HomeMy WebLinkAbout2012-175 CONT Chg Order #1 - NW Biological Consulting CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO. I
PROJECT: Ashland Creek Bank Restoration DATE:
LOCATION: At Water Street Bridge PROJECT NO.: 2006-29
CONTRACTOR: Northwest Biological Consulting
The following described work has been directed to be performed by the Public Works Director.
Item No Description Quantity Unit Price Amount
Provide large pumps to handle
increased flows in Ashland
Item#I Creek: $ 25,815.65
Removal of 26" white alder tree
which is a safety hazard to the
Item#2 Ashland Creek Inn $ 750.00
Total this Change Order $ 26,565.65
Previous Change Order $
Original Confract Total $ 247,452.00
Revised Contract Total $ 274,017.65
PERCENT CHANGE OF ORIGINAL CONTRACT 10.7%
Prepared By: 8/3/2012
Pr jec anager Date
Recommended By: t(311-Z
Engin in S vices Manager Date
Approved By: g 13 i (Z
Public Works Director Date
Accepted By: North West Biological Consulting
324 Terrace Street
Ashland, OR 97520
- 813 -20(2
Contractor epresentative Date
ENGINEERING Tel 541488-5347
20 As l Main Street F. 541488-6W6
900-7 5-29
Ashland,Oregon 97520 TTY. 800-7354900
w ashland.oros
G:\pub-wrks\eng\06-29 Ashland Ck Riparian Ren\AdmmCcastmclion Admin\NW Biological-Payments and Change Orders\Change Order No 1 xlsx
...u+: ''_ NORTHWEST BIOLOGICAL CONSULTING
HABITAT RESTORATION-ENVIRONMENTAL PLANNING Col. Engineering Contractors Lic. x599428
August 1, 2012
To: Morgan Wayman, City of Ashland Project Manager for the Ashland Creek Bank Restoration
Project. Proj. Number 2006-29
Ph. 541-488-5347
From: Scott English, Principal of Northwest Biological Consulting (NBC), General Contractor for
Ashland Creek. Project Number 2006-29
Ph. 541-941-2042, 324 Terrace St. Ashland, Oregon 97520
Re: Request for Contract Change Order to Cover Additional Costs Associated with Providing a
'Larger De-Watering System that is Adequate to Handle Creek Flows Above 3.1 cfs which are
anticipated to be in the range of 7cfs. or higher.
Also, I am requesting that additional funds be added to this change order to cover the removal
of a large white alder that is in the way of the new irrigation pipeline.
Rational for Requesting a Change Order:
The project scope of work regarding the dewatering of Ashland Creek during construction calls
for a dewatering system capable of handling up to 3.1 cfs or 1395 gallons per minute (each cfs
equals about 450 gallons per minute). The flows today in Ashland Creek through the project
reach are approximately 7 CFS which is about 3150 gallons per minute. Also, due to the high
water year and TID input, it is possible to have flows higher than 7 cfs. These flows are
unusually high for this time of year and apparently the City does not have the ability to reduce
the flows to 3.1cfs.
The dewatering system we planned to use for the project is comprised of two diesel pumps
capable of pumping approximately 1500 gallons per minute which is a little higher than 3.1 cfs
but not large enough to handle substantially higher flows of over 3150 gallons per minute and
greater. In order to provide a dewatering pumping system to pump 3150 gallons per minute or
greater we will need to upgrade our pumping system to a larger pump system which will cost
more money.
The 26 inch white alder is in the way of the pipeline route and it was missed during the initial
design survey and therefore was not included in my bid. It need so come out pending approval
from the tree commission.
Cost Estimate:
The following is an outline of estimated costs to provide a larger capacity pump system capable
of handling the increased flows in Ashland Creek. Tree removal costs are also included.
• Godwin Pumps of Hubbard Oregon will provide a combination of electric and critically
silenced diesel pumps and fittings to manage flows up to 2500 gallons per minute or
greater. Refer to the attached Godwin cost estimate which includes mobilization and
setup costs.
Cost — — — __ __ — --- ------------$14,418.65
• Welburn Electric of Phoenix Oregon will provide the electric hook-up for the electric
pumps which will be 3 phase 240 volt service with metering, etc. Refer to the attached
Welburn cost estimate.
Cost----------------------------------------------------------$8,197
• NBC will provide labor to install the additional system which also includes diesel fuel for
the pumps and the electricity estimate.
Cost--- _ _$3,200
• NBC will provide labor to have the tree cut down and the stump removed to allow for
the pipe installation.
Cost-------------------------------------------------------$750
Total Cost Estimate for Change/Order is----------------$26,565.65
OV
8 - 3- 2viZ
r
Bid Pro osal
4529 S. Pacific Highway HIS_IS Phone(541)535-3727
P.O. Box 329 �� Fax(541)535-3572
Phoenix, Oregon 97535 Vm Oregon Lie.# 15-189C
C.C.B. Lie.#78794 Biological ELECTRIC) INC. California Lie.#777522
PROPOSAL RECIPB"N Northwest Biological Consulting PHONE: 541941-2042 FAX: DATE: 8/2/12
STREET: 324 Terrace St JOB NAME: Ashland Creek Restoration Project
CITY.STA E]JP: Ashland OR 97520 JOB OCA ON Water& B Street Ashland Or
JOB PRONE: N/A DATE OF PLANS: N/A ARCHITECT. N/A
WE HEREBY SUBMIT SPECmCATmNS AND ESTDNATES FOR
Per our job site review 8/2/12
Item # 1 $327.00
➢ Provide and install 2- 20 amp 240 volt single phase weather proof outlets.
Provide and install new circuit breakers connect outlets to existing panel.
Item #2 $7,870.00
➢ Provide and install 200 amp 3 phase service.
➢ Extend 125 amp feeder from service to proposed coffer dam location.
➢ Provide and install 125 amp 3 phase panel at coffer dam location for submersible pumps.
➢ Provide and install 24"x36" backboard for new panel and pump control panels.
➢ Install pump panels and connect new pumps, proposed pumps I- 13HP, 2- 8HP.
➢ Remove service and equipment after completion of project(6-Weeks)
Not Included:
Excavation for poles and backboard.
Utility fees.
Supplying of pumps or pump control panels.
Installing pumps and floats in coffer dam
We propose hereby to furnish material and labor—complete in accordance with above specifications,for the sum of
Please Make Your Selections $
PAYNCENT TO BE MADE AS FOLLOWS:
For all new customers payment to be 50%down due upon acceptance of proposal, balance paid C.O.D
For existing customers Payment due 15 days from receipt of invoice
Authorized Signature Wayne Poland Note:This proposal may be withdrawn by us ifnot accepted within 15 days.
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work specified.
ACCEPTED: Company
Date Signature
No work will begin without a signed proposal. Please sign and return one copy of this proposal to our office.
Please Note:All materials remain the property of Welbum Electric Inc.until paid in full by proposal recipient per this bid proposal,
Welbum Electric Inc.may remove any or all provided materials if payment is not received within 30 days of invoice date.
Contact Wayne Poland with any questions regarding this proposal.
811112 Gmail-2 photos of NBC 6 inch dri-prime pump
Hi; based upon our conversations, here is pricing on the equipment needed at your site.
$12,928.65 per 28 days
• Includes three submersibles (1) 13HP, (2) 8HP with auto panels and floats
• One Critically Silenced Diesel CD225M with floats and auto start
• Twin 8"discharge lines 400feet each
• Remaining adapters,fittings, and check valves to complete the system.
Transportation is $525.00 each way
Setup Supervision is$110.00 per hour, billed on a time and materials basis.
Exclusions
• Fueling of pumps
• Unloading, loading and placement of equipment
• Traffic Control
• Suction and Discharge Locating
• Clearing Path to Discharge location
• Equipment and Discharge Pipe Protection
• Discharge Pipe Stabilization as required
• Trenching for pipe
• Flushing of pipe
• Pump must be serviced every 250 hours. Godwin can provide this at an additional cost
• Provide labor and equipment for setup and teardown of system. Godwin can provide this at an additional
cost.
Contact me with questions orto place the order.
Thanks,
Glen McCord
Branch Manager
Dewatering Solutions
2754 Pacific Highway
Hubbard, Oregon 97032
0: 503.981.0341 M: 503.572.3912
glen.mccord@xyleminc.com
https:/Imall.google.com/mail/9ui=2&ik=aac396ec7b&view=pt&search=inbox&th=138db2fb9l6fe2a0 314
CITY OF
, ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO.1 2
PROJECT: (Ashland Creek Bank Restoration DATE:
LOCATION: At Water Suce't,B—dge PROJECT NO.:(. 2006'29.. .-rx.. ,
CONTRACTOR: Northwest Biological Consulting tj
The following described work has been requested to be performed by the the Million Ditch Users Group
and has been approved by the Public Works Director.
Item No. 11 Description Quantity Unit Price Amount
Additional work to install pump,
pipe and valves to keep
Item#1 continuos flow to Million Ditch $ 6,900 00
Total this Change Order $ 6,900.00
Previous Change Order $ 26,565.65
Original Contract Total $ 247,452.00
Revised Contract Total $ 280,917.65
PERCENT CHANGE OF ORIGINAL CONTRACT 13.5%
Prepared By: 8/7/2012
Pr jec646agcr Date
Recommended By:
Engineeri Services ager Date
Approved By: WL , o— 6l7 f1 2
Public Works Director Date
Accepted By: (North West Biological IPI�g
324 Terrace Street —
Ashland, OR_97520 Jl
Co&Ferctor Representative Date
ENGINEERING Tel 541488-5 347
20 As E.Main Oregon F. 541 0-735-W
As .asl Oregon 97520 TTV: %00435-2900
www.ashlandar us
CiApub-wrkskng\06-29 Ashland Ck Riparian RestWdonsTonswction AdminW W 0iological-Payments and Change Orders\Change Order No 2 8-7-2012 xlsx
NORTHWEST BIOLOGICAL CONSULTING
HABITAT RESTORATION-ENVIRONMENTAL PLANNING Col. Engineering Contractors Lic. 6599428
August 6, 2012
To: Morgan Wayman, City of Ashland'Project Manager for the Ashland Creek Bank Restoration
Project. Proj. Number 2006-29
Ph. 541-488-5347
From: Scott English, Principal of Northwest Biological Consulting (NBC) General Contractor for
Ashland Creek Bank Restoration Project Number 2006-29
Ph. 541-941-2042, 324 Terrace St. Ashland, Oregon 97520
Re: Request for Contract Change Order to Cover Additional Costs Associated with Providing
Approximately 0.196 cfs to the Million Ditch from About August 9 through September 15, 2012.
The Water Will be Provided 24/7 with the Exception of Short Periods when the Flow will be shut
off Due to Upstream Construction Needs.
Rational for Requesting a Change Order:
The original project scope of work regarding the dewatering of Ashland Creek during
construction called for dewatering the creek and not supplying irrigation water to the Million
Ditch. However, due to changing circumstances beyond the control of the Contractor (NBC) it is
now necessary to provide a continuous flow of water, 0.196 cfs to the Million Ditch from about
August 9 through September 15, 2012. The 0.196cfs flow amount was provided to NBC by the
City Engineering Department. ,
In order to comply with providing water to the Million. Ditch it will be necessary to design and
install a series of pipes and valves that will be connected to the ditch system. Additional pumps
will be added to the dewatering system to provide the necessary water.
Cost Estimate:
The following is the estimated cost to provide a pump system, pipes, valves, and labor capable
of providing the necessary 0.196 cfs to the Million Ditch.
• Northwest Biological Consulting (NBC) will provide a combination of electric and diesel
pumps as well as the necessary pipes, fittings and labor and monitoring to connect to
the Million Ditch.
Not To Exceed Cost--------------------------------------------------------$6,900
Total Not to Exceed Cost for Change Order#2 is-------------------$6,900
Page 1 / T
Ci I..Y REGt;t�i�ER
. CITY O F
ASHLAND DATE PO NUMBER
'_ 20 E MAIN ST. 8/7/2012 11083
ASHLAND, OR 97520
(541)488-5300
VENDOR: 017154 SHIP To: Ashland Public Works
NORTHWEST BIOLOGICAL CONSULTIN, SCOTT (541)488-5587
324 TERRACE STREET 51 WINBURN WAY
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del. Date: contact: Morqan Wavman
Special Inst: Confirming? NO
Quantity Unit Description Unit Price Ext.Price
THIS IS A REVISED PURCHASE ORDER
Restoration of Ashland Creek at the 247,452.00
Water Street Bridqe, Project No. 2006-29
Public Improvement Contract
Effective date: June 19, 2012
Completion date: December 12, 2012
Insurance required/On file
Processed change order 08/17/2012 26,565.65
Chanqe Order No. 1
Processed change order 08/17/2012 6,900.00
Chanqe Order No. 2
SUBTOTAL 280 917:66
BILL TO: Account Payable - TAX 0.00'
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 280,917.65
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount -
E 260.08.17.00.70420 E 200629.999 140-14-5-8.-8-3
E 260.08.34.00.704200 E 200629.999 140,458.82
I
Authorized Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ,�S H LAN D
Request'for a Change Order
Name of Supplier 1 Contractor I Consultant: Northwest Biological Consulting Total amount of this
contract amendment:
Purchase Order Number: 11083
Title 1 Description:Ashland Creek Bank Restoration Project; PINE#2006.29 $ 33,465.65
X Per attached contract amendment Change Order No's 1 and 2—see attached
Contract Amendment
Original contract amount $ 247.452 100 %of original contract
Total amount of previous contract amendments %of original contract
Amount of this contract amendment 33.465.65 13.5%of original contract
TOTAL AMOUNT OF CONTRACT $ 280.917.65 113.5%of original contract
In accordance with OAR 137047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total tens greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had describcd the changes to be made by the
amendment in the procurement documents,it would likely have increased compefilion or affected award of contract
Contract amendment is within the scope of procurement: YES X NO' (If"NO",requires Council approval/Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or
❑'YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments<-$6,000. X"YES",the total amount of cumulative ❑"YES",the total amount of original contract and
❑If'NO",amount exceeding authority requires amendments:5 25%of original contract amount or cumulative amendments-<$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,:5$75K for Personal Services,<$50K for
Communication. ❑ If"NO",amount exceeding authority requires Attorney Fees.
❑ Exempt-Reason: Council approval.Attach copy of Council ❑If"NO",amount exceeding authority requires
Communication. Council approval.Attach copy of Council
❑ Exempt-Reason: Communication.
❑ Exem t-Reason:
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services-$5.000 to$100.000 ❑ "YES",the total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5.000 to$75,000 amendments s 25%of original contract amount or emergency,including necessity and circumstances
❑ "YES",the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments s 25%of original contract amount. ❑ If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If'NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt-Reason: Communication
❑ Exem t-Reason: El Exempt-Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑'YES",the total amount of original contract and cumulative ❑"YES",the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO",Council approval is required.Attach copy of Council Communication.
❑ If'NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
Street Collections-_jJ57-,500— SDC Storm%$157-,500-
Project Number;2006.29 Account Number: 260.08.17.00.704200 roc Account Number: 260.08.34.00.704200
'Expenditure must be charged to th appropriate acco�unt 6hers for the financials to reflect the actual expenditures accurately. Atfaca pages if needed.
Employee Signature:
co Q' A- �6epartment Head Signature: �Lt.:.t'r.p 3'�tSy2
�"�, (Equal to or greater than$5,000)
Funds appropriated for urren scat year 1, S}/ NO Gam/ L,�-- :oz, ,:
Finance Director(Equaitoorgreater than$5,000) Date
Comments:
Form#10—Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1,8114/2012