amendments and corrections as described here.
A. Seltzer next shared what had been drafted about getting the word out about the flyer,
(for public comment on the proposed AFN channel line-up) and taking a look at the time
lines for getting the information out to the public. She requested the help of the
committee to take a look at the flyer closely plus the other information (handed out to
committee, 2 pages, showing various mediums for getting word out plus a proposed time
line). She requested getting information approved so brochure could be printed and
distributed by Tuesday, May 11 or possibly as early as Monday, May 10. A. Selzer
proposed: placing an ad to run once a week for two weeks in the Tidings,post
information about the channels, descriptions of channels and additional info about public
comment on the City's website...www.ashiandfiber.net, mention the flyers on the
RVTV May 12 show, and hopefully run 10 spots per week for two weeks on Jefferson
Public Radio (All Things Considered, Rhythm and Classics and so forth).
The proposed timeline: May 7, committee approves draft copy for ad and mock-up of
flyer; May 11, fliers available for the public and for committee to distribute; May 12, first
ad runs in Tidings/RVTV show on AFN television; May 24, public comment period ends;
May 25, compile all written, electronic and verbal comments for committee review;
May 27, committee meeting to review and evaluate public comments and decide on final
program line-up; June 1, committee makes presentation of proposed line-up to City
Council.
T. Garland inquired about May 12 ad in Tidings. A. Selzer answered that on May 12
there would be 2 ads--one inviting people to `tune-in' to the RVTV show and the other
ad inviting public comment on the proposed line-up. And the following week (week of
5/17) there would be another ad talking about the flyer.
2
W. Brain brought up the `billboards' that are run on RVTV and this could be a good
medium for getting the word out about the channels. A. Seltzer concurred and said she
would also check into that avenue for publicizing channels/public comment. W. Brain
offered further info by mentioning Suzi Aufderheide's name/phone # (552-6898) at
RVTV for help.
T. Garland questioned whether A. Seltzer would be including the Medford Mail Tribune
as a distribution method for getting ads out about AFN television. A. Seltzer answered
that she didn't know if the Tribune's penetration is "that great for the money it would
cost"to use them. R. Silbiger mentioned that the Tribune has their special, separate
supplement that goes out on Wed., in fact Ashland also does it with their special
supplement on Tues., that goes to every household whether you're a subscriber or not.
If you're a subscriber, you don't get an extra copy. The advertisements for AFN
television could be placed so as to get 2 ads in Tuesday's Ashland paper(the one going to
all subscriber and the other going to non-subscribers) and the same for the Wednesday
Mail Tribune. A. Seltzer said she would schedule ads on Wednesdays-5/12 and 5/19--
in the Mail Tribune (which would also include the supplement) and on Tuesdays-5/11
and 5/18—in the Tidings and their supplement.
Committee then reviewed copy Headlines. The committee discussed that there should be
more than one place to drop off comments. A change was made on deadline/date of May
25 (should have been May 24). Also decided to use only one phone# for responses and
that was 552-2222, the new, designated AFN number for comments and questions about
all AFN products (TV, data, high speed Internet). L. Neimark questioned whether we
even needed a phone # and who would transcribe each phone message. P. Lovrovich
responded that we were set-up to take calls and tabulating them on the phone would take
less time. W. Brain mentioned other `drop off areas for returning public comments
(particularly because of the oftentimes inconvenience of parking near City Hall). P.
Lovrovich mentioned the Electric Bldg. at 90 N. Mountain but it was countered by
S. Hauck that this is not a well-known area and "it locks up at 3:30...nobody comes to
your place after 3 o'clock because they can't get in". Other `central' drop off points
discussed and later approved by committee include,besides Utility payment area at 20 E.
Main: Ashland Public Library and new Civic/Community Center at 1170 E. Main Street.
An unnamed committee member or A. Selzter will get permission from someone at these
locations to use their locations as drop-off points for the public comment portion of
brochure.
R. Silbiger suggested using the brochure as `an insert' in the Ashland Daily Tidings along
with an ad in that day's paper letting the readers know where the drop-off areas are.
A. Seltzer commented that required number to insert in Tuesday's paper would be around
10,000 and the turnaround time to get the brochure printed and to the Tidings for
insertion was not feasible. P. Lovrovich asked A. Seltzer what the approximate cost
would be to do an insert and an said about $7,000. R. Silbiger questioned this cost and A.
Seltzer said she would be happy to get a quote. R. Silbiger thought city could mail it for
that cost, or less, and A. Seltzer mentioned that this would be approx. 9500 city accounts.
Postage, since it would be a Bulk Mailing, would be about $.19 per piece
3
Plus the cost of pulling labels, labeling mailers, bundling, sort. Mailing would take a bit
longer because we would then have to go to a printer instead of preliminary plan of just
photocopying the brochure and having it folded. R. Silbiger felt that the job of getting it
to the Ashland community—whether it be as an insert or direct mail—was important
instead of asking them to pick it up at one of the previously noted locations and then
dropping it off with comments later. He added that he believed the local printer(Valley
Web) that is used by Sneak Preview could get the job of printing the brochure completed
in a timely fashion plus labeled and mailed...probably by Wed. or Thurs. latest so
Ashland residents would get them no later than Fri., May 14. The direct mail method
was first choice of committee and R. Silbiger agreed to coordinate with Valley Web.
S. Belsky was chosen as programming committee representative to `sign-off' on changes
and final approval of brochure, newspaper ads which are should be completed on Fri.,
5/7.
Copy changes for newspaper ad included other locations with addresses for drop-off(and
brochures will be available at those locations too), adding 20 E. Main to the City Hall
address. L. Neimark mentioned that we have a place to E-Mail comments, drop them off,
an AFN phone #and asked that a place to MAIL completed comments be included also.
General consensus was 20 E. Main, City Hall. P. Lovrovich wanted to make sure that
new Civic Center was opened every day, 5 days a week and S. Hauck said that he felt
pretty sure it was as he had been to the Civic Center at least once on a weekly basis and
they've been open.
Next comments was approval of headline for newspaper ad and the agreed upon choice
was "What do you think of Ashland Fiber Network's proposed television line-up?" This
was approved with a change (original read: What do you think of Ashland Fiber
Network's proposed television programming?...changed `programming' to `line-up').
Went over Radio Copy next which was proposed for Jefferson Public Radio. A. Seltzer
gave background information about how JPR works since they are a non-profit
organization. P. Lovrovich asked why only JPR and Ann followed with comment about
having the broadest listener base with programming such as Local Addition and All
Things Considered. Off all the stations to choose from, JPR and some of their
programming would have the widest demographics (instead of purchasing several radio
stations). Only change to radio copy was the addition of the Civic Center and Library to
the drop off locations.
Additional newspaper ad noting the AFN cable TV program on May 12 would run on the
day of the program in the Tidings. This ad copy was OK as shared with committee.
Looked at brochure next and A. Seltzer requested committee to look closely at the line-up
and channels associated with each Tier of service to make sure they are correct.
Changes/corrections as noted by L. Neimark were on Basic Line-up: 1) no need to repeat
last four channels (which are Access and are also mentioned in the Economy Basic tier
4
which is included on Basic); 2) asterisk next to channels NOT EXCLUSIVE to AFN
were removed. Those included Independent Film Channel, Turner Classic Movies,
Outdoor Life Network, Bravo (these are on AFN Expanded Service but are not exclusive
because they're also on Falcon's Digital tier); 3) also included asterisks on AFN Digital
Tier and Premium channels that were AFN exclusives. These included: Newsworld
International, BET, BET on Jazz, FX Movies, CNNSI, Knowledge TV and on Premium
Channels—Sundance and Flix.
Also decided to remove headings designating each level of service—Economy Basic,
Basic, Expanded Basic, Digital Tier—and replace them with Tier 1, Tier 2, Tier 3, Tier 4.
The Premium Channel designation and Pay-Per-View. For now, this would be the best
way to project to our customers until we have a final decision on the various tiers.
V. Zauskey noted that the Premium Channels listed will be in a Package format (such as
HBO Package—consists of HBO, HBO Plus, HBO Signature). Same with Showtime,
Movie Channel, Sundance and Flix and Starz, Starz2 and Encore.
V. Zauskey also suggested this disclaimer on the brochure: The Ashland Fiber Network
cable TV line-up is proposed at this time. Channels shown for each level ofservice and
location of channels, as listed, may change based on channel availability of signal
providers and transport methods. R. Silbiger asked to have public input'added at end
of sentence. Also added, as suggested by L. Neimark: Rates for these tiers ofservice
have not yet been approved by the Ashland City Council.
L. Neimark volunteered to do a"last check"with Ann on Fri., 5/7 before going to
Communications Group for final typesetting and then to print.
Next to change was the back page area with a letter. In italics was the committee's main
`Charge' which was slightly different than the letter presented at the volunteer
recognition one week earlier at Hillah Temple. Made a change to letter at bottom adding
different drop-off locations. C. Carrier pointed out that the main responsibility as shown
in the Committee's Notebook would be best to use instead of various `bulletpoints'.
Changed italicized area, 3 bulletpoints, to read: The committee's primary responsibilities
are to make selection decisions on cable television programming services and content
and to serve as a private-sector advocate of the programming choices. C. Carrier added
this is simple and appropriate for the community to read and understand and "we can
foster access capabilities" later on (as stated in bulletpoint#3). P. Lovrovich added,
"This group here...your responsibilities is not to worry about the community's goals and
objectives in terms of the business...that should not be the driving force for what is
placed here (the brochure)." S. Hauck agreed. Additionally, P. Lovrovich added,
"Although part of the goals and objectives, to answer Tom's question (Garland) is to
meet the community's needs and have community choice. And that was one of the
reasons and goals for getting into this initiative." T. Garland said, "I also agree with what
C. Carrier said, the idea of the committee is to present a buffer between the City and
citizen's who represent the City."
P. Lovrovich addressed the Video On Demand method of providing PPV movies (and
major events on one channel)because it was brought up by S. Belsky whether it should
be presented in our brochure under the Pay-Per-View section. P. Lovrovich had been in
touch with a VOD representative who is gearing up to provide that service but is not fully
5
operational yet (may be 6-8 weeks down the road). The other VOD supplier—Diva-
does not sell their services to smaller organizations such as municipalities. L. Neimark
suggested for the time being, he thought it might be prudent to not list Video On Demand
and leave the PPV section on the brochure as is (which reads Movies and Events...this is
primarily what City would be providing anyway, it just would not initially be VOD).
T. Garland concurred with L. Neimark's suggestion. The committee agreed with how
current wording was in brochure.
Committee next looked at Comment Card and A. Seltzer recommended adding a box
potential customer could check...something like: Check here if you are a potential AFN
subscriber. Committee agreed this would be a good thing to add. In addition, L.
Neimark suggested adding the word"Optional" after name. Also, add the other drop-off
locations at the bottom (Civic Center and Library in addition to City Hall).
Under descriptions of channels,the suggestion by L. Neimark, "seems to me the point of
the description thing is to explain any channels that are not going to be obvious."
Suggested for committee to go through list and highlight channels they thought was best
for community to key-in on. The consensus was: America' Health, Court TV, Wisdom
Television, Noggin, Ovation, TV Land, Independent Film Channel, EWTN, Turner
Classic Movies, Outdoor Life Network, M2, Comedy Central, Bravo, ZDTV, Music
Choice, BET and BET on Jazz, Knowledge TV, Sundance, Fx Movies and Flix.
Copy changes, mostly minor,were made to Noggin, EWTN, America's Health,
TV Land, Independent Film Channel, Turner Classic Movies, Outdoor Life Network,
M2, BET (added, along with BET on Jazz), Knowledge (also added), Sundance(added),
Heading above channel descriptions changed from Exclusively on Ashland Fiber
Network to Highlights of AFN Channels (because descriptions did not entirely have
"exclusive"channels to AFN listed).
Again, L. Neimark would be contacted to proof after changes were made to brochure as
described in Minutes. A. Seltzer would be making copy changes, follow-up on printing
cost to do insert versus direct mailing, RVTV billboards, radio and coordinate drop off
boxes/extra brochures.
Next point of business was choosing person from committee as representative for RVTV
show on May 12. A. Seltzer understood Candice Chapman was representative for show
but no one from committee had formally `approved' her. L. Neimark made motion to
have Cathy Carrier on show, L. Belsky seconded and committee unanimously approved.
Meeting was to be held on Thurs., May 7, 1 OAM in Mike Freeman's office to discuss the
show and C. Carrier said she would attend.
A. Seltzer departed from meeting.
Next item was Vince discussing PPV. Since Video On Demand was not an option, Vince
did presentation on Viewer's Choice which is the main PPV provider(10 different
channels plus Hot Choice, an adult service). Vince passed along information on specific
6
programming for Viewer's Choice 1-4 which he had faxed to him by rep (he did not have
a full Programming Kit to pass along). P. Lovrovich asked Vince how many channels
committee had to chose from and V. Zauskey answered that Viewer's Choice offers 12
different channels (according to VC rep...confirmed later in office that it's 10 plus one
adult service...Hot Choice). W. Brain asked if there was any info. on what, for instance,
Cedar Falls had done with their PPV...not that this would work in our community also.
Vince asked committee members to refer to their notebooks and C. Carrier found that
they have 4 channels—Viewer's Choice 1, Continuous Hits 1 and 2 and Hot Choice. L.
Neimark remarked that PPV looked like an administrative intense effort. Pete mentioned
that the carriage, equipment costs—like other channels—certainly was a factor. As
Vince had mentioned earlier, the tracking of PPV buys and paying the PPV distributors
each month, downloading schedules, etc. also took quite a bit of time.
Pete felt there really wasn't enough information provided to the committee for them to
make an informed decision on PPV movies and events for this meeting.
Vince said he would get more info. showing the distinct differences between each of the
Viewer's Choice channels—and any other PPV providers—and have that available for
next meeting so committee could make an informed decision and wrap-up PPV. Vince
knew some systems—like satellite services—have many more PPV channels but they're
dealing with a National Audience. R. Silbiger mentioned that Direct TV has 65 channels
of PPV (Note: A company Vince has been checking with that provides PPV to cable
systems called TVN offers several `pods' of PPV channels-8 per pod, 32 total channels.
Will check into their PPV offerings per channel). HITS PPV, available through the Cable
TV Co-op offers 8 different channels, which are Viewer's Choice PPV. City of Tacoma
was also mentioned by P. Lovrovich and a question on how many channels they are
carrying on PPV and Vince thought it was four(plus 2 adult services, Playboy and
Spice). They most probably use Viewer's Choice but Vince will verify. Although
committee has info in their notebooks on other PPV, the only additional ones Vince is
aware of would be Action PPV which is available through Falcon on their analog service,
Channel 26. W. Brain asked, "So there are two choices, Viewer's Choice channels and
Action PPV". Vince said essentially, that is correct although he will check into
Continuous Hits available on Cedar Falls system and the other PPV providers on TVN.
P. Lovrovich did receive info. on Playboy and Spice, including a customer service tape
showing programming (R. Silbiger said he would review tapes). Vince passed along
programming info. in printed form on Spice II giving examples of programming.
Follow-up for Vince will be to provide committee with `distinct' differences in the
Viewer's Choice channels and any other PPV channels available for AFN and provide
for next meeting.
Meeting adjourned at 7:31 PM by S. Belsky
7
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City Council Communication
City Recorder's Office
May 18, 1999
Submitted by: Barbara Christen�sen�/
Approved by: Mike Freeman
Title:
Liquor License Application from Marc Rosenberg dba/Pangea& Splendid Fare Catering
Synopsis:
Approval of Oregon Liquor License as provided by OLCC.
Recommendation:
The City Recorder recommends approval for liquor license and has determined that the applicant
has complied with the city's land use requirements, has obtained a business license, and
registered as a restaurant, if applicable.
Background Information:
Application for new business; premises previously licensed by OLCC as Ciao Main
City Council Communication
City Recorder's Office
May 18, 1999
Submitted by: V Barbara Christensen
Approved by: Mike Freeman
Title:
Liquor License Application from Dana Keller dba/The Firefly Restaurant
Synopsis:
Approval of Oregon Liquor License as provided by OLCC.
Recommendation:
The City Recorder recommends approval for liquor license and has determined that the applicant
has complied with the city's land use requirements, has obtained a business license, and
registered as a restaurant, if applicable.
Background Information:
Application for change of ownership.
Council Communication
Legal Department
Quitclaim Deeds Removing Forest Street Improvement Requirements
May 18, 1999
Submitted by: Paul Nolte V �
Approved by: Mike Freeman
Title:
Approval of Quitclaim Deeds to Release Mark and Jini Danis and Jeffrey and Patricia Werlich
from Forest Street Improvement Requirements
Synopsis:
These quitclaim deeds release the Danis's and Werlich's properties from obligations to improve
Forest Street which were imposed by the city in 1983. Steve Morjig, who is developing an
adjacent subdivision has agreed to improve Forest Street as a part of the subdivision development
and has agreed to assume the obligations of the Danises and Werlichs for the improvements.
Morjig will sign an agreement(attached) with the city which transfers the Forest Street
improvement obligations from the Danis and Werlich properties to the Morjig property.
Recommendation:
Adopt a motion to approve the attached quitclaim deeds and authorize the mayor and city
recorder to sign the deeds when Morjig has signed the attached agreement.
Background Information:
In January 1998 the council approved a land partition for Steve Morjig for property accessed off
both Ashland and Forest Streets (map attached). Two properties adjoining the partition and
fronting on Forest Street and Weller Streets were required to improve Forest Street as a result of
a 1983 subdivision approval by the council. Morjig and the owners of these two properties
(Danises and Werlichs) have negotiated an agreement to make the improvements. Morjig plans
to make the improvements in the near future and has agreed to assume the obligations of these
owners for their share of the improvements.
t-Council Communication FAUSEMPAULTLANNINGforest street cc.wpd
Return Document to: Barbara M. Christensen, City Recorder,
20 East Main, Ashland, OR 97520
True and Actual Consideration: $1.00
Send Tax Statements to: Not Applicable.
QUITCLAIM DEED
City of Ashland, Oregon, Grantor, releases and quitclaims to Mark L. Danis and Jini S.
Danis, Grantees, the right, title and interest, described in the following paragraph, in
and to the following described real property:
Lot 15, Block 1 of Weller Lane Subdivision, Phase II
City of Ashland, Jackson County, Oregon
The intent of this deed is to terminate Grantees' obligation for future improvements to
Forest Street as expressed in two agreements recorded at 84-14572 and 85-03787,
Deed Records of Jackson County, Oregon.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN
THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND
REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE
PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE
APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY
APPROVED USES AND TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST
FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930.
Dated this day of ' 1999.
Catherine M. Shaw, Mayor
Barbara Christensen, City Recorder
State of Oregon
County of Jackson
This instrument was acknowledged before me on 1999, by
Catherine M. Shaw as Mayor of the City of Ashland, Oregon, and by Barbara
Christensen as Recorder of the City of Ashland, Oregon.
Notary Public for Oregon
My Commission expires:
1-Quitclaim Deed (FAUSERTAWREAUdanis qc deed.wpd)
Return Document to: Barbara M. Christensen, City Recorder,
20 East Main, Ashland, OR 97520
True and Actual Consideration: $1.00
Send Tax Statements to: Not Applicable.
QUITCLAIM DEED
City of Ashland, Oregon, Grantor, releases and quitclaims to Jeffrey Werlich and
Patricia Werlich, Grantees, the right, title and interest, described in the following
paragraph, in and to the following described real property:
Lot 8, Block 2 of Weller Lane Subdivision, Phase 2
City of Ashland, Jackson County, Oregon
The intent of this deed is to terminate Grantees' obligation for future improvements to
Forest Street as expressed in two agreements recorded at 84-14572 and 85-03787,
Deed Records of Jackson County, Oregon.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN
THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND
REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE
PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE
APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY
APPROVED USES AND TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST
FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930.
Dated this day of , 1999•
Catherine M. Shaw, Mayor
Barbara Christensen, City Recorder
State of Oregon
County of Jackson
This instrument was acknowledged before me on 1999, by
Catherine M. Shaw as Mayor of the City of Ashland, Oregon, and by Barbara
Christensen as Recorder of the City of Ashland, Oregon.
Notary Public for Oregon
My Commission expires:
1-Quitclaim Deed (FAUSERTAUBREAL\werlich qc deed.wpd)
CITY OF ASHLAND, OREGON
AGREEMENT
OWNER: Steve Morjig ADDRESS: 610 Chestnut Street,Ashland,Oregon
PROPERTY: 39 1E 16 AB 2006
TW P RANGE SECTION ASSESSOR'S MAP# TAX LOT#(s)
STREET ADDRESS:
PLANNING ACTION PA#97-084 Request for Land Partition January 20,1998
PA# TYPE1 DATE
As the owner(s)of the property listed above, I/we hereby consent to the following improvements, dedication, or
other actions as required by the City of Ashland, and agree to bear the proportionate payment of associated costs. This
Agreement is to be binding upon myself/ourselves, my/our heir(s), executors, and assigns, and it is my/our express
intention that this Agreement shall run with the land, so that fulfillment of the items listed below shall be binding upon
future owners of the property. This consent is in consideration of APPROVAL OF A MINOR LAND PARTITION and
subsequent agreement between owner and affected property owners at the intersection of Forest Street and Weller
Lane (Lot 15, Block 1 and lot 8, Block 2,Weller Lane Subdivision, Phase 2).
IMPROVEMENT,DEDICATION OR OTHER ACTION:
1) AGREE TO PARTICIPATE IN THE LOCAL IMPROVEMENT DISTRICT FOR THE FUTURE IMPROVEMENT OF
FOREST STREET. This agreement is intended to assume all obligations of the owners of Lot 15, Block 1 and the
owners of lot 8, Block 2, Weller Lane Subdivision, Phase 2,City of Ashland,Jackson County, Oregon,for
improvements to Forest Street as set forth in that certain agreement signed by Ed and JoAnn Houghton for Planning
Action#83-47 and twice recorded at Recorder's Number 84-14572 and 85-03787, Jackson County Deed Records.
SIGNATURE DATE
SIGNATURE DATE
STATE OF OREGON )
County of Jackson )
On this day of ' 19 before me personally appeared,
whose identity was proven to me on the basis of satisfactory
evidence to be the person(s)whose name(s) is (are) subscribed to this instrument, and acknowledged that he
(she)(they) executed the same.
NOTARY PUBLIC FOR OREGON
MY COMMISSION EXPIRES:
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PLANNING ACTION 97-084 is a request for a three-lot Minor Land Partition at 610
Ashland Street. The Proposal includes the extension and improvement of a portion of
Forest Street east of Weller Lane. Comprehensive Plan Designation: Single Family
Residential; Zoning: R-1-10-P; Assessor's Map #: 16AB; Tax Lot: 2000.
APPLICANT: Steve Morjig
Council Communication
Legal Department
Approval of Oak Knoll Pond Easement
May 18, 1999
Submitted by: Paul Nolte V
Approved by: Mike Freeman
Title:
Approval of Water Impound and Irrigation System Easement for City of Ashland Parks and
Recreation Commission for Oak Knoll pond near Oak Knoll Municipal Golf Course
Synopsis:
For years the municipal golf course has used a pond located in the Oak Knoll Meadows
Subdivision to store water for irrigation of the golf course. This easement reduces to writing the
understanding as to the use and ownership of the pond and the respective rights of the golf course
and subdivision owners.
Recommendation:
Adopt a motion to approve the easement and authorize the mayor and city recorder to sign the
easement document.
Background Information:
Within the open space of the Oak Knoll Meadows Subdivision, Phase III, there exists an open
water reservoir which has been used for years by the City of Ashland and the Ashland Parks and
Recreation Commission to impound water for the irrigation of the Oak Knoll Golf Course. The
Oak Knoll Meadows Homeowners' Association, Inc., and the homeowners within the
subdivision use the pond as a visual amenity to the subdivision and there are pedestrian paths and
landscaping around or near the pond to provide visual and recreational opportunities to
subdivision residents. The use and ownership of the easement area,pond,water and irrigation
system between the subdivision and the City has never been reduced to writing and it is the
purpose of the easement document to set forth the understanding between the parties as to the
rights and responsibilities regarding the easement area.
The easement has been approved by the Parks and Recreation Commission.
F1USERTAULTARMcc oak knoll pond.wpd
t
FIRST PAGE RECORDING REQUIREMENTS PER ORS 205.234
NAME OF TRANSACTION: Water Impound and Irrigation System Easement
NAME OF PARTIES: Grantor: Oak Knoll Meadows Homeowners'
Association, Inc., an Oregon Nonprofit Corporation
Grantee: City of Ashland Parks and Recreation
Commission
DOCUMENT TO BE RETURNED TO: Barbara M. Christensen, City Recorder,
20 East Main, Ashland, OR 97520
TRUE AND ACTUAL $1.00
CONSIDERATION: .
UNTIL A CHANGE IS REQUESTED, Not applicable
SEND TAX STATEMENTS TO:
WATER IMPOUND AND IRRIGATION SYSTEM EASEMENT
FOR CITY OF ASHLAND PARKS AND RECREATION COMMISSION
Recitals:
A. There currently exists an open water reservoir ("the pond") located within the
open space of the Oak Knoll Meadows Subdivision, Phase III ("the subdivision").
The reservoir has been used for years by the City of Ashland and the Ashland Parks
and Recreation Commission ("Grantee") or Grantee's lessees to impound water for
the irrigation of the Oak Knoll Golf Course.
B. The Oak Knoll Meadows Homeowners' Association, Inc., ("Grantor") and the
homeowners within the subdivision use the pond as a visual amenity to the
subdivision and there are pedestrian paths and landscaping around or near the
pond to provide visual and recreational opportunities to subdivision residents.
C. The use and ownership of the easement area, pond, water and irrigation system
between the Grantor and Grantee has never been reduced to writing and it is the
purpose of this document to set forth the understanding between the parties as to
the rights and responsibilities regarding the easement area.
Grantor and Grantee agree:
1. Grant of Easement. Grantor grants to Grantee a perpetual non-exclusive
easement to construct, reconstruct, install, use, operate, inspect, repair and
maintain an irrigation pipeline and open water reservoir and irrigation system on a
portion of the real property described below and further referred to in this easement
agreement as the "easement area."
The easement area is located in Jackson County, Oregon and is described on the
attached Exhibit A.
PAGE 1 - Reservoir and Irrigation System Easement(a:maMakknoll.88S-2)[roVd 21991
1.1. Grantee shall construct, own and maintain an adequate overflow pipe or
outlet channel in the earthen dam at an elevation that will provide a minimum of one
foot of freeboard above the maximum water level.
1.2. Grantee shall construct, own and maintain a six-inch diameter pipeline
from the existing outlet valve on the dam to the irrigation meter located on the Oak
Knoll Golf Course.
1.3. Grantee shall provide and maintain a water supply pipeline to transport
Talent Irrigation District ("TID") water to the pond from the southern boundary of the
subdivision to the pond.
1.4. Grantee shall maintain the earthen dam and the interior banks of the
pond in a manner to minimize erosion or leakage and to prevent breaking or
breaching. Grantee shall also maintain the valving, outflow piping and perform
reservoir cleaning and silt removal. Grantee shall not be required to take any
precautions for use of the easement area by the public, Grantee or subdivision
residents or their agents or invitees. It is expressly understood and agreed to by the
parties to this agreement that the Grantor and Grantee shall make no charge for
permission to use the land within the easement area.
2. Use of Surface. Grantor shall have the right to landscape and construct
pedestrian trails and benches in the easement area and to use the easement area
for all purposes not inconsistent with the uses and purposes of the easement by and
for Grantee.
2.1. Grantor shall not plant or allow to grow any trees on the reservoir dam
nor build or erect any structure upon the irrigation system of Grantee without the
prior written consent of Grantee.
2.2. Grantee shall provide and maintain that portion of the outflow ditch from
the overflow pipe to the boundary of the described easement.
3. Use of Water. Grantor acknowledges Grantee's sole right to use the impounded
water in the pond for Grantee's purposes and to raise and lower the level of water at
Grantee's sole discretion. Nothing is this easement shall affect Grantee's right, and
Grantor agrees that Grantee has the right, to use the impounded water for irrigation
of the golf course at such times and volumes as the Grantee shall determine.
Provided, however, that whenever Grantee lowers the level for any purpose
permitted under this agreement including irrigation, inspection, repair or
maintenance, it will restore such level during TID's irrigation season when water is
available from TID for irrigation use by Grantee at TID's standard rate for irrigation
water users. In other words, Grantee shall not be obligated to restore the water level
of the pond if TID imposes an additional charge over and above its standard
irrigation water rate.
PAGE 2 - Reservoir and Irrigation System Easementcp:reaPmkluron.eas 2HreVd 2W]
4. Access to Easement Area. Grantee, its agents, independent contractors and
invitees shall have the right of ingress and egress to the easement area for the
purposes connected with this easement.
5. Prior Encumbrances. This easement is granted subject to all prior easements-or
encumbrances of record.
6. Indemnification. Grantee shall indemnify and hold Grantor harmless from any and
all claims, including the cost of defending claims, against Grantor, its officers and
directors, arising as a result of any use of the easement by Grantee, its employees,
agents, and invitees.
Grantor: Oak Knoll Meadows Grantee: Ashland Parks and
Homeowners' Association, Inc. Recreation Commission
BW By:
President nn Eggers, Oeir
B . By
cretary Ken Mickelsen, Director
City of Ashland
E
By: `
Catherine M. Shaw, Mayor .°.:`.:•:
By:
Barbara Christensen, City Recorder.::•:•: :
STATE OF OREGON )
County of Jackson )
On this Z day of M A R C-14 1999, the foregoing instrument was
acknowledged by W19XIW S. M►LLM as president and by L/Nb4
G Lo Sso P as secretary of OAK KNOLL MEADOWS HOMEOWNERS'
ASSOCIATION, INC., AN OREGON NONPROFIT CORPORATION.
OFFICIAL SEAL
Seal: ALLEN G DRESCHER
NOTARY
COMMISSION INO. 055902 Notary Public for Oregon
MY COMMISSION EXPIRES OCT.28,2008 J My Commission Expires: (0 ,Z$- 06
PAGE 3 - Reservoir and Irrigation System Easement(p:realloakknoi.eas-2)IWd2res1
STATE OF OREGON )
County of Jackson )
On this -,Zl— day of 1999, the foregoing instrument was
acknowledged by - oO as chair of ASHLAND PARKS AND
RECREATION COMMISSION.
Seal. -
OFFICIAL SEAL
BARBARA M. CHRISTENSEN Notary Public for Oregon
NOT OMMISSON NO. 7031207 My Commission Expires: �-a00)
MY COMMISSION EXPIRES AUG. 24,2001 I
STATE
County of Jackson )
On this �day of -e 1999, the foregoing instrument was
acknowledged by�PV1 R r.IL d6w as director of ASHLAND PARKS
AND
Seal., OFFICIAL SEAL
BARBARA M. CHRISTENSEN Notary Public for Oregon
NC00MMISSIONINO 3031207N (My Commission Expires: rQ'-eZy-900
MY COMMISSION EXPIRES AUG. 24, 2001 f
STATE OF OREGON )
County of Jackson )
On this day of 1999, the foregoing instrument was
acknowledged by as mayor of the CITY OF ASHLAND.
Seal.
Notary Public for Oregon
My Commission Expires:
STATE OF OREGON )
County of Jackson )
On this day of 1999, the foregoing instrument was
acknowledged by as city recorder of the CITY OF
ASHLAND.
Seal.
Notary Public for Oregon
My Commission Expires:
PAGE 4 - Reservoir and Irrigation System Easement(P:MaPMkkm11.eaa-2)[rewd2real
t
EXH=S S T • A '
E A S E M E N T D E S C R I PT I O N
Beginning at a found 5/8 inch iron rod situated at the
Westerly corner of Lot 40 and the Southerly corner of Lot 41 of
Oak Knoll Meadows, Phase 3, a Planned Unit Development, to the
City of Ashland, as now recorded, situated in the South one-half
of Section 13, Township 39 South, Range 1 East of the Willamette
Base and Meridian, Jackson County, Oregon;
THENCE North 31 degrees 58 minutes 12 seconds West (plat
record North 31 degrees 57 minutes 52 seconds West) along the
Southwesterly boundary line of Lot 41 for a distance of 62.84
feet;
THENCE leaving said lot boundary line, North 75 degrees 20
minutes 57 seconds West for a distance of 33.55 feet;
THENCE South 65 degrees 39 minutes 21 seconds West for a
distance of 27.91;
THENCE South 60 degrees 45 minutes 24 seconds West for a
distance of 25.22 feet; '
THENCE South 34 degrees 39 minutes 58 seconds West for a
distance of 9 .30 feet;
THENCE South 11 degrees 57 minutes 21 seconds West for a
distance of 14: 10 feet;
THENCE South 26 degrees 30 minutes 10 seconds West for a
distance of 17.19 feet;
THENCE South 42 degrees 49 minutes 01 seconds West for a
distance of 18.37 feet;
THENCE South 28 degrees 28 minutes 10 seconds West for. a
distance of 16.98 feet;
THENCE South 15 degrees 09 minutes 46 seconds West for a
distance of 22.57 feet;
THENCE South 27 degrees 17 minutes 25 seconds West for a
distance of 10.08 feet;
THENCE South 07 degrees 25 minutes 14 seconds East for a
distance of 26.91 feet;
THENCE South 03 degrees 28 minutes 42 seconds West for a
distance of 11.76 feet;
THENCE South 34 degrees 09 minutes 28 seconds East for a
distance of 10.37 feet;
THENCE South 17 degrees 51 minute's 53 seconds West for a
distance of 12. 24 feet, more or less, to the Northerly corner of
Lot 34 of the hereinabove referred to planned unit development;
THENCE South 55 degrees 57 minutes 03 seconds East along the
Northeasterly boundary line of said Lot 34, for a distance of
62 . 66 feet to the Easterly corner thereof;
THENCE North 27 degrees 42 minutes 00 seconds East for a
distance of 16 . 25 feet;
THENCE North 67 degrees 43 minutes 37 seconds East for a
distance of 15 . 99 feet;
THENCE South 86 degrees 26 minutes 10 seconds East for a
1
E A S E M E N T D E S C R I P T I O N
Oak Knoll Irrigation Pond
Page 2
distance of' 15.06 feet;
THENCE South 36 degrees 26 minutes 36 seconds East for a
distance of 33.87 feet;
THENCE South 72 degrees 51 minutes 44 seconds East for a
distance of 12 .42 feet;
THENCE North 83 degrees 50 minutes 01 seconds East for a
distance of 13.53 feet;
THENCE North 74 degrees 47 minutes 31 seconds East for a
distance of 24.78 feet;
THENCE South 85 degrees 05 minutes 19 seconds East for a
distance of 14.01 feet; -"
THENCE South 63 degrees 02 minutes 41 seconds East for a
distance of 33 .47 feet to a Point of Curvature;
THENCE along a curve to the left having a delta angle of 69
degrees 15 minutes 15 seconds, a radius of 25.00 feet and an arc
length of 30.22 feet, and being subtended by a chord of North '82
degrees 19 minutes 42 seconds East for a distance of 28.41 feet to
a Point of Tangency;
THENCE North 47 degrees 42 minutes 04 seconds East for a
distance of 11 . 73;
THENCE North 45 degrees 38 minutes 10 seconds East for a
distance of 16. 11 feet;
THENCE North 39 degrees 02 minutes 50 seconds East for a
distance of 17.73 feet;
THENCE North 23 degrees 02 minutes 32 seconds East for a
distance of 9 .20;
THENCE North 11 degrees 53 minutes 07 seconds East for a
distance of 20.28 feet;
THENCE North 18 degrees 40 minutes 04 seconds West for a
distance of 3.20 feet to a point in the Southeasterly boundary
line of Lot 39 of said planned unit development;
THENCE South 72 degrees 31 minutes 01 seconds West for a
distance of 20.48 feet to the Southerly corner of said Lot 39;
THENCE North 40 degrees 34 minutes 16 seconds West (plat
record North 40 degrees 34 minutes 07 seconds West for a distance
of 69 .54 feet) for a distance of 69 .45 feet to a found 5/8 inch
iron rod situated at the corner common to Lots 39 and 40, said
planned unit development;
THENCE continuing North 40 degrees 34 minutes 16 seconds West
(plat record North 40 degrees 34 minutes 07 seconds West for a
distance of 74 .84 feet) for a distance of 74. 87 feet to a found
5/8 inch iron rod situated at the corner common to Lots 40 and 41,
of said planned unit development, to the true point of beginning.
1
E A S E M E N T D E S C R I P T I O N
Oak Knoll Irrigation Pond
Page 3
Together with and subject to covenants, easements, and
restrictions of record and those apparent on the land.
Said property contains 0.88 acres more or less.
GRANTOR: October 21, 1997
A IBTERED 'r�\
GRANTEE: SSIONAL ?
City of Ashland SuRVeYO�
20 East Main Street `
Ashland, Oregon 97520
E G O N
a. 1966 L. SWAIN 59 i
Surveyor' s Registration Renewal
date: June 30, 1998
ref: C97M40. 1eg
Exhibit • A •
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ASHLAND PARKS AND RECREATION COMMISSION
340 SO. PIONEER STREET ASHLAND,OREGON 97520
COMMISSIONERS: J.Mickelsen
Director
Teri Coppedge
JoAnne Eggers
Sally D.Jones TEL.:(541)488-5340
Rick Landt t FAX:(541)488-5314
Laurie MacGraw 14 f e-mail:ashparks®wave.nel
EGO "f
MEMORANDUM
TO Ashland Parks and Recreation Commission
FROM Kenneth J. Mickelsen, Director
DATE April 2, 1999
SUBJECT Oak Knoll Pond Easement Agreement
Attached is a copy of an agreement that has been prepared by City Attorney Paul Nolte
and Attorney Allen Drescher who represents the Oak Knoll Meadows Homeowners
Association.
Background on Agreement
The Irrigation pond at Oak Knoll Golf Course has been in a state of limbo in reference to
areas of responsibility since the construction of homes around the pond. It has been a
complicated issue on which to reach final agreement. The following is a brief history of
the issues.
The irrigation pond is located within the Oak Knoll Meadows sub-division. However, the
pond was constructed many years prior to the development of the sub-division. When
the pond was constructed it was built for the sole function of storing water for the
irrigation system at Oak Knoll Golf Course. The water elevation within the pond has
always fluctuated depending on the season. The source of water for the pond is T.I.D.
water which is used during the irrigating season. Once T.I.D. is shut off for the season,
there is no water source to replenish the pond so the water level drops dramatically.
At the time the City approved the plan for the sub-division, there was no agreement
made concerning the pond. When homes within the Oak Knoll Meadows sub-division
were being constructed around the pond, buyers of the homes were lead to believe
that the pond was there for aesthetic purposes and, therefore, they believed that the
water level would remain constant. As explained above, this is not the case. Because
the pond is within the sub-division, the Homeowners own the pond; however, the City
owns the water rights to the pond.
Home of Famous Lithia Park
Memorandum to Commission Page 2
Easement Agreement- Oak Knoll irrigation pond 04/02/99
Prior to the Department assuming responsibility for the golf course, the fluctuating
water level of the pond became a real concern for the neighbors. I attended several
discussions between the neighbors and the City over this Issue. A copy of a
memorandum written in 1995 to the homeowners is attached for informational
purposes.
After several years of discussion, the attached agreement has been written to clarify
responsibilities between the City and the Homeowners regarding the pond.
Action Required: If the Commission approves the agreement, a motion authorizing
the Chair to sign the agreement would be in order.
Suggested Motion: I move to authorize the Chair to sign the agreement pertaining to
the irrigation pond within the Oak Knoll Meadows sub-division and
to recommend that the City also approve the agreement.
Attachments: 2
A9:Golf\Pond Agreement
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE
REIMBURSEMENT OF EXPENDITURES WITH
REIMBURSEMENT BOND PROCEEDS
THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES:
Section 1. The City of Ashland, Oregon, (the "City") expects to use available
funds to pay for the costs of water system and fire station improvements (the"Projects")
Section 2. The City reasonably expects to issue bonds or other obligations (the
"Reimbursement Bonds") and to use the proceeds of the Reimbursement Bonds to reimburse the
City for the expenditures it makes from its available funds for the Projects.
Section 3. To permit interest on the Reimbursement Bonds to be excludable from
gross income, the Internal Revenue Code of the United States requires that the City declare its
intent to reimburse itself from Reimbursement Bond proceeds within 60 days after the
expenditures are made.
Section 4. The City expects that the principal amount of the Water System
Reimbursement Bonds will not exceed $2,500,000.
Section 5. The City expects that the principal amount of the Fire Station Bonds
will not exceed $4,000,000.
This resolution was read by title only in accordance with Ashland Municipal Code§2.04.090 duly
PASSED and ADOPTED this_day of May, 1999:
Barbara Christensen, City Recorder
SIGNED and APPROVED this_day of May, 1999:
Catherine M. Shaw, Mayor
Revie ed as to form:
4 u�
Paul Nolte, City Attorney
:Acctg\water\bond\reimbursement
Council Communication
Finance Department
Water System and Fire Station Financing
May 18, 1999
Submitted by: Jill Turner
Approved by: Paul Nolt
Approved by: Mike Freeman
Title:
A resolution of the city of Ashland, Oregon, authorizing the reimbursement of expenditures with
reimbursement bond proceeds.
Synopsis:
This resolution will allow the city to reimburse itself with bond proceeds for future expenditures
on the TAP project, Canyon Water Transmission line, and Water Treatment Plant Filter system.
The IRS requires the city to declare this intent within 60 days of the payment of expenditures.
This is an initial step in financing these water improvements, which will most likely occur in
2000. It is the city's intent to issue revenue bonds and spread the costs of these large capital
improvements over the life of the improvements. The bonds will be repaid from water rates and
System Development Charges (SDCs).
The resolution will also allow the city to reimburse itself for the future expenditures related to
Fire Station Construction. It is anticipated that General Obligation Bonds will fund this project,
with payments spread over twenty years. The bonds would be repaid with property taxes.
Recommendation:
Staff recommends approval of the attached resolution.
Background Information:
Adoption of the resolution is one of the many requirements in the financing process. In order
for the City to finance the TAP project it first must declare it's intent to be reimbursed with bond
proceeds, otherwise tax exempt financing will not be available. The engineering phase on the
TAP project is proceeding this spring. The total cost of the three water projects is estimated at
$3.8 million. The current financing strategy is to pay $1.3 million from SDCs and the balance of
$2.5 million will be bonded and paid back over 20 years from a combination of water rates and
SDCs.
The City has hired an architect to plan and design Fire Station number one. The total cost of this
project is anticipated to be under$4.0 million.
Council Communication
Finance Department
Resolution Transferring Appropriations
May 18, 1999
Submitted by: Jill Tumer
Approved by: Paul Nolte X"
Approved by: Mike Freeman
Title:
A Resolution Transferring Appropriations within the 1998-99 Budget.
Synopsis:
This resolution changes the 1998-99 Budget and keeps the City in compliance with Oregon
Budget Law.
Recommendation:
Staff recommends approval of the attached resolution.
Background Information:
There are three ways in which to change appropriations after the Budget is adopted.
1. A transfer of appropriations decreases an appropriation and increases another. This is the
simplest budget change allowed under Oregon Budget law. This does not increase the
overall budget. This is approved by a City council resolution. (Section 1)
2. A supplemental budget of less than 10 percent of total appropriations within an individual
fund follows a process similar to the transfer of appropriations.
3. A supplemental budget in excess of 10 percent of total appropriations requires a longer
process. This process includes a notice in the paper and a public hearing. (Section 2)
Only the first type of budget change is necessary and is incorporated into a single resolution for
your approval. The recommended changes in the budget are explained after each request.
(Section 3)
RESOLUTION NO. 99-
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE 1998-99 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Because of the circumstances stated below, the Mayor and City Council of the
City of Ashland determine that it is necessary to transfer appropriations as
follows:
General Fund
To: Police Department-Personnel Services $ 30,000
To: Municipal court-Materials and Services 4,000
To: Fire Department- Personnel Service 80,000
To: Building Divisions-Materials and Services-Contracted Services 60.000
From: Contingency $174,000
The Police Department's appropriation of $30,000 covers the costs associated with having an additional
Community Service Officer,which are offset with revenue from the Ashland Parks Department. The
Municipal Court's appropriation is needed to cover printing and office supplies. The Fire Department
appropriation covers salaries and overtime due to employee turn over, family leave, and required training.
The Building Divisions appropriation covers costs associated with contracted plan reviews. Building
revenues are expected to exceed building expenditures.
Street Fund
To: Materials and Services $30.000
From: Capital outlay $30,000
This appropriation covers additional cost associated with equipment maintenance and storm drain
maintenance.
Ambulance Fund
To: Materials and Services—Bad Debts $12,000
From: Contingency $12,000
This appropriation covers the additional bad debt including write-downs and write-offs because of the
increase in revenues. Ambulance transfers have exceeded projections within the budget
Water Fund
To: Conservation Division-Personnel Services $4,000
Conservation Division-Materials and Services 4 000
From: Contingency $8,000
The Water Conservation Division is over budget primarily because of installations of many more horizontal
axis washing machines than projected, as well as overtime costs.
Electric Fund
To: Personnel Services -Salaries $ 50,000
To: Electric Operations- Purchased Power 300,000
From: Contingency $350,000
The Operations Division needs a transfer of appropriation to account for the higher than expected power
purchases and temporary personnel costs. Purchased power usage for the first nine months is 4.7 percent
above last year, primarily due to the hot summer and cold winter. The Higher costs are offset with
additional revenues.
Central Services Fund
To: Administration - Personnel Costs $26,000
To: Administration - Materials and Services 20.000
From: Contingency $46,000
The Administration Budget appropriation covers will require a transfer of appropriations to cover costs
associated with the monthly newsletter and personnel costs.
Youth Activities Serial Levy Fund
To: Personnel Services-Salaries $40,000
From: Material and Services-Contracted Services $40,000
This transfer covers the foreign language program personnel costs that are directly paid by the Parks
Department. This program was originally included in the contract with the Ashland School District.
This resolution was read by title only in accordance with Ashland Municipal Code§2.04.090 duly
PASSED and ADOPTED this_day of May, 1999:
Barbara Christensen, City Recorder
SIGNED and APPROVED this_day of May, 1999:
Catherine M. Shaw, Mayor
Reviewed as to form:
�J'0,7-
Paul Nolte, City Attorney
GA3UDGETOrds&Resolutions7of A no 2 for 98-99.wpd
CITY OF ASHLAND
1 OF As
Department of Public Works
Administration/Director's Office
i yL
MEMORANDUM
REGO
DATE: May 13, 1999
TO: Honorable Mayor and Members of the City Council
FROM: Paula C. Brown, Public Works Director/City Engineer
RE: WWTP - DEQ APPROVAL PROCESS
Attached is the Department of Environmental Quality (DEQ) letter dated April 5, 1999, in which they
describe their approval process. They asked for 5 items to be completed prior to granting final approval:
I) Value Engineering:A Value Engineering team was assembled and convened on May 10-12. They
will make several recommendations for the City to consider and their final report with our
responses will be submitted to DEQ (this takes care of DEQ's item 2 as well).
2) Water Resources Department- Division of Dam Safety Approval: Carollo Engineers has been in
contact with the Division of Dam Safety and has received their comments to the plan set. The final
drawings will respond to their comments and once the final plans(with any changes from the value
engineering report)are stamped and submitted,we expect the Division of Dam Safety to approve.
3) Groundwater Monitoring Wells:The desired groundwater monitoring wells have been added to the
specifications as requested and these will be sent to DEQ prior to the project being sent out to bid.
4) Plan Sets:We will ensure that DEQ gets at least three sets of final plans and specifications for final
approval. Any changes that need to be made to the plans once they are out to bid will be
accomplished through addenda to the plan sets,or by change order after award.
DEQ has indicated that the technical aspects of the project are acceptable. They will,however,require
a DEQ public hearing prior to the approval of the biosolids application process. This will allow us to
develop and refine the biosolids management plan prior to gaining the approvals. We expect to submit
this information to DEQ this fall and potentially focus on the DEQ public hearing toward the end of the
calendar year.
In summary,the approval process has been well documented and tracked. All of the outstanding items
for DEQ are in progress and will be shortly attained.
We are in the process of finalizing the plans and specifications and expect to be out to bid in two to three
weeks. We expect a 45 day bid period and anticipate award mid to late July.
1
Op regon Department of Environmental Quality
Western Region
201 W Main,Suite 2-D
John A.Mtzhaber,M.D.,Governor Medford,OR 97501
(541)776-6010
FAX(541)776-6262
April 5, 1999
Ms. Paula Brown, PE, Public Works Director
City of Ashland AM( 6
20 East Main Street
Ashland, OR 97520
RE: File No. 3780
WQ- Jackson County
Outstanding items for Project B approval
Dear Paula:
As discussed, the Department has reviewed both the pre-design report and 90% plans and
specifications for Project B of the wastewater treatment facilities upgrade. The technical
aspects of the plans and specifications are acceptable. However, the following items are
needed prior to final approval:
1) A copy of the value engineering report with recommendations.
2) A letter from the city responding to the recommendations.
3) A copy of the written approval for the project from the Water Resources Department,
Division of Dam Safety.
4) Three groundwater-monitoring wells are required around the unlined drying beds (one up-
gradient and 2 down-gradient). The specifications need to be changed to include submittal
of proposed well locations and their construction details for DEQ approval prior to
installation.
5) Three complete copies of the final plans for our final review and approval.
If you have any questions, please call me at (541) 776-6010 ext. 230.
Sincerely,
Jonathan Gasik, PE
Environmental Engineer
cc: Paul Schuller, PE, Carollo Engineers, 5100 SW Macadam Ave., Ste. 40, Portland, OR 97201
Medford Files
DFQ/SWR 103
City of Ashland
PARKS AND RECREATION COMMISSION
QUARTERLY FINANCIAL STATEMENT
MARCH 31, 1999
Fiscal Year + 1998-99
Ashland Parks and Recreation Commissioners
JoAnne Eggers, Chair
Teri Coppedge
Sally Jones
Rick Landt
Laurie MacGraw
Kenneth J. Mickelsen, Director
Ashland Parks and Recreation Department
City of Ashland
Parks and Recreation Commission
Parks and Recreation Fund
Quarterly Financial Statement - Fiscal Year 1998-99
March 31, 1999
RESOURCES Budget Year to Date Varience
Working Capital Carryover $ 1,212,000.00 $ 2,077,454.78 $ (865,454.78)
Taxes
Property Taxes - Current 2,188,000.00 2,130,442.71 57,557.29
Property Taxes- Prior 192,000.00 120,895.24 71,104.76
Total Taxes 2,380,000.00 2,251,337.95 128,662.05
Intergovernmental Revenues
FEMA 0.00 0.00 0.00
Charges for Service
Community Center Rent 31,000.00 25,873.85 5,126.15
Contract Service Fees 240,000.00 28,503.00 211,497.00
Other Park Fees 10,000.00 7,671.81 2,328.19
Recreation Program Fees 114,000.00 86,375.56 27,624.44
Total Charges for Service 395,000.00 148,424.22 246,575.78
Interest on Investments 48,000.00 58,327.00 (10,327.00)
Miscellaneous Revenues
Donations 15,000.00 26,783.00 (11,783.00)
Miscellaneous 3,000.00 3,531.64 (531.64)
Total Miscellaneous Revenues 18,000.00 30,314.64 (12,314.64)
Operating Transfers In
From Recreation Serial Levy 1,000.00 0.00 1,000.00
From Youth Activities Levy 20,000.00 0.00 20,000.00
Total Transfers In 21,000.00 0.00 21,000.00
TOTAL RESOURCES S 410742000.00 , , 585998
City of Ashland
Parks and Recreation Commission
Parks and Recreation Fund
Quarterly Financial Statement - Fiscal Year 1998-99
March 31, 1999
PARKS DIVISION
REQUIREMENTS Budget Year to Date Variance
Personal Services
Regular Wages and Salaries $ 905,000.00 $ 633,567.54 $ 271,432.46
Temporary Employees 74,000.00 95,003.34 (21,003.34)
Employee Benefits 381,000.00 248,135.46 132,864.54
Total Personal Services 1,360,000.00 976,706.34 383,293.66
Materials and Services
Central Service Fee 50,000.00 50,000.00 0.00
Communications 10,000.00 5,925.68 4,074.32
Contracted Service 58,000.00 70,132.50 (12,132.50)
Funded Depreciation 70,000.00 0.00 70,000.00
Insurance 15,000.00 8,100.00 6,900.00
Maintenance& Repair 62,000.00 67,143.29 (5,143.29)
Miscellaneous 0.00 0.00 0.00
Office Supplies 8 Expense 26,500.00 20,393.05 6,106.95
Operations 164,000.00 62,138.14 101,861.86
Professional Services 85,500.00 56,170.49 29,329.51
Transportation 26,500.00 23,607.14 2,892.86
Travel and Training 10,500.00 11,651.18 (1,151.18)
Utilities 125,000.00 62,271.13 62,728.87
Total Materials and Services 703,000.00 437,532.60 265,467.40
Capital Outlay
Buildings 25,000.00 55,506.12 (30,506.12)
Equipment 71,000.00 9,029.00 61,971.00
Other Improvements 1,360,000.00 517,981.59 842,018.41
Total Capital Outlay 1,456,000.00 582,516.71 873,483.29
Debt Service
Assessment Payments 2,000.00 1,320.20 679.80
Interest on Assessments 2,000.00 558.93 1,441.07
Total Debt Service 4,000.00 1,879.13 2,120.87
Transfers Out
To Parks Capital Improvements Fund 100,000.00 0.00 100,000.00
Contingency 30,000.00 0.00 30,000.00
Unappropriated 105,000.00 0.00 105,000.00
TOTAL REQUIREMENTS-Parks Division $ 3,758,000.00 $ 1,998,634.78 $ 1,759,365.22
City of Ashland
Parks and Recreation Commission
Parks and Recreation Fund
Quarterly Financial Statement - Fiscal Year 1998-99
March 31, 1999
RECREATION DIVISION
REQUIREMENTS Budget Year to Date Varience
Personal Services
Regular Wages and Salaries $ 68,000.00 $ 49,673.58 $ 18,326.42
Temporary Employees 91,000.00 76,682.68 14,317.32
Employee Benefits 34,000.00 25,476.08 8,523.92
Total Personal Services 193,000.00 151,832.34 41,167.66
Materials and Services
Communications 1,500.00 796.15 703.85
Community Center 9,400.00 6,499.33 2,900.67
Contracted Service 57,600.00 0.00 57,600.00
Insurance 1,000.00 1,000.00 0.00
Maintenance& Repair 4,000.00 0.00 4,000.00
Miscellaneous 0.00 0.00 0.00
Office Supplies& Expense 5,000.00 4,176.39 823.61
Recreation Programs 27,000.00 14,311.92 12,688.08
Transportation 4,000.00 0.00 4,000.00
Travel and Training 3,500.00 373.37 3,126.63
Utilities 5,000.00 3,485.42 1,514.58
Total Materials and Services 118,000.00 30,642.58 87,357.42
Transfers Out
To Parks Capital Improvements Fund 5,000.00 0.00 5,000.00
TOTAL REQUIREMENTS- Recreation Division $ 316,000.00 $ 182,474.92 $ 133,525.08
City of Ashland
Parks and Recreation Commission
Youth Activities Levy Fund
Quarterly Financial Statement - Fiscal Year 1998-99
March 31, 1999
RESOURCES Budget YeartoDate' Variance.
Working Capital Carryover $ 41,000.00 $ 92,498.04 $ (51,498.04)
Taxes
Property Taxes- Current 979,000.00 956,085.03 22,914.97
Property Taxes- Prior 89,000.00 57,837.46 31,162.54
Total Taxes 1,068,000.00 1,013,922.49 54,077.51
Charges for Service
Activities Fees 0.00 380.00 (380.00)
Interest on Investments 10,000.00 8,480.00 1,520.00
Miscellaneous Revenues 0.00 0.00 0.00
TOTAL RESOURCES $ 1,119,000.00 $ 1,115,280.53 $ 3,719.47
- ---qe� T —___ -
REOUIREMENTS Budget .': Yearito.Date. Variance' `?
_ I
Personal Services
Temporary Employees 46,000.00 33,210.91 12,789.09
Employee Benefits 14,000.00 3,283.47 10,716.53
Total Personal Services 60,000.00 36,494.38 23,505.62
Materials and Services
Community Activities 30,000.00 11,906.24 18,093.76
Contracted Services 970,000.00 646,582.00 323,418.00
Total Materials and Services 1,000,000.00 658,488.24 341,511.76
Transfers Out
To Parks and Recreation Fund 20,000.00 0.00 20,000.00
Contingency 5,000.00 0.00 5,000.00
Unappropriated 34,000.00 0.00 34,000.00
TOTAL REQUIREMENTS $ 1,119,000.00 $ 694,982.62 $ 424,017.38
FUND BALANCE @ March 31, 1999 $ 420,297.91
City of Ashland
Parks and Recreation Commission
Parks Capital Improvements Fund
Quarterly Financial Statement - Fiscal Year 1998-99
March 31, 1999
RESOURCES Budget -Year to Date Varience,,
Working Capital Carryover $ 595,000.00 $ 684,105.14 $ (89,105.14)
Charges for Service
Depreciation 60,000.00 0.00 60,000.00
Lease Income 48,000.00 0.00 48,000.00
Total Taxes 108,000.00 0.00 108,000.00
Interest on Investments 31,000.00 24,081.00 6,919.00
Transfers In
From Parks and Recreation Fund 105,000.00 0.00 105,000.00
TOTAL RESOURCES $ 839,000.00 $ 708,186.14 $ 130,813.86
REQUIREMENTS Budget aYearto'Date Va�ienoe` :�
Capital Outlay
Buildings $ 75,000.00 $ 235,396.03 $ (160,396.03)
Equipment 0.00 0.00 0.00
Other Improvements 200,000.00 0.00 200,000.00
Total Capital Outlay 275,000.00 235,396.03 39,603.97
Contingency 0.00 0.00 0.00
Unappropriated 564,000.00 0.00 564,000.00
TOTAL REQUIREMENTS $ 839,000.00 $ 235,396.03 $ 603,603.97
FUND BALANCE ® March 31, 1999 $ 472,790.11
City of Ashland
Parks and Recreation Commission
Golf Course Fund
Quarterly Financial Statement - Fiscal Year 1998-99
March 31, 1999
RESOURCES Budget Year to Date Varience
Working Capital Carryover $ 150,000.00 $ 223,473.94 $ (73,473.94)
Charges for Service
Annual Dues 30,000.00 21,160.00 8,840.00
Driving Range Fees 28,000.00 0.00 28,000.00
Golf Cart Rentals 41,000.00 14,767.00 26,233.00
Green Fees 251,000.00 152,409.00 98,591.00
Lease Income 1,000.00 0.00 1,000.00
Total Charges for Service 351,000.00 188,336.00 162,664.00
Interest on Investments 8,000.00 10,425.00 (2,425.00)
Miscellaneous Revenues 0.00 2,500.00 (2,500.00)
Other Financing Resources 0.00 0.00 0.00
TOTAL RESOURCES $ 509,000.00 $ 424,734.94 $ 84,265.06
City of Ashland
Parks and Recreation Commission
GOLF COURSE FUND
Quarterly Financial Statement- Fiscal Year 1998-99
March 31, 1999
REQUIREMENTS Budget Year to Date Varience
Personal Services
Regular Wages and Salaries $ 82,000.00 $ 65,758.56 - $ 16,241.44
Temporary Employees 6,000.00 50.00 5,950.00
Employee Benefits 28,000.00 - 20.108.22 7,891.78
Total Personal Services 116,000.00 85,916.78 30,083.22
Materials and Services
Advertising 3,000.00 2,636.04 363.96
Communications 1,500.00 1,489.34 10.66
Contracted Service 70,000.00 38,046.14 31,953.86
Equipment Depreciation 15,000.00 0.00 15,000.00
Insurance 0.00 0.00 0.00
Lease Payments 48,000.00 0.00 48,000.00
Maintenance&Repair 20,000.00 16,803.48 3,196.52
Miscellaneous 1,000.00 2,220.03 (1,220.03)
Office Supplies&Expense 0.00 727.56 (727.56)
Operations 32,200.00 8,281.70 23,918.30
Professional Services 5,000.00 0.00 5,000.00
Transportation 5,000.00 1,588.55 3,411.45
Travel and Training 4,000.00 2,222.05 1,777.95
Utilities 14,300.00 10,497.58 3,802.42
Total Materials and Services 219,000.00 84,512.47 134,487.53
Capital Outlay
Buildings 0.00 0.00 0.00
Equipment 0.00 0.00 0.00
Other Improvements 70,000.00 0.00 70,000.00
Total Capital Outlay 70,000.00 0.00 70,000.00
Debt Service
Assessment Payments 7,000.00 4,290.00 2,710.00
Interest on Assessments 0.00 2,310.09 (2,310.09)
Contract Payments 11,000.00 8,188.08 2,811.92
Interest on Contract Payments 0.00 202.29 (202.29)
Total Debt Service 18,000.00 14,990.46 3,009.54
Contingency 11,000.00 0.00 11,000.00
Unappropriated 75,000.00 '0.00 75,000.00
TOTAL REQUIREMENTS-Golf Course $ 509,000.00 $ 185,419.71 $ 3236580.29
FUND BALANCE 0 March 31,1999 $ 239,315.23
ASHLAND PARKS AND RECREATION COMMISSION
340 SO. PIONEER STREET ASHLAND,OREGON 97520
COMMISSIONERS: - " Kenneth J. Mickelsen
+ As/y ti Director
Teri Coppedge o
JoAnne Eggers _
Sally D.Jones TEL.:(541)488-5340
Rick Landt FA%:(541)488-5314.n
Laurie MacGraw
'-� e-mail:ashparks®wavest
ReooN„>•�`
MEMORANDUM
TO Honorable Mayor and City Councillors
FROM JoAnne Eggers, Chair
DATE May 13, 1999
SUB3ECT Suggestion to set joint Study Session related to Calle Guanajuato
Restoration Project
At a Special Meeting on May 12, 1999, the Commission selected Cameron, McCarthy
and Gilbert as the landscape architectural firm which will work on the Calle Guanajuato
Restoration Project.
Both City staff and Park staff have mentioned the need to hold a joint Study Session so
that we can have the opportunity to discuss issues related to funding the project.
Hopefully, we can schedule a meeting prior to May 28, 1999.
As you are aware, the goal is to have the in-stream work completed by September
2000. In order to accomplish this goal, we need to begin the public participation and
design options phases of the project as soon as possible.
If the Council agrees that setting a joint Study Session would be in order, please advise
Director Mickelsen who will assist in coordinating setting a meeting date.
AB: Calle Guanajuato
Home of Famous Lithia Park
u but don't know what to do about it?
Oregon Office of Energy programs make it easier to � � "'�'�
keep greenhouse gases oubof the air.The office
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Energy Loan Program
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INDOORS OUTDOORS ON THE ROAD IN THE RUBBISH
Replace worn-out appliances, furnances or Preserve forests and plant trees Walk, ride a bike, carpool and take mass transit Select food and other goods for their
machinery with energy-efficient models Trees help slow global warming because they pull whenever possible recyclable, reusable or minimal packaging
Energy-saving equipment cuts greenhouse gases— carbon dioxide from the air for growth. Every mile biked instead of driven keeps about 20 Packaging is the number one component
of the
and energy bills. Garden by hand rather than by motor pounds of carbon dioxide out of the air. nation's waste stream.
Weatherize buildings Pollution from gas-powered outdoor tools can add up Replace your aging car with a fuel-efficient model Recycle everything possible
Insulating and sealing air leaks can reduce heating —and they're noisy too. A vehicle that gets 30 rather than 25 miles to the gallon Recycling a soda can into
a new one, for
and cooling needs by up to 30 percent. Shade rooftops and windows with trees saves about a ton of carbon dioxide per year. example, takes only 5 percent of the
energy
Choose compact fluorescent lighting As much as 40 percent of the unwanted heat that Telecommute needed to make a new one.
Replacing four frequently used standard bulbs builds up inside comes in through windows. Working at home one day a week would save some of Use recycled goods
means 275 pounds less carbon dioxide each year. the 1.5 billion gallons o fgas Oregonians bum a year Choosing recycled paper over virgin stock saves
in vehicles. energy and trees.
Ashland Community Forum on
4A Climate Change
Wednesday May 19 1999
Southern Oregon University
y Science Building Room 118
i
Registration 6:30 p.m.
Forum 7:00 p.m. to 9:30 p.m.
Ashland Community Forum on
Climate Change
e How does global warming happen?
0 What My
. . we know for sure about climate change?
9
How might global /
0 What can we I1 to reduce possible of climate change?
Welcoming speaker:
Russell Sadler,Journalist
Panel of Scientists: The Ashland Community Forum on Climate Change will offer
Professor Gregory Jones sound scientific answers to these and other questions within a
Southern Oregon University
> Agriculture & Human Health discussion format. Ask questions, offer opinions, and learn
Professor Michael Parker about local programs that can help your community take action .
Southern Oregon University
> FisheriesPa`
use to reduce the risks of climate change.
Dr. Tom Atzet
US Forest Service
> Forests _
Sponsored by:
Southern Oregon University
Program Oregon Climate Trust
6:30 p.m. Registration
� Oregon Office of Energy
7:00 p.m. Forum commences Oregon State University Energy Extension
Welcome
> Brief scientific presentations
r Q&A with the scientists Oregon Climate Trust
For information about this event you g
Audience discussion , can contact Oregon Climate Trust or the 1130 SW Morrison St.,#330
' How Ashland can take action to following local contact: Portland.Oregon 97205
address climate change -- facts Larry Giardina.OSU Energy Extension Phone: 503-233-7040
and resources - Phone: 776-7371,ext. 209
Email:info @climatetrust.org
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, CLIMATE CHANGE
AN ASHLAND AND MEDFORD ISSUE
Changing the way we use energy at home and
at work will make all the difference when it
comes to climate change. These organizations
can help you do something about climate
change in Ashland and Medford. This fact sheet is
a supplement to "The EarthSmart,MoneyWise Guide,"
published by the Ashland Chamber of Commerce. Business
Evan Elias/Business Energy Tax Credit
Jeff Keto/Energy Loan Program
Oregon Office of Energy
The Oregon Office of Energy offers tax credits and long-
term loans for eligible business energy-saving projects—
including installing energy-efficient equipment and
Residential reducing employee commuting.
Cathy Cartmill Larry Giardina
Conservation Department/City of Ashland OSU Extension Energy Program/Jackson County
488-5306 776-7371
If your home in Ashland is heated by electricity,call for a The extension program provides education and technical
free energy audit and information about rebates and energy assistance on energy efficiency to homes and businesses.
efficiency measures.
Mark Lavis
Pacific Power
858-4744
If your home is heated by electricity in Medford,call for a
free energy audit and information about rebates and energy
efficiency measures. t*
Richard Rothbart Forestry
Avista Chuck Miller/Service Forester
858-4744 Oregon Department of Forestry
If your home is heated by natural gas,call for a free energy 664-3324
audit and information about rebates and energy efficiency Chuck.E.Miller®state.or.us
measures. The Forest Resource Trust of the Oregon Department of
Forestry helps to reforest under-productive forest lands in
Dan Cunningham Oregon. It provides financial and technical assistance to
ACCESS,Inc. non-industrial private landowners for site preparation,
779-6691 planting and early establishment costs.
The Low-Income Weatherization Assistance Program
provides weatherization and energy conservation services Allen Campbell
at no cost to households below 125 percent of the US Forestry Agent
poverty level.There is also an Energy Assistance Program OSU Extension Service/Jackson County
to help households offset winter heating costs. 776-7371
The OSU Extension Service has a forestry agent who
Colleen Summers provides forest management education and technical
Oregon Office of Energy assistance to private,non-industrial landowners.
The Oregon Office of Energy offers tax credits for eligible
energy-saving projects at home—including installing
photovoltaic systems and energy-efficient refrigerators,
clothes washers,dishwashers and water heaters.
Oregon Office of Energy * 625 Marion St. NE, Suite 1 * Salem,OR 97301-3742 * (800)221-803S * �.cbs.state.ocus/external/ooe
CLIMATE CHANGE
AN ASHLAND AND MEDFORD ISSUE
i i rte,
Transportation Recycling and Composting
Maria Harris Ashland Sanitary and Recycling Service
Bicycle and Pedestrian Commission 482-1471
City of Ashland
552-2045 Rogue Disposal&Recycling
Among other duties,the commission promotes public 779-4161
acceptance and safe conditions for bicyclists and
pedestrians. Jeanne Legrand
The Recycling P.A.C.T.
Julie Brown PO Box 1391
Valley Rideshare Medford, OR 97501
Rogue Valley Transportation District 779-8039
779-5821 The Recycling P.A.C.T. (People Acting Can Change Tomorrow)
Valley Rideshare promote public transit,bicycling, provides education and demonstration programs on recycling.
carpooling and telecommuting. The program works with
employers to provide transit incentives such as group
passes. It also offers a computerized public rideshare
matching service.
Oregon Office of Energy * 625 Marion St. NE, Suite I * Salem, OR 97301-3742 * (800)221-8035 * www.cbs.state.or.us/external/ooe
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ICLEI Cities for Climate Protection Campaign
Cities for Climate Protection is a global Methane is emitted in urban areas when garbage
campaign of the International Council for Local and waste products decompose, primarily in
Environmental Initiatives (ICLEI). More than landfills. The increasing quantity of these gases
200 local governments worldwide participate in in the atmosphere is causing worldwide
the Campaign, including over 50 cities and temperatures to rise and increasing the
councies in the United States. frequency and severity of extreme weather
events.
Greenhouse gas emissions resulting from the
burning of fossil fuels and other human Local governments play a key role because they
activities are contributing to global warming and directly influence and control many of the
air pollution. Actions that reduce these activities that produce these emissions.
emissions not only protect the climate but also Decisions about land use and development,
improve the quality of life in our communities. investments in public transit, energy-efficient
building codes, waste reduction and recycling
The two primary greenhouse gases are COZ and programs all affect local air quality and living
methane. CO2 is released when fossil fuels standards as well as the global climate.The
—such as oil, coal and natural gas—are burned to CCP Campaign is an opportunity for cities and
power cars, produce electricity or heat counties to take practical steps which reduce
buildings. greenhouse gas emissions and generate multiple
benefits for their communities.
Benefits of Participating in the
Cities for Climate Protection Campaign
Community Financial Savings Local Jobs and
Livability Increasing energy efficiency Investments
Promoting mixcd-use and reducing fossil fuel use not Increasing the demand for
development, improving only reduce greenhouse gas energy efficient products and
transit, and reducing car travel emissions but also saves money services, and new technologies
lowers ghg emissions and cuts by cutting the cost of utility creates jobs and boosts the
traffic congestion and air and fuel bills. local economy.
pollution.
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Cities for Climate Protection in Action
All cities and counties participating in the Cities for Climate Protection Campaign are engaged in a
variety of approaches to reduce greenhouse gas emissions in their communities. Here are examples
of innovative measures implemented by Campaign local governments.
^.; DADE COUNTY PAN reduced energy use by 1.4 million kWh,
AMERICAN HOSPITAL
creating an annual savings of$247,730,
BOILER UPGRADE and reducing greenhouse gas emissions by
This privately owned 1,173 tons each year. Local farmers also
hospital was recruited by benefit,as they use the sludge residue to
the County as an EPA provide extra nutrients to their fields.
Climate Wise partner
" through ICLEI's Loral
Government/Industrial OVERLAND PARK
Partnership Program.This INDOOR/OUTDOOR LEDS i
Program assists the County Lighting in Overland Park is
in meeting its greenhouse energy efficient and low mainte- `
gas emissions reduction commitment by nance, both outside at street
}
helping to reduce emissiorls in the indus- intersections and inside munici-
trial sector.The hospital's new natural gat pal buildings, by making use of
boiler is a co-generation system.The light-emitting diodes (LED). By
heating,ventilation, and air conditioning replacing
system is tightly controlled to provide a To existing light
comfortable and safe environment with CC fixtures with LEDs,
nearly 100% efficiency. Because waste �L�� Overland Park is
heat is recaptured to use for other hospi- __ _ _ reducing greenhouse
tal purposes, no additional natural gas gas emissions by over
purchase for heating is required. 400 tons a year and is saving nearly
$32,000 in reduced electricity bills. Also,
LEDs last on average 6 times longer that[
SAINT PAUL traditional light fixtures.That means the
'tsl i s WATER UTILITY City also saves money by reducing main-
LIME RESIDUE tenance requirements while ensuring safe
REMOVAL
street crossing and building evacuation.
The Saint Paul Water
Utility reviewed the
existing process of SAN DIEGO TRANSIT-ORIENTED
'r- removing lime residue QDEVELOPMENT
used in the water In San Diego, commercial and residential
purification process to determine the best building densities are being increased
way to save energy. Lime is used to soften around neighborhood transit stations,
water, and then must be extricated. enabling people to more easily take pub-
Normally this is done with centrifugal lic transportation to work and shopping.
force, requiring a lot of energy.The utili- By moving people out of their cars and
ty modified this process by installing onto public transit, San Diego's initiative
presses to squeeze the lime residue out, reduces carbon dioxide by an estimated
requiring less energy. By using presses
rather than centrifugal force, the utility
Mayor and Local Official
Statement on Global. Warming
April 22, 1999
Dear Mayor or Local Elected Official,
Mayor Sharon Sayles Belton
Minneapolis,MN We are local elected officials who feel that the time is right for city,county,town and
parish leaders to speak out about the impact of global warming and to ask the federal
government to take leadership on this problem.
Local governments have directly experienced the increase in floods, heat waves, and
other extreme weather events that scientists have predicted as impacts of global warming.
Mayor Carleton Finkbeiner The damage to local communities has caused economic and human losses that FEMA
Toledo,OH and other disaster funds cannot begin to cover.
We invite you to join us in taking action:'
• First, sign the attached statement.
It will be forwarded to the White House and Congressional leaders.
Mayor Jeremy Harris .. Second, act to reduce local global warming emissions.
H000lulu,:Hl Use the enclosed.guide,Ten Things Local Governments Can Do to Cut Global
Warming Pollution, to get ideas on how your community can save money,clean
the air and cut traffic by reducing greenhouse gas pollution.
• Third, as our local governments have, join the Cities for Climate Protection Campaign.
Information is included at the end of the guide.
Mayor Vera Katz
Portland,OR Thank you for considering this request and joining with us to speak out on one of the
most serious threats to the well-being of our communities. Questions regarding this
effort can be directed to Brandon MacGillis of Ozone Action at (202)265-6735."
Please add your signature.to ours on the Mayor and Local Official Statement. A fax-back
Mayor Mar(Morial form is printed on the reverse of the statement for your convenience.
New Orleans, LA.
Sincerely,
7
County Clerk Harvey Ruvin MayorSharo Belton. Mayor Vera Katz '
Miami-Dade County, FL Minneapolis,MN Portland,OR
;XA. i w� QA.C. `yor Car ton Finkbeiner Mayor Marc Monal edoi OH New Orleans, LA
ayor Jeremy Harris County Clerk Harvey Ru_v!in/
Honolulu,HI Miami-Dade County, FL
Mayor and Local Official
Statement on Global Warming
We are mayors and local elected officials from across the U.S. concerned about the impacts of global
warming on our communities. We urge the federal government to make this issue a priority and to
reduce the domestic sources of greenhouse gases, the pollution that causes global warming.
Recent events have focused attention on the serious threat global warming poses to local communities.
Between 1988 and 1997, heat waves, storms, floods, and other extreme weather events in the.United
States.caused an estimated $140 billion in property damage.
FEMA and other federal disaster funds cannot begin to cover the economic and human losses that have
been caused by these.weather disasters. Local communities bear the brunt of the human and economic .
damage, and are witnessing a decline in the quality of life we have worked so hard to achieve.
Meanwhile, scientific evidence of atmospheric warming continues to grow.. In the first three months
of 1999 alone, researchers analyzing tree rings and ice cores concluded that the 1990s were the
warmest decade of the millennium; NASA found that Greenland's massive ice sheet is melting rapidly;
and the American Geophysical Union released a warning that atmospheric warming "provides a
compelling,basis for legitimate public concern over future global and,regional-scale changes resulting
from increased concentration of greenhouse gases."
The good news is, by using currently available technologies and practices, the pollution causing global
warming can be reduced in a cost effective manner that enhances economic development.
Local governments have used energy efficiency, transportation efficiency, and renewable energy
programs to help save money, to create jobs and strengthen the local economy, and to increase the
livability of communities. Promoting energy efficiency and alternatives,to automobile transportation,
implementing waste reduction and recycling measures, and increasing the use of renewable energy
are strategies that reduce greenhouse gas emissions and strengthen communities.
As local elected officials responsible for the well-being of our communities, we urge the federal gov-
ernment to develop and implement domestic policies and programs that work with local communities
to reduce global warming pollution. Doing so will demonstrate that domestic actions to fight global
warming can reap economic and other rewards for our communities and will help our country meet
its goals under the Kyoto Protocol, the international effort to reduce the threat of global warming.
INITIAL SIGNATORIES
Mayor Sharon Sayles Belton, Minneapolis,MN Mayor Carleton Finkbeiner, Toledo,OH
Mayor Jeremy Harris, Honolulu,HI Mayor Vera Katz, Portland,OR
Mayor Marc Morial, New Orleans,LA County,Clerk Harvey Ruvin, Miami-Dade, FL
Add your signature to this statement: Fax-back form on back
Mayor and Local Official
Statement on Global Warming
I %vould like to be a signatory to the
Mayor and Local Official Statement on Global Warming
which appears on the reverse of this sheet.
Signature Date
FAX TO: Brandon MacGillis
Ozone Action
202.986.6041
Please print or type
FROM:
First Name Last Name -
Elected Title
City/County. State
Phone Fax
E-mail
Please- Fax to 202.986.6041 by June-4, 1999
No cover sheet necessary.
Gor�-
I: CL° EI
I.4 F.'t Coons for i�r a o,. .w i.w.. .
cn•••
Sample Resolution
for participating in the Cities for Climate Protection Campaign
WHEREAS, based on scientific evidence that carbon dioxide (CO2) and other greenhouse gases
(ghg) released into the atmosphere are having a profound effect on the Earth's climate, the United
States joined with 160 countries and signed the United Nations Framework Convention on Climate
Change which calls on nations to reduce greenhouse gas emissions; and
WHEREAS, energy consumption, specifically the burning of fossil fuels, e.g. coal, oil and gas,
accounts for more than 85% of U.S. greenhouse gas emissions; and
WHEREAS, local governments greatly influence their community's energy usage by exercising key
powers over land use, transportation, building construction, waste management, and, in many cases,
energy supply and management; and
WHEREAS, local government actions taken to reduce greenhouse gas emissions and increase
energy efficiency provide multiple local benefits by decreasing air pollution, creating jobs, reducing
energy expenditures, and saving money for the City government, its businesses and its citizens; and
WHEREAS, the Cities for Climate Protection Campaign, sponsored by the International Council
for Local Environmental Initiatives and the U.S. Environmental Protection Agency, has invited the
City/County of to become a partner in the Campaign;
NOW THEREFORE, BE IT RESOLVED that the City/County of pledges to join
with jurisdictions from all over the world in the Cities for Climate Protection Campaign and, as a
participant in the Cities for Climate Protection Campaign, pledges to:
1.Take a leadership role in increasing energy efficiency and reducing greenhouse gas emissions
from municipal operations;
2. Develop and implement a local action plan which describes the steps your community will
take to reduce both greenhouse gas and air pollution emissions; the plan will include:
•a greenhouse gas emissions analysis and forecast to determine the source and
quantity of ghg emissions within the jurisdiction;
•a COs or greenhouse gas emissions reduction target;
• the strategy for meeting your jurisdiction's greenhouse gas reduction target,
e.g. an outline of the programs and measures that will be implemented to achieve
the target.
ICLEI Cities for Climate Protection Campaign-US
15 Shattuck Square, Suite 215, Berkeley, CA 94704
510-540-8843,fax 510-540-4787, icici—usa@iclei.org
-I, G'LaE I
ci
Cities for Climate Protection in Action
8,806 tons each year. In addition to mak- DENVER MILE -
ing the neighborhood more livable, HIGH STA D I U M
reducing car travel through infill and TRETROFIT
mixed use development also reduces the Denver's Mile High .8
amount of money residents spend on Stadium switched
gasoline and vehicle maintenance. from electric to natur-
al gas heating to
reduce greenhouse gas
SAN FRANCISCO emissions, in part
VIDEO- through a grant provided by ICLEI and
CONFERENCING
the EPAs Climate Wise program.This
San Francisco's Video- retrofit project replaced underground
conferencing/Trip electric heating coils with a natural gas
Reduction project heating system. As a result, the Stadium's
allows city and county electricity demand has been reduced
criminal justice staff to privately confer 265'0. By switching from coal-generared
with clients without making the 40-mile electricity to natural gas heating, 1,600
round-trip drive to jail facilities.This tons of CO, emissions are eliminated
program is projected to eliminate 15,000 each year.
vehicle trips and 600,000 VMT each
year, resulting in potential emissions
reductions of 296 tons of CO,The City TAMPA
and County of San Francisco save money ORANGECYCLE A
by reducing fuel and mileage reimburse- COMMUNITY BIKE
ments and eliminating the need for gov- PROGRAM
ernment cars.Attorneys and probation Tampas Orangecyde free v
officers increase their productivity by bike program offers an
reducing the time they are driving or alternative to driving a car
stuck in traffic. while allowing easy travel in
and around the downtown �~
_ R . .. area.Tampa received
SAN JOSE money for this program in
+— �`•a URBAN pan through a grant from
GROWTH
ICLEI, provided by the EPAs
BOUNDARY Transportation Partners program.
San Jose established Brightly painted orange bikes, or
<; an urban growth "Orangecycles,"are scattered throughout
boundary delineat- the downtown area, available for use by
ing the ultimate limit for the extension city employees and other downtown
of urban services and the expansion of workers, residents, university students
urban development.Through this and tourists.This is a relatively inexpen-
mechanism, urban services can be more sive program, as the bicycles are donated
efficiently provided to existing neighbor- by the Tampa City Police department
hoods, and development is kept from from its inventory of lost and stolen
continually spreading outward. Reining bikes, and are stripped down and painted
in urban sprawl in such a manner by a crew of volunteers.
reduces growth in auto traffic and
preserves wildlife habitats and pristine
views for generations to enjoy.
L.G L:
InMrN,iaNlCw,ra tm f�,d'r
Oral t-.�r-•annul Ixe-dm
What is expected from participating local governments?
Cities and counties in the Cities for Climate • A base year emissions analysis of the
Protection Campaign are working to reduce sources and quantity of greenhouse gas
greenhouse gas emissions from local eriiiions
government operations and from throughout - A forecast of emissions growth for the tar-
the community. Each local government sets get year of 2005 or 2010
its oven emissions reduction target and -Adoption of an emissions reduction
develops a Local Action Plan to meet the
target. target
•An action plan outlining the activities that
To participate in the Campaign, local will be pursued to achieve the emissions
goverments pass a resolution and undertake reduction target
the following tasks or milestones: • Implementation of the action plan
Services and assistance provided by ICLEI-CCP
ICLEI has staff and tools to make the task —such as building rerrofits and recycling pro-
easy. Each local government desigpates a staff grams— that will help meet their emissions
member to serve as a liaison to the CCP. reduction goal, which can be included in
Most local governments already have actions their plan. ICLEI staff and programs offer:
Technical Assistance Training Workshops Publications Competitive grants
• CCP software specifically •Expenses paid for an - Fact sheets • Funding for climate
designed for emissions elected official and -Case studies protection activities,such
analysis and reduction staff member as solar applications,
planning -Hands-on technical • Policy and practice transportation
training
manuals impr=rrients,and
energy efficiency projects
U.S. Cities for Climate Protection Campaign Participants
Albuquerque,NM Denver,CO Milwaukee,WI San Diego,CA
Ann Arbor,MI Durham,NC Minneapolis, MN San Francisco,CA
Aspen,CO Fort Collins,CO Missoula,MT San Jose,CA
Atlanta,GA Hillsborough County, FL Mount Rainier,MD Santa Cruz,CA
Austin,TX Honolulu, HI Newark,NJ Santa Fe, NM
Berkeley, CA Little Rock,AR Oakland,CA Santa Monica, CA
Boulder, CO Los Angela,CA Olympia,WA Schenectady County,NY
Broward County, FL Louisville, KY Orange County,FL Seattle,WA
Burien,WA Madison,WI Overland Park,KS Takoma Park,MD
Burlington,VT Maplewood,NJ Portland,OR Tampa, FL
Chicago, IL Memphis,TN Riviera Beach, FL Toledo,OH
Chittenden County,VT Mesa,AZ Sainr Paul, MN Tucson,AZ
Chula Vista,CA Miami Beach, FL Salt Lake City, LIT West Hollywood, CA
Delta Counry,MI Miami-Dade County, FL
9/98