HomeMy WebLinkAbout2012-0409 Study Session PACKET CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, April 9, 2012 at 5:30 p.m.
Siskiyou Room, 51 Winburn Way
5:30 p.m. Study Session
1. Discussion of City Council goals for FY 2013.
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meeting, please contact the City Administrator's office at(541) 488-6002 (TTY phone number 1-800-735
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting(28 CFR 35.102-35.104 ADA Title I).
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VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
CITY OF
-ASHLAND
Council Communication
April 2, 2012 study session
Discussion of City Council goals for FY 2013
FROM:
Dave Kanner, City Administrator, dave.kanner @ashland.or.us
SUMMARY
Each year, the City Council adopts a set of goals and objectives that are included in the
city budget and become the basis of the staff work plan for the coming year. This
discussion is intended to finalize the goals so they can be included in the FY 2013 budget
document, which will go to the printer by April 6.
BACKGROUND AND POLICY IMPLICATIONS:
The Council met in a day-long retreat on February 11, 2012, to formulate goals and
objectives for the coming year. Following that retreat, former interim city administrator
Larry Patterson distributed the attached draft list of goals and objectives to the Council.
Shortly after I started working here, it was brought to my attention that some on the
Council did not believe there had been Council consensus on all of these goals and
objectives. I reviewed these goals with each of the councilors individually to see if I
could determine where there was Council consensus and where there was not.
The attached document shows the draft goals and objectives. The items higlilighted in
yellow are those for which multiple councilors indicated they did not recall any Council
consensus. (Note that"consensus" means general agreement, but not necessarily
unanimous agreement. For the most part, the Council did not take formal votes on
individual items during the retreat and I believe Larry was reflecting what he thought was
the general agreement of the Council on these items.) The items shown in green print are
items for which only one councilor did not recall a Council consensus.
Many of the items included in these goals and objectives are actions that staff will take
regardless of whether they're included on this list. This would include items such as
negotiating new union contracts, completing the Recology rate analysis and the capital
projects relating to the police station and fire station no. 2.
The intent of this discussion is not to re-open the entire goal-setting process, but simply
to determine what actually belongs on this list and what doesn't. Again, there is a bit of a
time crunch, since the goals and objectives are included in the budget document, which
needs to go to the printer no later than April 6.
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FISCAL IMPLICATIONS:
N/A
STAFF RECOMMENDATION AND REOUESTED ACTION:
Staff is seeking direction as to what to leave in the goals and objectives and what to
remove.
SUGGESTED MOTION:
This item is scheduled for discussion and direction to staff only.
ATTACHMENTS:
Draft City of Ashland Goals and Objectives, February 11, 2012.
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CITY OF
ASHLAND
DRAFT DRAFT DRAFT DRAFT
City of Ashland
Goals and Objectives
Council Retreat February 11, 2012
Goal 1: Diversify the economic base of the community.
Objective 1: After Chamber Business Retention and Expansion survey is complete
provide a plan where necessary to take actions to address issues identified in
Chamber's survey to assist with local business retention and expansion.
Staff Assigned: Bill Molnar Target Date: December 2012
Objective 2: Update Downtown Plan
Staff Assigned: Bill Molnar Target Date: June 2014
Objective 3: Receive Urban Renewal Feasibility Study and determine whether
Ashland should adopt an Urban Renewal program and for which section(s) of the
City.
Staff Assigned: Bill Molnar Target Date: December 2012
Objective 4: Create (support the creation of) an Ashland Economic Development
Organization that is not affiliated with City but has City support where necessary.
Staff Assigned: Target Date: TBD
Objective 5: Increase clarity, responsiveness and certainty of the development
process and develop a specific action plan to respond to the recommendation of the
2006 Zucker and Siegel Report.
Unified Land Use Ordinance Update
Staff Assigned: Bill Molnar Target Date: March 2013
Objective 6: Assist where needed and requested by Ashland Hospital with efforts
to affiliate with another entity to insure retention of specific medical service where
feasible to provide Ashland with convenient medical services and largest number of
jobs retained.
Staff Assigned: Target'Date: Unknown
Objective 7: Support Chamber efforts to host Cycle Oregon during 2012 event
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Staff Assigned:.Ann Seltzer Target Date: Now thru Event
Objective B: Update AFN Master Plan
Staff Assigned: Lee Tuneberg Target Date: June 2013
Objective 9: Conduct a downtown parking study and implement recommendation
where feasible.
Staff Assigned: Bill Molnar/Mike Faught Target Date: July 2013
Goal 2: Improve the City's Public Safety Operations
Objective 1: Remodel and expand Police Department Building.
Staff Assigned: Terry Holderness Target Date:
Obiective 2: Remodel and expand Fire Station #2.
Staff Assigned: John Karns Target Date:
Objective 3: Analyze staffing needs for both Police and Fire and develop a budget
plan to address staffing.
Staff Assigned: Terry Holderness&John Karns Target Date: Budget 2013/14
Objective 4: Improve City's emergency preparedness response capabilities.
Staff Assigned: Terry Holderness&John Karns Target Date: June 2012
Objective 5: Develop plan to improve Police and Fire training budgets
Staff Assigned: Terry Holderness&John Karns Target Date: Budget 2013/14
Goal 3:Adopt a plan to increase the City's ability to afford the cost of employee
wages&benefits while ensuring that employee benefits remain a tool for
recruiting and retaining a high quality work force.
Objective 1: Negotiate new contract of Police Union
Staff Assigned: Tina Gray Target Date: August 2012
Objective 2: Negotiate new contract for Fire Union
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Staff Assigned: Tina Gray Target Date: August 2012
Objective 3: Negotiate new contract for clerical workers
Staff Assigned: Tina Gray Target Date: August 2012
Objective 4: Negotiate and approve new contract for Health Insurance
Staff Assigned: Tina Gray Target Date: August 2012
Objective 5: Develop and implement a plan to address compression in
compensation schedules
Staff Assigned: Tina Gray Target Date: Budget2013/14
Goal 4: Implement a biennial budget beginning in FY 2013/14
Staff Assigned: Lee Tuneberg Target Date: Budget 2013/14
Goal 5: Implement 20.12 Capital Improvement Program (CIP) with execution
rate of 85%
Staff Assigned: Mike FaughtTarget Date: June 2013
Goal 6: Adopt an integrated land use and transportation plan to increase the
viability of transit, bicycles, walking and other alternative modes of
transportation, reduce per capita automobile vehicle miles traveled, provide
safe walking and bicycling routes to home,work, shopping and schools and
implement environmentally responsible design standards, which minimize
new automobile-related infrastructure.
Objective 1. Update TSP.
Staff Assigned: Mike Faught/Bill Molnar Target Date: January 2013
Objective 2: Implement Road Diet Plan for portion of Siskiyou Hwy.
Staff Assigned: Mike Faught Target Date: January 2013
Objective 3: Improve ridership on RVTD.
Staff Assigned: Mike Faught Target Date:
Goal 7: Update Water Master Plan so it becomes an integrated plan that
address long-term water supply including, climate change issues,security and
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redundancy, watershed health, conservation and reuse and stream health;
and will make decisions on rates necessary to support actions and improve
system's financial viability.
Staff Assigned: Mike Faught Target Date: December 2012
Goal 8: Update Waste Water Master Plan that includes stream cooling
improvements and makes decisions n rates necessary to support actions and
maintain system's financial viability.
Staff Assigned: Mike Faught Target Date: December 2012
Goal 9: Place on November ballot a Charter amendment to change form of
Government to Council Manager.
Staff Assigned: Dave Lohman Target Date: August 2012
Note: The Council will wait to determine and develop if necessary goal(s) regarding
Homelessness and Sustainability beyond current city efforts.
Other Actions for 2012
1. Complete Recology Rate Analysis
Staff Assigned: Ann Seltzer Target Date: December 2012
2. Review of Pedestrian Places Ordinance
Staff Assigned: Bill Molnar Target Date: June 2012
3. Complete North Normal Avenue Master Plan
Staff Assigned: Bill Molnar Target Date:June 2013
4. Complete Ashland Street/Tolman Creek Road Master Plan
Staff Assigned: Bill Molnar Target Date: November 2012
5. Review Wireless Communication Ordinance
Staff Assigned: Bill Molnar Target Date: July 2012
6. Discuss with County future Library Funding
Staff Assigned: Target Date:
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-ASH LAN D
7. Review Telecommunication Franchise Agreements
Staff Assigned: Lee Tuneberg Target Date:
8. Complete Ashland Forest Resiliency Program
Staff Assigned: John Karns Target Date:
9. NPDES Implementation
Staff Assigned: Mike Faught Target Date:
10. Provide improvements to Water Street Riparian Improvements
Staff Assigned: Mike Faught Target Date:
11.Complete ISO Rating
Staff Assigned: John Karns Target Date: January 2013
12. Complete assessment of City Committee Structure with attempt to reduce
number of standing committees and move to use of more ad hoc or task
oriented committees.
13. Review Council liaison process
14. Develop plan to make Community Develop more proactive versus
reactive "
Staff Assigned: Bill Molnar Target Date: Budget 2013/14
15. Develop process to better inform Council what issues are under
consideration in various Departments.
Staff Assigned: Ann Seltzer Target Date: June 2012
16. Improve City Council study sessions
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