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Home My WebLink About2012-090 CONT Addendum - Grayback Forestry • ADDENDUM TO CITY OF ASHLAND CONTRACT FOR GOODS AND SERVICES Addendum made this 30th day of April, 2012, between the City of Ashland ("City") and Grayback Forestry. Inc. ("Contractor"). Recitals: A. On 3129112, City and Contractor entered into a "City of Ashland Contract for Goods and Services" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to increase the compensation to be paid to Contractor and modify the proiect. City and Contractor agree to amend the agreement in the following manner: 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $44,415. 2. The scope of services is modified to add fire patrol on an "as needed"basis according to the attached rate sheet. See items titled "Crew Person- Trained Firefighter/Forest Worker"and "Crew Vehicle Mileage Rate to and from Job"for rates. • 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: BY DR-YMJ i Yfera,2Le-- Y �iTtp , Depart m nt Head ( Z Its V1ck c�s,r-,c'yT- Date 7 — DATE y/3o�r 7 Y �/Q PurchaseOr1170 -,0 der# Acct. No.: 9- 2- -loo l&V (For City purposes only) • 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES SEGO DER Page 1 / 1 �. ASHLAND CITY O F DATE '. 20 E MAIN ST. 3/29/2012 10782 ASHLAND, OR 97520 (541)488-5300 VENDOR: 016823 SHIP TO: Ashland Fire Department GRAYBACK FORESTRY INC (541)482-2770 PO BOX 838 455 SISKIYOU BLVD MERLIN, OR 97532 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del. Date: Contact: Chris Chambers Special Inst: Confirming? NO Quanti Unit •> . :: "I b) cri tion -`Unit Price. Ext.Price THIS IS A REVISED PURCHASE ORDER Contractor material and labor required 19,975.00 to complete prescribed under burning on City forestlands per the attached contract and specifications. Contract for Goods and Services Beginning date: March 26, 2012 Completion date: June 30, 2013 Insurance required/On file FY 2012-$19,975.00 FY 2013-$19,440.00 Processed change order 05/07/2012 5,000.00 Per attached Contract Addendum Scope of services is modified to add fire patrol on an "as needed" basis. Amount of increase $5,000.00 SUBTOTAL 24 975.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 24,975.00, ASHLAND, OR 97520 Account Number `;.ProjecfNumber " .`Amount .AccountNumber �, ProjecENumber ` ':, ( 'Amount: _"- E 670.08.29.00.60416 24 975.00 Auth u:ed Signature VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier I Contractor/Consultant:Grayback Forestry,Inc. Total amount of this contract amendment: Purchase Order Number:10762 Title l Description:City Forestlands Prescribed Burning $,5°000 ❑ Per attached contract amendment i Contract Amendment Original contract amount $ 39,415 100 %of original contract I Total amount of rep vlous contract amendments 0 %of original contract i Amount of this contract amendment 5.000 %of original contract TOTAL AMOUNT OF CONTRACT $ 44.415 12.7 %of original contract I In aamrdamm with OAR 137-047-0800:1)The amendment is within the scope of procummentas described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment Is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,Including the contract price,of a contract and the amendment is advantageous in the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are[he same as the goods and services to be provided under the unamended contract;b)The City determines Nat,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the - amendment in the procurement documents,it would likely have increased competition or affected award of contract ! Contract amendment is within the scope of procurement: YES X No' (If"NO",requires Council approval I Attach copy of CC,) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT.ORF or ❑'YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments 5$6,000. ❑ "YES',the total amount of cumulative ❑'YES',the total amount of original contract and / ❑If'NO",amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$1OOK for Goods& Council approval.Attach copy of Council $250,000 whichever is less. Services,5$75K for Personal Services,<$50K for Communication. ❑If"NO',amount exceeding authority requires Attorney Fees. ❑ Exempt—Reason: Council approval.Attach copy of Council ❑If'NO',amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt—Reason: Communication. ❑ Exempt—Reason, INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5,000 to$100,000 ❑ 'YES',the total amount of cumulative ❑ Written Findings:Document the nature of the Personal Services -$5,000 to$75.000 amendments 525%of original contract amount or emergency,including necessity and circumstances ® "YES',the total amount of cumulative $250,000 whichever Is less. requiring the contract amendment amendments s 25°%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City I ❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: j SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of original contract and cumulative ❑'YES',the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide dale approved by City Council: (Date) Council as a Special Procurement. If"NO',Council approval is required.Attach copy of Council Communication. ❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Project Number -___ Account Number 670.08.29.00.604160 Account Number___-__-__-__•______ 'Expenditure must be charged t the ap ro priafe account numbers for the financials to reflect the actual expenditures ac I rat�elI Attach extra pages if needed. Employee Signature: ` Department Head Signature: of 1�1 h Lc l ✓�� (Equal to orgreaterthan$5,000) j Funds appropriated for current fiscal yea r YES(NO Finance Director(Equal to orgmafer than$5,000) Date Comments: For"as needed"Cre patrol at31.50perperson per hourplus1.90 per mile fraveL Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,412712012