HomeMy WebLinkAbout2012-259 CONT Addendum - Park Avenue Turf 10/06/2012 10:52 5309822250 ZAMORA SOD FARM PAGE 02/02
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR GOODS AND SERVICES LESS THAN $25,000
Addendum made this 5"' day of October. 2012, between the City of Ashland ("City")
and Park Avenue Turf ("Contractor").
Recitals:
A. On September 5, 2012, City and Contractor entered into a "City of Ashland
Contract for Goods and Services Less than $25,000" (further referred to in this
addendum as "the agreement").
B. The parties desire to amend the agreement to mog fv the proiect.
City and Contractor agree to amend the agreement in the following manner:
1. The scope of services is modified to add 12,000 sq feet of 90110 Rye Blue @ $0.40
per sq ft for an additional cost of$4,800.00 per the attached quote dated October 3,
2012.
2. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACT 91'R. CITY OF ASHLAND;
BY ter^ f' / BY \ �1/` L-�
Its pad e � V D"Jf Date (C�4�L Department Head
DATE A ',(/7 O
Purchase Order# l e-�
Acct. No.: X//,o e9 3 :2A d
(For City purposes onip
1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES
mARK,�UNUE` u",NC.
GROWING &INSTALLATION OF FINE SOD
We roll out the green carpet for goal ...
Bid Proposal October 3, 2012
Proposal Submit to: Job Location:
Jason Minica 3070 Hwy 66
City of Ashland Oak Knoll Golf Course, Ashland, Oregon
12,000 sq feet of 90/10 Rye Blue @ $.40 per sq It = $4800.00
Includes delivery and installation wrapping two greens.
Any questions should be directed Michael Strunk @ 707-486-4326
CORPORATE OFFICE DIXON OFFICE
Post Office Box 2198 7988 Robben Rd.
Sebastopol,California 95473 Dixon,CA 95620_
(707)823-8899 (707)693-8899
(800)734-8859 WHOLESALE&RETAIL FAX:(707)823-9010
L%'— 1 C�✓ ial l i�i� Page 1 / 1
t
CITY OF
ASHLAND F DATE PO NUMBER
20 E MAIN ST. 9/7/2012 11159
ASHLAND, OR 97520
(541)488-5300
VENDOR: 017239 SNIP To: Ashland Parks
PARK AVENUE TURF C/O 90 N. MOUNTAIN
PO BOX 2198 (541)488-5354
ASHLAND, OR 97520
FOB Point: Req.No.:
Terms: Net Dept.:
Req.Del. Date: contact: Bruce Dickens
Special Inst: Confirming? No
Quantity Unit Description Unit Price Ext.Price
THIS IS A REVISED PURCHASE ORDER
10,000.00 Feet Sod for Hole 7 & 8 - Oak Knoll Golf 1.55 15,500.00
Course
T-1 sand based bent qrass (Bent Crass
preens will be wrapped with 500 lineal
feet of 90/10 Rye Blue at no additional
cost)
10,000.00 Feet Installation of 10,000 sq ft of T-1 0.39 3,900.00
bent qrass n, $.039/per sq ft
Processed change order 10/10/2012 4,800.00
Per attached contract addendum, scope
of services modified to add 12,000 sq
ft of 90/10 rye blue $0.40/per sq ft
SUBTOTAL 24 200.00
BILL TO:Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 24,200.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number - Amount
E 410.03.22.00.70420 E 000312.999 24 200.00 '
AuthoJxE d Signat iTatury—re VENDOR COPY
FORM #10 CITY OF
CONTRACJAMENDMENT APPROVAL REQUEST FORM SH LAN D
Request for a Change Order
Name of Supplier 1 Contractor 1 Consultant: a y v �.—�r^ Total.amount.of this
Purchase Order Number: ,j contract amendment
Title/Description: u_zz,Ct
Per attached contract amendment
Contract Amendment
Original contract amount $ l a o 100 %of original contract
Total amount of rep vious contract amendments %of original contract
Amount of this contract amendment
�"2`�8�� � � �e'N of original contract
TOTAL AMOUNT OF CONTRACT $ �'7 a �� /� ��°/of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special .
Procurement.2)The amendment is necessary to campy with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contraa b)The City determines that with all things considered,the
amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES ✓ NO` (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT•Less than$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑"YES",the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
cumulative amendments s$6,000. ❑ 'YES',the total amount of cumulative E]'YES',the total amount of original contract and
❑If'1\10%amount exceeding authority requires amendments s 25%of original contract amount or cumulative amendments s$100K for Goods&
Council approval.Attach copy of Council $250,000 whichever is less. Services,s$75K for Personal Services,<$50K for
Communication. ❑ If"NO",amount exceeding authority requires Attorney Fees.
❑ Exempt—Reason: Council approval.Attach copy of Council ❑ If'NO'.amount exceeding authority requires
PERSONAL SERVICES Communication. Council approval.Attach copy of Council
❑ 'YES",Direct appointment_<$35.000 ❑ Exempt—Reason: Communication.
❑ If"NO",requires approval. ❑ Exempt—Reason.
INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT
Goods&Services•$5,000 to$100,000 ❑ 'YES",the total amount of cumulative ❑ Written Findings:Document the nature of the
Perso al Services $5,000 to$75,000 amendments 5 25%of original contract amount or emergency,including necessity and circumstances
the total amount of cumulative $250,000 whichever is less. requiring the contract amendment
amendments<25%of original contract amount. ❑If'NO',amount exceeding authority requires ❑ Obtain direction and written approval from City
❑ If"NO",amount exceeding authority requires Council approval,Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council
Communication. ❑ Exempt—Reason: Communication
❑ Exempt—Reason: ❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
El'YES',the total amount of original contract and cumulative ❑'YES',the original contract was approved by City Council.
amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date)
Council as a Special Procurement. If'NO",Council approval is required.Attach copy of Council Communication.
❑ If'NO',amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator.
Attach copy of Council Communication.
i� qqg 117 o1! a�oo�o5�
Project Number • Account Number - _ = Acc0...t tuber___•__•_
`Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures acc let , Attach extra pages if needed.
Employee Signature: Department Head Signature:
Equal to or greater th n 5 0)
Funds appropriated for current fiscal year. / NO - tc�L
Finance Director(Equal to or grdgidr than$5,000) Date
Comments:
Form#10–Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1, 10/4/2012