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HomeMy WebLinkAbout2006-191 Agrmt - Itron Electric / Gas / Water blam 'aa ftlI Ombm ppusm~ ,t/I / Jn 2111 NoM Molter Road Liberty Lake, WA 99019 509.924.9900 Tel 509.891.3355 Fax www.nm.com September 28, 2006 Mr. Lee Tuneberg " Vim" City of Ashland3 20 East Main Street r~ uit, Ashland, OR 97520 e k y Subject: Itron Maintenance Renewal Dear Mr. Lee Tuneberg, tW V Your Itron Maintenance Agreement is about to enter a new year, and per the terms of the Agreement, we are submitting our support pricing for the upcoming year. The equipment and software identified in the enclosure will be covered under the Agreement at the monthly rates indicated, with recently purchased products added to the Agreement at these rates upon expiration of the applicable product warranty. Please note that this is not an invoice. If a purchase order number is required on your invoice, please forward a copy of the purchase order to our Service Business Department. Itron maintenance customers receive prompt factory service on their meter reading equipment that goes beyond repairing reported problems, to include preventive maintenance and product updates that enhance equipment reliability. Maintenance customers also receive twenty-four hour access to Customer Service personnel who are available to answer questions, offer assistance, and resolve problems. Your Itron Maintenance Agreement offers considerable value by avoiding hourly service fees, unnecessary paperwork, and administrative expenses. Over 90% of our customers purchase maintenance and support services under an Itron Maintenance Agreement, and we are very honored by their continued patronage. On behalf of everyone at Itron we extend our sincere thanks for your continued patronage and we look forward to being of continued, service. If you have any questions regarding your Maintenance Agreement, please feel free to contact me at (800) 635-5461, extension 3780. 1 can also be contacted via E-mail at sandy.holder@itron.com. Sincerely, 11 Sandy Holder Service Business Rep. Fax # (509) 891-3322 Encl: Summary Billing Report Cc: Customer File Maintenance Contact Information Please Update the Following Information and Return To: City of Ashland Itron, Inc Service Business Administration N 2818 Sullivan Road Spokane, WA 99216 Customer Number 37895 Fax: 509-891-3301 Anniversary Date 1/1/2001 Phone 800-635-5461 Street Address: P.O. Box 20 East Main Street Ashland, OR 97520 Contract Renewal Contact: Maintenance Contract Invoice: Mr. Lee Tuneberg A CCJJl1 NTS ~~I Y Y-1 C~lL^ Phone: Phone:,541 - SSa -=!R Address (if different from above):. Address (if diffemm fl um above): Software Release Contact: Meter Reading Contact: Etz)c ~IZXAB J Ct~ AR A RN's' Q>oRF Phone: 541 -,SS 1-a 4 f) 7 Phone: 541-55 a -a(2)a14 Address (if diffemtt from above): Address (ifdiffemnt from above): Number of Meters Read: 1I 5M') -E -F-ugtc PROS mvRs Comments: g, cl ©O ^ y l A'r t-: Q, - 4) Q PICA Date: September. 28, 2006 R1733: Date Printed: 09/29106 Itronr Inc. Page: 1 Maintenance Contract Print Customer. 11747 Contract Number: 1887 003 CM Customer Name: CRY OF ASHLAND Contract Effective Dates: 01101107 12131107 Customer Address: 20 E MAIN ST ASHLAND OR 97520 Description Serial Number Start Date End Date Olt, Recurring Billing Total Amount HARDWARE FS/3 CRADLE 4450040851 01/01/07 03131107 1 -8.85 FS13 CRADLE 4450041017 01/01/07 03/31107 1 8.85 FS/3 CRADLE 4450041034 01/01/07 03131/07 1 8.85 FS/3 CRADLE 4450041039 01/01107 03/31/07 1 8.85 FS/3 CRADLE Subtotal 4 10I 20 FS3PN HANDHELDS 4900061434 01/01107 0.3131/07 1 43.55 FS3PN HANDHELDS 4900061491 01101/07 03/31107 1 43.55 FS3PN HANDHELDS 4900061387 01/01/07 03131/07 1 49.92 FS3PN HANDHELDS 4900062034 01/01107 03/31/07 1 49.92 FS3PN HANDHELDS Subtotal 4 560.82 READONE PRO 11876 01101/07 12131/07 1 34.73. READONE PRO Subtotal 1 416.71 Hardware Subtotal 9 1,083.73 SOFTWARE MVRS SFTW 8 DOCUMENTATION 01/01/07 12/31/07 1 163.35 MVRS SFTW & DOCUMENTATION Subtotal 1 1.96024 Software Subtotal 1 1,96024 Site 11747 Subtotal 10 3,043.97 She Name: CITY OF ASHLAND Site Address: 20 E MAIN ST ASHLAND OR 97520 Contract Grand Total 10 3,043.97 NOTE: This is not an invoice w /frAn Knowledge to Shape Your Future Itron's Advantage Shipping Program We would like to offer you the opportunity to participate in Itron's Advantage Shipping Program. Advantage Shipping was designed to compliment your Itron equipment repair needs. Itron has teamed up with Airborne to provide you with a program that will simplify the shipment of your hand fields to Itron for service. Listed below is a breakdown of the benefits to participating in bur Advantage Shipping Program. Protection: The Advantage Shipping Program eliminates the need for insurance on every unit. In addition, if a shipment is lost, Itron will replace it immediately with a like unit and will pursue settlement of any claim. You can go on with business rather than filling out claim forms and waiting for a settlement. Ease of Use: When you sign up for the Advantage Shipping Program, you will be supplied with preprinted airbills to use for each shipment. You don't need to remember account numbers or addresses. Just put the label on the box and call Airborne, for pickup, ensuring your equipment is delivered to Itron'. s repair center. Simplified Billing: Advantage Shipping labels will be billed upon usage; there are no service fees. Your quarterly invoice will be accompanied by a program participation schedule detailing all of your shipping activity. This not only eliminates all of the individual statements, but. also makes payment easier, giving you clear understanding of your shipping activity. Savings: Participation in the Advantage Shipping Program will save you shipping time & cost. With insurance, a typical 4-pound shipment may cost you as much as 2 times Itron's Advantage rate. Each shipment you make under the Advantage Shipping Program will be billed at a rate of $24.50 per four-pound package. If you are interested in participating in the Advantage Shipping Program described above simply return the attached request form via fax to our Service Business department at I-509-891-3301. Please refer any questions or concerns to Suzie Frei in our Service Business department at 1-800-635-5461 x 3034. cSincerely, V ~ Suzie Frei Customer Service Representative 1 Subject to availability ofAbbome m icn within your ants. Itron Advantage Shipping Program Please Complete the Following Information To Process Your Request for Advantage Shipping Labels Fax To Service Business Administration 509-891-3301 Please Refer Questions to Suzie Frei 800-635-5461 ext. 3034 Company Name Customer Number Street Address (No P.O. Boxes, Please) Billing Address Purchase Order # (if necessary) Contact Name Phone Number Fax Number Signature ltron Maintenance Policy MV-RS Attachment B Overview This Maintenance Policy describes Itron's support services, both contract and warranty, for MV-RS Meter Reading System equipment and software. Customer Responsibilities Service Requests: Customer will notify Itron of System problems that affect System performance as soon as practical. Problems are to be reported via Itron's Customer Support Hotline at (800) 635-8725. Client Report Forms: Itron will provide Customer with a sufficient supply of blank Client Report Forms, and Customer agrees to complete and return a Client Report Form for each / every inoperative handheld unit returned to Itron for service, retaining one copy for their records. Prior to returning to Itron any equipment which has arrived from Itron in an inoperative condition, Customer will contact Itron through the Customer Service Hotline and request a Return Materials Authorization (RMA) number, which Customer will reference on all shipping labels and documents as appropriate. Freight Charges: Customer will forward all. equipment and / or materials to Itron via pre-paid freight. System Configuration: Customer will ensure that system equipment, operating system, and data communications environment is configured, operated, and maintained in accordance with Itron's prescribed system requirements. Customer agrees to consult with Itron prior to making changes to their system configuration that may affect system operation. Remote Communications: Customer will purchase, install, operate, and maintain remote communications software (PCAnywheree or TelNee) and equipment (modems) in a manner that will allow for remote dial-up access to meter reading System user sites. Customer will make remote access available to Itron, as necessary, for remote diagnosis and troubleshooting of Itron's meter reading System. Network Administration: Customer will monitor and maintain all local and wide are network components, to include network servers, network clients, network hubs, routers, modems, and all software components necessary for efficient and reliable network operations. Specific activities include managing network equipment repairs, upgrades, and replacements; to ensure continued conformance with Itron's prescribed meter reading System configuration. Additional activities include ongoing administration of host names and Internet Protocol (IP) addresses, administration of network interfaces, access,. security, communications; equipment and software version control. ~Irde MV-RS Itron Maintenance Policy Rev 2.2 1 Itron Maintenance Policy MV-RS Attachment B Database Administration: Customer will administer the meter reading System database, including host equipment and software components, in compliance with Itron's prescribed System configuration. Specific activities include monitoring database server and back-up electrical power sources, configuration and administration of database schema, application interfaces, network operating system, communications, and file transfer software. Additional activities include deletion and truncation of database files, performance of regular data back-up, data archive, and installation of all database upgrades as prescribed by Itron. Service Administration: Customer will administer meter reading System service activities at a central source. Specific service activities, include meter reading System user training and support, administration of all third party software licenses, fees, and support services that affect meter reading System operations, initiation of Itron Service Requests as outlined herein, and . oversight of equipment returns to, and receipts from, Itron. Additional support activities include remote access to System user sites and preliminary troubleshooting of System user problems. Estimation Fees: In the event Itron should receive equipment for repair that is damaged, Itron will provide Customer with an estimate for repair of the equipment. If the Customer accepts the repair estimate, Itron will complete repairs and return equipment to the Customer with an invoice for the repairs and applicable freight charges. If the estimate is not accepted by the Customer and the Customer requests the equipment be returned unrepaired, Itron reserves the right to return the equipment to the Customer unrepaired with an invoice for return freight and one (1) hour of labor at the prevailing labor rate. Units scrapped at Itron may be subject to an estimation fee, of (1) hour of labor at the prevailing labor rate. ,two MV--RS Itron Maintenance Policy Rev 2.2 2 Itron Maintenance Policy MV-RS Attachment B Itron Responsibilities Service Hours: For the purpose of categorizing delivery of the services outlined herein, the following. schedules will be in effect. All times are Pacific Standard / Daylight Time. Regular Business Hours: 5:00 AM to 5:00 PM, Monday through Friday Overtime Hours: 5:00 PM to 5:00 AM, Monday through Friday 5:00 AM to 5:00 PM, Saturdays Sunday/ Holiday Hours: After 5:00 PM, Saturdays, and / or days preceding Itron Holidays, until 5:00 AM, Mondays, and / or days following Itron Holidays. Itron Holidays will be listed and communicated in writing (at Customer's requests) not later than December 30, for the following year. Covered Components: Itron will maintain a database of Customer-owned equipment and software, including equipment serial numbers and shipping dates. At Customer's request, Itron will provide a printed copy of this database for Customer verification of equipment and service coverage. Services performed as part of this Agreement will be limited to those items listed. Any or all Customer-owned equipment added to this Agreement beyond expiration of product warranty may, at Itron's discretion, be subject to a qualifying service inspection. Itron and Customer agree that qualifying service inspections will be performed not later than ninety (90) days after a component is added to this Agreement at Itron's then current rates. If qualifying service inspection reveals that repairs, as determined by Itron, are necessary to render the equipment operable and serviceable, it shall be the Customer's option either to: • Accept additional charges for equipment repair or replacement at rates or prices in effect, or: • Delete that equipment from the list of Covered Components, in which case the Agreement price will be adjusted to reflect the changes. Related Documentation: Itron will provide one original set of applicable operations publications necessary to operate covered equipment and software as part of this Agreement, with additional copies available at Itron's then current List Price(s). MV-RS Itron Maintenance Policy Rev 2.2 3 Itron Maintenance Policy MV-RS Anachment B Engineering blueprints, procedures, source code, proprietary protocols, and / or additional Itron technical documents not necessary for operation of the System will be considered Itron Proprietary and will not be furnished as part of this Agreement. Customer Support Hotline: Itron will make available a 24 hour Customer Support Hotline for questions, problem reporting, and service requests. The Hotline telephone number is (800) 635- 8725 and is accessible seven (7) days a week. In addition to Itron's Customer Support Hotline, Customer personnel may contact Itron via Itron's Customer Support FAX number, (509) 891-3553, or via Itron's Customer Support email address; suooort@ltron.com. Assistance with problems that affect meter reading or customer billing activities should first be reported to Itron's Customer Support Hotline. Technical Support: Itron will make available qualified technical representatives, during Regular Business Hours to assist the Customer with operation of the System. This technical support include, but is not limited to, equipment configuration, file management, report generation, interpretation or error messages, problem diagnosis, and recommendations for fully utilizing system capabilities. Itron also will answer questions regarding procedures, documentation, operation, service, training, and system enhancements. Technical Support is available via Itron's toll-free Customer Support Hotline, (800) 635-8725. Software Releases: Itron will provide Software Releases as described below for operation and maintenance of Customer's System. The Software Releases will be provided for Customer's exclusive use. Customer will keep the System software current by installing all Maintenance Releases, as defined below, supplied by Itron. System software, which does not include Itron's most current Maintenance Release will be defined as non-current or Custom Release as described herein. Itron's Software Releases are further defined as follows: • Critical Maintenance Release(s): A Critical Maintenance Release will be forwarded to the Customer in response to critical problems. Critical problems are defined as those problems, which interrupt the Customer's ability to read meters or execute customer billing. Critical problems will receive priority over all other reported problems, with corrective actions and timetables reported to Itron and Customer management personnel. Upon written request from the Customer, a Critical Maintenance Release may be forwarded prior to Itron's completion of a full system test. Since these expedited corrections are not fully system tested, all responsibility for results, errors or damages remain with the Customer. • Scheduled Maintenance Release(s): The Customer will receive from Itron, as part of this Agreement, all Scheduled Maintenance Releases for the Customer's licensed, current, (standard) Software Product version. Scheduled Maintenance Releases, which are issued periodically, maintain original software functionality //ON MV-RS Won Maintenance Policy Rev 2.2 4 Itron Maintenance Policy MV-RS Attachment B and include available fixes for reported, verified, and corrected problems. Maintenance Releases may be discontinued if there are no outstanding problems. • System Release(s): Itron, at its sole discretion, will make available System Releases which provide new software functionality and / or migrate Itron Software Products onto other vendors' computing equipment or software operating systems. Itron reserves the right to invoice for all System Releases as they are made available at Itron's then-current prices. • Custom Release(s): Custom Releases are issued in response to modification requests submitted in writing to Itron by the Customer. If the modification is significant in size or scope, Itron may elect to send, at Customer's expense, a technical representative on-site to finalize the design of the modification. If Itron chooses to perform the modification work, it will submit a bid that includes requirement definition, project management, design, programming, documentation, testing, implementation, and maintenance. A System with software that contains Customer-specific modifications, a non-current Release, or incompatible operating system version becomes a "Customer System." Maintenance Releases, meter protocol inclusions, modifications, upgrades, or enhancements to Custom Systems will be provided as part of this Agreement, subject to separate price quotation. Installation of Software Releases for Customer-licensed Software is the responsibility of the Customer. Itron will, at the Customer's request, install any Software Release provided under this Agreement, at the prevailing rate(s) in effect. Travel and living expenses will be invoiced to the Customer at Itron's costs. Software Library, Itron will maintain a copy of Itron's then current, licensed, software version at its Spokane, WA facility, which will be made available to the Customer as necessary to reload corrupted or inoperative software. Field Engineering Support: In those instances where problem analysis of the Customer's meter. reading system by telephone is neither successful nor expedient, and upon mutual agreement between Itron and the Customer, Itron will dispatch Field Engineering personnel to the Customer's location during Regular Business Hours. These services will be provided at no charge as part of this Agreement within the first ninety (90) days of System installation / start-up. Such services provided by Itron beyond this initial ninety (90) day period will be invoiced to the Customer at the hourly rates in effect at the time of service. Travel and living expenses will be invoiced at Itron's cost. ltwn MV-RS Itron Maintenance Policy Rev 22 5 Itron Maintenance Policy MV-RS Attachment B Preventive Maintenance: Itron will provide annual Preventive Maintenance service during Regular Business Hours, to include labor and materials, for Customer equipment registered in Itron's Service Database, as part of this Agreement. Itron agrees to complete scheduled preventive maintenance service and return the serviced equipment to the Customer within five (5) working days after receipt. Corrective Maintenance: Itron will provide Corrective Maintenance service for Itron equipment including labor and materials, during Regular Business Hours at its servicing location. Upon receiving equipment, Itron will complete Corrective Maintenance service necessary to return the equipment to original operating specifications, excluding minor cosmetic deficiencies (blemishes, dents, scratches, etc.). Replacement parts furnished will be new, or like new in condition, and be functional equivalents to parts removed from service. Defective parts removed from service by Itron will become the property of Itron. Itron agrees to complete corrective maintenance service and return the serviced equipment to the customer five (5) working days after receipt. Additionally, Itron will provide Preventive Maintenance service concurrently with Corrective Maintenance services. Any software or replacement part furnished at request of Customer that would represent an upgrade or enhancement over original equipment specifications may not be covered by the charges herein, but may be provided under this Agreement at Itron's then current prices. Return Freight: Upon completion of services, Itron will return Covered Components to the Customer via prepaid freight, with the same level of freight service as received from the Customer (ground freight, 2nd day, Next day delivery, etc.). Loaner Equipment As part of this Agreement and upon Customer request, Itron will provide loaner equipment to the Customer, provided: • Customer purchases and maintains an inventory of spare equipment, in quantities not less than ten percent (10%) of equipment quantities covered under this Agreement (minimum quantity 1), and; • Equipment covered under this Agreement has received Preventive Maintenance service during the preceding twelve (12) month period, and; • Customer has exhausted its own supply of spare equipment due to repairs not related to physical damage, and; • Itron has, for whatever reason, exceeded its five (5) day equipment repair turnaround time. Customer agrees that any Itron-owned equipment and / or software furnished as part of this Agreement will remain the property of Itron and be returned promptly upon receipt of customers serviced equipment. Itron-owned property not returned within fourteen (14) days from shipment of Customer equipment are subject to a monthly rental invoice in the amount of ten percent (10%) of the //OA MV-RS Itron Maintenance Policy Rev 2.2 6 Itron Maintenance Policy MV-RS Attachment B product's current List Price for each thirty (30) day period or partial period the materials remain unreturned. Batteries, Handstraps, and Antennas: Itron will replace handheld computer batteries, handstraps, and antennas - not to exceed one of each item per unit, per twenty-four (24) month period. Itron may, at its discretion, request return shipment of Customer materials via pre-paid freight, prior to shipment of replacement materials. Technician Analysis Reports: Itron will return a Technician Analysis Report with each repaired piece of equipment. At a minimum, this report will include a description of the problem, corrective actions, a list of parts replaced, and recommendations for future use. Additionally, the name and telephone number of Itron's servicing technician will be provided. Supplemental Services Supplemental Services: Services that are not covered as part of this Agreement will be categorized as Supplemental Services. Itron shall have no obligation for the following Supplemental Services, but if such services are available, at Customer's option, they can be provided at Itron's then prevailing rate for labor, materials, and expenses (Attachment A). Supplemental Services will include, but not be limited to, the following: • Service on software or equipment that has been improperly installed or operated outside manufacturer specifications. • Service on software or equipment not specifically identified in Itron's Service Database. Installation of Software Releases for Customer-licensed Software. • Service related to Critical Maintenance Releases that were forwarded at Customer's request,.prior to completion of full system testing. • Services or expenses outlined as Customer Responsibilities in this Agreement. • Equipment accessories, such as meter probes, shoulder straps, belt holsters, etc., except batteries, handstraps, and antennas. /twn MV-RS Iron Maintenance Policy Rev 2.2 7 Itron Maintenance Policy MV-RS Attachment B • Service Requests that include services, overtime or holiday coverage; response / return times, special freight or expenses over and above the Itron Responsibilities as outlined in this Agreement. • Equipment repairs due to damage or neglect, to include circuit board corrosion on equipment that has not been returned for annual preventive maintenance service, and repairs due to damage or alteration by persons other than Itron Service Representatives. Loaner / rental equipment provided at the request of the customer, exclusive of Itron furnished equipment. • Services provided due to inoperative mainframe or personal computer processing equipment, network equipment, customer-modified software, and / or third-party software not required for operation of the System. • Special investigations, tests, data, reports, or documentation not specifically included as part of this Agreement. • Software fixes on problems that do not compromise the transmission of meter reading or System billing information, prior to scheduled Software Releases. • Upgrades or enhancements. • Damage resulting from electrical power, air conditioning, or humidity control failure. . . • Communication problems related to telephone lines, modems, network connections, etc. • Training Services. //~N MV-RS ttron Maintenance Policy Rev 2.2 8 Itron Maintenance Policy MV-RS Attachment B Attachment A - Service Pricing *All Prices are subject to change and quoted in U.S. Dollars Monthly Software Support Fees (Custom Software) Separate Quotation Supplemental Service Labor Pricing: Field Engineering and Technical Support Price/ Hour Regular Hours, Monday - Friday $165.00 Overtime Hours, Monday - Friday, Saturdays $198.00 Sundays, Holidays $247.50 Meals, Lodging and Travel Expenses Actual Cost Itron / Personal Vehicle Mileage Current Rate All Field Engineering services involving travel will be billed "portal to portal" Itron Depot Repair Services (Equipment) Price/ Hour Regular Business Hours, Monday - Friday $125.00 All supplemental labor services have a minimum billing of one (1) labor hour at the rate in effect at the time of service. Supplemental Depot Repair Services, to include labor and materials, are warranted for a period of thirty (30) days from the date of return shipment to the Customer. Replacement Parts Replacement Part Warranty: Itron warrants that replacement parts sold as part of an Itron Service Agreement or Itron Supplemental Depot Repair Services shall be free of defects and workmanship for a period of ninety (90) days from the date of receipt or installation by Customer, respectively, as applicable. Any replacement parts, which fail to conform to the aforementioned warranty, shall be repaired or replaced by Itron. In the event Itron cannot repair or replace the part, Itron shall refund to. Customer monies paid by Customer for such services. Ifrde MV-RS Itron Maintenance Policy Rev 2.2 9 Itron Maintenance Policy MV-RS Attachment B Warranty Exclusion: Replacement parts that are sold directly to a customer, except for furnished parts as documented under Preventive Maintenance and Corrective Maintenance herein, or service provider for use as spare parts inventory, or for installation by customer personnel or personnel not under contract or direct employment by Itron, Inc., are excluded from Itron's Replacement Part Warranty coverage. Returned Parts: Replacement parts purchased from Itron that are not part of an Itron Service and Maintenance Agreement or an Itron factory repair / rebuild, may be returned within fourteen (14) calendar days of receipt for full refund, minus a restocking charge of twenty-five percent (25%) of the Current List or Repair/ Exchange price. Minimum Purchase: All replacement part purchases are subject to a $100.00 minimum order. Special Freight Next day delivery and / or preferred carrier; $25.00 per shipment minimum or Itron's incurred freight charges. IItwn MV-RS Itron Maintenance Policy Rev 2.2 10 1 Page 1 / 1 CITY RECORDER'S COPY CITYOF ..ASHLAND 20 E MAIN ST. 10/19/2006 07164 ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000201 SHIP TO: Utility Billing ITRON 20 E. MAIN P O BOX 200209 ASHLAND, OR 97520 DALLAS: TX 75320 FOB Point: - Req. No.: Tense: Net 30 days DepL: ELECTRIC Req. Del. Date: - Contact Pat Woods Special Inst: Confirming? No - ITRON MAINTENANCE RENEWAL 3,043.97 January - December 2007 SUBTOTAL 7 BILL TO: Account Payable - - - TAX 0.00 20 EAST MAIN ST FREIGHT 0,00 541-552-2028 TOTAL 3,043.97 ASHLAND, OR 97520 E 670.08.18.00.60222 1,521.98 E 690.11.18.00.60222 152199 'Authorized Signature VENDOR COPY CITY OF 7 AL J H LAND A request for a Purchase Order REQUISITION FORM Date of Request: THIS REQUEST IS A: ❑ Change Order(existing PO # Required Date of Delivery/Service: Vendor Name Address City, State, ZIP P Telephone Number L _ 3 _ 1 Fax Number Contact Name S' V P C SOLICITATION PROCESS Small Procurement Sole Source Invitation to Bid ❑ less than $5,000 ❑ Written findings attached (Copies on file) ❑ Quotes (Not required) Cooperative Procurement Request for Proposal ❑ State of ORIWA contrail (Copies on file) Intermediate Procurement ❑ Other government agency contrail Special I Exempt ❑ (3) Written Quotes ❑ Copy of contract attached ❑ Written findings attached (Copies attached) Emeroena ❑ Contract # ❑ Written findings attached Doocriptlon of SERVICES Total Cost =-r2oni MA1'MENANC,E >rN> 1f1 'ANUAIZy - 2~ Ge>mt3F 2 ~c'~o7 ® Per attached PROPOSAL Item # Quantity Unit Doscrlptlon of MATERIALS Unit Price Total Cost ❑ Per attached QUOTE Project Number Account Number- • • Items and services must be charged to the appropdete account numbers for the financials to reflect the actual expenditures acarateV By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon regquest. Employee Signature-(;: L (l kY Supervisor/Dept Head Signature: G Flnanco7moadureWVorms%R--RequisMon form revised Updated on: 70142006