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2012-0402 Study Session PACKET
C I T Y OF ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, April 2, 2012 at 5:30 p.m. Siskiyou Room, 51 Winburn Way 5:30 p.m. Study Session 1. Look Ahead Review 2. Discussion of Draft Water and Wastewater Master Plan 3. Discussion of City Council goals for FY 2013 In compliance with the Americans with Disabilities Act, it you need special assistance to participate in this meeting, please contact the City Administrator's office at(541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). (OLINC:II W-1�I I\(,ti ARE BROADCAST UVI ON CHANNEL 9 VLSI V 1111{ (111'Y 0) ASI II.AN'US Wl"ll S1'I I' City of Ashland Council Meeting Look Ahead *****THIS IS A DRAFT AND SUBJECT TO CHANGE***** Departments ss cc BDGT BDGT BDGT ss cc BDGT BDGT :. Responsible �St_ud. S_s_s`ion in Siski pu Room a/.is 1 Closing the feedback loop on Council Input Dave Admin Ss - 2 Discussion on Conservation Comm. Memo Lee/Dave Electric Admin SS 3 Discussion of re-chartering of Housing Commission to include SS Homelessness Issues Bill/Dave CD Adim Executive Session 6:15 in Jury Room 4/17 a Pursuant to ORS 192.660(2)(d) EXEC Ragland Award Reception 6:30 in Chambers Lobby 4n7 Reception for 2012 Ragland Award Winner, Joan Spears an7 Re ular Council Mere 1t n 1-_ 4/.1r7 5 FireWise Proclamation John Fire PROC 6 Mediation Week Proclamation (Mayor) Admin PROC 7 Approval of contract for Fire Station No. 2 John Fire CONS a CDBG Grant Awards Bill CD PH 9 Discussion on Wildlife no-feeding ordinance (Mayor/Dave Admin UNFIN 10 jApproval of Internet Service Provider Contract Lee Electric NEW 11 Approval of Wastewater Master Ian Mike PW NEW 12 Approval of Water Master Ian Mike PW NEW 13 Corrections to Fireworks Ordinance John Fire ORD-2 Bii Departments ss CC BDGT BDGT BDGT ss CC BDGT BDGT BDGT ss CC ss CC ss CC sm ss Responsible 4/16 4/17 4/19 4/23 4126 4/30 511 513 517 silo 5114 5115 6/4 615 6 118 6/19 6 126 712 Budget Meeting m Conservation,budget• • • .r Fublic Works Budget Meeting wrap up & Set Tax Rate Study Session (in Siskiyou Room) Regular Cou cil Meeting 5 Minute Fresentation by Firewise Committee of poster contest winner(John/Ali) Sewer line service policy(Mike) Study Session (in Siskiyou Room) ekegular council meeting Fublic Hearing on Ordinance to levy taxes (Lee) Resolution to qualify for state revenues (Lee) Sewer line service policy (Mike) Study Session (in Siskiyo Room) ekegular council meeting 41rdinance to levy taxes (Lee) Update to Wireless Ordinance (Bill/David) =Final Budget Admustments, if needed (Leej_ MI • . . . • Meeting • Room) Regular Council Meeting 1 CITY OF ASHLAND Council Communication April 2, 2012 Study Session Draft Water and Wastewater Master Plan Review FROM: Michael R. Faught, Public Works Director, Public Works Department, faughtm @ashland.or.us SUMMARY The water and wastewater master plans are now in final draft form (see attachment) and are ready for Council review/adoption. Of the two plans, the proposed water master plan has specific peak daily demand recommendations that staff is seeking direction on. BACKGROUND AND POLICY IMPLICATIONS: The draft water master plan represents a comprehensive 20 and 50 year evaluation of the water system and reflects the two years the Ashland Water Advisory Committee (AWAC) spent working on Ashland water issues. Given that the Ashland water supply is sufficient through 2038, AWAC's review of supply options were limited to a recommendation of piping the Talent Irrigation District(TID) canal to increase TID supply by 135 acre feet and testing four existing ground water wells next year. They recommended that further evaluation of water supply options (groundwater, increasing Reeder Reservoir impoundment, etc.) be undertaken in the next water study. AWAC's recommendation addressed the 2018 peak day water demand problem, pipeline life-cycle replacement, fire flow, treated water storage and staffing needs. Of AWAC's recommendations, staff is seeking Council direction on AWAC's proposed solution to meet their redundancy goal and solve the peak day demand problem. AWAC evaluated three viable options, including construction of a new 2.5 million gallons per day (MGD)water plant by Glenview Street combined with an emergency Talent, Ashland and Phoenix (TAP) line, construction of the full TAP line, or expansion of the existing plant. Staff is seeking specific Council feedback on the proposed solution. It is important to note that the 1998 water master plan projected that by 2016 the existing water treatment plant would not be able to produce sufficient treated water to meet peak day demand. The current draft water master plan with an additional 5% water conservation goal, extends that time to 2018. Following the completion of the 1998 master plan, the City invested funds to upsize the TAP line from Medford to Talent and purchased Lost Creek water rights in preparation for hooking up to TAP. TAP was intended to meet the peak day demand needs by supplementing Ashland's water supply with 1.5 MGD of Medford's treated drinking water. In 2008, the City Council placed the TAP project on hold and created AWAC to take a new comprehensive look at Ashland's water needs for the next 20 to 50 years. The draft water master plan includes a$30.5 million, 10-year capital improvement project list and financial plan. The summary of proposed capital costs is as follows: Page 1 of 5 iii:, CITY OF -ASHLAND New 2.5 MGD water plant $12.0 million Construct new and upgrade Park Estates water tank 8.7 million Pipe TID canal - 1.1 million Construct emergency TAP 2.1 million Pipe replace/maintenance 6.6 million Total $30.5 million In addition to capital projects,the draft water master plan recommends adding the following staff positions. Year Position Purpose 2013 % FTE Engineering Tech To help meet State DEQ and Federal Energy Regulatory Commission requirements 2013 /z FTE Water To meet additional water conservation goal Conservation position 2018 1 FTE Water Treatment To staff the new water treatment plant Plant Operator The draft wastewater master plan is also complete. This plan was developed by consulting engineer Keller and Associates and was reviewed by staff and a Technical Review Committee. Projects outlined in the wastewater master plan are primarily regulatory and include pipeline replacement projects, riparian shading, relocation of the effluent outfall pipeline, a new wastewater treatment plant oxidation ditch, pipe upsizing and pipeline replacement projects. Total capital costs for projects recommended in the wastewater master plan are $10.8 million. A summary cost of projects recommended in the wastewater master plan is as follows: Shading (tree planting) $ 1,646,000 New pipes that will parallel Bear Creek 1,248,000 New oxidation ditch at the W WTP 4,000,000 Relocate the effluent outfall pipe to Bear Creek 856,000 Pipeline replace and system maintenance 3,041,000 Total $10,791,000 In addition to capital projects, the draft wastewater master plan recommends adding the following staff. Year Position Purpose 2013 % FTE Engineering Tech To meet National Pollutant Discharge Elimination System (NPDES)permit and storm water NPDES permit regulatory requirements. 2014 1 FTE Wastewater Currently the wastewater treatment plant supervisor manages Collections Lead Foreman both treatment and collections. This proposal will appropriately divide supervisory responsibilities between two distinct disciplines. Page 2 of 5 �, CITY OF ASHLAND With the exception of the water peak demand solutions, most of the recommended projects in both the water and sewer master plans are regulatory or maintenance related. Given that, staff recommends that the Council discuss and give direction on the three 2018 peak demand solutions considered by AWAC during their review. - Peak Day Demand Options 1. Construct New Backup Water Treatment Plant and TAP Partial Intertie -$30.5 million AWAC and staff recommend building a new 2.5 MGD water plant and construct the emergency- only TAP by 2018 to meet peak summer time demand. Pros: • Provides dual level of redundancy with both a new water plant and the emergency TAP line. • Provides a redundant water supply in the event of drought, a toxic algae bloom or wildfire related hydrophobic soil (temporarily causes water to collect on the surface and not infiltrate). • Constructing a new 2.5 MGD water plant addresses the fact that the existing water plant is an aging poorly located plant that is vulnerable to flooding, mud slides and fire. This option "minimizes spending good money after bad" • The new plant will include water treatment technology that will enable easier treatment of TID and high turbidity water. • Provides sufficient water to meet 2018 daily peak demand. • Pipes the TID canal Cons: • Rates are projected to increase 14% above the cost to upgrade the existing plant. 2. Construct full TAP - $28.8 million Provides redundancy but still requires investment of funds in the existing plant. Pros: • Provides sufficient water to meet 2018 daily peak demand • TAP water is already treated so it can be pumped directly into the distribution system. • Provides a redundant water system in the event of drought, a toxic algae bloom or wildfire related hydrophobic soil (temporarily causes water to collect on the surface and not infiltrate) • Pipes the TID canal Cons: • Limited control of operating costs (Medford has authority on wholesale water rates). • Cost about as much as the new water plant option but does not address the fact that the existing water plant is an aging poorly located plant that is subject to flooding, mud slides and fire. • Ongoing cost to purchase water from Medford • High energy use (have to pump the water) • Rates are projected to increase 12% above the cost to upgrade the existing plant Page 3 of 5 �r, CITY OF -ASH LAN D 3. Upgrade the Existing Water Treatment Plant- $18 Million Will not provide redundancy and invests additional funds in the existing plant. Pros: • Provides sufficient water to meet 2018 daily peak demand • Has the least short term rate impact of the three options Cons: • Does not address the fact that the existing water plant is an aging, poorly located plant that is subject to flooding, mud slides and fire. • Spends good money after bad • Does not provide a water supply in the event of drought, a toxic algae bloom or wildfire related hydrophobic soil conditions (temporarily causes water to collect on the surface and not infiltrate). • Does not pipe the TID Canal FISCAL IMPLICATIONS: Both the water and wastewater master plans include a financial component that evaluates rate impacts for a 10 year period. Details of the financial plans can be found in chapter 9 of the water master plan and chapter 14 of the wastewater master plan. Sample rate scenarios are included in the attached water forum power point presentation. For discussion purposes, the following forecast of single family water bills graph is included. 'au Forecast of Average Single Family Residential Water Bills $70 $7159 $6552 $64.41 $60 $57.70 $50 f� $48.41 $40 $36.02 $30 m6-Average monthly rate at 10 ccf-new WTP option without the funding of a rate stabilization account $20 -*-Average monthly rate at 10 of-new WTP Option with the funding of a rate stabilization account Average monthly rate at 10 ccf-TAP supply option $10 -M-Average monthly rate at loaf-under the bridging strategy -11111-1 nflation reference line at 3% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Page 4 of 5 CITY OF -ASH LAN D STAFF RECOMMENDATION AND REQUESTED ACTION: Staff is recommending that the Council discuss and give direction on the three 2018 peak day demand solution packages evaluated by AWAC. SUGGESTED MOTION: N/A ATTACHMENTS: 1. Draft Water Master Plan documents may be viewed online at http://www.ashland.or.us/Page.asp?NavlD=13401 2. The Draft Wastewater Master Plan may be viewed online at http://www.ashland.or.us/Page.asp?NavlD=14696 3. Keller & Associates Wastewater Power Point Presentation 4. Water Forum Presentation 5. Matrix Page 5 of 5 �r, COMPREHENSIVE SANITARY SEWER ' _ 'r MASTER PLAN April 2, 2012 4� cz° r 4 „ �?' �1 CiTM 1S i�q°i C OF ASHLANp ` ORE G01nt4 tV`' ° oUncil Wor Y kshop Handout Win, Wastewater Flows • High Peak Day and Instantaneous Flows trigger need .for Infiltration / Inflow evaluation and reduction efforts 2015 2030 0 Population' 20,980 21,913 24,716 30,326 Units MGD MGD MGD GPCD gpcd2 MGD MGD MGD Average Day Dry-Weather3 (ADWF) 2.06 2.15 2.1 100 100 2.19 2.47 3.04 Max Month Dry-Weather (MMDWF,o) 2.21 2.41 2.7 129 129 2.82 3.18 3.90 Annual Average Day (AADF) 2.17' 2.41 2.2 105 105 2.30 2.59 3.18 Average Day Wet-Weather" (AWWF) 2.27 2.68 2.3 110 110 2.40 2.71 3.32 Max Month Wet-Weather(MMWWF5) 2.77 3.64 3.6 172 172 3.76 4.24 5.20 Peak Week (PWkF) 3.64 5.02 5.0 238 150 5.14 5.56 6.40 Peak Day (PDAF5) 5.52 8.39 7.1 338 250 7.33 8.03 9.44 Peak Instantaneous (Hour) (PIF5) 10.00 1 10.5 500 350 10.83 11.81 13.77 'Populations from Comprehensive Plan - 'Dry-Weather=May-October 2 gpcd=gallons per capita per day 4 Wet-Weather=November-April 2 Collection System • Evaluatede .t. capacity and �` Le d . W! r y� condition t ___. Forcemain X` Existing Lift • S ta.ti�a� S'ta*tFuture�ft( "- �, Future Pipes(Devel,o pmew n t•D`rive e n)Old pipelinesaO u0s a CQ ,`. i�. v �*tm .i ,,r,,,?7 4 - ' %v Priority 1(Recammended Now) Z will require �• ..� � Q.` f�` '. ., , ` •Priority2(By Pop.23,200)'" substantial a7 Pte'• ) rehabilitation efforts in futurerr=, : �R 'y3f uY+n-..5 mot;,� � :.i a. �' ' "• y� 6 • !��-t.�.d�ik �i. 9 M� ` -� "�.�V7 Master plan v corrects existingHm M. �g Z . and anticipated ` future ; a.�;�. :�., bottlenecks 3 r Effluent Disposal Options • Previous The Freshwater Trust' Potential Solar Load Reduction discussed i n from 60 ft Riparian Planting in Bear Creek(Jackson County,OR) June 2011 ' 9 • Preferred option included rs ;a f J—y�' s continued I �� IN. discharge with , I==11, I `A.,..A - h outfall relocated a = 1 I �ns.ae ryw.ilkr• - w a a n ea w_, I[ p'OEtl IM�Ow nvYL 6tivlab Clwp HIV IL,MUY iYmvI V•YnLN'CCL ILunN C �M1Y n•u� a k awnacallnm.y rw p.wpa�api anf/W POYfYS xtasertm crap. A ^; � E °umoi m�oW ur wmd ti v n WKMbM wL.ir.to Bear Creek • Shading B (approx. 8 miles to address future need) • 4 Wastewater Treatment Conditions • Plant is relatively new and in good condition • Primary drivers include m __ regulations, equipment conditions, and increasing flows • Regulations are a moving _ target; important to periodically reevaluate recommendations 5 ppr777 Wastewater Treatment Alternatives • Screened to three most promising alternatives • Option 1: Additional Additional Staged Additional Ditch oxidation ditch (phased) Supplier Filter Aeration IFAS Ditch (equalization) Total Capital Cost — recommended 2011 dollars $ 5,400,000 $ 5,210,000 $ 6,540,000 $ 6,150,000 $ 4,000,000 With Odor Control $ 300,000 Power Cost' $ 24,000 1 $ 27,000 $ 27,000 $ 35,000 $ 1,000 - Labor Cost' $ 20,000 $ 9,00 $ 12,000 $ 5,000 $ 1,000 biological treatment Maintenance Cost* $ 37,000 $ 24,000 $ 21,000 $ 14,000 $ 3,000 Water Usage Cost' $ 4,000 $ - $ - $ - $ (staged aeration or IFAS) Annualized Cost (4%for 20 ears $ 419,000 $ 383,000 $ 481,000 $ 453,000 $ 294,000 • Option 3: Fine mesh Annual0&M Cost' $ 85,000 $ 60,00 $ . 60,000 $ 54,000 $ 5,000 Total Annualized Cost $ 504,000 $ 443,000 $ 541,000 $ 507,000 $ 299,000 sieve (primary filter) 'Additional cost for 2030 operation as compared to current operation costs 6 Biosolids Handing Alternatives • Screened to three most promising alternatives • All alternatives continue to utilize existing centrifuges Dewater , . . . • Option 1: Continue to haul ' Total Capital Cost 2011 dollars NA $ 2,000,000 $ 4,100,000 to landfill — recommended $ $ 99,000 for short-term Electric/Natural — Chemical Cost $ 44,000 $ 44,000 $ 44,000 Startup Cost $ 6,000 • Option 2: Compost — Labor cast $ 6a,000 $ 261,000 $ 146,000 recommend evaluating Maintenance Cost $ 4,000 $ 9,000 Landfill Disposal $ 220,000 public-private partnership Composting OW $ 163,000 Annualized Cost(4%for 20 years) NA $ 147,000 $ . 302,000 • Option 3: Thermal Dryer — Annual 0BMCost $ 352,000 $ 488,000 $ 271,000 long-term Plan B Total Annualized Cost $ 352,000 $ 635,000 $ 573,000 7 IIY 1 2 4 9 ' 7 t4,. 7 �"RyL /w - PUMP. °CN / 2 6 k4 7 - � - q-k::�1 '_ •', f�;� � ERAndry� rio t { r_� BRAIION3 BUILDING � PRIORITY 1 IMPROVEMENTS (by 2012.2020) ..'' 1 Outfall relocation ® ' �J �1 MEMBRANE 0 ru 2 Fish screen for outtall Of mq'd) FILTER ` }t 3 tM monitor 'BUILDING 4 8admp(portable)pump 5 Membrane replacement ■ 8 Oxidation ditch shell y i 7 RAS pump replacement ' 1 .a PRIORITY;IMPROVEMENTS IiWATERING (by 2020-2030) BUILDING 1 Membrane replacement(larger A membranes) 2 Membrane feed pumps&piping 4 C 4 replacement 0 $JUDGE 3 Additional UV reactors 8 upgrade xE wo6 i STABWZAnoN p�p Control panels 1�. 7ANK g 4 Mechanical bar screen replacement C 5 Grit removal system replacement 1 6 1JJ- B 6 Oxidation ditch intemals j 7 Existing oxidation ditch equipment _ replacement »' 8 Clarifier mechanism replacement 9 Replace With larger pumps J e PRIORITY 31MPROVEMENTB a^•, (beyond 2038) I Additional centrifuge Y 2 Clarifier mechanism replacement 3 Additional clarifier Fhws: Title: � r'ropueE roc 121 This E WWTP WASTEWATER SYSTEM CITY of • HDCPANSION MASTER PLAN ASHLAND,OREGON Cr, ,1 KE .i.ER lFf - Capital Improvement Plan N1 1��Um .. Pnoprrlyk Improvements(2012-2020) Wastewater Treatment 1 Outfall Relocation/Fish Screen Compliance $ 856,000 15% $ 128,400 $ 727,600 2 Shading(Capital Cost+first 6 years of O&M) Compliance $ 1,646,000 15% $ 246,900 $ 1,399,100 3 UVr Monitor Compliance Completed 0% $ - $ 4 Backup(Portable)Pump Capacity $ 60,000 0% $ - $ 60,000 5 Membrane Replacement(two trains) Replacement $ 1,248,000 0% $ - $ 1,248,000 6 Ozdation Ditch Shell Capacity $ 4,000,000 39% $ 1,560,000 $ 2,440,000 7 1 RAS Pump Replacement Capacity $ 90,000 20% $ 18,000 $ 72,000 8 lWastewater Master Plan Update Update $ 125,000 100% $ 125,000 $ - 9 lWastawater Facility Plan Financing $ 35,000 50% $ 17,500 $ 17,500 Wastewater Collection System IA 18"and 24"Parallel Trunkline Along Creek Capacity $ 1,248,000 70% $ 873,600 $ 374,400 1B 15'Main Along Mountain A%e Capacity $ 118,000 25% $ 29,500 $ 88,500 1C Oak St 24"Trunkline Capacity $ 40,000 15% $ 6,000 $ 34,000 1D ASt15"Main Capacity $ 522,000 10% $ 52,200 $ 469,800 tE 12" Main Along Railroad Capacity $ 275,000 57% $ 156,750 $ 118,250 IF 12"Siskiyou Bl%d Main Capacity $ 73,000 46% $ 33,580 $ 39,420 1G Miscellaneous Upgrades Various $ 335,000 10% $ 33,500 $ 301,500 1H Portable Flow Meters Operations $ 60,000 0% $ - $ 60,000 1.1 Storm Water Inflow Study(2012-2013) Capacity $ 60,000 0% $ - $ 60,000 - T.otal P_nor ty 1 Improvements M 10,791,000 Jj $ 3 280,930 $ 7,510,070 9 Pr . Capital Improvements Schedule Priority 1 Capital Improvements Fiscal Year ending June 30 Forecast CostA 2012 2013 2014 2015 2016 2017 2018 Wastewater Treatment Plant Membrane Systemt $1,248,OOOt $624,000 $624,000 Outfall Relocation 1,047,000 21,000 22,000 23,000 94,000 - 436,000 $451,000 Shading 1,875,000 261,000 351,000 528,000 489,000 134,000 112,000 Backup Portable Lift Station Pump 64,000 64,000 Oxidation Ditch Shell 4,735,000 246,000 511,000' 1,955,000 2,023,000 RAS Pumps 109,000 109,000 Wastewater Master Plan Update 155,000 76,000 79,000 Facilities Plan 37,000 37,000 Total Treatment $9,270,000 $0 $1,007,000 $619,000 $1,686,000 $2,538,000 $2,778,000 $642,000 Collection System Improvements 18"and 24"Parallel Trunkline Along Bear Creek $1,434,000 $26,000 $110,000 $638,000 $660,000 15"Main Along Mountain Ave 134,000 - 3,000 10,000 121,000 Oak St.24"Trunkline 46,000 1,000 4,000 41,000 A St 15"Main 621,000 11,000 46,000 107,000 457,000 12"Main Along Railroad 316,000 6,000 24,000 140,000 146,000 12"Siskiyou Blvd Main 92,000 2,000 7,000 83,000 Miscellaneous Upgrades 492,000 125,000 133,000 115,000 119,000 Portable Flow Meters 64,000 64,000 Storm Water Inflow Study 64,000 64,000 Total Collection $3,263,000 $125,000 $308,000 $309,000 $1,166,000 $808,000 $464,000 $83,000 PRIORITY 1 TOTAL-Adjusted for Inflation $12,533,000 $125,000 $1,315,000 $928,000 $2,852,000 $3,346,000 $3,242,000 $725,000 ^costs are inflated at the rate of 3.5%per year based on ENR's long-run average. f This project cost is fixed by negotiation with the supplier,and does not Increase due to Inflation. 10 Operating Revenues & Expenses Growth & Rate $8,000,000 �OperatingRevenues -Operating Expenses increases keep $7,000,000 Operating $6,000,000 Revenues , do increasing faster $5,000,000 0AP0 -' than Operating $4,000,000 Expenses $3,000,000 f % - $2,000,000 $1,000,000 $o 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year ending June 30 11 Capital Expenditures & Loans Capital $12,000,000 Cash Balances& Loan Proceeds Expenditures $lo,000,000 .Capital Expenditures increase and are Muni Bond Market Loan 3 paid from s8,000,000 proceeds of new loans from $6,000,000 DEQ/SRF (Loans Loans oans I&2 1 & 2) and a $4,000,000 Op new loan from $z,000,000 � % the municipal bond market $o (Loan 3) 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year ending June 30 12 P!r7 Debt Service & Available Cash Available cash to $3,000,000 �AvailableCash pay debt service _--Debt Service comes from: $2,500,000 (1) rate revenues ,.- less operating $2,000,000 '- �'0, do OP costs --- $1,500,000 v (2) revenues from the food & $1,000,000 beverage tax , (3) SDCs $500,000 (4) interest $0 earnings on 2006 2007'2008'2009'2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 investments Fiscal Year endingJune 30 13 pis.='€ Current & Forecast Sewer Bill Single-Family Household (600 cf/month) Sewer Rates $50 $47'48 Current& Forecast Sewer Bill $45.2z . increase $45 Single-Family House (600 cf/month) $43.06 $40 $39.15 • 10% per year > $35 $32.35 $35.59 through 2018 7 530 $29.41 m $26.73 in $25 $24.30 • 5%/year t $20 thereafter or as 0 $15 = needed m $10 d � a $5 $0 2012 2013 2014 2015 2016 2017 2018 2019 2020 Fiscal Year Ending June 30 14 City of Ashland } Q Water and Wastewater Master Plans —•�R'�T'•'^F�ST..m�.:Fr.m ,_�...K .,r,..x,'�tmT,'S5T°�rs*^TR±r_=^a- Fr77 Ashland Water Advisory Committee Committee - • - Appointed- • • April 2010 • Pat Acklin Don Morris • Lesley Adams Amy Patton • Alex Amarotico e Donna Rhee Jackson e Kate i • Donna Mickley o John v 4• it i `4 �� y`. �y s 'iK � .�l� � ,-.�'�''.'y�� ��.J'd � $.:'r � =��T`z`,, 4 =�'�►'��'�'�ye , >.t��p� p, .Y4 >• ` J f p. C 1✓ G' '/ ! ``nY_ 1i.' % ;' ••F� •• 1 1 IMi1- ` O ! s. -- ..._s _ r.,-, T- ���:r „ i l tr > a s %, t�yet' - '.�Q .j� y Yr•} z u l ,�•c� o . _ �. h'" `/�� w,L � �� .i ti 'byCbE•_!•_.��J-� .r� ����.Lfi� J `w' - �l � sr e"�],,.� r V� � —� � a .. •' r,ET>f S t9 ' n` .t"� rr r ,+�� ~ 5,.. �1!' •^S"'r� �Y c ez .J'✓'• - W+�, _� k G.�/�, :?. �j��..+1�7c�'yr. O� �.. �, J .\ ,,Yw��j �y w w- Qf�l ° _ _ _;F' _ _ . - � ,.: _ � �9-q _ rJ'ti �rt R r 'ti qu `��.'4T"'�.. � � x3 _..• O O current situation i risks ASHLAND CITY OF _ F. I �r QYI 1 a ! 2010 East Ashland Fire 1969 Drought 1974 Ashland Creek Flood 1997 Ashland Creek Flood i Over the course of history, every - Water Treatment Plant is built just below Reeder Reservoir in the narrowest part of the Ashland Creek canyon and is vulnerable to flooding,wildfire,and earthquakes mayor system Improvement Was - Water Treatment Plant was built in 1949(rebuilt in 1995)and must be replaced by 2045 preceded by a major natural event. - By 2018 the current plant will not be able to treat water fast enough to meet peak The City of Ashland is vulnerable to summer demand - Water storage for fire emergency is limited. Low water levels in reservoirs mean water flooding, fire and drought, and needs pressure at many hydrants throughout town do not have the needed pressure for fire hoses insurance against these risks. - Many water pipes are nearing the end of their useful life-aging infrastructure will get worse if ignored and eventually replacement costs will be more expensive - TID is secondary water supply during summer but much of the water is lost to evaporation - Limited water supply during peak summer demand water improvements snapshot eblin CMMW o current Oir WTP F To Hyatt and TID Canal n� YID, ' p a k, o Howard Prairie Lakes J Q5, •"' .... ....1. Greelee New WTP (�Besemair &Reservoir Emgnmt.ke ,' .l • . t..V . ) .• Ptlee 01 .J :l, Ashland Q Enclosed TID ditch reduces water evaporation and contaminants in Ashland Creek. 0 Additional water storage tank for emergency fire purposes. ++ � �- 6 Second water treatment plant serves as a backup. a Addend i • ,; �� • ��1 i i ei i ,.11 r ca ri s'! I I 4 � � � I r I 4'I: 1 F}��y-=. Jle i u � n �` OI 1 4 MOO m '� 000 UVIJ © � © Qum D a m �thrmza �ac�cz�vph���rgam� 5iha¢� vC�u� • • •- �pm1 11(i•]� .. ..- iD�Gn d I, a mC�1i3r�J i q n n �17QL•xu� m��.SUr,�lax a- mD (9 EZ L ci J alft@TUMOMUDERI cnasam�amma�a��m a Q GQ J� MUOR 0 mcm�oa� c4� C IT Y OF water financial ASHLAND . i what do we need? why do we need it? how do we get it? $30 . 5M insurance rates Between now and 2022 the City of Ashland We're insuring ourselves against the potential loss of Ashland water rates will pay for improvements water fund needs$30.5 million. water due to a catastrophic event,and we're making through increased rates over the next 10 years. a long range investment in Ashland's infrastructure ' that includes: -A redundant water treatment system -A water reserve for fire emergencies -Reduced water loss to evaporation -Access to water for emergencies - -Improvements to existing water distribution i O O o o ✓� pay it forward treated water conservation beyond 2022 We've benefitted from consistent Without improvements, Since 1999,the community has If we increase conservation by 5%, improvements made by past Ashland will be unable to meet reduced water use by 10% we won't need to increase water generations.It's important that we the treated water needs of the through conservation efforts. supply capacity until 2038.Once we invest in Ashland's future. community by 2018. address current needs and risks,we will address water supply capacity. financing water alternatives ASF,LAND CJTY OF Advance Funding (proposed): If you pay $35 now, you may pay $65 by 2022* Current Funding(proposed): If you pay $35 now, you may pay $70 by 2022* $80 Advance Funding Current Funding Save for the future. Pay as you go. I $70.00 � $60 $65.00 $40 Li $20 2012 2013 „ 2014 2015 2016 2017 2018 2019 2020 2021 2022 The average household bill is$35.54(based on two people.indoor use.125 gallons each per day). 'Amrnes 3%increase in inflation. ! -Save for the future'rates wM increase 10%each year until 2018 and then drop to 3%each year until 2022. The actual'Save for the future'ncrease VA be detenruned each year. A drought year(when people buy/use lots of water),could result in a lower%increase. A wet year(when people don't buy/use lots of water)Could result in a higher%increase. "Pay as you go rate increases based on when money is needed for improvements. 4 Forecast of Single Family Water Bills �du Forecast of Average Single Family Residential Water Bills $70 $71.59 $65.52 $64.41 $60 $57.70 $50 $48.41 $36.02 $30 - Average monthly rate at 10 ccf-new WTP option without the funding ofa rate stabilization account $20 --*--Average monthly rate at 10 ccf-new WTP option with the fundingof a rate stabilization account Average monthly rate at 10 ccf-TAP supply option $10 —*-Average monthly rate at 10 ccf-under the bridging strategy -0-Inflation reference line at 3% $0 201,E 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 9 wastewater • •vements snapsho CITY or V 'I � �„g . I � QJ W aaw,an ► N..na F To Hyatt and TID Canal Howard Prairie Lakes jam' o a •••• .... Nm WTP 1e Nme.a ^l Emigrant Lake `la CC ' P,Ne. K ((1jj� PMWV* Ashland 7: 6% Plantings will protect Bear Creek from solar exposure and offset the wanner water that 'N 1 is reintroduced to the creek Ashland 0 New pipes will parallel Bear Creek o p WTP and aid future capacity and needs ° �:.: •• Additional oxidation ditch to handle expected increase in wastewater flow 5 �� DD Cleaned water outfall relocated from %f D TAP Ashland Creek to Bear Creek,where It 1 Talent can mix with a greater volume of water �� 99 ° l : wastewater ' . • • • what do we need? why do we need it? how do we get it? i system needs & 1 Om8M protect public health rates Between now and 2022 the City of Ashland needs Ashland wastewater rates will pay for improvements wastewater and meet DEQ a an estimated$10,756,000 to fund wastewater In order to manage through increased rates over the next 10 years. treatment projects. requirements,Ashland needs to do the following: - increase plant capacity and manage peak flow - relocate current cleaned water outfall from Ashland Creek to Bear Creek where It can mix I with a greater volume of water - create more shade along Bear Creek by planting more trees i sa �n ■u■ NONE NONE MEMO QcarG �'mp ;, B�Ci I tree plantings additional pipe treatment ditch relocated outfall Plantings will create more shade New pipes with larger diameters will Additional oxidation ditch will handle Cleaned wastewater reintroduced to along Bear Creek to protect the parallel existing sections along Bear expected increase in wastewater flow. larger volume of water at Bear Creek water from heating due to the sun. Creek to accommodate potential instead of Ashland Creek. capacity and peak flow. person family scenario ASHLAND CITY of J O 2 person family _ 4F ,(i,2M1Ri' 1 �' 1 1 � 1 1 ' water wastewater _y-z• 1 O �4211�- '2 water wastewater 1 0 0 < water wastewater � $38 1 0 0 water wastewater 0 ' S T$5 T $3 +$2 + $2 $75 $30 T$5 T $5 6% 100/a 3% 5% ffT wastewater 7% 15%T$12 T$5 63 $25• 1sa/u zo°/u �T$11 T $4 20% 20% 2012 May 2014 May 2016 May 2018 May 2020 May 2021 May I Bills represent August 2011, peak summer demand. L person family . • ASHWYAND O O 0 0 - I 4 person family 't o rl water wastewater ter wastewater 4`120 $43 water wastewater 11'.3 ' 9 T$7 T$4 r • 106 $34 T$7 T$5 6% 10% water wastewater 9 $2$ T$17 T$6 7% 15% ter mwastewater 16% 20% $73 $23 T$16 T$5 T$6 +$2 20% 20% 12% 10% 2012 May 2014 May 2016 May 2018 May 2020 May 2021 May i Bills represent August 2011, peak summer demand. I restaurant rITY OF • �At j ' I i Restaurant r 1 water @wwast�stewater I ® water wastewater $337 $518 R., wastewater $327 $49'3 •W 1 ® water wastewater $308 $44] T$19 T$46 T$10 4-$25 $3$] T$20 T$60 6% 100/0 3% 5% TI r wastewater $288 $ $67 $2 15% 243 $320 18% 20%T o?° T$550 2012 May 2014 May 2016 May 2018 May 2020 May 2021 May Bills represent August 2011, peak summer demand. • e • i breakfast . . • : I vwwvvww i iii i B & B r water wastewater water wQa�stew: water wwassttewater $196 $66 $202 .pug r r • water wastewater $185 $60 T$11 4- $6 T$6 T $3 r water wastewater $173 $52 + $12 + $8 6% 100/0 3% 5% $146 $43 T$27 4-$9 7% 15% water wastewater 18% 20% $120 $35 T$25 T$7 T$14 T $3 20% 20% 12% 10% 2012 May 2014 May 2016 May 2018 May 2020 May 2021 May Bills represent August 2011, peak summer den hotel • C IT Y OF Hotel I 0 ✓; r�:�e?:t-. water wastewater water wastewater water wastewater 1373 $1724 $1414 $1810 ri7 water wastewater $1294 $1564 T$79 +$160 +$41 T$86• $1212 $1354 T$82 T$210 6% 10% 3% 5% +$192 T$235 7% 15% water wastewater 18% 20% $843 $925 T$95 T$84 12% 10% 2012 May 2014 May 2016 May 2018 May 2020 May 2021 May I ' I I I Bills represent August 2011, peak summer demand. End of Slide Show Water Master Pros Cons Package Cost Meets Redundancy Plan Package Goal? Options • Provides dual level of redundancy with both a new water plant and the •Rates are projected to increase 14%above the cost to upgrade the $30.5 Million Yes emergency TAP line. existing plant. • Provides a redundant water supply in the event of drought, a toxic algae bloom or wildfire related hydrophobic soil (temporarily causes water to AWAC collect on the surface and not infiltrate). Recommended New • Constructing a new 2.5 MGD water plant addresses the fact that the Water Plant and existing water plant is an aging,poorly located plant that is vulnerable to flooding, mud slides and fire. This option"minimizes spending good Emergency TAP money after bad" • The new plant will include water treatment technology that will enable easier treatment of TID and high turbidity water. • Provides sufficient water to meet 2018 daily peak demand. • Pipes the TID canal • Provides sufficient water to meet 2018 daily peak demand •Limited control of annual operating costs (Medford has authority $28 Million Yes • TAP water is already treated so it can be pumped right into the distribution over wholesale water rates). system. . Costs about as much as the new water plant option but does not • Provides a redundant water system in the event of drought, a toxic algae address the fact that the existing water plant is an aging poorly Full TAP bloom or wildfire related hydrophobic soil (temporarily causes water to located plant that is subject to flooding, mud slides and fire. collect on the surface and not infiltrate) • Ongoing cost to purchase water from Medford • Pipes the TID canal .High energy use(have to pump the water) • Rates are projected to increase 12% above the cost to upgrade the existing plant • Provides sufficient water to meet 2018 daily peak demand •Does not address the fact that the existing water plant is an aging, $18 Million No • Has the least short term rate impact of the three options poorly located plant that is subject to flooding, mud slides and fire. • Spends good money after bad Upgrade Existing •Does not provide a water supply in the event of drought, a toxic Water Plant algae bloom or wildfire related hydrophobic soil conditions (temporarily causes water to collect on the surface and not infiltrate). • Does not pipe the TID Canal J CITY OF ASHLAND Council Communication April 2, 2012 study session Discussion of City Council goals for FY 2013 FROM: Dave Kanner, City Administrator, dave.kanner @ashland.or.us SUMMARY Each year, the City Council adopts a set of goals and objectives that are included in the city budget and become the basis of the staff work plan for the coming year. This discussion is intended to finalize the goals so they can be included in the FY 2013 budget document, which will go to the printer by April 6. BACKGROUND AND POLICY IMPLICATIONS: The Council met in a day-long retreat on February 11, 2012, to formulate goals and objectives for the coming year. Following that retreat, former interim city administrator Larry Patterson distributed the attached draft list of goals and objectives to the Council. Shortly after I started working here, it was brought to my attention that some on the Council did not believe there,had been Council consensus on all of these goals and objectives. I reviewed these goals with each of the councilors individually to see if I could determine where there was Council consensus and where there was not. The attached document shows the draft goals and objectives. The items highlighted in yellow are those for which multiple councilors indicated they did not recall any Council consensus. (Note that "consensus" means general agreement, but not necessarily unanimous agreement. For the most part, the Council did not take formal votes on individual items during the retreat and I believe Larry was reflecting what he thought was the general agreement of the Council on these items.) The items shown in green print are items for which only one councilor did not recall a Council consensus. Many of the items included in these goals and objectives are actions that staff will take regardless of whether they're included on this list. This would include items such as negotiating new union contracts, completing the Recology rate analysis and the capital projects relating to the police station and fire station no. 2. The intent of this discussion is not to re-open the entire goal-setting process, but simply to determine what actually belongs on this list and what doesn't. Again, there is a bit of a time crunch, since the goals and objectives are included in the budget document, which needs to go to the printer no later than April 6. Page 1 of 2 l.:ll CITY OF -ASH LAN D FISCAL IMPLICATIONS: N/A STAFF RECOMMENDATION AND REQUESTED ACTION: Staff is seeking direction as to what to leave in the goals and objectives and what to remove. SUGGESTED MOTION: This item is scheduled for discussion and direction to staff only. ATTACHMENTS: Draft City of Ashland Goals and Objectives, February 11, 2012. J � Page 2 of 2 CITY OF -ASH LAN D DRAFT DRAFT DRAFT DRAFT City of Ashland Goals and Objectives Council Retreat February 11, 2012 Goal 1: Diversify the economic base of the community. Objective 1: After Chamber Business Retention and Expansion survey is complete provide a plan where necessary to take actions to address issues identified in Chamber's survey to assist with local business retention and expansion. Staff Assigned: Bill Molnar Target Date: December 2012 Objective 2: Update Downtown Plan Staff Assigned: Bill Molnar . Target Date: June 2014 Objective 3: Receive Urban Renewal Feasibility Study and determine whether Ashland should adopt an Urban Renewal program and for which section(s) of the City. Staff Assigned: Bill Molnar Target Date: December 2012 Objective 4: Create (support the creation of) an Ashland Economic Development Organization that is not affiliated with City but has City support where necessary. ` Staff Assigned: Target Date: TBD Objective 5: Increase clarity,responsiveness and certainty of the development process and develop a specific action plan to respond to the recommendation of the 2006 Zucker and Siegel Report Unified Land Use Ordinance Update Staff Assigned: Bill Molnar Target Date: March 2013 Objective 6: Assist where needed and requested by Ashland Hospital with efforts to affiliate with another entity to insure retention of specific medical service where feasible to provide Ashland with convenient medical services and largest number of jobs retained. Staff Assigned: Target Date: Unknown Objective 7: Support Chamber efforts to host Cycle Oregon during 2012 event. Page 3 of 7 ��, CITY OF ASHLAND Staff Assigned: Ann Seltzer Target Date: Now thru Event Objective Be Update AFN Master Plan Staff Assigned: Lee Tuneberg Target Date: June 2013 Objective 9: Conduct a downtown parking study and implement recommendation where feasible. Staff Assigned: Bill Molnar/Mike Faught Target Date: July 2013 Goal 2: Improve the City's Public Safety Operations Objective 1: Remodel and expand Police Department Building. Staff Assigned: Terry Holderness Target Date: 'Objective 2: Remodel and expand Fire Station#2. Staff Assigned: John Karns Target Date: Objective 3: Analyze staffing needs for both Police and Fire and develop a budget plan to address staffing. Staff Assigned: Terry Holderness&John Karns Target Date: Budget 2013/14 Objective 4: Improve City's emergency preparedness response capabilities. Staff Assigned: Terry Holderness&John Karns Target Date: June 2012 Objective 5: Develop plan to improve Police and Fire training budgets Staff Assigned: Terry Holderness&John Karns Target Date: Budget 2013/14 Goal 3:Adopt a plan to increase the City's ability to afford the cost of employee wages&benefits while ensuring that employee benefits remain a tool for recruiting and retaining a high quality work force. Objective 1: Negotiate new contract of Police Union Staff Assigned: Tina Gray Target Date: August 2012 Objective 2: Negotiate new contract for Fire Union Page 4 of 7 CITY OF -ASHLAND Staff Assigned: Tina Gray Target Date: August 2012 Objective 3: Negotiate new contract for clerical workers Staff Assigned: Tina Gray Target Date: August 2012 Objective 4: Negotiate and approve new contract for Health Insurance Staff Assigned: Tina Gray Target Date: August 2012 Objective 5: Develop and implement a plan to address compression in compensation schedules Staff Assigned: Tina Gray Target Date: Budget 2013/14 Goal 4: Implement a biennial budget beginning in FY 2013/14 Staff Assigned: Lee Tuneberg Target Date: Budget 2013/14 Goal 5: Implement 2012 Capital Improvement Program (CIP) with execution rate of 85% Staff Assigned: Mike FaughtTarget Date: June 2013 Goal 6: Adopt an integrated land use and transportation plan to increase the viability of transit,bicycles,walking and other alternative modes of transportation,reduce per capita automobile vehicle miles traveled,provide safe walking and bicycling routes to home,work,shopping and schools and implement environmentally responsible design standards,which minimize new automobile-related infrastructure. Objective 1: Update TSP. Staff Assigned: Mike Faught/Bill Molnar Target Date: January 2013 Objective 2: Implement Road Diet Plan for portion of Siskiyou Hwy. Staff Assigned: Mike Faught Target Date: January 2013 Objective 3: Improve ridership on RVTD. Staff Assigned: Mike Faught Target Date: Goal 7: Update Water Master Plan so it becomes an integrated plan that address long-term water supply including,climate change issues,security and Page 5 of 7 Ir, CITY OF ASHLAND redundancy,watershed health,conservation and reuse and stream health; and will make decisions on rates necessary to support actions and improve system's financial viability. Staff Assigned: Mike Faught Target Date: December 2012 Goal 8: Update Waste Water Master Plan that includes stream cooling improvements and makes decisions n rates necessary to support actions and maintain system's financial viability. Staff Assigned: Mike Faught Target Date: December 2012 Goal 9: Place on November ballot a Charter amendment to change form of Government to Council Manager. Staff Assigned: Dave Lohman Target Date: August 2012 Note: The Council will wait to determine and develop if necessary goal(s) regarding Homelessness and Sustainability beyond current city efforts. Other Actions for 2012 .1. Complete Recology.Rate Analysis Staff Assigned: Ann Seltzer Target Date: December 2012 2. Review of Pedestrian Places Ordinance Staff Assigned: Bill Molnar Target Date: June 2012 3. Complete North Normal Avenue Master Plan Staff Assigned: Bill Molnar Target Date: June 2013 4. Complete Ashland Street/Tolman Creek Road Master Plan Staff Assigned: Bill Molnar Target Date: November 2012 S. Review Wireless Communication Ordinance Staff Assigned: Bill Molnar Target Date: July 2012 6. Discuss with County future Library Funding. Staff Assigned: Target Date: Page 6 of 7 1FAWA CITY OF ASHLAND 7. Review Telecommunication Franchise Agreements Staff Assigned: Lee Tuneberg Target Date: B. Complete Ashland Forest Resiliency Program Staff Assigned: John Karns Target Date: 9. NPDES Implementation Staff Assigned: Mike Faught Target Date: 10. Provide improvements to Water Street Riparian Improvements Staff Assigned: Mike Faught Target Date: 11. Complete ISO Rating Staff Assigned: John Karns Target Date:January 2013 12.Complete assessment of City Committee Structure with attempt to reduce number of standing committees and move to use of more ad hoc or task oriented committees. 13. Review Council liaison process 14. Develop plan to make Community Develop more proactive versus reactive Staff Assigned: Bill Molnar Target Date: Budget 2013/14 15. Develop process to better inform Council what issues are under consideration in various Departments. Staff Assigned: Ann Seltzer Target Date: June 2012 16. Improve City Council study sessions Page 7 of 7