HomeMy WebLinkAbout2012-230 Contract - CJR Design Contract for PERSONAL SERVICES less than $35,000
CITY OF CONTRACTOR: Chris J. Rench
ASHLAND CONTACT: Fire Station no. 2 public art project "Open
20 East Main Street Minded"
Ashland, Oregon 97520
Telephone: 541/488-6002 ADDRESS: 1457 Barker Road, Hood River, Oregon 97031
Fax: 541/488-5311
TELEPHONE: (541) 399-3830
DATE AGREEMENT PREPARED: 9/11/12 Email: ci@cjrdesignstudio.com
BEGINNING DATE: 9/24/12 COMPLETION DATE: 03/30/12
COMPENSATION:$15,000 for all services materials,travel,delivery, insurance and installation. Fee shall be paid in installments.
1St Payment: $5,000 to be paid upon execution of this contract by all parties and receipt of an invoice from
ARTIST,
2nd Payment: $5,000 to be paid upon one half of fabrication of the WORK and submittal of an invoice
substantiated by appropriate documentation.
31d Payment: $5,000 to be paid upon delivery completion of installation and final acceptance of the WORK.
SERVICES TO BE PROVIDED: To create, transfer and install the public art piece titled "Open Minded"
utilizing mild & stainless steel with powder coated elements 10'-12' feet tall.
ADDITIONAL TERMS: See„Scope of Work and Special Provision Addendum (the "Addendum"), herein
attached and incorporated. Unless otherwise provided, any terms in the Addendum that are in conflict with
terms of this Contract, terms within this Contract will take precedence.
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have
adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan
for utilization of such personal services; (4) the undersigned Contractor has specialized experience, education, training
and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time
and financial constraints provided; (5) the Contractor's proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE
as follows:
1. Findings/Recitations. The findings and recitations set forth above are true and correct and are incorporated
herein by this reference.
2. All Costs by Contractor: Contractor shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper
performance of such service.
3. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Contractor shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Contractor for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents:All documents prepared by Contractor pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
S. Living Wage Requirements: If the amount of this contract is$18,890 or more, Contractor is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas
where it will be seen by all employees.
Contract for Personal Services, Chris J. Rench, Page 1 of 16
9. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages
resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction)to
property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor(including
but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services
attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs,judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
C. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not
renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty
under this contract. City by written notice to Contractor of default or breach may at any time
terminate the whole or any part of this contract if Contractor fails to provide services called for
by this contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b,
or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Contractor is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers
to provide Oregon workers'compensation coverage for all their subject workers
b. Professional Liabilit y insurance with a combined single limit, or the equivalent, of not less than: Not
Contract for Personal Services, Chris J. Rench, Page 2 of 16
" Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or
negligent acts related to the professional services to be provided under this contract.
C. General Liability insurance with a combined single limit, or the equivalent, of not less than: Not
Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability
coverage for the indemnity provided under this contract.
d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than: Not
Applicable for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-
owned vehicles, as applicable.
e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s)without 30 days' written notice from the Contractor or its insurer(s)
to the City.
f. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. The Contractor's insurance is primary
and non-contributory. As evidence of the insurance coverages required by this Contract, the Contractor shall
furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify
all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance.
If requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self=
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively
within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a
federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court
for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to
allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this
contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may
terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor,
with no further liability to Contractor.
Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference.
Contract for Personal Services, Chris J. Rench, Page 3 of 16
Contractor:. City M-1 of-Ashland
By By �'D epartment Head
C'. J. 2rw C'9 sue, L,5annQ-,�i
Print.Name Chris J_RencK Print Name
Date
Purchase Order No. 0?• a q,40, ?9(000
d as to form
Contract for Personal Services, Chris J. Rench, Page 4 of 16
Scope of Work Addendum .
Ashland Fire Station No. 2 Public Art Installation Project in the City of Ashland
This Scope of Work Addendum to the Personal Services Contract Agreement (the
"Agreement"), between Chris J. Rench hereinafter"Artist," and the City of Ashland, hereinafter
"City,"relates to the terms and conditions to construct a public art piece titled "Open
Minded" at Fire Station no. 2 using the design chosen by the Citizen Selection Panel and
approved by the City Council hereinafter"Design".
WHEREAS, City owns or controls certain real properties which contain appropriate
locations for the installation of public art; and
WHEREAS, City, by and through the City of Ashland Public Art Commission, put out a
competitive solicitation for public art at the above- described location in April 2012; and
WHEREAS, following compliance with City ordinances and administrative policy for
selection of public art, Artist's Design was selected for display; and
NOW THEREFORE, for valuable consideration,the parties agree as follows:
1. Artist will create, transfer and install the art piece titled "Open Minded"at Fire Station
No. 2
2. Additionally, Artist expressly understands and agrees to the following terms and
conditions:
OWNERSHIP OF WORK/COPYRIGHT/REPRODUCTION/RESALE/DEACCESSION
(A) OWNERSHIP. The WORK created under this agreement shall be the property of
the CITY.
(B) COPYRIGHT. The ARTIST shall retain copyright but shall make no exact
duplications to full scale of the work at another location. All copyright and
further reproduction rights to the WORK shall remain with the ARTIST.
(C) PROTECTION OF COPYRIGHT. The CITY shall take reasonable measures-to
ensure that ARTIST'S copyright is protected; however, the ARTIST shall be
responsible for the prosecution of any legal claims or suits to enforce its
copyright. The CITY understands that the copyright to the WORK remains with
ARTIST and that copyright is not transferred to the CITY unless otherwise stated
in writing by the ARTIST.
(D) COPYRIGHT CLAIMS. ARTIST hereby agrees that ARTIST shall give the
CITY written notice prior to.asserting any claim pertaining to the specific WORK
referenced herein which may arise pursuant to 17 U.S.C. § 101 et seq. (the
"Copyright Law"), including but not limited to 17 U.S.C. § 106A (e), the Visual
Contract for Personal Services, Chris J. Rench, Page 6 of 16
Artists' Rights Act. Upon receiving such notice,the CITY shall have at least 90
days from the date of receipt to evaluate and/or cure any such claim that either or
both,of them have violated the ARTIST copyright.
(E) REPRODUCTIONS. The ARTIST shall allow the CITY to make and authorize
the making of photographs and other two-dimensional reproductions of the
WORK for educational, public relations, arts promotional, marketing, and non-
commercial purposes for as long as the CITY owns the WORK. On any such
reproductions, the CITY shall take reasonable measures to identify the
ARTIST as the creator of the WORK. In the event the CITY wishes to use the
WORK for commercial purposes, the CITY shall contact the ARTIST so that a
separate agreement may be negotiated.
(F) CREDITS. The ARTIST also agrees that photographic reproductions of the
WORK made by ARTIST for publicity purposes shall refer to the fact that the
WORK is installed in Chattanooga, TN as part of the City of Chattanooga's
Public Art Collection.
i
(G) DEACESSION PROCEDURE. The ARTIST agrees and acknowledges that
should the deaccessioning of the WORK become necessary at any point, the
CITY shall proceed with deaccessioning pursuant to the guidelines approved
by the CITY as outlined in the current Chattanooga Public Art Plan as same
may be amended from time to time.
(H) RESITING. The CITY intends that the WORK shall remain in its designated site;
however, reserves the right to relocate the work.
DELIVERY AND INSTALLATION
(A) Upon acceptance of WORK in manner described in Exhibit"A", ARTIST shall
deliver and install the WORK in good condition as specified in Exhibit"A".
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(B) The city will be responsible for foundation, lighting, and landscaping as needed.
The artist will provide the necessary technical information that will be needed for
the foundation of the sculpture.
(C) Time of completion of the WORK is the essence of the Contract, and the ARTIST
shall install the WORK on or before October 31, 2012. The CITY shall grant a
reasonable extension of time to the ARTIST in the event there is delay on the part
of the CITY in performing its obligations under this Agreement or if conditions
beyond that ARTIST'S control (including, but not limited to, fire, theft,strikes,
shortage of materials, and acts of nature)render timely performance impossible.
WARRANTY LOSS OR DAMAGES
Contract for Personal Services, Chris J. Rench, Page 7 of 16
(A) ARTIST warrants that the WORK is and will be the original product of the
ARTIST'S own creative efforts and does not infringe on any third party's
copyrights or other intellectual property rights. This shall not, however,preclude
ARTIST from subcontracting certain processes. The artist may subcontract
portions of the work upon prior written consent from the CITY.
(B) ARTIST warrants for a period of one year from the date of acceptance by the
CITY of the WORK that the WORK shall be free from defects in material and
workmanship. The CITY shall not unreasonably withhold acceptance of the
completed WORK or of its installation, and shall accept or reject the WORK no
later than three days after the delivery or installation of the WORK as applicable
to scope of work. In the event CITY rejects and ARTIST reworks the WORK as
permitted on Exhibit A, the warranty set forth in this paragraph 8 (b)will be
extended for one year from the later acceptance date. ARTIST shall repair or
replace at the CITY'S discretion and at no additional cost to the CITY any portion
of the WORK that is found to be defective during the warranty period. The CITY
agrees to notify ARTIST of any such defect immediately upon discovery.
Confirmation of notice shall be made in writing.
(C) ARTIST shall assume all risk of loss or damage to the WORK prior to completion
and installation. The CITY shall assume all risk of loss or damage in the WORK
after acceptance of the WORK provided such loss or damage is not the fault of
ARTIST.
(D) In the event of physical loss or damage to the WORK prior to completion and
installation, the ARTIST shall rectify the loss or damage by repair, restoration,
replacement or other appropriate means as soon as possible at no additional cost
to the CITY.
REPAIR. With respect to any repair or restoration of the WORK not covered by the warranty
provided in Paragraph 8, ARTIST shall be consulted if possible if the need for repair or
restoration arises. The nature of the repair shall not significantly alter the original
appearance of the work. ARTIST shall provide instructions for the repair of the WORK.
MAINTENANCE. The CITY shall be responsible for the proper cleaning, maintenance, and
protection of the WORK after installation,pursuant to instructions provided by ARTIST
and submitted by ARTIST on the Conservation Record &Maintenance Form attached
hereto as Exhibit`B".
Contract for Personal Services, Chris J. Rench, Page 8 of 16
EXHIBIT "A"
The ARTIST has been commissioned based upon a design submitted for jurying for Fire Station
No. 2 Public Art Project. The design proposal is attached hereto as Exhibit A-1 as part of
EXHIBIT "A". It is understood that ARTIST will make every effort to create the WORK in the
spirit of the design, but that the necessity for continuous refinement,and development may alter
the final rendering. CITY has final approval rights.
ARTIST SHALL:
1) Provide CITY with detailed project budget, a maintenance plan, and a description of
proposed installation plans, the materials, and fabrication methods at the sites as directed
by the CITY.
2) Design, fabricate, deliver and install the WORK in good condition in accordance with the
ARTIST'S original design proposal, the model and images submitted, the specifications
described in Exhibit A-1 attached hereto, and subsequent discussions between the
ARTIST, the CITY and representatives of the project site.
3) ARTIST shall leave WORK and site in good condition when installation is complete and
will indemnify CITY for any costs or damages it incurs resulting from the installation
process. ARTIST shall be financially responsible for any injuries or damages caused by
the installation process.
4) Install the WORK in a manner acceptable to the CITY.
"Open Minded"
Art proposed by C.J. Rench - CJRdesign - 541.399.3830 www.cjrdesignsttidio.com
1457 Barker Rd. Hood River, Oregon 97031 cj@cirdesignstudio.com
Concept Statement:
This ten to twelve foot abstract sculptures of both a male and female silhouettes represents the
open mind that all of need to have in our ever-changing world.
Illuminating the silhouettes at night would bounce and dance reflections off its faces and create
an ever-changing experience for the viewers.
Forms, Color& Meaning:
By using a textured black finish the forms remain neutral constantly changing,reflecting the
seasonal colors, the sky and the changing light of day. Please note,the colors shown here, while
intentionally selected by the artist, however they could be different on the final sculpture.
Contract for Personal Services,Chris J. Rench, Page 9 of 16
Project Details:
Materials
• 12 & 16 Gauge Stainless steel and mild steel.
• Color powder coated or painted.
• Internal engineering forms stainless &mild steel TBD.
Construction:
• The entire form will be constructed in a hollow form manner and be designed to have the
ability of being kinetic.
• The mounting will be a slip-on mount(via a hoist)with all the mounting hard-wear
hidden from view once the installation is completed.
• All fabrication done in CJRDesign Hood River studio.
Finish:
• The color for the silhouettes is black as determined by the Public Art Selection
Committee. CJ;,rs the final piece coated,witl sometlung9 E g anti graffiti coating? If so
can you add
a:sentence here?,
Approximate Size/Weight:
• The silhouettes will be approximately 10 feet tall and 1811—24"wide, set upon a 1' —2'
"pipe for its mounting.
• Approximate weight 1150 lbs total.
Site Prep: CJRDesign will
• _Provide engineering construction design for the base piece for installation.
• Identify(with help from the City)the location and angle of the cement mounting pad/
pads to be poured and provided by the city.
Location:
• Fire Station No. 2, 1860 Ashland Street, Ashland Oregon.
Maintenance:
• Artist will provide complete maintenance instructions at completion of the project.
• Yearly waxing with a high end U.V. protective automotive wax will help insure the long
life and U.V. protection of the finish.
Subcontractor/Supplier/Professional Services List:
• Engineering—TBD or Bend Structural Engineering
M • Laser Cutting—Max Manufacturing Bend, OR.
• Misc. Materials—Alaskan Copper/Max Manufacturing
• Powder Coating—Commercial Powder Coating, Bend OR.
• Crane/Hoist rental—TBD (local preferred)
Timeline:
Mid Sept. 2012 Contract Signed* First invoice (1/2 budget)
First payment received Final Design&Engineering,
Contract for Personal Services, Chris J. Rench, Page 10 of 16
"Materials ordered and purchased.
Oct. /Nov. 2012 Receive materials/Begin Fabrication.
Spring 2013 Site Prep/work with the city on the base or pedestal.
March 30, 2013 Delivery &Installation
Final Invoice (1/2 budget)
Final payment received and Dedication.
Contract for Personal Services, Chris J. Rench, Page 11 of 16
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EXHIBIT `B"
CONSERVATION FORM AND MAINTENANCE RECORD
This form should be completed by the ARTIST. The information provided by the ARTIST will
be used for the artwork's permanent catalogue record as well as for the future care of the
artwork.
GENERAL INFORMATION
1. Artist:
2. Address:
3. Phone:
4. Email:
5. Title of Artwork(s):
6. Description of Artwork(s):
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7. Date and Place Executed:
8. Installation Date:
9. Project Name: Fire Station No. 2 Public Art Project, Ashland, OR
10. Location of Artwork/Site:Fire Station No. 2 in Ashland, OR
11. Medium:
12. Dimensions: Height: Width: Depth:
Height: Width: Depth:
13. Approx Weight:
14. Location and Description of Signature Copyright Mark(if it occurs):
Contract for Personal Services, Chris J. Rench, Page 14 of 16
15. Fabricator, if other than artist (name, address, telephone): .
16. Exhibitions and Collections (pertaining to the above work):
17. Reproductions and Periodicals (pertaining to the above work):
TECHNICAL AND MAINTENANCE INFORMATION
18. Construction technique:
19. Foundation structure (include bolt/pin size, and grout as well as any underground
anchoring systems):
20. Material(s) (types, sizes, manufacturers):
21. Material(s)thickness:
22. Welding or jointing method:
23. Welding rod alloy or joint material:
24. Material finish(glaze, paint, color and type, sanding grit, tool pattern,patina, surface
sealer etc):
25. What is your intention relating to the work over time? (patina etc.) Should the work
reflect the impact of the environment? Should the work be cleaned?:
26. Suggested routine maintenance:
Contract for Personal Services, Chris J. Rench, Page 15 of 16
27. To your knowledge, can the CITY cleaning staff be responsible for this routine
maintenance?:
28. Yearly maintenance and care of artwork(cleaning agent and procedure):
29. Can the CITY Staff at the site be responsible for these procedures?
Artist's Sienature Date
Contract for Personal Services, Chris J. Rench, Page 16 of 16
Y CITY —R CORDER DER Page 1 / 1
CITY OF
ASHLAND DATE. PO NUMBER
20 E MAIN ST. 9/21/2012 1 11190
ASHLAND, OR 97520
(541)488-5300
VENDOR: 017275 SHIP TO: City of Ashland
CJR DESIGN (541)488-6002
1457 BARKER ROAD 20 E MAIN STREET
HOODRIVER, OR 97031 ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del. Date: contact: Ann Seltzer
Special Inst: Confirming? No -.
Quantity Unit Description - Unit Price Ext.Price
Create, transfer and install public art 15,000.00
piece titled"Open Minded" at Fire
Station#2
Contract for Personal Services
Beqinninq date: 09/24/2012
Completion date: 03/30/2184fd,0)3
SUBTOTAL 15 000.00
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 15,000.00
ASHLAND, OR 97520
Account Number Project Number - Amount Account Number Project Number Amount
E 410.08.24.00.70420 E 000175.999 15 000.00
AuthO p d Signature VENDOR COPY
FORM'#3 CITY OF
A request for a Purchase Order ASHLAND
REQUISITION Date of request:
Required date for delivery:
Vendor Name
Address,City,State,Zip } P44.4 t
Contact Name&Telephone Number Ilya almz ' 0
Fax Number Sql 0 3430
SOURCING METHOD
❑ Exempt from Competitive Bidding ❑ Emergency
❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached
❑ Small Procurement / Cooperative Procurement
Less than$5.000 Request for Proposal�C pies o file) ❑ Stale of Oregon
❑ Direct Award to approved by Council: —�� Contract#
El Verbal)Wrilten quote(s)or proposal(s) ❑ Slate of Washington
Intermediate Procurement ❑ Sole Source Contract#
GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) ❑ Other government agency contract
$5,000 to$100,000 [1 Written quote or proposal attached Agency
❑ (3)Written quotes attached ❑ Form#4, Personal Services$5K to$75K Contract#
PERSONAL SERVICES El Special Procurement Intergovernmental Agreement
$5,000 to$75,000 F_] Form#9,Request for Approval ❑ Agency
❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date o ginal contract approved by Council:
El (3)Written proposals attached Date approved by Council: (Date)
❑ Form#4, Personal Services$5K to$75K Valid until: Date
Description of SERVICES Total Cost
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O
lla, z. $ lS,eA�
Item # Quantity Unit Description of MATERIALS Unit Price Total Cost
�,,� TOTAL COSH .
❑ Per attached quotelTpryosa� $
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Project Number Account Number___-__-__-__-______
Account NumberyJ0-d-9yA)--7A"0 Account Number___-__-__-__
'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Support-Yes/No
n By signing this requisition form,)certify that the City's public contracting requirements have been satisfied.
Employee Signatures/ / l!I Department Head Signature:
(Equal to or greater than$5,000)
Additional signatures(if applicable):
Funds appropriated for current fiscal year: / NO -
FinanceDirector-(Equ orgreaterthan$5,000) Date
Comments:
Form#3-Requisition