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Home My WebLink About2012-0604 Study Session PACKET C1 T Y OF ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, June 4, 2012 Siskiyou Room, 51 Winburn Way 5:30 p.m. Study Session 1. Look Ahead review 2. Goal setting session with the Ad Hoc Homelessness Steering Committee 3. Continued discussion: Closing the feedback loop with the City Administrator 4. Discussion of potential City Council support of Jackson County ordinance banning genetically modified crops (request of Councilor Slattery) 5. Other business from the Council In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at(541) 488-6002(TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). C(A)( ,yvCI1, 11I"L IINGS ARlii BROADCAST I_-1VI ()N CI IAN!N`1iL 9 VISI I I i If, C:II'Y O1 ASI ILANITS 111:13 SI I E AT City of Ashland Council Meeting Look Ahead ***"*THIS IS A DRAFT AND SUBJECT TO CHANGE"*"*" Departments Responsible 6118 6119 6126 7/2 713 7116 7117 8/6 817 8120 8121 913 914 9/17 9118 1 Sewer line service policy(Mike) PW SS 2. Discussion on Revision & Update of Economic Development Admin CD SS Strategy Dave K./Bill 61191 . Re ula-r;Councll{Meetin $A[61195 3 Misc.fees&charges resolution update (Lee) - Finance PH RES 4 Approval of RVTD Contract Mike PW NEW 5 Preliminary discussion with Covey Pardee on landscape re- NEW desi n of the Plaza Ann Admin s 11-ilbrary ballot measure Ann Admin RES 7 Approval of management resolution (Tina). HR RES a Ordinance to levy taxes Lee Finance ORD-2 9 Second reading update to wireless ord. BilVDavid CD Legal ORD-2 10 Second reading of persistent violators ord. Ter /Dave L Police Legal ORD-2 First reading of an ordinance amending the general regulations CD Legal 11 chapter(18.68)of the Ashland Land Use Ordinance to ORD-1 ORD-2 establish setback requirements for chicken coops and chicken runs Bill First reading of an ordinance establishing provisions within the CD Legal 12 health and sanitation chapter(9.08)of the Ashland Municipal ORD-1 ORD-2 Code for the keeping of chickens within residential districts Bill Discussion of direction to staff for study of water rate structure Council 13 that rewards conservation and help for low-income individuals OTHER with water bills. Carol 6/26.. =Special-Council Meeting if:needed 6126:: 14 Final bud et adjustments, if needed Lee Finance NWAN u o wI u ulailCOUncII!Meeti%7 rnceIWdP4thToflJJul71�II !i 571311 7/1.6 3 0166 OIl 1 "IS A 0111 711V, ;?'�5._ „< - Re ular'COUncillMeetid` 9VW, 111111 t X7/17 15 Approval of one-time banner hanging for Monster Dash event CONS Diana Admin Public Hearing: Request from Ashland Food Cooperative to 16 amend the text of the Ashland Municipal Code-Chapter 18- PH related to Drive-Up Uses Bill CD Public Hearing-Text Amendment to Ashland's Comprehensive 17 Plan related to acknowledgement of the adopted Greater Bear PH Creek Valley Regional Plan Bill CD Second reading of an ordinance amending the general CD Legal 16 regulations chapter(18.66)of the Ashland Land Use oRD-2 Ordinance to establish setback requirements for chicken coops and chicken runs Bill Page 1 of.3 5131/2012 City of Ashland Council Meeting Look Ahead *"'THIS IS A DRAFT AND SUBJECT TO CHANGE'",* il. Departments Responsible 6116 6119 6126 712 7/3 7116 7117 8/6 817 8120 8121 913 914 9117 9118 L 20 ecod nd reading of an ordinances establishing provisions`witri n CD Legal the health and sanitation chapter(9.08)of the Ashland - ORD-2 Municipal Code for the keeping of chickens within residential districts Bill First readino of sewer line service—ii Mike - PW DRD-t ORD-2 s` Page 2 of 3 5/31/2012 City of Ashland Council Meeting Look "THIS IS A DRAFT AND SUBJECT TO CHANGE� Departments SS cc sM ss cc ss cc ss cc ss cc ss cc ss cc Responsible 6116 6119 6126 712 717 7116 71.vaii W..1 17 8/20 8121 913 914 9117 9118 �C _? rc :.1�+ 1 -__ -_ ]C__._.. _ _ 1:_ ]L---- . J -_ Jr_-_ C_ 7 21 Second reading of sewer line service policy(Mike) Pw ORD- 9 4 ®®® 9/4 �� 9/18 �V'Als?W��,fU?�711egular Council Meeting., Ff�F' 000000000000 iTelown,Fnimohiss,Agreements&Right of Way Usage Page 3 of 3 5/31/2012 CITY OF ASHLAND Council Communication June 4, 2012, Study Session Goal setting session with the Ad Hoe Homelessness Steering Committee FROM: Dave Kanner, City Administrator, dave.kanner @ashland.or.us SUMMARY At its April P regular meeting, the City Council requested a joint meeting with the Ad Hoc Homelessness Steering Committee to discuss and agree upon goals for the committee to work toward over the course of the next year. BACKGROUND AND POLICY IMPLICATIONS: On April 5, 2011, the City Council adopted Resolution 2011-10, Defining the Duties and Responsibilities of the ad hoc Homelessness Steering Committee(HSC). The resolution stipulated that the HSC would solicit proposals from stakeholders to the City Council to address issues of homelessness and transmit to the Council proposals that are well-developed, factually supported, capable of implementation and fall within the Council's scope of authority to implement. The resolution also stipulated that the FISC would automatically dissolve one year after its creation, however at its April 3, 2012, meeting, the Council extended the HSC for one more year, with the conditions that the mayor could appoint new members as well as a new council liaison, and that the Council would meet with the HSC for a joint goal-setting session. This session also provides an opportunity for the Council to re-examine and adjust the original charge given to the HSC, if necessary. FISCAL IMPLICATIONS: N/A STAFF RECOMMENDATION AND REQUESTED ACTION: N/A SUGGESTED MOTION: N/A ATTACHMENTS: None Page I of I IA, CITY OF ASHLAND Council Communication June 4, 2012 Study Session Continued discussion: Closing the feedback loop with the City Administrator FROM: Dave Kanner, City Administrator, dave.kanner @ashland.or.us SUMMARY In my first week on the job, 1 met with each city councilor individually to solicit feedback about what was working well, what could be improved and what your expectations were for me. I provided a report to you at the April 16 study session regarding what 1 had learned in those meetings and offered some information on some changes 1 had made in response to that feedback. At least one major item is still unresolved: the general feeling on the Council of a need to change the rule that allows a single councilor to place an item on an agenda. BACKGROUND AND POLICY IMPLICATIONS: A number of things came out of the previous "closing the feedback loop" discussion with the Council: I. The Council is happy with the recent changes to the various communications tools. 2. The Council appreciates the clarification regarding the use of study sessions and believes we're making them more productive. 3. There doesn't appear to be any direction to consolidate or limit the number of boards and commissions. The Council would like to ensure that the boards and commissions fulfill their obligation to report to the Council annually. The Council would like to ensure that boards and commissions are given an opportunity to provide input to the Council prior to annual goal- setting. 4. The Council would like to have time set aside on its agendas for reports from Council liaisons. (Note: This is already listed as the last item on every regular meeting agenda.) The one item that remains unresolved is the Council rule that allows a single councilor to place an item on an agenda. At this study session, the Mayor will present an idea as to how this rule might be modified. Because this "single councilor" rule is codified, any change will require an amendment to the municipal code. The Mayor will also present some ideas for how the Council might work better together. FISCAL IMPLICATIONS: N/A STAFF RECOMMENDATION AND REQUESTED ACTION: This item is scheduled for discussion and direction to staff only. ATTACHMENTS: None. Page 1 of I �r,