HomeMy WebLinkAbout1997-0109 Special Mitg MIN MINUTES FOR THE SPECIAL MEETING
ASHLAND CITY COUNCIL
January 9, 1997
PLEDGE OF ALLEGIANCE Meeting was called to order by Mayor Golden at 1:00 p.m.,
Civic Center Council Chambers.
ROLL CALL
Councilors Laws, Reid, Hauck and Thompson were present, Councilors Wheeldon and
Hagen arrived late.
ORDINANCES. RESOLUTIONS AND CONTRACTS
1. A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY,
OREGON, CALLING A SPECIAL ELECTION TO SUBMIT TO THE VOTERS
THE QUESTION OF CONTRACTING A GENERAL OBLIGATION BONDED
INDEBTEDNESS IN THE AMOUNT OF $2,600,000 TO FINANCE REPAIR
AND RECONSTRUCTION OF THE CITY'S WATER, SEWER, ELECTRICAL,
STORM SEWER AND TRANSPORTATION SYSTEMS INCLUDING THE
WATER AND WASTEWATER TREATMENT PLANTS, CITY STREETS,
BRIDGES AND SIDEWALKS; WATERSHED ROADS AND BRIDGES;
REPAIR AND RECONSTRUCTION OF STREAMBANKS AND CHANNELS
AND LITHIA PARK; AND REMOVAL OF PRESENT AND CONTINUOUS
ACCUMULATIONS OF SILT IN THE CITY'S WATER RESERVOIR; ALL
• (100%) OF WHICH FUNDING IS REQUIRED AS A RESULT OF THE
JANUARY 1997 FLOOD.
City Administrator Brian Almquist assured residents that the city will only issue those bonds
that are necessary to cover the estimated costs of the improvements and these costs may be
refined. His expectation is, that the amount of bonds issued would be less than $2,600,000
but, there are still damages being discovered and costs associated with these discoveries.
Finance Director Jill Turner explained that the bond is just for the City of Ashland's own
infrastructure. Total estimated Bond issue amount is $2,600,000 and broken down as
follows:
Transportation/Roads/Bridges 871,500
Water Supply System 510,000
Water Treatment Plant 125,000
Water Lines 166,500
Wastewater Plant 65,000
Wastewater lines 100,000
Parks 700,000
Issuance 62,000
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Because it is uncertain what will happen with FEMA, the estimate for the bond issue takes
• this into account. Cost may change when more is known on FEMA availability.
Correction on Notice of Bond Election should read under summary that the measure
authorizes "up to" $2,600,000 of general obligation bonds for capital construction and
improvements including flood mitigation related to the 1997 flood.
Turner explained to council what is being submitted to FEMA. Even if FEMA gives the
maximum we would still need the bond.
Council agreed to changing wording of summary to better reflect description. Under
summary change first sentence to "This measure authorizes up to $2,600,000 of general
obligation bonds for capital repair and reconstruction including flood mitigation related to the
1997 flood".
Councilors Hauck/Laws m/s to approve Resolution N 97-01. Roll call vote: Laws, Reid,
Hauck, Thompson, Hagen and Wheeldon; YES. Motion passed.
2. A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY,
OREGON, DECLARING OFFICIAL INTENT TO ISSUE REIMBURSEMENT
BONDS TO REIMBURSE EXPENDITURES INCURRED FOR FLOOD
• DAMAGE
City Attorney Paul Nolte explained to council, that if you spend money prior to 60 days
before the issuance of the bonds, they are not reimbursed from bonds unless you adopt this
resolution.
Councilors Reid/Wheeldon m/s to approve Resolution N 97-02. Roll can vote: Laws,
Reid, Hauck, Hagen, Wheeldon and Thompson, YES. Motion passed.
OTHER
Councilor Reid had a request from the citizens interested in forming an Ad-Hoc Committee
on documenting flood damage. They requested clarification and direction of their role in the
reconstruction process, due to flood damage.
Members of the proposed Ad-Hoc Restoration Committee requested some type of identity in
order to allow them into secured areas with purpose to document flood related damage.
Discussion by council on how to channel this group. It was decided that Planning Director
John McLaughlin would be best to act as a contact person. Council requested information on
what types of things this group is concerned. Also, a specific proposal on who would be on
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the Ad-Hoc Committee and what their objectives would be, specific projects that they would
• doing and the times that those projects would be completed.
Mayor Golden supported the proposed proposals, but explained that there needs to be clarity
on what this particular group wants to do. When this is determined, then it must come back
to council and mayor for approval of it being an Ad-Hoc Committee.
Mayor agreed to serve as liaison between the administrator and the group of interested
citizens.
ADJOURNMENT
Meeting was adjourned at 1:35 p.m.
arbara Christensen, City Recorder Catherme M. Golden, Mayor
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