HomeMy WebLinkAbout2012-222 CONT Addendum - Answer Page Inc ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR ANSWERING SERVICES
Addendum made this 5'" day of September, 2012, between the City of Ashland
("City") and Answer Page ("Contractor').
Recitals:
A. On July 1. 2010, City and Contractor entered into a "City of Ashland Contract for
Answering Services" (further referred to in this addendum as "the agreement").
B. The parties desire to amend the agreement to extend the date of completion.
City and Consultant agree to amend the agreement in the following manner:
1. The date for completion is being extended to June 30, 2013. The contract allowed for
two one year extensions for a total of three years. This will be the final year of the three
year contract.
2 Except as modified above the terms of the agreement shall remain in full force and
effect.
CON CTO CITY OF ASHLAND:
BY BY
=n Head
Its Date
DATE
Purchase Order#
Acct. No.: `�`�`�
(For City purposes only)
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR ANSWERING SERVICES
Page 1 / 1
�® CITY OF
ASHLAND F----DAT—E-----1 I PO NUMBER
20 E MAIN ST. 8/7/2012 11080
ASHLAND, OR 97520
(541)488-5300
VENDOR: 002401 - SHIP TO: Ashland Electric Department
ANSWER PAGE INC (541)488-5354
3709 CITATION WAY 90 N MOUNTAIN
MEDFORD, OR 97504 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del.Date: contact: Mary MCClary
Special Inst: Confirming? NO
.
Quantity Unit Description Unit Price Ext.Price
THIS IS A REVISED PURCHASE ORDER
12.00 'Mo Answerinq Services- FY 2013 162.50 1,950.00
Contract Addendum - Extends the
contractone final year until June 30,
2013
Additional amount to cover emergency 1,350.00
calls-approximately$150.00 per month
SUBTOTAL 3,300.00
BILL TO:Account Payable TAX Jo0o 20 EAST MAIN ST FREIGHT 541-552-2010 TOTAL 3
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
6920.21100 550.00
E 260.08.12.00.60416 550.00
E 670.08.18.00.60416 550.00
E 675.08.17.00.60416 550.00
E 690.11.18.00.60416 550.00
E 691.02.47.00.60416 550.00
AUthorizeci Signature VENDOR COPY
FORM #3 CITY OF
ASHLAND
REQUISITION Date of request: o9n3/1z
Required date for delivery:
Vendor Name ANSWER PAGE INC
Address,City,State,Zip 3709 CITATION WAY MEDFORD,OR 97504
Contact Name&Telephone Number
Fax Number
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement Cooperative Procurement
Less than$5,000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon
❑ Direct Award Date approved by Council: Contract#
❑ VerbalMritten quote(s)or proposal(s) ❑ Slate of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5,000 to$100,000 ❑ Written quote or proposal attached Agency
❑ (3)Written quotes attached ❑ Form#4, Personal Services$5K to$75K Contract#
PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement
$5,000 to$75,000 ❑ Form#9,Request for Approval ❑ Agency
❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council:
❑ (3)Written proposals attached Date approved by Council: (Date)
❑ Form#4, Personal Services$5K to$75K Valid until: Date
Description of SERVICES Total Cost
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
EXTEND CONTRACT(PO 11080)UP TO NINE(9)MONTHS 162.50 $1,462.00
ADDITIONAL AMOUNTS TO COVER EMERGENCY CALLS 150.00 $1350.00
TOTAL COST
❑ Per attached quotelproposal
8920.21100---$373.00 E260.08.12.00.604160---$373.00, E670.08.18.00.604160--$373.00,E675.08.17.00.604160.- $2,238.00
$373.00,E690.11.18.00.604160---$373.00, E6391.02.47.00.604160---$373.00
Account Number___-__-__-_ ______ Account Number___-__-__•__-
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
ITDirector Date Support-Yes/No
By signing this uisition form,I certify that the City's public contracting requirements have been satisfied.
Employee Signature: Y �C Department Head Signature:
(Equal to or glreaterthan 5,000)
Additional signatures(if applicable
Funds appropriated for current fiscal year: YES / NO
Finance Director-(Equalto orgreater than$5,000) Date
Comments:
Form 43-Requisition