HomeMy WebLinkAbout2012-302 CONT AMND #5 - Loomis
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CITY OF
ASHLAND DATE BER
200 EMAIN ST8/22/2012 11113
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 016800 SHIP TO: City of Ashland
LOOMIS, LOOMIS ORE. HOLDINGS LLC (541) 488-6002
M/S 15 20 E MAIN STREET
PO BOX 4300 ASHLAND, OR 97520
PORTLAND, OR 97208-4300
FOB Point: _ Req. No.:
Terms: Net Dept.:
Req. Del. Date: Contact: Barbara Christensen
Special lnst: Confirming? No
Quanti Unit - Description Unit Pricer.. Ext; Price
THIS IS A REVISED PURCHASE ORDER
11.00 Mos Armored Car Service - FY 2013 295.00 3,245.00
This purchase is placed aqainst State
of Oreqon solicitation #102-1066-06 and
price aqreement #2559 (formerly #7834).
The price aqreement is incorporated
herein by reference.and takes
precedence over all other conflicting
terms and conditions, express or
implied.
Amendment #4 to Price Aqreement #2559
. has extended the contract to May 23,
2013
SUBTOTAL 324500
BILL TO: Account Payable TAX 0.00;
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 3,245.00'
ASHLAND, OR 97520
Account Number, Projeat.Number •Amount Account Number' ~ Project Number Amount'
E 10. 04.00.00.60410( 3,245.00
Authorized Signature VENDOR COPY
AMENDMENT No. 05 to -
Price Agreement No. 2559
1. This is Amendment No. 05 to Price Agreement # 2559 (as amended from time to time, the "Price Agreement")
dated March23, 2007 between the State of Oregon, acting by and through its Department of Administrative
Services, State Procurement Office, hereafter called "DAS SPO" or "State" and Oregon Armored Services, Inc.
hereafter called "Contractor". This Amendment is effective on the date it has been signed by every party and
approved in accordance with applicable law.
The purpose of this Amendment is to add locations, for service and quoted pricing.
Jr. The Price Agreement is hereby amended as follows (new language is indicated by underline and bold font):
a. City of Salem Locations and Quoted Cost:
Item # Quantity/Unit Description Unit Cost
139 I/Month City of Salem 275.00
Finance Dept '
5555 Liberty St SE, Rm 230
Salem OR 97301
Daily Pickup (M-F) 2:00- 2:30PM
Change Orders to US Bank,
All other Deposits to Bank of America
Item # Quantity/Unit Description Unit Cost
140 I/Month City of Salem 173.90
Parking Services
340 Chemeketa St NE
Salem OR 97301
Daily Pickup O WF) 2:00- 2:30PM
Brinks processes metered coiu.
All other Deposits to Bank of America
Item # Quantity/Unit Description Unit Cost
1~4 1Month City of Salem 150.00
Center 50+
2615 Portland Rd NE
Salem OR 97301
Pickup - Tuesday and Frldayl:W 1:30PM
Deposits to Bank of America
Item # Quamity/Unit Description Unit Cost
142 1/Month City of Salem 150.00
EMS
2742 25`a St SE
Salem OR 97302
Pickup - Tuesday and Friday1:00.1:30PA
Deposits to Bank of America
Pries Agreement # 2559, A,nu+dment 5.doc I I07 0012
Master No. 56881-12
b. City of Ashland Location and Quoted Cost:
Item# Quantity/Unit Description Unit Cost
143 I/Month City of Ashland $295.00
City Hall Utility Bid
20 E Main St
Ashland, OR 97520
Dally Pickup: M-P 11:00AM -12: OOPM.
Deposit to Banlc of America Ashland
C. Multnomah County Location and Quoted Cost:
Item# Quantity/Unit Description Unit Cost
.144 1/Month Multnomah County 278.00
Circuit Court
18480 SE Stark
Portland, OR 97233
Daily Pielcup (M-P) 9:06-10:00 AM
Item # Quantity/Unit Description Unit Cost
145 VEACH Multnomah County JdC 15.00
1401 NE 68' Ave
Portland, OR 97213
As Needed, 11:00 AM-12:00 PM
d. Deschutes County Location and Quoted Cost
Item# Quamtity[Unit Description Unit Cost
146 1/A4onth Deschutes County 278.00
Circuit Court
1100 NW Bond St.,
Bend, OR 97701
Daily Pickup tM-P) 11:00 AM
Hl.. Except as expressly amended above, all other terns and conditions of the Price Agreement are stilt in full
force and effect. Contractor certifies that the representations, warranties and certifications contained in the Price
Agreement are true and correct as of the effective date of this Amendment and with the same effect as though made
at the time of execution of the Price Agreement.
Certifrcadon: 2beiradividualsigningonbehalfofConkaaot-haebyeertifimandnmarstmderpataltyofpedity: (a)Contractoris
not subject to backup withholding because CoMraacr s exempt from backup withholding, (in) Contractor hasnot been notified by
the IRS that Conbnclor is.mbjm1 to backup withholding as a result ofafailure to report all tnterest ordividends, or (dt) the IRS has
notified Conlmetor that Contractor is no longersubjecrto backup withhold ng; (b) s/he is authorized la acron betmlfafContractor,
s/he has authority ondknowledge regarding Cantractor'spaynton ofr x and to the 7msl of her/his knowledge, Contractor is not in
Price Agreement 82559, Amendment 5.doe 2 102612012
Master No. 56861-12
violation ofarpiOregon taxlmw'(ncluding, ividwul linofation, thefollo'wbrgpurntant to OAR l50-305.335(6)-(B): For purposes of
lhls certif,cadon, "Oregon laxlmrs"means dre lax /mvs names is ORS305.380 (4), including without linfinva n drestate inheritance
fat, go? tax, Irersonal income tax willdwlding tar, corporation income and excise laeeq mmrsement device tax, timber lases,
croaretfe fax, other tobacco fax, 9-1-1 emergency comnnmications lax, the hosawnw rs and ranters property tox reliefprngrant and
local rases administered by the Department ofRevenue (Mulnwmah County BusfnemIncorne Tax, Lane T}wnxitDistrict Tar, Tri-
Metropolitan TYansit Disafct Employer Fa)no 11 Tas, and T ri-Metropoltlan District Se¢Employvrent Tax' (c) Contractor is an
independent contractor as defined in ORS 670.600; and (d) tae supplied Contractor data is Min and accurate.
CONTRACTOR: Loomis Arno d US, LLC. n
By.
Name: Title: Date
DEPARTMENT OFADLVIirISTRATIVE SERVICES, STATE PROCUREMENT OFFICE:
/
Approved By:
Name: - Titlh Dart
APPROVED AS TO LEGAL SUFFICIENCY
Approved By: Not required per OAR 137-045-0050 (2)
Price Agreement # 2559, Amoodmast 5.doc 3 M26/2012
vfaster No. 56381-12
Kari Olson
From: KERLEE Dion * SSD SPO [dion.kerlee@state.or.us].
Sent: Wednesday, December 12, 2012 10:47 AM
To: 'Kari Olson'
Cc: 'Barbara Christensen'
Subject: RE: Questions regarding contract with Loomis Armored Services
Attachments: 2559 Amendment 05_v1.2_(executed).pdf
Hello Kariann,
Hope your Wednesday is going well.
City of Ashland has been added to the contract and is able to use Contract 2559.
The letter you received from Loomis is a form letter sent from the Loomis Corporate Headquarters
and does not apply to users of The Oregon Price Agreement 2559.
Price adjustments to PA 2559 are by amendment to the contract only and authorized purchasers
would be notified through the State's list serve "buyer link".
An upcoming Buyer Link release will address this matter.
To register to receive or cancel "buyer link" please do so at the following link.
http://listsmart.osi.state.or.us/mailman/Iistinfo/buyer-Iink
Does that answer your questions?
Is there anything else I can assist with?
Respectfully,
Dion Kerlee
DAS-EGS Procurement Services
Phone 503.378.2816
From: Karl Olson [mailto:olsonk@ashland.or.us]
Sent: Tuesday, December 11, 2012 4:25 PM
To: 'KERLEE Dion * SSD SPO'
Cc: kari.olson@ashland.or.us; 'Barbara Christensen'
Subject: Questions regarding contract with Loomis Armored Services
Hello Dion,
I left you a voice mail to let you know I would be emailing you regarding the City's status on this contract and we are
hoping you can assist us with a couple of things.
1
Way back when ...the City of Ashland was going to be added to this contract. We were told this request was "in
process"; however, 1 am not seeing the City of Ashland listed on the contract. Can you please confirm for us that the
City of Ashland is in fact included in the contract?
Also, a letter was received from Loomis stating there would be a 3% increase in their fees. Can you please confirm for us
that this is an authorized price increase in the contract?
If.you need more information, please let me know.
Thank you.
Kariann
Kariann Olson
Purchasing Representative
City of Ashland
90 N. Mountain Ave.
Ashland, Oregon 97520
Tel 541-488-5354
Fax 541-488-5320
TTY 800-735-2900
kari.olsonpashland.or.us
Visit the City's web site at: www.ashland.or.us
This email transmission is official business of the City of Ashland, and it is subject to
Oregon Public Records law for disclosure and retention. If you have received this message in
error, please contact me at (541) 488-5354. Thank you.
2
December 1, 2012
Dear Loomis Customer:
Thank you for your continued loyalty. We are committed to meet and exceed your expectations by
providing superior service.
In today's business climate, that objective is becoming more and more challenging. As an industry, the
number of attempted robberies is trending downward, but these attacks have become much more
violent. At Loomis, we have not been immune from these acts of violence which have resulted in two
separate employees being shot. Fortunately, neither incident resulted in a fatality, and both individuals
are now recovering. We take our business very serious and will continue to take all precautions to
protect our people and your assets. j"
As in most businesses, we work diligently to improve efficiencies, yet costs conth to increase. As a
result, your next invoice will reflect an adjustment necessary for us t%rriaintain the highest level of
service and security. Specifically, your invoice will reflect a 3.00% increase.
We wish to thank you again for being a valued partner, and kno tw hat you will understand the necessity
for this price increase. If you have any questions, please go to our website at www.loomis.us and
select "Contact Us". Your inquiry will be acknowledged and then directed to the nearest Loomis branch
for a personal response.
Sincerely, 14
G~ ~t e7
Tom Hochradel
Senior Vice President of Sales .5
CT ~I
Loomis US C f
2500 CityWest Blvd.. Suite 900
Houston, TX 77042
AMENDMENT # 04 to
Price Agreement # 2559
i ~
I- This is Amendment No. 04 to Price Agreement # 2559 (as amended from time to time, the "Price Agreement")
dated March 23, 2007 between the State of Oregon, acting by and through its Department of Administrative
Services, Procurement Services, hereafter called "DAS" or "State" and Loomis Armored US, tLC hereafter called
"Contractor". This Amendment is effective on the date it has been signed by every party and approved in .
accordance with applicable law.
The purpose of this Amendment is to extend the term of the Price Agreement.
IL The Price Agreement is hereby amended as follows:
a. The current term ending October 22, 2012 is extended to May 23, 2013.
I
M. Except as expressly amended above, all other terms and conditions of the Price Agreement are still in full
force and effect, Contractor certifies that the representations, warranties and certifications contained in the Price
Agreement are true and correct as of the effective date of this Amendment and with the same effect as though made
at the time of execution of the Price Agreement.
Cerdj7catlon: The individual signing on behalfofContractor hereby certifies and swears underpenaUy ofperjury: (a) Contractor a
not subject to backup withholding because (t) Contractor is exempifrom backup withholding, (Ii) Contractor has not been notlRed by
the IRS that Contractor is subject to backup withholding as a result ofa fallure to report all interest or dividemis, or ad) the IRShar
noted Contractor that Contractor is no longer subject to backup withholding; (b) s/he Is authorized to act on behatfofContractor,
s/he has authority and knowledge regarding Contractor's paymentofuzres, and to the best ofher/his knowledge, Contractor Is not to
violation ofany Oregon lax laws (including without ltmitation, the followingpursuant to OAR 150-305385(6)-(B): Forpurposer of
this cerlincatton, "Oregon tax laws"means the tax laws names is ORS 305.380 (4), tncludingwithout limitation the state inheritance -
tax, go tax, personal income tax, withholding tax, corporation income and exc/se taxes; amusement device tax timber taxee, ,
cigarette tax other tobacco tax, 9.1-1 emergency communications tax, the homeowners and renters properly tax rellefprogram and
to cat taxes, administered by the Department of Revenue (Mu/momah County Business ]Maine Tax Lane Ransit District Tax, Rl-
Metropolitan Drnmt District Employer Payro It Tax, and Pi-Metropolitan District Self-Employment Tax; (c) Contractor is an
independent contractor as defined In ORS 670.600; and (e{) the supplied Contractor data is true and accurate.
CONTRALTO tois rmored US, LLC.
By; ~zt=via GEFj 28° 2mL2-
Name: at>re.t 4t-~j Title: Date
DEPARTMENT OF ADMINISTRATIVE SERVICES, PROCUREMENT SERVICES:
~ ) //r t II
Appro),
led73y:': G! 'Wc.-C. [F(Cf SiC (.LLtecc ~L!li /!Z
z ,T
Name:l,,~- Title: tl`1'I.IS ~ . Date
T-~
APPROVED AS TO LEGAL SUFFICIENCY
Approved By: Not required per OAR 137-045-0050 (2)(a),137-045-0050 (2)(b (B)
I
Price Agreement #2559, Amd 4.doo 7 9/28/2012 -
MasterNo. 56881-12 ,
nnw.
Award Summary Page 1 of 41
Award Summary
Trade Services
Armored Car Services Oregon ProcurementlnformalYOn
(Prod)
Supplier Address Contract ed #
.F Loomis Armored Us, Inc. 2559
O0 2121 SE 6th Ave
~~l.%yy"ryp Amendment # 4
h;-;~, .,,stay Portland, Oregon Revision Date
97214 10/95/2012
Contract Start Date
03/23/2007 '
4ptl ~ ~X ~Y
lg_g 9.- Expiration Date
03/23/2013
Contact: Tom Merrill Supplier Number
Phone: 1 (503) 232-2825 43884
Fax: All dates are mm/dd/yyyy
Email: tom.merrill®us.loomis.com
Attachments Exist
Amendment/Revision Comments Exist
Secondary Suppliers Do Not Exist
User Comments Do Not Exist
Contract Administrator Receiving Address Contract Filed At
State Procurement Office see purchase order DAS SPO
1225 Ferry Street SE, U140
Salem, Oregon
97301-4285
Contact: Dion Kerle Ie
Phone: 1 (503) 378-2816
Fax: 1 (503) 373-1626
Email: dion.kerleeodas.state.or.us
Header Comments
(
Amendment 2, Revision # 1, Updates contractor FEIN number, (1-750117200). Loomis Oregon
Holdings, LLC, DBA Loomis Armored US, LLC. Secratary of State Registry Number 817636-91
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Award Summary Page 2 of 41
This Price Agreement 2559 replaces Price Agreement 7834 in it's entirety.
Delivery Requirements
See Specifications
Payment Terms
Net 45
FOB
(Not Applicable)
Item # Quantity / Description Unit Cost
Unit
1 1 Commodity No. 990-10-18 $275.85
MONTH Armored Car Services
Contruction Contractors Board
700 Summer Street NE
Salem, OR 97301
Daily Pickup
2 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Justice
1162 Court Street
Salem, OR 97301
Daily Pickup
3 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Justice
4600 25th Ave NE, Suite 180
Salem, OR 97301
Daily Pickup
4 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Administrative Services (Financial Svcs)
155 Cottage Street NE, 4th Floor
Salem, OR 97301
Daily Pickup
5 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Adminstrative services
- .4imina .C>n~i ne+a
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Award Summary Page 3 of 41
1665 Salem Industrial Drive
Salem, OR 97303
Daily Pickup
6 1 Commodity No. 990-10 $306.95
MONTH Armored Car Services
Dept. of Administrative Services
Facilities Division
1225 Ferry Street BE
Salem, OR 97301
Daily Pickup
Weekly Coin pickup. (Pickup day varies on coin)
7 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Consumer & Business Services
350 Winter Street NE
Salem, OR 97301
Daily Pickup
8 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Vetrans Affairs
700 Summer Street WE
Salem, OR 97301
Daily Pickup
9 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Human Services
2850 Broadway Street NE
Salem, OR 97301
Daily Pickup
10 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Division of State Lands
775 Summer Street NE
Salem, OR 97301
Daily Pickup
11 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Corrections, Accouting
2575 Center Street NE
Salem, OR 97301
Daily Pickup
12 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Dept. of Corrections, Central Trust
3601 State Street
Salem, OR 97301
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Daily Pickup
13 1 Commodity No. 990-10 $0.00
Cancelled MONTH Armored Car Services Cancelled
Cancelled
CANCELLED
Employment Department
875 Union Street NE -
Salem, OR 97301
Daily Pickup
14 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services -
Legislative Admistration Committee
900 Court Street NE RM 140C
Salem, OR 97301
Daily Pickup
15 1 Commodity No. 990-10 $0.00
MONTH Armored Car Services
Legislative Council Committee
900 Court Street, RM 101
Salem, OR 97301
Daily Pickup $275.85 -
Effective 9/14/09, Discontinue service to location.
16 1 Commodity No. 990-10-18 $275.85
MONTH ARMORED CAR SERVICES
Dept. of Agriculture
635 Capitol Street NE
Salem, OR 97301
Daily Pickup
17 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Housing and Communit Services
1600 State Street
Salem, OR 97301
Daily Pickup
18 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Judicial Department
1162 Court Sreet NE
Salem, OR 97301
Daily Pickup
19 1 Commodity No. 990-10 $275.85
MONTH AYSROYed Car Services
Oregon State Hospital
Business Office
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2680 center Street NE
Salem, OR 97301
Daily Pickup
20 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Department of Transportation
355 Capitol Street HE
Salem, OR 97301
Daily Pickup
21 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
_ Oregon Dept. of Motor Vehicles
2640 Portland Road NE
Salem, OR 97301
Daily Pickup
22 1 Commodity No..990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles Headquarters
1905 Lana Ave NE
Salem, OR 97303
Daily Pickup
23 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Revenue
955 Center Street NE
Salem, OR 97301
Daily Pickup
24 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Parks & Recreation Dept. (Fair)
2330 17th Street NE
Salem, OR 97303
Daily Pickup
25 1 Commodity No. 990-10 $176.29
EACH Armored Car Services
Oregon Parks & Recreation Dept. (Fair)
2330 17th Street NE
Salem, OR 97303
Mornings During Fair
26 1 Commodity No. 990-10 $293.47
EACH Armored Car Services
Oregon Parks & Recreation Dept. (Fair)
2330 17th Street NE
Salem, OR 97303
Evenings During Fair
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27 1 Commodity No. 990-10 $275.85
EACH Armored Car Services
Oregon State Treasury
900 Court Street NE
Salem, OR 97301
Daily Pickup
28 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Public Utility Commission
550 Capitol Street NE
Salem, OR 97301
Daily Pickup
29 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Real Estate Agency
1177 Center Street NE
Salem, OR 97301
Daily Pickup
30 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Secretary of State
900 Court Street NE
Salem, OR 97301
Daily Pickup
31 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
8428 BE Sunnyside Road
Clackamas, OR 97015
Daily Pickup
32 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
10 82nd Drive
Gladstone, OR 97027
Daily Pickup
33 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
19250 SW Allen Blvd.
Beaverton, OR 97008
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Daily Pickup
34 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
2221 East Powell Blvd
Gresham, OR 97080
Daily Pickup
35 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1300 SW Oak
Hillsboro, OR 97123
Daily Pickup
36 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor vehicles
185th and Cornell Blvd.
Hillsboro, OR 97123
Daily Pickup
37 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
3 Monroe Parkway V
Lake Oswego, OR 97035
Daily Pickup
38 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Health Division
800 NE Oregon Street
Portland, OR 97232
Daily Pickup
39 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Portland State University
724 SW Harrison
Portland, OR 97207
Registration Periods
40 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Portland State University
724 SW Harrison
Portland, OR 97207
Other Periods
41 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
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Oregon Dept. of Motor vehicles
1836 NE 82nd Ave
Portland, OR 97220
Daily Pickup
42 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
8710 SW Powell Blvd
Portland, OR 97266
Daily Pickup
43 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
8260 Interstate Ave
Portland, OR 97217
Daily Pickup -
44 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor vehicles
1502 SW 6th Ave
Portland, OR 97201
Daily Pickup
45 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
990 Lloyd Center
Portland, OR 97232
Daily Pickup
46 1 Commodity No. 990-10 $275.85
EACH Armored Car Services
Oregon Board of Nursing
800 NE Oregon Street, Suite 465
Portland, OR 97232
Daily Pickup
47 1 Commodity No. 990-10 $275.85
EACH Armored Car Services
Oregon Dept. of Revenue
800 NE Oregon Street
- Portland, OR 97232
Daily Pickup
48 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Bureau of Labor & Industries
800 NE Oregon Street
Portland, OR 97232
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49 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Parks and Recreation Dept.
Reservations NW
2501 SW First Ave, Suite 100
Portland, OR 97201
Daily Pickup
50 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Fish & Wildlife
3406 Cherry Ave NE
Salem, OR 97303
Daily Pickup
51 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Justice
1515 SW Fifth Ave, Suite 410
Portland, OR 97201
Daily Pickup
52 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
14240 Galbreath Drive
Sherwood, OR 97140
Daily Pickup
53 1 Commodity No. 990-10 $508.13
MONTH Armored Car Services
Eugene Water & Electric Board (H.Q.)
500 East 4th Ave
Eugene, OR 97401
Daily Pickup
54 1 Commodity No. 990-10 $347.40
MONTH Armored Car Services
University of Oregon
Business Office
U of O Campus
Eugene, OR 97403
Registration Periods
55 1 Commodity No. 990-10 $347.40
MONTH Armored Car Services
University of Oregon
Business Office
U of O Campus
Eugene, OR 97403
Other Periods
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56 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
University of Oregon
ERB Memorial union
U of O Campus
Eugene, OR 97403
Daily Pickup
57 1 Commodity No. 990-10 $345.32
MONTH Armored Car Services
University of Oregon
Athletic Department
U of 0 Campus
Eugene, OR 97403
Daily Pickup
58 1 Commodity No. 990-30 $386.80
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
705 West Marine Drive
Astoria, OR 97103
Daily Pickup
59 1 Commodity No. 990-10 $298.66
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
3550 SW Dechutes
Corvallis, OR 97333
Daily Pickup
Services Suspended effective 9/18/09
60 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Oreogn Dept. of Motor Vehicles
4422 West Devils Lake Road
Lincoln City, OR 97367
Daily Pickup
61 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
158 NE 5th
Newport, OR 97365
Daily Pickup
62 1 Commodity No. 990-10 $285.18
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
500 Columbia River
St. Helens, OR 97051
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' Daily Pickup
63 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1550 Industrial Ave
Woodburn, OR 97071
Daily Pickup
64 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Portland State University
University Place
310 SW Lincoln
Portland, OR 97201
Daily Pickup
65 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Washington County
Finance Division
155 N. First Ave, Suite 330
Hillsboro, OR 97124
Daily Pickup
66 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
2242 Santiam Hwy
Albany, OR 97322
Daily Pickup
67 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
2485 South 2nd Street
Lebanon, OR 97355
Daily Pickup
68 1 Commodity No. 990-10 $362.-95
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1661 North Hwy 99W
McMinnville, OR 97128
Tuesday - Saturday Pickup
Deposits made to Bank of America Depository
69 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles (West Eugene)
2780 West 10th
Eugene, OR 97401
Daily Pickup
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70 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor vehicles
1250 North 18th St.
Springfield, OR 97477
Daily Pickup
71 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
142 Gateway Blvd.
Cottage Grove, OR 97424
Daily Pickup
72 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
'Oregon Dept. of Motor vehicles
235 West 4th Ave
Junction City, OR 97448
Daily Pickup
73 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor vehicles
456 valley River Center
Eugene, OR 97401
Daily Pickup
74 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1331 NE Cedar
Rosburg, OR 97470
Daily Pickup
75 1 Commodity No. 990-10 $461.47
MONTH Armored Car Services
Oregon Dept. of Motor vehicles
1000 SW Emkay Drive
Bend, OR 97702
Daily Pickup
76 1 Commodity No. 990-10 $487.39
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1649 SE Odem Medo Road
Redmond,.OR 97756
Daily Pickup
77 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
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Oregon Dept. of Motor Vehicles
4555 Liberty Road South, suite 300
Salem, OR 97302
Tuesday - Saturday Pickup
78 1 Commodity No. 990-10 $275.85
.MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
37395 Hwy 26
Sandy, OR 97055
Daily Pickup
79 1 Commodity No. 990-10 $368.80
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
600 Marine Park
Hood River, OR 97031
Daily Pickup
80 1 Commodity No. 990-10 $386.80
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
3313 Bret Clodfelter Way
The Dalles, OR 07058
Daily Pickup
81 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
514 East Ellendale
Dallas, OR 97338
Daily Pickup
Dropping to Bank of America Depository
82 1 Commodity No. 990-10 $282.06
MONTH Armored Car Services
Springfield Utility Board
5755 Main Street
Springfield, OR 97478
Drop Box Pick Up. Monday-Friday Pick Up
Deliver to Sub at 250 A Street by 12:30 PM
83 1 Commodity No. 990-10 $262.06
MONTH Armored Car Services
Springfield Utility Board
1891 Pioneer Parkway
Springfield, OR 97477
Drop Box Pick Up. Monday-Friday Pick Up
Deliver to Sub at 250 A Street by 12:30 PM
84 1 Commodity No. 990-10 $193.92
MONTH Armored Car Services
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3000 Gateway
Springfield, OR 97477
Drop Box Pick Up. Monday, Wednesday, Friday Pick Up
Deliver to Sub at 250 A Street by 12:30 PM
85 1 Commodity No. 990-10 $193.92
MONTH Armored Car Services
Springfield Utility Board
2000 Marcola Road
Springfield, OR 97477
Drop Box Pick Up. Monday, Wednesday, Friday Pick Up
Deliver to Sub at 250 A Street by 12:30 PM
86 1 Commodity No. 990-10 $327.69
MONTH Armored Car Services
Springfield Utility Board
250 A Street
Springfield, OR 97477
Drop Box Pick Up. Monday, Wednesday, Friday Pick Up
Deliver to Sub at 250 A Street by 12:30 PM
87 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon State Police
255 Capitol Street NE, Suite 400
Salem, OR 97301
Daily Pickup
88 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1955 Lana Ave NE
Salem, OR 97301
Daily Pickup
89 1 Commodity No. 990-10 ' $275.85
MONTH Armored Car Services
Oregon Dept. of Human Services
2575 Bittern Street NE,. Bldg # 33
Salem, OR 97301
Daily Pickup
90 1 Commodity No. 950-10 $266.00
Cancelled MONTH Armored Car Services Cancelled
Cancelled
Josephine County Courthouse
2nd Floor Accounting window
500 N.W. 6th Street
Grants Pass, OR 97526
Daily Pickup
Deposits made to Wells Fargo Depository
91 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Education
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3rd Floor Accounting Services
255 Capitol Street NE
Salem, OR 97310
Daily Pickup
92 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services -
Lincoln County Circuit court
225 West Olive Street
Newport, OR 97365
Daily Pickup
Deposits to West Coast Bank, North Newport Branch
93 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oreoon Dept. of Revenue
1550 NW Eastman Parkway, # 220
Gresham, OR 97030
Daily Pickup
94 1 Commodity No. 990-10. $275.85
MONTH Armored Car Services
Oregon Dept. of Revenue
1600 Valley River Drive
Eugene, OR 97401
Daily Pickup
95 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Revenue
6405 Rosewood Street
Lake Oswego, OR 97035
Daily Pickup
96 1 Commodity Nod 990-10 $275.85
MONTH Armored Car Services
Oregon Parks & Recreation Dept Headquarters
725 Summer Street NE, Suite C
Salem, OR 97301
Daily Pickup
97 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
DPSST Training Academy
4190 Aumsville Hwy BE, Bldg A
Salen, OR 97301
Daily Pickup
98 1 Commodity No. 990-10 $88.15
MONTH Armored Car Services
Oregon State Penitentary
2605 State Street
Salem, OR 97310
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weekly Pickup
99 1 Commodity No. 990-10 $88.15
MONTH Armored Car Services
Oregon State Correction Institution
3405 Deer Park Drive BE
Salem, OR 97310-9385
Weekly Pickup
100 1 Commodity No. 990-10 $68.15
MONTH Armored Car Services
Santiam Correctional Institution
4005 Aumsville Hwy BE
Salem, OR 97301-9112
weekly Pickup
101 1 Commodity No. 990-10 $88.15
MONTH Armored Car Services
Columbia River Correctional Institution
9111 NE Sunderland Ave
Portland, OR 97211-1708
Weekly Pickup
102 1 Commodity No. 990-10 $175.00
MONTH Armored Car Services
Coffee Creek Correctional Facility
24499 BE Grahms Ferry Road
Wilsonville, OR 97070
Tuesday and Friday Pickup
103 1 Commodity No. 990-10 $125.48
MONTH Armored Car Services
Shutter Creek Correctional Institution
95200 Shutters Landing Drive
North Bend, OR 97459-0303
Weekly Pickup
104 1 Commodity No. 990-10 $125.48
MONTH Armored Car Services
South Fork Forest Camp
48300 Wilson River Hwy
Tillamook, OR 97141-9799
Weekly Pickup
105 1 Commodity No. 990-10 $119.26
MONTH Armored Car Services
Two Rivers Correction Institution
82911 Beach Access Road
Umatilla, OR 97882
Weekly Pickup
106 1 Commodity No. 990-10 $119.26
MONTH Armored Car Services
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Eastern Oregon Correctional Institution
2500 Westgate
Pendleton, OR 97801
weekly Pickup
107 1 Commodity No. 990-10 $148.29
MONTH Armored Car Services
Deer Ridge Correctional Institution
3920 East Ashwood Road
Madras, OR 97741
Weekly Pickup on Wednesday
108 1 Commodity No. 990-10 $88.15
MONTH Armored Car Services
Linn County LCCC
118 Second Ave SE, Suite F
Albany, OR 97321
Weekly Pickup
109 1 Commodity No. 990-10 $88.15
MONTH Armored Car Services
Douglas County DCCC
1036 BE Douglas Street, RM 206
Roseburg, OR,97470
Weekly Pickup
110 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon State Police
ID Services Bureau
3772 Portland Road NE
Salem, OR 97301
Daily Pickup
111 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Community Colleges & Workforce Development
255 Capitol Street NE, 3rd Floor
Salem, OR 97310-1300
Daily Pickup .
112 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Economic & Community Development Dept.
775 Summer Street NE, Suite 200
Salem, OR 97301
Daily Pickup
113 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Lane County Circuit Court
125 East 8th Ave
Eugene, OR 97401
lleily DinY.m
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114 1 Commodity No. 990-10 $25.93
EACH Armored Car Services
Lane County Pre-Trial Services
101 West 5th Ave
Eugene, OR 97401
On Call with 24 Hours Notice
115 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
City of Grants Pass
101 NW A Street
Grants Pass, OR 97526
Daily Pickup
Deposits made to Wells Fargo Depository
116 1 Commodity No. 990-10 $461.47
MONTH Armored Car Services
Department of Revenue - Bend
951 SW Simpson Ave, Suite 100
Bend, OR 97702-3118
Daily Pickup
117 1 Commodity No. 990-10 $347.40
MONTH Armored Car Services
r
Oregon Dept. of Revenue - Medford
3613 Aviation Way, Suite 102
Medford, OR 97504
Daily Pickup
118 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Dept. of Motor Vehicles
1155 S. 5th Erect
Coos Bay, OR 97420
Daily Pickup
Deposits made to Wells Fargo Bank
119 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Oregon Dept. of Motor vehicles
749 Riverside Drive, Suite B
Coquille, OR 97423
Daily Pickup
Deposits made to US Bank
120 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Oregon Dept.. of Motor Vehilces
1 Shopping Center Drive
Brookings, OR 97415
Daily Pickup
Deposits made to Umpqua Bank
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121 1 Commodity No. 990-10 $409.62
EACH Armored Car Services
Oregon Dept. of Motor Vehilces
2056 Hwy 101 North
Florence,.OR 97439
Daily Pickup
Deposits made to US Bank
122 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1174 Progess Drive, Suite 103
Medford, OR 97504
Daily Pickup
Deposits made to Bank of America
123 1 Commodity No. 990-10 $222.96
EACH Armored Car Services
Oregon Dept. of Motor Vehilces
600 Tolman Creek Road
Ashland, OR 97520
Tuesday-Friday Pickup
Deposits made to Bank of America
124 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
531 NE F Street
Grants Pass, OR 97526
Daily Pickup/Deposits made to US Bank
Services Suspended effective 10/19/09
125 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Motor Vehicles
1909 Austin Street
Klamath Falls, OR 97603
Daily Pickup
Deposits made to Washington Mutual
126 1 Commodity No. 990-10 $301.77
MONTH Armored Car Services
Portland Public Schools
BESC
501 N. Dixon
Portland, OR 97227 _
Monthly Rate $266.00
Safe Fee $ 25.00
127 1 Commodity No. 990-10 $275.85 .
MONTH Armored Car Services
Oregon Dept. of Transportation (MCTD)
12348 N. Center Ave
Portland, OR 97217
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Daily Pickup
128 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Transportation
Ashland Port of Entry
PO Box 666, Interstate 5, Milepost 1B
Ashland, OR 97520-0023
Daily Pickup
129 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Umatilla Port of Entry Registration office
1801 SW Hwy 730E)
Umatilla, OR 97882
Daily Pickup .
130 1 Commodity No. 990-10 $275.85
MONTH Armored Car Services
Oregon Dept. of Revenue
4275 Commercial Street SE
Building 2, Suite 180
Salem OR 97302
Daily Pickup
131 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Oregon Dept. of Revenue
700 SE Emigrant, Suite 310 '
Pendleton, OR 97801
Daily Pickup
132 1 Commodity No. 990-10 $409.62
MONTH Armored Car Services
Oregon Dept. of Revenue
1155 S. 5th Street, Suite A
Coos Bay, OR 97420
Daily Pickup
133 1 Commodity No. 990710 $409.62
MONTH Armored Car Services
Oregon Dept. of Revenue
119 4th Street NE, # 4
Newport, OR 97365
Daily Pickup
134 1 Commodity No. 990-10-18 $275.85
MONTH ARMORED CAR SERVICES
Washington County Sherriff
215 SW Adams, Room A-2005
Hillsboro, OR 97123
Daily Pickup
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i» i ~ommoeiey rvo. 7y~-r~-in ae in.n~ '
MONTH ARMORED CAR SERVICES
Department of Human Services
500 Summer St. NE
Salem, OR 97301
Daily pickup
136 1 Commodity No. 990-10 $50.00
EACH Armored Car Services
Dept. of Administrative Services
State Parking
1225 Ferry St. BE
Salem, OR 97301
On Call Pickup
Next Day Coin Delivery
(cost is per call)
137 1 Commodity No. 990-10 $175.55
MONTH Armored Car Services
Oregon State Hospital
Business Office
2680 Center Street NE
Salem, OR 97301
Daily
138 1 Commodity No. 990-10 $395.00
MONTH Armored Car Services
Dept. of Justice
Civil Enforcement
340 Vista Ave. SE
Salem, OR 97302
Daily Pickup 1:30pm - 2:30pm
Deposits made to US Bank
I
Daily Pickup 3:30pm - 4:15pm
Deliver to Administration Office
1162 Court Street NE. Salem, OR 97301
Mandatory or Convenience Renewal Option Current Amendment Value
Mandatory -
Minimum Order $0
N/A
Return Policy Previous Contract Value
N/A
Warranty $750,000
N/A
Best Value Analysis Current Amended Value
$750,000
Freight / Surcharge
Trailer Comments
SUPPLEMENTAL INFORMATION:
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TABLE OF CONTENTS:
SECTION A INTRODUCTION
SECTION B NOT USED
SECTION C GENERAL DEFINITIONS
SECTION D SPECIFICATIONS
SECTION E NOT USED
SECTION F ORCPP AND WSPC PARTICIPANTS
SECTION G PRICE AGREEMENT TERMS AND CONDITIONS
SECTION H STANDARD TERMS AND CONDITIONS
SECTION I SPECIAL TERMS AND CONDITIONS
SECTION J INSURANCE REQUIREMENTS
SECTION A- INTRODUCTION
This supplemental information provides an overview of Contract 7834
and in no way replaces the terms and conditions set forth in the
Contract resulting from the original ITB. For a complete description of this Contract,
please reference the original ITB. If there is any discrepancies between this supplemental
information and the terms and conditions of the Contract, the terms and conditions will
supersede. This section should be used for reference only.
This is a Contract between Oregon Armored Services and the State of Oregon to provide
Armored Car Services for the State of Oregon, and its political subdivisions.
SECTION B - NOT USED
SECTION C - GENERAL BIDDING INFORMATION
C.1 GENERAL DEFINITIONS:
C.1.1. "Addendum" or ~-Addenda" means an addition or deletion to, a
material change in, or clarification.of, the ITB. Addendum or
Addenda shall be labeled as such and shall be made available to all
interested Bidders in accordance with the OAR 125-247-0430.
C.1.2 "Authorized Purchaser" means DAB and Purchasing Agencies
ordering Services pursuant to DAS purchasing authority and direction.
It may also include ORCPP and WSPC Participants with appropriate
purchasing authority under their applicable rules or regulations.
C.1.3 --Bid" means the Bidders written offer submitted in response
to an ITS, including all necessary attachments. (Refer to Section
C.4.1.)
C.1.4 "Bid Closing" means the date and time set in the ITB for Bid
submission, after which Bids may not be submitted, modified, or
withdrawn by Bidder.
C.1.5 "Bid Opening" means the same date and time set for Bid
Closing, unless otherwise specified in Section C.10.
C.1.G "Bidder" means the person or organization that submits a Bid
in response to an ITS.
C.1.7 "Contract" means the entire agreement between the Contractor
and the Authorized Purchaser, comprised of Sections C.1, D, H, I,
J, K and I through VI of the ITB, the Bidder's Bid, and a signed
Purchase Order.
C.1.8 "Contractor" means the person or organization with whom
the State enters into a Price Agreement setting prices for the
purchase of Services and Goods pursuant to the ITB, and with whom
Authorized Purchasers subsequently contract through submittal of
Purchase Orders.
C.1.9 "DAS" means the State of Oregon, acting by and through the
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Purchasing Section of the Tranaportat ion, Purchasing & Print Services
Division of the Department of Administrative Services (DAB Central
Purchasing).
C.1.10 "Good" means all those items supplied under the Contract that
are incidental to the provision of Services.
C.1.11 "Invitation to Bid" or "ITS" means the entire solicitation
document, including all parts, sections, exhibits, attachments, and
Addenda.
C.1.12 "ORCPP" means the Oregon Cooperative Purchasing Program,
whose Participants include but are not limited to: cities, counties, .
school districts, special districts, Qualified Rehabilitation
Facilities (QRFs), residential programs under contract with the
Oregon Department of Human Services, United States governmental
agencies, and American Indian tribes or agencies.
C.1.13 "Participants" means members of ORCPP and WSPC.
C.1.14 "Price Agreement" means the Invitation to Bid and the
successful Bidder's Bid. It is the agreement between the Contractor
and the State under which the Contractor agrees to hold prices,
terms and conditions firm for a specified period of time for the
benefit of Authorized Purchasers.
C.1.15 "Project" means the scope of the Contract, including all
Services and Goods to be provided thereunder.
C.1.16 "Purchase Order" means the document submitted to Contractor
for the purchase of Services and Goods.
C.1.17 "Purchasing Agency" means the State of Oregon, acting by and
through a State Agency subject to DAB purchasing authority under ORS
279A.050 and ORS 279A.140.
C.1.18 "Services" means all work required to be performed under a
Contract.
C.1.19 "State" means the State of Oregon.
C.1.20 "State Agency" means every board, commission, department, or
agency of the State of Oregon, whose costs are paid, in whole or in
part, from funds held in the State Treasury.
C.1.21 "State Procurement Office" (SPO) means the central purchasing
office of the State Services Division of DAS.
C.1.22 "WSPC" means "Washington State Purchasing Cooperative,"
whose Participants include State of Washington cities, counties,
school districts, United States governmental agencies, and American
Indian tribes or agencies, who have entered into a cooperative
agreement with the State of Washington to purchase from state
contracts for Goods and services.
SECTION D - SPECIFICATIONS
D.1 GENERAL PROVISIONS:
D.1.1 SILENCE OF SPECIFICATIONS: The apparent silence of the ITS
specifications or supplemental specifications as to any detail,
or the apparent omission of a detailed description concerning any
point, shall be regarded as meaning that only the best commercial
practice is to prevail and that only materials and workmanship of
first quality are to be used.
However, if any omitted specification results in ambiguity as to
material characteristics of Services or Goods for which a Bid is
being submitted, and clarification is necessary to enable a
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such characteristics, Bidder shall submit formal request for change
as set forth in Section C.5.4. Failure to make such a request is at
Bidder's risk, and the Bidder awarded a Price Agreement shall be
required to provide Services and Goods meeting the Authorized
Purchaser's needs with regard to any omitted specification for which
clarification was not sought.
D.1.2 ADHERENCE TO THE SPECIFICATIONS: Bids containing any
deviations from the specifications set out in the ITB may be
rejected as nonresponsive.
D.1.3 MANDATORY USE CONTRACT: This shall be a mandatory use Contract
by those State Agencies subject to DAB Authority. Independent
agencies and ORCPP members have the option to use this Contract.
D.2. RESERVED
D.3. CONTRACTOR RESPONSIBILITIES:
CONTRACTOR'S WORK SCHEDULE:
D.3.1
Armored Car Service: The Contractor shall provide secure collection, transportation and
deposit of cash, monetary instruments and other valuable items. The Contractor shall adhere
to a route schedule, based upon the times specified in the Collection and Delivery Schedule
(Attachment A of the ITS). If the time for pickup that is desired by an Authorized
Purchaser is not feasible, the Contractor and Authorized Purchaser may agree to an
alternate time. In no case shall an Authorized Purchaser be scheduled for a time that is
not offered by that Authorized Purchaser.
D.3.2 The collection and delivery time for each Authorized Purchaser shall vary no more
than 15 minutes from the approved route schedule. Collection of deposits shall not be
scheduled for later than 4:30 PM. Deposits shall be delivered to the location(s)
designated below by the times shown on the day the deposit is collected, unless otherwise
specified. Collection days shown exclude State-observed holidays, unless otherwise
requested by the Authorized Purchaser. If a pick-up time requested by the Authorized
Purchaser is after the deposit cutoff time, the Contractor shall hold the deposit in its
vault overnight for deposit the following business day.
D.3.3 Contractor shall provide sufficient personnel and a back-up transport to insure that
service will be provided in a timely manner.
D.3.4 Authorized Purchasers and locations may be added or deleted from this Price Agreement
upon 30 days' written notification to the Contractor.
D.3.5 DEPOSIT DELIVERY: The Contractor shall deliver all items to the depository cash
vault utilized by Authorized Purchasers the same day as collected. In the event the
Contractor fails to deliver all items same day, the Oregon Department of Treasury may .
compute lost interest for the number of days the delivery was delayed based on the Federal
Discount Rate. Contractor will reimburse Oregon State Treasury for the lost interest.
Note, the Oregon Department of Treasury shall collect lost revenue from interest for State
of Oregon Agency deposits only. Participating ORCCPS shall have the right to collect lost
revenue for their deposits only.
D.3.5.1 DEPOSITORY LOCATIONS AND TIMES: Deposits shall be made on a daily basis at the
following locations by the following times:
Portland U.S. Bank 5:00 PM
US Bank Tower
111 SW 5th Ave
Portland, OR 97204
Salem U.S. Bank 4:00 PM
Ladd & Bush Branch
302 State Street
Salem, OR 97301
Eugene U.S. Bank 4-:00 PM
Main Branch
800 Willamette Street
Eugene, OR
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Contractor shall not deviate from depositing to these locations without written permission
from the State Procurement Office. There shall be absolutely no bank branch deposits,
supermarket branch deposits, or after hours deposits in depository boxes under this Price
Agreement.
The State Procurement Office reserves the right to change deposit locations in the event
the State of Oregon enters into a new Price Agreement with a different financial
institution.
For Department of Motor vehicles (DMV) deposits, the Contractor may
deviate from the depository locations established in this Section
D.3.5.1 at the request of each DMV location. The DMV location shall
specify depository location to the Contractor. Further, for DMV locations outside of the
Willamette Valley, Contractor may use bank branches as depository locations.
Authorized Purchasers who are ORCPP members may specify alternate
depository locations to the Contractor. _
D.3.5.2 CASH VAULT ACCESS: Contractor shall adhere to the following
requirements for Armored Carrier Access to US Bank cash vault docks.
1. The Contractor shall provide a copy of the business license
to operate as an armored car company within the local area
or service region.
2. The Contractor shall have Commercial and General Liability and
Automobile Liability insurance with of $1,000,000 in
coverage. A copy of an insurance certificate shall be
presented to US Bank.
3. The Contractor shall furnish US Bank with a recent
photograph and signature list of all Contractor personnel
requesting access. This list shall be on Contractor's
letterhead or authorized signature cards designed for that
purpose. These shall be updated any time staff additions or
deletions are made. At no time will a Contractor employee be
admitted into a US Bank cash vault facility without first
having their picture and signature sample on file at that
facility.
4. US Bank cash vault management shall be notified within 24
hours whenever an authorized employee of the Contractor is
dismissed or otherwise severs that employment.
5. Admittance to the cash vault shall only be granted to a
qualified armored vehicle with the Contractors name
prominently displayed on the vehicle. Other vehicles such
as vans, passenger automobiles, courier trucks and the like
shall not be granted access to the dock area.
Note: Unmarked armored vehicles may be granted access upon
receiving prior approval from local US Bank Cash Vault
Management. '
6. Company uniforms and company issued photo identification
badges shall be were by Contractors employees at all times
while on bank premises.
D.3.5.3 DEPOSITORY REQURIEMENTS:
1. Contractor.shall not pick-up any depository bags that are
not COMPLETELY sealed or that are damaged.
2. Contractor shall only accept tamper proof depository bags
that are labeled with an identification number.
3. Contractor shall verify that the deposit slip is visible and
readable through the clear depository bags. If non-clear
bags are used, Contractor shall verify bag identification
numbers only.
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4. Contractor shall require a signature from US Bank cash vault
employee on its manifest acknowledging the receipt of the
deposit.
D.3.5.4 SPECIAL REQUIREMENTS: Special circumstances may occur at various Authorized
Purchasers certain times of the year that generate large volumes of deposits, i.e.
University registration periods, athletic events, State Fairs, tax collections, etc.
Contractor shall mutually agree with Authorized Purchaser to any special depository
requirements as needed by that Authorized Purchaser. Contractor shall be notified by
Authorized Purchaser of any special requirements at least one week prior to the event(s).
D.3.6 ARMORED VEHICLE REQUIRED: An armored vehicle shall be used at all times while
performing the services under this Price Agreement. Under no circumstances shall the
Contractor allow the use of a non-armored vehicle under this Price Agreement. In the event
of an armored vehicle break down, Contractor shall acquire an appropriate substitute
(armored) vehicle to complete the services required under the Price Agreement.
D.3.7 ARMORED VEHICLE SPECIFICATIONS: Armored vehicles used under this Price Agreement
shall be of industry standards required to perform armored car services. At a minimum, the
vehicle shall contain armored plating made of steel or fiberglass with ballistic
resistance, bullet proof windshield and glass, bullet proof or self sealing tires, separate
compartments for the hopper and driver and radio or cellular communications.
D.3.8 UNIFORMS AND I.D. REQUIRED: Contractor's employees performing the collection of
moneys and picking up the daily deposits from agencies are required to wear security guard
uniforms and have photo identification pinned to the left front side of uniform while
performing services.
D.3.9 TWO-GUARD CREWS: Contractor shall provide two-guard crews when operating under this
Contract. Armored vehicles shall NOT to be left unattended at any time and two guards are
required for each vehicle operating under this Contract. One guard shall stay with the
vehicle, while the other guard picks up the receipts.
D.3.10 ONE VEHICLE: Contractor shall pick up receipts and those receipts shall stay secured
in the same vehicle used until the receipts are deposited at the cash vault. The Contractor
shall not transfer receipts from one vehicle to another, unless a circumstance prevents the
original vehicle from completing the delivery to the cash vault. If a second vehicle is
required, an armored vehicle is required per Sections D.3.6 and D.3.7. THIS SECTION
UPDATED BY AMENDMENT NO. 1.
D.4 COLLECTION TIMES: The State reserves the right to modify pick-up times and schedules to
different times and schedules that are in its best interest.
D.3.5.5 ON-CALL PICK-UPS: Special circumstances may occur that require an on-call pick-up
by the Contractor. The Contractor shall be available for an on-call pick-up with 24 hours
notice provided to the Contractor by the Authorized Purchaser. The price for the on-call
pick-up shall be quoted to the Authorized Purchaser, at the time of request, by the
Contractor. The Contract automatically shall be amended, at the time the Authorized
Purchaser accepts the Contractor's quoted price, to include the quoted price for each
subsequent on-call pick-up from the location designated in the Authorized Purchasers
request for on-call pick-up.
SECTION F -ORCPP AND WSPC PARTICIPATION
Bidder shall specify below whether it will accept orders from, and
provide the Goods and Services specified in the ITB to, ORCPP _
and/or WSPC Participants ("Contract Authorization").
CONTRACT AUTHORIZATION FOR ORCPP PARTICIPANTS:
Yes No Signature:
X
CONTRACT AUTHORIZATION FOR WSPC PARTICIPANTS:
Yes No Signature:
X
NOTE: The Price Agreement resulting from this solicitation may be used
by authorized WSPC Participants if the Contractor determines that the
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use of the Price Agreement does not have any negative effect on Oregon
Participants.
SECTION G - PRICE AGREEMENT TERMS AND CONDITIONS
G.1. TERM OF PRICE AGREEMENT: The initial term of the Price Agreement
shall be 1 year(s), beginning on the date the Price Agreement is awarded. Upon concurrence
of the parties, the Price Agreement may be extended for additional terms ("Extension
Terms"). Provided, however, that the maximum duration of the Price Agreement, including all
Extensions Terms, shall be five (5) years.
G.2 EXTENSIONS: DAS shall notify Contractor in writing of the State's
intent to extend the Price Agreement ("Renewal Notice") at least
60 calendar days prior to the expiration of the then-current term. If Contractor consents
to the extension, it shall sign and return the Renewal Notice to DAB within the time period
specified therein. If Contractor does not consent, the Price Agreement shall expire
according to its terms, unless earlier terminated.
G.3 EXTENSION TERM PRICE ADJUSTMENTS: Contractor may seek a rate increase of up to the
Consumer Price Index (CPI), based on the Portland and Salem Urban Consumers percentage
adjustment for increased labor, operating and raw material costs ("Production Costs") for
an Extension Term by submitting a written request to DAS, including all appropriate
Production Cost increase documentation, within the period specified in the Renewal Notice.
If approved, the rate increase shall be firm for the duration of the Extension Term.
Provided, however, no more than one rate increase shall be allowed during any twelve-month
period regardless of the number of Extension Terms entered into during that time.
G.4 ONE MONTH EXTENSION OPTION: Notwithstanding the foregoing
Sections G.1 through G.3, the State reserves the right in its sole
discretion to extend the Price Agreement for a maximum of one (1)
calendar month beyond any term. DAS shall notify Contractor in writing
of the one-month extension prior to the expiration of the then-current
term. Production Cost rate adjustments are not available for one-
month extensions obtained pursuant to this Section G.4. Consecutive
one-month extensions under this Section are also not allowed. .
G.5 GOODS AND SERVICES TO BE FURNISHED: During the term of the Price
Agreement Contractor agrees to deliver all Goods and provide all
Services ordered by Authorized Purchasers in accordance with the terms
and conditions of the Contract.
G.6 YEARLY PURCHASE ORDER: Contractor shall secure a yearly purchase order from each of
the Authorized Purchasers included in this Price Agreement (including any Authorized
Purchasers who are added to this Price Agreement through amendment) in order to provide
service to them. This yearly Purchase Order shall be deemed to incorporate the special and
standard terms and conditions of this Price Agreement by reference, and shall bind the
Contractor and the Authorized Purchaser to the terms and conditions of this Price
Agreement. Contractor shall not accept any Purchase Order that does not comply with the
following requirements:
G.6.1 STATE AGENCIES. Purchasing Agencies will use the DAS-approved
Purchase Order forms to order Services under the Price Agreement
unless otherwise authorized by DAS. Purchase Orders will incorporate
the Price Agreement by reference, and will the identify the Price
Agreement and ITS by number. DASCPP Participants will use either the
DAS-approved Purchase Order forms or their own internal Purchase
Order forms incorporating the Price Agreement by reference and
identifying the Price Agreement and ITB by number.
However, no language in a Purchase order submitted by a State Agency
shall vary, amend, modify, or add terms or conditions to the Price
Agreement. Operative provisions in Purchase Orders shall be limited
to: designation of Authorized Purchaser and its authorized
representative; term of Contract; itemization of Services ordered;
optional Services and Goods, if any, offered under the terms of the
Price Agreement; delivery schedules in accordance with the terms of -
the Price Agreement; and Service Location and invoicing address.
G.6.2 ORCPP PARTICIPANTS. ORCPP Participants shall use their own
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Purchase order forms to order under the Price Agreement. The
Mandatory Purchase Authorization Language set out in Section G.6.4
shall be required on the front page of each Purchase Order submitted
to Contractor by an ORCPP Participant for Goods and Services ordered
under the Price Agreement.
G.6.3 WSPC PARTICIPANTS (if applicable). WSPC Participants shall use
their own Purchase Order forms to order under the Price Agreement.
The Mandatory Purchase Authorization Language set out in Section
G.6.4 shall be required on the front page of each Purchase Order.
submitted to Contractor by a WSPC Participant for Goods and Services
ordered under the Price Agreement.
G.6.4 MANDATORY PURCHASE ORDER LANGUAGE:
THIS PURCHASE IS PLACED AGAINST STATE OF OREGON SOLICITATION #
102-1066-06 AND PRICE AGREEMENT # [ORDERING ORGANIZATION WILL
INSERT PRICE AGREEMENT THE PRICE AGREEMENT IS INCORPORATED
HEREIN BY REFERENCE AND TAKES PRECEDENCE OVER ALL OTHER CONFLICTING
TERMS AND CONDITIONS, EXPRESS OR IMPLIED.
G.7 WASHINGTON TAXES: WSPC Participants who enter into a Contract
shall be responsible for paying all sales, use and other taxes, fees,
and charges imposed by the State of Washington on the transaction.
G.8 SALES TO UNAUTHORIZED PURCHASERS. It is the Contractor's
responsibility to verify purchasers' authority to contract pursuant to
the Price Agreement. If Contractor is found to have entered into two
or more Contracts with an entity other than an Authorized Purchaser,
Contractor will be deemed to be in material breach of the Price
Agreement.
G.9 VERIFICATION OF PARTICIPANT AUTHORITY:
G.9.1 ORCPP: ORCPP Participants can be verified via on-line Oregon
Procurement Information Network (ORPIN). ORPIN can be
accessed by the'Worldwide Web: http://orpin.oregon.gov;
or (D) Procurement Centers (located throughout Oregon). Call (503)
378-4649 for information or to view list of centers identified on
DAB State Procurement Office's Web page.
G.9.2 WSPC: WSPC Participants can be verified (A) by accessing
Internet Address: www.wa.gov/DIS/DBWW/; or (B) by calling (360)902-
7415.
G.10 VOLUME SALES REPORTS:
0.10.1 CONTENT. Contractor shall furnish to DAB quarterly reports of sales made under the
Price Agreement. The reports shall identify the ITS and Price Agreement number(s), and
shall provide information in the following specific categories:
G.10.1(a) Bid item number.
G.10.1(b) Recycled/non-recycled content of Goods.
G.10.1(c) Customer name of Authorized Purchaser, if applicable.
G.10.1(d) Purchase Order number.
G.10.1(e) Date ordered.
G.10.1(f) Total dollar value of each Bid item ordered.
G.10.1(9) Rate charged for each Bid item ordered.
G.10.2 COMPLIANCE AUDITS. Contractor will be monitored by DAB
for compliance through Price Agreement volume sales reports required
throughout the term of the Price Agreement. DAB reserves the right
to audit Contractor's Price Agreement and contract files.
G.10.3 REPORTING DATES. Volume sales reports are due by the 15th
day following the end of each calendar quarter. Calendar quarters
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CL3LL ...Q. oun1 ~V, JCp1. C11WC1' JV G1lLL wuu: 11 , J.. V#C 1V
SUBMIT SALES REPORTS WHEN DUE SHALL CONSTITUTE MATERIAL BREACH
JUSTIFYING PRICE AGREEMENT TERMINATION.
G.11 LIMITATION OF LIABILITY: Contractor acknowledges and agrees that
the State shall bear no liability on Contracts entered into for
purchases by non-State Agencies, which liability the State expressly
disclaims. With regard to non-State Agencies, Contractor agrees to
look solely to the respective contracting party for any rights and
remedies Contractor may have at law or in equity arising out of the
sale and purchase of Contractor's Services and Goods, and the resulting contractual
relationship, if any, with each such contracting party.
G.12 INDEMNIFICATION: Contractor shall defend, save, hold harmless,
and indemnify the State and its officers, employees and agents from
and against all claims, suits, actions, losses, damages, liabilities,
costs and expenses of any nature whatsoever resulting from, arising
out of, or relating to the Price Agreement and Contracts entered into thereunder, including
but not limited to (1) the activities of Contractor or its officers, employees,
subcontractors, or agents, (2) the Services provided, and (3) the Goods sold, if any.
G.12.1 Provided, however, the Oregon Attorney General must give
written authorization to any legal counsel purporting to act in the
name of, or represent the interests of, the State and/or its
officers, employees and agents prior to such action or
representation. Further, the State, acting by and through its
Department of Justice, may assume its own defense, including that of
its officers, employees and agents, at any time when in the State's
sole discretion it determines that (i) proposed counsel is
prohibited from the particular representation contemplated; (ii)
counsel is not adequately defending the interests of the State
and/or its.officers, employees and agents; (iii) important
governmental interests are at stake; or (iv) the best interests of
the State are served thereby. Contractor's obligation to pay for all
costs and expenses shall include those incurred by the State in
assuming its own defense and/or that of officers, employees, and
agents pursuant to (i) and (ii) above.
G.13 TERMINATION OF PRICE AGREEMENT.
G.13.1 The Price Agreement may be terminated at any time by mutual
written consent of Contractor and the State, or the State may at its
sole discretion terminate the Price Agreement for convenience.
G.13.2 The State may terminate the Price Agreement immediately upon
notice to Contractor, or at such later date as it may establish in
such notice, upon the occurrence of either of the following events:
(i) federal or State laws, regulations, or guidelines are modified
or interpreted in such a way that the purchase by any Authorized
Purchaser of the Services offered under the Price Agreement is
prohibited; or (ii) Contractor breaches any material provision of the
Price Agreement or Contract(s) entered into thereunder.
G.13.3 Upon receipt of written notice of termination from DAS,
Contractor shall stop performance under the Price Agreement as
directed by the State.
G.14 REMEDIES: In the event of any dispute arising out of the Price Agreement, the State
shall be entitled to recover only incidental and actual damages incurred. The Contractor's
remedy shall be limited to reinstatement of the Price Agreement, if improperly terminated.
Neither party shall be entitled to recover indirect or consequential damages. Further,
with the exception of defense costs and expenses recoverable by the State pursuant to G.12, ,
. neither party shall be entitled to attorney's fees, costs, or expenses of any kind.
G.15 NOTICES: All notices required to be given by Contractor under
the Price Agreement shall be in writing and addressed to the DAS point
of contact identified in the ITB. All notices required to be given by
the State shall be in writing, addressed to the Contractor's
representative, and sent to the address specified in the Bid. Mailed
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i u v u yivcu a . a uoya ai a- yua vu,cincu, wuv,
deposited, aproperly caddressed and prepaid, into the U.S. postal
service. Faxed notices shall be deemed given upon electronic
confirmation of successful transmission to the designated fax number.
G.16 ACCESSiTO RECORDS: ACCESS TO RECORDS: Contractor shall retain and keep accessible
all records relevant to Contractor's performance of the Contract (collectively, "Records")
for a minimum of 3 years, or such longer period as may be required by applicable law
following expiration or termination of the Contract, or until the conclusion of any audit,
controversy or litigation arising out of or related to the Contract, whichever date is
later (the "Record Retention Period"). Further, Contractor shall maintain all fiscal
Records relating to the Contract in accordance with generally-accepted accounting
principles. During the Record Retention Period Authorized Purchaser and its duly
authorized representatives shall have access to Records for purposes of examination and
copying.
G.17 SEVERABILITY: If any provision of the Price Agreement is
declared by a court of competent jurisdiction to be illegal or otherwise invalid, the
validity of the remaining terms and provisions shall not be affected, and the rights and
obligations of the parties shall be construed and enforced as if the Price Agreement did
not contain the particular provision held to be invalid.
G.18 SURVIVAL: Termination of the Price Agreement shall not
extinguish or prejudice the State's right to enforce the warranty,
access to records, indemnification, goverping law, venue, consent to
jurisdiction, and remedies provisions.
G.19 ASSIGNMENT, SUBCONTRACTS AND SUCCESSORS: Contractor shall not assign, sell,
transfer, or subcontract rights or delegate responsibilities under the Price Agreement, in
whole or in part, without the prior written approval of DAS. Further, no such written
approval shall relieve Contractor of any obligations under the Price Agreement, and any
assignee, transferee, or delegate shall be considered the agent of Contractor. The
provisions of the Contract shall be binding upon and shall inure to the benefit of the
parties to the Contract and their respective successors and permitted assigns.
G.20 GOVERNING LAW: The Price Agreement shall be governed by and
construed in accordance with the internal laws of the State of Oregon
without regard to principles of conflicts of law.
G.21 VENUE; CONSENT TO JURISDICTION: Any claim, action, suit or .
proceeding (collectively, "Claim") between the State and Contractor
that arises from or relates to the Price Agreement shall be brought
and conducted solely and exclusively within the Circuit Court of
Marion County for the State of Oregon; provided, however, if a Claim
must be brought in a federal forum, then unless otherwise prohibited
by law it shall be brought and conducted solely and exclusively within
the United States District Court for the District of Oregon.
CONTRACTOR, BY SUBMITTAL OF ITS SIGNED BID, CONSENTS TO THE IN -
PERSONAM JURISDICTION OF SAID COURTS. Nothing herein shall be
construed as a waiver of the State's sovereign or governmental
immunity, whether derived from the Eleventh Amendment to the United
States Constitution or otherwise, or of any defenses to Claims or
jurisdiction based thereon.
G.22 MERGER CLAUSE; AMENDMENT; WAIVER: The Price Agreement
constitutes the entire agreement between the Contractor and the State
on the subject matter thereof. There are no understandings,
agreements, or representations, oral or written, not specified therein
regarding the Price Agreement. No waiver, consent, or amendment of the Price Agreement
shall be binding upon.parties to: '(a) the Price Agreement or (b) subsequent Contracts
entered into thereunder, unless such waiver, consent, or amendment is in writing, is signed
by both parties to the Price Agreement, and all necessary approvals have been obtained.
Waivers and consents shall be effective only in the specific instance and for the specific
purpose given. The failure of the State to enforce any provision of the Price Agreement
shall not constitute a waiver by the State of that or any other provision.
G.23 PRICE AGREEMENT ADMENDMENTS: The terms of this Price Agreement shall not be waived,
altered, modified, supplemented or amended in any manner whatsoever without prior written
approval and notice from State Procurement Office. Only SPO has the authority to execute
changes, notices or amendments to this Price Agreement. The SPO contact person for this
Price Agreement is:
Tim Hay
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State Procurement Office
1225 Ferry St SE U140
Salem, OR 97310-4285
Telephone: (503) 378-4650
E-mail: tim.hay@state.or.us
Fax: (503) 373-1626
G.24 All notices, request for change or other communications hereunder shall be in writing
and shall be deemed given when:
G.24.1 Delivered; or
G.24.2 Seven (7) days after being deposited in the United States
mail with postage fully prepaid to the address;
G.24.3 By facsimile when the receipt of the transmission is
generated by the transmitted machine and confirmed by the
sending party by telephone notice to the receiving party.
SECTION H - STANDARD CONTRACT TERMS AND CONDITIONS
H.1 ORDER OF PRECEDENCE: The printed Terms and Conditions set out in
this Section H are the Standard Terms and Conditions for State of
Oregon contracts. The State has also provided Price Agreement Terms and Conditions in
Section G and Special Terms and Conditions in Section I. whenever possible, all Contract
terms and conditions are to be harmonized. In the event of a conflict between or among the
Price Agreement Terms and Conditions; the Standard Terms and Conditions; and the Special
Terms and Conditions, the,Special Terms and Conditions take precedence, unless the Price
Agreement term or Standard term in question is required by law. In the event of any other
conflict, the Contract shall be interpreted utilizing the following order of precedence:
(i) amendments; (ii) the Special Contract Terms and Conditions; (iii) Section D
specifications; (iv) these Standard Contract Terms and Conditions; (v) the Price Agreement
Terms and Conditions; (vi) the Bid; and (vii) the Purchase Order.
H.2 CONTRACT TERM; EXTENSIONS: The Contract shall be for the initial term specified in the
Purchase Order, and may be extended upon mutual agreement of the parties for additional
terms ("Extension Terms"). Provided, however, the maximum duration of the Contract,
including all extensions, may not exceed five (5) years.
H.3 MANNER OF OBTAINING CONTRACT EXTENSIONS: Authorized Purchaser shall submit written
notice to Contractor at least 30 calendar days prior to the expiration of the then-current
term of its intent to extend the Contract. Written notice shall include the ITS number, the
Price Agreement number, if any, the original Purchase Order number, and the duration of the
proposed extension. If Contractor agrees to extend the Contract, it shall sign the notice
indicating its acceptance; and shall return same to Authorized Purchaser within 20 days of
date of notice.
H.4 RESERVED
H.5 PURCHASE ORDERS:
H.5.1 PURCHASING AGENCIES; Purchase orders shall incorporate the
Price Agreement by reference, and shall identify the Price Agreement
and ITB numbers. However, no language in a Purchase Order shall vary,
amend, modify, or add terms or conditions to the Price Agreement. .
Operative provisions in Purchase Orders shall be limited to:
designation of Authorized Purchaser and its authorized
representative; time for Performance or term of Contract; itemization
of Services ordered; order quantities; optional Services or Goods
offered under the terms of the Price Agreement; delivery schedules in
accordance with the terms of the Price Agreement; and Service
Location and invoicing address.
H.5.2 ORCPP, WSPC PARTICIPANTS. The Mandatory Purchase Authorization
Language set out in Section H.5.3 shall be required on the front page
of each Purchase Order submitted to Contractor by an ORCPP or WSPC
Participant for Goods and Services ordered under the Price Agreement.
H.5.3 ORCPP AND WSPC MANDATORY PURCHASE ORDER LANGUAGE:
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THIS PURCHASE IS PLACED AGAINST STATE OF OREGON SOLICITATION #
102-1066-06 AND PRICE AGREEMENT # (ORDERING ORGANIZATION WILL
INSERT PRICE AGREEMENT THE PRICE AGREEMENT IS INCORPORATED
HEREIN BY REFERENCE AND TAKES PRECEDENCE OVER ALL OTHER
CONFLICTING T'S AND C'S, EXPRESS OR IMPLIED.
H.5.4 Should a court of competent jurisdiction determine that a
Purchase Order submitted is an offer, rather than an acceptance,
Contractor's acceptance shall be limited to the terms of the
Contract, as set cut in the ITS.
H.6 PAYMENT; OVERDUE ACCOUNT CHARGES: Payment shall be due and owing
no later than thirty (30) days from date of acceptance or expiration of the inspection,
testing, and acceptance period, whichever occurs first. Contractor may only assess overdue
account charges, in accordance with the provisions of ORS 293.461(3), up to a maximum rate
of two-thirds of one percent per month (88 per annum).
H.7 INVOICES: Contractor shall invoice the Authorized Purchaser on a monthly basis for
services performed. Each invoice shall include the Purchase Order number and shall itemize
all Services rendered and Goods sold, if any. Each invoice shall also include the address
to which payment shall be sent. Payment shall be made in accordance with the payment
provisions specified in Section H.G.
'
H.8 MOST FAVORABLE PRICES AND TERMS: Contractor represents that all
prices, terms and benefits offered by Contractor are equal to or
better than the equivalent prices, terms and benefits being offered by
Contractor to any other state or local government unit or commercial
customer.
H.8.1 Should Contractor, during the term of the Contract, enter
into any contract, agreement or arrangement that provides lower
prices, more favorable terms or greater benefits to any other such
government unit or commercial customer, the Contract shall thereupon
be deemed amended to provide the same price or prices, terms and
benefits to the Authorized Purchaser. This provision applies to
comparable Goods and Services, and to purchase volumes by the
Authorized Purchaser that are not less than the purchase volumes of
the government unit or commercial customer that has received the
lower prices, greater benefits or more favorable terms.
H.8.2 Donations of Goods or Services to charitable, nonprofit or
government entities, if the donations are recognized as such and are
deductible under the federal Internal Revenue Code, shall not be
considered contracts, agreements, sales or arrangements with other
government units or commercial customers that call for the
application of this paragraph.
H.9 RESERVED
H.10. WARRANTIES:
H.10.1. AUTHORITY; BINDING OBLIGATION. Contractor represents and
warrants that Contractor has the power and authority to enter into
and perform the Contract and that the Contract, when executed and
delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms.
H.10.2. WARRANTY ON SERVICE STANDARDS. Contractor warrants that Contractor shall
perform all Services as set forth in this Contract in accordance with the highest
applicable professional and industry standards by properly licensed or certified
individuals, and that only equipment and workmanship of first quality shall be used in the _
performance of this Contract.
H.10.3 WARRANTIES CUMULATIVE. The warranties set forth in this
section are in addition to, and not in lieu of, any other warranties
provided in the Contract. All warranties provided in the Contract
shall be cumulative, and shall be interpreted expansively so as to
afford the Authorized Purchaser (or the State, if Authorized
Purchaser is a State Agency) the broadest warranty protection
available.
H.11 INDEPENDENT CONTRACTOR: RESPONSIBILITY FOR TAXES AND WITHHOLDING:
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H.11.1 Contractor shall perform all required Services as an
independent contractor. Although Authorized Purchaser reserves the
right (i) to determine (and modify) the delivery schedule for the
Services to be performed and (ii) to evaluate the quality of the
completed performance, Authorized Purchaser cannot and will not
control the means or manner of Contractor's performance. Contractor
is responsible for determining the appropriate means and manner of
performing the Services.
,H.11.2 If Contractor-is currently performing work for the State or
the federal government, Contractor warrants and certifies that:
Contractor's performance of Services under the Contract creates no
potential or actual conflict of interest as defined by ORS 244 and
no rules or regulations of Contractor's employing agency (State or
federal) would prohibit Contractor's performance of Services under
the Contract. Contractor is not an "officer", "employee", or "agent"
of Authorized Purchaser,. as those terms are used in ORS 30.265.
H.11.3 Contractor shall be responsible for all federal or State
taxes applicable to compensation or payments paid to Contractor
under the Contract, and unless Contractor is subject to backup
withholding, Authorized Purchaser will not withhold from such
compensation or payments any amount(s) to cover Contractor's federal
or State tax obligations. Contractor is not eligible for any social
security, unemployment insurance or workers' compensation benefits
from compensation or payments paid to Contractor under the Contract,
except as a self employed individual.
H.12 COMPLIANCE WITH APPLICABLE LAWS AND STANDARDS:
H.12.1 Contractor shall comply with all federal, state and local
laws, regulations, executive orders and ordinances applicable to the
Contract. without limiting the generality of the foregoing,
Contractor expressly agrees to comply with the following laws,
regulations and executive orders to the extent they are applicable
to the Contract: (i) Titles VI and VII of Civil Rights Act of 1964,
as amended; (ii) Sections 503 and 504 of the Rehabilitation Act of
1973, as amended; (iii) the Americans with Disabilities Act of 1990,
as amended; (iV) Executive Order 11246, as amended; (v) The Age
Discrimination in Employment Act of 1967, as amended, and the Age
Discrimination Act of 1975, as amended; (vi) The Vietnam Era
Veterans' Readjustment Assistance Act of 1974, as amended; (vii) ORS
Chapter 659, as amended; (viii) all regulations and administrative
rules established pursuant to the foregoing laws; and (ix) all other
applicable requirements of federal and State civil rights and
rehabilitation statutes, rules and regulations. The laws,
regulations, and executive orders applicable to the Contract are
incorporated by reference where so required by law. For public
Contracts as defined in ORS 279A.010, Authorized Purchaser's
performance is conditioned upon Contractor's compliance with ORS
ORS 279B.020, 279H.220, 2798.230 and 279B.235, the terms of which are
incorporated by reference into such Contracts.
H.12.2 In the event of a conflict between the drawings or
specifications requirements, if any, and applicable federal or State
laws, the federal or State laws shall prevail. Provided, however, in
the event any conflict is based solely upon minimum standards, such
as quality or safety, the higher or more stringent standard shall
apply. Contractor shall be responsible for making any modifications
required to achieve compliance with the required laws and standards.
Contractor shall notify Agency immediately of any such required
modifications upon receipt of knowledge or notification of such.
H.12.3 In the event any Goods or equipment to be used in the performance of the Contract
are recalled by a regulatory body or the manufacturer, or any such Goods, equipment, or the
Services are discovered by Contractor not to be in compliance with the applicable
standards, Contractor shall immediately notify Authorized Purchaser of the recall or non-
compliance, and shall provide copies of the notice or other documentation.
H.12.4 If, in the sole discretion of Authorized Purchaser, a
change in the law or recall of a Goods or equipment to be used in the
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performance of the Contract frustrates the purpose of the
Contract or would result in a change in Contract price, Authorized
Purchaser may terminate the Contract without penalty. Contractor's
remedy shall be limited to reimbursement for the percentage of the
Services completed. In the alternative, Authorized Purchaser
may require Contractor to complete necessary modifications, where
applicable, in a timely manner. Contractor shall be responsible for
removing recalled or rejected Goods or equipment and for making any required modifications,
including shipping, handling, parts, labor, and travel, and all other expenses, at no cost
to the Authorized Purchaser.
H.13 FOREIGN CONTRACTOR: If the amount of a Contract with an Oregon
Authorized Purchaser exceeds $10,000 and if Contractor is not
domiciled in or registered to do business in the State of Oregon,
Contractor shall promptly provide to the Oregon Department of Revenue
all information required by that Department relative to the Contract.
The Oregon Authorized Purchaser shall be entitled to withhold final
payment under the Contract until Contractor has met this requirement.
H.14 SAFETY AND HEALTH REQUIREMENTS: Contractor warrants that Goods
and services provided under the Contract comply with all applicable
federal health and safety standards, including but not limited to,
Occupational Safety and Health Administration (OSHA), and with all
Oregon safety and health requirements, including, but not limited to, -
those of the State Workers' Compensation Division.
H.15 MATERIAL SAFETY DATA SHEET: Contractor shall provide the
Authorized Purchaser with a Material Safety Data Sheet as defined by
the Occupational Safety and Health Administration (OSHA) for any Goods
provided under the Contract which may release or otherwise result in
exposure to a hazardous chemical under normal conditions of use. In
addition, Contractor must label, tag or mark such.Goods.
H.16 RECYCLED PRODUCTS: Contractor shall use recycled and recyclable
products to the maximum extent economically feasible in the performance of all Contracts
with Authorized Purchasers subject to ORS 279B.270. These products shall include recycled
paper, recycled PETE products, as defined in ORS 279A.010(ff), and other recycled plastic
resin products. Contractor shall specify the minimum percentage of recycled product used.
H.17 TIME IS OF THE ESSENCE: Contractor agrees that time is of the
essence in Contractor's performance of its obligations under the Contract.
H.18 FORCE MAJEURE: Neither Authorized Purchaser nor Contractor shall be held responsible
for delay or default caused by fire, acts of God, war, or any other cause which is beyond
the party's reasonable control. Contractor shall, however, make all reasonable efforts to
remove or eliminate such a cause of delay or default and shall, upon the cessation of the
cause, diligently pursue performance of its obligations under the Contract. Authorized
Purchaser may terminate the Contract upon written notice after reasonably determining that
such delay or default will likely prevent successful performance of the Contract.
H.19 EVENTS OF DEFAULT:
H.19.1 CONTRACTOR. Contractor shall be in default under the Contract if:
H.19.1(a) Contractor commits any material breach or default of any
Contract covenant, warranty, certification, or obligation;
H.19.1(b) Contractor institutes an action for relief in bankruptcy
or has instituted against it an action for insolvency; makes a
general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in Contractor's
obligations under the Contract; or
H.19.2 AUTHORIZED PURCHASER. Authorized Purchaser shall be in
default under the Contract if it commits any material breach or
default of any Contract covenant, warranty, or obligation. .
H.20 TERMINATION:
H.20.1 MUTUAL CONSENT. The Contract may be terminated at any time
by mutual written consent of the parties.
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H.20.2 -AUTHORIZED PURCHASER.
H.20.2(a) If Authorized Purchaser is a State Agency, it may at its
sole discretion terminate the Contract, in whole or in part, for
convenience.
20.2(b) Authorized Purchaser shall be excused from performance and
may terminate the Contract, in whole or in part, immediately upon
notice to Contractor, or at such later date as Authorized Purchaser
may establish in such notice, upon the occurrence of any of the
following events: (i) Authorized Purchaser fails to receive funding,
or appropriations, limitations or other expenditure authority at
levels sufficient to pay for the Service and Goods, if any, to be
provided under the Contract; or (ii) federal or State laws,
regulations, or guidelines are modified or interpreted in such a way
that either purchase by Authorized Purchaser of the Services and
Goods, if any, under the Contract is prohibited, or Authorized
Purchaser is prohibited from paying for such Services and Goods,
if any, from the planned funding source; or (iii) Contractor is in
default under the Contract. Pursuant to this Section H.20.2(b), upon
receipt of written notice, Contractor shall stop performance under
the Contract as directed by Authorized Purchaser.
H.20.3 CONTRACTOR. Contractor may terminate the Contract, in whole
or in part, immediately upon notice to Authorized Purchaser, or at
such later date as Contractor may establish in such notice, upon
Authorized Purchaser's default under the Contract.
H.21 INDEMNIFICATION:
H.21.1 Contractor shall defend, save, hold harmless, and indemnify
the Authorized Purchaser (or the State if Authorized Purchaser is a
state Agency) and its officers, employees and agents from and
against all claims, suits, actions, losses, damages, liabilities,
and costs and expenses of any nature whatsoever resulting from,
arising out of, or relating to (i) the activities of Contractor or
its officers, employees, subcontractors, or agents, (ii) the Goods
sold, if any, and (iii) the Services provided pursuant to the
Contract.
H.21.2 Provided, however, that with regard to State Agencies, the
Oregon Attorney General must give written authorization to any legal
counsel purporting to act in the name of, or represent the interests
of, the State or its officers, employees and agents prior to
such action or representation. Further, the State, acting by and
through its Department of Justice, may assume its own defense,
including that of its officers, employees and agents, at any time
when in the State's sole discretion it determines that (i) proposed
counsel is prohibited from the particular representation
contemplated; (ii) counsel is not adequately defending the interests
of the State or its officers, employees and agents; (iii)
important governmental interests are at stake; or (iv) the best
interests of the State are served thereby. Contractor's obligation
to pay for all costs and expenses shall include those incurred by the
State in assuming its own defense and that of its officers,
employees, and agents under (i) and (ii) above.
H.22 REMEDIES:
H.22.1 AUTHORIZED PURCHASER. In addition to the remedies afforded
elsewhere herein, Authorized Purchaser (or the State, if Authorized
Purchaser is a State Agency) shall be entitled to recover for any
and all damages suffered as the result of Contractor's breach of
Contract, including but not limited to direct, indirect, incidental
and consequential damages. Authorized Purchaser (or the State, if
Authorized Purchaser is a state Agency) shall also be entitled to any
equitable remedies to which it may show itself entitled.
H.22.2 CONTRACTOR. Contractor's remedy shall be restricted to
recovery of actual damages incurred as a result of Authorized
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Purchaser's breach of Contract.
H.22.3 ATTORNEYS' FEES. With the exception of defense costs and
expenses pursuant to H.20; neither party shall be entitled to
recover attorney's fees, court and investigative costs, or any other
fees or expenses associated with.pursuing a remedy for damages
arising out of or relating to the Contract.
H.23 STATE AGENCIES ONLY: FUNDS AVAILABLE AND AUTHORIZED; PAYMENTS:
If Authorized Purchaser is a State Agency, the following applies: Authorized Purchaser has
sufficient funds available and authorized within its biennial appropriation or limitation
to finance the cost of purchases under the Contract prior to the end of the current
biennium. Contractor understands and agrees that Authorized Purchaser's payment of amounts
under the Contract attributable to purchases made after the last day of the current
biennium is contingent on Authorized Purchaser's receiving from the Oregon Legislative
Assembly appropriations, limitations, or other expenditure authority sufficient to allow
Authorized Purchaser, in the exercise of its reasonable administrative discretion, to
continue to make payments under the Contract.
H.24 INSURANCE: Contractor shall obtain the insurance required under Section J prior to
performing any work under the Contract, and shall maintain all such insurance for the
duration specified in that Section. -
With regard to workers' compensation insurance, all employers, including Contractor, that
employ subject workers who work under the Contract in the State of Oregon shall comply with
ORS 656.017 and provide the required workers' compensation coverage, unless such employers
are exempt under ORS 656.126. Contractor shall ensure that each of its subcontractors, if
any, complies with these requirements.
H.25 TRADE SECRETS: Contractor shall label the information and
documentation qualifying as trade secrets under ORS 293.501(2) that it
wishes to protect from disclosure to third parties with the following:
"This data constitutes a trade secret under ORS 192.501(2) and is not
to be disclosed except as required by law." Authorized Purchaser will
take reasonable measures to hold in confidence all such labeled
information and documentation. Provided, however, Authorized Purchaser _
shall not be liable for release of any information when authorized or .
required by law or court order to do so, whether pursuant to Oregon
Public Records Law or otherwise. Further, if Authorized Purchaser is a
State Agency, it shall also be immune from liability for disclosure or,
release of information under the circumstances set out in ORS
646.473(3).
H.26 ACCESS TO RECORDS: Contractor shall retain and keep accessible all records relevant
to Contractor's performance of the Contract (collectively, "Recor{ls") for a minimum of 3
years, or such longer period as may be required by applicable law following expiration or
termination of the Contract, or until the conclusion of any audit, controversy or
litigation arising out of or related to the Contract, whichever date is later (the "Record
Retention Period"). Further, Contractor shall maintain all fiscal Records relating to the
Contract in accordance with generally-accepted accounting principles. During the Record
Retention Period Authorized Purchaser and its duly authorized representatives shall have
access to Records for purposes of examination and copying.
H.27 NOTICES: All notices required under the Contract shall be in
writing and addressed to the party's authorized representative. For
Authorized Purchasers, the authorized representative shall be
identified in the Purchase Order. Contractor's authorized representative shall be the
individual specified in the Bid. Mailed notices shall be deemed given five (5) days after
'post marked, when deposited, properly addressed and prepaid, into the U.S. postal service.
Faxed notices shall be deemed given upon electronic confirmation of successful transmission
to the designated fax number.
H.28 GOVERNING LAW: The Contract shall be governed by and construed
in accordance with the internal laws of the State of Oregon without
regard to principles of conflicts of law. With regard to Goods, the UCC shall govern this
transaction, as modified, if so, by the terms of the Contract.
H.29 VENUE; CONSENT TO JURISDICTION:
H.29.1 STATE CONTRACT VENUE; CONSENT TO JURISDICTION. Any claim,
action, suit or proceeding (collectively, "Claim") between a State
Agency and Contractor that arises from or relates to the Contract
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i i~uyu~ ua ~ w coy c.~~ .coy wauu
Circuit court of Marion County for the State of Oregon; provided,
however, if a Claim must be brought in a federal forum, then unless
otherwise prohibited by law it shall be brought and conducted solely
and exclusively within the United States District Court for the
District of Oregon. CONTRACTOR HEREBY CONSENTS TO THE IN PERSONAM
JURISDICTION OF SAID COURTS. Nothing herein shall be construed as a
waiver of the State's sovereign or governmental immunity, whether
derived from the Eleventh Amendment to the United States
Constitution or otherwise, or of any defenses to Claims or
jurisdiction based thereon.
H.29.2 ORCPP, WSPC CONTRACT VENUE; CONSENT TO JURISDICTION. Any
Claims between Contractor and an ORCPP OR WSPC Authorized Purchaser
that arise from or relate to the Contract shall be brought and
conducted solely and exclusively within the Circuit Court of the
county in which such Authorized Purchaser resides, or at Authorized
Purchaser's option, within such other county as Authorized Purchaser
shall be entitled under the laws of the relevant jurisdiction to
bring or defend Claims. If.any such Claim must be brought in a
federal forum, then unless otherwise prohibited by law it shall be
brought and conducted solely and exclusively within the United
States District Court for the District in which such Authorized
Participant resides. CONTRACTOR HEREBY CONSENTS TO THE IN PERSONAM
JURISDICTION OF SAID COURTS. Nothing herein shall be construed as a
waiver of Authorized Purchaser's sovereign or governmental immunity,
if any, whether derived from the Eleventh Amendment to the United
States Constitution or otherwise, or of any defenses to Claims or
jurisdiction based thereon.
H.30 SURVIVAL: Termination of the Contract shall not extinguish or
prejudice Authorized Purchaser's (or the State's, if Authorized
Purchaser is a State Agency) right to enforce the warranty,
indemnification, access to records, governing law, venue, consent to
jurisdiction, and remedies provisions.
H.31 SEVERABILITY: If any provision of the Contract is declared by a
court of competent jurisdiction to be illegal or otherwise invalid, the validity of the
remaining terms and provisions shall not be affected, and the rights and obligations of the
parties shall be construed and enforced as if the Contract did not contain the particular
provision held to be invalid.
H.32 ASSIGNMENT, SUBCONTRACT AND SUCCESSORS: Contractor shall not assign, sell, transfer,
or subcontract rights or delegate responsibilities under the Contract, in whole or in part,
without the-prior written approval of Authorized Purchaser (or DAS, if Authorized Purchaser
is subject to DAB purchasing authority). Further, no such written approval shall relieve
Contractor of any obligations under the
Contract, and any assignee, transferee, or delegate shall be considered
the agent of Contractor. The provisions of the Contract shall be binding upon and shall
inure to the benefit of the parties to the Contract and their respective successors and
permitted assigns.
H.33 MERGER CLAUSE; AMENDMENT; WAIVER: The Contract constitutes the
entire agreement between the parties on the subject matter thereof.
There are no understandings, agreements, or representations, oral or
written, not specified therein regarding the Contract. No waiver,
consent, or amendment of the Contract shall bind either party unless in writing and signed
by both parties and all necessary approvals have been obtained (including that of DAS if
Authorized Purchaser is subject to DAS purchasing authority). waivers and Consents shall be
effective only in the specific instance and for the specific purpose given. The failure of
the Authorized Purchaser to enforce any provision of the Contract shall not constitute a
waiver by the Authorized Purchaser of that or any other provision.
Amendments. The State has determined that during the term of the Price Agreement and
Contracts, the parties may need to modify selected terms, conditions, price(s) and types of
work under circumstances related to the following illustrative, although not exhaustive,
categories of anticipated amendments:
(a)Amendments required as a result of necessary changes in the State's business process
that may restructure a State Agency, Authorized Purchasers, or the Enterprise;
(b)Amendments.to the Statement of Work of a Contract to add Services within the scope of
the ITS, the Price and Services Agreement, and the Contract;
(c)Amendments to delete Services from the Statement of Work of a Contract;
(d)Amendments to extend the term of the Price and Services Agreement in accordance with
Section G.1 and amendment to extend the term of a Contract; and
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(e)Amendments to change pricing, but only in accordance
with Section G.3
SECTION I - SPECIAL TERMS AND CONDITIONS
I.1 PERFORMANCE: Contractor shall perform all Services required by this Price Agreement
within the time specified in this Price Agreement, including extensions. All Services
shall be performed in the most highly professional manner, and in accordance with the
utmost industry standards. Unless the means or methods of performing a task is specified
elsewhere in this Price Agreement, Contractor shall employ methods that are generally
accepted and used by the industry. Failure to meet the performance requirements of this
Price Agreement and any Purchase Orders submitted-pursuant to the Price Agreement shall
constitute breach of Price Agreement and Contracts entered into by Authorized Purchasers.
1.1.1 State Procurement Office, by written notice to Contractor, may cancel the whole or
any part of this Price Agreement:
I.1.1.1 If Contractor fails to provide the Services required by this Price Agreement within
the time specified or fails to perform any other provision of this Price Agreement; and
1.1.1.2 If Contractor, after receipt of written notice from the State, fails to correct
such failures within the number of days specified in the written notice. The rights and
remedies of the State provided in this clause shall not be exclusive and are in addition to
any other rights and remedies provided by law or under this Price Agreement.
1.2 BURDEN OF PROOF: State acknowledges that certain events that are described in Section
H.18., under the heading FORCE MAJUERE, could cause Contractor to fail to meet its
obligations under the Price Agreement. Contractor shall not be liable for damages nor will
Contractor be held in default or charged with a breach of the Price Agreement when the
delay in delivery or performance arises from the events described in Section H.18. FORCE
MAJUERE and are beyond Contractor's reasonable control and without the fault or negligence
of Contractor. Contractor shall bear the burden of proof of establishing that such delay in
delivery or performance was not within its reasonable control or without its fault or
negligence.
1.3. CONTACT PERSONS: Contractor shall designate one or more person(s) responsible for
Contractor's work under this Price Agreement. Contractor shall provide to State the names,
addresses and telephone numbers of such person(s) and shall keep this information current
at all times. Should contact with such person(s) require long distance calls, the State
reserves the right to call collect.
1.4 CHANGE IN SPECIFICATIONS: The Contractor shall notify SPO at any time that justified
changes or modifications in the performance specifications would result in improved
service. Major modifications which would involve a change in service charges can be made
only by the mutual consent of all parties to the Price Agreement.
1.5 CONFIDENTIALITY: Contractor shall protect the confidentiality of all State records and
other materials and information that are obtained or maintained as a result of this Price
Agreement. Except for purposes directly connected to this Price Agreement, no information
in possession of Contractor or obtained from State personnel shall be disclosed without the
prior written consent of State. Contractor shall have written policies governing access
to, duplication and dissemination of all such information. Contractor shall advise its
employees, agents and permitted subcontractors, if any, that they are subject to these
confidentiality requirements. Contractor shall provide its employees, agents and permitted
subcontractors, if any, with a copy or written explanation of these confidentiality
requirements before access to confidential data is permitted.
I.6 ACCESS TO RECORDS: Contractor shall maintain all fiscal records relating to this Price
Agreement in accordance with generally accepted accounting principles and shall maintain
any other records, including but not limited to books, documents, papers, plans or writings
of the Contractor which relate to this Price Agreement (collectively, fiscal records and
all other records referred to as "Records") in such a manner as to clearly document
Contractor's performance. SPO, State and its other agencies, the Secretary of State Audits
Division, the federal government and their duly authorized representatives shall have
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t
access to such Records that relate to this Price Agreement, to perform examination and
audits and make excerpts and transcripts. Contractor shall maintain all Records for a
minimum of three (3) years after termination or expiration of this Price Agreement.
1.7 LICENSING REQUIREMENTS: Contractor shall comply with the Private Security Providers Act
as administered by the Oregon Department of Public Safety, Standards and Training, while
performing the services required under this Price Agreement. Contractor or its employees
shall have all required certifications and comply with all requirements as set forth in ORS
181.870 through 181.991.
1.8 CRIMINAL HISTORY CHECKS: Contractor shall provide a letter
via certified mail or handed in person to SPO's authorized representative at the start of
the Price Agreement period, attesting that Contractor has run background checks and
screened all Contractor employees that will perform work under this Agreement or any
Contracts arising under this Agreement, and that Contractor will run appropriate background
checks before any employee will perform any work or provide Services. The Contractor shall
establish verification by:
I.8.a. requiring that the applicant, as a condition of employment,
apply for and receive a criminal history check from the Oregon
State Police (OSP), Criminal Identification office, or appropriate
Federal/National Security Agency which shall be provided to the
Contractor; or, _
I.e.b. by contacting the OSP, Criminal Identification office, and
obtaining an "Oregon only" criminal history check on the applicant or employee.
1.9 RESTRICTIONS ON CONTRACTOR USE OF PERSONNEL WITH CRIMINAL
HISTORY: Contractor shall not utilize any employee in the performance of Price Agreement
Services who has been convicted of any crime involving dishonesty. Contractor shall not
utilize any employee in the performance of Price Agreement Services who is under .
indictment, has been convicted of ANY crime, or has any criminal, psychological, or
employment history that in Contractor's reasonable judgment poses a risk to the security
and confidentiality requirements of the Price Agreement, or to the safety of persons on
Public Agency premises.
SPO, and each participating Public Agency, reserve the right to refuse Contractor, its
employees, and its agents access to Public Agency's premises.
I.10 TRAVEL: Travel, parking and other expenses of the Contractor shall not be reimbursed
by the State.
SECTION J - INSURANCE REQUIREMENTS
J.1 COMMERCIAL GENERAL LIABILITY. Contractor shall obtain, at
Contractors expense, and keep in effect during the term of the
Contract, commercial general liability insurance covering bodily
injury and property damage. This insurance shall include personal
injury coverage, contractual liability coverage for the indemnity
provided under the Contract, and products/completed operations
liability coverage. Combined single limit per occurrence shall not be
less than $1,000,000. Each annual aggregate limit shall not be
less than $1,000,000, when applicable.
J.2 WORKERS' COMPENSATION. If Contractor will be a subject employer, as defined in ORS
656.023, with regard to work under the Contract, Contractor shall obtain, at Contractor's
expense, and have in place prior to the performance of any work under the Contract, all
required workers' compensation insurance coverage.
J.3 AUTOMOBILE LIABILITY. Contractor shall obtain, at Contractor's
expense, and keep in effect during the term of the Contract,
automobile liability insurance covering owned, non-owned and/or hired
vehicles, as applicable. This coverage may be written in combination
with the commercial general liability insurance. Combined single
limit per occurrence shall not be less than $1,000,000.
J.4 EMPLOYEE DISHONESTY. THIRD PARTY FIDELITY BOND. AND MONEY AND SECURITIES. Contractor
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shall obtain, at Contractors expense, and keep in effect during the term of the Contract,
Employee Dishonesty, Third Party Fidelity Bond, and Inside and Outside Money and Securities
coverages for state-owned property in the care, custody and control of the Contractor.
Coverage limits shall not be less than $50,000,000.
J.5 "TAIL COVERAGE". If any of the required liability insurance is
arranged on a "claims made" basis, "tail" coverage will be required at
the completion of the Contract for a duration of 24 months. Contractor will be responsible
for furnishing certification of "tail" coverage as described or continuous "claims made"
liability coverage for 24 months following Contract completion. Continuous "claims made"
coverage will be acceptable in lieu of "tail" coverage, provided its retroactive date.is on
or before the effective date of the Contract. This will be a condition of final acceptance
of work or services and related warranty(ies), if any.
J.6 DURATION. All insurance will be required to be kept in effect during the entire
duration of this contract including all extensions.
J.7 ADDITIONAL INSURED. The liability insurance coverages, except
professional liability if included, required for performance of the
Contract shall include the Authorized Purchaser (or the State of
Oregon, its agencies, divisions, officers and employees, if Authorized
Purchaser is a State Agency) as Additional Insureds, but only with
respect to the Contractor's activities to be performed under the
Contract.
J.8 NOTICE OF CANCELLATION OR CHANGE. There shall be no cancellation,
material change, potential exhaustion of aggregate limits or intent
not to renew insurance coverage(s) without 30 days' written notice
from the Contractor or its insurer(s) to the Authorized Purchaser (or
DAB if Authorized Purchaser is a State Agency subject to DAS
purchasing authority). Any failure to comply with the reporting
provisions of this insurance, except for the potential exhaustion of
aggregate limits, shall not affect the coverage(s) provided
thereunder.
J.9 CERTIFICATE(S) OF INSURANCE. As evidence of the insurance
coverages required by the Contract, the Contractor shall furnish
Certificate(s) of Insurance to the Authorized Purchaser (of DAS if
Authorized Purchaser is a State Agency subject to DAB Purchasing
Authority) prior to Contractor's delivery of Goods or performance of -
services under the Contract. The Certificate(s) will specify all of
the parties who are Additional Insureds (or Loss Payees). Insurance
coverages required under the Contract shall be obtained from
acceptable insurance companies or entities. The Contractor shall be
financially responsible for all deductibles, self-insured retentions,
and/or self-insurance included hereunder.
Amendment No. 1
AMENDMENT NO. 01 TO
CONTRACT # 7834-PA
1. This is Amendment No. 01 to the Contract 7834-PA ("Contract") between the State of
Oregon acting by and through its Department of Administrative Services, Procurement Office,
("SPO") and Oregon Armored Services, Inc. (hereafter called "Contractor").
2. The undersigned parties to this Amendment No. 01 hereby agree to the changes and
modifications as set forth herein. The parties further agree that the Contract as defined
in section C.1.7 includes this Amendment No. 01.
3. The Contract is hereby amended as follows (new language is indicated by underlining and
deleted language is indicated by strikethroughs):
D.3.2 The collection and delivery time for each Authorized Purchaser shall vary no more
than 15 minutes from the approved route schedule. Collection of deposits shall not be
scheduled for later than 3:30 PM [4:30 PM1. Deposits shall be delivered to the location(s)
designated below by the times shown on the day the deposit is collected, unless otherwise
specified. Collection days shown exclude State-observed holidays, unless otherwise
requested by the Authorized Purchaser. If a pick-up time requested by the Authorized
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Award Summary Page 41 of 41
Purchaser is after the deposit cutoff time, the Contractor shall hold the deposit in its
vault overnight for deposit the following business day.
D.3.5.1 DEPOSITORY LOCATIONS AND TIMES: Deposits shall be made on a daily basis at the
following locations by the following times:
Portland U.S. Bank [5:00 PM] 7:30 PM.
US Bank Tower
111 SW 5th Ave
Portland, OR 97204
REMOVED [Salem U.S. Bank 4:00 PM
Ladd & Bush Branch
302 State Street
Salem, OR 97301] REMOVED
Eugene U.S. Bank 4:00 PM
Main Branch
800 Willamette Street
Eugene, OR
Contractor shall not deviate from depositing to these locations without written permission
from the State Procurement Office. There shall be absolutely no bank branch deposits,
supermarket branch deposits, or after hours deposits in depository boxes under this Price
Agreement.
D.3.10 ONE VEHICLE: Contractor shall pick up receipts and those receipts shall stay secured
in the same vehicle used until the receipts are transferred to the armored vehicle destined
to the Portland cash vault. Receipts transferred to the Portland cash vault vehicle shall
remain in the vehicle until the receipts are deposited at the cash vault. Except for the
transfer of receipts between armored vehicles authorized by the foregoing sentence, the
Contractor shall not transfer receipts from one vehicle to another, unless a circumstance
prevents the original vehicle from completing the delivery to the cash vault. If a second
vehicle is required, an armored vehicle is required per Sections D.3.6 and D.3.7.
4. Except as expressly amended above, all other terms and conditions of the original
Contract are still in full force and effect. Contractor certifies that the representations
and warranties contained in the original Contract are true and correct as of the effective
date of this Amendment No. 1 and with the same effect as though made at the time of this
Amendment No. 1.
By signature on this Amendment, the undersigned hereby certifies under penalty of perjury -
that the undersigned is authorized to act on behalf of Contractor and that Contractor is,
to the best of the undersigned's knowledge, not in violation of any Oregon Tax Laws. For
purposes of this certification, "Oregon Tax Laws" means a state tax imposed by ORS 401.792
to 401.816 (Tax For Emergency Communications), 118 (Inheritance Tax), 314 (Income Tax), 316
(Personal Income Tax), 317 (Corporation Excise Tax), 318 (Corporation Income Tax), 320
(Amusement Device and Transient Lodging Taxes), 321 (Timber And Forestland Tax), 323
(Cigarettes And Tobacco Products Tax), and the elderly rental assistance program under ORS
310.630 to 310.706; and any local taxes administered by the Department of Revenue under
ORS 305.620.
5. This Amendment No. 01 shall.become effective on the date at which every party has signed
this Amendment No. 01.
Control # 1504550
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