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Home My WebLink About2012-256 Rental Agrmt - Historic Armory Historic Ashland Armory 208 Oak St, Ashland, Oregon 97520 FtL4}0: (541)482-1271/eric @tcchevy.com —'� Short Term Rental Agreement TERMS: The Historic Ashland Armory LLC, hereinafter c ed"Owner" agrees to provide use of the Great Hall to e'N N OC 'I a hereinafter called"Renter", for a fee of$SQo 1�'. Pri a includes; Great Hall $ Kitchen$ t-' Light/Sound Techs (t) $ '— , Cleanup $ y°%c^, Chairs (Aa) $ ri , Tables(AA4� and Linens ( ) $ Screens( ) $ Tent$ Other( ) $ *See attached event pricing sheet The rental fee is due the week of the event. Renter will dump own garbage in dumpster, (do not put garbage in cardboard dumpster), and use recycle bins for glass and cans/bo les wi Oregon deposit. This agreement is effective from b N to (� z . During the rental period, Renter agrees that functions they hold at the Armory kvill be concluded by 12 midnight. If applicable the hours of this function will be from PO:r0 g.ol to SECURITY DEPOSIT: Renter agrees to pay security deposit of$400. Security Deposit is payable upon signing this agreement. The Renters agree to clean the rented space after use and leave it in good condition within 24 hours of event termination. The security deposit may be refunded after the key is returned and the premises have been inspected. Renter shall not alter, repair, change, or paint any portion of the rented space. Renter shall only use Clear Packaging Tape so as to not remove paint from the walls, or leave residue. If paint is removed, or residue is left on ceiling or walls,the Renter will be charged. KEYS: Before the event and after the complete rental amount including deposit is paid, Renter will be given I key(s)for use during the rental period. Keys may not be given to any other persons and may not be duplicated for any reason. Keys must be returned promptly after rental period has ended. (See pre-event checklist). SECURITY: Renter agrees to have security at event and will either use an approved security company from owner's list, or will have Security Company meet with Property Manager before event so they may be added to approved list. CYA Security 541-842-2446, Cross Security 541-292-6103 ACTS OF GOD: Renter cannot hold Historic Ashland Armory or any of its employees responsible for any acts of God that may hinder and/or negate event. INSURANCE: Renter is responsible for any damage caused to the Historic Ashland Armory and surrounding premises during rental period. Renter agrees to name owner as additional insured with an insurance carrier and provide owner with a certificate of insurance prior to function. Insurance premium shall be paid in full at time of key issue. Renter agrees to obtain general public liability insurance against claims in which the combined single limit of insurance shall not be less than$1,000,000. It is fully understood that Owner is not liable for any loss, damage,or injury that may occur. Renter agrees to accept full responsibility for any damage, loss, or liability that may occur and will hold Owner harmless. Renter assumes all responsibility for event. RESTRICTIONS ON USE: Renter shall conform to all applicable laws and regulations, including, but not limited to illicit drug use and/or possession. In order to serve alcohol,Renter must have a liquor license present. Security must be present at all public events. Renter shall refrain from any use that would be unreasonably offensive to other tenants, owners, and neighbors, or that would tend to create a nuisance or damage the reputation of the premises. Renter shall refrain from loading the electrical system or floors beyond the point considered safe by a competent engineer, electrician, or architect selected by Owner. NOISE: The Historic Ashland Armory has many residential neighbors. Renter agrees to respect the privacy and rights of neighbors at all times. Doors to the Armory MUST REMAIN CLOSED during events; and all events must be over by 12 midnight. Renters agree to be responsible and inform persons contracted to work during the event including guests if necessary, that noise must be kept to a minimum. Complaints from neighbors may preclude future rental of the Armory by Renter. RULES AND REGULATIONS: Renter shall not assign this agreement by operation of law or other or sublet the rented space or any portion thereof. Owner must approve all activities. Owner reserves the right to formulate reasonable rules and regulations for the safety, care, and cleanliness of the premises, and Renter agrees to abide by those. Renters shall conduct . themselves so as to not commit any waste or damage to the premises and will not disturb the quiet enjoyment of any other tenant in the building of which the rented premises is a part. Renter shall comply with all municipal and county laws ordinance and all state and federal laws and regulations. Time is of the essence of this Agreement and all notices hereunder shall be sent to Eric Linerud, Historic Ashland Armory, 208 Oak Street, Ashland, Oregon, 97520, and to Renter at the address below. IN WITNESS WHEREOF, the parties have hereunto set their hands and seal in the day and year hereinabove'written. OWNER RENTER Eric Linerud Signature Property Manager �?O E y�lJGrl�� Historic Ashland Armory Address CZSh1an oz g�� City, State, Zip .sy,l- 7 Phone A(OV DA ORM Signature loll ? ( Z Date - CITY REV Page 1 / 1 �. ASHLAND CITY O F DATE PO NUMBER 20 E MAIN ST. 10/17/2012 11240 ASHLAND, OR 97520 (541)488-5300 VENDOR: 003654 SHIP TO: Ashland Public Works HISTORIC ASHLAND ARMORY (541)488-5587 208 OAK ST 51 WINBURN WAY ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req.No.: _ Terms:. Net Dept.: Req.Del. Date: - Contact: Betsy Harshman Special Inst: Confirming? NO Quantity Unit Description Unit Price Ext.Price Rental of Ashland Armory for the 500.00 Transportation System Community Forum Note: The rental fee is due the week of the event. SUBTOTALI 500.00 BILL TO:Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 500.00 ASHLAND, OR 97520 Account Number Project Number Amount Account Number Project Number Amount E 260.08.35.00.70420 E 200916.999 500.00 AuthiWized Signature VENDOR COPY FORM43 CITY OF A Tequ�st for a Purchase Order ASHLAND r REQUISITION Date of request: 10n7/2012 Required date for delivery: 10/18/2012 Vendor Name Histnrir Ashland Armnnr Address,City,State,Zip 208 Oak ; rppt Aghland OR 97,520 Contact Name&Telephone Number 541482-1271 Fax Number SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Dale approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached ❑ Small Procurement Cooperative Procurement Less than$5.000 ❑ Request for Proposal (Copies on file) ❑ State of Oregon ® Direct Award Date approved by Council: Contract# ❑ VerbafflOtten quote(s)or proposal(s) ❑ State of Washington Intermediate Procurement ❑ Sole Source Contract# GOODS&SERVICES ❑ Applicable Form(95,6,7 or 8) ❑ Other government agency contract $5.000 to$100.000 ❑ Written quote or proposal attached Agency ❑ (3)Written quotes attached ❑ Form#4, Personal Services$5K to$75K Contract# PERSONAL SERVICES ❑ Special Procurement Intergovernmental Agreement $5,000 to$75.000 ❑ Form#9,Request for Approval ❑ Agency ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: ❑ (3)Wdtten proposals attached Date approved by Council: (Date) ❑ Form 94, Personal Services$5K to$75K Valid until: Dale Description of SERVICES Total Cost Rental of the Ashland Armory building for the transportation system community forum. $ 500.00 Agreement has been approved by David Lohman see attached email). Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL.COST ❑ Per attached quotelproposal $ Project Number 2009.16 Account Number 260.08.35.00.704200 Account Number Account Number 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: ITDirector Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee Signature:_`n"�� _ Department Head Signature: �`-- (Equal to or greater than$5,000) Additional signatures(if applicable): Funds appropriated for current fiscal year: YES / NO Finance Director-(Equal to or greater than$5,000) Date Comments: G:1pub-wrksleng109-16 TSP UpdateV+_AdmWArmory Requisition TSP Forum.doc