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Home My WebLink About2012-070 CONT Chg Order #2 - Cut N Break Construction G 1 T Y OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE.ORDER NO :�; , .,' 2 '•" ,;;� PROJECT: IB a„BvdaPark StalgRepla`cement H,. ;:... . DATE :m,+�04118/a12• T„ LOCATION: [Come ofFN195V Stand1W f`er S1 J PROJECT NO.: CONTRACTOR lCui7�Break;Constlruciion^Inc�"" r - I PURCHASE ORDER: r""`°" 50684 "_al The following described extra cost is due to the requirement to meet additional BOLI Prevailing Wage rates.Origninal contract .was estimated below BOLT limit of$50,000.(See attached Council Communication dated April 17/2012) Item No. 11 Description Quantity Unit Price Amount Extra costs to cover the Item#I 9difference between Ashland ' �+ vim' a „ Living Wage and BOLI $ _ ,970.09 r „ Total this Change Order Previous Change Order $ 640 ON Original Contract Total $ ' £ 9,610 00 Revised Contract Total $ 14,220.09 PERCENT CIIANGE OF ORIGINAL CONTRACT 48.0% All Public Works construction activities relative to this project(PW E: Project#2011-32)is complete and officially accepted by Public Works Engineering Div.Remaining Parks Dept.stair installation to be completed at a later date under separate Parks Department Purchase Order. Recommended By: AO %� t� 4/18/2012 anager D ate Approved By: _� 4/18/2012 Public Works Director Date Accepted By: Cut'N Break Consiriietron Inc Meajord O 7501 `i ontracto R esentative D to ENGINEERING Tel,541488-5747 20 E, land,O Street TT 541488 800- 5-20 , As a,0Oregon 97520 TTY: 800-]15-2900 www.asldandocus ' G 1pub-orrks\eng\1132 Bluebird Park Styr ReplacemenM Admin\CuWB=oChange OrderslChange Oder No 2 4-18-2012 As ° Page 1 / 1 �JJ�� CITY OF RECORDER_ 'TE _ �. S H LAND DATE � - PO NUMBER ' 20 E MAIN ST. 2/14/2012 10684 ASHLAND, OR 97520 _ (541)488-5300 VENDOR: 004823 SHIP To: Ashland Public Works CUT N' BREAK CONSTRUCTION INC. (541)488-5587 P O BOX 1455 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req. Del.Date: Contact: Pieter Smeenk Special Inst: Confirming? NO Quariti ,. .,; Unit ' ` Description '. Unit Price Ext.Price ' THIS IS A REVISED PURCHASE ORDER Bluebird Stair Installation 9,610.00 Per attached drawings, proposal and contract 'Contract for Goods and Services Beginning date: February 15, 2012 Completion date: March 15, 2012 Note: Beg/Completion dates per Pieter on February 14, 2012 Insurance required/On file Processed change order 03/2312012 640.00 Change Order No. 1 Processed change order 04/24/2012 3,970.09 Change Order No. 2 Extra cost to cover BOLI Prevailing Wage Change Order approved by Council on April 17, 2012 SUBTOTAL 14 220.09 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 14,220.09 ASHLAND, OR 97520 Account Number . : Project Number.- -, Amount Account Number � Project Number � ;�: ,,. Amount ' E 260.08.12.00.70420 E 201132.120 14 220.09 Autho ized Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor I Consultant: Cut'N Break Construction,Inc. Total amount of this contract amendment: Purchase Order Number:10684 Title 1 Description: Blue Bird Park Stair Replacement-PWE Project No.2011.32 $3970.09 ❑ Per attached contract amendment Contract Amendment Original contract amount $ 9.610.00 100 %of original contract Total amount of previous contract amendments 640.00 6.7 %of original contract Amount of this contract amendment 3.970.09 41.3 %of original contract TOTAL AMOUNT OF CONTRACT $ 14.220.09 48 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of pmcurementas described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law thataffects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contractor approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES NO' X (If"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments<-$6,000. ❑ 'YES',the total amount of cumulative ❑"YES',the total amount of original contract and ❑ If'NO',amount exceeding authority requires amendments<–25%of original contract amount or cumulative amendments s$100K for Goods& Council approval.Attach copy of Council $250,000 whichever is less. Services,s$75K for Personal Services,<$50K for Communication. ❑If"NO',amount exceeding authority requires Attorney Fees. ❑ Exempt–Reason: Council approval.Attach copy of Council ❑If'NO",amount exceeding authority requires Communication. Council approval.Attach Copy of Council ❑ Exempt–Reason: Communication. ❑ Exempt–Reason: INTERMEDIATE PROCUREMENT. SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5.000 to$100.000 ❑ 'YES',the total amount of cumulative ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75,000 amendments–<25%of original contract amount or emergency,including necessity and circumstances ❑ 'YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment Fendments–<25%of original contract amount. El If"NO",amount exceeding authority requires [I Obtain direction and written approval from City If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator ouncil approval.Attach copy of Council Communication. - ❑ If applicable,attach copy of Council Communication. ❑ Exempt–Reason: Communication ❑ Exempt–Reason: ❑ Exempt–Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of original contract and cumulative ❑'YES',the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Dale) Council as a Special Procurement. If'NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number: 2011.32 Account Number: 260.08.12.00.74200 'Expenditure must be charged to tl a appropriate aaccJcour trnumbers for the financials to reflect the actual expenditures accurately. Attac(hh a ra pages if needed. Employee Signature: �� / Q"flue Department Head Signature: �n��nC,v of y/ly /n (Equal to or greater than 000) Funds appropriated for curred fiscal year: ,ES / No kx I—, -�–� t/�IG ./� Finance Director(Eq 5,000) Date Comments: ��C q-L� L 0 Form#10-Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/18/2012