HomeMy WebLinkAbout1999-0805 Study Sessoin PACKET CITY COUNCIL STUDY SESSION
Thursday, August 5, 1999 at 12:00 p.m.
Council Chambers
1. Hillah Temple
2. Discussion of Water Conservation Program Goals and Plan
3. Finalize Strategic Planning Process for 1999-2000.
(Materials regarding the Hillah Temple and the Strategic Planning Process will
be distributed on August S at the Study Session)
ICI
Council Communication
Administrative Services Department
Water Conservation Analysis
August 5, 1999 - Study Session
Submitted by: Dick Wanderscheid
Approved by: Mike Freeman
Title:
Water Conservation Anaysis
Synopsis:
This document presents a plan to achieve the water conservation goals of the Comprehensive
Water Study.
Recommendation:
For discussion purposes only. No Council action is needed.
Background Information:
The Comprehensive Water Study completed in 1998 by Carollo Engineers assumed a 20% water
demand reduction during the summer months. This translates into a savings target of 1,050,000
gallons of water per day in the year 2050. This paper presents a plan to implement that goal.
4,
City of Ashland
Water Conservation Analysis
August 5, 1999
Background
The City of Ashland adopted the Water Demand-Side Resource Study prepared by Synergic Resources
Corporation on April 7, 1992. That report recommended an aggressive water conservation effort by the City,
whose goal was to save 500,000 gallons of water per day during the summer months. In July of 1992, the
City's Conservation Division began to implement the programs necessary to achieve this goal. Table 1
(attached) provides a summary of water conservation achievements since its inception through July 15, 1999.
As you see, 89.7% (or 448,514 gallons/day) of the 500,000 gallons/day target has been achieved and savings
estimated for all programs is 98,075,790 gallons annually, or about 7.5% of total consumption.
All existing programs are still being offered and we feel the SRC target of savings should be achieved within
one to two years.
The Future Role of Water Conservation
As part of the Comprehensive Water Study recently completed by Carollo Engineers, the issue of what role
conservation will play in future water supply options was thoroughly addressed. It was decided by the Water
Advisory Group along with the Mayor and Council, the City should continue to emphasize conservation and
continue to have it play a role between now and the planning horizon of 2050 utilized in the Water Study.
How Much Conservation is Needed?
The Water Supply Plan projects summer daily water demand in 2050 to be 20% less because of aggressive
conservation programs. This translates into a total summer demand reduction of about 105,000,000 gallons.
Assuming about 100 days in an irrigation season, savings during the June to September 10 period need to be
about 1,050,000 gallons/day. This is double the demand reduction target of our current programs.
How We Will Meet This Demand?
Projecting conservation programs fifty years into the future must be done realizing these programs will
probably evolve into much different programs than what we can envision at present. Our existing programs
which were planned and launched only eight years ago have already changed, so you can be sure programs in
the future will be quite different than how they are envisioned today.
The following seven programs describe our initial strategy to achieve these savings:
Toilet Rebate— 1,084 toilets have been replaced to date. We estimate an additional 1,000 will be replaced in
the future.
Daily savings =26,000 gallons
Showerhead Replacements—Under our current program we have changed out over 2,250 showerheads. We
anticipate an additional 1,000 showerheads will still need retrofitting in the future.
Daily savings = 12,100 gallons
Horizontal Axis Washing Machines—255 H-axis washing machines have been replaced to date. We anticipate
4,100 additional replacements will occur in the future. Changes in Federal Appliance Efficiency Standards in
the future will probably make these efficient washers the only product available.
Daily savings = 114,800 gallons
Dishwasher Replacements—We plan on offering rebates for water efficient "Energy Star" dishwashers soon.
These dishwashers are about 13% more efficient than the minimum federal standards and save about 12 gallons
of water per day and also save water heating energy. Bundled electric and water savings rebates will be paid
just as we currently pay for H-axis water and energy savings. Because of the average life of dishwashers and
also more stringent federal appliance standards, we project 4,000 replacements in the future.
Daily savings =48,000 gallons
Residential Irrigation Audits—To date under our existing auditing pilot program, we have done about 80
residential irrigation audits. Because our water system needs savings during the summer too, this area will
receive increasing amounts of attention in the future. Right now, education and information is the focus, but we
probably will eventually offer rebates, loans, or discounted hardware to improve residential irrigation systems,
controllers, timers and rain sensors. The 100 gallons per day is a very conservative savings number so we feel
confident that on average, this can be achieved quite easily. This program is evolving as a pilot right now and .
will be receiving more and more attention in the next couple of years. The 3,000 audit target requires us to
average about 60 residential audits per year until 2050.
Daily savings = 300,000 gallons
Leak Detection/Water Line Replacements—The City currently has an aggressive leak detection and repair
program and also a water line replacement regime that retrofits aging lines with new water lines.
Daily savings= 100,000 gallons
Government/Institutional/Large Commercial Real Time/Weather Station Irrigation Systems—The Ashland
Parks Department has already made a significant investment in this program. It has installed an irrigation
weather station at the Ashland Municipal Airport and is connecting irrigation systems at the city parks, schools
and cemeteries to the station. These systems are then able to apply only the right amount of water based on real
time weather conditions. This has a potential to save a large amount of water. We estimate there are at least 30
sites that can benefit from this control system. Vendor literature estimates water savings of up to 20%.
Daily savings =450,000 gallons
We plan on using the process of adaptive management to launch programs and modify them over time to make
them acceptable to citizens and as cost effective as possible. Keeping in mind the programs proposed are only a
snapshot based on what we know now, Table 2 (attached) lays out our best estimate of how the savings can be
achieved.
Summary
As you can see, we project the daily target can be achieved and we feel the target is attainable and realistic. We
plan on commencing work on bringing these programs on-line over the next few years as time and money
allow.
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City Council Communication
Administration/Administrative Services
DRAFT Transportation Planning
August 3, 1999
Submitted by: Mike Freeman,Dick Wanderscheid
Title:
DRAFT Discussion of transportation planning.
Synopsis:
As part of the City's strategic planning process for 1999—2000, the Council adopted a goal to develop a
transportation survey that would assist the City is planning for transit and other transportation related
services. Since the adoption of the strategic plan, RVTD has significantly reduced service levels in the
community,bringing into question the need to develop this survey. The Council had an initial discussion
of transportation and transit issues two weeks ago and asked that a special study session be set to discuss this
issue and to formulate a plan to move forward.
Background:
A sub-committee of the City Council and staff met to discuss how to proceed with this project. 'Be sub-
committee feels that the scope of this project should be limited to those areas that are not fully covered in
the City's Transportation System Plan(TSP)—parking and transit services. The TSP already addresses the
City's current and long-term needs for sidewalks,bike trails and roadways.
Although the TSP does not address parking, the sub-committee feels that the Chamber, SOU, Ashland
Community Hospital, and the City, through the update to the downtown plan, are addressing Parking.
Ultimately,the parking process will need to be woven into the City's transportation planning efforts,but that
can be done at a later time,not as part of this process. It is the feeling of the committee that the City needs
to focus this effort on determining what service level is desired for transit services in the community.
Recommended process:
♦ Staff/consultant presentation to City Council regarding transit demand, options(dial-a-ride,area-to-area,
etc), financing—discussion of experiences from other communities transit programs
♦ Convene a committee made up of community members, service providers and businesses involved in
transit
♦ The City Council develops a charge for the committee, list of issues to address and expected outcomes
(i.e. transit feasibility report)
Other issues to consider:
♦ SOU Student Ridership Program
♦ Senior transportation needs
♦ Tourist transportation
♦ School District issues
�r 1
3200 Crater Lake Ave.
¢�J�'► Medford,OR 97504 �—^J
(541)779-5821 f -
Fax(541)773-2877 IJ? gE,10
TTY#(541)734-9292 J��'`v 1
June 11, 1999 — U�
V
Mike Freeman
Ashland City Administrator
20 East Main Street
Ashland, OR 97520
Dear Mike,
As you know, RVTD has participated with the city of Ashland over the past several years in a
reduced faze program. RVTD has always appreciated the City of Ashland for its far-sighted
approach to alternative transportation and its endorsement of RVTD through financial subsidy of
the reduced-fare program. Until now, however, this program has been heavily subsidized by
RVTD. Now that RVTD's latest attempt to pass a levy failed in May, it must closely look at all
of its programs and services in order to make sensible service adjustments in line with the
budgetary restrictions which RVTD faces.
In short, RVTD can no longer subsidize the reduced fare program and the current level of service
for the City of Ashland. We will be happy to renew the program when it expires on June 30,
1999 if Ashland is willing to bear the cost of the service. Including fare revenue, property tax
revenue and reduced-fare program subsidy generated by the City, and Federal Transit
Administration Section 5311 grant funds, total revenues for service (1998/99) are $375,373.
Operating expense for Rt 10 (to Jackson Hotsprings), Rt. 5 and ADA paratransit (Valley Lift) are
$567,865. Expense total does not include administration or capital replacement. An additional
$192,492 is required to continue Ashland's current level of service. If Ashland is willing to
continue the program at this rate, RVTD will send over a form of agreement for the 1999-2000
fiscal year for the City's review.
In any event, please advise me as soon as possible regarding the City's response to this proposal
as I am trying to put the finishing touches on RVTD's budget for adoption on June 24, 1999.
Thank you for your prompt attention to this matter.
Sincerely yours
t //J
CQ.Q.Q oil G..�
nerm Coleman
General Manager
SC:ls
c: Martial Henault, RVTD General Counsel