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HomeMy WebLinkAbout2012-178 Contract - Ashland Construction Contract for GOODS AND SERVICES Less than $25,000 CITY OF CONTRACTOR: ASHLAND CONSTRUCTION, INC. -ASH LAND CONTACT: RON HOBSON, PRESIDENT 20 East Main Street Ashland, Oregon 97520 ADDRESS: 102 PLEASANT WAY, TALENT, OR 97540 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: (541) 944-2728 DATE AGREEMENT PREPARED: FAX: (541) 512-0809 07/19/2012 BEGINNING DATE: 07123/2012 COMPLETION DATE: 09/3012012 COMPENSATION: $12,272.00 GOODS AND SERVICES TO BE PROVIDED: Concrete work for the E. Main Pedestrian Crossing Improvements (2010-17) ADDITIONAL TERMS: NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to$25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 27913.225, 27913.230, 27913.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage-Requirements: If contractor is providing services under this contract and the amount of this contract is $19,494 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor(including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as may be established by City under any of the following conditions: G\pub-wrks\eng\10-17 E Main Pedestrian CrossingW_Admin\Cons Vendor2 (Ashland Construction)\Contract DocumentsTinal Contr Docs\10-17 Contract for Goods and Services Less than$25K-Revised 06 30 2012.docx, Page 1 of 5 i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other parry written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (a) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency, makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. C. . Automobile Liability insurance with a combined single limit, or the equivalent, of not less than$1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or G:\pub-wrks\eng\10-17 E Main Pedestrian CrossingV\_Admin\Cons Vendo2 (Ashland Construction)\Contract DocumentsTinal Contr Docs\10-17 Contract for Goods and Services Less than$25K-Revised 06 30 2012.docx, Page 2 of 5 intent not to renew the insurance coverage(s)without 30 days' written notice from the Contractor or its insurer(s)to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The contractor's insurance is primary and non-contributory. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon)and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL - BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE; HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. Cont rac City of Ashland By By ,Ast Signature Department Head at/ (� Print Name Print Name / �GJ 5, 11,31 f 'Z_ Title Date W-9 One copy of a W-9 is to be submitted with the signed contract.. Purchase Order No. G:\pub-wrks\eng\10-17 E Main Pedestrian CrossingVi_Admin\Cons Vendor2 (Ashland Construction)\Contract Documents\Final Contr Docs\10-17 Contract for Goods and Services Less than$25K-Revised 06 30 2012.docx, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the•work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards ora trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. Contractor (Date) G:\pub-wrks\eng\10-17 E Main Pedestrian CrossingV\_Admin\Cons Vendor2 (Ashland Construction)\Contract Documents\Final Contr Docs\10-17 Contract for Goods and Services Less than$25K-Revised 06 30 2012.docx, Page 4 of 5 AC°R°® CERTIFICATE OF LIABILITY INSURANCE 3 DATE/5/2012YYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Paula Ortiz, CIC NAME: Beecher Carlson Insurance Agency LLC PHONE (541)772-1111 FAX . (511)073-378$IAJC No) 707 Murphy Rd E-MAIL .Paul a.ort i z@beecherc arl son.com INSURERS AFFORDING COVERAGE NAIC 0 Medford OR 97504 INSURER AAmerican Hallmark Insurance Co INSURED INSURER BAssurance Co of America 19305 Ashland Construction Inc, DBA: Southern INSURER C: Oregon Concrete Pumping INSURER D: 102 Pleasant View INSURER E: Talent OR 97540 1 INSURER F: COVERAGES CERTIFICATE NUMBER:2012 GL, Auto REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INSR ADDILSUBR POLICY NUMBER POLICY EFF POLICY CYEryP LIMITS WVO R GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE RENTED 100,000 X COMMERCIAL GENERAL LIABILITY PREMISES urr n $ A CLAIMS-MADE OCCUR 44CL46382202 /21/2012 /21/2013 MED EXP JAry one person) $ 5,000 PERSONAL B ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP AGG $ 2,000,000 FCT X POLICY PRO 71 LOC $ A COMBINED SINGLE LIMIT AV LIABILITY E cc n 1 000 000 X I ANY AUTO BODILY INJURY(Per person) $ G ALL OWNED SCHEDULED SCP04681732 /21/2012 /21/2013 BODILY INJURY(Per accident) $ AUTOS AUTOS I P HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ PIP-Basic $ 10 000 UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DEO I I RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY YIN t' FR ANY PROPRIETOPJPARTNEWEXECUTIVE El NIA E.L.EACH ACCIDENT $ OFFICERIMEMBER E%CLUDE07 (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $ If describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,-NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. 20 E Main Street Ashland, OR 97520 AUTHORIZED REPRESENTATIVE P Ortiz, CIC/PAUORT ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(201005).G1 The ACORD name and logo are registered marks of ACORD www.saif,com OREGON WORKERS COMPENSATION -.l saiF CERTIFICATE OF INSURANCEcorporation MAIL TO: CERTIFICATE HOLDER: ASHLAND CONSTRUCTION INC CITY OF ASHLAND SOUTHERN OREGON CONCRETE PUMPING 20 E MAIN ST 102 PLEASANT VIEW ASHLAND, OR 97520 TALENT, OR 97540-6632 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by the policy described herein is subject to all the terms, exclusions and conditions of such policy. POLICY NO. POLICY PERIOD ISSUE DATE 469079 10/01/2011 to 10/01/2012 09/12/2011 INSURED: BROKER OF RECORD: ASHLAND CONSTRUCTION INC SOUTHERN OREGON CONCRETE PUMPING 102 PLEASANT VIEW TALENT, OR 97540-6632 LIMITS OF LIABILITY: Bodily Injury by Accident $500,000 each accident Bodily Injury by Disease $500,000 each employee Body Injury by Disease $500,000 policy limit DESCRIPTION OF OPERATIONS/LOCATIONS/SPECIAL ITEMS: IMPORTANT: The coverage described above is in effect as of the issue date of this certificate. It is subject to change at any time in the future. This certificate is issued as a matter of information only and confers no rights to the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above, CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS, WRITTEN NOTICE TO THE ABOVE NAMED CERTIFICATE HOLDER. AUTHORIZED REPRESENTATIVE grg If> }� 1�► President and CEO 4D0 High Street SE Salem,OR 97312 P.800.285.8525 F.503.373.8020 Pol icy_Batch_Ce rtlflcateofIn su ra nce STATE OF OREGON °v •'.r` STATUTORY PUBLIC WORKS BOND Surety bond 8: 2558230 �_- CCBM'if applicable): 28420 Ashland Construction tnc - We DBA Southern Oregon Concrete Pumping as principal,and Uevi lhpars Surety and [ndemnIty m o a corporation quatitied and audiciriied to do business in tits State ofOrcgo:, as surety, are held and frmly bound unto the State of Oregon ftir the use and benefit of the Oregun Bureau of Labor and Industries(1301.1)in the sun:of thirty thousand dollars(530,000)lawful money of the united States of.Amerca to be paid as provided in ORS chapter 2790,as amended by Oregon Laws 2005:chapter 3607 for which payment well and truly to be :Wade,we bind ourselves,our heirs,personal r.presentativrs,successor and assigns,jointly and severally, firstly by this agreement. WHEREAS, the above-narrtedprincipal wishes io be eligible to work on public works project(s)subject to the ,rrovlsmns of ORS chapter 2790, as mnended by Oregon: Laws 2005, chapter 360, and is,therefore,required to obtain and file a statutory public works bond in the penal sum of 530,000 with good and sufficient surety as requited pursuant to the provisions of section, 2, chapter 360, Oregon laws 2005, conditioned as herein set forth. IJOW, THEREFORE the conditions of the foregoing obligations are :hat if said principal with regard to all work dune by the principal as a contractor or subcontractor on public works pruject(s), shat! pay all claims ordered by BOLI.against the principal to workers performing labor upon public works projects for unpaid wages deterrilined to be due, in accordance.with ORS chapter 279C, as amended by Oregon Laws 2005,chapter 360,and OAR Chapter 879,then this obligation shall be void, otherwise to remain m fuii force anil uffecI. This bond is for the. exclusive purpose of payment of wage claims ordered by BO1_l to,corkers,ped'onnlns labor upon public works piujects in accordance with ORS chapter 2790,as amended by Oregon Laws 2005,chapter 360 This Band shail be one continuing obligation,and the liability of the surety for the aggregate of any and all claims which may-arse lim.under shell in no even*exceed the amount of the penalty of this Bond. ?his bond shall become effective on the date it is executed by both the principal and surety and shaft continuously remain to effe.a until depleted by claims paid under ORS chapter 2790, as amended by Oregon Laws 2005, chapter 360, unless the surety sooner cancels the bond. :'his bond tray be cancelled by ttte surety, and the surety be relieved of ft:rthor liability for work .)erformod on contracts entered after cancellation by giving 30 days' written novice to the principal, the Construction Contractors Board,and SOL 1. Cancellation shall not limit the responsibility of the sureh' for the payment (if clahns ordered by BOLL rciating to work perormud dudne the work period of a rontract entered into before cancellation of this boned. IN WITNESS W1iP•RPOF,the principal and surety execute this q7, eemen.t. The surety filly authorizes its representatives ire the State of Oregon to enter into this obligauon. SIGNED,SEALED AND DATED this I2T.H day of March 20 12 Surety by: Principal by: Ashland Construction Inc Developers rod Indemnity Cum�rany (Seat) DBA Southorn QreQoil Concrete_Pumping Cer" nv Vume re.} 1.! '\ r i / — kj�.S,gnnrurA Apolonia Orti2 Signeexar Attorney-in-Fact _ ....:.........__.....................................— -- Tide(e.g,.4 mrnel,-in-Fact) Title 102 Pleasant View A dch es.s Address Ir3inr......_...._.........._.._...--_-- atif rnia 9261.4 Talent,OR 97540 " ""ni a"" Ci;Y ,, ., Jatre Zip City - Stare _p iENV:B0*1MTQ.::: CQnxtrutiattConftttitorsRoard :far nurvratr ,.•. ,�f Cleat,C7It 91309 5452 r .e _.. . '>: 't'eleoEuuae, f5A31.3a8r4b21 4............. STATE OF OREGON; ff ' B OIAA b 0 N S1 R' C T, U ."R A C T O'Wg - LIC.ENSE CERTIFICA TE 'j LICENSE NUMBER: 28420 .4 This document certifies that: ASHLAND CONSTRUCTION INC 102,PLEASANTVW' TALENT OR 97540-9686 is'licens'dd ihlaccordari8e Wiih,"Oregon Law as a Residential General Contract&and a'Commercial General Contractor Leve as Business Names: License Details: SOUTHERN OREGON CONCRETE PUMPING EXPIRATION DATE: 10/30/2013 ENTITY TYPE: Corporatiom INDEP. CON T STATUS NONEXEMPT . ,- RESIDENTIAL BOND: $20�0K','�, COMMERCIAL BOND: $20,'0.00 ' 'INSURA NC E:11,000,000/$2 000,000 RMI: RON C HOBSON HOME INSPECT- OR;CERTIFIED: NO 4R* 0 CITY OF ASHLAND June 27, 2012 To All Potential Bidders: RE: CONCRETE INSTALLATION FOR THE CITY OF ASHLAND The City of Ashland is seeking bidders for a variety of concrete work near the intersections of E. Main Street & campus Way as well as near the intersection of E. Main Street& Garfield Street. Work will consist of the installation of approximately 60 linear feet of curb and gutter, 3 accessible sidewalk ramps and 359 square feet of sidewalk. Work will need to begin after City of Ashland forces finish installation of new pedestrian crosswalk beacon, which will likely occur in late July or early August. If you are interested in submitting a bid for this work,please complete and submit the attached Request for Quotations form to the City of Ashland Engineering Department by mail at 20 E. . Main Street, Ashland OR 97520 or in person at 51 Winburn Way. Bids must be received by 2:00 PM, Thursday July 12, 2012. This project will be subject to the enclosed City of Ashland Living Wage Ordinance. If you have any questions regarding this request, please feel free to call Karl Johnson, Assistant Engineer. Sincerel Karl Johnson Associate Engineer Engineering Department Tel:541/488-5313 20 E.Main Street Fax:5411488-6006 Ashland,Oregon 97520 TTY:800/735-2900 _ w ashland.orcus G:\pub-wrks\eng\I0-17 E Main Pedestrian CrossingW_Admin\Cons Pre Contract\10-17 E.Main Pedestrian Crossing Concrete RFQ- 06-27- 12.docx CITY OF -ASHLAND REQUEST FOR QUOTATIONS Project located near the intersection of Siskiyou Boulevard and Garfield Street. Contractor to complete items summarized below. City of Ashland will provide Traffic Control and Erosion and Sediment Control for contractor. City of Ashland will also complete the asphalt and concrete removal and the installation of all electrical equipment, & striping. Please indicate your quotation for each of the following items as indicated below. Item Description -T7Quantity Unit Unit Price Amount ENTIRE PROJECT MOBILIZATION, TRAFFIC CONTROL,ETC. 1 Mobilization LS 1 2 Traffic Control LS 1 3 Erosion & Sediment Control LS 1 AW 4 Sidewalk Removal,f C uea 3L P R 1 (a E. MAIN STREET / CAMPUS VAY INTERSECTION (PLAN SHEET INCLUDED), WEARING SURFACES 4 Concrete Curb & Gutter LF 60 s QQ 5 Concrete Sidewalk Rams EA 3 p 6 Concrete Sidewalk SF 134 E. MAIN STREET/GARFIELD STREET INTERSECTION (NO PLANS AVAILABLE) WEARING SURFACES 7 Concrete Sidewalk I SF 1 225 1800 - 1 PLEASE RETURN QUOTE BY: 2:00 PM,Thursday July 12, 2012 ) Z/ 2 7 Z Date: /7 Z— Z / By: Si ature r;� r-01V Address: /Ci2 i�lx� 1l/fzi�J nn! Name om any Phone: -, Engineering Department Tel:541/488-5313 20 As E.Main egos Fax:541/4835-290 Ashland,Oregon 97520 TTY:800/735-2900 www.ashland.or.us G:\pub-wrks\eng\10-17 E Main Pedestrian CrossingkA_Admin\Cons Pre Contract\10-17 E.Main Pedestrian Crossing Concrete RFQ- 06-27- 12.docx CITY OF ASHLAND June 27, 2012 To All Potential Bidders: RE: CONCRETE INSTALLATION FOR THE CITY OF ASHLAND The City of Ashland is seeking bidders for a variety of concrete work near the intersections of E. Main Street & campus Way as well as near the intersection of E. Main Street & Garfield Street. Work will consist of the installation of approximately 60 linear feet of curb and gutter, 3 accessible sidewalk ramps and 359 square feet of sidewalk. Work will need to begin after City of Ashland forces finish installation of new pedestrian crosswalk beacon, which will likely occur in late July or early August. If you are interested in submitting a bid for this work, please complete and submit the attached Request for Quotations form to the City of Ashland Engineering Department by mail at 20 E. Main Street, Ashland OR 97520 or in person at 51 Winbum Way. Bids must be received by 2:00 PM, Thursday July 12, 2012. This project will be subject to the enclosed City of Ashland Living Wage Ordinance. If you have any questions regarding this request, please feel free to call Karl Johnson, Assistant Engineer. Sincerely, Karl Johnson Associate Engineer I I Engineering Department Tel:541/488-5313 20 As E.Main Street Fax:541/4835-290 =, Ashland,Oregon 97520 TTY:800/735-2900 www.ashland.or.us G:\pub-wrks\eng\10-17 E Main Pedestrian CrossingW_Admin\Cons Pre Contract\10-17 E.Main Pedestrian Crossing Concrete RFQ- 06-27- 12.docx CITY OF ASHLAND REQUEST FOR QUOTATIONS Project located near the intersection of Siskiyou Boulevard and Garfield Street. Contractor to complete items summarized below. City of Ashland will provide Traffic Control and Erosion and Sediment Control for contractor. City of Ashland will also complete the asphalt and concrete removal and the installation of all electrical equipment, & striping. Please indicate your quotation for each of the following items as indicated below. Item Description Quantity Unit Unit Price Amount ENTIRE PROJECT MOBILIZATION, TRAFFIC CONTROL, ETC. 1 Mobilization LS 1 2 Traffic Control LS 1 1, r� &1D. 3 Erosion & Sediment Control LS 1 0 XD 4 Sidewalk Removal LS 1 3 2, E. MAIN STREET/CAMPUS WAY INTERSECTION (PLAN SHEET"INCLUDED) WEARING SURFACES 4 Concrete Curb & Gutter LF 60 5 Concrete Sidewalk Ramps EA 3 tli3 112. 1 6 Concrete Sidewalk SF 134 E. MAIN STREET/ GARFIELD STREET INTERSECTION (NO'PLANS°AVAILABLE)'" WEARING SURFACES 7 Concrete Sidewalk SF 225 PLEASE RETURN QUOTE BY: 2:00 PM,Thursday July 12, 2012 /� 52� Date: — Z {� By: S g13/a re Address: �>C company Phone: o %% Engineering Department Tel:541/488-5313 20 E.Main Street Fax 541/488-6006 , Ashland,Oregon 97520 TTY:800/735-2900 . www ashland.or.us , G:\pub-wrks\eng\10-17 E Main Pedestrian CrossingW_Admin\Cons Pre Contract\10-17 E.Main Pedestrian Crossing Concrete RFQ- 06-27- 12.docx ^i y RECti f 1i 111D R �t✓� .� Page 1 / 1 1 �. CITY OF ASHLAND F DATE PO NUMBER 20 E MAIN ST. 8/7/2012 1 1 11081 ASHLAND, OR 97520 (541)488-5300 . VENDOR: 000026 SHIP TO: Ashland Public Works ASHLAND CONSTRUCTION INC (541) 488-5587 102 PLEASANT VIEW 51 WINBURN WAY TALENT, OR 97540 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: contact: Karl Johnson Special Inst: Confirming? No Quantity Unit Description Unit Price Ext.Price.. Concrete work for the E. Main 12,272.00 Pedestrain Crossinq Improvements (Project#2010-17) Contract for Goods and Services Beqinninq date: 07/23/2012 Completion date: 09/30/2012 _ Insurance required/On file C, SUBTOTAL 12 272.00 BILL TO:Account,Payable TAX 0.00 20 EAST MAIN ST FREIGHT F7 0.00 541-552-2010 TOTALI 12,272.00 ASHLAND, OR 97520 Account Number I Project Number Amount Account Number _ Project Number Amount E 260.08.12.00.70420 E 201017.999 12 272.00 FORM #3 CITY OF ASHLAND A request for a Purchase Order REQUISITION Date of request: 0ASAP z Required date for delivery: ASAP Vendor Name Ashland Construction Inc. Address,City,State,Zip 102 Pleasant Way,Talent OR 97540 Contact Name&Telephone Number Ron Hobson (5411 944-272B Fax Number 541 512.0809 SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emeroencv ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 ' Date approved by Council: ❑ Written quote or proposal attached ❑ Written uote or ro osal attached Cooperative Procurement ❑ Small Procurement State of Oregon Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ g ❑ Direct Award Date approved by Council: Contract# ❑ VerballWdlten quote(s)or proposal(s) ❑ State of Washington Contract# Intermediate Procurement ❑ Sole Source ❑ Other government agency contract GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Agency $5 000 to$100 000 ❑ Written uote or ro osal attached Contract# ® (3)Written quotes attached ❑ Special Procurement Intergov tract# al Agreement PERSONAL SERVICES ❑ Form#9,Request for Approval ❑ Agency $5 000 to$75 000 ❑ Written quote or proposal attached Dale original contract approved by Council: ❑ Less than$35,000,by direct appointment Dale approved by Council: Date (Date) ❑ 3 Written ro osals attached Valid until: Description of SERVICES Total Cost Concrete work for the E.Main Pedestrian Crossing Improvements(Project#2010.17) $12,272.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal $ Project Number 2010.17 Account Number 260.08.12.00.704200 Account Number___-__•__ Account Number___-__-__-__-______ 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By st Ai 4his requisition form,I certify that the City's public contracting requirements have been satisfied. Employee Signature: Department Head Signature: QC (Equal to or greater than$5,000) Additional signatures(if applicable Funds appropriated for current fiscal year: A / NO Finance Director-(Equal to orgreafer than$5.000) Date Comments: O q— Gs au E`