HomeMy WebLinkAbout2012-102 Agrmt - Peak Software Systems Peak
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Agreement for Services and Equipment Purchases
This Agreement,when properly executed,becomes a binding contract between Peak Software Systems,Inc.(Peak)and Oak Knoll Golf
Course,Ashland,OR (Client): Peak agrees to provide the services defined below to Client. Peak will maintain the confidentiality of
Client's intellectual property.
SportsMan SQL is the sole property of Peak. The software license for SportsMan SQL is valid upon signature of this agreement and
payment of the annual or semi-annual SportsMan SQL Customer Care Fee. Services included in the Agreement are updates,technical
support,help desk support,and database consultation.The Client agrees to remain current with renewal of the SportsMan SQL
Customer Care Plan,while continuing use of the SportsMan SQL software. Peak will provide a mechanism to notify the Client of the
SportsMan SQL Customer Care Plan renewal 30 days prior to expiration.
EXCEPT FOR THE EXPRESS WARRANTY SET FORTH ABOVE,PEAK SOFTWARE SYSTEMS,INC.GRANTS NO OTHER WARRANTIES,
EXPRESS OR IMPLIED,BY STATUTE OR'OTHERWISE,REGARDING THE SOFTWARE;OR THEIR FITNESS FOR ANY PURPOSE. IN
NO EVENT SHALL PEAK SOFTWARE SYSTEMS,INC.BE LIABLE FOR ANY SPECIAL
BREACH OF WARRANTY. ,CONSEQUENTIAL,OR OTHER DAMAGES FOR
Product Group Item Description Price
SportsMan SportsMan SQL Golf Module—Discounted Price Price
SQL Software
Tee Sheets,Pro Shop,POS,Online Tee Reservations,Cash Till Handling;
Includes 5 seats and complete remote installation,setup,and training
-Requires current SportsMan SQL Customer Care Plan
-Includes complete remote implementation&training
SportsMan SQL Fees reflect a 12-month Customer Care Plan renewal period Annual Fee*
Customer Care
Plan; includes Golf Module $2500.00
Software License
Updates,Technical
Support,Initial Phone
Training
OnGuard Backup Secure,240 offsite backup and recovery monitoring(optional)-$360.00/ N/A
Onsite Training On-site installation,training,and implementation N/A
(optional)
Equipment/Supplies Unit Price
(optional)
SportsMan SQL Total software cost- $2995.00
Total Recurring Customer Care- $2500.00
•Included seats(concurrent users): Core-3,POS-2,Membership-2;additional seats$400/one-time&$100/year each
Peak Software Systems Inc. Oak Knoll Go Course, Ashland, OR
AP OVE TO FORM
By: Debbie Nelsen gy;
Si nature
Title: VP of Sales
Title: 1, w Date
Date: 02/10/12 Name: " �rfJt-_� Date: �A*j (tt
Prices current as of 01/01/12. Customer Care Plan price increases will not exceed 10%annually,of which customers will be notified in
advance. Customer Satisfaction Guarantee:Peak Software guarantees customer satisfaction completely and will terminate this
agreement if Peak staff/software is unable to meet customer needs. Purchase price to be refunded other than onsite training costs.
Peak Software Systems, Inc. Voice:(801)572-3570 Email:sale�(<Doeakinto com
870 East 9400 South.Suite 201 Fax: (801)572=7834 Web: y Oea info 0
Sandy,UT 84094
CITY RECORDER Page 1 ) 1
Ashland Park Commission DATE :PONUMBER;
~ 20 E MAIN ST. 5/25/2012 00098
ASHLAND, OR 97520
(541)488-5300
VENDOR: 004002 SHIP TO:
PEAK SOFTWARE SYSTEMS
45 W 9000 SOUTH SUITE 2
SANDY, UT 84070-2044
FOB Point: Req.No.:
Terms: net Dept.:
Req.Del. Date: Contact: Rachel Dials/Tom Cronin
Special Inst: Confirming? No
. ,.
Quanti `.:,Unit Description Unit Price Fact. Price'
SportsMan SQL Golf Module Software 2,995.00
Tee Sheets, Pro Shop, POS, Online Tee
Reservations, Cash Till Handlinq:
includes 5 seats and complete remote
installation, setup, and training for
Oak Knoll Golf Course. One time set up
fee$2995.00
Annual Maintenance Fee- 12 Month 2,500.00
Customer Care Plan -$2,500 Per Year
Per attached Agreement for Services and
Equipment Purchases
SUBTOTAL 5495.00
BILL TO: " TAX 0.00
FREIGHT 0.00
TOTAL 5,495.00
Account Number„ Project Number `, ''Amount Account Number Project Number Amount'
E211 '12.04.00.60320 5 495.00
Authorrzed Signature VENDOR COPY
FORM #3 CITY OF
ASHLAND
i—e et.t-tdi .:1 � 1 .�iJ:: Ei e •�.
REQUISITION Date of request:
Required date for delivery:
Vendor Name Peak Software Systems Inc
Address,City,State,Zip 45 W 9000 S#2 Sandy,Utah 84070
Contact Name&Telephone Number Debbie Nelson -
Fax Number (8
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Written findings attached
❑ AMC 2.50 Dale approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ Stale of Oregon
❑ Written quote or proposal attached Date approved by Council: Contract It
❑ State of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Written Findings(Form attached) ❑ Other government agency contract
$5.000 to$100,000 ❑ Written quote or proposal attached Agency
® (3)Written quotes attached ❑ Special Procurement Contract#
PERSONAL SERVICES ❑ Written Findings(Form #9 attached) Intergovernmental Agreement
$5.000 to$75,000 ❑ Written quote or proposal attached ❑ Agency
❑ Less than$35,000,by direct appointment Date approved by Council: Contract#
❑ (3)Written proposals attached Valid until: Date approved by Council:
Description of SERVICES Total Cost
Paint-Of-Sale/Inventory Control/Electronic Tee Sheet Software for Oak Knoll Golf Course Pro $2995(one-time set up)
Shop. $2500 annual maintenance fee
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
TOTAL COST
® Per attached quotelproposal $5495(first year)
$2500(each
Project Number______•___ Account Number 211.12.04.00.603200 subse uentyear)
`Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. ,q
IT Director in collaboration with department to approve all hardware and software purchases Z'1,1 k iG 5/3o/"
IT Director DatTrt-Ye�/No
B ing this requisiho too certify that the City's public contracting requirements have �en satisfied.
Employee Signature: �lrl� I^/� —. Department Head Signature:
(Equal to or greater than$5,000)
Additional signatures(if applicable):
Funds appropriated for current fiscal year YES / NO
Finance Director-(Equal to orgreater then$5,000) Date
Comments:
G:FinanceTrocedurelAPTormsWorm#3-Requisition Updated on:5122!2012