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Home My WebLink About2012-059 CONT Addendum - Construction Engineering ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 Addendum made this 3rd day of April ,2012, between the City of Ashland ("City") and Construction Engineerinq Consultants, Inc. ("Consultant"). Recitals: A. On July 18, 2011 City and Consultant entered into a "City of Ashland Contract for Personal.Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation to be paid Consultant. City and Consultant agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to: 36175 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULT q��T. CITY OF ASHLAND: l— Department Head r� Its r e6S/17fwr Date DATE 4 /3/lz Purchase Order# 103-3 Acct. No.: 2100 O .)Z.60• O'VZOp (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PERSONAL SERVICES G:1pub-wrks\eng\02-05 N.Main Hersey Wimer Intersection RealignW_AdmWEng Vendorl (CEC Inc)IPayments102-05 Addendum for Contract for Personal Services less than$35K-#01.docx Goys TT R�11�I�N ENGINEERING CONS UQ.�S N0. P.O.BOX 1724•MEDFORD,OR 97501 •PH(541)779-5268•FAX(541)779-3139 Professional Services Proposal Date: March 28,2012 To: Karl Johnson City of Ashland—Engineering Department Project: Hersey/Wimer/North Main Intersection re-alignment Project Description: Additional engineering services for the above-referenced project. Fee: $7,005.00 Scope of Additional Services: • Additional Survey work(see Polaris proposal for details)$945.00 • Addition of lower parking lot,storm drain and bio-Swale. $2500.00 • Addition of retaining wall between parking lots.$1520.00 • Layout exhibits/revisions for analysis of possible connection of proposed city parking access road and property to the north. $425.00 • Parking lot electrical/lighting. $1275.00 • Wimer Street water exhibit. $340.00 Submitted By: .` � Date: Mark Kamrath Accepted By: Date: % 02 20/Z f r RECORDER Pagel / 1 CITY OF ASHLAND S j--j I,AN D PO NUMBER t 20 E MAIN ST.. 7121/2011 10334 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016077 SHIP TO: Ashland Public Works CONSTRUCTION ENGINEERING, CONSULTANTS (541) 488-5587 PO BOX 1724 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del. Date: Contact: Jim Olson - Karl Johnson Special Inst: Confirming? NO Quanti ': Unit, Description Unit Price.: .- Ext..Price- THIS IS A REVISED PURCHASE ORDER Provide engineering services for the 29,170.00 design and construction of the N. Main /.Hersey/Wimer Intersection Re-Alignment Project 2002-05 Contract for Personal Services Beginning date: July 18, 2011 Completion date: December 31, 2012 Insurance required/On file Processed change order 04/06/2012 7,005.00 Increase the compensation to be paid to contractor per attached proposal for additional services SUBTOTAL 36175.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 36,175.00 ASHLAND, OR 97520 _. 'Account.Nbmber ,-!:;Project Number -. ," :Amount Account Number Project Number '- •� � ",Amount E 260.08.12.00.704200 E 200205.100 36 175.00 Authori d Signatu e VENDOR COPY r -FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier/Contractor/Consultant: Construction Engineering Consultants, Inc- Total'am0unt'ofthls contract amendment: Purchase Order Number: #10334 $ . Title/Description: N. Main/Wimer/Hersey Intersection Realignment 7;005..00 E Per attached contract amendment Contact Almendment -9.. lc .. Ori trial contract amount $29,170.00 100 %of original contract Total amount of rep vious contract amendments $0.00 0 %of original contract Amount of this contract amendment $7,005.00 24 %of original contract TOTAL AMOUNT OF CONTRACT $36,175.00 24 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terns and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract,c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that ff it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES RI NO' D (If"NO",requires Council approval I Attach cow of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or ❑"YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments s$6,000. ❑ "YES",the total amount of cumulative ❑"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$t 00K for Goods& Council approval.Attach copy of Council $250,000 whichever is less. Services,s$75K for Personal Services,<$50K for Commummlion. ❑If"NO",amount exceeding authority requires Attorney Fees. ❑ Exempt-Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authonty requires Communication. Council approval.Attach copy of Council ❑ Exempt-Reason: Communication. ❑ Exempt-Reason: INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100.000 ❑ "YES',the total amount of cumulative ❑ Written Findings:Document the nature of the - —- -Personal Services--$5,000 to$75.000-- -- -amendments s 25%of original contract amount or- emergency,including necessity and.circumstances - — ❑X "YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments s 25%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt-Reason: Communication ❑ Exem t-Reason: I ❑ Exempt-Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT El'YES",the total amount of original contract and cumulative ❑"YES',the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If"NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number: 2002-05 Account Number: 260.08.12.00.704200 Account Number: 'Expenditure must be charged to v prype ccoun be for the financials to reflect the actual expenditures accurately. Alact extra pages if needed. Employee Signature: / Department Head Signature: G " (Eyq�uay l to rgreater 50 04/02/20 12 Funds appropriated for current fsca year t]C/ NO 4LP — Finance Director(Equal to neater than$5,000) Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/2/2012