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Home My WebLink About2012-196 CONT Addendum - Small Woodland SRVCs ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES Addendum made this 17th day of July, 2012, between the City of Ashland ("City") Small Woodland Services, Inc. ("Consultant') Recitals: A. On September 14th, 2010, City and Consultant entered into a "City of Ashland Contract for Consulting Forester and Silviculture Projects" (further referred to in this addendum as "the agreement'). B. The parties desire to amend the agreement to extend the date of completion. City and Consultant agree to amend the agreement in the following manner: 1. The date for completion as specified in Paragraph 3 of the agreement is extended to June 30', 2013. 3. Except as modified above the terms of the agreement shall remain in full force and effect. CONSULTANT:Siy/,��({�ooC�l��/ /-1/ff65Z(CITY OF SH( AND: BY BY CND entHead Its �/toS(�� Date -7" Ti Zi —/Z- DATE 7-17-12- Purchase Orde�r7# Acct. No.: /,r (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR PERSONAL SERVICES Contract for ConsultinE Forester and Silviculture Projects CITY o F CONTRACTOR: Small Woodland Services, Inc. ASHLAND CONTACT: Marty Main, President 20 East Main Street /� Ashland, Oregon 97520 ADDRESS: 2799 Camp Baker Road, Medford, OR 97501 I' Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-535-3603 DATE AGREEMENT PREPARED: 02/07/2011 FAX: BEGINNING DATE: September 14, 2010 COMPLETION DATE: June 30, 2011 COMPENSATION: FY 2010-2011 Not to exceed $100,000.00 GOODS AND SERVICES TO BE PROVIDED: Contractor to provide the services of a consulting forester, which includes planning, development and execution of silviculture projects in the Ashland Watershed on US Forest Service land. This work is to be completed for the City in partnership with the Master Stewardship Agreement of the Ashland Forest Resiliency Project. (Approved by Council as a Special Procurement on September 7, 2010. 'ADDITIONAL TERMS:This contract may be extended annually for up to (3) additional years for a maximum term of four(4) years. Extensions are at the discretion of the City and the City must notify the contractor in writing. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses, the sum specified above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to$25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents:All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 27913.220, 2796.225, 279B.230, 2796.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $18,703 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50%-or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage(including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor(including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing Contract for Goods and Services, Revised 01/04/2011, Page 1 of 6 Page 1 / 1 �. CITY O F ASHLAND DATE PO NUMBER 20 E MAIN ST. 7/26/2012 11051 ASHLAND, OR 97520 (541)488-5300 VENDOR: 001765 SHIP TO: Ashland Fire Department SMALL WOODLAND SERVICES, INC. (541) 482-2770 PICK UP AT FRONT COUNTER 455 SISKIYOU BLVD 541-778-4545 ASHLAND, OR 97520 FOB Point: Req.No.: Terms: Net 15 days Dept.: Req. Del.Date: contact: Chris Chambers Special Inst: - Confirming? No Quantity Unit Description Unit Price Ext.Price . Consultinq Forester 100,000.00 Contract extended to 06/30/2013 Not to exceed $100,000 SUBTOTAL 100 000.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 100,000.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 670.07.29.00.604160 E 000199.400 100 000.00 r/ ? z- Auth used Signature VENDOR COPY FORM #3 CITY OF ,A request for a Purchase Order �SH LAND REQUISITION Date of request: 71712 Required date for delivery: Vendor Name eM,n rermrllgnd c Pwirpq Inn Address,City,State,Zip 2779 Camp Baker Road Medford OR 97501 Contact Name&Telephone Number Marty Main,541-7784545 Fax Number Mmain3 @mind.net SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 - Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ❑ Direct Award Date approved by Council: Contract# ❑ Verbal/Written quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $5,000 to$100.000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes attached ®® Special Procurement Contract# PERSONAL SERVICES ❑ Form#9,Request for Approval Intergovernmental Agreement $5.000 to$75,000 ❑ Written quote or proposal attached ❑ Agency ❑ Less than$35,000,by direct appointment Date approved by Council:9/?/rte Date original contract approved by Council: ❑ 3 Written proposals attached Valid until: Dale (Date) Description of SERVICES Total Cost Consulting Forester contract extension until 6/30/2013.See attached contract for description $100,000 of Services. Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL COST ❑ Per attached quote/proposal $100,000 Project Number 000199.400 Account Number 670.07.29.00.604160 Account Number -__-__- -______ Account Number___-__-__- *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have eeen satisfied. Employee Signature:/ // /,!/� Department Head Signature: Ate"4 G V^d (Equal to or greater than$5,000) Additional signatures(if applicable): Funds appropriated for current fiscal year: ES / NO 7 Finance Director-(Equal to or grhfar than$5,000) Date Comments: Form#3-Requisition