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Home My WebLink AboutRecorder Salary 1974 RONALD L. SALTER ATTORNEY AT LAW 70 NORTI-I PIONEER STF:l.EET P. O. BOX 727 AREA CODE 503 TEI.EPHONE 482.4215 ASHLAND. OREGON 97520 August 13, 1974 Mr. Jos~ph Butler City Recorder City Hall Ashland, Oregon 97520 Dear Joe: Re: Special Election Our File A-27 Enclosed is the Notice of the Election which I assume that you will take care of with regard to posting and publication. For future proof of the validity of the Election, on the proposed Charter Amendment, I have prepared a Proof of /-Posting Notices of the Election. This document is enclosed and I suggest that after you have posted the Notices and found them to still be posted after November 5, 1974, that you sign this Proof of Posting and place it in the City's Records. Good luck with the Election! rJ~ truhA7!1:' ~ltD~ City Attorney RLS/dl Enc: 2 .--- ; /' ;/ 4~ / 1 ( r7..rJ ~ .Ii' ( \ , ARCHIE C. FRIES "-\aV"Jr GERALD R_ AlLFN COUfH~;lr',.l" JAMES L. CONKLIN Counu1rn,ln ROLAND McCANNON Council";.Hl GARY PRICKETT Coun,-ilrnM' WILLIAM P. ROALE Counrilm;l"l AUDREY H. SODER BERG Councilworn.ln BRIAN.l. ALMQUIST City Adminin!>tr<lror C I T Y o F ASHLAND C I T Y HAL l ASHLAND, OREGON 91510 telephone (Code S03) .482-3211 November 13, 1974 Nr. Ray Stringham, Librarian Supreme Court Library Salem, OR 97310 Dear Mr. Stringham: At the General Election held on November 5, 1974, the voters of the City of Ashland adopted an amend- ment to our City Charter. I am attaching my certi- ficate and a copy of that amendment for your records. Cordially yours, /) 7 /7 ',. . .-. /-) -ref </1/,/, ~J) /__ _o1/L/ '" /_v /( /~/. , .' Joseph M. Butler City Recorder slk Att ~c ~ STATE OF OREGON CITY OF ASHLAND I, Joseph M. Butler, City Recorder of the City of Ashland, do hereby certify that the attached 1S a true copy of the amendment adopted November 5, 1974, to the Charter of said City, which Charter was granted in 1898, and approved and ratified (as amended) on October 24, 1972. This amendment changed Article III, Section 3 of the Charter. I have compared said copy with"the original and it is a correct transcript therefrom and of the whole of such original. Dated: November 13, .1974 /] ^" 7 !^-2~.o) /7?"7~ f,0'" /~),1.(.2( Josep~ M. Butler ~ei ty Recorder SEAL "Section 3. Salaries. Any change in the amount of the present compensation received by elective officers except for the Recorder, shall be submitted to the vote of the people; however, the salary of the elected Recorder shall be in its present amount and be adjusted starting with the fiscal year 1974-75 in the same percentage as the average salary adjustments of the other supervisory employees and department heads of the City of Ashland." PROCLAMATION I, WILLIAM P. ROBLE, Acting Mayor of the City of Ashland, Oregon, do hereby proclaim the passage and enactment by the people of the City of Ashland, by virtue of the Special Election held November 5, 1974, of that certain Amendment to the Charter of the City of Ashland, Article III, Section 3 thereof, which Charter Amendment reads as follows: "SECTION 3. Salaries. Any change in the amount of the present compensation received by elective officers except for the Recorder, shall be submitted to the vote of the people; however, the salary of the elected Recorder shall be in its present amount and be adjusted starting with the fiscal year 1974-75 in the same percentage as the average salary adjust- ments of the other supervisory employees and department heads of the City of Ashland." The passage of said Amendment was declared by the City Council of the City of Ashland by Resolution No. 74-45, said Resolution being adopted November 8, 1974. . / jL) D 'i' . .~. .' (), SJ-/zf. (~ I\:.L((I.I'/ T l ('--__'- llllam . Roble, Acting Nayor FINANCE DEPARTMENT t'4t~t, City Recor~ ""...00..1~:)_'" (: -'"GO' ~~!!,> ~ ',c ,\1- . \.i /'. as i ~t,!,,',"~J i f.'.(:.;J ~o ,:l;.\ R'I:Go'" -:0. '..I" ""')~ <nitH of 1\5111<<1111 ASHLAND, OREGON 97.s20 MSlAO 12-3-7L To: Bob Nelson From: Joe Butler Re: Tjme allocation CITY HALL 50J-AS2~3211 OFFICIAL BUSINl$S 25% Fbllowing is an apnroximatirn of the distribution of my time: 25% 25% 10% 5% 5% 2% 2% 1% 100% Clerk of Council, compilation and filing of minutes, ordinances, resolutions and City contracts. Custodian of City money; deposits, investments, disbursements Lien searches Levy and collect improvement assessments Conduct City elections and related reports Maintain public relations with citizenry Maintain bond register Allocate pronerty taxes Issue cemetery deeds I , / /,-71 / / ~ /" :/ '} /''7 1/ //.' /") -eLl_ f----"'/ '1"V~ - ..- July 31, 1074 !lonorable ?!ayor and Ci ty Council Brian L. Aln<luist, City Administrator 0alary of City Recorder/Treasurer Prior to the election of November 1971, tLere was a consideraule amount of discussion regarding possible methods of providing a long- term solution to the setting of the salary for the City Recorder. The Recorder is in a rather uriique rosi tion, in that al though he is an elected official, ;,e is i;1 effect a full-time City employee acting in harmony vith the Director of Finance on accounting functions, and as clerk of tlio City Council on official business. Additionally, the Eecorder acts in the capacity of internal auditor, and as full-time liaison with the electorate on other City r.1atters. For this reason, t])e charter was frar.1ed in a fashion that would in no hay make the Recorder beholdin to the Council, by fixing the sal- ary t}' a vote of the people, apart from the City Council. It has 1;cen recognized that although this is an extremely cumbersome proce- dure, it has kept the Lecorder's position totally autonomous. I have particularly appreciated .Joe Butler, not only for his cooper- ative helpful attitude, but have come to respect him for his compe- tence and businesslike attitude. We arc indeed fortunate in having a man of Joe's personal qualifications and bacLground in this impor- tant position. Mr. Butler feels the inflationary squeeze like the rest of us, and althougll tIlls is an autonomous position, I do feel a personal obli- gation to simply make a suggestion for your consideration. ~e are now negotiating ~it1l four lator unions, and have based salaries on non-unionized employees on thc settlements wit]l these four unions. I 1wuld therefore suggest that the charter be amended to provide that future adjustments to the salary of the recorder, shall be in terms of the average percent of adjustmcnt granted all City employees. The above method would ta"c tile issue totally out of t;:e realm of politics, maintain the salary relationshir between the Recorder and other City department heads, and. provide a fair means of j::ompensa- tion thereby insuring thc retention of a qualified individual iI', this position. - In the event that the Coullcil wishes to pursue this matter, it would be necessary to adopt an appropriate resolution not later than Sep- tember 5, 1974. ectfully submitted, NOTICE OF SPECIAL ELECTION IN THE CITY OF ASHLAND, OREGON NOTICE IS HEREBY GIVEN that a Special Election has been called and will be held in the City of Ashland, Oregon, on the 5th day of November, 1974, at which time there will be submitted to the legal voters of said City for their approval or rejection an act of municipal legislation to amend the Charter of said City, the Ballot title of said measure to be as follows: CHARTER AMENDMENT SUBMITTED TO THE VOTERS BY THE CITY COUNCIL 51. CHARTER AMENDMENT, ADJUSTMENT OF RECORDER'S SALARY Shall Article III, Section 3, of the Charter of the City of Ashland be amended to provide that the elected Recorder's salary be in its present amount and be adjusted starting with the fiscal year 1974-75 in the same percentage as the average salary adjustments of the other supervisory employees and department heads of the City of Ashland? The polling places for the purposes of the Election are as follows: Precincts 1 and 2 - Lincoln School, 320 Beach Precincts 3 and 6 - Ashland Senior High School Gym, South Mountain and Iowa Precincts 4 and 5 - Briscoe School Gym, 265 North Main Precinct 10 - Cascade Dining Hall, SoO.Co, Siskiyou Blvdo Precincts 12 and 13 - Ashland Junior High School Gym, 100 Walker The polling places for said Special Election shall be open between the hours of 8:00 aomo and 8;00 porno The full Charter Amendment to be voted on at said Election is on file and is open for examination at the office of the Recorder of the City of Ashland, Ashland City Hall, Ashland, Oregon, and may be inspected by the legal voters of said Cityo BY ORDER OF August 20 THE CITY COUNCIL of the City of Ashland, Oregon, dated , 19740 JOSEPH BUTLER, City Recorder City of Ashland, Oregon Notice of Special Election RD NALD L. SALTER ATTORNEY AT LAW 70 NORTH PIONEER STREET P. O. BOX 727 ASHLAND, OREGON 97520 PROOF OF POSTING NOTICES OF AN ELECTION STATE OF OREGON ) ss. County of Jackson) I, JOSEPH BUTLER, being first duly sworn, on oath depose and say: That I am the duly appointed, qualified and acting City Recorder of the City of Ashland, a municipal corporation of the State of Oregon. That on the ?~day of October, 1974, I did cause Notice of a Special Election, a copy of which is attached hereto as Exhibit "A", to be posted in the following public places within the boundaries of the said City, to-wit: 1. Lincoln School, 320 Beach, Precincts 1 and 2 2. Ashland High School Gym, South Mountain and Iowa, Precincts 3 and 6 3. 4. Briscoe School Gym, 265 North Main, Precincts 4 and 5 Cascade Dining Hall, S.OoC., Siskiyou Blvd, Precinct 10 Ashland Junior High School Gym, 100 Walker, Precincts 12 and 13 C /7"Y dA,'-'- JoI5CJ'j ;.. 0 E /'I/,//>, 4;;",,?~,"k' f,l "/ C. /lr-r./{ 'A-T/,)IV.+t-- /~AA//r t-',P? /"k7IE/( ~')I7~4'~/-r /l5H~>If"d::' v 17' /I /)< r 5A.v / k~, ,) J 0/1 ",' ,4 ,," "/^'7/#,V /c/ I I.: /1",/ ,A/ 4//2A M) 1/5 )///fTIOfhtl- 13/11"1( 30;1/, ?~C,,';.'tJ ST, //7r"/I-<-;':> , 5. 6. 7. 8. 9. and that said Notices of a Special Election were kept posted in said places until after November 5, 1974. : Subscribed and sworn I"~ ',1975 Proof of Posting Notices of an Election RONALD L. SALTER ATTORNEY AT LAW 70 NO~TH PIONEER STREET P. O. SOX 727 ASHLAND. OREGON 97520 PROCLA~IATION I, WILLIAM P. ROBLE, Acting Mayor of the City of Ashland, Oregon, do proclaim that at the General Election held in the City of Ashland, Oregon, on the 5th day of November, 1974, there was submitted to the voters the election of persons to fill. certain offices of the City of Ashland here- inafter named. That as a result of the canvass of said votes by the City Council, the following candidates have been elected: COUNCILMAN, POSITION NO. 2 (four year term) (subject to automatic recount as provided by S.251.640 of ORS) COUNCILMAN, POSITION NO.4 (four year term) CRAIG E. HOFFARTH ROLAND McCANNON COUNCILMAN, POSITION NO. 5 (two year term) GARY L. PRICKETT COUNCIL~~N, POSITION NO. 6 (four year term) MARGARET E. McDOWELL RECORDER (four year term) JOSEPH M. BUTLER PARKS & RECREATION COMMISSIONER (four year term) ROBERT J. BENNETT PARKS & RECREATION CmlMISSIONER (four year term) KAY L. BERNARD PARKS & RECREATION COMMISSIONER (four year term) JOHN IV. MILLS Dated at Ashland, Oregon, this 'fA..' day of November, 1974. /" -) //7 J '\ ' . .' ,/7 / I' ,"1-_/ ,(- . j Y t' ':el?:,~,( ./. ;"/'C-,"?/ William P. Roble, Actlpg Mayor mtmnrttu~um March 19, 1974 WO: Mayor and Council 111 fOUt: Joe Butler ~uhjrrt: General Election, November 5, 1974 " The following elective positions will be voted on at the next General Election: " !; Incumbent Councilman, Position No.2 Soderberg Councilman, Position No.4 McCannon Councilman, Position No.5 Prickett Councilman, Position No.6 Conklin City Recorder Butler Parks & Recreation Commissioner Bennett Parks & Recreation Commissioner Bernard Parks & Recreation Commissioner Mills Term 4 years 4 years 2 years 4 years 4 years 4 years 4 years J: r: , I h I' I:' t, I,' 4 years ~ , 1;(' " ~ r ! I I k I' I' , 1:;:: :', i" , :t !, , i" " i? ! , ("/11 / Nominating Petitions may be filed with the Recorder between June 12, 1974 and August 26, 1974. Ballot titles for the November 5th General Election may be certified to the County until September 4, 1974. 'r r' . EL~C1'Jt:,N SUPFLI,2:S V:A~):~ }~o. 2 l'I:',', ,',)U,:J----rrecinct 1, 6, la, 12and 13 "r .~ _.J _U.,,_L, -: ~~: ~'~I ':',~, ',- :;',__l 1 f'2 ~bcr s j,' "cd 13 1, ITeci net 6 & 12, Precincts 10 & 13 ,'~ I: In:;- !)l"CC) net "1 " 3) for frscjncts ,;16 & 12 " f.:: ~.. ~):-'cc inct ,710 e- 13 u: ;~ Signs: 11111, "6", "10", "1211, "13 11, "No Smoking", arrows Tally sheets Return sh'~ets "],!anual for ":1ection Boards" ChallenGe sheets ~n"t' .... "Bill for Service O!1 Election Eoards" Pencils, tape, thumb tacks, scratch padB Receive by: Feb. 19, 19711 ./ ''- , RESOLUTION NO. 7'/- 35- A RESOLUTION CALLING FOR A SPECIAL ELECTION TO BE HELD ON NOVEMBER 5, 1974, AND PROVIDING FOR THE SUBMISSION AT SAID ELECTION TO THE LEGAL VOTERS OF SAID CITY, A PROPOSED ACT OF MUNICIPAL LEGISLATION AMENDING THE CHARTER OF SAID CITY TO PROVIDE FOR Tlill MANNER IN WHICH THE SALARY OF THE CITY RECORDER SHALL BE ADJUSTED BE IT RESOLVED BY THE CITY OF ASHLAND, as follows: SECTION 1. A Special Election in and for the City of Ashland is hereby called on the 5th day of November, 1974, at which election there shall be submitted to the legal voters of said City for their adoption or rejection, the following proposed act of municipal h~gis- lation amending the Charter of said City: CHARTER AMENDMENT SUBMITTED TO THE VOTERS BY THE CITY COUNCIL AN ACT To amend the Charter of the City of Ashland; Oregon. BE IT ENACTED BY THE PEOPLE OF THE CITY OF ASHLAND that the Charter of the City of Ash13nd be amended by changing Article III, Section 3 to read as follows: "Section 3. Salaries. Any change in the amount of the present compensation received by elective officers except for the Recorder, shall be submitted to the vote of the people; however, the salary of the elected Recorder shall be in its present amount and be adjusted starting with the fiscal year 1974-75 in the same percentage a3 the average salary adjustments of the other supervisory employees and department heads of the City of Ashland." SECTION 2. The following Ballot Title for the proposed Charter Amendment is hereby adopted and approved and the followlng RONALD L. SALTER "'l/~/- ), ,. ATIOF~NE:Y AT L.AW -1- Resoluti.on No. , 0 NO~~TH PIONI..'-I~ .n Rt':I::-T P. O. tlo X 1:l1 AItH..... ......, nU<:-r",..., o,",,,,,,,n are the number, Ballot Title and form in which said measure shall appear upon the Ballot at said Special Election: :CHARTER AMENDMENT SUBMITTED TO THE VOTERS BY THE CITY COUNCIL . :VOTE"YES" OR "NO". Mark "x" in the square of the answer voted for 510 CHARTER AMENDMENT, ADJUSTMENT OF RECORDER'S SALARY: . :Shall Article III, Section 3, of the Charter ofllie City of :Ashland be amended to provide that the elected Recorder's :salary be in its present amount and be adjusted starting :with the fiscal year 1974-75 in the same percentage as the :average salary adjustments of the other supervisory employees :and department heads of the City of Ashland? YES . . . . . NO : ~: SECTION 3. That the same persons shall serve as Chairmen and Clerks for said Special Election as serve as Chairmen and Clerks for the General Election held at the same time on the same day; that the respective Polling Places lawfully designated for the said General Election are hereby designated as the voting places for said Special Election; polls will be open from 8:00 a.m. to 8:00 p.m. on the date herein set forth for said Election. SECTION 4. That the City Recorder is hereby requested and directed to give due notice of such Special Election as provided in the Charter of the City of Ashland, Oregon, and the general laws of the State of Oregon; that is to say, notice ofllie calling of said Election, the time and places for voting and the Ballot Title shall be published in The Daily Tidings, a newspaper of general circulation printed and published in said City, at least once ten (10) days prior to the date fixed herein for holding said Election, and such Notice shall be posted in at least four (4) public places in the City of Ashland and also at each of the Polling Places not less than ten (10) days prior to the date of said Election. RONALD L. SALTER -2- Resolution No "'1,/- '\:;' ATTC>RNl:V AT l.AW v I . 70 NORTH r"IONL"~R ~'THI.~f_'T I', n, llOX '121 ASHLAND, llRUiON <J'/~20 The foregoing Resolution was duly passed at a regular meeting of the City Council of the City of Ashland, Oregon, on the A-t'4 /"'1'7 ?~':l :l()n;/day offle-teeer-, 1974, by the following vote: Ayes: 1/ Dated thisJ/ulday Nays: 0 of &i.~L;;r, 1974. . <<-Mk b. ~/Uu MAYOR ATTEST: ^. , /'}; . /-1 " /O-f/'. / /!!7..-[ (.~. .) /lrz.,:), t. -' , - ~ / CITY RECORDER '/ RONALD L. SALTER -3- Resolution No" 7'1-3'/ ATTO"N':V AT LAW 70 NOI~TH f'>lONt.'l:n ::-lTnLli.T P. O. BOX 727 ASHLAND, OR[[30N 9'l!:J~Ll CI:'{TI I'J CArlll:\ To: IIAI\RY CIIII'~,l^N, CO\lllty Clerk or ,Jackson County, Ol"('!,on I, Joseph ~1. Hutler, do hereby certiFy that] :w thp dul" anpoint('d and qualified Recoruer of the Ci ty of ,\shland in tlw COllnty of Jackson and State of Oregon and the lel:al custodian of the books, rec6rds, and the corporate seal thereof. I further certify that the foilowin~ named nersons have been noninated for the offices hereinafter set forth and have filed their accectance ~~ercof wi th the Recorder In accordance Hi th the Charter and Ordillailces of said ,:i tv. FolloHing is a list of candidates and the offices for Hhlch they were nominated CITY OF '\.<;IlLl\'\IJ FuR COU;.,rCILMl-\;';, PtT'jITIO.'J 1\0. L FuuR YLAR lE~1..'1 VO'TE FuR Ci-:\r-- CRAl G E. HOFFARTH AUDREY H. SODERBERG fOR'LOUNCIUIA,;, I'OSITIO:i :i0. 4 FOUl( YL\l( TER~! VOTE -rorr-oNE-- PATRIC ASHBY ROLA,\JD flcCANNO>i JOSEPH M. ~lcVEY DENNIS L. WALKER FOR COU'IClD1AN;l'm;ITlO'l '10. 5 '1'11'0 YEAR TER\! VOTEI'OR ONE GARY L. PRICKETT FOR COU;;CIL~lA;;, POSITlO;; .';0. 6 FOUR YLAR TER\j VOTE-fORO.';E - JAMES L. CONKLIN MARGARET E. McDOWELL FOK"RrrmWER !,OU!{ \ L\R 'fER'.! ViJrrTCiJ{u\ E JOSEPH M. BUTLER CHARLES FELIX PIN'IELL F()1fJ'.:UITS ~ Jffil]ITAno~ CO:.[,IISSIO\ER l-OUj{0,cAR lEl{'! \'oTrT-UfrTIlREr- ROBERT J. (BOB) BE'INETT KAY L. BERNARD JOlIN 1'1. (JACK) ~IILLS EDITH R. WILLSTATTER I respectfully request that you Hill cause to be Drinted on the official ballot for the regular biennial election to be held on \ovember 5, 1974, the names of the foregoing candidates for the respective offices and further re- quest that the fOlloHing measure also be placed on the ballot for the same election: CHARTER A:.1ENmlE'iT SlJB\IITTED TO THE "OTERS BY THE crn COll\CIL: VOTE "YES" OR "NO". 1.lark "x" in the square of the anSI,'er voted for. . 51. CIlARTER A~!E\mIE'IT, ADJUS'f'.IE:\T OF RECORDER'S SALARY: :Shall Article III, Section 3, of the Charter of the City YES :of Ashland be amended to nrovide th:lt the elected Rec- 0 :order's salary be in its ~resent amount and he :ldjusted - :starting with the fiscal Veal' 197.\-75 in the same )'er- '10 :centage :lS the average salary :ldjustrnents of the other [-] :su)'ervisorv employees and denartnent heads of the City - :of Ashland? IN TESTH10NY WIlEREOF, I have hcreul}to set the Ci ty of Ashland, on this_,R1._day 0 [ my hand and affixed the seal of Sen~~rnber ,197~. ---:-,----'-------.-.~--- /1 J . /, ,., rt ~~~/~~--~-lt(;{(~~i~~ ;.'" (---~-:-- -..---- J~ecl'jv(\d hy: 11:1 tc: /' ()IU)I~~j\>~C.l, .'\i). 1;~(},/<. AN ORDINA\CI: I'RI:SCFII\lt,(; Till lillTll:S (1\ TilL RU"'i:IlI,I(/TI<I i j( OF Till: ellY OF ASIILANll AND DLCI,;\I(INl; AN I,>III((;LNCY TIlE PEOPLE OF TilE CITY OF ASHLAND DO ORDAIN AS I:OLLOWS: SECTION 1. Ordinance No. l(i58 of the City of Ashland 15 IIl'relly repealed. SECTION 2. The duties of the City Recorder/Treasurer shall in- clude those imposed by State law, the City Charter and City Ordin:;nces. SECTION 3. It shall be the duty of the City Re~order/Trensurer to perform the following tasks: (a) Act as clerk of the Council; record and transcribe proceedings of the City Council; sign and record Ordinances and Resolutions; (b) Act as custodian of all City Ordinances, Resolutions, Council minutes, deeds, contracts, judgments, promissory notes and the City seal; (c) Certify property tax levies and delinquent assessments to the County; receive property taxes paid over by the County; (d) Act as custodian of all City monies and securities; (e) Prepare, issue and record all cemetery deeds; (f) Conduct City elections in cooperation with the Jackson County officials responsible for conducting elections; (g) Maintain daily and monthly bank account balances; (h) Redeem bonds, coupons and warrants; maintain bond registers; (i) Secure signed Bancroft bonding applications; (j) Record and bank monies received by the City; (k) Issue checks and warrants necessary to pay valid claims on the City treasury; (1) Maintain docket of City liens and prepare lien reports as required; (m) Purchase investment securities in cooperation with the Director of Finance; (n) ~laintain docket of City liens and prepare lien reports as requested; (0) Maintain docket of water and sewer connect fees; (1') Allocate property tax receipts; (r) Maintain warrant register; (s) Maintain file of legal notices; (t) Keep chnrter available to public, with updated boundaries; and (u) Maintain public relations between citizens and the City. I' ag c lor 2