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Home My WebLink About2012-193 CONT Addendum - Siegel Planning Services ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $35,000 , Addendum made this a—S day of AU kASk- , 2012, between the City of Ashland ("City") and Siegel Planning Service LC ("Consultant'). Recitals: A. On March 1, 2012 City and Consultant entered into a "City of Ashland Contract for Personal Services Less than $35,000" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion to October 31, 2012. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 3 of the agreement is extended to October 31, 2012. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT: CITY OF A LAND: BY By r De ritlead Its SS D ? DATE 8/25/12 Purchase Order# 10732 Acct. No.: 110.09.27.00.604100 (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PERSONAL SERVICES CITY RECD Y IDER Page 1 /2 CITY OF G ASHLAND DATE PO NUMBER 20 E MAIN ST. 7/1/2012 10732 ASHLAND, OR 97520 (541)488-5300 VENDOR: 010069 SHIP TO: Ashland Planning Department SIEGEL PLANNING SERVICES, LLC (541) 488-5305 15450 SW BOONES FERRY ROAD 51 WINBURN WAY SUITE 9-145 ASHLAND, OR 97520 LAKE OSWEGO, OR 97035 FOB Point: Req.No.: Terms: Net Dept: Req.Del.Date: Contact: Bill Molnar Special lnst: Confirming? No Cluanti Unit-- Description - Unit Price Ext.Price THIS IS A REVISED PURCHASE ORDER Unified Land Use Ordinance 67,460.00 Project will be completed in two phases. PHASE I is$30,000, will be completed bV June 30, 2012 and will involve preparation of the code outline and first draft of the Unified Land Use Ordinance (see Tasks 1-3 in attached statement of work). PHASE 11 is$34,720.00, will be completed by June 30, 2013, and will involve the incorporation of graphics, preen building and economic development best practices evaluation and code language, and a final revised unified land use ordinance (see tasks 4-7 in the statement of work). Note: Phase II is subject to budget approval. Contract for Phase I is attached. Beginning date: March 1, 2012 Completion date: June 30, 2012 Insurance required/On file Processed change order 06/29/2012 Completion date extended to 08/31/2012 SUBTOTAL BILL TO: TAX FREIGHT TOTAL Account Number Project Number Amount Account Number Project Number Amount' E 110.09.27.00.604100 67 460.00 Authorized Signature VENDOR COPY Page 2/2 ASHLAND CITY O F DATE PO NUMBER 20 E MAIN ST. 7/1/2012 10732 ASHLAND, OR 97520 (541)488-5300 VENDOR: 010069 SHIP TO: Ashland Planning Department SIEGEL PLANNING SERVICES, LLC (541)488-5305 15450 SW BOONES FERRY ROAD 51 WINBURN WAY SUITE 9-145 ASHLAND, OR 97520 LAKE OSWEGO, OR 97035 FOB Point: Req.No.: Terms: Net Dept.: Req.Del.Date: Contact: Bill Molnar _ Special Inst: Confirming? No Quantity Unit Description Unit Price Ext.Price Processed chanqe order 08130/2012 Completion date extended to 10/31/2012 SUBTOTAL 67,460.00' BILL TO:Account Payable TAX 0.00: 20 EAST MAIN ST FREIGHT 0.00. 541-552-2010 TOTAL 67,460.001 ASHLAND, OR 97520 Account Number - Project Number Amount Account Number Project Number Amount - Author) Sim VENDOR COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: SIEGEL PLANNING SERVICE LLC Total amount of this contract amendment: Purchase Order Number: 10732 Title 1 Description: UNIFIED LAND USE ORDINANCE PROJECT $0.00 - Extending completion date ONLY ❑ Per attached contract amendment Contract Amendment Original contract amount $ 67.460.00 100 %of original contract Total amount of rep vicus contract amendments %of original contract Amount of this contract amendment %of original contract TOTAL AMOUNT OF CONTRACT $ 67.460.00 100 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total tern greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that If it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES X NO' (If"NO",requires Council approval/Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT-Less than$5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT.ORF or ❑'YES',the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments s$6,000. ❑ "YES",the total amount of cumulative ❑'YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires amendments<—25%of original contract amount or cumulative amendments<$100K for Goads& Council approval.Attach copy of Council $250,000 whichever is less. Services,:—$75K for Personal Services,<$50K for Communication. ❑ If'NO",amount exceeding authority requires Attorney Fees. ❑ Exempt—Reason: Council approval.Attach copy of Council ❑ If"NO",amount exceeding authority requires Communication. Council approval.Attach copy of Council ❑ Exempt—Reason: Communication. ❑ Exempt—Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods&Services-$5.000 to$100.000 ❑ 'YES',the total amount of cumulative ❑ Written Findings:Document the nature of the Personal Services -$5.000 to$75,000 amendments s 25%of original contract amount or emergency,including necessity and circumstances ❑ 'YES',the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments s 25%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City ❑If'NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication. ❑ Exempt—Reason: Communication ❑ Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative ❑'YES",the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If"NO",Council approval is required.Attach copy of Council Communication. ❑ If"NO",amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach copy of Council Communication. Account Number: 110.09.27.00.604100 Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditu es curately. ac/e/r pages if needed. Employee Signature: .v� t � Department Nea Ignatur ;�- qual to or 7aterfhan 55,000) Funds appropriated for current fiscal year ES / NO 8/�� /rai Z Finance Director(Equal toorg aferthanS5,00o) Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order, Page 1 of 1,8/23/2012