HomeMy WebLinkAbout2012-0820 Study Session PACKET CITY OF
ASHLAND
CITY COUNCIL STUDY SESSION
AGENDA
Monday, August 20, 2012
Siskiyou Room, 51 Winburn Way
5:45 p.m. Study Session
1. Look Ahead review
2. Discussion of implementation of 2009 sign code changes
3. Discussion of an update to the encroachment ordinance
4. Letter of intent for Washington Street extension to Tolman Creek Road
5. Request from Councilor Voisin for direction to staff to draft and bring to Council for
approval, a letter to the Jackson County Board of Commissioners expressing the
Ashland City Council's support for a ban on the use of GMO seeds in Jackson
County.
After Study Session completion: Executive Session for employee evaluation
pursuant to ORS 192.660(2)(i).
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at(541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9
VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US
City of Ashland Council Meeting Look Ahead
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3 Transportation and Storm Drain Rates /Lee PW Finance PH
4 Electric Rates Lee Elec.Finance PH
5 Queried financial report Lee Finance NEW
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Page 2 of 2 8/1512012
CITY OF
ASHLAND
Council Communication
August 20, 2012, Study Session
Implementation of 2009 Sign Code Changes
FROM:
Bill Molnar, Director of Community Development, molnarb @ashland.or.us
SUMMARY
In April 2009, the Council approved a number of changes to Ashland's sign code brought about by the
work of a Downtown Task Force and the Ashland Planning Commission. Several of the key
amendments are identified below accompanied with a general overview of some of the results
associated with the changes. The Comprehensive Plan's advocacy for strong sign regulations together
with the broad application of the code, however, creates a relatively constant level of compliance
activity in the area of sign code enforcement.
BACKGROUND AND POLICY IMPLICATIONS:
In July 2008, the Mayor appointed an ad-hoc Downtown Task Force to evaluate concerns relating to a
number of issues, including a review of specific limitations and requirements associated with the
City's sign code. In April 2009 the City Council approved amendments to the sign code (Ord. 2982)
largely based on the efforts by the Downtown Task Force and Planning Commission. These changes
added clarity to the existing code and provided new opportunities for signage throughout the City as
well as the downtown. Adopted changes to the sign code included:
• Area definition change (increased flexibility for non-rectangular shapes)
• Multiple Frontage Provisions (new sign allowance)
• Vehicle signage (defined and limited duration established)
• Construction and Real Estate Signs (increased area and number allowance)
• String Lighting Provisions (allowing LED seasonal holiday lighting)
• Exempt Incidental Signs (increased area and number allowances)
• Portable sandwich boards and pedestal signs (new sign allowance)
• Portable Wind Sign Allowances (new sign allowance)
• 3-D signs in Historic Districts, 3cu.ft. (new sign allowance)
• Public Art exempted from Sign Code
Following approval of the ordinance amendments, staff undertook an education and outreach process
within the downtown which included going door to door to distribute a new sign code guide (attached).
In addition, an offer was extended to each business owner to meet with Planning staff to review their
property's existing signage in order to identify areas of non-compliance and to explain new
opportunities for additional signage as permitted by the revised code.
A number of businesses immediately took advantage of the code changes with its new allowances by
locating portable sandwich boards on their property, increasing the number of small incidental signs
Page I of
CITY OF
ASHLAND
(such as menus) and installing signs on newly recognized business frontages. City wide construction
signs that were previously found to be in violation of the ordinance's prior area limitation of 12 square
feet, are now typically compliant within the 32 sq. ft. allowance. Most notably, the installation of
public art has accelerated since adoption of code provisions that removed it from consideration under
the sign code. From the Peace Wall tile installation at the Ashland Public Library to the more recent
mural located off the alley on the rear wall of the Enders Building, these represent examples of public
art that is now readily permitted due to its exemption from the limitations of the sign code.
Through the application process for new and replacement sign permits, the City assists business
owners in evaluating ways that their site can gain compliance with the sign code. Since May 21, 2009,
the effective date of the revised sign code, the City has issued a total of 155 new or replacement sign
permits. Each of these applications has provided the opportunity to review the existing signage located
at a given property and ensure conformity with the code as a condition of permitting the new signage
proposed.
In reviewing code compliance activities since May 2009, the majority of complaints involved the
installation of signs that are outright prohibited (i.e. Large wind banners), the proliferation of many
small signs in excess of the number and area allowed, and the location of sandwich boards on the
sidewalk within the public right of way. In these cases, it is not the complexity of the code in question,
but the business owner's objection to the code's underlying purpose as articulated in the City
Comprehensive Plan (Goal 7.07.03 Policy c(3) establishing that "strong sign regulations exist which
ensure that the number, size, and placement of signs are the minimum required for recognition by the
public of the business at the site. "
The vast majority of businesses in Ashland make every effort to abide by the sign code and understand
the profound impact the city code has had in the creation of Ashland's unique character. Since
adoption of the code amendments, the number of code compliance actions associated with resolving
sign code issues has remained relatively constant with 20 actions noted in 2009, 18 in 2010, 20 in 2011
and six sign related actions to date in 2012. In most cases, the business owner will respond to the first
contact and promptly bring the business premises in line with the code. Planning staff aims to work
with all business owners to identify ways to voluntarily achieve compliance. The issuance of a citation
is the last resort and generally pursued only in cases where a business owner knowingly continues to
violate the sign code, while disregarding numerous letters and phone calls from city staff.
FISCAL IMPLICATIONS:
N/A
STAFF RECOMMENDATION AND REQUESTED ACTION:
N/A. This information is provided as an update for Council.
SUGGESTED MOTION:
N/A
ATTACHMENTS:
Downtown Sign Code Guide—Also viewable from the city's website at:
http://www.ashland.or.us/Files/Downtown_sign guide.pdf
Page 2 of 2
�r,
• - to Ashland ' s Sign • •
Downtown
Permitted Signs and The City of Ashland Sign Ordinance recognizes the impor
Specific Guidelines and the need to safeguard and enhance the economic
in the City of Ashland. This guide is intended to assist t
Sign Types 1 standing the allowances and restrictions that apply. A
Wall Signs . 2 within the Department of Community Development at 5
Ground Signs 3 available to discuss application of the sign code to a p1
Marquee or Awning Signs 4 property.
Projection Signs 5
Three Dimensional Signs 6
Exempt Incidental Signs 7-8
Portable Business Signs 9 The Oregon Constitution,Article 1 Section 8, provides for freedc
Temporary Signs 10 press, and these protections extend to content of signage.
Prohibited Signs 11 "No law shall be passed restraining the free expres
Historic Signs 12 or restricting the right to speak, write, or print freel
Sign Permit Process 13 whatever"
CITY OF
In keeping with this essential Constitutional right, the City
ASHLAND
regulate the content of any sign, rather it is the area, mat
of various sign types that is governed by the Sign Code
I=, Land Use Ordinance) .
Department of Community Devlopment
(541) 488-5305
www.ashland.or.us
Deportment of i
_'Sign Types
Common Sign Types: -- -------- ---T
Wall Sign
A sign attached to or erected against the wall of a building with the face in a g
parallel plane of the building wall. 11
Ground Sign
A sign erected on a free-standing frame, mast or pole and not attached to any
building. Also known as a "free-standing sign'.
Marquee or Awning Sign
A sign which is painted on, attached to, or supported by a marquee, awning or .
canopy. IeClYle..
Portable Sign
A permitted sign not permanently attached to the ground or other permanent
structure including sandwich boards, pedestal signs, 'A' Frame signs, flags, and
wind signs (not including flags of national, state or city governments).
Projecting Signs
Signs other than wall signs, which are attached to and project from a structure
or building face, usually perpendicular to the building face.
Three-Dimensional Sign
A sign which has a depth or relief on its surface greater than six inches exclu-
sive of the supporting sign structure, and not to include projecting wall signs.
Ashland City of Department
Wall e
A Wall Sign is a sign which is attached to or erected against the w
the face is parallel to the plane of the building wall.
Often the most prominent signage on a building's frontage, a wall
°• - est allowable area within the Sign Ordinance. For a primary businr
pedestrian entrance open to the public, depending on the amount
signs can potentially be as large as 60 square feet in size.
9 P Y 9 q
3 -i&AIZ 1 '
-F.
Wall Signs
a. Number.
Two signs per building frontage shall be permitted for each bus
per frontage for a group of businesses occupying a single comr
b. Area.
Buildings with two or less business frontages shall be permittec
sign area for each lineal foot of business frontage. Building fror
more, on a single building, shall be permitted one square foot c
two lineal feet of business frontage. The maximum sign area or
ness frontage shall not exceed sixty (60)square feet.
Business frontages of three or more, on a single building, shall
lowing criteria established within the City's Site Design and Use
L A pedestrian entrance designed to be attractive and functio
public during all business hours
ii. The pedestrian entrance shall be accessed from a walkwa,
public sidewalk.
c. Projection.
Signs may project a maximum of two feet from the face of the It
are attached, provided the lowest portion of the sign is at least
grade. Any portion lower than eight feet may only project four it
d. Extension above roof line.
Signs may not project above the roof or eave line of the bu
Ashland 2 City of Department
Ground Signs
Buildings within Ashland's downtown have historically been developed right to the property line, thus there is typ
for the installation of a Ground Sign. However for commercial, employment and industrial properties outside the
properties with available land within the historic downtown, a Ground Sign can be installed in lieu of one Wall Si
Ground Signs.
a. Number.
One sign, in lieu of a wall sign, shall be permitted f]ea h lot
with a street frontage in excess of fifty lineal feet. C lots
can count one street frontage. Two or more parcless
than fifty feet may be combined for purposes of m the ,
foregoing standard.
b. Area.
Signs shall not exceed an area of one square fooach
two lineal feet of street frontage, with a maximum arsixty
square feet per sign.
c. Placement.
Signs shall be placed so that no sign or portion thshall
extend beyond any property line of the premises on wuch sign is located. Signs on corner properties shall almply with the vision clearance provisions of Section 18.9 (F).d. Height.
No ground sign shall be in excess of five feet above e.
Limitations:
As with all sign types there are specific regulations that prohibit such things as movable copy, moving or anima
devices, exposed sources of Ilumination (see section on prohibited signs 18.96.040).Additionally for businesses,
toric District like the downtown, the use of plastic as a material, and internal illumination of signs, are also prohil
18.96.040J).
3 City of Ashland Deportment
Marquee or s • Sign's
Awnings and marquees are functional elements of a building that serve to protect
pedestrians, windows, and entries from the elements. Including lettering and logos
directly upon an awning or marquee can help a business better identify the primary
entrance and also provide signage visible from angles perhaps not accommodated
by a wall sign. Often businesses will have one wall sign and one awning sign to
comprise the two allowable signs per business frontage. i
Fmaximum rong Signs. i •
wo signs shall be permitted for each business frontage in lieu
Signs shall not exceed the permitted aggregate sign area not taken up by a
wall sign.
C. Projection. Vie°
Signs may not project beyond the face of the marquee if suspended, or above
the face of the marquee if attached to and parallel to the face of the marquee.
d. Height.
Signs shall have a maximum face height of nine inches if placed below the
marquee.
e. Clearance above grade.
The lowest portion of a sign attached to a marquee shall not be less than
seven feet, six inches above grade.
f. Signs painted on a marquee.
Signs can be painted on the marquee in lieu of wall signs provided the signs
do not exceed the permitted aggregate sign area not taken up by wall signs.
e
Projection Signs are those signs that are attached to, and project from, a structure or
building's face, usually perpendicular to the wall. Like all signs, they can only be located on
a business frontage that has an entrance which remains open to the public during regular
business hours.
The area of these signs is limited to a maximum of 15 square feet and this area shall be de-
ducted from the available wall sign allotment. As such signs are permanently affixed to the
wall a building permit may be necessary in addition to a sign permit prior to installation.
Projection Signs
a. Number.
One sign shall be permitted for each business or group of businesses occupying a
single common space or suite in lieu of a wall sign.
b. Area.
Except for marquee or awning signs, a projecting sign shall not exceed an area of
one square foot for each two feet of lineal business frontage that is not already uti-
lized by a wall sign. The maximum area of any projecting sign shall be 15 square
feet.
c. Projection.
Signs may project from the face of the building to which they are attached a maxi-
mum of two feet if located eight feet above grade, or three feet if located nine feet
above grade or more.
d. Height and extension above roof line.
Signs shall not extend above the roofline, eave or parapet wall of the building to
which they are attached, or be lower than eight feet above grade.
e. Limitation on placement.
No projecting sign shall be placed on any frontage on an arterial street as designated
in the Ashland Comprehensive Plan.
5 City of • . Department
Three Dimensional Signs
Small 3-D signs Three-Dimensional Signs
A permit is required for the installation of a. Number.
any 3-D sign in which staff will ensure: One three-dimensional sign shall be permitted for each lot in lie
foot incidental sign otherwise allowed per 18.96.030H.
-The 3-D sign does not obstruct
pedestrian movement I b. Surface Area.
-The 3-D sign is less than three Flat surfaces in excess of two square feet shall count toward thl
cubic feet in area (for example area per 18.96.080(A)4.
—the outer dimensions do not
exceed 1' x 1' x 3'). c. Placement.
-The 3-D sign is not made of The three-dimensional sign shall be located so that no sign or pi
plastic. a public pedestrian easement or extends beyond any property li
which such sign is located into the public right-of-way unless tl
the face of the building and located eight feet above grade, or th
marquee with the lowest portion of the sign not less than seven
grade not projecting beyond, or above, the face of the marquee
d. Dimensions.
No three-dimensional sign shall have a height, width, or dept
feet.
e. Volume.
The volume of the three-dimensional sign shall be calculated
within a rectangular cube enclosing the extreme limits of all part
not exceed three (3) cubic feet. For the purposes of calculating
dimension for height, width, or depth shall be considered one fo
f. Materials
y The three-dimensional signs shall be constructed of metal, wo
stone, glass, clay, fiberglass, or other durable material, all of wh
Q vent corrosion or reflective glare. Three dimensional signs sha
Iof plastic. Three dimensional signs shall not be internally illum
electrical component.
6 City of Ashland Department
Exempt Incidental Signs
Small incidental signs can be installed along a business frontage without permit approval from tt
Incidental signs are commonly seen as menu boards, open signs, small window signs noting hoi
and small hanging marquee signs. Although a permit is not required for these signs, there are lin
area, materials and location.
Downtown District Other Comm;
Number allowable: Three individual exempt signs Two individuz
Maximum area: 3 sq.ft. each 2 sq.ft. each
Maximum cumulative area: 7 sq.ft. 4 sq.ft.
® __j I /
Department L�j
7 City of Ashland
L�SI�LfLfLI o l �Lflll�l�.IQLfLILIIJ� c�° �fl�
r 1 -
In many cases businesses consider a small sign hanging below an awning
as one of their allocated three incidental signs. These hanging signs must be _• ...
located so that they are at least 7'6" above the sidewalk. These signs can not Via;
project out beyond the awning, or extend above an awning or marquee. In -
cases where a hanging sign exceeds the maximum area of an incidental sign, -
or when three incidental signs already exist, the area is counted against the
allowable wall sign area .
Portable Signs, although counting against the maximum 7sq.ft. area allocation
for exempt incidental signs, are regulated under a separate section of the Sign
Code (18.96.0806(6)). This section contains specific requirements on size,
location and materials. Portable signs also require permit approval.
C�yc4 o 0 0-00 - c4C�
S
Portable sandwich boards and pedestal signs
A permit is required for the installation of any portable sign in which City Portable Business Signs (18.96.080
staff will ensure a. Number
• The portable sign is located on private property, within ten feet of one portable business sign, limited to
tal signs, 'A'frame signs,flags, and wii
the business entrance, and shall not be placed on the public side on each lot excepting that buildings
walk. centers, and business complexes with
• The portable sign does not obstruct pedestrian movement shall not be permitted to have portable
• The portable sign is less than four square feet in area. b• Area.
be
• The portable sandwich board is less than three feet tall, and ped- Sign area shall exempt incidental deducted from the a
signs established in
estal signs are less than four feet tall. not exceed an area of four(4)square fi
• The portable sign is not made of plastic border or trim, and there shall be no rr
• The portable sign is brought indoors when the business is closed. C. Height.
Sandwich board signs and'A'frame sic
than three (3)feet above the ground o
Portable Sign Locations estal signs shall not extend more tha
On private property, no interference with ingress and egress ground on which it is placed.Afreesta
extend more than five (5) feet above
placed.
d. Placement.
3 Signs shall be placed so that no sigi
extend beyond any property line of the
sign is located. Portable signs shall be
the business entrance and shall not be
l� way. No portable business sign shall b
so as to interfere with pedestrian ingr
n I lated within the Ashland Municipal Co(
D o e. General Limitations
al
I ❑ Signs shall be anchored, supported, c
r tipping over, which reasonably preven
becoming hazards to public health an
be constructed of plastic, illuminated
Portable v component. No objects shall be attache
Sign as but not limited to balloons, banners
trical devices. Portable business sign:
Public Right-of-Way I Private Property daily close of business. These signs
business is closed.
9 City of Ashland Department of Co
Temporary •
Temporary signs advertising sales, pro-
motional discounts, and special hours are
a vital part of retail business. The City of
Ashland Sign Code allows for such short
term signs covering up to 20% of the win-
dow area.
Such signs may also include event post-
---- ------ ------'------'------
ers, flyers, real estate listings, and window
paintings placed in the windows on a tem- --------- ------ ------ ------
porary basis.
-- '---- ------'----- '------'------
Provided such signs remain up for less ---- ---- ------------ -------------
than seven days at a time, they are not
regulated by Ashland's sign code and no
permit is required.
When a business has placed signs in the
window that remain longer than 7 days,
they will either have to be counted as the Covering 20% of the window area in the illustration above we
business'exempt incidental signs (size and rary signs to cover up to seven of the squares. Simply deter
number limitations applied),ora sign permit windows on the business frontage and divide by five to dete
shall be obtained with their area deducted area that can be used to display temporary window signs.
from the wall sign allowance.
Temporary signs (18.96.030 (1))
Temporary signs painted or placed upon a window in a non-residential zone, when such sigr
more than twenty percent of such window area, and are maintained for a period not excee
Signs which remain longer than seven days will be considered permanent and must comply v
of the Ashland Sign Code (18.96).
10 City of Ashland Department
O O
e �
To preserve Ashland's unique visual character, prevent
public safety, the City of Ashland prohibits a number o
listed in section 18.96.040 of the Land Use Code.
® rohibited Signs.
A.N.No sign, unless exempted or allowed pursuant to this Ch
except as may be provided in Section 18.96.030. (Ord. 2221,
B.No movable sign, temporary sign or bench sign shall be pei
provided in Section 18.96.030.
C.No wind sign,device,or captive balloon shall be permitted e)
in Section 18.96.030 and 18.96.080(B)6 (Ord. 2221, 1982; Or
D.No flashing signs shall be permitted.
E.No sign shall have or consist of any moving, rotating, or othr
F. No three-dimensional statue, caricature or representation
merchandise shall be used as a sign or incorporated into a sigr
be provided in Sections 18.96.080(B)5, and 18.96.090(B)5
• G.No public address system or sound devices shall be used in
or advertising device.
H.No roof signs or signs which project above the roof shall be
I. No exposed sources of illumination shall be permitted on an
tion of any building, including, but not limited to, neon or fluore
incandescent bulbs, except when the source of illumination is
least ten (10) feet from a window which allows visibility from t
when a sign is internally illuminated or the source of light is full
view.
J. No signs which use plastic as part of the exterior visual e
luminated in the Historic District, as identified in the Ashland C
any residential districts shall be permitted.
K. No bulletin boards or signs with changeable copy shall
allowed in Section 18.96.060(D).
L. No wall graphics shall be permitted.
-� M. No unofficial sign which purports to be, is an imitation of,
traffic sign or signal, or which attempts to direct the movement
- from view any official traffic sign or signal shall be permitted.
N. Vehicle signs used as static displays such that the primar
is the display of the sign located on the public right-of-way fc
IFa?�+� 2 days or more. Vehicles and equipment regularly used in the
such as delivery vehicles, construction vehicles, fleet vehicles,
be subjected to this prohibition.
Historic Signs are those signs that have been in existence for over
40 years and have applied for, and received, designation on the
Historic Sign Inventory.
The owner of any sign may request that a sign be reviewed for list- PALM
ing on the Historic Sign Inventory. Approval of such an application MOTEL
is contingent upon demonstrating that the sign is an exemplary
example of technology, craftsmanship or design of the period when
it was constructed, uses historic sign materials or means of illumi-
nation, and is not significantly altered from its historic period. —
Applications shall include written findings addressing the criteria for
designation of historic signs, and current and historic photographs
of the sign, if available.
The Council shall decide,based on the criteria in section 18.96.160,
and the recommendation of the Historic Commission, whether to
approve a request to include the sign on the inventory.
Signs included on the Historic Sign Inventory are exempted from
the total allowable sign area, location, and material limitations of L O
the Sign Code unless modified by conditions imposed by the City
Council when the sign was added to the inventory.
12 City `y' I
of • • Department
Sign Permit • -
The sign code is comprehensive and covers a broad range of situations, zoning designations, and overlays. Th
Planning Division staff is available to provide consultation to assist in the application of the sign code provisions
specific business location. Business owners are encouraged to develop a sign program that accounts for all typ
to display, from the large wall sign above the door to the small open sign in the window.
By consulting with Planning Division Staff, business owners can ensure they are both aware of the sign options
well as make sure that their significant investment in signage is in compliance with the code provisions.
Area Calculation: The business owner can obtain a sign Sign Permit F
permit application form at the Community
The Sign Code defines "Area" as : Development Building at 51 Winburn Way, New Sign
The entire area within circles, triangles or online at:
or rectangles which enclose the ex- www.ashland.or.us/signpermitapplication Base Fey
treme limits of lettering, logo, trade- $2.50 Pe
mark, or other graphic representation, Along with the application and associated
together with any frame or structural permit fees, a scaled site plan and render- Replacement
trim forming an integral part of the ing of the sign(s) must be submitted. The Base Fe4
display used to differentiate the sign rendering must clearly indicate the loca-
from the background against which it is tion, dimensions, color and material of the $2.50 pe
placed proposed and existing signs.
A replacement sigi
the material is cha
size, location, and
Equations used to calculate Area: .All sign approvals are based on the remain unaltered.
criteria detailed in section 18.96 of the
Rectangle: Height x Width Ashland Municipal Code.
Contact informatic
Triangle: 1/2 x Height x Width • Sign Applications within a Historic Dis- Planning Division
Circle: 71;1'z trict (including the Downtown) must be Phone: 488-5305
reviewed by the Historic Review Board fax: 552-2050
prior to issuance. www.ashland.or.us
51 Winburn Way
Ashland, Oregon 97
13 City of • . Department of •
CITY OF
ASHLAND
Council Communication
August 20, 2012 Study Session
Encroachment Ordinance Update
FROM:
Scott A. Fleury, Engineering Services Manager, Public Works Department, fleurys @ashland.or.us
SUMMARY
This is an update to Council on the encroachment ordinance and its requirement to purchase and install
publication boxes within the public right of way for newspaper distribution.
BACKGROUND AND POLICY IMPLICATIONS:
The update to the AMC 13.03 established interim regulations for publication boxes placed within the
public right of way. The regulation requires the City of Ashland to provide standard publication boxes
for use by individuals and entities desiring to distribute written materials. The publication boxes were
to be located on sidewalks or other public areas in designated locations meeting placement, clearance
and separation standards on the adopted Downtown Sidewalk Usage Map by July 1, 2012.
Unfortunately staff was not able to purchase and install the paid publication boxes by the installation
date deadline, but anticipates purchase and installation by November 15, 2012.
In contrast, staff was able to purchase and install all free publication boxes located near Mix Sweet
Shop, Starbucks, CD or not CD, Amerititle and Soundpeace storefronts. All paid publication boxes
(Daily Tidings, Medford Mail Tribune, etc.) are now located at Starbucks, Mix Sweet Shop and CD or
not CD storefronts as outlined in the downtown usage map.
Engineering has obtained the attached quotes from vendors for one 2-gang rack to be placed at CD or
not CD and two 4-gang racks to be placed at Starbucks and Mix Sweet Shop locations.
FISCAL IMPLICATIONS:
Quotes for the publication boxes range in price from $5,992 to $7,544. Purchases will be made using
available street department funds.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff recommends purchasing the K-Jack publication boxes for placement at the designated locations
within the sidewalk usage map.
SUGGESTED MOTION:
N/A
ATTACHMENTS:
1. Ashland Municipal Code 13.03
2. Publication box photo
Page I oft
1W
CITY OF
ASHLAND
3. Publication box map
4. Publication box quotes
Page 2 of 2
�r,
ASHLAND MUNICIPAL CODE
CHAPTER 13.03
SIDEWALK CAFE, SPECIAL EVENT AND PUBLICATION BOX REGULATION
SECTIONS:
13.03.010 Purpose.
13.03.020 Definitions
13.03.025 Limited Applicability to Designated Zones
13.03.030 Exempt Activities: City Seasonal Event usage
13.03.035 Interim Regulations for Publication Boxes(News-Racks and Publication Racks)
13.03.040 Application,Permit Fees and Rates
13.03.050 Permit Application
13.03.060 Criteria
13.03.070 Liability Release,Indemnity, Hold Harmless Agreement and Insurance
13.03.080 Conditions of Permit.
13.03.090 Denial,Revocation,or Suspension of Permit.
13.03.095 Constitutionally Protected Activity.
13.03.100 Interim Special Regulations for Publication Boxes.
13.03.110 Sidewalk Caf6, Special Event and Publication Box Penalties
13.03.115 Summary Abatement
SECTION 13.03.010 Purpose.
The purpose and intent of this chapter is to protect and promote a safe environment within the public
rights-of way of the City of Ashland, specifically on City sidewalks. The purpose of this chapter is to
recognize a special public need for sidewalk dining as it relates to economic development and tourism in
Ashland. Similarly, this chapter recognizes the special public need for City sponsored special
commercial sales events to promote tourism and economic development. Finally, this chapter recognizes
the special public need for publication boxes to guarantee the free exchange of information.
Notwithstanding this public need, the placement of objects on the public right of way requires adequate
regulation to ensure its primary purposes,which include:
Uninhibited pedestrian access on sidewalks
Access entering and exiting vehicles parked in the right of way
Maintenance of utilities within the right of way
Emergency service access to persons both within the right of way
and on private property.
It is also the intent of this chapter to recognize the importance of the aesthetic quality of the public rights
of way by providing minimum standards to maintain a positive visual streetscape for the City of Ashland
that promotes the enjoyable use of the right of way for all of its intended and legal purposes. This is
achieved through the following:
Materials and Construction Standards
Maintenance and Safety Standards
Placement, Clearance and Spacing Requirements
Procedures for Abatement/Removal
Penalties
(Ord 2990,added, 11/01/2009)
Page 1 of 9
ASHLAND MUNICIPAL CODE
SECTION 13.03.020 Definitions
A. Abutting property owners and occupants. Any owner or occupant of property which abuts the
subject adjacent sidewalk permit area.
B. Adjacent sidewalk area. That portion of the public sidewalk between the curb line and the property
line demarcated by extending the side building lines of the premises until they intersect the curb.
C. Downtown Sidewalk Usage Map (DSUM). A detailed map of the Ashland Downtown District
adopted by Resolution of the Ashland City Council. The DSUM graphically demonstrating the
sidewalk areas available for occupancy or encroachment under this Ordinance.
D. Sidewalk Permit Area. That area of a City public sidewalk being lawfully utilized by a person or
entity pursuant to a permit or agreement with the City of Ashland for the limited purposes set forth in
this ordinance. Lawful use for purposes of this Chapter means compliance with all applicable
Federal, State, and local laws and regulations, including but not limited to full payment of fees, rates
and charges,if any.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.025 Limited Applicability to Designated Zones
Permits and agreements for occupancy or encroachment of the sidewalk permit area are available only if
the property is located in one of the following zoning districts: C-1-D (Commercial Downtown), C-1
(Commercial), or E-1 (Employment). Only lawful use is permitted. Lawful use means only the limited
uses and activities identified herein (sidewalk dining and special event) and consistent with and in
compliance with all other applicable laws, including City land use regulations and controls, and all other
applicable Federal, State, County and City regulations. All other sidewalks outside the above designated
zones are not available for sidewalk usage by permit or concession,other than exempt activities and uses,
[functional items],or interim uses specifically provided for herein.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.030 Exempt Activities: City Seasonal Event usage
Notwithstanding any provision to the contrary in this Ordinance, the City Council may, at its discretion
and upon such conditions as it deems appropriate,grant percussion to adjacent owners and occupants, by
special permit for free use of the sidewalk permit areas in the commercial zones of the City for designated
seasonal events. Such seasonal events shall be designed and structured to fulfill a special public need to
promote tourism and economic development. Such Seasonal Event permits shall be initially limited to
three days the week before the Memorial Day weekend and three days the week after Labor Day weekend
and shall require a Sponsor to provide insurance. The City Administrator is delegated authority to grant
permits for the above-referenced three-day events. The Council may by Resolution establish additional
seasonal event days and may also establish standard forms with terms and conditions for participation in
such events.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.035 Interim Regulations for Publication Boxes(News-Racks and Publication
Racks)
The City intends to provide standard publication boxes as City functional items [See AMC 13.02.040.0&
D] for use by individuals and entities desiring to distribute written materials, regardless whether such
publications are offered for free or for a charge. Said publication boxes to be provided by the city shall
Page 2 of 9
ASHLAND MUNICIPAL CODE
be located on sidewalks or other public areas in designated locations meeting placement, clearance and
separation standards or as otherwise designated on the adopted Downtown Sidewalk Usage Map. City
standard publication boxes will at first supplement and later replace privately owned boxes meeting
minimum dimensional standards at approved public locations. Until City placement of such City
standard publication boxes [anticipated to take a number of years] interim regulations and controls on
existing publication boxes (inclusive of news-racks, boxes and other publication racks) shall apply.
Unless extended by Council action, all publications must use City publication boxes or be located on
private property or in designated areas or free publication zones by July 1, 2012. Unless compliance is
exempted, Interim Regulations require compliance with all applicable provisions of AMC 13.03, all
special regulations noted therein, and standard forms adopted pursuant to AMC 13.02. Modest fees and
charges (sufficient to cover maintenance) may be assessed for use of City publication boxes. City boxes
shall be assigned by lot- Privately owned publication boxes will continue to be permitted on private
property, with the permission of the owner, and in designated areas and free publication zones, provided
they do not interfere with ingress and egress pursuant to Building and Fire Codes.
(Ord 2990,added, 11101/2009)
SECTION 13.03.040 Application,Permit Fees and Rates
The form of the application for occupancy or encroachment on sidewalks shall be established by
Resolution of the Council. The application fees and square footage rates or gross sales rates, if any,
shall also be established by resolution of the City Council. The Resolution approving such fees and rates
shall provide for the annual adjustment of fees and rates by the CPI for the previous calendar year,
without the need to formally amend the resolution. Notwithstanding the above the City Administrator
may establish separate applications for exempted or limited activities or interim regulations or waive the
application requirement for specified occupancies by written Order.
(Ord 2990,added, 11101/2009)
SECTION 13.03.050 Permit Application
A. Application for an annual permit or agreement to occupy or encroach on sidewalk for the limited
purposes authorized herein shall be made at the Public Works Department on an approved application
form together with the required fees and charges. The application for permit or agreement shall
minimally contain:
(1) A completed application form, signed by the abutting property owner and occupant; and,
(2) A submittal in full of the rental rate equal to the annual (12 month) rental rate for the square
footage of the adjacent sidewalk permit area requested;and,
(3) A scale diagram of the sidewalk permit area, with dimensions and the location and
description of all structures,materials and activities shown; and
(4) An executed standard form release, hold harmless, and Indemnity agreement, as well as
certificates of insurance and endorsement form.
(5) Other information shall be provided as required by the Public Works Director to carry out the
purpose of this chapter.
The Public Works Director shall forward all applications for review to the Fire Marshall, Building
Official and the Director of the Community Development Department. Reviewing Departments shall
provide input as to conflicts with City codes, including but not limited to Building, Fire and Land Use
Codes. If the proposed use is not in compliance with zoning and land use regulations and approvals the
use shall be denied.
(Ord 2990,added, 11/01/2009)
Page 3 of 9
ASHLAND MUNICIPAL CODE
SECTION 13.03.060 Criteria
A. The Public Works Director shall review the application for its strict compliance with the mandatory
criteria listed below. There are no variances or exceptions to the criteria of this ordinance.
1. Location Within a Permitted Zone. Permits and agreements for occupancy or use of the
sidewalk permit area are available only if the property is located in one of the following zoning
districts: C-1-D (Commercial Downtown),C-1 (Commercial), or E-1 (Employment).
2. Use of Building Occupant. A sidewalk permit area may be approved only for use of the adjacent
occupant,with the consent of the property owner,if different.
3. Minimum 84 Feet Clearance Except as specified on the Downtown Sidewalk Usage Map,
when the sidewalk is eleven feet or more in width, there shall be at least eight(8) feet clear and
unobstructed passageway between the sidewalk permit area boundary and any City owned or
controlled fixtures or structures; when the sidewalk is less than eleven feet in width, there shall be
at least six (6) feet clear and unobstructed passageway between the sidewalk permit area
boundary and any City owned or controlled fixtures or structures. Fixtures or structures includes
but not limited to fire hydrants, benches, barriers, street trees, bike racks, lamp posts, sign posts,
or the curb edge, whichever is closest. The Public Works Director may require more clearance if
necessary to accommodate pedestrian movement and ADA access.
4. Other Placement Standards.
Except as specified on the Downtown Sidewalk Usage Map, neither the sidewalk permit area
itself,nor any object located therein shall be placed,installed,used or maintained:
a) Within six feet(6' )of the outer edge of any roadway.
b) Within ten feet(10' )of any crosswalk
c) Within six feet(6' )of any fire hydrant or other emergency facility
d) Within ten feet(10' )of any driveway or alley entrance/exit
e) In the public right of way within any un-authorized zoning district, including all
residential zoning districts
f) Within 3 feet(3' )from either end of approved bicycle parking U-racks
g) Within the footprint of any bus stop areas.
h) Within fifteen feet of an intersection.
Notwithstanding the above, certain functional items [e.g. publication boxes] may be located
within 24 inches of the roadway edge/curb face.
5. Materials and construction standards.
All temporary structures or object(including furnishings such as tables and chairs),placed in the
sidewalk permit area shall be of a weatherproof and sturdy construction, (i.e. solid wood, iron,
non-corrosive metal, cement, or similar material). Except when otherwise specified in a Council
Resolution, plastic is prohibited as suitable material for structures and furnishings; similarly,
materials which stain or damage the sidewalk are prohibited. Said items shall comply fully with
all applicable regulations, including building codes, land use ordinances and Resolutions of the
city. The City Council may adopt by Resolution material and construction standards, [including
typicals],for public furnishings placed in the sidewalk permit area.
Page 4 of 9
ASHLAND MUNICIPAL CODE
6. Maintenance and installation standards. Any item placed, installed or maintained within the
sidewalk permit area shall be subject to the following maintenance standards:
a) No object shall be chained,bolted, or otherwise attached to any fixture, tree or city functional
item located in the public right of way, nor shall any object be attached to the surface of the
right of way.
b) Objects shall be designed and constructed to be movable by one person and where practical,
wheels shall be attached or attachable to allow for ease of movement.
c) Objects placed in a sidewalk permit area shall not be used to violate any other applicable
code,including provisions and limitations on signage.
d) Objects, such as furnishings, placed in the sidewalk permit area shall have information
affixed to the exterior of the object including the name and address of the owner and the
name of the establishment with which the object is associated including an emergency contact
number.
e) Objects occupying the sidewalk permit area shall be maintained in a clean and orderly
condition and in good repair at all times. This includes but is not limited to maintaining a
condition which is reasonably free of dirt, rust and grease. The item is reasonably free of
chipped, faded, peeling or cracked paint. All structural and/or moving parts are in working
order and pose no safety hazard to the public. Any glass or plastic (such as display
windows)are unbroken and reasonably free of cracks, dents,blemishes and discoloration.
f) Objects must maintain a weather proof or weather resistant quality.
g) Objects shall be designed to be stable and self supporting under a wind load of at least 20
pounds per square foot without attachment to the pavement or any other object.
7. Illegal structures or usage. No sidewalk permit area will be approved if the permit area or six
foot clearance area adjacent to the permit area contains structures, fixtures, obstructions or
materials which have been illegally placed or affixed to or in the City right-of-way. For
purposes of this ordinance Illegal structure or usage includes not only items placed or activities
conducted without a permit but also items or activities which were initially placed or conducted
lawfully but for which the owner/operator has failed to maintain current payment to the City.
8. Minimum Square Footage. Except for functional objects,the sidewalk permit area is a minimum
of fifty(50) square feet or as otherwise designated on the Downtown Sidewalk Usage Map. This
provision does not apply to interim regulations for publication boxes.
9. Minimum Duration. The minimum duration of the permit is yearly (twelve months, whether or
not the entire year is available for use). This provision does not apply to interim regulations for
publication boxes.
10. Arrearages to the City or Pending City Violations. No sidewalk permit area will be approved for
one year after a person or entity applying for the permit has been found in violation or is currently
subject to an active violation proceedings for violation of the City of Ashland Municipal Code
concerning or relating to the activity to be conducted in the permit area. This includes but is not
limited to actions for failure to maintain business license, aaearages of other delinquency in food
and beverage tax receipts, transient occupancy taxes or unpaid balances under the prior sidewalk
dining ordinance.
11. Alcoholic beverages. The Public Works Director shall forward all applications for review by the
City Recorder for any proposed use which involves alcoholic beverages. Written approval of
the designated City official in accordance with City ordinances is required for any such proposed
use,in addition to state regulatory requirements.
Page 5 of 9
ASHLAND MUNICIPAL CODE
12. Liability Release, Indemnity, Hold Harmless, and Insurance. No sidewalk permit area will be
approved without an executed release agreement and insurance certificates as required by AMC
13.03.070.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.070 Liability Release, Indemnity,Hold Harmless Agreement and Insurance
Prior to the issuance of permit,Permittee shall:
A. Furnish a signed Release, Hold Harmless and Indemnity agreement, in the City standard form, that
the Permittee shall release and hold the City of Ashland harmless, as well as defend, indemnify and
hold harmless the City,its officers and employees, from any and all claims for damages to property or
injury to persons which may occur in connection with an activity carried on under the terms of the
permit. The agreement shall also release the City from any and all liability to the Permittee.
B. Furnish and maintain such personal injury, property damage and general liability insurance as will
protect Permittee and City from all claims for damage to property or bodily injury, including death,
which may arise from operations under the permit or in connection therewith. Such insurance shall
provide coverage of not less than the amount of municipal tort liability under the Oregon Tort Claims
Act. Such insurance shall be without prejudice to coverage otherwise existing, and shall name the
City, its officers and employees, as additional insured, and shall further provide that the policy shall
not terminate or be canceled prior to the expiration of the permit without 30 days written notice to the
City.
C. For functional items and items subject to interim regulations, the standard agreement language may
be incorporated into standard applications and//or permits forms and insurance requirements to add
the city as additional insured shall be deemed waived.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.080 Conditions of Permit.
A. Requirements for all sidewalk permit areas:
1. Each permit issued shall terminate December 31st of the year in which it is issued, or earlier as
specified on the face of the permit. Requests for renewals shall be filed with the Public Works
Department prior to the expiration of the original permit. Renewals filed prior to expiration
require a deposit of only six (6) months rental rate, unless the applicant has previously been in
arrears in which case the deposit shall be the full annual rental rate. The Public Works Director
may approve, approve with additional conditions, or deny the request for renewal. Unless fees
are waived for the type of request, no application shall be accepted for renewal without a renewal
application fee,as specified on the City Council Fee resolution.
2. The permit issued shall be personal to the Permittee only and is not transferable in any manner.
3. The permit may be temporarily suspended by the Public Works Director in the event of an
emergency as provided in AMC 2.62 or upon approximately forty-eight hours advance notice if
the public interest requires use of the right-of-way or sidewalk permit area for a public event,
construction, repair, or any other purpose. The City will attempt to provide notice of said
suspension as soon as practical. The City shall not be responsible for any loss or damage
Page 6 of 9
ASHLAND MUNICIPAL CODE
claimed by the Permittee for such closure,except that Permittee shall be entitled to a refund of the
rental rate based on a pro rated calculation of rates based on days of closure.
4. The permit is specifically limited to the area approved or as modified by the Public Works
Director,and will include a diagram indicating the area approved and the location of the materials
permitted to be in the right-of-way.
5. Only those things authorized by the permit and shown on the diagram may be placed in the
sidewalk permit area. Should the Permittee not utilize the sidewalk permit area as authorized
for a period of seventy-two(72)hours or more,all the materials shall be removed.
6. All required federal, state, and local permits and authorizations for the proposed use, [e.g. food
service OLCC] shall be obtained and complied with prior to the occupancy, including specifically
any access modifications or parking improvements required to be completed prior to the
commencement of the occupancy.
7. Issuance of this permit does not authorize violation of any federal, state or local law, including
City sign regulations.
8. Smoking shall not be allowed in any sidewalk permit area.
9. Sidewalk permit areas must be supervised by Permittee or its employees, except for functional
items or items subject to temporary regulations. [but see special regulations]
10. The permit authorizing use of the sidewalk permit area must be visibly displayed during
occupancy of the permit area.
11. The City of Ashland has the right to repeal or amend this Chapter and thereby terminate or
modify all private sidewalk usage or operations. No Permittee shall obtain any property right in
the continued private use of the public sidewalk.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.090 Denial,Revocation,or Suspension of Permit.
A. The Public Works Director may deny, revoke, or suspend the permit upon finding that any provision
of this chapter or condition of approval has been violated. The permit or agreement shall be
suspended if the rental rate is not fully paid within three working days of the due date or if the
Permittee fails to maintain required insurance. The permit or agreement shall be suspended if the
Permittee fails to strictly abide by the boundaries of the sidewalk permit area.
B. The Public Works Director shall give notice of denial, revocation, or suspension to the applicant or
Permittee in writing stating the action which has been taken and the reason therefore. The action
shall be effective immediately for a denial and upon the expiration of the appeal period [10 days] for
a suspension or revocation. Appeals shall be processed as provided in AMC 2.30. If an appeal of a
suspension or revocation is properly filed, the suspension or revocation shall be stayed until
resolution of the appeal. Upon hearing the matter, the City Administrator shall render a final written
decision. This remedy is not exclusive, the City may also cite violations to Court, (including daily
fines) in addition to the remedy set forth above.
(Ord 2990,added, 11/01/2009)
Page 7 of 9
ASHLAND MUNICIPAL CODE
SECTION 13.03.095 Constitutionally Protected Activity.
Nothing in this ordinance prohibits or restricts constitutionally protected speech and expression which
does not obstruct the free flow of pedestrian traffic on the sidewalk and right-of-way.
(Ord 2990,added, 11/0112009)
SECTION 13.03.100 Interim Special Regulations for Publication Boxes.
In addition to all other applicable criteria, standards and requirements in AMC 13.02 and 13.03, the
following special regulations for publication boxes are imposed.
A. Unless otherwise designate on the Downtown Sidewalk Usage Map, any publication box placed
in whole or partially within the right of way shall be located in groupings with a linear dimension
of no greater than twelve feet. Publication boxes shall be placed immediately abutting other
publication boxes within the approved grouping location. A publication box grouping shall be
placed a minimum of 200 feet from the closest existing grouping on the same side of the street.
All publication boxes shall be 24 inches off the curb face to minimize conflicts between vehicle
doors opening into the sidewalk.
B. Unless otherwise designated in the Resolution establishing standards for functional items, no
individual publication box shall exceed five feet in height, thirty inches in width or two feet in
thickness unless specifically approved by the Public Works Director for publication boxes that
serve multiple publications/vendors/distributors.
C. Publication boxes shall contain a system to prevent contents from spilling out of the container
such as clasping door systems, spring loaded auto closing doors, etc.
D. Each publication box shall be designed, installed and maintained to protect the contents from
weather related hazards such as wind, rain, snow,etc
E. Each publication box shall display only its contents in a clear glass or plastic window.
F. In the event a publication box remains empty of its contents and unused by its owner for a period
of more than 30 consecutive days, the publication box shall be deemed abandoned and is subject
suspension or revocation or summary abatement as outlined herein.
(Ord 2990,added, 11/01/2009)
SECTION 13.03.110 Sidewalk Cafe, Special Event and Publication Box Penalties
A. Knowingly occupying or encroaching upon a public right-of-way without the permission of the City
shall be considered a Class C misdemeanor offense, subject to the limitations of AMC 1.08.
B. Any violation of the requirements of this chapter, not addressed in A above, shall be a Class I
violation as defined by AMC 1.08 and punishable as set forth in that section.
C. The City Administrator or designee is authorized to issue a citation to any person violating the
provisions of this chapter. Issuance of a citation shall trigger revocation of the permit or agreement
under Section 13.03.100 and in the event of conviction, no permit shall be issued to the same person,
entity or address,for a period of at least two.years.
(Ord 3028,amended,08/03/2010;Ord 2990,added, 11/01/2009)
Page 8 of 9
ASHLAND MUNICIPAL CODE
SECTION 13.03.115 Summary Abatement
If the condition of any item in the City right of way, including any street or sidewalk is such that it creates
a risk of serious injury to the persons or property, the Public Works Director is authorized to pursue
summary abatement in accordance with Chapter 2.31 and to charge against the responsible
owner/operator the full costs of such abatement.
(Ord 3028,amended,08/03/2010;Ord 3010,amended,04/20/2010;Ord 2990,added, 11/01/2009)
Page 9 of 9
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K•JACK ® -- -_
BILL TO City of Ashland Public Works Dept SHIP TO
ADDRESS 20 E Main Street Ashland WORK ORDER
CITY Ashland ST. OR ZIP 97520
TELEPHONE 541-552-2413 TERRITORY ORDER ENTERED BY TEVE'R.
ORDERED BY Pieter Smeenk PO NO. CUSTOMER#
ORDER DATE 8/8/2012 TIME 10:47:18 AM PRODUCTION TIME RUSH ORDER? ❑YES ❑NO
SPECIAL INSTRUCTIONS: This quote does not include freight
REJECT
WASHERS? ❑YES ❑NO
KJ-PART# QUANTITY DESCRIPTION QUANTITY BACK UNIT PRICE EXTENSION
SHIPPED ORDERED
KJ-FRAME 2 2X2 EXTERNAL FRAME DESIGN $250.00 $500.00
KJ-MB 1 1X2 EXTERNAL FRAME DESIGN - $150.00 $150.00
KJ-C PED 3 PEDESTAL SLIDING SLEEVE DESIGN $299.00 $897.00
TK-4950C 10 KJ-4916 COIN OPERATED-No Mechanism - $415.00 $4,150.00
5 CRESENT HOOD TOPS $59.00 $295.00
ELECT. SHIPPING CHARGES BILL CUSTOMER TOTAL $5,992.00
TO BE FOR FREIGHT SHIP VIA
MECH. _ ❑pREPA1D ❑COLLECT ❑YES El NO
+•++ SPECIFICATIONS •+•+
SEMI GLOSS BLACK&CHIP NO. K-JACK GRAY&CHIP NO.
WOODGRAIN ENTIRE RACK CHIP NO.
EXCEPT PARTS
PRICE PLATE NO. DAILY SUNDAY OTHER Q/C KEY NO.
CARDHOLDER: 11 X 18 14 X 21 SPECIAL SIZE LOGO PLATE SIZE
PLASTIC: LEXAN VAN GLAZ DOOR ONLY ALLAROUND
+••• STENCIL INFORMATION,STATE COLOR(S) *•••
PLASTIC FRONT BACK BUBBLE
INSERT CARD HOLDER LOGO PLATE
FRONT PANEL BACK PANEL SIDE PANELS
DOORFRAME DOOR PEDESTAL
+•+• OPTIONS +•••
RECOVERY WINDOW LEFT RIGHT REAR CHAIN HOLES BACK
PANEL PAPER DISPLAY FIXED SHELF CHAIN HOLES SIDE
KEY DOOR OPENER EXTENDED HOOD&HOUSING CEMENT TRAY
POWER DOOR CLOSER STYLE MASTER BASE PIPE LOCK GUARD
EXPANDED METAL PLASTIC PAPER HOLDER METAL PAPER HOLDER
SPECIAL INSTRUCTIONS
AUTH.SIGNATURE SALES REP. DATE
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CALL NOW
FOR MORE INFORMAflON
800.775.5225
-AL5O-RACK® I('AU WIRE WO.RKS ,INC,
959 St Hwy 95 North I Shiner,TX 77984
F, KASPAR WIRE •" Phone: (361)594-2911
SHINER, TEXAS Toll Free: (800)527-1134
Fax: (361)594-4264
www:shorack.com
Customer Information Quote Information
Company Name: City of Ashland Date: Aug.7,2012
Contact Person: Pieter Smeenk Quote No:
Email Address: SE Number:
Street Address: Contact: Chris
City, State,Zip: Ashland, Or. Phone: (361)594-2911
Phone Number: Extension: 167
Fax Number: chriss @shorack.com
Quota,t�on
Product Description Quantity Cost Per Piece
TIC-49-16 Sho Rack with $3.00 wheel 10 $613.50
with quick change lockout
with plastic paper holder
with vandal guard plastic
set for any cc:
MP#2 Peds...... 3 $117.45
MB-#2 Trays 2 $121.60
MB#1 Tray..... 1 $88.50
Merch. $6,819.05
Sala $725.00
Total $7,544.05
Mr. Smeenk, the above will accommodate 2(units of 2 high x
2 wide)& 1 (unit 2 high)
Please Note:
The above Quotation is based upon Raw Material and Labor Costs as of the above date.
Delivery: Approximate lead time after receipt of order: 6-8 weeks....
FOB: FOB-Shiner,TX 77984 Terms:
Credit: First time customers will need to contact our credit department to arrange for credit terms.
Quotes are valid for 30 days "
Thank you for giving Kaspar Wire Works, Inc. the opportunity to quote this product for you!
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I
CITY OF
ASHLAND
Council Communication
August 20, 2012, Study Session
Letter of Intent for Washington Street Extension to Tolman Creek Road
FROM:
Michael R. Faught, Public Works Director, faughtm @ashland.or.us
SUMMARY:
Staff is looking for support from the City Council to enter into a letter of intent with the IPCO
Corporation that would allow a new street connection between Washington Street and Tolman Creek
Road to be added to the TSP without opposition. This proposed new street connection would reduce or
eliminate the need to construct a median on OR 66 (Ashland Street) from Exit 14 to Tolman Creek
Road which would restrict left hand turn movement out of Washington Street.
BACKGROUND AND POLICY IMPLICATIONS:
The Transportation System Plan (TSP) update process has identified a number of important future
street extensions that ensure connectivity and improve the transportation system. One of those streets,
a connection between Washington Street and Tolman Creek Road, has been identified as a high
priority project as relief to the Washington and OR 66 intersection deficiencies. This intersection does
not meet ODOT intersection spacing standards, and as such, the Interchange Area Management Plan
(IAMP) recommends restricting left hand turn movement at this intersection. The problem of limited
space between intersections is that traffic attempting to turn left off of Washington onto OR 66 will
find it difficult to find gaps and traffic accidents are likely to increase at that intersection as vacant land
develops within the Washington Street area.
To that end, the Washington Street to Tolman Creek Road connection was added to the TSP update
process (project#R25) because this connection will serve Washington Street as a left out if ODOT
decides to extend the median and can help prevent the median from be extended by reducing the
likelihood that safety warrants triggering restricted left hand turn movements from Washington Street
will occur.
The joint Transportation and Planning Commission was tasked with updating the TSP and heard public
testimony from the affected property owner (IPCO Printing Company) in opposition to adding the
Washington Street to Tolman Creek Road connection early in the process. Staff then began working
with the property owners and believes that, with council approval, a workable agreement has been
reached to proceed with adding the project to the TSP document.
The property owner is requesting the City to sign a letter of intent (see attached project scope) that
outlines the agreement necessary to add this street connection to the TSP without opposition. A
summary of items that would need to be included in a letter of intent are as follows:
1. Purchase a 54 foot wide section of property at market value
Page I of
LIVr,
CITY OF
ASHLAND
2. Pay for the construction of the new road and 80 foot bridge across Hamilton Creek
3. Relocate existing utilities
4. Assist the development to adjust the existing conservation easement to match the new
FEMA flood map
5. Assist the property owner in processing a development master plan with the planning
commission.
After hearing the terms of the proposed letter of intent, the joint Planning and Transportation
Commission recommended that the Council approve staff's recommendation to sign a letter of intent
with IPCO Printing Company.
FISCAL IMPLICATIONS:
Road construction costs are estimated at $1,015,000 and no property acquisition cost estimates have
been developed to date. If the project is added to the TSP, then some System Development Funds
would be eligible. However, staff would try to obtain economic development funds from the State for
the remainder of the project costs as this project will also be needed by them as the Washington Street
area commercial and industrial area develops.
STAFF RECOMMENDATION AND REQUESTED ACTION:
Staff is looking for an a level of support for the project from the City Council
SUGGESTED MOTION:
N/A
ATTACHMENTS:
1. Project scope
2. Draft project #R25 Washington Street extension to Tolman Creek Road TSP project sheet
3. IPCO master plan map
Page 2 of 2
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CITY OF
ASHLAND
Washineton St./Tolman Creek Rd. Street Connection Project Scope
The Ashland Public Works Department proposes to:
1. Purchase a 54 feet wide section of property at current market value to dedicate as new Right
of Way (ROW) for a commercial street connection between Washington Street & Tolman
Creek Road through the current IPCO printing property. This new ROW would parallel and
offset approximately 10 feet to the north of the centerline of the existing Washington Street
ROW,
2. Build, own, and maintain this approximately 700 feet long, 28 feet wide paved road with
curb, "park row", and 6 feet wide sidewalks.
3. Construct and maintain an approximately 80 feet span stream crossing structure over
Hamilton Creek, to support the new roadway and sidewalk. The crossing structure will be
designed to meet or exceed the most current stormwater quality mitigation requirements and
standards. Riparian restoration of the creek bed and banks will be included to the maximum
extent practicable.
4. Relocate existing utilities as required, without diminishing utility services quality to the
development, including water pressure and electric power.
5. Assist the development to adjust the location of the existing conservation easement across
private property to the match the new FEMA flood map and Ashland Water Resources
Protection Ordinance boundaries. If allowed by FEMA, the City will allow building E as
shown with parking at the southeast corner with utility and road access over that area.
7. Allow the development to use any land recovered, and use the area over the existing pipe
culvert, as deemed appropriate by FEMA, and allow the development to clean out and maintain
blackberry and weed infested areas and use these areas for landscape credits.
8. Assist the development in preparing a master plan that will include parking and driveways in
specified locations to be formally accepted through the City's planning process. The associated
City planning costs will be paid by the City.
Engineering Tel:541/488-5347
20 As l Main Street Fax:580017 5-290 =,
Ashland,Oregon 97520 TTY: 800/735-2900
www.ashland.or.us
G;pub-wrks\eng\dept-admin\E NGIN E ERI N G
City of Ashland TSP Update Project?: 10633
September 2011 Page 24
( Project It: R25 Washington Street Extension to Tolman Creek Road
Description: Extend Washington Street to Tolman Creek Road.Coordinate project with TAMP Exit 14 Access
Management on Ashland Street(OR 66)and surrounding deveopment.Right-of-way costs are not Included
In the cost estimate.
Category: Functional Classification: Time Frame: Engineering and
Construction Cost:
Roadway Neighborhood Collector Development&Access Management Driven $1,015,000
Project Goals Met:
Create a Green Improve Safety Facilitate Economic Growth and Maintain Balance Mobility
Template Small Town Character and Access
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Draft Letter to Jackson County Commissioners
The People of the Ashland Oregon desiring to protect their agricultural
industry, natural environment, private property rights of its citizens, and the
health, safety and welfare of its People, deem it advisable and appropriate to
restrict the propagation, raising, cultivation or growing of genetically
engineered (GE) crops in our County.
• Genetically engineered crops are being developed with precipitous
speed, and have been introduced into the marketplace before the
potential risks and long-term effects of these -products have been
adequately studied.
Many companies, local businesses and foreign markets do not accept
genetically engineered food products, so the danger of contaminating
and thereby reducing the value of neighboring crops via wind and
insect borne gene drift from genetically engineered crops creates a
serious economic threat to farmers and ranchers.
The impact on our natural environment from genetically engineered
crops and contamination from such is unpredictable, ultimately
uncontrollable, and has received inadequate study.
For all of these reasons, the propagation, cultivation, raising, or growing of
genetically engineered crops in Jackson County should not be allowed.
A ban on genetically engineered crops in Jackson County is supported by a
broad spectrum of Ashland residents, including people in commercial
agriculture, businesses, home gardeners, nurseries, social workers,
housewives, students, church people, teachers, activists, government
employees, and store owners.
Therefore, the Ashland City Council respectfully requests the Jackson County
Commissioners to pass a ban on the propagation, raising, cultivation or
growing of genetically engineered crops in Jackson County via County
Ordinance or to put such a ban ordinance on the ballot to let the people
decide.
FARMERS,BUSINESSES AND ORGANIZATIONS WHO SUPPORT
A BAN ON GMO CROPS IN JACKSON COUNTY
FARMERS
BUSINESSES
Abbie Lane Farm,Gold I hit Adelante!Gallery&Tea House,Ashland
Anam Cara Gardens,Ashland Amuse Restaurant,Ashland
Barking Moon Farm LLC,Applegate Amy's Kitchen,White City
Barn Dog Farm,Williams Andy's Alchemy,Talent
Bigham Farms,Central Point Ashland Electric Bikes,Ashland
Blue Fox Farm,Applegate Ashland Food Angels,Ashland
Diggin'Livin'Farm and Apiary,Takilma(Cave Junction) Ashland Food Coop, Ashland
Elk Creek Gardens,Trail Autumn Woods,vendor at Ashland Growers&Crafters Market
Fry Family Farms,Talent Critical Roots,Gold Hill
Fusion Farm,Ashland Cultured Goddess,Gold Hill
Happy Days Products,Central Point(grows beets for seeds) Deux Chats Bakery,Ashland
Hensel Family Farms,Rogue River EarthTeach Forest Park/Way Foundation,Ashland
Illinois Valley Organics,Selma Fulcrum Dining,Applegate
Little Sprouts Farm,White City Green Planet Organics,Medford
Mama Terra Micro Creamery,Williams Green Springs Body Works,Ashland
Meadowlark Family Farm,Ashland Health Research Institute,Ashland
Neighborhood Harvest,Ashland Hidden Springs Wellness Center,Ashland
Nolte Family Farm&Nursery,Central Point Higher Power Raw Foods,Ashland
Old Sol Apiary,Rogue River Jackson Well Springs,Ashland
Peace Farms,Applegate Jacksonville Market&CSA,Jacksonville
Pennington Farms,Applegate Janet L.Rueger,Chiropractor+Body Talk,Ashland
Pheasant Hill Vineyard,Talent Krebsbach Fine Foods,Jacksonville/Talent
Pholia Farm Creamery,Rogue River Liquid Assets Wine Bar,Ashland
Rogue Farmers LLC,Talent Loft"American Brasserie&Bar",Ashland
Rogue Garden Supply,Rogue River MacLevins Whole Foods Restaurant,Jacksonville"A GMO Free
Rogue Valley Brambles,Talent Restaurant"
Runnymede Farm,Rogue River Mix,Ashland
Seven Seeds Farm,Williams Montra Foods,Ashland
The Cherry Orchard,Winston My Sweet OI'Etcetera Bakery,Ashland
The Farming Fish,Wimer/Rogue River Nuovadyne Marketing Group,Ashland
UR Organic/West Medford Farm Team,Prospect and Medford Organicos Bakery,Phoenix
Village Farm,Ashland Out Of The Flame ,Talent
Wagon Trail Gardens,vendor at RV Growers&Crafters Market Pickled Planet,Ashland
Whistling Duck Farm,Grants Pass
White Oak Farm,Williams Ravensemit Essentials ,Grants Pass(Jackson Co vendor)
White Oak Farm,Williams Samantha D.Malloy,PC,Ashland
Willow-Witt Ranch,Ashland Self Integrative Care,Ashland
Sensational Sweet,Inc.,Eagle Point
ORGANIZATIONS Smithfields Restaurant and Bar,Ashland
Center for Food Safety Southern Oregon Carnivorous Plants ,Jackson Co
Organic Consumers Association Standing Stone Brewing Compay,Ashland
Peace House,Ashland Story Images,Ashland
Rogue Valley Weston A.Price Foundation Chapter SunStone Artisan Bakery,Ashland
Talent Car Wash,Talent
TOT Restaurant,Ashland
Transition Town Ashland,Ashland
Vida Picosa(salsas),Ashland
Visionary Solutions,Ashland
Ward's Wonder Dirt LLC ,Jacksonville
We're All Nuts ,Phoenix
WebSpirit Community,Ashland
Wild Bee International,Eagle Point
Wiley's World Pasta,Ashland
as of.luly 31,2012