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Home My WebLink About2012-100 Contract - Cascade Fire Equipment CITY OF ASHLAND CONTRACT FOR PURCHASE OF EQUIPMENT CONTRACT , Contract made this 180 day of May 2012, between,the_City of Ashland (';City.") and Cascade Fire Equipment Company ' ('Contractor"). City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for a Scott Air Paks 75 Model 4.5 SCBA, Cylinders and Accessories , Bid No. 42012-101, Contractor was awarded the bid as the lowest responsible bidder on May 15, 2012. The contract documents are comprised of the Invitation to Bid and all included attachments, which are hereby incorporated by this reference, and the Contractor's Bid, which is also incorporated by this reference. In the event of a conflict between this contract and the Invitation to Bid, the terms of this contract govern. In the event of a conflict between the Invitation to Bid and the Bid, the Invitation to Bid shall take precedence over the Bid. 2. Scone: Contractor shall produce and deliver the equipment described in the contract documents within the time prescribed in the contract documents. The following exceptions, alterations or modifications to the contract documents are incorporated into this contract: 3. Price and Payment: City shall pay Contractor the sum of $126.240.00 for the new equipment. Delivery shall be FOB Ashland within 60 days after receipt of order. CO TE OF ICER CITY OF ASHLAND BY BY Unn 64v(n1-t;e Signature J Cams \ ` Fire Chief Print Name REVIEW AS TO FORM: Title: / pp BY h� c— Fed ID # J 3 y 0 0 ��r Legal Department Date 5 - 31 a- Coding C/O O 7/- d fl lO l Sid U Purchase Order 0�� (for city use only) ITB 2012-101 —Scott Air-Paks 75 SCBA, Cylinders and Accessories,April 9,2012,Page 13 of 13 City of Ashland 90 N. Mountain Avenue Ashland, Oregon 97520 (541) 488-5354 FAX(541) 488-5320 BID FORM I, the undersigned, an authorized representative of the bidder whose name is: Address: City, State &Zip: Ke-ARCCA COQ Q-'6Q k i Phone No.:%Cn—L.F;U--7bL�C FAXNo. C—�L�\- - -ICq—m4-1 have read and thoroughly understand the contract documents including the Invitation to Bid, general conditi ons, special conditions, specifications, and all other conditions of the Invitation to Bid issued by the City of Ashland for SCOTT AIR_-PAKS 75 MODEL 4.5 SCBA, CPLMERS AND ACCESSORIES. j Acting on behalf of my firm which is listed above, I do attest that the goods and services offered by this firm meets the City's specifications in every respect except those described on the attached list of exceptions, and that all exceptions are equal to, or better than,the goods and services specified. This bid is set forth as follows: Total amount for"new"equipment: $ (e,t'z9O I Barring circumstances beyond our control, we agree to deliver within�0O days from receipt of an order. I have attached to this bid a copy of all the documents released by the City of Ashland for this Invitation to Bid#2012-101. Co Office By: Signature Print Name Title: Date: -4f" ITB 2012-101-Scott Air-Paks 75 SCBA,Cylinders and Accessories,April 9,2012,Page 11 of 13 ASHI,AND FIRE & RESCUE SCOTT AIR-PAKS 75 SCBA, CYLINDERS AND ACCESSORIES SPECIFICATIONS April 9, 2012 Ashland Fire&Rescue is seeking bids for new Scott Air-Pales 75 Model 4.5 SCBA (20 Units), Scott 45- Minute Carbon Cylinders (40 Units), Scott AV3000 Sureseal Medium Facepieces (20 Units), and Scott Air-Pak Upgrades to 1981/2007 Standard (5 Units). Substitutions and/or exceptions for the Scott Air-Pales, Cylinders and Accessories will not be considered. Interoperability,training and safety concerns dictate the necessity for this equipment to be consistent within the Ashland Fire Department. In accordance with ORS 279B.215, it has been determined that the efficient utilization of existing equipment requires the acquisition of compatible equipment thereby making this procurement brand specific. Bids will only be accepted for the specified equipment. NFPA Standards All specified equipment and upgrades must comply with current NFPA standards. No exceptions. Bidder instructions: Bidder shall provide unit prices, extended prices, shipping charges and the total cost for the specified equipment complete in the following table. ITEM# DESCRIPTION PART# QUANTITY UNIT PRICE EXTENDED PRICE 1 Scott Air-Paks 75, AP2140204200202 20 Each Q Model 4.5, SCBA 3 Scott 45-Minute Carbon Cylinders 804722-01 40 Each 4 Scott AV3000 Sureseal 805773-72 20 Each Medium Facepieces 1 a os 1_I I o o 5 Scott Air-Pak Upgrades to 07UG3240212 5 Each 1981/2007 Standard a 1215 . 6 Installation of Upgrade Kit (Cost to install 5 Each upgrade Idt above) 21S 2� Subtotal 1 z L Shipping Charges (FOB Ashland) 00 TOTAL �� p Authorized Service Center Bidder must provide the name and location of its authorized service center with factory trained service personnel that is capable of providing complete support, service, spare SCBAs when service is required, and preferably within a reasonable driving distance to the City of Ashland, Oregon. Name:CGSC-060— Location:(09-p Wn�'t M2&Lc,01 (-)kZ ITB 2012-101—Scott Air-Pales 75 SCBA,Cylinders and Accessories,April 9,2012,Page 10 of 13 CITY RECORDER Page 1 /1 CITY OF ASHLAND - DATE �� PO NUMBER 20 E MAIN ST. 5/31/2012 10892 ASHLAND, OR 97520 (541)488-5300 VENDOR: 000163 SHIP TO: Ashland Fire Department CASCADE FIRE EQUIPMENT CO.. (541)482-2770 P O BOX 4248 455 SISKIYOU BLVD MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net 30 days Dept.: Req.Del.Date: . Contact: ,John Karns Special Inst: Confirming? NO Quinn - Unit - Description :- _ -Unit Price Eit.Price. 20.00 Each Invitation to Bid 2012-101 4,380.00 87,600.00 Scott Air Paks 75 Model 4.5, Self Contained Breathing Apparatus, AP2140204200202 40.00 Each Scott 45-Minute Carbon Cylinders, 576.00 23,040.00 804722-01 20.00 Each ScottAV3000 Sureseal Medium Facepiece, 205.00 4,100.00 805773-72 5.00 Each Scott Air Pak Upgrades to 1981/2007 2,275.00 11,375.00 Standard, 07UG3240212 5.00 Each Installation of Upgrade Kit, (Cost to 25.00 125.00 install upgrade kit above) Per attached Contract, Bid Price Sheet and Bid Form. - J SUBTOTAL 126 240.00 SILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 126,240.00 ASHLAND, OR 97520 _. .. _ . . . Account Number '.;P.rojecf NUmtier �'Amount ' ! '-Account Numtier ProjecYNiimber Amouht::,: - E 110.07.12.00.601400 E 000286.999 126 240.00 Authorize Igoature VENDORCOPY ' FORM 0 CITY OF ASHLAND REQUISITION Date of request: s/3oaotz Required date for delivery: Vendor Name Casrade Fire F.riuinment Com?anX Address,City,State,Zip Contact Name&Telephone Number Fax Number SOURCING METHOD ❑ Exempt from Competitive Biddina ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Written findings attached ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ❑ VerballWr tten quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract $5,000 to$100.000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes attached ❑ Special Procurement Contract# PERSONAL SERVICES ❑ Written Findings(Form #9 attached) Intergovernmental Agreement $5,000 to$75.000 ❑ Written quote or proposal attached ❑ Agency ❑ Less than$35,000,by direct appointment Dale approved by Council: Date original contract approved by Council: ❑ 3 Written proposals attached Valid until: Date (Date) Description of SERVICES Total Cost 126,240.00 Scott Air Paks 75 Model 4.5 SCBA Cylinders and Accessories Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal $126,240.00 Project Number CCCQ g(0 r'C) Account Number 0 14 71x1 Account Number___-__-_ - -______ Account Number -__-__• - ` v 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been s ti tied. V / Employee Signature:�m2��l . rrrwmPit/?)JDepartment Head Signature: Additional signatures(if applicable): qual to or grea er than$5,000) Funds appropriated for current fiscal year YES / NO zr J( Finance Director-(Equal to or greater th s5, ) Date Comments: Form#3-Requisition