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HomeMy WebLinkAbout2012-180 Contract - Accusource Inc Contract for Back round Screening Services CITY OF CONSULTANT: AccuSource, Inc. -ASHLAND CONTACT: Lisa Holder 20 East Main Street Ashland, Oregon 97520 ADDRESS: 1240 E Ontario Ave, Suite#102-140, Corona, Telephone: 541/488-6002 California 92881 Fax: 541/488-5311 TELEPHONE: 888-649-6272 DATE AGREEMENT PREPARED: July 18, 2012 FAX: 888-649-6244 BEGINNING DATE: July 18, 2012 COMPLETION DATE: July 17, 2013 COMPENSATION: Fee schedule is attached as Exhibit C. Not to exceed $15,000.00. SERVICES TO BE PROVIDED: Background screening services per the proposal attached as Exhibit C. ADDITIONAL TERMS: This agreement may be extended for one additional year. FINDINGS: Pursuant to AMC 2.50.120, after reasonable inquiry and evaluation, the undersigned Department Head finds and determines that: (1)the services to be acquired are personal services; (2)the City does not have adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the compensation negotiated herein is fair and reasonable. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings/Recitations. The findings and recitations set forth above are true and correct and are incorporated herein by this reference. 2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified,furnish all labor, equipment and materials required for the proper performance of such service. 3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 5. Compensation: City shall pay Consultant for service performed, including costs and expenses,the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 8. Living Wage Requirements: If the amount of this contract is $19,494 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any Subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 10. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing Contract for Background Screening Services, Revised 06/30/2012, Page 1 of 5 and delivered by certified mail or in person. C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this contract. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this contract if Consultant fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to the termination date if such work was performed in accordance with the Contract. 11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers'compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default of any covenant,warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 14. Insurance. Consultant shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers'compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1.000.000, $2,000,000 or Not Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent acts related to the professional services to be provided under this contract. C. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s)without 30 days'written notice from the Consultant or its insurers to Contract for Background Screening Services, Revised 06/30/2012, Page 2 of 5 the City. f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Contract,the Consultant shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self- insurance. 15. Governing Law;Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City(and/or any other or department of the State of Oregon)and the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum,then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. Certification. Consultant shall sign the certification attached hereto as Exhibit and herein incorporated by reference. Consultant* ,� ��Q Ci o hland By / ,,' r'°°'."""rte By o-y,,� Signature D p rtment Head LI S a 1-4 Idti " WIRk Print Name Print Name eta Title Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. Contract for Background Screening Services, Revised 06/30/2012, Page 3 of 5 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: -� (1) 1 carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. Q (4) Labor or services are performed only pursuant to written contracts. a (5) Labor or services are performed for two or more different persons within a period of one year. (6) 1 assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. W< !A"'P, X-ev Jou,-f 711t S/I2, Contractor (Date) Contract for Background Screening Services, Revised 06/30/2012, Page 4 of 5 OP ID:JL AFRO, CERTIFICATE OF LIABILITY INSURANCE DAM 07/1(MM/DDIYYYY) 9112 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER 909.435-0230 CONTACT Sawyer Cook Insurance PHONE FAX 1200 California St.,Ste 260 909-796-7971 Alc No EXt: AIC No: Redlands,CA 92374 E-MAIL Eric Sammons ADDRESS:PRODUCER ACCUS-1 CUSTOMER ID d: INSURERS AFFORDING COVERAGE NAIC r INSURED AccuSource INSURER A:Maryland Casualty 19356 1240 E.Ontario Ave#102-140 INSURER B:Preferred Employers Insurance Corona,CA 92881 INSURERC:Houston Casually Company INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLE POLICYNUMBER MMIDDY R /YYYY I fMMIDDIYYYy`1 LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2,000,00 A X COMMERCIALGENERALLIABILITY X PAS40515489 05123112 05123113 PREMISES Ea occurrence S 2,000,00 CLAIM MADE MX OCCUR MED EXP(My one person) S 10,00 PERSONAL B ADV INJURY E excluded GENERAL AGGREGATE $ 4,000,00 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGO $ 4,000,00 POLICY PRo- LOC S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT E 1,000,000 (Ea accident) ANY AUTO BODILY INJURY(Per person) S ALL OWNED AUTOS BODILY INJURY(Par accident) $ A SCHEDULED AUTOS PAS40515489 05123112 05123113 PROPERTY DAMAGE X HIRED AUTOS (Per acodent) E X NON-OWNED AUTOS $ E UMBRELLA LIAB OCCUR EACH OCCURRENCE E EXCESS LAB o,.cc: ADE AGGREGATE E DEDUCTIBLE S RETENTION $ $ WORKERS COMPENSATION X WC STATU- OTH- AND EMPLOYERS'LIABILITY RY MT B ANY PROPRIETOR,PARTNERIEXECUTIVE YIN WKN1178879 09101111 09101112 E.L.EACI1ACaDENr E 1,000,00 OFFICERIMEMSER EXCLUDED9 ❑ NIA IMandatory In NHl E.L.DISEASE-EA EMPLOYEE E 1,000,00 Use descried under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1 E 1,000,06 C Ea0 H71216782 05104/12 05/04/13 Limit 1,000,00 Dad 5,00 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES Attach ACORD 101,Additional Remarks Schedule,if mom space Is required) appear The City witt h respects to general liability.Ashland is named as Additions Insured as their interest may CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 20 East Main Street ACCORDANCE WITH THE POLICY PROVISIONS. Ashland,OR 97520 AUTHORIZED REPRESENTATIVE ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009109) The ACORD name and logo are registered marks of ACORD Background Screening Services PROPOSED FEE SCHEDULEm�o Item Services to be Performed Unit Unit Price U 1 Address Profile-Verification Social Security Each 3 on Criminal History Search(County—United 36. 00 2 States)or(Statewide where applicable) Each a . Pee C0� �C9, Op 3 Criminal History Search All new hires Each (International/Canada/where applicable) are subject A-(A AC.Ie M w} to screening 4 Civil History Items 1-6. Each JD, oe) p�Y �ptsk� c� 1. ba 5 Federal Criminal History CCur-k- Each c'2- 0 (!n r r'+••cc 6 Registered Nationwide Sex Offender Search Each PACKAGE PRICE Items 1-6 (If available) 7 Driving History in Current Licensed State Each t 6� (State requested ) 8 Credit Report(Employment) Each . Op Employment Date Verification: Screening pp 9 (Hire date and termination dates only) Items 7-13 are Each #Requested: 1_2_3 considered a (G M individually V✓e e �l° " 10 Employment Reference Comprehensive with based on what is Each g• s O narrative: #Requested: 1 2 3_ applicable for a (o may( 11 Education/Academic Verification em specific o ment ve r t �� (Degree claimed/Year) position. Each q 0 ✓ 12 DOT 49: (For Commercial Drivers) Each r b, O C) 13 Health Care Integrity: (OIG/HHS) J Each o 0 Prices will W guaranteed for a minimum of(12)months. 7y Ys / No L4C (009es CGS jees /kv2 SdzAc d eeS 02' � 1 t�cP f7r- 40 --rPe5 4t + ai< loa3Scc4 /tea MA,t.tt. (�e RFP—Background Screening Services,Page 3 of 3,5/17/2012 U ` L y � � � v • d' 6 m h = c w � FA to > Vi 69 iA � 69 69 fA Y3 � 69 V] O O N _Tp L y y O O .2 y O U rJ G O O O O O O O O O O O O �✓' 6 c o W C LL � Q 69 69 L+- k. N Q 69 fA 6•i V3 W � � E °o + u •� °o °o, .� s m m j W U M O U vl.O. zv i + vOi O vii + vOi O O + 941 } W O G •y p \✓' 6 [V oo O O � O Vl M v1 41 00 00 C vl 69 69 cl fA cl 69 G 69 69 69 C7 s9 N f.L z3 Vi C 69 z9 O � bs 69 O L y : d w »7cs a°1. tiQ cn c�SUO sMS s�nW c°e .s00s 4Ei.> COOS 'w i so'S.E ": v�. ww,� •n. m W m •� a °J 'u � e n C t°. � e � W i E o d .. N T m y '� ,A a � '� •v o m o a� � � o ° M �_ � ° ,a c .� .> v ❑ a .._T e 9 0 U m a o. o L W ° O• E "!r e E o o e v O c e t m '� dm U.... UC A U W d O q .:7 .e. V W G o W UK W > OC] w 3 0 c CITY i Y O F CITY RECORDER Page 1 / 1 �. ASHLAND F DATE PO NUMBER 20 E MAIN ST. 8/7/2012 11070 ASHLAND, OR 97520 (541)488-5300 VENDOR: 017153 SHIP TO: City of Ashland ACCUSOURCE INC (541)488-6002 1240 E ONTARIO AVE STE 102-140 20 E MAIN STREET CORONA, CA 92881 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Tina Gray Special Inst: Confirming? No Quantity Unit Description Unit Price Ext. Price Backqround Screeninq Services- FY 2013 15,000.00 Contract for Personal Services Beginninq date: July 18, 2012 Completion date: July 17, 2013 . Insurance required/On file SUBTOTAL 15 000.00 31LL TO:Account Payable _ TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTALI 15,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number - Amount E 710.01.49.00.604100 15 000.00 Autho ed Signature VENDOR COPY I FORM #31 CITY OF ASHLAND REQUISITION Date of request: Required date for delivery: Vendor Name Address,City,State,Zip e- A Contact Name&Telephone Number Fax Number (_ SOURCING METHOD f-1 Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption:_ ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council:_ ❑ Wrtten quote or proposal allached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Dat6 approved by Council: Contract# ❑ Verbal/Wriften quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $❑5'0q Q to 1 0 El Written quote r proposal attached Agency 0 (3)Writ ten O qouootes attached ❑ Special Procurement Contract PERSONAL SERVICES ❑ Form#9,Request for Approval Intergovernmental Agreement $5,000 to$75,000 ❑ Writtenquole or proposal attached ❑ Agency ❑ Less than$35,,000,by direct appointment Date approved by Council:_ Date original contract approved by Council: [93)Writ1eq- ;5.-attached—;5.-11 Valid until (Date) (Date) Description of SERVICES Total Cost $ 00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quotelproposal Project Number______-___ Account Number'710-0/- Account Number___-__-__- Account Number___-__-__- —— —————— —— —————— 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requi.rerne t�shave been safisfldd Employee Signature: Department Head Signature: (Equal to oe greater than$5,000) Additional signatures(if applicable): 0 Y,// Izc)l Iz- Funds appropriated for current fiscal year., rES/I NO 7 Finance Director-(Equal to or g4ter than$5,000) Date Comments: Form#3-Requisition CITY OF FORM #4 ASHLAND D TE E•RMiIINNA01©NS TOO I'R©�C r! E PERSONAL SE�RVI'GES t4;r. $5,000 to 57L5.,000 To: Dave Kanner,Public Contracting Officer From: Tina Gray Date: 7131112 Re: DETERMINATIONS TO PROCURE PERSONAL SERVICES In accordance with AMC 2.50.120(A), for personal services contracts greater than $5,000, but less than $75,000, the Department Head shall make findings that City personnel are not available to perform the services, and that the City does not have the personnel or resources to perform the services required under the proposed contract. However, the City Attorney, the Public Contracting Officer, or Local Contract Review Board, can require a formal solicitation for bids to ensure that the purposes of this chapter are upheld. Background The HR Department intends to use AccuSource as our new vendor for background screening services for FY 2013 with a MIT of'$l5,000. Pursuant to AMC 2.50.120(A), has a reasonable inquiry been conducted as to the availability of City personnel to perform the services, and that the City does not have the personnel and resources to perform the services required under the proposed contract? The city went through a competitive process and selected AccuSource from the vendors who submitted written proposals based on price, variety of services of and the ability to conduct searches over the internet. Form#4-Department Head Determinations to Procure Personal Services, Page 1 of 1,7/31/2012