HomeMy WebLinkAbout2012-079 Emergency Action Plan - Hosler Dam EMERGENCY ACTION PLAN
HOSLER DAM
PROJECT NO . 1107 - OREGON
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CITY OF ASHLAND
20 E. MAIN STREET
CITY HALL
ASHLAND, OREGON 97520
Revised: April 1 1990
May 1991
January 1992
Reprinted: January 1994
June 1998
December 1998
Reprinted: November 2000
March 2001
January 2004
Reprinted: December 2005
January 2006
February 2007
March 2008
January 2009
Reprinted: March 2010
Reprinted: May 2012
Verification Page
The undersigned, being first duly sworn, states that he has read the following document
and knows the contents of it, and that all of the statements contained in that document
are true and correct, to"the best of his knowledge and belief.
Michael R. Faught
Public Works Director
City of Ashland
State of Oregon ) .
SS:
County of Jackson )
Sworn to and subscribed before me by Michael R. Faught on May 8, 2012.
OFFICIAL SEALiG .L �""""���✓
BRENDA L BARKER Notary
NOTARY PUBLIC-0REGON
COMMISSION NO. 460033 My Commission Expires:
*my COMMISSION 5XPIRES JULY 13,2015
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EMERGENCY ACTION PLAN
HOSLER DAM
PROJECT NO. 1107 - OREGON
CONTENTS OF PLAN
PAGE
Verification Page 2
I. Notification Flow Charts
A. Failure is Imminent or Has Occurred 3
B. Potential Hazard is Developing 5 .
II. Statement of Purpose 7
III. Project Description 7
IV. Emergency Detection, Evaluation & Classification
A. Measure(s) for Detection 8
B. • Provisions for Evaluation 8
C. Emergency Classification 9
V. General Responsibilities Under the Emergency Action Plan
A. Licensee Responsibilities 11
B. Responsibility for Notification 11
C. Responsibility for Evacuation 11
D. Responsibility for Termination & Follow-Up 12
E. EAP Coordinator Responsibility 12
VI. Notification Procedures — General. 13
A. Proposed Action without Warning (EAP-1) 14
B. Proposed with Prior Indication (EAP-2) 15
VII. Preparedness & Preventative Actions 16
A. General Provisions for Surveillance 16
B. Surveillance at Remotely Controlled or Unattended Dams 16
C. Response During Periods of Darkness 17
D. Response During Periods of Adverse Weather 17
E. Availability & Use of Alternative Systems of Communications 17
F. Emergency Supplies & Resources 17
G. Other Concerns &Actions 18
VIII. Appendix
A. Plans for Posting the EAP and for,Training, Testing &Annual Review 19
B. Documentation 20
Inundation Maps 20
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EAP-� WATER FILTER PLANT FAILURE IS IMMINENT OR HAS OCCURRED
FIRE DEPARTMENT
GREG HUNTER-MANAGER JOHN KARNS-CHIEF NOTIFICATION FLOWCHART
�., WORK: 541-488-5345 WORK: 541-482-2770 CITY OF ASHLAND, OREGON
HOME 541 826-2033 541-552-2217 HOSLER DAM FERC 1107
CELL: 541-941-0859 OR 261-2093 HOME: 541-708-0015
Revised 5/15/2012 DUTY OPERATOR HOME/CELL: 1-805-402-4928
541-941-0860 BATTALION CHIEF'S DESK: 541-
552-2288
[ACTIVATE SIREN
2.1 2.2 2.3 2.4 2.5
PUBLIC WORKS DEPARTMENT ASHLAND COMMUNITY HOSPITAL POLICE DEPARTMENT JACKSON COUNTY
MIKE FAUGHT-DIRECTOR 541-201-4000 TERRY HOLDERNESS-CHIEF EMERGENCY DISPATCH - 911 NATIONAL WEATHER
WORK: 541-488-5587 or 541-552-2411 SUSAN MONTGOMERY WORK-541-482-5211 MICHAEL CURRY- MANAGER SERVICE
HOME/CELL: 541-499-9458 541-201-4009 541-773-1067—24 HRS
or or
WORK-541-552-2138 WORK: 541-774-6821 RYAN SANDLER
4
541- 88-1652 CELL: 541-944-1803
PIETER SMEENK - ENGINEER MARK MARCHETTI-CEO HOME: 541-776-4303 ext. 223 or
541-488-5347 or 541-552-2413 WORK: 541-201-4003 CELL: 541-951-0313 541-773-1525
HOME: 541-482-2588 AFTER HOURS ASK FOR Or 911 DISPATCH
CELL: 541-326-1039 SUPERVISOR
5.1 DOWNSTREAM LAW
ENFORCEMENT&
EMERGENCY
3.1 3.2 3.3 3.4 SERVICES INCLUDING:
PW OPERATIONS Talent Police Department
MIKE MORRISON-SUPERINTENDENT CITY ADMINISTRATOR ELECTRIC DEPARTMENT FERC-PORTLAND 541-535-8484
WORK: 541 SON-53 DAVE KANNER WARREN DINAPOLI — ELECTRIC SYSTEMS EDWARD PEREZ Fire District#5
OR
WORK: 541A885 WORK: 541-552-2103 DISTRIBUTION MANAGER. WORK: 1-503-552-2750 541-535-4222
CELL: 541-951-0355
CELL: 541-613-5597 WORK: 541=552-2307 OR CELL: 1-503-706-8237 Jackson Co Sheriff&
CELL: 541-646-8822 CELL: 541-951-0307 Home: 1-503-285-1381 Oregon State Police-
or 911
DOUGLASJOHNSON
WORK: 1-503-552-2715
HOME: 1-253-691-6908
CELL: 1-202-281-6614
4.1 4.2 4.3 4.4
PARKS DEPARTMENT ODOT ASH LAN D HELMAN ELEMENTARY WASTEWATER TREATMENT
DON ROBERTSON - DIRECTOR MAINTENANCE SECTION SUSAN HOLLINGSWORTH PLANT
WORK: 541-488-5340 EVERETT CARROLL -PRINCIPAL DAVID GIES-SUPERVISOR
HOME/CELL: 541-261-7954 541-482-4344 WORK 541-482-5620 WORK: 541-488-5348
24 HOUR DISPATCH HOME/CELL: 541-499-7136
541-858-3103 CELL: 541-951-0325
Emergency Operations Center—541/488-5338 If the information listed on this flowchart has changed, please contact the Public Works Department at 541/488-5587.
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c'
EAP-2 POTENTIAL HAZARD IS DEVELOPING
NOTIFICATION FLOWCHART
CITY OF ASHLAND, OREGON
�., WATER FILTER PLANT PUBLIC WORKS DEPARTMENT HOSLER DAM FERC 1107
GREG HUNTER-MANAGER NEED REVIEW OF MIKE FAUGHT-DIRECTOR
WORK: 541-488-5345 SITUATION BY WORK: 541-488-5587 or 541-552-2411
PUBLIC WORKS
HOME 541 826-2033 HOME/CELL: 541-499-9458
Revised 05/15/2012 CELL: 541-941-0859 OR 261-2093 DIRECTOR OR Or PIETER SMEENK- ENGINEER
WATER QUALITY
DUTY OPERATOR: SUPERVISOR 541/488-5347 OR 541-552-2413
541-941-0860 CELL: 541-326-1039
2.1 2.2 2.3 2.4 2.5 2.6
PW OPERATIONS POLICE DEPARTMENT FIRE DEPARTMENT ELECTRIC DEPARTMENT CITY ADMINISTRATOR
MIKE MORRISON- TERRY HOLDERNESS-CHIEF JOHN KARNS-CHIEF WARREN DINAPOLI — ELECTRIC DAVE KANNER FERC-PORTLAND
SUPERINTENDENT WORK: 541-482-5211 WORK: 541-482-2770 SYSTEMS DISTRIBUTION MANAGER. WORK: 541-552-2103 EDWARD PEREZ .
WORK: 541-488-5353 541-552-2138 541-552-2217 WORK: 541-552-2307 OR HOME/CELL: 541-613-5597 WORK: 1-503-552-2750
or 541-552-2325 HOME: 541-488-1652 CELL: 1-805-402-4928 CELL: 541-951-0307 CELL: 1-503-706-8237
CELL: 541-951-0355 HOME: 541-708-0015 HOME: 1-503-285-1381
CELL: 541-646-8822 CELL: 541-951-0313 BATTALION CHIEF'S DESK: Or
OR 911 DISPATCH 541-552-2288 DOUGLAS JOHNSON
WORK: 1-503-552-2715
HOME: 1-253-691-6908
CELL: 1-202-281-6614
3.1 3.2 3.3
NATIONAL WEATHER SERVICE JACKSON COUNTY EMERGENCY SERVICES
ASHLAND COMMUNITY HOSPITAL 541-201-4000 NATIONAL WEATHER SERVICE MICHAEL CURRY - MANAGER
SUSAN MONTGOMERY 541-201-4009 541-773-1067-24HRS WORK: 541-774-6821
MARK MARCHETTI- CEO RYAN SANDLER CELL: 541-944-1803 and
WORK: 541-201-4003 541-776-4303 ext. 223 or JACKSON COUNTY DISPATCH NON-EMERGENCIES
AFTER HOURS ASK FOR SUPERVISOR 541-773-1525 541-776-7206
5.1
4.1 4.2 4.3 4.4 DOWNSTREAM LAW
PARKS DEPARTMENT ODOT ASHLAND MAINTENANCE HELMAN ELEMENTARY .WASTEWATER TREATMENT ENFORCEMENT &
DON ROBERTSON SECTION SUSAN HOLLINGSWORTH PLANT EMERGENCY
-DIRECTOR EVERETT CARROLL -PRINCIPAL DAVID GIES-SUPERVISOR SERVICES INCLUDING:
WORK: 541-488-5340 541-482-4344 WORK 541-482-5620 WORK: 541-488-5348 Talent Police Department
HOME/CELL: 541-261-7954 24 HOUR DISPATCH HOME/CELL: 541-499-7136 Fire District No. 5
541-858-3103 CELL-541-951-0325 Jackson Co Sheriff
Oregon State Police
Emergency Operations Center— 541/488-5338
If the information listed on this flowchart has changed, please contact the Public Works Department at 541/488-5587.
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EMERGENCY ACTION PLAN
HOSLER DAM
PROJECT NO. 1107 — OREGON
I. Notification Flow Charts
A. Failure is Imminent or Has Occurred
B. Potential Hazard is Developing
The attached flow charts provide a detailed process of notification for either dam failure/imminent
failure or a possible hazardous situation developing. The flow charts detail names, titles, and
phone numbers of those who are responsible for notification from the individual observer to the
responsible agency representatives. These flow charts also denote the relative priorities of the
notification.
C. Posting of Flow Charts
The EAP has been distributed to all key supervisory and operational employees, as well as those
personnel listed on the flow chart. The flow chart is easily identified in the EAP. The Plan itself is
located in a prominent site near the telephone and radio transmitter at the Water Filter Plant, the
closest site to the dam and with the responsible party that oversees the facility. The EAP is
readily available to appropriate plant operators and the City's police and emergency (911)
dispatch center personnel.
II. Statement of Purpose
The primary purpose of this Emergency Action Plan (EAP) is to safeguard lives and reduce
damage in the unlikely event of catastrophic failure of Hosler Dam within the Ashland Creek
Watershed. This EAP, in total, is one specific section of the City of Ashland's Emergency Action
Plan, which identifies all types of emergency procedures for the City. This EAP specifically defines
the responsibilities and notification procedures in the unlikely event of dam failure or potential
hazard involving the dam.
The EAP is designed to promulgate the Federal Emergency Regulatory Commission's regulations
and guidelines for emergency procedures. This plan may also be used in the event of significant
flooding and overtopping of the dam under extreme flooding conditions along Ashland Creek.
III. Project Description
Hosler Dam is a concrete arch dam constructed in 1928 in the Ashland Watershed canyon. Hosler
Dam, also known as Reeder Gulch, is owned and operated by the City of Ashland, Department of
Public Works. Hosler Dam is 118 feet high and impounds approximately 800 acre-feet of water
behind the dam (normal spillway crest) in what is commonly referred to as Reeder Reservoir. It is
situated on Ashland Creek in the southwestern part of the State of Oregon, three miles south of
the City of Ashland and approximately 200 miles south of Salem, Oregon. It impounds water from
both the east and west forks of Ashland Creek which have small concrete diversion dam
Page 7 of 22
structures on each fork. There are no major streams or other reservoirs upstream from Hosler
Dam.
The City's Department of Electric Utility operates a power generation plant about 3/4 of a mile
downstream of the dam, and the Public Works Department operates the City's Water Treatment
Plant immediately downstream of the power plant. A newly replaced 24-inch ductile iron
transmission pipeline (penstock) supplies water from the reservoir behind the dam to the water
filtration plant through the power generation plant.
Downstream, Ashland Creek travels through the northern end of the City of Ashland until the
confluence with Bear Creek at 4.8 miles downstream of the Dam. Bear Creek travels within
Jackson County, north through the cities of Talent (approximately 3 miles downstream of the
confluence of Ashland and Bear Creeks), Phoenix (approximately 4 miles downstream of Talent),
Medford (approximately 5 miles downstream of Phoenix), and into the Rogue River
(approximately 7 miles downstream of Medford). The inundation maps include the inundation
area through the Ashland Watershed to the City of Phoenix.
Emergency Detection, Evaluation and Classification
A. Measures for Detection
Timely and reliable detection of a potential or imminent dam failure is the key to downstream
notification and safety. As discussed under specific responsibilities later in this document, current
detection measures include visual monitoring of the dam, water levels behind the dam, SCADA
system notification (telemetry) if the water levels behind the dam rise or fall within very short
periods of time, and creek flow monitoring. The majority of our monitoring data includes visual as
well as instrument recording devises. The dam is monitored through telemetry and notifications
are through an auto-dialer to Water Treatment Plant personnel. These procedures are detailed in
other sections.
In addition to the above-cited detection measures, the City has installed additional
instrumentation for detection as part of a new automated emergency warning system.
Along with the sensor arrays, a day-night camera will be installed at one of the dam transceivers.
A picture of the dam will be available on video monitors installed at both the Water Treatment
Plant and the Fire Station on demand at each location to allow instantaneous visual verification of
existing conditions. Audible alarms will be sounded in the event of imminent failure which is
described in Section IV, C. Emergency Classification and in Section VI, Notification Procedures.
B. Provisions for Evaluation
The dam is approximately 1.2 miles above the Water Treatment Plant. As such the current initial
method for evaluation of potential problems is direct visual observations and telemetry warnings.
In addition, a new day-night camera is planned to be installed as part of the water line
replacement project and will provide a means for instantaneous remote visual observation.
Other than in times of sudden failure, plant personnel,—the Public Works Director and experts in
dam evaluation would observe the dam to evaluate concerns and potential hazards. The City has
used consultants in the past and could also call upon FERC or the US Corps of Engineers to
Page 8 of 22
provide assistance in evaluating a potential dam failure. In the absence of the ability to physically
observe the dam through vehicle or foot access, helicopter assistance would be available. As
earlier described, the Ashland Watershed between the Water Treatment Plant/ Power Generation
Plant and the dam is through a steep canyon. Extremely high water levels would not allow
physical access for observation.
C. Emergency Classification
The City of Ashland has chosen two basic classifications for emergency action:
1. Failure is Imminent or Has Occurred:
In this situation, the warning time frame is significantly diminished. In essence, time has
run out and corrective measures to eliminate dam failure would have been exhausted.The
EAP-1 notification chart would be activated and evacuation procedures would immediately
begin.
If failure occurs, inundation through to the City center has been calculated to be
approximately 8 to 10 minutes. Therefore, the City has installed a new emergency
warning system with audible alarms. The water level sensor arrays installed at the dam
would send signals through transceivers which would be received at both the Water
Treatment Plant and the Ashland Fire Station. The control logic from the sensing arrays
would provide a short preset time delay (i.e., in the range of 15 to 60 seconds as
determined by the City after testing) to allow a quick review of the picture from the
remote camera before the audible alarm is given.
Although unlikely, if this classification has been activated and the dam has not or does not
fail, the Public Works Director has the ability to move into the "Potential Hazard"
classification and continue with the longer term notification, evaluation and update
process.
2. Potential Hazard is Developing:
Because of the daily inspections of the dam, this situation would allow time to notify and
gain better understanding of a potential hazardous situation. Under this classification,
there should be time to evaluate corrective actions and plan for either corrections or
ultimate failure. Reporting procedures will be followed and periodic updates to the
situation will allow transition to the"Failure is Imminent' mode as necessary.
This classification would also be used for significant flooding and notification procedures.
For both classifications there is an initial response and notification procedure as described in the
notification flow charts and in the responsibilities sections below.
Page 9 of 22
Page 10 of 22
V. General Responsibilities under the Emergency Action Plan
A. Licensee Responsibilities
The Water Treatment Plant Operations Division of the Ashland Public Works Department is
responsible for maintenance and operations of Hosler Dam and Reeder Reservoir. As such, the
Water Treatment Plant Manager and the plant operators are responsible for major decisions
relating to emergency situations. Because of the location of the Water Treatment Plant on
Ashland Creek below Hosler Dam, the Water Treatment Plant operators are uniquely situated to
observe any changes of flow in Ashland Creek, which might indicate a problem or emergency
situation at the dam. The Plant Operators have daily responsibilities that include observations of
the'dam and recordings of the water elevations behind the dam face. The first line supervisors
and treatment plant operators are the key personnel who are generally responsible under the
Emergency Action Plan. These personnel have been advised of the importance of the Plan and
why it is necessary. They are also exercised annually on the proper communications lines,
secondary communications and how to apply proper notification procedures under this EAP.
B. Responsibility for Notification
The Water Treatment Plant operators have primary responsibility for notification of dam failures
or any significant changes in the water level behind the dam as shown in the EAP. Their activities
are logged in daily operations logs at the Water Treatment Plant.
Plant personnel duties include knowing the location of the Plan, thorough study and knowledge of
the Plan's content, participation with other key personnel in study sessions of the Plan elements,
and participation in review and test sessions of emergency communication and notification .
procedures.
Actions the operators take after completing notification responsibilities depend upon the specific
situation. There are not certain sequences predicted for opening or closing of valves or gates and
decisions will be made based upon the immediate situation. If there is any doubt as to the actions
to be taken, the next level of supervisors (Water Treatment Plant Manager or Public Works
Superintendent) is empowered to make the decision or gain additional expertise to make such a
decision.
The chain of command and notification procedures are shown on the Notification Flow Charts.
Public Works key personnel, as indicated on the Notification Flow Charts, will keep local
authorities advised of conditions at the dam by use of telephone, radio and/or personal contact,
as appropriate or as available. The National Weather Service will be utilized to enhance flood
warning information. Jackson County, through the Southern Oregon Regional Communications
Center, will be the clearinghouse and the Jackson County Emergency Operations Center will have
additional coordination responsibilities for all emergency activities throughout the County.
C. Responsibility for Evacuation
Should evacuation be required, the City's Emergency Management Plan will be enforced. The
Incident Commander (in this case, most likely the Public Works Director) will advise the 911
Emergency Dispatch and evacuation procedures will begin. As a result of the updated inundation
Page 1 f of 22
maps (2000) and with accurate aerial photography (1998) the City now has very detailed
mapping available and evacuation routes, water levels and other pertinent information available
for emergency situations.
D. Responsibility for Termination and Follow-Up
Termination of the emergency will be at the discretion and direction of the City's Incident
Commander (in this case, most likely the Public Works Director). Follow-up procedures for the
dam are the responsibility of the Public Works Director. Any necessary changes to the EAP or
other emergency procedures will be recommended at any level, through the Public Works
Director for inclusion in the Plans.
E. EAP Coordination Responsibility
The designated EAP coordinator, who is responsible for related activities including, but not limited
to preparing revisions to the EAP, coordinating EAP tests, etc. is the Public Works Director, direct
541/552-2411 or through clerical staff assistance at 541/488-5587. The Water Filter Plant
Manager, 541/488-5345 is responsible for the surveillance and observations at the dam and for
establishing training exercises for plant operators.
Page 12 of 22
IV. Notification Procedures —General
The water filtration plant is located on Ashland Creek a short distance below the dam. The level of water
behind the dam is monitored by telemetry, as well as daily visual observation of the level of Ashland
Creek. Operators man the Water Treatment Plant ten hours a day throughout the year. In addition to the
manned work hours, the on-call operator has a phone and is required to respond to plant emergencies 24-
hours a day while on duty. There are alarms on the dam that notify the on-call operator by phone alarm if
any abnormal rise in water level is observed. These alarms are tied into the lap top computer so that the
operators can observe any area of concern and monitor flow measurements. Any abnormal rise in creek
flow or drop in dam level that is observed over a period of less than one hour will be observed by the
plant operator and the plant operator will alert the Public Works Director, Public Works Superintendent, or
water emergency duty person of any abnormality. The plant operator and/or the notified person(s) will
then physically check the cause of the rising water. If there is true indication of abnormal conditions,
notification procedures will be followed.
There will be no problem with public safety in the event that either the East or West Fork diversion dam
should fail. These reservoirs contain a small amount of water, which would only cause a small wave in
Reeder Reservoir. In the event that Reeder Reservoir is full, there would be no problem at the spillway or
in the creek channel due to either of these small diversion structure failures.
The notification procedure will follow the sequence noted on the Flow Charts. The first line of
communication will be the telephone (line or through cellular phones depending on the availability),
followed by radio communication on the City's Public Works communications frequency, followed by
personal contact, if necessary. The emergency dispatch monitors all Public Works radio,frequencies and
can communicate on that frequency as well.
In the case of sudden dam failure, direct notification of all immediately affected downstream persons and
businesses within the limits of inundation may not be possible because of the lack of available warning
time. In this situation, and if there is complete dam failure, the flood-wave would reach the City center
(the Plaza) in a time period calculated to be approximately 8 to 10 minutes. Therefore, the City has
installed an automated audible emergency warning system which relies on independent transceivers and
will operate without reliance on the existing telephone system which is vulnerable to failure during
catastrophic events.
The new sensor array described in Section IV, Emergency Detection, Evaluation and Classification will
transmit an alarm signal simultaneously.to the Water Treatment Plant and the Fire Station. The operator
at the plant or the police dispatcher will have 15 to 60 seconds (as determined by the City after testing) to
visually verify failure on the video monitor which receives a signal from the day-night camera at the dam.
If the operator or fire dispatcher does not take action to terminate the alarm signal by pushing a button
within the period of the preset time delay, an audible alarm will automatically be made to the general
public. The audible alarms will consist of four warning stations distributed along the edge of the inundated
area within City limits. Each warning station consists of four 144 db 311 Hz air powered horns mounted on
20-foot high towers. The horns are powered from 2200 psi, 125 pound air bottles and will be controlled to
give a distinct intermittent sound. These horns will have a range of about 1/3 of a mile under
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adverse weather conditions and over 2/3 of a mile under good conditions (above background noise level
of.80 db).
-A. PROPOSED ACTION "FAILURE IS IMMINENT OR EAP-1
HAS OCCURRED" NO WARNING PROVIDED
Water Filter Plant Manager or Operator on duty will contact Fire Chief via telephone, (911), or
radio and evacuate the premises to higher ground.
"This is the Ashland Water Treatment Plant Operator. I have received or observed
indications that Hosler Dam has or is in immediate danger of failing. I need your help
to initiate emergency procedures as outlined in the Emergency Action Plan and the
City's Emergency Operations Plan. You need to initiate notification procedures shown
on flowchart 1EAP- 1 Failure is Imminent or has Occurred.' NOW! lam evacuating the
area and will contact you when I am safe."
The Fire Chief will take the following action:
1. If possible, determine whether the dam has failed and verify any other pertinent
information if possible. Manually sound the audible alarm system and initiate any
other available notification procedures to rapidly warn the public of imminent failure.
2. Notify the Chief of Police via telephone, (911), or radio and pass on pertinent information.
Since the City Hall would undoubtedly be damaged or inundated, the Ashland Police Department will take
charge of all notifications and communications. Inundation map indicates a time calculated to be
approximately 8 to 10 minutes for peak flood wave to reach City Hall.
The Chief of Police will take the following action:
1. Determine if City Hall is still in operation either through phone calls (see 4A below) or
visibly driving to the Plaza area and observing the building and the creek.
2. Notify Public Works Director at (541)552-2411, (541)488-5587, or (541)499-9458
who will notify the following individuals:
- City Administrator at (541)552-2103, or (541)613-5597
- Fire Chief at (541)482-2770, (541)708-0015, or 1 (805)402-4928
- Electric Systems Distribution Manager (541) 552-2307 or (541) 951-0307
- Public Works Superintendent (541)552-2325, (541)951-0355, or (541)646-8822
Persons listed above will then notify other agency in accordance with notification flow chart EAP —
1.
3. Notify the following outside agencies:
n The National Weather Service (541)773-1067 or (541)773-1525,
n The Ashland Community Hospital (541)201-4000 or (541)201-4003
>. Jackson County Emergency Dispatch - 911
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r The Jackson County Emergency Services Manager (541)774-6821,
requesting that all affected emergency services downstream from Ashland be
notified.
4. In accordance with the City of Ashland's Emergency Management Plan, a Command
Operations Center and Information Officer will be established at the Ashland Civic
Center, 1175 E. Main Street—or other location if required. The Incident Commander
should be at 541/488-5338.
NOTE: Attached to this Emergency Action Plan are acknowledgements of involvement of other affected
agencies.
B. PROPOSED ACTION "POTENTIAL HAZARD IS DEVELOPING" EAP-2
If there is any prior indication that Hosler Dam is going to fail or that there are unknowns in which
further assessment is necessary, the Water Treatment Plant Manager or Operator on duty shall contact
the following personnel by telephone or radio:
Notify Public Works Director at (541)552-2411, (541)488-5587, or (541)499-9458,
who will notify the following individuals :
- City Administrator at (541)552-2103, or (541)613-5597
- Fire Chief at (541)482-2770, (541)708-0015, or 1 (805)402-4928
- Electric Systems Distribution Manager at (541)552-2307, (541)951-0307
- Public Works Superintendent (541)552-2325, (541)951-0355, or (541)646-8822
Persons listed above will then notify other agency in accordance with notification flow chart EAP —
2.
The Treatment Plant Manager or Operator on duty will state:
"This is the Ashland Water Treatment Plant Operator. I have received or observed
indications that Hosler Dam may be experiencing problems with over topping or that a
hazardous situation is developing. I need your help to initiate evaluation and possible
notification procedures as outlined in the Emergency Action Plan and the City's
Emergency Operations Plan.
You need to initiate notification procedures shown on flow chart`EAP- 2 Potential
Hazard is Developing.' I am securing the plant and will evacuate the area. I will
contact you when I am safe"
1. City personnel at the Water Filtration Plant will secure the plant to the best of their abilities without
endangering themselves, and evacuate the area for higher ground. Once at a safe location, the
operator will provide a full assessment to the Public Works Director as soon as time allows.
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,
2. After assessment of the situation and if there is determination that the dam may fail or in danger
of significant hazard developing, the Public Works Director will immediately contact the Police
Department by telephone (911) and/or radio.
3. The Public Works Director, City Administrator, Police Department and Public Works Superintendent
will begin notifications of other agencies as per the notification flow chart on page EAP-2.
NOTE: In addition to the above notifications, the Public Works Director or Public Works Superintendent
will determine if it would be prudent to lower the water level in the reservoir. If such determination is
made, this information will be given to all agencies notified so that appropriate action can be taken by
those agencies as water levels in Ashland Creek could be rising and downstream areas could be affected.
V. Preparedness and Preventative Actions
A. General Provisions for Surveillance
The dam is unmanned and located on Ashland Creek approximately one (1) mile above the water filter
plant. The level of water behind the dam is monitored by telemetry, as well as daily visual observation.
Water levels will be monitored by sensor array as part of the automated emergency audible warning
system. The level of Ashland Creek is visibly monitored daily and flow gages are checked routinely. A day-
night camera will be installed in the future to provide an instantaneous picture of the dam automatically
and/or on demand on video monitors installed at the Water Treatment (Filter) Plant and at the Fire
Station. The Water Treatment Plant has operators on duty at the plant 10 hours a day seven days a week
throughout the year. There is an operator on-call at all other times. There are alarms on the dam that
notify the on-call operator by phone alarm if any abnormal rise in water level is observed. In addition to
monitoring at the water filter plant, the dam site is visited daily by the Water Treatment Plant Manager or
Operator on duty. The frequency of surveillance of the dam by these personnel is increased during
inclement weather or other critical times.
B. Surveillance at Remotely Controlled or Unattended Dams
The dam level is monitored by computer at the water filtration plant. Should the level of the dam increase
or decrease rapidly, (e.g. three feet in five minutes), an audible alarm is activated at the Water Treatment
Plant. During that part of the day when the water filter plant is unmanned, all alarms are relayed to the
Duty Operator by means of an auto-dialer. The Duty Operator carries a cellular telephone that is
dedicated for this purpose. The duty operator can monitor the alarms on the laptop computer system as
all are tied together in the SCADA system.
In the event that the headwater or the tail-water alarm is activated while the filtration plant is manned,
the operator on duty shall, before initiating the Emergency Action Plan, determine visually whether a
problem exists or not. This includes observation of the video monitor which displays a real-time picture of
the dam, observation of the water level on the creek, and observation of the dam itself. This is to rule out
the possibility of a false alarm. The operator will check the Hosler Dam level readout and the tail-water
level readout in the telemetry headquarters panel, to see if there has been any significant drop in the level
of the dam, or increase in the level in the creek running through the plant for any significant increases in
stream level or stream flow. If there are no significant decreases in'dam level or increases in stream level,
the alarm will be judged as a false alarm and the operator will resume normal work duties.
G:1pub-wrks\eng\10-05 FERC Dam Safety Program\EAP\07 Up date\2012\2012-05-15 EAP revised.doc Page 16 of 22
Should there be a significant decrease (3 feet) in the level of Hosler Dam and a significant increase in the
level (2 feet) of the creek running through the plant, the operator will immediately initiate the Emergency
Action Plan, Notification Flowcharts: FAILURE IMMINENT or HAS OCCURRED. Once this has been done,
the operator will evacuate the premises for higher ground.
If the Duty Operator receives an alarm from the water filtration plant while it is unmanned, they will
dispatch immediately to the filtration plant. This person can be at the entrance to the watershed, where
the water filtration plant and dam are located, in 40 minutes or less. Before arriving at that point, this
person will check Ashland Creek as that individual is driving the vehicle up Winburn Way, then Granite
Street, looking for significant increases in flow and level of the creek. If none is observed, this person will
proceed on to the water filtration plant. Once there, checks of the Hosler Dam level and the tail-water
level will be made. If the dam level history does not show any significant decrease (3 feet), and the tail-
water level readout has not increased significantly (2 feet), and the stream flow and the level of Ashland
Creek has not increased significantly by physical inspection, the alarm will be judged as a false alarm. The
Duty Operator will then return home.
However, should the duty person observe significant increases in the flow and level of Ashland Creek and
decreased level of Hosler Dam, the Police Dispatch Center will be informed at once, to initiate the
Emergency Action Plan, Notification Flowchart, Condition: FAILURE IMMINENT or HAS OCCURRED. Duty
personnel will evacuate to a safe area. Once safe, the duty person will provide a full detailed report to the
Public Works Superintendent and/or Public Works Director.
Once confirmation that the alarm is valid and activation of the Emergency Action Plan has begun, the Fire
Department will begin evacuating residents from the inundation zone. The automated emergency public
alarm system may have already sounded if failure of the dam has occurred.
C. Response During Periods of Darkness
As previously discussed, there are on-duty personnel available 24 hours a day. Although there is no
electric service at the dam site, illumination is available through the use of portable generators, owned
and operated by the Water Quality Division. This is emergency equipment and is available'at all times, day
and night, for emergencies and when necessary. Other personnel can be called to assist. Response time is
quite short since the on-duty person has a City vehicle and radio / paging equipment available at all times
and is required to maintain a 40-minute response time.
D. Response During Periods of Adverse Weather
Access to the dam is generally by an unimproved, but well maintained road. In adverse weather, four-
wheel drive vehicles or other equipment can access the dam. In the case where the road might be flooded
or washed.out, the dam is accessible by foot by way of a fire trail. Travel time by foot is generally less
than 30 minutes to reach the dam face from the water treatment plant.
E. Availability and Use of Alternative Systems of Communications
The Water Quality Division.has radio equipment in all vehicles and also has a number of portable
transceivers (radios) available. This radio equipment is available for use at the dam at any time, and in
many cases is the most reliable means of communication in the canyon.
F. Emergency Supplies and Resources
Page 17 of 22
The City of Ashland is well supplied with manpower, equipment and materials for use in emergency
situations. In addition, the Water Quality Division can call upon other divisions of the Public Works
Department as well as other departments of the City. The City also maintains a list of contract suppliers
for both equipment and emergency supplies not generally maintained by the City, but used during
emergency situations. In additional to supplies and equipment, the City maintains a list of available
resources and professional contacts for assistance in case of emergencies.
G. Other Concerns and Actions
Water flow into the reservoir is from natural runoff and cannot be completely managed, coordinated or
manipulated. The reservoir water surface could be lowered by use of the three valved outlets. Since this
reservoir is the sole source of the City's water supply, it is critical that the water level not be lowered
except in the case impending disaster. Because of this, operators would not make this decision on their
own, but would act only on instruction from their supervisors, who in turn would only act on orders from
the responsible person in charge, such as the Public Works Director or in her absence, the City
Administrator.
There are no actions which can be taken to reduce inflow to the reservoir since there are no upstream
dams or control structures. Actions could be taken to alter downstream flows by regulating the outflow of
the reservoir by use of existing valves. Such action would be based upon a timely evaluation of the
situation and a decision by any of the Water Division supervisors.
During the past sixty-eight years, the dam and reservoir system has withstood a number of emergencies
such as major floods, fires, and freezing / thawing events. These emergencies were mitigated successfully
by personnel and judgment of the managers of the City of Ashland. The City is thoroughly prepared to
handle any anticipated emergency. It is not aware of any special concerns or actions to be taken at this
time.
Page 18 of 22
VI.Appendix
Hosler Dam was constructed in 1928 in Ashland Canyon. It impounds water from both the East and West
Forks of Ashland Creek which diverts water from the 7,533 foot high Mount Ashland peak. The dam has
been inspected several times in recent years by registered structural engineers and has been certified as
structurally sound. The last inspection was by an independent structural consultant approved Hatch Acres
International.
The dam is founded on light-gray, medium-grained granite rock of the Ashland Pluton. The original design
and evaluations have certified hard, sound, granite with excellent bearing capacity. The dam is
constructed of reinforced concrete and the foundations are sound. Earthquake activity is of low frequency
and intensity especially as compared with Puget Sound area in Washington and California. With the
exception of two small diversion dams, there are no dams upstream.
Based upon the Report of Seismic Analysis of Hosler Dam (Harza Engineering Company, October 26,
2000) the results of the stress analysis using finite element method are all within standards and the dam
is deemed safe for future use.
There are no nuclear plants within a ten-mile radius of the City's reservoir. The following action plans
address both slowly developing failure and instantaneous failure.
A. Plans for Posting the EAP and for Training Testing and Annual Review
Posting the EAP
An up-to-date copy of the Emergency Plan and flowchart/ notification list is posted in a prominent
location near telephone and/ or radio transmitters at the following locations:
1. The Water Treatment Plant operator's office.
2. The City Administrator's office in City Hall (20 E. Main Street).
3. The Director of Public Works office in the Community Development & Engineering Service
Building. (51 Winburn Way)
4. The Water Quality Superintendent's office at the Service Center. (90 N. Mountain Avenue)
5. The Director of Electric Utilities office at the Service Center (90 N. Mountain Avenue)
6. The Police Department (1175 E. Main Street)
Training
Training of project operators and other responsible personnel will be conducted annually:
Items to be covered include, but are not limited to:
1. Description and purpose of the EAP
2. Location of copies of the EAP
3. General responsibilities under the EAP
4. Notification procedure / chain of command
5. Communication systems and alternates
6. Automated Audible Emergency Warning System
7. Emergency supplies and resources
8. Dam-Break Analysis and inundation maps prepared by Harza Engineering Company
Page 19 of 22
Subsequent to each annual training session, a statement will be prepared which includes the date of
the training, an attendance list of personnel involved, and a summary of topics discussed. A copy of
the statement will be included with the annual review of the EAP.
Annual Review
Each year, the Director of Public Works will review all aspects of the EAP to determine any new
developments or other changes downstream or elsewhere which would require any revisions to the
EAP.
A statement will be furnished to the FERC Regional Director annually that the EAP has been reviewed
and the date it was last tested, with inclusion of any needed revision or a statement that no revisions
are needed. All plan holder' list will be provided with dated copies of all revisions.
Annual Test
An annual test will be made each year. All persons, organizations and entities shown on the Flowchart
will be contacted. The test will be to verify the following:
1. The chain of command works properly;
2. Personnel names and phone numbers are correct; and
3. The audible Public Emergency Warning System works properly.
Items 1 and 2 will be conducted by telephone backed up by radio communication if necessary. Item 3
will be conducted after notification to the general public that a test of the audible warning system will
be made. The duration of the audible warning will be very brief(i.e., on the order of 5 to 10 seconds)
so that there will be a clear distinction between the test and an actual emergency.
The Public Works Director.will determine if the test was successful and will furnish the FERC Regional
Director within 30 days of the date of the test with a statement that the EAP has been tested and it
will include any revisions to the plan or a statement that no revisions are needed as a result of the
test.
Copies of dated revisions to the EAP resulting from the test will be furnished to all persons on the EAP
distribution list.
B. Documentation
Letters of acknowledgment from contracted agencies and documentation of the most recent
consultations with Federal, State and local agencies will be forwarded to the Commission.
C. Inundation Maps
A study and analysis of the extent of possible inundation expected upon failure of Hosler Dam was
completed by Harza Engineering Company on October 26, 2000. Two required dam break analyses
were completed — one for the PMF during sunny day conditions ("fair weather'�,the second, during
flood ("wet weather'�conditions. A copy of a reduced size (11"x 17'� set of the inundation maps are
enclosed.
Table 1: "Fair Weather"Dam-Break Results
Page 20 of 22
Cross Section Maximum Maximum Peak Arrival Peak Recession
(miles downstream Elevation Incremental Discharge Time] Time] Timt?
from dam) (feet) Rise (CIS) (minutes) (minutes) (minutes)
(feet)
Just Below Dam 2809.4 47.4 201,000 0.6 4.2 48
0.01
Water Treatment 2486.3 38.3 154,000 2.4 6 54
Plant
(0.9)
Southern City 2248.7 30.2 133,000 4.8 7.8 60
Limit
1.6
S. Pioneer Street 2028.3 24.8 118,000 7.2 9.6 78
Bridge
(2.4)
Main Street Bridge 1895.5 24.7 94,000 9.6 13 90
3.2
Nevada Street 1759.4 15.4 70,000 16 22 108
Bridge
4.2
Ashland Creek 1708.6 14.3 51,000 23 30 126
Confluence with
Bear Creek
4.8
Butler Creek Inlet 1676.9 8.8 32,000 37 48 156
To Bear Creek
5.8
Meyer Creek Inlet 1618.4 8.9 17,000 66 90 210
To Bear Creek
(7.6)
Talent 1569.4 6.0 15,000 102 126 330
9.3
Phoenix 1488.7 5.4 13,000 168 192 360
11.9
Notes:
1.All times are measured in minutes after the initiation of the dam-break.
Page 21 of 22
Table 2: "Wet Weather" Dam-Break Results
Cross Section Maximum Maximum Peak Arrival Peak Recession
(miles downstream Elevation Incremental Discharge Time * Time * Time**
from dam) (feet) Rise (CIS) (min) (min) (min)
(feet)
Just Below Dam 2812.7 36.3 229,000 0.6 4.8 24
(0.01)
Water Treatment 2489.7 29.4 186,000 2.4 6 30
Plant
(0.9)
Southern City 2251.5 19.8 164,000 4.8 7.8 36
Limit
(1.6)
S.Pioneer Street 2030.5 16.6 143,000 6 9.6 42
Bridge
(2.4)
Main Street Bridge 1897.8 11.4 121,000 9.6 12.6 48
(3.2)
Nevada Street 1761.6 10.6 94,000 14.4 21 54
Bridge
(4.2)
Ashland Creek 1713.1 7.3 77,000 20.4 26.4 78
Confluence with
Bear Creek
(4.8)
Butler Creek Inlet 1682.0 4.7 74,000 30 37.8 102
To Bear Creek
(5.8)
Meyer Creek Inlet 1626.5 4.0 52,000 46.8 60 174
To Bear Creek
(7.6)
Talent 1575.2 2.4 49,000 72 84 198
(9.3)
Phoenix 1494.2 1.9 46,000 108 120 228
(11.9)
Notes:
* All times are measured in hours after the initiation of the dam-break.
** Recession time would be dependent on the extreme natural flooding that is assumed to occur
simultaneous) with the dam-break.
Hosler Dam Evacuation Plan
Detail Map 8
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Max.a.(ft) 2,249.7 2,251.5 Swimmingg.Hole
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Arrival Time(hr) 0.08 0.08
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Arrival Time(hr) 0.16 0.16 0.16 gT
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Max.El.(ft) 1,759.4 1.761.5 7��]
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Peak Time hr 0.37 0.35
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Peak D(cfs) 32,000 74,000
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Max.El.(ft) 1.569.4 1.575.2
Max.Rise(ft) 6.0 2.4
Peak Q(cfs) 15,000 49.000
Arrival Time(hr) 1.70 1.20
■ Peak Time hr 2.10 1.40
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