HomeMy WebLinkAbout2012-187 CONT Addendum - AVS Automated Valve SRVCs ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 1st day of August , 2012, between the City of Ashland ("City")
and AVS Automated Valve Services ("Contractor").
Recitals:
A. On July 10. 2012 , City and Contractor entered into a "City of Ashland Contract for
Goods and Services Less than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amena the agreement to modify scope of services and
increase the compensation paid to Contractor.
City and Contractor agree to amend the agreement in the following manner:
1. The scope of services is modified to add the installation of an alternative spring
assembly to allow proper operation of control valve at a cost of$385.00.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACTOR: / CITY OF ASHLAND:
BY 7 AA BY
Its CO�y c�b0?/ /�✓S Date De artment Head
/ g �a3?I
DATE
Purchase Order# n ��
Acct. No.: 70 d B /g &lee Do2hD0D
(For City purposes only)
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
CITY Y RECORDER Page 1 / 1
�.
CITY O F
ASHLAND DATE PO NUMBER
20 E MAIN ST. 7118/2012 10988
ASHLAND, OR 97520
(541)488-5300
VENDOR: 015489 SHIP TO: Ashland Water Department "•'
AUTOMATED VALVE SERVICES INC (541)488-5354
19419 RONA LN SUITE C 90 N MOUNTAIN
ANDERSON, CA 96007 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: Contact: Steve Walker
Special Inst: Confirming? No
'Quantity Unit. Description Unit Price Ext.Price
THIS IS A REVISED PURCHASE ORDER
Contractor to provide, install and 6,580.00
calibrate control valve actuator at
Granite Street Reservoir.
Contract for Goods&Services
Beqinninq date: July 10, 2012
Completion date: July 31, 2012
Insurance required/On file
Processed chanqe order 08/2212013 385.00
Scope of services is modified to add
installation of an alternative sprinq
assembly to allow proper operation of
control valve at a cost of$385.00 Per
attached contract addendum.
SUBTOTAL 696500
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 6,965.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 670.08.18.00.60240 6,965.00
Au riled Signature VENDOR COPY
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Req uest for a Change Order
Name of Supplier 1 Contractor I Consultant: Total amount of this
contract amendment:
Purchase Order Number: .
Title I Description: L , $
U,�.r
Per attached contract amendment `2 -5 «' s zC l
Contract Amendments
Original contract amount $ 100 %of original contract
Total amount of rep vlous contract amendments %of original contract
Amount of this contract amendment / r �' %of original contract
TOTAL AMOUNT OF CONTRACT $ C, r U
/ C' J r h� %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract:c)The amended control does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or a t
affected award of contract,
Contract amendment is within the scope of procurement: YES "/NO* (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT-Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,ORF or
❑"YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments<_$6,000. ❑ "YES",the total amount of cumulative ❑'YES',the total amount of original contract and
❑If"NO",amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,<_$75K for Personal Services,<$50K for
Communication. ❑If"NO",amount exceeding authority requires Attorney Fees.
❑ Exempt—Reason: Council approval.Attach copy of Council ❑If"NO",amount exceeding authority requires
Communication, Council approval.Attach copy of Council
❑ Exempt—Reason: Communication.
❑ Exempt—Reason:
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods&Services-$5.000 to$100.000 s YES-, total amount of cumulative ❑ Written Findings:Document the nature of the
Personal Services -$5.000 to$75.000 amendments s 25%of original contract amount or emergency,including necessity and circumstances
❑ 'YES",the total amount of cumulative $250,000 whichever is less. . requiring the contract amendment
amendments<_25%of original contract amount. ❑If"NO",'amount exceeding authority requires ❑ Obtain direction and written approval from City
❑If'NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator _
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt—Reason: Communication
❑ Exempt—Reason: I ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑"YES",the total amount of original contract and cumulative ❑"YES',the original contract was approved by City Council. _
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Dale)
Council as a Special Procurement. If"NO',Council approval is required.Attach copy of Council Communication.
❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication,
r col 4c
Project Number______•___ Account Numb�r_/0-o� o�_ cco ntNumber___•__•__
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach Are pages if needed.
Employee Signature: Department Head Signature:
(Equal to orgreater than$5,000)
Funds appropriated for current fiscal year (W / NO ,C4_�,! - �/z 2/1�
Finance Director(Equal to or gre rthan$5,000) Date
Comments:
Form#10--Contract Amendment Approval Request Form,Request for a Change Order, Page 1 of 1,8/22/2012