HomeMy WebLinkAbout2012-30 Procedures for City Appointments Repealing 89-29 RESOLUTION NO. 2012--JD
A RESOLUTION RELATING TO PROCEDURES FOR THE APPOINTMENT OF
PERSONS TO VARIOUS CITY BOARDS, COMMISSIONS AND COMMITTEES and
REPEALING RESOLUTION #89-29.
WHEREAS, it is the desire of the Mayor and City Council to encourage participation by citizens,
elected officials and appointed officials in the selection process for all appointments to the City's
Boards, Commissions, and Committees.
WHEREAS, Council adopted Resolution No. 1989-29 which outlined the formal process for
advertising and providing dates in which to include input by the City Council to the Mayor for
annual appointments.
WHEREAS, the intent of Resolution No. 1989-29 provided the formal process, but did not allow
for changes in new types of technology developed for.
WHEREAS, Resolution No. 1989-29 referred to sections of the Ashland Municipal Code that
had been repealed and only referred to annual appointments.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Except for the appointment of members to the Audit Committee and Budget
Committee, the following appointment process shall apply as guidelines for appointment to
existing Boards, Commissions and Committees established by the City Council and to those
Boards, Commissions and Committees subsequently established by the City Council.
SECTION 2. Advisory Board and Commission members' duties and qualifications, uniform
policies and operating procedures are set forth in their respective boards and commission
provisions of Chapter 2 of the Ashland Municipal Code.
SECTION 3. For the annual appointments on terms ending April 30,the City Recorder shall
advertise the positions available in any of the following ways: in a local newspaper of general
circulation, on the City's website, in the City newsletter, with announcements at the city council
meetings and posted at city hall.
Such advertisement shall announce the opening, length of term to be filled, where description of
duties, qualifications that apply and application can be obtained.
The annual recruitment process shall be open 30 days.
Existing Board and Commission members who wish to be reappointed when their term has
expired need not submit a formal application but must submit in writing to the City Recorder
expressing their continued interest in serving another term within the recruitment process
deadline.
SECTION 4. Upon closure of the recruitment period, the applications and any supporting
documents shall be copied to the Mayor, entire City Council and Board and Commission Chairs.
SECTION 5. All applications and supporting documentation shall be kept on file in the City
Recorders office for one year. Should a vacancy occur, the applications on file and any new
applications received shall be sent to the Mayor for review and appointment by approval of the
City Council.
SECTION 6. Before making their recommendation, individual Councilors may interview any
applicant. City Council members shall make their recommendation to the Mayor for
appointment within two weeks of receiving the applications. Thereafter, the Mayor shall make
the appointments subject to the City Council approval at a Council meeting prior to April 30.
SECTION 7. The Audit Committee is appointed by the City Council with two (2)three-year
terms ending April 30 of each year as reflected in AMC 2.11.015. The City Recorder will
advertise open positions and submit all applications and supporting documents to the City
Council for their review and appointment prior to April 30.
SECTION 8. The Budget Committee is appointed by the City Council with four-year terms
(25% of positions renewed each year) ending December 31. The City Recorder will advertise
open positions and submit all applications and supporting documents to the City Council for their
review and appointment prior to December 31.
SECTION 9. All applications and supporting documentation shall be kept on file in the City
Recorders office for one year. Should a vacancy occur, the applications on file and any new
applications received shall be submitted to the City Council for their review and appointment.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City
Council of the City of Ashland on
This resolution was duly PASSED and ADOPTED this day ofQC:7Od ,
2012, an takes effect upon signing by the Mayor.
Barbara Christensen, City Recorder
SIGNED and APPROVED thi/%day of 12012.
John Stromberg, Mayor
Rev"ewed as to f
David H. Lohman- Citv Attornev