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Home My WebLink About2012-303 CONT Chg Order #1 - Construction Engineering CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. #01 PROJECT: 2011 Street Overlay Project DATE: 12/03/12 LOCATION: N. Mountain Avenue PROJECT NO.: 2010-10 CONTRACTOR: Construction Engineering Consultants, Inc. You are requested to perform the following described work upon receipt of an approved copy of this document: Item No. Description QuantityUnit Amount Additional work to design 500' of Item #I road widenin l LS $ 1205.00 Total this Change Order $ 3,205.00 Previous Change Order $ Original Contract Total $ 12,855.00 Revised Contract Total $ 16,060.00 PERCENT CHANGE OF ORIGINAL CONTRACT 24.93% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract I • pi . Recommended By: /Z Z Prc' an Da e Approved By: ~1~.C cSZ Q~ / 2 ~<7 Z Public Works Director Date Accepted By: Construction Engineering Consultants, Inc. P.O. Box 1724 Medford, OR 97501 Engineer Representative Date PUBLC WORKS/ENGINEERING Ted: 541188-5347 20 E. Main Street Fax: 541188-6006 Ashland, Oregon 97520 TTY: 800-735-2900 www.uhland.onm G\pub-wrksleng\10-10 Street OverUysN_Admin\10-10 Pmj Acct Workbook.xlsx a P. 0. BOX 1724 • MEDFORD, OR 97501 • PH (541) 779-5268 • FAX (541) 779-3139 April 12, 2012 City of Ashland Engineering Department 51 Winbum Way Ashland, Oregon 97520 ATTN: Karl Johnson RE: Street Overlay Project - 2011 Dear Karl: Per our discussions regarding the modification of the above-referenced project, please review the following: • Original Contract Amount =$12,855.00 • Amount billed to date =$7760.00 • Remaining amount within contract =$5095.00 • Work not yet completed within original project: • Bid & Contract Documents =$1080.00 • Pre-Bid Conference =$285.00 • Bid Assistence =$360.00 • Construction Insp/Coord =$1420.00 Total =$3145.00 • Additional work required for 500'+- of road widening & sidewalk on west side of North Mountain Avenue • Topographic Survey (Polaris) =$1750.00 • Design & Construction Plans =$3405.00 Total =$5155.00 Remaining budget for work within original contract =$3145.00 Additional work for modification =$5155.00 Total =$8300.00 Proposed contract adjustment amount of $3205.00 ($8300.00-$5095.00) If you have any questions or need additional information please feel free to give me a call. Sincerely, CONSTRUCTION ENGINEERING CONSULTANTS Mark Kamrath cc: file enc. S 1 RECORDER Page 1 l 1 T~L OF DATE NUMBER LA&I J~ CISHTY OFD 7/1/2012 10172 ,20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 016077 SHIP TO: Ashland Public Works CONSTRUCTION ENGINEERING, CONSULTANTS (541) 488-5587 PO BOX 1724 51 WINBURN WAY MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.:. Req. Del. Date: Contact: Karl Johnson Special Inst: confirming? No Quanti Unit Description Unit Price Ext.Price THIS IS A REVISED PURCHASE ORDER Provide City of Ashland with 12,855.00 construction plans and specifications for the 2011 Street Overlay Project. Streets include the following: N. Mountain Ave, Allison St, Taylor St and Wiqhtman St. Contract for Personal Services Beginning date: MaV 16, 2011 Completion date: October 1, 2011 Insurance required/On file Processed change order 12/07/2012 3,205.00 Change Order No. 1 SUBTOTAL 16.060.00 : BILL To: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 16,060.00 ASHLAND, OR 97520 Account Number. . ' Project Number - Amount Account NumberProjectNumbet.. Amount E 260.08.12.00.70420 E 201010.100 12 855.00 E 260.08.12.00.70420 E 200205.120 3,205.00 VENDOR AuthodZe ^ nature / COPY FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ,~S H LAN D Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: Construction Engineering Consultants, Inc. Total amount of this contract amendment: Purchase Order Number: #10172 Title I Description: 2011 Street Overlay Project $3,205.00 ® Per attached contract amendment Contract Amendment Original contract amount $12,855.00 100 % of original contract Total amount of previous contract amendments $0.00 % of original contract Amount of this contract amendment $3,205.00 24.9 % of original contract TOTAL AMOUNT OF CONTRACT $16.060.00 124.9 % of original contract In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract 3) The amendment results from renegotiation of the terms and conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b) The City determines that, with all things considered, the amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document, - contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents, it would likely have increased competition or affected award of contract. Contract amendment is within the scope of procurement: YES X NO' (If "NO", requires Council approval /Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT - Less than $5.000 INVITATION TO BID or COOPERATIVE PROCUREMENT QRF or ❑'YES", the total amount of contract and REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 cumulative amendments $6,000. ® 'YES', the total amount of cumulative ❑'YES', the total amount of original contract and ❑ If "NO', amount exceeding authority requires amendments s 25% of original contract amount or cumulative amendments s $100K for Goods & Council approval. Attach copy of Council $250,000 whichever is less. Services, s $75K for Personal Services, < $50K for Communication. ❑ If 'NO", amount exceeding authority requires Attorney Fees. ❑ Exempt - Reason: Council approval. Attach copy of Council ❑ If "NO", amount exceeding authority requires Communication. Council approval. Attach copy of Council ❑ Exempt-Reason: Communication. ❑ Exempt - Reason: INTERMEDIATE PROCUREMENT SOLESOURCE EMERGENCY PROCUREMENT Goods & Services - $5,000 to $100,000 ❑ 'YES', the total amount of cumulative ❑ Written Findings: Document the nature of the Personal Services - $5.000 to $75,000 amendments < 25% of original contract amount or emergency, including necessity and circumstances ❑ 'YES", the total amount of cumulative $250,000 whichever is less. requiring the contract amendment amendments s 25% of original contract amount. ❑ If 'NO", amount exceeding authority requires ❑ Obtain direction and written approval from City ❑ If 'NO", amount exceeding authority requires Council approval. Attach copy of Council Administrator Council approval. Attach copy of Council Communication. ❑ If applicable, attach copy of Council Communication. ❑ Exempt - Reason: Communication ❑ Exem t-Reason: ❑ Exempt - Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑ "YES", the total amount of original contract and cumulative ❑ 'YES', the original contract was approved by City Council. amendments are within the amount and terms initially approved by Provide date approved by City Council: (Date) Council as a Special Procurement. If "NO", Council approval is required. Attach copy of Council Communication. ❑ If'NO', amount exceeding authority requires Council approval. ❑ Contract amendment approved and signed by City Administrator. Attach co of Council Communication. Project Number 200205.120 Account Number 260.08.12.00.704200 Account Number Expenditure must be charged t ccount numbers fo r the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee SignatureDepartment Head Signature: A / I-L (Equal to or greater than $ ;000) Funds appropriated cal year: ES NO zy_ ~ - 2 //,Z-- Finance Director (Equal to orgy fer than $5,000) ate Comments: G:Ipub-wrksleng110-10 Street OverlayslA-AdminIng Vendor (CEC Inc)1Contract DocumenWChange Orders110-10 Form #10 -Request for a Change Order - #01.docc