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HomeMy WebLinkAbout2009-0630 Spec Mtg/SS PACKET CITY OF ASHLAND Important: Any"cmzen may orally addreithe Council on non-agenda terns dunng't...... lic Fomm. Any citizen may submit -1 s written comments_to theCouncil on any item on t h e Agenda; unless it is the subjectof3a;public hearing and the record is closed. °esvr..: a . ag• Except for pubbc~heanngs„tHere is no absolute nght toorallyaddress the Council on=an agenda item. ime permitting, the Presidin Officer ma +allowsoral testimon however,,publ c meetin y111 sla ara w ntees on1Y Public attendance, U not ulic g ° Y.. 8 %u P participation. If you wish to speak please fill ourt}iepSpeaker Reques form located near the entrance t the Council Chambers. e chair willecognize you and inform you as [oIHe_amountof time allotted to you, ifsany. The time granted wdl be dependent to ome extent on the nature .of the item un...... scusston the`number of people who wish to 6e•heard, and [he length of the agenda. CITY COUNCIL SPECIAL MEETING AGENDA Monday, June 30, 2008 at 6:00 pm Council Chambers, 1175 East Main Street 6:00 p.m. Special Meeting 1. CALL TO ORDER Ill. ROLL CALL III. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker, unless it is the subject of a Land Use Appeal. All hearings must conclude by 9:00 p.m., be continued to a subsequent meeting, or be extended to 9:30 p.m. by a two-thirds vote of council (AMC §2.04.040)) 1. Should Council approve a resolution adopting a supplemental budget for the FY 2007-2208 Budget a third time to create appropriations and authorize expenditure of a grant received to help pay for annual health insurance renewal and to transfer interest earnings to the General Fund? 2. Should Council approve a resolution to adjust budget appropriations for changes in operational expenses to remain in compliance with Oregon Budget Law? IV. UNFINISHED 1. How does Council wish to distribute Transient Occupancy Tax (TOT) revenue generated by the existing 7% tax and the additional 2%tax-to be implemented effective October 1, 2008? V. ADJOURNMENT CITY COUNCIL STUDY SESSION AGENDA Monday, June 30, 2008 at 6:45 p.m. Council Chambers, 1175 East Main Street 6:45 p.m. Study Session 1. Look Ahead Review 2. Review of regular meeting agenda for July 1, 2008 3. Will the Council hear the final report from the Facilities Master Plan Committee? Will the Council provide general direction to staff to proceed with one of the options identified in the report? Will the Council dissolve the Ad Hoc Committee at the conclusion of today's meeting? In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ON CHANNEL 9 VISITIIIE CITY OF ASHLAND'S WEB SITE AT WWW.ASI-ILAND.QR.US CITY OF ASHLAND Council Communication Final Report from the Facilities Master Plan Committee Meeting Date: June 30, 2008 Primary Staff Contact: Ann Seltzer Department: Public Works E-Mail: ann((~)ashland.onus Secondary Dept.: Administration Secondary Contact: None Approval: Martha Berm Estimated Time: 1 hour and 30 minutes Question: What direction does the City Council have on the next steps of the Facilities Master Plan report? What additional work does the Council have for the Ad Hoc Facilities Master Plan Committee? Staff Recommendation: Staff recommends that Council provide direction on the findings in the report that lead to a specific action plan with the timing and needed resources identified for city buildings and programs. Background: Last year the Council requested that major facility improvements be put on hold pending the development of an updated Facilities Master Plan and Space Needs Analysis. The Council appointed a Facilities Ad Hoc Committee in November of 2007. The committee comprised of staff and citizens worked with the consultant Ogden Roemer Wilkerson Architecture on the space needs analysis and the facilities master plan. The committee has been meeting over the past eight months and is pleased to present the final report to the council. The report is not a master plan but rather a document with data to assist the City in moving forward to develop an overall Facilities Implementation Master Plan. The report identifies three options to provide the city in the effective use of its properties and to provide a strategic vision for the development of current and proposed properties. Option # 1 -Reuse and/or Redevelopment This option involves the relocation of various city functions, allowing for a phased implementation. However, with multiple small projects and inflation factored in, this piecemeal approach actually costs more in the long run. Price range: 59412 million. Refer to page 6-1 in the final report for a detailed explanation. Option #2 - Limited Expansion, Remodel and New Development This option relies on redevelopment of the Civic Center property, in conjunction with renovation of other properties. Price range: $8.5-$14 million. Refer to page 6-2 in the final report for a detailed explanation. Note: The consultant encourages the Council to consider Option #2. Refer to page 2-2 to read the consultants complete recommendation. Pagel of `3 063008 Facilities Master Plan.CC.doc City of Ashland Council Meeting Look Ahead *****T I I A D FTAND O E***** Departments Responsible Council Meeting Date Discussion regarding Implementation of Participants Admin Legal 21 Agreement for the RPS project (Kate Jackson/ Martha/ Richard) SS 22 Approval of an IGA with the City of Medford for public ' Finance IT safety equipment (Joe) CONS 23 Public Hearing: Supplemental Budget - Police and fire Police Finance equipment re: forfeiture funds (Lee/Terry) PH 24 Adoption of findings on Strawbe Property Bill Planning Legal UNFIN 25 LID Policy update Jim Public Works NEW 25 Taxi Cab Ordinance Amendment Richard Legal ORD-2 27 Special Vehicles Ordinance (Megan) Legal ORD-2 Establishment of administrative appeals process ordinance Legal 28 (Megan) ORD-2 29 Ordinance relating to parking regulations, allowing use of Legal immobilizing device (Richard) ORD-2 Ordinance Amending AMC 13.20, Local Improvement and Legal PW 30 Special Assessments (Richard) ORD-1 ORD-2 31 Ordinance relating to water regulation and cross Legal connection (Richard) ORD-1 ORD-2 32 Ordinance relating to lawn sprinklers (Richard) Legal ORD-1 ORD-2 - Regular CouiiciVMeeting 9/2 Ordinance Amending AMC 13.20, Local Improvement and Legal PW 33 Special Assessments (Richard) ORD-2 34 Ordinance relating to water regulation and cross Legal connection (Richard) ORD-2 35 Ordinance relating to lawn sprinklers Richard Legal ORD-2 Adoption of policies and procedures for Public Art Admin Legal 36 Commission (Megan) ORD-1 ORD-z 37 Transit and SDC (Ann) - 1.5 Hours Admin SS Regula'vCouncif;'Meetmg., snS 38 Public Hearin re: AFN Rate increase (Joe) IT Finance PH Potential Declaration of surplus property by the Parks Parks Finance 3e Commission (Don) NEW 40 Update on Clay Street Land Transaction (Don, Lee, Bill) Parks Finance Planning NEW 41 Croman Master Plan Adoption Bill Planning NEW Adoption of policies and procedures for Public Art Admin Legal 42 Commission (Megan) oaD-2 City of Ashland Council Meeting Look Ahead Departments Council Meeting Date Responsible 7/14 7/15 8/4 8/5 9/2 9/15 9/16 10/6 i sIO o0 1 AFR Update Keith Fire Ss 2 Discussion regarding Transportation Commission (Jim) PW ss Regular Council Meeting 7115 a Special Presentation re: appreciative inquiry Martha Admin PRES 4 RVTV Contract FY2009 (Ann/Richard/Lee) Admin Finance Legal CONS 5 Award of Engineering contract with CVO (Dick) Electric CONS 6 Council acceptance of grant for historic resources Planning management plan for Gun Club (Bill) CONS 7 Radification of Electric union contract Tina HR CONS a Adoption of HRAVEBA program (Tina) HR CONS s Continuation of PH re: 500 Strawberry Lane (Bill) Planning Legal PH to Public Hearin : Misc. Fees and Charges Lee Finance PH 11 Gun Club Lease (Ann/Richard) Admin Legal Parks UNFIN 12 Discussion related to purchase of pump station for TAP PW project (Mike) UNFIN 13 Management Resolution Tina HR Admin NEW Housing Commission Discussion of Allen Sandler Com Dev Legal a Proposal for Lithia Lot (Bill) NEW 15 Approval of Chamber Contract Martha Admin NEW 16 Ordinance Amending AMC 2.25, Tree Commission Powers Legal Planning and Duties (Richard) ORD-z 17 Taxi Cab Ordinance Amendment (Richard) Legal ORD-1 ORo-2 18 S ecial Vehicles Ordinance (Megan) Legal ORD-1 ORo-2 Establishment of administrative appeals process ordinance Legal 1s (Megan) ORD-1 oao-z 20 Ordinance relating to parking regulations, allowing use of Legal immobilizing device (Richard) ORD-1 ORD-z Please note: this is a DRAFT and subject to change. City of Ashland Council Meeting Look Ahead .*srr ***XrAt Departments T&T Council Meeting Date Responsible 7/14 7/15 8/4 8/5 9/2 9/15 9116 10/6 Regular Council Meeting ess o Regular Council Meeting eAlto Regular Council Meeting Ordinance amending AMC 2.36 - Initiatives and Legal '3 Referendums (Richard) -FGtura Ta IMNi6YifSChediled-- I 1 Discussion of Next Ste on Railroad PPOPerty 2 Stutl Session with OSF Board 3 In mental Strat 4 Com Plan Aw ment m Economic O nities 5 AFN Business Plan Update 6 lllegulabp~ barriers to rental and affordable housin 7 Fvlbw u an ne# ste an TAP Please note: this is a DRAFT and subject to change. CITY OF ASHLAND Option #3 - Exploration of entirely new structures' This option involves the replacement of several existing facilities with a new building, designed to meet current and future needs. Price range: $4.5-$14 million. Refer to page 6-7 for a detailed explanation. The options were developed based on facility space needs and growth expectations over the next ten to twenty years. In examining facility space needs, the committee considered existing city-owned land as potential areas to accommodate additional facilities and/or as potential revenue through the sale of "surplus" property. During the process it became apparent there are some pressing and specific needs that should be addressed much sooner, including the need for facility security, storage, meeting space, unconditioned work spaces and the relocation of the B Street yard. The report shows significant growth in space and staff in two departments: Legal and IT. Given the current fiscal constraints which are likely to continue in the years ahead, it is unlikely these departments will grow as indicated in the report. However, like all departments, Legal and IT have space issues that need to be addressed within the next few years. Improvements to Fire Station #2 and improvements to the Police Station are stand alone projects and would not be affected by other facility improvements identified in the options. The other identified facility improvements are interconnected and depend, to some extent, on the implementation of other improvements. For example: given the space crunch at 90 North Mountain, the workstations currently located in the unconditioned mezzanine cannot be relocated within the building unless space is vacated by IT. Additional meeting space in City Hall is not possible unless Finance relocates to the Grove. The Capital Improvement Plan (CIP) includes placeholders for a number of facility improvements over the next few years. Based on the report and estimated improvement costs, we now have a more realistic estimate for facility improvements. For example: the FYI 0 CIP shows a placeholder of $1.4 million for archive building construction. The report estimates improvements to the Grove at $85,000. By incorporating archival record storage space into the Grove, the estimated costs would be much less than a stand alone building, freeing potential funds for other facility improvements. Estimated facility improvement costs, excluding Fire Station #2 and the Civic Center, total approximately $1.4 million. Discussion Questions: 1. Does the Council agree that public safety facilities, Fire Station #2 and Police Station Improvements, are the number one priority? 2. What does the Council want to do about the B Street yard and the 90 North Mountain yard? 3. What is the long term future of the Grove? Continued recreation use or city offices per Options 1,2and3? 4. What is the long term future of City Hall? 5. Are there city lands the Council would like to declare surplus property? Refer to Appendix A-34 Page 2 of 3 063008 Facilities Master Plan.CC.doc ~r, CITY OF ASHLAND Related City Policies: City Budget/Capital Improvement Plan Council Options: Council can provide general direction to staff, request a draft master plan based on this discussion and return to council at a future meeting. Potential Motions: None needed Attachments: • Facilities Master Plan Committee Report • Appendix • Power Point committee presentation • CIP Facilities FY 2009-2014 The Minutes from each Facilities Master Plan Committee are available online. Hard copies can be made available on request. Page 3 of 3 063005 Facilities Master Plan.CC.doc ~r, CITY OF ASHLAND FACILITIES MASTER PLAN COMMITTEE REPORT 30 JUNE 2008 OgdeQgWii erson Architecture" COLLABORATIVE APPROACH. HONEST DASIGN ^M1A1 Ogden RoemerW ilkerson VI\YY Architecture" COLLABORATIVE APPROACH - HONEST DESIGN 2950 east bamea road medford oregon 97504 541 779.5237 541 772.8472 r w .ORWarchitecture.com City of Ashland Facilities Master Plan Committee Report Table of Contents Volume 1- Master Plan I. Introduction .............................................................................................................1-1 a. Background ..............................................................................................1-1.1 b. Purpose and Intent ...................................................................................1-1.2 c. Acknowledgement of Citizens Advisory Committee ..............................1-1.3 2. Executive Summary and Consultant's Recommendation ........................................2-1 3. Description of Process 3-1 4. Space Needs Analysis - Existing conditions (organized by department) ................4-1 5. Space Needs Analysis - New program of spaces (5, 10, and 20 year projections) ..5-1 a. By department .............................................................................................5-2 b. Specific needs Fire Station #2 ...................................................................5-42 c. Specific needs of the Yard .........................................................................5-45 d. Affordable housing ....................................................................................5-47 6. Master Plan Options ................................................................................................6-1 7. Potential Costs .........................................................................................................7-l 8. Time Schedule .........................................................................................................8-1 Volume 2 - Appendices Appendix 1. Sample questionnaire A-I Appendix 2. Conference reports A-6 Appendix 3. Standard office layouts A-31 Appendix 4. City Property Inventory with zoning A-33 Appendix 5. Property Acquisition ..............................................................................A-37 a. The yard b. Fire Station # 2 c. Affordable housing exchange opportunities Appendix 6. Cost Data A-51 I TAB 1 CITY OF ASHLAN, OgdeO Berson FACILITIES MASTER PLPN Architecture" COMMITTEE REPORT GUILANallrtnuPPROACH - xoxul DESIGN 1AM1AI Ogden RoemerWilkerson V R V V Architecture'. COLLABORATIVE APPROACH HONEST DESIGN 2950 east barnett road medford oregon 97504 541 779.5237 541 772.8472 r w .ORWarchitecture.com City of Ashland Facilities Master Plan and Updated Space Needs Analysis Part 1- Introduction Background During the 2007-2008 fiscal year budget process, the Ashland City Council directed that major facility improvements be put on hold, pending the development of an updated Facilities Master Plan and Space Needs Analysis. ORW Architecture of Medford was selected to assist the city in this process, working in conjunction with the Community Facilities Master Plan Committee. In 1993, the City convened an Ad Hoc Space Needs Committee to address concerns over the locations of city facilities, overcrowding of staff at various sites, the desire to maintain a viable presence in the downtown area, and to make recommendations on future space needs for the City. The Space Needs Analysis was updated in 1999, and many of the recommendations have since been addressed through new or renovated facilities. The city faces similar issues today, and many of the prior recommendations are still valid. Additionally, there are new concerns related to an expanding employee base, their functions at various facilities, and the ability to combine and/or share spaces. Most of all, this Facilities Master Plan must look at overall needs with a long-term vision, in order to develop a Master Plan that will serve the city well into the future. 1-1 Intent and Purpose The intent of the new Facilities Master Plan is to guide the city in the effective use of its properties, and to provide a strategic vision for the development of current and proposed properties. The stated purpose of the Facilities Master Plan is multi-fold: I . Update the Space Needs Analysis conducted in 1993 and updated in 1999, including: a. An evaluation of current locations and their proximity to other departments and City functions, future staffing, and growth expectations for the next 10 to 20 years. b. An exploration of various options to meet these needs, in conjunction with city staff and the Community Facilities Master Plan Committee. 2. Evaluate the physical location of all City facilities with regard to their current and potential best use, including under-utilized and undeveloped properties in the City's portfolio of real estate assets. 3. Evaluate duplication of services, identify pros & cons of combined uses, and make recommendations for or against combining these uses. 4. Conduct Open Houses / Community Meetings to solicit community input and to discuss the proposals and their impact on the community. Additionally, ORW Architecture emphasized the critical importance creating a Master Plan that would be implemented, rather than just "gathering dust" on a shelf. ORW also noted that the Master Planning process should be driven by the Community Facilities Master Plan Committee. The role of the consultant was to facilitate of the process, document the existing conditions, gather information from the stakeholders and user groups, and develop options for further exploration by the committee. 1-2 Acknowledgement of Community Facilities Master Plan Committee ORW Architecture acknowledges the key role played by the following members of the Community Facilities Master Plan Committee, and extends its appreciation for their commitment and dedication to the Facilities Master Planning process: City Staff: Ann Seltzer (project manager) Mike Broomfield Joe Franell - Mike Morrison, Jr. Jim Olson Lee Tunenburg Keith Woodley Citizens-at-Large: John Fields George Kramer Don Mackin Dale Shostrom Carol Voison City Council: Alice Hardesty Thanks to the input, enthusiasm, dialogue, and creativity of these committee members, this Facilities Master Plan will serve the City of Ashland for years to come. 1-3 TAB 2 CITY OF ASHLAND Ogde R i erson FACILITIES MASTER PLAN Architecture" COMMITTEE REPORT Executive Summary The process of creating an Updated Facilities Master Plan for the City of Ashland yielded valuable information about the ways in which existing city facilities are outdated, undersized, or otherwise ill-suited for their current and future use. In particular, most city departments expressed a need for additional storage of all types, additional meeting space, and improved proximity to other city departments and functional groups with which they interact on a regular basis. This Master Plan provides for three variations in its implementation, to address the current fiscal realities facing the city. The following options will provide the city with a wide range of possibilities, based on fiscal realities, long-term Council goals, and real estate variables. The three options are described in detail later in this report, and can be summarized as follows: Option I- Reuse and or redevelopment: - This option involves the relocation of various city functions, allowing for phased implementation. However, with multiple small projects and inflation factored in, this piecemeal approach actually costs more in the long run. Option 2 - Limited expansion / remodel and new development: This option relies upon redevelopment of the Civic Center property, in conjunction with renovation of other properties. Option 3 - Exploration of entirely new structures: This option involves the total replacement of several existing facilities with new buildings that are designed to meet current and future needs. The existing buildings will be re-purposed to accommodate other uses for which they are better suited. These options run the gamut from conservative to aggressive. Option 1 is the most conservative approach, and provides only interim solutions to the city's overall facilities needs without significant capital expenditures. Option 3, on the other hand, is the most aggressive approach, and provides a more long-term solution with the associated significant capital improvement costs. Option 2 combines elements of the other two options, and is included as a compromise solution that addresses long-term facilities needs with more modest capital expenditures. The members of the Facilities Master Plan Committee that created this report consciously decided not to recommend any of these options, but rather to present all three options as viable alternatives. The committee felt that the final selection of an option should rest with the City Council, so that an option can be selected within the larger framework of budgetary realities, public support, and council goals. It is important to note that the committee finds merit in all three of these options, but defers to the city council's judgment and guidance in both the selection and implementation of an option. As part of its original charge from the city, OgdenRoemerW ilkerson Architecture is pleased to make a recommendation that supports our professional opinion of the option that best suits the city's needs. Our recommendation also reflects ORW Architecture's commitment not only to the Master Planning rp ocesS, but also to the successful imnlementaiion of the Facilities Master Plan. This recommendation is based on an objective evaluation of the three options from a cost / benefit standpoint, and does not take into account the limiting factors of popular opinion, political climate, or current financial constraints. Rather, this recommendation provides a starting for further consideration by the City Council. 2-1 Consultant's recommendation OgdenRoemerWilkerson Architecture encourages the Ashland City Council to consider option 42. The placeholder in the Capital Improvement Project Budget designated for the construction of a new storage building would provide sufficient funds to address many of the immediate needs of the downtown departments, which in turn would create the swing space needed to vacate the spaces while construction is underway. This money will be invested in improving existing facilities, and the needed storage will now be provided on site. The Grove will be remodeled to house Finance and its athletic space converted to a large group presentation and meeting space. The departments now located at the Civic Center ultimately will be housed in facilities more suitable for their technical functions. The proposed new development at the Civic Center can be achieved in two phases, allowing the Police Department to remain operational while half of the addition is constructed. After the first phase is completed, the Police department will be able to move into the new space while the second phase is constructed. The Civic Center site included in Option #2 provides more flexibility for development compared to a downtown site. Also, this site will not reduce the availability of parking spaces in the downtown core. The Council Chamber and Courts function can be relocated temporarily to the Grove's new meeting facilities while renovation of City Hall is underway. All other departments will be unaffected during the course of construction. Upon completion of the new Civic Center Building, the employees of the Electric Department and Information Technologies can vacate the warehouse, thus opening up additional space for the Yard's storage needs. Although this plan does not create the optimum space requirements of the Yard, it does create substantially more storage space there. This central location maintains more efficient travel throughout the city and reduces staff time by consolidating all the city's Yards onto one site. This solution also eliminates the need for extremely costly land acquisition and the site development costs associated with the relocation of the yard. The floor plan and site plan developed previously for Fire Station # 2 represent a valid solution. We recommend that the building design and materials be simplified as a way to reduce costs, yet maintain durability. This design should relate to the neighborhood context rather than the more costly civic vernacular of the city's downtown buildings. 2-2 TAB 3 CITY OF ASHLAND Ogde~Rri arson FACILITIES MASTER PLAN Architectupre'" COMMITTEE REPORT Description of Master Planning Process: In developing the Updated Space Need Analysis and Facilities Master Plan, ORW Architecture and the Community Facilities Master Plan Committee utilized the following process: I. Analysis and documentation of existing facilities, (many facilities drafted up from plans provided by the city, not actually as-built measured) 2. Interviews with department heads to development needs and define existing constraints. Questionnaires distributed to all staff. Information gathered and returned to department heads for confirmation of information. 3. Programs developed and reviewed with department heads 4. Conceptual plans generated to verify spaces will fit into designated spaces, these plans not intended to suggest the actual layout of what might be designed, rather verify the program elements can fit into the designated buildings. Plans distributed to dept heads for confirmation of layout. 5. Committee roles and input a. Facility and Property tours 6. Community input a. Open houses May. 12, 13, 15ih. 7. Council review and approval 3-1 TAB 4 CITY OF ASHLAND R ectu re"' FACILITIES MASTER PLAN Ar chi tecoe'" COMMITTEE REPORT ( EXISTING CONDITIONS f: c r c c c c I CITY OF ASHLAND Ogde R ersoo FACILITIES MASTER PLAN Architecture'" munecnnnvt nrvxonce. xoxesr oesmx Space Needs Analysis - Existing conditions (each department) During the process of interviewing city staff and department heads, a number of comments were voiced on a recurring basis. These concerns and priorities from each of the departments are summarized below: I. Administration a. Difficult for the public to find and access b. Limited to constraints of building c. Not enough conference / meeting space d. No room for flexible stations e. Must remain downtown 2. Administration/Council a. Larger area for public in Council Chambers required. Often exceeds occupant load. 3. Admin/Legal a. Security and separation needed at "reception" b. Constantly directing public to other departments c. Visual screening needed for confidential subject matter on monitors d. Better office layout/access and privacy required 4. City Recorder a. Additional work space needed for public b. Additional records and storage needed, compliance with state regulations mandates this. c. Must remain downtown, easily accessed by public 5. Electric a. A sizeable square footage of the electric department's area has been re-allocated to Information Technologies. Work stations have been lost due to this reduction in area. b. Clear sense of entry and reception needed for public. This would also serve as a security control. c. Increased "yard" area needed for material and vehicle storage. 6. Finance a. Conference/Meeting space needed b. This department could relocate out of the downtown area. 7. Finance Courts a. Security separation required b. Additional office/work space needed 8. Fire ` a. Fire station 92 is the departments highest priority b. Previous space needs analysis factored into this study at this time. Should this program be re-evaluated due to public concern? c. Location on or very nearby existing location critical to maintain response times. 4-1 9. Information Technologies a. Strong need for additional work stations and size to accommodate technical work more efficiently. b. To relocated Head end would be extremely cost prohibitive, it should remain in current location. c. Strong potential for future growth of this department. d. Security/ public reception and control desired. e. Department is currently fragmented within the existing facility due to space available f. Additional conference/meeting space needed. 10. Maintenance a. Additional space needed for sign shop and welding area b. Additional space needed for vehicle parking c. Better security needed for access to the yard 11. Parks a. Park facilities for the most part are in good shape and function well b. Additional space for a new outside classroom and work stations needed in the North Mountain Park Nature Center c. Replacement bathrooms needed for Sherwood Park (Adj. to fire station #2) d. Need for Brides Room / Green Room in the community center e. Distributed maintenance shops throughout the community work well, the Lithia park maintenance facility could be relocated as long as it remained within this general section of town. 12. Planning&Building - CommunityDevelopment a. For the most part, because of a relatively new building, designed for them, this department's facility works well. b. Need for re-organization of workspace locations to reduce department fragmentation c. Desire to remain in the downtown location d. The conference rooms are constantly being used by outside departments and committees and are often not available for Com Dev use. 13. Police a. This department has substantially outgrown the current facility. Additional space for detectives and sergeants needed. Currently 5 or 6 people occupy areas designated for two work stations. b. Briefing and Training areas donot meet the functional needs. c. Confidentiality screening needs to be provided at record's stations. d. Additional. interview rooms and better public circulation to these rooms are needed. e. Additional storage areas are needed for both evidence and general. 14. Public Works a. The Community Development building works well for the department. However, a few work stations have been lost to adjacent planning/bui[ding department needs this area is still needed. b. The waste water treatment plant has no specific needs at this time. c. There are no needs for the water department at the yard at this time d. The yard should be relocated to a larger lot (10+ acres ideal). This lot can be located anywhere in town, preferably away from residential neighborhood. The site should be free from any weather or flooding challenges. 4-2 City of Ashland Program of Spaces Building 1 City Hall First Floor EXISTING BUILDING AREAS tp-Mithi ~yR4om,No: P,rp r?ln S acei Ell ~'~E tstnSiz_ ~Aie~ Rerrla_rkt♦ 101 CITY RECORDER'S x 155 100 LOBBY x 229 102 WORK STATION x 100 103 GEN. WORK AREA PAYROLL x 369 104 MAILROOM/WORK ROOM x 87 105 WORK AREA UTILITIES x 898 106 STORAGE-RECORDER'S x 150 107 STORAGE x 24 108 (2) ACCOUNTS PAY/REC. x 167 109 (2) STAFF ACCOUNTANTS x 159 110 LUNCH ROOM x 151 111 RECORDS 134 112 ACCOUNTING MANAGER x 160 113 RISK MNGMT x 149 114 WORK STATIONS x 194 115 RESTROOM x 84 116 RESTROOM x 84 117 ELEVATOR x 84 118 UTILITY x 75 119 FINANCE DIRECTOR x 253 120 HALL x 72 121 HALL x 74 122 HALL x 39 124 STAIR x 48 125 HALL x 87 Finance City Recorder 499 Total Building Area 4,026 City of Ashland Facilities Master Plan Committee Report 4-3 OgdenRoemerWilkerson Architecture UTILITY FINANCE DIRECTOR ELEVATOR NC HALL NARK STATIONS RISK MANAGMENT NOD LEGEND - ' PLANNING RECORDS HALL ACCOUNTING MANAGER ❑ BUILDING NARK AREA ❑ PUBLIC NARKS ) STAFF UTILITIES LUNCH ROOM STAFF ACCOUNTANTS ❑ SHARED 461 SF ELECTRIC (2) ACCOUNTS HALL PAV/REC ❑ PUBLIC TAIR STOR ❑ I.T. MAIL RM WORK RM FINANCE GEN WORK 3,080 SF AREA PAYROLL RECORDER CASHIERS HALL 511 SF ❑ ADMIN LOBBY ❑ CITY ATTORNEY CIRCULATION ❑ 198 SF CITY HALL - 1ST FLOOR (20 EAST MAIN STREET) TOTAL SF: 4,228 SF EXISTING CONDITIONS gP I CITY OF ASHLAND OgdenRoemerWiRerson 4-4 FACILITIES MASTER PLAN is 0 . u 0 COMMITTEE REPORT Architecture" City of Ashland Program of Spaces Building 1 City Hall Second Floor EXISTING BUILDING AREAS vEvSting , x ~k MINIMS RID ,RQOm,NoPro rarrjpS ae_e, ~ Ext tm Size >t rear Remarlr 200 MAYOR'S OFFICE x 131 201 WORK STATIONS x 336 202 CITY ADMINISTRATOR 188 203 MANAGEMENT ANALYST x 144 204 COPY ROOM x 106 205 RESTROOM x 45 206 OFFICE x 114 207 H.R. MANAGER x 124 208 H.R. MANAGER x 136 209 ASST. CITY ATTORNEY x 136 210 BREAK ROOM x 174 211 LAW LIBRARY/CONFERENCE x 235 212 CITY ATTORNEY x 120 213 RECEPTION x 338 214 PARALEGAL x 135 215 STAIR x 42 216 STAIR x 102 217 HALL x 51 218 HALL x 189 219 UTILITY x 13 220 STORAGE x 127 Total Building Area 2,986 City of Ashland Facilities Master Plan Committee Report 4-5 OgdenRoemerWilkerson Architecture GE LEGEND ® PLANNING ~e .ti£:~ x.. ❑ BUILDING BREAI(~ PUBLIC NORKS I v EROOM T SHARED 140 SF HAL ~ F ❑ ELECTRIC OF G j,CONF ROOM MANAG R ❑ PUBLIC N ev STAIR STOR a IT L NC a FINANCE T ~ A y M G ME A S RECORDER COPYLROOM R 1,429 S A ONS a ADMI ~.e. a SF MAO 'S CI CITY ATTORNEY O IC ADMI IS OR a 1,021 SF ❑ CIRCULATION 2915E CITY HALL - 2ND FLOOR TOTAL 3,124 SF EXISTING CONDITIONS n- D I A I CITY OF ASHLAND OgdenoemerN~llOrersDn 4$ FACILITIES MASTER PLAN COMMITTEE REPORT Architecture COL48ORATNEA PMOMM ~ WNGT DESDN City of Ashland Program of Spaces Building 2 Community Center EXISTING BUILDING AREAS s Ing sRoonLNo Pro rarrt~S aee r- _ Exi_sttn Size° iA~ea r 'Remarks5- M 121 FOYER x 93 120 ROOM x 175 119 ROOM x 1217 118 ROOM x 230 117 ROOM x 460 116 STORAGE x 9 115 STORAGE x 4 114 STAIR x 48 113 HALL x 717 112 ROOM x 521 111 ROOM x 76 110 ROOM x 23 109 ROOM x 89 108 ROOM x 18 107 ROOM x 96 106 ROOM x 153 105. ROOM x 207 104 ROOM x 233 103 ROOM x 148 102 ROOM x 148 101 ROOM x 226 Total Building Area 4,891 City of Ashland Facilities Master Plan Committee Report 4-7 OgdenRoemerWilkerson Architecture ROOM ROOM ROOM ROOM ROOM ROOM STORAGE FOYER ROOM ROOM ~IAIK STOR TROON ROOM HALL ROOM ROOM ROOM ROOM ROOM ROOM ASHLAND COMMUNITY CENTER ~~jg l1 CITY OF ASHLAND OgdenR~oeme~~;-erson FACILITIES MASTER PLAN Architecture'" 4-8 COMMITTEE REPORT I eK..wK.TUGmn APPENDIX City of Ashland Program of Spaces Building 3 Council Chambers EXISTING BUILDING AREAS . fi Space(xDam w S. M Eklft ii Q,ro ramov 3rse;;,t R a_ k Rem rks " maS ace,, -aEici n' .PS 100 FOYER x 316 101 HALL x 240 102 RESTROOM x 60 103 RESTROOM x 60 104 JANITOR x 18 105 MUNICIPAL COURT x 362 106 JUDGE'S CHAMBERS x 165 107 STORAGE x 121 110 JURY ROOM x 220 111 RVTV x 83 112 COUNCIL CHAMBERS x 1324 113 LOBBY x 570 x x x x x x x x x Total Building Area 3,539 ~I City of Ashland Facilities Master Plan Committee Report 4-9 OgdenRoemerWilkerson Architecture VTD Y 00 STORAGE JUDGEsr LEGEND CHAMBERS ® PLANNING ❑ BUILDING GO CI C BE PUBLIC WORKS El HALL ❑ SHARED MUNICIPAL COURT El ELECTRIC ❑ PUSUC it> 5(L a I.T. 1 r FINANCE LOBBY ■ RECORDER YJAN ADMIN FOYER ® CITY ATTORNEY WC ❑ CIRCULATION ASHLAND CITY COUNCIL CHAMBERS (1175 EAST MAIN STREET) EXISTING CONDITIONS CITY OF ASHLAND OgdenRoem`r Ucerson 410 FACILITIES MASTER PLAN Ar c h it e c t u r COMMITTEE REPORT cawamr .wxes~ase City of Ashland Program of Spaces Building 4 Fire Station #1 First Floor EXISTING BUILDING AREAS st;' t+ ~ ' t Fxtstirig a ja 4Room,No Pro ram~Space'tt1~* ri4a xEXsttn <Stz`ev ~`4 es~? k Remarks 106 FIRE MARSHAL x 216 107 CAPTIAN x 135 108 REPORT x 89 109 EMS DIR. x 89 109A OFFICE x 91 110 HALL x 152 111 STAIR x 148 112 WORKROOM x 91 113 HALL x 284 114 STORAGE x 83 115 COMM. x 79 116 HALL x 134 117 MEN x 54 118 WOMAN x 54 119 TRAINING/MULTI-PURPOSE ROOM x 414 120 STORAGE x 82 121 DINING x 133 122 KITCHEN x 301 123 EQUIPMENT x 42 124 STORAGE x 18 125 JANITOR x 31.73 126 STAIR x 194 127 APPERATUS x 4164 128 MEDICAL SUPPLY x 58 129 EMS x 72 130 COMM. ALCOVE x 23 131 POLE x 20 132 HALL x 40 133 STORAGE x 47 134 SCBA x 160 136 HOSE TOWER x 119 137 TOILET x 40 138 HOSE STORAGE x 117 138 STORAGE x 117 139 SHOP x 89 140 ELECTRICAL x 66 141 ELEV. x 44 Total Building Area 8,091 City of Ashland Facilities Master Plan Committee Report 4-11 OgdenRoemerWilkerson Architecture LOBBY STAIR WC r.ON. TRAINING/ RECEPTION WC MULTI-PURPOSE ROOM HALL UFIREARHST v REPORT WORN STOR DINING ROOM HALL STOR ALL PRE MARSHAL v EMS DIR OFFICE COMM. KITCHEN HALL STOR JAN j IP EQUIP EMS MEDICAL COMM S UPPLY "STAIR ' L E LCO 1 APPERATUS ' HALL WC SC BA HOSE HOSE STORAGE SHOP ELEC .TOR .TOR. TOWER FIRE STATION #1 - 1ST FLOOR (455 SISKIYOU BOULEVARD) pCITY OF ASHLAND Ogd RoemerWitkerson . FACILITIES MASTER PLAN v If + v v 4-12 COMMITTEE REPORT Architecture' APPENDIX COLIAIOMIIV[xVVPOICN XOxE91 GE910X City of Ashland Program of Spaces Building 4 Fire Station #1 Second Floor EXISTING BUILDING AREAS .ate, a? rSpace Data r ~ fit' su a ~fC istl~" Ro omty o o"`ram S ; . „ N Exig m ,Siie Ar_ea_ , Rerrlarks Z 201 ALL x 186 202 EXERCISE x 447 203 STUDY x 188 204 J.C. x 44 205 LAUNDRY x 75 206 HALL x 227 207 DORM x 202 208 DORM x 203 209 DORM x 141 210 DORM x 202 211 MEN'S x 284 212 MEN'S x 213 MEN'S x 214 POLE x 20 215 HALL x 198 216 STORAGE x 56 217 DORM x 214 218 WOMEN'S x 207 219 WOMEN'S x 220 WOMEN'S x 221 CLOSET x 16 222 HALL x 168 223 DAY ROOM x 458 Total Building Area 3,536 City of Ashland Facilities Master Plan Committee Report 4-13 OgdenRoemerWilkerson Architecture L J STAIR STUDY DORM EXERCISE HALL O JO Z DORM g MEN HALL DAY ROOM DORM HALL WOMEN ❑ N HALL DORM LE DORM STAIR wl PO~ • FIRE STATION #1 - 2ND FLOOR (455 SISKIYOU BOULEVARD) I P l A CITY OF ASHLAND OgdenRRoemgerW kerson FACILITIES MASTER PLAN Architecture"" 4-14 COMMITTEE REPORT COLuaa.T,EAPMGo H.MNESTDEIGN APPENDIX City of Ashland Program of Spaces Building 5 Mountain View Cemetery EXISTING BUILDING AREAS wSpa'~ekD~ata.~~'•'~'~fi~~"`~,,~.+a~~~ ~[~4om rlo, P„r, r,~tnS ale ir. Exisfn Size , Area Reina~ks.. 0, ,N, i 101 OFFICE x 231 102 ENTRY x 154 103 MAIN SHOP x 545 104 RESTROOM x 28 105 STORAGE x 132 106 HALLWAY x 96 107 REAR SHOP x 342 Total Building Area 1,528 City of Ashland Facilities Master Plan Committee Report 4-15 OgdenRoemerWilkerson Architecture REAR SHOP OFFICE STORAGE HALL ENTRY MAIN SHOP WC MOUNTAIN VIEW CEMETERY (440 NORMAL AVENUE) CITY OF ASHLAND OgdenoemerWl erson FACILITIES MASTER PLAN 4-16 COMMITTEE REPORT Arch itecture" APPENDIX City of Ashland Program of Spaces Building 6 N. Mountain Park Nature Center First Floor EXISTING BUILDING AREAS e- . ~ Existing Roo No's P- 9 r aceam.. ?ExiSizes~ Y ~ea s Rema s i. 101 RECEPTION/OFFICE x 695 102 MAIN EXHIBIT ROOM x 882 103 RESOURCE ROOM x 515 104 STAIR x 172 105 LAB x 559 106 RESTROOM x 174 107 KITCHEN x 169 108 OFFICE x 352 109 STORAGE x 211 Total Building Area 3,729 City of Ashland Facilities Master Plan Committee Report 4-17 OgdenRoemerWilkerson Architecture STORAGE OFFICE RECEPTION/ OFFICE WC KITCHEN LAB STAIR MAIN EXHIBIT ROOM RESOURCE ROOM N. MOUNTAIN PARK NATURE CENTER (FIRST FLOOR) PIN CITY OF ASHLAND OgdenmerrWitkerson FACILITIES MASTER PLAN 4-18 COMMITTEE REPORT Arch itecture" APPENDIX City of Ashland Program of Spaces Building 6 N. Mountain Park Nature Center Second Floor EXISTING BUILDING AREAS -EV0WW0,PPA.C PAP w _ a p s Z~-Ex`tstm"vSi,zepe~ ROOM P,[o Caale ~ Remar, s_' ~a 201 STAIR x 189 202 EQUIPMENT X 436 203 RESTROOM x 141 204 STORAGE x 128 205 OFFICE x 558 206 STORAGE x 173 207 COLLECTIONS x 918 Total Building Area 2,543 4-19 City of Ashland Facilities Master Plan Committee Report OgdenRoemerWilkerson Architecture STORAGE WC EQUIP OFFICE MT STAIR STORAGE COLLECTIONS NORTH MOUNTAIN PARK NATURE CENTER (SECOND FLOOR) jl D CITY OF ASHLAND Ogdenvoem;rWlaerson FACILITIES MASTER PLAN Architecture" 4-20 COMMITTEE REPORT eoeueoxnme xrrxowx . xoxes. usmx APPENDIX City of Ashland Program of Spaces Building 6 N. Mountain Park Shop EXISTING BUILDING AREAS o~m~Ns+, ..o m S aces ~ t ~ s~ExLstin srseu°: ~Ar'ea~1 ~ e .arl~. 101 SHOP x 1800 102 BREAK ROOM x 230 103 SHOWER x 71 104 STORAGE x 44 105 RESTROOM x 69 106 EQUIPMENT X 504 Total Building Area 2,718 City of Ashland Facilities Master Plan Committee Report 4-21 Ogden RoemerWilkerson Architecture WC BREAK ROOM STORAGE EOUIPMENT SHOWER SHOP I NORTH MOUNTAIN PARK SHOP BUILDING (450 N. MOUNTAIN AVE.) (o DIN 1 CITY OF ASHLAND OgdenR~emerWl®erson FACILITIES MASTER PLAN rch It 2 urd" 4.22 COMMITTEE REPORT . . . . p .14. APPENDIX City of Ashland Program of Spaces Building 7 Oak Knoll Maintenance Shop EXISTING BUILDING AREAS .%Space Data oom_No Pro rams eceq, zr au za ec w * x Ex .zing, Stzek0 m -Area, ,Remark. rgi,. 101 HALL x 155 102 OFFICE x 35 103 BREAK ROOM x 449 104 LOCKER ROOM x 248 105 HALL x 255 106 OFFICE x 259 107 OFFICE x 259 108 HALL x 177 109 SHOWER x 79 110 RESTROOM x 79 111 RESTROOM x 79 112 GRINDING ROOM x 306 113 PARTS ROOM x 296 114 WELDING SHOP x 475 115 SHOP x 2203 116 WASH RACK x 702 117 WASHER ROOM x 228 118 MEN x 43 119 WOMEN x 43 120 TOOLS x 43 121 WOOD SHOP x 518 122 EQUIPMENT STORAGE x 1581 123 BAY x 3963 Total Building Area 12,475 City of Ashland Facilities Master Plan Committee Report 4-23 OgdenRoemerWilkerson Architecture OFFICE BREAK HALL LOCKER OFFICE HALL HALL WC WC TT,"wR OFFICE GRINDING WASHER ROOM PARTS SHOP WASH RACK WELDING SHOP BAY TOOL EQUIPMENT WOOD SHOP WOMEN MEN OAK KNOLL GOLF COURSE MAINTENANCE SHOP (3060 HIGHWAY 66) PIN ) CITY OF ASHLAND OgdenR~oemert lkerson FACILITIES MASTER PLAN 4-24 COMMITTEE REPORT Architecture'" GoL ,..o..,r,E..M.E..~.E",osIG . APPENDIX City of Ashland Program of Spaces Building 8 Pioneer Hall EXISTING BUILDING AREAS MINE ~tIRN.xjsttng3ri€~~s~sArea~~ ernarks f;bgipNO 11- 100 OPEN 980 101 KITCHEN 112 102 OPEN 881 103 OFFICE 90 104 STORAGE 31 105 RESTROOM 32 106 RESTROOM 72 1 Total Building Area 2,198 City of Ashland Facilities Master Plan Committee Report 4-25 OgdenRoemerWilkerson Architecture 777 WC Q WC EICE STORAGE OPEN Lrl KITCHEN OPEN PIONEER HALL (73 WINBURN WAY) I P CITY OF ASHLAND OgdenRRoemerWil.~rson FACILITIES MASTER PLAN COMMITTEE REPORT Architecture'" 4-z6 <«u.e....E...m... ~.A. APPENDIX City of Ashland Program of Spaces Building 9 Police Station EXISTING BUILDING AREAS a -&V b : y+ Ekidtifi iqgTQ ^r' d } ~rt~ v Y .asP,r y Y F3oomyl o Pro ramgS ace Extstin Size , _ Areaa.; wrv I ar- A, 100 LOBBY x 132 103 RESTROOM x 81 104 RESTROOM x 72 105 STAIR? x 69 106 JANITOR x 75 108 WOMEN'S LKR. RM. x 300 109 REPORTS/EOUIPTMENT x 336 110 KITCHEN x 305 111 HALL x 96 112. SERGEANTS x 348 113 MEN'S LKR. RM. x 113 116 HALL x 187 117 BOOKING x 91 118 BOOKING x 150 120 DETECTIVES x 186 121 EVIDENCE VLT. x 162 122 TRAINING x 144 123 EVIDENCE RM. x 173 124 DEPUTY CHIEF x 132 125 HALL x 152 126 RESOURCE RM. x 92 127 DETECTIVES x 92 128 CSV2 x 98 129 CSV x 144 130 ARCHIVES x 180 132 YTH. DIVERSION OFCR. x 132 133 STORAGE x 81 134 ADM. SERVICES MGR. x 134 135 HALL x 160 136 CHIEF x 174 137 MSTR. SGT. x 141 138 CONFERENCE RM. x 184 139 RECEPTION x 606 140 HALL x 144 141 CONFERENCE RM. x 230 142 REPORTS x 127 Total Building Area 6,023 City of Ashland Facilities Master Plan Committee Report 4-27 OgdenRoemerWilkerson Architecture LEGEND ® PLANNING YUTH ADMIN. MASTER CHIEF SERVICES HALL CONF.ROOM SERGEANT ICER MANAGER ARCHIVES ❑ BUILDING HALL ❑ PUBLIC WORKS STORAGE LOBBY RECEPTION REPORTS CSV ' ❑ SHARED CSV2 WC ELECTRIC TRAINING DETECTIVES HALL CONF, ROOM PUBLIC SERGEANTS WC HALL RESOURCE ROOM DEPUTY CHIEF 17,071 IT. L J HALL FINANCE JANITOR KITCHEN EVIDENCE RM. BOOKING BOOKING ® RECORDER MEN'S LOCKER WOMEN'S ❑ ADMIN LOCKER REPORTS/ EQUIPMENT DETECTIVES HALL EVIDENCE VLT. CITY ATTORNEY ❑ CIRCULATION ❑ POLICE ASHLAND POLICE STATION (1155 EAST MAIN STREET) EXISTING CONDITIONS D,11 CITY OF ASHLAND Ogden raem ` erWlk son 4 28 FACILITIES MASTER PLAN COMMITTEE REPORT Architecture" wurox"rns "rrm"cx . wxsn euiox City of Ashland Program of Spaces Building 10 Service Center Warehouse EXISTING BUILDING AREAS Rim o9fn No„rPro fam.S ace ,mss WE cis`hn Sre~ Areas "'.;J2enAar, s Irv:: 101 CONF. ROOM x 480 103 OFFICE x 180 104 OFFICE x 180 105 STORAGE x 400 106 PURCHASING x 400 107 HALL x 1560 108 LUNCH ROOM x 940 109 JANITOR x 27 110 WOMEN RESTROOM x 113 113 MUD ROOM x 630 114 LOCKER ROOM x 1260 118 OFFICE x 120 119 OFFICE x 120 120 OFFICE x 240 121 OFFICE x 320 122 WATER WAREHOUSE x 3702 124 CARPENTRY x 598 125 TOOL x 322 126 METER ROOM x 860 127 WASH x 140 128 STOR. x 140 129 PAINT x 140 130 OFFICE x 132 131 OFFICE x 480 132 OFFICE x 120 133 OFFICE x 132 134 OFFICE x 132 136 RECEIVING x 800 137 AFN HEADEND x 1067 138 INFO. SYSTEMS x 601 139 CONF. ROOM x 424 140 CONF. ROOM x 439 141 OFFICE x 176 Total Building Area 17,375 City of Ashland Facilities Master Plan Committee Report 4-29 OgdenRoemerWilkerson Architecture OFFICE CONF. ROOM I-ELEC. HALL HALL STORAGE OFFICE MEZZANINE SOH' i r I' CONE-, ROOMS OFFICE OFFICE ' LEGEND OFFICE w hLU N* ® PLANNING 5•NCH "IROOM ❑ BUILDING RECEIVING ❑ PUBLIC WORKS JAN:::re ,'I ..MEN IWOME ❑ SHARED ELECTRIC MUD ROOM LOCKER PUBLIC WATER ROOM' WAREHOUSE I.T. I FINANCE MEN- HOVVE _ I HALL RECORDER PAINT OFFICE OFFICE TOOL I STOR I a ADMIN METER I ROOM OFFICE I WASH CARPENTRY I CITY ATTORNEY OFFICE ❑ CIRCULATION SERVICE CENTER - WAREHOUSE (90 N. MOUNTAIN AVENUE) EXISTING CONDITIONS CITY OF ASHLAND Ogden ~,~,,//mer~~!rson FACILITIES MASTER PLAN NINE, I IS R I 430 COMMITTEE REPORT Architecture" MLUlDRAV VCGFMIOOx . HONEST DESIGN City of Ashland Program of Spaces Building 11 The Grove EXISTING BUILDING AREAS Ro_gm~No Pro ram;S act wl"M ? 41-00 1 -'tin .Size rt Ar_ea~ € Remarks_ . 101 LOBBY x 480 102 HALL x 48 103 MUSIC STUDIO x 380 104 RECORDING STUDIO x 268 105 HALL x 54 106 RECREATION ROOM x 2061 107 HALL x 379 108 OFFICE x 288 109 STORAGE x 143 110 OFFICE x 169 111 OFFICE x 156 112 HC RESTROOM x 63 113 HALL x 114 114 HALL x 277 115 RESTROOM x 270 116 RESTROOM x 288 117 MEETING ROOM x 289 118 MEETING ROOM x 350 119 STORAGE x 288 120 STORAGE x 540 121 PATIO x 122 HALL x 71 123 MULTI-PURPOSE ROOM x 2775 124 PATIO x 125 KITCHEN x 315 126 CLOSET x 9 Total Building Area 10,075 City of Ashland Facilities Master Plan Committee Report 4-31 OgdenRoemerWilkerson Architecture STORAGE PATIO STORAGE HALL MEETING LEGEND ROOM PLANNING PATIO MEETING ROOM BUILDING HALL MULTI-PURPOSE ROOM ❑ PUBLIC WORKS WC • KITCHEN ❑ SHARED Y.C CL KC HALL ❑ ELECTRIC El PUBLIC LOBBY I.TFINANCE POFF \ a I.T. HALL . RECREATION ROOM RECORDER G~CORIDNG ~ ADMIN MUSIC HALL STUDIO ® CITY A TTORNEY OFFICE ❑ CIRCULATION THE GROVE 0195 EAST MAIN STREET) EXISTING CONDITIONS n R' A / ' CITY OF ASHLAND OgdenRGemerWtkerson 432 FACILITIES MASTER PLAN v COMMITTEE REPORT Architecture" C W..W 11II•PTIV..-.glIT MI.. City of Ashland Program of Spaces Building 12 Waste Water Treatment Operations EXISTING BUILDING AREAS .2„Cep,LDBta'w",t,`~`.`~~t&~~,'~<. a~§~~r~k3i~~t~x~.ss' ' a ®R,, ; Maid tln ` Izon_ o ,P,ro ra ace,fiFe~;~ xistln Size»~ W4rea 1.Re ar s€ 101 POLYMER FD. x 83 102 STORAGE x 36 103 W.C. x 36 104 WORKSHOP x 201 105 CABT. x 10 106 STAIR x 23 107 CONTROL ROOM x 669 108 LUNCH/GENERAL USE x 181 109 LABORATORY x 244 Total Building Area 1,483 City of Ashland Facilities Master Plan Committee Report 4-33 OgdenRoemerWilkerson Architecture MAIN ENTRY LUNCHI GENERAL LABORATO USE WALKWAY CONTROL ROOM WALKWAV STORAGE WORKSHOP WC ' CAB. STAIR POLYMER F0 WASTE WATER TREATMENT PLANT OPERATIONS BUILDING (1195 OAK STREET) In P A ljj CITY OF ASHLAND OgdenRoemerWilk-erson FACILITIES MASTER PLAN O 9 I 0 Architecture'" 4-34 COMMITTEE REPORT o.u o...n,.........ro„,., o.,a. APPENDIX City of Ashland Program of Spaces Building 13 Water Filter Plant, Chemical Building EXISTING BUILDING AREAS ~ J * +'I Y, i"^'y' t Cam' aeL a r-.w . ~ .ca: v ~ f M -mm' nw Existing.. m wo, .oo. 001 Pro ramtS ace ,k• Existin Size Area Rerrlarks c 101 x 128 102 x 142 103 x 970 104 x 195 105 STAIR x 186 201 STAIR x 186 202 x 174 203 x 965 204 x 133 Total Building Area 3,079 City of Ashland Facilities Master Plan Committee Report 4-35 OgdenRoemerwilkerson Architecture 102 103 101 tank 104 l_L STAIR III ilt LOWER FLOOR 202 203 tank ..1_ ~.L. - STAIR 204 )..I. 1 7-r~-~-j-; ]i T'T11 Ili: :ill UPPER FLOOR WATER FILTER PLANT CHEMICAL BUILDING g tl P l Al CITY OF ASHLAND ,oemerWit erson FACILITIES MASTER PLAN OgdenR Architecture" 4-36 COMMITTEE REPORT ........n I.TuM.. APPENDIX City of Ashland Program of Spaces Building 14 Water Filter Plant, Generator Building EXISTING BUILDING AREAS i Fes ` < ~ ~ 5" ace data 1 MENNA-M., REisti 13oQmJJ9r Rro ram3S .aee. _aExSS zek . `saAr a Y n,Rertaai_ks, 101 GENERATOR ROOM x 1441 102 OFFICE x 225 Total Building Area 1,666 City of Ashland Facilities Master Plan Committee Report 4-37 OgdenRoemerWilkerson Architecture OFFICE GENERATOR ROOM L WATER FILTER PLANT, GENERATOR BUILDING pIN CITY OF ASHLAND OgdenvR~oemerWlgkerson FACILITIES MASTER PLAN COMMITTEE REPORT iott eCturd~ 4-38 Arch a ,..,r... K„. ..,.o..e. APPENDIX City of Ashland Program of Spaces Building 15 Water Treatment, Operations EXISTING BUILDING AREAS FRoo Noy PINS S' ac _ Ezistili cSize~ Area", gmei 101 POLYMER FEED x 83 102 ST. x 36 103 W.C. x 36 104 WORKSHOP x 201 105 CABT. x 10 106 STAIR x 23 107 CONTROL ROOM x 669 108 LUNCH/GENERAL USE x 181 109 LABORATORY x 244 Total Building Area 1,483 City of Ashland Facilities Master Plan Committee Report 4-39 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces Building 16 Fire Station #2 EXISTING BUILDING AREAS f, Q 9M Szx+•rR -rn., .nX~''.~iG R - ,Exis`f . ,I{oo Nod Pro rr mtS a e ~ Ex'istin Size a~AI ? "Rerpark.'s, ' 101 ENGINE BAYS x 1200 102 OFFICE x 102 103 - x 161 104 KITCHEN/DAYROOM x 560 105 - x 70 106 RESTROOM x 106 107 DORMITORY x 490 Total Building Area 2,689 City of Ashland Facilities Master Plan Committee Report 4-40 OgdenRoemerWilkerson Architecture LEGEND ® PLANNING ❑ BUILDING OFFICE ❑ PUBLIC WORKS El SHARED ' ENGINE BAYS HALL ELECTRIC ❑ PUBLIC I.T. HALL ~ FINANCE KITCHEN] DAYROOM DORMITORY ■ RECORDER WC ■ ❑ ADMIN CITY ATTORNEY ❑ CIRCULATION ❑ FIRE FIRE STATION #2 (1860 ASHLAND STREET) EXISTING CONDITIONS n PIA/ CITY OF ASHLAND Ogden RGem`r [k on FACILITIES MASTER PLAN 4-41 COMMITTEE REPORT Arch itecturd` iI41G!I4WA`1' Toro o- COLUM BARIUM ' W n~ lL W FIRE HOUSE LAND DEVELOPMENT EXISTING CONDITIONS CITY OF ASHLAND OgdenRoem rWleerson FACILITIES MASTER PLAN 4-42 COMMITTEE REPORT Arch itecture'" [OLL.LBOPI. I rv L.LIPaOIH . WNESI DESWx City of Ashland Program of Spaces Building 17 Service Center Maintenance Shop EXISTING BUILDING AREAS % tltg~ € , Exlshn~r Siz 3Exis /►rea P w;. RemaXks; R .om Mo* I_o rar S aee;, . ax # y 141 SIGN SHOP x 420 142 HALL x 230 143 RESTROOM x 90 144 RESTROOM x 90 145 OFFICE x 160 146 OFFICE x 160 147 OFFICE x 160 148 OFFICE x 160 150 PARTS x 360 151 FLEET MAINTENANCE x 2580 153 BULK OIL x 180 154 STORAGE x 180 155 WELD SHOP x 720 Total Building Area 5,490 City of Ashland Facilities Master Plan Committee Report 4-43 OgdenRoemerWilkerson Architecture OFFICE HALL SIGN SHOP OFFICE yYC Y,~ HALL OFFICE LEGEND PARTS ❑ PLANNING OFFICE ❑ BUILDING ❑ PUBLIC WORKS F1 SHARED ❑ ELECTRIC FLEET MAINTENANCE ❑ PUBLIC ❑ I.T. FINANCE ❑ RECORDER ❑ ADMIN WELD SHOP BULK OIL ❑ CITY ATTORNEY ❑ CIRCULATION ❑ MAINTENANCE SERVICE CENTER MAINTENANCE SHOP (90 N. MOUNTAIN AVE.) EXISTING CONDITIONS /p~ CITY OF ASHLAND OgdenRcem` Ikerson 444 FACILITIES MASTER PLAN COMMITTEE REPORT Architecture" [OttY04tn[ ~N~"[N NpY51 ML4N ELEC. P.W. PRO I MANAGER - E{1~L sk YR_ ' zst :{'rr~q P: W: ASSOC. P W DIRECTOR ENG FKiII Cam' Ili HALL ASSTYV. 1 Ip N. :i p STAFF INSPECT NSPECT `4. LEGEND Ir ® PLANNING OR, P.W. LIBRARY 1,933 SF F5, rfi~ <<°'~y~ P W GIS HALL BUILDING SISKIYOU ❑ 1,124 SF ~P:W. ARCHIVES m HALL CONFERENCE ROOM PUBLIC WORKS 2,180 SF P.W. T. ENG. _ v i we SHARED ® HALL II ' 2.032 SF l WC PPW COPYffAX SEC ❑ ELECTRIC HALL ~ ~ r "'fir t-n , ~ 1: ■ 281 SF PY/FAK - P. . 1 1 1 jl PUBLIC WOMEN~ 498 SF HALL y,vr ^COUNGiERi3hTyy~.~ L098V1 } ..P 'JyJ.td.Y ^Y tiA r AF 1 1 CON BLDG PLAW B G ANAL ST IT. LIBRARY CLERK 1 BL a FINANCE CONS BLDG INSPECT R 4 MEN gNAI T SEC. PLAN/ CLERK I O HALL RECORDER CANALT IN PECTOR S EY INSPECT R CODE ENFOR ADMIN HALL ® CITY ATTORNEY I _J S COPY LITHIA CONF. RM. BLDG CIRCUILATTON OFFICIAL COMMUNITY DEVELOPMENT AND PUBLIC WORKS ADMINISTRATION (51 WINBURN WAY) TOTAL 10,012 SF EXISTING CONDITIONS nJ~, CITY OF ASHLAND 0gde'n oeme! tR on FACILITIES MASTER PLAN NINO, 445 COMMITTEE REPORT Architecture'" Cawwevv, nMIIEH . iaxnr DESIGN TAB 5 CITY OF ASHLAND OgdeORWrson FACILITIES MASTER PLAN Architecture" COMMITTEE REPORT i OPTION 1 i REUSE AND REORGANIZATION OF CITY OWNED PROPERTIES f I~ E I CITY OF ASHLAND j ogde R gWii erson FACILITIES MASTER PLAN Architecture COlLP90PAIVE APPPOAfIIxON[52 NESI I New program of spaces (5 year, 10 year and 20 year projections) The Program of Spaces for each department takes future growth into consideration, with 5, 10, and 20 year projections shown for each department. It is important to note that these Conceptual plans and diagrams do not represent architectural design solutions, which will be developed after more comprehensive programming workshops with each department. Rather, these drawings represent a Pre-Design activity that simply demonstrates the viability of each of the options, by showing through graphic representations that the required Program of Spaces will fit within the space allotted. Immediatelcritical needs: I. Fire station #2 Public restroom Sherwood Park. 2. Police department expansion. 3. Security issues City Hall & all departments. 4. Relocate Finance to the Grove to allow remodels of City Hall. Remodel Grove for conference space. 5. Space vacated by Finance at City Hall provides additional meeting space for remaining departments. Five Year Plan 1. Property acquisition for new Yard. Consider liquidation of Imperatrice properties 2. Expansion of Civic Center for IT & Council. 3. Elevator installation at City Hall 4. Classroom space North Mountain Park 5. Remodel Ten Year Plan 1. New building downtown. 2. New buildings - Yard development. Twenty Year Plan 5-1 Administration / Legal Public Access The existing City Hall building is currently served by 5 entrances. The public is directed to various departments by exterior signage. Each staff person adjacent to an entrance also serves as a receptionist and often,directs visitors to the correct area within the building. The ADA accessibility standards are met by an exterior elevator behind the building also serving Shakespeare. Lack of Security The entrance at the Utility counter is the only entrance that has some form of visitor control. Currently the public has free access through-out the building. The handicapped I _,_d KiJi access to the upper level is located at the existing City Attorney assistants work station. Lack of Meeting Space City hall has only two areas that can be used for l conferences, a small room able to accommodate 6 people and the law library. Offices are located off of the law a library, meetings are disrupted and confidentiality is breached as staff access these offices. Poor office configurations The existing city hall is comprised of two adjacent buildings. This structural challenge limits the flexibility of office layouts. The access for several offices is through another office or work station. City of Ashland Facilities Master Plan Committee Report 5-2 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces ADMINISTRATION & LEGAL Option 1 PROGRAM AREAS Space Data Proposed Area Pr_o ram ti ace Proposed Size Area Ex_ istin Area Rifference Administration 1 Mayor's Office 12 x 18 216 156 60 1 City Administrator 15 x 18 270 188 82 1 Executive Secretary 10 x 12 120 150 -30 1 Management Analyst 12 x 12 144 144 0 1 HR Director 12 x 12 144 136 8 1 Administrative Assistant 8 x 10 80 120 -40 2 Flexible Workstations 8 x 10 160 0 160 1 Storage 8 x 12 96 0 96 1 Personnel Assistant 8 x 10 80 124 -44 sub-total 1,310 1,018 292 Legal 1 City Attorney Office 12 x 18 216 120 96 1 Assistant City Attorney Office 12 x 12 144 136 8 1 Paralegal Office 12 x 12 144 135 9 1 Future Atty Office 12 x 12 144 0 144 1 Legal Secretary Workstation 10 x 12 120 120 0 1 Law Library 12 x 15 180 235 -55 1 File Storage area 4 x 20 80 45 35 sub-total 1,028 791 237 Shared Spaces 1 Conference Room (seat6-8) 10 x 12 120 114 6 1 Conference Room (seat 50-100) 25 x 40 1,000 0 1,000 1 Storage Areas 10 x 12 120 0 120 1 Breakroom 12 x 15 180 174 6 1 Women's restroom 10 x 15 150 45 105 1 Men's restroom 10 x 15 150 0 150 1 Custodial 6 x 8 48 13 35 1 Work/co /store a room 10 x 15 150 106 44 sub-total 1,918 452 1,466 Circulation 22% 936 497 439 Elevator Total Department Areas 5,192 2,758 2,434 City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-3 n" 'PRIVATE ENTRANCE TORAGE <`CITtY ATTORNEY OFFICE STORAGE ~ti ; EXIT ONLY WC i9u ia~a~~'C y HALL LAW LIBRARY PARALEGAL ' WORKSTATION ~ OFFICE ~a "C yRy w hk; LEGEND a - ~a~+?. I!3 f ® PLANNING SXTORAGEZ _ ASST CITY I RECORDS HALL gTTORNEY e OFFICE a~ As ®IB ®S1 ~I,.~ ❑ BUILDING , k k9 ky LEGAL PUBLIC WORKS Y`'EL gA OR w;v - FUTURE ° s ;tp< 1 p' 1 mss.-' ATTORNEY OFFICE u.. ❑ SHARED FLEXIBLE SF WORKSTATIONS ~6 gg gg CC STORAGE NIA®18~~~Po'. - ❑ ELECTRIC Lf.,~ "LEGKLFILES"T' NEW STAIR RECORDERS r■~sL3X;1 ❑ PUBLIC STOR a I.T. P N MAIL ■ FINANCE NARKR M ❑ 110 SF RECORDER RECEPTION HALL ■ 624 SF CASHIER a ADMIN LOBBY HR ■ CITY ATTORNEY 1.690 SF PRIMARY RECORDER'S ENTRANCE OFFICE ENTRANCE ❑ CIRCULATION CITY HALL - 1 ST FLOOR (20 EAST MAIN STREET) PROPOSED n K' 11' CITY OF ASHLAND Ogden RoemerN Ikerson FACILITIES MASTER PLAN Architecture" 5-4 COMMITTEE REPORT COLLNBORATIVE RIAOACH . WIDEST DESIGN XIT ONLY yH~ ASST HR MANAGER Y LEGEND ® PLANNING HR OFFICE HR OFFICE- ❑ BUILDING ' PUBLIC WORKS I !Z SHARED SF y+'. - CONF xY I © I ~ ' I ELEV II,ry~~y I I Y'}'F__.~.; ❑ ELECTRIC l:9&TA - _ _ _ 4i ❑ PUBLIC NEW STAR ■ DO WOMEN MEN I.T. FINANCE IF l~I~fSRAG~AC4A1~ ■ RECORDER 624 SF F MGM ANAL $ yy~~gg S A 10 a ADMIN ~~wd WORKT ❑ HR SP' a © CITY ATTORNEY G T MINIS RA OR 1.490 SF MAYOR S GR TARY ❑ CIRCULATION CITY HALL - 2ND FLOOR (20 EAST MAIN STREET) PROPOSED n DIN CITY OF ASHLAND Ogden_R cem;rWiilk rson FACILITIES MASTER PLAN 5-6 COMMITTEE REPORT Architecture" .lL.... U.1Al..... wnen.1x.l Administration / Council Public Access Often during public meetings, the occupancy of the chambers exceeds the limit of the fire code. Additional area for the public is needed. City of Ashland Facilities Master Plan Committee Report 5-6 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces ADMINISTRATION - COUNCIL PROGRAM AREAS Space Data A ■ 9. Proposed Area ' C! Pro rem Space Proposed Size JjffAr.-9AjW Ex_ istin Area Difference Council Chambers 1 Council Chambers 35 x 55 1925 1,324 601 1 Council Conference Rm 12 x 20 240 220 20 1 Control Room 10 x 15 150 83 67 sub-total 2315 1,627 688 Shared Spaces 1 Public Lobby 20 x 30 600 570 30 1 Women's restroom 10 x 15 150 45 105 1 Men's restroom 10 x 15 150 0 150 1 Mechanical 10 15 150 100 50 1 Custodial 6 x 8 48 13 35 1 Work/co /storage room 10 x 15 150 106 44 sub-total 1248 834 414 Remodel ex council chambers 1324 Circulation 22% 784 541 242 Total Department Areas 4,347 3,002 1,344 Currently shared with other departments City of Ashland Facilities Master Plan Committee Report 5-7 Ogden Roemer Wilkerson Architecture i B LEGEND S COURTS ❑ COUNCIL 00 ❑ SHARED ❑ PUBLIC CO I.T. • ❑ CIRCULATION LOBBY JAN MEN WOMEN VJC `AC ASHLAND CITY COUNCIL CHAMBERS (1175 EAST MAIN STREET) PROPOSED PA CITY OF ASHLAND Ogdenoem`!WLIk son 5$ FACILITIES MASTER PLAN A r c h it e c to r e" COMMITTEE REPORT ..,...rv.... o .G, I.T. DIRECTOR OFFICE OFFICE CONF ROOM _ OFFICE (e) TECH WORK STATIONS OFFICE STORAGE (9) E H RK STA71 NS COUNCIL COUNCIL WORKROOM BOARDROOM LEGEND ❑ COURTS ❑ COUNCIL COUNCIL CHAMBERS ❑ SHARED PUBLIC ❑ I.T. ❑ CIRCULATION INFORMATION TECHNOLOGY (1175 EAST MAIN STREET) PROPOSED P t I1 CITY OF ASHLAND 0 denRoemerWilkerson 5-9 FACILITIES MASTER PLAN 9 d v• v v A r c h it e c t u r e'" COMMITTEE REPORT m.ueox.~ixc xi t e . xox~n rcxnn City Recorder A small conference table is crowded into the existing city w recorder's office. No space is available to accommodate a ; meeting with more than 3 or 4 people. [t ' 4 ;i Existing public access to records is limited to a small work station. ' ■ It is critical public access to the City Recorder is maintained. Continued presence on the Plaza is a high priority. Like other city hall departments, the city recorder's office is challenged by the many entrances of city hall and the change of levels within the building. Additional on site record storage is critical for the documents that must be stored indefinitely. Currently off- ® site storage is being leased. City of Ashland Facilities Master Plan Committee Report 5-10 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces CITY RECORDER PROGRAM AREAS S ace Data Proposed Area raw Pro ram Space Proposed Size Area Existin Area Difference 1 City Recorder Office 12 x 18 216 155 61 1 Admin Assistant Workstation 10 x 12 120 100 20 1 Public Work Station 8 x 10 80 20 60 1 Public Lobby 10 x 10 100 80 20 1 Secure Record StorageNault 12 x 15 180 150 30 1 General Storage 4 x 12 48 0 48 sub-total 744 505 239 1 Offsite Record Storage 30 x 35 1050 700 350 Shared Spaces 1 Restroom 6 x 8 48 1 Lunch/Break Room 10 x 10 100 1 Work/Copy Room 10 x 12 120 1 Conference Room 12 x 15 180 Circulation 20% 149 25 Total Building Area 893 530 589 Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-11 PRIVATE ENTRANCE STORAGE CITY ATTORNEY OFFICE STORAGE EXIT ONLY WC HALL LAW LIBRARY I PARALEGAL WORK STATION OFFICE WC LEGEND PLANNING STORAGE ASST CITY RECORDS HALL gTTORNEY - OFFICE BUILDING I ME EGAL ■ SEC W.S. ❑ PUBLIC WORKS !Fl % OR FUTURE ATTORNEY OFFICE ■ ❑ SHARED FLEXIBLE SF WORKSTATIONS ELECTRIC NEW STORAGE LEGAL FILES STAIR RECORDERS L' PUBLIC ■ MR I.T. ■ FINANCE MAIL R ■ 110 SF WO R RK M - ® RECORDER RECEPTION 624 SF ASHIER ~ HALL ADMIN OBEY HR L /.4>p STTORNEY PRIMARY RECORDER'S ENTRANCE OFFICE ENTRANCE ❑ CIRCULATION CITY HALL - 1 ST FLOOR (20 EAST MAIN STREET) PROPOSED 1A1 CITY OF ASHLAND Ogdenm;!~~son 5-12 FACILITIES MASTER PLAN Arch it e C t u T e N COMMITTEE REPORT LOl V90PXiiVE XYITq/LM -MXF4i U[9WN Electric Public Access The Warehouse building at the yard has several entrances, none with a public lobby or control point. The building is served by a single corridor (shown to the right). The public has free access to the building without clear direction. Theft has been a problem in the past. The information technologies department has been inserted within the electric department. The growth of I.T. has been at the expense of electric department work spaces. This has also caused the work spaces for both departments to become u li fragmented and disconnected. Many spaces are not working to the optimum efficiency due to lack of storage and technical work space beyond typical desk functions. . Poor Office Conditions Several workstations have been forced to relocate to the r upstairs mezzanine within the warehouse. This is an unconditioned area thus getting extremely hot in the summer time and cold in the winter time. City of Ashland Facilities Master Plan Committee Report 5-13 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces ELECTRIC DEPARTMENT Assume (I.T. moves) PROGRAM AREAS Space Data Proposed Area P,ro ram S ace PENNEWINIM Proposed Size Area Existin Area Difference 1 Electric Director Office 12 x 18 216 480 -264 1 Administrative Secretary Office 10 x 12 120 132 -12 1 Warehouse Storekeeper Office 10 x 12 120 120 0 1 Electric Operations Super. Office 12 x 15 180 180 0 1 Estimator's Office 10 x 15 150 30 120 4 Transient Workstations" 5 x 6 120 40 80 3 Lead Working Line Installer" x 0 0 1 Tree Trimmer" x 0 0 2 Line Truck Operator" x 0 0 1 Electric Meter Reader' x 0 0 1 Connect/Disconnect" x 0 0 3 Line Installer Work Stations 8 x 10 240 0 240 1 Meter Relay Technician Work Station 10 x 12 120 80 40 1 Electrician Office 10 x 12 120 132 -12 1 Crew Room (seat 25) 15 x 25 375 480 -105 1 SCADA Control Room 10 x 20 200 0 200 1 Loading Area 30 x 30 900 800 100 1 Warehouse Storage 30 x 75 2250 2,292 -42 Sub-total 5111 4,766 192 Shared Space 1 Conference Room (seat 10) 10 x 15 150 0 150 1 Conference Room (seat 25) 15 x 25 375 370 5 1 Break/Lunch Room (seat 25) 15 x 25 375 570 -195 1 Conservation - Public Counter 6 x 12 72 0 72 1 Public Toilet 6 x 8 48 0 48 1 Employee Toilet Men 12 x 12 144 144 0 1 Employee Toilet Women 12 x 12 144 144 0 Sub-total 1308 1,228 80 Community Development bldg. 4 Conservation Analyst 8 x 10 320 281 39 Yard Vehicles (covered) Vehicles (uncovered) Outdoor Storage 18,760 Overall Lot size Circulation 22%1 1 1,412 Total Building Area 7,831 6,275 311 ' Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-14 STORAGE f OFFICE OFFICE OFFICE 10IMF :d4 Vt CREW. PURCHASING 1 HALL ELEC. HALL STORAGE MEZZANINE OFFICE WORK STATIONS 1 CONT. ROOM OFFICE OFFIGE LEGEND EST. .OFFICE OFFlGE LUNCH ® PLANNING ROOM 1 ❑ BUILDING RECEIVING ❑ PUBLIC WORKS AN. ' MEN WOMEN El SHARED S" q{p 'rt ELECTRIC MUD ROOM L LOCKER PUBLIC WATER ROOM WAREHOUSE I.T. FINANCE MEN HO WE - I I I HALL ■ RECORDER PAINT OFFICE OFFICE TOOL 1 ■ ❑ ADMIN STOR. METER I i ROOM OFFICE 1 WASH CARPENTRY INS CITYATTORNEY I OFFICE ❑ CIRCULATION SERVICE CENTER - WAREHOUSE (90 N. MOUNTAIN AVENUE) PROPOSED n~n~I 'A1 CITY OF ASHLAND Ogden~oemer lkerson 5-15 FACILITIES MASTER PLAN % COMMITTEE REPORT Architecture" coLwos"rne..wo.c...wxur oesw. P Finance Location Of all the departments currently located downtown, Finance is the only one interested or willing to relocate outside of the downtown core. The vacation of Finance from City Hall would free up the space required to accommodate the needs of the remaining departments. Relocation to the Civic Center property would still provide easy public access and better parking for both the public and the employees. The plan would allow for a public cashier to remain at the city hall location. In addition, this location would provide a closer relationship with purchasing and the courts. I i I T. , r City of Ashland Facilities Master Plan Committee Report 5-16 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces FINANCE Assume relocation to the Grove PROGRAM AREAS i X n S.tt,~1 y u~ m ~ 4~: cry," rury# ~n try P ~ T•u' is 'S~ zyunl ~v i44<`5 3~ y 4~C µxs~p w a reG/`C' °x "j. a x~c 4 .Zd' P.ro Propos 2edxSize3,.}} far,P p d t a4'~~ i ' rxex K'~ x,..Area .rr; EExistn Ar~ea~, .-,Difference 1 Finance Director Office 12 x 18 216 253 -37 1 Accounting Manager Office 12 x 12 144 160 -16 1 Admin Projects Sec. 8 x 10 80 160 -80 1 Risk Manager's Office 10 x 12 120 150 -30 2 Staff Acountant Workstations 8 x 10 160 80 80 1 Accounts Payable Workstation 8 x 10 80 80 0 1 Accounts Receivable Workstation 8 x 10 80 80 0 1 Payroll Workstation 8 x 10 80 80 0 1 Accounting Projects Workstation 8 x 10 80 97 -17 3 Cashier Stations at Public Counter 5 x 6 90 80 10 1 ITRON Workstation 4 x 7 28 24 4 1 Transient Cashier Workstation 8 x 10 80 24 56 3 Billing Clerk Workstation 8 x 10 240 240 0 1 Utility / Billing Manager Office 12 x 12 144 80 64 2 Files Supplies 8 x 10 160 160 1 Files Area 3 x 31 93 93 1 Conference Room 12 x 20 240 0 240 Sub-total 2115 1,588 527 Shared Space 1 Public Lobby 12 x 15 180 229 -49 1 Lunch / Break Room 12 x 12 144 151 -7 1 Work / Business Machines 12 x 15 180 87 93 2 Employee's Toilet 8 x 8 128 168 -40 1 Public Toilet 8 x 8 64 0 64 1 Mechanical 10 x 12 120 84 36 1 Janitor 4 x 6 24 75 -51 Sub-total 840 794 46 Purchasing (off site) 1 Purchasing Office 10 x 12 120 400 -280 1 Bulk Storage 20 x 30 600 400 200 1 Receiving Area 15 x 20 300 800 -500 Sub-total 1020 1,600 -580 circulation 22% 875 0 0 Total Building Area 4,850 3,982 -7 City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-17 LEGEND em00B Room ® PLANNING Y " ❑ BUILDING cS .Mk a5!~ a. '4 'k3 .tC 'Ih. ksem6h~(onYferem Room 6 ❑ PUBLIC NARKS oth/Break &ii b SHARED TafM( - ELECTRIC i`s.. CoNee/Sbmgelb~ us mudlioes I ❑ PUBLIC 1 . Pmyrdl I ❑ IT. . 0 3 ~I ng bfk W - t p (m'~'jdof _ I Pobli lobby _ . ' I ❑ FINANCE 1111111 3,129 Sf RMIt Mawger' DIDR ® ■ RECORDER 1 I ms _ ~Tm I , `a: 2staH rybla ~ ~ 1 ~ . " ❑ - kmlluNng attoonta _ - - e ADMIN Manager + 1 ~nh ~ ~ . ¢ 6b r UNI kC.pml 1 slangs © CITY ATTORNEY Hrmnaae DlrMOrsOMte ~ ~ ~ o- gilnng Manage 1 I ® ❑ CIRCULATION 'ICasMerwork stml=milmdmido ® MAINTENANCE FINANCE (1195 EAST MAIN STREET) PROPOSED PIA/ CITY OF ASHLAND Ogden Roemer Wilkrson 5-18 FACILITIES MASTER PLAN COMMITTEE REPORT Architecture" comsos"rne.enovcx . xoxssr oncn Finance / Courts Public Access The public counter is not designed to comply with ADA access regulations. Lack of Security The public counter does not provide a secure separation between the court staff work area and the public lobby. Lack of Space Working conditions are crowded by required records storage. Capacity for record storage has been exceeded. Poor office configurations Currently the department manager shares an office with the judge. City of Ashland Facilities Master Plan Committee Report 5-19 OgdenRocmerWilkerson Architecture City of Ashland Program of Spaces FINANCE - COURTS PROGRAM AREAS a S ^ u F3. Aroposed~ • Area PJam ? Pro osed Size ?Area, Ezls' rffren Courts 1 Judge Office 12 x 15 180 165 15 1 Court Supervisor Office 10 x 12 120 24 96 3 Court Clerks Workstations 8 x 10 240 250 -10 1 Bailiff 0 x 0 0 0 0 1 Jury/Confroom 12 x 20 240 220 20 1 Storage Room 10 x 12 120 120 0 1 File Storage 8 x 15 120 120 0 sub-total 1020 899 121 Shared Spaces 1 Public Lobby 10 x 20 200 see council 1 Women's restroom 10 x 15 150 see council 150 1 Men's restroom 10 x 15 150 see council 150 1 Mechanical 10 x 12 120 see council 120 1 Janitor 4 x 6 24 see council 24 Sub-total 644 0 444 Circulation 22% 366 198 124 Total Building Area 2,030 1,097 689 City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-20 Fire Station # 2 Public Access The public enters directly into the living area of the fire station. This single space currently serves as the kitchen, dining, day room and exercise area. The location of the station within the city is perfect for the response times required. However the existing parcel of land has challenges for a larger facility. a Inadequate Vehicle Storage Emergency vehicles are generally housed indoors to protect essential components from weather deterioration, vandalism, theft and to maintain temperatures. The existing station can only accommodate 2 of the 7 vehicles located at this facility inside. Lack of Space The existing fire station is approximately 2,600 square feet. y Program requirements for the facility necessitate over 10,000 square feet. Many of the required functions can not currently be accommodated. The dorm room and bathing facilities are currently being 5 shared by both male and female firefighters due to lack of space. Poor working conditions Although the existing building has been maintained well, it has exceeded its' life expectancy. The masonry building is not seismically reinforced or insulated. Interior elements such as casework and plumbing fixtures; are deteriorating rapidly. There is not an adequate separation between the apparatus bay and living areas. Vehicle exhaust constantly enters the living areas. City of Ashland Facilities Master Plan Committee Report 5-21 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces FIRE & RESCUE DEPARTMENT Optimum Space: 12,000 sf (2 story bldg) PROGRAM AREAS Space Data Pro osed noffarea Q Pro m ace ' Proosed Size ' Area Existin Area Difference 1 Fire Chief x 0 0 1 Admin Secretary x 0 0 1 Forest Resource Specialist x - 0 0 1 Division Chief-Fire & Life Safety x 0 0 1 Division Chief-Fire Operations x 0 0 1 Division Chief-Emergency Med Svc x 0 0 1 Fire Inspector x 0 0 1 CERT Program Coordinator x 0 0 1 Captain A Shift x 0 0 1 Captain B Shift x 0 0 1 Captain C Shift x 0 0 2 Engineers A Shift x 0 0 2 Engineers B Shift x 0 0 2 Engineers C Shift x 0 0 6 Firefighter/Paramedics A Shift x 0 0 6 Firefighter/Paramedics B Shift x 0 0 6 Firefighter/Paramedics C Shift x 0 0 sub-total 0 0 0 Fire Station #2 1 Waiting Area (150 sf) 10 x 15 150 150 FIRE APPARATUS & SUPPORT: 8 Apparatus Bay 16 x 35 4480 1,173 3,307 1 Hose Storage 10 x 12 120 30 90 1 Shop 10 x 10 100 0 100 1 Oxygen Cascade & Ice Machine 10 x 10 100 0 100 1 Communications Room 10 x 10 100 0 100 1 EMS / Decontamination Room 10 x 10 100 0 100 1 Medical Supply 10 x 15 150 20 130 1 Electrical Room (MDP, Sub-panels) 8 x 12 96 0 96 1 Supply Room 10 x 12 120 50 70 1 Turnout Washer / Dryer Room 10 x 10 100 120 -20 1 Outdoor Storage 5 x 10 50 50 0 sub-total 5666 1,443 4,073 SUPPORT SPACES: 1 Janitor's Closet 8 x 5 40 0 40 1 Toilet Rooms 9 x 10 90 0 90 Circulation 25% 2866 70 2796 sub -total 2996 70 2926 City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-22 City of Ashland Program of Spaces FIRE & RESCUE DEPARTMENT Optimum Space: 12,000 sf (2 story bldg) FIRE ADMINISTRATION / LIVING 1 Crew Room 15 x 20 300 290 10 5 Dormitories, Double 12 x 17 1020 490 530 1 Fitness Room 15 x 16 240 0 240 1 Men's Toilet Shower 27 x 10 270 106 164 1 Women's Toilet Shower 10 x 12 120 0 120 1 House Laundry 10 x 10 100 0 100 1 Station Office 10 x 12 120 50 70 1 CERT Office 12 x 14 168 0 168 1 Report Writing Office 12 x 14 168 0 168 1 Work 8 x 10 80 0 80 1 Kitchen 10 x 15 150 120 30 1 Dining Room 10 x 15 150 120 30 1 Training / Meeting Room 15 x 30 450 0 450 1 Storage 8 x 10 80 0 80 1 Entry 10 x 10 100 0 100 2 Public Restroom 8 x 6 96 0 96 1 Elevator Equipment 8 x 8 64 0 64 sub-total 3676 1,176 2,500 SUPPORT SPACES: 1 Janitor's Closet 6 x 10 60 0 60 1 Outdoor Covered Patio 16 x 20 320 320 Include Patio cover in costs at 50% 0 sub-total 380 0 380 Total Building Area 12,868 2,689 10,029 City of Ashland Facilities Master Plan Committee Report 5-23 Ogden Roemer Wilkerson Architecture NO FLOOR PLAN IS BEING DEVELOPED FOR PROPOSED .FIRE STATION #2 (plan previously developed for bond issue proves feasibility on site) CITY OF ASHLAND Ogde R eri ersoo FACILITIES MASTER PLAN Architecture" COMMITTEE REPORT COLLABORATIVE HONES7 DESIGN 5-24 Information Technologies Public Access/ Security The Warehouse building at the yard has several entrances, none with a public lobby or control point. The building is served by a single corridor (shown to the right). The public has free access to the building without clear direction. Theft has been a problem in the past. Department Fragmentation The information technologies department has been inserted within the electric department. The growth of I.T. has been at the expense of electric department work spaces. This has r=. also caused the work spaces for both departments to become fragmented and disconnected. Many spaces are not working to the optimum efficiency due to lack of storage and technical work space beyond typical desk functions. i Lack of Meeting Space There is currently one meeting/conference room within the facility. Scheduling this space is often a challenge. s Head End constraint _ The main server for AFN is located within the warehouse ?S' building. This facility would be extremely expensive to relocate. It is possible for the department to move away from this location but should remain close by. City of Ashland Facilities Master Plan Committee Report 5-25 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces INFORMATION TECHNOLOGY PROGRAM AREAS Space Data ' Proposed Area Q Pro ram Space Proposed Size Ar-ea Ex sstin Area Difference 1 I.T. Director Office 12 x 18 216 134 82 2 Administrative Secretary WS 10 x 12 240 132 108 1 Telecommunications Engineer Office 10 x 12 120 120 1 Operations Manager Office 10 x 12 120 °120 2 Network Administrator WS 8 x 10 160 h x 160 1 Account Representative WS 8 x 10 80 " 80 2 Database Administrator WS 10 x 12 240 €a s c 240 3 Telecommunications Technician WS 10 x 15 450"*, ax 450 Xl; .4 1 Telecommunications/ Comp Tech WS 10 x 15 150 1_ 150 1 User Support Manager Office 10 x 12 120 120 2 Computer Technician WS 10 x 15 300 300 1 Conference Room 12 15 180 180 1 Head-end/Server Room 700 s 30 x 35 1050 1,067 -17 Sub-total 3426 1,333 2,093 Shared Spaces Utility/Restrooms/shared 1 Waiting Area (Admin Secretary) 15 x 20 300 0 300 1 Conference Room (seat 30)" 15 x 30 450 370 80 1 Storage Area (200 sf)" 15 x 15 225 600 -375 1 Warehouse (1200 sf)" 27 x 45 1215 600 615 1 Loading Dock" 15 x 20 300 800 -500 Sub-total 2490 2,370 120 Circulation 22% 1,302 815 487 Total Building Area 7,218 4,518 2: Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-26 I.T. DIRECTOR OFFICE OFFICE, CONF ROOM OFFICE "_x q (B) TECH WORK STATIONS OFFICE STORAGE LJTL(ff4E URKSTATI - COUNCIL COUNCIL - WORKROOM BOARDROOM LEGEND ❑ COURTS m 7 ❑ COUNCIL COUNCIL CHAMBERS SHARED PUBLIC ❑ I.T. ❑ CIRCULATION INFORMATION TECHNOLOGY (1175 EAST MAIN STREET) PROPOSED CITY OF ASHLAND 09denRoeme 11rNikerson 5.27 FACILITIES MASTER PLAN v I• v v Architecture'" COMMITTEE REPORT Maintenance The existing yard is currently challenged by limited storage space. Yards are fragmented and located throughout the - _ city. Limited covered parking is available for the city s ti J vehicles. Many of these vehicles need to be parked under cover to help protect the equipment from over exposure to the weather. The welding shop is challenged by limited space. About 50% more area is required for this department to function efficiently. The sign shop is also challenged with space needs. Again about 50% more space is needed for this department to function efficiently. Residential construction has developed around the yard properties. The activities of the yards now cause disruption for these neighbors. City of Ashland Facilities Master Plan Committee Report 5-28 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces Maintenance PROGRAM AREAS INELS-p-Mce Data . Proposed Area ~ P.ro ram Space Proposed Size Area E_x_istin Area Qifference 1 Office 10 x 16 160 160 0 1 Office 10 x 16 160 160 0 1 Office 10 x 16 160 160 0 1 Office 10 x 16 160 160 0 1 Lobby 10 x 23 230 230 0 1 Sign Shop 20 x 31 620 420 200 1 Parts 20 x 18 360 360 0 1 Fleet Maintenance Bays 36 x 60 2160 2,160 0 1 Fleet Maintenance Shop 20 x 21 420 420 0 1 Weld Shop 40 x 27 1080 720 360 1 Storage 10 x 18 180 180 0 1 Men's Toilet 10 x 9 90 90 0 1 Unisex Toilet 10 x 9 90 90 0 1 Bulk Oil Storage 10 x 18 180 180 0 Subtotal: 6050 5,490 560 Parking and site storage area to be calculated separately Circulation 10%1 1 1,210 150 1,060 Total Building Area 7,260 5,640 1,620 Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-29 OFFICE HALL SIGN SHOP SIGN SHOP EXPANSION OFFICE yyC WC HALL OFFICE PARTS OFFICE LEGEND ❑ EXISTING BUILDING ❑ NEW CONSTRUCTION FLEET MAINTENANCE WELD SHOP BULK OIL WELD SHOP EXPANSION SERVICE CENTER MAINTENANCE SHOP (90 N. MOUNTAIN AVE.) PROPOSED nPIA/ CITY OF ASHLAND Ogd Roem`rWitk son 6J0 FACILITIES MASTER PLAN Arch it e c t u r e" COMMITTEE REPORT cmueo.a.L..monc.. M.Ul.11.. Parks Sherwood Park F The public restrooms have exceeded their expected lifespan and are a continual maintenance challenge. r These restrooms need to be replaced and updated to meet current accessibility codes. North Mountain Park The success of the programs at North Mountain park have created the need for additional staff or volunteer workspaces. An additional 5 workstations are needed at the nature center. Programs are requiring additional classroom space. The community center on Winburn Way is often used for weddings. There is currently is no space for the brides to get ready. A bride room is needed. City of Ashland Facilities Master Plan Committee Report 5-31 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces PARKS & RECREATION PROGRAM AREAS Space Data . Proposed Area Program Space Proposed Size Area Ex_ is_tin Area Difference No Changes Requested in Park offices 1 Parks & Recreation Director x 0 0 1 Department Secretary x 0 0 1 Receptionist x 0 0 1 Parks Superintendent x 0 0 1 Lead Custodian x 0 0 2 Custodian x 0 0 1 Greens Superintendant x 0 0 18 Park Technicians x 0 0 12 Parks Worker x 0 0 1 Recreation Superintendent x 0 0 2 Recreation Coordinator x 0 0 4 Recreation Worker x 0 0 1 Recreation Facilities Manager x 0 0 2 Enviro. Education Coordinator x 0 0 1 Receptionist x 0 0 2 Senior Program x 0 0 Subtotal 0 0 0 1 Conference Room (25 people) x 0 0 Storage Areas x 0 0 1 Break/Lunch Room (15 people) x 0 0 15 Workstations x 0 0 1 Waiting Area x 0 0 1 Public Counter x 0 0 1 Public Window x 0 0 1 Interview Area x 0 0 Subtotal 0 0 0 North Mtn Park Nature Center Main Exhibit room x 429 429 0 Reception Lobby x 258 258 0 Reception Workstation x 0 0 0 Resource Room x 143 143 0 Lab x 161 161 0 Kitchen x 59 59 0 Restroom x 58 58 0 1 Office 25 x 25 625 120 505 Storage x 70 70 0 Subtotal 1803 1298 505 1 Outside Classroom 30 x 40 1200 0 1,200 2 Sherwood Park Restrooms 10 x 12 240 1 Bridal Room/Community Center 10 x 15 150 Total Building Area 3,003 1,298 1,705 City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 532 Community Development Building For the most part, the recently constructed community development building is functioning well. Recent security doors have been added to restrict public access from the lobby area into the internal department areas. This building contains two conference rooms which are constantly being used by either the public or other departments. Work station size The planning work stations do not provide adequate work space to accommodate construction documents. Several workstations throughout the facility are not contiguous with the department they are associated. Some minor reconfiguration could resolve this challenge. y I Work stations are not configured to accommodate oversized sets of plans during the review process. City of Ashland Facilities Master Plan Committee Report 5-33 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces PLANNING & BUILDING PROGRAM AREAS ` 3 ~SaeData€~ a ;lava tFq Par})oposed`P~a; Are . kf> 4Ph. ~ax'+uo.3 j'e.V G 4's" ,y-."Y Quo ramral%,.,~,~r Pro Osetl S~zea?`, G„rt,,,/,trea,,,,."`"Ns_ pEx~n ~Qre~3 ` ,Yifferenbe. Planning 1 Com Dev Director Office 13.5 x 16 209 209 0 1 Executive Secretary Workstation 9 x 15 135 135 0 1 Senior Planner Office 9.75 x 14 132 132 0 1 Housing Program Specialist Office 10.5 x 11 110 110 0 1 Permit Center Man Office 9.5 x 13 124 124 0 1 Associate Planner Workstation 9 x 12 108 89 19 2 Assistant Planner Workstations 9 x 12 216 198 18 1 Flex work station 6.5 x 12 76 76 1 Planning Archive x 365 340 1 Work/Storage area 10.5 x 15 158 158 0 sub-total 1633 1,570 37 Building Department 1 Building Official Office 10.5 x 15 152 152 0 3 Building Inspector Workstations 9.5 x 11 314 314 0 1 Code Ent Specialist workstation 5 x 8 40 40 0 1 Flexible Workstation 6 x 9 54 54 0 1 Building Secretary Workstation 9.5 x 11 105 105 0 2 Account Clerk I Workstations 7 x 8 112 112 0 1 Building Archive x 280 280 1 Building Libra 7.75 x 9.0 70 70 0 sub-total 1126 1,126 0 Shared Spaces' 1 Public Lobby 17 x 26 442 442 0 2 Public Toilets (M/W) 5 x 8 80 80 0 1 Public Counter 5.5 x 15 83 83 0 1 Conference Room # 1 21 x 28.0 588 588 0 1 Conference Room # 2 14 x 17 238 238 0 1 Break Room 12 x 13 156 156 0 1 Employee Men's Restroom 12 x 13 156 156 0 1 Employee Women's Restroom 12 x 12 144 144 0 1 Copy/Work room 9 x 12 108 108 0 1 Janitor 5 x 8 38 38 0 sub-total 2032 2,032 0 Circulation/Utility 35% 1,677 2,280 0 Total Building Area 6,467 7,008 37 Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-34 ' ELEC P:W. PROJECT ~ MANAGER P:W. ASSOC. l P:W. DIRECTOR I ENG. I MANAGER HALL ASST. Ilk P:W. P`W LEGEND STAFF I INSPECTOR INSPECTOR P: W. GIS ® PLANNING i P:W. LIBRARY 1,W1 SF HALL ' • P. W. GIS BUILDING II ' SISKIYOU ❑ 888 SF P: W. ARCHIVE HALL CO NFERENCE ROOM . Fs PW. P: W. P: W. P:W. ASS7. PUBLIC WORKS n ENG. 2,183 SF I ;FOax.l (Bex. ~'8¢x. SEC. VvC SHARED ae a' 1.788 SF JAN. HALL: CONS. GONS. CONY we COPV/FAX ELECTRIC ANALYST ANALYST ANAL ST - HALL 202 SF III J; PUBLIC NAME COUNTER LOBBY ~1 ❑ HALL IT. -BLDG USRARY- CODE BLDG 1 PUN/ BLD FINANCE MEN J ENFORCE. INSPECTO L CLERK , r • I ~ ~ I I HALL ■ RECORDER BLDG BLDG INSPECTOR BLDG SEC. a ADMIN INSPECTO HALL CITY ATTORNEY I I _i S (COPY ❑ LITHIA CONE. RM. BLDGGCIAL CIRCULATION 3.1745E 1 COMMUNITY DEVELOPMENT AND PUBLIC WORKS ADMINISTRATION (51 WINBURN WAY) TOTAL 10,012 SF PROPOSED n P In1 CITY OF ASHLAND Ogdenmoeme l,~rson 5-35 FACILITIES MASTER PLAN Architecture'" COMMITTEE REPORT • <OFIABOXAIrvE A1A0ACN-MXFSI OEF WX Police Public Circulation The existing lobby is adjacent to the general work area. Computer monitors with sensitive information are visible to the public area. The public must travel past these monitors for interviews or fingerprinting services. _ Poor office conditions X11 ! i Currently work stations for the Detectives, Sergeants, g' Volunteers and report writing are being squeezed into small ■ offices due to lack of space. Photo to the right shows the j ' detectives office, 5 work stations in a 12 x 12 space. Evidence Storage has already reached the maximum capacity. Evidence must be retained indefinitely. Currently storage containers are housing non sensitive material in the parking lot. Lack of Meeting Space The existing briefing room cannot accommodate the 30+ persons often needed and does not provide room for required training. It is difficult to schedule and costly to retain other spaces within the community on a regular basis. Often a space is needed for training that should be able to accommodate 50 to 100 people. 3- Temporary custody The existing facilities are inadequate to retain and process persons in temporary custody. City of Ashland Facilities Master Plan Committee Report 5-36 OgdenRoemerWilkerson Architecture City of Ashland Program of Spaces POLICE DEPARTMENT PROGRAM AREAS Space Data Proposed rea Program Space Proposed Size Area Existing Area A Difference 1 Police Chief Office 12 x 18 216 174 42 1 Deputy Chief Office 12 x 12 144 132 12 1 Lieutenant Office 12 x 12 144 141 3 1 Administrative Assistant Office 10 x 12 120 134 -14 1 Records Supervisor Office 10 x 10 100 100 4 Records Clerk Workstations 10 x 10 400 500 -100 1 Evidence Technician Office 10 x 12 120 173 -53 1 Property/Evidence Room (400 sf) 15 x 27 405 162 243 1 Background Investigator Workstation 10 x 12 120 144 -24 1 DEA Workstation 0 x 0 0 0 0 1 Volunteer Coordinator workstation 8 x 12 96 98 -2 3 Volunteer Desks 5 x 6 90 0 90 5 Sergeants Workstations 8 x 10 400 348 .52 5 Detectives Workstations 8 x 10 400 186 214 5 Patrol Officers Workstations 8 x 10 400 336 64 1 Investigations Clerk Workstation 8 x 10 80 80 1 School Resource Officer office 10 x 12 120 132 -12 1 Central Area Patrol 5 x 6 30 30 1 Park Patrol 10 x 12 120 120 1 Interogation room 8 10 80 80 1 Archives 12 x 20 240 180 60 1 Men's Locker Roomrroilet 15 x 20 300 272 28 1 Women's Locker Roomrroilet 15 x 20 300 210 90 1 Conference Room (seat 10-15) 12 x 18 216 184 32 1 Conference Room (seat 30-40) 15 x 40 600 0 600 1 Fingerprint Area 8 x 10 80 20 60 1 Break/Lunch Room 15 x 20 300 305 -5 1 Storage Area (200 so 10 x 20 200 81 119 1 Briefing/rraining Area (30-40 people) 15 x 40 600 230 370 1 Employee Restroom 8 x 10 80 72 8 1 Breathilizer 8 x 10 80 91 -11 1 Booking 10 x 12 120 150 -30 1 Waiting Area 12 x 15 180 132 48 1 Public Counter/Window 4 x 6 24 60 -36 2 Interview Areas 9 x 10 180 120 60 1 Public Toilets -8 x 6 48 81 -33 1 Custodial 7 x 10 70 75 -5 Subtotal 7203 4923 2280 Actual Circulation (per plan) 250 Circulation 22% 1,585 1,083 502 Total Building Area 8,788 6,o06 2,782 City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-37 INTERVIEW "FINISH OFFICE CHIEF OFFICE OFFICE INTERVIEW ROOM PRINTAREA OFFICE ROOM HALL HALL -T OFFICE PUBLIC LOBBY RECORDS OFFICE STORAGE HALL PUBLIC M OFFICE OFFICE STORAGE ARCHIVES CLINCH BREAK HALL AMMUNITION OFFICE BRIEFING/TRAINING ' HALL EV.LOCKERS EVIDENCE T , OFFICE VOLUNTEER OFFICE •,Fi1„~ KER?~py° i HENS VOLUNTEER' aq F~ -1y T ! rLOCKER yty.WORKa`. o-STATIONS yy,,,,rr33.. NCE RA` ~u EVIDE STO ~ ~ GE CONFERENCE ~ r HALL REPORT FINGER PRINTS STORAGE CONFERENCE] OFFICE RGEANT TECTI BOOKING LEGEND ASHLAND POLICE STATION HEAVY REMODEL . (1155 EAST MAIN STREET) El PROPOSED ❑ NEWCONSTRUCTION P' /l CITY OF ASHLAND Ogden oem;rWiV rson 5-38 FACILITIES MASTER PLAN COMMITTEE REPORT Architecture" w.ll.....rv~.l......,111a,a. City of Ashland Program of Spaces PUBLIC WORKS (Community Development) PROGRAM AREAS S ace Data ' Proposed Area Pro ram S ace Proposed Size Area Existin Area Difference Community Development 1 Public Works Director' Office 13 x 17 221 221 0 2 Manager Assistant Workstation 10 x 10 200 200 0 1 Project Manager Office 11 14 149 149 0 1 Assoc Engineer Office 10 13 130 130 0 5 Engineering, Inspection, Traffic 9 x 7 315 315 0 Safety Surveying 2 Public Works Operations 7 x 7 98 98 0 3 GIS Division Workstations 8 x 8 192 192 0 4 Storm Drain Section 6 x 7 168 168 0 2 Building 6 x 7 84 84 0 1 Archives 15.5 x 26 399 399 0 1 Library 10 x 21 210 210 0 Subtotal 2166 2,166 0 Shared spaces (see com dev) Circulation 20% 22% 476 Total Building Area 2,642 2,166 0 Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 539 City of Ashland Program of Spaces PUBLIC. WORKS Other Sites PROGRAM AREAS Space Data Proposed Area Pro ram S ace Pro Posed Size Area Existin Area Riff_erence Waste Water Treatment 4 Water Treatment Plant x 0 0 12 Water Distribution Division x 0 0 5 Wastewater Collection, Pump Station x 0 0 1 Wastewater Treatment & Reuse x 0 0 5 Wastewater Treatment x 0 0 0 0 0 Warehouse 1 Fleet & Building Maint Supervisor x 0 0 3 Shop / Fleet x 0 0 8 Street Operations Division x 0 0 3 Administrative Staff (LocaterM/arehousing) x 0 0 0 0 0 2 Cemetery x 0 0 Shared spaces (see corn dev) Circulation 20% 20% Total Building Area 0 0 0 Currently shared with other departments City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-40 \ ` NWIAA \ TAWaT 2W l I ` \ I W Aehlend Perkviam &kxL l \ \ E I asstaw.ae j ~ I \ \ lI III I \ \ \ UTmTm7m aRV.a ~ ~ _ , MI AM gT'~~T I LEGEND ❑ NEW PARIONG THE YARD PROPOSED ® MAINTENANCE EXPANSION • W I.T. COUNCIL EXPANSION POLICE EXPANSION P I CITY OF ASHLAND Ogd ~ m`I~c~rson 5-41 FACILITIES MASTER PLAN Architectur A' COMMITTEE REPORT FIRE STATION #2 CITY OF ASHLAND Ogde~R eri erson FACILITIES MASTER PLAN Architectuore'" COMMITTEE REPORT COLLABORATIVE APPROACH - HONE~T DETAILED NARRATIVE -SPECIAL PROPERTIES FIRE STATION #2 The redevelopment of this property is the single most critical part of the Master Plan, due to the critical needs faced by the Fire Department at this station, and the size and condition of the current facility. The existing building is over 40 years old, and has exceeded its useful life due to its condition and quality of construction. The structure is built of non-reinforced CMU, which is already showing signs of cracks and deterioration. Due to its construction, this building most likely would not withstand a seismic event. Current building codes require fire stations and other `essential facilities' to be built to a higher standard, so that their critical functions can continue after an earthquake. Also, the building is not insulated, resulting in high utility bills and uncomfortable living conditions for the firefighters, who work 24-hour shifts. At approximately 2600 square feet, the existing facility utterly lacks the space required for its current and future programmatic elements. This lack of space has resulted in severe compromises in the building's functionality, including shared dormitory spaces for men and women. Additionally, there is not an adequate separation between the apparatus bay and the living quarters, and dangerous exhaust fumes permeate the living quarters. The single most critical need is the lack of space in the apparatus bay. The current apparatus bay houses two rigs, but seven vehicles are housed on site. The remaining five pieces of apparatus are stored outside or under temporary covers. This exposure to the elements, especially the damaging effects of ultraviolet rays, diminishes the life span of the equipment and results in more frequent replacement of parts like rubber hoses. Additionally, the ambulances must be kept in a secure and conditioned environment, to prevent vandalism and theft of drugs, and to maintain the medications that are stored onboard. The anticipated size of a replacement facility for Fire Station #2 is approximately 10,000 square feet. The Facilities Master Plan Committee felt that phasing of this project would not be a effective method to control the project cost. Even if only a portion of the project is built, the overall space needs would not change. Rather, phasing of the project would only increase the overall project cost, due to the smaller size of the projects and the normal escalation of construction costs. The Facilities Master Plan Committee investigated alternate sites for Fire Station #2, but it quickly became clear that no other suitable sites were available or would likely become available. 5-42 The committee felt that the use of eminent domain to acquire property was not a prudent choice. Therefore, the committee recommends the development of a new fire station on the same site. Same project as proposed in the bond, but with reduced costs by creating a simpler design and construction type, not a `sister' station to FS 1. 5-03 C►ity of tlslilandFa ility MasYerPlan; Trial Cost Estimate - DRAFT ° Fire Depa_ rtment # - (e~usfing.prop~e April ls, zoos 1. Site Work: Off-site improvements $ 160,000 General site work $ 252,018 Existing building Demolition $ 24,570 2. Building Cost: 10250 S.F. @ $265/S.F. $ 2,716,250 Based on ORW's Gants Pass Stations 3 Construction Contingency Allowance (8%) $ 217,300 Construction Cost Subtotal $3,370,138 4. Misc Equipment and Furnishings $ 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) $ 337,014 b. Landscape architect $ 10,000 c. Civil engineer $ 15,000 d. Special Consultant $ _ e. Interior designer $ 8,000 f. Acoustical Engineer $ g. Surveyor $ 8,000 h. Geotechnical engineer $ 4,000 i. Cost estimator $ 8,000 j. Materials testing $ 6,000 k. Contract Documents printing $ 6,000 1. Approval agency fees allowance (5% const cost) $ 135,813 m. Reimbursable expenses $ 6,000 n. Property Aquisition* (x Street) $ - o. Department Relocation Costs not included Miscellaneous Costs Subtotal 583,826 Total Estimated Project Bud et $3,953,964 Not including: * Allowance only, this is not an appraised value Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-44 THE YARD CITY OF ASHLAND Ogde®R gWi erson FACILITIES MASTER PLAN Architecture" COMMITTEE REPORT DETAILED NARRATIVE - MAINTENANCE YARD Currently, the city's maintenance yards are located on numerous small sites throughout the city. This fragmentation makes it difficult for the Public Works, Electric, IT, and Maintenance Departments to function efficiently, and results in wasted staff time and fuel consumption, in addition to the under-utilization of the facilities themselves. Consolidation of these facilities is a key component of the Facilities Master Plan. The main yard at East Main & Mountain Avenue is too small to house all the vehicles that need to be kept under cover, for maintenance and protection of the assets. It also is not big enough to store all the utility piping, meters, parts, and other supplies that need to be kept on hand. A lack of security at this site results in the theft and vandalism of the materials and equipment stored here. The main yard is centrally located, which has proven disruptive to the neighborhood that has developed around this site in recent years, and the activities there generate numerous complaints about traffic, noise, dust, and other `nuisances.' Since this issue cannot be resolved completely, the Facilities Master Plan Committee considered alternate locations for the yard. A traffic counter deployed at this site showed an average of 300 vehicle trips to the yard per day. Therefore, a very remote location for this function also would result in wasted staff time and fuel consumption The existing buildings at the main yard are pre-engineered strictures, which could be dismantled and re-assembled at a new location, perhaps with-new exterior panels. Site development still required at any new location, but re-use of the current buildings' structures would save substantially on project cost and material resources. Several properties in the central portion of the city were evaluated (see appendix). These sites were rejected due to high land acquisition costs and concerns over noise and dust that are similar to the existing site. The Gun Club, Hardesty and Imperatrice properties were deemed undesirable due to zoning impediments and their remote location. The most viable options for a new consolidated maintenance yard were those in the vicinities of Washington Street and Mistletoe Road (see appendix). 5-45 City of Ashland Facility Master Plan Trial Cost Estimate The Yard Relocation (Washington Street) lone s, zoos 1. Site Work- Off-site improvements $ 300,000 General site work $ 2,178,000 2. Building Cost: 40,000 S.F. @ $125/S.F. $ 5,000,000 3 Construction Contingency Allowance (5%) $ 373,900 Construction Cost Subtotal $ 7,851,900 4. Misc Equipment and Furnishings $ 62,751 5. Miscellaneous Costs: a. Architect/engineers (8%) $ 628,152 b. Landscape architect $ 25,000 c. Civil engineer $ 75,000 d. Special Consultant $ - e. Interior designer $ 8,000 f. Acoustical Engineer $ - g. Surveyor $ 12,500 h. Geotechnical engineer $ 11,500 i. Cost estimator $ 6,000 j. Materials testing $ 8,000 k. Contract Documents printing $ 6,000 1. Approval agency fees allowance (5% coast cost) $ 400,000 in. Reimbursable expenses $ 6,000 n. Property Aquisition* $ 3,000,000 o. Moving Costs not included Miscellaneous Costs Subtotal $ 4,248,903 4,248,903 Total Estimated Project Budget $ 12,100,803 Not including: * Allowance only, this is not an appraised value Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5~6 AFFORDABLE HOUSING ~ CITY OF ASHLAND OgdeQ g Person FACILITIES MASTER PLAN Architectupre" COMMITTEE REPORT DETAILED NARRATIVE -AFFORDABLE HOUSING DEVELOPMENT Throughout the process of updating the Facilities Master Plan, the committee expressed a keen interest in in incorporating opportunities for affordable housing into the Master Plan. The most appropriate sites are highlighted in yellow in the appendix. Specific properties include the B Street yard (2 acre parcel), which could accommodate 50-60 housing units. But the value of this property is listed at $2.9 million, and its sale might be necessary for the acquisition of new property for a consolidated maintenance yard. Similarcopcems ezist`at the city's other yards; wfiich might be sold if ardywheii a 6onsolidate6 is created: The Facilities Master Plan Committee recommends that, if a new municipal building is built in downtown Ashland to house those functions that must remain in the city core, then the building volume should be maximized. The departments that must remain downtown require only 9000 square feet, so the surplus space could be used either for other city departments, or for the development of affordable housing. 5-07 City of Ashland Facilities Master Plan Affordable Housing Opportunities B-Street yard 25% increase 10% increase 10% increase est. property lot number s, a ,.„UZ„3'zyr, .r A27er *.,,-"+ZOnlrig ISRadedeniity c.affordibi ( 6 eri;`space ~.::;aenergy value 70t 1900 1.68 R-3 Lot 2700 0.18 R-3 Lot 2500 0.22 R-3 Lot 2600 0.13 R-3 Lot 2100 0.18 R-3 Total Parcel size 2.39 R-3 48 124 7 7.2 2,950,OOA0 units under 500 sq = .75 units Libert V Property Lot 200 0.99 R-.52 0 0 $ 425,000AO 548 ~ 1~I~j2! of ml~i°~~ ! I ~ I' 1 i I I ~ I I I I I 1 i l ~ ~ l j I I! I g I 3 ~ I I I: i I I I !I I I I!-'~ III I I~ I I s I' 'i 11!I ~ lil!! illl li'; t 'r I I ' ~ i I I;, r I ~r I ICI I I ' 11 Ir ;i ~ I~ 1 I I I! I rl ~i 8 ~ N ' II I ~ III II ~ II. I it 'I ! i) - ~Ilil Hill _i I i m 5 !'II rc I ! g I j I I I^ ~ I ~ I~ I I I I~ I( i I ~ 1 a m ~ m i I l i i I I I I I' j^ sg s~ I I I I i i I8! I I I i ~C ,.o i i I 1 p 1' ' I! 1851 13 j I! 'o ~ rl yg? it I 11 1 I: i c- r; of r •°J 14 Igl m I ~ ' i~ I I 18 `I ! ~ I I ~J I II_ 1 I i~ I I I I ~ I I I I a' i I I 1 li 11 I~ Ij) i I i! ~I: I 1 I ! r i~ I r l~ n I II 'ii! ~1 i ~r Ili r; I r, !I :III ;ill I I $ ~ § $ r ~ I~ 8 ~ Q, w. ~ ~I ('~I ~j8. pI !q` ~ QI lo' r ~ s_ e i 8g. 1;3r o I Ii ~ g I r~.rc° 8 'E ~i I. 8~ uOr w- ~a- 8 €I ~8~83p ~ ~ .o ~98i EI &82e€a 5b•~~~i L5 W, Z EIgu ~ le .e m ~F I o I 5 s:n la n u' m: $ dw. I Isla n;arw' a N F. 1 ~ % TAB 6 CITY OF ASHLAND Ogden erson FACILITIES MASTER PLAN Architecture" Do,,..o.,,.E, o.N„.„ONIS,DESIG„ COMMITTEE REPORT OPTION 1 REUSE AND REORGANIZATION OF CITY OWNED PROPERTIES CITY OF ASHLAND Ogde R e e~san FACILITIES MASTER PLAN ArchitectureCOMMITTEE REPORT COLLIBYR1111vL BPPPOI.[MXONFSI OESI Master Plan Options The three options are: Option 1- Reuse and / or Re-development: This option is based on the premise of re-using existing City facilities and properties. No new property acquisition is factored into this option. Currently most departments are "landlocked" either by physical building constraints or other departments. Although departments are not expecting staff growth, additional square footage is needed for space efficiency, security, meeting area, public separation and control. It is very clear most of the departments currently located downtown should remain downtown. In order to accommodate reorganization of these departments, some space needs to be made available in order for the remaining departments to be modified. The Finance Department can be relocated outside of the downtown core and remain efficient in its operations. The Yard Currently the Public Works and Maintenance yard is located on several properties throughout the City. This fragmentation causes inefficiencies and extra vehicle travel. If the Yard is to be relocated on existing City property, there is only one possible solution; the Gun Club. This property, however, does not lend itself for this function. It is located too far outside the City and the zoning would need to be modified. Fire Station 02 The existing property is well located for the recommended response time. However, it is too small to house the station practically. The previous design solution developed and proposed demonstrates there is a viable solution but with some impact to both the adjacent park and neighbors. The potential costs for this option range from $9-I2 million. Pro's • No additional property acquisition costs. • Department remodels and expansions can be phased over the course of several years with incremental budget allocations. Con's • Does not address the Yard's growth / efficiency needs responsibly. • Inflation costs for piece meal construction sequencing actually cost more in the long run. • Finance moves away from the downtown core. 6-1 OPTION 2 COMBINATION OF EXISTING REMODEL AND NEW CONSTRUCTION CITY OF ASHLAND Ogde R Berson. FACILITIES MASTER PLAN Architecture"' COMMITTEE REPORT Option 2 - Limited expansion / remodel and new development: This option also relies upon Finance moving to the Civic Center property. The Grove would be remodeled to house Finance. The existing Gymnasium would be converted into necessary meeting space, the existing maintenance shop and music room would be converted into storage for finance so that the new storage building would not need to be constructed. The CIP has $1.4 million dollars scheduled for the construction of the new storage building. This budget allocation could be shifted towards a substantial part of the necessary improvements for many of the departments needs defined in Option One. See cost chart this section. Remodels to City Hall would basically be the same as in Option One. A new Civic Center would be constructed on the existing site. This would create new space for the Police Department, Information technologies, Courts, Council, Electric Department and Finance. This would allow the existing warehouse to be converted into a true storage warehouse, thus making room for additional site storage. If a full two story build out would provide additional space for other city functions or affordable housing. This portion of this option could range between $7 and $14 million dollars. Although this is not an ideal solution for the yard, it does increase the space available to them without the cost of additional property aquistion. Fire Station # 2 would be addressed the same as in Option One. The potential cost for this option ranges between $8.5 million and $14million depending on what is selected for the Yard and Fire Station # 2. Pros • Budgeted money for new storage building can be allocated towards immediate City Hall Improvements • Provides a new building for Civic Center, better work environment for Warehouse staff • Eliminates the need for substantial property acquisition costs for the Yard. • Opportunity to create a better civic presence more in line with current city design guidelines. Cons • Does not resolve the yards need for consolidated facility • Does not resolve neighborhood convicts with the yard • Does not eliminate impact to Sherwood Park and neighbors at Fire Station #2 6-2 City of Ashland Facilities Master Plan Combination Remodel and New Construction Option # 2 i✓ r ~ s w€ t S ace Data ~ W-IM, Remodel +NeW/A-ddItron C Pro ram S ace R _ ° 1.9 onstruction Cost, QonstructronsCosts Relocate Finance to Grove $ 86,458 Remodel Admin / City Hall $ 275,116 Relocate Legal to first floor C.H. see above Remodel City Recorder $ 7,904 Reconfigure furnishing Com Dev$` . 30x860e Expand Nature Center $ 1.46,250 New Classroom Nature Center $ 280,800 Remodel Community Center $ 35,100, New Toilets Sherwood Park $ 66,160 Fire Station # 2 $ 4,290,977 subtotal $ 435,389 $ 4,774,187 New Civic Center $ 7,210,209 Police Department Electric Department Information Technologies Finance Courts Council Chambers Project cost $ 435,389 $ 11,984,396 Option 2 total cost $ 12,419,785 Inflation (10%) per year 'Park's Budget Immediate to 5 years 5 .ears to 0 years: City of Ashland Facilities Master Plan Committee Ogden Roemer Wilkerson Architecture 6-3 City of Ashland Facilities Master Plan Combination Remodel and New Construction O tion # 2 5 year inflation cost increase S ace Data Remodel New(Adiiitio NOVAK= Construction Cost Construction1Cos 7s _ P,ro ram S ace Relocate Finance to Grove $ 86,458 Remodel Admin / City Hall $ 275,116 Relocate Legal to first floor C.H. see above Remodel City Recorder $ 7,904, Reconfigure furnishing Com Dev $ 30,810 Expand Nature Center $ 146,250- New Classroom Nature Center 1280,800 Remodel Community Center 35;100' New Toilets Sherwood Park Fire Station # 2 $ 4,290,977 subtotal $ 435,389 $ 4,774,187 New Civic Center$ 10!556!411 Police Department Electric Department Information Technologies Finance Courts Council Chambers Project cost $ 435,389 $ 15,330,654 Option 2 total cost $ 15,766,043 Inflation (10%) per year Park s Budget ~ ~~a ~ z - Immediate to 5 years 5 ,ea s to 1.0 .ears City of Ashland Facilities Master Plan Committee Ogden Roemer Wilkerson Architecture 6-4 City of Ashland Facility Master Man T .'al Cost Estimate -DRr1FT 3 C>1yic~CenterNew B clingt(,©netStory) J ne l-5,2008 1. Site Work: Off-site improvements $32,000 Paving and a.c. repair 93,000 Demoliton of (existing building 11,104 sf) 88,832 2. Building Cost: 23,127 S.F. @ $240/S.F. 5,550,480 3 Construction Contingency Allowance (8%) 444,038 Construction Cost Subtotal $6,208,350 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 620,835 b. Landscape architect 5,000 c. Civil engineer 18,000 d. Special Consultant 0 e. Interior designer 8,000 f. Acoustical Engineer 0 g. Surveyor 2,500 h. Geotechnical engineer 4,000 i. Cost estimator 8,000 j. Materials testing % 6,000 k. Contract Documents printing 6,000 1. Approval agency fees allowance (5% const cost) 277,524 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 1,001,859 Total Estimated Project Budget $7,210,209 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-5 C of shlarid Facility IVIas er Plan Sri a st Bs a e -I7 C' to a u'' wo Story vne ls, coos 1. Site Work: Off-site improvements $32,000 Paving and a.c. repair 93,000 Existing building demolition (11,104 so 88,832 2. Building Cost: 46,254 S.F. @ $240/S.F. 11,100,960 3 Construction Contingency Allowance (8%) 888,077 Construction Cost Subtotal $12,202,869 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 1,220,287 b. Landscape architect 5,000 c. Civil engineer 18,000 d. Special Consultant 0 e. Interior designer 8,000 f. Acoustical Engineer 0 g. Surveyor 2,500 h. Geotechnical engineer 4,000 i. Cost estimator 8,000 j. Materials testing 6,000 k. Contract Documents printing 6,000 1. Approval agency fees allowance (5% const cost) 555,048 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 1,878,835 Total Estimated Project Budget $14,081,704 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-6 OPTION 3 NEW BUILDING DOWNTOWN ~~Q ~ CITY OF ASHLAND Ogde'V`I'`~'B"Yerson FACILITIES MASTER PLAN . Architecture'" GDLLNNDNNiIVE A"ROACn. NDNEET DESIGN Option 3 - Exploration of entirely new structures: As mentioned in Option 1, most departments currently located downtown desire to remain downtown. The Police Department could be located downtown, however, the limited space available for parking would make it impractical to house the many police vehicles. Information Technologies is constrained by the existing location of the AFN head end at the Yard. A close adjacency to this is required. It is more practical for the Electrical, Public Work warehouse crew and Maintenance staff to remain with the Yard location. There is no recommendation in this option for the departments within the Community Development building to be relocated. Several existing city-owned properties are being considered for this purpose: the Hargadine Parking structme, the Lithia Way parking lot at Pioneer, the Community Development building and Calle Guanajuato. The Wells Fargo property has also been analyzed for its potential use as a city development. The following departments are to be considered as primary tenants of this new building: City Administration, City Attorney, Finance, City Recorder, Human Resources, and Police sub-station. These departments would require about 9,000 square feet to work efficiently. Several of the options show higher square footage. The consensus of the committee encouraged any new building downtown should be built to maximum density to allow either more departments to relocate there or to create additional lease or housing space. Should enough additional square footage be created, the occupants of the Community Development building could co-locate allowing the Community Development building to be sold to offset construction costs. The potential costs of this option range from $4.5-14 million. Pro's • New building- eliminate expense of bringing current older building up to code. • More practical layouts - public procession through spaces. • Faster resolution of department challenges. • Potentially creates vacant building for sale or reuse. Con's • More costly all at once. • Possible loss of some parking spaces downtown. 6-7 } Y 'P ` qj~ ~~i ! ysp as. Y ~ ~y ~f 'Rr yxv a L n J: A a t i Yv 1. ; rn A ~1 ; 17 W HAR- - 4D INE ST. R ham{,a 6At` P~ I~gl~ I Ip~199I ~ r t III ~7 ~ ,Sr i ! PIN SHAKESPEARE PARKING LOT CITY OF ASHLAND OgdenR emerW kerson SINGLE STORY: 14,784 S.F. FACILITIES MASTER PLAN Architecture` COMMITTEE REPORT TWO STORY: 29,568 S.F. PARKING REDUCTION: 47SPACES APPROX. PROPERTY LOCATION 6-8 1Vlaste Plan City w As and NEW M-47 §rial Cos E a -DRAFT saxg ar g Lo (half lot -S. nglestory) April 15, zoos 1. Site Work: Off-site improvements $32,000 2. Building Cost: 6,700 S:F. @ $240/S.F. 1,608,000 3 Construction Contingency Allowance (80/0) 128,640 Construction Cost Subtotal $1,768,640 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 176,864 b. Landscape architect 1,500 c. Civil engineer 15,000 d. Special Consultant 0 C. Interior designer 8,000 f. Acoustical Engineer 0 g. Surveyor 2,500 h. Geotechnical engineer 0 i. Cost estimator 8,000 j. Materials testing 6,000 k. Contract Documents printing 5,000 1. Approval agency fees allowance (5% const cost) 80,400 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 349,264 Total Estimated Project Budget $2,117,904 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-9 City o and Facility Master Pl Trial post Estimate -D 4 I~ arga a ar=kYing Ot ( IOL - gIe StOYYt) Aphis, zoos 1. Site Work: Off-site improvements $32,000 2. Building Cost: 14,742 S.F. @ $240/S.F. 3,538,080 3 Construction Contingency Allowance (8%) 283,046 Construction Cost Subtotal $3,853,126 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers(10%) 385,313 b. Landscape architect 1,500 c. Civil engineer 15,000 d. Special Consultant 0 e. Interior designer 16,000 f. Acoustical Engineer 0 g. Surveyor 2,500 h. Geotechnical engineer 0 i. Cost estimator 12,000 j. Materials testing 6,000 k. Contract Documents printing 8,000 1. Approval agency fees allowance (5% const cost) 176,904 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 669,217 Total Estimated Project Budget $4,522,343 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-10 E~ I t c Y j u~. :tea ek.~ r ! I -t I I fff k .t I h y f ~ p. ~E~rl .tip. : • 4~l . . 1 1 R,A' PIONEER/LITHIA PARKING LOT CITY OF ASHLAND OgdenRoemerWilkerson SINGLE STORY: 7,336 S.F. FACILITIES MASTER PLAN COMMITTEE REPORT Architecture" TWO STORY: 14,672 S.F. APPROX. PROPERTY LOCATION PARKING REDUCTION: 26 SPACES C 44 City t f Bland Facility 1VI' a iV P: . Ttrial. Cos Estimate -DRAFT uffim s _ er/L. tliia Parking I of (partial of -single story) Apps, Zo~oB 1. Site Work: Off-site improvements $32,000 Paving and a.c. repair 65,000 2. Building Cost: 7,336 S.F. @ $240/S.F. 1,760,640 3 Construction Contingency Allowance (8%) 140,851 Construction Cost Subtotal $1,998,491 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 199,849 b. Landscape architect 5,000 c. Civil engineer 18,000 d. Special Consultant 0 e. Interior designer 8,000 f. Acoustical Engineer i 0 g. Surveyor 2,500 h. Geotechnical engineer 4,000 i. Cost estimator 8,000 j. Materials testing - 6,000 k. Contract Documents printing 6,000 1. Approval agency fees allowance (5% const cost) 88,032 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 391,381 Total Estimated Project Budget $2,389,872 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-12 City~"of Asl an ) aril aster Plan axial ~ st Estimate - t anee •/1Lif 'a ar. Lo a ial of - o story) Apr ,s, 2008 1. Site Work: Off-site improvements $32,000 Paving and a.c. repair 65,000 2. Building Cost: 14,672 S.F. @ $240/S.F. 3,521,280 3 Construction Contingency Allowance (8%) 281,702 Construction Cost Subtotal $3,899,982 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 389,998 b. Landscape architect 3,000 c. Civil engineer 15,000 d. Special Consultant 0 e. Interior designer 16,000 E Acoustical Engineer 0 g. Surveyor 2,500 h. Geotechnical engineer 4,000 i. Cost estimator 12,000 j. Materials testing 6,000 k. Contract Documents printing 8,000 1. Approval agency fees allowance (5% const cost) 176,064 m. Reimbursable expenses. 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 678,562 Total Estimated Project Budget $4,578,545 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 643 ~i "Y tt, ( 6 A Iay 't q 0 ,jJ t• vv" ~ a4~ } ~t {'R j,t~ , f.' f ^r \ \ \ 3~'~~itT, Ht{t' 4 r 77 b t. / i b~ I~ p ~r 'y l ~ / sty gg~~n~' D P~ ~F \ \ 7 z II R k i~ ~ ~ r.cs t ~ s K S A k` KI AI GRANITE STREET CITY OF ASHLAND Ogdenroemer iLkerson NEW 2ND STORY: 9,200 S.F. FACILITIES MASTER PLAN Architecture" PARKING REDUCTION: 0 SPACES COMMITTEE REPORT couuox"murrvo¢.. wxts asm APPROX. PROPERT LOCATION 644 City o tlshlan ac3lity Master Plan Tarial C>ost soma e - RAFT "Seto ci Story~Co unity I)evela ent April ls, zoos 1. Site Work: Off-site improvements $ 42,000 General site work $ 450,000 2. Building Cost: 10000 S.F. @ $240/S.F. $ 4,800,000 3 Construction Contingency Allowance (8%) $ 384,000 Construction Cost Subtotal $5,676,000 4. Misc Equipment and Furnishings $ 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) $ 567,600 b. Landscape architect 10,000 c. Civil engineer $ 15,000 d. Special Consultant $ - e. Interior designer $ 16,000 f Acoustical Engineer $ - g. Surveyor $ 8,000 h. Geotechnical engineer $ 4,000 i. Cost estimator $ 14,000 j. Materials testing $ 6,000 k. Contract Documents printing $ 6,000 1. Approval agency fees allowance (5% const cost) $ 240,000 m. Reimbursable expenses $ 6,000 n. Property Aquisition* (Granite Street Residence) $ 1,500,000 o. Department Relocation Costs not included Miscellaneous Costs Subtotal 2,432,600 Total Estimated Project Budget $8,108,600 Not including: Allowance only, this is not an appraised value Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 5-15 S q S L o 'R v'u ~3tgt",= ) s " i~r ) F.ye*~.~ st` j' nr yy d. w °i •y„ 1• t:~!. .h,c P!~fdr" All 9yd1 "`.=,l [ 10 `1 W 1H, a ~ u?vt.t}, ` xtu, ~'N ~^.k; ~ 'i'~.. 414 n Kf }g `T~ t i1{nri~^S~t •X~y„ r 9 i+.xAgt,"iYk' `t w e, n''?Y` 4"v A ,S,' a{a ~ a~+ tin C~3 ylr~t~ )g a,-, !T L k ??,y~Yt. Y e )2F $ •x„YNYL£ 3 } A~y`~ 1T"'Y. " ^ ww.~n43)~~S' ~ Y ZE, [ &1 N' 5 ♦ 1J V~~ rte; ~A, xt.. $04• a Z ! Lt ~"C a j ~y`er}~ f Mill dc ;v t `F .r }k n -t"F -W, Fr =fu"x . ~?S lu 4.~"XJvy 'e 55 ; ;CSC }y~jr* w~1Vi!":c ity ,SC4'1 1! 01 1 1 IAl WELLS FARGO SITE CITY OF ASHLAND Ogden Roemer W kerson SINGLE STORY: 10,385 S.F. FACILITIES MASTER PLAN Architecture" TWO STORY: 20,770S.F. COMMITTEE REPORT zaww.rnr...ro.cn.wnzzr rczwn APPROX. PROPERTY LOCATION PARKING REDUCTION: 0 SPACES 6-16 City of Ashland acility PAN, II '!I I Master P an Tri Cost timate -DRAT ry) A ril ls, 008 ST" , o Proverty (partial lot -S ingle so 1. Site Work: Off-site improvements $ 42,000 General site work $ 225,000 2. Building Cost: 10,000 S.F. @ $240/S.F. $ 2,400,000 3 Construction Contingency Allowance (8%) $ 192,000 Construction Cost Subtotal $2,859,000 4. Misc Equipment and Furnishings $ 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) $ 285,900 b. Landscape architect $ 10,000 c. Civil engineer $ 15,000 d. Special Consultant $ - e. Interior designer $ 8,000 f. Acoustical Engineer $ - g. Surveyor $ 8,000 h. Geotechnical engineer $ 4,000 i. Cost estimator $ 10,000 - j. Materials testing $ 6,000 k. Contract Documents printing $ 6,000 1. Approval agency fees allowance (5% const cost) $ 120,000 m. Reimbursable expenses $ 6,000 n. PropertyAquisition* $ 4,000,000 o. Moving Costs not included Miscellaneous Costs Subtotal 4,518,900 Total Estimated Project Budget $7,377,900 Not including: Allowance only, this is not an appraised value Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-17 City of hl' a- M star 1an 3 T dal Cost Fstitnate - DRA tNe s .Fargo ,rope , ,rty (,part'al lot - two story) Apru l.s, zoos 1. Site Work: Off-site improvements $ 42,000 General site work $ 225,000 2. Building Cost: 20000 S.F. @ $240/S.F. $ 4,800,000 3 Construction Contingency Allowance (8%) $ 384,000 Construction Cost Subtotal $5,451,000 4. Misc Equipment and Furnishings $ 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) $ 545,100 b. Landscape architect $ 10,000 c. Civil engineer $ 15,000 d. Special Consultant $ _ e. Interior designer $ 16,000 f. Acoustical Engineer $ - g. Surveyor $ 8,000 h. Geotechnical engineer $ 4,000 i. Cost estimator $ 14,000 - j. Materials testing $ 6,000 k. Contract Documents printing $ 6,000 1. Approval agency fees allowance (5% const cost) $ 240,000 m. Reimbursable expenses $ 6,000 n. Property Aquisition" $ 4,000,000 o. Moving Costs not included Miscellaneous Costs Subtotal 4,910,100 Total Estimated project Budget $10,361,100 Not including: Allowance only, this is not an appraised value Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-18 C t `h~F i 3: i n e, y -+Ic S7 R f Y n . LEI U44, [ ! a3k ~wx 1~ L kry x r ~c1 F > N V:/ t pR O»' AIL ~~LLy 1 p.w ~Ti AS 6" 1 Wis.. , >F a y~,lr• ~ ~Y nbNK, k. ,t~ • d t Iii P 1n1 WELLS FARGO SITE CITY OF ASHLAND OgdenR emerWll~kerson SINGLE STORY: 21,000 S.F. FACILITIES MASTER PLAN Architecture TWO STORY: 42,000S.F. COMMITTEE REPORT CoL,^ c E ,••o• _~nlxx o 5i4 THREE STORY: 63,000 S.F. APPROX. PROPERTY LOCATION UNDERGROUND PARKING: 21,000 S.F. 6-19 Cit}rofAshl d Faeilit 1VlTV lan Trial Cos Es ' ate -DRAFT ell Fax• o„~Pt„ro,,ue ,rte (total lot eo~eYage -three stony) Jane is, Zoos 1. Site Work: Off-site improvements $ 42,000 Underground Parking (21,000 sq ft) 60 spaces $ 1,200,000 2. Building Cost: 63000 S.F. @ $240/S.F. $ 15,120,000 3 Construction Contingency Allowance (8%) $ 1,209,600 Construction Cost Subtotal $17,571,660 4. Misc Equipment and Furnishings $ 40,000• 5. Miscellaneous Costs: a. Architect/engineers (10%) $ 1,757,160 b. Landscape architect $ 10,000 c. Civil engineer $ 15,000 d. Special Consultant $ - e. Interior designer. $ 16,000 f. Acoustical Engineer $ - g. Surveyor $ 8,000 h. Geotechnical engineer $ 4,000 i. Cost estimator $ 14,000 j. Materials testing $ 6,000 k. Contract Documents printing $ 6,000 1. Approval agency fees allowance (5% const cost) $ 756,000 m. Reimbursable expenses $ 6,000 n. Property Aquisition' $ 4,000,000 o. Moving Costs not included Miscellaneous Costs Subtotal 6,638,160 Total Estimated Project Budget $24,209,760 Not including: " Allowance only, this is not an appraised value Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-20 - - 9., zy i r; F k f 4 ' yyyryryryyyy 4 ^ _ Y "R 4 ,T P x _ 1 cE y ~Y~ Vale P((pp►► CALLEGUANAJUATO CITY OF ASHLAND ogdenMem`!Witk son NEW 2 STORY: 13,000 S.F. FACILITIES MASTER PLAN COMMITTEE REPORT Architecture NEW PED. WALK: 1,700 S.F. APPROX. PROPERTY LOCATION cOl U5YNM11rv5 M1nnOKN - IgM1[51 0[5W x 6-21 G' ~ ofgAshland Facility 'aster; Plan erial Cost Fstruat .DR.~FT C~a~lle Gu najuato (FSingle~Sto~lry,~); Jane 16,.ae oos I. Site Work: Off-site improvements $67,000 Sitework 635,000 2. Building Cost: 6,500 S.F. @ $260/S.F. 1,690,000 walk / Elevator 212,500 3 Construction Contingency Allowance (8%) 135,200 Construction Cost Subtotal $2,739,700 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 273,970 b. Landscape architect 12,450 c. Civil engineer - 53,000 d. Special Consultant 0 e. Interior designer 8,000 L Acoustical Engineer 0 g. Surveyor 12,700 h. Geotechnical engineer 8,700 i. Cost estimator 8,000 j. Materials testing 6,000 k. Contract Documents printing 6,000 1. Approval agency fees allowance (5% const cost) 84,500 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 519,320 Total Estimated Project Budget $3,259,020 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-22 City M shlanti Facility Master Plan Trial Cost Estimate -DRAFT C i e a~ ata (ttwo Sto~~ lone 16, zoos 1. Site Work: Off-site improvements $67,000 Sitework 635,000 2. Building Cost: 13,000 S.F. @ $260/S.F. 3,380,000 walk 212,500 3 Construction Contingency Allowance (8%) 270,400 Construction Cost Subtotal $4,564,900 4. Misc Equipment and Furnishings 40,000 5. Miscellaneous Costs: a. Architect/engineers (10%) 456,490 b. Landscape architect 12,450 c. Civil engineer 53,000 d. Special Consultant 0 e. Interior designer 8,000 f. Acoustical Engineer 0 g. Surveyor 12,700 h. Geotechnical engineer 8,700 i. Cost estimator 8,000 j. Materials testing 6,000 k. Contract Documents printing 6,000 1. Approval agency fees allowance (5% const cost) 169,000 m. Reimbursable expenses 6,000 n. Moving Costs not included Miscellaneous Costs Subtotal 786,340 Total Estimated Project Budget $5,351,240 Not including: Inflation until construction start (start time is unknown at this point in time) City of Ashland Facilities Master Plan Committee Report Ogden Roemer Wilkerson Architecture 6-23 TAB 7 CITY OF ASHLAND Ogde~R e . erson FACILITIES MASTER PLAN Architecture` COMMITTEE REPORT cOLLAUO VINE APPROACH - HONEST DESIGN elY: m:~~s"a e~esas~ r ~e m2m o "n? a e;~k EAR ~camm~~ nnnn mn.-~ ui rn.+. vj v $ m x4 » « » » » » N » N » » » H » 1i:1=` `m"ma gou$n~ow =oo8$g$» aSv°gn~'$n n» n ° an - annnnn= Hnnn rv m zn+ ~i..U NNN NNNNNM ,QNN NN ie '`8 880888885 ~e.3°88 SSo$888°e ( u s'. ii: "i2 N N N N N N N» N » N N N N N M b p p p Q p 0 0 ,Op o m O S m O o m N o 8 O 8 N N P 8 0 CH. 5 rG ,8 ~i 3_.m emna mmm:m nmm~ a le e.v rr "roNa ,pwe eN,° ~fi - - - mmmrm m ~ ~:Zjrc N N N H N N N N w N N N N N N N Ri L N pp V p O w 1.F^ N~00rviN ~m NY rvm~nN+y .~'.Bo+Y ~'.S_P O Ea m m m J CN P 0 m VI'm r m~aN~4 C IV ~t~.J NMNNM NNN NNM A(N NNN NH y N m8rvn`'"~vo °o 88 8`$m8 m' ~N,~ g +Fe 1 -N N NrN ^ L L 1~ 4 a r v c v ~ m t} ry~ mOgSm Pmm &ou~~nry m8~°+~iDOBn a a Plie _ - LL8 +l; GYE °c ¢ ! m m F$. a app w 9 ~~~e:"~.)p Ymlmndmryo0am qq dOO dm mrv y Q W O ~ + 0 V;A U s8 •r;: u'~ y ~p p pp pp moNOOdbWOR ryO~~NWme NOOOmNNONO P r ~e H NNN N .~i •-n3 :+1.9 '.3•. x x x x x x x% x x% x x%% % x x x x%% - - mmm k"•'a 4 2 -a os cco ul, ~ Ei° a S3 92 -£5ee_ a~EeS Q m ASS ".~3 m~3 yg ~aw9 3F 9eE RE~9g3 ~ g` g mF call E E j m 'J L £ 3co VE9o~,j -ea @ tH?Z} :cp3 eq. 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DEPARTMENT: Administrative Services/Finance Department DEPARTMENT HEAD: Lee Tuneberg TELEPHONE NO.: 552-2003 EXT. PLEASE LIST 4 OR 5 OF YOUR PRIMARY CONCERNS: I. Security - adequately controlled ingress/egress to allow public access without jeopardizing employee safety and city resources. Issues include public restrooms, "strangers" wandering the building and dealing with angry people.. 2. Operational efficiency - sufficient space to afford a positive work environment where there is appropriate space to do what needs to be done, a comfortable environment (light, heat, cooling, privacy and openness when appropriate) and adequate tools to do the work. Space for ergonomic fumiture, files and meetings are needed. Open work environment is appropriate in several areas but adequate office/meeting space is needed to provide sufficient confidentiality. i 3. Access to our internal and external customers to provide the services they expect---issues include employee (personal), staff (business) and public parking, entry for residential, business and handicapped customers 4. { 5. 1 PLEASE LIST ALL SUB-DEPARTMENTS ASSOCIATED WITHIN YOUR DEPARTMENT: I. Finance Admin/Risk Management/Parking Enforcement (City Hall) 2. Accounting/Parks Accounting (City Hall) l 3. Customer Service-Utility Billing-Itron/Business licenses/Sales taxes(City Hall) 4. Purchasing/Inventory (90 N Mountain) 5. Municipal Court (transitioning to Administration Department) (Civic Center/Council Chambers) WHICH OTHER DEPARTMENTS NEED TO BE ADJACENT OR RELATIVELY CLOSE TO YOUR DEPARTMENT? 1. It would be best if all divisions were together for cross support/back up 2. Administration relies on Finance 3. City Recorder relies on Finance WHERE, IN TOWN, SHOULD YOUR DEPARTMENT BE LOCATED FOR THE OPTIMUM EFFICIENCY? Civic Center area i A_1 i DEPARTMENT STAFF: # OF EXISTING STAFF MEMBERS: 19.9 FTE (16.25 without Courts' 3.65 FTE) # OF ANTICIPATED STAFF IN 5 YEARS: 18 IN 10 YEARS: 18 SPECIAL DEPARTMENT NEEDS: without Courts SUPPORT FACILITIES QUANTITY SIZE f CONFERENCE ROOMS (City Hall) one 12x20 STORAGE AREAS (UB, Accounting, Admin three 10x12 BREAK / LUNCH ROOM/conference room? one 12x12 LOADING AREA (Purchasing) one 12x12 Offsite - records retention one BIG OTHER: Courts needs Judge Office, Supervisor space, clerk space, file space, Jury room, lunch room. I i PUBLIC FACILITIES: Admin Acctng Purchasing Utilities Court WAITING AREA: I I 1 PUBLIC COUNTER: I 1 PUBLIC WINDOW: 2-3 2 INTERVIEW AREA: I WORK STATIONS: 4 7 I 6 4 PUBLIC TOILETS: I I I Presumes that Admin/Accounting shares Utilities restrooms, waiting area and public counter. SPECIAL PROVISIONS: e r Utility Group needs sufficient storage for billing supplies and direct access to Mail Room for sorting mail, processing batch payments, copying, faxing, etc. i OTHER: MISCELLANEOUS INFORMATION: DO YOU EXPECT YOUR DEPARTMENT TO UNDERGO ANY MAJOR CHANGES WITHIN THE NEXT 10 YEARS THAT MAY HAVE AN INPACT ON YOUR SPACE NEEDS? (i.e. CONSOLIDATIONS, COMPUTER SYSTEM CHANGES, ETC.) None expected at this time. A2 i ARE THERE ANY ALTERNATE FUNDING SOURCES (OTHER THAN CITY FUNDS) AVAILABLE FOR CONSTRUCTION IMPROVEMENTS? IF SO, PLEASE EXPLAIN: No ANTICIPATED SQUARE FOOTAGE OF OPTIMUM FACILITY: All together? No idea but no less than we currently have. WHAT FEATURES DOESN'T YOUR DEPARTMENT CURRENTLY HAVE THAT WOULD MAKE IT RUN MORE EFFECTIVELY? Offices with doors on it where appropriate. Open area in accounting for "free" exchange of information (fewer walls). Meeting/training/lunch room. Security to stop strangers from walking through from any one of the 6 entry ways. Better security at front counters and better alarms to summon police or other staff. Front UB counter needs to be more ergonomic and efficient... three windows rather than two. i DOES THIS DEPARTMENT REQUIRE FREQUENT TRAVEL IN TOWN? IF SO, PLEASE EXPLAIN WHAT LOCATION IN TOWN, IF ANY, WOULD HELP MINIMIZE THIS. For most of us NO. Purchasing must travel to Finance multiple times each day for picking up or dropping off requisitions, contracts, purchase orders, supplies and other documents. Purchasing also goes to other city and parks buildings. Purchasing has an assigned city vehicle. Infrequently I have to do the bank run for the City Recorder. Routinely in the Spring, a few times in the Fall and monthly I (we) must transport information and documents to the Civic Center for the various meetings. Sometimes I we transport documents to the Parks office. We have no staff car or city vehicle parking so any transport requires getting personal vehicles "out of hock." f OTHER COMMENTS: I i A-3 i SEE ATTACHED PLEASE FILL OUT THE FOLLOWING SPACE REQUIREMENTS FOR EACH TYPE OF STAFF POSITION IN YOUR DEPARTMENT. PLEASE MAKE ADDITIONAL COPIES IF NEEDED. PROVIDE SEPARATE SHEET FOR EACH STAFF POSITION. STAFF POSITION: NUMBER OF STAFF WITH THIS TITLE: TYPE OF OFFICE OR WORKSTATION (ENCLOSED VS- OPEN LANDSCAPE TYPE) AND NUMBER OF WORK STATIONS: I- i FURNISHINGS REQUIRED: f I SPECIAL NEEDS: f ARE THERE ANY OTHER STAFF POSITIONS THAT NEED TO BE LOCATED ADJACENT OR NEAR THIS PERSON? IF SO, WHO? IS THERE FREQUENT CROSS TOWN TRAVEL FOR THIS STAFF POSITION? IF SO, WHAT LOCATION MIGHT MINIMIZE THIS DISTANCE? t I A-4 FACILITY STUDY QUESTIONNAIRE Please attach additional information as needed if space provided is not enough. PLEASE FILL OUT THE FOLLOWING SPACE REQUIREMENTS FOR EACH TYPE OF STAFF POSITION IN YOUR DEPARTMENT. PLEASE MAKE ADDITIONAL COPIES IF NEEDED. PROVIDE SEPARATE SHEET FOR EACH STAFF POSITION. STAFF POSITION: Accounting Project Person NUMBER OF STAFF WITH THIS TITLE: I TYPE OF OFFICE OR WORKSTATION (ENCLOSED VS. OPEN LANDSCAPE TYPE) AND NUMBER OF WORK STATIONS: i Quiet area to do accounting work but not necessarily an office, one workstation FURNISHINGS REQUIRED: Files, bookcases, i SPECIAL NEEDS: l No ARE THERE ANY OTHER STAFF POSITIONS THAT NEED TO BE LOCATED ADJACENT OR NEAR THIS PERSON? IF SO, WHO? r Close to all Accounting Division Manager I IS THERE FREQUENT CROSS TOWN TRAVEL FOR THIS STAFF POSITION? IF SO, WHAT LOCATION MIGHT MINIMIZE THIS DISTANCE? i No. I i 1 A-5 i i CONFERENCE REPORTS i I , I f I. CITY OF ASHLAND OgdeVe r Ji erson FACILITIES MASTER PLAN Architecture'" i i I Conference Report Ogden RoemerWilkerson W a a W a CLIENT: City of Ashland Architecture A PROJECT: Facilities Master Plan Update COLLABORATIVE APPROACH HONEST DESIGN 2950 east barnett road LOCATION: Ashland, Oregon medford Oregon 97504 REPORT NO. 001 541 779.5237 541 772.8472' JOB NO. 0752 www.0RWarchitecture.com DATE: November 26, 2007 UNLESSW TTEN OBJECTION IS RECEIVED VVITHN SEVEN DAYS, VE ASSUME THE STATEMENTS CONTAINED HEREM ARE ACCEPTED { PRESENT: Lee Tunenberg, Mike Morris, Joe Franell, Ann Seltzer, Keith Woodley, Paula Brown, David Wilkerson, Ken Ogden 1. PURPOSE OF MEETING: Kick-Off Meeting f t Il. PROJECT STRUCTURE: A. Paula is on board for another three months, Ann Seltzer will co-lead the project, and will take over after Paula's departure. The attendees present represent all the staff members on the ad hoc committee. B. Mike will provide access to facilities, as well as previous documentation. C. Committee will meet monthly. D. Project likely will extend until June, not March as originally forecast. j E. Last plan was done in 1999, needs updating. Certain projects are on hold (council chambers,. police station, et). Strong desire for MASTER PLAN to avoid "piecemeal" approach to repairs, j work. F. In 2005, space needs analysis was done for Council Chambers. G. Goal / end product: overall plan to guide city for 20 years. H. THINK OUTSIDE THE BOX P But not outside the UGB. 1. Consider adding luli DiChiro to larger committee. Other possibilities include Jim Teece and Bruce Moats. J. Look at space utilization from the standpoint of conservation as well as efficiency. K. Ann requested that ORW build in time to get any information that is required of Department Heads, so that they can add it into their workload. Staff members from this group do not need to be present. L. One of the goals of the Master Plan Update is to provide the substantiation of any needed changes M. Key elements for council support: Smaller, greener, trade-offs for housing. How to address growth space so that it does not seem excessive? ("intern" spaces), or a luxury (tie in to staff f retention, "workforce retention"). N. Ann has the ability to get survey data from the city website (answers to particular questions). 0. Ken suggested that the Council be included in the process, either in small groups or individually. David suggested using the study sessions to accomplish this. Ann agreed that this would be a great way to get council support, check perceptions, and verify information received from all user i groups - even council. Lee and Paula agreed that both meeting venues are an important way to interface with the council. Ann will schedule these meetings. A-6 i City of Ashland Facilities Master Plan November 26, 2007 Page 3 of 3 III. MISC PLANNING THOUGHTS: A. 90 North Mountain Shops are probably in the wrong place, could be better used as location for low-income housing. Additional new land would be required. B. Fire Station 2 is well located, but is it the best location? C. Is Parks included in the Master Plan? Possible to consolidate / co-locate all heavy equipment f from various departments (parks, streets, etc). D. Use of Grove for other purposes has been resolved with regard to CDBG funds. i E. What about use of schools? Possible co-location of yards?? Look for redundancy even consider co-location w/ ODOT. Look for possible partnerships with other agencies: Jackson Co, USFS, ODOT, ACH, OSF F. Benefit to co-locating Public Safety functions (fire and police). G. Security is a concern at City Hall. In 1999, PRESENCE of City Hall downtown is very important!! Must keep City Attorney, City Administrator, and Mayor all together. Finance Director could move. H. City Hall space is leased, not owned. Moving out of City Hall entirely is probably not an option. 1. City looked at Wells Fargo bank space previously. J. Community input will likely include complaints about noise issues at B Street yards, Gun Club, l K. Dick Wonderscheid is looking at solar panel utilization at 90 N. Mountain. These panels can be ' moved. AFN head-in can be moved at a cost. L. Certain facilities CANNOT be moved: cemeteries, city hall, hospital, FS 1, library. Identify these "sacred" locations to show to public that this group is looking for the most efficiency. M. Consider getting rid of fueling depot i N. Shortage of records storage, in poor condition. Also short on equipment storage (valuable stuff) that needs to be protected. 0. In order to gamer funding for future improvements. Getting the Plan adopted is critical. I . P. Mike to gather existing data on facilities (CAD dwgs of exit plans; staff roster by title). ORW to send Programming Worksheet to Mike for review, prior to distribution to dept heads. i N. NEXT STEPS: I A. Next Construction Meeting: Thursday, January 17 at 3:30 pm, at Siskiyou Conference Room. Subsequent meetings will be on the second Thursday, beginning in February. B. At this meeting, ORW will have done all existing conditions analysis and background work C. Open Houses: 1. First meeting, after SECOND ad hoc meeting: look at options 2. Second meeting, end of March: optimal configuration 3. Third meeting: "we heard you", how it's resolved. D.ORW to revise schedule and add to contract. Schedule will be issued as Microsoft Project file as well. Schedule to include tentative dates for Open Houses (tentative Thur, 4pm to 6pm) with Ad Hoc committee meeting just beforehand, to give them a ROLE in the Open House process. A-7 i City of Ashland Facilities Master Plan November 26, 2007 Page 3 of 3 E. Council study session needs be scheduled for early April, before budget process intensifies. Route to: O Ogden ❑ Wilkerson ❑ Brown ccentail i I i f ! E f t E I I i A-8 r Conference Report nDAAI Ogden Roemefttkerson rv e % 0 CLIENT: City of Ashland Architecture a PROJECT: Facilities Master Plan Update COLLABORATIVE APPROACH Eoessr DESIGN LOCATION: Ashland, Oregon 2950 east nett road medford Oast 97504 REPORT NO. 002 541 779.5237 541772.8472 JOB NO. 0752 www ORwarchitecture corn DATE: January 17, 2008 I i UNLESSWRITTENOBJECTION IS RECEIVEDWITHIHSEVEN DAYS,WEASS"ETHESTATEMENrS CONTAINED HERECI AREACCEPTED PRESENT: Lee Tunenberg, Mike Morris, Joe Franell, Ann Seltzer, Keith Woodley, Paula Brown, Ken Ogden, j Alice Hardesty, Keith Woodley, Carol Voisin, Mike Broomfield, George Kramer, Dale Shostrom, Don Macklin, Dawn Lamb 1. PURPOSE OF MEETING: Progress Meeting f II. BACKGROUND/ OVERVIEW: A. The project team members introduced themselves, and Paula reviewed the group's charge and direction. Future meetings will be held on second or third Thursdays at 2:00 pm. B. David noted that conference reports will be sent to Paula and Ann, for distribution to committee members. The group's progress also will be posted on the city's website. C. Ken reviewed ORW's progress to date, since the project Kick-Off meeting. Ken described r. ORW's approach to interviewing department heads, in order to determine their current and future facility needs. The scope of the Master Plan update also includes the investigation of vacant properties, as well as the possible acquisition of new property. Ken noted that sometimes, the existing space is adequate, it only needs to be better utilized. D. ORW has finished inputting the drawings of all of the city's facilities, and has measured all the i C existing spaces. ORW is now ready to begin interviewing the various city department heads, to determine their facility requirements. III. GENERAL DISCUSSION: A. Ann asked about the usefulness of past studies and reports. Ken noted that those reports will be used as a springboard for ORW's work. David noted that previous studies - if limited in scope - might have had different outcomes and recommendations. t B. Alice asked about vacant lands and areas, with regard to storage facilities and open space. Ken noted that the development of open spaces will be reviewed. Alice noted that the air space over the parking areas also should be included. C. Mike asked that the finished Master Plan report should be included in the city's accessibility plan, to ensure conformance with the federal governments' requirements for barrier removal. D. Paula noted that, although interviews will be conducted with all department heads, the members of this committee should also feel free to provide input on space utilization. E. Ken reviewed ORW's "Space Program Questionnaire" in detail. Paula will provide electronic copies to committee members for their reference. The questionnaire asks about each department's (current and future) staff needs, required adjacencies, location requirements, space and storage requirements, and other amenities. A-9 City of Ashland Facilities Master Plan January 17, 2008 Page 2 of 2 F. Ken noted that the Space Program Questionnaires need to be completed by the department heads and returned PRIOR to the next meeting, hopefully no later than January 25. G. Paula noted that the larger commissions and council also should be interviewed. Ken suggested that this could happen in a "miscellaneous" meeting. I H. Ken asked all the department heads to "take off their blinders" in responding to the questionnaire, in order to record their `wish list' items. Ken noted that not all of these requests will become a reality, but the request needs to be made nonetheless. 1. Don asked about how public spaces (e.g the Grove) will be handled. Ken and David explained that, even though these spaces might be `associated' with a particular group, the Master Plan process will define all the user groups for these spaces. J. Alice asked about possible overlaps with other agencies, including the school,district, Parks, , € ODOT, SOU, and Jackson County. Ken noted that these inter-agency relationships can have a great symbiotic impact on the outcome of Master Plan. K. George asked about item 3H in the last conference report, regarding the disposition of City Hall. I George noted that this issue was reviewed in 1999. It appears that, if the mayor and city recorder t are not located there, then the land will revert to the IIelman family. L. George asked about how input would be selected on the vacant land. Ken noted that the size and zoning will be key elements in determining the best use, or perhaps considered for sale or other use (e.g. parks). George then asked specifically about the large property on the other side of the ' freeway (outside the UGB). Alice noted that David Chapman should be a part of this discussion. M. Joe noted that geographic features which could affect access (e.g. Ashland Creek) also should be considered. N. Alice asked about whether certain issues would be `out of bounds' (e. g. something requiring a r variance or new real estate purchase). David and Ken noted that these items will be approached cautiously, but will be included if that is the committee's direction and recommendation. 0. Carol asked about the public process. Paula noted that the '99 Master Plan received a high degree of public input. David noted that open houses will be scheduled at certain project milestones. Ken and Paula suggested that these meetings be held at various locations around town; so that i citizens can get a `feel' for all the buildings. P. George and Joe noted that travel distances should also be addressed, to ensure that departments are well located for the locations that they must travel to. David noted that this will be added to i the questionnaire. Don asked that parking (staff and visitor) also be included in the questionnaire. IV. NEXT STEPS: A. Next Meeting: Thursday, February 14 at 2:00 pm, at Siskiyou Conference Room. Subsequent meetings will be on the second Thursday of each month. B. ORW will prepare a Project Schedule for review at'the February meeting. Route to: ❑ Paula Brown ❑ Dawn Lamb ❑ Ann Seltzer A-10 Conference Report I Ogden RoemerWitkerson D ® a CLIENT: City of Ashland Architecture A PROJECT: Facilities Master Plan COLLABORATIVE APPROACH . RORESi DESIGN LOCATION: Ashland, Oregon 2950 east barnett road medford oregon 97504 REPORT NO. 003 541 779.5237 541 772.8472 JOB NO. 0752 www.ORWarchitecture.com DATE: January 29, 2003 UNLESS WRITTEN OBJECTION IS RECEIVED WITHIN SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED i PRESENT: Tuneberg, Ogden 1. PURPOSE OF MEETING: Finance Department, space needs II. GENERAL DISCUSSION i A. Departments related to Finance: 1. Courts: Civic Center 2. Purchasing: Warehouse 3. Utilities: City Hall E 4. Payroll: City Hall r 5. Accounts: City Hall 1 B. General needs 1. Security and control of public access to department, existing building has too many points of entry. Security and control of public access are certainly very important. I think 1 should also emphasize that providing public service and access to this service for residential and commercial customers, young and old, capable and disadvantaged, remain as high priorities. i ' (rev. 2120108 Tuneberg) 2. Conference space needed 3. Additional storage space needed. Records are currently sent offsite to the cemetery 4. Privacy for payroll, currently shared space with city recorder. t 5. Courts a. Security needed often deal with irate customers. b. Closer to main finance department would be desirable 6. Public and employee parking is a challenge downtown 7. Purchasing a. Area needed for bulk storage, orders occur more often due to lack of storage space b. Location preferable at warehouse C. Department Growth 1. Employee growth anticipated to be 1 to 1.5 over the course of 10 years. D. Misc. 1. Tuneberg gave Ogden a copy of 2008 budget E. Program of spaces: 1. Finance Directors Office a. Needs privacy, work station and small conf table A-11 i 2. Risk Manager's Office 3. Accounting Manager's Office should include a small conference table to work with visitors and staff (rev. 220108 Tuneberg) 4. General Work area a. (2) staff accountant work stations b. Accounts payable work station c. Payroll work station d. Accounting projects work station 5. Conference Room 12 x 20 6. Lunch/Break room 12 x 12 f 7. Office work room I'm thinking this is the mail/copier room where significant processing ' occurs. If not, I am not sure what this. is. If so, then we need to address this work room as accommodating 2-4 people at a time as we utilize the various activities that go over here: copying, mail delivery, sorting and distribution, faxing, printing, binding, etc. (rev. 2120108 Tuneburg) 8. Storage ' 9. Utilities area Staff wanted to emphasize the need for a secure area for cash drawers when stored, but I think we should also recognize security for those handling cash, and the cash at thefront counter (rev. 220108 Tuneberg) t i a. Public lobby b. (3) cashier work stations at public counter 1) One transient work station desk for cashiers c. 1TRON work station d. (3) billing clerk workstations e. Utility billing manager office 1) Small conf table k! f. Storage room and file space 10. Purchasing at 90 NMounlain and for drop off/pick up at City Hall there is the need for parking the city-owned vehicle. (rev. 2120108 Tuneberg) i a. Workstation b. Bulk storage area I c. Shipping / receiving area 12 x 12 f 11. Courts is transitioning from Admin Services to Administration but the need for the Court Room and Jury Room need to be included (rev 2120108 Tuneberg) a. Judge Office b. Court Supervisor Office c. (3) Court clerk workstations d. Public counter with security screen e. Court bailiff, no workstation f. Offsite records 12. Toilets a. Public b. employees A-12 Conference Report fy I Ogden RoemerWitkerson w a a e CLIENT: City of Ashland A r C h 1 t e C t U r elA PROJECT: Facilities Master Plan COLLABORATIVE APPROACH HONEST DESIGN LOCATION: Ashland, Oregon - 2950 east rn medford oreg 97504 REPORT NO. 004 541 779.5237 541 772.8472 r JOB NO. 0752 www.0RWarch1tecture.com DATE: January 29, 2008 UNLESS WRnTEN OBJECTION IS RECETV ED WITHIN SEVEN DAYS, wE ASSUME THE STATEMEMS CONTAINED NEnBN ARE ACCEPTED PRESENT: Tina, Appicello, Seltzer, Bennet (partial), Ogden 1. PURPOSE OF MEETING: Administration department needs f II. GENERAL DISCUSSION l A. CityAttomey 1. Security is a major concern. Method of controlling public access is needed. Currently the t handicap entrance enters right into the city attomey area. Attomey staff often ends up directing the public to other departments. A counter or half height wall would define a I separation between public and private area. Security and separation for files also needed. A ( security alarm/notification button at reception desk needed. 2. Growth j a. There is a potential for one additional attorney within the next 5 years and one more additional within 10 years. 3. Adjacencies a. Needs to be close to Administration, City Recorder and Mayor b. More involvement is occurring with Com Dev. c. Existing set up and location works well. 4. Work stations that use LEDS need to be able to secured and visually screened to maintain f confidentiality. r 5. The configuration of the space requires access through the law library and some offices which compromises confidentiality and productivity. The size of the library may be reduced t , due to information now available on line. The library space is used often for conferences. A separate conf room is needed. Direct access from city attorney's office would be desirable. I 6. Misc. Discussion a. Existing City Hall building must house Mayor and City Recorder to meet the requirements ` by the donating party. This will be verified. b. Public sentiment has previously shown City Hall needs to remain downtown. B. Administration I 1. Public access is difficult to this space. There is not a single clear entrance for the building. 2. Adjacencies a. Close to finance is critical during budget time b. Mayor c. City Recorder A-13 3. A large training room or flexible space is needed. Should be able to accommodate 100 people. 4. The existing configuration of HR is not conducive to confidentiality or productivity. This layout needs to be modified. HR is frequented often by city employees. C. Program of spaces 1. City Attorney a. City Attorney Office b. Assistance City Attorney Office c. Paralegal Office i d. Attorney office e. Legal secretary work station f. Law library/conference room g. Public waiting area h. File storage room i i. Shared access to toilet and break room facilities acceptable. 2. Administration i a. Mayor's Office - b. City Administrator's Office c. Executive Secretary work station d. Management Analyst's Office I e. Human Resource Manager's Office f. HR office g. HR Support work station h. Public waiting area i. Conference room (6 to 8 people) j. Work/copy/print room t k. Storage/files t 1. Shared break and toilet facilities acceptable i" Route to: ❑ Ogden ❑ Wilkerson ❑ File Doc mnB f ccfax I i. . i A-14 Conference Report 1") D I A I Ogden RoemerWilkerson SW a % W m CLIENT: City of Ashland Architecture " PROJECT: Facilities Master Plan COLLABORATIVE APPPOnCH"HONEST RESIGN LOCATION: Ashland, Oregon 2950 east harnett road medford oregon 97504 REPORT NO. 005 541 779.5237 JOB NO. 0752 541 772.8472 www.OR Warchitecturexcrn i DATE: January 29, 2008 r UNLESS WRITTEN OBTEC'HON IS RECEIVED WITHIN SEVEN DAYS. WE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED ! PRESENT: Franell, Ogden, Richard i 1. PURPOSE OF MEETING: Information technologies department needs i II. GENERAL DISCUSSION i A. I.T. has been co-located within the Electrical Department and has been "an expand to fit" scenario. The existing layout has caused challenges and has forced the department to become ! fragmented. This expansion has also challenged and taken away space from the electric department. J B. The AFN Head in is located within this structure and would be extremely expensive to re-locate. 1 C. There is no security in the existing building and no ability for visitors to find their way. A centralized reception desk is needed. D. A conference room has been carved out of the existing lunch room. It is used several times per day, acoustical separation is not good. A conference room that can accommodate 20 persons is needed. E. Access to a shop close by is needed. t F. Employee and guest parking is a challenge. G. I.T. clerical support is shared with Electrical. H. Staffing 1. 16 existing staff members 2. Growth anticipated to be up to 20 in five years, III. PROGRAM OF SPACES A. 1.T. Director's office B. Supponi'secretary work station C. APN Customer Service Specialist D. (3) user support technician offices 1. (x) work stations E. Help desk.kTanager 1. (x) open workstations I F. (3) Nem-ork Administrators offices i G. (2) Developer / DBA work stations H. Computer Services Manager Office 1. (3) work stations in office L AFN Operations Manager A-15 Conference Report f)I I OgdenRoemerWilkerson save m m CLIENT: City of Ashland Architecture n PROJECT: Facilities Maser Plan COLLABORATIVE APPROACX-HONEST DESIGN I LOCATION: Ashland, Oregon 2950 east barren road medford oregon 97504 REPORT NO. 006 541 779.5237 541 772.8472' JOB NO. 0752 www.ORWarchitecture.com i DATE: January 29, 2008 UNLESS WRITTEN OBJECTION IS RECEIVED WITHM SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAMED HEREIN ARE ACCEPTED PRESENT: Holdemess, Gail, X, Ogden 1. PURPOSE OF MEETING: Police Department facility needs I i II. GENERAL DISCUSSION #t { A. Priority needs 1. Interview area for 4-6 people, adjacent to lobby j 2. Visual privacy/confidentiality for records area monitors i 3. Larger lobby with area for chairs i 4. Fingerprint room adjacent to lobby { 5. All offices need small closets, uniforms etc. 6. Offices needs sound insulation f 7. Larger conference room needed (often go to Grove for staff meetings) 8. Currently there is no training facility. Space needed for 30 - 40 people. Used for area command meetings. Would be used about 40 - 50 times per year. Must have presentation capabilities and storage. 9. Operational planning conference room needed. 1 10. Larger property evidence room needed. Must keep some items forever. Provide separate ventilation for this room. Approximately twice as much space needed. 11. Offsite storage being used 8 x 10 t- 12. Investigations area too small 13. Privacy needed for sex crimes officer. r 14. Lead detective office needed 15. Workout room/fitness equipment needed 16. Larger locker rooms needed 17. Provide ATM machine in public lobby. Comfort/safety for public 18. Briefing room used several times per day. 10 persons/ 20 max. needs to be screened from general work area due to sensitive materials on display. Must have technology capabilities. . Mailboxes for officers located here. I 19. Report writing area (10) stations (offices should be located adjacent to this area) 20. Supplies area a. Uniforms, equipment, ammunition vault 21. Volunteer work stations (how many?) 22. Archives adjacent to records A-16 23. Adequate heating and cooling 24. Backup generator required 25. 20 public visits per day. Up to 30 or 40 finger prints can be done when that program is available. B. Location L Downtown preference 2. Willing to co-locate with fire department, could share some facilities. 3. A separate contact station will be provided downtown. C. Police fleet 1. 8 marked cars, 4 unmarked cars, 1 motorcycle, 3 alt vehicles, 17 personal vehicles (doubles at shift overlap) D. Misc. Discussion 1. There are some "drug" monies available for facility improvements $200k - $300k. III. PROGRAM OF SPACES A. Public lobby/waiting area 1. Public toilets B. Records/general work area 1. (4) work stations i C. Records Clerk Office i D. Chief's Office z E. (3) Administration Offices 1. 3 visitors chairs F. (5) Patrol officers workstations (17 officers) G. (5) Patrol supervisors work stations R H. (4) Investigation Officer offices i. I. (5) Sergeants workstations 1- J. (1) Property/Evidence Office K. Property evidence room, 400 sf. L. (2) Volunteer offices M. (3) Volunteer work stations N. Fingerprinting room j O. (3) Interview room P. Conference room (10 - 15 people) Q. Conference room (30 -40 people) I R. Lunch break room S. Training room 30 - 40 people T. Misc storage 200 sq ft U. Men's Locker room / toilets V. Women's Locker room / toilets W. Booking area / booking holding X. Sex Crimes Officer office Y. Archives Z. UtilityMech AA. A-17 Conference Report I Ogden RoemerWilkerson sp . a a v CLIENT: City of Ashland Architecture"' PROJECT: Facilities Maser Plan COLLA80RATIVE APPROACH - HONEST DESIGN LOCATION: Ashland, Oregon 2950 east Barnett road medford oregon 97504 . ' REPORT NO. 007 541 779.5237 541 772.8472' JOB NO. 0752 www.ORWarchitecturexom DATE: January 29, 2008 UNLESS N4UTTEN OBJECTION IS RECEIVED MTHM SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAINED In1REM ARE ACCEPTED PRESENT: Wanderscheid, Scott, Mary, Ogden 1. PURPOSE OF MEETING: Electric Department facility needs i II. GENERAL DISCUSSION i A. Priority needs 1. Additional covered storage 2. Conference room 3. Additional office needed for estimator, currently working in crew room. Not conducive for meetings. Heavy public access. + 4. I.T. has displaced many electric department work stations. Two workstations are located in the unconditioned mezzanine area of the warehouse. i 5. Centralized public reception area 6. Security B. Adjacencies 1. Com Dev, Public Works { 2. Conservation employees are located in the Com Dev building. i C. Misc. Discussion 1. The Hardesty property at the bottom of Oak Street has been considered as a possible location for the yard. Wanderscheid has a concern about the potential for this property to flood which would prevent access in an emergency. 2. Electric department generates approximately 5-10 public trips per day. i 3. Additional material yards are currently located on Nevada St and B st. Much time is wasted locating and rounding up materials, one centralized location would be more efficient. 4. Parking for employees, city vehicles and the public is always an issue. 5. Public access to the yard needs to be controlled. D. Department Growth 1. (1) electrician and (1) conservation over the next 5 years 2. 1 or 2 more between 5 and 10 years. III. PROGRAM OF SPACES A. Electrical Department Director's Office B. Electric/IT Administrative Secretary C. Operator Superintendent Office D. Estimators Office A-18 E. Electrician Office F. Warehouse storekeeper Office G. Conference Room (25 people) H. Break room (25 people) 1. Crew room (25 people) J. SCADA control room 10 x 20 K. Public counter/lobby L. Public/Employee toilets M. (3) line installers* i N. (2) line truck operators* 0. (1) tree trimmer* i P. (1) electric meter reader* Q. (1) Connect/Disconnect* 1. *Space for mail and email access (transient shared desks) R. (2) Lead Working Line Installer work stations S. (1) GIS specialist work station T. (1) Meter Relay Tech work station U. (3) Conservation Analyst work stations (Community Development) V. Warehouse i W. Loading area X. Outside Covered Storage Y. Yard Storage I Route to: ❑ Ogden ❑ Wilkerson ❑ File Documrn~5 ccfax t f 4 i i I A-19 Conference Report I OgdenRoemerWilkerson a a a m CLIENT: City of Ashland Architecture A PROJECT: Facilities Master Plan COLLABORATIVE APPROACH . HONEST RESIGN LOCATION: Ashland, Oregon 2950 east barnett road medford oregon 97504 REPORT NO. 008 541 779.5237. 541 772.8472 r JOB NO. 0752 www.ORWarchitecture.com DATE: January 30, 2008 UNLESS WRITTEN OBJECTION IS RECEIVED WITHIN SEVEN DAYS. WE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED PRESENT: Christensen, April, Ogden I ' 1. PURPOSE OF MEETING: City Recorder's facility needs i II. GENERAL DISCUSSION I A. City recorder is the only elected department head. Direct and open public access is important. Although security needs to be considered. A panic button would be adequate to address any security concerns. B. Location on the plaza is important. C. Investigation of history on building indicated that it needed to remain a "Town Hall" or City Hall there is no requirement indicated for the Mayor or City Recorder to occupy the building. This information has been provided to City Administrator. i D. The current City Hall building lacks clear entrance. A separate entrance to the Recorder's office is desired. E. Passport services offered l day per week. I - F. Finance traffic disruptive. G. A work station for citizen research is needed. i H. More general and secure storage areas are needed. Currently an offsite storage unit is being rented as well as space at the cemetery. Existing vault is adequate, space at cemetery and rented ! units are not in compliance with state regulations. 1. Adjacent to finance desirable, all checks are signed by City Recorder. Storage facility is considered in current capital improvements plan. J. Larger public waiting area is desired. K. Parking is a problem for staff. Public parking is adequate. f III. PROGRAM OF SPACES A. Public lobby 1. Research work station B. City Recorder Assistant work station 1. Larger public counter j 2. More storage casework C. City Recorder's office D. Secure Storage E. General Storage F. Shared toilet/break room acceptable A-20 Conference Report 11~ OgdenRoemerWilkerson i ~ 8 A 0 SJ CLIENT: City of Ashland " Architecture COLLABORATIVE APPROACH . HONEST DESIGN PROJECT: Facilities Master Plan LOCATION: Ashland, Oregon 2950 east barnett road medford Oregon 97504 REPORT NO. 009 541 779.5237 JOB NO. 0752 - 541 772.8472 1 - wwW.0RWarchitecture.com DATE: January 30, 2008 UNLESS WRITTEN OBJECTION IS RECEIVED WITHIN SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED PRESENT: Woodley, Ogden 1. PURPOSE OF MEETING: Fire department facility needs II. GENERAL DISCUSSION t A. Woodley gave Ogden the program of spaces prepared by Peck Smiley for the recent Fire Station #2 proposal. B. Response times and coverage locations were discussed. Fire station #2 is in an ideal location. C. Discussion of the potential for adjacent property acquisition was discussed. Properties included Ross Johnson, The old Handyman site, a property across the street owned in part by Leo Zupan. D. The impact on the park and potential street closure was discussed. Woodley discussed the need for a training tower that could house the replacement park rest rooms. t 1 E. Ogden later toured the fire station # 2 with Woodley. The existing facility is challenged by age, size and function. There are problems with the ventilation of the apparatus bays. F. Ogden will review program of spaces provided. See attached program. G. Fire station #1 is serving the department well. f t. r' j Route to: ❑ Ogden O Wilkerson ❑ File Do..RNS ccfax i f L i A-21 Conference Report OgdenRoetnerWilkerson 'tr$Y D °d H iH CLIENT: . City of Ashland Arch it e c t u r eA PROJECT: Facilities Master Plan COLLABORATIVE APPROACH . HONEST DESIGN LOCATION: Ashland, Oregon 2950 east barnett road medford Oregon 97504 REPORT NO. 010 541 779.5237 JOB NO. 0752 541 772.8472' v .ORWarchitecture.com DATE: February 4, 2008 UNLESS WRITTEN OBJECTION IS RECEIVED WITHIN SEV DAYS,H'E ASSUME THE STATEMENTS CONTAINED HEREW ARE ACCEPTED PRESENT: Molnar, Ogden 1. PURPOSE OF MEETING: Community Development Facility needs I II. GENERAL DISCUSSION A. Priority Needs 1. Fragmentation of department is a concern. Several planners are located away from the core group. Several work stations are challenged with acoustical distractions. 2. Conference space is always a challenge. Several other departments are using facilities. 1 Additional space is needed. 3. The small copy work stations seem to be underutilized. These areas could potentially be used for something else. 4. Some options for staff/work station relocation were discussed. 5. Molnar stated optimum location would be to remain downtown. A good sense of the pulse of the community can be obtained downtown. 6. For the most part Com Dev does not have many challenges with their facililty. } i 1_. Route to: ❑ Ogden ❑ Wilkerson ❑ File D U,NnO i ccfax I 4 i i i A-22 Conference Report OgdenRoemerWilkerson T a o a s CLIENT: City of Ashland Architecture.. PROJECT: Facilities Master Plan COLLABORATIVE APPROACH " HONEST DESIGN LOCATION: Ashland, Oregon 2950 east barnett road medford otegon 97504 _ REPORT NO. 011 541 779.5237 541 772.8472 I JOB NO. 0752 www.ORWarchitecture.com DATE: " February 4, 2008 UNLESS WIUTTEN OBJECTION IS RECEIVED WQHIN SEVEN DAYS. wE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED PRESENT: Olsen, Ogden 1. PURPOSE OF MEETING: Public Works Facilities Needs II. GENERAL DISCUSSION A. Priority Needs 1. Consolidated storage yards: 10-15 acres 2. B. Misc. Discussion " l . Public works has yards throughout the community. These have been located away from i neighborhoods, but as the community grows, residential units are now disturbed by the use of i the yards. Any new yards need to be located away from neighborhoods. 2. Hardesty property is located outside the city limit. Would be a good location for public L. works yard. Also concerned about potential flooding. Good location next to water treatment f plant and away from neighbors. l i_ 1 - Route to: ❑ Ogden ❑ Wilkerson ❑ File j Daumemll ccfax 1 r i r i s I i i A-23 Conference Report MA 9 OgdenRoemet-Wilkerson 7 a s m ra CLIENT: City of Ashland Architecture'" PROJECT: Facilities Master Plan COLLABORATIVE APPROACH HONEST OESIGN LOCATION: Ashland, Oregon 2950 east Garnett road medford Oregon 97504 REPORT NO. 012 541 779.5237 . JOB NO. 0752 541 772.8472' www.0 R W a rc h i tect u re. co m DATE: February 4, 2008 UNLESS WRITTEN OBJECTION IS RECEIVED WITHIN SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED i PRESENT: Robertson, Geiss, Ogden 1. PURPOSE OF MEETING: Parks Department Facility needs II. GENERAL DISCUSSION A. Priority needs I. The North Mountain Nature Center has outgrown is space. The programs have been i j increasing and have been maintaining a steady growth. There is a need for an additional outside classroom. There is a need for offices/workstations for 5 full time employees and several volunteers. Earth day overwhelmed this facility and had to be relocated to ScienceWorks. 2. The maintenance shops are located well. Lithia, N, Mountain and Hunter Park. The facility at the Golf course is tight on storage and short on parking. The Lithia park maintenance facility could be moved to another part of town as long as it is in the same "service bubble". 3. The community center needs an office space and a bride's room. I 4. New restrooms needed at Sherwood Park. t B. Misc. Discussion , 1. For the most part the parks department is in good condition. 2. A competitive swimming natatorium would be a benefit to the entire rogue valley. Could this be located near ScienceWorks? Route to: ❑ Ogden ❑ Wilkerson ❑ File i Documcml0 f ccfax i i i I A-24 Conference Report Ogden RoemerWilkerson Z7 a a M W CLIENT: City of Ashland Architecture.. PROJECT: Facilities Master Plan COLLABORATIVE APPROACH - HONEST DESIGN LOCATION: Ashland, Oregon 2950 east Barnett road medford oregon 97504 REPORT NO. 013 541 779.5237 541 772.8472 r JOB NO. 0752 w .ORWarchitecturexom I DATE: March 6, 2008 UNLESS WRITTEN OBIEC ION IS RECEIVED WITHIN SEVEN DAYS. wE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED PRESENT: Ken Ogden, Dawn Lamb, Alice Hardesty, John Fields, Dale Shostrom, George Kramer, Carol Voisin, i Keith Woodley, Ann Seltzer, Lee Tuneberg, Joe Franell, Mike Morrison Jr., Mike Broomefield 1. PURPOSE OF MEETING: Progress Update; Department locations input II. GENERAL DISCUSSION A. The Grove 1. Consider changing to a Community Conference Center with meeting rooms. ? B. City Hall offices i_ 1. Decided that city presence should not be eliminated from the downtown location. f C. Finance Department 1. Willing to move-to different location. 2. Could provide a bill payment drop-off at Community Development counter. 3. Move may help alleviate parking problems, however, could also adversely affect merchant business. ? D. Community Development Building i 1. Question was asked about adding a second floor to existing building. 2. Second floor would raise negative feedback from neighboring residents as it would t obstruct their view of Lithia Park. E. The Yard 1. Think about moving elsewhere in town, possibly outside the UGB or another industrial ! ` appropriate area. 2. Consider the Gun Club as potential site location. ! 3. Need to keep new location away from areas of residential growth due to noise of the facility. F. Miscellaneous 1. Ken stated it would be beneficial to consider acquiring new property for the Fire Department and the yard. i ! 2. Is Railroad District an option for Storage Area and some Departments? 3. Consider Water Street parking lot - what is the flood risk? ! 5. Briscoe location decided as being too far out. Route to: ❑ Ogden ❑ Dawn Lamb ❑ File Daumcntla cc e-mail A-25 Conference Report r)DIAI OgdenRoemerWilkerson a $ CLIENT: City of Ashland Architecture A PROJECT: Ashland Master Planning COLLABORATIVE APPROACH HONEST DESIGN LOCATION: Siskiyou Room, 51 Winburn Way 2950 east barnett road j Medford Oregon 97504 REPORT NO. 032708-14 541 779.5237 JOB NO. 0752 541 772.8472' - ! www.ORWarchitecture.corn DATE: March 27, 2008 UNLESS VRITTEN OBJECTION IS RECEIVED WITHIN SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAINED HEREM ARE ACCEPTED ATTENDEES: Ogden, Zook, Seltzer, Broomfield, Navickas, Hardesty, Shostrom, Appicello(partial), Mackin, ` Morrison, Olsen, Voisin, Woodley. i 1. PURPOSE OF MEETING: Project Status Review Meeting • Needs List review Available space update I II. AGENDA: r i I A. DEPARTMENT RELOCATION AND MODIFICATIONS UPDATE I. Ogden reiterated these responses are potential solutions for the "wish lists" provided by department heads. As mentioned to each department head at the time of programming the 1 ultimate wish list might not be provided due to budgetary and other constraints. Overall city needs need to be taken into consideration along with how each department will need to interface with others. Priorities will be determined by the committee and endorsed prior to 1 final recommendation by ORW. 2. Ogden explained these are just draft studies to determine if the overall square footage will fit i into the designated spaces. Floor plans have been prepared to confirm the layout will fit. These are not intended to be final solutions. Ultimate final solutions will need further discussion with department heads. Seltzer suggested all future printed material will be marked "draft'. 3. Ann will distribute packets to department heads to gauge if the current direction is meeting the needs of those departments. (i.e. Joe Franell responded with needs for a public counter) 4. Feedback and communication is necessary to move toward a plan that accommodates the needs of all departments during this early programming phase. 1 S. This preliminary approach is an attempt to work within the existing space without the need for extensive demolition. As we move forward, more aggressive solutions can be investigated. These solutions also translate to higher construction costs. 6. Departments with the most new program needs are being addressed first. Parks, Com Dev and fire station #2 are still to be provided. I B. MASTER PLAN DISCUSSION POINTS I . The Grove remodel can potentially accommodate Finance and provide "shared space" as a response to the desire for additional conference/meeting space for each department, i.e. gym conversion. 2. Discussion of 2,600 sf expansion of council chambers with additional level as an option. Ogden explained support spaces for television is included in this square footage. 3. As illustrated in the current scheme, the courts could abandon the hallway to make room for office and IT. 4. Sign and welding needs approximately 50% more space and the current allotment is amenable to Maintenance. 5. Concerns raised over space for recreation programs in the Grove - possible relocation to school facilities. A-26 i 6. Consider opportunities to expand at yard property for new construction needs. C. AVAILABLE PROPERTY 1. Approximately 10 acres needed for "yard" (Public works, electrical and maintenance). a. Important is the need for a single source site for "yard" to facilitate efficient "search and acquisition of materials/items". 2. Appropriate location should be outside of residential areas, i.e. industrial?. 3. Potential locations: Ashland Gun club, ODOT property, Hardesty? a. 3/n of gun club property currently used by club. The remainder is utilized by Public works - complaints about traffic at site are regular and the terrain does not lend itself to equipment storage (total lot is 23.5 acres). Dale illustrated that this is also an historic site as a source of Lithia Springs. b. Hardesty property could have potential flood dangers c. ODOT not interested in sharing property with city. d. Ogden presented other options located at both the north and south ends of town, these properties have a significant acquisition cost of approximately $1,500,000.00 to f $2,000,000.00 and up. 4. A tour of potential sites including fire station and city building properties will be arranged. { D. FIRE DEPARTMENT STATION #2 1. Fire Station #2 needs a community solution. 2. Current station is 2866 sf .12,000 sf has been recommended by previous consultants for new facility. t. a. Recommend separating description into "Vehicle garage SF" and "Station needs SF". 3. Consider the benefits and constraints of both a new site and expansion on current site. j ' a. A space needs survey was performed in `94 & '04. b. A vacant property survey was done in '06. c.. Water line under Sherwood and access to property through neighborhood a challenge. i d. Response time is an issue -4 minutes for ambulance is an ordinance. 5 minutes for fire is unofficial standard. 4. Consider a middle ground between "wish list" and fiscally conservative. $ 5. The location of this fire house does not warrant the same aesthetic standards as the downtown I station and savings might be realized with this in mind. _ 6. The Ross site would meet the needs but temporary corridors and transition would be an issue. 7. Emergency vehicles are required to be secured (ambulance drugs, etc.) - 7 Vehicles total. 8. Possibilities for Sherwood site are limited but a potential SOU property swap could be an option. i E. COMMUNITY DISCUSSION 1. Tentatively scheduled for late April. 2. Consider the information desired from community input. Community involvement should be actionable and substantive. I. _ 3. Consider the community space needs - i.e. public building, meeting space, public restrooms, rental space? 4. Emphasize a public understanding that the MP is addressing community needs while continuing a responsible stewardship of community funds. 5. Specific Fire Station discussion addressing the needs and feasibility to gain public support. Include images of existing spaces to illustrate the needs for health and safety. i F. GENERAL DISCUSSION I . Eric expressed interest in relocation of the asphalt yard and the possibility for community discussion - possibly Croman sites for yard? 2. Consider moving Council Chambers and Police downtown. 3. Investigate the potential for locating facilities at current parking lot sites. 4. Investigate the possibility of breaking off some of the yard components to outlying site(s) such as telephone pole, aggregate and soil storage. 5. Investigate the potential for a multi-level yard. A-27 G. NEXT MEETING 1. Tentatively mid -late April. 2. "Option II" illustrating a more aggressive plan including a new City Hall building and consolidation of some program elements. i i r 1 2 i t l 1 i t r i 0 Ogden ❑ Roemer ❑ Wilkerson ❑ File A-28 Conference Report I I Ogden RoemerWilkerson qzy K1 W W CLIENT: City of Ashland Architecture"' PROJECT: Facility Master Plan COLLABORATIVE APPROACH - HONEST DESIGN LOCATION: Ashland, Oregon 2950 east barnett road medford oregon 97504 REPORT NO. 15 541 779.5237 JOB NO. 0752 541 772.8472' www.OR Warc1Htecture.com I DATE: April 17, 2008 UNLESS WRITTEN DIRECTION IS RECEIVED WITHIN SEVEN DAYS, WE ASSUME THE STATEMENTS CONTAINED HEREIN ARE ACCEPTED PRESENT: Frannel, Woodley, Chapman, Kramer, Seltzer, Olsen, Shostrom, Dale Ogden, Voisen, Hardesty, Broomfield { i I. PURPOSE OF MEETING: Facility master plan update and property tour I II. GENERAL DISCUSSION I I A. Ogden updated department layouts. Having received feedback from Administration, IT and Corn Dev these plans were distributed. One additional layout for Admin will be forthcoming with Legal upstairs and HR downstairs. 1. Exterior elevator at existing city hall cannot be eliminated, it is shared by Shakespeare. 2. Security and Public Entry is much improved with these layouts. 3. Ogden provided an example cost spread sheet. This format is currently being established, cost will be refined as the refined cost data is received. B. Ogden presented possible options for new facilities downtown. Conceptual diagrams and It potential cost estimates for each option were provided. Ogden explained cost are based on industry standards, more refined estimates are in the process of being developed. These estimate sheets will be updated as costs are developed, the handout provided are primarily to show format at this time. 1. Option One - Hargadine Parking Lot a. { Single story building, %z of upper tier . I b. Single story building occupying entire upper level of parking lot 1 2. Option Two - Lithia Way / Pioneer Street Parking Lot a. Single story building b. Two story building 3. Option Three - Wells Fargo Property 4. Option Four - Second Story of Com Dev Building { C. Comments on Downtown options c 1. All options should consider maximum build out of sites. A single story building should not be considered for the downtown core. 2. Parking loss will be a concern. Options to provide additional spaces downtown need to be considered. 3. It is unlikely the second story Corn Dev option will be viable. Property acquisition is unrealistic. Neighbor views need to be considered. A-29 4. If the Wells Fargo option is to be developed further, the entire site should be developed, so that buildings face both Lithia Way and Main Street. The property acquisition allowance shown is probably too low, should be more in the $4,000,000.00 range. The historical Oregon Hotel once occupied the site Kramer will forward images to the committee. A rebuild of that image would be significant. D. Fire Station # 2 1. Ogden said he had reviewed the program of spaces of the proposed facility provided by Woodley. He said the space allocations are not out of reason for the functions they need to accommodate. Cost can potentially be reduced by simplifying the design and materials, yet maintaining durability. The design for a building in the vicinity of fire station # 2 does not necessarily need to mimic the design of the fire station downtown. 2. Ogden reviewed the costs and configurations of the stations being constructed in Grants Pass. j 3. The largest allocation of square footage for station #2 is for the apparatus bays. 6 vehicles and one trailer need to be housed inside. E. Public open houses i 1. Seltzer discussed the revised format for the open houses. There will be three venues, City Hall, Civic Center and Fire Station #2. The dates for these meetings are May 12, 13 and 15. f i 2. The main objective is to define what the publics needs and challenges are with the city facilities and support infrastructure. i F. Misc. Discussion 1. The chamber should be utilized to solicit the opinions and needs of downtown merchants. 2. There may be property available for the yard at the airport. { - 3. Ogden was asked if a future parking projection/needs analysis would be included in this I . report. Ogden stated he did not have the tools or resources available to make that analysis. 4. Hardesty asked if Ogden had reviewed the availability of the SOS plumbing property on i. Water Street. Ogden said, " he hadn't, but would review". G. Property tours 1. Washington Street Properties 2. Gun Club 3. Ashland Street Property 4. North interchange properties 5. Eagle Mill Road Property 6. Emperatrice Property 7. Mountain Ave Property H. Next meeting Scheduled for May 1", 2:00 pm at the Com Dev Bldg. I A i I Route to: ❑ Ogden ❑ Roemer ❑ File Dorunrmz ccfax A-30 STANDARD OFFICE LAYOUTS f , t e t i. i CITY OF ASHLAND Ogde R e' per i erson FACILITIES MASTER PLAN Architecture" COlt1BORAtIVC♦YBBONCN-NONFST DESIGN i 10'. Ilk r i i FILES BELOW STANDARD WORK STATION CH. I m WOW AREA DUKs. LAYOUT ETC. i TECHNICAL WORK STATION r ~Rpo"eMr4Yil~Irson CITY OF ASHLAND Ogdefi MASTER PLAN Architecture.' A-31 APPENDIX i 12' 10' DESK CREDENZA Q GH. z DESK ILI DESK GH. DESK I l 'r BOOKSHELF BOOKSHELF BOOKSHELF i L L: I STANDARD OFFICE SUFFORT OFFICE fj 1 IS I' I DESK Y? CH. O CONR OO TABLE m Q z DESK J r o CH. i 3 - ~ CH. N _ LL J W j FILES Y FILES O m DIRECTOR'S OFFICE Ogden°y mer iikerson CITY MASTER p PLAN Architecture" A-32 ~.,..a......,.,<...•~,~• APPENDIX CITY OWNED PROPERTY INVENTORY WITH ZONING i i , i , , f I f I e R CITY OF ASHLAND 0 de 9 erson FACILITIES MASTER PLAN A rchitecture'" cauoox.n.c .e.eo.a . xaxm onox Map I, GIs Index Type j Common Name I MAPITAxLOT 1 LOCATION I acres I Zoning 1 Cemetery Ashland Cemetery 39IEMAC1a6ao 750 E MAIN ST 3.941 R-2 I i I I 2 !Cemetery Mountain View Cemetery 3SIE10MIM 440 Normal Av 11.49 R-2 3 (Camera Pioneer (Ha adine)Cemetery-not owned City 391E0580600 1370 Sheridan 1.48 R-1-7.5 I I I 1 I 4 Cemete ,South Mausoleum 391EISArs3oo 550 NORMAL AVE 0.03 R-1-5 _ 4 Cemat iSOUth Mausoleum Will 6,w400 1.86 R-1-5 10 City Yard 'E Nevada Yard (electric) 391E04arnu E Nevada St 0.11 R-1-5 10 City Yard E Nevada Yard (electric) 391EUW308 0.06 R-1-5 10 City Yard E Nevada Yard (electric) 391¢0480400 0.31 R-1-5 ` 11 City Yard B Street Corporation Yard 391EWAwt9o0 7097 B 5711099 B ST 1.67 R-1-5 / R-3 11 City Yard B Street Corporation Yard 3s1E0gA lw 0.18 R-3 11 City Yard B Street Corporation Yard 391EN9 5ro 012 R-3 11 City Yard B Street Corporation Yard 391E99AA2660 0.13 R3 11 City Yard B Street Corporation Yard 391E09AA2700 0.16 R-3 I' 12 City Vain Glenview Yard 391EI613W Glenview Or 4.09 R-1-7.5/WRI WR-20 13 'City Yard (Granite St Yard 39tEn64o (Granite St 89.761 WR-20 ` 20 Facility Ashland Community Hospital ( 391Ea5eB21ao 1278 MAPLE ST I 6.351 HC I 20 Facility Ashland Commun' Hospital 391E05De24oo 560 CATALINA OR 0.50 HC 21 Facility CorrDev/PW Building 391ENBC21o9 51 WINBURN WAY 0.45 R-1-Z5 ) I r 22 Facili Pbneer HalWJinburn Community Center 391E09(1 x 73 WmbumW /69 Winburn Wy 0.35 R-1-7.5 23 Facilit Main Cit Yard, Civic Center, the Grove 3s1E10ec53oz 90 N Mountain/7175 E Main 8.10 E-1 i 24 Fae4it Ashantl Publie Libra 391e09BO6700 410 SISKIYOU BLVD 0.77 R-2 25 Facility (Fire Station #1 391E09AC150W 495 SISKIYOU BLVD 0.15 C-1 f 25 F i Fire Station #t I 3sreocAClszao 457 SISKIYOU BLVD D.31 C4 t 25 Facilit Fire Station 91 391E0AC15300 455 SISKIYOU BLVD 0.23 C-1 t _ 26 !Facility Ashland Municipal Airport 391EI1300 1]84 E-1 26 Facility Ashland Municipal Airport 391EI2301 403 DEAD INDIAN MEMORIAL RD 47.24 E-1 26 Facilit Ashland Municipal Airport 391E12307 2.$9 E-1 26 FacilitAshland Municipal Airport _ 391Etz3oe 4.16 E-1 26 Facility Air onfSk Research parcel 391EI2 1445 DEAD INDIAN MEMORIAL RD 8.16 E-i 26 !FacilitAshland Municipal Airport 39ret231o 11.43 E-1 26 Facility Ashland Municipal Airport 391E13BdW1 2.741 E-1 i Z] Facili /Reservor Alsln Reservoir 391EY316a3 1511 Tolman Creek Rd 6.621 RR-10 l.. 20 Facil /Reservoir Fallon Reservoir I 391E09oe201 207 Hitt Rd 5.06 WR ( 29 Facili (Reservoir Crowson Reservoir 391E16eAtzo4 0.09 RR-.5 _ 29 FacititlReservoh Crowson Reservoir 391EINAlloo 696 Terrace St 5.66 RR-.5 I I 30 Open Space Imperatdce Property 2 38te27100 Baler Creek Rd 162.27 EFU 30 Open Space Imperatrice Prop" 3 m1E2a5 Butler Creek Rd 125.10 EFU 30 Open Space Imperatme Property 6 WlE2WW Butler Creek Rd 3717 EFU 30 Open Space Imperatdce Property4 3etE2e709 Butler Creek Rd 80.67 EFU 30 Open Space imperatrice Property 7 millut6o Baler Creek Rd 2.26 EFU f 30 Open Space Imperatrice Property 8 38ilinl00 Buller Creek Rd 0.33 EFU 30 Open Space Imperaldce Property 5 MIE322M Butler Creek Rd 68.56 EFU 30 Open Space Imperance Property 1 M EMM Butler Creek Rd 414.79 EFU 31 Open S ace Strewber Lana pro a 391EMD10Z Westwood St 1.06 RR-.5 31 O n 5 ace Strawberry Lane .r'y 3ata0ee01 n Westwood St 0.51 RR- 31 Open Space strawberry Lane property 391 EO W L. Strawber Ln 0.50 RR-.6 A-33 aP GIs i Index Type Common Name j I4APnrAxLOT LOCATION acres Zoning i I I I 32 Open Space Lithia Springs Gun Club 391EI24M Emigrant Creek Rd 22.06 EFU / OSR 32 Open Space LBhia Springs Gun Club 391EI240D Emigrant Creek Rd 0.97 EFU / OSR 33 Open Space Lkhia Springs 392EO79w Emigrant Creek Rd 3.99 OSR 33 Open Space Lithe Springs 392E07800 Emigrant Creek Rd 38.09 EFU/OSR 33 Open Space Lithia Springs 39207600 Emigrant Creek Rd 0.19 EFU/OSR 1 34 Open Space Single Fern Lot noid to golf wurse 391E14AD900 Tenn Pines Cr 0.14 R-1-10 I j i I 35 Open Space IWatershetl 39tE161100 174.48 FR 35 ;Open S,Watershed 391EIG11M i 42.67 FR 35 !Open B oe Watershed ! 391E168C200 19.391 WR-20 i 35 102p S ;Watershed I 391E16aD3w j 19.91 WR-20 I 35 nS ace !Watershed 391E2=0D 4,57, FR 35 10 pen Spam Watershed I 39iVBXQ 44.101 FR 35 10 pen Space Watershed 39%E322)0 1 162.161 FR - 40 IOSF !Administration ; 39rewac12w 15 S Pioneer 0.08 C-t-D 40 OSF Administration 391E09act4w 15 S Pioneer St 0.01 C-1-D / R-1-7.5 l _I 41 0SF the Bncks 1 391EwBC14w 0127 C-1 DI R-1.7 5 41 IOSF the Bncks 391ewBDlsw 0.04 C-1-D I I I 42 OSF Black Swan/Chamber office 391E098C1100 110 E MAIN ST 0.281 C-1-D i ' 43 OSF New Theatre 391E09BC4w 40SPioncer St 0.27 C-1-D 43 OSF New Theatre 391E098C901 140 S Pioneer St 0.36 C-1-D i 50 Partin LM Water St Parking Lot 301E09BB110900 Water St, s side 0.15 G1 50 Parkin Lot Water St Parking Lot Un Ewa8200 Water St, n side 1 0.16 C-1 51 Parking Lot Lithia Way Parking Lot 391EMM,ww Lithia 017J C-1-D 51 Pa(ki Lot Lkhia Way Parkin Lot 391EMBA11500 Uthia WV 1 0.60 G1 I I _ 52 Parking at Hargatlin. Parkin contract to City) 1 39rewBLwO 0.231 G1-D 52 Parki Lot Har aline Parkin Structure 391E09BC400 175 Halgadine, 0.23 C-1-D I 53 Parkin Lot Parkin Darez Skating Rink 391E09100 61 WinburnW 078 R-1-7.5 f 54 ;ParkingLot )Second St Parkin Lot 391EDBBDS20o IS Second St j _ 59 )Parks/OSF/Facht City HaIV Elizabethan Theatret-Ahia Park 391ENlW 20 E MAIN ST 26.09 R-14.5 59 Pa"OSF/Facillt ICity Hall/ Elizabethan Theatre/Lithia Park 39109BC1901 j 0.01 R-1-7.5 ~ I I I _ 60 ParkslFadwy Write aterTreatment Plant Property/pot; Park a91ENBBID0 1195 OAK ST _ 2369 R-1-7.5 1 61 IPark9/Faclr Recycling CentedSkate Park 391E04CO401 2201230 Water St 122 E-1 62 ~Parks/Faulit Fire Station p21Sherwood Park 391E15nn6200 11860 ASHLAND ST ) 0.91 R-2 ! I ~ 1 63 (Parks Oak Knoll Golf Course 391 Et3e-o 3060 HWY 66 1 71.57 R-1-10 - 63 Parks Oak Knoll Golf Course J91E 4.3 1 1.61) R-1-10 I I 64 !Parks !YMCA Park 39IE11CI101 1315 TOLMAN OR RD 6.381 C-1 / R-2 _ 65 Parks Ga St Park 391EI488>m Cla Sl 3.38 -5 68 Parks Garden Way Park 391E154C6300 Garden W and Clark AV 114 R-1-7.5 I 67 Parks Hunter Park/Senior Center 391E10D 1699 HOMES AVE 9.95 R-1-5 I 68 Parks Garfield Park 391E106CI101 70 GARFIELD ST 2.96 R-1-10 I 89 Parks Radroad Park 3910MB6609 785 A ST 1.66 E-1 A-34 ap GIS Intlex Type Common Name I MAPITA%LOT LOCATION acras Zoning 70 (Parks Bear Creek Greenwa I 391EaBB101 'NearwwTP 1.27: R-1-Z5/RR-5 70 Parks Bear Creek Greenwa 391EUBB102 1 1 0.30' R-1-7.5/RR-5 70 (Parks !Bear Creek Greenwa I 391EWIM 1 20,811 R-1-7.5 1 i i I 71 Parks (Din Jump Park 391EMBBa00 lend at Oxford St 0.101 R-1-LS I ! 72 Parks (Conservation Area, Bear Creek flood plain 391EMC400 310 E NEVADA ST 2MNMi 331 NM 72 Parks ,Conservation Area, Bear Creek floodlain 391EMCCM 1 72 I Parks (Cnservation Area, Bear Creek OOotl lain 391EI#0D1 mx )n Area, Bear Creek flood lain 72 Parks Conservation Area, Bear Creek flood ain 72 Parks Conservation Area, BearCreek Mod lain 391EW4c 9072 Parks Conservation Area, Bear Creek Mod lain 1 391EMOewo .72 Parks Conservation Area, Bear Creek flood lain 391ENDa500 I 6.24 NM lR-t-5 72 Parks Conservation Area, Bear Creek flood lain I 39IE10BIWI :Evergreen Ln 0.26 R-1-5 72 Parks Conservation Area, Bear Creek flood lain 391EIMllU 11393 Eve reen Ln 0.31 R-1-5 1 73 Parks IN Mountain Park I 391EMw300 1Adjamnt to N Mountain AV t 2.991 R-1-5 73 Parks IN Mountain Park 391E0400100 6.74 R-1-5/EFU 73 Parks 1N Mountain Park 1 3clEOaoozOO 620 N MOUNTAIN AVE 0.61 R-1-5 t 73 Parks IN Mountain Park 391EMDD300 544N MOUNTAIN AVE 0.771 R-1-5 73 Perks NMOBO1a10 Park 391EM00400 1 25.321 R-1-5/EFU 73 Parks NMountain Park 391EMOosoo 44 0311 R-1-5 ~74 Parks 15cenic Park ]sreoWMro N Main St 1.57 R-2 75 (Parks Undeveb ed Park 3910WOl0o Westwood at Strawberry 9.60 RR-.5 / WR ! I I ! t 76 Parks IHald-Strawberry Park 391E05M3001 Grandview to Stawber above TIO 0.84 RR-.5/R-1-10 ( 76 Parks Hard-Strawberry Park 391E650C30V4 0.51 RR-.5 76 Parks Held-Strawberry Park 39 B205 4.74; RR-.5 76 Parks Hald-Strawbenry Park 391EOa49400 18.89 RR-.5l R-1-10 ' 76 Parks Held-Sbawba Park 391EOBAMOO 0.49 RR-.51 R-1-10 76 IParks Hall-Strawberry Perk 391EDMC103 5.77 RR-.5 I 77 Parks Piedmont Park 391iwaADOM Piedmont St 1,44 RR-.5/R-1-10 i 76 Parks V el Park I 391E04(A TN E Hersey near Ashland Creek 0.401 R-1-5 78 Parks IV el Park 391EMC%63e : 1.78; R-1-5 78 Parks IV el Park 39lEW86Kll 1 0.24 R-1-5 78 Palls V el Park 391EMOD3700 1 009 R-1-5 78 Parks in!. Park 391E llsoo 27 E HERSEY ST 1 4.53R-1-5 -78 Parks l Park 391ED4CD906 0.151 R-1-5 79 Parks Btuebirtl Park 3elEweeto0al f _ j 0.011 C-t-D t 79 Parks Bluebird Park 39IE09BBMO 0.13 C-1-0 I 1 80 Parks Celle Guanajuato 301E09607500 Calls Guanajuato 1.16 R-1-7.5 80 Parks Carle Guanajuato 391E09889100 Carle Guanajuato 0.13 R-1-7.5 I 1 at Parks Alice Pail Walkwa 391EWBB710 0.04 R-1-7.5 I I i 82 Parks Siski ou Mtn Park 391EM500 271.20 FR i 83 Parks Oredson Todd Woods 3s1EU3ao 10.19 VYR 84 Parks !Lithia Park 391ENIM (Grande St 6.49 R-1-7.5 84 Parks UN. Park 391E09100 Granite St 41.66 R-1-7.5 84 Parks L'N1ia Park ]9re1613oa Grange St 2083 .R-1-7.5/WRl WR20 84 Parks Uthia Park 1 MEW.. Grande St 0.33 R-1-7.5 I a4 Parks Uthia Perk 391E17M900 Grande St 1 1.96 R-1-7.5 ~ I ! 85 Parks Cottle Property 0.241 R-10.10 85 Parks (Cottle Property 391EIsaA13o0 1 4.00 R-1010 86 Parks Undeveloped Parkland 391EI6e0211 !Terrace St 2.14 WR 1 I A-35 Map I ! GIS Index Type Common Name MAP?AELOT LOCATION acres : Zoning e7 !Parks 'Liberty St Park 391E16ID200 UbertSt 105, WR/RR-.5 I I i 88 (Parks (Glenwood Park 391E1snwJ700 Glenwood Or 2.25 R-1-Z5 89 ;Parks ITdangle Park 391ENDA7900 'Sisk!.. Bl 0.341 R-2 I i l 90 (Parks Granite St Proart39tEO5MtW1 1259 Granite 5t 4.17i WR 90 iParks jGranhe St Property 391ENO050e Granite St ! 0.56; WR / WR-20 1 { I i j 91 !Parks (Lawrence Property 391EO90C100 'Granite St 35.57I 1 WR- 20 i 92 (Parks I!Bumson Property391 E030O70s '327 Grande St 1 12.13'1 WR/WR-20 1 94 iOther rpty Lot 39111=0 ?aa 430 N Main St 0.28E-1 t 95 Other !Unknown Sat E09AC105 to of NUOe $t 047 RR-.S- 1 96 (Other Unknown 39110 CIN Off of Strawber Lane 0.17 RR-.5. f 97 (Other Stale Forest OOF) 391Et4P2300 400 MISTLETOE RD I 1.761 M-1 I I ~ 98 Other Mistletoe Rd Right of Way 391E14A2tao Mistletoe Rd 0.061 M-1 i 98 Other Mistletoe Rd Right of Way 1 391E14A2102 Mistletoe Rtl 0.07 M-1 98 Other Mistletoe Rd Right of Way 391E14n 01 Mistletoe Rd 0.14 M-1 98 Other Mistletoe Rd Right of Way 39IE14A23N Mistletoe Rd 0.09 M-1 f 98 Other Mistletoe Rd Right of Way 391E1401MI Mistletoe Rd 0.16 M-1 96 Other Mistletoe Rd Right of Way 391E1401300 Mistletoe Rd 2.14 M-1 98 Other Mistletoe Rd Right of Way 391E1402490 Mistletoe Rd 0.52 E-1 / RR-5 ~ 99 Other unknown 391ewe10o0 E Nevada St 0.04. R-1-5 / RR-5 i. 99 Other !unknown 391E04C7J3re Heiman St .I D.04 R-1-5 99 Other unknown 391 ENCra3o3 Helman SI _ 0.06 R-1-5 99 Other unknown 39fENLL300 near Van Ness Av, RR tracks 0.03 R-3 E 99 Other unknown 391E050023W 299 Ditch Rd 0.36 RR-.5 99 Other unknown 391E09a0201 near Hargadine Parkin structurs 0.06 C-1-0 99 Other unknown 391E09C.15oo IT Terrace SC - 0.23 RR.S/R-1-10 99 Other unknown J91E09097300 between Fairview and Sherman 0.10 R-2 99 Other unknown 391E1oo1aN E Maln St 0.22 RR-5 1 99 Other unknown 391E100290 IE Main St 0.47 RR-5 99 Other unknown 391E 11m20' nezl to YMCA park 0.05 R-2 99 Ottler_ (unknown 391En Chao Uper Clay St 0.28 R-2 99 Other unknown ! 391E14ce10o Sisk' ou BI 2.36 R-1-1.75 i - 99 Other unknown 391el6maao Glenwood Dr, across from M 0.01 R-1-1.75 99 Other unknown 391E17nn1112 596 Ashland Creek Or 0.37 RR-.51WR NOT CITY OWNED 101 Elks Parking Lot Litho vv, 102 The Plaza j E 1 A-36 PROPERTY ACQUISITION i 1 fif l I i pF t 1 t 1 I CITY o9de qm '+'iYreon OF ASHLAND FACILITIES MASTER PLAN Architecture"" Cot LX80RtiIVf ~PIR4~LXM4XESi OCS14N I` ~5 1Lr ii4"~r3 ,y1 ~[,e tr.~y c:a~ix x k "a Y "t r f j .fi5'" f H '*i •F . F Y'1`'~r` y .f INFOgMpTION TEbrNQOGY - J -.F Th vY k Sl C ft e/}^ +XY i 77 jWti r ✓ 4 Y f Fs42# h Z$ t~# =i i a~]~t ~ r9kt,F 4i ~M,y~ ~r T aaS'J ~ fir;{ Map Maker sx r F trr•F'< " Fr fz ,r• i'~ r7~,0~~}f 5 q"'rJ Application FMMCaniIartaaand H dFeatva Y.a r; i ;..IL a~ai pLC. k x s ar ik ,k+ .rr x Sr t ~4 aQQ: r . j Tax Lot Ouft. Mt, X~ y ~y r t ¢~a r s k w t ~r Tax ld Nmbum h Kk S06° " ,ix ~6013`\~~ Cityurnlb "1 ~r Afhbntl FI A, 100 s 65600 u ♦ww M' g" IF N H" y ~ ! ~w` y F~ r~~KxK ,011+ i ~r at r `B~OD ~ c.aem Fdm ~z F 4 .,f vJ' k i n + 9 ti r tiJ s.~ _ EapY Painl tv ^/y < s x t sly 1 j,~ 3 Y. u 1 4 f ;r r s, r 7t} # 1 t rs. 3'4 x - Jed°°^vft Sir ~ I h t 'C' Y "r^tr +r yy rk 1. ✓ v1 N l S{'y'~H x'. hCYlbt P h rP`t. C •IArr Z~OB S't, r`+n~ ysy Roan y +u r 3. ai iy+4 d a.,M1t r: ahaayCm ft~rrr APP k k iy, E Ta t Fro r a x 1 S Yi 'T~y x` A,~ _ y P C k+J nY y. o f > y r x` ~IE} ter.: 3 r 2M 1- fat 84 ti r v^ r t 4 If- i - Y y 1' 77M 4 y 9 _a Y !Y l ` > ` Ashland ° , c 7oa ~,i K FI I 3 i 4~b -Srrg Y' 1'* ~-.ar li 4 ra t".j ~ }3Y F. ~l x j ' + S tl f r s 4 it `a a aJ~°~ j !X? £r r, '.t ~ x v ~r ~ ..'e' :rte. s~ ~ Sj c M w try .4 ' ~ ~ 7000 t t y rr C_x1[ , fw ~ ft ~ FGr it ! ~`t lYr ~ k t } ! ~ ~O$ ~ fSe tl ~xF '~.k r h °f s Y t a d s~ ~y yw atttb t~''. tr6 X +w4 ~~n 7 J 2.. xd~h f~ W ~ a j „,r ~eT. r ~`'ra r*k,, Ts s m "\f r~ ~rr!^~ 71'00 r r+ ry 1y r "°"tVU Ast~ ~ H x ~ i yr 4r~~ ''u an j"y c jp}[ ?'500 sv r ~ SF °frl rt #o-~~ i t r ~ ~ «n 4+ . r F -ef f Fry xx n v R r 'k i +x'y yx~K } r F, IF, 4 s L Sri J, ~ a r r b x# Y ,t "S, ~e ~ fit a ~ , s• µx t irr r ! m s_ Y a F M f d z't. r - `I 8 t101 . t c `i. 'h i,+ 5y $!06 r N'~ of `~~?a y , ttY 'k.~- ''44 a I r r ;~~3 0 ~ ! $d ~ ~ 7 Vf SXp ~ ~ W p t, yr ~ yy ~r P Y r 't ~ T" } ~ rr? ~ ° ~ r ~J t ~0 7702 s AIs d - x _s fi ~'t fiv i!iw .t` S .s r u r r v t ~o} 4 {»rfzt ~i r [1`f I3ji~ ~Y;~+a ''1 ♦ c 7 , =d` c .<'F' `rtf :a v t -.ieF 170 Ttr '~'4W_ f-! h„t 777 7~p~ f v Y 1~" hG S) % r5',.+ Lam' ~7 ! dS { c4 v ; 702 ~ ! ttr t' 44C S7. d~ ~~.'J" 4 5 y y y 2 r l 706 t[r 4~}S' r c'a n" F'X r.a~ s.J &t*k~k 'a; '7 s~x~` yt ~ P F x st, f d } T ram a ~-,r-i~£.,y'.4' ,i~ -T ~ Tr r " r7~ r ~ x ! .~„3 '}n ~ r w Y r 6t"s"r.2M r~ iyy~ Ar +it ~~t.. s t r~ r w w r f ~r''1700 n h.y. JACKSON ao p ,E r 4 s,r COUNTY r~~ ~ ~a~„[. r ~b a-+TF x .,.ti s ~iafY 3j ~i i$ t• r,~ t r -taw w.e X e t t~, vc 3,r~ r-y x Xl. < l .r x°r + v`"4 v a. a s a f a t w r O r[ g 0 R 2F a ='°`s9.yy> ~1~ a' J S' ♦ F Fe £ y b. e e i- '1 ,Fr .Y,; r'~' ~Mt~ ti r x N'v ~ r't'r (,mot xro~~~$a ~Y'>< % r ~x hV * t zb. ~ .r: ~ ~ ~ t . It iNr ma wmmye m.. aayux aardme. Jx ; 4~0A c d .fr F n ~ a J f n z r'`f{ a c mql led py dxxwn county amm en~lery ]td` s+ b,Y <~3 ~n'd vN ~ t .n n acct tk rr 43 (~t,~,i a es45"; ia' j. a.~mn. n~lom caurry o+roi 6 5: P f r v Y N f.;rri" w; ti p y ,d ®St i ;::5 _ ....Slie It I _ A-37 wov.armmmmoesx:w and Iulro w,en,w..>„m,,,„, Realist Page 1 of 1 Property Details For Property Located At Washington. St Jackson County Owner Info: Owner Name: Bramscher Craig A Tax Billing Zip+4: 9736 Tax Billing Address: 7118 Highwa' 66, Recording Date: 06102/2005 Tax Billing City & State: Ashland OR Annual Tax: $1,406 Tax Billing Zip: 97520 Universal Land Use: Vacant Land (Nec) Location Info: Census Tract: 28.00 Old Map: 39S-1E-14 Zoning: Rr-5 Tax Info: Tax ID: Q010623120 Market Value: $290,530 3P 2/ 6007 000. 00 I Tax Year: 2007 Township: 39S Annual Tax: $1,406 ' Range: 01E s Assessment Year: 2007 Section: 14 I Assessed Value: $108,810 Township Range: 391E14 Market Land Value'- $290,530 LEGAL: 39 S 1 E W 14 AO 01104 f Characteristics: Lot Acres: 8.41 Lot Sq Ft: 366339.6 _ Last Market Sale: Recording Date: 06/02/2005 Deed Type: Warranty Deed € Settle Date: 0512512005 Owner Name: Bramscher Craig A Sale Price: $1,325,000 Seller: Healy Douglas K & Nina M Document No: 32764 1 Mortgages:. .a Lender: Private Individual First Mort Amt: $925,000 { Sales History: Recording Date: 06/02/2005 07/1412004 03/04/1997 12113/1993 Sale Price: $1,325,000 $826,000 Buyer Name: Bramscher Craig A Healy Douglas K & Nina Young Barbara J Mkm Investor's Ltd M Trustee Fbo Ptnrship Seller Name: Healy Douglas K & Nina Young Barbara J Trust ( M Document No, 32764 40228 11268 44282 ' - Document Type: Warranty Deed Warranty Deed Quit Claim Deed Bargain & Sale Deed Mortgage History: Mortgage Date: 1111612007 11/1612007 02/2112006 08126/2005 Mortgage Amt: $500,000 $1,500,000 $320,000 $250,000 Mortgage Lender: Cupertino Cap ' Other Institutional . Lenders Mortgage Type: Conventional Conventional Courtesy Kerry Zook SOMLS GPMLS The data within this report is compiled by First American CoreLogic from public and private sources. If desired, the accuracy of the data contained herein can be independently verified by the recipient of this report with the applicable county or municipality. 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Close Window Assessment Info for Account 1-012367-6 Map 381E33 Taxlot 200 Report For Assessment Purposes Only Created March 26, 2008 Account Info Tax Year 2007 Info Land Info Account 1-012367-6 Tax Type Due Date Amount _T_ax Code 5-08 Ma Advalorem 11/15/07 22 8 Acreage 359.98 Taxlot 361E33200 Zoning L7 Tax Repon . Owner ASHLAND CITY OF Situs Addr EFU ss Tax Code 5-08 Land Class MOUNTAIN AVE N ASHLANDlCOUNTY R Tax Rate 12'9179 OD 0.00 Ac i ASHLAND CITY OF District Rates ri8liYi~tC71 VB 28.10 Ac CITY HALL IVB 12.18 Ac Melling Address District Amounts VBI 19.40 Ac ASHLAND OR, 97520 VIB 30.96 Ac I Tax Ra[e Sheet IVBI 188.7 .78 Ac O Associate-Clam ots 2 Acct VIBI 129.72 Ac VIIH 120.84 Ac 5-OB® 1-012360-1 361 E32200 ACTIVE 1 Property Class 550 5-08® 1-012687-6 381 E32100 ACTIVE St_at Class - 0_00 Appraiser 74 Unit ID 182554.3 Maintenance Area ( Neighborhood 000 Study Area 21 - Account Status ACTIVE j Tax Status Assessable Sub Type NORMAL Sales Data (AS 400) - Last Sale Sale Date Instrument Number Sales History $946,000.00 4/1511996 = ! ( _1.996_11715_ E )Value Summary Detail ( For Assessment Year 2007 ) ( El Market Value Summary ( For Assessment Year 2007) Code Area Type Acreage RMV M5 MAV AV 5-08 LAND 359.96 $ 4,111,090 $ 0 § 0 $ 0 t Value History Total: $4,11 1,090$-0 E 0 E 0 i BSpecially Assessed Value Summary( Assessment Year 2007 ) i Code Area T e Acrea a SAV MSAV AV YP 0~ 5-08 LAND 359.98 $ 44,023 $ 20,986 $ 20,966 Total: $44,023 $ 20,986 $ 20,986 1 17Total (Market + Specially Assessed) Value Summary ( For Assessment Year 2007) Code Area Type Acreage RMV MS MAV AV 5-08 LAND 359.98 S 4,111,090 E 44,023 E 20,986 $ 20,986 Total: $ 4,111,090 E 44,023 $ 20,986 $ 20,986 Improvements A-41 CY •I-narwH rEC~ocr Z50 2700 ON _7 Y000 Map Maker Application -._7 990 2sl" I Frain Countar Lopend j3• HVhiphbd Feebse bur 1oQ0 i I _._i Tax Lot NmDufflnes 2A~ ~ I Tax l.aR Numbers 2602 1 15~ City unhe ~ r i / i 2900 esnbad 1 M Butb Fatla 1290 } 1196 2l00 ( 2890 Csnbai Pabn '1300 ft& Pow NUI 2101 Gom OoN 490 _ ~-~M •~J r.drwd 2899 ]999 I •-t:. Fne«,hx (r IJ ~ Repro Rlr« f . 2lOB 5000 Shady c- X600 X601 Twne 2801 3001 5200 ~100~ 1601 , 3200 I - 3700 15700 = . r shoo i 64M 6300 i sw° l_--'-- 3m" J100 -1s2oo 209 ST i . 100 0 ~1pp 4102 i \ j96oo I T 200 f W2 \ ' soot sago - ` ` / 501 • 1900 ' . I % ? ''1s9o a91 JACKSON 1801 COUNTY ti. \ ` 1680 ~•aMO is esua m. eqW aaWq 1 ' \ I so NwasW.kcssm CwMV wnmtecc' elq 1 1 \ ' su~slOYy~ ertars umKSlon, wwEm. ssgevsl a mpYSO. Crea15E MN MapMekx MaO QasW Cn Y36rzC096:5]:00 GM U4ry wap~actsorcwgy.o9 Ora_account.cfrn Page 1 of 1 ASSESSMENT fz PLANNING Drwils ' AccountlDeta is ;Sales Deed Card Overlay,~Report P~ermrt~Detalls < Tax Report,, s Click to zoom map to this taxlot. B Account 1-012629-2 Map & Taxl-ot 361F.30-3399_ pdf , Tax Code Acreage 6.80 Zonin I _RR-10 Land Class FUNK 6.80 Ac t Property Clams 401 I ' $tat Class 232 Unit ID 182436-1 I Maintenance Area 2 t Neighborhood 000 Study Area 21 ( Account Status ACTIVE j Tax Status Assessable j Sub Type [NORMAL t Owner MINUTOLI ANDREA 3 TRUSTEE t MINUTOLI KATSUKO T TRUSTEE i MINUTOLI ANDREA 3 AND KATSUKO T TRUST Situs Address 647 VALLEY VIEW RD ASHLAND/COUNTY MINUTOLI ANDREA 3 TRUSTEE [ Mailing Address 25 PALOMINO CIR NOVATO CA, 94947 E 38IE30 3300 Totals 1 Imp i I Taxlot Acreage 6.80 1-012629-2 Improvements Building k 1 1942 3170 Sq Ft DUPLEX CLASS 3 UPPER LEVELS i i I I { 4.1 A-43 Ora_account.cfm Page 1 of 1 i ASSESSMENT.& PLANNING DETAILS Account Detalle Sales } Deed,;;Card Overlay Reporti Permit,Detallss Ta'x Report Click to zoom map to this taxlot. El Account 1-012630-8 Map & Taxl-ot I3.@7,030 3400_. PA j Tax Code 5-08 Acreage 3.87 j Zoning RR-10-j Land Class 1 UNK 3.87 Ac 1 PrRQSycs]5s 1411 Stat Class 122 Unit ID 182437-1 Maintenance 2 Area Neighborhood 000 r' I Study Area 21 Account Status ACTIVE 1 Tax Status Assessable I t ` Sub Type NORMAL ( . Owner MINUTOLI ANDREA I TRUSTEE MINUTOLI KATSUKO T TRUSTEE MINUTOLI ANDREA 3 AND KATSUKO T TRUST 1 Situs Address 563 VALLEY VIEW RD S ASHLAND/COUNTY L i MINUTOLI ANDREA I TRUSTEE ET AL + Mailing Address 25 PALOMINO CIR NOVATO CA, 94947 381E30 3400 Totals 1 Imp Taxlot Acreage 13.87 1-012630-8 Improvements Building # 1 1930 1344 SgFt Two story t1. l_ 4 I A-44 , moo. l4xp. 1 (yyy ,may" ' WFORIMTION TELXN~OGV Tppp Map Maker '2300 1700 d00 I Application 9W I 2501 Am Count rtay.m -1-~ D :x r.a".. 4100 low i Tax Lnt outunex , } ~I I Tax Lot limbers ( 1300 / !4602 CRY Lhntb J l 2609 _ ZYDa ; Ashlaxt lift Butt, F,w if _ ! f 4100 ~ I c.nw velnt 2101 4102 r'\ 1309 If r i ( raar vaun I ~ - ~ Ooltl Rm l 1099 1700 r im: aow" Paor.h 4900 ~ 3908 ea3 Ragua RKw r = ' so9o ; tawy Ce 2800 f 1®99 1691 Talent 2*1 M ! . ' - I sm! 3600 - - I = \ 360` ` 34D0 5300 ~sm BI00 6300 ~ ' 6600 3300 ( 6900 I x 3AD7 _ E j\ 3600 ~ ~ ~y~~ ~i \ X 3100 -iQIlOD Li 6401 /200 )_l 370D I J bf00 ~I i1- 1402 ^ `0100 + b9°~°'L. 199 app I N03 ~e69o !IBDI D too f 692 1 f . , Sol 1aa0 ~ V '1`1990 r. I SO1 ~ •-.1 y0oo~ > 301 ' JACKSON COUNTY 0rcgon % \1 169ov ' 460' 1111. RaV'u W6 M. a1911tl d2k& n mrn~pbOMaJ ~mn Ca F...1 '.100 \ a ~"~..o ~arv,a mw rnporsely for T A-45 F. d..a~ry. a. New ixina w.m rav.a oM®am.oawr craw ww M.yA.ker M.p nnw mYlbl3ern 7 nt:sz PAf uaYp.vp Ntluarunry.oq Ora_account.cfm Page 1 of 1 ASSESSMENT, ft PLANNING DETAILS ' Account,Detalls 5` SalesYl A Deed,Card `i Ove~layReport PermlfDetalis~~ E rTax Report i_Click to zoom ma_p to this taxlot:_ C-J Account 1-012643-8 j Map&Taxi-ot ju1,E31100_ pa i ' Tax Code 15-08 I. Acreage 18.40 Zonis IC 2 Land Class LINK 18.40 Ac 4 - PropELy Class 2Q1_ Sta_f_Class 000 I Unit ID 182454-2 Maintenance 2 Area r ! Neighborhood 1000 ! Study Area 00 Account Status ACTIVE Tax Status Assessable Sub Type (NORMAL - Owner KENNEY CHARLES 3_-~ HINNEWINKEL DARRELG BREEZE R P/ANNETIE G Situs Address 1459 VALLEY VIEW RD ASHLAND/COUNTY IJ BREEZE R P/ANNETTE G C/O NORTH ASHLAND INTERCHANGE PROP. LLC Mailing Address 1175 MAIN ST 10 I. IMEDFORD OR, 97504 Associated Taxlots 2 Acct Tax Code 5-13 R~ 1-012344-9 381g31_S00 PURGgD-, Acreage 0.00 Tax Code 5-08 FIR 1I1088788-2 381E31 100 Al ACTIVE I Acreage 0.00 0 381 E31 100 Totals . 1 Imp Taxlot Acreage 18.40 1-088788-2 Improvements Building # 1 0 SgFt Franchise Fast Food I A-46 !r I _ r i~ • • Jr I ~ INFORMPTION rE(YWCLOGV iii 1~ •'t I1 Map Maker ` I~• Application i~ /}•;.1` Front counter legend H ' ri• it ~ ~ ' 1 ~ gltgpred Feature D Tax l.et outrines City Lb"ft ~uwuf t' 't a. I L 1 _ I s`n Buea Fags central Pete Engle Point f 1` ` I = f i G RID Phoonk Rogue RNer mety Talent 5, r 1 ~ 1 f( ~ z I`ti Yy I f c Y 6 1~ I d ~Ashlartdt'z ~ j'eM; II 7II l---1 t,Y x~ ~t~__ 'tea ` I •~I JACKSON \ . ` COUNTY I{ Orcgon 't I mroaaee ey l.deeecoeyrroro e..aery a~.a.om.,.a.o-, caw wed es.at 't ~ ' .~--1' oonaiery Herron, omueane.a \ \ A-47 weuoe.ie~nay. roan.. ee .e.nx....peu.uvmmuen. Pkw ~.naewncawm dale. oraeamm cnaea wm MZW.ax wPawmmmrsoae s:te ae as was ~+a-iecua~m+dr-w Ora_account.cfri Page 1 of 1 i , ASSESSMENT Et PLANNING DETAILS I AccountDetail3 ;~'~Sales <3E,_ Deed.,Cardp"# Overlay Report Permtt„Details.; ,Tax Report j Q Cllck_to zoom map to this taxlot._ E Account 1.011572-0 j Map & Taxoot 39 If- 4f12 Pdf Tax Code 15-04 Acreage 23.44 Zgmrg EFII. I I 45R Land Class LINK 23.44 Ac f Pr4perty_C1ass 4Q1_ Stat-Class 300 Unit ID 200938-2 Maintenance 2 Area t Neighborhood 1000 f Study Area 27 Account Status ACTIVE S Tax Status Assessable i Sub Type NORMAL i Owner ASHLANDCITY OF t Situs Address 1 555 EMIGRANT CR RD ASHLAND/COUNTY RR ASHLAND CITY OF ASHLAND GUN CLUB ' Mailing Address PO BOX 953 I I- ASHLAND OR, 97520 O Associated Taxlots 1 Acct - Tax Code 5-04 1- 2 23_1 392EQ7800 ACTNE Acreage 38.69 El 391E12400TOtals t Imp f Taxlot Acreage 23.44 1.011572-0 Improvements ! Building # 1 10 0 SgFt Residential Other Improvements i j t 1 , I I , A-08 a • • . i ~ ~ :NWflNATKKITECHNQOGY Map Maker - S 3716 4717; Application i { 4 r ax C~ r t.•.m fiAO n Tax LotOut*m 71 6766. ° 11 1400 Tax La Nmbm i 36a Fams P E" POW 6608 ~ ~ ~a .:mo c t is Pna.nlx t w'• 1701 1201 Re Mm r,. 2217' 1800 sh dy Cara l - rp 100 Ind nit, 211 - 200 r. w 22032116, 1700 j 1 uts yt F, } 200.n - J 300 2205 1001 V` rrm r1-° 2164; 2100. '4ASfilB 1906 j _ 4 so6Ism 221 ~ i2oe Q2 2360 1I466 ZSbp ~ t i i # I r 1r j - 200 1201 1100 # ZG(kZ 2400 301. F' 204 , , s00bs `"-y. ( 600 606 s-• . Ql=i 2300 - - ! 52M 561 601 { i 13/Rew k_ Ily w ! i gpOp2 { 90000 cr ~ .~01, eoQ~ ~ t ' JACKSON X06 IIOti 1 '1000 1800 ' 700 60 COUNTY D r £ 1401 5140011300.1 111001 ( O r e g o n # Si14~ : 4800 r4M 1 7 ii r~N. mac'. baww.myMi a."w.. i r t ~ ~ } t a ~ ~ w~M,.awi:c myrvn.aaay a's_ 3 a mwbaY~ro~aanicw ewe A-49.. - -.ao ~.bdma., Rsn. a.vUV Wh¢Y.W~ a,W. ttrer Clplb wM MWAIa MaywfM mNl8:iM110'.C9.OSAM zrg M.~a'YVmuJy.wq • • i C 2217 3200 { 3201 ~ ~ •rzrFOw.wtan.ccnr+o~ocr 22oS ` 2264 3300. 3302 $ Map Maker f Application Coufter 2215 4 ,tadx~nepma~ } ' j 3406 T" td arms i o€ 2207 " i X D pp 1 )rr Tax Lot Munhen S ;Sw.. . f 3468 '-.3,.'......... -..:4 1~ city umRs 34W A"Md 7260 2001 t 1900 - '..2214 c.m.,t rent 2 t 2268 ~ t . ~ ~ T3M f E&O rohn } GOW HE F ~ t ' --+ha. r{ tY...~- • ~ 0 Jaekfo^NM Wd~ tr2212 ' i T Pne.mt Rh~ j ! 2216; ! u 2213 3m j j. ~wCOV. mw t € y z - d 3600 r-_ J- 114 4 u7 , f ` s t 115 s 401 i 16200 a1s Y ; 112 } 402 1 Ash~eti2i 400 a ~b f E a-..J 406 ao9 _ E - 3 r - ssoo 40 a- 111 t . 405 r a } t, a r` 406 .loo 9 e o 200 w sso6 f tr I" 419 ` 410= 120 t i t ..300 r y Yf i JGW JACKSON COUNTY Ortgon - , + ~ llw n+p ~.amaagrta craws. Pwhi.nm cmw. riw,~..~My x ' t Rea. mrsm county renwu axeq t-51 { ourao+y n..ow, any.:w~. w : a... yp oaeao-w mrary. Tnm. wem 51 'Si Rone;vtwax~P mbs dle waEemar Ga1M wN MapMeks Mµwaatf~mb1920J810'.t]:3)MI NiM xeE.I.~Mawv4:nlywB COST ESTIMATING DATA CITY OF ASHLAND Ogde~R Berson FACILITIES MASTER PLAN Architecture` COMMITTEE REPORT From: Ken Ogden [mailto:ken@orwarch.coml Sent: Thursday, May 01, 2008 9:07 AM To: jimj@archcost.com Cc: stanp@archcost.com Subject: Ashland Facilities Master.Plan Good Morning Jim and Stan, I left a message with Stan this morning regarding this project. 1 am doing an analysis of the city wide facilities and am trying to develop rough estimates for various scopes of work that include the following. Could you please give me an estimate of your fees to provide some of this information. I know it is not really defined as to the scope, but here are the categories I am looking for: 1. Finishes (such as new carpet/paint) Finishcs over gross areas 12.00 to 18.00 / sf Depending on carpet quality 26.00 to 50.00 / sy (2.89 to 5.56 % sf) Paint walls .55 l sf Paint ceilings .75/ sf Paint Door & frame 125.00 / leaf ACT Ceitings 3.25 to 4.50 / sf 2. Light remodel (demolition of existing non-bearing walls and new Tenant Improvement type walls) Minor adjustments to MEP systems. 35.00 to 50.00 / sf 3. Medium remodel ( same as above, but involving some load bearing walls) 45.00 to 70.00 / sf 4. Heavy remodel ( gutting existing, new tenant layouts, major interior type renovation, no new square footage 75.00 to 125.00 / sf 5. Building additions/new construction conventional office type wood frame construction Office type - 175.00 to 200.00 / sf 6. New construction (Civic type building, brick exterior, LEED etc) 200.00 to 250.00 ! sf (depends on program, size (floor plate, footprint, etc) 7. New construction metal building warehouse, minor interior office construction 95.00 to 140.00! sf 8. Surface site work, (parking lots, paving, fine grading only, landscape) 10.00 to 25.00 / sf (storm water systems A-51 I hope this is clear and not too ambiguous, if you have any questions, please feel free to contact me. Thanks for your help. / Ken Stan Pszczolkowski, AIA Architectural Cost Consultants, LLC 8060 SW Pfaffle Street, Suite 110 Tigard, Oregon 97223 voice 503-718-0075 fax 503-718-0077 email stanpc@archcost.com This message may include confidential and /or privileged information and is intended only for the use of the individual(s) to whom it is addressed. If you are not the intended recipient of this email, please contact ACC immediately by return email and/or telephone. A-52