HomeMy WebLinkAbout2012-0403 Documents Submitted at Mtg ROGUE VALLEY
COUNCIL OF GOVERNMENTS
Wle sball act as / catalyst to promote qua qualio I life, effeclive and effuient
services and leadersbo in regional / //I ' / / planning,
•
and action / '�/
• Mission Statement
+yw '
� .3 Program and
Financial Update
January 2012
LLEY •
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COUNCIL
P.O. Box 3275 155 N. Pt Street ' Oregon 97502 •• .
Contents
OrganizationalOverview...................................................................................................... 4
NaturalResources .................................................................................................................. 6
Transportation Planning........................................................................................................ 7
LandUse Planning................................................................................................................. 8
CommunityDevelopment..................................................................................................... 8
Senior & Disability Services.................................................................................................. 9
SeniorMeals Program.......................................................................................................... 10
Special Member Services..................................................................................................... 11
FinancialOverview.............................................................................................................. 12
Major Programs and Projects Active During the 2011 Calendar Year.......................... 14
JacksonCounty.................................................................................................................. 16
JosephineCounty.............................................................................................................. 23
Cityof Medford................................................................................................................ 27
Cityof Grants Pass........................................................................................................... 34
Cityof Ashland................................................................................................................. 38
Cityof Central Point........................................................................................................ 43
Cityof Eagle Point........................................................................................................... 48
Cityof Phoenix................................................................................................................. 53
Cityof Talent..................................................................................................................... 58
Cityof Jacksonville........................................................................................................... 64
Cityof Shady Cove........................................................................................................... 69
Cityof Rogue River.......................................................................................................... 72
Cityof Gold Hill............................................................................................................... 75
Cityof Cave Junction....................................................................................................... 78
Cityof Butte Falls............................................................................................................. 82
Organizational Overview
What is a COG?
A Council of Governments (COG) is a voluntary association of cities, counties, and special purpose
districts within a region. COGS serve as planning, coordination, program development, and service
delivery organizations in regions across the nation. Although Councils of Governments differ in size and
range of activities from one region to another, their fundamental shared purpose is to employ
collaborative mechanisms to help the public sector operate more efficiently and effectively. In addition,
as a matter of organizational design, COGS share a high degree of responsiveness to those with whom
they work—because COGS are almost always voluntary associations, whatever they do must be
accomplished with the expressed consent and support of their members.
What is RVCOG? The COG promotes regional
As provided for in Chapter 190 of the cooperation and provides services
Oregon Revised Statutes, the Rogue
Valley Council of Governments (RVCOG) and resources which might not
was established by the member otherwise be affordable or available
governments in 1968 to operate in
Jackson and Josephine Counties. to local governments.
Currently, RVCOG has 22 members: 15
local governments, as well as 7 other
entities (such as special districts and Jackson
higher education). Inherent in the coon
design of councils of governments, Josephine
RVCOG is owned and operated by its cOun�
member entities. Elected and
appointed representatives from each of Hie
the members serve on RVCOG's Board
of Directors, which governs the r
organization. In addition to the Board, "d
RVCOG's moving parts comprise an do, gym=
Executive Committee, professional
staff, and a variety of permanent and
temporary advisory committees of
stakeholders, members of the public,
and technical experts.
The majority of RVCOG's funding comes through grants and contracts with federal, state, and local
governments, with additional monies coming from donations and membership dues. Unlike its member
governments, RVCOG has no legislative, taxing, or enforcement authority.
Providing Services
Although the COG is officially organized along departmental and programmatic lines, services can also
be considered a function of how the organization is designed to interact with member jurisdictions,
and/or how the project or program's activities are funded. Along these lines, RVCOG has four major
modes of operation:
4
1. We have the long-term responsibility for implementing certain state and federal programs. For
example, we administer the Medicaid program for the region, and we are the home of the
Rogue Valley Metropolitan Planning Organization (RVMPO) for the Greater Bear Creek Valley.
2. We collaborate with our members to obtain funding and cooperation from state, federal, and
non-governmental entities to perform specific tasks. Our involvement can originate as a request
from local members or from state or federal agencies.
3. We directly contract with our member jurisdictions for specific services. Grant administration is
a good example of this, as is our ability to provide a staff member as a city's contract land use
planner.
4. On a limited basis, we respond directly to requests from the private sector and from individuals.
RVCOG Programs
Rogue Valley Council of Governments is organized into seven main areas of operation:
➢ Natural Resources ➢ Senior& Disability Services
➢ Transportation Planning ➢ Senior Meals Program
➢ Land Use Planning ➢ Special Member Services
➢ Community Development
Although RVCOG's programs have evolved over the years as a response to new needs of members and
changing funding sources, it has always maintained its fundamental role as a regional resource for
technical expertise and project management, as well as a collective voice for the region when working
with the state or federal government.
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RVCOG
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Rogue Valley Council of Governments' Building
155 N. 1s`Street
Central Point,Oregon 97502
(541) 664-6674
5
Natural Resources
The Natural Resources Department (established in 1978) is involved in
many activities throughout the Rogue Basin directed at improving the
health and vitality of our watersheds, natural systems, and recreational
assets. The department supplies specialized technical assistance and
planning services to RVCOG members and other partner organizations,
and provides staff support for multidisciplinary committees.
• h ,
Services Overview
➢ Regulatory Compliance (Clean Water Act, Endangered Species Act)
➢ Regional Water Quality Planning
➢ Water Quality Sampling and Analysis
➢ Stormwater Management
➢ Riparian Planting
➢ Wetland Restoration
➢ TMDL Implementation
➢ Grant Writing and Project Management
➢ Educational Programs and Outreach
➢ Resource Mapping and GIS
➢ Vernal Pools Conservation Planning
➢ Meeting Facilitation and Coordination
➢ Stakeholder Involvement
➢ Biological and Hydrological Surveys t
➢ Feasibility Studies and Environmental Assessments
➢ Fish Passage Projects
➢ Parks and Greenway Planning(e.g., Rogue River Greenway)
Main Advisory Committees
The considerable variety of activities undertaken by the Natural Resources Department creates an
ongoing need for temporary, project-specific advisory committees, but there are three long-standing
committees that illustrate the core importance of water quality issues in the Rogue Valley. All of these
committees address water quality requirements under the federal Clean Water Act.
➢ Bear Creek TMDL Committee includes representatives from the Designated Management
Agencies (DMAs) responsible for developing and implementing water quality management plans
to meet established allowable pollutant loadings(TMDLs)for the Bear Creek Watershed.
➢ Rogue Basin TMDL Committee includes representatives from the DMAs responsible for
developing and implementing water quality management plans to meet established allowable
pollutant loadings (TMDLs)for the Rogue River.
➢ Stormwater Advisory Team includes representatives from the DMAs responsible for developing
and implementing Phase II National Pollutant Discharge Elimination System (NPDES) regulations
for the Bear Creek Watershed.
Staff Contact
Craig Harper
Natural Resources Program Manager
541-423-1369
charger @rvcog.orR
6
Transportation Planning
While our transportation staff offers a variety of transportation-related
planning services outside of the boundaries of the Rogue Valley
Metropolitan Planning Organization (RVMPO), the majority of its work is
dedicated to staffing the RVMPO. Federal transportation law requires
C z
that transportation planning activities in urbanized areas with
populations over 50,000 be coordinated through a Metropolitan
Planning Organization (MPO). MPOs were created in order to ensure
that existing and future expenditures of governmental funds for
transportation projects and programs are based on a continuing, {
cooperative, and comprehensive(3-C) planning process.
Metropolitan Planning Organization
RVCOG was designated as the Rogue Valley Metropolitan Planning
Organization (RVMPO) by the Governor in 1982. Today, RVCOG
continues to fully staff the MPO,which is responsible for:
➢ Developing and maintaining a Regional Transportation Plan and ,
Transportation Improvement Program;
➢ Coordinating transportation decisions among local jurisdictions,
state agencies, and area transit operators;
➢ Developing an annual Unified Planning Work Program;
➢ Performing air quality conformity analyses for carbon monoxide ^+ F'
and particulate matter;
➢ Utilizing a regional travel demand model for the purposes of �.
assessing, planning, and coordinating regional travel demand �l+
impacts; and,
➢ Providing public involvement opportunities in the transportation
planning process.
Main Policy and Advisory Committees
➢ RVMPo Policy Committee makes final RVMPO planning decisions. It is composed of elected
officials from Central Point, Medford, Phoenix, Ashland, Talent,Jacksonville, Eagle Point, Rogue
Valley Transportation District (RVTD), Jackson County, and ODOT. The Policy Committee
considers public comment and recommendations from two permanent advisory committees,
the Technical Advisory Committee and the Public Advisory Council.
➢ Technical Advisory Committee, made up of technical staff from the public works and planning
departments of member jurisdictions, local agencies and state planning officials.
➢ Public Advisory Council, made up of appointed citizens from geographic and special-interest
areas within the RVMPO who make recommendations from the public's perspective on
proposed long-range transportation plans, project plans, priorities for state and federal funding
and other transportation issues.
Staff Contacts
Vicki Guarino Dan Moore
MPO Planning Coordinator Planning Coordinator
541-423-1338 541-423-1361
yguarinola)rycog.org dmoore@rvcog.org
7
Land Use Planning
RVCOG's Planning Department offers land use planning services to member jurisdictions.These services
are available on a short- or long-term contract basis for both current and long-range planning.
Ordinance development and updates, Comprehensive Plan updates, Periodic Review, and collaborative
planning processes are among the services available.
RVCOG's ability to provide contract planner services to jurisdictions is an
excellent example of the benefits of RVCOG membership. For a
reasonable per-hour cost, our member jurisdictions can purchase only
the services they need, when they need them, without incurring the
costs of a full- or part-time employee and without the potential conflicts
of interest that could result when hiring a private sector planner. _
Staff Contact
Dick Converse
Principal Land Use Planner '
541-423-1373
dconverse @rvcog.org
Community Development
Part of the Planning Department, Community Development assists
member jurisdictions, as well as other RVCOG departments, with the r
development and implementation of public involvement processes
required for a broad array of planning projects in our region. These
projects are often multi-jurisdictional, ranging from transportation and
water resources to planning for special populations. RVCOG also assists
communities with strategic planning and goal setting; local assessments; public outreach; and special
projects such as emergency planning, ordinance development, and opinion surveys. The newest
addition to Community Development is an emphasis on facilitating the expanded use of renewable
energy in the region, the main objective being the creation of quality jobs and the retention of local
money in the region.
Over the last several years, RVCOG's grant administration services have been the most requested
service under Community Development. RVCOG can provide our members with expertise in even the
most complicated and burdensome federal and state grant programs—Community Development Block
Grants, State Energy Program Grants, Energy Efficiency and Conservation Block Grants, as well as low-
interest loan programs such as the Safe Drinking Water Revolving Loan Fund and the USDA's Water and
Wastewater Loans. Depending on the grant program, RVCOG's services are often free of cost to the
jurisdiction. RVCOG can also assist in matching grant requests with funding sources, helped in large part
by our excellent reputation with donor agencies for on-time, error-free grant administration.
Staff Contacts
Pat Foley Dan Moore
Community Development Specialist Planning Coordinator
541-423-1372 541-423-1361
pfolev@rvcog.org dmoore @rvcog.org
8
Senior & Disability Services
RVCOG has been the designated Older Americans Act (OAA) Area Agency
on Aging (AAA) for Jackson and Josephine Counties since 1974. Through
its Senior & Disability Services department (SDS), RVCOG helps seniors
and adults with disabilities in our communities, by coordinating with local
service providers to develop a network of services to help seniors and _
adults with disabilities live with dignity and independence. A 23-member
Senior Advisory Council and an 11-member Disability Services Advisory r.
Council appointed by the RVCOG Board of Directors assist in coordination
and development, planning and advocacy.
SOS RVCOG directly receives a variety of federal, state and local funding.
With these funds, the department is projected to provide $3,426,409 of
services in Jackson and Josephine Counties during Fiscal Year 2012. SDS
RVCOG is also administratively responsible for the State of Oregon Title
XIX (Medicaid) Long-Term Care and Financial Assistance programs, which f
are projected to provide approximately $70,000,000 of services in
Jackson and Josephine Counties during Fiscal Year 2012. i .
SDS RVCOG provides some services directly and contracts with local
agencies for others. Direct services are provided through a central
administrative office, located in Central Point, and three field offices: two
in Jackson County—the Senior Services Office and the Disability Services
Office—and the combined Senior and Disability Services Office in
Josephine County.
Main Advisory Committees
Citizen involvement and community partnerships play a vital role in service quality, availability and
delivery. SDS RVCOG has an executive committee, as well as several standing committees organized by
functional area,which report to these two advisory councils:
➢ Senior Services Advisory Council (SAC), as mandated by the Older Americans Act and the
Oregon Revised Statutes (Chapter 410), provides citizen involvement, guidance and support to
the Area Agency (RVCOG) to help ensure that programs and service delivery meet the needs of
local seniors.
➢ Disability Services Advisory Council(DSAC) receives its authority from Oregon Revised Statutes
(Chapter 410) and advises Disability Services staff on basic policy guidelines for those clients
receiving services to review and evaluate the effectiveness of the services provided by RVCOG
SDS; to advocate for appropriate services; and to address other related topics, such as
accessibility and transportation issues.
Staff Contact
Don Bruland
SDS Program Director
541-423-1380
dbruland @rvcog.org
9
Senior Meals Program
A senior nutrition program is designed to support independent living. Balanced nutrition and frequent
social contact are key to maintaining good health—and vital for those who want to continue living
independently at home.
SDS RVCOG has operated the Meals on Wheels and Senior Meals Program
of Jackson and Josephine Counties since 2001.The program, appropriately
called Food & Friends, is serving approximately 220,000 meals a year. 5'
Each month, over 300 dedicated volunteers deliver 15,000 meals to
individuals living independently at home who for health reasons cannot "
make their own meals, and approximately 4,000 meals a month are
served at 12 congregate meal sites located throughout the two-county
area.
J
In many cases volunteers are the only people our seniors see on any given '{
day. The program provides not only a meal—it provides vital contact and
a safety net for local seniors—and can support seniors who have a long or -
short term need for meal delivery. Each hot or frozen meal contains a .
minimum of one-third of the recommended daily allowance of required
nutrients. All meals contain an entree, two vegetables or fruit, milk, and a
dessert. Low sodium and diabetic meals are available upon request.
The Nutrition Services Incentive Program (NSIP) is authorized by the Older
Americans Act (OAA) to provide additional funding for meals to older
persons under the provisions of the Senior Nutrition Program. SDS RVCOG I f
is reimbursed within federally allocated funding based on actual meal
preparation costs. �•'"
Because Federal and State funding only accounts for approximately two-
thirds of what is necessary for Food & Friends to provide meals to the
region's growing senior population, we rely on foundations, cities, ► �•�;
counties, service organizations, businesses, churches, and clients to help q
close the financial gap. As a result, fund raising activities are an essential
part of our staff's responsibilities.
Main Advisory Committee
➢ Nutrition Advisory Committee, as mandated by the OAA, meets quarterly to review all aspects.
of the Food & Friends Program, including evaluation of outcomes and surveys of volunteers and
meal recipients.
Staff Contact
Evelyn Kinsella
Nutrition Program Manager
541-734-9505 x3
ekinsella @rvcog.org
10
Special Member Services
RVCOG's Administration Department offers a range of services to its members, such as computer
network design, accounting services, human resources, technical writing, procurement assistance,
customer satisfaction surveys, executive recruitment, and special projects and studies. RVCOG also
provides staff support and assistance to a variety of regional meetings to promote the dialog among
local units of government and state agencies, including the Public Managers, Small City Infrastructure,
and Local State Coordinating Group meetings.
Information Technology
RVCOG's technology specialist is available to member jurisdictions for network maintenance;
website design, hosting and maintenance; consulting on hardware and software purchases; and
evaluating information systems. For more information, contact Brian Benton at 541-423-1385 or
bbentonCDrvcoa.orR.
Finance
Financial management (short or long term), financial systems analysis, and accounting services
are offered to RVCOG members on a contract basis. To find out more, contact Alan Hudson at
541-423-1376 or ahudsonPrvcog.org.
Special Projects, Studies and Surveys
RVCOG strives to be flexible and responsive to its members' needs. RVCOG has helped develop
requests for proposals, apply for grants, conduct surveys, and administer special projects,
providing assistance and expertise where the work level could not justify devoting a member's
own staff to the task. If a member needs experienced staff on a short term or irregular basis,
• RVCOG seeks to find a way to meet that need. To inquire about RVCOG's array of special
member services, please contact Sandi Morton at 541-423-1334 or smorton(@rvcos.or¢.
Rogue Valley Public Service Academy
RVCOG provides administrative staff support
and an organizational umbrella to the Rogue .
Valley Public Service Academy (RVPSA)' The `
RVPSA is a cooperative effort between Jackson
and Josephine Counties to provide local, high
quality, affordable training to public servants --
Rogue Valley and other community leaders in our region. A —
Board of Directors with representatives from '
PUBLIC SERVICE ACADEMY Jackson and Josephine Counties, Medford,
Grants Pass, Ashland, Central Point, and RVCOG provides oversight of the
Academy, while RVCOG's administrative staff coordinates the Academy's
training activities. To find out more or to register for one of the RVPSA's
local workshops, please contact the Academy's liaison, Rene Sjothun, at r! r
541-423-1332 or rsiothunPrvcoe.org. +
11
Financial Overview
The COG's finances
continue to be quite Changes in Total Fund Equity 6/95 - 6/11
different than they $1,000,000
were during the $:00,000
majority of the 1990s, $600,000 Ilia Ilia
when the organization $400,000
suffered significant $200,000
financial difficulties. $_
Beginning in 1999, with rn 0 0 0 0 0 0 0 0 0 0 0 °
the establishment of
improved policies to
oversee budgeting, billing procedures, personnel management, and project design and implementation,
the COG has steadily improved its situation, and has managed to maintain a stable fund equity position.
As of June 2011, total fund equity was $844,000, attributable to the value of the COG's building and
land, and the positive balance in the organization's internal service funds (building operations, leave
liability, vehicle, and computer funds). For fiscal year 2010/2011, there was an increase in total assets
over total liabilities of $27,595, with just over $20,000 of that (RVCOG's "profit" for the year) coming
from project and administrative operations.
The COG has also enjoyed greater stability and consistency in budgets over the last decade. From
FY99/00 to FY03/04, the COG maintained an operating range of between $5 and $6 million dollars in its
budgets, the result of a healthy balance of factors such as sustainable staffing levels, member needs,
and local, state, and federal funding. Following this 5-year period of budget consolidation and slow
growth, the last eight years have seen the COG move to the next level, between the $6 and $7 million
dollar range, at which it is likely to remain for the foreseeable future. The current year's budget is$6.78
million.
RVCOG Budgets FY 94/95 - 11/12
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$
Ntscl 040, oCOP \\Cl �%�°'a oe oa"', o,\otio-V\", ovs d§1 o4 P ro oqP P a C%,P p oCV yCS�yy�~ti
It is important to mention that RVCOG has managed to maintain its 17% indirect rate for the last five
fiscal years. Although the rate was increased from 16% six years ago in FY05/06, the change was a
necessary outcome of the COG's decision to reduce annual membership dues by 40% across the board.
For our member jurisdictions, this 40%dues decrease has meant a total annual savings to our members
of approximately $63,000, far outweighing the minor increase in indirect costs needed to make these
12
savings possible. It also merits mention that the COG has not increased dues for the last five years in
recognition of the phasing out of O&C funds and the continued poor national and local economic trends.
Although the decreased revenue has been a difficult adjustment for the COG, we felt at the time, and
continue to feel, that we have no choice but to respond to national, state-wide, and regional economic
issues, especially those directly affecting our member jurisdictions, while at the same time continuing to
respond to local requests for our involvement and assistance.
In addition, the COG has been aggressive in maintaining the billable hourly rate of its employees at a
relatively flat level. As the graph below shows, from FY02/03 to FY11/12, a period of nine years, the
average hourly billable rate for our employees has varied only slightly. At this point, our average loaded
hourly wage is less than 7% more than it was in early 2003, a concrete example of our determination to
keep our costs as low as possible.
Average Loaded Hourly Rate, All Employees
$48.00
$43.00
46.02 $46.00 $46.24 45.68
$42.85 $43.04 $43.28 $43.61 $42.15 $43.84
$38.00
02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12
46 staff 44 staff 44 staff 46 staff 46 staff 48 staff 44 staff 44 staff 45 staff 46 staff
Finally, the chart below illustrates in summary form the various sources of COG funds. Although RVCOG
membership dues are the organization's smallest revenue category at 1.4% of the total budget, their
importance to the organization cannot be overstated. It is this revenue that helps us leverage critical
federal and state funding, as well as pay for some of the COG's basic operating responsibilities that are
not recoverable through our cost allocation plan (direct and indirect charges).
Revenue Sources: FY 2011-2012
Non-Governmental Other Revenues COG Member Dues
Grants and Contracts 2.7% 1.4%
6.53%
Local Government
Program Income Grants and Contracts
13.03% 8.18%
Donations Federal and State.
and Fund Raising Grants and Contracts
4.01% 64.15%
13
Major • • and Projects
During the 2011 Calendar
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COUNT
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Jackson County
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°.x n^` ^, a. , a ,mac -Ry "'c y +�a+v{i JBCI(SOII COUnt
`Adrvrties Mam Contractual"Information (dunng,FY,10/11 unless` y
therwis Responsibility
e2noted)
Current Planning Assistance IGA between Jackson County $936 Client
Provided senior planner level support in preparing and RVCOG
staff reports for land use decisions.
Riparian Restoration RVCOG received funding for $0 Stakeholder, partner
Developed plans for new riparian restoration projects monitoring and planning
on Whetstone Creek, and maintained and monitored through contracts with Bear
the success of existing projects along Payne Creek and Creek Watershed Council from
Lone Pine Creek. OWEB grants (RVCOG wrote
applications).
Total funding= $33,000
Vernal Pools and Wetlands RVCOG received grant from $0 Stakeholder, partner
Developed restoration plan for vernal pools at ODFW Division of State Lands for
Denman Wildlife Area. Coordinated agency and Denman restoration plan.
stakeholder meetings to finalize vernal pool wetland RVCOG received contract from
permits, and promoted conservation on public and Westlake Development Corp.
private lands. Worked to facilitate operation of first for mitigating wetland at Tolo
large-scale private wetland mitigation bank for vernal Slough.
pools in Oregon. Installed and maintained wetland at
Tolo Slough at Gold Ray. Total funding = $41,000
Gold Ray Dam Site Restoration Contract from Jackson County $3,740 Client, partner, partial
Following dam removal, RVCOG coordinated planting with NOAA funding, and grant funder (Jackson County
and maintenance of native trees and shrubs, including to RVCOG from Fish America paid RVCOG indirect
grading, erosion prevention, and noxious weed control Foundation costs for Fish America
on 20 acres of stream banks, riparian areas and grant)
wetlands near the dam site. Total funding =$65,000
16
Y w •`. +, z. •,t _. . . _ ? 3G;: 'COSY r k50 0 1 z y la.5 .. u
other, - Responsibdity
:,( gJa
c n Couy ckson Count
Y10/11 unless a
—o' n
� Actrwties Mam Contractual Information dunn wise n"oted) ,,� ,
Gold Ray Monitoring NOAA grant to Jackson County $0 Client, partner
RVCOG is leading a five-year monitoring project in the and OWEB grants to RVCOG
former Gold Ray dam site area to assess the effects of
dam removal on fish populations, birds, sediment Total funding= $115,000
transport, erosion, plant communities, water quality
and human usage.
Senior Meals Program Federal contract with RVCOG $30,000 (Jackson County's Indirect client (benefit
Delivered 134,415 meals to home-bound seniors across under the Older Americans Act contribution towards the to Jackson County
the county and 26,880 meals to seniors at 8 congregate county's 161,295 total citizens), partial funder
sites. FY 10/11 federal funding= meals)
$1.26 million
FY 10/11 local funding =
$442,120
Water-Related Planning Assistance Rogue Valley Sewer Services $0 Stakeholder, partner
Provided TMDL planning and implementation, and contracts annually with RVCOG
Stormwater Management Program assistance. on behalf of Jackson County for
Included stormwater permit application, and Stormwater Phase 2 public
implementation plan development and approval. outreach, education and
involvement.
Total funding= $76,000
Rogue River Greenway RVCOG management contract $0 Stakeholder, partner
Sponsoring a project to build a 0.75 mile extension of from Oregon Parks and
the greenway between Sardine Creek and the Rock Recreation Department. On
Point Bridge downstream of Gold Hill. Partners with behalf of OPRD and Jackson
OPRD, ODOT and Jackson County. County, RVCOG is sponsor of
$1,057,000 TE grant from
ODOT (pass-through money)
Total funding = (with OPRD
match) $1,435,000
17
Cost to Jackson County
4 '. ,„. .t". *„,§ 1.bazu'.fyw �• .r r,m a,+ , Jackson County
AdrviUes � ' * s Mam=Contract ual'Information � (du�ring1FK10%ll,unless
s • , .7 .� a: Responsibility
�;. a otherwiseanoted)^"
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences-
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding =$97,000
Water Quality Monitoring Local IGAs between RVCOG and $6,318 (Jackson County's Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions share of TMDL monitoring (under
to comply with Clean Water Act Total Maximum Daily costs)
Load (TMDL). Also collected and analyzed stormwater Total funding = $41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach. `
Fern Valley Interchange IGA with Project Consultant $0 Stakeholder
Coordinated project's public involvement through ODOT
Metropolitan Planning Organization RVCOG designated as the $4,465 (MPO dues, Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon including White City) through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program CMAQ, Planning)
18
Cost to Jackson�Count `
�� y Jackson County
� " Activities ;, s
Main Contractua III nformation (during FY10/11 unless
" y"� ' ' '' ` ` _ r F A ,g M. otherwise noted) Responsibility
• Jackson County awarded approximately
$3.9 million in MPO discretionary funding
for roadway improvements at 1-5/Peninger
Road and Lozier Lane (joint
Medford/Jackson County project)
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
Hwy 62 Public Involvement Subcontractor to private $0 Stakeholder
Coordinated public involvement for the Highway 62 company under contract with
corridor project. ODOT
Total funding= $40,000
19
Cost to Jackson County Jackson County
Activities Main Contractual Information (during FY10/11 unless Responsibility
otherwise noted)
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
ClimateWise II Funded by the Bullitt $5,674 towards completion Stakeholder and
• Completed an emissions inventory for Jackson & Foundation through the Geos of the REA participant (on REA
Josephine Counties Institute, with additional Working Group), partial
• Completed a Renewable Energy Assessment funding by Ashland and the funder
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding= $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Jackson County
income seniors and adults with disabilities, including citizens)
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
20
...Cost, County '� G `j
s' ,t +. Ja
Mull
Adrvrties -Main Contractual lnformation (dunng FY=10/x141 unless °A x K
r < L f y� "othe r.wise.noted)` . .:L
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Jackson County
Managed Adult Protective Services and Adult Foster citizens)
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Jackson County
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887 citizens)
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Jackson County
resource specialist support, training and volunteer citizens)
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Jackson County
and people with disabilities to assist in disaster citizens)
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Jackson County
with disabilities to be prepared in the event of a supporting with sales of book citizens)
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Jackson County
chronic conditions to better manage their conditions. citizens)
FY 10/11 funding= $135,485
21
it +•` !„ r Y. �. COSt t0 JBCkSOn COUntY a`'�'"n
: Jackson County
x�Activrties Main Contractual Information . ('during FY10/11 unless a a, 0, ". w
""*,, Responsibility
erAwise noted') s�`" ."�i ',. «^`
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Jackson County
Disease Supportive Services program. A trained citizens)
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Jackson County
vulnerable seniors in Jackson County through a contract citizens)
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Jackson County
accessible/adaptable housing in Jackson and Josephine citizens)
Counties. FY 10/11 funding= $3,191
22
Josephine County
Cost,to Joseph ine�.County # #s X.u''1i��'n C'. J 56phrine Cou, Main Contractuald' formation ` (during FY,10/1al,unless, , ^ +, sibditotherwise-H
te'd)` h:.
Dimmick Hospital Demolition RVCOG facilitated contact with $0 Client
RVCOG was asked to provide some assistance to Business Oregon to obtain
Josephine County on the issue of the Dimmick Hospital. funding to remove asbestos
and other hazardous materials,
and demolish the building.
Current Planning Assistance IGA between Josephine County $2,299.26 Client
Provided senior planner level support in creating airport and RVCOG
ordinance and participating in Grants Pass UGB
amendment review.
Senior Meals Program Federal contract with RVCOG $0 (Josephine County Indirect client (benefit
Delivered 50,250 meals to home-bound seniors across under the Older Americans Act provides the Grants Pass to Josephine County
the county and 20,260 meals to seniors at 5 congregate congregate site rent-free as citizens), provides some
sites. FY 10/11 federal funding = its contribution towards the in-kind funding
$1.26 million county's 70,510 total
FY 10/11 local funding = meals)
$442,120
Water-Related Planning Assistance Local IGAs between RVCOG and $0 Client, partner, partial
Provided TMDL planning and implementation. Included participating jurisdictions. funder
implementation plan development and approval.
Total funding= $76,000
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding= $105,000
outreach.
23
% Cost to Josephine County
Adrvrties ,t '� t aw, ,t Josephine County:
�° IVlam Contractual Information unngxF�Y.10/flhunless ,
Responsibility
otheGWlse notedl < a
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget = $15,000
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute, with additional
• Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding= $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Josephine County
income seniors and adults with disabilities, including citizens)
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
24
"T�"
', Cost to Josephihe.County +
Y *
A. r ne County
Actiwtles Main Contradual3lnformation (durirf FY+10/11 unless
+fitt � �.. , t spnsibilit y t " erwise8noiea
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Josephine County
Managed Adult Protective Services and Adult Foster citizens)
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence State Contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Josephine County
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887 citizens)
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Josephine County
resource specialist support, training and volunteer citizens)
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Josephine County
and people with disabilities to assist in disaster citizens)
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Josephine County
with disabilities to be prepared in the event of a supporting with sales of book. citizens)
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Josephine County
chronic conditions to better manage their conditions. citizens)
FY 10/11 funding= $135,485
25
r # w 0 =0M ,, "'Cost to losephme County� Jose Hine Count�Actim Contractual Information (during FY1'0/11unless ' f Y`" � ,
a Responsiya m , . + otherwise noted')., x, +�
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Josephine County
Disease Supportive Services program. A trained citizens)
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Josephine County
vulnerable seniors in Josephine County through a citizens)
contract with United Community Action Network FY 10/11 funding= $18,430
(UCAN).
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Josephine County
accessible/adaptable housing in Jackson and Josephine citizens)
Counties. FY 10/11 funding= $3,191
26
City of Medford
_'y.,, �r*n r •r r4 i Br n r �r ' ; a i (•q n i'S tl Dyad` r
s
a .rte Cost to,Medf rd dforru
Activities ; Mai m Contractuar,I nform tion '`(during FY10/11 UI112SS>
r ti Responsibility
:r otherwise'noted)� " . . • .
Transportation System Plan TGM grant to Medford $0 Lead
Participated in the City's update of its Transportation
System Plan (serving on the Technical Advisory
Committee, coordinating model run requests, and
updating model data).
Department of Energy Grant Assistance Oregon Department of Energy $0 Client and partner, no
Provided Oregon Department of Energy grant contract with RVCOG direct contractual
administration assistance on the ARRA-funded relationship with
energy efficiency projects at the Carnegie Library RVCOG
building and the Santo Community Center.
Riparian Restoration (1) New Larson Creek planting $0 Partner and stakeholder
Developed plans for new riparian restoration projects, project funded by Pacific Power with no direct
and maintained and monitored the success of existing through The Freshwater Trust contractual relationship
projects along Larson Creek (Rogue Valley Manor, to RVCOG. Monitoring funded with RVCOG
Larson Creek Drive, St. Mary's School), Lazy Creek, by OWEB grants through the
Crooked Creek, Lone Pine Creek (Veranda Park), Bear Creek Watershed Council,
Whetstone Creek, and Bear Creek (Bear Creek Park, applied for by RVCOG.
U.S. Cellular Community Park/Jefferson Nature Center,
and Target store). Total funding = $33,000
Riparian Restoration (2) Funded by various OWEB $0 Stakeholder, no direct
Implemented and monitored the success of riparian grants through the Bear Creek contractual relationship
restoration projects along Larson Creek, Lazy Creek, Watershed Council, applied for with RVCOG
Crooked Creek, Lone Pine Creek, and Bear Creek. by RVCOG.
Total funding = $14,000
Hwy 62 Public Involvement Subcontractor to private $0 Stakeholder
Coordinated public involvement for the Highway 62 company under contract with
corridor project. ODOT.
Total funding = $40,000
27
`gym +�s��: '9 ;Y fWe a
l F, ht Medford
N Adrvities �x Main Contractual Informations (dunng FY�1'0/,11=unlessx � .
,z � ) - , Responsibility
. m. ?totherwise.noted
Storm Drain Monitoring Grant with DEQto Medford for $2,000 Client, partner, partial
Continued "hot spot" monitoring in Bear Creek storm drain monitoring. funder
watershed (spill response), and conducted targeted Medford contract with RVCOG
monitoring of stormwater outfalls and manholes to for sampling, analysis and
locate illicit discharges to stormwater systems. reporting. DEQ funding to
RVCOG for hot spot monitoring.
Total funding= $3,000
Senior Meals Program Federal contract with RVCOG $11,347 (Medford Indirect client (benefit
Provided 65,188 meals to homebound seniors and under the Older Americans Act contribution towards the to Medford citizens),
served 5,994 meals at the City's congregate site. 71,182 home delivered and partial funder
FY 10/11 federal funding= congregate meals)
$1.26 million
FY 10/11 local funding=
$442,120
Metropolitan Planning Organization RVCOG designated as the $9,732.24 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program CMAQ, Planning)
• Medford awarded approximately$6.2
million including funding for roadway
improvements at Springbrook and Delta
Waters, Garfield Avenue and Lozier Lane
(joint Medford/Jackson County project)
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
28
:};VZCost to"IVledford bO
Activities Main Contractual Information ('slur ni g FY10/>11-unless � K ford #
: - esponsibility
R
_• w,s .,,:':,. ' "`°3oth"erwise,noted)
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
Water Quality Monitoring Local IGAs between RVCOG and $10,020 (Medford's share Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions of TMDL monitoring costs) funder
to comply with Clean Water Act Total Maximum Daily
Load (TMDL). Also collected and analyzed stormwater Total funding = $41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Water-Related Planning Assistance Medford contracts annually $22,500 Client, partner, partial
Provided TMDL planning and implementation, and with RVCOG for Stormwater funder
Stormwater Management Program assistance. Phase 2 public outreach,
Included stormwater permit application, and education and involvement.
implementation plan development and approval.
Total funding = $76,000
29
z r 4
Cost to Medford
Medford
kk r"Adrvrtles � Main Contractual Informatlon �(dunng FX,10/f11 unless- r
.3x s Responsibility .
h x� y "F a "�.� *,...' .�u+�°'a .-:+. . xs} "'Y'�' `"S".E•.OtheriWlSeenOted).'.
Vernal Pools and Wetlands Grant with USFWS for vernal $0 Stakeholder
Coordinated agency and stakeholder meetings to pool facilitation. Contract with
finalize vernal pool wetland permits, and promoted . Housing Authority of Jackson
conservation on public and private lands. Worked to County for JNC mitigation
facilitate operation of first large-scale private wetland wetland. ($5,000)
mitigation bank for vernal pools in Oregon. Monitored
and maintained mitigation wetland at Jefferson Nature Total funding = $41,000
Center, and developed nature trail and interpretive
signage.
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences -
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding= $97,000
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding= $105,000
outreach.
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
30
'tin", w: a w ':;v ...,p ui;.:
i x-=i^ ^ '"� 'tea y-` Cost to Medfor"d�„ �Med ford `eb
Adiwties Mai Contractua In O matron (aunn9 Ey1;0/11 unless i Responsibility
r rr , otherwise noted) . ' ,
ClimateWise II Funded by the Bullitt $0 Stakeholder and
• Completed an emissions inventory for Jackson & Foundation through the Geos participant (on project
Josephine Counties Institute, with additional advisory committee)
• Completed a Renewable Energy Assessment for funding by Ashland and the
Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding = $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Medford citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services= $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
31
-
b }, = e sy � K a= Medford
Activities Mam Contractualalnformation (dunng`FY10%1>1�unless
tl j .� »,ra.,e�,it i�.j"^ f�'^""'' fY�IrY x.` "^'R' s "' Respprisibility
ted) '+
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Medford citizens)
Managed Adult Protective Services and Adult Faster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Medford citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid longterm care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Medford citizens)
resource specialist support, training and volunteer
respite to family caregivers who are caring for someone FY 10/11 =$140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Medford citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster:
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Medford citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Medford citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
32
n s t „FA'dms� Mfg Y! f MaD Contra tual Information (durq g FY 0 11 unless
A Medford
�, t,�• s,rt .,, �. y otherwise noted
Responsibility
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Medford citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Medford citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding = $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Medford citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
33
City of Grants Pass
".s". ,�%'Mt`x `"s4`` tr t £e�",'i�i*'�'ty"Kw•` Cu r°-COS,! Graflt5�Pa 'S
t * ��fi1 4"'Fpt i;.r ,t ya.Mi $+m�u� ae tYrrl?g•' C .`NYrf 'V Puy� �.•w air ��y�r
Grants Pass '
Actrvrties Mam,Contractuallnformation � + (dunnF.Y1'0 11 unless .
rvLxt 2y- 3 4Y\F ? s ,b, ti,.,s�w�*3, u" bs S 3 �r /iiyn pxt-•`,`v..
Responsibility
'otherwise�noted) ?
Department of Energy Grant Assistance Oregon Department of Energy $0 Client and partner, no
Provided Oregon Department of Energy grant contract with RVCOG direct contractual
administration assistance on an ARRA-funded relationship with
project to upgrade lighting and install occupancy RVCOG
sensors in several City facilities.
Grants Pass UGB Expansion Advisory Committee N/A $0 Lead
Two RVCOG staff members serve as voluntary advisory
committee members representing affordable housing
and water resources issues.
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Provided 41,627 meals to homebound seniors and under the Older Americans Act to Grants Pass citizens)
11,303 meals at the City's congregate site (the largest in
the two-county area). FY 10/11 federal funding=
$1.26 million
FY 10/11 local funding =
$442,120
Dimmick Hospital Demolition RVCOG facilitated contact with $0 Stakeholder
RVCOG was asked to provide some assistance to Business Oregon to obtain
Josephine County on the issue of the Dimmick Hospital funding to remove asbestos
and other hazardous materials,
and demolish the building.
Water-Related Planning Assistance Local IGAs between RVCOG and $7,493 Client, partner, partial
Provided TMDL planning and implementation. Included participating jurisdictions funder
implementation plan development and approval.
Total funding= $22,500
34
�,.-.. ran sw vaaw
ri Cost to Grants Pass s�
A ct hies Mamn dual Inform an (during FY10/11 unless Resants Pass
otherwise noted)
ponsibility
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute, with additional
• Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding=$275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
35
Cost to Grants Pass Grants Pass
Activities Main Contractual Information (during FY10/11 unless Responsibility
otherwise noted)
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Grants Pass citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Grants Pass citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Grants Pass citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid longterm care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Grants Pass citizens)
resource specialist support,training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Grants Pass citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
36
W Costtto Goa's Pass h
'� > `m4.,R�'yji Grants Pa55Y ,x
' r
ties- Mam Contractual Information (dunng!FY�10/1>1 unless 3
a ' s �T Responsibility
otherwisenoted J;
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Grants Pass citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG ' to Grants Pass citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Grants Pass citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Grants Pass citizens)
vulnerable seniors in Josephine County through a
contract with United Community Action Network FY 10/11 funding= $18,430
(UCAN).
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Grants Pass citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
1
37
City of Ashland
' a ! t+ + wY hr"?J "' tr; tiT ,r a <: tH�'gr .wM t1COSt%tOYAshland
Adiwties " � Mam Contractual+Information dunnFY10/,11 unless Ashland
( ga -, Responsibility
?otherwise noted)
Water Quality Monitoring Local IGAs between RVCOG and $5,805 (Ashland's share of Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions TMDL monitoring costs) funder
to comply with Clean Water Act Total Maximum Daily
Load (TMDL). Also collected and analyzed stormwater Total funding = $41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Water Related Planning Assistance Ashland contracts annually with $13,000 Client, partner, partial
Provided TMDL planning and implementation, and RVCOG for Stormwater Phase 2 funder
Stormwater Management Program assistance. public outreach, education and
Included stormwater permit application, and involvement.
implementation plan development and approval.
Total funding =$76,000
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences-
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding =$97,000
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding=$105,000
outreach.
38
Cosf to Ashland '
r° '* Adrvities ', Mam Contra�dlnformation `•a (durin FY10 11 unless Ashland y
t )
�a� ai S1 +t ,� 'n.;e r <. u w r g /
,,. r ""S , a, a t "r, oth'erwlse notedayRes onsibilit
Senior Meals Program Federal contract with RVCOG $12,000 (Ashland Indirect client (benefit
Provided 9,347 meals to homebound seniors and under the Older Americans Act contribution towards to Ashland citizens),
served 7,089 meals at the City's congregate site. 16,436 home delivered and partial funder
FY 10/11 federal funding= congregate meals)
$1.26 million
FY 10/11 local funding =
$442,120
Department of Energy Grant Assistance Oregon Department of Energy $0 Stakeholder
Provided Oregon Department of Energy grant contract with RVCOG
administration assistance to the Pinehurst School
District on an ARRA-funded project to replace/increase
insulation in the Pinehurst Elementary School's main
building and annex.
Metropolitan Planning Organization RVCOG designated as the $2,704 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program. CMAQ, Planning)
• Ashland awarded approximately$1.4
million in MPO discretionary funding for
roadway improvements at Walker Avenue
and N. Main — Hersey/Wimer intersection
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
39
Cost to Ashland.
Activities �� Mam'Contractualanformation (during FY10/11 unless Ashland,
Responsibility
x F ,;,t... K otherwise.noi ed =`
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO's discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
ClimateWise II Funded by the Bullitt $5,000 towards completion Stakeholder and
• Completed an emissions inventory for Jackson & Foundation through the Geos of the REA participant (on advisory
Josephine Counties Institute, with additional committee), partial
• Completed a Renewable Energy Assessment funding by Ashland and the funder
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding= $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
40
4 Cost to As
4 - �tNr�^Ashland
m f r, Actties , Main Contractual Information (durmg NY, uriless
Responsibility
otherwise noted). 4
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Ashland citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Ashland citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Ashland citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding = $462,887
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Ashland citizens)
resource specialist support,training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
41
ai k'W " , x iris r'•S'
4 , Cost toAshland ;
rax >� x �" c,¢t �, Ashland`
;r on �(dunng FYTO/11 unless
a , .Actrvrties : Main Contractual Informati
�. � Responsibility. ..
„r.otherAise noted)`:-
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Ashland citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding = $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Ashland citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Ashland citizens)
chronic conditions to better manage their conditions.'
FY 10/11 funding = $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Ashland citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Ashland citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Ashland citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
42
City of Central Point
..,yam mr>�.�r.x� pt. �`�"x, Hint.:�+ra v n s ,Cost It Central Pomt� } Z
$ . i, Central Point ri
�; * uk'ti " �Adrvit es Mam Contractualylnformation>k � (durmg FY10/1*l uriless� ^ sw
,f r otecl) Respobiy
,otherwise.n
SDWRLF Project Administration IGA between Central Point and $2,200 Funding Entity
For Vilas Water Storage Reservoir and Pump Station RVCOG
project.
Senior Meals Program Federal contract with RVCOG $12,000 (Central Point Indirect client (benefit
Provided 17,758 meals to homebound seniors and under the Older Americans Act contribution towards the to Central Point
served 930 meals at the City's congregate site. 18,688 home delivered and citizens), partial funder
FY 10/11 federal funding= congregate meals)
$1.26 million
FY 10/11 local funding =
$442,120
Water Quality Monitoring Local IGAs between RVCOG and $4,581 (Central Point's Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions share of TMDL monitoring funder
to comply with Clean Water Act Total Maximum Daily costs)
Load (TMDL). Also collected and analyzed stormwater Total funding=$41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Water-Related Planning Assistance Rogue Valley Sewer Services $1,700 Client, partner, partial
Provided TMDL planning and implementation, and contracts annually with RVCOG funder
Stormwater Management Program assistance. on behalf of Central Point for
Included stormwater permit application, and Stormwater Phase 2 public
implementation plan development and approval. outreach, education and
involvement.
Total funding = $76,000
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences -
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding= $97,000
43
WCOM Cost t o Central Point
xS� r Central Point
ies :,9 ractual Information (dunng FYf10%141'6nless
Ue7 m Responsibility
- oth"erwise noted)
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding= $105,000
outreach.
Metropolitan Planning Organization RVCOG designated as the $2,168 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding $3.9 million (STP,
program CMAQ, Planning)
• Central Point was awarded approximately
$1.8 million in MPO discretionary funding
for roadway improvements at Freeman
Road, and for hybrid vehicles, propane
vehicle conversions, and street sweeper
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
44
_ Cost to Central Pointy
a,Activities Main Contractual Information , a ` ryCentral Point
unng FY10/11 unless
r . ��� Responsibility
otherwise noted). ..
• Updated and maintained data for the
regional travel demand model
• Updated MPO's discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute, with additional
• Completed a Renewable Energy Assessment for funding by Ashland and the
Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding= $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
45
Cost to Central Point Central Point
Activities, , ry rk yMamfContractual,lnformation (during FY10/11 unless
q n a aNtr{ = zy . , ; - Responsibility
°-''t otherkise,n oted)'�
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Central Point citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living;residential care, and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Central Point citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Central Point citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Central Point citizens)
resource specialist support, training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
46
ART �;
r"x Cost°to Central Pomt .„
_ _ Central Pomt '-
Actrvities Mam Contractual Information ° (during FY10 71+1 unless
4 r '' l ss�~ ��_ eotherwise noted) Responsibility
d : .
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Central Point citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Central Point citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Central Point citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Central Point citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Central Point citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Central Point citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
47
City of Eagle Point
Cost to Eagle Point Eagle Point
Activities Main Contractual Information (during FY10/11 unless
otherwise noted) Responsibility
Water-Related Planning Assistance Local IGAs between RVCOG and $0 Client, partner, partial
Provided TMDL planning and implementation. Included participating jurisdictions. funder
implementation plan development and approval.
Total funding =$22,500
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences -
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG. ($4,000)
greater Bear Creek valley.
Total funding =$97,000
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River -RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
Metropolitan Planning Organization RVCOG designated as the $1,116 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: c and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program CMAQ, Planning)
48
n r"Cost to le Poirit 'inf �WWI es ?Mam Contractual Information ; (durmgtFYS unlessK' 4t " ° "ti 1 `� therwioted)
R�peibility
• Awarded Eagle Point approximately
$135,000 in MPO discretionary funding for
,improvements to Mattie Brown Park
parking lot
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
Hwy 62 Public Involvement Subcontractor to private $0 Stakeholder
Coordinated public involvement for the Highway 62 company under contract with
corridor project. ODOT
Total funding= $40,000
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
49
Cost to Eagle Point
Eagle Point
Act' t r h y
uaormation (dunng;FY10/11 unless
Responsibility:
otherwise noted)
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute, with additional
• Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding = $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Eagle Point citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
50
s Coitfto Eagle Point ..,
zA f 7 s Eagle Point' .
Actry 'ies Mam Contractualllnformation ! (during FY10/11 unless NR
1s e ?:
�± �kw<*� Responsibility
.< ,oth,erw,ise noted)
Senior Meals Program Federal contract with RVCOG $10,000 (Eagle Point Indirect client (benefit
Provided 8,331 meals to homebound seniors and under the Older Americans Act contribution towards the to Eagle Point citizens),
served 3,746 meals at the City's congregate site. 12,077 home delivered and partial funder
FY 10/11 federal funding= congregate meals)
$1.26 million
FY 10/11 local funding=
$442,120
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Eagle Point citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Eagle Point citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding = $462,887
of institutional placement—who are not eligible for
Medicaid longterm care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Eagle Point citizens)
resource specialist support,training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Eagle Point citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
51
, < }'Cost to Eagle,Pomt
�"+ " y '� Ea Ie,,Point
r+
Adrvrties Mam Contractual Information (during FYi0%11 unless -
Responsibility
.. - .: :
e,noted),� d �.y •, .
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Eagle Point citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Eagle Point citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Eagle Point citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Eagle Point citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Eagle Point citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding = $3,191
52
City of Phoenix
�Costeto Phoenix ''
Phoenix
l � » -Aiwties �iMam Contradualnformationj p��"?(dunngFYr10/r11 unless
V IN k Responsibility
' N a� a r... 4 ,�v4 j. n
�r ' ry �. ,rotherwise noted vex YN
Current Planning Assistance IGA between Phoenix and $3,780 Client
Provided senior planner level support for City's RVCOG. Supplemental contract
participation in Jackson County's adoption of RPS. with DLCD.
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Provided 5,529 meals to homebound seniors in and under the Older Americans Act to Phoenix citizens),
immediately surrounding the City.
FY 10/11 federal funding=
$1.26 million
FY 10/11 local funding=
$442,120
Fern Valley Interchange IGA with Project Consultant $0 Stakeholder
Coordinated project's public involvement through ODOT
Water Quality Monitoring Local IGAs between RVCOG and $6,587 (Phoenix's share of Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions TMDL monitoring costs) funder
to comply with Clean Water Act Total Maximum Daily
Load (TMDL). Also collected and analyzed stormwater Total funding= $41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Water-Related Planning Assistance Rogue Valley Sewer Services $0 Stakeholder, partner
Provided TMDL planning and implementation, and contracts annually with RVCOG
Stormwater Management Program assistance. on behalf of Jackson County for
Included stormwater permit application, and Stormwater Phase 2 public
implementation plan development and approval. outreach, education and
involvement.
Total funding= $76,000
Riparian Restoration RVCOG received funding for $0 Stakeholder, partner
Developed plans for new riparian restoration projects, monitoring and planning
and maintained and monitored the success of existing through contracts with Bear
53
� :tx `rk WO ; �� r ,�r Cost to>Phoenlx
& t r Phoenix
>; Actrvit�es Main Contractual Information' ,(during FYlp/141 unless ,
ru " Responsibility,
7Z r otherwise noted)a}
projects along Payne Creek, and Bear Creek (Jefferson Creek Watershed Council from
Nature Center and Blue Heron Park). OWEB grants (RVCOG wrote
applications).
Total funding = $33,000
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences-
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding = $97,000
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
Metropolitan Planning Organization RVCOG designated as the $618 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program CMAQ, Planning)
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
54
n , ti Cost to Phoeriix r '
Phoenix
a
Activities, Main Contractual=Information (dunng FYa10%1"1 uriless "� •
r s ``� _ Responsiby
F •;: sK %dF. h x, .� x_ . «otherwisesnoted) � z . '
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO's discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household .
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute,with additional
• Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding = $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
55
Cost to Phoenix Phoenix
Activities Main Contractual information (during FY10/11 unless Responsibility
otherwise noted)
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Phoenix citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Phoenix citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Phoenix citizens)
Oregon Project Independence to assist seniors -at risk FY 10/11 funding = $462,887
of institutional placement-who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Phoenix citizens)
resource specialist support, training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
56
W�u� ez p� , ` Ost�to_Ph02nly, ! Phoemx'.
�; � � Activities s Main Contractualslnformation a .7 ATM(dunng:FY,10/1fl unless
espon lity
:=otherwise noted) k- .
R sibi
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Phoenix citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Phoenix citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Phoenix citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Phoenix citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Phoenix citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Phoenix citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
57
City of Talent
CostytOZ'ale"'$`"` �'�i LWRY(,, 'x' was L�„Y8 '� , e+•'' �t4K+t, Talent,y s amr ontractual€Information $ (dunngFdYx10/1'l;unless
S d, .;,zt . Res on5lbilit
"other•,wiselnoted) p y
Highway 99 Waterline IGA between Talent and $0 Funding Entity
Provided CDBG grant administration for the Highway 99 RVCOG
Waterline
Total funding =$20,000
Current Planning Assistance IGA between Talent and $2,518 Client
Provided senior planner level support for City's RVCOG. Supplemental contract
participation in the County's adoption of FPS with DLCD
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Provided 6,336 meals to homebound seniors and under the Older Americans Act to Talent citizens),
served 2,689 meals at the City's congregate site.
FY 10/11 federal funding=
$1.26 million
FY 10/11 local funding=
$442,120
Water Quality Monitoring Local IGAs between RVCOG and $3,850 (Talent's share of Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions TMDL monitoring costs) funder
to comply with Clean Water Act Total Maximum Daily
Load (TMDL). Also collected and analyzed stormwater Total funding= $41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Water-Related Planning Assistance Rogue Valley Sewer Services $0 Stakeholder, partner
Provided TMDL planning and implementation, and contracts annually with RVCOG
Stormwater Management Program assistance. on behalf of Jackson County for
Included stormwater permit application, and Stormwater Phase 2 public
implementation plan development and approval. outreach, education and
involvement.
Total funding= $76,000
58
toTalerit ,D4* ..acs
ri ,a : Talent
4+ _ Activities Main LontractuaMnformation f�VV,(durmg FYr10/lel unless
1 7
�a„ f �y( x Responsibility
r ,oth'ervvisenoted).
Riparian Restoration RVCOG received funding for $0 Stakeholder, partner
Developed plans for new riparian restoration projects, monitoring and planning
and maintained and monitored the success of existing through contracts with Bear
projects along Payne Creek, and Bear Creek (Jefferson Creek Watershed Council from
Nature Center and Blue Heron Park). OWEB grants (RVCOG wrote
applications).
Total funding= $33,500
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences -
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding=$97,000
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
Metropolitan Planning Organization RVCOG designated as the $842 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program CMAQ, Planning)
59
CosttO.Talent
-+ Y?'w.Y'#x. Talentyy
r 4xKY Activities Main Conrt tractual Information (dunng FY10/11 unless °Y
a Responsibihtya
otherwise noted) sip w,, . , ,.
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO's discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
Hwy 62 Public Involvement Subcontractor to private $0 Stakeholder
Coordinated public involvement for the Highway 62 company under contract with
corridor project. ODOT
Total funding= $40,000
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
60
f Cos to Taleritr a_3
r Activities Vain ContractualFlnformation �(dunng�FYQ10/11 unless
Talent
-; - `� `uP*r,: xr , ; ,,,�F, `�.; "Responsibility
,s;� r r s.�rf, i�,r; a :�, * �� Other,WlSe no,, d)..
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute, with additional
•. Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding = $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Talent citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG,_now self- to Talent citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
61
Cost to Talent Talent
Activities Main Contractual Information (during FY10/11 unless Responsibility
otherwise noted)
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Talent citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence (OPI) State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Talent citizens)
ON to assist seniors at risk of institutional placement FY 10/11 funding = $462,887
who are not eligible for Medicaid longterm care
services remain in their own homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Talent citizens)
resource specialist support,training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Talent citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Talent citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Talent citizens)
Disease Supportive Services program. Atrained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
62
.;,,a } -sr�'^.�„ 4 a 3 y i d tv st $ q>...-f, •�, was' e ' . i a.
Cost to Talent
Talent
" Activities r.Mam Contractual Information (during FY10/11 unless
,€ , r , Responsibility
t ' 'm Y+ .,,,w�"�`�e.' ."d �. . ...; ,1,� �^ �. ,._ , .otherw,lse notedly
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Talent citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project HARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Talent citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
63
City of Jacksonville
'yh 4'>s ... ?a¢s w�y. ! "�v'°:'"* . �✓;��;; �,.* COSY YO,mJaCk50nViIIe r
't i�� a s - x,�s ��kt"' 3 *' cq�rvxdu a..
> $ f { r Jacksonvi lle
� r Adrvities ; a - Mam�ContractualJlnformatwn (during FYTO/11unless;
uv, a �� tz sr ;. + va� k ,f,� Responsibility '
otherwise.noted)
City Hall Audio Visual System IGA between Jacksonville and $6,086 (total cost between Client
Purchased equipment and installed the City's new RVCOG. FY10/11 and FY11/12)
system.
Updated city maps City approval to perform $942.50 Client
Created GIS maps for zoning, parking, and property services
addresses that can be electronically updated and
printed out.
Senior Meals Program Federal contract with RVCOG $10,000 (Jacksonville Indirect client (benefit
Provided 4,702 meals to homebound seniors and under the Older Americans Act contribution towards the to Jacksonville citizens),
served 2,424 meals at the City's congregate site. 7,126 home-delivered and partial funder
FY 10/11 federal funding= congregate meals)
$1.26 million
FY 10/11 local funding =
$442,120
Water Quality Monitoring Local IGAs between RVCOG and $3,913 (Jacksonville's share Client, partner, partial
Monitored water quality for Bear Creek and tributaries participating jurisdictions of TMDL monitoring costs) funder
to comply with Clean Water Act Total Maximum Daily
Load(TMDL). Also collected and analyzed stormwater Total funding= $41,374
runoff and spills throughout the Bear Creek watershed
to ensure regional compliance with TMDL requirements
by all jurisdictions.
Water-Related Planning Assistance DEQ 319 grant to RVCOG. $0 Stakeholder, partner
Provided TMDL planning and implementation. Included
implementation plan development and approval. Total funding = $76,000
Environmental Database for Transportation Planning Contract from the National $0 Stakeholder
Created a comprehensive GIS database of Academy of Sciences-
environmental and cultural information for long-term Transportation Research Board
transportation and development planning in the to RVCOG.
greater Bear Creek valley.
Total funding= $97,000
64
All- we Cost 101 aclisonvII lee � '.%. ax�r"sy Jacksonville gActiwties Mam Contractualdlnformation ';� (duringjEY2Q/11 unless,• �'
x r t , „kR r 'Responsibilit,�„x' ?`''riv "' ,t '<r $x.4 '�v,w ?'." �a`�u=, :"' � 1. ?�'otllenwise rioted),.. ,'.t "3 : "
..*
Rogue Restoration Projects $5,000 grant from the Laird $0 . Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
Metropolitan Planning Organization RVCOG designated as the $1,116 (MPO dues) Partner, partial funder
Staffed the Rogue Valley Metropolitan Planning RVMPO by order of Oregon through dues
Organization (RVMPO), including the following Governor in 1982, annual state
activities: and federal funding
• Coordinated allocation of$4 million plus in agreements
federal transportation funds
• Managed region's $2 million annual Total MPO discretionary
Congestion Mitigation Air Quality (CMAQ) funding$3.9 million (STP,
program. CMAQ. Planning)
• Prepared and adopted 2012-2015
Metropolitan Transportation Improvement
Program, an estimated $238 million in
transportation projects
• Developed Air Quality Conformity
Determination showing region's
consistency with federal requirements for
regional air quality
• Updated and maintained data for the
regional travel demand model
• Updated MPO discretionary funding
application and evaluation criteria
• Coordinated the Intelligent Transportation
System Operations and Implementation
Plan
65
- R x ,,, CostztoJacksonville
4 �sx �F���, '� �„ �w��r '-,s� ,, G ��-v 5 � Jacksonville
A ties Mam Contra� I Information v (durtingyFY1%11 unless Resporisibility
�
• Coordinated the Oregon Household
Activity Survey for the MPO area
• Provided comment to Oregon
Congressional delegation on Federal
Transportation Re-authorization pertaining
to MPO Threshold issues
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
ClimateWise 11 Funded by.the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute, with additional
• Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding= $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
66
to ilk ksonvllle
�Jackso He
"re* ,a Actrvrties Main Contractualilnformationf (during FY10/1�1 unless
y.:x, `z� Responsibility
ydOthe Oi
r,W 15e,nea
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Jacksonville citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Jacksonville citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Jacksonville citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Jacksonville citizens)
resource specialist support, training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Jacksonville citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
67
Cost to'Jacksonville
�, Z3"l�•. §�a ^�� �ti i3es + i 'i JaCk50nVllle
ActiviO MainlContractual Informations ('during FYg10/1'1 unless
,} ' w Responsibility
ON
otheawisea noted)
Ready Book(Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Jacksonville citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Jacksonville citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding = $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Jacksonville citizens)
Disease Supportive Services program. Atrained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Jacksonville citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Jacksonville citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
68
City of Shady Cove
t C VO E FR w , yCove�Acti i Main Contractal�lnform,a!ion d��u. ss` *Res onsib ty ti
.."a "ra."'�."t r�h� ,r. w°gI:'eOt�l er,Wl seen Oted')`t ,;,?.,,,xde`IR:P3+p'3'^, 4
On-call Administrative Services IGA between Shady Cove and $3,000 Client
Provided grant writing services and funding research RVCOG
(proposed water system).
Current Planning Assistance IGA between Shady Cove and $5,713 Client
Provided senior planner level support, preparing staff RVCOG
reports and attending Council meetings.
Computer Hardware and Software Assistance IGA between Shady Cove and $1,588 (current fiscal year) Client
Provided ongoing assistance to the city. RVCOG
Engineering RFP Assistance IGA between Shady Cove and $789 Client
Provided assistance to the City in preparing its RFP. RVCOG
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Provided 3,903 meals to homebound seniors and under the Older Americans Act to Shady Cove citizens)
served 1,003 meals at the City's congregate site.
FY 10/11 federal funding =
$1.26 million
FY 10/11 local funding=
$442,120
Water Related Planning Assistance Local IGAs between RVCOG and $1,739.32 Client, partner, partial
Provided TMDL planning and implementation. Included participating jurisdictions funder
implementation plan development and approval.
Total funding= $22,500
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding= $105,000
outreach.
69
CosVto Shady Cove;
Actrvmes „ ' x '_ a y k Shady Cove
m wy�,Kv �y y Mam Contractuallnformation q(dunng F10/11 unle"ss Resonsibilit
�q,.l"�n^r ,wa 4itr ",!^da ��. ^'!�:wy+ ay wg o d , 'W n.r ya�.�.e P y
�. .��� r , �� - y,, .otherzwiseanoted)�� '
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from•a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the , between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Shady Cove citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care,and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Shady Cove citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Shady Cove citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid longterm care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Shady Cove citizens)
resource specialist support, training and volunteer
respite to family caregivers who are caring for someone FY 10/11 =$140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
70
k c 'COSt tOoIShady Cove r ,-+^r a�:S.• Mai`' �"0s3'a
u � r r Shady Cove
# Actiwties„ , Main Contractualanformetion (dunng
14
es unlessR tis
k, ` 4 u, ;..-, w ? ',t " Responsibility
otherwisenoted);t
IA
N,4 � �
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Shady Cove citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Shady Cove citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Shady Cove citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Shady Cove citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Shady Cove citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding = $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Shady Cove citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
71
City of Rogue River
Cost to Rogue River Rogue River
Activities Main Contractual Information (during FY10/11 unless Responsibility
otherwise noted)
Downtown Revitalization IGA between Rogue River and $0 Client
Provided CDBG grant administration for the City's RVCOG
downtown revitalization project.
Total funding= $300,000
Rogue River Reservoir IGA between Rogue River and $6,813 Client
Provided loan administration for the Safe Drinking RVCOG
Water Revolving Loan Fund (SDWRLF) reservoir project.
Total funding= (with City
match) $2,034,000
Computer hardware and software assistance IGA between Rogue River and $9,232 Client
Provided ongoing IS assistance to the City (including the RVCOG
police department)
Senior Meals Program Federal contract with RVCOG $2,500 (Rogue River Indirect client (benefit
Provided 3,399 meals to homebound seniors and under the Older Americans Act contribution towards the to Rogue River citizens),
served 3,005 meals at the City's congregate site. 6,404 home delivered and partial funder
FY 10/11 federal funding= congregate meals)
$1.26 million
FY 10/11 local funding=
$442,120
Water-Related Planning Assistance DEQ 319 grant to RVCOG. $0 Stakeholder, partner
Provided TMDL planning and implementation. Included
implementation plan development and approval. Total funding = $22,500
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
72
Cost to Rogue River k
s Roguwer -
Activities Main Contractualilnformation (durin ` XI unless 4 -
x <n K � ResponsUnhty w
,• ,n , _ � rr'« . , �; x .�';:i ":�,other.,wise<rioted)r, ,� � • ",���.� ��+ � � , �, .
Department of Energy Grant Assistance Oregon Department of Energy $0 Stakeholder
Provided Oregon Department of Energy grant contract with RVCOG
administration assistance to Rogue River School District
for the high school's ARRA-funded boiler project.
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Rogue River citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services= $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Rogue River citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Rogue River citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Rogue River citizens)
73
Cost to Rogue River Rogue River
Activities Main Contractual Information (during FY10/11 unless
otherwise noted) Responsibility
resource specialist support,training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Rogue River citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Rogue River citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Rogue River citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding = $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Rogue River citizens)
Disease Supportive Services program. Atrained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone.with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract.with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Rogue River citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Rogue River citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
74
City of Gold Hill y
x Cost to.GoldaHilln; Gold Hill' ,
Actrvities4 Mam Contractual Information „ (duri`n{gAFYa10/p11 unless w�"k ' � "
{ ,✓fir v,, �,., �y ti,� 2 - •` ReSpOnsiblht r
a, ,_a ..• � '� � , , _, ., otherwise noted) ~;
Post Dam Removal Restoration Monitoring Remainder of OWEB funding $0 Client, partner
Sampled water quality, assessed survival of restoration for dam removal.
plantings, and reported to OWEB.
Total funding= $4,000
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Provided 2,628 meals to homebound seniors in and under the Older Americans Act to Gold Hill citizens)
immediately surrounding the City.
FY 10/11 federal funding=
$1.26 million
FY 10/11 local funding =
$442,120
Water Related Planning Assistance DEQ 319 grant to RVCOG. $0 Stakeholder, partner
Provided TMDL planning and implementation. Included
implementation plan development and approval. Total funding= $22,500
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
On-call Administrative Assistance IGA between Gold Hill and $2,000 Client
Researched funding options for water system upgrade. RVCOG
Current Planning Assistance IGA between Gold Hill and $4,928.26 Client
Provided senior planner level support in preparing staff RVCOG
reports and attending Council meetings.
75
Cost to Gold Hill Gold Hill
Activities Main"Contractual1nformation (during Fy"10/11,unless Responsibility
.�:.
otherwise:noted)
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Gold Hill citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care,and $69,520
nursing facilities).
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Gold Hill citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Gold Hill citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid longterm care services remain in their own
homes.
Family Caregiver Support Federal and state.contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Gold Hill citizens)
resource specialist support, training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
76
E > CosttfoyGoldHillk �� Gold H II
Actrvrties Main Contractual
`Information (durin FY10/1>1 un.less� y5
r ', g , ?� '7 °0pevSResponsibi lity;
otherwise noted) . i WF
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Gold Hill citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Gold Hill citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Gold Hill citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Gold Hill citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Gold Hill citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Gold Hill citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding = $3,191
77
City of Cave Junction
jY to�Cav`e1Junetion
xC# A43 S i r f ,}, f.4P n v s + 'yi'Gmk`�!^+i � a' ° Cave"Junction
Activities : � x, Main Contractualginformation s (dunng FY10/1lyunless
�„>> 8�' REsponsibility "
A.�-�otherwise.notdd)'
Current Planning Assistance IGA between Cave Junction and $964 Client
Provided senior planner level support in reviewing RVCOG
land use proposals.
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Provided 5,230 meals to homebound seniors and under the Older Americans Act to Cave Junction
served 3,848 meals at the City's congregate site. citizens)
FY 10/11 federal funding=
$1.26 million
FY 10/11 local funding =
$442,120
Water-Related Planning Assistance DEQ 319 grant to RVCOG. $0 Stakeholder, partner
Provided TMDL planning and implementation. Included
implementation plan development and approval. Total funding= $22,500
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG, and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding = $105,000
outreach.
RVACT Staff Support ODOT IGA with RVCOG $0 Stakeholder
Staffed the activities of the Rogue Valley Area
Commission on Transportation. FY 10/11 budget $15,000
78
Cost to CaveJundion
- 1 Cave Junction
x Fk +t: Activities *Mom Contractual Information (dunng"FY1"0/11 unless �u
r'v
+e�r a : e Ie'r '"„ 'Otherwise noted)..,:. r Responsibility
ClimateWise II Funded by the Bullitt $0 Stakeholder
• Completed an emissions inventory for Jackson & Foundation through the Geos
Josephine Counties Institute,with additional
• Completed a Renewable Energy Assessment funding by Ashland and the
(REA) for Jackson &Josephine Counties Jackson Soil and Water
Conservation District.
Total funding = $275,000
Residential Weatherization Contract with Clean Energy $0 Stakeholder
RVCOG is providing marketing assistance and local Works Oregon
coordination for Clean Energy Works Oregon to
implement a residential weatherization program in
Jackson &Josephine Counties.
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Cave Junction
income seniors and adults with disabilities, including citizens)
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
79
Cost to Cave Junction Cave Junction
Activities Main Contractual Information (during FY10/11 unless
otherwise noted) Responsibility
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Cave Junction
Managed Adult Protective Services and Adult Foster citizens)
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. _ $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit.
Provided case management and in-home services under to Cave Junction
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887 citizens)
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Cave Junction
resource specialist support,training and volunteer citizens)
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Cave Junction
and people with disabilities to assist in disaster citizens)
response and serve as the lead agency for the FY 10111 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Cave Junction
with disabilities to be prepared in the event of a supporting with sales of book. citizens)
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Cave Junction
chronic conditions to better manage their conditions. citizens)
FY 10/11 funding= $135,485
80
allMI&WOM w _+ u� �' Cost tO CaVe J unCtIOn iRiM.; �� � ,, Con .. � ., )�, tra"ctual lnformatiori (dunng FY10/11 unless CaveJu Ion
p� � �`�' fi .y Respo„ s, M , K, . .� �.� otherwise noted
STAR-C Federal and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Cave Junction
Disease Supportive Services program. A trained citizens)
consultant meets with a family caregiver who is caring FY 10/11 funding = $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Cave Junction
vulnerable seniors in Josephine County through a citizens)
contract with United Community Action Network FY 10/11 funding= $18,430
(UCAN).
Lifelong Housing Certification Project HARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Cave Junction
accessible/adaptable housing in Jackson and Josephine citizens)
Counties. FY 10/11 funding= $3,191
81
City of Butte Falls
Cost to Butte Falls Butte Falls
Activities Main Contractual Information (during FY10/11 unless
otherwise noted) Responsibility
Area-Wide Income Survey IGA between Butte Falls and $2,301.45 Client, partner, conduct
Worked with Infrastructure Finance Authority (IFA) RVCOG survey
to develop and provide an IFA-approved methodology
to City for an area-wide income survey related to a
potential Community Development Block Grant
(CDBG) application to construct a new fire hall in
the community.
Department of Energy Grant Assistance Oregon Department of Energy $0 Stakeholder
Provided Oregon Department of Energy grant contract with RVCOG
administration assistance to Butte Falls School District
for the high school's high-efficiency boiler project.
Water-Related Planning Assistance DEQ 319 grant to RVCOG. $0 Stakeholder, partner
Provided TMDL planning and implementation. Included
implementation plan development and approval. Total funding= $22,500
Rogue Restoration Projects $5,000 grant from the Laird $0 Stakeholder
Worked with agencies, watershed councils, local Norton Family Foundation to
governments and conservation groups to develop a RVCOG and $100,000 grant to
prioritized list of restoration projects in the Rogue River RVCOG and partner
basin. Additional grant funding will enable conservation organizations
implementation of several high priority projects, ($22,000 RVCOG share).
including fish passage mitigation, on-the-ground stream
restoration and additional restoration planning and Total funding= $105,000
outreach.
Rogue Valley Public Service Academy Informal local collaborative Depending on the training, Partner and client
Working with human resource professionals from a relationship attending employees pay (individual employees
number of member jurisdictions, RVCOG staffed the between $0 and $125 as recipients of training)
Rogue Valley Public Service Academy. RVPSA is a
cooperative effort to provide local, high-quality,
affordable training to public servants and other
community leaders in southern Oregon.
82
c„ Cost toxButte"F,alls .. mac^
*+' � Activities Mam Contractuahlnformation (durmgtFY10 ii s�s � utte Falls
a " * , s �` � Responsibility
+? otherwise noted)
Medicaid Administration Federal and state contract with $0 Indirect client (benefit
Administered Medicaid Program and Services for low RVCOG to Butte Falls citizens)
income seniors and adults with disabilities, including
determination of financial benefits and service FY 10/11 pass-through to
eligibility. Benefits and services include Oregon Health Medicaid Services = $6.87
Plan (medical coverage); SNAP (food stamps); and Case million
Management for long term care services (in-home care, FY 10/11 funding to RVCOG =
adult foster care, assisted living, residential care, and $69,520
nursing facilities).
Senior Meals Program Federal contract with RVCOG $0 Indirect client (benefit
Meals for Butte Falls residents available at the Shady under the Older Americans Act to Butte Falls citizens)
Cove congregate site.
FY 10/11 federal funding=
$1.26 million
FY 10/11 local funding=
$442,120
Adult Protective Services and Adult Foster Home Federal and state contract with $0 Indirect client (benefit
Licensing RVCOG to Butte Falls citizens)
Managed Adult Protective Services and Adult Foster
Home licensing for all seniors and adults with physical FY 10/11 pass-through funding
disabilities. = $1.29 million
Oregon Project Independence State contract with RVCOG $0 Indirect client (benefit
Provided case management and in-home services under to Butte Falls citizens)
Oregon Project Independence to assist seniors—at risk FY 10/11 funding= $462,887
of institutional placement—who are not eligible for
Medicaid long term care services remain in their own
homes.
Family Caregiver Support Federal and state contract with $0 Indirect client (benefit
Provided information and assistance, one-on-one RVCOG to Butte Falls citizens)
resource specialist support,training and volunteer
respite to family caregivers who are caring for someone FY 10/11 = $140,839
over 60 or for people who are over 60 and caring for
children age 18 and younger.
83
Cost to Butte Falls Butte Falls
Activities Main Contractual Information (during FY10/11 unless
otherwise noted) Responsibility
Disaster Registry Federal and state contract with $0 Indirect client (benefit
Maintained the Disaster Registry for vulnerable seniors RVCOG to Butte Falls citizens)
and people with disabilities to assist in disaster
response and serve as the lead agency for the FY 10/11 funding= $1,790
Vulnerable Population's Branch of the Emergency
Operations Center in the event of a disaster.
Ready Book (Stay-Go Kit) Initially federal and state $0 Indirect client (benefit
Distributed Ready Book to assist seniors and people contract with RVCOG, now self- to Butte Falls citizens)
with disabilities to be prepared in the event of a supporting with sales of book.
disaster.
Living Well Federal and state contract with $0 Indirect client (benefit
Provided Living Well workshops to help people with RVCOG to Butte Falls citizens)
chronic conditions to better manage their conditions.
FY 10/11 funding= $135,485
STAR-C Federal'and state contract with $0 Indirect client (benefit
Provided STAR-C, an evidence-based Alzheimer's RVCOG to Butte Falls citizens)
Disease Supportive Services program. A trained
consultant meets with a family caregiver who is caring FY 10/11 funding= $85,742
for someone with Alzheimer's Disease or a related
dementia in the home. The consultant provides
information about behavioral symptoms management.
Guardianship Federal and state contract with $0 Indirect client (benefit
Provided Public Guardianship service to highly RVCOG to Butte Falls citizens)
vulnerable seniors in Jackson County through a contract
with the Center for Non-Profit Legal Services. FY 10/11 funding= $18,430
Lifelong Housing Certification Project AARP Memorandum of $0 Indirect client (benefit
Continued work on certification program for Understanding to Butte Falls citizens)
accessible/adaptable housing in Jackson and Josephine
Counties. FY 10/11 funding= $3,191
84
ROGUE VALLEY COUNCIL, OF GOVERNMENTS
ESTABLISHED IN 1968
TO SERVE TREE COMMUNITIES OF JACKSON
AND JOSEPHINE COUNTIES
JACKSON COUNTY JOSEPHINE COUNTY
CITY OF ASHLAND CITY OF BUTTE FALLS
CITY OF CAVE JUNCTION • CITY OF CENTRAL
POINT • CITY OF EAGLE POINT • CITY OF GOLD
FULL • CITY OF GRANTS PASS • CITY OF
JACKSONVILLE • CITY OF MEDFORD • CITY OF
PHOENIX • CITY OF ROGUE RIVER CITY OF
SHADY COVE • CITY OF TALENT • EMERGENCY
COMMUNICATIONS OF SOUTHERN OREGON
JACKSON SOIL AND WATER CONSERVATION
DISTRICT • ROGUE COMMUNITY COLLEGE
ROGUE VALLEY SEWER SERVICES • ROGUE
VALLEY TRANSPORTATION DISTRICT
SOUTHERN OREGON REGIONAL ECONOMIC
DEVELOPMENT, INC. • SOUTHERN OREGON
UNIVERSITY
CITY OF
ASHLAND
Council Communication
April 3, 2012 Business Meeting (Consent )
REPEAL RESOLUTION NO. 12-06 AND APPROVE A NEW RESOLUTION
SETTING A PUBLIC HEARING DATE FOR THE LIBERTY STREET LID
FROM:
.James Olson, Engineering Services Manager, Public Works Department, olsonj@ashland.or.us
SUMMARY
On March 6, 2012, Resolution No. 12-06 was approved which set a date for a public hearing for the
final assessment of the Liberty Street Local Improvement District No. 88. The date for the public
hearing shown on the resolution was in error and must be corrected to reflect the correct date of April
17, 2012 rather than April 24, 2012.
BACKGROUND AND POLICY IMPLICATIONS:
All property owners have been notified, by first class mail, of the correct date of the public hearing.
The deadline for receipt of written responses will remain unchanged from the original notice. A notice
has been placed in the Daily Tidings reflecting the correct date for the public hearing. All other
aspects of the notice and resolution, except the date of the hearing, are correct and remain unchanged.
POLICY:
AMC Chapter 13.20 and Resolution 99-09 set forth the requirements and regulations for the
improvement of public facilities under a local improvement district.
FISCAL IMPLICATIONS:
N/A
STAFF RECOMMENDATION AND REOUESTED ACTION:
Staff recommends that Resolution No. 12-06 be repealed in its entirety and that the attached resolution .
be approved setting a date of April 17, 2012 for a public hearing for the final assessment for the
Liberty Street Local Improvement District No. 88.
SUGGESTED MOTION:
Move to repeal Resolution No. 12-06 and approve the attached resolution setting a public hearing date
of April 17,2012 for the final assessment for the Liberty Street Local Improvement District No. 88.
ATTACHMENTS:
Resolution No. 12-06
Revised Resolution
Page 1 of I
1 RESOLUTION NO 12 - 0(o
A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS
TO BE CHARGED AGAINST LOTS WITHIN THE LIBERTY STREET
IMPROVEMENT DISTRICT NO. 88.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City Council having received proposed assessments to be charged against
each lot within the Liberty Street Local Improvement District; orders that a public hearing be
held to consider written or oral arguments to these assessments at 7:00 p.m.,AjLnI 24.2012 in
-the City of Ashland,City Council Chambers at 1175 East Main Street. The City recorder is
directed to mail the attached notices of the proposed assessments to the owners of the lots to be
assessed.
SECTION 2. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in ccordance with Ashland Municipal Code 2.04.090 and
duly SSED AND ADOPTED this day of
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 2012
h Stromberg, Mayor
App ved as to form:
avid Lohman, City Attorney ,
Page 1 of I
RESOLUTION NO 12 -
A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS
TO BE CHARGED AGAINST LOTS WITHIN THE LIBERTY STREET
IMPROVEMENT DISTRICT NO. 88, AND REPEALING RESOLUTION
NO. 12-06.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City Council having received proposed assessments to be
charged against each lot within the Liberty Street Local Improvement District;
orders that a public hearing be held to consider written or oral arguments to
these assessments at 7:00 p.m., April 17, 2012 in the City of Ashland, City
Council Chambers at 1175 East Main Street. The City recorder is directed to
mail the attached notices of the proposed assessments to the owners of the lots
to be assessed.
SECTION 2. This resolution takes effect upon signing by the Mayor.
This resolution was read by title only in accordance with Ashland Municipal Code
2.04.090 and duly PASSED AND ADOPTED this day of
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 2012 "
John Stromberg, Mayor
Approved as to form:
David Lohman, City Attorney
Page 1 of 1
G:t pub-wrks\engtdept-admin\LIDUD Resolution No.12- Liberty Street LID 01 26 2012.doc
EXHIBIT A
PROPOSED LIBERTY STREET ASSESSMENT DISTRICT
TAX ASSESS- ESTIMATED ASSESSMENT
NO MAP NO. LOT DESCRIPTION OWNER MENT ASSESSMENT AMOUNT
NO. UNITS RATE
1 39 IE 16AA 7000 Parcel No. 1, Partition Milgram,Howard&Resnick,Karen 1 $ 5,251.00 $ 5,251.00
Plat P-151-1990 670 Liberty St., Ashland
Parcel No. 2 Partition Coker,Elizabeth H.
2 39 IE 16AA 7001 Plat P-151-1990 15757 H 66,Ashland,OR 97520 1 $ 5,251.00 $ 5,251.00
3 39 IE 16AA 7100 OR 98-53040 Nash,Victor 684 $ 5,251.00 $ 5,251.00
684 Liberty St,Ashland
'4- 39 IE 16AA 7200 OR 99-42364 Seulean,David P. &Nancy S. 1 $ 5,251.00 $ 5,251.00
696 Liberty St., Ashland
5 39 IE 16AA 7300 OR 04-000380 Whitridge Lucy 720 Liberty St,Ashland 1 $ 5,251.00 $ 5,251.00
Sincemy, Stephan& Swort,Denise J.
6 39 IE 16AA 7301 OR 02-61289 790 Liberty Street 1 $ 5,251.00 $ 5,251.00
Ashland OR 97520
7 39 IE 16AA 7302 OR 04-000380 Shostrom,Dean 2 $ 5,251.00 $ 10,502.00
720 Liberty St,Ashland
Parcel No. 4, Partition Anderson,Virginia M&Nasiah,
8 39 IE 16AB 3302 Plat recorded in Vol. 9 Melitat&Ati Nasiah 1 $ 5,251.00 $ 5,251.00
Pg 83 of MLP of 19 Irving Av,Atherton CA 94027
Jackson Co.
9 39 IE 16AB 3400 OR 05-13373 Noone,Kevin G &Joanne 1 $ 5,251.00 $ 5,251.00
681 Liberty St, Ashland
10 39 IE 16AB 3405 OR 00-51559 Hay,Richard L 1 $ 5,251.00 $ 5,251.00
707 Liberty St„ Ashland.
11 39 IE 16AB 3407 OR 90-30139 Afseth, Gary N 1 $ 5,251.00 $ 5,251.00
P O Box 3567,Ashland.
12 39 IE 16AB 3500 OR 00-51558 Hay,Richard L 1 $ 5,251.00 $ 5,251.00
707 Liberty St.,Ashland
Tama, Jane
13 39 IE 16AB 3600 OR 98-60204 75-5481 Mamalahoa Hwy,Hulualoa HI 2 $ 5,251.00 $ 10,502.00
96725
14 39 IE 16AB 3700 OR 04-000380 Connell, Greg 1 $ 5,251.00 $ 5,251.00
775 Liberty St, Ashland
G:\pub-wrks\eng\04-21 Liberty Street\04-21 Liberty Assessment List&Amount 1 2012.doe
TAX ASSESS- ESTIMATED ASSESSMENT
NO MAP NO. LOT DESCRIPTION OWNER MENT ASSESSMENT AMOUNT
NO. UNITS RATE
15 39 lE 16AC 100 OR 2010-013866 Baxter,John& Weisheipl,Kelly 1 $ 5,251.00 $ 5,251.00
831 Liberty, Ashland
Parcel No. 1,Partition City of Ashland(Parks)
16 39 lE 16AC 200 Plat P-12-2004 20 E Main St, Ashland 1 $ 5,251.00 $ 5,251.00
17 39 lE 16AC 201 Parcel No. 1,Partition Juarez, James 1 $ 5,251.00 $ 5,251.00
Plat P-01-2011 468 Parkrid e,Ashland
18 39 lE 16 AD 6200 OR 0 1-445 68 Sousa,Tomaz&Meyer,Diana 1 $ 5,2.51.00 $ 5,251.00
818 Liberty,Ashland
19 39 lE 16AD 6201 OR 07-026797 Landes Jonathan 796 Liberty St, Ashland 1 $ 5,251.00 $ 5,251.00
20 39 lE 16AD 6202 OR 96-08071 Loomis, Robert . 1 $ 5,251.00 $ 5,251.00
800 Liberty St, Ashland
TOTAL ASSESSED LOTS 22 TOTAL $ 115,522.00
G:\pub-wrks\eng\04-21 Liberty Street\04-21 Liberty Assessment List&Amount 1 2012.doe -
- 1 i
ATTACHMENT NO. 1 TO EXHIBITA
LIBERTY ST.
LOCAL IMPROVEMENT DISTRICT
Represented in Petition
Proposed Assessment District Boundary
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CITY OF
-
ASHLAND
A . 1 inch equals 150 feet
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My name s Mark Soderstrom and I am candidate for Jackson County Commissioner.
I admire the Ashland City Council and government for its historically progressive and activitist approach
at solving the problems and meeting the needs of the community. You have consistently taken a
leadership position in renewable resources and urban planning that is an important model for other
governmental entities in our region.
The two major issues that I want to address in my campaign are solar power and a Nurse Practitioner
clinic for Jackson County. I am announcing the Nurse Practitioner clinic here tonight as I hope the
people who are here or the people who are listening will write the current commissioners and express
support for my idea. I think that Jackson County could open a Nurse Practitioner clinic for the public in
Jackson County.at a cost of$30 for a primary care basic visit. The substantial savings to the public of this
primary care is in the interests of the City of Ashland directly. If your group health insurance
participants used the clinic for all the qualifying visits,then your employees and the city of Ashland
would save up to$40,000 per year on its group health costs.
20,255 ashland population X .79(non-medicare/medicaid population) =16001
16001 x 1.65 = 26,402 nurse practitioner office visits
26,402 X 49=$1,293,717 savings for Ashland citizens on primary care.
I have copies of my proposal with me tonight, and I will be presenting it to the County Commissioners on
Wednesday April 4. 1 hope that some of you will contact the commissioners and express support for a
clinic with such a low cost to bring down the costs for us all. You can find the details of my proposal on
the clinic and also my solar power ideas at electmarksoderstrom.com
Pvb e 1 ►n
The $30 Office Visit or How to Save Up to $11.8
million on Primary Healthcare in Jackson County,
Oregon*
Presentation to Jackson County Commissioners
by Mark Soderstrom
April 4, 2012
Matt 25:36 I was sick and you looked after me,
Let me first say I think you as Commissioners are doing a great job,and I also think the entire medical community in
Jackson County has done a great job of taking care of us.
Health care is a cost of doing business just as much as steel, as a raw material,or any other business
cost.
Health care is a cost of doing business just as much as steel, as a raw material, or any other business
cost.
You commissioners as policymakers for a health delivery system have it within your power to innovate
here in Jackson County to reduce the cost and improve the quality of health care for our residents.
More than one dollar of every six that is spent in Jackson is spent on health care. To make our county
internationally competitive at attracting employers we need to reduce this cost to what foreign
competitors in Europe and Japan pay for health care.
If we can lower the cost of doing business or government in Jackson County it increases our chances that
we can attract more employers to our county. Recently I heard a statistic that it costs one billion dollars
more to build a computer chip plant in America than elsewhere. A significant part of that cost
differential is the cost of health care.
This proposal is only a first step in the development of a more streamlined system of health care for
Jackson County residents. Additional cost savings need to be researched and perhaps pursued. Some of
the additional areas that I would recommend this commission research are: Why are CT scans, MRI's,
and other scans so much more expensive here than elsewhere? Why are anesthesiologists allowed a
virtual monopoly in many Oregon cities and towns? Why specifically does our health care cost twice as
much in Jackson County as a county in Europe or Japan?Why aren't Jackson County Commissioners
allowed/invited to attend Board Meetings at our hospitals to represent the people in health care policy
decisions?
Be it resolved: The Commissioners of Jackson County should instruct the County Administrator to hire
Nurse Practitioners and establish them in a primary care clinic that will serve the general public.
The clinic should provide basic services only and follow scope of practice guidelines.
The clinic should have no other employees than the Nurse Practitioners. The clinic should not have file
clerks, receptionists,or billing clerks. The clinic should take cash or debit cards only, and the clinic
should not bill insurance or Medicare.
Background
I have surveyed health costs in Jackson County.The cost of a private pay primary care visit in Jackson
County is about$79 or more. Some offices were$150 or more.The charge for a primary care visit for a
Nurse Practitioner is the same cost as a physician visit in most medical offices in Jackson County.
Jackson County as a governmental organization has the power to significantly reduce health care costs
for the citizens in Jackson County.
1. The average number of doctor visits per person per year is 3.19. AAFP.org/fpm
2. A nurse practitioner can see 20 patients per day. Medscape.com/viewarticle/728477
3. 52%of office visits could be handled by nurse practitioners. Aacm.nche.edu/media-relations/fact-
sheets/nurse-practitioners.
4. Jackson County has about 874 employees, and it pays about$40.45 per hour salary for a nurse
practitioner(Jackson County already employs 2-3 nurse practitioners).
5. Add about 37%to the hourly wage for non salary employment costs of a nurse practitioner.
6. Estimated savings: County Group Health Plan costs.
Number of County Employees: 874
X Average household number: 2.6
Total Covered Persons (Maximum): 2272.4
X Number of Office visits each per year: 3.19
Total office visits per year: 7248
Office visit percentage to be done by Nurse Practitioners: 52%
Total number of office visits that could be handled by nurse practitioners : 3769
Average private pay office visit Jackson County:$79
Total current cost of the office visits that could be handled by N.P.: $297751
County's In House Cost of a Nurse Practitioners Clinic:
Nurse Practitioner Earns from county: $40.45per hour
Other employment costs: .37 x 40.45 per hour=$14.96
Total hourly employment cost: $55.41 per hour
Cost to run an office, rent, utilities, phone, etc:
Rent$1.20 sq. ft/monthX 350 Sq. Ft/160 hours use per month = $2.62 per hour open
Phone: $40/month/160 hours open per month = .25/Hour open
Electricity: $50/month/160 hours open per month =.32/Hour open
Water: $20/month/160 hours open per month = .13/Hour open
Furniture: $30/month/160 hours open per month = .19/Hour open
Visa Debit Machine: $2.50/hour open
Office Supplies: $2.00/hour
Computer Cost: $1.00/hour
Internet Connection: $45/month/160 hours open= .28/Hour open
Janitorial $50/month/160 hours open=.31/Hour open
Bookkeeping$60/month/160 hours open=.38/Hour open
Total of Above: 9.98/Hour open
Add 15%Administration and miscellaneous: 1.50
Total office expense Estimate per hour: 14.98
Total for Nurse Practitioner from Above: $55.41/Hour open
Total Estimated Operating Cost of Clinic: $70.39/Hour open
Number of Appointments per hour 20 per day/eight hours work day=2.5 patients/hour
Estimated cost per appointment for a cash or debit card no insurance billing primary care office
administered by the Health and Human Services Dept of county : $70.39 cost per hour/2.5
appointments per hour= $28.15 cost per appointment, but let's charge$30 even.
Savings per appointment: $79-$30.00=$49
Maximum Savings for Jackson County Group Healthcare costs $49 X 3769 office
visits=$184,681
Savings to County Businesses and Residents by Making
the Nurse Practitioner Clinic Open to the Public:
County Population: 207,010
http://www.kff.o re/medicaid/upload/kev%20M ed ica re%20a nd%20Med icaid%2OStatistics.pdf
Estimate of Medicare and Medicaid participants (2004):87,000,000/300,000,000(29%of
population)
Deduct Medicare/Medicaid Participants(29%x 207010 ):60,032
Total population Jackson County non Medicare/Medicaid: 146,977
Potential Nurse Practitioner office visits: 3.19X52%=1.65 nurse practitioner office visits/year
Total Potential Nurse Practitioner office visits in County=242,512/year
Savings Per Appointment(see above): $49
Total potential Savings to Jackson County Businesses/Residents=$11,857,077/year
Conclusion: The direct hire of additional Nurse Practitioners by Jackson County would save
Jackson County up to$184,681,and it would also save Jackson County citizens and businesses
up to$11.8 million. Jackson County Commissioners should begin immediately to organize the
opening of a of Nurse Practitioner clinic.
http://nursingprofessioneducation.com/nurse-practitioner-vs-physician-assistant/
As a Nurse Practitioner,or a Physician Assistant you will be able to diagnose and treat your patients,however this is where the
differences start to show. A Nurse Practitioner can do this unsupervised,where as a Physician Assistant needs to have a doctor
to oversee their efforts.
http://th i n kprogress.o re/po I itics/2011/"04/15/158765/go p-end-medicare-and-shutdown/?mobile=nc
Average US Household Size Declines to 2.6
Octooer 8, 2009
The number of people living alone in America rose from 17%in 1970 to 27% in 2007,and the average household
size declined from 3.1 people in 1970 to 2.6, according the latest 2007 figures recently released by the US
Census Bureau
"300,000,00 0 (US Population)X.71 9(non Medicare/Medicaid)X 1.6 (N.P. office visits) X$49
saved each visit= $16,910,880,000 Potential Savings
John Rachor- Commissioner rachoriv @iacksoncounty.org
A xn ' f' s �� x O"tea
Dori Skundrlck�aCommissioner skundrdw @lacksoncounWorel
IMM
Dennis C.W. Smith-Commissioner smithdc @iacksoncounty.org
Don Skundrick(541)774-6118
Dennis C.W.Smith(541)774-6119
John Rachor(541)774-6117
190bk �oT'inn
Dear Members of the Ashland City Council:
For many years the Festival has been troubled at the impact certain members of the transient homeless community in
Ashland have upon the wellbeing of our community. We believe that there are many who are homeless by circumstance
and do what they can to extract themselves from this situation. However,we also believe there are some members of
the homeless community who choose to be disruptive. We see an ebb and flow of people who congregate in front of
the Black Swan Theatre,who often are under the influence of drugs and/or alcohol and who frequently harass our
patrons and employees. I am not talking about benign panhandling but rather am talking about abusive language and
intimidating behavior if patrons are not responsive to their requests or demands for financial assistance. Many patrons
and company members have spoken about their fears and anxiety. Many choose to avoid that area altogether so they
are not placed in a confrontational situation. Many have expressed reluctance about returning to Ashland. This is a
serious problem that could affect the wellbeing and economic health of our community. We are committed to working
with our local businesses,committee members and political leaders to find lasting solutions.
v
.
Sincerely,
Paul Nicholson
Executive Director
Linda Marley Fern
Executive Assistant
Oregon Shakespeare Festival
15 S. Pioneer Street
Ashland,OR 97520
(541)482-2111 x.458
(541)552-2702 FAX
1
�u� 5br�m
Brent Thompson
P.O. Box 201
Ashland, Oregon 97520
2 April 2012
Ashland City Council
20 East Main
Ashland, OR 97520
Re: Our lamentable Garbage Service
To the Council,
We don't have a good deal with Recology. There is no decline in the quality of the drivers
so this is not about the drivers, but Recology's management policies have set up a climate of not
serving rather than serving.
For example;
1)In one multi unit complex former service policies allowed or required drivers to come
onto the property to pick up can or dumpsters from a designated sheltered and screened area
close to the front property line. But last Friday when I called to learn why no pick up was made,
the office indicated that policy was terminated and they would no longer pick up from that
sheltered and screened area close to the front. The tenants or someone at that multi unit complex
must drag out containers to the curb to be ransacked by dogs and raccoons over night before
pickup.
2)The company also refused to pick up a dumpster at another location if cars were parked
anywhere near although there was more than an adequate amount of clearance from the
traditional location of the dumpster to where it could be picked up. By traditional, I submit that
Ashland Sanitary had been picking up the dumpster for 23 years before Recology wouldn't.
Phone calls to Recology resulted in no accommodation so I solved the problem by becoming
more insistent(my leases require recycling)about recycling at the complex and then exchanging
the dumpster for two '/z half cubic yard carts which cost less money. This means Recology
makes less money.
3) For months before exchanging the dumpster the drivers would leave the dumpster near
the street instead of replacing it. Do we want our garbage company to leave dumpsters along
our streets? Do we want all our trash cans to be left next to the streets to please Recology's
management? That particular dumpster had been handy for use when I had occasional
construction debris, but Recology's policy of not picking up the dumpster if cars were within
any distance of the dumpster and of continually leaving the dumpster near the street rather than
replacing it was inconvenient for the residents and for me,and again, it resulted in less revenue
for them.
4)Recently I enquired about cleaning dumpsters. I asked the office if Recology still had a
policy,where periodically they picked up dumpsters, cleaned them and then returned them. This
was done by Ashland Sanitary on an as needed, six month or yearly basis. I was told Recology
no longer did that. It was now up to the customer to hose out dumpsters. This means customers
are now to tip dumpsters on their side (if we are strong enough) hose them out of all the toxics,
food debris and other crud and flush it all into the storm drains if we don't want our dumpsters
provide a putrid stench for neighborhood suffrance.
The above four issues,I believe,need to be dealt with immediately.
Recycling opportunities and compliance are much better than they were 20 years ago. That
is of course a good thing,but recycling needs to evolve. Few probably remember Ken Hagen and
how instrumental Ken was concerning recycling in Ashland and throughout the Rogue Valley. If
Ken were alive, he would have pushed for a further evolution of our recycling opportunities.
Thus,we should too. Over the long tern we need to make the following improvements:
5) We need to be able to recycle all types of plastic all year not just once per year.
6) We need to have a place to drop scrap metal rather than just at the dump. We must
cease disposing of tons of reusable metal each year in our trash cans and dumpsters. Scrap metal
is worth at least$.10 per pound or$200 per ton. This could likely be a profitable area for
Recology if we could accommodate a debris box for scrap metal on Water Street.
7) We need a place or system to recycle sheet rock,concrete scraps,broken pavers and the
like rather than throwing it out at the land fill.
8)Recology instituted a policy where the dump now rejects loads of used sheet rock
causing contractors and homeowners to have to pay hundreds of dollars for environmental tests
to merely dispose of some used sheet rock when sheet rock generally has not had asbestos for 35
years if it ever had asbestos. We need a study of this issue.
This is a case where the consumer is ultimately penalized for the poor or conscienceless
manufacturing or industrial practices of manufacturers. The probabilities of hazardous material
being contained in the sheet rock are minimal. I ask the Council to turn this issue over to the
building department or a committee or someone to end this hardship for small builders and"do it
your self"homeowners unless there is indeed a bona fide hazard.
If over the next 100 years disposing of sheet rock is indeed a problem as Recology`s policy
would indicate,then our state legislature(Mssrs. Buckley and Bates) needs to ensure that
every piece of sheet rock manufactured from now on prominently features the date of
manufacture on the rear side so all will know that there are no hazardous materials in the
sheet rock by that date of manufacture.
I ask the council to have the Public Works Department or other designated person or
persons immediately negotiate with Recology to remedy problems 1 thru 4 and follow up on 5
through 8.
Lastly, I do want to acknowledge why it is understandable that drivers turn over the bins
that we put glass in and that they leave our trash cans and recycling carts askew. After they go
through a neighborhood, it does look"tomadoish" ,but I believe drivers want to make sure we
know that the pickup was made so we don't call about a missed service that wasn`t.
But overall we have a right to expect service from Recology, not reasons why we cannot be
served. Our quality of service has declined. As a community it is not relevant that Recology
may not make the return on investment they want. If they cannot meet our needs,the company
should sell the Ashland-Talent operation to a group,hopefully local,that fits in better. We know
we don't want continual recycling of their same old"how can we not serve you policies".
Thank you.
Just wanting trash and recyclables
picked up and disposed of,
Brent g:-Thompson—L n +�
541488-0407
�5a � - l 41a/ ia�
Owning Ashland's Homeless Crisis (,er(y
The homeless crisis isn't going away,Iand is here to stay, both in Ashland and
throughout the United States. Economic pressures,joblessness, mental illness, and
reactionary attitudes or, at very minimum, personality disorders will insure that the
homeless problem will not solve itself without thoughtful and creative solutions.
The homeless crisis will require the combined efforts of municipal governments
and NGO's.
Turning our heads the other way or burying our heads in the black sticky clay will
not make the crisis disappear. True, the backdrop of poverty does not bode well for
a town rich with education, bed and breakfasts, and Shakespeare. But if we have
learned one thing, it is that homelessness needs to be addressed proactively with a
solution-oriented team approach, with City Council taking an engaging position, if
not leading the way.
Exclusionary zones will not work. Passing out tickets or time spent in jail have
proven to be ineffective solutions. Our tranquil hillsides continue to be occupied
by homeless camps, and are environment is under the continual threat of forest
fires, as well as surface and ground water contamination. 1:Rubbish; 2. Forest Fire
above Lithia Springs Inn and also on the South end of Ashland that claimed some
11 homes.
I would offer two solutions that are already in our midst and within arms reach, as
soon as the City Council activates itself and embraces homelessness in a sincere
and mature fashion as a real and palpable problem in and around Ashland. I
perceive that your job description entails identifying Ashland's resources, both
physical and fiscal, and matching them with the problems at hand, towards the end
result of safety, stability and livability for the majority of people. I don't envy your
positions, and I honor your commitment to identifying lasting solutions to the
mounting challenges that afflict Ashland.
To date there are 18 some odd venues, studios, or academies within Ashland or its
urban growth boundary where classes are being conducted. These spaces are
rented out for courses and workshops such as dance, exercise, and yoga. Only a
few of these spaces achieve 100 percent occupancy whereas the majority have
room to accommodate other renters. On a per capita basis, Ashland is rich with
classroom rental space.
Three of these venues include the Ashland Community Center, Pioneer Hall, and
the Grove. These three venues are grossly underutilized, in part because of the
abundance of other local venues. I don't have to remind the Council that the Grove
was established through non-profit funds to address the problem of challenged
youth. Turn the clock forward a decade, when a number of Ashland's challenged
youth that slipped through the crack are contributing to the homeless problem in
Ashland and around the country. There are 18 venues to conduct yoga and
meditation classes in our vicinity, yet not one steady venue for the homeless to
conduct their personal matters, such as showering, meals, or staying in contact with
family by mail, phone or internet. All business owners and Shakespeare are keenly
aware that downtown Ashland cannot offer these services.
The best way to manifest an exclusionary zone is to manifest an inclusionary zone
that is more successful in addressing the needs of the homeless than the Plaza.
Meeting that job description, the Grove offers showers, a kitchen, classroom space
for activities such as chess and group counseling, as well as small rooms for social
service intervention and counseling. Coupled with parking space for the La
Clinica medical and dental van, a heated space for freezing nights, and the
reassuring juxtaposition to the Police station, and less co-mingling of residential
neighborhoods, The Grove becomes the ideal location. But only in as much as
City Council is able to conceptualize that homelessness is an issue that falls under
its purview and responsibility.
The paucity of classes being conducted at the Grove can relocate to a host of other
locations, at the same or even cheaper rental fees for its renters.
The other portion of the equation— a location for a homeless camp— is also a
simple solution that already exists within our grasp. My time is running out, and I
will save this discussion to the next meeting.
I implore City Council to embrace the homelessness issue as Ashland's own,
identify a location away from the city center for the homeless to conduct their
business and for Ashland to do it's business of rehabilitation and empowerment for
the disenfranchised, and finally, to establish a homeless corridor that skirts around
the city center and business community.
A thorough and objective cost/ benefit analysis that takes into consideration the
costs of porta-potties, policing, court time, staff time, and the threats to forest,
water and land contamination, and the loss of homes and businesses to fire would
argue in favor of the City Council taking a proactive stance in remedying this
issue.
Respectfully submitted,
Gerry Lehrburger, MD
April 3, 2012
Paw 'ird'"
THESE PHOTOGRAPHS TAKEN ABOVE
THE LITHIA SPRINGS INN DEMONSTRATE
A SMALL PORTION OF THE TRASH
ACCUMULATION THAT TARNISHES THE
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HILLSIDE ABOVE THE RAILROAD TRACK,
4F THE RESULT OF THE HOMELESS
_ COMMUNITY FAILING TO PRACTICE
yy THE BASIC PRINCIPLE OF
"PACK IT IN, PACK IT OUT."
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City council meeting April, 2012 Pt, p tei J j Y J m
I am here this evening to ask the City Council to get involved with me and other citizens from the
For Profit community and the Homeless community to create a structure within the law of
protecting the citizens in general and the homeless citizens in general.
When other sections of the city want something they get together and set up a process to
accomplish it...People wanted the YMCA...The Ski Area...Lithia Park...Shakespear
Festival-Public Pools...on and on and on...Ashland is fantastic for making things happen...
Now some of the more prominent business men in the Plaza and members of the homeless
community want to do something for themselves and the City of Ashland.
I do not have time in 5 minutes to discuss our plan in full so I am asking the Mayor to set up a
meeting with us and invite the Police Chief, City Administrator, City Attorney and any members
of the city council as you wish... to hear our concept for the City of Ashland.
I and other business men of Ashland and a contingent of Homeless will attend the meeting and
lay out our plan.
In a nut shell some members of the for profit community and some members of the Homeless
community want to have the homeless community be a part of Ashland. The intention is to be
proactive and establish a community of Homeless that will enhance the city of Ashland as does a
lot of other groups.
We intend to set up a community that will help the elderly...enhance community spirit, help
homeowners in need and work with the chamber of commerce to keep the unique spirit of
Ashland alive and well... by turning this counter culture from a negative to a positive
connotation.
We want to maintain the uniqueness of Ashland. In other words the group of Homeless I have
been talking to want to be a part of Ashland ..want to be law abiding citizens living in a kind of
counter culture within the law in a manner that the other citizens of the city will respect and
accept.
We all want this to be an accepted way of life for people that want to be free to live in a manner
they decide to live in ...all under the respect of the law ..just like every other citizen needs to live
within.
This group want the city to educate the citizens both counter culture and other citizens relating to
the extent of the law dealing with what the counter culture can and can not do. The counter
culture and the business community want, once the law is understood to have the city authorities
prosecute the law as it does to the non counter culture citizens. When I do not follow the city
building codes I am shut down...When I run a red light I get a ticket...no playing around...When a
member of the counter culture does not follow the law he or she needs to be closed down.
Ckitchenland r pls t start small...get a piece of land and build a residential dorm style shelter much like
m s housing at SOU...sleeping for about 20 to 25 persons,bathrooms and toilet facilities,
dinning meeting room. Styled as a true living community with some open space.
The business community will consult and advise, but not dictate or run the facility. The-business
community will take on the financing of the project. The business community will look to the
city for land to either purchase and or lease.
This will develop into a self supporting project. This first phase needs to be structured without
demands to extend past the primary function of the dorm facility. We do not need a non profit
running the community. The community will run itself with the help of attorneys, accountants
and business advisers mental health specialists all to help consult and mentor... but not dictate.
Please set up this meeting so this counter culture group can be a part of Ashland community in a
positive way....Many other groups have their niche...Lets let this community live in the manner
the way they want to under the law and for the betterment of all the citizens of Ashland as so
many other groups do.
April 3, 2012
Proposal: Day Center or Urban Rest Stop
Sponsors:
Citizens Coalition or other non-profit agency
l.Salvation Army- submitted a proposal in 2011 looking for a partnership with the City. They are being
approached again. Meeting scheduled for later this week.
2.Ashland St Vincent de Paul - met 3/29; decision to stay focused on current charter of preventing
homelessness
3.Citizens Coalition- investigating 501(c) (3) status
4. Faith organizations approached but not interested.
Goals: Finance and staff a Ashland Urban Rest Stop
Objective: Provide homeless community with Facilities to improve their quality of life by providing
minimal services outlined below.
Requirements of City: none unless location requires a conditional use permit
Benefits to the City:
1. Location of a Day Center outside of the downtown area will reduce congestion on the central
plaza and the Chamber plaza.
2. Services at the Day Center will reduce the need for panhandling
3. Services at the Day Center such as washing of clothes, showers will address public health issues
Timeline: 12 months
Phase 1 -Identify non-profit agency or fiscal agent for Coalition
Phase 2 - Fundraising campaign with target of$50,000
Phase 3 - CDBG Grant writing in February 2013 which requires 10% matching cash or in kind
Phase 4 - Lease facility and remodel
Phase 5 - Grand Opening spring 2013
Services: showers, laundry, clothing, permanent address, intemet access, phone charging, case
management, food pantry
Hours: Monday thru Friday 8 a.m. to Noon
Food Preparation: no meals cooked which would require inspections
Security: Fire and Police departments will be consulted for procedures to report problems
All staff will carry cell phones
Budget: $50,OOOyr
Rent estimated at$2-3,000 month or $24-36,000 yr
Paid Site Manager
Utilities including internet access
Insurance
Janitorial services - hire clients
I
' � Y
In-kind Donations
remodeling labor and materials
towels and showering products
food for pantry
dog food/kennels
appliances; washer and dryer, refrigerator, microwave, coffee makers
kitchen utensils
clothing (socks, gloves, etc)
sleeping bags/tents
furniture: tables, chairs, couch
Paid Staffing: Site Manager+rotation of volunteers/minimum of 2 staff on site at all times
Volunteers - SOU graduate program
Who can use the Facility: no requirements for use of the Day Center with the exception of removal due
to inappropriate behaviors( intoxication, violence and threatening behavior). Written policy to detail
behaviors to be drafted.
Facilities
Private Property:
1. The vacant Tidings building on Siskiyou St.
Tribune thinks they can lease commercially. .
2. The old ICCA building on Ashland St.
Current owner wants to sell the property.
3. Vacant restaurant at 1951 Ashland
Lease of$2800 out of budget range and owner is not willing to rent for less
Contacted again and he said he has a tenant in the works.
4. Share space with the AEFB - space too small.
5. Rent the laundromat next to Evos
6. 570 Clover Lane - annex of Masonic Hall - owners contacted.
7. Suggestion - investigate mixed use buildings with transitional apartments on top
floor with Day Center on the first floor.
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S
H I IMND
Chamber of Commerce
DONATION BOXES
The Ashland City Council approved the Ashland Chamber of Commerce plan for installation of 3
donation boxes in downtown Ashland. The Chamber is sponsoring a fund drive to purchase them. The
City Public Works Department will install the boxes before Memorial Day. The boxes offer Ashland
residents and visitors an alternative to handing cash to panhandlers.
The Society of St. Vincent de Paul agreed to receive the funds to enhance their Ashland work in the
prevention of homelessness and to help those who do not wish to remain homeless. A description
copied from Rogue Valley District web site reads:
The St.Vincent de Paul Society was founded in Paris, France in 1883 by a young law student,
Frederic Ozanam, and several colleagues to help the poor and destitute of Paris.The society
grew rapidly into an international volunteer movement to help the poor. By the year 2000, local
chapters were operating in 130 countries, supported by over 900,000 members.Though the
Society's name is recognized around the world, each council is locally organized,funded and
staffed for the purpose of helping our neighbors in need. Our local council has no financial
connection or obligations to any other organization,church or institution. We serve all who
come regardless of race, creed or ethnic origin. (htto://www.stvincentdepaul.info/index.htm)
The St. Vincent volunteers meet with referrals, assess their needs and motivation before making the
appropriate referral. They follow up with clients to help them with any obstacles to progress.
Please encourage your customers to donate via the boxes as an alternative to giving to those
panhandling. Give a hand up, not a handout to those in need.
Additionally,we are planning to have clear Lucite donation boxes available for your cash register area
should you want them. Please contact us if you would like one. Contact Graham at
Graham @ashlandchamber.com or S41-482-3486.
Donations are deposited in a special account at People's Bank. People may donate via that account
should they not wish to give through the boxes. We will be providing cards detailing the process in the
near future.
City Council emails for your information and contact:
Mayor John Stromberg:iohnPcouncil.ashland.or.us
David Chapman:davidPcouncil.ashland.or.us Russ Silbiger.russ@council.ashland.or.us
Greg Lemhouse:Qreardcouncil.ashland.or.us Dennis Slattery:dennis(acouncil.ashland.or.us
Michael Morris:miket@council.ashland.or.us Carol Voisin:carolydcouncil.ashland.or.us
110 East Main St. • PO Box 1360 • Ashland OR 97520 • (541)482-3486 • Fax: (541)482-2350
www.ashlandchambeL com
CITY OF
ASHLAND
Memo
DATE: April 3, 2012
TO: Mayor Stromberg & City Council
FROM: David Lohman, City Attorney
RE: Special Events, Permits and Fees
General Background
When expressive activity consists of a large group of people traveling together on streets, organizers
may be required to inform government in advance. In order to regulate competing uses of public
forums, a city can require a permit and a fee before authorizing public speaking, parades, marches,
rallies, or assemblies, including events involving expressive activity protected by the First Amendment,
as long as certain court-established criteria are met. In general, restrictions on expressive activity in
public forums must relate to time, place, and manner only. Any such restrictions must satisfy four
fundamental criteria: (1) They must be narrowly tailored to serve substantial government interests; (2)
They must leave ample alternative ways for such expressive activity to occur; (3) They must contain
narrow, objective and definite standards to guide the licensing authority (that is, must avoid delegation
of overly broad licensing discretion to a government official); and, most importantly, (4) Such
restrictions must be either content-neutral or, if the restrictions do regulate content, they are subject to
strict scrutiny and must both be necessary to serve a compelling governmental interest and be the least
restrictive means for serving that interest. Forsyth County v. Nationalist Movement, 505 U.S. 123, 129-
30 (1992); Perry Educ. Ass'n v. Perry Local Educators'Ass'n, 460 U.S. 37 (1983); Foti v. City of Menlo
Park, 146 F.3d 629, 636 (1991); Santa Monica Food Not Bombs v. City of Santa Monica, 450 F.3d
1022, 1056-57 (2006).
Ashland's proposed Special Events policy is content-neutral: It applies to special events regardless of
the ideas or views that may be expressed in the course of the event and, indeed, whether or not the event
involves expressive activity at all. Therefore, the government interests Ashland's time,place and manner
restrictions are designed to serve must be (1) unrelated to suppression of expression and (2)substantial,
but need not be compelling, and the restrictions must be narrowly-tailored to serve those interests but
need not be the least restrictive means for serving those interests. "Narrowly tailored"means "not
substantially broader than necessary"to achieve the government's interest. Long Beach Area Peace
Network v. City of Long Beach, 574 F.3d. 1011, 24 (2009).
The criteria in paragraph 41 above entail many nuances. The nuances relevant to Ashland's proposed
Special Events policy are addressed in the questions and answers below.
CITY OF ASHLAND
David H.Lohman,City Attomey Tel:541-088-5350
20 East Main Street Fax:541-552-2092
Ashland,OR 97520 TTY: 800-735-2900
lohmand @ashland.or.us
1. Is constitutionally-protected expression impermissibly burdened by the insurance prerequisite
in Ashland's proposed Special Event policy?
Answer: No. The insurance requirement is permissible because it is avoidable if the event takes
advantage of the provision for rolling road closures or does not make exclusive use of a right-of-way
at all -- if, for example, it utilizes the Lithia Park or the Plaza or the sidewalk (and complies with
established pedestrian and traffic rules).
Points and Authorities
• Some courts have found parade insurance requirements to be overreaching. See cases cited in Long
Beach Lesbian and Gay Pride, Inc. v. City of Long Beach, 14 Cal.App. 4th 312, 342 (1993). But the
cases cited therein did not meet the four criteria outlined above, principally because the amount of
the insurance premiums could vary with the content of the expression at the event. The court in
Long Beach Lesbian and Gay Pride, Inc. explicitly notes that an insurance requirement could be
designed so as to meet the four criteria. Id. at 342-3.
• If the insurance requirement is content-neutral and event organizers have other alternatives that do
not require insurance, the insurance requirement does not offend the First Amendment. Long Beach
Area Peace Network 574 F.3d. at 1030-32 (2009); Santa Monica Food Not Bombs, 450 F.3d at
1056-57.
• The proposed Ashland Special Events policy is content-neutral in that it applies to all events
regardless of what might or might not be expressed during the event. Further, event organizers can
avoid the insurance requirement altogether by utilizing a public forum that does not require
exclusive use of public right-of-way or by taking advantage of the rolling road closure provision.
2. Is constitutionally-protected expression impermissibly burdened by the requirement for a hold
harmless agreement in Ashland's proposed Special Event policy?
Answer: No, provided the wording of the yet-to-be-written hold harmless agreement makes clear
the scope is limited as prescribed in Long Beach Area Peace Network v. City of Long Beach and
Santa Monica Food Not Bombs.
Points and Authorities
• In Santa Monica Food Not Bombs, the majority opinion upheld an ordinance provision conditioning
issuance of the city's public space permit on signing a broad hold harmless agreement. 450 F.3d at
1056-57. In her opposition to the Santa Monica hold harmless agreement, the dissenting judge
acknowledged a properly constructed hold harmless agreement could pass constitutional muster: "If
this indemnification provision were limited to meritorious suits concerning permitees' actual
activities, I would have no problem approving it." 450 F.3d at 1051.
2
CRY OF ASHLAND
David H.Lohman,City Attomey Tel:541-088-5350 =,
20 East Main Street Fax:541-552-2092
Ashland,OR 97520 TTY: 800-735-2900
lohmand @ashland.or.us
• The court in Long Beach Area Peace Network invalidated the City's special event permit hold
harmless and indemnification agreement upon concluding that it was not sufficiently narrowly
tailored to serve the City's interest. The court provided a template for a hold harmless agreement
that could pass constitutional muster: It must(1) apply only to acts or omissions of the permittee
and its officers, agents, or employees; (2) exclude losses caused by the City; and(3) exclude losses
caused by reactions of third parties to the permittees' expressive activity or resulting from other
activites at the event that are outside the control of the permitees. Long Beach Area Peace Network,
574 F.3d. at 1039-41. The court spoke approvingly of the particular agreement adopted by Santa
Monica.
• Upon Council approval of the Ashland Special Event policy, staff will draft a hold harmless
agreement designed to incorporate the best features of the Santa Monica hold harmless provision and
overcome the defects in the Long Beach indemnification and hold harmless agreement.
3. Does Ashland's proposed Special Event policy appropriately provide for spontaneous
expression?
Answer: Yes, provided the yet-to-be-written actual application or a change to the current draft
policy makes clear the City will respond to appropriate permit requests for rolling road closures
within three business days or less.
Points and Authorities
• A requirement for advance notice (a permit application) absent any obligation by the city to respond
within a specified number of days is impermissible. Long Beach Lesbian and Gay Pride, Inc., 14
Ca1.App. 4th at 332. A permitting ordinance must provide for expression concerning fast-breaking
events. Santa Monica Food Not Bombs, 450 F.3d at 1047. But special provisions for spontaneous
events are obligatory only in places where there is no threat of disruption to the flow of pedestrian or
vehicular traffic. Long Beach Area Peace Network, 574 F.3d. at 1038.
• A very brief notice requirement that is otherwise limited and properly tailored in its application does
not offend the First Amendment as long as reasonable alternatives for spontaneous expression are
available. Santa Monica Food Not Bombs, 450 F.3d at 1047-48. Ordinances requiring fewer than
three days advance notice have survived challenge. Id. at 1045.
• Ashland's policy provides for expression concerning fast-breaking events in three ways: (1)
Payment of a$250 "rush fee" can get a quick decision on a permit application; (2)The event can be
designed to take advantage of the Rolling Road Closure provision, so as to obtain a rush decision
without having to pay the Rush Fee; and (3) The venue for the event can be one that does not require
a permit, such as Lithia Park or downtown sidewalks.
3
CITY OF ASHLAND
David H.Lohman,City ANomey Tel:5414885350 �`,
20 East Main Street Fax:541-552-2092
Ashland,OR 97520 TTY: 800-735.2900
lohmand @ashland.or.us ,
• Withstanding constitutional challenge would be even more likely if the following sentence were
added at the end of the currently-proposed provision on Rolling Road Closure: "The City will
provide its response to a permit request for an expedited rolling road closure within three business
days after submittal."
4. Is constitutionally-protected expression impermissibly burdened by the requirement for the
permit fees in Ashland's proposed Special Event policy?
Answer: No. Ashland's proposed special event fees meet the various court-developed criteria
described below.
Points and Authorities
• The amount of a special event fee does not offend First Amendment rights because it is more than
just nominal. Forsyth County, 505 U.S. 123 at 137; Long Beach Lesbian and Gay Pride, Inc., 14
Cal. App. 4th at 334. (The interpretation by several previous courts that more than merely nominal
fees pose an impermissible obstacle to speech was laid to rest in Forsyth County case.)
• The amount of a special event fee must be based on objective standards. Forsyth County, 505 U.S.
123 at 130.
• A special event fee can be set at amount designed to recover part or all of actual cost for providing
police protection and administrative services to facilitate safe conduct of an event. Id.; Cox v. New
Hampshire, 312 U.S. 569, 571 (1941). But the fee cannot recover more than the extra costs
exclusively attributable to the event, as distinguished from costs which are appropriately a general
public responsibility and cannot recover more than such actual costs. Nemo v. City of Portland, 910
F. Supp 491, 497 (D. Or. 1995).
• A special event fee can vary according to the likely actual costs of managing disruption of normal
street use as a result of the event. Long Beach Lesbian and Gay Pride, Inc., 14 Cal.App. 4th at 334.
• Special event fees cannot distinguish among applicants by charging different fees based on the
information content of any messages intended to be or likely to be issued during the event or on the
possible consequences of the issuance of such messages. Forsyth County, 505 U.S. 123 at 134.
5. Is Ashland's proposed Special Event policy constitutionally-required to provide for reduced
fees for organizers with limited financial resources?
Answer: No. Case law specifically addressing waivers for indigent event organizers is skimpy, as
evidenced by the points and authorities below. But logical deduction from the principles outlined in
4
CRY OF ASHLAND =,
David H.Lohman,City Atlomey Tel:541A88-5350
20 East Main Street Fax:541-552-2092
Ashland,OR 97520 TTY: 800-735-2900
lohmand@ashland.or.us
the points and authorities in item#4 above strongly suggests such waivers are not constitutionally
required.
Points and Authorities
• A special event fee cannot effectively preclude First Amendment activity by a particular group.
However, if a cost-free public venue is available for reasonably effective exercise of First
Amendment rights, a city should not be required to absorb the costs of providing the required city
services for use of the different venue preferred by an event organizer. Long Beach Lesbian and
Gay Pride, Inc., 14 CaLApp. 4th at 336-37."Refusal to fund protected activity, without more, cannot
be equated with imposition of a `penalty' on that activity. Harris v. McCrae, 448 U.S. 297, 317,
fn.19 (1980).
• In one recent case, a federal district court in Oregon determined that failure to provide for waiver of
the special event fee for poor or indigent persons was one of the reasons for its finding that
Portland's permit policy for Pioneer Square was not narrowly tailored to serve a significant
government interest. Nemo v. City of Portland, 910 F. Supp. at 497-98. The absence of a waiver
provision was one factor among several which led to the finding, and the case involved a fee for the
non-exclusive use of park space which did not require disruption of normal street use and
consequent need for extra traffic control services. Id.
• No cases suggesting mandatory waiver of fees to cover actual costs of city services to accommodate
an event's exclusive use of roadways have been found.
• One recent case in California expressly rejected plaintiff's contention that"only a `nominal' fee,
with a waiver for the truly indigent, can avoid the constitutional pitfall of posing an impermissible
obstacle to speech." Long Beach Lesbian and Gay Pride, Inc., 14 CaLApp. 4th at 334. But'the court
provided no analysis of the "waiver for indigents"portion of the proposition.
• In Long Beach Area Peace Network, the court rejected plaintiffs' challenge that an indigent waiver
provision allowed for unbridled discretion in the determination of indigent status. 574 F.3d at 1029-
30. The court's ruling did not provide any guidance on how to cure the problem of determining
indigent status without impermissible exercise of discretion, and the case did not require a ruling on
the whether a waiver for indigents is either required or allowed by the First Amendment.
6. Is it constitutionally permissible for Ashland's proposed Special Event policy to provide for
disparate treatment of a Council-designated "community-wide" special event?
Answer: Yes. The exception for the Fourth of July parade does not constitute content-based
favoritism. This parade is a true community-wide event, with community-wide benefits and with no
restrictions (except perhaps indecency restrictions) on views expressed or groups represented.
5
CRY OF ASHLAND
David H.Lohman,City Attomey Tel:541488-5350 =,
20 East Main Street Fax:541-552-2092
Ashland,OR 97520 TTY: 8DO-735-2900
lohmand@ashland.or.us
,r
Points and Authorities
• Disparate treatment for events which are sponsored by the city and for which the city has paid the
permit fees are permissible provided the city can show the events it sponors and for which it has paid
the permit fees are reasonably related to its government function. Stonewall Union v. City of
Columbus, 831 F.2d 1130, 1138 (6th Cir. 1991); Long Beach Lesbian and Gay Pride, Inc., 14 Cal.
App. at 343. Using city funds to promote and facilitate events the city sponsors or otherwise
encourages, for the benefit of the city is permissible as long as the funds are not used to disfavor or
suppress one viewpoint in favor of another. Id. Departmental service charges are not
discriminatorily applied if they are imposed on all, but in some cases paid by the city's treasury. Id.
• In Stonewall Union, the court said, "[A]though plaintiffs have a First Amendment right to parade on
behalf of gay and lesbian rights, they do not have a right to demand that the City sponsor that right
by paying their parade permit fees because it sponsors other speech-related activities." 831 F.2d at
1138.
• Withstanding constitutional challenge would be even more likely if the "Community-wide events"
section of Ashland's draft Special Event policy made clear that that special event fees for the July
4th celebration were to read as follows—in order to demonstrate more clearly adherence to the
guidance provided in case law: "The July 4h celebration is a community-wide event for which the
permit fees are paid by the City. The City Council may, at its discretion, provide similar support for
other community-wide special events.
6
CRY OF ASHLAND =,
David H.Lohman,City Attorney Tel:541 488-5350
20 East Main Street Fax:541552-2092
Ashland,OR 97520 TTY: 800-735-2900
lohmand @ashland.or.us
CITY OF
ASHLAND
Special Event Policy
Overview
Ashland values special events as a means of bringing people together to enrich lives and
strengthen our community through the celebration of arts, sports, culture, commerce and
more.
A Special Event is an organized activity, such as a parade, race, street fair, athletic event
etc. that requires the exclusive use of public right of ways or city-owned property
including but not limited to sidewalks, streets, parking spaces, parking lots, alleys etc.
and/or substantially impacts or impedes traffic flow.
The City of Ashland regulates these types of events to ensure the safety of the event
participants, spectators and the general public and to minimize inconvenience to the
general public and disruption of public services.
NOTE: This policy does not apply to neighborhood residential block parties.
Purpose
The purpose of this policy is clarify the use of the public right of way and city property
for special events; to minimize City expenses associated with special events; to provide
options and minimize expenses for special event coordinators; and to minimize safety
risks to the event participants and the general public.
Scope
This policy applies to all persons requesting the use of any public right of way which has
been determined by Police Department and or the Public Works department to require
unimpeded access and controlled traffic for the safety of the event participants and
general public.
Use of City parks and facilities is subject to policies set forth by the Parks and Recreation
Commission. Use of the Plaza requires a separate permit available at
www.ashland.or.us/plazapermit.
Community-wide events
The July 4'h celebration is a significant and historical community-wide event. The City
will absorb all City related expenses for this event. The City Council may add other
events to this category at their discretion.
Permit
1
Permits are required for all special events. Special Event Permits are available on line at
www.ashland.or.us/specialevent.
Note: Applicants requesting use of State Highway 99 (North Main, East Main through
downtown, Lithia Way, Siskiyou Blvd.) and/or Highway 66 (Ashland Street) must secure
a permit from the Oregon Department of Transportation, in addition to a permit from the
City of Ashland. Applicants requesting use of East Main from Walker east to the city
limits and/or Crowson Road must secure a permit from Jackson County. Siskiyou Blvd.
between Gresham Street and Walker Street is under City jurisdiction.
Fees
All applicants pay an administrative fee of$130 when the application is submitted. If the
application is not approved, or if the applicant withdraws the request, the City
Administrator and/or staff designee will evaluate and subsequently determine if a refund
if appropriate.
1) Events that do not require City staff overtime (determined by the City):
City staff will review the route proposed in the permit application and determine
the location of barricades, traffic safety cones and traffic control locations where
an ODOT certified flagger can be used. The event coordinator is responsible for
securing and placing barricades, cones and flaggers at each designated location at
least 60 minutes in advance of the start of the event. The event cannot begin until
authorized City personnel drive the route prior to the race to make sure barricades,
cones and volunteers are in place and then informs the event organizer of
approval. If event organizers are unable to secure the required number of ODOT
certified flaggers and city staff must be used for traffic control,the applicant will
pay 60% of actual cost for staff overtime.
2) Events that require City staff overtime (determined by the City)
City staff will review the proposed route and determine how much City staff
overtime will be needed. In addition to the base permit fee of$130, the event
applicant will be charged 60% of actual costs. ODOT Certified Flaggers may not
work at intersections or other locations where the City has determined there is
significant risk.
ODOT Certified FIaz ers
The Oregon Department of Transportation (ODOT) provides traffic flagger training.
After completing the training, participants will be certified flaggers for two years. If
using ODOT Certified Flaggers, the applicant must submit to the City a list of the
volunteers who will work the event. If the applicant is unable to recruit the required
number of ODOT Certified Flaggers, City staff will be assigned to work the event, if
available, and the applicant will pay 60% of the overtime costs.
The City cannot guarantee city staff will be available to work the event with less than 30
days notice from the date of the event.'If the applicant cannot secure the required number
of certified flaggers and city staff is not available the event cannot proceed.
2
Meeting with City Staff
After receiving the completed Special Event Permit, a meeting between City staff and the
applicant will occur so both parties can review the proposed route and traffic
management plan and are clear on the expectations, limitations and costs of the event.
Pre-approved Routes
The City has identified a number of different special event routes within Ashland, on
both State and non-State Highways. The approximate resources and requirements
associated with traffic control for each pre-approved route are available for event
coordinators planning a special event. Event organizers are not required to use pre-
approved routes.
Rolling Road Closure
Some special events on roadways with two or more lanes of traffic in each direction can
be accommodated with a rolling road closure of one lane of traffic. A rolling road
closure event is one that occurs during daylight hours, lasts 45 minutes or less, does not
block intersections for more than 5 minutes and can be managed with on-duty city staff.
These events are subject to the $130 base fee only and will not be charged a Rush Fee
(see below). Permit approval is subject to staff availability. The City will respond to
permit requests for a rolling road closure within three days of receiving the permit
application.
Application and Deadline
The application for a special use permit is posted on the City's website at
www.ashland.or.us/specialevent or can be obtained from the Public Works Department at
541=488-5587.
Completed applications should be submitted to the Public Works Department no later
than 90 days in advance of the event date. It can take up to three months for City
Departments to coordinate traffic plans, police services, public work services and more.
Applicants will be notified of permit approval at least 60 days after the application is
submitted.
Rush Fee: With the exception of rolling road closures, applicants for a special event
permit who cannot meet the 90 day requirement will be charged a Rush Fee of$250 in
addition to the base fee of$130 if the requisite City staff can be made available within
the time frame requested. Otherwise the permit will be denied and the $250 will be
refunded.
Time Limit for Road Closure
Roads will be closed for no longer than two hours. Event organizers should plan
accordingly.
Road closures,particularly in the downtown and business areas of the community, impact
local businesses and can impede customer access. A maximum road closure of two hours
ensures those businesses are not adversely impacted by the special event.
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Exceptions to this rule include the July 4"' Celebration, Children's Halloween Parade and
the Festival of Lights. The City Administrator may exempt future events who require a
road closure for longer than two hours.
Race Start Times
The downtown area, particularly the Plaza, becomes extremely busy with pedestrians,
vehicles, merchants, etc. For the safety of the general public and participants, races must
start and clear the downtown area no later than 9:30 a.m.
Neutral Start for Bicycle Races
A neutral start is the preferred option and will be used until the event reaches a location
predetermined by City staff. . A neutral start is used at the beginning of bicycle races to
create a parade atmosphere as the event gets underway This controlled pace protects,
riders, pedestrians and vehicles in highly congested traffic zones. City staff will
determine at what point the neutral start ends and the racing begins.
Special Event applicants may be denied future permits if racers pass the lead police
vehicle.
Notification of Businesses and Neighbors
Event organizers are responsible for posting notification signs along the event route 24
hours in advance of the event. In addition, event organizers must notify businesses and
homes along the route of the street closure, as well as cul-de-sac streets that intersect with
the route, fourteen days in advance. At a minimum, the notification must include the date
and length of time road will be closed. Public Works may require signatures to be
collected indicating the property owners have been advised of the closure.
Public Safety
Safety of participants and the general public is the highest priority. The final decision on
public safety requirements rests with the Ashland Police Department and Public Works.
The Oregon Department of Transportation requires certified flaggers or police personnel
at locations that require traffic control. ODOT Certified Flaggers may not work at
intersections or other locations where the City has determined there is significant risk.
Certificate of Insurance and Hold Harmless Agreement
The City of Ashland requires a Certificate of Insurance in the amount of no less than one
million ($1,000,000) dollars to protect the City against claims for personal injury or
property damage that could that could occur because of the event. The certificate will
name the City as an additional insured. A copy of the certificate must be submitted with
the completed permit application. ODOT also requires a Certificate of Insurance if the
event occurs on ODOT right of way.
Events that can be accommodated with a rolling road closure are not required to secure a
Certificate of Liability insurance. However the City strongly recommends the organizers
secure liability insurance to protect themselves. If during the event a participant is
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injured and seeks damages or if private or public property is damaged by a participant,
the insurance provides protection for the event organizer.
In addition, the City requires all applications to sign a hold harmless agreement (provided
by the City) in order to receive a permit.
The Special Event Permit covers the use of the sidewalk(s) or street(s). It is possible
your event may need additional permits such as a noise permit or a Parks permit. The
following questions will help you determine if you need additional permits.
Questions Contact Phone
Will the event begin, end or Parks and Recreation 541-488-5340
ass through a city ark?
Will a public address Administration 541-488-6002
system or amplified music
be used?
Will your event interfere RVTD, Field Operation 541-779-2877
with a bus route or Coordinator
schedule?
Will food be served at the Jackson County Health 541-774-8206
event? Division
Ashland Fire & Rescue 541-482-2770
Will alcoholic beverages be Oregon Liquor Control 541-776-6191
sold? Commission
Ashland Fire & Rescue 541-482-2770
Will your event include Ashland Fire Department 541-482-2770
tents, canopies, booths,
cooking,.pyrotechnics etc.?
Is your event a film or Administration 541-488-6002
video? Ashland Fire & Rescue 541-482-2770
Does your event involve the Administration 541-488-6002
Plaza?
Will you event occur on Oregon Department of 541-774-6328
North Main, East Main Transportation 541-774-6360
Lithia Way, Siskiyou Blvd.
(Highway 99), Ashland Jackson County Roads (541) 774-8184
Street (Highway 66)
Do you need reserved Public Works 541-488-5857
parking?
Criteria for Approval/Denial of application
In issuing a permit for a special event, the City considers whether:
1) Another event is scheduled for the same day/weekend
2) The event is reasonably likely to cause injury to persons or property
3) The event will substantially interfere with the safe and orderly movement of
pedestrians and vehicular traffic in the area
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4) The proposed location is adequate for the size and nature of the event
5) City equipment, staff and services are available
6) All permit requirements have been met
7) ODOT and/or Jackson County Permits secured
8) All required insurance documents are submitted
9) Previously identified issues have been addressed in the application
Included in this packet:
Special Event Permit Application
Pre-approved routes
Parks and Recreation Special Event Permit Application
Sanitation and Recycling
The permit application requires the applicant submit a plan for clean-up and recycling.
Ashland Fire & Rescue Permits are required for the following:
An additional permit from the fire department may be required when the event is held in
public or private property within the city limits and includes any one or more of the
following:
• Cooking or open flames including fire dancing, candle light vigils, sweat lodges,
and ceremonial events
• All outdoor fire and regulated by the fire department through the Ashland
Municipal Code
• Open flames inside a building other than approved, fixed appliances
• Tents or canopies
• When an activity occurs in a building outside its normal use
• Carnivals, fairs, beer gardens, haunted houses
• An event where the public gather within boundaries delineated by a physical
barrier such a snow fencing, metal gates or tape
• Events in private homes or on private property that are open to the public OR
charge a fee
• Other unique activities not listed may require a permit.
Approved: Date:
Dave Kanner, City Administrator
Reviewed as to form: Date:
David Lohman, City Attorney
6
Barbara Christensen
From: comment to thecouncil-bounces @list.ashland.or.us on behalf of Pam Vavra [pam @nv.net]
Sent: Monday, April 02—, 2012 12:29 PM
To: comment_to_the_counci1 @1ist.ashland.or.us
Subject: Re: [Comment—to—the—council] Special Event Fee Policy
23 March 2012
Dear Mayor Stromberg and Council members,
(cc: City Attorney)
We, the undersigned, have read the revised Special Event Fee Policy as drafted by Staff and
presented at your March 6 Study Session:
http://www.ashland.or.us/Files/Spec%2@Event%2OPolicy%2@Atch.pdf. We understand you will be
considering adoption of this policy at your upcoming meeting on April 3. We are writing
because we are concerned that if passed as written, this policy could expose the City to
constitutional challenges in at least these three areas:
1) The draft policy requires applicants to provide a certificate of $1M liability insurance.
Courts have held that such a requirement is an unconstitutional prior restraint on free
speech and right of assembly.
2) The draft policy exempts three specific annual parade events on July 4th, Halloween, and
the Festival of Lights parade. This action, without providing clear and objective criteria by
which a decision to exempt a particular event is made, risks a challenge of discrimination
based on content and/or the identity of the applicant.
3) No provision is made for a fee waiver based on financial need of the applicant. Indigent
applicants need to be given a mechanism for disclosing information regarding income and
assets, and if they fall below some reasonable pre-determined bar, the fee should be waived
in full or at least in part.
We suggest that if he has not already done so, Mr. Lohman have a conversation with the City
Attorney of Medford, Mr. Huttl. Before Ralph Temple passed away, he and Bill Mansfield, an
attorney in Medford; worked closely with Mr. Huttl to correct constitutional defects in the
Medford policies regarding marches and assemblies, some of which were very similar 'to items
being proposed in the draft policy presented at your Study Session. Temple and Mansfield were
working on behalf of the Oregon ACLU, which was called upon to represent several local groups
including Peace House, Jackson County Pacific Green Party, Southern Oregon Jobs with Justice,
Citizens for Peace and Justice, and Oregon Action, who felt their constitutional rights were
being abridged by the Medford policies. Court cases pertinent to the discussions in Medford
include:
1) Nemo V. City of Portland, 910 F. Supp 491 (D. Or. 1995) - invalidated fee for which court
saw no good reason; individuals' speech rights in a public forum cannot be denied on the
basis of inability to pay.
2) Forsyth County v. The Nationalist Movement, 505 US 123, 120 L.ed 2d 101 - cost of
maintaining order cannot be passed on to those wishing to demonstrate in a public forum as a
pre-condition of the granting of a permit; affirming Nationalist Movement v.. City of
Cummings, 913 F.2d 885, 891 (11th Cir. 1990) - $1,000 permit fee unconstitutionally high
3) Long Beach Area Peace Network v. City of Long Beach 574 F. 3rd 1011 (9th Cir. 2009)
1
4) Santa Monica Food Not Bombs v. City of Santa Monica, 450 F. 3d 1022 (9th Cir. 2006)
5) Long Beach Lesbian and Gay Pride, Inc. V. City of Long Beach, 17 Cal Rptr 2nd 861 (2003)
6) Berger v. City of Seattle, 569 F. 3d 1029 (9th Cir. 2009)
We hope this information is useful to you. We applaud your efforts toward crafting a uniform
and comprehensive policy governing special events. Our only other suggestion is that the
policy could be improved by specifically covering what are legally referred to as "expressive
events" such as protest marches as a separate category. Thank you for this opportunity to
provide comment. If you would please include this letter among the relevant testimony on this
topic, we'd be grateful.
Respectfully yours,
Pam Vavra, 457 C St, Ashland, OR
Lauren Regan, Attorney & Director, Civil Liberties Defense Center Allen Hallmark, Citizens
for Peace and Justice Rich Rohde, Oregon Action Peace House Southern Oregon Jobs With Justice
Women's International League for Peace & Freedom, Ashland Chapter Jackson County Pacific
Green Party
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