HomeMy WebLinkAbout1999-0615 Council PACKET Important Any citizen attending council meetings may speak on any item'on ee a_gen ie5s'It rs the.subject a
oPa public hearing whic"aas`been'closed Wynn wish to'speak,pli'assi,fill(out the Hpeaker Request forme
locafed near the entrance to the Council Chambers. The chair wilbr&ogmze}you and'ihform you-a's to =
the amount of time allotted to you. The time.granted will be dependerit,to some extenbon the nature oftfhe.
item under discussion,the number of eo le who wish to be heard,and thedeu .of the,a enda s as
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 15, 1999
Civic Center Council Chambers, 1175 E. Main Street
I PLEDGE OF ALLEGIANCE: 7:00 p.m., Civic Center Council Chambers.
II ROLL CALL:
III APPROVAL OF MINUTES: Regular meeting minutes of June 1, 1999.
IV SPECIAL PRESENTATIONS &AWARDS:
1. Mayor's award of plaque to Sean Van Ausdall in recognition for his participation
on the-Sister City committee.
2. Update and presentation by the Historic Commission.
3. Mayor's proclamation of Community Health Center Week as June 21 through
June 27, 1999.
V CONSENT AGENDA:
1. Minutes of Boards, Commissions and Committees.
2. Confirmation of Mayor's appointment of Kerry KenCairn to the Planning
Commission for a term to expire April 30, 2003.
3. Confirmation of Mayor's reappointments of Greg Williams and Pat Acklin and the
appointment of Jack Sabin to the Hospital Board for terms to commence July 1,
1999 and expire June 30, 2003.
4. Authorization for Mayor and City Recorder to sign parking agreement with Elks.
VI PUBLIC HEARINGS: (Testimony limited to 5 minutes per speaker. All hearings must
conclude by 9:30 p.m. or be continued to a subsequent meeting).
1. Public Hearing regarding the Ashland Downtown Historic District.
VII PUBLIC FORUM: Business from the audience not included on the agenda. (Limited to
5 minutes per speaker and 15 minutes total.)
VIII UNFINISHED BUSINESS:
Council Meeting Pkt.
CITY RECORDER'S OFFICE
IX NEW AND MISCELLANEOUS BUSINESS:
1. Council Meeting Look Ahead.
2. Presentation by Ashland Fiber Network Citizen Programming Committee.
3. Discussion regarding the Storm Water Master Plan.
X ORDINANCES, RESOLUTIONS AND CONTRACTS:
1. Second reading by title only of"An Ordinance levying taxes for the period of July
1, 1999 to June 20, 2000, such taxes in the sum of $5,576,000 upon all the real
and personal property subject to assessment and levy within the corporate limits
of the City of Ashland, Jackson County."
2. Second reading by title only of"An Ordinance amending Section 10.46.050.A of
the Ashland Municipal Code to reduce the penalty for illegal camping and similar
conduct from a misdemeanor to an infraction."
3. Reading by title only of"A Resolution Authorizing and Ordering Improvements for
Paving, Curbs, Gutters, Storm Drains and Sidewalks on Central Avenue from its
j Existing Terminus East of Heiman Street to Water Street, for the Central Avenue
Local Improvement District and Authorizing the Assessment of the Cost of the
Improvements against Property to be Benefitted."
4. Reading by title only of"A Resolution Amending the Pay Schedule for
Management and Confidential Employees for Fiscal Year 1999-00."
5. Reading by title only of"A Resolution Transferring Appropriations within the
1998-99 Budget."
6. Reading by title only of"A Resolution Adopting a Storm Drain Utility Rate
Schedule pursuant to Section 4.27.050 of the Ashland Municipal Code, and
i Repealing Resolution Nos. 94-47 and 94-54."
7. Reading by title only of"A Resolution Adopting a Transportation Utility Rate
Schedule pursuant to Section 4.26.020 of the Ashland Municipal Code and
Repealing Resolution No. 97-32."
8. Reading by title only of"A Resolution Establishing Rates for the Ashland
Municipal Airport Repealing Resolution 94-38."
9. Reading by title only of"A Resolution Adopting a Cemetery Fee Rate Schedule
Pursuant to Section 2.64.050 of the Ashland Municipal Code and Repealing
Resolution No. 94-20."
i 10. Reading by title only of"A Resolution Adopting an Engineering Division Fee
Schedule Pursuant to Section 18.108.140A of the Ashland Municipal Code and
Repealing a Portion of Resolution No. 94-17."
11. Reading by title only of"A Resolution Exempting from Competitive Bidding Cable
Television Programming for the Ashland Fiber Network Cable Television
System."
12. Reading by title only of"A Resolution Establishing Internet and Cable TV Rates
for the Ashland Fiber Network."
13. Reading by title only of"A Resolution to Forward the Nomination of the Ashland
Downtown Historic District to the National Register of Historic Places to the State
Historic Preservation Office."
XI OTHER BUSINESS FROM COUNCIL MEMBERS:
XII ADJOURNMENT:
i
Reminder. Study Session on Thursday, June 17, 1999 at noon in Council Chambers.
Topics will include: 1) Fire station - (a) Refining Design Schemes; and(b) Revised
Programming; 2) Debriefing of 1999-2000 Budget Process, Strategic Planning Process,
and Discussion of Developing a Mission, Roles and Responsibilities for the Budget
iCommission; and 3) Discussion of Resolution on City Spending from Budget Committee.
..............
El
MAYOR'S PROCLAMATION
WHEREAS: The non-insured and underinsured citizens of Jackson County have
received health care for the past twenty-seven years through the not-for-profit
Community Health Center; and
WHEREAS: The mission of Community Health Center is to promote the health of
low income and working people and their families who have little or no heal th
insurance by providing quality, affordable, health care services; and,
&
V
Z"_ WHEREAS: Community Health Center has been made possible by concerned
community members and organizations who believe health care should be available to
all people.
NOW, THEREFORE, I, Catherine M. Shaw, Mayor of the City of Ashland, Oregon,
do hereby proclaim the week beginning Monday, June 21 through Sunday, June 27,
1999 as:
ai
COMMUNITY HEALTH CENTER WEEK
W in Ashland and urge all citizens to join in this Observance and Celebration and
continue that support and encouragement all year long. 4N
Dated this 15th day of June, 1999.
N
Barbara Christensen, City Recorder
. ............
Catherine M. Shaw, Mayor
igp_
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 1, 1999
Civic Center Council Chambers, 1175 E. Main Street
PLEDGE OF ALLEGIANCE
Mayor Shaw called the meeting to order at 7:00 p.m., in the Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck, Hanson, Wheeldon,and Fine were present.
APPROVAL OF MINUTES
Minutes of the Regular meeting of May 18, 1999 were approved with the following amendments: page 2, first
paragraph,second sentence should read,"Noted how the City of Bend had not kept a tight urban reform.....";third
paragraph,sentence should read"..designed to reduce global warming in relation to the whole transportation
issue,..";page 6,under item 5,first paragraph, last sentence should read,"...entered an establishment that had its
liquor license all but revoked...".
SPECIAL PRESENTATIONS& AWARDS
(None)
CONSENT AGENDA
1. Minutes of Boards,Commissions and Committees.
2 Monthly Departmental Reports.
3. Confirmation of Mayor's appointment of Kay Maser to the Historic Commission for a term to
expire April 30, `02.
4. Ambulance License Renewal Application.
5. Termination of Two Easements in Park Ridge Subdivision, Phase 1,tax lot 391E 4DC 3600,and the
Reestablishment of a Public Utilities Easement and Drainage Easement for the same Property.
6. Approval of Street Cut for Starflower Street to install underground utilities.
Councilor Wheeldon requested amendment to minutes of May 6, 1999 Council Study Session page 2,second
paragraph should read,"Wheeldon felt that they had gained a better understanding of the strategic planning process
and should continue to clarify expectation of the council."
Councilor Fine requested amendment to minutes of May 20, 1999 Council Study Session page I, last paragraph,
third sentence, item 3);to delete"define public access and make it applicable"and add to the sentence, "and right
of public to give input."
Councilors Wheeldon/Fine m/s to approve Consent Agenda.Voice Vote: All AYES. Motion passed.
PUBLIC HEARINGS
1. Public Hearing to consider a recommendation to issue$6.2 million in general obligation bonds for
the construction of a 23,000 square foot library improvement project.
Assistant Administrator Greg Scoles presented synopsis of request to pursue expansion of the existing library
facility. Explained that the information on overall costs was included in council packet Scoles noted that Library
Committee had met several times to review new proposal and that the cost has been reduced to$5.9 million.
Explained that in order to reduce costs associated with the library expansion, several items were explored. Noted
that no longer was acquisition of adjoining property required,and stated that an analysis of the overall service area
population numbers reduced the programming need in total square footage for the library facilities. Introduced
SERA Architects who presented revised proposal.
John Echlin of SERA Architects presented plan drawings showing schemes from previously presented plans and
current revised plans. Stated that the project is completely contained on the property owned by the city, and that
City Council Meeting 6.01-99 Page I of 6
they worked with assumptions that were gained from the previously held public workshops in regards to retaining ..
the historic significance of the existing Carnegie Library. Stated that the entry-way is identical to the plan that was
previously presented,and indicated where other entry ways were into the building. Explained how each of the
floors would be used and that they had added a"front porch"type element to the building. Stated that the main
differences between the current building proposal and past building proposal was in keeping the volume very
simple and classical in its proportions to be compatible with the existing Carnegie building.
Peter Meijer,SERA Architects explained the budget associated with the project and presented comparison of costs
from previous proposal to current proposal. Stated that the cost estimates are based on a revised floor plan and
that the estimate retains the$152.66 sq/ft cost for new construction and$120.48 sq/ft cost for the existing building
from the previous cost estimate. Stated that the$152.66 sq/ft is a standard comparison cost for building.
George Kramer spoke on the compatibility of the proposed design and the downtown area. Felt that the current
parking problems associated with the current library is a testament to the use of the library. Gave brief history on
how the library came about and the importance of Carnegie.
t
Scoles pointed out that the new estimate of$5.9 changed the assessment from $.5852/yr to$.4595/yr. Action
tonight being requested is direction to continue pursuing this project for a November ballot election.
PUBLIC HEARING:Open 7:42 p.m.
Russ Silbiger/562 Ray Lane/Questioned the expense associated with the proposed library expansion. Asked that
the SOU library be taken into account,along with expanded library services and internet services. Silbiger felt that
the proposed building is still too expensive. Commented on the problems associated with parking for the proposed
building plan. Stated that he felt that the timing was wrong and we should wait to see what the county is going to
do.
Treva Tumbleson/655 Leonard/Stated that the costs have been significantly reduced and that costs will only rise.
Does not feel we should wait until we have a"perfect" plan. Voiced her frustration on how costs would only rise,
and would like to see this project proceed now. Feels that the library is being used to the point that it is falling apart
and is in great need of repair.
Colin Swales/143 8"/Commented on the changes that have been done and his approval of them. Concerned that
the building is a full story larger than the current Carnegie building. Stated that he still felt that the site was too
small for the proposed building and questioned where the parking was to be located and the number of parking
spaces allowed. He felt that the present scheme did not address the parking needs.
Bryan Frink/583 S Mountain/Gave historical prospective from a businessmen's point of view using various
examples of past generations,"gifts"to the community. Used these perspectives in relation to his support of the
I proposed library expansion and how it related to the community.
t
Diane Schaffer/583 S Mountain/Commented on community"identity problem"and how parking is going to be a
problem in the future no matter what happens. Feels proposed library expansion is a proposal that the community
will vote for. Noted other areas that have most recently expanded or built new libraries. Commented on
outstanding service by library staff and how books are becoming damaged due to the condition of the building. She
felt that we need to act now and that this is a community of library users. Noted some statistics on use of library.
Terry Skibby/611 Beach St/Felt that the library expansion is long overdue and that the building and location of
the building is very important.
Christine Norton-Cotts/525 Conifer/Felt that it is imperative to move forward on the expansion of the library.
Commented on the possibility of budget cuts in the school district which could effect the availability of our school
libraries.
Barbara Ryberg/373 Vista/Commented that if libraries are only about parking,then there is problem with our
i culture. Pointed out that the SOU library has a different function than a public library. That the Ashland Library
I
City Council Meeting 6-01-99 Page 2 of
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serves a larger area than other branch libraries. Stated that the community has waited 10 years for the county to do
anything. Commented on how the area is becoming more urban and the many ways that the library could be
reached through alternative transportation. Requested that citizens be allowed to make the decision.
Vince Orson/Ashland resident/Felt that things were moving too fast and would like to have additional opportunity
to view the plans proposed. Surprised that the community is being asked to comment on plans that have been
available for such a short time. Stated that his vision for a library is a new building and commented on the
limitations involved when trying to save the current Carnegie building. Disappointed that there had not been
opportunity to purchase the adjoining property. Commented on his dream of having parking in the rear of the
building.
Joanie Keller-Hand/652 Faith Ave/Commented on how the library was too small 10 years ago,and how it is not
possible for her children to find space in current library. Urged council to allow proposal to go to a vote of the
community.
Joan Steele/332/Commented on library in Concord,MA and the similarities to our own library situation. Urged
council to let voters to make decision to grow.
PUBLIC HEARING: Closed 8:02 p.m.
Scoles explained the assumptions used and that program needs were used to determine service area size. Explained
that the city and county agreed on different population projections for this area,but is a test that won't be known for
a number of years. Stated that based on the City Comprehensive Plan,that the population projections are as
accurate as you can get.
John Echlin explained that the cost of square footage is based on the building of an existing site. That ideally,a
library is a square box,but current proposal is not a square box and that creates inefficiencies. Commented on the
use of Internet and that the effect of computers only increases the size of libraries,paper production and space
requirement. Stated that the parking on Gresham Street is angle parking and is only a proposal. Echlin gave further
explanation on the number of parking spaces being proposed,the desire to be sympathetic with landmark quality,
and keeping with the Carnegie style:
Bob Wilson,Head Librarian clarified for council that there were no proposed changes to the current staffing level
with the proposed library expansion.
Mayor Shaw explained that the community will have ample time, five months,to view proposed plan before the
November election. Commented on why Friends of Ashland Library did not want to wait until the county put a
library measure forward. Stated that it is very difficult to get a capital improvement project passed in Jackson
County,and noted the many needs of services in the county. Shaw explained that if Ashland should approve this
proposal,and Jackson County voters should later approve a library bond,then the Ashland Library bond would be
wrapped in the bond passed by Jackson County. If the bond should not pass,then Ashland would continue on their
own. Commented on the problems associated with double majority voting.
Shaw explained that the property owners had spoken regarding the sale of the adjoining property,but because the
appraisal was too high,then revisiting the size and costs associated with the expansion were necessary and prudent.
Councilors Hauck/Reid m/s direct staff to prepare necessary documents to place the question of authorizing
a general obligation bond for the expansion of the Carnegie Library on the November ballot.
DISCUSSION: Councilor Laws reminded council of his previous concerns with the previous version of the
library and how the cost had come in so much higher than what they had thought was estimated,and noted
the problems associated with the adjoining property. Commented on how he did approve of the revised
plan and felt that there had been progress made. Laws stated that he would also like to see the Fire Station
expansion combined with the Library expansion project. Laws voiced his remaining concern with the speed
that this came forward and would have liked to have had additional time to review the plans.
City Council Meeting 6-01-99 Page 3 or 6
Councilor Fine voiced his support of the proposal and is comfortable that the council is not being asked to
set a dollar amount for a bond issue. Fine encouraged the community to examine the proposal,to look at it
with a healthy scepticism,and if there are concerns that they should bring these forward to the council
members. Fine also noted the compromises made in this process and the positive factors that had been met
by the Library Committee.
Councilor Hauck clarified that the motion should include the$5.9 million amount of a general obligation.
Mayor Shaw clarified that this will allow staff to bring back one resolution to include the Fire Station along
with the Library expansion.
Roll Call Vote: Laws,Reid,Hauck, Hanson,Wheeldon,and Fine; YES. Motion passed.
2. Public Hearing to consider adoption of 1999-2000 Budget.
PUBLIC HEARING: Open 8:40 p.m.
Cate Hartzell/881 E Main/Read statement on proposed cut to City Recorder's Office. As a member of the
Ashland Budget Committee,and if council approves budget as presented, Hartzell formally requested that the City
Administrator and City Recorder be directed to design a system to monitor the impacts of the decision,the impact
on the responsibilities of the office,and to the services available to the public through this elected office. The
! system should include a way to track the type and number of requests that the Office of the City Recorder receives
and that the findings be made public within the next year. Noted that the request is made because some members of
the council are interested in pursuing action to change the charter and eliminate the Office of the City Recorder.
' Hartzell believes that the proposed budget begins this process and suggests that council couple it with a responsible
study on the impact to the public.
Mayor Shaw told of personal past experience regarding an issue she had worked on,commented on the amount of
hard work and deliberation in regards to this issue,and that it be allowed to move on. Hartzell commented that
there is nothing in her statement that indicated that council did not support the proposed budget. Hartzell clarified
that she was only asking for an addendum to the budget process that was not appropriate at the Budget Committee
level. Repeated her request for a monitoring system which would allow her to not be critical of the decision to
I approve the budget as presented by the council. Feels there is value in tracking and following the outcomes of
decisions that are made.
ECity Recorder Barbara Christensen clarified for council that information on the number of public requests by this
office is available. Christensen clarified that she had pursued the issue as best as possible by providing information
i and responsibilities of the Office of the City Recorder and what the impact of a cut in staff would mean to that
office. Stated that she simply did not agree with the recommendation by the City Administrator and used the
budget process to the voice this disagreement. Confirmed for council that it would not be an additional burden to
track requests by the public on this office.
PUBLIC HEARING:Closed 8:49 p.m.
PUBLIC FORUM
Robert Ingalls/General Delivery/Spoke opposing camping restriction in city and made biblical references.
Commented on the use of"transient"and feels camping ordinance needs to be reviewed.
UNFINISHED BUSINESS
(None)
NEW AND MISCELLANEOUS BUSINESS
1. Council Meeting Look Ahead.
City Administrator Mike Freeman noted that item#3 is moved to a future study session date as he would be out of
town,and that information on the upcoming session of Economic Development would be distributed to council.
City Council Meeting 6-01-99 Page 4 of 6
1
1
Councilor Reid concerned that the survey of information regarding future staffing for the Fire Station should be
included in discussion regarding building projection. City Administrator Freeman explained that the study session
will be based on phasing,timing,and the expectation of process before any further progress is made. Stated that
there will be additional opportunity for discussion. .
Freeman explained that item #I is a preview of stories that are being presented for the City Source newsletter.
Wheeldon concerned regarding stories that do not have correct information and there is not adequate time to make
corrections,changes,additions or comments.
ORDINANCES RESOLUTIONS AND CONTRACTS
1. Reading by title only of"A Resolution certifying City provides sufficient Municipal services to
qualify for state subventions."
Councilors Hauck/Reid m/s to approve Resolution#99-26. DISCUSSION: Finance Director Jill Turner
clarified for council that this resolution did not incur any obligations to the city other than the ability to
receive revenue. Roll Call Vote: Fine,Wheeldon,Hanson,Hauck,Reid,and Laws; YES. Motion passed.
2. Reading by title only of"A Resolution declaring the City's election to receive state revenues."
Councilors Hauck/Wheeldon m/s to approve Resolution#99-27. Roll Call Vote: Laws,Reid,Hauck,Hanson,
Wheeldon and Fine; YES. Motion passed.
3. Reading by title only of"A Resolution adopting the annual budget and making appropriations."
Councilors Hauck/Wheeldon m/s to approve Resolution#99-28. Roll Call Vote: Hanson,Laws, Fine,Reid,
Hauck,and Wheeldon; YES. Motion passed.
4. First reading of"An Ordinance levying taxes for the period of July 1, 1999 to June 20,2000,such
taxes in the sum of$5,359,000 upon all the real and personal property subject to assessment and
levy within the corporate limits of the City of Ashland,Jackson County."
City Administrator Freeman read ordinance in full,"An Ordinance levying taxes for the period of July 1, 1999 to
and including June 30,2000,such taxes in the sum of$5,576,000 upon all the real and personal property subject to
assessment and levy within the corporate limits of the city of Ashland,Jackson County,Oregon."
Councilors Hauck/Wheeldon m/s to approve first reading and place on agenda for second reading. Roll Call
Vote: Wheeldon,Hauck, Fine,Laws,Reid,and Hanson; YES. Motion passed.
5. First reading of"An Ordinance amending Section 10.46.050.A of the Ashland Municipal Code to
reduce the penalty for illegal camping and similar conduct from a misdemeanor to an infraction.
Councilors Fine/Hauck m/s to approve first reading and place on agenda for second reading. Roll Call
Vote: Hauck, Laws,Hanson,Reid,Wheeldon,and Fine; YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
Councilor Reid questioned if the Mayor planned on joining additional communities by signing the letter regarding
Global Warming . Mayor indicated that she did,and Councilor Laws questioned if it would be appropriate for
council to be allowed to sign also. Mayor indicated to council that this letter would be distributed to council for
signature.
City Recorder Barbara Christensen requested the opportunity to thank the individuals in the community who came
forward and helped with the issue surrounding the budget cut to the Office of City Recorder/Treasurer. Commented
on how there may have been a misinterpretation from a published commentary in regards to city staff providing
information to the public. Stated that she had a high regard for city staff,and that what she had been referring to
was individuals that may feel they cannot get information anywhere else for reasons beyond the control of city staff.
Requested that in the future, when staff cuts are made,that an opportunity be provided to discuss the impact to the
City Council Meeting 6-01-99 - Page 5 of 6
office or department before the cut is actually made. Stated that she would keep current on the impact to this office t
made by the cutback,and will use the next budget process as a way of bringing this forward if necessary.
Councilor Fine noted for the public, that the plans for the library expansion would be available for viewing at the
Ashland Library. City Administrator Freeman confirmed that these plans would also be available at City Hall.
ADJOURNMENT
Meeting was adjourned at 9:00 p.m.
Barbara Christensen, City Recorder Catherine M Shaw, Mayor
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City Council Meeting 6-01-99 Page 6 of 6
MINUTES FOR THE STUDY SESSION
ASHLAND CITY COUNCIL
June 3, 1999
CALL TO ORDER
Mayor Shaw called the meeting to order at 12:10 p.m., at the Civic Center Council Chambers
IN ATTENDANCE:
Councilors Laws, Reid, Hauck, Hanson, Wheeldon and Fine were present. Staff present included: Assistant
City Administrator Greg Scoles, Ann Seltzer, and Fire Chief Woodley.
Assistant Administrator Greg Scoles explained to council that the City Economic Development discussion that
had been scheduled has been postponed until June 17, 1999, but handed out information that they could review
before that meeting.
I. Workshop regarding proposed new Fire Station
Scoles commented on the handouts which were given to council in regards to the fire station expansion project.
The handouts provided history and background information on the Ashland Fire Station Expansion Project along
with dates and proposed schedule of study sessions, public meetings and public hearing with adoption of
resolution. Scoles explained that staff would like to go over the background information with council discussion
and then allow the architects to go over the proposed conceptual design with council. Scoles presented dates and
proposed schedule.
Fire Chief Woodley introduced Hans Ettlin and Steven Smiley from the architecture firm of Peck, Smiley and
Ettlin Architects who made themselves available to answer questions and provide additional information on the
progress of the project. Woodley reminded council of the direction that was given to staff in regards to having
an appraisal done on the property adjacent to fire station#1, and to initiate contact with property owners. Stated
that the architecture firm was retained to provide preliminary drawings, conceptual designs, and elevations, as a
basis for public meetings to be held.
Woodley explained that the direction of staff, was to give council a brief update of the project, and to visit design
issues. This would allow them to determine some kind of process that will include public input and deliberation.
Stated that the direction is to complete all of this within the deadlines that are currently in place because of the
November ballot.
Woodley explained that staff is current on the assignments given in regards to investigating alternate sites for the
fire stations. They have explored the possibility of flip-flopping the two fire station projects and looked at how it
would impact the economy of property utilization. Stated that they will be re-visiting the outline plan for the
two buildings to see what additional efficiencies can be achieved by looking at the spacial use of the building and
the functions of the building that it is designed to accommodate. Also, other factors that may serve to make the
project as efficient, effective, and concise as possible so they can minimize the amount of land that needs to be
acquired to complete the project.
Hans Ettlin gave brief explanation on direction of their firm in regards to design and presented slides of fire
stations from other cities that their firm had been involved in. Stated that they had some experience in building
of fire stations in historic sections of a city.
Ettlin clarified for council that the proposed expansion for fire station #1 is approximately a 15,600 sq/ft size
building. Indicated on maps presented, a proposed layout of fire station#1 and #2, along with number of
Ashland City Council Study Session Minutes 06-03-99
Page I of 3
i
parking spaces being allowed and where they would be located. Commented that they had to at taking the
station #2 program and seeing whether it would fit on the downtown existing site. Stated that it would not, and
explained that the major shaping design of this station is a 12 feet fall from Siskiyou to East Main. And, that the
only way you could ramp down and make this site usable on this type of access, is to have a slope and use the
apparatus bay to get a safe drive-thru. Stated that the size of the site could accommodate eight or six bays and
would only be a matter of budget resources.
Councilor Reid commented on a letter that she had submitted which raised concern regarding the fall and
topography of this site. And, that the development of this site could cost more than the development of the
Ashland Street site which is flat. Ettlin explained that the biggest costs would be paving and landscaping and that
those are direct square footage expenses. Stated that the building would be platformed out and there would be no
building of retaining walls or digging in, only a matter changing shape. Ettlin felt that there could be optional
extra expenses involved with street design and street improvements. Reid stated that her question to council and
the community is, which building do you make half again as big? Do you build the one that you are going to
spend more on per square foot, or do you build one we spend less on per square foot?
Mayor Shaw commented that it is important that the city not build a shell on Hwy 66, as it needs a "shot in the
arm" to help make this street higher in architectural integrity.
Woodley stated that it is his view, that it is a benefit to the public, not to the department itself in terms of how
clients use the Fire Department. Commented that there is a tremendous amount of foot traffic into the business
office at fire station#1, but very little at the site of fire station#2. Explained that in terms of administrative
functions, it is more a service to the community than an innate operational issue. Clarified that to change the
positions of fire station#1 to the location of fire station#2, and the level of resource remains the same, this
j would not change emergency response times.
Reid voiced her concern on the location of having a training facility or visiting site for the community. Is in
favor of putting the training and administration operation of the fire stations on Ashland Street and would like to
have discussion in regards to placement of the stations. Council discussed the problem associated with or
necessity of acquiring additional land at the current station#2 site.
Scoles explained that based on the direction of the council, staff has focused on trying to develop the current site
of fire station#1.
Reid would like to have discussion as to what site the training facilities would be located. Explained that she has
issues with how community dollars are spent, providing a training facility, and ease of parking for providing
services to the community.
Laws commented on the cost of putting fire station#1 downtown and questioned the comparison of the cost
involved in acquiring land at the current fire station#2 site in order to make this site the larger of the two
stations. Shaw commented that the site on Ashland Street would not have additional parking as compared to the
proposed site building downtown.
Fine made social statement of his wish on keeping the main fire station downtown.
Scoles reminded council that a proposal will be brought back for discussion to council in regards to programming
for fire station expansion. Explained that unless staff was directed differently, the direction would be with the
proposed conceptional designs as presented.
� Ashland City Council Study Session Minutes 06-03-99
Page 2 of 3
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Reid questioned if the program being presented at the next study session meeting would be based on current
staffing level or the surveyed staffing levels. If not, requested that this information be distributed to council
before the next meeting.
Shaw concerned with acquiring the Blue Mountain property and questioned if expansion could take place without
touching the property. Ettlin explained that to not acquire this property would create site circulation problems
that would be difficult to resolve. Fine questioned and staff was directed to contact Safeway to find out if there
is any possibility of closure or sale of this building to city.
Ettlin commented that this is an opportunity to build a civic building in a key location and visit the idea of
working with the library expansion building.
Wheeldon welcomed additional design concepts on what the building would look like coming from the back of
building, would also like to have continued input to the architects on what the council feels is important in
designing the station.
Ettlin explained other possible designs for accessing bays and their direction of access from the streets to these
bays. Comments by council regarding saving trees on property and keeping with city standards on parking
restrictions. Comments in regards to the building site, slope of property, and the importance of keeping the
building set back in order to avoid vison problems.
Reid requested copy of efficiency audit that was recently completed for the fire station.
Scoles informed council of the dates necessary for filing to Jackson County Elections in order to place a fire
station bond on the November election. Shaw requested that the resolution for a fire station bond be brought to
council for approval on July 6, 1999 rather than July 20, 1999. Scoles stated that this would be possible and if
problems arise there would still be time to make any changes on the following July 20, 1999. Scales voiced the
importance of council keeping to the time table in order to meet the deadline of putting the approval of a
resolution before the council on July 6, 1999.
Comments by council that it may be a good idea to have SERA Architects from the library expansion, be in
touch with Peck, Smiley, Ettlin Architects from fire station expansion, as this may be a joint project in terms of
location and the bond issue.
Meeting was adjourned at 3:37 p.m.
Respectfully submitted,
Barbara Christensen
City Recorder
Ashland City Council Study Session Minutes 06-03-99
Page 3 of 3
Minutes
City of Ashland
Cable Television Programming Committee
May 27, 1999
Hillah Temple
Meeting was called to order by Steve Belsky, Chairman, at 5:41 PM. Those in
attendance included Committee Members: Wes Brain, Cathy Carrier, Candice
Chapman, Tom Garland and Lenny Neimark. Russ Silbiger was not present (noted at
last week's meeting, trip back East). Staff Liaison Vince Zauskey was present. City
Council Liaison Steve Hauck and Staff Liaison Pete Lovrovich were not in attendance
as they were returning from the SCTE (Society of Cable Television Engineers)
Convention in Florida, held earlier in the week. Greg Scoles, Assistant City
Administrator, was also in attendance. Public audience included Tom Wexler and Sue
Densmore, representing Falcon Cable.
• Tom Garland and Tom Wexler inquired as to whether it was possible to include
C-Span1 & 2 on Tier 1. Vince said because there was a programming fee
involved, this wasn't possible. Also, Tier 1 is being offered only for local
broadcast/access channels as a 'lifeline' service.
• Lenny commented that he feels low income residents should be educated on
government procedures and activity... Therefore, making the availability of C-
Span on a less expensive Tier, might be considered a vital goal. Our Local
Access Government channel provides some of that type of programming.
• Vince reminded the group that the price difference between Tier's 1 & 2 would
be, most probably, a four or five dollar difference... perhaps less than the low
income resident might expect. C-Span1 & 2 are proposed for Tier 2.
Dissatisfaction was again expressed over the web page (www.ashlandfiber.net).
Steve asked for more suggestions.
• Steve Belsky moved to approve the new Minutes' format and the Committee
agreed.
• It was reported that out of 9,500 Channel Line Up comment cards sent out, we
received 223 responses, in writing; 14 phone calls on 552-2222 (AFN #),
answered by Cathy Carrier and approximately 55 E-Mail message responses
(answered by Russ Silbiger).
• The Committee felt that the feedback from the brochure mailing was an excellent
response percentage (3%).
1
• Vince brourt up the fact that both he and Pete are scheduled to be out of town
on June 15 for the NCTA Convention in Chicago (June 13`h -16`h). June 15`h is
the date for the Programming Committee's City Council presentation. Members
feel that it's important for both Pete and Vince to be in attendance when the
Committee presents the channel line-up to the Council.
• The Committee discussed moving the presentation date back further, to July 6t'.
Greg Scoles would prefer to keep the date of June 15`h in order to keep the
momentum going on the project.
• Cathy Carrier volunteered to submit a rewrite of the press release draft put
together by Ann Seltzer for review by the Committee. This release focuses on
the channel line-up comments, explanation about Tier 1 being a 'lifeline' level of
service and details about the reason pricing was not mentioned in the mailer.
! Steve Belsky will be the Press Release contact person for those residents who
call with comments.
• Lenny will draft a Guest Editorial. The Guest Editorial's contents will be based on
what the Tidings and/or Tribune choose to cover in the finalized Press Release.
• Steve Belsky will draft a Letter to the Editor, also based on the finalized Press
Release. It will basically thank Ashland residents for their programming
comments.
• Regarding the presentation for the City Council, Lenny suggested having some
sort of video presentation (possibly a short clip of each channel that is proposed
for our line up). This type of montage could be shown at the beginning or end of
the presentation.
• The Committee agreed that the presentation should include Power Point, large
charts, the proposed channel line up and proposed rates.
• Greg.Scoles offered to provide whatever tools the Committee needed for
preparation.
• It was decided, by the majority, that the Committee will hold off on conducting an
Open Forum until further down the road. Members felt that a good job had been
done on getting information out to the public about the proposed channels, to
date.
• Greg Scoles left the meeting for an appointment elsewhere.
• Vince commented that the Classic Art Showcase was suggested as an option by
a resident, who visited him at the Utility department with a VHS tape and written
information, for an "add-on" channel. The channel will be reviewed by the
committee for possible consideration.
2
• Vince described the differences in the channel content for Viewers Choice pay-
per-view as follows: Channels 1 & 2 contain varied movies daily (with VC-1
being the primary provider for major events); Channels 3 through 5 show a Movie
of the Day and Channels 6 through 10 have a Movie of the Week.
• Committee discussed different channel options... Lenny motioned for offering
Channels 1 through 4 and Cathy Carrier seconded the motion. Proposal to
include Viewer's Choice, Channels 1 through 4, as pay-per-view options was
passed (these are in addition to previously approved adult ppv channels).
• Steve said that he conducted an approximate tally of the written responses and
found that the majority of comments involved cost. The second highest tally went
to responses concerning programming; third highest tally involved acquiring the
WB Network and UPN Channels and next came resident's desire to have Fox
News included on the Proposed Channel Line Up.
• Each member had a chance to make comments on the results of public
response.
• Wes would like to see more International Channel options. He suggested we
keep "space" open for something like that for the future. He was surprised at the
public's demand for Fox News.
• Vince mentioned to the group he believed acquiring the WB Network and UPN
Channel may be difficult. The WB Channel sold rights to KDRV who, in turn, is
contracted with Falcon Cable for airing the channel as an "exclusive". He'll
continue to pursue this, along with Pete, and update the Committee with
progress.
• Lenny suggested making the public aware of the situation Ashland could face
with acquiring WB and UPN Channels. He also liked the idea of dedicating a
channel to specific or special programming (i.e. sports package, international,
etc). Having the ability to access FM radio through one of the cable channels
and/or having the option of Music Choice without purchasing one of the Tiers are
both great ideas. Vince mentioned that AFN Channel 20 is the proposed channel
for special programming such as this.
• Candice was surprised that there wasn't more interest in acquiring International
Channels. Consensus from the Committee was that having language and/or
international channel options was something to pursue. Vince and Cathy Carrier
will each look into Hispanic channel options, other than the proposed Univision,
and report to the Committee.
Candice also mentioned that the subject of where we're receiving sport's
broadcasts from (Portland or San Francisco) is a very volatile issue. This may
3
need to be addressed further at a later time. Vince will get in touch with the Fox
Sports NW representative and investigate the possibility of using their Bay Area
Sports channel VS Fox Sports NW and/or special feeds we may be able to pick
up via Fox Sports NW (such as the Giants or possibly a 49ers package).
• Vince suggested that, if Fox News is added, it would be better to place on Tier 3
instead of Tier 1 or 4. He believes that Tiers 2 & 4 will be the least penetrated
Tiers of anything AFN television will offer. Vince noted that he would have to
check with P. Lovrovich about issues to add any additional channels (costs for
equipment, programming fees, etc).
• Steve concluded that Fox News was a channel we want to include in the line up,
if possible. He also agrees with adding the FM audio to one of the Tiers. Vince
will ask Richard Holbo if that would be difficult to do. It would probably be
offered, as Falcon does, as an option and the customer would have to have a
splitter' to pick it up off of their cable TV line and into their stereo.
• Meeting adjourned at 7:40 PM
I
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4
1
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Minutes
City of Ashland
Cable Television Programming Committee
June 3, 1999
Hillah Temple
Meeting was called to order by Steve Belsky, Chairman, at 5:41 PM. Those in attendance
included Committee Members: Wes Brain, Cathy Carrier, Candice Chapman, Tom Garland,
Lenny Neimark and Russ Silbiger. City Council Liaison Steve Hauck and Staff Liaisons Pete
Lovrovich and Vince Zauskey were also in attendance. Russ Chapman was the only member
of the public audience.
Correction/addition to the Minutes of May 27' - Cathy Carrier and Tom Garland both
noted that the Committee should consider adding the Fox News Channel due to public
comments and demand.
After noting Cathy Carrier's correction to May 27'" Minutes, Steve moved to approve
minutes.
Thank you to Ann Seltzer for drafting press release and to Cathy Carrier for her rewrite.
Vince read the Cable Co-Op restrictions and guidelines, to the Committee, in regards to
adding Fox News to Tier 3.
Russ Silbiger reported he'd received eight (8) more email responses.
Fox News was the most requested channel tallied from the responses received through
email, phone calls and written correspondence to the mailer.
Pete read the response letter from the WB Network regarding the inability to provide us
with service due to the Exclusive Rights Agreement they have with Falcon Cable. Paul
Nolte is researching the validity of the agreement.
Russ asked if it was possible to receive the WB signal through another channel
provider, such as WGN. Vince will check into this. Vince said no local advertising would
be provided if we broadcast through a satellite.
Pete met with an employee of Channel 12, last week, who agreed that the Exclusive
Rights Agreement between WB and Falcon Cable, is questionable.
Steve Hauck brought up the fact that lawsuits have been filed over similar
"Agreements", especially because WB has broadcast call letters (KMFD) and may be
considered a "must carry" which cannot have exclusivity.
Lenny asked that this continue to be researched due to resident's desire to have access
to these channels (WB & UPN). He also suggested that we air WB regardless of any
agreement and let Falcon, etc. come after us, if they have grounds to do so.
Paul, Pete and Vince will continue to pursue and will also look into other broadcast
options for WB.
1
No word from UPN yet.
The News Release, written by Ann Seltzer and edited by Cathy Carrier, is posted on the
City's web site.
Committee discussed what the June 15'" Presentation to the Council will look like:
Introduction & Charges (member's background & expertise; what they bring to the
Committee) - Steve Belsky
Process by which the Committee met and made decisions (include research
involved, discussions and meetings held, public survey) - Lenny Neimark or
Cathy Carrier
Reasons why these choices were made (include what the Committee's restrictions
were, why a la carte isn't offered) - Lenny Neimark or Cathy Carrier
f
Public Response (include slide of what was sent to public and their responses)
j Wes Brain
Channel Line Up and explanation - Wes Brain
Continued Involvement (include list of future channels that may be offered)
Candice Chapman
Each description should be scripted. Pete will help with Power Point slides.
Lenny Neimark made a formal request to email Candice Chapman with each member's
choice of channels to acquire in the future.
Committee Members will bring rough drafts of their presentation categories for review at
the next meeting.
Vince reported on his research of GalaVision. He passed out information sent from the
channel representative., This is an associate channel of UniVision.
Tom Garland reported on Spanish Communications.com -this channel offers a variety
of shows in both Spanish and English.
Cathy Carrier reported that she spoke with a representative from Telemundo and they're
sending literature. They'll also be at the NCTA Show. They're broadcast in
approximately 81% of the United States Cable households.
Vince offered to let the Committee view the video sample from both GalaVision and
UniVision.
Committee decided to table this discussion until further information could be gathered.
Members agreed to ask teachers, friends, associates about their opinion of the Spanish
channel options. This may be something we'd look at for"addition" in the future.
2
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Tom Garland reported on the Classic Art Showcase Channel. He liked it and said it's
commercial free and there isn't a charge, to customers, for access.
Pete said that, although having more channel options was desirable, the costs involved
are significant for equipment & possible transport fees.
There isn't room on the channel line up now but the Committee can re-address at a later
time.
Vince reported that receiving Bay Area vs Portland sport's coverage is based on
geographic area. We may have the option of airing Giants games, and possibly Pac10
football & basketball. He'll continue to keep the Committee apprized of progress made
and options available as we fire-up nodes.
The web site looks 500% better!
Lenny Neimark felt the Committee should make some type of response to the
comments received from the mailer. Since WB & UPN may be on hold for a bit, our
biggest request was to add the Fox News Channel.
Pete Lovrovich gave the go ahead, to the Committee, to add Fox News Channel and
Committee agreed it should go on Tier 3. Lenny made a motion to add Fox News to
Tier 3 and the motion was seconded. The Committee unanimously agreed.
Committee voted to add the Fox News Channel to Tier 3.
Lenny suggested we have a music channel included in the line-up for Tier 1. Committee
agreed and the music channel may be listed under Tier 1 when the Committee presents
to City Council. Vince will follow up to see what's available.
Meeting adjourned 7:38 PM.
3
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
MAY 11, 1999
CALL TO ORDER
The meeting was called to order by Chairman Steve Armitage at 7:06 p.m. Other
Commissioners present were Chris Hearn, Mike Gardiner, John Fields, Russ Chapman, Alex
Amarotico, and Marilyn Briggs. Mike Morris was absent. Staff present were John McLaughlin,
Bill Molnar, Mark Knox, and Sue Yates.
APPROVAL OF MINUTES AND FINDINGS
Gardiner moved to approve the minutes of the April 13, 1999 Regular Meeting. Hearn seconded
the motion and the minutes were approved.
PUBLIC FORUM
No one came forth to speak.
TYPE II PUBLIC HEARING
PLANNING ACTION 98-110
REQUEST FOR OUTLINE AND FINAL PLAN APPROVAL TO ALLOW FOR THE
DEVELOPMENT OF PHASE 2 OF THE PREVIOUSLY APPROVED PLACER RUN
SUBDIVISION LOCATED AT 125 WESTWOOD,TOTAL NUMBER OF LOTS WILL BE
INCREASED FROM SEVEN (OUTLINE/FINAL PLAN PHASE 1) TO NINE. THE PROPOSAL
INVOLVES APPROVAL OF A PHYSICAL& ENVIRONMENTAL CONSTRAINTS REVIEW
PERMIT TO ALLOW FOR A PRIVATE DRIVEWAY, SERVICING THE TWO ADDITIONAL
LOTS TO BE CONSTRUCTED THROUGH THE WRIGHT'S CREEK DRAINAGE AREA.
APPLICANT: ANNA HASSELL
Site Visits and Ex Parte Contacts
Hearn disclosed the applicant was originally represented the last time she came before the
Commission by his law partner at the time, Dan Harris. Harris has since become a judge. He
has no on-going attorney/client relationship and, therefore, no conflict.
Site visits were made by all.
STAFF REPORT
The project is subject to Outline and Final Plan approval and a Physical and Environmental
Constraints Permit and notices and criteria were sent to surrounding property owners. The most
recent approval was in 1996 when the Planning Commission approved a seven-lot subdivision.
This application involves Lot 1. There is an existing residence and outbuilding on the property.
Molnar showed an overhead of the site. The proposal would be to improve Placer Run to city
street standards with Lot 1 being divided into three lots, with one retaining the existing residence
and creating two additional lots on the other side of Wright's Creek. The most notable feature is
the tributary of Wright's Creek, flowing south to north. The drainage area is significant. There is
an existing dirt road that falls off the end of where Placer Run will terminate and meanders down
to the base of the creek bottom and back up the west side. It is approximately 10 feet in width.
The main issue in the proposal involves the access to the lots. It will require improvement of the
10 foot wide dirt driveway to a width of 15 feet. It will follow the existing route of the road and will
have to be widened through a balance of cuts and fills. There will be one turnaround area close
to where the roadway area crosses the creek and a second turnaround area where a separate
driveway will serve a proposed building site of Lot 8. The slopes range from 20 to 35 percent.
As part of Phase 1, a conservation easement was required to identify the portion of the property
that is zoned Woodland Residential with the intention that the creek area and the adjacent banks
will be within that conservation easement. The Staff Report explains how the line of the
conservation easement should be shifted so the creek line will be centered. All nine property
owners within the Placer Run subdivision will have deeded access to that area even though it
will not be owned in common.
Armitage asked what will keep Lot 9 from being further subdivided. Molnar said it could
conceivably be divided.
Molnar showed an overhead of the topography of the area. The main issue is finding the best
way to widen the 10 foot wide driveway and minimize the impacts to the creek area. The project
geotechnical engineer is recommending a balance between cutting and filling. Molnar explained
the culvert is required to be sized to accommodate a 100 year flood event. Two calculations
have been submitted by two different engineers. One calls for a 36 inch diameter culvert, the
other 48 inch. Staff has left it open for the Public Works Director to decide which would be
sufficient to accommodate the flow. Molnar showed a cross-section of what is involved in
accommodating the driveway. Should the cut be further back in order to minimize the fill coming
down the bank? Cutting further back gets into the drip zone of some of the trees. It should be
clear that in this design, that any of the vegetation in this area will be removed to make room for
the additional fill and would then have to be revegetated.
Several conditions have been incorporated with the application, dealing primarily with erosion
control, both temporary and permanent.
Since the applicant made application nine months ago, there was a change in the ordinance that
I would allow for a 15 foot wide paved drive to serve two or three lots. It used to be 20 feet.
Given the location of some of the larger trees on the uphill side, the proposal tries to achieve a
1 balance between cut and fill. There is no perfect solution. Staff is recommending approval with
17 added conditions. Staff believes there will be quite a bit of overseeing in timing and how the
improvements get constructed.
Briggs wondered if there would be any special path from each lot to the creek area. Molnar said
Placer Run will be a dedicated public street and a public sidewalk on the south side that will lead
to a hammerhead turnaround and at that point there will be natural deeded easement over the
driveway but not a separate walking path.
Briggs suggested the 48 inch culvert as she would rather be safe than sorry. Molnar said even
in rain events, the drainageway does not seem to carry a lot of hyrdrology.
Gardiner said it looks like the riprap is in the base of the creek bed. Molnar said it extends about
four to five feet into the base of the flat creek bed to hold the fill that is coming down and to
secure the toe.
ASHLAND PLANNING COMMISSION 2
REGULAR MEETING
MAY 11,1999
MINUTES
Molnar said the Commission should consider that some of the areas of uphill cut as Staff is
concerned with the extent of this cut to the closest larger trees. Rather than lay the cut back on
a 1:1, come up and cut it vertically and do a wall with the dry stack. It would be a more vertical
cut to reduce how far the hillside would have to be laid back.
Armitage wondered where the drainage from the road goes. Molnar said the ditch will be at the
base of the cut slope and it would follow the road down to where the culvert will drop into the
creek at the crossing.
PUBLIC HEARING
ANNA HASSELL, 125 Westwood
TOM FERRARO, Geologist
Hassell's objective is to maintain as much conservation area as possible. The creek bed has
moved since the last flood so it will be a help to get the riprap in place. She mentioned the 100
year flood report that has been submitted by two companies.
Ferraro said the existing slope where the fill is going to go is already fill slope. It is not a slope of
natural vegetation. The idea of the riprap is to provide a non-erosive face to the fill. There is a
turn to the east in the stream with a large rock outcrop. The stream's natural tendency is to
swing more to the west. When there is a higher flow, the stream will have a tendency to turn to
the east, as it did in the last flood, and that is why he wants the riprap there. The height of the
riprap is designed to be four times the depth he projects to be the water levels during a 100 year
storm. There should be plenty of construction. Ferraro explained the challenge will be to figure
out where to make the narrowest fill without increasing the size of the cut. It's possible when
they get into it, that the toe may expose some rock. If there is rock at the base of a cut, the cut
can be straight up.
Briggs wondered how to keep the roadside ditch from eroding. Ferarro said the ditch would be
lined with rock.
Chapman noted that the one criteria for Physical and Environmental Constraints is that the
applicant has taken all reasonable steps to reduce the adverse impact on the environment. Was
any consideration given to bridging? Ferraro said there was some discussion but it was never
acted upon. There would be a substantial bridge. There is already a road there and a crossing.
There is an undersized culvert that will be improved.
Chapman wondered if the banks of the creek will be constructed for wildlife and also so people
can approach the water. Hassell affirmed. Chapman thought it would be difficult with large
riprap. Ferraro said most people don't walk down the steep slope.
The driveway will need at least three feet for the shoulder and ditches, according to Ferraro, so
the road width will be about 18 feet.
Armitage asked the distance and grade from Placer Run to the crossing. Hassell said the road
is about 450 feet and Ferraro said the slope is about five percent.
Hassell stated she has no concerns about the 17 conditions of approval.
ASHLAND PLANNING COMMISSION 3
REGULAR MEETING
MAY 11,1999
MINUTES
Amarotico asked why there is a deed restriction requiring a minimum of 1750 square foot for a
house. Hassell said that would be just for one floor. She just did not want any house smaller
than that.
Staff Response
Molnar said the driveway grade appears to be from five to 12 percent in the steepest section.
COMMISSIONERS' DISCUSSION AND MOTION
Hearn moved to approve PA98-110 with the 17 conditions. Briggs seconded the motion.
Gardiner agreed with Briggs that the culvert should be 48 inches. Fields said there seems to be
more evidence of debris than water flow. McLaughlin said the size of the culvert can be left to
Public Works. The Commissioners decided to leave it to Public Works to decide on the size of
the culvert.
Chapman takes very seriously the Physical and Environmental Constraints issue. He still thinks
the option of a bridge should have been addressed more completely. The proposal as
suggested is going to be pretty rough on the area and he would have liked to have seen why a
bridge would not work before approving the plan as presented.
Armitage believes the bridge would make the project go nowhere and would be very expensive.
He believes the impact is already there.
McLaughlin gave an example of a bridge built a little downstream (Benjamin Court) that involved
considerable debate. He asked the Commissioners to ask the question: Is this a better choice
for this development?
The motion carried unanimously.
TYPE III PUBLIC HEARING
f PLANNING ACTION 99-039
REQUEST FOR A ZONE CHANGE FROM COMMERCIAL (C-1)TO HIGH DENSITY MULTI-
FAMILY RESIDENTIAL(R-3)AND CONSOLIDATION OF TWO TAX LOTS (TAX LOTS 9000
AND 10300). IN ADDTION, REQUEST FOR SITE REVIEW FOR CONSTRUCTION OF A
DUPLEX FOR THE PROPERTY AT THE SAME ADDRESS.
482 WALKER AVENUE
APPLICANT: RON DELUCA
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
The proposal involved a property fronting Walker and the property in the rear. Molnar showed
an overhead aerial photo. The applicant is requesting a rezone from Retail Commercial to High
ASHLAND PLANNING COMMISSION 4
REGULAR MEETING
MAY 11,1999
MINUTES
(
Density Residential. The request is to build a duplex in the rear. The applicant is primarily
addressing the criteria justifying the need to correct a mistake. In the early 80's, a line was
placed in the area with the thinking the apartments might be removed for more intense
commercial activity or perhaps that is where the line happened to end up because it was an
even distance from the arterial. In 1990, when the commercial lands inventory was updated,
neither parcels was part of the inventory because they were partially developed. The applicants
are arguing this is a viable apartment complex and it is not going anywhere. There has been no
interest in converting it to commercial. The best use of the property is for multi-family residential
because of location to transit, parks, and a variety of services.
Molnar showed an overhead of the site plan. The existing parking area is going to be
reconfigured to allow for a larger planting strip and shade trees. A two-story duplex is proposed.
The ground floor is approximately 800 square feet and the second story apartment will be about
500 square feet in size. Other site improvements include an irrigation system for the entire
property, upgrading some existing landscaping along Walker and removing some inappropriate
plantings. Also, adding trees along the parking area, bringing it up to the city's sheltered parking
standards as well as providing an opportunity to recycle site. Covered bike parking will be
provided for the new and existing units.
Seven of the nine have been incorporated into the project. One option that was discussed was
making the new units single story. However, in order to save the trees and to create a sizable
outdoor yard area, the better option seemed to be to do a lesser size second story, helping to
break up the mass. The larger yard area would be in close proximity to the yard areas to the
north and keep some of the larger trees as a buffer.
Molnar said since there is a viable apartment complex already there, it felt reasonable to make
the existing and proposed land uses coincide with the appropriate zoning districts and change it
to a High Density Multi-Family Residential. Staff feels the site review is a good design and has
recommended approval with the attached eight conditions. Both rear units will be required to
have interior residential fire sprinklers.
Gardiner asked if there was a requirement for open space. Molnar said there is a requirement
that eight percent be outdoor recreation space. It is met by the vacant area on the back lot.
There are outdoor patios on the front units. He is not certain if the outdoor space provided by
the duplex will be accessible to the existing apartments.
Fields asked about the shade trees in the parking lot. Molnar is not sure if the Tree Commission
addressed that.
Fields thought it appears there is not enough room for the parking. Molnar calculated it and it
appears to work. Fields also wandered if there is a handicap parking requirement and if there
was a handicap unit. Molnar believes it is on the ground floor unit of the duplex and the route
would be through the parking area.
PUBLIC HEARING
RICK VEZIE, Designer, 94 Third Street
KERRY KENCAIRN, Landscape Designer
ASHLAND PLANNING COMMISSION 5
REGULAR MEETING
MAY 11,1999
MINUTES
Vezie felt they could create a large open space that could be utilized by the entire complex and
still be buffered from the neighbors. The ingress and egress on the site is workable and Don
Paul, Fire Department, approved the use of residential interior sprinkler system. The single story
duplex would not impact the neighbors as much with the height, however, single story units
would not leave any usable open space for the entire complex.
Vezie showed the elevations and explained he created a duplex in a way that would not make it
too bulky. He stepped the upper unit back from the east side which allowed him to create a hip
roof. There is no upper floor outside living spaces.
KenCairn said two trees from the existing landscape will be removed from the rear of the site.
There are some damaged trees and overly mature junipers that will be removed. The back yard
area is almost wooded. The Tree Commission would like to see a few trees planted. There is
some lawn and a concrete pad area for barbeques. It will all be drip irrigation.
Fields asked about the parking lot width and Vezie said it works.
Armitage queried about the sheltered bike for the whole facility. Vezie said there would be an
inverted U installed.
Armitage wondered if the bottom unit in the duplex is going to be handicap accessible. Vezie
said it probably would not be, but it can be adapted.
Fields wondered if there would be any way to improve the safety of the circulation or define a
pedestrian egress from the project. Vezie said between the property lines and the existing
buildings, there is no room.
SCOTT BEVERIDGE, P. O. Box 263, Ashland, is concerned about moving a two-story duplex
into the middle of the block in an area that is predominantly single family, single story residential.
Could there be a proposal for having a single story single unit? Also, by opening the open space
to the entire apartment complex, there will be about 50 people who have access to the open
area. This will increase noise, etc. in the neighbor's back yards.
Rebuttal
Vezie said the re-zoning is appropriate since there are already apartments there now. One
problem with trying to provide affordably priced housing is the infrastructure cost. When the
utilities have to be run to the back of the lot, there reaches a point of diminishing return. They
are trying to provide some affordably priced housing. All the other units are currently under the
cost guidelines for affordable housing. The units are relatively small, under 1400 square feet of
living area. The back space will be fenced.
COMMISSIONERS' DISCUSSION AND MOTION
Motion: Chapman moved to approve PA99-039 with the attached eight conditions. Gardiner
seconded.
In addressing Beveridge's comments, Chapman said the City has an ordinance that addresses
"party houses"and he would encourage him to use it if there is a need to remedy any problems.
ASHLAND PLANNING COMMISSION 6
REGULAR MEETING
MAY 11,1999
MINUTES
i
Fields said the current zoning on this property is Commercial. If left this way, it is possible the
property could be approved for a more intense use than a duplex.
Vote: The motion carried unanimously.
APPROVAL OF HEARINGS BOARD MINUTES AND FINDINGS
Fields moved to approve the Minutes and Findings. The Minutes and Findings were approved.
OTHER
McLaughlin said a Study Session is scheduled for May 25th for presentation of the
neighborhood planning effort on Tolman Creek. Wednesday, June 2nd, a meeting is scheduled
for the B Street traffic calming project. These are State funded projects that have to be
completed by the end of June. The Council will be invited to that meeting too.
The planning awards are tentatively scheduled for June 25th. Armitage will probably be out of
town at this time.
Armitage talked about the idea of having short subjects (10 to 15 minutes) at the Study Session,
for example, an update on alley improvements.
ADJOURNMENT
The meeting was adjourned at 9:20 p.m.
ASHLAND PLANNING COMMISSION 7
REGULAR MEETING
MAY 11,1999
MINUTES
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 11, 1999
CALL TO ORDER
The meeting was called to order by Chairman Steve Armitage at 1:35 p.m.. Other Commissioners
present were Russ Chapman and Marilyn Briggs. Staff present were Bill Molnar, Mark Knox, Maria
Harris and Sue Yates.
TYPE I PLANNING ACTIONS
PLANNING ACTION 99-042 IS A REQUEST FOR A LAND PARTITION TO DIVIDE A PARCEL INTO
TWO LOTS AT 192 VAN NESS AVENUE. COMPREHENSIVE PLAN DESIGNATION: HIGH DENSITY
MULTI-FAMILY RESIDENTIAL; ZONING: R-3; ASSESSOR'S MAP#: 39 1E 04 CC; TAX LOT: 800.
APPLICANT: JOYCE WARD
This action was approved.
PLANNING ACTION 99-043 IS A REQUEST FOR A CONDITIONAL USE PERMIT FOR AN
ACCESSORY RESIDENTIAL UNIT LOCATED AT 975 BELLVIEW AVENUE. COMPREHENSIVE
PLAN DESIGNATION: SINGLE FAMILY RESIDENTIAL; ZONING: R-1-7.5; ASSESSOR'S MAP#: 39
1 E 14 CD; TAX LOT: 5200. APPLICANT: RUSS DIXON
This action was approved.
PLANNING ACTION 99-045 IS A REQUEST FOR A CONDITIONAL USE PERMIT FOR A
TEMPORARY USE OF A CANOPY FOR OUTDOOR SUMMER SERVICES AT 50 WEST HERSEY.
THE CANOPY WILL BE IN USE FOR APPROXIMATELY NINETY DAYS BEGINNING THE LAST
SUNDAY IN JUNE THROUGH THE LAST SUNDAY IN SEPTEMBER. COMPREHENSIVE PLAN
DESIGNATION: EMPLOYMENT; ZONING: E-1; ASSESSOR'S MAP#: 39 1E 04 CD; TAX LOT: 1200.
APPLICANT: ASHLAND CHRISTIAN FELLOWSHIP
This action was approved.
PLANNING ACTION 99-046 IS A REQUEST FOR A CONDITIONAL USE PERMIT AND SITE REVIEW
FOR A ONE UNIT TRAVELER'S ACCOMMODATION LOCATED AT 1033 E. MAIN STREET.
COMPREHENSIVE PLAN DESIGNATION: HIGH DENSITY MULTI-FAMILY RESIDENTIAL; ZONING:
R-3; ASSESSOR'S MAP#: 39 1 E 09 AD; TAX LOT: 1700.
APPLICANT: HERBERT& INES FINKEL
This action was approved.
PLANNING ACTION 99-047 IS A REQUEST FOR A MODIFICATION OF A LAND PARTITION TO
RECONFIGURE THE LOTS TO ALLOW MORE SUITABLE ACCESS TO THE REAR PARCELS FOR
THE PROPERTY LOCATED AT 260 WIMER STREET. COMPREHENSIVE PLAN DESIGNATION:
SINGLE FAMILY RESIDENTIAL; ZONING: R-1-7.5; ASSESSOR'S MAP#: 39 1E 05 DC; TAX LOT:
1900, 1901 AND 1902.
APPLICANT: LARRY KELLEMS
This action was approved.
PLANNING ACTION 99-049 IS A REQUEST FOR A LAND PARTITION TO DIVIDE THE PARCEL
INTO TWO LOTS AT 2520 ASHLAND STREET. ALSO A REQUEST FOR A SITE REVIEW TO
PROVIDE ADDITIONAL ACCESS TO THE FLAGSHIP QUALITY INN AND LOCATE A GROUND
SIGN ALONG THE NEW ACCESS. COMPREHENSIVE PLAN DESIGNATION: COMMERCIAL;
ZONING: C-1; ASSESSOR'S MAP#: 39 1E 14 A; TAX LOT: 500.
APPLICANT: HOWARD WAGNERIFLAGSHIP QUALITY INN
This action was approved.
PLANNING ACTION 99-051 IS A REQUEST FOR A CONDITIONAL USE PERMIT TO MODIFY AN
EXISTING ACCESSORY RESIDENTIAL UNIT LOCATED AT 143 FOURTH STREET.
COMPREHENSIVE PLAN DESIGNATION: MULTI-FAMILY RESIDENTIAL; ZONING: R-2;
ASSESSOR'S MAP#: 39 1E 09 BA; TAX LOT: 7400.
APPLICANT: BOB HEYERMAN
It will not be necessary for the applicant to pave the alley.
This action was approved.
PLANNING ACTION 99-052 IS A REQUEST FOR A SITE REVIEW FOR A NEW RESTAURANT TO
BE LOCATED ON THE WEST SIDE OF THE RELOCATED CLOVER LANE, PARCEL 4.
INTERSTATE 5 BORDERS THE SITE TO THE WEST. ALSO A REQUEST FOR A LAND PARTITION
TO DIVIDE THE PARCEL INTO TWO LOTS. COMPREHENSIVE PLAN DESIGNATION:
COMMERCIAL; ZONING: C-1; ASSESSOR'S MAP#: 39 1E 14 A; TAX LOT: 703.
APPLICANT: PACIFIC WESTERN OF MEDFORD, LLC
This action was approved.
TYPE 11 PUBLIC HEARING
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
Harris reported the criteria and notice had been sent to surrounding property owners. A small building
that will house mechanical equipment and an array of up to eight satellite antennas will be located in the
corner of the property as indicated on the site plan. The area is currently used as an outside storage
yard.
Some improvements are proposed in the landscaping along North Mountain Avenue to screen the yard
more from traffic on North Mountain and the residential properties located across North Mountain.
Landscaping is proposed on the northern boundary along the railroad tracks. The property below the
railroad tracks is in the Urban Growth Boundary and will eventually come into the city as residentially
zoned property.
The applicant is proposing to finish the sidewalk along the City property on North Mountain from the
driveway to the northern edge of the property line.
ASHLAND PLANNING COMMISSION 2
HEARINGS BOARD
MAY 11,1999
MINUTES
The Tree Commission has reviewed the landscaping plan and have made some technical comments.
They approved the plant material and type of screening proposed. However, the coloring was wrong so
they have asked a new landscaping plan be submitted with some corrections.
The City yard and warehouse were approved in 1982. A storage or utility yard for a public use is an
outright permitted use. The site review is required because they are building the small building and
putting in an array of disc antennas. As the yard exists presently, the actual amount of material that
could be stored in the yard could be greatly intensified as part of the original approval.
One of the ordinance requirements for development standards for disc antennas requires that there be
one disc antenna per piece of property. The applicant has said the unique and unusual circumstance in
this case is the antenna array needs to be located close to the fiber optic line that runs along the railroad
and close to the Electric Department because the Telecommunications Division is housed in the Electric
Department and they need to routinely check the equipment. The more global issue is that this is a
public utility. The telecommunications industry has changed rapidly and the City is at a point now where
a new service can be provided as a public utility and this equipment is necessary to do that.
With regard to the second criteria: Are the benefits going to outweigh the negative impacts? As the site
stands now, eight antennas could be stored on the site without any planning approval. The applicant is
proposing to upgrade the landscaping to screen it from neighbors and the public right-of-way as well as
installing the sidewalk. Staff believes the benefits do outweigh the negative impacts.
Has it been self-imposed? This is a new market in a rapidly changing industry and when the disc
antenna standards that were developed that require one per lot, they were developed before this market
change happened.
One of the development standards for disc antennas requires that the antennas be designed of a mesh
material or made of colored material that blends with the background as much as possible. It is Staffs
understanding that these large antennas typically come in a bright white and very visible. A condition
has been added that the applicant explore, to the greatest extent possible, either having the antennas
made of mesh or the possibility of painting them some color to blend with the warehouse building.
There is a typographical error made on Condition 2. The last sentence should read: All landscaping
shall be installed prior to the issuance of a building permit for the disc antennas.
Briggs said she would like to see all eight antenna in an elevation in relation to the building, fence, and
mature growth of trees so she can get the whole idea of the area.
Armitage wondered how movable the antennas are. What do they look like? Harris said once the
antennas are located they will be fixed and pointing in the same direction.
Armitage asked if this is a utility issue or new technology? The Hearings Board recently spent a lot of
time on the placement of one antenna for a church. Molnar said the disc antenna standards are written
for placement of a single disc in a residential zone. There are no setbacks for commercial zones.
Briggs might be interested in calling this action up for the full Commission to review.
PUBLIC HEARING
ASHLAND PLANNING COMMISSION 3
HEARINGS BOARD
MAY 11,1999
MINUTES
RICK VEZIE, 904 Third Street, designer, introduced Kerry KenCairn, landscape designer, and Pete
Lovrovich, Electric Department. Vezie said he is not sure how many antenna will be required initially or
the size needed. Eight antenna is the worst case scenario. The antennas could be substantially
smaller than pictured. There could possibly be less impact. The elevation shows all the antennas. Most
of the satellites that are to be targeted are to the south or southeast. They looked at how these could be
screened and still get reception. There are five view corridors: residential, bike path, north and south
bound traffic on North Mountain and traffic coming from B Street. The landscaping is geared to block the
view corridors. No guy wires are needed for these antenna
Briggs asked when it would be known what kind and size antenna would be installed. Lovrovich said the
worst Case scenario would be eight 14 foot dishes. It depends on the type of signal that can be
received--analog or digital.
Briggs wondered if they have any idea if it will be a year, two years before they know what technology
they will need. Vezie said the technology is evolving and it could change quickly.
How tall will the proposed trees be at maturity, asked Briggs. KenCairn said the hornbeams are about
30 feet at maturity. She was trying to achieve branches at a lower level.
Armitage wondered how they feel about the color issue and meshing. Lovrovich said they can look at
meshing or painting.
Armitage understands the array area would be free of other materials such as transformers and poles.
Lovrovich said the materials will go to Nevada Street.
Armitage asked if this action is delayed a month, would it be a major time delay? He thought a photo
realistic simulation would be easy to do in this case, to take a picture of the property and put the best
and worst case scenario. Lovrovich said putting it off another 30 days could possibly affect the business
roll out schedule they have been working on for the last year. Construction is scheduled to begin in the
next few weeks.
Vezie agreed that photo imaging is a useful tool, however, he feels strongly about this planning action; it
is important that what is represented is going to happen. With technology, over time, he can see the
antennas might need to be moved around to pick up a satellite.
Staff Response
Harris stated the requested condition: That the disc antenna array area as labeled on the project area
site plan (sheet 2) shall not be used for storage of materials and be limited to placement of operating
disc antennas.
COMMISSIONERS' DISCUSSION AND MOTION
Briggs moved to call this action before the full Commission because it is of great magnitutde to the town.
There was no second to the motion and it failed.
Briggs remembered the church antenna and would like very much to move conservatively in this
situation. The three-person Hearings Board is not a full representation of what it means to the entire
community. If this was an ordinary citizen, we would demand they come back with further information.
ASHLAND PLANNING COMMISSION 4
HEARINGS BOARD
MAY 11, 1999
MINUTES
I
Chapman said they are asking for a variance which is a one-time thing. He feels this is a public utiilty
that is affecting thousands of people, and he noticed the fact there is no apposition to the project. This is
not an ordinance, but just a variance.
Armitage wondered about bringing this to the full Commission tonight. Molnar said it had been noticed
for a specific time. He understands what Briggs is saying but taking it before the full Commission might
not make a big difference.
Harris noted that in the case of the church, the landscping was required to conceal the disc on the roof.
It was in a residential zone, not employment zone.
Armitage is leaning toward approving. The benefits to the city are great. The negatives might be that
the antennas could be viewed from a relatively few locations. He knows the landscaping will shelter
most views. It is not a precedence, it is a variance.
In reviewing the criteria, Briggs feels the circumstances are not willfully self-imposed. They have to go
with what the technology is.
Chapman moved to approve PA99-040. Armitage seconded the motion and it carried with Armitage and
Chapman voting "yes" and Briggs voting "no".
ADJOURNMENT-The meeting was adjourned at 2:30 p.m.
ASHLAND PLANNING COMMISSION 5
HEARINGS BOARD
MAY 11,1999
MINUTES
BICYCLE & PEDESTRIAN COMMISSION
Thursday, April 15, 1999
Meeting Minutes
Members Present: Tim Garry, Landon Hilliard, Tom Powell, Russ Rickert, Theresa Johnson,
Jennifer Hadden, David Young, and Council Liaison Carole Wheeldon. Staff present: Maria
Harris.
I. CALL TO ORDER:
Tim Garry called the meeting to order at 5:05 p.m.
II. APPROVAL OF MINUTES: March 18, 1999
Minutes were approved as submitted.
III. PUBLIC FORUM
Teri DeSilva, Ashland Police Department, presented her idea for a Bike Rodeo to the
Commission. She said the rodeo would be from 10am-2pm on Saturday, May 22 in the
parking lot of the Pacific Northwest Natural History Museum parking lot. DeSilva said she
had contacted Ashland CycleSport and they would be helping with bike safety
inspections and offer $5 tune-ups. She said there would be a riding course and a hand
signals practice. DeSilva said she is looking for donations from businesses and
volunteers to help with the rodeo. She asked that each Commissioner solicit 5
businesses each to donate items/gift certificates for a raffle. Wheeldon asked DeSilva if
she was aware that the Commission was currently preparing for Ashland Free Ride Day,
and that stated she wasn't sure if there was any extra time for another event. DeSilva
said she wasn't aware of that, and would just appreciate whatever anyone could do.
Harris said the Bike Rodeo was in conjunction with the Bicycle Education Safety Class
being conducted at Ashland Middle School from May 10 through May 28 for which the
Commission had written a letter of support for.
IV. ITEMS FOR DISCUSSION
A. Bike Rack Recommendation: Blackstone Audio/27 Mistletoe, Steve Black
Harris referred the Commission to a memo in the packet which presented
background information. She said attached to the memo was a copy of the
findings of the staff report for 27 Mistletoe and a copy of the ordinance on
required bicycle parking design. She said Mr. Black is requesting to use a bike
rack of a different design than the required u-bar. Steve Black presented photos
of the bicycle parking rack that he had built and installed at the building he
recently build at 27 Mistletoe Road for Blackstone Video. He explained that he
was required to install bicycle parking as part of the planning approval for the
building. He explained that he had built the bike rack himself and said that Mark
Knox had asked him to fabricate the rack. Black also said Knox had approved
the design. Young asked if many bicyclists came to the business. Black said no,
that it is a 7-unit warehouse/startup business building. Young recommended that
Black be able to keep the rack. Harris said the rack that has been installed on
the site requires the front wheel of the bike to support the bike and does not allow
the bike frame to be securely locked to the rack as required by the ordinance.
She said the racks are often referred to as"wheel benders' because the support
of the front tire is weak and bikes fall easily thereby bending the entire front rim.
She said the Commission would be setting a precedent to use a type of rack that
has been routinely turned down in other approvals because it does not meet the
requirements of the ordinance. Wheeldon suggested tabling the item until the
next meeting. She said she typically, the applicant can speak to the Commission
and then the public hearing is closed and the Commission has deliberations.
Wheeldon said she believed the Commission needs to discuses the issue and it
is difficult given the large number of people waiting in the audience to present
another issue to the'Commission. The Commission agreed to continue the item
to the May agenda.
PUBLIC FORUM
The public forum was reopened to hear from residents of the SOU Family
Housing on Wightman Street. Kevin Richmond, 96 Wightman #2, said his home
fronts right on the new bicycle path (Central Ashland Bike Path). He said people
are driving their cars on the bike path to get to and from the softball fields. And
yesterday, one of the drivers almost hit his daughter who was playing in the front
yard. He said he called the police department and they said they couldn't do
anything about it since the path was not signed to keep automobiles out. Several
other people from the neighborhood spoke and shared similar incidences
involving their children. Wheeldon said she would take care of it. Rickert
mentioned that another car-related problem occurs in the bike lane on East Main
at Walker near the Soccer Fields. He said cars park on the edge of the road and
block the bike lane. Wheeldon said she is involved with the soccer practice and
all parents and coaches have been informed not to park in the area, and that the
problem should continue to let her know.
B. Ashland Free Ride Day Debriefing
Wheeldon said Ashland Free Ride Day would be Thursday May 13 and that the
Hilliard, Gary and herself had met to plan the event. They would develop a
streetscape picture to distribute to elementary schools for a coloring contest.
She asked each Commissioner to write a letter to the editor and get them to her.
She would give them to John Enders of the Ashland Daily Tidings. Wheeldon
said Enders had agreed to run the letters the week before the event. She said
the WAMS students would be covering the event. Garry said that they had
discussed trying not to do too much and only run one advertisement afterwards
thanking people who participate. He said they would be developing a survey for
elementary students to fill out that asks them how they get to and from school.
Hilliard said they decided to go after student this year and that education is more
important that the number of people who participate. He added that he was
I working on getting a sticker made to hand out to kids. The Commission
unanimously voted to spend up to $100 on production of the stickers. Wheeldon
asked Rickert what needed to be done for the stops. Rickert said the restaurants
need to be contacted and the Public Works department for the tables. He said
they usually have the stops open from 7-9am and have coffee and pastries.
Rickert said Brothers, Morning Glory, Evo's and the Rogue Valley Roasting
Company were the participants in the past. Hilliard said that the Commission
gave a reimbursement to the businesses last year. The Commission voted
unanimously to give all participating businesses a stipend again this year.
Rickert said the volunteers at the tables should greet people, offer them
refreshments and mingle. Wheeldon said she thought there needed to be
another short meeting to get the final details worked out. They agreed to meet
March 10 at Evo's at 5pm.
C. Goal Setting
Goal Setting was continued to the next meeting because of lack of time.
D. Misc.
Rickert said the planner of Talent, Nancy Kincaid, needs Bicycle and Pedestrian
people because she wants to start a commission in Talent. He asked that if the
Commissioners know anyone who might be good for the Talent Commission, to
let Nancy Kincaid know.
Rickert said he had a project idea to get a pedal-powered street sweeper to clean
the bike lanes. He said Siskiyou Velo wants to put some money into the project.
Rickert said there used to be a firm in Eugene that made this type of sweeper.
He said from hearing the Public Works presentation last summer, it is obvious
that they don't have enough time to regularly sweep the lanes. So he said he
wants to get a sweeper and have a volunteer crew regularly clean the bike lanes
in Ashland.
Hilliard reminded everyone of the upcoming Bike and Boat Swap at the Armory.
He also announced that a Town Cruise would be taking place after the Earth Day
Fair at SOU.
V. ADJOURNMENT
There being no further business the meeting adjourned at 6:50 p.m.
BICYCLE & PEDESTRIAN COMMISSION '
Thursday, May 20, 1999
, Meeting Minutes
Members Present: Tim Garry, Landon Hilliard, Tom Powell, Russ Rickert, Theresa Johnson,
David Young, and Council Liaison Wheeldon. Jesse Ferraro arrived late. Staff present: Maria
Harris and Derek Severson.
I. CALL TO ORDER:
Tim Garry called the meeting to order at 5:08 p.m.
II. APPROVAL OF MINUTES: March 18, 1999
Harris stated these minutes would be available for the next meeting.
III. PUBLIC FORUM
Wheeldon introduced Benjamin and Suzanne Sawyer who had assisted her at the
Morning Glory aid station on Ashland Free Ride Day.
Susan Lanfield noted she was present due to her interest in eventually serving on the
commission.
IV. ITEMS FOR DISCUSSION
A. Bike Rack Recommendation: Blackstone Audio/27 Mistletoe, Steve Black
Harris noted that an agenda was sent to Mr. Black but he was not present.
Wheeldon noted that she had spoken with staff, as she was concerned that
mixed messages might be being sent, but feels that this was not the case here.
Stated that the information given to Mr. Black was correct, and he had not
followed through on it.
Young stated he had looked at the rack, and feels it would accommodate four
bikes creatively. He would be willing to allow this rack, but will defer to the group.
Noted that there is little bike traffic in the area, and that occupants keep their
bikes inside.
Powell questioned Mr. Black's testimony, which indicated he had been given
misleading information. Wheeldon stated that after talking with staff she believed
the correct information was given and that Mr. Black may have misconstrued it.
Garry expressed his concern with setting a precedent for non-conformance with
standards. Stated that he felt standards should be followed consistently. Harris
noted at staff level, there are many attempts by applicants to get around
standards.
Powell questioned the alternative design allowed in the ordinance. Harris noted
that alternative designs would need to be approved by a Senior Planner, and
would essentially be racks where bikes could be safely secured by a U-lock.
Generally, standard U-racks are cheaper and more available than alternative
designs.
Harris confirmed that the commission is charged with making a recommendation
here, and that the staff advisor would make a decision.
Hilliard feels that the rack used here would only handle three bikes. Harris noted
that many applicants feel that bike parking is unnecessary, suggested that
parking facilities must be treated equally now to lay the groundwork for looking at
bikes and autos more equitably in the future. Garry emphasized that more
people will use bikes in the future, and facilities will need to be in place.
Wheeldon agreed that things need to be set up in the planning stages.
Young/Wheeldon m/s to recommend requiring the standard rack. Voice
vote: All AYES. Motion passed.
Benjamin Sawyer questioned whether there was a policy to get new racks
installed at existing sites. Harris explained that those buildings in the downtown
(C-1-D) zone are given racks, but a retrofitting policy has not been discussed
elsewhere. Wheeldon suggested that this might be considered in the future, and
noted both BiMart and Shop-N-Kart as potential retrofit sites.
B. Ashland Free Ride Day Debriefing
Garry thanked everyone who helped with this event. Re-emphasized that the
Commission had chosen not to look at numbers or quantitative impacts but rather
to emphasize efforts at the schools and throughout the community. Stated that
there was a good spirit to the day, the weather was good, and there was a good
community response especially at the schools. Noted the posters that were
displayed downtown and on RVTD buses. Stated that 152 people stopped at the
high school station and that 2/3 of these were students. Noted that teachers
completed 7 surveys.
Hilliard noted that there were few people at the Evo's station, but stated that
those who did stop were energized. Noted that 17 people stopped, and 11
surveys were completed.
Rickert noted a steady flow of people. Stated that 28 people completed 11
surveys, but noted that 8 people were walkers who were unaware of the event.
Emphasized that there were teachers and students participating, and generally a
tot of support from the educational community.
Jesse Ferraro arrived at 5:40 p.m.
Wheeldon noted Morning Glory opened late, and that people congregated. 79
people completed 48 surveys, including a KinderSpirit group of children on a
whole-day field trip using buses and bikes.
Young noted that the Brother's station had 30 people, and 28 surveys were
completed. Stated that the wind and the traffic were difficult, but Brother's was
great for their support. Noted excellent media coverage and the artwork
displayed. Noted that RVTD buses were busy, but many riders were unaware of
the free fares.
Benjamin Sawyer suggested closing a lane on Siskiyou Boulevard for one day as
a symbolic act to draw attention to bikes and.pedestrians. Feels this might be
controversial, but that it would be worth thinking about. Wheeldon suggested
spending time looking at ideas for next year.
Garry urged continuing the Free Ride Day effort, without concern for success or
failure. Cited the positive effects on the school audience, and noted the positive
response to the young trials rider who spoke at the school. Suggested keeping
the event, and looking at expanding things with more exposure and more
stations. Wheeldon suggested including this on the goals to be addressed
sometime this year.
Wheeldon noted that the surveys should be reviewed at some point, and
questioned how data should be compiled and used. Young suggested storing
the surveys and moving on. Garry noted that he would be compiling the
information for the high school.
C. Goal Setting
Harris explained that there were posters on the board, which included information
on the powers, duties and responsibilities of the commission, and "The Four E's."
Harris explained "The Four E's" as elements that were consistently present in
communities that were successful in encouraging bicycle and pedestrian
transportation. Listed these elements as Engineering/Planning, Education/Safety
Awareness, Enforcement, and EncouragemenUPromotion/Publicity. Explained
that there were posters on the walls for each of these categories, with items on
each poster from previous member suggestions. Each commissioner then
selected items from the posters that they wanted to see the commission work on
in the next year.
Wheeldon noted that many items for which no interest was shown are valid, and
could be incorporated into the larger picture. Emphasized that she would not
want these items to be lost. Garry noted that there was a connection between
some items, and suggested that those items could be paired and worked on in
combination. Rickert suggested working on two items per month, and requested
a copy of the list. Also suggested that the items for which the most interest was
shown could be given priority.
Wheeldon requested that the date of the next meeting be changed to June 10,
and asked.that at that meeting the commission consider changing the meeting
time to later in the evening for the remainder of the summer.
Each item from the list was identified as long-term, short-term, or on going, and
Harris noted that she would compile this information for the commissioners to
review. Suggested that at the next meeting, the items could be put into "goal
statement" form, and members could look at who would like to work on each
item.
Wheeldon/Ferraro m/s to reimburse Garry $36 to cover his out-of-pocket
expenditures for Free Ride Day. Voice vote: All AYES. Motion passed.
Johnson stated that she would like to take one of the Free Ride Day surveys and
try to work on a report format to make sense of them.
V. ADJOURNMENT
There being no further business the meeting adjourned at 6:39 p.m.
Next Meeting: Thursday, June 10, 1999 at 5:00
CITY OF ASHLAND yj10FASy �o
Office of the Mayor
OREGON
MEMORANDUM
DATE: June 4, 1999
TO: All City Council Members
FROM: Catherine Shaw, Mayor Cb
RE: Appointment of Kerry KenCairn to Planning Commission
I would like to confirm approval of the appointment of Kerry KenCairn to the Planning
Commission for a term to expire on April 30, 2003.
Copies of the advertisement as it appeared in the Ashland Daily Tidings and responses
are attached.
FlYour
°fir°oN
PLANNING COMMISSION VACANCY
The City of Ashland has one volunteer position on the Planning
Commission for a four-year term to expire April 30, 2003. If you are
interested in being considered for this volunteer position, please
submit your request in writing,(with a copy of your r6sum6 f if
avoiloblef to Mayor Catherine Shaw of City Hafl, 20 E. Main Street,
before Wednesday, Jute 2, 1 999.
KERRY KENCAIRN 2 5
545 'A'Street,Suite 3
Ashland,Oregon 97520
(541)488-3194
email:kerrykai(ailmind.net
May 25, 1999
Mayor Cathy Shaw,
I am interested in filling the vacancy on the planning commission. The following resume will
describe why I feel I am an appropriate choice for the position. I look forward to the opportunity
to more fully represent my community and the shared goals we have for the future.
Sincerely,
Kerry KenCairn
KERRY KENCAIRN
545 'A'Street,Suite 3
Ashland,Oregon 97520
(541)488-3194
email:kerrykai@mind.net
PROFESSIONAL EXPERIENCE
1997-1999 OREGON WATER TRUST
Responsibilities: Rogue Basin Coordinator providing outreach,education and design that
facilitates the development of increased instream water rights.
1995-present KENCAIRN ENVIRONMENTAL DESIGN,Ashland,
Landscape design and environmental planning.
Responsibilities:Independent contractor offering design,planning&cartographic services.
1993-1995 INFOGRAPHICS Cartographic Research Laboratory,U of O,Eugene,OR.
Project development and implementation;digital cartographic presentation,GIS,and
cartographic research.
1992-1994 DEPT.OF LANDSCAPE ARCHITECTURE,U of O,Eugene,Or.
Council of Educators in Landscape Architecture(CELA).
Conference Coordination,communications,event production,volunteer management.
1992 MICRONESIA PROGRAM,University of Oregon,Eugene,OR.
Technical assistance program to Micronesian Nations.
Natural resource and land use inventory/assessment for conservation and development
planning.
1987-1991 ALLAN CARTOGRAPHY(Raven Maps and Images),Medford,Or.
Cartographic Technician;project coordination,development and design.
CONSULTING RELATIONSHIPS&AFFILIATIONS
1993 -present BAYARD•LANDT AND ASSOCIATES,Ashland,OR.
Environmental planning and Landscape Architecture.
Design development,Drafting,Surveying.
1996 -present NORTHWEST BIOLOGICAL CONSULTING,Ashland,OP,
Stream Restoration,Wetland Mitigation,Design and Construction.
Design development,Wetland mitigation design and planning,Stream bank restoration
design,Public meetings,Construction documents,Permit Documents.
1996 -present K and C ENVIRONMENTAL SERVICES,Ashland,OR.
Appropriate Stormwater Management Design and Implementation.
Design development,Public meetings,Construction documents,Permit documents.
RELEVANT PROTECTS
NATURAL RESOURCES,PARKS,URBAN PLANNING
Natural Resource Conservation and Development Plan
Republic of Palau,Bureau of Natural Resources,Agricultural Division.
Coordinate and facilitate public agency involvement.Integrate existing maps and ecological
assessment into a usable planning document that addresses fragile ecosystems and economic
challenges of third world tourism development.
Co-coordinator of the Ashland non-point source group.
City of Ashland Deparment of Public Works.
Assessment,synthesis and design of stormwater intervention projects
along the Roca Creek corridor.
Summer Meadows Creek Habitat Improvement Plan.
Private Landowner.
Renovations of an alpine wet meadow environment through channel enhancement,wetland
creation and reforestation.
j Agency Lake Constructed Wetlands Feasibility Study.
Water for Life.
Development of design alternatives to immeliorate large scale nutrient loading to Agency Lake
f in the Klamath Basin.
! Paradise Creek Diversion Wetland.
City of Ashland,funded through a USEPA 319 Grant.
Public process coordination,Design development and Construction drawings for a Sediment
Basin and Treatment Wetlands that divide two creeks back into their original channels.
Phoenix City Park and Treatment Wetland.
City of Phoenix.
Public process coordination,Design development and Construction Drawings for both a new
ipublic park and associated treatment wetland.
1 EDUCATION
Concurrent Bachelors of Science:Geography and Graphic Arts
Southern Oregon State College,Ashland,OR, 1988.
Bachelor of Landscape Architecture
University of Oregon,Eugene,OR 1993.
Masters of Landscape Architecture
University of Oregon,Eugene,OR, 1995.
AFFILIATIONS
ASLA-American Society of Landscape Architects
City of Ashland Tree Commission
Ashland Non-point source group
Ashland Watershed Partnership (Founding Member)
Bear Creek Watershed Council(Executive Board)
Friday May 28, 1999
Mayor Catherine Shaw
City Hall ry i1AY G
20 East Main Street �i
Ashland,Oregon 97520 i)1�`t5'
Dear Mayor Shaw,
My name is Tom Katsantones. My wife Marjorie and I have lived in Ashland for 3 years
where we enjoy our Paradise Lane neighbors, the beauty and safety of the community,
our four-year old grandsons, and the special projects I have worked on.
In addition to building our own home in Ashland, I have restored several older homes
here as well. Throughout the planning and building stages of these projects I have always
been impressed with the friendly and timely way the City of Ashland's Planning and
Building departments handle business.
My professional experience, primarily in the California Bay Area, includes over forty
years experience as a licensed General Contractor, owner of the Oakland Truck Rental,
and owner and operator of a large restaurant. I have designed and built many homes,
designed and built the 10,000 square feet of my restaurant, remodeled restaurant kitchens
and homes, advised clients and friends, and restored many of the homes damaged in the
Oakland Hills fire. Additionally, I served in the army for two years and completed two
years of Architectural School in San Francisco.
I am very interested in the proactive development and growth of Ashland. Careful
planning with the contributions of various individual experiences and viewpoints are key
elements of a strong planning commission.
I feel very qualified to offer my services to you, the Planning Commission and our
community as a Volunteer for the Ashland Planning Commission. Please consider my
qualifications and above all know that a healthy proactive approach to planning is my
primary intention. I hope to hear from you regarding this position.
Sincerely,
Tom Katsantones
1052 Paradise Lane
Ashland, Oregon 97520
482-1052
May 25, 1999
'_;
Mayor Catherine Shaw j';'•
City of. Ashland - ' A`( `� (j �g�
20 E. Main Street � !
Ashland, OR 97520
_ ---
RE: PLANNING COMMISSION VACANCY --------
.Dear Mayor Shaw:
I am writing to express my. interest in the vacant position
on the Ashland Planning Commission. Enclosed is a copy of my
resume for your review.
I have had an interest in planning issues for some time ,and
am very familiar with Oregon' s land use planning system. I wrote
a comprehensive paper on Oregon land use law while I was a
student at the University of Oregon Law School. -In addition, . my.
legal work in southern Oregon has included land use issues. This
experience includes site specific planning issues as well as a
major project involving the expansion of Jacksonville' s urban
growth boundary.
For better or worse, southern Oregon will continue to grow
and it is critical that Ashland and surrounding communities grow
in a fashion -that will not harm the area' s quality of life . The
Planning Commission obviously plays a large role in planning
decisions that affect the community "and I feel that I would make
a positive contribution to . the commission.
You will note that I am currently serving on the Ashland
Building Appeals Board. The issues facing the Board and Planning
Commission are unrelated and I do not feel that serving on the
Board and Planning Commission simultaneously would present any
conflict . Although I have , not. spoken with Mike Broomfield
regarding this issue, I believe he would agree.
Please . let me know if you have any questions or wish to know
more about my background. I would be .happy to provide you with
local references if you feel this .would assist in your decision.
Thank you for your consideration.
Since o
arrel arvis
481 ert St .
Ashland, OR 97520
phone-482-3474 (h) , 772-1977 (w)
Enclosure
DARREL R. JARVIS
481 Herbert Street
Ashland, OR 97520
(541) 482-3474
Education:
University of Oregon School of Lain
J.D. (May 1995)
Associate Editor, Oregon Law Review
University of California at Los Angeles
B.A., Economics (June 1990)
Professional Experience:
4/99-present HUYCKE, BOYD & MAULDING (Medford, OR)
Associate Attorney
* Real property transactions, land use, business formation, and general litigation.
10/95-4/99 HORNECKER, COWLING, HASSEN & HEYSELL (Medford, OR)
Associate Attorney
* General litigation . Real Property work with areas,of practice including land use and planned
unit developments.
9/94-6/95 BROWN, ROSETA, LONG & McCONVILLE (Eugene, OR)
Law Clerk
* Research of civil defense issues. Drafting of motions and pleadings.
5/94-8/94 SIERRA TAHOE BANCORP (Truckee, CA)
Law Clerk
* Assisted General Counsel of bank holding company with litigation matters, company
operations, corporate matters, drafting of bylaws, insurance issues, and contract/lease drafting.
5/93-9/93 OREGON DEPARTMENT OF JUSTICE (Eugene, OR)
Law Clerk
* Enforced child support obligations. Developed procedures to seize assets and enforce child
support judgments.
2/92-7/92 PACIFIC RIM CAPITAL, INC. (Irvine, CA)
Marketing Representative
* Marketing and sale of financing for major capital equipment acquisitions to corporate clients.
Daily contact and rapport building with client's upper level management.
1/91-1/92 AMPLICON FINANCIAL, INC. (Santa Ana, CA)
(Similar duties and responsibilities as with Pacific Rim Capital).
Languages: German.
Activities: Ashland Building Appeals Board. Jackson County Bar Executive Committee. Ashland YMCA
Volunteer. Interests include basketball, snowboarding, and traveling.
LA
Douglas I Hewett
Current Address: _ Permanent Address:
1361 Quincy 11-c O Doug92 @aol.com
Ashland, OR 97520
Ph: 541-482-3705 i
I�
----------------
OBJECTIVE:
I need a full time job, willing to work weekends and holidays.
SHILLS:
• labor, drywaller,dump truck driver,hyster driver, clean up
work,and get gas for truck.
• we work in the dorms at college, cleaning the carpets,and
cleaning and waxing the floors,we did do some maint work.
• van driver,del news papers to paper boys homes, I did work in
the office on weekends phones,Run out papers that was missed, And
did clean up work,And did maint on the vans as well as gas them up
before work.
• was a cook/prep person, and open up the store,did clean up
work,as well as run out pizzas, and was a courier for the store.
• chop saw operator,hyster driver,did cut back on finger joint, work in
the moulding dept as well doing cut back, as well as clean up work.
EMPLOYMENT:
01195 - 05195 Billy Hogue Const., 1701 Dove Lane, Medford 97501
LABOR,DRYWALLER
labor, drywaller,dump truck driver,clean up, and hyster driver.
11197- 05198 Southern Oregon Training Habitation, 722 Jefferson St. Ashland OR
97520
MAINT/POR
we clean carpets, clean and wax floors, and change some lights.
02196- 01197 Medford Mail Tribune,6th Fir St.
VAN DRIVER
delivered newspapers to paper boys homes, work in office and do some
van maint as well gas them up.
04189- 05190 Pizza Hut Inc, Medford OR 97504
PREP PERSON/COOK
make and cook pizzas and del them to homes.
06184- 06188 West Pac Moulding,White City OR 97503
CHOP SAW OP
chop saw operator, hyster driver, clean up work, work in the moulding
dept. doing cut back on a moulder, and do clean up on weekends.
i
Douglas I Hewett Page 2
05182-04183 Ashland Daily Tidings, 1661 Siskiyou Blvd. Ashland, OR 97520
District MANAGER
I was in charge of 22 paper boys. Ocassionally I would help
them del the news papers, would help make up route lists, as
well help sale the news paper.
EDUCATION:
06174- 06177 Medford Senior High,Medford OR 97504
HSD.COMPUTERS/PE
Degree: 6-13-77
GPA: 2.5
06189-06192 Southern Oregon University, Ashland OR 97520
BA. BI,ART
Degree: 06-12-92
GPA: 3.92
01186- 05186 Rogue Community College, Grants Pass,OR 97526
VOC TEC,WELDING
Degree: no
GPA: 2.0
REFERENCES:
Judy Jennings 541-773-7045 20 yrs.
Jim Romberg 541-552-6411 6 yrs.
Billy Hogue Const. 541-772-3529 4 yrs.
1075 PLEASgNT vJA.Y
/-I 3HLRNr> OR X75-2 0
I"I/lY ;ZS, I999
MgYOR CATHERINE 5'HgW
hlSHLRM0) OR r175;�Z0
e.Ua \/OLVN'TEER PC)S' lrION ON THE PLgNNING
e- "M 1 !93 IC)N
f]EgR MS .
1. NIOVED TO SoVTt-4F-P -N OREGON FRO`YI ARIZONA,
ihl .TUL1 1498. S Hg VE H Mg STERS .SDEGREE IN
CiIVIL ENC+INEERlN!a r=RON1 GLrIR K.90N VN/VL`R9lT�G ,
pOTgDA✓f hl . 1 . � IAG87 . S HAvc WORKED gs A
CIVIL ENCQ•INEER IN) THE
FIOLVIN6 N9 11,14 SDEsIC�N , CON,9TRVCTION
/aN17 M/-INA GF_MI-N T, IW THE FIELIJ3 OF STRUCTURAL
Deq,CoN , IRr IGATION , OF- 9o-IORE OIL ExPLOPATION ,
rIrITJ CONCRETE pIPE.9 � FROM Ig6A TO ig86 - S
SPEA11 SIB HAVE aEEN VER-1z
FopTUNA-I-E TO TRAVEL I" OF THE
yyORLD . GURRE" TL`1 , = AM ) -pqRT--TIME TVTOI�L
pT- OF i7;?cn ,UC COMh'7V t-IITY
GOLLG-�•�= 1'7EDFOR.D , Fl9819TI1 Ia 9TU,DEN7-B ii-I
Mf-1THEr'IArlCg STgTlBi ICS, gCCOVNTINa ECONOfIIC°-a.
/1t ITS FRENCI ) . r WOULD CON9i17E4? IT q"
ANA A HONOR
OF F3hLRN
D
pRIVELE3E Tb ✓ERVE THE CITY
S I tiIC>=i�E L aC,
i
MARAZBAN "MERZY" BHESANIA
1075 Pteaf'onFWay �5t31�483 7810
820 Wes" Lagum Drilf-e Phone: (602Y96&-6
xel", 4,7- gses-„ W&* E-mail: metzynia @aztee.asu.edu
A9{1(12nct7 OR 475.P0 hoErr,ci�•�O�
OBJECTIVE Project management position.
SKILLS Preparation, negotiation and administration of contracts.
Management of large construction projects.
Structural design of buildings and bridges.
REGISTRATION CIVIL ENGINEER, State of Arizona. Aug. 1982
EDUCATION CLARKSON UNIVERSITY, Potsdam, NY.
Master of Science, Civil Engineering. Jan. 1968
EUROCENTRES, Lausanne, Switzerland
Completed intensive advanced French course. May 1984
MESA COMMUNITY COLLEGE, Mesa, AZ.
Completed non-technical courses in Economics,
Business, Accounting, Music and Art departments. Dec. 1989
H & R BLOCK, Tempe, AZ.
Completed Income Tax Preparation Course. Dec. 1986
ARIZONA STATE UNIVERSITY, Tempe, AZ.
Discontinued Ph.D.(Economics) program. (Lack of funds) Nov. 1990
THE YOGA INSTITUTE, Bombay, India.
Completed Teacher Training Course. Nov. 1996
LANGUAGE FRENCH Read, speak and write fairly well.
SKILLS PERSIAN Speak fairly well.
HINDI Read, speak and write fairly well.
WORK AMERON - PIPE DIVISION, Phoenix, AZ, USA.
EXPERIENCE Sales Engineer & Contract Administrator. 5 Years
IMINOCO, Tehran, IRAN.
Contract Administrator for Offshore Oil Company. 1 Year
FARKAR COMPANY, Tehran, IRAN.
Chief Engineer for Irrigation Projects. 3 Years
STRESSTEEL CORP., Union City, CA, USA.
Design Engineer for Prestressed concrete structures. 3 Years
SKIDMORE, OWINGS & MERRILL,
San Francisco, CA, USA.
Structural design Engineer for High-rise Buildings. 1 Year
STUP (INDIA) LTD, Bombay, INDIA.
Assistant Design Engineer for Concrete & Steel Structures. 2 Years
OTHER PROJECT MANAGEMENT POSITIONS. 3 Years
REFERENCES MR. EDWARD M. COLE, P.E., Tempe, AZ, USA.
(602) 897-9191
MR. JOHN AMRHEIN, Phoenix, AZ, USA.
(602) 274-5244
MR. D. S. BHENDE, P.E., San Francisco, CA, USA.
(415) 973-9856
fIL1g0P<1q F-1?01` 1 JuPE -Q ro
,7u NE _>7 pN:p _rN /��°✓T�IALIR FRO" TULY aO
May 9, 1999
Mayor Catherine Shaw
City Hall 3� i
20 East Main Street y
Ashland,Oregon 97520
•star...............__. ��.
Dear Mayor Shaw:
Enclosed is a copy of my resume,which I am submitting in response to your recent notice in the Ashland Daily
Tidings, seeking candidates for the volunteer position on the Historic Commission.
In November 1999, I retired from a 23-year career with the U.S. Agency for International Development(USAID).
While with the agency,I served in six developing countries,where I had extensive experience in community,
shelter and urban development programs.
Prior to my career with USAID,I spent 12 years in U.S. zoning,housing,planning and urban development
activities in New York City;Elizabeth,New Jersey;and Contra Costa County, California. Since retiring, I have
continued to do consulting work in urban development primarily in Latin America.
t My undergraduate work was in urban planning,and I have a master's degree in public administration. I am a
member of the American Institute of Certified Planners.
My wife and I moved to Ashland from Arlington, Virginia, in December 1998. Our decision to build a house and
take up residence in Ashland was based on the concentration of amenities we found here that appealed to us--
cultural,educational and recreational opportunities;excellent weather;beautiful physical surroundings,and a
strong sense of community involvement in the life of the city. I share that community concern and hope you will
consider me for the position on the Historic Commission,where I feel I can best make a significant contribution.
Please let me know if you need any further information.
Sincerely,
Aaron L.Benjamin
740 Emigrant Creek Road
Ashland,Oregon 97520
tel. 488-3827
encl
cc. Mark Knox,Dep't.of Planning, Ashland
I ,
I
AARON L BENJAMIN
Urban Development Consultant
740 Emigrant Creek Road tel. &fax.: (541) 488-3827
Ashland, OR 97520 e-mail: benjamin @mind..net
WORK EXPERIENCE
International Housing and Urban Development Consultant, 1990-
On short-term contracts with such organizations as the International City Managers Association
(ICMA), Planning and Development Cooperative (PADCO), Development Associates and Wilbur
Smith Associates, participated in the design for Honduras of a municipal development and
low-cost housing program and a disaster preparedness strategy; assisted in the development of
a cooperative housing program for two cities In Poland; helped in the design of a community
development project for Nicaragua; developed proposals to upgrade low-income communities
(colonias) on the Texas/Mexican border, participated in a public transportation project for Lima,
Peru; and engaged in a public transportation study of eight major cities in Nicaragua.
Housing and Urban Development Officer, U.S. Agency for International Development
(USAID), Office of Housing and Urban Programs, Bureau for Private Enterprise,
Washington, D.C. (1986-89)
Backstop officer for USAID's office for shelter, urban and community development activities,
including the Housing Investment Guaranty programs in West Africa and Central America.
Central American portfolio covered four countries with capital and technical assistance valued at
$275 million.
Chief, Urban Development Branch, USAID/Egypt, Urban Administration and Development
Office, Cairo, Egypt(1985-86)
Administered implementation of$80 million of USAID funding for urban housing and community
development projects. Supervised a team of experts in preparing advance project
documentation. Worked closely with the Egyptian National Housing Agency to secure approval
of land-use and infrastructure plans. Upgraded seven existing marginal neighborhoods and
developed 7,000 urbanized lots for low-income families in Helwan, a Cairo suburb. Designed
additional urban development projets budgeted at$100 million.
Senior Urban Development Officer, USAID/Egypt, Program Office, Cairo, Egypt(1984-85)
Guided planning and administration of the mission's urban-based programs. Prepared reports on
urban activities for USAID/Washington budgetary review and for congressional presentations.
Designed proposals to develop small-scale industry and additional housing and urban
infrastructure upgrading projects.
Chief, Urban/Trade Development Division, USAID/Dominican Republic, Santo Domingo,
Dominican Republic(1979-84)
Directed the design and implementation of a $3.5 million program to rehabilitate or rebuild
4,800 houses for victims of Hurricane David in 1979. Worked with the Dominican
government's National Housing Institute and with private voluntary organizations to establish
the Inter-institutional Council on Housing and the Center for Appropriate Technology for Low-
Cost Housing to provide information and training in support of low-cost, anti-seismic,
hurricane-resistant housing. Developed programs to provide credit and technical assistance to
micro-business people and small-scale industrialists. Provided training to the borrowers.
Urban . Development Officer, USAID/Washington Latin American Bureau,
Washington, D.C. (1978-79)
Provided advice to missions in Latin America on the development of projects for the urban poor
— especially in housing and job training — to mobilize municipalities as agents for social and
economic development. Identified needed technical assistance and provided the resources
through the recruitment of individual experts, universities and consulting firms.
Chief, Housing and Urban Development Division, USAID/Nicaragua, Managua,
Nicaragua (197478)
Served as senior advisor on all matters relating to planning, coordination and administration of
housing and urban development programs, including managing $50 million in loans and grants
to reconstruct houses and community facilities in Managua after the 1972 earthquake. Worked
In conjunction with government officials, private organizations and contractors to build new
housing and facilities. Converted 10,000 temporary shelters for earthquake victims into
permanent homes. Designed a home improvement and infrastructure program to provide
financing and technical assistance for project residents and adjacent low-income settlements.
Also employed USAID assistance to strengthen Nicaraguan housing and planning institutions,.to
develop new low-cost materials and construction techniques, to train workers, to generate
employment in the construction industries and to encourage community action. Promoted and
monitored a National Urban Sector Assessment. Planned and implemented a land-use
programming study for secondary cities.
Senior Advisor, Housing and Urban Development Division, USAID/Peru, Lima,
Peru (1972-73)
Administered $45 million in loans and grants, primarily for earthquake victims in northern
Peru. Supervised programs involving housing investment guarantees, low-income and
cooperative housing, savings and loan systems, vocational training and employment, urban
planning, and community development. Worked with the Peruvian Reconstruction Agency and
related agencies, reviewing projects, analyzing new proposals, and supervising disbursements
to aid the implementation of the reconstruction program. Made recommendations to restructure
existing.USAID housing and disaster relief programs to place greater reliance on Peruvian
regional development agencies.
Chief, Division of Industry/Housing and Urban Affairs, USAID/Ecuador, Quito,
Ecuador (1970-72)
Monitored the development of a housing project in the center of a large marginal neighborhood
in Guayaquil and arranged to have it administered by a local savings and loan association.
Worked with local groups and organizations to promote the establishment of a program to
provide home improvement loans to families living in surrounding low-income neighborhoods.
Worked with the Organization of American States to establish a beautification plan for the city of
Quito.
Housing Advisor, Capital Development Division, USAID/Bolivia (1967-69).
Promoted a savings and loan system to channel savings into housing construction for middle- and
low-income families by a transfer of U.S. methodology and expertise accomplished through
short- and long-term technical assistance. Supervised USAID-funded housing projects.
Established a vocational training school for construction workers in conjunction with the Peace
Corps. Worked with central and local government authorities to encourage locally financed
urban planning programs. Administered a Cooley Loan financed housing project, which involved
the training of skilled workers, production of construction materials; and construction of
houses, infrastructure and community facilities.
Director of Planning and Development, Elizabeth, N.J., 1966-1967.
Advised the mayor and city council on master planning, zoning, subdivision regulations,
urban renewal and capital budgeting; adminsitered studies to collect statistical data on
physical planning, public improvements and land-use controls, and supervised staff and
maintained liaison with government agencies, civic groups and consultants to implement
programs.
Director of Project Coordination, 1962-1966; Project Development
Coordinator, 1960-1962, New York City Housing and Redevelopment
Board.
As director, supervised staff of 20 in activities formerly performed as project
coordinator, developing methods for implementing urban renewal programs and
administering procedures for acquisition, management, relocation, rehabilitation,
disposition, demolition and construction of properties within project areas; maintained
liaison with government agencies and community organizations to achieve program
objectives.
Instructor of City Planning, Pratt Institute and New School for Social
Research, New York City, 1965.
City Planner, Skidmore, Owings & Merrill, New York City, 1958-1960.
Assistant Planner, Generalverkehrsplan Bureau, Zurich, Switzerland, 1958.
Assistant Planner, Contra Costa County, Calif. Dep't. of Planning, 1957-58.
Zoning Technician, New York City Board of Standards and Appeals, 1954-56.
EDUCATION
M.PA., Graduate School of Housing and Planning, New York University, 1959.
Graduate courses in architecture, Columbia University, 1955.
B.A., major in urbanism, Brooklyn College, 1954.
LANGUAGES -Fluent Spanish (FSI 3+)
PROFESSIONAL AFFILIATIONS
American Institute of Certified Planners:
National Association of Housing and Redevelopment Officials.
CITY OF ASHLAND `y OF'AS/yZO
Office of the Mayor
OREGON•.•°`:
MEMORANDUM
DATE: June 2, 1999
TO: All City Council Members
,A^^
FROM: Catherine Shaw, Mayor IY
RE: Hospital Board
I would like to confirm approval of the reappointments of Greg Williams and Pat Acklin
and the appointment of Jack Sabin to the Hospital Board for terms to commence on
July 1, 1999 and expire on June 30, 2003. Richard Nichols has requested not to be
reappointed as he has served two full terms on the Board.
Copies of the advertisement as it appeared in the Ashland Daily Tidings and responses
are attached.
Enc:
Hospital Board Vacancy
°4rooN
Applications are being accepted for positions on the Ashland
Community Hospital Board. These volunteer positions have a
4-year term. If you wish more information, please contact Jim
Watson, Hospital Administrator, at 482-2441. The deadline for
applications is Monday, May 31.
It you are Interested in applying, please submit a letter of interest
with your resume to Mayor Cathy Shaw at City Half, 20 E. Main
Street,Ashland. ._I
Sue Mauer Morningstar
5297 Old Siskiyou Highway
Ashland, OR 97520
May 30, 1999
Mayor Cathy Shaw n `.
City Hall
20 E. Main St
Ashland, OR 97520
Dear Mayor Shaw, -------------------------
I am interested in applying for the vacancy on the Ashland Community Hospital
board. As a women's health care nurse practitioner practicing in Ashland, my
interest is in keeping the hospital thriving and available for my patients. As a
consumer dealing with a chronic illness and using a wheelchair for 11 years, I
appreciate the excellent and compassionate health care I have personally
received at the hospital. And finally, as a wife and mother, I feel secure in the
knowledge that the hospital is here for my family should the need arise.
I am currently the chair of the council of Havurah Shir Hadash in Ashland, but
my term ends in mid-June and I will be available to serve the hospital board at
that time, if you so desire.
I may be reached at my office at 482-2032 or at my home at 488-4823.
Personal and professional references are available upon request.
{ With utmost respect,
Sue M. Morningstar, CNM
1
Sue Mauer Morningstar, CNM
5297 Old Siskiyou Highway
Ashland, OR 97520
(541) 488-4823(h); 482-2032(w)
Employment:
9\96-present: Private practice, women's health care nurse practitioner, 472
Scenic Drive, Ashland, OR 97520. (541) 482-2032. Well woman care from
menarche to post menopause, with an emphasis on blending modern medicine
with traditional herbal therapies.
99\95-96: Gyn nurse practitioner, Lacoochie Health Center, Lacoochie, FL.
Supervisor: James Zaccarri, D.O. (904) 567-0111. Well woman gyn exams
menarche to post menopause, in rural satellite clinic.
9\94-96: Part time high school sex education teacher, Berger Community High
School, Tampa, FL. Supervisor: Meg Moskovitz (813) 289-5351.
7\93-9\95: Prenatal lactation consultant and smoking cessation counselor,
Summit Health Services, Dade City, FL. Supervisor: Bette Waters, C.N.M..
(904) 567-2606.
12\89-6\90, 5\91-11\91: Staff nurse midwife, St. Margaret's Hospital,
Dorchester, MA. Supervisor: Peter Johnson, C.N.M., Shirley Kamarowski,
C.N.M. (617) 436-8600. Prenatal, labor and delivery, and postpartum care of
inner-city women; precepting of Tufts University medical students.
1985-1986: Assistant Coordinator of Perinatal Education, Yale-New Haven
Hospital, New Haven, CT. Designed and implemented parenting course
curriculum; taught breastfeeding, childbirth, refresher and sibling preparation
classes; conducted annual evaluations of perinatal education staff; oriented
new childbirth educators; served as lactation consultant.
1984-1985: Staff nurse, Good Samaritan Hospital, Corvallis, OR. Staff nursing
on labor and delivery, nursery and postpartum floors.
1983-1984: Birth attendant, monitrice, Family Birth and Women's Clinic, Gold
Beach, OR. Assisted a CNM with deliveries, newborn and postpartum care in
home, birth center and hospital settings; childbirth educator.
1983-1984: W.I.C. nurse, Curry County Health Department, Gold Beach, OR.
Initiated a new W.I.C. clinic; developed a county-wide outreach program;
assessed nutritional and medical status of pregnant and lactating women and
children; determined eligibility according to federal guidelines.
1981-1983: Lay midwife, Wolf Creek, OR. Associates: Mary Beth Burton,
F.N.P. and John Collins, N.D. Assumed responsibility for a full service rural
midwifery practice, including prenatal, intrapartal, postpartal and neonatal care
in home and birth center settings.
1979-1980: Staff nurse, St. Margaret's Hospital, Dorchester, MA. Nursing care
of premature and critical newborns in a level III neonatal intensive care unit.
1977-1979: Staff nurse, charge nurse, Boston City Hospital, Boston, MA. Staff
nursing and evening charge responsibilities on gynecological, obstetrical and
postpartum floors and newborn nursery care in a large inner-city hospital.
Education:
1989: M.S.N., Yale University School of Nursing, New Haven, CT. Master's
thesis topic: "An Analysis of the Relationship Between Birth Site and
Postpartum Depression."
1977: B.S.N., Columbia University School of Nursing, New York. Thesis topic:
"Family Centered Maternity Care."
Professional memberships:
American College of Nurse-Midwifery since 1986, treasurer Rhode Island
Chapter 1991-1992 term.
International Childbirth Education Association since 1985.
Midwives Association of North America since 1988.
OR WHCNP license #81046885
Personal Data:
Born: Brooklyn, N.Y. 1956. Married 1977, two children born 1980 and 1983.
Community Service:
Havurah Shir Hadash, President, 1998-99; board member 1996-98;
Co-chair, teen social action cmte, 1996-98.
Member, Chevrah Kadishah, Rogue Valley Jewish Burial Society, 1996-now
Guardian Ad Litem, Pasco County Courthouse, Dade City, FL, 1992-96
School board member, Hillel School, Tampa, FL, 1994-95
Board member, Kol Ami Synagogue, Tampa, 1995-96
Chair, adult education, Kol Ami Synagogue, Tampa, FL, 1995-96
Member Chevra Kadishah, Jewish Burial Society, Tampa, FL 1994-96
Member R.I. Women's Health Collective, Providence, RI, 1990-92.
Executive board member Schecter School, Providence, RI, 1990-92;
member education cmte 1990-92; health education cmte 1990-91.
Member social action cmte of Temple Emanuel, Providence, RI;
chair AIDS awareness cmte 1990-92.
r{ 11 May 22 , 1999
111� -P��Elt � y '
1 ::`,
Jack L. Sabin
1075 Park Street , E
Ashland, Or 97520 " _ -
Mayor Cathy Shaw
Ashland City Hall
20 East Main Street
Ashland, Or 97520
Dear Mayor Shaw,
I would like to be considered for a position on the Ashland
Community Hospital Board.
Although, I have had very little experience in municipal or civic
boards, I have had 40 years experience in dealing with the 'public
and medical community concerning their health care issues. Being
a provider of medical services, I am also aware of the radical
changes that have and are occuring in the provision and funding
of those services.
Thankyou for considering my application.
Sincerely yours,
(
,lack L. Sabin
RESUME
NAME: Jack L. Sabin
1075 Park Street
Ashland, Or 97520
(541) 482-8910
EMPLOYMENT: 1990 to current: President/Head Pharmacist
Ashland Drug
275 E. Main Street
Ashland, Or 97520
1971 to 1990 : Head Pharmacist
Ashland Drug
275 E. Main Street
Ashland, Or 97520
1964 to 1971 : Head Pharmacist
Sabin Pharmacy
t 275 W. Main Street
Sycamore, Ill 60178
1960 to 1964: Pharmacist
Lenz Pharmacies, Inc.
1780 N. Second Street
Loves Park, Ill 60280
EDUCATION: 1960: B. S.Pharmacy
University of Illinois
CIVIC SERVICE: 1996 to current : Ashland Community Hospital
Foundation Board
1992-1994 : Ashland Cable Access Board
1984-1987 : Citizens Advisory Board
Ashland Planning Commission
PERSONAL: Married since 1960 to DonnaRae Sabin, who is a
surgical RN and has been employed by Ashland
Hospital for 26 years.
City Council Communication
Administration
Authorization to sign Parking Agreement
June 15, 1999
Submitted by: Mike Freeman
Greg Scoles
Title:
Authorization for Mayor and City Recorder to sign Parking Agreement with Elks.
Synopsis:
In an effort to obtain additional parking in the downtown area of the City of Ashland, the City
has reached agreement with the Elks that a portion of their property located at the intersection of
Lithia Way and 2nd Street,be used by the City for a parking lot for use by the general public. The
parking lot will allow for an additional 24 public parking spaces. The term of this agreement
shall be for 20 years beginning July 1, 1999 and ending June 30, 2019 at the annual rental rate of
$1.00 per year to be paid in advance at the beginning of the term. Asa condition of the
agreement, the City has agreed to landscape the Elks parking lot according to a design and
specifications mutually agreed to by the parties.
Recommendation:
It is recommended that council authorize Mayor and City Recorder to sign the agreement
between the City of Ashland, Oregon and the Benevolent Protective Order of the Elks, Ashland
Lodge#944.
City of Ashland
Use Agreement for City Parking Lot
Use Agreement made this day of , 1999, between the City of Ashland,
Oregon ("City") and the Benevolent Protective Order of the Elks, Ashland Lodge #944
("Elks").
City and Elks agree:
1. Use of Property. Elks shall permit City to use the following described property
(further referred to in this use agreement as "the property"):
That portion of 39 1E 09BD Taxlot 3900 in the City of Ashland, Jackson
County, Oregon described as follows: Beginning at the intersection of
Lithia Way and 2nd Street, then approximately 160 feet westerly along
Lithia Way to a point, then southerly approximately 80 feet to a point, then
easterly approximately 160 feet to 2nd Street, and then northerly along 2nd
Street approximately 80 feet to the point of beginning, all as depicted on
the attached map marked Exhibit A.
2. Term for Use. The term of this use agreement is for 20 years beginning July 1,
1999, and ending June 30, 2019 at the annual rental rate of$1.00 per year to be paid in
advance at the beginning of the term. City shall also landscape the Elks' parking lot
adjacent to the property according to a design and specifications mutually agreed to by
the parties. Permission by the Elks to use the property by the City for this purpose may
not be revoked by the Elks prior to the end of the stated term, it being the intent of the
parties that this permit is non-revokable.
3. Condition of Property. City agrees to accept use the property in its "as is" condition.
4. Use of Property. The property shall be used by City for the primary use of
development and management of a parking lot for the general public and for such other
public uses not inconsistent with the primary use.
5. Development and Construction. Development and construction of this parking lot
and the landscaping of the Elks' parking lot shall be paid for by City and conform in all
respects to all applicable City of Ashland codes pertaining to landscaping and parking
lot requirements. Construction of the parking lot and the Elks' parking lot landscaping is
to be completed within one year from the date of this Agreement begins. In the event
that City does not use the property for the intended use or fails to develop the property
within the time allowed, the Elks has the right to terminate this use agreement in
accordance with paragraph 12. All payments made in conjunction with this agreement,
development and construction shall be deemed nonrefundable.
6. Improvements to Property. City shall not make or permit to be made any
alterations, additions, improvements or changes in the property inconsistent with its use
as a parking lot without in each case first obtaining the written consent of the Elks. All
1 - Parking Lot Use Agreement (FAUSERTAUL\REAUElks parking lot leasempd)
permanent improvements made to the property shall immediately become the property
of the Elks and shall remain the property of the Elks upon expiration or termination of
this agreement.
7. Hold Over. In the event City shall hold over the property after expiration of this
agreement, or any extension or renewal thereof, with the consent expressed or implied
of the Elks, such holding is to be considered to be a tenancy at will from month to
month only.
8. Utilities. City agrees to pay all costs for utilities, including but not limited to electricity,
water, sewage, garbage and trash collection, if any, associated with use of the property.
9. Maintenance of Property. City will, at its own expense, keep and maintain the
property in good condition.
10. Assignment or Sublet. City shall not assign this agreement or sublet any part of
the property without prior written consent of the Elks.
11. Indemnification. To the extent permitted by the Oregon Constitution and the City's
charter, the City shall, within the limits of the Oregon Tort Claims Act, indemnify Elks
against any liability for damage to life or property arising from the use of the property as
a public parking lot. The City shall not be required to indemnify Elks, however, for any
such liability arising out of the wrongful acts of the Elks or the employees or agents of
the Elks.
12. Termination for Cause. Elks may terminate this agreement for any material breach
in the performance of any of the terms, covenants or conditions of this agreement and
the failure of the City to remedy, or to undertake to remedy, the breach to the Elks'
reasonable satisfaction for a period of 30 days after receipt of notice from Elks. If the
breach is of such a nature that it cannot be completely remedied within the 30-day
period, this provision shall be complied with if City begins correction of the breach within
the 30-day period and thereafter proceeds with reasonable diligence and in good faith
to effect the remedy as soon as practicable.
13. Right of Entry. At all times during normal business hours, free access to the
property will be given to representatives of the Elks for purposes of inspecting the
property.
14. Return of the Premises Upon Expiration of Term. At the end of the term, the City
shall deliver possession of the property to the Elks in as good condition as when first
improved, ordinary wear, decay and damage by the elements excepted.
15. Notice. All notices, requests, demands or other communications under this
agreement shall be in writing, and shall be deemed to have been duly given if delivered
2 - Parking Lot Use Agreement (FAUSERIPAWREAUElks parking lot lease.wpd)
in person, or within seven days after deposit in the United States Mail, postage prepaid,
certified with return receipt requested or otherwise actually delivered:
to the Elks at: BPOE, Ashland Lodge #944, P.O. Box 569, Ashland, OR 97520
or to City at: City Administrator, 20 East Main Street, Ashland, OR 97520.
16. Agreement. This agreement constitutes the entire agreement between the Elks and
the City. No change shall be valid, unless made by supplemental written agreement,
executed and approved by the principal parties. Elks shall execute and acknowledge a
memorandum of this agreement in a form suitable for recording, and City may record
the memorandum.
Elks: City:
By
Title -w'41-TG2) Cathy Shaw, Mayor
By: �iY /mil '��a.—Z•�i
Title: Ci'4 i011Z 1 Barbara Christensen, City Recorder
3 - Parking Lot Use Agreement (F1USERTAWREABElks parking lot leasempd)
MEMORANDUM OF USE AGREEMENT
DATED:
BETWEEN: Benevolent Protective Order of the Elks, Ashland Lodge #944 ("Elks")
AND: City of Ashland, Oregon ("City")
Pursuant to a Use Agreement dated Elks permit City,
for a term of 20 years, to use real property in Jackson County, Oregon, described as
follows:
That portion of 39 1 E 09BD Taxlot 3900 in the City of Ashland, Jackson
County, Oregon described as follows: Beginning at the intersection of
Lithia Way and 2nd Street, then approximately 160 feet westerly along
Lithia Way to a point, then southerly approximately 80 feet to a point, then
easterly approximately 160 feet to 2nd Street, and then northerly along 2nd
Street approximately 80 feet to the point of beginning, all as depicted on
the attached map marked Exhibit A.
Until a change is requested, all tax statements shall be sent to the following address:
City of Ashland, 20 East Main Street, Ashland, OR 97520
Elks: City:
6917.
State of Oregon
County of Jackson
This in trument wasjj knowledged before me on �k-^� 1999,
by as xc� Qcol
and Qkpr uO. as Yu,A.,,, n L✓rrto r��
of the Be Elks, Ashland Lodge Lodge #944. , A p
FFICIAL&&EAL l.._u4 d 11
CHAI�STINE A BOTINAAAI
NOTARY PUBLIC-OREGON
COMMISSION NO.057614
Nrms+�ssroxr�arsxov.�.moo Notary Pubic for Ore n
My Commission expires: 1114)90D
State of Oregon
County of Jackson
This instrument was acknowledged before me on 1999,
by as
of the City of Ashland, Oregon.
Notary Public for Oregon
My Commission expires:
4 - Parking Lot Use Agreement (F:\USER\PAUL\REAL\Elks parking lot lease.wpd)
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Council Communication
Department of Community Development
Planning Division
Ashland Downtown Historic District
June 15, 1999
Submitted by: John McLauehlin
Approved by: Mike Freeman WC/
Title: 1
Recommendation for the approval of the nomination that would place the Ashland Downtown
Historic District on the National Register of Historic Places.
Synopsis:
The Ashland Historic Commission has held public meetings on the nomination of the Railroad
District for National Register status. This effort has been funded, in part, by the State Historic
Preservation Office, and is carried out to implement not only statewide planning goals, but also
Policy 5 of Chapter I of the Ashland Comprehensive Plan regarding Historic resources. This
policy states:
The Historic Commission shall seek the official designation of important historic
buildings and districts by national, state and local organizations. The
Commission shall assist the Planning Staff and Planning Commission in
exercising appropriate controls on the external appearance and disposition of
such buildings and districts.
Recommendation:
The Historic Commission has unanimously voted to recommend the Council adopt by resolution
the nomination, and forward the resolution to the State Historic Preservation Office.
Background Information:
Downtown Ashland is well ]mown for its historic ambiance. The City has recognized this
through designation of the area as a local historic district. But greater opportunities exist for the
area should it be designated as a National Register Historic District.
Soon after the New Year's Flood, in an effort to secure FEMA money for the downtown, the City
completed a Determination of Eligibility (DOE) for National Register Status for the Plaza area.
A public meeting was held regarding the DOE, and downtown property owners not only
supported the effort, but encouraged the City to pursue listing the entire downtown on the
National Register.
To that end, Mark Knox, Associate Planner, prepared a grant request to the State Historic
Preservation Office for $10,000 to "research and prepare the locally designated Ashland
Downtown Commercial District for listing on the National Register of Historic Places."
A public meeting was held in November, 1998 at Wesley Hall to kick off the process and inform
property owners and merchants of the process. A presentation was given by George Kramer,
historic preservation consultant and questions were answered. All comments were informational
or positive.
The Historic Commission held a public meeting on the nomination on Wednesday, June 2 at
which time another presentation was made on the nomination. The Historic Commission
unanimously recommended approval of the nomination.
The nomination has been warmly received by the downtown community with essentially no
opposition or concerns.
RESOLUTION NO. 99-
A RESOLUTION TO FORWARD THE NOMINATION OF THE ASHLAND
DOWNTOWN HISTORIC DISTRICT TO THE NATIONAL REGISTER OF
HISTORIC PLACES TO THE STATE HISTORIC PRESERVATION OFFICE.
RECITALS:
A. The Historic Commission has unanimously recommended approval of the Ashland
Downtown Historic District to be placed on the National Register of Historic Places.
B. The listing of the Downtown Historic District complies with Ashland Comprehensive Plan
policy 1-5, which states:
"The Historic Commission shall seek the official designation of important historic buildings
and districts by national, state and local organizations. The Commission shall assist the
Planning Staff and Planning Commission in exercising appropriate controls on the external
appearance and disposition of such buildings and districts."
The City of Ashland resolves as follows:
SECTION 1.
That the nomination to place the Ashland Downtown Historic District on the National Register of
Historic Places be forwarded to the State Historic Preservation Office. The Ashland City Council
heartily recommends that the Ashland Downtown Historic District be placed on the National Register
of Historic Places to ensure that this important Ashland commercial area is recognized for its
importance to Ashland's past, and for it's contributions to our future.
The foregoing resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on the 16" day of Junq 1997.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1997.
Catherine M. Golden, Mayor
Rerwed as to for :
Paul No e, City Attorney
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City Council Communication
Public Works and Finance Departments
Storm Water and Drainage Master Plan
,Q June 15, 1999
Submitted by: Paula Brown/
Approved by: Mike
Title:
Update and discussion of the progress and future decisions to be made on the Storm Water and
Drainage System Master Plan.
Synopsis:
Several factors were considered when staff wrote the request for proposals (RFP)for the Storm
Water and Drainage System Master Plan; 1997 flooding, periodic flash flooding due to inadequate
piping, overflowing ditches, water quality, creek health, upcoming Phase II NPDES storm water
regulations, etc. In March 1998, staff contracted with KCM Inc. and their sub contractor,
Greenworks,to provide the Storm Water and Drainage System Master Plan to address:
• Community benefits and impact of the proposed storm water and drainage system, including
using a mix of traditional pipelines and natural systems for drainage solutions and reducing
sedimentation.
• Water quality impacts and means to reduce negative impacts.
• Evaluation(hydraulic modeling) of existing and future storm water and drainage system
components specifically with regard to development trends.
• Discussion of current regulatory requirements and expected requirements (National Pollution
Discharge Elimination System permits for Phase II cities) in the near future.
• Recommended actions and best management practices for erosion/slope stabilization,pollution
and sediment control for the storm water and drainage system.
• Process for completing the capital improvement plan and funding options for the storm water and
drainage system.
Several decisions will come before Council for consideration and adoption. Of most importance,
should the City choose to enhance water quality and get a jump on the proposed Phase II regulations,
changes will be recommended for development requirements and utility fees. A very preliminary
capital improvements project list has been developed and shows initial construction projects at
nearly $8 million. These costs do not include land purchases or continual maintenance projects. To
accommodate this capital construction, the SDC methodology may need to be revised and fees also
increased.
Recommendation:
No action. Hear staff report and provide additional direction.
G:Paula\Storm Drain Master Plan\Storm Water Draft CC.wpd
Background:
The last Drainage Master Plan was completed in 1985. KCM, Inc. also completed this plan with
different staff members. This plan was a more traditional look at drainage and focused on the
existing system of closed piping, open ditches and culverts. The recommendations primarily
included piping the entire drainage system to reduce maintenance costs, and recommended retaining
open ditches and channels in undeveloped areas only. This plan recommended over$16 million in
capital improvements, including significant channel improvements and piping improvements along
E. Main Street, Mountain Avenue, Beach Street, significant improvements along the
Scenic/Wimer/Chestnut/Maple (Hospital basin) area and improvements along some of the interstate
basin reaches.
The focus of this current master planning effort has been broadened to include water quality
improvements and combining a natural system of open drainage system with traditional closed
piping systems. This Plan will link with the riparian ordinance currently being developed by
Planning, and has definite interface with the efforts of creek enhancement being addressed by the
Ashland Watershed Partnership, and watershed health through the Forest Lands Commission. We
have a competent and committed consultant team, and a talented and dedicated community and staff
technical advisory group helping to identify concerns and recommendations.
Goal/Purpose: The advisory group and consultant developed a purpose statement for the
outcome of the master planning effort:
"To provide effectiveflood management, improve water quality, and aquatic /wildlife
habitat, and enhance livability in the watershed. "
Public Involvement: Public involvement so far in the process has been very disappointing, yet
in many ways, understandable. Drainage is another"luxury"that only rears its head during
flooding, or system back-ups causing localized water damage. Staff has advertised and held two
separate public meetings, March 25, 1999 and May 24, 1999 with only seven community
members attending. We have also made separate presentations to the Ashland Watershed
Partnership. It is expected that there will be one more public workshop to present the plan and a
final meeting to present the plan to Council.
Timeline: KCM was hired in March 1998. After a quick start, they were delayed pending
completion of the orthophotos and topographic information that was not completed until January
1999. KCM has renewed energy, and the project is back on track for an August/September
completion. This will provide staff with adequate time to propose budget adjustments for the
following fiscal year and bring those to the Budget Committee and Council during the next
budget session.
GTaula\Storm Drain Master Plan\Storm Water Draft CC.wpd
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City Council Communication
Finance Department
June 15, 1999
SUBMITTED BY: Jill Tu
APPROVED BY: Paul Nolte k
APPROVED BY: Mike Freeman
TITLE:
Second reading of"An Ordinance levying taxes for the period of July 1, 1999 to
June 20, 2000, such taxes in the sum of$5,576,000 upon all real and personal
property subject to assessment and levy within the corporate limits of the City of
Ashland, Jackson County."
SYNOPSIS:
The levy consists of three parts: (1) a permanent rate supporting the General and
Parks Funds in the amount of$4,198,000.00, (2) a local option levy supporting
the Ashland Youth Activities Fund in the amount of$1,100,000.00, and (3) three
bonded debt levies with a combined total of$278,000.00.
RECOMMENDATION:
The Budget Committee recommends that council adopt the ordinance after
second reading.
BACKGROUND:
This ordinance was presented for first reading at the June 1, 1999 council
meeting.
GABUDGET\Ords&Resolutions\2nd reading taxes 99.doc
ORDINANCE NO.
AN ORDINANCE LEVYING TAXES FOR THE PERIOD OF JULY 1, 1999
TO AND INCLUDING JUNE 30, 2000, SUCH TAXES IN THE SUM OF
$5,576,000.00 UPON ALL THE REAL AND PERSONAL PROPERTY
SUBJECT TO ASSESSMENT AND LEVY WITHIN THE CORPORATE
LIMITS OF THE CITY OF ASHLAND,JACKSON COUNTY, OREGON
THE PEOPLE OF THE CITY OF ASHLAND ORDAIN AS FOLLOWS:
Section 1. That the City Council of the City of Ashland hereby levies the taxes provided for in the
adopted budget in the aggregate amount of$5,576,000.00 and that these taxes are hereby levied upon
the assessed value for the fiscal year starting July 1, 1999, on all taxable property within the City.
Section 2. That the City Council hereby declares that the taxes so levied are applicable to the following
funds:
Permanent Rate Local Option Bonded Debt
General Fund $ 1,740,000.00
Parks and Recreation Fund 2,458,000.00
Youth Activities Levy $ 1,100,000.00
1982 Water Bond Levy $ 53,000.00
1992 Water Bond Levy 100,000.00
1997 Flood Restoration Bond Levy 125.000.00
$4,198,000.00 $ 1,100,000.00 $278,000.00
The foregoing ordinance was first READ on the / day o 1999; and duly PASSED and
ADOPTED this_day of , 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this_day of June, 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
F\USER\ UD ET,0i &Rcmluiions\Tax O inw a 1999.w�I
Council Communication
Legal Department
Reducing Penalties for Illegal Camping
June 15, 1999
Submitted by: Paul Nolte(,—�
Approved by: Mike Freeman
Title:
An Ordinance Amending Section 10.46.050.A of the Ashland Municipal Code to Reduce the
Penalty for Illegal Camping and Similar Conduct from a Misdemeanor to an Infraction.
Synopsis:
Illegal camping, sleeping on park benches or in doorways or driveways abutting public sidewalks
is currently punishable as a misdemeanor. The maximum penalty for a misdemeanor is a$5,000
fine and one year in jail. This ordinance would reduce the penalty for the conduct to a maximum
fine of$500 and no jail time. Council adopted the first reading of this ordinance at its June 1,
1999, meeting.
Recommendation:
For council to pass and adopt the second reading of this ordinance at its June 15, 1999, meeting.
Background Information:
The municipal judge has requested that the penalty for illegal camping be reduced to a fine only.
Any person convicted of illegal camping would serve little or no jail time even if sentenced to
jail because of jail overcrowding. Because there is a possibility of incarceration upon conviction
of this crime, however, an indigent defendant must be provided an attorney at the city's expense.
The current penalty is too severe for the conduct and requires expenditure of public funds which
is unnecessary.
FAUSERNAULMMcamping ord cc2 wpd
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 10.46.050.A OF THE ASHLAND
MUNICIPAL CODE TO REDUCE THE PENALTY FOR ILLEGAL
CAMPING AND SIMILAR CONDUCT FROM A MISDEMEANOR TO AN
INFRACTION.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 10.46.050.A of the Ashland Municipal Code is amended to read:
10.46.050 Penalties.
A. Any person violating section 10.46.020 or 10.46.030 shall be guilty
of an infraction as set forth in Section 1.08.020.
The foregoing ordinance was first READ on the 15` day of June , 1999, and
duly PASSED and ADOPTED this day of ' 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 11999.
Catherine M. Shaw, Mayor
Revi ed as to fo
Paul Nolte, City Attorney
PAGE 1 - ORDINANCE FAUSEMPAWORMcampingomB-ss.wpa
Council Communication
Public Works Department
Central Avenue LID Formation
June 15, 1999
Submitted by: Paula Brown
Reviewed by: Paul Nolte
Approved by: Mike Freeman
Title:
Adoption of a Resolution Authorizing and Ordering Improvements for Paving, Curbs, Gutters,
Storm Drains and Sidewalks on Central Avenue from Its Existing Terminus East of Helman
Street to Water Street, for the Central Avenue Local Improvement District and Authorizing the
Assessment of the Cost of the Improvements Against Property to be Benefited.
Synopsis:
The attached resolution establishes the level of improvements and assessments for the Local
Improvement District(LID) for Central Avenue, extending from the current terminus east of
Helman Avenue to a new connection with Water Street.
In 1991, the City Council approved the Haines development and attached a condition of the
approval (PA91-099), providing for improvements along the frontage of the applicant's property.
During the first Council meeting in May 1997, conditions for the extension to the existing
Central Avenue were prescribed.
Staff has compiled a revised estimate of$60,600 to design, construct and oversee the requisite
improvements and has discusses this with Mr. Lloyd Haines,property owner of the lot
concerned. Mr. Haines is in agreement with the proposed work and is willing to move forward
with the public hearing and LID formation process. Only one lot benefits from this assessment
and the total assessment will be born by the property described as 39 1 9BB Tax Lot 400
(Exhibit A).
Recommendation:
Staff recommends that Council adopt the attached resolution for the formation of the Central
Avenue Improvements LID.
Background Information:
The Central Avenue improvements include curb, gutter,pavement, Storm drain, and sidewalk
improvements, as well as ancillary improvements to the handicapped access, irrigation canal, and
other related facilities. Staff is basing the estimate on a 28-foot street section, and sidewalk on
one side of the street for approximately 320 feet in length. Sidewalks are only required for one
side of the street, however, to be consistent with the Council's street standards, the design would
reflect sidewalks on both sides, with the City paying for sidewalk on the other side of the street.
F:\USER\PAULA\LIDs\CC Central LID formation.doc
It is staff0s understanding that this LID is not subject to Resolution 99-09, "A Resolution to
Local Improvement Districts (LIDs) and Establishing: the City's Participation in LIDs; the
Maximum Assessment for Residential Lots and Required Process to Include Neighborhoods in
LID Planning". Mr. Haines is aware of staff's understanding of City participation and accepts
the current estimate of work.
At the first council meeting in May 1997, the Council took additional action to approve
formation of the Central Avenue LID in 1998 for completion by October 1, 1999. Staff
workloads have prevented this from being brought before Council until this time. It is
anticipated that the LID would be formed in June, and the project advertised for consultant
design in July/August. It would be feasible for design to be completed in late summer/early
fall, for construction during the winter or early spring 2000. Mr. Haines would like consideration
for the construction to begin in the spring of 2000. This request should be discussed during the
Public Hearing.
Additional Background on the Haines Development:
In 1991,the City Council approved the Haines development on the property bounded by Water,
Central, Hellman Streets and the Lithia Way viaduct. A condition of the approval (PA91-099),
attached as part of the motion to approve the development, stated:
"If the City decides to open Central Street along the frontage of the subject property,
Central shall be constructed to a full City street improvement resulting in a travel surface
equal to the improved portion of Central east of Hellman Street, and shall include curb,
gutters, and storm drains on both sides of the street, and sidewalks on the south side of
the street along the subject property frontage. Alternatively, Central Street may be
improved to the standards described above under a Local Improvement District with
applicant(Haines) bearing all costs of said improvements.
"The City Council shall decide whether to open Central Street between Water and
Helman Streets, and the decision whether to open Central Street will be made at a later
time and as a separate decision."
F:\USER\PAULA\LIDs\CC Central LID formation.doc
PROPOSED CENTRAL AVENUE
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RESOLUTION NO. 99-
A RESOLUTION AUTHORIZING AND ORDERING IMPROVEMENTS
FOR PAVING, CURBS, GUTTERS, STORM DRAINS AND SIDEWALKS
ON CENTRAL AVENUE FROM ITS EXISTING TERMINUS EAST OF
HELMAN STREET TO WATER STREET, FOR THE CENTRAL
AVENUE LOCAL IMPROVEMENT DISTRICT AND AUTHORIZING
THE ASSESSMENT OF THE COST OF THE IMPROVEMENTS
AGAINST PROPERTY TO BE BENEFITTED.
RECITALS:
A. The Council has declared by resolution its intention to develop the improvements described
in the above title and in the improvement resolution previously adopted and to assess upon each
lot or part of lot benefitted by the improvement its proportional share of the cost of the
improvement; and
B. Notice of such intention was duly given, a public hearing was held and it appears to the
Council that such improvements are of benefit to the city and all property to be assessed will be
benefitted to the extent of the probable amount of the respective assessments to be levied for the
costs.
THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES:
SECTION 1. A local improvement district is created and shall consist of all the tax lots
described in the attached Exhibit A. The district shall be called the Central Avenue Local
Improvement District,No.
SECTION 2. The council intends to make local improvements to provide the improvements
described in the above title. Such improvements will be in accordance with costs estimated to be
$60,600.00 all of which will be paid by special assessments on benefitted properties. Costs will
be allocated to benefited tax lot described as 39 lE 91313 Tax Lot 400, fronting on central Avenue
between Water Street and Helman Street.
SECTION 3. The City of Ashland is authorized to borrow money and issue and sell notes for the
purpose of providing interim financing for the actual cost of the local improvement. The notes
may be payable from the proceeds of any bonds, issuance of additional notes or from any other
sources from which the bonds are payable. This borrowing shall be issued according to the terms
of ORS 223.235(7).
SECTION 4. The assessment imposed upon benefitted properties is characterized as an
assessment for local improvement pursuant to ORS 305.583(4).
PAGE 1-FORMATION RESOLUTION (\Wsi\srswsERw nuwLL ioscEN TRAL FORMATION RESOrunoN.WPD)
SECTION 5. The city recorder is directed to prepare the estimated assessment of the respective
lots within the local improvement district and file it in the lien records of the city.
SECTION 6. The City of Ashland expects to make expenditures from its available funds to pay
for the costs of the improvement project. The City reasonably expects to issue bonds or other
obligations (the 'Reimbursement Bonds") and to use the proceeds of the Reimbursement Bonds
to reimburse the City for the expenditures it makes from its available funds for the improvement
project. To permit interest on the Reimbursement Bonds to be excludable from gross income,
the Internal Revenue Code of the United States requires the City declare its intent to reimburse
itself from Reimbursement Bond proceeds within 60 days after the expenditures are made. The
City expects that the principal amount of the Reimbursement Bonds will not exceed $61,000.
This resolution was read by title only in accordance with Ashland Municipal Code Section
2.04.090 and duly PASSED and ADOPTED this day of 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 11999.
Catherine M. Shaw, Mayor
Ap ved as to form:
Paul Nolte, City Attorney
PAGE 2-FORMATION RESOLUTION (�\FSI�SYSwsER\rAUwXUDSXCENrnnr FORMATION RESOrUnm+.WPD)
City Council Communication
Administration
Salary Resolution
June 15, 1999
Submitted by: Mike Freema
Reviewed by: ti'P3ul Nolte
Title:
Reading by title only of"A Resolution Amending the Pay Schedule for Management and
Confidential Employees for Fiscal Year 99/00."
Synopsis:
This resolution would adjust the pay schedule for the Management Team, Division Supervisors,
Mid-Level Supervisors, Confidential Employees, City Recorder and Municipal Judge in an
amount commensurate with the adjustments granted by contract to the five bargaining units
which represent the remaining employees in the city(Firefighters, Teamsters, IBEW Clerical,
IBEW, and Laborers). A 3% adjustment was anticipated in the approved 1999/00 budget and the
proposed resolution would result in a net savings which could be reallocated.
Recommendation:
Staff recommends adoption of the attached resolution, which provides for a 2.4% adjustment in
the pay schedule for management, supervisory staff and a 3.5% adjustment for confidential
employees.
Background Information:
The City has entered into multi-year contracts with the various bargaining units. These contracts
call for a minimum adjustment of 3% on July 1, 1999 (CPI-W for this period is 2.4%). There are
approximately 49 employees within the management, supervisory or confidential classification.
These employees are not represented by any labor group. The City Recorder and Municipal
Judge are covered by a provision in the city charter, which links their salaries to the average
salary adjustment of other supervisory employees and department heads (Article III, Sec. 3.).
In the past the council has determined that it is important to maintain reasonable salary
differentials between organized employees and the supervisory/management staff. Furthermore
the council has determined it is important that the city maintain a pay schedule which is
competitive with other jurisdictions. While we have not prepared a salary survey as part of the
proposed adjustment, it would appear to be appropriate to adjust the salary schedule by 2.4% in
order to maintain an adequate differential and avoid compression between the
supervisory/management staff and the organized employees. In addition the resolution would
provide for a 3.5% adjustment for the 7 confidential employees, who are not represented.
Confidential employees include, Legal Assistant, Personnel Assistant, Executive Secretary, and
Administrative Secretary. This adjustment will help to maintain an appropriate separation
between similar classifications in the clerical represented group (IBEW Clerical).
RESOLUTION NO.
A RESOLUTION AMENDING THE PAY SCHEDULE FOR
MANAGEMENT AND CONFIDENTIAL EMPLOYEES FOR
FISCAL YEAR 1999-00.
RECITALS:
1. The average wage adjustment for Fiscal Year 1999/00 for the five City labor unions is
established in the amount of 3.0 percent.
2. It is important to maintain salary differentials and avoid compression between represented
employees and the Supervisory/Management staff.
3. It is the desire of the City to maintain its management and confidential pay plan at a level
commensurate with other jurisdictions when recruiting for these positions.
I 4. The adopted budget for Fiscal Year 1999/00 anticipates a 3.0 percent cost of living
adjustment for Management/Supervisory and Confidential employees.
t THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The pay schedule is hereby modified by 2.4 percent for Management/Supervisory
and 3.5 percent for Confidential employees effective July 1, 1999.
This resolution was read by title only in accordance with Ashland Municipal Code Sec. 2.04.090
duly PASSED and ADOPTED this day of 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this—day of 1999.
Catherine M. Shaw, Mayor
Reviewed as to fio;�
Paul Nolte, City Attorney
11
Council Communication
Finance Department
Resolution Transferring Budget Appropriations
June 15, 1999
Submitted by: Jill Turner
Approved by: Paul Nolte t,7a,,,
Approved by: Mike Freem
Title:
A Resolution Transferring Appropriations within the 1998-99 Budget.
Synopsis:
This resolution changes the 1998-99 Budget and keeps the City in compliance with Oregon
Budget Law.
Recommendation:
Staff recommends approval of the attached resolution.
Background Information:
There are three ways in which to change appropriations after the Budget is adopted.
1. A transfer of appropriations decreases an appropriation and increases another. This is the
simplest budget change allowed under Oregon Budget law. This does not increase the
overall budget. This is approved by a City council resolution. (Section 1)
2. A supplemental budget of less than 10 percent of total appropriations within an individual
fund follows a process similar to the transfer of appropriations.
3. A supplemental budget in excess of 10 percent of total appropriations requires a longer
process. This process includes a notice in the paper and a public hearing. (Section 2)
Only the first type of budget change is necessary and is incorporated into a single resolution for
your approval. The recommended changes in the budget are explained after each request.
(Section 3)
RESOLUTION NO.99-
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE 1998-99 BUDGET
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Because of the circumstances stated below, the Mayor and City Council of the
City of Ashland determine that it is necessary to transfer appropriations as
follows:
Street Fund
To: Materials and Services- Equipment Maintenance $45,000
Materials and Services-Sidewalk Maintenance 10,000
Materials and Services- Bicycle Commission 3,000
Materials and Services—Maintenance Radios, Streets/Storm Sewers 18,000
From: Contingency $76,000
This appropriation covers additional cost associated with equipment maintenance, sidewalk maintenance,
bike lockers and maintenance of streets, radios and storm sewers.
Wastewater Fund
To: Capital Outlay—WWTP $1,100,000
From: Contingency $1,100,000
The Wastewater Division is over budget primarily because construction of the wastewater treatment plant
has gone faster than originally budgeted.
This resolution was read by title only in accordance with Ashland Municipal Code§2.04.090 duly
PASSED and ADOPTED this_day of June, 1999:
r
Barbara Christensen, City Recorder
SIGNED and APPROVED this_day of June, 1999:
Catherine M. Shaw, Mayor
Ri wed as to form-
Paul Nolte, City Attorney
G:\BUDGET\Ords&Resolutions\Tof A no 3 for 98-99.wpd
OU
.y
Council Communication
Public Works and Finance Departments
Revised Storm Drain Utility Rate Schedule
June 15, 1999
Submitted by: Jill Tamer and Pau Brown
Approved by: Paul Nolte
Approved by: Mike Free'an
Title:
A Resolution Establishing a Revised Storm Drain Utility Rate Schedule Pursuant to Section
4.27.050 of the Ashland Municipal Code, and Repealing Resolution Nos. 94-47 and 94-54.
Synopsis:
This proposed fee increase will raise an additional $17,000 per year or 8%. The additional
revenue will be used to pay a portion of the City's share of storm drainage improvements
associated with local improvement districts. As adopted by the City Council in Resolution
No.99-09, the"City share"for storm drain improvements associated with local improvement
districts is 75%.
The Storm drain and Drainage Master Plan is currently underway and due to be completed this
summer(September 1999). The proposed Storm Drainage Utility Rates do not reflect any capital
improvements being proposed in the Master Plan. Any rate or fee adjustments as a result of the
Master Plan will be brought before the Council under a separate funding recommendation.
Recommendation:
Staff recommends approval of this resolution to adopt a new Storm Drain Utility Rate Schedule
and repeal Resolution Nos. 9447 and 94-54.
Background:
The storm drainage utility was first separated from the sewer fee in 1994. The Storm Drainage
Utility and Storm Drainage Utility Fee Ordinance was initiated in 1994. This fee called for a
drainage or run-off charge based upon the amount of impervious area. In June 1994 staff
measured the impervious areas of large commercial facilities and large multi family accounts in
addition 3000 square feet of impervious area was assigned to each single-family residence. The
storm drainage utility fees for single family residential (SFR) units and the minimum fee per
month for any commercial account were:
July 1, 1994 $1.65 per unit(SFR or minimum commercial unit) per month
July 1, 1996 1.71
July 1, 1997 1.79
July 1, 1999 $1.93 proposed
\\FSI\SYS\USER\PAULA\COUNCIL\STORMDRAINFEE PB 6-99.130C
RESOLUTION NO. 99-
A RESOLUTION ADOPTING A STORM DRAIN UTILITY RATE SCHEDULE
PURSUANT TO SECTION 4.27.050 OF THE ASHLAND MUNICIPAL CODE,
AND REPEALING RESOLUTION NOS. 94-47 AND 94-54.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The "Storm Drain Utility Rate Schedule," marked "Exhibit A" and attached to this
Resolution, is adopted as the Storm Drain Utility fee.
SECTION 2. The rates adopted on "Exhibit A" shall be increased annually on July V, based on
the Engineering News Record Construction Cost Index (ENR). The initial ENR is established at
6006. The City Administrator will provide the City Council with a review of the rate structure
within 5 years from the date of this Resolution.
SECTION 3. One copy of this Resolution and "Exhibit A" shall be maintained in the office of the
City Recorder and shall be available for public inspection during regular business hours.
SECTION 4. The rates adopted pursuant to this Resolution shall be effective on
July 1,1999.
SECTION 5. Resolutions 9447 and 94-54 pertaining to storm drainage fees are repealed on the
effective date of this Resolution.
SECTION 6. The fees imposed by this Resolution are classified as not subject to the limits of
Section 1 lb of Article XI of the Oregon Constitution (Ballet Measure No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code 2.04.090 duly
PASSED and ADOPTED this day of , 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1999.
Catherine M. Shaw, Mayor
Repied as to f 7
Paul Nolte, City Attorney
\\FSI\SYS\USER\PAULA\COUNCIL\STORMDRAINFEE PB 6.99.DOC
EXHIBIT "A"
CITY OF ASHLAND
STORM DRAIN UTILITY FEES WITHIN THE CITY LIMITS
RESOLUTION NO. 99-_
EFFECTIVE DATE July 1, 1999
ENR @ 6006
Effective Effective Unit
7/1/97 7/1/99
STORM DRAIN FEE
A. Single Family $ i.79 $ 1.93 Per month
B. Condominium, 1-9 Units $—77 $ .83 Per month per unit
C. Multi-family, 1-9 Units $—77 $ .83 Per month per unit
D. Mobile Home&Trailer, 1-9 Units $ 77 $ .83 Per month per unit
E. All other uses not classified above $--60 $ .65 Per 1000 square feet impervious area
F. Minimum charge per account $.79 $ 1.93 Per month
NOTE: Users within the Downtown Overlay District shall be charged on the same basis as elsewhere
within the City.The minimum fee per month for any commercial account is:
$44-9 $1.93
\\FSI\SYS\USER\PAULA\COUNCIL\STORMDRAINFEE PB 6-99.DOC
Council Communication
Public Works and Finance Departments
Revised Transportation Utility Rate Schedule
June 15, 1999
Submitted by: Jill Turner and Paula mw
Approved by: Paul Nol
Approved by: Mike Freeman
Title:
Resolution adopting a Transportation Utility Rate Schedule pursuant to Section 4.26.020 of the
Ashland Municipal Code and repealing Resolution No. 97-32.
Synopsis:
This fee increase will pay for maintenance and operations of local streets performed by the Street
Division, and a portion of the"City share"of local improvement district projects. All fees
collected as the City's Transportation Utility Fee are dedicated for the purposes of providing
adequate operation, administration and maintenance of the local transportation network including
streets, pedestrian facilities, handicapped access, and bicycle facilities. The fee increase will
support the increasing costs of operating the transportation system including sweeping, pothole
repairs and maintenance.
This increase will raise approximately $224,000 per year. The increase results in a 57% increase,
from $3.27 to $5.12 per month, in the minimum commercial fee or the fee imposed on a single-
family residence. The minimum fee increase is $1.85, of which $1.50 (81%) will go toward the
operations and maintenance, the remaining $0.35 will be used to fund a portions of the"City
share" of the street portion of the local improvement districts. As adopted by the City Council in
Resolution No. 99-09, the City's share for street improvements for local improvement districts is
25%.
Recommendation:
Staff recommends approval of the attached resolution adopting a new Transportation Utility Rate
Schedule and repealing Resolution No. 97-32.
Background:
The City of Ashland adopted Chapter 4.26, Transportation Utility Fee, of the Ashland Municipal
Code in 1986. The Transportation Utility Fee was established within the Street Fund to provide
funds for maintenance of local streets within the City.
Revenues collected as a result of this fee are to be used for operation, maintenance,
administration and the construction of pedestrian facilities including handicapped access and
bicycle facilities. The first Transportation Utility Fee was collected in July 1986. The fees for
residential service have been increased as follows:
Effective Date Monthly Rate Increas e Reason for Increase
August 1, 1997 3.27 .49 Bus Service
April 1, 1997 2.78 .37 Arterial Assistance
July 1, 1996 2.41 .38 Street Fund
August 1, 1994 2.03 .43 Street Fund
July 1, 1993 1.60 .10 Street Fund
July 1, 1992 1.50 .30 Special Transportation
Feb 1, 1990 1.20 .20 Street Fund
July 1. 1986 1.00 Baseline
i
The 1999-00 budget estimate for the total Transportation Utility Fee is $699,000, which includes
i this fee increase totaling $224,000. Of this amount, $50,000 is dedicated to the Arterial Street
Assistance account(Resolution 97-15), and $100,000 is used for bus service.
Currently there is a bill before our legislation(HB 2082-13)that would increase the gas tax and
use fuel tax. This bill has passed through the House and is before the Senate Transportation
Committee before going to the Senate floor. This bill changes the weight mile tables and flat fee
gas tax amounts. It would also increase the vehicle registration fee and various other
administrative requirements. If passed, the revenue to the City would be in the neighborhood of
$200,000 extra per year and would allow the City to increase the maintenance of existing streets
and bicycle/pedestrian facilities. However,the additional user fees proposed in the attached rate
schedule would still be applicable for new street improvements as a result of local improvement
districts and the City's share of those improvements.
RESOLUTION NO. 99-
A RESOLUTION ADOPTING A TRANSPORTATION UTILITY RATE
SCHEDULE PURSUANT TO SECTION 4.26.020 OF THE ASHLAND
MUNICIPAL CODE AND REPEALING RESOLUTION NO. 97-32.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The "Transportation Utility Rate Schedule," marked 'Exhibit A" and attached to
this Resolution, is adopted as the transportation user fees.
SECTION 2. The rates adopted on 'Exhibit A" shall be increased annually on July 1st, based
on the Engineering News Record Construction Cost Index (ENR). The initial ENR is
established at 6006. The City Administrator will provide the City Council with a review of the
rate structure by July 1, 2001.
SECTION 3. One copy of this Resolution and 'Exhibit A" shall be maintained in the office of
the City Recorder and shall be available for public inspection during regular business hours.
SECTION 4. The rates adopted pursuant to this Resolution shall be effective on July 1, 1999.
SECTION 5. Resolution 97-32 is repealed on the effective date of this Resolution.
SECTION 6. The fees imposed by this Resolution are classified as not subject to the limits of
Section l lb of Article XI of the Oregon Constitution (Ballot Measure No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code 02.04.090
duly PASSED and ADOPTED this day of 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1999.
Catherine M. Shaw, Mayor
Reviewed as to form.
—6,"e�J
Paul Nolte, City Attorney
EXHIBIT"A"
CITY OF ASHLAND
TRANSPORTATION UTILITY FEES WITHIN THE CITY LIMITS
RESOLUTION NO. 99-
EFFECTIVE DATE July 1, 1999
ENR @ 6006
Annotated to show changes: Dell a,... e4ifies through and additions are 'haded.
Effective Effective
July 1,1997 July 1,1999 Unit
1. TRANSPORTATION FEE INCLUDING--SEECIArTRAN SP-ORTATION PORTION
A. Single Family �� =512 iPer month
B. Multiple Family 249 3:90., dPer month
C. Retail Store 0:45 0 70'! Per month per100 sq. ft.
D. Wholesale Use 03.6 F 0:4L _`, Per month per100 sq. ft.
E. Office Use 030 20.47 iPer month per100 sq. ft.
I F. Medical/Dental Use 040 0 63 Per month per 100 sq. ft.
G. Service Use 040 O 63; •iPer month per100 sq. ft.
H. Restaurant/Bar Use IJ er month per100 sq. ft.
I. Manufacturing Use, 046 i 0.41' Per month per100 sq. ft.
J. Warehousing Use 04-5 0.23 Per month per100 sq. ft.
K. Hotel/Motel Use 4-.4-7 1.83 Per month per guest room
L. Institutional and all other
4474- ,n 1 83 � ,erTmon per regiitre par -
accounts not classified above, paces specr ie unl pte
g nnc�st`�ig omes and t „
retirement ho es i ,
M. ;Ifflrches an paces of xempt Exempt
Worshi
NOTE:Users within the Downtown Overlay District shall be charged on the same basis as
elsewhere within the City. The minimum fee for any commercial account is: 34-7
NAaactg\stre6transportation utility fee 6-99
Council Communication
Public Works Department
Various Rate Resolutions
June 15, 1999
Submitted by: Pau Brown and Jill Turner
Reviewed by: Pau Nol
Approved by: Mike Fre an
Title:
A) A Resolution Establishing Rates for the Ashland Municipal Airport and Repealing
Resolution 94-38.
B) A Resolution Establishing a Cemetery Fee Rate Schedule Pursuant to Section 2.64.050 of
the Ashland Municipal Code and Repealing Resolution No. 94-20.
C) A Resolution Establishing Engineering Division Fee Schedule Pursuant to Section
18.108.140A of the Ashland Municipal Code and Repealing a portion of Resolution 94-17.
Synopsis:
A) AIRPORT: The attached rate schedule reflects increases to be applied to rental facilities
at the Ashland Municipal Airport and establishes increases adopted by the Airport Commission
for Freight Operations. Newly established rates and the standard CPI increase were accepted by
the Airport Commission during the June 1999 meeting and the increase applied to the freight
operation tariff rate accepted to during the February meeting. The Airport Commission
recommends adoption of the revised airport rates.
B) CEMETERY: The attached rate schedule for the Cemetery establishes revised cemetery
fees for lots sold and services rendered. There have been no increases to the Cemetery fees
since July 1994. A rate comparison was completed and is attached for your information.
C) ENGINEERING: The attached resolution and rate schedule for Engineering Fees
established revised fees for checking land division plats and plans, and establishes a new fee for
GIs and mapping information. With the exception of revising the inspection fees, all increases
are within the CPI-U increases. The inspection fees have been additionally adjusted to reflect the
time and services provided by staff.
Recommendation:
It is recommended that the City Council adopt the attached resolutions to establish revised fees
for the 1999-00 fiscal year.
\\FSI\SYS\USER\PAULA\COUNCIL\CC Airport Rates&Res 2000.doc
CEMETERY PRICE LIST AND COMPARISONS
CITY OFASHLAND COMPARISON
Current Prices Suggested Increase Scenic Hills Siskiyou Memory
Gardens
Lawn Spaces $325.00' 425.00 795.00 799.00-2,249.00 1,295.00-
2,495.00
Monument Spaces 425.00 475.00
Infant 100.00 Same 100.00 195.00& 295.00 140.00 &
195.00
Urn graves 140.00 150.00 175.00 - 1,195.00 pkg urn- 405.00
195.00 urn vault o/c
marker
Crypts 800.00 1000.00 2,226.00 5,495.00 3,095.00
4,559.00 10,500.00 5,010.00
8,085.00
Old Niches 400.00 Same 450.00 295.00 555.00
New W. Wall Niches 400.00 50040 650.00 995.00 975.00
Opening& Closing 375.00 400.00 450.00 595.00 650.00
Double Deep 425.00 450.00
Infant 150.00 Same
Crypt 300.00 350.00 595.00
Closed Crypt 330.00 350.00
Niche 60.00 100.00 1 140.00
Interring Cremains 100.00 Same
Sat. or Holiday 400.00 200.00 295.00 265.00
Disinterment 1,000.00 1,000.00
Concrete liners 350.00 400.00 450.00 695.00 600.00
Concrete boxes to other Same
cemetery's
Final Inscription 100.00 125.00
Grave marker wise cost 600.00 700.00
x 2.5 not to exceed
Vantage marker bases 75.00 125.00
Setting 125.00
RESOLUTION NO. 99-
A RESOLUTION ESTABLISHING RATES FOR THE ASHLAND MUNICIPAL
AIRPORT REPEALING RESOLUTION 94-38.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Effective July 1, 1999,the rates as shown on"Exhibit A"are established for facilities
at the Ashland Municipal Airport:
SECTION 2. The following rates increase annually,but do not decrease,on July V of each year;
Closed Hangars, Open Hangars, Asphalt Tie Downs, Monthly Tie Downs, Private Land Lease
Hangars, FBO Lease Rate, Steve Green Utility, and Alsing Lease Rate. The increase shall be
determined by multiplying the rate by a fraction,the numerator of which is the CPI Index Figure for
the month of January of that subject calendar year, and the denominator of which is the Base CPI
Index Figure. To illustrate the preceding sentence,the rate for the year beginning one year from the
date of this agreement shall be equal to the product determined by multiplying the rate specified in
Section 1 by a fraction, the numerator of which is the CPI Index Figure for the month of January,
1995, and the denominator of which is the Base CPI Index Figure.
A. As used in this paragraph, "Index" shall refer to the following index published by the
Bureau of Labor Statistics of the United States Department of Labor: Consumer Price Index,
All Urban Consumers(CPI-U),U.S. City Average,CPI-All Items("standard reference base
period" 1982-84= 100). "Base CPI Index Figure" shall refer to the Index number indicated
for the month of January, 1994, and the "CPI Index Figure" for any other month shall refer
to the Index number for that month. If the "Index" is no longer being published as of a
particular date,then the "CPI Index Figure" for that date shall be the figure reported in the
U.S. Department of Labor's most recent comprehensive official index then in use and most
nearly answering the description of the Index(or,if the U.S.Department of Labor is not then
publishing any such similar index, shall be determined under another comparable,
authoritative,generally recognized index to be selected by mutual agreement of Lessor and
Lessees). If the Index is calculated from a base different from the base 1982-84= 100,then
the figures to be used in calculating any adjustment mandated under this Agreement first
shall be converted(if possible, under a formula supplied by the Bureau of Labor Statistics
of the U.S. Department of Labor)to account for that difference.
B. All increases shall be rounded up to the nearest dollar.
SECTION 3. The Hangar Reservation fee is established for any person or business requesting a
hangar. The fee shall be paid prior to placing the name on the hangar reservation list.
SECTION 4. The Freight Operation Fee is established for any freight operator utilizing landing
services. This rate is adjusted to reflect the operating costs at the airport and will be regulated by
the Airport Commission at their discretion.
\\FSI\SYS\USER\PAULA\COUNCIL\CC Airport Rates&Res 2000.doc
SECTION 5. Classification of the fees specified in Sections 2, 3, and 4 of this resolution are
classified as not subject to the limits of Section 1 I B of Article XI of the Oregon Constitution(Ballot
Measure 5).
SECTION 6. Resolution No. 94-38 is repealed on the effective date of this Resolution.
This Resolution was read by title only in accordance with Ashland Municipal Code§2.04.090 duly
PASSED and ADOPTED this day of , 1999.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this day of , 1999.
Catherine M. Shaw, Mayor
Reviewed as to f;�
i
rPaul Nolte, City Attorney
\\FSI\SYS\USER\PAULA\COUNCIL\CC Airport Rates&Res 2000.doc
EXHIBIT A
CITY OF ASHLAND
MUNICIPAL AIRPORT FEE SCHEDULE
RESOLUTION 99-_
EFFECTIVE DATE-JULY 1, 1999
k".A u .a: "-A+�' C4 i�.aa ,t
'L, 5AIRPOR�T RATES 99 w,
u Type of Rental;
WBaRale,� Current Increase Fnl.hply� 9
Closed Hangars $126.00 $13 9.00 $5.00 $ 145.00
Open Hangars $110.00 $121.00 $5.00 $ 127.00
Asphalt Tie Downs $4.00 $5.00 $1.00 $6.00
Monthly Tie Downs $27.00 $30.00 $1.00 $ 31.00
Private Hangars(Land Lease) $20.00 $20.00 $2.00 $22.00
'uV t 3 s ,• °
WE
1"5
OTIIERaRENTAL
Skinner Lease $1,075.00 $1,200.00 $20.00 $1,220.00
Steve Green Utility $80.00 $87.00 $3.00 $90.00
Alsing Lease $110-$50 $71.00 $1.00 $72.00
John Day Lease $576.00 $768.00 $7.00 $775.00
CAP Lease $1.00 $1.00 no change $1.00
°'d'9t 'e" "aa4 rrk+kk06fk '^ � r R I
HANGRRRESERVATIONfFEES 11 OR �1"
Basic Fee: $50.00
Refunded at: $35.00
If applied toward hangar rent $45.00
'bK' x qe i ,p m �z � �,�,• sr n
aIGHTOEERATTON1t �1w1�, 1f .Js.�3a1i,° w ,') p.a
Tariff Rate $1.50/1,000 lbs.Gross Landing Weight
NOTE: BASE CPI (JAN 94) = 146.2 CPI (JAN 99)= 164.3
USIMMUSERTAUL MCOUNCIUCC Airport Rates&Res 2000.doc
RESOLUTION NO. 99-_
A RESOLUTION ADOPTING A CEMETERY FEE RATE SCHEDULE
PURSUANT TO SECTION 2.64.050 OF THE ASHLAND MUNICIPAL CODE
AND REPEALING RESOLUTION NO. 94-20.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The "Cemetery Fee Schedule," marked "Exhibit A" and attached to this
Resolution, is adopted as the cemetery fees for lots sold and services rendered.
SECTION 2. The Public Works Director will provide the City Council with a review of the
rate schedule by July 1, 2004.
SECTION 3. One copy of this Resolution and "Exhibit A" shall be maintained in the office of
the City Recorder and shall be available for public inspection during regular business hours.
i
i
SECTION 4. The rates adopted pursuant to this Resolution shall be effective on July 1, 1999.
SECTION 5. Resolution 94-20 is repealed on the effective date of this Resolution.
SECTION 6. The fees imposed by this Resolution are classified as not subject to the limits of
Section l lb of Article XI of the Oregon Constitution (Ballot Measure No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code 02.04.090
duly PASSED and ADOPTED this day of 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of 1999.
Catherine M. Shaw, Mayor
Rev'ewed as to for
Paul Nolte, City Attorney
EXHIBIT"A"
CITY OF ASHLAND
RESOLUTION NO. 99-
A RESOLUTION ADOPTING A CEMETERY FEE RATE SCHEDULE
Fees effective July 1, 1999
Annotated to show deletions and additions. Deletions are 4ined4hfeegh and additions are'shaded.
Sales of grave spaces or burial plots:
Grave spaces - lawn section $3�15 00 $425:00
Grave spaces- monument section 4;13 00 475.
Grave spaces -baby land 100.00
Niches- bronze 400.00
Niches- marble 400.00 500::00
Urn garden grave 14000 El?5000
Crypts 90000 " 000:00
The above fees are split; 40%to the Cemetery Fund and 60%placed into the Cemetery Trust Fund.
Perpetual care-lots sold before 1927 100.00
Sales of liners and markers:
Concrete liner including setting 14000 400`00
Concrete liners other Mortuaries-Cemeteries 200.00
Final inscriptions -minimum 490 09 125;00
Grave markers-wholesale cost times 2.5 not
to exceed markup of 600.00 700 00
Grave marker setting- P1 Asti A Vantage base 7500 125:00
Grave marker setting- Concrete Base i i 5,00 T25.00
All grave marker setting income is split with 50%paid into the perpetual care fund.
Sexton fees
Opening and closing graves- ground 3 00 KOM
Opening and closing graves- double deep 4200 450:00
Opening and closing graves- infants 150.00
Opening and closing crypts 300.00 3'59':00
Opening closed crypts 11000 350100
Opening and closing niches 6090 100_OU
Inter cremains in grave spaces 100.00
Extra for Saturday burials 400.00
Disinternment (Paid in advance) $ 1,000.00
Cemetery fees will be subject to a 1.5%finance charge per month if not paid within 60 days of use.
All above services will be sold pre-need in installments, interest free, with a minimum monthly
payment of one twelfth of the total sale.
RESOLUTION NO. 99-_
A RESOLUTION ADOPTING AN ENGINEERING DIVISION FEE SCHEDULE
PURSUANT TO SECTION 18.108.140A OF THE ASHLAND MUNICIPAL CODE AND
REPEALING A PORTION OF RESOLUTION NO. 94-17.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The "Engineering Division Fee Schedule," marked "Exhibit A" and attached to
this Resolution, is adopted as the engineering fees for checking land division plats and plans,
and establishing fees for GIS data and mapping services rendered.
SECTION 2. The rates adopted on "Exhibit A" shall be increased to account for inflation on
April 1" of each year based on the Consumer Price Index - All Urban Consumer Portland
Index (CPI-U) and established by resolution of the City Council. The Public Works Director
will provide the City Council with a review of the rate schedule by July 1, 2004.
SECTION 3. One copy of this Resolution and "Exhibit A" shall be maintained in the office of
the City Recorder and shall be available for public inspection during regular business hours.
SECTION 4. The rates adopted pursuant to this Resolution shall be effective on July 1, 1999.
SECTION 5. The Engineering Division Fees portion of Resolution 94-17 is repealed on the
effective date of this Resolution.
SECTION 6. The fees imposed by this Resolution are classified as not subject to the limits of
Section I I b of Article XI of the Oregon Constitution (Ballot Measure No. 5).
This resolution was read by title only in accordance with Ashland Municipal Code 02.04.090
duly PASSED and ADOPTED this day of , 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of , 1999.
Catherine M. Shaw, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
EXHIBIT"A"
CITY OF ASHLAND
RESOLUTION NO. 99-_
A RESOLUTION ADOPTING ENGINEERING DIVISION FEE SCHEDULE
Fees effective July 1, 1999
Annotated to show deletions and additions. Deletions are lined fkfeugh and additions are'Laded.
Pursuant to Sections 18.108.140A of the Ashland Municipal Code, fees for checking land
division plats and plans, and establishing fees for GIS data and mapping services rendered, are as
follows:
Fees for Plat and Plan Checks shall be as follows:
Subdivision Plats $500 Plus $75 per r '$550�P1u`s $85hper Lot
Condominium Plats $500 Plus $75 per r $SSQ P1usF$85 per Lot
Partition Plats Q-50 $295
Subdivision Improvement Plan Check $300plus $50 per r .e350Pl Is'`$60 per Lot
Fees for the following inspections and permits shall be as follows:
Subdivision Construction Inspection $150 plus $20 per r .Z50,!,PI-, $60 per Lot
Street of Alley Excavation Permit $49 $45
Miscellaneous Construction Permits for
Construction of Curb, Sidewalk, Driveway
Apron, etc. $30 $35
Dust Suppression Permit
Driveway Painting Permit $5 $6
fo r
e
Fees 'developmg GISldata and mapping services
- -
Information on: sc _ $15 plus$35 per.QuarterSechon
.- .
Maps; $25 per Hour plus$35 per Quarter Section
And $25,per houraddittonal data
Council Communication
Electric and Telecommunications Department
Resolution Exempting From Competitive Bidding
June 15, 1999
Submitted by: Pete Lovrovicli-,+
Approved by: Paul Nolte
Approved by: Mike Freeman
Title:
Resolution Exempting From Competitive Bidding Cable Television Programming for the Ashland
Fiber Network Cable Television System.
Synopsis:
Programming for the Ashland Fiber Network cable television channel line-up must be acquired
either by 1) contracts for each individual channel chosen through the National Cable Television
Cooperative Incorporated, based in Lenexa, Kansas or 2) by contacting a representative from
each channel and purchasing programming directly through the channel provider.
Recommendation:
Staff recommends approval of exemption.
Background Information:
The NCTC was founded by Mid-America Cable TV Association in September, 1984. The
organization was developed due to an overwhelming need among small cable operators to receive
the same rights, particularly for programming, as larger MSO's (Multiple System Operators) such
as Falcon Cable,TCI, Time Warner and Paragon Cable. The NCTC has grown from 110,000 to
over 10 million subscribers and from 105 franchised systems to over 6,000. Co-Op member cable
companies range from those serving as few as 22 subscribers to 2 million.
The advantage to the City of Ashland in acquiring programming through the NCTC is discounted
programming costs and other related costs. NCTC's membership of 1,063 Cable TV Operators
nationwide and four US Territories (membership figures as of the NCTC's May, 1999
Newsletter), ranks it as the third largest program provider in the United States (behind TCI and
Time Warner).
The advantages in using the Co-Op go beyond programming and include pooling of member
companies to obtain volume discounts on programming as well as the necessary head end
equipment required to put cable television channels on the air. In addition, the Co-Op offers ease
of payment for their services. Members pay for all the services they purchase through the Co-op
with one check or a Pre-Authorized Draft. Other benefits include ease of contract administration;
the Co-Op takes care of all contract negotiations with cable television channels and renewals for
those contracts as well as hardware contracts. Other services include Casualty &Property
I
Insurance, a newsletter published ten(10) times per year, training, billing software and annual
regional meetings.
Basically, this makes the National Cable Television Co-Op a"one stop shopping" for new cable
operators such as the Ashland Fiber Network. It saves the start-up operator money on
programming fees because of the Co-Op's programming volume discounts, provides discounts to
purchase the equipment necessary to start a cable operation and removes the time consuming and
cumbersome negotiation process between the cable operator and the individual cable television
representative. Over 90% of all cable television channels offered by the Ashland Fiber Network
are members of the National Cable Television Co-Operative. The NCTC has never charged
annual dues and has no plans to do so. Each applicant for membership - such as the City's
Electric and Telecommunication's Department - pays a one time, non refundable initiation fee.
The alternative for acquiring the full channel line-up suggested by the City's Programming
Committee would mean one on one negotiation with aprox. 120 programmers, individual
contracts through those programmers and payment to each programmer on a monthly basis
(versus paying the NCTC each month with one check for the various channels purchased through
them). In addition, as noted above, the Ashland Fiber Network would not be able to purchase the
necessary hardware to launch those channels at a discounted rate, as it would through the
NCTC's Hardware Division.
Two existing municipal utilities obtaining services from the NCTC are, Tacoma Public Utilities
and Cedar Falls Public Utilities.
RESOLUTION NO. 99-
BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEW BOARD
RESOLUTION EXEMPTING FROM COMPETITIVE
BIDDING CABLE TELEVISION PROGRAMMING FOR LCRB RESOLUTION
THE ASHLAND FIBER NETWORK CABLE TELEVISION
SYSTEM
Recitals:
A. AMC § 2.50.030.6 permits the Ashland City Council sitting as the Local Contract
Review Board to exempt contracts from competitive bidding if it finds:
1. The lack of bids will not result in favoritism or substantially diminish
competition in awarding the contract; and
2. The exemption will result in substantial cost savings.
B. This ordinance provides that in making such findings, the Board may consider the
type, cost, amount of the contract, number of persons available to bid, and such other factors
as the Board may deem appropriate. Where appropriate, the Board shall direct the use of
alternate contracting and purchasing practices that take account of market realities and modern
or innovative contracting and purchasing methods, which are also consistent with the public
policy of encouraging competition.
C. In order to exempt a public contract from competitive bidding, the Board shall adopt
written findings that support the awarding of a particular public contract or a class of public
contracts without competitive bidding. The findings must show that the exemption of a contract
or class of contracts complies with the requirements of AMC § 2.50.030.B.
The Board adopts the information contained in the Council Communication from Pete
Lovrovich, Director of Electric Utilities, to the Mayor and City Council dated June 15, 1999, as
findings justifying the exemption. The Board finds that this exemption will not result in favoritism
or substantially diminish competition in the purchase of CATV programming, and the
exemptions will result in substantial cost savings.
The Board resolves that an exemption be granted as follows:
PURCHASE OF CABLE TELEVISION PROGRAMMING FOR THE ASHLAND FIBER
NETWORK. Purchases of cable television programming for the Ashland Fiber Network are
exempted from competitive bidding.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 and duly PASSED and ADOPTED this day of June, 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this day of June, 1999.
Catherine M. Shaw, Mayor
R wed o m:
P�a@ Nolte, City Attorney
1-LCRB Resolution F1USER\PAUL\0RD\LCRB\LCRB res AFN CATV.wpd
Council Communication
Electric and Telecommunications Department
Resolution Adopting Rates for Ashland Fiber Network
June 15, 1999
Submitted by: Pete Lovrovich\+�
Approved by: Paul Nolte
Approved by: Mike Freeman
Title:
A Resolution Establishing Internet and Cable TV Rates for the Ashland Fiber Network (AFN).
Synopsis:
This resolution adopts the rates for AFN Internet and AFN Television services. The
recommended rates are planned for the initial two years of service(i.e. July 1, 1999 to June 30,
2001). Customers within this class will be connected through the distribution system to the
backbone fiber network. The anticipated customers within this class are business and residential
customers as outlined in the approved Business Plan for AFN.
Recommendation:
Staff recommends approval of the attached resolution.
Background Information: The recommended rates are based on the Council approved
Business Plan with notable exception. The approved business plan assumed that AFN Television
would be 20% less than the incumbent provider. Since the Council adopted the Business Plan,
the incumbent provider raised rates. Staff increased the rates in the business plan by
approximately 4%to be consistent with AFN Television's goal to be approximately 20%below
current market rates. The staff also made one other change to the business plan, increasing rates
for AFN Television every two years instead of every year as was called for in the original
business plan (other AFN services will also be increased every two years). The ten-year business
plan ensures that the rates are sufficient to cover the costs associated with providing the services.
I
RESOLUTION NO. 99-
A RESOLUTION ESTABLISHING INTERNET AND CABLE TV RATES
FOR THE ASHLAND FIBER NETWORK
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
.SECTION 1. The attached rate schedules (Schedule 2) are adopted as the rates
and fees AFN Internet and AFN Television, and service connections provided by the City of
Ashland Fiber Network effective with usage on or after August 1, 1999.
SECTION 2. Installation charges, equipment rental,bulk rates and other charges may be set
administratively. To the extent practicable such fees shall be set to recover, over a fiscally
prudent period, the incremental cost of providing such service taking into account all costs
actually incurred.
Nothing in this section or section 1 of this resolution shall preclude AFN staff from (1)
temporarily reducing or waiving rates or charges in conjunction with promotional campaigns; or
(2) establishing different and nondiscriminatory rates and charges for commercial customers, as
well as different nondiscriminatory monthly rates for commercial customers as allowable by
federal law and regulations.
The foregoing resolution was READ BY TITLE ONLY and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the_day of , 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this_day of 1999.
Catherine M. Shaw, Mayor
Re f/o
P /v
Paul Nolte, City Attorney
N:\acctg\electric\fiber\rate reso N and Internet
J
Resolution 99- _
Exhibit A
Schedule 2
AFN Television Rates Base fee Franchise PEG FCC User Increment Total
fee fee
Tier Rates Per Month
Tier 1 $5.94 $0.32 $0.60 $0.04 $6.90 $6.90
Tier II (Incremental to Tier I Rate) $3.56 $0.19 $3.75 $10.65
Tier III (incremental to Tier 11 Rate) $14.72 $0.78 $15.50 $26.15
Tier IIII (Incremental to Tier III Rate) $7.95 $0.42 $8.37 $34.52
Premium Rates Per Month
Premium Services $7.95- $0.58 $11.53
$10.95
Pay Per View Per Event
Price Varies from$0 to$150
AFN Internet Rates
Business Internet
Monthly Rate $65.00 $3.41 $68.41
Residential Internet
Monthly Rate $15.00 $0.79 $15.79
I
Fire Station No. 1
Expansion Project
SCHEDULE
Thursday, June 3, 1999 STUDY SESSION
Thursday, June 17, 1999 CITY COUNCIL STUDY SESSION
• Refined Design Schemes
• Revised Programming
Tuesday, June 22, 1999 PUBLIC MEETING (Open House)
At Fire Station No.1
7:00-9:00 PM
Tuesday, July 6, 1999 CITY COUNCIL PUBLIC HEARING
• Review Preferred Alternative
• Consider Adoption of Resolution Calling for Bond
Election
City Council Chambers
7:OOPM
Tuesday, November 2, 1999 BOND ELECTION
Revised June 3, 1999