HomeMy WebLinkAbout2012-094 IGA - RVTD a
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF ASHLAND AND THE ROGUE VALLEY
TRANSPORTATION DISTRICT FOR REDUCED FARE PROGRAM
2009-2011
This Agreement is made and entered into this day of , 2009 by and
between ROGUE VALLEY TRANSPORTATION DISTRICT, ffn Oregon special district,
hereinafter referred to as "RVTD," and THE CITY OF ASHLAND, an•Oregon municipal
corporation, hereinafter referred to as"Ashland."
RECITALS
A. ORS 190.010 permits -units of local government to enter into intergovernmental
agreements for the performance of any or all fimctions and activities that a party to the agreement
has authority to perform; and
B. The Rogue Valley Transportation District is an Oregon Special District providing
transit services in Southern Oregon; and
C. The City of Ashland desires to support RVTD's provision of transit services by,
inter alia, subsidizing the cost of fixed route fares through a Reduce Fare Program; and
D. The Reduced Fare Program furthers the public interest by making efficient use of
Ashland's transportation infrastructure, reducing greenhouse gases and promoting energy
efficiency;
NOW, THEREFORE, in consideration for the mutual covenants contained herein the receipt
and sufficiency of which are hereby acknowledged,the parties agree as follows:
1. RECITALS. The recitals set forth above are true and correct and are
incorporated herein by this reference.
2. DURATION. (ORS 190.020(1)(e)]. The term of this Agreement shall commence
and the agreement shall be effective on September 8, 2009 and after execution by both parties. .
The Agreement shall expire June 30, 2010 at 11:59 p.m., unless administratively extended in
writing as provided for herein. The Ashland City Administrator may extend this Agreement
twice, by twelve (12)months each extension, by indicating in writing to RVTD that an extension
of the Agreement is sought under the same terms and conditions, of this Agreement. Provided
however, that the rate of compensation set forth in paragraph 4 below is subject to a mutually
agreed upon adjustment. The extension shall be effective only upon receipt of a document from
an authorized RVTD representative consenting to the extension under the same terms and
conditions
3. RVTD FUNCTIONS OR ACTIVITIES. [ORS 190.020(1)].
a. PROGRAM. RVTD shall provide transportation services consistent with
its mission, including but not limited to the Reduced Fare Program (hereinafter
Intergovernmental Agreement For Reduced Fare Program Page 1 of 7
e
"Program") as well as other services paid for by the City; the Program includes
but is not limited to the following;
i. the addition of Route 15,providing 15-minute fixed-route service
between the downtown, Ashland St,Tolman Creek Rd and Highway
66/Siskiyou Boulevard; and
ii. concomitant Valley Lift service; and
iii. reduced fares for Route 10 and Route 15 rides and for concomitant
Valley Lift rides.
iv. Route 10 service is Ashland's base service provided by RVTD, and its
operation(with the exception of fare reduction outlined in this
Agreement) is not affected by the Program or this Agreement.
v. The City-funded passenger fare subsidy for the fixed route system
(Routes 10 and 15)will be$1.00 per ride and the Valley Lift fare
subsidy will be$2.00 per ride for passengers picked up and delivered '
within the City of Ashland.
vi. RVTD will provide the City with quarterly ridership accountings
showing total Route 10 ridership on Route 10 within the City of
Ashland, ridership on Route 15 and Valley Lift ridership within the
City of Ashland.
vii. In the event that the$251,797 annual allotment from the City will
be/becomes exhausted prior to the end of the fiscal year,the Program
for that fiscal year will end and fixed route and Valley Lift paratransit
fares will revert to standard RVTD fares for the balance of the fiscal
year.
b. LIVING WAGE. RVTD shall comply with Chapte0.12 of the Ashland
Municipal code by paying a living wage, as defined in City Code to all
employees performing work under this Agreement and to any subcontractor
who performs 50%or more of the service work under this Agreement. RVTD
is also required to post the code required living wage notice predominantly in
areas where all employees will see it.
c. ACCESS TO RECORDS: The City and its duly authorized representatives
shall have access to the records of RVTD and any subcontractors which are
directly pertinent to this Agreement for the purpose of making audit,
examination,excerpts, and transcripts.
d. PUBLICITY.
i. Any publicity or advertising regarding the Program shall first be
reviewed by RVTD and the City for accuracy and must be approved by
both parties.
ii. RVTD shall establish a marketing plan for a Loop system or any fare
changes with through local resources. RVTD will do the following:
1. Replace the removed placards in the shelters; and
Intergovernmental Agreement For Reduced Fare Program Page 2 of 7
2. Update the information on all placards with new route/schedule
information; and
3. Provide free bus advertising space on one vehicle; and
4. Continue to promote Ashland's system at local events; and
5. RVTD will post a map and schedule at each designated bus
shelter in Ashland detailing the Route 10 and Route 15 bus
stops and schedule; and promote,
6. RVTD will provide information concerning and trtote the
Ashland Reduced Fare Program and service, at events, at
snap/schedule.distribution points, and at www.rvtd.org.
iii. In partnership with the City of Ashland , RVTD will do the following:
1. Create a tri-fold specific to the Ashland system and distribute
to local businesses; and
2. Distribute promotional information through utility bill staffers;
and
3. Coordinate a public relations event to launch the new service;
and
4. Approach SOU Administration to request ongoing support of a
fare buy-down; and
5. Approach the Chamber of Commerce and local employers to
encourage employees to use transit, especially in downtown;
and
6. Create a bus ad to utilize free ad space offer from RVTD.
e. COMPLIANCE WITH APPLICABLE LAWS. RVTD, its subcontractors, and
all employers working under this Agreement must comply with Oregon State
Laws related to the work performed including but not limited to laws
concerning workers compensation,employment,payroll taxes and required
insurances for general liability for loss of property, injury to persons and
property. City may require RVTD to demonstrate compliance with applicable
insurance requirements,including but not limited to proof of coverages.
4. CITY FUNCTIONS OR ACTIVITIES. [ORS 190.020(1)]. The City of
Ashland shall fund the Reduced Fare Program as provided herein and subject to Section 9.
Specifically the City shall offset the cost of the fixed-route fares within the City and support
more frequent service as outlined under PAYMENT in paragraph 5 below.
5. PAYMENT. [ORS 190.020(1)(a)]. Subject to Section 9, below,City shall
promptly pay all bills for services provided by RVTD pursuant to this Agreement, including but
not limited to the following:
a. RVTD shall bill the City quarterly$1.00 for each Route 10 passenger picked
up and delivered in the City of Ashland during the term of this Agreement.
b. RVTD will bill the City-$16,028.25 per month minus the Route 15 farebox
revenue for that month.
Intergovernmental Agreement For Reduced Fare Program Page 3 of 7
c. RVTD will bill'the City quarterly$2.00 for each Valley Lift ride within the
City during the term of this Agreement. In addition, City will pay RVTD a
fixed amount per Valley Lift ride to cover operating costs for providing Valley
Lift rides in Ashland to the extent they exceed 9,800 rides in the period from
July 1, 2009 through June 30,2010 and to the extent Valley Lift rides in
Ashland exceed 9,800 rides per year in each this Agreement is extended. The
amount City will pay to cover operating costs for Valley Lift rides in excess of
the 9,800 annual Valley Lift rides in the City shall be$18.31 per ride.
d. With the exception of Route 15 which shall be billed monthly as noted above,
RVTD will bill the City as provided in this section. Specifically, RVTD will
send the City invoices on the following schedule:
i. October 15, 2009 (services provided 9/8/2009 to 9130/2009)
ii. January 15, 2009(services provided 10/1/2009 to 12/30/2009)
iii. April 15,2010(services provided I/1/2010-to 3/28/2010)
iv. July 15, 2010 (services provided-4/112010 to 6/3012010)
e. Payment is due to RVTD within 30 calendar days of receipt of each invoice.
6. REVENUE. [ORS 190.020(I)(b)]. Except where specifically provided herein to
the contrary, no revenues expected to be derived pursuant to this Agreement need to be
apportioned between the parties.
7. PERSONNEL. [ORS 190.020(1)(c)]. No employees will be transferred pursuant
to this Agreement. RVTD and the City of Ashland are subject employers under ORS Chapter
656, and shall procure and maintain current valid workers compensation insurance coverage for
all subject workers throughout the period of this Agreement. This Agreement does not change
the status of any employee,contractor or officer of the respective entities.
S. REAL OR PERSONAL PROPERTY. [ORS 190.020(I)(d)]. There shall be no
transfer of title or possession to any real or personal property pursuant to this Agreement.
9. TERMINATION. [190.020(1)(f)].
a. TERMINATION by Mutual Consent: This Agreement may be terminated at any time
by mutual consent of both parties.
b. TERMINATION for Convenience: This Agreement may be terminated by either
party for that parry's convenience upon thirty days prior written notice to the other
patty, delivered by certified mail or in person. RVTD shall be compensated for all
services performed under this Agreement up to the effective termination date,
c. TERMINATION for Default or Breach: Either RVTD or City may terminate this
contract in the event of a breach of the contract by the other. Prior to such
termination the party seeking termination shall give to the other party written notice
of the breach and intent to terminate. If the party committing the breach has not
Intergovernmental Agreement For Reduced Fare Program Page 4 of 7
entirely cured the breach within thirty(30) days of the date of the notice, or within
such other period as the party giving the notice may authorize or require, then the
contract may be terminated at any time thereafter by a written notice of termination by
the party giving notice. Notwithstanding the cure provisions above, either party may
immediately terminate this Agreement for cause upon delivery of written notice to the
other party under any of the following conditions:
i. If Federal or state'laws, rules or regulation are modified,changed or
interpreted in such a manner that the services are no longer allowable or
appropriate under this Agreement;
ii. If any license or certification required by law or regulation required for the
provision of the services under this Agreement is for any reason denied,
revoked, suspended, or not renewed.
d. OBLIGATION/LIABILITY OF PARTIES: Termination or modification of this
contract pursuant to subsections A, B, and C, above, shall be without prejudice to any
obligations or liabilities of either party already accrued prior to such termination or
modification. The rights and remedies of the parties provided in this subsection are
not exclusive and are in addition to any other rights and remedies provided by law or
under this contract.
e. NON-APPROPRIATION: Notwithstanding the termination provisions above,
termination may occur for non-appropriation. Specifically, all City obligations to
expend money under this Intergovernmental Agreement are contingent upon future
appropriation as part of the City budget process and local budget law, and the failure of
the Council and.Budget Committee to make the appropriation shall necessarily result in
termination of the Agreement, and shall not be considered a breach.
f. FORCE MAJEURE.Neither party shall be responsible for delay or default caused by
fire, flood, riot, acts of God,and/or war which are beyond the party's reasonable
control.RVTD may terminate this Agreement by written notice after determining
such delay or default will reasonably prevent successful performance of this
Agreement. I
10. HOLD HARMLESS: To the extent permitted by the Oregon Constitution and
the Oregon Tort Claims Act, RVTD shall hold harmless, defend and indemnify the City of
Ashland from any and all claims, demands, damages or injuries, liability of damage that anyone
may have or assert by reason of the any error, act or omission of RVTD, its officers, employees
and agents, in the performance of their duties under the terms of this Agreement. It is further
agrees and understood that neither party is, by virtue of this Agreement, a partner or joint
venturing with the other party and neither party shall have any obligation with respect to the other
parry's debts or liabilities of whatever kind or nature. If any aspect of this indemnity shall be
found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this indemnification.
11. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS,
AND MAKING PAYMENTS. All notices, bills, and payments shall be made in writing and
may be given by personal delivery or by mail. Notices, bills, and payments sent by mail should
be addressed as follows:
Intergovernmental Agreement For Reduced Fare Program Page 5 of 7
a °
City of Ashland
Attn: Martha Bennett City Administrator
20 East Main Street
Ashland, Oregon 97520
Phone: 541-488-2100
Fax: 541-552-2092
RVTD
Attn: !Accounts Receivable
3200 Crater Lake Avenue
Medford, OR 97504-9075
Phone: (541) 608-2431
and when so addressed, shall be deemed given upon deposit in the United States Mail, postage
prepaid. In all other instances, notices, bills, and payments shall be deemed given at the time of
actual delivery. Changes may be made to the names and .addresses of the person to whom
notices, bills, and payments are to be given by providing notice pursuant to this paragraph.
12. NON-DISCRIMINATION. Each party agrees that no person shall, on the
grounds of race, color, creed, national origin, sex, marital status, or age, suffer discrimination in
the performance of this agreement when employed by either party. Each party agrees to comply
with Title VI of the Civil Rights Act of 1964, with Section V of the Rehabilitation Act of 1973,
and with all applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations. Additionally, each party shall comply with the Americans with Disabilities
Act of 1990 (Pub. L. No. 101-336), ORS 659.425, and.all regulations and administrative rules
established pursuant to those laws.
13. ATTORNEY FEES. In the event an action, lawsuit or proceeding, including
appeal there from, is brought for failure to fulfill or comply with any of the terms of this
agreement, each party shall be responsible for their own attorney fees, expenses, costs and
disbursements for said action, lawsuit, proceeding or appeal.
14. NO WAIVER. The failure by. any party to enforce any provision of this
Agreement shall not constitute a waiver by that party of that provision or of any other provision
of this Agreement,
15. SEVERABILITY. Should any provision or provisions of this Agreement be
construed by a court of competent jurisdiction to be void, invalid or unenforceable, such
construction shall affect only the provision or provisions so construed, and shall not affect,
impair or invalidate any of the other provisions of this Agreement which shall remain in full
force and effect.
16. HEADINGS. The headings of this Agreement are for convenience only and shall
not be used to construe or interpret any provisions of this Agreement.
Intergovernmental Agreement For Reduced Fare Program Page 6 of 7
a
17. APPLICABLE LAW. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Oregon.
18. ASSIGNMENT/DELEGATION. RVTD shall not delegate the responsibility for
providing services hereunder to any other individual or agency. Neither this Agreement nor any
of the rights granted by this Agreement may be assigned or transferred by either party.
19. NO THIRD PARTY BENEFICIARY. Neither the Federal Government, nor any
other entity other than the parties named herein are parties to this Agreement and shall have no
obligation to any third party.
20. AMENDMENT. The terms of this Agreement shall not be waived,altered,
modified, supplemented or amended in any manner whatsoever without prior written approval of
RVTD and the City. To be effective, any amendments to this Agreement must be in writing and
must be signed by authorized representatives of both parties.
21. MERGER. This writing is intended both as the final expression of the
Agreement between the patties with respect to the included terms and as a complete and
exclusive statement of the terms of the Agreement.
22. BINDING EFFECT. The terms of this Agreement shall be binding upon and
inure to the benefit of each of the parties and each of their respective administrators, agents,
representatives, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in two
(2)duplicate originals, either as individuals,or.by their officers, thereunto duly authorized.
Dated this 4th day of August 2009•
ROGUE VALLEY TRANSPORTATION DISTICT CITY OF ASHLAND
B: BY
Julie Brown John t omberg
General Manager Mayor
Reviewed as to form: Reviewed as to form:
By By
David Lohman Richard Appicello
Legal Counsel for RVTD City Attyney
Date: Date: 3 ' 01
Intergovernmental Agreement For Reduced Fare Program Page 7 of 7
City of Ashland, Oregon -Agendas And Minutes Page 1 of 1
2. Does Council wish to extend the current Fare Reduction Agreement with RVTD and continue the current low-income transit pass program
to June 30,2012 and direct staff to negotiate a new three-year reduced fare agreement with RVTD for Council consideration in May of 20127
Public Works Director Mike Faught explained a Transportation and Planning Commission Subcommittee worked with Councilor Silbiger,Councilor Chapman,and
the Rogue Valley Transit District(RVTD)and developed three options. One option would expand the current transit pass system to the High School,Senior and I,!
fixed-route passes,and the Valley Lift passes but would cost more than the$50,000 allocated. The current program already subsidized low-income riders but
did not Increase ridership. Currently 1,800 citizens In Ashland qualified for the subsidized bus program.Instead of staff managing the bus pass program,the
group thought the Department of Health Services could distribute passes.
The City could subsidize the current low-Income program for$76,000 with an additional$4,000 buffer to cover possible increased ridership for a total of
$80,000.Two programs would subsidize either 300 citizens or the full 1,800 with fixed route,passes. Of those two,the City could only afford to fund a small
portion of the 300-participant program. Funding the Valley Lift was an unknown as this time. Allocating a specific amount and allowing people with an Oregon
Trails card to ride free at$56 per pass for 1,800 was not financially feasible. However,Route 15 was no longer active and RVTD providing 20-minute service In
town would help offset costs. Additionally,RVTD applied for a grant that would allow them to extend service hours and provide Saturday service that would
Increase ridership.The only time the City experienced an Increase In ridership was when the fare was free and the City could not support that cast now.
Councilor Voisin/Slattery m/s to extend the current RVTD reduced fare agreement to June 30,2012;continue the current$10,000 transit bus
pass program for qualifying Ashland residents; and direct staff to negotiate a new three year reduced.fare agreement with RVTD not to exceed
$80,000 per year. DISCUSSION: CouncllorVolsin thought it was Important the City subsidize passes for people who could not afford to ride the bus.
Councilor Chapman would not support the motion and questioned when the goal to Increase ridership changed to subsidizing low-income riders. He supported
public transportation but was not In favor of the staff recommendation. RVTD reducing Route 10 to 20 minute runs and applying for agrant that would extend
service better matched a system that functioned for a larger number of people. Subsidizing fare reduction had not Increased ridership. If the City decided to
continue the program,he Suggested they get real data. Councilor Lemhouse was not Interested In continuing the same program but wanted to subsidize senior
and Valley Lift rides, Councilor Slattery thought the City should Invest more in public transportation but neither the City nor RVTD were there yet. He agreed
there should be a provision for low-Income riders. RVTD also needed viable data.
Councilor Silbiger supported continuing the program through June 2012 but not for three years. The programs the City had tried were not successful. Mayor
Stromberg noted public transit was an essential part of the community. The City needed to determine what they wanted to accomplish with transit and the
overall Impact on the community. Councilor Morris was concerned RVTD did not have sufficient data to determine whom they were trying to serve. The -
program needed a large number of paying customers to make subsidizing work. He agreed with the first part of the motion but not a three-year contract.
Councilor Voisin explained a three-year contract would give RVTD time to collect data. Councilor Slattery reiterated the need for a law-Income subsidy but the
transit system needed to attract ridership that paid RVTD operation costs. _
Councilor Lemhouse/Chapman m/s to amend motion and drop'...direction to staff to negotiate a new three year reduced fare agreement with
RVTD not to exceed$80,000 per year.' DISCUSSION:Councllort-emhouse supported a short-term agreement until RVTO came up with a better plan.
Councilor Chapman noted the subsidy did not help low-income riders traveling to Medford,It only applied to Ashland. He wanted them to have access to a bus
pass that would allow them to travel to the rest of the valley and did not think the current subsidy was helpful. Councilor Lemhouse clarified he wanted staff to
focus on an alternative. Councilor Voisin thought they would do both. Councilor Slibiger supported looking for better alternatives. He preferred using the
$90,000 for public transportation somehow but in a more effective manner. -
Mr.Faught confirmed the subsidy was strictly for riding in town. Resident's commuting to Medford paid full fare.Annual Valley Lift trips were below 9,800. All
the programs discussed with RVTD were costly,lacked data,and were an Investment with an unknown outcome. There was also a chance RVTD would not be
able to get the data. The Intention of the three options was to help those most affected when the fare reduction program ended.
Councilor Lemhouse/Silbiger m/s to call for the question on the motion to amend.Roll Call Vote:Councilor Slattery,Morris,Lemhouse,Voisin,
Sllbiger,-and Chapman,YES.Motion passed.
Roll Call Vote on motion to amend:Councilor Morris,Lemhouse,Silbiger and Chapman,YES;Councilor Slattery and Voisin,NO.Motion passed
4-2.
Councilor Slibiger/Lemhouse m/s to call for the question on the amended main motion.Roll Call Vote:Councilor Slattery,Morris,Lemhouse,
Voisin,Silbiger and Chapman,YES.Motion passed.
Roll Cali Vote on amended main motion:Councilor Lemhouse,Slattery,Slibiger,YES;Councilor Voisin,Chapman,and Morris,NO. Mayor
Stromberg broke the tie with a YES Vote.Motion passed 4-3.
i
. i
http://www.ashl and.or.us/Agendas.asp?Display=Minutes&AMID=4725 5/14/2012
Page 1 / 1
�. CITY OF r CITY REC019DE .
ASHLAND DATE' ' PONUMBER,,:.i
20 E MAIN ST. 9/13/2011 10447
ASHLAND, OR 97520
(541)488-5300
VENDOR: 000182 SHIP TO: Ashland Public Works
RVTD, R V TRANS DISTRICT (541)488-5587
3200 CRATER LAKE AVE 51 WINBURN WAY
MEDFORD, OR 97504 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Payable on receipt Dept.:
Req.Del. Date: Contact: Betsy Hershman
Special Inst: Confirming? NO
... .. .. _
,QUand ,:.Unit.. . '.; - Descri-lion. Unit Piice'.: _ bit.Price
THIS IS A REVISED PURCHASE ORDER
Bus Tokens 2,500.00 .
Bus Passes 2,500.00
Note per attached requisition:
The amount of this PO request may
increase to$50,000 pending City
Council approval.
Processed change order 11/04/2011 70,000.00
Expanded bus pass subsidy program
Approved by Council on Sept 16, 2011
Contract amendment pendinq
Processed change order 05/17/2012 100,000.00
Request to increase purchase order in
the amount of$100,000.00
SUBTOTAL 175 000.00
BILL To:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 175,000.00
ASHLAND, OR 97520
AccountNumtier. , >`.".P roject Number : , ;; Amount :-1,, Accoun[Number.% -; Project Number - `. 'Amount'_' .;.'.
E 260.08.12.00.60420 175,0 0.00
16tX —L S11h1he —
Aut ized Signature VENDOR COPY
FORM #10 CITY OF
PURCHASE ORDER AMENDMENT APPROVAL REQUEST
ASHLAND FORM
Name of Supplier 1 Contractor I Consultant: RVTD Total amount of this
Purchase Order amendment:
Purchase Order Number:10447
$100,000
Title/Description:IGA between COA and RVTD. As per Council approval at the 6eptember6,2011,
Council meeting,the IGA was extended to June 30,2012
❑ Per attached contract amendment
Purchase Order Amendment
Original contract amount $ 251.797 Annual nla %of original contract
Total amount of rep vlous contract amendments %of original contract
Amount of this contract amendment %of original contract
TOTAL AMOUNT OF CONTRACT $ %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment Is necessary to comply with a change in law that affects performance of the contrast 3)The amendment results tram renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to
be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract:b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allayed in the solicitation document
contract or approval of a Special Procurement An amendment Is not within the scope of the procurement if the City determines that If it had described the changes to be made by the
amendment in the procurement documents,it would likelq have Increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES NO' (If"NO",requires Council approval l Attach coav of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or
❑`YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments:5$6,000. ❑ 'YES',the total amount of cumulative ❑"YES',the total amount of original contract and
❑If"NO",amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$100K for Goods&
Council approval.Attach cool of Council $250,000 whichever is less. Services,s$75K for Personal Services,<$50K for
Communication ❑If'NO',amount exceeding authority requires Attorney Fees.
❑ Exempt-Reason: Council approval.Attach copy of Council ❑If"NO",amount exceeding authority requires
Communication. Council approval.Attach copy of Council
❑ Exempt-Reason: Communication.
❑ Exempt-Reasom
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods&Services-$5.000 to$100.000 ❑ "YES",the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5,000 to$75,000 amendments s 25%of original contract amount or emergency,including necessity and circumstances
❑ 'YES",the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments 5 25%of original contract amount. ❑If'NO",amount exceeding authority requires ❑ Obtain direction and written approval from City '
❑If'NO`,amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt-Reason: Communication
❑ Exempt-Reason, ❑ Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
El'YES",the total amount of original contract and cumulative ®'YES',the original contract was approved by City Council,
amendments are within the amount and terms initially approved by Provide date approved by City Council: Seplember6 2011 (Date)
Council as a Special Procurement. If'NO',Council approval is required.Attach copy of Council Communication.
❑ If"NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator..
Attach of Council Communication.
Project Number______-___ Account Number___-_---_-----______ Account Number 260.06.12.00.604200
'Expenditure must be charged to the nppropriate,account numbers for the financials to reflect the actual expenditures accurately. Aff lath S r nee- d.
Employee Signature: �r L / ��.sc2 Department Head Signature: &d(l P S JW1 f2—"
' � (Equal to or greatef 3n$ ,000)
Funds appropriated for current fiscal year., NO /VX d Zo
Finance Director(Equatfoorg afe 5,000)
Date
Comments:
Wpub-wrksWfnual PaymentslRVTMRVTD PO Amendment 05142012.doc
Karl Olson
From: Betsy Harshman [harshmab @ashland.or.us]
Sent: Monday, May 14, 2012 1:59 PM
To: Kari Olson
Subject: FW: RVTD PO
Attachments: 20120514140234031.pdf
Hi Kariann,
Please increase the RVTD amount per the attached documentation. Let me know if you find
anything out of order. Sarah has an invoice that she cannot pay until the PO amount is
increased.
Thank you,
Betsy
-----Original Message-----
From: comm-dev @ashland.or.us [mailto:comm-dev @ashland.or.us]
Sent: Monday, May 14, 2012 11:03 AM
To: betsy harshman
Subject:
This E-mail was sent from "RNPF64971" (Aficio MP C2550).
Scan Date: 05.14.2012 14:02:33 (-0400)
Queries to: comm-devQashland.or.us
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